Draw Guide

Chapter 9,
Adding and Formatting Text

CopyrightThis document is Copyright © 2021 by the LibreOffice Documentation Team. Contributors arelisted below. This document maybe distributed and/or modified under the terms of either the GNU
General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative
Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
All trademarks within this guide belong to their legitimate owners.

Contributors
To this editionPeter Schofield

Jean Hollis WeberTo previous editions
Martin Saffron
Jean Hollis Weber
Regina HenschelMichele Zarri
Low Song Chuan

T. Elliot TurnerPeter Schofield

Feedback
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mailing list: documentation@global.libreoffice.org

Note
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Publication date and software version
Published July 2021. Based on LibreOffice 7.1 Community. Other versions of LibreOffice may
differ in appearance and functionality.

Using LibreOffice on macOS
Some keystrokes and menu items are different on macOS from those used in Windows andLinux. The table below gives some common substitutions for the instructions in this document.
For a detailed list, see the application Help.
Windows or LinuxmacOS equivalent

EffectTools > Options

LibreOffice > Preferences

Access setup options

Right-click

Control+click or right-click
depending on computer setup

Open a context menu

Ctrl (Control)⌘ (Command)

Used with other keys

F11

⌘+T

Open the Styles deck in the Sidebar

Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Copyright............................................................................................................................2
Contributors.............................................................................................................................. 2
Feedback.................................................................................................................................. 2
Publication date and software version.......................................................................................2
Using LibreOffice on macOS.....................................................................................................2

Introduction........................................................................................................................5
Text mode...........................................................................................................................5
Text boxes..........................................................................................................................6
Creating text boxes................................................................................................................... 6
Moving text boxes..................................................................................................................... 7
Resizing text boxes................................................................................................................... 7
Rotating text boxes................................................................................................................... 8
Formatting text boxes................................................................................................................ 8
Deleting text boxes.................................................................................................................. 10

Text in Draw objects........................................................................................................10
Pasting text......................................................................................................................12
Formatting text................................................................................................................13
Quick font resizing................................................................................................................... 13
Selecting text.......................................................................................................................... 13
Text formatting........................................................................................................................ 13
Paragraph dialog..................................................................................................................... 14
Indents and spacing options...............................................................................................15
Asian Typography options..................................................................................................16
Tab options......................................................................................................................... 16
Creating tabs...................................................................................................................... 17
Editing tabs........................................................................................................................ 17
Deleting tabs...................................................................................................................... 18
Alignment options............................................................................................................... 19
Sidebar Paragraph section......................................................................................................19
Character formatting............................................................................................................... 20
Character dialog...................................................................................................................... 21
Fonts options...................................................................................................................... 22
Font Effects options............................................................................................................ 22
Position options.................................................................................................................. 23
Highlighting options............................................................................................................ 24
Sidebar Character section.......................................................................................................25

Bullet or numbered lists.................................................................................................26
Creating lists........................................................................................................................... 26
Adjusting list item level and position........................................................................................27
Bullets and Numbering dialog.................................................................................................28

Using tables.....................................................................................................................31
Inserting tables........................................................................................................................ 32
Formatting tables.................................................................................................................... 33
Chapter 9, Adding and Formatting Text | 3

Table Design section.......................................................................................................... 33
Table toolbar and Menu bar formatting...............................................................................33
Table Properties dialog.......................................................................................................37
Table position and size............................................................................................................40
Deleting tables........................................................................................................................ 41
Whole table........................................................................................................................ 41
Row or column................................................................................................................... 41
Cell contents...................................................................................................................... 42

Using fields......................................................................................................................42
Inserting fields......................................................................................................................... 42
Field types............................................................................................................................... 42

Using hyperlinks..............................................................................................................43
Inserting hyperlinks................................................................................................................. 43
Hyperlink types....................................................................................................................... 43
Editing text hyperlinks.............................................................................................................44

Image maps......................................................................................................................45
Creating image maps.............................................................................................................. 45
Image map tools..................................................................................................................... 46

Fontwork...........................................................................................................................47
Creating Fontwork................................................................................................................... 47
Fontwork toolbar..................................................................................................................... 48
Modifying Fontwork................................................................................................................. 49

4| Chapter 9, Adding and Formatting Text

Introduction
When text is used in drawings, it is placed inside an object or inside a text box. This chapter
describes how to create, format, use, and delete text. It also discusses the various types of textthat can be inserted into a drawing. Finally, it provides information on how to insert special formsof text such as numbered or bulleted lists, tables, fields, hyperlinks, and Fontwork.

Text mode
Before any text can be typed in a drawing, text mode has to be activated using one of thefollowing methods. The Text Formatting toolbar (Figure 1) automatically opens replacing the Lineand Filling toolbar.
•

For horizontal text only, go to Insert > Text Box on the Menu bar.

•

For horizontal text only, use the keyboard shortcut F2.

•

Click on Insert Text Box for horizontal text or Insert Vertical Text for vertical text on theStandard toolbar (Figure 2) or Drawing toolbar (Figure 8).

If Insert Vertical Text is not visible on the Standard or Drawing toolbars, it can be added to thetoolbar as follows:
1) Go to Tools > Options > Language Settings > Languages on the Menu bar to open the
Languages page in the Options dialog.

Figure 1: Text Formatting toolbar

Figure 2: Standard toolbar with Insert Vertical Text added

Figure 3: Drawing toolbar with Insert Vertical Text added
Text mode | 52) In Default Languages for Documents, select the option Asian. Accept the default
settings for this option.
3) Click OK to close the Options dialog and save the changes.
4) Right-click in an empty area on the Standard or Drawing toolbar and select Visible
Buttons from the context menu.
5) Select Vertical Text from the drop-down list of options to add Insert Vertical Text to theStandard or Drawing toolbar.

Text boxes
Creating text boxes
When text is added to a drawing, a text box is automatically created to contain the text. By
default, the text box expands horizontally to accommodate a single line of horizontal text, or
expands vertically to accommodate a single line of vertical text.
1) Activate text mode, see “Text mode” above.
2) Click at the approximate position in the drawing where the text box is to be placed. A text
box is created containing a flashing text cursor.
3) Type or paste the text into the text box and the text box expands either horizontally or
vertically to accommodate a single line of text. Also, the left corner of the Status Bar
indicates text edit mode and the position of the text cursor (Figure 4).
4) To create multiple lines in the text box, use one of the following methods:– Use the Enter key to create single line paragraphs inside the text box. The text box
expands to accommodate more lines of text.
– Before typing text, click and drag the text cursor creating a text box with theapproximate dimensions required. As the limits of the text box are reached, the text
automatically word wraps inside the text box and the text box expands as it fills.
5) When creating or pasting text is complete, click outside the text box to exit text mode. The
Text Formatting toolbar automatically closes.
6) Move, resize, rotate or format the text box as required. For more information, see thefollowing sections and Chapter 3, Working with Objects.
7) If necessary, format the text using the various tools on the Text Formatting toolbar or in
the various sections on the Sidebar. For more information on text formatting, see“Formatting text” on page 13.

Figure 4: Text information in Status Bar

6 | Chapter 9, Adding and Formatting Text

Note
Text boxes cannot contain illustrations, inline pictures, formulas, tables or shapes.

Moving text boxes1) Click on the text in a text box to activate the text mode and the text box border isdisplayed.
2) Move the cursor over the border. The cursor changes shape to the move symbol for thecomputer setup (for example, a clenched hand).
3) Click on the border and drag the text box to a new position in the drawing. A ghosted
outline of the text box shows where it will be placed (Figure 5).
4) Release the mouse button when the text box is in the required position.
5) To accurately position a text box, use the Position and Size dialog or the Position andSize section on the Sidebar. See Chapter 3, Working with Objects for more information.

Figure 5: Moving a text box

Resizing text boxes1) Click on the text in a text box to activate text mode and a text box border is displayed.
2) Move the cursor over one of the selection handles. The cursor changes shape to theresizing symbol for the computer setup (for example, a double-headed arrow). The
selection handles are used to resize the text box as follows:– Corner handles change the width and height of the text box simultaneously.
– Top and bottom selection handles change the height of the text box.
– Right and left selection handles change the width of the text box.
3) Click and drag the border to a new position to resize the text box. A ghosted outline of thetext box shows is displayed as the text box is resized (Figure 6).
4) Release the mouse button when the text box reaches the desired size.

Figure 6: Rotating a text box

Text boxes | 75) To accurately resize a text box, use the Position and Size dialog or the Position and Sizesection on the Sidebar. See Chapter 3, Working with Objects for more information.

Note
To maintain the proportions of a text box while resizing, press and hold the Shift key,then click and drag a selection handle. Make sure to release the mouse button
before releasing the Shift key.

Rotating text boxes1) Click on the text in a text box to activate text mode and a text box border is displayed.
2) Click on the text box border so that the selection handles are visible indicating that the
text box is now in edit mode.
3) Click again on the text border and the selection handles change shape and color.
4) Click on a corner selection handle and drag to rotate the text box. A ghosted outline of thetext box being rotated appears and the current angle of rotation is shown in the status bar(Figure 7).
5) Release the mouse button when the text box is at the desired rotation angle.
6) To accurately rotate a text box, use the Rotation page in Position and Size dialog or the
Position and Size section on the Sidebar. See Chapter 3, Working with Objects for more
information.

Figure 7: Rotating text box

Note
When in rotation mode, the top, bottom, and side selection handles, though visible,
are not available for use for rotating a text box. Also, text boxes cannot be sheared,slanted, flipped vertically, or flipped horizontally.

Formatting text boxes
Text boxes can be treated just like other basic shapes in a drawing when formatting the area fillor borders of a box. See Chapter 3, Working with Objects for more information on formatting thearea fill or borders of a text box.
To format how text appears inside a text box:
1) Select a text box and use one of the following methods to open the Text dialog (Figure 9).
– Right-click on the text box and select Text Attributes from the context menu.
– Go to Format > Text Attributes on the Menu bar.

8 | Chapter 9, Adding and Formatting Text

Figure 8: Text dialog - Text page2) Click on Text in the Text dialog to open the Text page and access to the formatting
options:– Drawing Object Text – Fit width to text – expands the width of the text box to thelength of the text, if the text box is smaller than the text.
– Drawing Object Text – Fit height to text – expands the height of the text box to theheight of the text, if the text box is smaller than the text.
– Drawing Object Text – Fit to frame – resizes (distorts) the text to fit the entire area ofthe text box. This option is not available if Fit width to text and/or Fit height to text
options are selected.
– Spacing to Borders – specify the amount of space to leave between the text and theborders of the text box.
– Text Anchor – select one of nine positions to anchor the text within the text box.
– Full width – anchors the text to the full width of the text box. When selected, the top,
middle or bottom center positions in Text Anchor are used to anchor the text.
3) If required, click on Text Animation to open the Text Animation page (Figure 11) toaccess options for animating the text. However, this is not recommended unless thedrawing is going to be displayed as part of a presentation. See the Impress Guide formore information on text animation.

Text boxes | 9

Figure 9: Text dialog - Text Animation page4) Click OK to save the changes to text attributes and close the Text dialog.
5) Move the cursor away from the text box, then click to end the text mode.

Deleting text boxes1) Click on the text box so that the selection handles are visible indicating that the text box isin edit mode.
2) Press the Delete or Backspace key. The text box is deleted without any warning.

Text in Draw objects
Text can be added to most Draw objects. The exceptions are control elements, for example
buttons, polygons, curves, or 3D objects.
By default, an object is not dynamic when it is first created in Draw and does not behave like atext box. Text does not word wrap inside an object. To keep text within the borders of an object,
use paragraphs, line breaks, smaller text size, increasing object size, or a combination of all four
methods.
An example of adding text into a Draw object (Figure 10) and then using word wrap on the text is
as follows:
1) Create an object in a drawing and make sure the object is selected with the selection
handles displayed.

10 | Chapter 9, Adding and Formatting Text

2) Enter text mode on the selected object using one of the following methods:– Click on Insert Text Box for horizontal text or Insert Vertical Text for vertical text on
the Standard or Drawing toolbar.
– For horizontal text, double-click on the selected object.
– For vertical text, double-click on the selected object and click on Insert Vertical Text
on the Standard or Drawing toolbar.
3) Start typing the text into the selected object. If the text goes outside the object borders,
use paragraphs, line breaks, smaller text size, increasing the object size, or a
combination of all four methods to keep the text within the object borders.

Figure 10: Example of using word wrap

Figure 11: Text dialog for text attributes in an object

Text in Draw objects | 11

4) Alternatively, to make sure the text word wraps and stays within the borders of an object,
proceed as follows:a) Right-click on the text inside the object and select Text Attributes from the context
menu to open the Text dialog for text attributes (Figure 11).
b) Click on Text to open the Text page.
c) In Custom Shape Text, select the option Word wrap text in shape.
d) Click OK to close the Text dialog and save the changes.
e) When finished typing text, click outside the object to cancel text mode and save thechanges. The text inside the object now word wraps, as shown in Figure 10.
5) If necessary, format the text inside the object using the various formatting tools that areavailable. For more information, see “Formatting text” on page 13.

Pasting text
Text may be inserted into a text box or object by copying text from another document and pasting
into a drawing. However, pasted text retains the formatting from the source document and may
not match the formatting of the text that has already been used on a drawing. This may matchthe text format in a drawing on some occasions, but, in most cases, it is better to make sure thattext format is consistent throughout a drawing.

Note
If copied text is pasted directly into a drawing and not into an object using Format >Paste on the Menu bar or the keyboard shortcut Ctrl+V, the text is pasted as an OLE
object and not as a Draw object. It is recommended to paste text into Draw as
unformatted text to create a text object in Draw.
It is good practice to paste text without formatting and apply the formatting later so it matches the
text already in a drawing.

Figure 12: Paste Special dialog

12 | Chapter 9, Adding and Formatting Text

1) Copy the text and paste it as unformatted text into a drawing using one of the following
methods:– Go to Edit > Paste Special > Paste Unformatted Text on the Menu bar.
– Go to Edit > Paste Special > Paste Special on the Menu bar and the Paste Special
dialog (Figure 13) opens. Select the option Unformatted text and click OK to close thedialog.
– Use the keyboard shortcut Control+Shift+V and the Paste Special dialog opens. Selectthe option Unformatted text and click OK to close the dialog.
– Click on the small triangle ▼ on the right of Paste on the Standard toolbar and selectUnformatted text from the context menu.
2) The unformatted text is pasted into a text box at the cursor position or inside a selected
object and formatted to the default drawing style. Format the pasted text to the drawing
requirements or apply a drawing style. For more information, see “Formatting text” below.

Formatting text
Text formatting can give a drawing a more consistent and professional look without any
distracting elements. Text formatting tools are available on the Text Formatting toolbar and thedrop-down menus in Format on the Menu bar. For more information on text formatting, see theWriter Guide.
If there are several text boxes and/or objects in a drawing that require the same text formatting,then it is recommended to use drawing styles. For more information on using and creating styles,
see Chapter 4, Changing Object Attributes.

Quick font resizing
After selecting text, the font size can be quickly increased or decreased using the tools Increase
Font Size (Ctrl+]) and Decrease Font Size (Ctrl+[) on the Text Formatting toolbar. The amountby which the font size changes depends on the standard sizes available for the font in use.

Selecting text
Text must be selected before it can be formatted using one of the following methods. Any
formatting changes apply only to the selected text.
•

To format all the text in a text box or object, click once on the border of the text box orobject to display the selection handles. Any formatting changes then apply to all text inthe text box or object.

•

To format only part of the text, select text using one of the following methods:– Click in the text and drag the cursor over the text to highlight the text.
– Double-click on text to select a complete word or triple-click to select a wholeparagraph.
– Click in the text, then press and hold the Shift key and use the keyboard arrow keys toselect text.

Text formatting
Direct or manual text formatting can be applied directly to characters, words, sentences, andparagraphs. Direct formatting overrides any formatting that has been applied to text when using
styles.
1) Select the text for formatting.

Formatting text | 13

2) Format the selected text using one of the following methods:– Various formatting tools on the Text Formatting toolbar.
– Go to Format on the Menu bar and select a formatting option from the drop-downmenu. Selecting a formatting option opens either a context menu or a dialog providing
further formatting options to apply to the selected text.
– Use the options in the Paragraph and Character dialogs.
– Use the options in the Paragraph and Character sections in the Properties deck on
the Sidebar.
3) Click outside the text box or object to deselect the text.

Paragraph dialog
The Paragraph dialog (Figure 14) is used to format paragraphs of text.
1) Click anywhere in the paragraph that is to be formatted.
2) Use one of the following methods to open the Paragraph dialog.
– Right-click on the selected text and select Paragraph from the context menu.
– Go to Format > Paragraph on the Menu bar.
3) Use the various options on the tabbed pages of the Paragraph dialog to format the text.
4) Click OK to save the changes and close the Paragraph dialog.
5) Click outside the text box or object to deselect the text.

Figure 13: Paragraph dialog - Indents & Spacing page

14 | Chapter 9, Adding and Formatting Text

Indents and spacing options
The Indents & Spacing page (Figure 14) in the Paragraph dialog has three main sections:•

Indent – specifies the amount of space to leave between the left and the right pagemargins and the paragraph.
– Before text – enter the amount of space required to indent the paragraph from thepage margin. If the paragraph is to extend into the page margin, enter a negative
number.
– After text – enter the amount of space required to indent the paragraph from the pagemargin. If the paragraph is to extend into the page margin, enter a negative number.
– First line – indents the first line of a paragraph by the amount entered. To create anegative hanging indent enter a positive value for Before text and a negative value forFirst line. To create a positive hanging indent enter a positive value for Before text anda larger positive value for First line.
– Automatic – when selected, automatically indents a paragraph according to the fontsize and the line spacing. The setting value for First line is ignored.

•

Spacing – specifies the amount of space to leave between paragraphs.
– Above paragraph – enter the amount of space required above a paragraph.
– Below paragraph – enter the amount of space required below a paragraph.
– Do not add space between paragraphs of the same style – when selected, only thespacing below a paragraph is applied when the preceding and following paragraphs
are of the same paragraph style.

•Line spacing – specifies the amount of space to leave between lines of text in aparagraph. The options available from the drop-down list are as follows:
Single – applies single line spacing to a paragraph. This is the default setting.
1.15 Lines – sets the line spacing to 1.15 lines.
1.5 Lines – sets the line spacing to 1.5 lines.
Double – sets the line spacing to two lines.
Proportional – select this option and then enter a percentage value in the box, where
100% corresponds to single line spacing.
– At Least – sets the minimum line spacing to the value entered in the box. If different
font sizes are used within a paragraph, the line spacing is automatically adjusted to
the largest font size. If identical spacing is required for all lines, specify a value that
corresponds to the largest font size.
– Leading – sets the vertical space height that is inserted between two lines.
– Fixed – enter a fixed value to be used for line spacing.
–
–
–
–
–

Tip
Setting the line spacing to less than 100% is a good method to place a lot of text into
a text box or object when space is limited. However, care must be taken as too small
a value will make the text hard to read.

Tip
Change the default unit of measurement in Tools > Options > LibreOffice Impress> General on the Menu bar.

Formatting text | 15

Figure 14: Paragraph dialog - Asian Typography page

Asian Typography options
The Asian Typography page (Figure 14) is only available when Asian options are enabled inTools > Options > Language Settings > Languages on the Menu bar. The Line Change
options are as follows:•

Apply list of forbidden characters to the beginning and end of lines – prevents thecharacters in the list from starting or ending a line. The characters are relocated to either
the previous line or the next line. To edit the list of restricted characters that start or end aline, go to Tools > Options > LibreOffice > Language Settings > Asian Layout on the
Menu bar.

•

Allow hanging punctuation – prevents commas and periods from breaking the line.
Instead, these characters are added to the end of the line, even in the page margin.

•

Apply spacing between Asian and non-Asian text – inserts a space between Asian and
non-Asian characters.

Tab options
Use the Tabs page (Figure 16) to create, edit, or delete the tab stops in a text box or object. The
options are as follow:•

Position – enter a measurement in the text box to set the position of a tab in a text box.
Any tabs already created are listed in the preview box below the measurement setting.

•Type – determines the type of tab used.
– Left – aligns the left edge of the text to the tab stop and extends the text to the right. If
Asian language support is enabled in LibreOffice Preferences, this tab stop is called
Left/Top.
– Right – aligns the right edge of the text to the tab stop and extends the text to the leftof the tab stop. If Asian language support is enabled in LibreOffice Preferences, thistab stop is called Right/Bottom.
– Centered – aligns the center of the text to the tab stop.
– Decimal – aligns the decimal point of a number to the center of the tab stop. The
numbers to the left of the decimal point are aligned to the left of the tab. The numbers
to the right of the decimal point are aligned to the right of the tab.
– Character – enter a character to use as a decimal separator when using decimal tabs.

•

Fill character – specifies the type of character inserted between the tab insertion point
and the tab stop.
– None – no fill characters are inserted between the tab insertion point and the tab stop.
It also removes any existing fill characters between the tab insertion point and the tab
stop.

16 | Chapter 9, Adding and Formatting Text

Figure 15: Paragraph dialog - Tabs page––––Dots...... – inserts dots between the tab insertion point and the tab stop.
Dashes----- – inserts dashes between the tab insertion point and the tab stop.
Line______ – draws a line between the tab insertion point and the tab stop.
Character – specify a character for insertion between the tab insertion point and thetab stop.

Creating tabs
1) Select the text box so that the selection handles on the text box border or object are
displayed.
2) Right-click on the selected text box or object and select Paragraph from the context
menu or go to Format > Paragraph on the Menu bar to open the Paragraph dialog.
3) Click on Tabs to open the Tabs page in the Paragraph dialog.
4) Enter the position measurement for the tab stop in the Position text box.
5) Select the type of tab from the options in Type.

Note
If the type is set to Decimal, the default character used is the character used for
decimal points in the computer setup. If required, specify the character to be used as
the decimal point In Character box.
6) Select the type of Fill Character. The fill character is inserted between the tab insertion
point and the tab stop.
7) Click on New to create the new tab stop in the text box. The new tab stop appears in the
Position preview box.
8) Click OK to save the changes and close the dialog.
9) To use the new tab stop in more than one text paragraph in a text box or object:– Modify or update the drawing style used for the text.
– Create a custom drawing style and apply it to the text.

Editing tabs
1) Select the text box so that the selection handles on the text box border or object are
displayed.

Formatting text | 17

2) Right-click on the selected text box or object and select Paragraph from the context
menu or go to Format > Paragraph on the Menu bar to open the Paragraph dialog.
3) Click on Tabs to open the Tabs page in the Paragraph dialog.
4) Select the tab for editing in the Position preview box.
5) To change the tab position, delete the selected tab first, then create a new tab with thechanges required.
6) Select the Type and Fill Character required for the selected tab stop.
7) Click OK to save the changes and close the dialog.
8) If necessary, update the drawing style used for the text.

Deleting tabs
1) Select the text box so that the selection handles on the text box border or object are
displayed.
2) Right-click on the selected text box or object and select Paragraph from the context
menu or go to Format > Paragraph on the Menu bar to open the Paragraph dialog.
3) Click on Tabs to open the Tabs page in the Paragraph dialog.
4) Select the tab for deletion in the Position preview box.
5) Click on Delete to delete the selected tab, or click Delete All to delete all the tab stops
that are set for the selected text box or object.
6) Click OK to save the changes and close the dialog.

Figure 16: Paragraph dialog - Alignment page

18 | Chapter 9, Adding and Formatting Text

Alignment options
Use the Alignment page (Figure 17) to determine the text alignment in text boxes or objects:•

Options– Left – aligns text to the left margin of the text box. If Asian language support isenabled, this option is named Left/Top.
– Right – aligns text to the right margin of the text box. If Asian language support isenabled, this option is named Right/Bottom.
– Center – aligns the text to the center of in the text box.
– Justified – aligns the text to the left and to the right margins of the text box.

•

Text-to-text– Alignment – provides alignment options for oversized or undersized characters in the
text relative to the rest of the text.

•

Properties– Text direction – specifies the text direction for text that uses Complex Text Layout(CTL) and is only available if this option is enabled.

•

Preview field – displays a preview of how the text will appear in the text box.

Sidebar Paragraph section
An alternative method of formatting paragraphs is to use the Paragraph section (Figure 18) in theProperties deck on the Sidebar. The formatting options in the Paragraph section are limited, but
are similar in use to the formatting options in the various pages of the Paragraph dialog. Any
formatting applied to a paragraph using the Sidebar is immediate.
1) Click anywhere in the paragraph that is to be formatted.
2) On the Sidebar, click on Properties to open the Properties deck.

Figure 17: Paragraph section in Properties deck on Sidebar

Formatting text | 19

3) If necessary, click on the expansion symbol on the left of the Paragraph title bar to open
the Paragraph section.
4) Format the text using the various tools in the Paragraph section. See “Paragraph dialog”
on page 14 for more information on formatting options.
5) If necessary, click on More Options on the right of the title bar to open the Paragraphdialog to format text.
The text formatting options in the Paragraph section in the Properties deck on the Sidebar are as
follows. Most of these tools are also available on the Text Formatting toolbar.
•

Align Left, Align Center, Alight Right, Align Justified – determines how text is aligned
to the text box or object margins.

•

Left-To-Right, Right-To-Left – only available when Complex Text Layout (CTL) options
have been selected in Tools > Options > Language Settings > Languages.

•

Align Top, Center Vertically, Align Bottom – aligns text to the top, center or bottom ofa text box or object. This is similar to vertical alignment of data within a table cell.

•

Increase Paragraph Spacing, Decrease Paragraph Spacing – increases or decreases
the spacing above and below the selected text.

•

Above Paragraph Spacing, Below Paragraph Spacing – increases or decreases the
spacing either above or below selected text. Enter the amount of spacing required in the
text box.

•

Set Line Spacing – adjust the spacing between the lines of selected text. Click on thesmall triangle ▼ to the right of the icon and select the type of line spacing required fromthe drop-down list.

•

Increase Indent, Decrease Indent – each click increases or decreases the indent levelof selected text by the default value for Draw. To specify indent measurements, enter avalue in the Before text, After text or First line boxes.

•

Hanging Indent – sets a different indent for the first line of text to the indent set for awhole paragraph of text as follows:– Enter a negative value in the First line box to reduce the indent of the first line of text.
– Enter a positive value in the First line box to increase the indent of the first line of text.
– First click sets a negative hanging indent and a second click sets a positive hanging
indent.
– This tool is only active when a Before text indent has been set for the paragraph oftext.
– To remove a hanging indent, set the value in the First line box to zero.

Character formatting
Direct or manual character formatting can be applied to individual characters and words. Direct
character formatting overrides any formatting that has been applied using direct text formatting
and drawing styles.
1) Select the characters for formatting, see “Selecting text” on page 13 for more information.
2) Format characters using one of the following methods.
– Various formatting tools on the Text Formatting toolbar. Formatting applied tocharacter(s) is immediate.
– Go to Format on the Menu bar. Selecting a formatting option opens either a context
menu or dialog where further formatting options are selected.

20 | Chapter 9, Adding and Formatting Text

– Use the options available in the Character dialog. Clicking OK on the dialog applies
the formatting changes.
– Use the options available in the Character section in the Properties deck on the
Sidebar. Formatting applied to character(s) is immediate.
3) Click outside the text box or object to deselect the text.

Character dialog
The Character dialog (Figure 19) is used to format individual characters.
1) Select the characters for formatting and open the Character dialog using one of thefollowing methods:– Right-click on the characters and select Character from the context menu.
– Go to Format > Character on the Menu bar.

Figure 18: Character dialog - Fonts page2) Use the options on the tabbed pages of the Character dialog to format the selectedcharacters.
Formatting text | 21

3) Click OK to apply the formatting changes and close the dialog.
4) Click outside the text box or object to deselect the text.

Fonts options
Use the Font page (Figure 19) in the Character dialog to select the font family, typeface (Italic,
Bold, and so on), size, and language. A sample of the font is displayed in the preview box in thelower part of the dialog.
If support for Asian language or Complex Text Layout (CTL) has been enabled in Tools >Options > Language Settings > Languages, then character formatting options are alsoavailable for Asian Text Font or CTL Font.

Note
The number of typefaces available depends on the font family that is selected.

Tip
When creating a drawing in multiple languages, use the language setting to createstyles that only differ in the language in formatting attributes. This allows for spellingchecks of all of the drawing contents without affecting appearance.

Font Effects options
The options on the Font Effects page (Figure 20) apply font color, text decoration and effects tothe selected text or characters. A sample of the font effect is displayed in the preview box in thelower part of the dialog.
•

Font Color– Font color – sets the color for the selected text. Select a color from one of theavailable palettes. If Automatic is selected, the text color is set to black for lightbackgrounds and to white for dark backgrounds.
– Transparency – sets the transparency of the selected text. Enter a value in the text
box. 100% entirely transparent, 0% no transparency.

•

Text Decoration– Overlining – select the over lining style from the drop-down list and the over liningcolor from one of the available palettes. If Automatic is selected, the color is set toblack for light backgrounds and to white for dark backgrounds.
– Strikethrough – select a strikethrough style for the selected text.
– Underlining – select the underlining style from the drop-down list and the underliningcolor from one of the available palettes. If Automatic is selected, the color is set toblack for light backgrounds and to white for dark backgrounds.
– Individual words – when selected, any over lining or underlining is applied to words
only and spaces are ignored.

•

Effects– Case – select a capitalization effect from the drop-down list.

22 | Chapter 9, Adding and Formatting Text

Figure 19: Character dialog - Font Effects page
– Relief – select a relief effect for the selected text. Embossed relief makes thecharacters appear as if they are raised above the page. Engraved relief makes thecharacters appear as if they are pressed into the page.
– Emphasis mark – select a character to display over or below the entire length of theselected text.
– Position – specifies where to display the emphasis marks. Either above the text or
below the text.

Position options
The options on the Position page (Figure 21) allows setting of the position, scaling, and spacingof selected text.
•

Position – sets the subscript or superscript options for a character.
– Normal – removes superscript or subscript formatting.
– Superscript – reduces the font size of the selected text and raises the text above thebaseline.

Formatting text | 23

Figure 20: Character dialog - Position page
– Subscript – reduces the font size of the selected text and lowers the text below thebaseline.
– Raise/lower by – enter the amount to raise or to lower the selected text in relation to
the baseline. 100% is equal to the height of the font.
– Relative font size – enter the amount to reduce the font size of the selected text.
– Automatic – sets the amount by which the selected text is automatically raised or
lowered in relation to the baseline.
•

Scaling– Scale width – enter a percentage of the font width to horizontally stretch or compress
the selected text.

•

Spacing – specifies the spacing between individual characters.
– Character spacing – specifies the spacing between the characters of the selected
text. Enter the amount to expand or condense the text in the text box or object. To
increase spacing, set a positive value; to reduce spacing, set a negative value.
– Pair kerning – automatically adjusts the character spacing for specific letter
combinations. Kerning is only available for certain font types and requires printersupport for this option.

Highlighting options
The options on the Highlighting page (Figure 22) allows highlighting of text so that thecharacters are different color to the rest of the text in the text box or object.
•

Colors – select a highlight color from one of the available palettes.

•

Active – shows the present color of the text and the Red, Green and Blue (RGB) settings
for the present color.

•

New – shows the highlight color of the text that has been selected in Colors and theRed, Green and Blue (RGB) settings for the new color. The color can also be selected bychanging the values in the RGB boxes or using the Pick a Color dialog when Pick is
selected.

24 | Chapter 9, Adding and Formatting Text

Figure 21: Character dialog - Highlighting page

Sidebar Character section
An alternative method of formatting text is to use the Character section (Figure 23) in theProperties deck on the Sidebar. The formatting options available in the Character section arelimited, but are similar in use to the formatting options available in the various pages of the
Character dialog. Most of the options are also available on the Text Formatting toolbar.
1) Select a text box or object so that the selection handles on the border are displayed.
2) On the Sidebar, click on Properties to open the Properties deck.
3) Click on the expansion symbol on the left of the Character title bar to open the Character
section.
4) Format the text using the tools in the Character section. See “Character dialog” onpage 21 for more information on formatting options.
5) If necessary, click on More Options on the right of the title bar to open the Character
dialog to format text.
The text formatting options available in the Character section in the Properties deck on the
Sidebar are as follows:•

Font Name and Font Size – select the font family and size from the drop-down lists.

•

Bold and Italic – applies a bold or italic typeface to the selected text.

•

Underline – underlines the selected text. Click on the small triangle ▼ to the right andselect the type of underlining from the drop-down list. Click More Options at the bottomof this drop-down list to open the Character dialog.

•

Strikethrough – draws a line through the selected text.

•

Shadow – adds a shadow to the selected text.

Formatting text | 25

Figure 22: Character section in Properties deck on sidebar•

Increase Font Size and Decrease Font Size – each click increases or reduces the sizeof the selected characters by the same amount. Actual size depends on the computer
setup.

•

Font Color and Highlight Color – click on the small triangle ▼ to the right of these icons
and select a color from the available palettes.

•

Set Character Spacing – click on the small triangle ▼ to the right of this tool and selectthe type of spacing between characters required. Spacing between characters is also
know as kerning. A custom value for character spacing can also be set.

•

Superscript – reduces the font size of the selected text and raises the text above thebaseline.

•

Subscript – reduces the font size of the selected text and lowers the text below thebaseline.

Bullet or numbered lists
Bulleted and numbered lists can be created in text boxes and objects. However, when creating
lists in objects, please remember that Draw objects are not dynamic and do not automatically
expand as a list is created.

Note
Creating bulleted or numbered lists in Draw is similar to LibreOffice Writer, but thefunctionality in Draw has been reduced.

Creating lists
Bulleted or numbered lists can be created in text boxes or Draw objects as follows:
1) Select all of the text required for a list. The Text Formatting toolbar automatically opens.
2) Create a list using one of the following methods and default settings for lists:– Click on Toggle Bullet List or Toggle Numbered List on the Text Formatting toolbar.
– Click on Toggle Bullet List or Toggle Numbered List in the Lists section on theProperties deck of the Sidebar.
– Go to Format > Lists > Bulleted List or Numbered List on the Menu bar.
26 | Chapter 9, Adding and Formatting Text

Figure 23: More bullet lists

Figure 24: More numbered lists3) To change the format of the list as the list is created, click on the small triangle ▼ on theright of the list icons and select a list style from the options in the pop-up window(Figures 23 and 25).

Adjusting list item level and position
Each item in a bulleted or numbered list can have its level demoted or promoted within a list, or
moved up or down in list order as follows:
1) Click on a list item to demote, promote, or move up or down.

Bullet or numbered lists | 27

Figure 25: Lists section in Properties deck on Sidebar
2) To demote a list item one level at a time, use one of the following methods:– Use the Tab key.
– Go to Format > Lists > Demote on the Menu bar.
– Use Demote in the Lists section on the Properties deck of the Sidebar (Figure 26).
3) To promote a list item one level at a time, use one of the following methods:– Use the key combination Shift+Tab.
– Go to Format > Lists > Promote on the Menu bar.
– Use Promote in the Lists section on the Properties deck of the Sidebar.
4) To change the position of a list item in the list order, use one of the following methods:– Go to Format > Lists > Move Down on the Menu bar.
– Use Move Down in the Lists section on the Properties deck of the Sidebar.
5) To change the position of the list item in the list order, use one of the following methods:– Go to Format > Lists > Move Up on the Menu bar.
– Use Move Up in the Lists section on the Properties deck of the Sidebar.

Bullets and Numbering dialog
Use the Bullets and Numbering dialog (Figure 28) for more control on the format of a list. Selecttext in a text box or object and open the dialog using one of the following methods:•

Go to Format > Bullets and Numbering on the Menu bar.

•

Right-click on the selected text and select Bullets and Numbering from the context
menu.

•

Click on More Options on the right side of Lists section in the Properties deck on the
Sidebar.

•

Click on More Bullets or More Numbering after clicking on the small triangle ▼ on theright of Toggle Bulleted List or Toggle Numbered List on the Lists section in theProperties deck on the Sidebar (Figures 24 and25).

•

Click on More Bullets or More Numbering after clicking on the small triangle ▼ on theright of Toggle Bulleted List or Toggle Numbered List on the Text Formatting toolbar.

The following options are available in the Bullets and Numbering dialog.
•

Level – select the level(s) required to define the formatting options for a list. The selectedlevels are highlighted in the preview.

28 | Chapter 9, Adding and Formatting Text

Figure 26: Bullets and Numbering dialog•

Properties– Type – select the style for the list indicator from the drop-down list. When Graphic isselected as Type, select an image from a file or the Gallery.
– Character – when Bullet is selected as Type, select the character from the Special
Characters dialog that opens.
– Color – select a color for the list indicator from the palettes available.
– Start at – when a numeric style list is selected in Type, enter a starting number for thecurrent level. Default starting number is 1.

•

Separator – this option becomes available when a numeric style list is selected in Type.
– Before – enter a character or text to display in front of the number in the list. For
example, to create a list that uses the style (1, enter ( in this box.
– After – enter a character or text to display behind the number in the list. For example,
to create a list that uses the style A), enter ) in this box.
Bullet or numbered lists | 29

•

Size
– Rel. Size – enter a percentage amount to resize the list indicator in relation to the fontheight of the current list.
– Width – only available when Graphic is selected as Type. Enter a width for thegraphic.
– Height – only available when Graphic is selected as Type. Enter a height for thegraphic.
– Keep ratio – only available when Graphic is selected as Type. Maintains the size
proportions of the graphic.

•

Position– Indent – sets the indent measurement of the list point and the margin.
– Width – set the indent measurement of the between the list indicator and the text inthe list point. For example, this option is useful when large numbers are used in a list.
– Relative – select this option to measure the indent value relative to the previous leveland not from the margin.
– Alignment – sets the paragraph alignment for the list indicator.

•

Scope
– Page – applies the changes to the drawing.
– Selection – applies the changes only to the selected text.

•

Preview – displays how the list will look when changes to the format are used.

Figure 27: Table Design section in Properties deck on Sidebar

30 | Chapter 9, Adding and Formatting Text

Figure 28: Table toolbar

Using tables
Tables are a powerful mechanism to convey structured information quickly when used in a
drawing. Tables can be added directly to a drawing eliminating the need to embed a Calc
spreadsheet or a Writer text table. However, in some circumstances, it makes sense to embed a
spreadsheet into a drawing, especially when greater functionality is required in the table. The
tables provided by Draw do have a limited functionality.
Several predefined table designs are provided in the Table Design section in the Properties deckon the Sidebar (Figure 27). The Table Design section is only available when a table is selected.
When working with tables in Draw, the Table toolbar (Figure 28) automatically opens providing
tools for creating and formatting a table. The default position for the toolbar when it opens isdocked at the bottom of the Workspace. If the Table toolbar does not open when a table isselected, go to View > Toolbars > Table on the Menu bar.

Inserting tables
When working with tables, it is useful to know the number of rows and columns required as wellas the appearance. Tables are placed at the center of a drawing and cannot be placed into
objects or shapes. Also, unlike text boxes and other objects, tables cannot be rotated.
1) To create and insert a table using the Insert Table dialog (Figure 29):a) Go to Insert > Table on the Menu bar to open the Insert Table dialog.
b) Enter the number of rows and columns required.
c) Click OK to insert the table into the center of a drawing and close the dialog.

Figure 29: Insert Table dialog

Using tables | 31

Figure 30: Table grid2) Alternatively, to create and insert a table using the Table grid (Figure 31):a) Click on Table on the Standard toolbar to open the Table grid.
b) Click and drag the cursor until the required number of columns and rows are
selected,c) Click again to insert the table into the center of a drawing and close the Table grid.
d) If necessary, click on More Options to open the Insert Table dialog to select the
number of rows and columns required.
3) Move the table into position by clicking on the border and dragging it to its new position.

Note
When inserting tables into a drawing, the table is created using the default style andsettings already applied. Currently these defaults are hard coded in LibreOffice. The
table can be formatted after insertion to the drawing requirements.

Formatting tables
Table Design section
To open and use the Table Design section in the Properties deck on the Sidebar:1) Insert a table into a drawing) or select a table in a drawing.
2) Click on Table Design in the Properties deck on the Sidebar to open the Table Designsection, or click on Table Design on the Table toolbar.
3) Select a design for the table and the types of rows and columns from the available
options.

32 | Chapter 9, Adding and Formatting Text

The following options for rows and columns are available in the Table Design section:•

Header row – selected by default. The first row is normally a header row and isdisplayed with a different background from the rest of the table.

•

Total row – if selected, changes the background of the last row to make it stand out fromother rows.

•

Banded rows – selected by default. Alternate rows have different backgrounds making iteasier to read data entered into the rows.

•

First column – when selected, highlights the first column of the table using a darker
background.

•

Last column – when selected, highlights the last column of the table using a darker
background.

•

Banded columns – when selected, alternate columns are highlighted with dark and lightcolors.

Table toolbar and Menu bar formatting
When a table is selected, the Table toolbar automatically opens providing the following tools forformatting a table to the drawing requirements. The formatting tools are also available by going toFormat > Table on the Menu bar and selecting a formatting option from the submenu.
•

Table – inserts a new table in a drawing using the Insert Table dialog or the Table grid.
See “Inserting tables” above for more information on inserting tables.

•

Border Style – changes the line style of the borders of selected cells. Click on the small
triangle ▼ next to the icon to open a drop-down list and select from a range of predefinedstyles.
Alternatively, click on Table Properties, or right-click on the selected cells and selectTable Properties from the context menu, or go to Format > Table > Properties on the
Menu bar to open the Table Properties dialog and change the line style for table borders.

•

Border Color – changes the color of the borders of selected cells. Click on the small
triangle ▼ next to the icon to open a drop-down list and select a color from a range ofpredefined palettes or create a custom color.
Alternatively, click on Table Properties, or right-click on the selected cells and selectTable Properties from the context menu, or go to Format > Table > Properties on the
Menu bar to open the Table Properties dialog and change the border color.

•

Borders – selects predefined border configurations for selected cells. Click on the small
triangle ▼ next to the icon to open a drop-down list and select a border configuration.
Alternatively, click on Table Properties, or right-click on the selected cells and selectTable Properties from the context menu, or go to Format > Table > Properties on the
Menu bar to open the Table Properties dialog and change the line style for cell borders.

•Area Style/Filling – select the cells to be filled, then select the type of fill from the dropdown list: None, Color, Gradient, Hatching, Bitmap or Pattern. The drop-down menu forfill options changes to show the fillings for each area type.
Alternatively, click on Table Properties, or right-click on the selected cells and selectTable Properties from the context menu, or go to Format > Table > Properties on the
Menu bar to open the Table Properties dialog and change the background area
style/filling.

•

Merge Cells – merges the selected cells into one cell. Note that the contents of themerged cells are also merged.
Using tables | 33

Alternatively, right-click on selected cells and select Merge Cells from the context menu,
or go to Format > Table > Merge Cells on the Menu bar to merge the selected cells.
•

Split Cells – splits a selected cell into multiple cells either horizontally or vertically. Make
sure that the cursor is positioned on the cell, then click on Split Cells to open the Split
Cells dialog (Figure 32).
Alternatively, go to Format > Table > Split Cells on the Menu bar.

Figure 31: Split Cells dialog
In the Split Cells dialog, select the number of cells required when splitting a cell andwhether to split the cell horizontally or vertically. If necessary, when splitting horizontally,
select Into equal proportions to create cells of equal size. The contents of the split cell are
kept in the original cell (left or top cell).
•Optimize – evenly distributes the selected rows and columns in a table either horizontallyor vertically. Clicking on Optimize opens the Optimize toolbar (Figure 34) which contains
the following tools:

Figure 32: Optimize
toolbar– Minimal Row Height – determines the minimal row height for selected rows. Minimal
row height depends on the font size of the smallest character in the row. Alternatively,
click on Format > Table > Minimal Row Height on the Menu bar.
– Minimal Column Width – defines the minimal column width for selected columns.
Minimal column width depends on the shortest entry within a column. Alternatively,
click on Format > Table > Minimal Column Width on the Menu bar.
– Optimal Row Height – determines the optimal row height for selected rows. Optimal
row height depends on the font size of the largest character in the row. Alternatively,
click on Format > Table > Optimal Row Height on the Menu bar.
– Optimal Column Width – defines the optimal column width for selected columns.
Optimal column width depends on the longest entry within a column. Alternatively,
click on Format > Table > Optimal Column Width on the Menu bar.

34 | Chapter 9, Adding and Formatting Text

– Distribute Rows Equally – adjusts the height of the selected rows to match the heightof the tallest row in the selection. Alternatively, click on Format > Table > Distribute
Rows Equally on the Menu bar.
– Distribute Columns Evenly – adjusts the width of the selected columns to match thewidth of the widest column in the selection. The total width of the table cannot exceed
the width of the page. Alternatively, click on Format > Table > Distribute Columns
Evenly on the Menu bar.
•

Align Top, Center Vertically, Align Bottom – sets the vertical alignment of text inselected cells.
Alternatively, go to Format > Align Text on the Menu bar and select the requiredalignment from the context menu for vertical or horizontal alignment of text in selected
cells.

•

Insert Row Above, Insert Row Below, Insert Column Before, Insert Column After –select a row or column and use these four tools to insert a row or column.
Alternatively, go to Format > Table > Insert Rows or Insert Columns on the Menu bar toopen the Insert Row dialog (Figure 33) or Insert Column dialog (Figure 35). Select the
number of rows or columns and the insertion position, then click OK to insert and closethe dialog.

Figure 33: Insert Rows dialog

Figure 34: Insert Columns dialog

Using tables | 35

•Delete Row, Delete Column, Delete Table – clicking on these tools deletes a single row
or column that contains the selected cell. To delete more than one row or column,
highlight cells across the number of rows or columns as required, then click on Delete
Row or Delete Column. To delete the whole table, place the cursor in a cell and selectDelete Table.
Alternatively, right-click in a cell and select Delete > Delete Row or Delete Column orDelete Table from the context menu, or go to Format > Table > Delete Row or Delete
Column or Delete Table on the Menu bar.

•

Select Table, Select Column, Select Row – select a table, column, or row if the same
attributes are going to be applied to a table, column, or row.
Alternatively, go to Format > Table > Select Row or Select Column or Select Table on
the Menu bar.

•

Table Design – when clicked, this tool opens the Table Design section in the Properties
deck on the Sidebar. See “Table Design section” on page 32 for more information.

•

Table Properties – opens the Table Properties dialog.
Alternatively, right-click on the table and select Table Properties from the context menu,
go to Format > Table > Properties on the Menu bar.

Figure 35: Table Properties dialog - Font page36 | Chapter 9, Adding and Formatting Text

Table Properties dialog
The Table Properties dialog has five tabbed pages that provide formatting options for Font, Font
Effects, Borders, Background, and Shadow. To open the Table Properties dialog use one of
the following methods:•

Right-click in a table and select Table Properties from the context menu.

•

Go to Format > Table > Properties on the Menu bar.

•

Click on Table Properties on the Table toolbar.

The formatting options on each dialog page are as follows:•

Font (Figure 35) – select the required Family, Style, Size and Language for text in thetable. A sample of the font selected is displayed in the preview box.

•

Font Effects (Figure 36) – select the required Font Color, Text Decoration and Effects
for the text in the table. A sample of the font effects applied to the text is displayed in thepreview box.

•

Borders (Figure 38) – select the required Line Arrangement, Line and Padding for thetable and cell borders. These options are similar to the tools Border Style, Border Colorand Borders on the Table toolbar. See Chapter 4, Changing Object Attributes for more
information on the lines used for table and cell borders.

Figure 36: Table Properties dialog - Font Effects page

Using tables | 37

Figure 37: Table Properties dialog - Borders page

Figure 38: Table Properties dialog - Background page38 | Chapter 9, Adding and Formatting Text

Figure 39: Table Properties dialog - Shadow page•

Background (Figure 38) – select a background as the area fill for the table and/or
selected cells. This dialog page provides the same functions as Area Style/Filling toolson the Table toolbar. See Chapter 4, Changing Object Attributes for more information onarea style and filling used for table and cell backgrounds.

•

Shadow (Figure 40) – adds a shadow to the table. The options adjust the look andposition of the shadow. See Chapter 4, Changing Object Attributes for more information
on table shadows.

Table position and size
Tables are placed into boxes when created and are treated just like any other object in a drawing.
However, only the Position and Size dialog (Figure 41) can be used for tables. Some options are
greyed out and are not available for tables. See Chapter 3, Working with Objects for more
information on position and size.
After selecting the table, open the Position and Size dialog using one of the following methods:•

Right-click on the table and select Position and Size from the context menu.

•

Go to Format > Position and Size on the Menu bar.

•

Use the keyboard shortcut F4.

Table position can be changed by dragging with the cursor and text box size can be changed by
dragging one of the selection handles. See “Text boxes” on page 6 for more information.

Note
When the size of a table box is changed, the table and cell contents also increases
or decreases in size to match the box size.

Using tables | 39

Figure 40: Position and Size dialog

Deleting tables
Whole table
Make sure the table is selected and the selection handles are visible on the table border, thendelete the table using one of the following methods:•

Go to Format > Table > Delete Table, Delete Row or Delete Column on the Menu bar.

•

Select Delete Table, Delete Row or Delete Column on the Table toolbar.

•

Right-click and select Delete > Delete Table, Delete Row or Delete Column from thecontext menu.

Row or column
Click in a table cell, then delete the table row or column using one of the following methods.
Make sure the table selection handles are not be displayed.
•

Go to Format > Table > Delete Row or Delete Column on the Menu bar•

Select Delete Row or Delete Column on the Table toolbar.

•

Right-click and select Delete > Delete Row or Delete Column from the context menu.

40 | Chapter 9, Adding and Formatting Text

Cell contents
Delete cell contents in a table as follows:
1) Select the cell or cells.
2) Press the Delete or Backspace key on the keyboard.

Using fields
Fields allow for the automatic insertion of text into a drawing. Fields are commonly used whencreating templates and drawing masters. For more information on templates and masterdrawings, see Chapter 11, Advanced Drawing Techniques.

Inserting fields
A text box is created when a field is inserted into the center of a drawing and can be repositioned
just like any other text box. See “Text boxes” on page 6 for more information.
1) Go to Insert > Field on the Menu bar and select the type of field.
2) If necessary, position and resize the field text box. See “Text boxes” on page 6 for more
information.
3) If necessary, format the text used for the field information. See “Formatting text” onpage 13 for more information.

Field types
The fields available in Draw are as follows:•

Date (fixed) – inserts the current date into a drawing as a fixed field. The date is not
automatically updated. Available date formats depend on the language setting in Tools >Options > Language Settings > Language. Right-click on the date field and select therequired date format from the context menu.

•

Date (variable) – inserts the current date into a drawing as a variable field. The date is
automatically updated each time the file is opened. Available date formats depend on thelanguage setting in Tools > Options > Language Settings > Language. Right-click on
the date field and select the required date format from the context menu.

•

Time (fixed) – inserts the current time into a drawing as a fixed field. The time is not
automatically updated. Available time formats depend on the language setting in Tools >Options > Language Settings > Language. Right-click on the time field and select therequired time format from the context menu.

•

Time (variable) – inserts the current time into a drawing as a variable field. The time isautomatically updated each time the file is opened. Available time formats depend on thelanguage setting in Tools > Options > Language Settings > Language. Right-click on
the time field and select the required time format from the context menu.

•

Author – inserts the first and last names of the author of the drawing. This information istaken from values entered in the LibreOffice user data. To modify this information go toTools > Options > LibreOffice > User Data.

•

Page Number – inserts the page number into the current drawing. Alternatively, go toInsert > Page Number on the Menu bar. If a page number is to be added to every pagein the drawing, go to View > Master on the Menu bar and insert the page number field.

•

Page Title – inserts the page title. The default slide name is Page # if the page has notbeen renamed.

Using fields | 41•Page Count – inserts the total number of pages in a drawing.

•

File Name – inserts the name of the file used for the drawing. The file name only appears
after the file has been saved.

Using hyperlinks
When inserting text that can be used as a hyperlink (for example, a website address or URL),
Draw formats it automatically, creating the hyperlink and applying color and underlining.

Tip
To prevent LibreOffice from automatically turning website addresses or URLs into
hyperlinks, go to Tools > AutoCorrect Options > Options on the Menu bar anddeselect URL Recognition.

Tip
To change the color of hyperlinks, go to Tools > Options > LibreOffice >Application Colors, scroll to Unvisited links and/or Visited links, select thecheckboxes, then select new colors from the color palettes for the links and click OK.
Note this color change changes the color for all hyperlinks across all components ofLibreOffice.

Inserting hyperlinks
1) Click in the text box at the required position for the hyperlink.
2) Go to Insert > Hyperlink on the Menu bar, or use the keyboard shortcut Ctrl+K to open
the Hyperlink dialog (Figure 42).
3) Select the type of hyperlink required and the required options. See “Hyperlink types”
below for hyperlink types and the options available for each type.
4) Click Apply to insert the hyperlink and save your selections. If several hyperlinks arebeing created, click Apply after inserting each hyperlink.
5) Click OK to save the changes and close the Hyperlink dialog.

Hyperlink types
On the left side, select one of the four types of hyperlinks. The dialog changes according to thetype of hyperlink selected.
•

Internet – select whether the link is Web or FTP. Enter the required web address (URL)
and any necessary text.

•

Mail – enter the recipient details and subject for the email.

•Document– Enter the file path for the document, or click on Open File to open a file browser.
Leave this blank if the link is to a target in the same drawing.
– Specify a target, for example. a specific page in a drawing. Click on Target to open
the Target in Document dialog, where a target can be selected. If the name of thetarget is known, enter its name into the box.
– If necessary, enter the URL of the document. These hyperlinks are commonly referred
to as a bookmark.

42 | Chapter 9, Adding and Formatting Text

Figure 41: Hyperlink dialog•

New Document – creates a hyperlink to a new document.

– Select Edit now to edit the newly created document immediately, or Edit later to create
a new document and edit it later.
– Select the type of document to create (text, spreadsheet, etc.).
– Click on Select path to open a file browser and navigate to the folder where the new
document is going to be saved.
The Further Settings section in the Hyperlink dialog is common to all the hyperlink types,
although some options are more relevant to some types of links.
•

Frame – determines how the hyperlink opens. This applies to documents that open in a
Web browser.

•

Form – specifies if the link is to be presented as text or as a button.

•

Text – specifies what text is visible to the user.

•

Name – applicable to HTML documents. It specifies the text added as a NAME attributein the HTML code behind the hyperlink.

Editing text hyperlinks
1) Select the hyperlink.
2) Go to Edit > Hyperlink on the Menu bar to open the Hyperlink dialog.
3) Make editing changes using the available options, then click Apply when done. If several
hyperlinks are to be edited, click Apply after editing each hyperlink.
4) Click OK to save the changes and close the dialog.

Using hyperlinks | 43

Figure 42: Image Map Editor dialog

Image maps
An image map defines areas of the image (called hotspots) associated with a URL (a web
address or a file on the computer). Hotspots are the graphic equivalent of text hyperlinks. In
Draw, clicking on a hotspot opens the linked page in the appropriate program (for example,
default browser for HTML pages; LibreOffice Writer for ODT files; PDF viewer for PDF files).
Hotspots can be created in various shapes, such as rectangles, ellipses, and polygons, andinclude several hotspots in the same image. When a hotspot is clicked on, the URL opens in abrowser window or frame that has been specified. The text that appears when the cursor hovers
over a hotspot can also be specified.

Creating image maps
1) Select an image in a drawing to use as a hotspot.
2) Go to Tools > ImageMap on the Menu bar to open the Image Map Editor dialog(Figure 43). The main part of the dialog shows the selected image where hotspots will bedefined.
3) Select the type of hotspot area required from the icons at the top of the Image Map Editor
dialog – Rectangle, Ellipse, Polygon, Freeform Polygon.
4) Draw the hotspot area onto the selected image.
5) Enter the hyperlink address for the hotspot in the Address text box using the addressformat: file:///<path>/document_name#anchor_name.
44 | Chapter 9, Adding and Formatting Text

6) Click on Apply to apply the settings.
7) Click on Save to save the image map to a file, then close the Image Map Editor dialog.

Image map tools
The ImageMap Editor contains the following tools:•

Apply – applies the changes.

•

Open – loads into the Image Map Editor an existing image map in the MAP-CERN, MAPNCSA or SIP StarView image map file format.

•

Save – saves the image map in the MAP-CERN, MAP-NCSA or SIP StarView image
map file format.

•

Select – selects a hotspot in the image map for editing.

•

Rectangle, Ellipse, Polygon, Freeform Polygon – draws a hotspot on the selected
image in the shape selected.

•

Edit Points – change the shape of the selected hotspot by editing the anchor points.

•

Move Points – move the individual anchor points of the selected hotspot.

•

Insert Points – adds an anchor point at the selected point on the outline of the hotspot.

•

Delete Points – deletes a selected anchor point.

•

Undo – cancels the previous action.

•

Redo – reapplies the previous cancelled action.

•

Active – toggles the status of a selected hotspot between active and inactive.

•

Macro – assign a macro that runs when the hotspot is clicked on.

•

Properties – define the properties of the selected hotspot.

•

Address – enter the URL for the file that opens when the selected hotspot is clicked on.
The address format to be used: file:///<path>/document_name#anchor_name.

•

Text – enter the text that is displayed when the cursor rests on the hotspot . If no text isentered, the Address is displayed.

•

Frame – enter the name of the target frame for the hotspot. Standard frame name can beselected from the drop-down list and used instead.
–
–
–
–

•

_blank – opens in a new browser window.
_self – default selection and opens in the current window.
_top – file opens in the topmost frame in the hierarchy.
_parent – file opens in the parent frame of the current frame. If there is no parent
frame, the current frame is used.

Graphic view – displays the image map so that the hotspots can be selected and edited.

Tip
The value _self for the target frame will work on the vast majority of the occasions. It
is not recommended to use the other values, if available, unless absolutely
necessary.

Image maps | 45

Figure 43: Fontwork Gallery dialog

Fontwork
Using Fontwork creates graphical text as objects to make a drawing look more attractive. There
are many different settings for Fontwork (line, area, position, size, and more) to match therequirements of a drawing.
Fontwork is also available with the Writer, Calc, and Impress modules of LibreOffice, but there
are small differences in the way that each LibreOffice module displays Fontwork.

Creating Fontwork
1)

Open the Fontwork Gallery dialog (Figure 44) using one of the following methods.
– Go to Insert > Fontwork on the Menu bar.
– Click on Insert Fontwork Text on the Standard toolbar.
– Click on Insert Fontwork Text on the Fontwork toolbar, if this toolbar is visible.

2) Select a Fontwork style from the dialog and click OK. The selected Fontwork object
appears in the center of the drawing and the dialog closes.

46 | Chapter 9, Adding and Formatting Text

Figure 44: Fontwork example

Figure 45: Fontwork toolbar

Figure 46: Fontwork Shape toolbar
3) Double-click on the black text in the Fontwork object to switch on editing mode.
4) Type the required text which replaces the black text in the Fontwork object as shown in
Figure Error: Reference source not found.
5) Press the Esc key or click outside the selected area to apply the change.

Fontwork toolbar
The Fontwork toolbar (Figure 45) becomes visible and active on the workspace when a Fontwork
object is selected. If the toolbar is not visible, go to View > Toolbars > Fontwork on the Menu
bar.
The following tools are available for editing a Fontwork object.
•

Insert Fontwork Text – opens the Fontwork Gallery dialog.

•

Fontwork Shape – changes the shape of the selected object. Click on Fontwork Shapeto open a pop-up toolbar and select a Fontwork shape for the available options. The
shapes are shown in the Fontwork Shape floating toolbar (Figure 46).

•

Fontwork Same Letter Heights – changes the height of characters in the selected
Fontwork object. Toggles between normal height where the characters have different
heights to where all characters have the same height.

•

Fontwork Alignment – specifies the text alignment within the frame. Options are Left
Align, Center, Right Align, Word Justify, and Stretch Justify. The effects of the textalignment can only be seen if the text spans over two or more lines. In the stretch justify
mode, all lines are filled completely.

•

Fontwork Character Spacing – selects the spacing between characters and whether
kerning pairs should be used. Options are Very Tight, Tight, Normal, Loose, Very Loose
and Custom. For Custom spacing, input a percentage value: 100% is normal character
spacing, less than 100% character spacing is tighter, and more than 100% character
spacing is looser.

Fontwork | 47

•Toggle Extrusion – converts the Fontwork object into a 3D shape using extrusion. See
Chapter 7, 3D Objects for more information.

Modifying Fontwork
A Fontwork object can be treated like any other object in Draw. It can be resized, rotated,skewed, slanted, flipped, and so on. For more information on modifying a Fontwork object, see
Chapter 3, Working With Objects, Chapter 4, Changing Object Attributes and Chapter 5,
Combining Multiple Objects.
Fontwork is text and all text formatting that has been described in this chapter can be applied.
Assign line properties only to Fontwork that is NOT going to be converted to 3D effect using
Toggle Extrusion, otherwise line properties will not be visible.
Some of the Fontwork shapes can be modified. For example, to change the angles of trapezoid
or parallelogram basic shapes by moving the dot that is displayed along with the selection
handles.

48 | Chapter 9, Adding and Formatting Text