WM48-4B

WM2024 PAPER PREPARATION INSTRUCTIONSPapers are required for presentations in both Oral and Poster Sessions except for the Non-Paper Poster
and Student/ Intern Poster Sessions. Papers are discretionary for Panel (R) Sessions, as determined by
the Session Lead Organizer and the Program Advisory Committee (PAC) Chair. All WMS Papers will
be reviewed and approved by a Paper Reviewer to ensure professional quality and format consistencyprior to acceptance for presentation and publication in the Conference Proceedings.
Detailed instructions and the schedule for Paper preparation and submittal are provided for Author use. The
primary objectives of these instructions are to ensure that Draft and Final Papers are received and reviewed ina timely manner and are in a consistent format. Complete instructions for formatting the Paper begin on Page
2 of these instructions. An example Paper format template and Paper Preparation Compliance checklist areprovided on pages 5-7. In addition, a Paper Template can be found on our website www.wmsym.org under theTechnical Program>Resources & Forms tab and can be used to aid the Author in preparation and formatting.
PROCESS AND SCHEDULE
Draft and Final Papers should be submitted to the WMS website www.wmsym.org. Please login using
your email and password. If you have forgotten your password, you can enter your email address
associated with WMS in the section labeled “Reset Password” and the WMS website will send you yourregistered login information. Once you have logged in, please select the button that reads“Submit/Manage Abstract for /WM2024” and click on the button that reads Draft Paper and follow thesubsequent instructions. Please note that the WMS website only accepts one file per Abstract number. If
you make changes to your file and upload an updated version, the old version is automaticallyreplaced.
The Paper submittal schedule for WM2024 is as follows:••

Draft Papers are due on or before November 10, 2023
Final Papers and Copyrights from all co-authors are due on or before January 12, 2024.

Important Notes:
1. Final Papers and Copyright Forms not received by WMS by the due date may prevent the Paper
from being presented, and/or included in the Final Program and Conference Proceedings, unlessspecial dispensation is granted by the PAC Chair.
2. Please note that all listed Authors and Co-Authors must submit a signed Copyright form,
preferably with the submittal of the Draft Paper. Additional Copyright Forms are locatedon the resources and forms page of our website.
3. The Primary Contact is responsible for ensuring that all copyrights are sent and received.
For Authors whose first language is not English, it is helpful for the Reviewers if you could get yourPaper checked by a good English writer before submission.

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WM48-4B

DETAILED FORMATTING INSTRUCTIONSWMS strives to maintain a consistent format for Papers to be included in the Conference Proceedings andrecognizes that 100 percent consistency is not attainable for all Papers. When there are differences
between the Written Instructions and the Format Template, the Written Instructions take precedence.
Whenever possible, the Paper should be structured as follows:
ABSTRACTINTRODUCTIONDESCRIPTION, e.g., of Method(s) and Results.
DISCUSSION, e.g., of Method(s) and Results
CONCLUSIONSREFERENCESACKNOWLEDGEMENTS
The ABSTRACT, INTRODUCTION, and CONCLUSIONS sections are mandatory componentsof the Paper, whereas the DESCRIPTION and DISCUSSION of Methods, Results, etc. sections
may be combined under one heading or named differently at the discretion of the Author(s). A
REFERENCE section is mandatory if you want to be considered for WMS Best of Conference Oral
Presentation/Paper. References for other papers are required only if references are used in the text. Moredetailed information on the required format of the Paper is provided below.
PAPER FORMAT
General Instructions

1. Paper Length••

No less than four (4) and, preferably, no more than 15 single-spaced pages, including figures andtables.
Papers greater than 15 pages or 30 megabytes in size must have the PAC Chairs approval

2. Title
3.
4.
5.
6.

7.

8.
9.

• Shall match title submitted during abstract submission• Shall be less than 100 characters
Preferred Software - Microsoft (MS) Office Word™ 2010 or later is required
Point size and font – 11-point Times New Roman
Margins• Top and bottom set to 2.54-cm (1-inch)• Left and right sides set to 2.54-cm (1-inch)
System of Units - International Standards (SI) units shall be used in the Paper.
• For guidance, please see http://physics.nist.gov/cuu/Units/units.html.
• Imperial units may be inserted within parenthesis after the SI units as an alternative, at thediscretion of the Author.
Acronyms• Shall be spelled out at their first use and then used consistently in the remaining text
• Shall not be used if only used once
• Do not need to be spelled out if included in the conference Comprehensive List of
Acronyms, but still encouraged
Isotope formatting should be formatted as 137 Cs or Cs-137
Paper Size2

WM48-4B•

US Letter paper size, i.e., 21.6 cm wide and 27.94 cm high (8 1/2 inches wide and 11 incheshigh) shall be used for all WMS Papers.
• Please Do NOT use A4 paper size.
10. When naming the Paper file, please use your assigned Abstract number and the correct file extension inorder to alert WMS to the version of your Paper and the type of software being used as illustrated in thefollowing example:• 24xxxa.doc where “24xxx” is the assigned Abstract number, “a” is the revision number, and“doc” denotes a MS Word™ 2010 or later version file or the Macintosh or Linux equivalent.
11. Header -The page header shall read as follows and shall appear on each page:• WM2024 Conference, March 10 – 14, 2024, Phoenix, Arizona, USA• Header shall be left justified• Note: The file name or title should NOT be included in the page header.
12. Page Numbering - Each page shall be numbered in the lower right corner starting on the first pageusing Arabic numbers.
13. Paper Title• Shall only be shown on the first page.
• Titles should be written in title case (meaning to only use capital letters for the principal
words. articles, conjunctions, and prepositions do not get capitalized unless they start the title.
(e.g. Remediation of TRU Contaminated Soils).
• Titles must be centered immediately below the top margin• Titles shall be followed by the Abstract number. The Title and Abstract Number shall beseparated by a hyphen, as shown in the example.
14. Authors and Institutions Naming:• Name(s) of the Author(s) and the related Organizational/Institutional Affiliation(s) shall only beshown on the first page.
• Author’s name(s) shall both be centered, as shown in the example, on two separate lines,
respectively, beginning with the author name(s)• Names shall be located two spaces/lines below the Paper Title, i.e., leaving one open/empty
vertical space between the Title and the Author name(s) and the subsequent Abstract number
but leaving no open line/space between the Author(s) and the Affiliation(s).
• Institutions of the authors:i. shall be indicated with a superscript number (e.g, John Smith 1 , Jane Smith2 )ii. Authors from the same institution shall use the same superscript number• Primary author shall be listed first
15. Required sections:• Abstract:i. shall follow the Authors and Affiliations and summarizes the content of the Paper.
Note: this does not need to match the abstract submitted from the abstract call wordfor-word but shall match the topic submitted from the original abstract callii. Abstract may be a minimum of 200 words and may not exceed the word countrequired of submitted abstracts (800 words)
iii. Abstracts shall briefly discuss the need for the work, the work executed, and results• Introduction: shall briefly introduce the work presented• Conclusion: Shall briefly summarize the work presented and the conclusion reached from thework• Sections shall have two vertical two spaces below the section title, i.e., leaving one
open/empty vertical space between the section title and the body text
16. Figures and tables:• Each Table and Figure shall be referenced in the text
• Each shall be placed as close as possible after they are first cited in the text3

WM48-4B•••

Each Shall have captions that explain the information presented
Each shall be numbered in the order in which they are presented
Figuresi. Figure captions shall be located below the image and center justified
ii. Figure labels shall be formatted as – “Figure #. Caption text.”
iii. Figures shall be no larger than 17 cm wide and 23 cm high (6-1/2 inches wide and 9
inches high).
iv. Figures shall be captioned and numbered using Arabic numerals, e.g., Figure 1.
v. Terms in figure legends must be consistent with those used in the text and in otherfigures, and the lettering shall be of the same as that used in the figure.
vi. Figure captions shouldvii. Whenever possible, figures shall be embedded in the text.
viii. When not included in the uploaded text, figures shall be saved in Graphics
Interchange Format (GIF) and pictures shall be saved in Joint Photographic Experts
Group (JPEG) format.
ix. Digitized figures in JPEG or GIF format shall not exceed 1MB in size.
• Tablesi. Table captions shall be located above the table and center justified.
ii. Table labels shall be formatted as – Table #. Description text.
iii. Figures and Tables shall be numbered in the order in which they are presented within
the text.
iv. Tables shall be captioned and numbered using Arabic numerals, e.g., Table. 1.
v. Tables shall be no larger than 17 cm wide and 23 cm high (6-1/2 inches wide and 9
inches high)vi. Table font shall be 11-point Times New Roman.
vii. Table column headers shall be bold font.
viii. Table footnotes shall use lower-case superscripts (e.g., a when referenced in thetable.), and footnote descriptions shall be located below the table with no line breakix. Font for table footnotes shall be 9-point Times New Roman.
17. First, Second, and Third-Order Headings:•
FIRST-ORDER HEADINGS shall be flush with the left margin and in bold CAPITAL
letters.
•
Second-Order Headings, if used, shall also be flush with the left margin and in bold lettersand use title case.
•
Third-Order Heading, if used, shall be flush with the left margin and in bold and italics anduse title case
18. Consistent with the format above and the example, all subsequent headings, sub-headings, text, andTable and Figure titles/captions should also have only one open vertical space between it and any
text, Table of Figure. The text shall utilize only one font style and size.
19. Trademarks - Terms, images, logos, software, services, or any other articles or items that aretrademarked, registered trademarks, or copyrighted shall be appropriately identified as such whenevermentioned (e.g. ™, SM, ®, or ©). A footnote should also be included per the Footnotes guidelines
provided below to indicate the marked item is a trademark, registered trademark, or copyright protectedby a specific country or individual.
20. Refer to isotopes in the format of C-14, H-3, Co-60, Pu-239, etc.
21. Acronyms• Acronyms not listed on the official Acronym list for Presentations and Papers shall be definedwhen first used in the title and in the body of the paper and then used in the title and in the bodyof the paper and then used consistently thereafter.

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The current list of approved acronyms can be found on the last page of the Topic Listing on the
WMS website www.wmsym.org under Technical Program> Resources & Forms>
Authors/Presenters>WM2024 Topic Listing.
22. The Paper shall NOT include a cover page.
23. Equations• Equations shall be center justified• Equations labels hall be numbered consecutively in the order in which they are presented• The equation label should be abbreviated, Eq.
• Equation numbers shall use Arabic numerals, e.g., Eq. 4• Equation numbers shell be bracketed (Eq. 1)• Equation numbers shall be located to the right of the equation and aligned with the right margin(demonstration: Centering Equations with a Right-Justified Number in MS Word)• Equations shall be referenced in the text unless multiple equations are used in conjunction witheach other, however, the primary equation shall be referenced in the body
• Example:
The following text is used as an example to demonstrate equations without having to thesecond equation. Equation 1 is the complete formula for energy provided by the theory of
relativity. However, this equation can be simplified for bodies at rest and is presented in Eq. 3.
𝐸 2 = (𝑚𝑐 2 )2 + (𝑝𝑐)2(Eq. 1)

𝑝𝑐 = 0(Eq. 2)𝐸 = 𝑚𝑐 2(Eq. 3)

24. Foot notes
•
•
•
•
•

Footnotes in the tex must be be lettered sequentially in the order of their appearance
Footnotes shall be superscript
Footnotes shall be explained at the bottom of the page in which it is referenced
Footnotes shall be of font size 9Footnotes specific to a table shall follow the formatting details in the table requirements
section
25. References• Reference section shall be located at the end of the paper• Each reference should be enclosed in square brackets on the same line of the text, e.g.,this is a reference [1]• References should be listed in the reference section in the order in which they are used.
• References should be used at the end of a sentence before the period, e.g., This is an
example of using a reference [1].
• Referenced brackets shall be used within the text when discussing a specific reference,
e.g., The work described in [1] does not address the problem discussed.
• When using a list of references in the text, the references shall be formatted as [1,8,9,13]
and in order from lowest reference number to the highest reference number. This
formatting does deviate from the IEEE citation style.
• When using a range of references in the text, the references shall be formatted with thelowest numbered reference first then a dash followed by the highest reference, e.g.,
Example of a range of reference [1-3].

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WM48-4B•

References section formatting for individual references shall follow the Institute ofElectrical Engineers (IEEE) citation style (IEEE Citation Style). A full list of examples
are provided in the link. Here are a few examples
i. Books
1. Format:
J. K. Author, “Title of chapter in the book,” in Title of His PublishedBook, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. Of
Publisher, year, ch. X, sec. x, pp. xxx–xxx.
2. Example:
L. Stein, “Random patterns,” in Computers and You, J. S. Brake, Ed.
New York, NY, USA: Wiley, 1994, pp. 55–70.
ii. Book with Chapter Title
1. Format:
J. K. Author, “Title of chapter in the book,” in Title of Published Book,
X. Editor, Ed., City of Publisher, State(only U.S.), Country: Abbrev. Of Publisher, year, ch. X, sec. x, pp. xxx–
xxx.
2. Example:
J. K. Author, “Title of chapter in the book,” in Title of Published Book,
X. Editor, Ed., City of Publisher, State (only U.S.), Country: Abbrev. Of
Publisher, year, ch. X, sec. x, pp. xxx–xxx.
iii. Conference Proceedings
1. Format:
J. K. Author, “Title of paper,” presented at the Abbreviated Name ofConf., City of Conf., Abbrev. State, Country, Month and day(s), year,
Paper number.
2. Example:
J. G. Kreifeldt, “An analysis of surface-detected EMG as an amplitudemodulated noise,” presented at the 1989 Int. Conf. Medicine andBiological Engineering, Chicago, IL, USA, Nov. 9–12, 1989.
iv. Periodicals
1. Formatting:
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x,
pp. xxx-xxx, Abbrev. Month, year.
With DOI if applicable
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x,
pp. xxx-xxx, Abbrev. Month, year,
doi: xxx.
2. Example:
M. M. Chiampi and L. L. Zilberti, “Induction of electric field in humanbodies moving near MRI: An efficient BEM computational procedure,”
IEEE Trans. Biomed. Eng., vol. 58, pp. 2787–2793, Oct. 2011, doi:
10.1109/TBME.2011.2158315.
v. Standards
1. Formatting:Title of Standard, Standard number, Corporate author, location, date.

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Example:IEEE Criteria for Class IE Electric Systems, IEEE Standard 308, 1969.
Special Notes
1. A Reader should be able to determine and understand the general content(s) and purpose(s) of the Paper(i.e., what the Paper is about) based on the Paper’s Title and the content of the abstract.
2. Please refrain from acknowledgements (to people or funding sources) unless necessary. If required, an
ACKNOWLEDGEMENTS heading should be created and located at the end of the Paper, i.e., after
the REFERENCE section, if there is a REFERENCE section.

Public Viewing of the Abstract on WMS Web’s On-Line Technical Program
With the Author submission of the initial abstract to the WMS website www.wmsym.org, a condensed
summary was requested. The Condensed Summary will be linked to the Abstract number for public
viewing. It can later be updated after abstract acceptance. Please add a summary if not found. Please
note that WMS will not use the initial Abstract submitted before September for review andacceptance. The initial Abstract was only used for Presentation evaluation and Session placement.
We strongly recommend that you ensure your Condensed Summary satisfies these points.
1.
2.
3.
4.
5.
6.

Does the Summary engage the Reader by telling him or her what the Presentation is about andwhy they should attend the Presentation?
Does the Paper Title describe the subject being presented?
Is the Summary well written in terms of language, grammar, etc.?
Does the Summary have between 5 and 10 keywords or phrases that closely reflect the content of
the Presentation for the web search features?
Does the Summary conform to the limit of 100 words?
Does the Summary include some key search words?

EXAMPLE PAPER FORMAT ON NEXT PAGE

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WM2024 Conference, March 10 – 14, 2024, Phoenix, Arizona, USA
Title Text using capital letters for the principal words – 24xxx (the assigned Abstract number)John Smith1 , Jane Smith2 , and Albert Flemming3 (etc.)
1 Affiliation Author 1 (Corporate Affiliation)
2 Affiliation Author 2 (only if different from Author 1)
3 Affiliation Author 3 (only if different from Authors 1 and 2)(Please DO NOT include address, phone number, or email address)

ABSTRACTThe Abstract text goes here (no reference citations should be provided in the Abstract and all acronyms
need to be spelled out unless listed in the WMS Approved Acronym list located at the end of the Topic
Listing available on the resources and forms page of our website
Font is 11-pt Times New Roman and text is justified between the 2.54-cm (1-inch) left and right margins.
Page top and bottom margins are 2.54-cm (1-inch).
FIRST-ORDER HEADINGS (no numbering of headings)
The first-level headings text goes here. First level headings are used for the ABSTRACT, the
INTRODUCTION and all subsequent main topic headings throughout the Paper, including the
REFERENCES heading.
Second-Order Headings (no numbering of headings)
The second-level headings text goes here. Second-level headings are used under first-level headings only.
Below is an example equation created with Microsoft Word’s™ Equation Editor [1].
𝑛(𝑥 + 𝑎)𝑛 = ∑(𝑛𝑘 )𝑥 𝑘 𝑎𝑛−𝑘(Eq. 1)

𝑘=0

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WM2024 Conference, March 10 – 14, 2024, Phoenix, Arizona, USA
Figures and Tables
The following are examples of figures and tables. - The preference is to place the figure or table number
and title centered. Tables and figure illustrations must be numbered and explained and referenced in the
text of the Paper.

Figure 1. Radioactive Image.
A

Column Header 1
Row name goes here
Row name goes here
A Example of table footnote

Table 1. Table Name Goes Here.
Column Header 2xxColumn Header 3xX

Footnotes:
a Microsoft Word™ is a trademark of the Microsoft Corporation in the United States and/or other countries.
REFERENCES
References [2], [3], and [4] are not illustrated in the preceding text of these instructions but are provided
below as examples of the formats for books, journal papers, and proceedings papers, respectively.
1. Microsoft Word’s Equation Editor, Microsoft Word™.
2. M. P. BROWN and K. AUSTIN, Title of Book, pp. 25–30, J. SMITH, Ed., Publisher Name, Publisher
City, Publisher State (2004).
3. M. P. BROWN and K. AUSTIN, “With or Without Title of Paper,” Title of Journal, 36, 102 (2004).
4. R. T. WANG, “Title of Paper,” Proc. Title, Location of Meeting, Date of Meeting, Vol. No., p. No.,
Publisher of Proceedings (2004).
ACKNOWLEDGMENTS
All acknowledgments from the Author should appear in this final section of the Paper.

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WM2024 Conference, March 10 – 14, 2024, Phoenix, Arizona, USA
SUMMARY CHECK-LIST OF PAPER PREPARATION REQUIREMENTS (COMPLIANCE)
Summarized below are the Primary Paper requirements. Requirements that do not apply to your Paper
will be “NA.”. This check list is intended to aid Authors and Reviewers.
REQUIREMENTREQUIREMENT
YES
/NA

#

NO

YES/
NA

#

1

File and extension correctly named

19

Correct use of Acronyms

2

Page Header on all pages

20

3

Correct Title placement

21

Correct CONCLUSION section
placement
Correct REFERENCE section format

4

Correct Title format

22

5

Correct Author(s) listing

23

6

Correct Author name(s) placement

24

Correct REFERENCE section
placement
Correct text spacing throughout the
Paper
Correct referencing of Isotopes

7

Has an ABSTRACT section

25

Correct Figure placement(s)8Correct ABSTRACT placement

26

Correct Figure size(s)9Has an INTRODUCTION section
followed by "descriptive" section(s)27< 7 figures per page are used10

Correct INTRODUCTION
placement

28

Correct Figure/Picture file(s)provided (if not included in text)

11

Paper > 4 pages total

29

12

30

13

If > 15 pages, has PAC Chairapproval
All pages correctly numbered

31

Correct numbering of Figure
caption(s)Correct placement of Figure
caption(s)Correct placement of Table(s)14Pages in US letter size

32

Correct numbering of Table(s)15

All margins 2.54 cm (1 inch)

33

Correct Table format

16

All units are in SI units

34

Correct Table footnote placement

17

All text is in one font size (11)35

Correct Equation format

18

All terms, images, logos, software, services, or any other articles or items that are trademarked,
registered trademarks, or copyrighted are identified#

NO

COMMENT(S)1234Abstract #:Prepared by:

Reviewed by:On:10