June, 2024

Dear International Students
Dean, Graduate School of International Cultural Studies

Tohoku Univ. University House/International House

Application Guide October, 2024

We are now accepting new residence applications from international students for Tohoku
University's University House and International House dormitories.
●Accommodations and Locations
・University House Aobayama

468-1 Aramaki-Aza Aoba Aobaku Sendai 980-0845

・University House Sanjo

19-1 Sanjomachi Aobaku Sendai 981-0935

・University House Sanjo Ⅱ

19-1 Sanjomachi Aobaku Sendai 981-0935

・University House Sanjo Ⅲ

19-1 Sanjomachi Aobaku Sendai 981-0935

・University House Nagamachi

8-6-10 Nagamachi Taihakuku Sendai 982-0011

・International House Sanjo 1

19-1 Sanjomachi Aobaku Sendai 981-0935

・International House Sanjo 2

10-15 Sanjomachi Aobaku Sendai 981-0935

・International House Higashi-Sendai

6-14-15 Higashisendai Miyaginoku Sendai 983-0833【Website】 https://sup.bureau.tohoku.ac.jp/en/pre-arrival-e/find-a-place-e/(A) Application for New Residence
1 Room Availability
Room availabilities are subject to change.
●University House Aobayama
A Type (Male, 11～12㎡)
96 rooms
A Type (Female, 11～12㎡)
68 rooms●University House Sanjo
A Type (Male, 10㎡)
25 rooms ※Communal showers and toilets
A Type (Female, 10㎡)
10 rooms〃B Type (Male, 13㎡)
17 rooms ※Private showers and toilets
B Type (Female, 13㎡)
19 rooms〃※A Type rooms are mainly for undergraduate students, B Type rooms are mainly forgraduate students.

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●University House Sanjo II
A Type (Male, 12㎡)
A Type (Female, 12㎡)
●University House Sanjo III
A Type (Male, 15㎡)
A Type (Female, 15㎡)
●University House Nagamachi
A Type (Male, 15㎡)
A Type (Female, 15㎡)

37 rooms
46 rooms

23 rooms
4 rooms
16 rooms
5 rooms●International House Sanjo 1
Family Room (48㎡)
Married Couple's Room (46㎡)
Single Room (Male, 18㎡)
Single Room (Female, 18㎡)

20 rooms
16 rooms
67 rooms
54 rooms●International House Sanjo 2
Family Room (47㎡)
Married Couple's Room (32㎡)
Single Room (Male, 16㎡)
Single Room (Female, 16㎡)

0 rooms
2 rooms
30 rooms
13 rooms●International House Higashi-Sendai (Main)
Single Room (Male, 9㎡)
13 rooms
Single Room (Female, 9㎡)
11 rooms●International House Higashi-Sendai (Annex)
Married Couple's Room (36㎡)
6 rooms
Single Room (Male,18㎡)
2 rooms
Single Room (Female, 18㎡)
1 room
2 Eligibility
International students enrolled at Tohoku University as of October 2024 are eligible(undergraduate students, graduate students, research students, non-degree students,
special auditing students, special research students).
(1) Current students (including students who once lived in a university dorm) can apply fordormitory rooms. In addition, those who are currently staying at UH or IH and whose
residence period will expire in September 2024 can also apply again. However, newstudents will be given priority in the selection process.
2(2) Please confirm the following before applying for dormitories.
① There is no guarantee that your first choice will be approved. Please understand that
due to the number of rooms available and the number of applicants, you will often begranted a room below your second choice.
Please do not enter a preference for a dormitory you do not wish to move into.
② UH Aobayama residents pay 5,600 yen for all resident services such as bedding and daily
necessities rental in addition to rents. Please note that residents cannot refuse any of theservices even if they do not need them.
③ Residents cannot smoke in the dorms or on the premises. If you wish to smoke, pleaseapply for a private apartment. Especially, because University Houses are shared typedormitories, smokers cannot apply.
④ International House Sanjo 1 and Higashi-Sendai are old dormitories and their room
conditions are not good. There may be damage to the walls, furniture, etc. Please beaware of this when applying for them.
3 Duration of Stay
In general, one of the periods below. You can apply for UH Aobayama for 2 years orshorter, or other dorms for 1 year or shorter. As for UH Nagamachi, IH Higashi Sendai, andInternational House Couple's Room, residents will be asked to write an application for aperiod not exceeding one year, but they can apply for an extension of stay every year.
Please refer to "7 Move-in date " for the move-in start date.
(1) October 1, 2024
(2) October 1, 2024
(3) October 1, 2024
(4) October 1, 2024
※1～ Friday, March 14,2025～ Friday, September 12, 2025
～ Friday, March 13, 2026 UH Aobayama only
～ Tuesday, September 15, 2026 UH Aobayama only

The end of the period of stay is March 15 or September 15 in all student dormitories,except for exchange students who are accepted for a fixed period of time.
(If March 15 or September 15 falls on a Saturday or Sunday, the end of the period ofstay will be the weekday immediately preceding that date.)
Due to room cleaning, students cannot stay in the dorms until September 30 (orMarch 31). I.e., you will not be able to stay in your room until the day of thegraduation ceremony.
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Rent for final month of residence
If students leave the dorm by the 15th day of the final month of the approved periodof stay, rent and management charges for the relevant month will be half of theregular fee. However, students whose duration of stay is scheduled to end on
September 15 are not eligible to receive this discount for August even if they leave
before August 15. This discount applies only to the final month written on theresident’s permit. Please take note of this when entering your residence period if you
are short-term student. If you are scheduled to move out of the dormitory in Februaryor August, please enter February 28 or August 30 for your move-out date on yourapplication.

※24 Rent and facilities
Please see accompanying sheet.
5 How to apply
Please enter your information on the 'Application for Tohoku University's University
House and International House ' (Form 1-1, 1-2) and submit it to the Academic Affairs
Office, GSICS via Email.
Students can ask their academic advisor at Tohoku University to apply for them.

Application Deadline： Juｌｙ 16, 2024
6 Announcement of Selection Outcome
Students will be contacted by mid-August via the heads of their departments.
7 Move-in Date
Please attend the registration meeting at your dorm on the day you arrive. After themeeting, you will receive your room key. Students can start moving into their dorms on
the date below. If you are living overseas, please be careful when deciding the date of yourentry into Japan.
September 25, 2024 (Wed.)※1 If you are an October enrollment student, please enter October 1 for your move-in dateon your application form. However, if you already know when you plan to move in, forexample, you will arrive in November, please indicate your expected move-in date.
※2 If you are currently living in a student dormitory and your residence period ends on
September 13, enter September 14 as the start date of your move-in. If you temporarily
move out and wish to move back into the dormitory in October, enter October 1.
4※3 Students cannot move in on Saturdays and Sundays. If you wish to move into yourdormitory on weekends, someone needs to receive your room key in advance.
As a rule, dormitory keys can be picked up between 9:00 a.m. and 5:00 p.m.
8 Residence Permit Cancellation & Eviction
Those who fail to move in within seven days of the start of the move-in period without
providing a reason, allow unauthorized persons to stay overnight in their rooms, violate
University House Management Regulations or International House Regulations, or disobey
instructions issued by the university or the dormitory office, may lose their Residence
Permit or be evicted.
9 Notes(1) If your student ID number or your academic advisor has not been determined, please
enter ‘undecided’. If you cannot input katakana, please leave the relevant boxes blank.
(2) For research students who plan to enter graduate school, if your current planned periodof enrollment is 6 months, please apply for that period. Please apply for an extension at
the time of entering the graduate school.
The residence period of UH Aobayama is different from that of the other dorms.
Please enter the residence period for your first choice on your application.
10 Students who wish to apply for a couple's or family room must attach the documents
listed below.
・Copy of documents proving relationship with applicant (Marriage License, National
Health Insurance card etc.)
In case of de facto marriage (common-law marriage), please attach a copy of an official
certificate that will replace the marriage certificate.
○ Applicants who cannot provide the above documents when applying should attach awritten explanation to their application, then submit the documents later.

(B) Application for Extension of Residence Period
1 Eligibility【UH Sanjo, Sanjo II, III, IH Sanjo1,2 ・・・Single room or Family room】
Students who moved into their current room on and after April 1, 2024, and given
permission to live there until September 13, 2024.
※Students can apply to extend this by six months (until Friday, March 14, 2025).

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【UH Aobayama】
Students who moved into their current room on and after April 1, 2023 and given
permission to live there until September 13, 2024.
*Students can apply to extend this by six month (until Friday, March 14, 2025).

※1

Students who moved into their current room on and after October 1, 2023 and given
permission to live there until September 13,2024.
*Students can apply to extend this by one year (until Friday, September 12, 2025).

※2

Students who moved into their current room on and after April 1, 2024 and given
permission to live there until September 13, 2024.
*Students can apply to extend this by 1 and a half years (until Friday, March 13, 2026).

※3※

If you are a research student who will enter a graduate school from October 2024,
please be aware that you will need to stay in an apartment for your final half year
because students can live in UH Aobayama for two years maximum, even if yourenrollment period is two and a half years.

【UH Nagamachi, IH Higashi-Sendai, IH Sanjo 1 Couple’s room, and IH Sanjo2 Couple’s room】
Students who given permission to live in a dorm until September 13, 2024.
* Students can apply to extend this by one year (until Friday, September 12, 2025).
※ Please be aware that you can’t apply for extension of your stay until the end ofSeptember or March. If you wish to stay in Sendai until the end of March or
September, you need to find somewhere to stay outside the campus.
2 How to Apply
Please submit the applications below to the Academic Affairs Office, GSICS via Email.

Application for Extension of Stay at University/International House

Application Deadline：July 16,2024
3 Announcement of Selection Outcome
Students will be contacted by mid-August via the heads of their departments.

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