1

Guideline for the Yamada Research Grant Application
General Rules
Article 1. The Yamada Research Grant hereinafter referred to as the “Grant”) application shallbe subject to the terms and conditions in this guideline.
Purpose of the Grant
Article 2. The purposes of providing this grant are 1) to assist in covering part of the expenses
of original research that makes use of honeybee, bee or natural products, 2) to promote andsupport honeybee research activities, 3) to scientifically prove the traditionally claimed utilityof bee products, and 4) to contribute to the development of the beekeeping industry,
preventive medicine through the use of honeybee, bee and natural products, andenvironmental protection including the habitat of honeybees.
Grant Application Eligibility
Article 3-1. Within these guidelines, an “Applicant” shall mean an individual who has applied
for the Grant, received an unofficial notice of eligibility for the research grant (hereinafterreferred to as an “Unofficial Notice”) through a review by a committee which is primarily
consists of independent experts from academic research institutions and industry (hereinafterreferred to as a “Committee”), and submitted the Grant application and written pledge
pertaining to the “Yamada Research Grant” (Form 1, hereinafter referred to as the “Grant
Application and Written Pledge”).
3-2. The recipient of the Grant shall conduct the appropriate research and undertake thefollowing responsibilities:(1) execution of the research;(2) appropriate use of the Grant; and(3) submission of reports and reporting at the results briefing required by theCompany.
Eligible Research
Article 4. Within this guideline, “Granted Research” shall mean the research written andspecified on the Grant Application and Written Pledge (Form 1) submitted by the Applicant.
Research plan shall be submitted via the Research, Application and Communication Systemestablished by the Yamada Bee Company for the Yamada Research Grant (hereinafter referred
to as “Bee-RAC”) by request from the Yamada Bee Company, Inc. (hereinaafter referred to as“Yamada Bee Company”).

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Research Period
Article 5-1. The research period for the Granted Research shall be the period specified in the
Unofficial Notice and will begin on October 1 of the year in which the Grant is initiated. Incase the research period needs extension, the granted Applicant shall obtain the approval ofCommittee in advance in accordance with the procedure stated in Article 13 (Report of
Delayed Granted Research) hereof.
5-2. The granted Applicant shall undertake interim evaluation and obtain the approval ofCommittee based on such interim evaluation as stated in Article 15-2 (Reporting Research
Results) of this guideline.
Grant-eligible Expenses
Article 6. As this Grant is awarded to cover expenses for research using honeybee, bee andnatural products, expenses of the research that may be covered by the Grant shall be theexpenses which fall into expenses section of Appendix (1) of this guideline and which areapproved by the Yamada Bee Company (hereinafter referred to as “Subsidized Expenses”).
Payment of the Subsidized Expenses will basically be made by bank transfer; expense
payments should not be combined with any other payment or transaction or offset byendorsement of a promissory note by a third party.
Grant Application
Article 7-1. In order to apply for and receive the Grant, the Applicant shall subject to thecontents and terms and conditions noted in the Unofficial notice and submit each of thefollowing in digital and written format to Yamada Bee Company by the date specified: a Grant
Application and Written Pledge (Form 1),

a subsidy application form related to the “Yamada

Research Grant” (Form 2, hereinafter referred to as the “Subsidy Application Form”), and abank transfer request relating to the Grant (Form 3, hereinafter referred to as the “BankTransfer Request,” or the form designated by the Granted Applicant’s affiliated institution). If
the Granted Research period continues over multiple years, the Applicant shall submit a Grant
Application Form and Written Pledge (Form 1) for a particular year in advance ofcommencement date of every year. However, submission of the Subsidy Application Form
(Form 2) is not necessary unless the Applicant’s affiliated institution requires. Subsidy
Application Form shall be submitted to the Applicant’s affiliated institution after Yamada Bee
Company has affixed its seal on the Subsidy Application Form (Form 2). In addition, theApplicant may use the designated forms from his/her affiliated institution if he/she is unable
to conduct the necessary procedures using the forms specified herein. However, Grant shall3

not be disbursed other than “grant money.”
7-2. In case the Applicant wishes to obtain the Grant for the 2nd year or later of the Granted
Research period, the Applicant shall submit to the Yamada Bee Company each of the following
electronic data and documents by the date specified for interim evaluation and approval asstated in Article 15. 2 (Reporting Research Results): Bank Transfer Request Form (Form 3 or aform designated by the researcher’s affiliated institution), Grant Application Form andWritten Pledge (Form 1), Research Plan, and Subsidy Application Form (Form 2, or a form
designated by affiliated institution). Submission of the Subsidy Application Form (Form 2) is
not necessary unless the Applicant’s affiliated institution requires.
Withdrawal/Modification of the Grant Application
Article 8. In case that the Applicant disagrees with the content or terms and conditions of the
Unofficial Notice and wishes to withdraw his/her grant application, or requires modificationsin the specified conditions, the Applicant shall submit a request in writing (any format) to
Yamada Bee Company within fourteen (14) days after receipt of the Unofficial Notice.

Determination of the Grant
Article 9-1. The Yamada Bee Company will begin processing the Grant application following
completed submission of the all of the following documents: the Grant Application andWritten Pledge (Form 1), the Subsidy Application Form (Form 2 or the form designated byaffiliated institution. *Only necessary when Applicant’s affiliated institution requires.), and a
Bank Transfer Request (Form 3). The Grant determined under Article 9 shall be remitted to
the Applicant’s account as specified in the Bank Transfer Request (Form 3, or form specified byaffiliated institution) by the Yamada Bee Company by the end of the month following themonth in which all such necessary documents are received by the Yamada Bee Company.
9-2. In case the Granted Research requires a clinical study, the Applicant shall submit one copyof each of the following two documents from the ethics committee in addition to therequired documents in Article 10-1: a certificate of eligibility indicating the committee’s
approval and an approved research plan. The Grant shall be remitted to the bank accountdesignated by the Applicant in the Bank Transfer Request (Form 3 or the form used by theaffiliated institution) by the end of the month following the month in which all suchnecessary documents are received by the Yamada Bee Company.
9-3. The process of payment of travel and transportation expenses and paper submission fees
(hereinafter referred to as “Scientific Presentation Expenses”) will begin after thepresentation ends in accordance with the terms and conditions in Article 10 (Granting of

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Subsidy), Clauses 7 and 8. The amount for such expenses shall be remitted to the bankaccount designated by the Applicant in the bank transfer request (Form 3 or the form used byaffiliated institution) by the end of the month following the month in which required
documents are received by the Yamada Bee Company.
9-4. The acceptance certificate will be awarded to the Applicant. If the Granted Research
period lasts two (2) years or more, the certificate will only be issued in the first year.
9-5. The awarded Grant shall only be used for the purposes listed in the Research Plan andorder, delivery, and payment shall occur during the research period (From October 1 throughSeptember 30 of the following year in case the Granted Research period is one year).
Expenses occurred following termination of this period (in other words, after October 1 of thesecond year in the case of a one-year research period) are ineligible for coverage by the Grant.
9-6. In case the Granted Applicant gives academic presentations during the research period orwithin three years after the Granted Research period ends, the Applicant may apply for
scientific conference costs. If Applicant wishes to apply for the scientific conference costs,
Applicants shall contact the Yamada Bee Company at least thirty (30) days prior to
submission of a conference abstract, or prior to publication of any journal article. Applicants
shall submit the following documents via the Research, Application and Communication
System established by Bee-RAC: certificate of completion of scientific presentation (scientificconference abstract or presentation paper), a scientific presentation report related to the
Grant (Form 11, hereinafter referred to as the “Scientific Presentation Report”), and an
expenditure statement pertaining to the Grant (Form 8, hereinafter referred to as the“Expenditure Statement”) After receiving the documents from the Applicant, the Yamada Bee
Company shall issue the agreed amount (Attachment 1-6, “Scientific Presentation Expenses”)
by the end of the month following the month in which the required documents are received
by the Yamada Bee Company.
Provision of Research Materials
Article 10. In case the Applicant wishes to receive research materials or samples, the Applicant
should specify the sample name and volume with reasoning (approximation method) for theentire research period in the Research Plan, and submit the application via Bee-RAC. The
Applicant may be granted if Yamada Bee Company considers necessary and appropriate.
10-1. Applicant may not use any research materials provided by the Yamada Bee Company forany purposes other than the Granted Research.
Modifications of Research Grant Content and Contact Details of the Applicant, or5Cancellation of Research
Article 11-1. Should the Applicant wish to modify the content of Granted Research or cancel the
Granted Research, he/she shall submit the following in digital and written format to the
Yamada Bee Company in advance for its approval: Notification of Modified Research Grant
Content or Cancellation of Research (Form 4).
11-2. Yamada Bee Company reserves the right to modify or set conditions as necessary in thecase under Article 12-1.
11-3. Whenever the Applicant’s affiliated organization, its address or contact details changes,
the Applicant is required to inform the Yamada Bee Company without delay by submitting a
Notification of Change (of affiliated institution, address, contact detail, position) (Appendix
of Form 4, hereinafter referred to as “Notification of Change of Representative”) in digital
and written format.
11-4. If the Applicant obtains approval to cancel the Granted research under Article 12-1 herein,
he/she is required to submit each of the followings in digital and written format withintwenty-one (21) days from the date of approval: a final research report related to the Grant(Form 6, hereinafter referred to as the “Final Report”), a final research paper related to the
Grant (Appendix 1 of Form 6, hereinafter referred to as the “Final Research Paper”) and an
Expenditure Statement (Form 8). In case the Yamada Bee Company requires, the Applicant
shall submit a summary report related to the Grant (Appendix 2 of Form 7, hereinafterreferred to as the “Summary Report”) to the Yamada Bee Company in digital format.
Report of Research Grant Extension
Article 12. If the Applicant expects that the Granted Research will not be completed within theplanned research period or the Granted Applicant encounters difficulties in the execution orcontinue of the Granted Research, he/she shall immediately submit the Research Grant
Extension Application Form (Form 5, hereinafter referred to as “Application for Extension”)
pertaining to the Grant to the Yamada Bee Company in digital and written format and await
further instruction by the Yamada Bee Company.
Progress Report
Article 13. In case the Yamada Bee Company requires, the Applicant shall submit an interim
report pertaining to the Grant (Form 9, hereinafter known as the “Interim Report”) and an
Expenditure Statement (Form 8) in digital and written format.
Reporting Research Results
Article 14-1. The Applicant shall submit each of the followings which stipulate the status of

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Granted Research as of September 30th of the last year by October 20th of the year: Final
Report (Form 6), the Final Research Paper (Appendix 1 of Form 6), the Summary Report(Form 7) and the Expenditure Statement (Form 8) in digital format to the Yamada Bee
Company. In addition, the Final Report (Form 6), the Final Research Paper (Appendix 1 ofForm 6), the Expenditure Statement (Form 8) and a pledge to participate in the Yamada
Research Grant Results Briefing (Form 12, hereinafter referred to as the “Results Briefing
Pledge”) shall be submitted by the date, approximately middle of November of the year,
determined by the Yamada Bee Company. In case the Yamada Bee Company requires, theApplicants shall submit the Summary Report (Form 7) in English.
14-2. If the Granted Research period exceeds one(1) year, the Applicant shall submit Interim
Report (Form 9) including results and status report of the Granted Research as of May of thefollowing year of the Grant initiated year, research prospects as of September of the following
year of the Grant initiated year, necessity of the continuous research and research plan for the
next year (October 1st to September 30th) and Expenditure Statement (Form 8) in digital andwritten format. The Yamada Bee Company shall notify Applicants of the result by or aroundthe date of the following year’s Grant Application Unofficial Notice.
14-3. The Applicant is required to attend the Results Briefing following the conclusion of theGranted Research period. If the Applicant is unable to attend, the Applicant shall appoint a
representative to substitute his/her place. If an Application for Extension (Form 5) or an
Interim Report (Form 9) has been submitted, the Applicant may be required to present
during the following year’s Results Briefing. In case the Granted Research period exceeds one(1) year, the Applicant is generally required to present at the Results Briefing after the end of
the total Granted Research period, however, the Applicant is required to present interim
report and final report at the Results’ Briefing depending on the contents of the Interim
Report (Form 9). The Applicant shall submit the Summary Report (Form 7) and submit thedata electronically to the Yamada Bee Company by October 20 of that year. In case the
Yamada Bee Company requires, Applicants shall submit the Summary Report (Form 7) in
English. The Applicant may attend the Results Briefing of other years after submission of a
Results Briefing Pledge. In such case the Applicant shall bear his/her own expenses inrelation to the Results’ Briefing.
14-4. Travel and other expenses incurred in relation to reporting Granted Research results at
the Research Results Briefing shall be paid in accordance with Appendix 1 of this guideline.
Payment shall be processed after the Applicant submits to the Yamada Bee Company proof ofsaid expenses (receipts, certification of travel routes, etc.) and bank account information. The
amount for such expenses shall be remitted to the bank account designated by the Applicant
by the end of the month following the month in which the required documents are received

7by the Yamada Bee Company.
Reporting and Promotion of Results
Article 15-1. The Yamada Bee Company shall obtain the Applicant’s permission when the
Yamada Bee Company report or promote the results of the Granted Research. In such case,
the Applicant shall cooperate with Yamada Bee Company. If the Applicant or his/her
affiliated institution requires, an agreement shall be drafted regarding the official
announcement of results pertaining to the Granted Research (Form 10, hereinafter referred
to as the “Agreement on the Official Announcement of Research Results).
15-2. The Applicant shall inform Yamada Bee Company in advance of the content, time, andpresentation method and other things required by the Yamada Bee Company when the
Applicant present or disclose research grant results at conferences, in research papers andother publications, or mass media interviews during the Granted Research period or within 3
years after the end of Granted Research period. In such case, the Applicant shall notify thirty(30) days prior to the submission of conference abstracts or before submission of research
papers. The Applicant shall notify as soon as possible if the advance notice period is less than
the stipulated time above. The reports or presentations by the Applicant shall include
acknowledgment that the research was funded by a Yamada Research Grant, withacknowledgement in research papers or other publications appearing as follows:“This research was supported (in part) by a Yamada Research Grant.”
In addition, for paper presentations, please note the test sample specifications detailed in“materials and methods” section.
Research Grant Accounting
Article 16-1. The Applicant shall clarify all expenses related to Research Grant Expense
Accounting (Appendix 1) and submit the Expenditure Statement (Form 8) or other financial
documents clarifying the expenditure at the end of the Granted Research period or withinone (1) month from the date of request by the Yamada Bee Company.
16-2. Documents and materials pertaining to the Granted Research, except for those stipulated
above, shall be kept by the Applicant for the period of the Granted Research and two(2) years
following termination of the research period.
Refunding the Research Grant
Article 17. The Yamada Bee Company is entitled to claim refund of full or part of the Grant

8against the Applicant in any of the following cases:(1) In case there is research-related fraud or dishonesty in the content of Granted
Research as listed in Article 19;(2) In case the Grant is used for purposes other than those stated in the ResearchPlan;(3) In case there are modifications or cancellation of the Research Plan as stipulated
in Article 12.1 (Modifications of the Research Grant Content and Contact Detailsof the Applicant, or Cancellation of Research)and the actual research related
expenses are much lower than the awarded Grant;(4) In case the Applicant has not used the whole or part of Grand as specified in the
Research Plan;(5) In case the Applicant has participated in activities related to organized crime; or(6) In case the Applicant fails to comply with any terms and conditions of thisguideline.
Prohibition of Misconduct in Research Activities
Article 18-1. The Applicant shall not engage in any misconduct in relation to research activities.
If the Applicant is found to have engaged in misconduct, the Yamada Bee Company may
require the Applicant to return the Grant in part or in full.
18-2. Misconduct as referred to in the previous paragraph will be defined as any of thefollowing:(1) Falsification of data or results or plagiarism of others’ research;(2) Double posting of essentially the same academic paper which has been submitted,
published or presented elsewhere;(3) Inappropriate authorship in which the author of a paper is not properly
publicized; or(4) Any other acts that contradict research ethics, distort the essence or original
intent of research activities and research results presentations, or impede scientificcommunication in the scientific community.
Non-Disclosure Agreement
Article 19. The Applicant, his/her affiliated institution, and Yamada Bee Company shall keep
its proprietary technical or business information, know-how, or technology(“Confidential
Information”) disclosed by the party hereto (“Disclosing Party”) through the process ofconducting the Granted Research in confidence with due care of prudent manager. The
Applicant, his/her affiliated institution, and Yamada Bee Company shall not disclose, present

9or divert Confidential Information to any third party without prior written permission of theDisclosing Party hereto during and after the Granted Research period.
Handling of Private Information
Article 20-1. All personal information as defined in the Act on the Protection of the Personal
Information acquired by the Yamada Bee Company related to the Grant shall only be used in
the research Grant application process, screening, result notification, and granting of researchfunds. However, the Yamada Bee Company is entitled to announce the name of the Applicant
and affiliated institution, research theme, and research results with the permission of the
Applicant after the Applicant is granted by the Yamada Bee Company.
20-2. The Yamada Bee Company shall disclose, edit, or cease usage of personal informationacquired in relation to the Yamada Research Grants upon request of the Applicant, and shallcomply with the Applicant’s requests after verifying his or her identity.
Agenda Items
Article 21. If the Applicant cannot abide by any terms and conditions in these guidelines due tounavoidable circumstances, the Applicant shall immediately contact with the Yamada Bee
Company and follow its instructions.
21-1 For terms and conditions not listed in this guideline, the Applicant shall follow
instructions received from the Yamada Bee Company.
Supplementary ProvisionThis guideline shall be effective from September 1 2018 and will apply to research grants for
Fiscal Year 2018.

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APPENDIX 1 Grant Expense Accounting
Expense Category

Details1.

Research Materials

Expensesneededforpurchasing

equipment

andexperimental animals


Expenses for disposables related to the grant-funded
research such as reagents and columns

Expenses for rental or purchase of tools and devices forcreating machinery and equipment

Expenses for prototype creation, improvement, installation,or repair of tools or equipment contracted to a third-party
supplier

2. Machinery andEquipment

Expenses for purchase of machines or parts needed by the
Applicant to create a machine or analytical instruments
Note: Analytical instruments refers to equipment used formeasurement, analysis, and evaluation.



Expenses incurred in creating prototypes, improvements,
installation, and repair of machinery by a third-party
contractor

3. Contracted Analysis

Expenses for rental of machinery or analytical instruments

Expenses incurred in contracting inspection or analysis

Fees
4. Labor Costs

work to a third party


Expenses and technical fees paid by the Applicant topersons supporting the grant-funded research
Note: Expenditure validity should be demonstrated.

5. Indirect Expenses



Expenses for facilities maintenance, office maintenance,
expenses paid to the affiliated institution

6. Scientific
Presentation Costs

Research expenses shall be awarded separately from scientificpresentation costs. In addition, selected Applicants may claim
up to 500,000 JPY for scientific presentation costs and paper
presentation costs combined.


Scientific Presentation Fees, Travel and Transportation
Fees: These include travel and transportation expenses
incurred when the Applicant or research collaborators
participate in a scientific presentation related to the
grant-funded research. A set amount shall be awarded
following the conference after submission of verified

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expenses (original receipts or a copy thereof, route,presentation outline, etc.). As a set amount: actual costs ofconference participation for one individual (excluding
society enrollment and membership fees), and travel
expenses including transportation and accommodation
expenses (necessity determined by the secretariat based on
eachpresentation)

in

line

with

the

regulations.

Furthermore, the limit for overseas conferences is 200,000
JPY per conference.
Paper Submission Fees: This includes expenses for
submitting and publishing a paper. A set amount shall beawarded after submission of verifiable expenses following
the acceptance of a paper. For English papers, the set
amount for paper submission fees is up to 250,000 JPY; theset amount for proofreading costs is up to 50,000 JPY. For
Japanese papers, the set amount for paper submission fees
is up to 100,000 JPY.
*Academic conference participation expenses do notinclude items such as academic society membership fees,
abstract collection fees, or networking event fees.

7. Travel ExpensesTravel fees incurred in attending the research resultspresentation, conferences (presentations only), or intravelling to and from institutions for matters related to
grant-supported research

Accommodation: Fee the stipulated amount of 10,000 JPY
within Tokyo and 8,000 JPY elsewhere, with any difference
to be borne by the individualTransportation method: As a rule, train, air, and bus fares
are covered, as is gasoline. However, exclusions include“green car” seating on bullet trains and business classseating on aircraft, with the difference borne by theindividual in either of these cases. Taxi fares are covered if
the nearest station is at least one kilometer away from thedestination and/or if public transportation is not areasonable option due, for example, to poor operation
conditions.

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Payment will be calculated based on submitted receipts,
which may include those issued online.

Gasoline will be calculated based on reported actual
distance travelled.

8. MiscellaneousSouvenirs purchased for business hosts will not be covered.

Telecommunications

Expenses

Equipment

Expenses:rentalorpurchase of telecommunications equipment, as well as
expenses incurred in their installation and maintenance.
Note: “Telecommunications equipment” refers to necessary
equipment such as servers, hubs, and routers necessary tocreate a network. (the same applies below)
Software expenses: expenses for purchase of specialized
software and licenses.

Compensation: fees paid to a knowledgeable specialist for
inspection or analysis. Fees paid to a consumer monitor.

Note: As a rule, transportation fees are not reimbursed in cash.
Payment is made by bank transfer.
Communication expenses: Delivery and postage fordocuments or samples related to the grant-funded research.



Meeting fees: expenses incurred for meetings required by
the Applicant or research collaborators.
Note: Maximum of 3,000 JPY/person and limited to thenumber of persons specified in the grant application.

Processing fee: processing fees incurred for payments
stated in this document.

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APPENDIX 2: Scheduling, procedures, and required documents
Date
Septemberof theapproved
year (initial
grant year)

Yamada Bee
Company

・Unofficial notice

Applicant・Grant application*1

Yamada Research Grant Required
Document(s)■ Grant Application & Written Pledge(Form 1) *2■ Subsidy Application Form (Form 2)*3

CopiesSubmission Deadline
Late September (via
Bee-RAC)１
Early October (bypostal mail)１

Late September (via
Bee-RAC)
Early October (bypostal mail)■ Bank Transfer Request (Form 3)

１

Late September (via
Bee-RAC)
Early October (bypostal mail)・Submission of grant
documents
October■ Curriculum Vitae

１

Early October (via
Bee-RAC)・Presentation ofAward certificate（・Remittance ofgrant after affixing
the official seal）
Contact regarding attendance at Results
Briefing for previous year’s grantrecipients (optional)

・Contact regarding
Results Briefing
・Officialcommencement ofresearch activities

November

Decemberthrough thefollowingMarch・Announcement ofgrant recipients・Remittance ofsubsidy (banktransfer)
Delivery of
research samples(・Results Briefing
for previous year’s
recipients)

May

September・Attendance at Results
Briefing (optional)・Interim Report(second year)*5

・Interim Reportnotification(second year)

・Grant Application(second year)
・Completion ofresearch

Upon decision toattend the Results
Briefing for theprevious year’s
recipients
Call for Grant
Proposals deadline■ Results Briefing Pledge (Form 12) *4

１■ Interim Report (Form 9)

１■ Expenditure Statement (Form 8)

１

Call for Grant
Proposals deadline

1 eachLate September (via
Bee-RAC)
Early October (bypostal mail)*2*3

Form 1 , Form 2 , Form 3

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OctoberthroughNovember

Decemberthrough thefollowingMarch・Results Briefing

・ Final Report*6■

・Survey concerning
Results Briefing■Survey concerning date for Results
Briefing

１■ Form 6 (Final Report)

１■Form 6 Appendix 1 (Final Research
Paper)

１■ Form 7 (Summary Report)

１■Expenditure Statement Form (Form 8)

１■ Results Briefing Pledge (Form 12) *4

１

Final Report (Form 6) *5
Early October (via
Bee-RAC)
October 20 (via
Bee-RAC)
Early November (bypostal mail)
October 20 (via
Bee-RAC)
Early November (bypostal mail)
October 20 (via
Bee-RAC)
October 20 (via
Bee-RAC)
Early November (bypostal mail)
Early November (bypostal mail)・Presentation at
Results Briefing *7*1: Grant money will be transferred to the designated bank account at the end of the monthfollowing completion of the grant application.
Example: If the grant application is completed in mid-October, the grant money will betransferred at the end of November.
*2: If the grant-supported research period continues over multiple fiscal years, the Applicant
should submit a Grant Application and Written Pledge (Form 1) each fiscal year.
*3: The Applicant should submit a Subsidy Application Form (Form 2) to Yamada Bee
Company only if required by the affiliated academic institution. Yamada Bee Farm will thenaffix the document with an official seal and forward it to the Applicant’s affiliated institution.
If the Applicant is unable to complete the procedures in this guideline, he or she should
consult with the institution with which he or she is affiliated concerning usage of theinstitution’s own form. As a rule, research subsidies will be paid as a grant.
*4: In order to avoid conflicts in academic presentations and patent applications based on
research results, a non-disclosure agreement will be signed to ensure confidentiality for eachpublication/presentation of research results.
*5: If the research period exceeds one (1) year, a review committee will evaluate the Applicant’s
progress and determine whether to continue the grant. Therefore, with the subsequent year’s
Call for Grant Proposals as a deadline, the Applicant should provide one copy each of anInterim Report (Form 9) and an Expenditure Statement (Form 8). The two documents should
be sent both as an e-mail attachment and through the postal system as original documents
bearing the Applicant’s seal or signature.

15*6: If the Granted Research period exceeds one (1) year, this should be submitted by the 20th
day of the month following the conclusion of the research period.
*7: If the Granted Research period exceeds one year, results should be reported at the Yamada
Research Grants Results Briefing held in the final year of the research period.

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Appendix 3

Miscellaneous Ad Hoc Procedures and Documents

Type

Numberof Copies

Relevant Form

Submission Deadline

１

Form 4This form should be submitted whenever
there is an intent for a considerable
modification in Granted Research content or
expense allocation, or an intent to cancel orabolish Granted Research.

１

Form 4 Appendix

This form should be submitted without delay
whenever a relevant change occurs.

A) Notification of ResearchContent Modification orCancellation Research
Grant*1
B) Changes involving research
grant Applicant (affiliatedinstitution, address, contact,
position)C) Application for Research１Form 5Grant ExtensionD) Agreement on the Official
Form 10

Announcement of Research
Results
E)

Scientific Presentation*2

Report１

Form 11This form should be submitted without delay
whenever the Applicant predicts that it will
be impossible to complete the research
project on time, or if it is difficult to execute
the Granted Research project.
This form should be signed whenever the
Applicant’s affiliated institution requires
notification of usage or promotion of
Granted Research project results by the
Yamada Bee Company.
This form should be submitted when
applying for payment for expenses following
a scientific presentation.

*1: This should be submitted whenever changes occur to project design in clinical studies(target group, subject number, administration period, evaluation criteria). The Yamada
Bee review board will render a decision, taking external advice under consideration.
*2: Applicants should advise Yamada Bee Company of scientific presentations 30 days inadvance of submitting an abstract, and in advance of any publication of a scientificpaper. Evidence of a scientific presentation (scientific presentation abstract orscientific paper) should be submitted after the fact together with an Expenditure
Statement Form (Form 8). Yamada Bee Company will remit the scientific presentation
expenses by the end of the month following receipt of the above documents.