Disaster Prevention Research Institute, Kyoto University
Application Guidelines for 2023 Collaborative Research
The Disaster Prevention Research Institute (DPRI) was established at Kyoto University for the
purpose of carrying out academic research on natural hazards and multidisciplinary studies for disastermitigation. Since 1996, many collaborative projects have been carried out under DPRI’s leadership as anational joint usage research institute. In 2010 DPRI was designated as a “Joint Usage/Collaborative
Research Center for Multidisciplinary Disaster Prevention Study,” and many collaborative projects havebeen executed with new collaborative frameworks as a collaborative research center.
From 2022, the third term of the “Joint Usage/Collaborative Research Center for Multidisciplinary
Disaster Prevention Study” will start, in order to continue promoting collaborative projects more
extensively with frameworks such as international collaborative researches. We set up the following fivethemes as the top priority issues, “Great earthquake disaster mitigation,” “Meteorologically extreme
phenomenon and disaster,” “Volcanic disaster,” “Implementation science for disaster risk reduction,” and“Global collaboration of disaster research.” Applications for collaborative research related to the above
five top priority issues are most welcome. However, applications of collaborative research related toother issues are also accepted.
Research staffs from National University Corporations, public/private universities, and national/publicresearch institutes are encouraged to apply for funding as a Principal Investigator (PI)※. Evaluations of
the proposals will be done by the Committee for Joint Usage/Collaborative Research Center of DPRI.
This call for applications is contingent on approval of the 2023 Fiscal Year’s budget.
※PI is responsible to DPRI to conduct research and report the results. If a team is formed to conduct
the research, only one researcher should be the PI. PIs are not limited to full-time researchers, but also
part-time and specially-appointed researchers and research associates are eligible.
Collaborative research includes the following 13 categories,
A. Collaborative research with staff from DPRI. PI must be from an institute other than DPRI.
1) General Collaborative Research
2) International Collaborative Research (General)
3) Workshops and Symposia
4) Long/Short-term Research Visit (see below Note a)5) Implementation Science Research for Regional Communities (General) (See below Note b)
B. Collaborative research with staff from DPRI. The PI can be from DPRI or other institutes.
6) New Exploratory Research (see below Note a)C. Collaborative research planned and proposed by the Natural Disaster Research Council (NDRC)
7) Collaborative Research for Priority Issues (Specific)
D. Collaborative research planned and proposed by NDRC and related societies
8) Implementation Science Research for Regional Communities (Specific)
E. Collaborative research planned and proposed by GADRI (Global Alliance of Disaster ResearchInstitutes).
9) International Collaborative Research (Specific)
F. Collaborative center research with a PI from DPRI
10) Center Research11) Topical Research Meetings12) Overseas Visit Program for Young Researchers
G. Collaborative studies using DPRI facilities/equipment. The PI is from an institute other than DPRI.
13) Joint Usage of DPRI Facilities/Equipment (see below Note a)(Note a) Graduate students (doctoral course) are eligible to be PI.
(Note b) Administrative staff of local government is eligible to be PI.
-- 1 --

The collaborative research projects of categories A,B and G can be applied by PIs who belong toinstitutions other than DPRI. Among categories A and B, General Collaborative Research can be applied
by PIs who belong to institutions in Japan and International Collaborative Research (General) can beapplied by PIs who belong to institutions outside of Japan.
All collaborative research projects led by PIs who belong to institutions other than DPRI must include
a DPRI staff member as a project collaborator (DPRI Contact Person (CP)). The applicant who belongs
to institutions other than DPRI should contact the DPRI CP, intensively looking into the research planwith all the other collaborators and submit the application form through DPRI CP. Upon the submission,tasks of the DPRI staff member must be clearly specified in the application form. Applications directly
submitted by applicants who belong to institutions other than DPRI will not be accepted. Submissions inEnglish will be accepted.
Each applicant can be a PI only on one proposal, with the exception for the collaborative research
proposed by the Natural Disaster Research Council (NDRC) or GADRI (C8, D9 and E10) and for thecollaborative studies with Joint Usage of DPRI Facilities/Equipment (G13).
Those involved in collaborative research projects will have access to the facilities, equipment,
instruments, and data of DPRI listed in the web page ( https://www.dpri.kyoto-u.ac.jp/shared/ ) (see Note(1)-5) shown below). To use these facilities, the PI should contact to an appropriate DPRI staff in charge
before submitting the application.
Upon completion of the collaborative research, PIs will be requested to submit a report. The reportwill be published in the DPRI Annuals and posted on the website of DPRI. When publishing the findings
obtained in the course of the collaborative research, acknowledgement of the Disaster Prevention
Research Institute’s collaborative research program is requested to be written in the publication.
Details of collaborative research
A. Collaborative research with DPRI staff member(s). The PI must belong to an institute other than DPRI.
1) General Collaborative Research
Collaborative projects to work with DPRI staff member.
Outline
The PI must belong to a Japanese institute other than DPRI.
Eligibility
Duration
Two years or less.
Application Form 1.
2 million yen or less for each year
BudgetNotes
ResearchResearch team must include a DPRI staff member as a DPRI
team
CP. Duties of the DPRI staff member should be clearlyspecified in the application form.
Past DPRI
If an applicant (a prospective PI) has received DPRI
funds
Collaboration Research funds for the past 5 years, list thereception(s) year(s), title(s), category(s) and achievement(s) of them.
Also, list the major external funds related to this research
project the applicant received from a government, private
firms etc.
2) International Collaborative Research (General)
OutlineCollaborative projects to work with DPRI staff
Eligibility
The PI must belong to an institute outside of Japan.
Duration
Two years or less
Application Form 2.
2.5 million yen or less for each year
BudgetNotes
ResearchResearch team must include a DPRI staff member as the
teamproject collaborator. Duties of the DPRI staff member should
be clearly specified in the application form.
PI’s affiliation Put a tick mark in the application form, if the PI’s affiliation joins
GADRI (Global Alliance of Disaster Research Institutes, see Note(11)-1) below) or has an academic exchange agreement (AEA)-2-

with DPRI. Also describe the relationship between the project and
GADRI or the AEA in the application form.
3) Workshops and Symposia
Meetings for nationwide researchers to discuss new topics related to disaster
Outlinemitigation research or other interesting themes
The PI must belong to a Japanese institute other than DPRI.
Eligibility
Application Form 3.
1 million yen or less
Budget
Notes
Sponsorship Joint hosted workshops and symposia with other source offunding can be approved. In case of joint hosting,acknowledgement of support from the collaborative research
program of DPRI must be written in the publication.
The venue should be on the KU Uji campus or at a facility of
Venue
DPRI (Appendix II, see Note (1)-5) below).
The meeting should be held between April 2023 and the end ofDate(s)February 2024.
Other
As a rule, the organizer is not allowed to collect fees from theparticipants Except the actual costs of lunch, handouts, etc.
4) Long-/Short-term Research Visit
Support for domestic and overseas researchers to stay at DPRI to carry out
Outlinecollaborative research projects. Visitors are expected to make use of the humanresources and facilities of DPRI in their research.
Domestic and overseas researchers including doctoral course students. It is
Eligibility
necessary to include their academic supervisor in the collaborator if the applicant
is a doctoral course student.
Short-term: Up to one month, Long term: One to ten months
Duration
Application Form 4
BudgetShort-term: 500,000 yen or less, Long-term: 2 million yen or less, including
travel expenses, venue usage fee, printing fee, expendable supplies, etc.
PI’s
Put a tick mark ✔ in the application form, if the PI’s affiliation joins GADRI
affiliation(Global Alliance of Disaster Research Institutes, see Note (11)-1) below) or hasan academic exchange agreement (AEA) with DPRI. Also describe therelationship between the project and GADRI or the AEA in the application form.
5) Implementation Science Research for Regional Communities (General)
OutlineCollaborative projects of Implementation science for regional communities
among researchers, specialists and administrative staff of local government.
It is necessary to include a DPRI staff member of in the collaborators.
Eligibility
The PI must be a researcher affiliated with an institute other than DPRI. A
member of the administrative staff of a local government is eligible to be a PI
with support of researchers.
Duration
Two years or less
Application Form 5.
Budget2 million yen or less, including travel expenses, venue usage fee, printing fee,
expendable supplies, etc., for each year
B. Collaborative research with DPRI staff member(s). The PI is from DPRI or other institute.
6) New Exploratory Research
Support for new and innovative projects.
OutlineDomestic and overseas researchers including doctoral course students. DPRI
Eligibility
staff members are also eligible. It is necessary to include his/her academic
supervisor in the collaborator if the applicant is a doctoral course student.
Duration
One yearApplication Form 6.
Budget300,000 yen or less, including travel expenses, venue usage fee, printing fee,
expendable supplies, etc.
-3-Researchteam

Research team must include a DPRI staff member as the project collaborator.
Duties of the DPRI staff member should be clearly specified in the application
form if the applicant is not a DPRI staff member.

C. Collaborative research planned and proposed by the Natural Disaster Research Council (NDRC)
7) Collaborative Research for Priority Issues
Support for collaborative research projects planned and proposed by NDRC. This
Outlineincludes multidisciplinary studies of natural disasters and disaster risk reduction
promoted by NDRC.
Duration
One yearApplication Form 7. The form is available only in Japanese.
Budget
2.5 million yen or less, including travel expenses, venue usage fee, printing fee,
expendable supplies, etc.
D. Collaborative research planned and proposed by NDRC and related societies
8) Implementation Science Research for Regional Communities (Specific)
OutlineCollaborative projects of Implementation science for regional communities
planned and proposed by NDRC and related societies.
Duration
Two yearsForm
8. The form is available only in Japanese.
Application
Budget5 million yen or less, including travel expenses, venue usage fee, printing fee,
expendable supplies, etc., for each year

E. Collaborative research planned and proposed by GADRI (Global Alliance of Disaster ResearchInstitutes)9) International Collaborative Research (Specific)
OutlineInternational collaborative research project and research team planned andproposed by GADRI.
Duration
Two years
Application Form 9.
Budget5 million yen or less, including travel expenses, venue usage fee, printing fee,
expendable supplies, etc., for each year
F. Collaborative center research with a PI from DPRI
10) Center ResearchSpecial projects promoted by DPRI as a “Joint Usage/Collaborative Research
OutlineCenter”. Projects of this category should address new research issues, form
working organizations, or establish research networks, for the purpose of
studying natural disasters and multidisciplinary countermeasures. Results of the
project should form the potential basis for further development in this field. There
are two categories for applications, General Promotion Research and Special
Promotion Research.
Eligibility
The PI must be a DPRI staff member and build a research team together withstaff from other institutions.
Duration
One yearApplication Form10.
BudgetGeneral Promotion Research: 5 million yen or less, Special Promotional
Research: 10 million yen or less, including travel expenses, venue usage fee,
printing fee, expendable supplies, etc.
Note
Mention the relevance of the proposal to the DPRI top priority issues, “Great
earthquake disaster mitigation,” “Meteorologically extreme phenomenon anddisaster,” “Volcanic disaster,” “Implementation science for disaster risk
reduction,” and “Global collaboration of disaster research.” Multiple selections-4-

of priority issues are allowed. As to "Global collaboration”, the applicant isadvised to clarify if the proposed research institute includes GADRI (Global
Alliance of Disaster Research Institutes, see Note (11)-1) below) or institutes
which has an academic exchange agreement with DPRI.
11) Topical Research Meetings
Support for meetings to plan projects and discuss research results, held under
Outlinethe leadership of a DPRI researcher (PI).
Eligibility
The PI must be a DPRI staff member.
Application Form 11.
1 million yen or less
Budget
The meeting should be held between April 2023 and the end of February 2024
Date(s)Other
As a rule, the organizer of the meeting is not allowed to collect fees from theparticipants except the actual costs of lunch, handouts, etc.
12) Overseas Visit Program for Young Researchers
Support for young researchers of DPRI or doctoral course students whose
Outlinesupervisor belongs to DPRI for overseas visit to broaden the research network.
Please note that the purpose of only participating in a conference is not
acceptable.
Young staff/researcher of DPRI or doctoral course students whose supervisor
Eligibility
belongs to DPRI (35 years old or younger）.
Duration
Up to one month.
Application Form 12.
Budget500,000 yen or less, including travel expenses and accommodation expenses.
Other
Put a tick mark ✔ in the application form, if the visiting institute joins GADRI(Global Alliance of Disaster Research Institutes, see Note (11)-1) below) or hasan academic exchange agreement (AEA) with DPRI. Also describe therelationship between the project and GADRI or the AEA in the application form.
G. Collaborative research using DPRI facilities/equipment. The PI must be from an institute other thanDPRI.
13) Joint Research based on Joint Usage of DPRI Facilities/Equipment
Support for collaborative research using remote facilities, large-scale
Outlineequipment, documents or data of DPRI. DPRI does not cover the travel
expenses of the users.
Eligibility
Domestic and overseas researchers including doctoral course students. It isnecessary to include his/her academic supervisor in the collaborator if theapplicant is a doctoral course student.
Application Form 13. In preparation for the application, the applicant is advised to consult
with the appropriate DPRI staff members in charge of operating thefacilities/equipment.
Notes(1) Application
1) For all applications, it is strongly advised to obtain consent from the head of the applicant’s (aprospective PI) institute in advance. If the proposal is accepted, written consent for the research
participation will need to be promptly submitted.
2) For use of DPRI facilities/equipment, submit the application after directly consulting with theappropriate DPRI staff in charge and also follow the instructions provided by him/her.
3) For applications and reports, use the appropriate forms, which can be downloaded from the DPRI
website listed below in (11)-3).
4) For all applications except for the Center Research (F10), costs of equipment* will not be usually
approved (cashable goods as defined by Kyoto University (PCs, tablets, digital cameras, video
cameras, televisions, etc.) are regarded as equipment even if they are less than 100,000 yen).
-5-However, equipment used for experiments/observations and if PI and DPRI CP can take full
responsibility to manage them, this shall not apply. If there are special reasons to purchaseequipment, submit additional documents for explanation.
*DPRI defines “equipment” as durable goods which is repeatedly used for some period, havea useful life of more than one year and costs more than 100,000 yen when purchased.
5) Since the web page of shared facilities (https://www.dpri.kyoto-u.ac.jp/shared/) is prepared only inJapanese at present, it is advised to consult with a DPRI collaborative staff member for using
facilities/equipment in the collaborative research.
6) For estimating travel expenses in research budget, note that staying allowances in Japan will be up
to ¥15,000/day for professors, ¥13,000/day for other researchers and ¥10,000/day for students.
When staying at the facilities of Kyoto University, allowances are reduced.
(2) Selection and notice
The proposals will be fairly reviewed in the context of research plan and research expenses andawardees will be decided by votes of the Committee of Joint Usage/Collaborative Research Center of
DPRI. The results will be announced in middle April, 2023. Determination of budgets will be announced
around June, 2023.
(3) Funding
Funding for accepted projects can be used for research expenses and travel. Note that the requested
budget may be reduced. Funding will be supplied through the administration of DPRI. Only in theInternational Collaborative Research projects (A2), researchers at overseas institutes can make smallpurchases such as expendables. For planning and using the budget, refer to Appendix 2A and consult
with the DPRI CP.
(4) Publications
In the publications related to the collaborative research, explicit acknowledgement of the source offunding, for example, “the General Collaborative Research (2022G-00) funded by the Disaster
Prevention Research Institute, Kyoto University” must be included. Also, a copy of the publishedmaterial should be sent to the address specified below in Note (11)-4). The PI’s or the collaborators
are encouraged to present their final results at the DPRI Annual Meeting in February and publish in
the DPRI Annuals. For these applications for presentation, consult with the collaborative researcher
at DPRI.
(5) Interim report
For the two-years projects of General Collaborative Research (A1), International Collaborative
Research (General) (A2), and Implementation Science Research for Regional Communities (A5, D8),
the PI is required to submit an interim report of the research using the attached forms, after finishing
the first year’s research.
(6) Project summary
For all Collaborative Research (ExcludingG13), the PI is required to submit a summary of research
results using the attached forms. The forms should be submitted in Microsoft WORD format. The
contents of the report are to be published in the DPRI Annuals and on the website of DPRI. Upon
publishing DPRI may correct clear mistakes in the report without a confirmation or a written consent
by the author. DPRI may also reprint or summarize the report in its publications.
(7) Project report
For all Collaborative Research (ExcludingG13), the PI is required to submit the electric form report in
Microsoft WORD format or6 copies of book form report to the program office (see (11)-4) below). The
front cover format of book form report can be downloaded from the website listed below in (11)-3).
The data submitted in the electric form is registered in the “Kyoto University Research Information
Repository” to be published on the internet. As a rule, it will be published immediately after thesubmission, however, the PI can specify when it should be published if it is reasonable. Note that the
PI must have permission to use materials (pictures, charts, graphs etc.) by the proper right holder if-6-the report contain the materials other people has their right. DPRI regard that PI made proper andnecessary procedures for publication when the report is submitted.
The book form report submitted will be available for reading both at Kyoto University Library andNational Diet Library according to the laws of Japan. It may be presented to the interested individuals
or institutes.
(8) Research results after the termination of a collaborative research project
DPRI may ask PIs about the subsequent research results after the termination of the collaborative
research projects. In this case, reply to the inquiries is expected.
(9) Intellectual property right
As to the intellectual property created through the collaborative research program, the PI should
contact DPRI CP as well as the intellectual property department of the PI’s institute, before applying
for the intellectual property. The procedure of application and portion of rights will be discussed among
the parties concerned.
(10) Accommodations
For the remote facilities, accommodations may be available. Consult with the appropriate DPRI staff
in charge.
(11) Other information
1) GADRI (Global Alliance of Disaster Research Institutes) was established on March 2015 as aworldwide forum for sharing knowledge and promoting collaboration on topics related to disasterrisk reduction. DPRI serves as the secretariat of GADRI. DPRI has been promoting global
collaboration of disaster research with developing international networks such as GADRI. Detailsof GADRI can be found in the GADRI website.
https://gadri.net/
2) In the case of accidents or injuries during research activities, such expenses for the care are to behandled by the institute with which the researcher is affiliated. DPRI assumes no responsibility
for such matters. When graduate students participate in collaborative research, they arerequested to purchase, “Disaster and Accident Insurance for Students Education and Research”.
3) The application forms and status of proposal awards are posted on the DPRI website.
https://www.dpri.kyoto-u.ac.jp/collaborative/4) For inquiries and submissions about this public solicitation, please contact, Submission andInquiries
Person in charge of the Joint Usage of Research Support Section,
Uji Administrative Office, Kyoto University
Gokasho, Uji, Kyoto 611-0011, Japan
Tel: (81)-774-38-3350, Fax: (81)-774-38-3369
e-mail: kyodo dpri.kyoto-u.ac.jp-7-Schedule for Applications for 2023 Collaborative Research with the Disaster Prevention
Research Institute, Kyoto University- Application period:
November 14 (Monday), 2022 - January 13 (Friday), 2023
Applications for Joint Usage of DPRI Facilities/Equipment will
be accepted at any time.
- Award notification:
Middle April, 2023 (Scheduled)- Submission of list of collaborative participants:
Mid-May, 2023 (Scheduled)- Submission of written consent from the head of the PI’s institution:
Mid-May, 2023 (Scheduled)- Notification of budgets:
Early June, 2023 (Scheduled)- Submission of expense sheets:
Late February, 2024 (Scheduled)- Submission of interim report (See Notes (5)):
Late April, 2024 (Scheduled)- Submission of project summary (See Notes (6)):
Late April, 2024 (Scheduled)- Submission of project report (See Notes (7)):
Late May, 2024 (Scheduled)-8-