Keidanren Nature Conservation
Fund Management System
User Manual
Keidanren Nature Conservation Fund
Keidanren Nature Conservation Council Ver2.1
Date of Issue October 1st, 2024

Introduction

To our applicants
Thank you for your application for the
Keidanren Nature Conservation Fund (KNCF).
This manual is designed to make application
procedure for Keidanren Nature Conservation FundManagement System more efficient and easier forthe applicant.
For further information, such as theapplication requirements, necessary reports,
documents to be submitted, and the overall
schedule for the 2025 application period,
please visit our homepage:https://www.keidanren.net/kncf/fund/project/

Regarding recommended PC environment of Keidanren Nature
Conservation Fund Management System, we guarantee
operation only for the following environments.
OS：Windows10(64bit),× Google Chrome116
OS：Windows10(64bit),× Microsoft Edge116
Regarding PC environments other than the above, there may becases of problems such as “display disappears” or “sentences
you have entered disappears” etc. to those who use other OS
than the above.

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Table of Contents

1) The procedure2) Online Registration Process
3) Applying Online

4
5
6

Step One: User Registration and How to Log In
1.1 User Registration
1.1 User Registration (Receiving your URL / ID / Password)
1.2 How to Log In-System Resources & Tips 1-System Resources & Tips 2-System Resources & Tips 3

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7
8
9
10
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Step Two: How to make online application
2.1 Filling out your application (Registration)-Filling out your application (Registration) 1-Filling out your application (Registration) 2
2.2 How to fill out your Project Summary
2.3 How to upload your Project Proposal 1
How to upload your Project Proposal 2
How to delete your Project Proposal
2.4 Requirement Check and Declaration
2.5 Submitting your application
2.6 Confirming that your application is completed

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13
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15
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17
18
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21
22

Step Three: Checking your status
3.1 Checking your progress and results 1
3.1 Checking your progress and results 2

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24

Step Four: Submitting Your Revised Plan & Bank Info
4) For Organizations to whom Grant is Approved
4.1
4.1
4.2
4.3

Revising your Project Plan & Budget Plan 1
Revising your Project Plan & Budget Plan 2Entering your bank account info
Revised Plan & Account Inf registration Update

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26
27
28

Step Five: Submitting your Interim Report
5.1 Preparation of your Interim Report
5.2 Submission of your Interim Report

29
29

Step Six: Submitting your Final Report3030

6.1 Preparation of your Final Report
6.2 Submission of your Final Report

General Function(”Upload documents / materials” and “Contact/Message Exchange”)
A. Upload documents / materials
B. Contact / Message Exchange

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For more information

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3

The procedure2024

Oct 1st~Dec 1st, 2024

Apr 1st, 2025

・User Registration (Receive ID/
Password)
・Log in and filling out thefollowing 4 pages①Application②Project Summary③Project Proposal④Requirement Check &Declaration
・Click “Submit your application”

・Applicant canconfirm the results
by logging into thesystemApr~MayOct・Organizations to・Organizations towhom grant iswhom grant isapproved are toapproved are to
upload a Revised,
upload an Interim
Report onto thesubmit the written
pledge.
systemPlan and the Bank ・The Trustee shallconfirm the Interim
Account information
onto the system.
Report and remit
the second half of・The Trustee shallthe grant (Nov)confirm the Revised
Plan and the Bank
Account information
and remit the firsthalf of the grant(May~June)

Apr, 2026
・Organizations towhom grant isapproved are to
upload a Final
Report onto thesystemInquiry and communition to / with the trustee(s) can be made using the“Contact / Message Exchange” function of the system

There will be no Interim Report for the Collaboration Grant, but an in-person annual report will bepresented at the March Grant Review Committee meeting.

42) Online Registration Process
Online Application Process
The procedure of online application is as follows. An operational period is set for each step respectively. Input / Update of data cannot bedone before / after such period.
Procedure
Step One

Contents
User Registration

1.1 User Registration

1.2 Log in

Step Two

How to make online application

2.1 Filling out your application
2.2 How to fill out your Project Summary

Relevant URL

Operational Period (Japan Standard Time)https://www.keidanren.net/kncf/en/fund
Keidanren Nature Conservation Council web site
 Keidanren Nature Conservation Fund
 Call for application to Grant Program
https://www.keidanren.net/kncf/en/fund/program User Registration
https://kncf.jp/entry/top.html(Start) October 1st (TUE), 2024 9:00
(End) December 1st (SUN), 2024 17:00

https://kncf.jp/entry/
Main Menu
 Registration button (each TAB)(Start) October 1st (TUE), 2024 9:00
(End) December 1st (SUN), 2024 17:00

Main Menu
 Check your progress status button

As needed

2.3 How to upload your Project Proposal＊During this period, you can revise your application as
many times as needed.
＊Date of last revision will be your application date.

2.4 Requirement Check and Declaration
2.5 Submitting your application
2.6

Confirming that your application iscompleted

Step Three Checking your status
3.1

To check whether your application
has been acceptedhttps://kncf.jp/entry/
Main Menu
 Check your progress status button(Start) April 1st (TUE), 2025 9:00

＜For Organizations to Whom Grant is Approved＞
Step Four

Submitting your Revised Plan &Bank Info

4.1

Revising your Project Plan & Budget
Plan

4.2

Entering your bank account info &attaching your signature

https://kncf.jp/entry/
Main Menu
 Revised Plan button
 Bank Account button(Start) April 1st (TUE), 2025 9:00
(End) May 31st (SAT), 2025 17:00

4.3 Sign the written pledge and submit with the revised plan
Step Five

Submitting your Interim Report

5.1 Preparation of your Interim Report
5.2 Submission of your Interim Reporthttps://kncf.jp/entry/
Main Menu
 Submit Interim Report button(Start) October 1st (WED), 2025 9:00
(End) October 31th (FRI), 2025 17:00

5.3 Submitting extra files
Step Six

Submitting your Final Report

6.1 Preparation of your Final Report
6.2 Submission of your Final Reporthttps://kncf.jp/entry/
Main Menu
 Submit Final Report button(Start) April 1st (WED), 2026 9:00
(End) April 30th (THU), 2026 17:00

6.3 Submitting extra files
Miscellaneous
A Attaching Documents

B Messaging Function

https://kncf.jp/entry/
Main Menu
 Upload documents / materials button(Start) October 1st (TUR), 2024 9:00
(End) April 30th (FRI), 2027 17:00
Note: In case of Collaboration Grant,(End) April 30th (TUE), 2030 17:00

Main Menu
 Contact / Message Exchange button(Start) October 1st (TUR), 2024 9:00
(End) April 30th (FRI), 2027 17:00
Note: In case of Collaboration Grant,(End) April 30th (TUE), 2030 17:00

53) Applying Online
Step One: User Registration and How to Log In
1.1 User Registration
1) Go to the Keidanren Nature Conservation Fund website and click on “About the Fund”.
The front page of the KCNC website.

Click Here2) Click on “Guide to Grant Program”

Click Here

Access＊＊＊ Entry can be activated at 09:00 JST, October 1st (Sat), 2022 ＊＊＊Entry shall be activated
at 9:00 JST, October
1st (Tuesday), 2024

3) Follow the User Registration link provided on the 2024 Project Assistance application page.
Fill out the fields in the screen that pops up.

Fill Out
Fill Out6

3) Applying Online
Step One: User Registration and How to Log In
1.1 User Registration (Receiving your URL / ID / Password)
A unique User ID and password will be provided for each project. An automated confirmation mail will be sent to
the e-mail address you provide during registration.
Please check whether or not you can login as soon as you receive the confirmation mail.

Sample of the confirmation mail73) Applying Online
Step One: User Registration and How to Log In
1.2 How to Log In
After receiving your confirmation mail please go to the URL provided and then try logging in with yourUser ID and password.
Please be careful not to give out your User ID / password to anyone else!!

1) Go to the URL provided in the e-mailBe careful not to forget the "s" at the end of "https"!!
2) Enter your User ID and password to confirm that you're able tolog in.
Depending on your Internet speed it should take about 5-10
seconds to log in

Before Logging In

Registering yourapplication iscovered in
Section 2.1

After Logging In

83) Applying Online
Step One: User Registration and How to Log In
1.2 How to Log In -System Resources & Tips 1
Tip 1: Each session is set for 120 minutes and users will have to log in again if they goover that limit. Any information that isn't updated or saved during this time will be lost
and will have to be re-entered.

After 120 minutes

93) Applying Online
Step One: User Registration and How to Log In
1.2 How to Log In -System Resources & Tips 2
Tip 2: Since pages without a “Save” button cannot be saved you'll have to press the “Update” button andthen go back to make any revisions.
※The application page is the only page that can be saved midway

Save Button

Update Button

103) Applying Online
Step One: User Registration and How to Log In
1.2 How to Log In -System Resources & Tips 3
Tip 3: Areas where text can be input or can be otherwise manipulated are shown in black.
Transparent buttons cannot be used / out of input period

Unusable/out of input period

Usable / input period113) Applying Online
Step Two: How to make online application
2.1 Filling out your application (Registration)1) Go to the main menu and click on "Registration”

Click Here

Tip: Depending on your Internet speed
it may take about 10 seconds to enter
the registration screen2) click on the “ application“ tabClick HereThe color of the tab you've selected will
be different from the others

3) Fill in each field in English

How to fill this out will be coveredin the next section

Fields with a red asterix
are mandatory

123) Applying Online
Step Two: How to make online application
2.1 Filling out your application (Registration) 1
1) Please fill in the requested information
Fields with a red asterix are mandatory

Name of Organization
Nationality
Name of Executive Director
Address of Organization
Name of the project for which grantis requested
Requested grant amount
Telephone Number
e-mail address

Click HereCountry where the organization is
based
Name of the group's representative
Country where the project will betaking place
Name of the contact person2) If field is not filled out correctly then a red error message will appear beside the relevant field13

3) Applying Online
Step Two: How to make online application
2.1 Filling out your application (Registration) 2

1
2
3
4

!

1

You will need to fill in everything from the Application tab on the left to the Requirement Check &Declaration tab on the right.

2

About the requested grant amount: The input amount is set to Japanese yen in thousands(displayed as JP￥1,000). You cannot put in American dollars or any other currency.

3

About the country / region names: If the name of the country or region where your organization isbased or where your project will be taking place is not listed in the dropdown menu then select“Other” from Region field and enter the name in the text box.

4

About the contact person's e-mail address: All contact made after the submission of theapplication will be sent to the e-mail entered here. Since organizations are not allowed, in principle,
to change the e-mail address registered here, KNCF strongly recommends to enter a group address
such as the representative address of your organization in order to avoid any inconvenience due tothe replacement of the person in charge.

!

You can save your application with the “Temporarily Save” button even if you have not completed all
the required fields.

143) Applying Online
Step Two: How to make online application
2.2 How to fill out your Project Summary
1) Click on the “Project Summary” tabClick Here

Please confirm that “Project
Summary” has been selected

For Collaboration Grant, please
enter the Subrepresentative
organization at the beginning of
the “Background and Purposeof the Project” field.

2) Fill in each field in English

153) Applying Online
Step Two: How to make online application
2.3 How to upload your Project Proposal 1
KNCF front page

Click Here

Click Here

Click on “Template” and a Word file will be downloaded.
example<Application Period>
From 09:00 JST, October
1st, 2024 To 17:00 JST,
December 1st, 2024

＊From 09:00 JST, October 1st (Sun), 2023 to 17:00 JST, December 1st (Fri), 2023
Remark:* Japan Standard Time=JST (GMT+9hours)＊＊＊

エントリーは10月1日（土）9:00より可能となります＊＊＊

Click Here
Entry is activated
at 9:00 (JST), October
1st , 2024＊＊＊

Entry can be activated at 09:00 JST, October 1st (Sun), 2023

＊＊＊

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3) Applying Online
Step Two: How to make online application
2.3 How to upload your Project Proposal 2
1) Click "Project Proposal" tab2) Click "Browse" button

1) Click Here2) Click HereBy clicking 2),confirmation dialog will show up.
Upload your Project Proposal by choosing the fileand the name will appear on the "File Name"

173) Applying Online
Step Two: How to make online application
2.3 How to delete your Project Proposal
1) Click on the “Delete” button

You can delete a wrong file or you canreplace a file with a different one.

Click Here

"Delete” button is not shown after
certain period2) Click on the “OK” button of the confirmation dialog

Click Here183) Applying Online
Step Two: How to make online application
2.4 Requirement Check & Declaration
purpose: Please enter the information needed to confirm that your organization meets the requirements
necessary for the grant application.

1) Click on the "Requirement Check & Declaration" tabClick Here2) Select the corresponding project from the pulldown menu

Click Here

Additional Info
Please choose whether the application is a new one or a continuing one. If you can’t determine which one yours
is then select “Other” and enter an explanation.

193) Applying Online
Step Two: How to make online application

203) Applying Online
Step Two: How to make online application
2.5 Submitting your application
1) Make sure you have entered all required information and attached all the required documents in eachtab and then click on the “Submit Your Application" button on the bottom right-hand side of the screen.
Application>>

Project Summary>>

Project Proposal>>Requirement Check & Declaration

Next

Next

Next

Next

Click Here!

!

If you do not enter all the required fields then a red error message will appear over the tab with themissing information. Your cursor will automatically jump to the field with the missing information
and an explanation of what's needed will be provided. You can edit an application you've alreadysubmitted as long as you do so before the deadline.

213) Applying Online
Step Two: How to make online application
2.6 Confirming that your application is complered
1) When your registration is completed then a pop-up will appear telling you that an automated message
will be sent to the e-mail address you provided. Click on the OK button and then check your e-mail.

Click Here

★Sample of "Notice of completion" mail223) Applying Online
Step Three: Checking your status
3.1 Checking your progress and results 1
1) Click on “Check your progress” on the main menu

Click HereIf a decision has not been made yet2) Your organization's progress will be displayed!

If your status says " temporarily saved " then your application hasn't been
submitted yet

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NEXT

3) Applying Online
Step Three: Checking your status
3.1 Checking your progress and results 23) After submitting your application,a decision will be made and the word “Message” will be displayedthat will tell you whether your application has been accepted or rejected. If it has been accepted then
you will also be able to check the amount awarded.
★Examples of acceptance / rejection messages
Accepted

Check the amount of your grantIf your application
was accepted4）If your grant is approved then you will be directed tosubmit your revised plan / bank account information

Click HereIf your application is not accepted244) For Organizations to whom Grant is Approved
Step Four: Submitting Your Revised Plan & Bank Info
4.1 Revising your Project Plan & Budget Plan 1
1) Click on “Revised Plan / Bank Info” button on the main menu

Click Here2) Click on the “Revised Plan” tabClick Here3) The information you have provided during registration will be displayed on the screen. Please update
the page with the actual amount you have been awarded, your activity plan, and your expense report.

!

!

The grant amount entered in your Revised Plan must match the actual amountawarded to you by KNCF. An error message will appear if the two amounts do
not match.

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NEXT

4) For Organizations to whom Grant is Approved
Step Four: Submitting Your Revised Plan & Bank Info
4.1 Revising your Project Plan & Budget Plan 2

Important!

Important!
If the amount you have been rewarded is the same as the amount you have applied for, then you
still need to click on the Update button even though nothing has been changed. Your Revised Plan
will not be recognized by the system if you skip this step.

264) For Organizations to whom Grant is Approved
Step Four: Submitting Your Revised Plan & Bank Info
4.2 Entering your bank account info
1) Click on the Bank Account Info tab

Click Here2) Enter your bank account information

NEXT

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4) For Organizations to whom Grant is Approved
Step Four: Submitting Your Revised Plan & Bank Info
4.3 Revised Plan & Account Inf registration Update
Upon completion of Registration, clich Update button

Completed284) For Organizations to whom Grant is Approved
Step Five: Submitting your Interim Report
5.1 Preparation of your Interim Report
Prepare an Interim Report (in free format) containing the followings.
・Report Summary (Activity Report and Income & Expenses Statement) 【Mandatory】
・Activity Report (Achievements and Challenges for the period of April 1st～September30th) 【Mandatory】
・Income and Expenditure Report (for the period of April 1st～September 30th)【Mandatory】
・Reference material 【Optional】

5.2 Submission of your Interim Report
Click on the "Submit Interim Report" button on the main menu. "Upload documents/
materials" screen will appear.
Upload your Interim Report (free format). Maximum size of each file is to be 25MB.
If "#Interim Report" appears under the list of Attached File, then your Interim Reporthas been successfully uploaded.
There will be no Interim Report for the Collaboration Grant, but an in-person annual report will bepresented at the March Grant Review Committee meeting.

Click Here

NEXT

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4) For Organizations to whom Grant is Approved
Step Six: Submitting your Final Report
6.1 Preparation of your Final Report
Prepare a Final Report (in free format) containing the followings.
・Report Summary (Activity Report and Income & Expenses Statement) 【Mandatory】
・Activity Report (Achievements for the period of April 1st～March 31st) 【Mandatory】
・Income and Expenditure Report (for the period of April 1st～March 31st) 【Mandatory】
・Reference material 【Optional】

6.2 Submission of your Final Report
Click on the "Submit Final Report" button on the main menu. "Upload documents/
materials" screen will appear.
Upload your Final Report (free format). Maximum size of each file is to be 25MB.
If “#Final Report” appears under the list of Attached File, then your Final Report has
been successfully uploaded.
There will be no Interim Report for the Collaboration Grant, but an in-person annual report will bepresented at the March Grant Review Committee meeting.

Click Here30

General Function(”Upload documents / materials” and“Contact/Message Exchange”)
A. Upload documents / materials
1) Click on "Upload documents/materials" on the main menu

Click Here

Click Here2) Choose the file you want to attach

3) Click Upload after selecting the file you want to attach.
You can upload extra documents as needed

Click Here4) After clicking on Upload a popup
will appear. Click OK

Click Here

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General Function(”Upload documents / materials” and“Contact/Message Exchange”)
B. Contact / Message Exchange!

After User Registration, you must use this message function for all email contacts with KNCF.

1) Click on “Contact/Message Exchange” on the main menu

Click Here2) Write your message within the “Message Entry” field and click “Entry”.

Using this function, an email message will automatically be sent to the KNCF’s
administration offices including trustee.
KNCF’s administration offices may also send messages including various notices toregistered email address of the organization from KNCF Management System.

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For more information

Keidanren Nature Conservation Fund
Trustee: Sumitomo Mitsui Trust Bank, Limited
Charitable Trust Team
Phone: +81-352328910
Email: charitabletrust@smtb.jp(about nature conservation activity)
Trustor: Keidanren Nature Conservation Council
Phone: +81-367410981
Email: kncf@keidanren.or.jp

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