University of Tsukuba Open Access Policy Guidelines
2/23, 2018
Granted by Library Steering Committee(Objective)
1.

University of Tsukuba is committed to offering open access to the scholarly
research of the board members and faculty (hereafter "faculty") for free for the
purpose of contributing to the further progression of research, disclosing
information, and assuring social accountability.

Open Access (OA) means making journal articles etc. available for free to anyone via
the internet. Methods for realizing OA include Gold OA publishing by publishers, andGreen OA self-archiving by the authors for free access on an institutional repository etc.
University of Tsukuba Open Access Policy aims to collect and store the university’sscholarly research on University of Tsukuba Repository (hereafter “Tsukuba Repository”)
by Green OA, and make them widely available for the society. As for articles made public
via Gold OA, they will also be registered in Tsukuba Repository the standpoint ofcentralized collection and permanent storage of the university’s scholarly research.
1. The Range of “Faculty”“Board members” refers to the “board members” (President, up to eight Executive
Directors, and two Auditors) defined in article 3 of University of Tsukuba Basic Rules onOrganization and Administration.
“ Faculty” refers to the “faculty” member*1 defined in the table on University ofTsukuba Regulations on Adoption, Promotion, Retirement, etc. for Academic andAdministrative Staff at Headquarters, etc., who are subject to registration on TRIOS:
Tsukuba Researchers Information Online System.
The University members not included in the “faculty” are not subject to this policy.
However, this does not prevent them from voluntarily registering their scholarly
research in the repository. As for “Doctoral Dissertations” of the doctoral students, they
will be made public on Tsukuba Repository, based on University of Tsukuba Regulations
on Academic Degrees.
*1 Vice President (excluding those who are Executive Directors), Dean, Professor,Associate Professor, Lecturer, Assistant Professor, Research Associate, Eminent
Professor, and Junior Assistant Professor.

As for the articles made public and registered in Tsukuba Repository by the university’sfaculty member, they will continue to be available and stored even after the author has
transferred to other institutions.
(Access Rights)
2.

University of Tsukuba provides open public access to scholarly research by thefaculty of University of Tsukuba via University of Tsukuba Research Institutional
Repository (hereafter “Tsukuba Repository”). The ownership of the copyright does
not transfer to University of Tsukuba.

1. About the “Faculty’s Scholarly Research”
Based on this Policy, registering in Tsukuba Repository is obligatory for “journal articles”
and “departmental bulletin papers.” However, regarding other scholarly research,registration is recommended if they fall under the registration range defined in“Guidelines for University of Tsukuba Research Institutional Repository.”
2. About “Copyright”
The copyright of the scholarly research registered in Tsukuba Repository is nottransferred to University of Tsukuba.
As is defined in “Registration procedures for University of Tsukuba ResearchInstitutional Repository,” the author grants the rights of reproduction and Rights ofpublic transmission to Director and University Librarian. Therefore, even after
registering, it is possible for the author to make other reproductions or conduct otherpublic communications, or grant those rights to third persons.
(Data Submission and Deposit in Tsukuba Repository)
3.

Tsukuba Repository will make publisher versions of scholarly research public
when the publisher agrees. If a publisher prohibits open access to the publisher
version but allows open access to the final version, the faculty member should
submit his/her final version to Tsukuba Repository with the consent of the coauthor(s). Deposit, release, condition of use, and all the other issues related toTsukuba Repository will be implemented in accordance with “Guidelines for
University of Tsukuba Research Institutional Repository”.

Green OA is basically done by self-archiving by the author. However, at University ofTsukuba, based on this Policy, for the scholarly research that permits registering of thepublisher version by the publisher etc., the university can go ahead and register thescholarly research in the repository without waiting for the request from the author.
For the registration on Tsukuba Repository, University of Tsukuba Library will checkthe consent conditions of the publisher, and confirm the version that is permitted toregister in the repository.
1. Registration of the Publisher Version
If the publisher consents to registering the publisher version in the repository, theuniversity can register the article in Tsukuba Repository without prior confirmation bythe author. Search of scholarly research that can be registered, registration process, andreport to the author after registration will be done by University of Tsukuba Library. Soin this circumstance, the author does not need to submit the electronic document of thearticle main text. If there is an embargo period, publication of the article will be withheld
until the specified date.
2. Registration of the Author Version
If the publisher consents to registering the author version in the repository, the author
must promptly submit the final version. If there are co-authors, the author must obtainco-authors’ approval before submission.
Reference: The Peer review process and publisher version / author version

The image was modified based on the image created by Hokkaido University Library.

(Opting Out)
4.

University of Tsukuba will not make any scholarly research public if its author
requests against the open access and if the request is granted.

1. Judgement of Non-Disclosure
When a judgement is required on whether the scholarly research should be made publicor not, due to a request by a faculty, a decision by the university, etc., Director andUniversity Librarian will make the decision.
2. Request for Non-Disclosure
If the scholarly research cannot be made public due to inevitable situations, the faculty
can make a request of non-disclosure with reasons attached.
3. Examples of Non-Disclosure Due to Inevitable Reasons① The copyright has been transferred to the publisher, and publication of all
versions including the final version is not permitted.
② Agreement from the co-author(s) cannot be obtained.
③ The scholarly research contains personal or privacy information, and is notappropriate for online disclosure.
④ Misconducts in the research such as fabrication, falsification, plagiarism, etc.
(Non-retroactive)
5.

This policy will not be applied to any articles published before the adoption of thispolicy or for which the faculty member entered into an incompatible licensing
before the adoption of this policy.

This policy applies to scholarly research published after the approval date (November19, 2015). However, registering in the repository is also recommended for past scholarly
research where possible.
(Others)
6.

Open access issues unstated in this policy will be discussed among the parties
concerned.

Reference:Guidelines for University of Tsukuba Research Institutional Repository:

http://www.tulips.tsukuba.ac.jp/lib/sites/default/files/attach/Tulips-RGuidelines.pdf
Registration procedures for University of Tsukuba Research InstitutionalRepository: http://www.tulips.tsukuba.ac.jp/lib/sites/default/files/attach/Tulips-RRegistration-procedures.pdf

University of Tsukuba Open Access Policy Q&A:
https://tsukuba.repo.nii.ac.jp/index.php?page_id=102