MARKET SCREENINGSTERMS & CONDITIONSCONTENTS
3TERMS & CONDITIONS
6TECHNICAL RULES& REGULATIONS
10SHIPPING INFORMATION3TERMS &CONDITIONS

4Terms & Conditions for Participation in 2024 Toronto
International Film Festival Market ScreeningsI.

APPLICATION OF THESE TERMS & CONDITIONS(1)Toronto International Film Festival Inc. is pleased to offer a market screenings programme to sales agents,
distributors and production companies to screen ﬁlms to industry professionals. Bookings are open to bothcompanies with and without ﬁlms in Official Selection.

(2)

For 2024, Market Screenings will be understood to mean privately booked screenings hosted by TIFF

(3)

The following terms and conditions (the “Terms”) apply to all ﬁlms (the “Films” or “Film”) participating in the 2024
Toronto International Film Festival Inc. (“TIFF”) market screenings, taking place September 4 - 14, 2024.
To the extent that this document is inconsistent with any other document prepared by TIFF or anyone else, thisdocument will take precedence. Any questions about these Terms should be directed to privatescreenings@tiff.net

II.
(1)

III.

BOOKING
In order to conﬁrm the Film’s participation in the TIFF market screenings programme, an individual having authority
to represent the Film (the “Registrant”) must complete and submit the online booking form as provided by theMarket Screenings team (the “Booking Form”)
PAYMENT(1)

Market Screening slot requests are conﬁrmed upon receipt of credit card payment. Payment must be received
within 48 hours of request approval and immediately if the request is within one week prior to the Festival. Shouldpayment not be received within 48 hours or immediately if the request is within one week prior to the Festival, theslot will be released.

(2)

Refunds will not be issued for canceled screenings.

IV.
(1)

BOOKINGSThe Regular Booking Window (July 10 - July 31, 2024) is open all companies and to titles identiﬁed as eligible for theTIFF Industry Selects designation, companies with ﬁlms in Official Selection and conﬁrmed National Agencies
exhibiting in the TIFF Industry Centre. Companies will be presented with the offer to participate and must accept theinvitation within a 3 day period. Eligible companies will also have the opportunity to book up to 1 additional
screening for a ﬁlm they represent that isn't identiﬁed as eligible for the designation. All slots are ﬁlled on aﬁrst-come, ﬁrst-served basis, with TIFF communicating approval or denial accordingly.

5(3)The Late Booking Window (August 1 - August 16, 2024) is open to all companies. A total of 5 screenings can bebooked including those conﬁrmed in the Regular Booking Window. Available slots will be offered on aﬁrst-come ﬁrst-serve basis, with TIFF communicating approval or denial accordingly.

(4)

Conﬁrmed bookings are non-refundable. Changes to slot dates and times won’t be possible once the slot issold.

(5)

Conﬁrmed bookings are non-transferable between companies.

(6)

Technical Checks for conﬁrmed bookings are scheduled by TIFF 30 minutes prior to the start time of thescreening for a duration of 10 minutes maximum. Should a longer technical check be required this can bearranged with TIFF’s technical production services team at an additional cost.

V.

DELAYS & CANCELLATIONS(1)

If content arrives late or fails to meet the required delivery format speciﬁcations, the booking company may
forfeit the right to use the space assigned to it, and will receive no refund and no other accommodations. In theevent that the screening is delayed for technical or other reasons that are solely the fault of TIFF, TIFF will makebest efforts to continue with the screening on a delayed schedule or reschedule the screening to an availableslot.

VI.

PARTICIPATION AGREEMENT(1)

By completing the Booking Form the booking company represents that it has the right to provide the ﬁlm formarket screening, either on behalf of, or as agent for any and all holders of rights in and to the ﬁlm and any
and all components thereof, including without limitation, all owners creators, writers, producers and/orauthorized representatives of the ﬁlm, and that I have read and agree to abide by the 2024 Market Screenings
Technical Rules & Regulations. The booking company agrees to indemnify and hold harmless Toronto
International Film Festival Inc., its licensees, successors and assigns, and its and their members, officers,
directors, employees, agents, representatives, associates and affiliates (each, a “Releasee”), from any claim,
suit, action or other proceeding brought against a Releasee and from any losses, costs, or damages, including
the Releasee’s full legal costs, which it may have suffered or incurred or may suffer or incur, directly or
indirectly based on, in connection with, or arising from the market screening contemplated herein, or thebreach or alleged breach of any representation, warranty or other agreement.

6TECHNICALRULES &REGULATIONS

7

Technical Rules & Regulations
Note: This document uses the term “Market Screening copy” as a generic term to refer to your DCP
Key Points:● Market Screening copy must be a physical delivery to the Festival office on or before Friday, August 16, 2024. For any
Market Screening booking conﬁrmed after August 16, 2024, the Market Screening copy must be received within 5 daysof booking conﬁrmation with an absolute deadline of August 21, 2024. All late content will be subject to a $250 CAD fee.
Replacement copies received after the deadline will be subject to a late fee.
●Festival exhibition copies will not be available for Market Screening use.

●Do not arrive at your screening with a replacement copy. Arrangements for substitution or changes to the screening
material must be made directly with Film & Digital Print Services as Festival policy dictates that venue staff cannot
receive or return screening materials without proper authorization●You are solely responsible for the quality and integrity of your Market Screening copy. It is in your best interest tothoroughly test and preview your Market Screening copy prior to sending it to us. The Festival will not makecompensatory adjustments for unconventional picture or sound calibration. Content failing to meet the exact technicalspeciﬁcations provided will be subject to a $250 CAD handling fee.

●Any required subtitles must be embedded in your screening copy and not provided as a separate ﬁle. Closed caption
ﬁles must be correctly synchronized for playback with the screening copy.

●

It is preferable for Distributor logos to be wrapped into the DCP provided to the Festival. If this is not possible, theFestival will attach logos providing they arrive with speciﬁc written instructions either before or with the MarketScreening copy.

●The Festival requires at least 48 hours turnaround time to return your Market Screening copy after the ﬁnal screening.

●Technical queries can be directed to: technical@tiff.net

Your Private Screening copy must arrive as a DCP
These regulations fully describe all of the Festival’s requirements for accepting delivery of content in DCP format and it isimperative that they are read and understood by the parties creating your DCP, shipping your DCP and by those responsible
for authorizing and creating your KDM. Content should be fully validated for DCI compliance by the facility producing yourDCP. It is your responsibility to ensure that DCP hard drives are formatted correctly and are error free.

8Main Technical Speciﬁcations
MARKET SCREENING FORMAT:●24, 25, 30 fps supported.

●

Timed Text Font and Font Call should be included inside the XML package.

●

Supplied fonts utilized for Timed Text must be smaller than 640 KB.

●

Subtitles must always be in the active picture area.

●

Audio: 5.1 is standard in Market Cinemas and Cinemas 5 and 6 are 7.1 capable.

●

Encryption is optional. The Festival regularly handles a large volume of DCP content that does not require aKDM.

●Proper ﬁle naming convention of your ﬁle must be observed. See: http://isdcf.com/dcnc●Note that the “Content Title Text” is the reference by which content is identiﬁed on a server.

●

Annotation Text, CPL, and KDM must all reference the same ﬁlename.

●No bars, no tones, and no slates should be encountered on the screen when your DCP is played.

Hard Drive and Contents●

Supplied hard drives must only contain the version (CPL) of the movie that is being screened at the Market
Screening. An Original version package with the Version File for your screening is acceptable provided thatnaming convention of ﬁles is strictly adhered to observing OV and VF suffixes and language/subtitle code inContent Title Text.

Hard drive:oooo

Master Boot Record partition scheme. The supplied hard drive must contain only a single partition
and the formatted partition with content in it must be the ﬁrst primary partition record.
EXT 2 or EXT 3 (Linux) formatted
No other ﬁle system will be acceptedTemporary ﬁle transfers resulting from DCP content not meeting the correct hard drive speciﬁcation
will automatically be billed to the content provider at a fee of $250.00 CDN (plus 13% HST).

9Physical Packaging●●●

Your hard drive should be clearly labeled with the Film Title as it is referenced for your Private Screening as wellas the Content Title Text (“ﬁle name”).
Your hard drive should arrive in a sturdy robust container that has a rigid exterior and sufficient semi-rigid
foam padding to protect the hard drive from rough handling in transport.
Do not pack hard drives with loose foam chips.

KDM/Encryption
●

●

●
●

If your DCP is encrypted, TIFF’s KDM team will supply server certiﬁcates and instructions to the designated KDM
contact only after the date and time of your Private Screening has been conﬁrmed and server designations are
conﬁrmed for Festival. This information will be available as of August 11, 2024.
To facilitate the ability to preload content and test keys in advance, keys should be valid from Tuesday,September 5, 2024 to Sunday September 15, 2024 at 11:59pm OR one hour past the end of your last Private
Screening.
Keys should be provided via email to: kdm@tiff.net and should be received no later than August 21st, 2024.
If you are screening an officially scheduled ﬁlm for your Private Screening and for which the DKDM has alreadybeen provided to the Festival, the Festival will generate the KDM for your Private Screening.

10SHIPPINGINFORMATION

11

Market Screening Shipping Information
Please note:
i. Festival exhibition copies will not be available for Private Screening use.
ii. Unreturned Private Screening copies will be destroyed after October 14, 2024.
iii. The Festival will not pay for inbound or outbound shipping of materials for Private Screenings.
iv. All packages containing screening materials must be clearly labeled with the title of the ﬁlm, the sender’s address and the Festival
address (see below).
v. Please do not pad shipping containers with loose foam chips or any paper materials that shed ﬁber.
vi. Films sent to the Festival enter Canada on a temporary, duty-free Canada Customs Permit. Films must, therefore, leave Canada
following the Festival to retain their duty-free status. To ensure shipments clear Canada Customs without delay, please follow these
instructions:● Include three copies of a commercial invoice (declaration of contents) on your letterhead containing the following
information, which must be included with the courier waybill:o Sender’s name, address and telephone number
o Receiver’s address (Festival address)
o Title of the ﬁlm and format
o Length of ﬁlm
o Fair market value ($100 CAD for DCP)o Country of manufactureo Declaration “Goods on loan for Festival purposes only. To be returned to country of origin. Value for customs
only. No commercial value. Non-pornographic.”o Sender’s signatureo Please also indicate on the waybill and package(s) that the Toronto International Film Festival’s customs broker
is: Russell A. Farrow Customs Brokers, Toronto International Airport (telephone: 416-622-3777).
vii.

On the date of shipment, the Festival must be informed by email of date of shipment and waybill shipping number.
FESTIVAL ADDRESSTORONTO INTERNATIONAL FILM FESTIVAL
Attn: Jeff Wright, Film & Digital Print Services
Reitman Square
350 King Street West
Toronto, Ontario
CanadaM5V 3X5

Jeff Wright, Coordinator, Film & Digital Print Services
Email: jwright@tiff.net
Telephone: 647-770-4199

ANTI-PIRACY PRECAUTIONS AND RELEASEThe Toronto International Film Festival endeavours to take all reasonable anti-piracy precautions. While on Festival premises, copyrighted materials are
securely stored and vigilantly inventoried. Access to these copyrighted materials is limited to the Festival’s Film & Digital Print Services and Projection
staff. No duplication or loaning is permitted. By submitting your material to the Festival, you hereby release the Festival from any and all risk and liability
in the event of theft or breach of copyright of your materials while on Festival premises or in transit thereto or therefrom.

12

KEY DATES &SUBMISSION DEADLINES
Regular Booking Window……………..……. July 10th - July 31stLate Booking Window…………....…… August 1st - August 16th
Publicity materials due....…………..………….…... August 10th
Market Screening
Physical Delivery deadline…………………………… August 16th
KDM/Encryption Keys
Submission deadline……………………………….… August 21stCONTACTS
Chelsea Young | Coordinator, Industry Screenings
cyoung@tiff.net | privatescreenings@tiff.net
Brittany Allan | Senior Manager, Industry Sales & Services
ballan@tiff.net

INDUSTRY

See You In Toronto!