“Yamada Bee Farm Grant for Honeybee Research”
Outline for Grant Provisioning(General Principle)
Article No. 1
The provisioning of “Yamada Bee Farm Grant for Honeybee Research”(hereinafter referred to as “the Grant”) will be implemented by following this Outline.
(Purpose of the Provisioning of the Grant)
Article No. 2
The purpose of this Grant is to promote research and development
activities and to support the researching activities implemented by the young researchers,
to scientifically prove the usefulness of honeybee products which have been claimed
traditionally, and to contribute for the advancement of preventive medicine researches,
cosmetic and dermatology researches, honeybee fundamental scientific researches, andapicultural technology development researches by providing granting aid for a part of theexpenses required for when young researchers implement creative researches on usefulnatural materials such as honeybees and their products.
(Targeted Grantees)
Article No. 3
The “Applicant” described in this Outline refers to the person who hasapplied for “Yamada Bee Farm Grant for Honeybee Research” and has received theInformal Notice for the Grant Provisioning (hereinafter referred to as the "Informal
Notice”).
(Grant Target Researches)
Article No. 4“Granted Research” described in this Outline refers to the research
described in the Granted Research Plan Document for “Yamada Bee Farm Grant for
Honeybee Research” (Exhibit for Format No. 1, hereinafter referred to as the “Research
Plan Document”).
2“Feasibility Study” (hereinafter referred to as “FS Study”) described in this Outline
will have the uniform grant amount of 500,000 Yen provided, and refers to the research
described by the Applicant in the Research Plan Document. Note that FS Studies will beentitled for the same level of rights and duties for the provisioning of the Grant and theresearches based on the Grant with the Granted Researches specified in the precedingclause.
(Grant Target Expenses)
Article No. 5
This Grant will be provided for the expenses which are necessary for the
Applicants to implement the researches for the useful natural materials such as thehoneybee and their products, and such target expenses are to fall into one of theexpenses category described in Appendix 1, and are to be approved as being necessary
and appropriate by Yamada Apiculture Center, Inc. (such expenses are hereinafterreferred to as “Grant Target Expenses”).

1(Applying for the Grant Provisioning)
Article No. 6
When the Applicant agrees to the contents described in the Informal
Notice and wishes to receive the grant, he/she shall submit a copy for each of Grant
Application Form for “Yamada Bee Farm Grant for Honeybee Research” (Format No. 1,
hereinafter referred to as the “Grant Application Form”), the Research Plan Document”,
the Bank Transfer Account Notice for “Yamada Bee Farm Grant for Honeybee Research”(Format No. 2), and the Promissory Letter (Format No. 3) by the date specified separately
to Yamada Apiculture Center, Inc..
(Final Decision on the Provisioning of the Grant)
Article No. 7
When the Grant Application Form is submitted to Yamada Apiculture
Center, Inc. in a manner following the rules specified in the preceding clause, Yamada
Apiculture Center, Inc. shall examine the contents, and when they are approved as
appropriate and effective, will make its final decision for providing the Grant and make a
notice to the subject Applicant.
(Provisioning of the Grant)
Article No. 8
Yamada Apiculture Center, Inc. shall provide the whole amount of theGrant determined to be provided by following the preceding clause by the end of thefollowing month of the completion of the grant provisioning procedure to the bank accountspecified by the Applicant for bank transfer. The same is applied for provisioning to FS
studies.
2 Grant Provisioning Notice shall be provided at the Grant Provisioning Ceremony whichis to be held by Yamada Apiculture Center, Inc.
3 The Applicants who have been determined to have the Grant provided shall attend to
the Grant Provisioning Ceremony described in the preceding clause as long as there is no
special reason he/she cannot attend it.
4 The Grant provided shall be used solely for the purpose described in the Research Plan
Document.
(Provisioning of the Test Sample)
Article No. 9
When the Applicant wishes to have test samples provided, he/she shallclearly describe so in the Grant Application Form when making the application, andreceive those samples which Yamada Apiculture Center, Inc. has approved to benecessary and appropriate.
2 The Applicants shall not use the test samples provided by Yamada Apiculture Center,
Inc. for any other purpose than to be used for the Granted Research.
3 The Applicants, the institutes where the Applicants belong to, and Yamada Apiculture
Center, Inc. shall not disclose, publish, or convert any of the technical or business
confidential matters or know-hows of the partner acquired through the implementation of
the Granted Research not only during the period while the Granted Research is being
implemented but also for two (2) years after the completion of the research period.

2

(Withdrawing the Application)
Article No. 10
When the Applicant has any objection for the contents of or the conditions
attached to the Informal Notice for the Grant Provisioning or the Grant Provisioning Notice,
and wishes to withdraw the application for the Grant, he/she shall submit a document
describing so (in any format) to Yamada Apiculture Center, Inc. within fourteen (14) days
counting from the day when the subject Notice had been received.
(Changing the Contents of the Granted Research, Allocation of the Expenses, and theApplicant’s Contact Information)
Article No. 11
When the Applicant wishes to change the contents of the Granted
Research or the allocation of the expenses, he/she shall submit a copy of the Application
Form for Changes for the Granted Research for “Yamada Bee Farm Grant for Honeybee
Research” (Format No. 4) to Yamada Apiculture Center, Inc. in advance and gain
approval for the changes. Note that slight changes do not require having application forms
submitted.
2 Yamada Apiculture Center, Inc., when providing approval as described in the precedingclause, may attach conditions or may change the subject condition as necessary.
3 When there has been any change in the organization where the Applicant belongs to, its
address, or the Applicant’s contact information, etc., the Applicant shall submit theRepresentative (Organization, Address) Change Notice (Exhibit to Format No. 4) toYamada Apiculture Center, Inc. each time without delay.
(Slight Changes)
Article No. 12“Slight changes” referred to in the 1st section of the preceding clauserefers to changes for the quantity of the raw material, specifications of the machines, etc.,
and other detailed parts of the Granted Research which are so minor that they will not
imply any impact upon the purpose of the Grant or the efficiency of the Granted Research.
2 As for the allocation of the expenses, changes for the amount less than 100,000 Yen
shall be deemed to be slight changes.
(Cancellation or Discontinuation of the Grant)
Article No. 13
When the Applicant intends to cancel or discontinue the Granted
Research, he/she shall submit a copy of Granted Research Cancellation (Discontinuation)
Approval Application Form for “Yamada Bee Farm Grant for Honeybee Research”(Format No. 5) to Yamada Apiculture Center, Inc. in advance, and gain approval for thecancellation (discontinuation).
(Report for the Delay of the Granted Research, etc.)
Article No. 14
When it is expected that the Granted Research may not be completed
within the scheduled period or it has become difficult to implement the Granted Research,
the Applicant shall submit a copy of Report on Delay of the Granted Research, etc. for“Yamada Bee Farm Grant for Honeybee Research” (Format No. 6) to Yamada Apiculture
Center, Inc. in a prompt manner, and wait for an instruction regarding the matter.

3

(Status Report)
Article No. 15
When the cancellation has been approved by following the rules
described in Article No. 13, or when it is expected that the Granted Research will not becompleted within the FY when the Grant had been determined to be provided, theApplicant shall submit a copy of the Whole Set of Documents to be Submitted at Final
Report on the Granted Research for “Yamada Bee Farm Grant for Honeybee Research”(Format No. 7 and its exhibits, hereinafter referred to as “the Whole Set of Documents to
be Submitted at Final Report") and the Payment Details for the Granted Research for“Yamada Bee Farm Grant for Honeybee Research” (Format No. 8, hereinafter referred toas the “Payment Details”) to Yamada Apiculture Center, Inc. by whichever is earlier, either
within fifteen (15) days counting from the date of approval, or by July 14 of the FY when
the provisioning of the Grant had been determined.
2 Whenever requested by Yamada Apiculture Center, Inc., the Applicant shall submit a
copy of the Granted Research Implementation Status Report for “Yamada Bee Farm
Grant for Honeybee Research” (Format No. 9) and the Payment Details.
(Submitting the Final Report)
Article No. 16
The Applicant shall submit a copy of the Whole Set of Documents to be
Submitted at Final Report and the Final Report Dissertation Format for “Yamada Bee
Farm Grant for Honeybee Research” as for the implementation status of the Granted
Report as of June 30 of the next FY of the year when the Granted Research had been
implemented, and the Payment Details by July 20 of the same year to Yamada Apiculture
Center, Inc.
(Publication and Familiarization of the Outcomes)
Article No. 17
When Yamada Apiculture Center, Inc. intends to publish or familiarize its
outcomes, the Applicants shall cooperate in its publication or familiarization.
2 When the Applicant makes a presentation of the outcome of the Research at an
academic conference, he/she shall make sure to describe within the presentation that ishas been granted by “Yamada Bee Farm Grant for Honeybee Research”. Whenpublishing the dissertation or other publications, he/she shall make sure to describe that"the research had been implemented by having a grant provided by Yamada Bee Farm
Grant for Honeybee Research” in the Acknowledgement.
(Returning of the Grant)
Article No. 18
Yamada Apiculture Center, Inc. shall be entitled to have a part of all of theGrant returned when the case corresponds to any of the following cases;(1) When there had been any false or fraudulence contents included in the Granted
Research.
(2) When the Applicant had used the Grant for a purpose other than those described in the
Research Plan Document.
(3) When the Granted Research matches the conditions described in the 1st section of
Article No. 11 to make changes for the Research Plan Document, and as a result
require significantly less amount of research fee than the amount already provided.
(4) When the case is acknowledged to have breached any of the provisions specified inthis Outline.
4(5) When the Applicant did not use the Grant although he/she had described the purposeof the Grant in the Research Plan Document.
(Requirement on Maintaining Confidentiality)
Article No. 19
The Applicants, the institutes where the Applicants belong to, andYamada Apiculture Center, Inc. shall not disclose, publish, or convert any of the technicalor business confidential matters or know-hows of the partner acquired through theimplementation of the Granted Research not only during the period while the Granted
Research is being implemented but also for two (2) years after the completion of theresearch period.
(Matters Regarding the Treatment of Private Information)
Article No. 20
The private information acquired by Yamada Apiculture Center, Inc.
regarding the Granted Research will be used with its usage limited for the whole set ofbusinesses regarding the selection of the Granted Research such as accepting theapplication, making the selection, notifying the examination outcomes, and presenting
with the grant. Note that however, Yamada Apiculture Center, Inc. shall be entitled to beable to disclose the name of the Applicant and the Institutional Affiliate where theApplicant belongs to, and the information regarding the theme, etc. of the Granted
Research to the general public for the Granted Research which has been determined tobe appointed.
2 Should there be any request made by the Applicant to disclose / correct / cancel theusage of the personal information acquired by Yamada Apiculture Center, Inc. as for the
Granted Research, Yamada Apiculture Center, Inc. shall address such request in an
adequate and prompt manner by first confirming the identity of the requesting person as
being the same person with the Applicant.
(Accounting Businesses Regarding the Granted Research)
Article No. 21
The Applicant shall clarify the facts for the income and expenditures as forthe accounting business (Appendix 1) regarding the Grant, and shall submit the Payment
Details to Yamada Apiculture Center, Inc. at the completion of the Granted Research.
2 All the rest of the materials regarding the Granted Research except the materials
specified in the preceding clause shall be stored by the Applicant for the period of two (2)years after the completion of the Research.
Supplementary ProvisionThis Outline shall be enforced from February 16, 2010, and shall be applied for the Grant
provided for FY2010 and beyond.

5Appendix 1
Expenses Category(1)

Expenses

Description
forexperiment materials

・Expenses required for purchasing equipments and experimental animals.
・Expenses required for consumable supplies regarding the Granted Research such as
reagents or columns.
・Expenses required for purchasing or borrowing tools or instruments for producing machine
equipments, etc.
・Expenses required for prototyping, improving, installing, or repairing the tools or instruments
by outsourcing the works.

(2) Expenses for machine
equipments

・Expenses required for purchasing the parts required for the Applicant or a machine equipment
to produce the machine equipments, or for purchasing the machine equipments such as theanalyzing machine equipment, etc.
※ “Machine equipments such as the analyzing machine equipment, etc.” refers to machine
equipments which implement measurement, analysis, or assessment, etc.
・Expenses required for prototyping, improving, installing, or repairing the tools or instruments
by outsourcing the works.
・Expenses required for borrowing the machine equipments or machine equipments such as
the analyzing machine equipment, etc.

(3) Expenses required for・Expenses required for consigning the surveys or analyses.

analysis consignment(4) Personnel expenses

・The expenses or technical fee the Applicant pays to the person who supports the Granted(5) Indirect expenses

・Expenses that are paid to the organization where the Applicant belongs to such as the

Research.
facilities management expenses or the office management expenses.
(Make sure to clearly describe the percentage for which the indirect expenses compriseamong the Grant.)(6) Other miscellaneous
expenses・ Expenses for information and telecommunication machineries: Expenses required forpurchasing or borrowing information and telecommunication machineries. Expenses
required for installing or maintaining / managing information and telecommunication
machineries. ※“Information and telecommunication machineries” refer to the machineriesrequired for establishing the network such as servers, hubs, or routers, etc. (The same isapplied for the following cases, too.)・Expenses for purchasing software: Expenses required for purchasing or obtaining thelicenses for the dedicated software.
・Honorarium: Expenses required for paying honorarium when having requested for making
surveys or analyses to those persons who have the expertise (experts).

Expenses requiredfor paying honorarium to consumer monitors, etc.
・Travelling expenses: Expenses required for the Applicant’s or the co-researchers’ travelling
expenses for attending academic conferences to make presentations, etc. regarding theGranted Research. The Grant will cover up to approx. 50,000 Yen / person for making
presentations within Japan (or up to 100,000 Yen / person when the location is a remotelocation), and up to approx. 200,000 Yen / person for making overseas presentations.
・Communication expenses: Expenses required for mailing or delivering the samples ordocuments, etc., or for communication regarding the Granted Research.

・ Meeting expenses: Expenses required for the Applicant or the co-researchers to holdmeetings regarding the Granted Research. ※ The Grant will cover up to 3,000 Yen perperson multiplied by the number of applied persons.
・Expenses required for the submission of dissertation: Expenses required for submitting or
printing the dissertation. The Grant will cover 70,000 Yen / dissertation.
・Commission paid: Transfer fee required for payment of this Granted Research expenses

through bank or postal transfer.

6