SS&C Intralinks for
Subpoena Response Management
Secure, cost-efficient digital document exchange for managing thousands of subpoena requests
For banks and other highly regulated corporations, managing
and responding to third-party document subpoenas is acompliance perfect storm. There are high volumes of requests,
short deadlines, documents filled with personally identifiable
information (PII), multiple jurisdictions, combinations ofregulations that will apply depending on the jurisdiction, plus
severe penalties and bad press if things go wrong.
Intralinks enables high-volume digital subpoena document

Challenge

delivery that reduces costs while increasing efficiency andsecurity. Our solution eliminates paper, email, CDs, FedEx/UPS
shipping and support calls while dramatically improving thesecurity and auditability of subpoena production.
Intralinks is already security-vetted by all the major banks
and most Fortune 1000 corporations for capital markets
transactions. More than $34 trillion in strategic transactions
have been executed on our platform.

Solution

Disparate/ remote colleagues, teams,collaborators; subpoena requests comingfrom multiple jurisdictions

Secure document sharing to efficiently collect,centralize, organize and transmit responses tomultiple requestors

High-risk, high-value information toshare/ collect (e.g. PII)

Protect sensitive information with advanced
encryption in-transit and at-rest

High labor, shipping and (in some cases)
secure email license costs – organizations
with 2,000 subpoenas per month can spend
close to $400K annually

Electronic delivery dramatically reduces costs
and enhances user experience – Intralinks canreduce costs as much as 50%

Time-sensitive, short timelines (14 days toobject, if necessary)Difficulty tracking progress across multiple
requests
High volume of documents/ thousands ofconcurrent activities with no transparency
into the status of the response

Custom development involves significant
time and resources

intralinks.com/contact

Real-time electronic document delivery, withsupport for large files (up to 2GB each file)
Dashboards help cross-functional teams
stay on top of tasks – monitor uploads, track
document access, confirm receipts in real time
Granular audit trails and compliance reporting
document integrity and defensibility of theentire process
SaaS solution is quickly deployed; Intralinksprovides support for subpoena responseunits and 24/7 password support for
subpoena requestors© 2024 SS&C Intralinks, Inc. | All Rights Reserved | 1

Subpoena production process
Banks and other highly regulated corporations face monthly loads of up to 6,000 third-party subpoenas, each typicallyrequiring the assembly of many documents from disparate sources. Oftentimes files are sent using email, or burned onto
CDs, packaged by hand, and then shipped via courier service. These processes can be costly, poorly tracked and error-prone,and open to loss or theft of data.

Without Intralinks

Subpoenas received
from various sources,
production requests
created and routed to
the response teamResponse teams
work with crossfunctional teams tocollect and organize
relevant content andrecords

Fulfillmentof subpoena
production package(hard copy papers,
DVD or email)Delivery of package
to requestors via
courier service or
multiple emails

Tracking via
spreadsheets, shipping
confirmations andsupport to requestors(ex. DVD and secure
email passwords)

Delays or errors may
result in civil andcriminal penalties,
and reputational
damageWith IntralinksCapture and centralize
subpoena requests fromvarious sources; dynamicallyassign tasks to responders

Collect and organize relevant
content and records, assemble
digital subpoena response
package

Securely transmit digital
subpoena response package
to requestors

Fulfill legal, regulatory and risk
requirements; track and reportproject progress, user access,receipt of digital package,and more

Transform your subpoena response and production process.
Contact us for more information intralinks.com/contact/sales
intralinks.com/contact© 2024 SS&C Intralinks, Inc. | All Rights Reserved | 2