Version_Dec2013

CALL FOR PROPOSALS – EACEA 24/2013
ICI EDUCATION CO-OPERATION PROGRAMME
Co-operation in Higher Education and Training between
the European Union and Australia,
the European Union and Japan,
andthe European Union and the Republic of Korea1

CLOSING DATE FOR SUBMISSION: 15.05.2014
Applications must be submitted bothto the European authority, the EACEA (using the EU application form) andto the respective Partner Country's Authority (using the Partner Country's application
form)

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In alphabetical order.

European Union – ICI-ECP Call for proposals EACEA 24-2013

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TABLE OF CONTENTS

1.
2.
3.
4.
5.

Introduction ................................................................................................................................. 3
Objectives ..................................................................................................................................... 4
Timetable ...................................................................................................................................... 5
Budget available........................................................................................................................... 5
Eligibility criteria......................................................................................................................... 6
5.1.
Formal Criteria ......................................................................................................................... 6
5.2.
Eligible countries and individuals ........................................................................................... 6
5.3.
Eligible applicants ..................................................................................................................... 7
5.4.
Eligible consortia ....................................................................................................................... 8
5.5.
Eligible activities ....................................................................................................................... 8
5.5.1. Mobility projects (post-secondary vocational education and training or higher education) ..... 9
5.5.2.
Double or Joint Degree projects ............................................................................................ 14
5.5.3
Project Directors' Conferences or other dissemination or evaluation seminars ............... 20

6.

Exclusion Criteria...................................................................................................................... 20
6.1. For EU applicants only .................................................................................................................... 20
6.2
For Australian applicants only .............................................................................................. 22

7.

Selection Criteria ....................................................................................................................... 22
7.1.
7.2.

8.

Award Criteria........................................................................................................................... 23
8.1
8.2

9.

Operational capacity (for EU applicants only) ..................................................................... 22
Financial capacity ................................................................................................................... 22
Significance of the project for the relationship between the EU and the Partner Countries
and contribution to quality and excellence (20%) ................................................................ 24
The quality of project implementation (80%) ...................................................................... 24

Funding Conditions ................................................................................................................... 26
9.1.
Contractual provisions and payment procedures (for EU applicants only) ...................... 26
9.2.
Guarantee (for EU applicants only) ...................................................................................... 28
9.3.
Double financing (for EU applicants only) ........................................................................... 28
9.4.
Funding method: Flat-rate grant........................................................................................... 28
9.4.1.
General provisions (for EU applicants only) ........................................................................ 28
9.4.2.
Calculation of the Grant ......................................................................................................... 29
I - Funding from the EU .......................................................................................................................... 29
II - Funding from Australia ..................................................................................................................... 32
III - Funding from Japan ......................................................................................................................... 35
IV - Funding from the Republic of Korea .............................................................................................. 38
9.4.3.
Calculation of the final payment – documents to be submitted for flat-rate financing (forEU applicants only): ............................................................................................................... 40

10.
11.
12.
13.

Sub-contracting and award of procurement contract ........................................................... 40
Publicity (for EU applicants only) ........................................................................................... 40
Data protection ......................................................................................................................... 41
Procedure for the Submission of Proposals ............................................................................ 42
13.1.
13.1.1.
13.1.2.

Submission of the grant application ...................................................................................... 42
In the EU .................................................................................................................................. 42
In the Partner Countries ........................................................................................................ 45

Annex I. Application Form ................................................................................................................. 49
Annex II. Proposal Narrative ............................................................................................................. 50
Annex III. Content of a Project Proposal.......................................................................................... 51
Annex IV. Requirements for Progress Reports ................................................................................ 52
Annex V. Checklist for designing and sustaining an international Double or Joint Degree ........ 53
Annex VI. Model of EU Grant Agreement ....................................................................................... 54

European Union – ICI-ECP Call for proposals EACEA 24-2013

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ICI-ECP Call for Proposals EACEA/24/2013
The European Union and Australia,
The European Union and Japan,
andThe European Union and the Republic of Korea2

Guidelines 2014
1. INTRODUCTION
The EU and its Partner Countries recognise the importance of academic co-operationand exchanges as means to promote mutual understanding, innovation and quality ofeducation as emphasised at several high-level meetings.
The Industrialised Countries Instrument (ICI) promotes co-operation between theEuropean Union and seventeen industrialised and other high-income countries andterritories in North America, the Asia-Pacific region and the Gulf region3. One of the
supported specific actions promotes "people-to-people links" with the aim to enhancemutual understanding between cultures and to facilitate the exchange of knowledge.
In this framework, EU co-operation with Australia, Japan, New Zealand and theRepublic of Korea includes bilateral co-operation projects in higher education andtraining which are jointly selected and funded by the European Commission and eachPartner Country. This type of bilateral co-operation builds upon the experience gainedsince 2002: a pilot phase of EU-Japan and EU-Australia bilateral co-operation inhigher education started in 2002. New pilot projects were launched in 2003. In 2004, a
first EU-New Zealand co-operation project was launched and co-operation with
Australia was further reinforced in 2005. Building on this pilot phase, the European
Commission and the Partner Countries launched a first multi-country call for
proposals in 2008. Since then, four annual calls have been published resulting in theselection of 38 joint projects: 17 with Australia, 13 with the Republic Korea, 6 withJapan and 2 with New Zealand. These projects have so far involved around 180
institutions and supported the mobility of approximately 1000 students and 500
faculty staff members.
In Australia the projects are known as Encounter: Australia –Europe.
The European Commission has entrusted the implementation of the ICI Education Cooperation Programme (ICI-ECP) to the Education, Audiovisual and Culture Executive
Agency (hereinafter referred to as the Agency).

2
3

In alphabetical order.
See Council Regulation 1934/2006 of 21 December 2006 establishing a financing instrument for cooperation with industrialised and other high-income countries and territories.

European Union – ICI-ECP Call for proposals EACEA 24-2013

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The current call for proposals supports the following bilateral activities:
Mobility projects (vocational education and training and higher education)
Double or Joint Degree projects (higher education only)
ICI-ECP provides funding for international curriculum development and mobility
projects between the EU and one given Partner Country. Selected project consortia are
required to set up a coherent framework for student mobility with full recognition of
the study/training period abroad by the student’s home institution. Support includes
mobility grants for students and faculty members as well as lump sums/fixed amounts
for administering the project.
Each proposal must be submitted by a consortium formed by institutions from the EU
and from one given Partner Country. Projects will be selected and funded bilaterally
between the EU and each Partner Country.
2. OBJECTIVESICI- ECP activities have the following objectives:
General objectives:

to enhance mutual understanding between the peoples of the EU and the Partner
Countries, including broader knowledge of their languages, cultures andinstitutions;to enhance the quality of higher education and training by stimulating balanced
partnerships between higher education and training institutions in Europe and in
the Partner Countries.

Specific objectives:

to support co-operation between higher education and training institutions with aview to promoting bilateral study/training programmes and mobility;
to foster the mobility of students between the European Union and its Partner
Countries by promoting transparency, mutual recognition of qualifications andperiods of study, research and training, and, typically, portability of credits;
to support the mobility of professionals (teaching and administrative staff) with aview to improving mutual understanding of, and expertise in, issues relevant to therelations between the European Union and its Partner Countries;
to exchange best practices in the field of higher education and training, and topromote knowledge building and sharing on horizontal issues of common interestfor the European Union and its Partner Countries.

European Union – ICI-ECP Call for proposals EACEA 24-20134

3. TIMETABLE
Final date for submission of applications is Thursday 15 May 2014 (please read
carefully section 12 of this call for proposals concerning the procedures for submitting
applications)
December 201315 May 2014
May-June 2014

Publication of the call for proposals
Deadline for submission of applications
Assessment of applications by independent
experts
Joint selection between the EU and its Partner
Countries
Award decision
Information to applicants about selection results
and signature of grant agreements
Planned start of project implementation

June 2014
July 2014
July/August 2014
October 2014

Applications must be sent both to the Agency and to the relevant authority in
the Partner Country concerned no later than 15 May 2014. Please read carefully
section 12 of this call for proposals concerning the procedures for submitting
applications. Late applications will be ineligible.

The intention is to inform applicants of the outcome of the selection procedure no later
than August 2014. It is planned that beneficiaries will receive their grant agreement by
October 2014. The period of eligibility of costs is planned to start in October 2014.
4. BUDGET AVAILABLE
For EU institutions, the total budget available for projects with all Partner Countries is
estimated at 2.2 Million €. Comparable funding shall be provided by the Partner
Countries, in accordance with the rules applicable for each of them.
The European Commission will provide funding for the direct use of the EU partners.
The funding organisation from each of the Partner Countries will provide funding forthe direct use of their national institutions participating in the selected projects.
The Agency reserves the right not to distribute all the funds available. Projects will befunded subject to the availability of budget in the partner country in question.
The following table provides the estimated number of projects planned to be funded in2014 for each Partner Country:
ICI-ECP
Indicative number ofprojects planned to be
fundedEUAustralia
tbc

EUJapanup-to 4

European Union – ICI-ECP Call for proposals EACEA 24-2013

EURepublic of Korea
up-to 3

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The final number of projects to be selected depends on the available budget fundingfor each country and on the number and quality of proposals received per country. The
main criterion for selection is the quality of the application. However, it is envisaged,
as far as possible, to have a balanced project portfolio, in terms of geographicaldistribution, representation of different institutions and different project types being
funded.
For details on EU funding amounts for the different types of project activities as well
as for indicative funding in the Partner Countries, please see details in section 9.
5. ELIGIBILITY CRITERIAApplications which comply with the following criteria will be the subject of an indepth evaluation.
5.1. Formal Criteria
Only proposals submitted in one of the EU official languages, using the official
application form, completed in full, signed (original signatures or equivalent required)and received by the specified deadline, will be considered.
The application form must be accompanied by an official letter from the applicant
organisation, documents attesting to its operational and financial capacity, and all theother documents referred to in the application form.
For EU Applicants
In order to submit an application, applicants must provide their Participant
Identification Code (PIC) in the application form. The PIC can be obtained byregistering the organisation in the Education, Audiovisual, Culture, Citizenship andVolunteering Participant Portal.4
The Participant Portal allows applicants to upload or update the information related totheir legal status and attach the requested legal and financial documents.
See the section on Registration in the Participant Portal for more information.
Please note that this is a technical requirement and does not guarantee eligibility inthis call.
5.2. Eligible countries and individuals
Eligible institutions and organisations must be from one of the Partner Countries,
participating in this year's call (Australia, Japan and the Republic of Korea) and fromone of the twenty-eight Member States of the EU (Austria, Belgium, Bulgaria,
Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany,
Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the4The organisation has to register in the Unique Registration Facility (URF) hosted in the Education,
Audiovisual, Culture, Citizenship and Volunteering Participant Portal. The Unique Registration Facility is a tool
shared by other services of the European Commission. If your organisation already has a PIC that has been used
for other programmes (for example the Research programmes), the same PIC is valid for the present call for
proposals.

European Union – ICI-ECP Call for proposals EACEA 24-2013

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Netherlands, Poland, Portugal, Romania, Slovak Republic, Slovenia, Spain, Sweden,
and the United Kingdom) .
Eligible EU students and faculty members must be citizens of the EU or third-country
nationals who had been legal residents in the EU for at least three years (and for a
purpose other than study) before the start of the outgoing mobility.
Concerning the Partner Countries, individual national rules apply. For Australia,
eligible Australian students refer to Australian citizens or Australian permanent
residents.
With regard to mobility grants, eligible beneficiaries are students and faculty members
enrolled in, or employed by, one of the partner institutions and selected by the
consortia, which will also disburse those grants.
5.3. Eligible applicants
The following call is open to a consortium of higher education institutions and/or
training institutions. ICI-ECP activities are based on the development of a multilateral
consortium of higher education institutions and/or post-secondary training institutionsin the EU and in each Partner Country. For the purpose of these activities:5“higher education institution”5 means any recognised establishment according to
the applicable laws or practices that offers qualifications or diplomas at the higher
education level, whatever such establishment may be called.

"training institution” means any type of public, semi-public or private body,which, irrespective of the designation given to it, in accordance with the applicablelaws and practices, designs or undertakes vocational education or training, further
vocational training, refresher vocational training or retraining, at post-secondary
level. In the case of Australia, such an institution must have its central
management and control in Australia and also be a Registered Training
Organisation (RTO). In Korea, only universities such as 4-year universities,
technical universities or colleges can be accepted.

"faculty members" means academics, trainers, administrators and other relevant
staff of the participating higher education/training institutions who may participate
in structured exchanges and/or teaching assignments as part of the project.

"student” means any person following learning or training courses or programmes
leading to degree or diploma completion that are run by higher education ortraining institutions.

In the case of Australia, a higher education institution must be a Table A or B provider in Schedule 1 andalso sections 16-15 and 16-20 of that Act at: http://www.comlaw.gov.au.

European Union – ICI-ECP Call for proposals EACEA 24-2013

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Supporting documents
In the EU in order to demonstrate its existence as a legal person, the applicant must
provide the following documents together with the Legal Entity Form and the Bank
Details Form6:a)

If it is a Private company, association, etc.:
extract from the official gazette/trade register, and certificate of liability to VAT(if, as in certain countries, the trade register number and VAT number are
identical, only one of these documents is required).
b) If it is a Public-law entity:
legal resolution or decision established in respect of the public company, or otherofficial document established for the public-law entity.
5.4. Eligible consortia
A consortium applying for a Mobility project or for a Double or Joint Degree
project must include at least 2 training institutions from 2 different EU Member States
and at least 2 institutions from the Partner Country.
In Australia if a consortium comprises two institutions, both institutions may belocated in the same State or Territory (i.e. the capital city and/or a regional city). A
larger consortium must include at least one institution in a different State or Territory.
These requirements apply to both Mobility projects and Double or Joint Degree
projects.
All consortia must have a non-profit lead institution or organisation in the EU
responsible for submitting the common proposal, for co-ordinating the project, and for
grant management and fiscal control. Partner countries must also nominate a nonprofit lead institution or organisation to carry out the same responsibilities incoordination with other partner(s) in the same country.
Consortia, in particular those submitting an application for a Mobility project, could
receive support from other organisations like industry and business groups, nongovernmental organisations, publishers, government departments, chambers ofcommerce, and research institutes, that may help give projects the national andinternational visibility necessary for success beyond the funding period. These
partners may offer internships or professional advice and expertise. EU financing tothose support partners can only be part of the lump sum for administration.

5.5. Eligible activities
The activities should focus on structured exchanges of students, and on thedevelopment of joint or shared curricula (combining existing modules, developing
innovative curricula, applying new teaching methods, including the use of innovative
information technologies etc.), joint study programmes (including the possibility ofawarding joint or double degrees) and structured exchanges of students, faculty
members, trainers and administrators. The partnerships should provide a framework
6

The Legal Entity Form can be found at: http://ec.europa.eu/budget/info_contract/legal_entities_en.htm andthe Bank Details Form at: http://ec.europa.eu/budget/info_contract/ftiers_en.htm

European Union – ICI-ECP Call for proposals EACEA 24-20138

for the outgoing mobility of students, trainees and scholars. In principle, each
institution in the consortium is expected to send out a balanced number of students.
The partnership activities may also include teaching assignments at a partner
institution, teacher exchanges, development and dissemination of new methodologies
in higher education and vocational education and training (including the use of
information and communication technologies, e-learning and open and distancelearning), etc.
ICI-ECP activities will NOT support doctorate level study of any kind and themobility of PhD students will be considered ineligible.
The project eligibility period is planned to start in October 2014 for all projects.
The maximum duration of Mobility projects is 36 months. The maximum duration of
Double or Joint Degree projects is 48 months.
No applications will be accepted for projects scheduled to run for a longer period thanspecified in this call for proposals. However, if after the signing of the grant
agreement and the start of the project it becomes impossible for the beneficiary, forfully justified reasons beyond the beneficiary’s control, to complete the project within
the scheduled period, an extension to the eligibility period may be granted. A
maximum extension of 12 months may be granted, and exceptionally if duly justified
up to 18 months, if requested before the deadline specified in the grant agreement.
5.5.1. Mobility projects (post-secondary vocational education and training or higher
education)
Mobility projects are intended to give recognition, visibility and financial support toconsortia of vocational education and training or higher education institutions thathave invested in or are committed to investing in the development of innovative
curricula and also in setting up a framework for student mobility of equal numbers
between the EU and the Partner Countries with full recognition of the study/training
period abroad. The investment in training and in transition to work experience will
maximise students' employability and help ensure their global competitiveness.
Mobility projects are funded for three years and will generally comprise twophases:(a) The first phase of up to six months can be a preparatory phase that focuses on
securing formal memoranda or agreements for credit recognition and/or transfer ofcredits, and tuition arrangements. During this initial period partner institutions will
have to finalise all the details for implementing the Mobility project such as
curriculum development, language training, evaluation plan, dissemination plan,sustainability strategy, and the availability of key personnel during the whole
duration of the project, as well as administrative issues such as visa requirements,
recruitment and student services.

European Union – ICI-ECP Call for proposals EACEA 24-20139

Memorandum of Understanding for Mobility projects
The lead institutions of the selected projects must sign a Memorandum ofUnderstanding on tuition, fees and credit recognition and plans for evaluation, before
the beginning of mobility, and this should be submitted to the Agency and to thefunding organisation in their respective Partner Country, together with thesubmission of the progress report (see Annex IV).
(b) The second phase of the project centres on the project implementation itself:
student mobility, faculty mobility, language learning, continued curriculardevelopment, evaluation, dissemination and sustainability activities.
Mobility projects must address the following components: a) curriculum development;b) recognition and transfer of academic credits; c) student mobility; d) student
services, language and cultural preparation; e) faculty members' mobility; f)evaluation; g) dissemination; and h) sustainability.
I.
Development of innovative international curricula
The proposal must address an important international curricular issue or challenge in agiven field of study and add value to this field of study. To this end, the proposal
should address how the project implements a new educational programme or improves
current practice to prepare students for work in an international context.
The proposal should describe the programme of study in terms of courses and modules
that students might typically take at both the home and the host institution and theteaching materials and methods that will be used. The institutions in the Partner
Countries must develop a comparable mechanism for explaining the programme of
study.
The proposal should describe the role that each partner institution in the EU and in thePartner Country has in developing and implementing the curriculum and indicate
whether the proposed curriculum is based on existing programmes of study offered atpartner institutions or will involve new programmes of study that are to be developedby the consortium – or both.
The proposal must describe in detail the mechanisms in place among the partner
institutions that will ensure full recognition of the study period abroad.
II.
Recognition and transfer of (academic) credits
Recognition of credit for periods of study and/or training is a crucial component insuccessful Mobility projects. ICI-ECP is intended to provide support to projects
setting up a framework for student mobility with full recognition of the study/training
period abroad. The focus of the proposed project must be a coherent programme of
study and/or training with full recognition of the study/training abroad period by thehome institution. In order to assure that students do not increase the length of theirprogramme of study/training, applicants should secure administrative assurances fromtheir home institutions that students’ study, training and work abroad will be fully
credited upon their return. Applicants must submit a formal signed agreement(Memorandum of Understanding) for credit recognition and protocols for study,
training or work placement from all participating institutions, if possible together with
European Union – ICI-ECP Call for proposals EACEA 24-201310

the application, and, in any case, before the start of the mobility.
III.
Student mobility
Type and length of mobility: The focus of the proposed project must be a coherent
study and/or training programme with full recognition of the period spent abroad by
the home institution. For EU students, study/training abroad is intended as a period ofstudy/training spent in the Partner Country institution. For Partner Countries' students,
study/training abroad is intended as a period of study/training spent in the partner EU
institution.
Participation in these programmes should not prolong the time to degree completion.
For each of the following aspects of the mobility component, applicants should
describe their experience, the solutions identified and results obtained in the past, as
well as outline how they intend to address them in the implementation of the project.
Grants are intended for full-time studies/training. The length of time a student spends
abroad in study or training is closely related to the greater acquisition of cross-cultural
skills and academic knowledge needed to prepare for a global workforce. All
participating students are expected to conduct a study/training abroad period ofat least one month (no less than four weeks) and a maximum of one academic
semester (five months).The minimum period of one month may include also timespent on work placements and/or internships. Mobility periods of shorter duration than
one month will not be taken into account for the award of the mobility grants andlonger periods than one month are encouraged.
The study abroad period should be of comparable length for both students from the
EU and from the Partner Countries and should lead to the award of study credit points
based on the European Credit Transfer and Accumulation System (ECTS)7 or otherbuilt-in mechanisms for the recognition of study periods.
Number of mobile students: Mobility projects are intended to support projects setting
up a framework for student mobility of equal numbers between the EU and the Partner
Countries. Each project should demonstrate the capacity of arranging mobility
between the Partner Countries and the EU for at least 20 EU students and 20
students from the Partner Country over the life of the project. Consortium projects
must plan for balanced student mobility from all partner institutions.
Work placements and internships: Applications for projects involving work
placements or training experience are strongly encouraged. They should address
the objectives and the intended learning outcomes and how the internships or work
placements will be organised (how long they will last, how and by whom they will bemonitored and assessed, how they will be recognised as being part of the student's
designated study programme by the home institution, etc.). Proposals will be given
credit for including the names and locations of participating industries,
businesses, government and non-government organisations in which theapplicant intends to place the students.

7

See Europa website: http://ec.europa.eu/education/lifelong-learning-policy/ects_en.htm. For vocational
education and training projects, use of ECTS is only recommended.

European Union – ICI-ECP Call for proposals EACEA 24-201311

Student recruitment and selection: Applicants are expected to outline the results
obtained in recruiting for international mobility in the past and the strategies that they
intend to follow for implementing the project. Since language learning is a key andrequired component of these activities, applicants are expected to encourage students
to think about the programme early and help guide students to make the proper
language course choices to ensure that they can acquire an adequate level ofproficiency. The responsibility and arrangements concerning student selection restwith the institutions participating in the selected projects. Proposals must indicate themechanisms envisaged for student selection.
Tuition fees: The projects are considered to be an exchange programme and as such
students studying abroad will pay tuition and fees at their home institution and should
incur no additional payments to the host institution (for Australia, these projects are
considered an exchange programme). This includes fees for tuition, registration,
examinations, and the use of library and laboratory facilities. Partner institutions
should have an agreement and this should be evidenced by signed memoranda ofunderstanding or agreements that applicants must submit, if possible, together with theapplication form, and, in any case, before the start of the mobility.
IV.

Student services, language and cultural preparation
Since a key objective of the programme is to encourage and enable students toexperience an academic, cultural, and linguistic environment different from their own,
applicants must clearly address the cultural and linguistic instruction that they plan togive students before, during, and after their study/training abroad period.
Students will need to be well prepared for foreign study/training and well received athost institutions. Applications should therefore contain a description of the predeparture orientation activities at the home institution and arrival orientation activities
at the receiving institution. Each partner institution should have an “international
office” or equivalent to assist with housing, coaching, language courses, and activities
for social integration, visas, health insurance, and special needs.
Language proficiency and cultural study prior to and during the study/training abroad
period is key to a student's integration in the academic and training culture of the hostinstitution and country. The proposal must include specific provisions for language
study as part of the study abroad. For short-term mobility projects in the area of
vocational education and training, this preparation can also be done at the homeinstitution and/or online prior to commencing the study abroad.

V.

Faculty members' mobility
Academics, teachers, trainers, administrators, and other relevant specialists may
participate in structured exchanges and/or teaching assignments towards the Partner
Country as part of the project.
Such exchanges and assignments must be done between the project partners and will
be aimed at strengthening institution-to-institution links at the administration level;
encouraging the development of co-operation in benchmarking; enhancing theefficiency and effectiveness of administration.
Staff mobility must be related to the other project activities, such as programme
planning, teaching, evaluation, dissemination, and possibly curriculum development.

European Union – ICI-ECP Call for proposals EACEA 24-201312

Mobility grants to EU faculty members will be provided in relation to scholarly workand teaching, or project management work at the institution in the Partner Country
with a minimum of one week and a maximum of four consecutive weeks. Any numberof faculty members may participate in mobility provided that the grant allocation andthe minimum and maximum duration requirements are respected.

VI.

Evaluation
The project should develop a detailed evaluation plan, which states the goals andanticipated outcomes of the project and indicates what qualitative and quantitative
indicators will be used to measure the success of the project. Such indicators could
include:o acquittal of funds in line with project plan;o enrolment, progression, and where possible, completion figures;
o average student marks and grades against locations;o lists of meetings involving collaborative programme design and delivery;o alignment of programme outcomes against Bologna cycle and AQF level
expectations;o references to the scholarship and research which informed the programme design,
including the research of teaching staff (where relevant);
o details of the use of innovative information technologies (in the case of Australia);
o student – and where relevant industry – feedback;o achievements of students against international standards for the discipline orprofessional area;o orientation and transition activity descriptions (staff and students);
o external recognition for the programme (e.g. teaching awards, commendations,adoption of practices in other programmes, enquiries, visits from staff at
institutions outside of the consortium).
o other co-operative ventures between the partner institutions or countries, which the
project enabledo production and dissemination of joint research outputs
o plans to ensure sustainability of the project after the end of the funding
o outcomes and destinations of students after completing the qualification.
The gathering and registration of the opinion of the students who have undertaken aperiod of mobility is highly encouraged. The plan should also include written detailed
evaluation of language and cultural training.

VII.

Dissemination
The strategy for dissemination of information, products, outcomes and results from the
project to a wider public should be incorporated in the application, including theimplementation of a website with the project containing full information about the
project and the planning of any project-related publication.

VIII.

Sustainability
Strategies for the sustainability of the project results beyond the end of the eligibility
period and long-term co-operation agreements between the Partner Countries as wellas linkages between partner institutions, civil society and the private sector upon theend of the project are encouraged and should be incorporated whenever possible in theapplication.

European Union – ICI-ECP Call for proposals EACEA 24-201313

5.5.2.

Double or Joint Degree projects

Funding support is given to consortia over a four-year grant period for the purpose ofdeveloping and implementing double or joint degrees at the bachelor's (first cycle)
and/or at the master's (second cycle) level. The programme does NOT support
doctoral level (PhD) study nor doctorate level research of any kind. Projects
should focus primarily on curriculum development and implementation. Projects that
focus primarily on research will not be competitive for funding.
A Double or Joint Degree project should lead to the awarding of two separate degrees(double degree) or a single degree (joint degree) by the participating EU and Partner
Country award institutions. Students should be able to attain such a degree inconsiderably less time and at a lower cost than would be required to obtain two
separate degrees.
A “bachelor's degree” is defined as any degree or diploma below the master’s levelthat is recognised by the appropriate authorities in the Member State where the degree
awarding institution is located and in the Partner Country.
A “master's degree” is defined as any degree or diploma that is recognised as such by
the appropriate authorities in the Member State where the degree awarding institution
is located and in the Partner Country.
Applicants must stipulate whether they are applying for a project at bachelor’s or at
master’s level and whether a double or joint degree will be awarded. Applicantsshould note that combinations of bachelor's and masters’ degrees are only
supported if duly justified.
Glossary
Common Name
Double Degree(horizontal)

Also known as
Combined Degree (Aus),
Concurrent Degree (Aus),
Dual Degree (Aus, EU)

Double Degree(articulated)

Articulated Degree (Aus)
Integrated Degree (Aus)
Double Degree (vertical)(EU)

Joint Degree

2+2 degree

Joint and Double
Degree (horizontalor articulated)

Double Degree (Europe),
Quad Degree (Europe)

Description
Students complete key elements of two
degrees of the same qualification level
either simultaneously or consecutively:o within one institution; oro at two or more institutions in the same
country; oro at two or more institutions acrossnational borders.
Students complete two degrees
consecutively at one or more institutions,moving up through qualification levels(e.g. Bachelor + Masters). It is managed
as a single course.
Students complete a single course at two
or more institutions, and receive(typically) a single, multi-institution
badged testamur.
Students complete key elements of two
degrees of the same qualification levelwith four or more institutions, and receive(typically) two, multi-institution badged
testamurs.

European Union – ICI-ECP Call for proposals EACEA 24-201314

All participating institutions should be able to award the degree so that each EU or
Partner Country student receives the double or joint degree from at least one
institution in the Partner Country and from at least one institution in the EU.
The key curricular components of the double or joint degree must be included in the
proposal and be in place before the application for support is submitted. The mostcompetitive proposals are those based on existing courses. Agreements on
programmes of study leading to the double or joint degree must include provisions on
credit recognition and/or transfer, tuition and other fees, language study, visa
requirements, recruitment, and student services.
Double or Joint Degree projects are selected for four years of funding. The
Agency and the corresponding Authority in the Partner Country reserve the right todecrease funding or to terminate a project based on annual performance reviews. Allfour years of the grant may be used for student and faculty mobility, although it isexpected that in the first year some adjustments in the curriculum and in theadministration of the project will be made. Disbursement of funding will be madeconditional on the consortium providing evidence that the double or joint degree isoperational and that students are being selected to undertake the required period ofstudy abroad.
It is expected that double or joint degree programmes will be institutionalised at theparticipating institutions and will be sustained beyond the funding period.

Memorandum of Understanding for Double or Joint Degree projects
Proposals for Double or Joint Degree projects will be implemented only with signed
agreements or Memoranda of Understanding that demonstrate the commitment of thepartner institutions. The most competitive proposals submit signed agreements as partof their application package. Memoranda may be signed in the first few months of thefirst year, but no student may commence study abroad until all partners sign the
documents.
Copies of signed Memoranda must be submitted to the Agency and to thecorresponding Authority in the Partner Country as part of the first progress report as aprecondition for receiving second-year funding.
The Agency and the corresponding Authority in the Partner Country reserve the rightto terminate any project that has not demonstrated sufficient progress or fulfilled grantrequirements.
A Memorandum of Understanding may include many items to be determined by theparties. However, all memoranda must include agreements on the recognition of
credits and the agreement on tuition and fees. Memoranda must include specificreferences to the degrees that will be awarded. The agreement may also cover student
services, housing assistance, cultural preparation, and special fees such as healthinsurance.

European Union – ICI-ECP Call for proposals EACEA 24-201315

See also annex V for a checklist for designing and sustaining an internationalcoursework double or joint degree.

Components of the proposal
Proposals that focus on implementing a double or joint degree must describe in detailthe following components: (a) joint study programme; (b) degree award and credit
arrangements; (c) student mobility; (d) student services, language and culturaltraining; (e) faculty mobility; (f) evaluation; (g) dissemination; and (h) sustainability.
I.
Joint study programme
Proposals for double or joint degrees may focus on any post-secondary programme of
study at bachelor’s and/or master’s level, provided that it clearly demonstrates how
such an international degree programme will prepare students better for work in aninternational context.
The description of the joint study programme should include the following
components:
Integrated programme of study: The description of a jointly developed curriculum orfull recognition by the Double or Joint Degree project consortium of courses which aredeveloped and delivered separately, but make up a common study programme is thecentral component of the proposal. The programme of study (including the courses,
methods, modules and internships that students will take in the Partner Country and in
the EU, leading to the awarding of the double or joint degree at bachelor’s or master’slevel) must be fully described in the application. The Double or Joint Degree project
must include for all students a diploma supplement from the EU institution and acomparable description of the programme of study by the Partner Country institution.
Duration of the programme of study: Applicants must explain how long it will take afull-time student to complete the entire proposed double or joint degree programme.
Competitive proposals will make it feasible for students to complete the double orjoint degree as close as possible to the time needed to finish the longer of the two
original degree programmes. Proposals must also indicate how many months will be
required to complete the study abroad component of the double or joint degree.
Integrated admission standards: Students must apply to the degree programme througha shared application procedure or through institutional application procedures that are
accepted by, and meet the requirements of, each partner institution in the consortium.
Partner institutions should therefore agree on shared admission standards and entry
requirements, a shared application procedure and a shared student selection process.
For EU institutions this must be in accordance with national legislation.
Mobility: EU and Partner Country students seeking a bachelor's or a master's double
or joint degree must carry out a programme of study in at least two participating
institutions (at one EU institution and at least one Partner Country institution).
Additionally they are encouraged to spend an additional period of study in another EU
institution located in a different Member State, to reinforce the European dimension of
the project. Mobility cannot be replaced by virtual mobility. For both theEuropean Union – ICI-ECP Call for proposals EACEA 24-201316

undergraduate and the graduate joint or double degree the duration of the
programme of study in the Partner Country must be at least one full academic
year (approximately 10 months).
II.
Degree award and credit arrangements
The awarding of a recognised double or joint degree must be guaranteed at least by
one EU and by one Partner Country institution after successful conclusion of a periodof study in three of the partner institutions. Such a commitment must be provided
through letters of commitment/endorsement that are attached to the proposal by theappropriate governing persons or bodies from the participating degree-awarding
institutions and must be guaranteed by the time the Memorandum of Understanding is
submitted.
Formal legal agreements will have to be submitted in the first progress report. The
nature and form of the double or joint degree must be described in the application. For
EU applicants the appropriate arrangements must exist at national level if this is alegal requirement for degree award in the countries concerned. Appropriate national orstate authorities may be consulted on the formal recognition of the proposed degrees.
Partner institutions must agree that the examinations passed and credits earned at one
institution will be fully and automatically recognised by the partner institutions in thePartner Country. This is one required component of the Memorandum ofUnderstanding. Whenever possible, the use of ECTS is recommended. Partner
institutions must agree on progression and transfer arrangements for students prior tostudent mobility.
III.
Student mobility
Selected Double or Joint Degree projects will receive funding to support the mobilityof students at the participating institutions. The following aspects of the mobility
component of the degrees should be carefully addressed in the project proposal.
The application must indicate how many students the project intends to send to/from
the Partner Country and to/from the EU. All education/training partner institutions
within the consortium should be involved in sending and receiving students. Eachproject should aim at sending and receiving at least 20 students both from the EU
and from the Partner Country (i.e. 40 students in total) during the four-year
duration of the project. Projects must plan for balanced student mobility from allpartner institutions Additional students are also encouraged to participate in theexchange scheme. A consortium’s commitment to send a higher number will beconsidered an advantage when selecting projects.
The length of the study abroad period must be carefully negotiated between theinstitutional partners in order to meet the requirements for graduation at theinstitutions issuing the degree. It should be of comparable length and should be at leasta full academic year, with a total of at least 60 ECTS credits. For the Partner
Country students this could also include a period of study at a second EU institution,
which allows the student to earn 15 ECTS credits (10 ECTS for double or joint
degrees at master’s level).
In addition to studying at their home institution and one academic year in the Partner
Country, EU students are encouraged to spend a period of study at one additional EU
European Union – ICI-ECP Call for proposals EACEA 24-201317

institution (one of the consortium partners) in a different Member State, bearing
approximately 15 ECTS credits for a double or joint degree at bachelor’s level andapproximately 10 ECTS for a double or joint degree at master’s level.
Applicants should note that the mobility costs of European students within Europe
will not be funded by this Programme. As a result, partner institutions are invited toarrange additional sources of funding for students, including the Erasmus/Lifelong
Learning programme, in relation to the period of study to be spent in the second EU
institution. See below for more information on mobility budgets.
If the double or joint degree curriculum involves work placements or training
experience, as part of the study programme and as part of the mobility period, theapplication for support should describe the objectives and the intended learning
outcomes in relation to the proposed double or joint degree, and how the internships orwork placements will be organised (how long they will last, how and by whom they
will be monitored and assessed, and how they will conform to the applicable laws andregulations of the host country). Inclusion of the names and locations of the hostorganisations for such placements (industry, business, government, non-governmentorganisations) will be positively assessed when processing the application.
Applications for projects involving work placements or training experience arestrongly encouraged.
The issue of tuition and fees must be carefully considered and must include a detailed
description of the planned or agreed arrangements before the proposal is submitted,
and the application for support must contain a detailed description of the agreed
arrangements. We recommend that students studying abroad pay tuition and fees attheir home institution and incur no additional payments to the host institution, thoughother mutually acceptable arrangements are possible.
IV.

Student services, language and cultural preparation
Institutions participating in a Double or Joint Degree project will need to pay
particular attention to the support and guidance students will need to help navigate
these new degree programmes. Students will need to be well prepared for foreign
study and well received at host institutions. Applications should therefore contain adescription of the pre-departure orientation activities at the home institution andarrival orientation activities at the receiving institution. Each partner institution shouldhave an “international office” or equivalent to assist with housing, coaching, language
courses, and activities for social integration, visas, health insurance, and special needs.
A key objective of double or joint degrees is to enable students to gain international
expertise and competence. Cultural and linguistic preparation and training will
therefore be a vital part of each project proposal. In that sense, double or joint degrees
must provide students with the possibility of using at least two European languages
spoken in the Member States where the partner consortia institutions are located.
However, the use of at least two languages does not imply the use of two different
languages of instruction. Also, there is no obligation that the institutions use thenational language as the language of instruction. Projects where English is thelanguage of instruction at the host university but not the language generally spoken in
the host country, must provide for students to participate in a programme of intensive
study of the host country language. For example, students studying in a non-English
speaking country might be instructed in English, but every student must take intensive

European Union – ICI-ECP Call for proposals EACEA 24-201318

courses in the language of the host country. Also the study of the culture of the hostcountry should be one of the objects of the study programme.
Proposals failing to include detailed plans for this language and cultural training
will not be competitive in the assessment process. As indicated above, applicantsshould describe what institutional and other resources will be used to prepare students
to study abroad within the framework of the programme. The evaluation plan must
include methods to assess gains in language acquisition.
V.

Faculty mobility
Double or Joint Degree projects will be expected to arrange for mobility of faculty(academic staff members) into the Partner Country, to carry out teaching and research
assignments related to the programme in Partner institutions, and may receive specificfunding for this purpose.
The participation in project meetings, Project Directors' conference or other seminars
organised for dissemination or evaluation purposes may be covered from the lumpsum/administrative costs or grants for faculty mobility (if other conditions for thisaction are respected). Mobility of administrators will be funded from the lump sum.
For more budget details for this aspect of the programme see the section 9 below.

VI.

Evaluation
The project should develop a detailed internal and external evaluation plan, whichstates the goals and anticipated outcomes of the project and indicates what qualitativeand quantitative indicators will be used to measure the success of the project. Suchindicators could include:o acquittal of funds in line with project plan;o enrolment, progression, and where possible, completion figures;
o average student marks and grades against locations;o lists of meetings involving collaborative programme design and delivery;o alignment of programme outcomes against Bologna cycle and AQF level
expectations(for Australia);o references to the scholarship and research which informed the programme design,
including the research of teaching staff (where relevant);
o details of the use of innovative information technologies (in the case of Australia);
o student – and where relevant industry – feedback;o achievements of students against international standards for the discipline orprofessional area;o orientation and transition activity descriptions (staff and students);
o external recognition for the programme (e.g. teaching awards, commendations,adoption of practices in other programmes, enquiries, visits from staff at
institutions outside of the consortium).

The gathering and registration of the opinion of the students who have undertaken aperiod of mobility is highly encouraged. The plan should also include written detailed
evaluation of language and cultural training.

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19

VII.

Dissemination
The dissemination of products, outcomes and results from the project to a wider publicshould be incorporated in the application, including the implementation of a project
website containing full information about the project and the planning of any project
related publication. The use of the EU and the Partner Country logos in all kinds ofdissemination material is mandatory.

VIII.

Sustainability
Strategies for the sustainability of the project's results beyond the end of the eligibility
period and long-term co-operation agreements between the partner countries, as wellas linkages between the partner institutions, civil society and the private sector upon
the end of the project, are encouraged and should be incorporated, whenever possible,
in the application.

5.5.3 Project Directors' Conferences or other dissemination or evaluation seminars
In the framework of ICI-ECP, Project Directors’ conferences or seminars fordissemination or evaluation purposes may be organised by the administrative bodies in
the participating countries to provide project consortia and the funding agencies with
an opportunity to meet. These conferences or seminars are intended to serve as a
medium where project participants can share ideas on project implementation anddisseminate best practice. Each consortium should make provisions for participation inthese meetings for all partner institutions, approximately two to three times during the
project’s lifetime. Participation in these conferences should be covered from the lumpsum administrative costs if the conference is held in Europe, or from either the lumpsum for administrative costs or the faculty mobility grants when held outside ofEurope. For Australian institutions, participation in these conferences may be coveredfrom the lump sum for administrative costs or the faculty mobility grants and is notdependent on location.

6. EXCLUSION CRITERIA
6.1. For EU applicants only
Applicants and (co-)beneficiaries must state that they are not in any of the situations describedin Articles 106(1), 107 and 109 of the Financial Regulation applicable to the general budgetof the Union and set out below. 8
Applicants will be excluded from participating in this Call for Proposals procedure if they are
in any of the following situations:(a)they are bankrupt or being wound up, are having their affairs administered by the
courts, have entered into an arrangement with creditors, have suspended businessactivities, are the subject of proceedings concerning those matters, or are in any
analogous situation arising from a similar procedure provided for in national
legislation or regulations;

8This provision does not apply for grants which are lower than or equal to EUR 60 000. Article 131 (4)(a) FR
2013.

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20

(b)

they or persons having powers of representation, decision making or control overthem have been convicted of an offence concerning their professional conduct by ajudgment of a competent authority of a Member State which has the force of res
judicata;(c)they have been guilty of grave professional misconduct proven by any means which
the contracting authority can justify including by decisions of the EIB andinternational organisations;(d)they are not in compliance with their obligations relating to the payment of social
security contributions or the payment of taxes in accordance with the legal provisionsof the country in which they are established or with those of the country of the
responsible Authorising Officer or those of the country where the grant agreement is
to be performed;(e)they or persons having powers of representation, decision making or control overthem have been the subject of a judgment which has the force of res judicata for
fraud, corruption, involvement in a criminal organisation, money laundering or any
other illegal activity, where such illegal activity is detrimental to the Union' financial
interests;(f)they are currently subject to an administrative penalty referred to in Article 109(1) of
the Financial Regulation.

Applicants will not be granted financial assistance if, in the course of the grant award
procedure, they:(a)are subject to a conflict of interests;(b)

are guilty of misrepresentation in supplying the information required by the Agency
as a condition of participation in the grant award procedure, or fail to supply thisinformation.

(c)find themselves in one of the situations of exclusion, referred to in Article 106 (1) of
the Financial Regulation;

In accordance with Article 109 of the Financial Regulation, administrative and financial
penalties may be imposed on beneficiaries who are guilty of misrepresentation or are found tohave seriously failed to meet their contractual obligations under a previous contract award
procedure.
To comply with these provisions, applicants for a grant exceeding EUR 60.000 must sign adeclaration on their honour certifying that they are not in any of the situations referred to in
Articles 106(1) and 107 of the Financial Regulation (See application form: Declaration).

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6.2

For Australian applicants only
The Australian Government Department of Education (Department of Education)
reserves the right to exclude an Australian applicant from consideration for funding
where the Australian Applicant or a member of the Australian Applicant's proposed
consortium:(a) does not meet the Department of Education's financial viability requirements(b) has, in the opinion of the Department of Education, materially breached a contract
with the Commonwealth(c) does not or has, in the past, failed to comply with any applicable provisions of theEqual Opportunity for Women in the Workplace Act 1999(d) does not or has, in the past, failed to comply with the Workplace Relations Act
1996, Fair Work Act 2009 and related legislation and obligations under relevant
occupational health and safety laws(e) has given false or misleading information to the Department of Education in
and/or in relation to its application.
NOTE: Giving false or misleading information is a serious offence under the Criminal
Code Act 1995.

7. SELECTION CRITERIA
The selection criteria shall be such as to make it possible to assess the applicant's
ability to complete the proposed action. Applicants must have stable and sufficient
sources of funding to maintain their activity throughout the period during which theaction is being carried out or the year for which the grant is awarded and to participate
in its funding. They must have the professional competencies and qualifications
required to complete the proposed action. Furthermore, they must submit a declarationon their honour, completed and signed, attesting to their status as a legal institution
and to their financial and operational capacity to complete the proposed activities.
7.1.

Operational capacity (for EU applicants only)

In order to allow an assessment of their operational capacity, institutions applying fora grant above EUR 60.000 must submit, together with their applications:
 the CVs of the applicants/persons responsible for the implementation of the project
within each partner institution, showing all their relevant professional experience; a list of projects already undertaken in the relevant field of international cooperation by the applicant and by the partner institutions.
7.2.
a)Financial capacity
For EU applicants only

In order to allow an assessment of their financial capacity, organisations applying for a
grant above EUR 60.000 must submit, together with their applications:- the profit and loss accounts of the applicant organisation, together with the balance
sheet for the last three financial year(s) for which the accounts have been closed.
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22

- the bank details form completed by the beneficiary and certified by the bank(original signatures required);9The verification of financial capacity shall not apply to natural persons in receipt ofscholarships nor to public bodies, or to international organisations under public law.
For EU programmes in higher education and training, public bodies are all higher
education and training institutions recognised as such by the relevant authorities in theMember States, as well as all institutions or organisations which have received over
50% of their annual revenues from public sources over the last two years, excluding
any kind of EU subvention, or which are controlled by public bodies or theirrepresentatives.
NB: If, on the basis of the documents submitted, the Agency considers that financial
capacity has not been proved or is not satisfactory, it may:o reject the applicationo ask for further informationo require a guarantee
o offer a grant agreement without prefinancing
o make a first payment on the basis of expenses already occurred.
b)

For Australian applicants onlyIf, on the basis of the information provided by an Australian Applicant, theDepartment of Education considers that the Australian applicant has not satisfactorily
established its financial capacity to carry out the project. The Department of
Education may require the Australian applicant to provide such information as it needs
so as to be able to assess the financial viability of the Australian applicant and willtake that additional information into account in making its decision on the application.
8. AWARD CRITERIA
The selection of projects will be a competitive process based on the assessment of thesignificance and quality of the proposals, as well as of the content of the partnerships
against the background of the description of the Actions under section 5 and the priorities
set for this call for proposals. Only the information contained in the application
package delivered by the deadline will be considered during the selection procedure.
In order to be considered for funding, a proposal must in principle obtain at least 50
points out of 100 points from both the European Union and the Partner Country
during the evaluation procedure, though the list of selected projects will be subject todiscussion between the two funding parties.
The funding organisations, where appropriate, will be assisted in their joint selection ofprojects for funding by independent experts. The quality of the proposals meeting theeligibility and selection criteria will be judged on the basis of the award criteria set out
below, which will be the main basis on which the award decision is taken. Each fundingorganisation will establish a list of proposals in order of merit towards the award criteria.
9Please attach a copy of the bank details form to the application form.

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23

The two lists of proposals, one from the EU and the other from the Partner Country inquestion, will be exchanged between the EU and the Partner Country. The Joint Selection
Committee – established with members from funding organisations and authorities fromboth sides – will suggest a common list of proposals recommended for financing. This list
will be presented to the competent authorities of the EU and the Partner Country for final
approval.
The following criteria will be applied to determine the overall score of each eligible
proposal:
8.1 Significance of the project for the relationship between the EU and the Partner
Countries and contribution to quality and excellence (20%)
This will be determined by:(a)

Relevance of the proposal to the objectives of the call and to the relations
between the EU and the Partner Country
The relevance of the proposal to the objectives of the call and, in particular, thedistinctive added value of the programme of study in the proposed disciplineand profession, from the perspective of the relations between the EU and thePartner Country, with a clear and distinctive European dimension. Australianapplicants should also demonstrate how their project relates to the themes oroutcomes of the EU-Australia Education and Training Policy Dialogues10.

(b)Contribution of the project to educational quality, excellence and innovation inits field
The project's likely contribution to educational quality, excellence andinnovation, including the improvement of teaching methods and students'
further study and professional opportunities and the definition of an efficientacademic quality control system.

8.2 The quality of project implementation (80%)
This will be determined by:(c)Partnership management and co-operation among partners
The extent to which co-operation mechanisms and administrative structurereflect a well-functioning partnership.
The conclusion by the partners by the start of the mobility, of a comprehensive
partnership agreement and/or a memorandum of understanding.
The level of commitment from the partner institutions in the project.

(d)

10

Student mobility scheme

http://ec.europa.eu/education/eu-australia/australia_en.htm

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24

The integration of the student mobility scheme among the partner institutions(i.e. the distribution of the student mobility activities among the partners andthe balance of the partner institutions' participation in the action.
The fulfilment of requirements in terms of numbers and types of mobility
activities and the balance of the mobility flows proposed.
The development of sound student selection mechanisms based ontransparency, equality and merit principles applicable to all partner institutionsin the framework of the proposed project.
The description of common standards agreed by the partnership for joint
application, selection, admission and examination procedures.
(e)

Arrangements for transfer and recognition of academic credits
The soundness and clarity of the arrangements for academic credits and credit
transfer, including, if applicable, the extent to which ECTS mechanisms suchas grading scales and other mechanisms for study periods compatible with
ECTS will be used.
The use of a Diploma Supplement (document jointly issued on behalf of thepartnership to any successful student providing data on the nature, level,
context, content and status of the studies that he/she has completed
successfully).

(f)

Hosting students and faculty, student services, language and culturalpreparation
The quality of the resources available for hosting foreign students and faculty
members (particularly of housing facilities, assistance for visa, residence
permit and insurance, linguistic assistance, etc.).
The quality of the language and cultural plan offered to mobile students.

(g)

Faculty mobility scheme
The faculty mobility plan and the balance of the faculty mobility flow among
the partner institutions.
The activities planned to be executed by faculty and staff gone on mobility.
The relation of the activity to the project and how this activity is going to beregistered.

(h)Evaluation plan
The development of an on-going monitoring system, the quality of theevaluation plan and the involvement of students in the self-evaluation of the
project.

(i)Dissemination plan
The quality of the dissemination activities and their impact in terms ofvisibility and in raising awareness of co-operation between the EU and thePartner Country.

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25

(j)

Sustainability plan
The quality of the sustainability plan (within and beyond the envisaged
contractual period) and the project's likelihood to be sustainable in terms ofimpact at an institutional level (including recognition of studies among
partners, development of international co-operation, etc.).

In addition, this call for proposals seeks to encourage participation from a wide number of
EU Member States and promoter institutions. Note carefully that the final list of selected
projects will be such that any EU Member State is not represented with its institutions in
the role of co-ordinator in more than one project for each of the Partner Countries coveredby the present call for proposals, provided there are other proposals of a sufficient quality
where that EU Member State is not represented. Participants who have not previously
benefitted from EU education programme funding are especially encouraged to submit
project proposals.
In the selection of projects under this call for proposals preference will be given to Joint
Degree projects.
9.

FUNDING CONDITIONSAn EU grant is an incentive to carry out activities that would not be possible without the
EU's financial support, and is based on the principle of co-financing. The grant
supplements the European applicant's own financial contribution and/or national, regionalor private assistance that has been obtained elsewhere.
Acceptance of an application by the Executive Agency does not constitute an undertaking
to award a financial contribution equal to the amount requested by the beneficiary.
Furthermore, under no circumstances may the amount awarded exceed the amountrequested.
The awarding of a grant does not establish an entitlement for subsequent years.

9.1. Contractual provisions and payment procedures (for EU applicants only)
In the event of definitive approval by the Agency, a grant agreement drawn up in Euro anddetailing the conditions and level of funding, will be sent to the beneficiary. The 2 copiesof the original agreement must be signed by the beneficiary and returned to the Agency
immediately. The Agency will sign them last. The grant agreement can be signed after thestart of the eligibility period.
A pre-financing payment will be transferred to the beneficiary within 30 days either of thedate when the last of the two parties signs the agreement, provided all possible guarantees
are received. Pre-financing is intended to provide the beneficiary with a float. It is split
into a number of payments.
European Union – ICI-ECP Call for proposals EACEA 24-201326

In the case of Mobility projects, a first pre-financing payment of 60% of the total amountof funding will be transferred to the beneficiary within 30 days of the date when the last of
the two parties signs the grant agreement, provided all guarantees are received, if
applicable.
A second pre-financing payment of 40% of the total amount of funding will be transferredto the beneficiary within 60 days after the Agency receives a request for payment
accompanied by a progress report on the action's implementation, provided the Agency
approves the progress report. This second pre-financing payment may not be made until atleast 70% of the previous pre-financing payment has been used up and provided all
guarantees are received, if applicable.
In the case of Double or Joint Degree projects, a first pre-financing payment of 40% of thetotal amount of funding will be transferred to the beneficiary within 30 days of the datewhen the last of the two parties signs the grant agreement, provided all guarantees arereceived, if applicable.
The second pre-financing of 40% of the total amount of funding will be transferred to thebeneficiary within 60 days of reception of a request of payment together with the firstprogress report, to be submitted to the Agency 16 months after the start of the project,provided the Agency approves the progress report.
The third pre-financing of 20% of the total amount of funding will be transferred to thebeneficiary within 60 days of reception of a request for payment together with the second
progress report, to be submitted to the Agency 36 months after the start of the project, andprovided the Agency approves the progress report.
The second and third pre-financing payments, as well as any further pre-financing
payments, are always conditional on the fact that at least 70% of the previous prefinancing payment(s) has(/ve) been used up and provided all guarantees are received, if
applicable. The Agency shall have 60 days to approve or reject the technicalimplementation report and to make a further pre-financing payment.
The account or sub-account indicated by the beneficiary must make it possible to identify
the funds transferred by the Agency.
The Agency will establish the amount of the total funding on the basis of the final report.
ICI-ECP Mobility and Double or Joint Degree projects are free to establish their own
payment modalities with their students and faculty members provided that they respect thefull amount to be paid out (i.e. the flat rate amounts for scholarship and travel grantamounts covering to the mobility periods between Europe and the Partner Country). Also,
consortia will be obliged to provide their grantees with an advance and to perform
payments on a regular basis. Students and faculty members are free to use their grants asthey wish, naturally with the condition that they fulfil the activities for which the grant
was paid.

European Union – ICI-ECP Call for proposals EACEA 24-201327

9.2. Guarantee (for EU applicants only)
The Agency may require any organisation which has been awarded a grant exceeding EUR
60.000 to provide a guarantee in order to limit the financial risks linked to theprefinancing payment.
The purpose of this guarantee is to make a bank, a financial institution, or third party standas irrevocable collateral security for, or first-call guarantor of, the grant beneficiary's
obligations.
This financial guarantee, in euro, shall be provided by an approved bank or financial
institution established in one of the Member State of the European Union. When thebeneficiary is established in a third country, the Agency may agree that a bank or financial
institution established in that third country may provide the guarantee if it considers thatthe bank or financial institution offers equivalent security and characteristics as thoseoffered by a bank or financial institution established in a Member State.
The guarantee may be replaced by a joint and several guarantees by a third party or by ajoint guarantee of the beneficiaries of an action who are parties to the same grant
agreement.
The guarantee shall be released as the pre-financing is gradually cleared against interim
payments or payments of balances to the beneficiary, in accordance with the conditions
laid down in the grant agreement.
This requirement does not apply to: public bodies and international organisations under public law established by intergovernmental agreements, specialised agencies created by such organisations, theInternational Committee of the Red Cross (ICRC) or the International Federation of
Red Cross and Red Crescent Societies.
 beneficiaries who have entered into a framework partnership agreement may also be
released from this obligation.
9.3. Double financing (for EU applicants only)
Subsidised projects may not benefit from any other Union funding for the same activity.
To ensure this, applicants must give details in their application form of any other grant
requests which they have submitted or intend to submit to the European Institutions
stating in each case, the budgetary year, the budget heading, the European Union
programme and the amount requested.
9.4. Funding method: Flat-rate grant
9.4.1. General provisions (for EU applicants only)
Under this system, approved by the Annual Action Programme 2013 for cooperation withindustrialised countries and other high income countries and territories, based on the
Industrialised Countries Instrument (Council Regulation (EC) No 1934/2006 of 21
December 2006 establishing a financing instrument for cooperation with industrialised
and other high-income countries and territories), the grant is calculated on the basis of thefollowing

European Union – ICI-ECP Call for proposals EACEA 24-201328

To cover organisation and administrative costs a lump sum can be paid to eligible
participating higher education or training institutions. Please, see the table below, in point
9.3.2.I for amounts for different actions.
The flat rate scholarship paid to eligible students will be 1000 € per month of mobility,
plus an amount of 1500 € for travel.
The flat-rate scholarship paid to eligible faculty members will be 1000 € per week ofmobility, plus an amount of 1500 € for travel.
The flat rate amounts for scholarship and travel grant amounts cover the mobility period
in the Partner Country and one travel grant between Europe and the Partner Country. In
principle the scholarship holders do not need to provide details on how the grant wasused, but they need to be able to prove when and where the funded activity took place.
9.4.2. Calculation of the Grant
I - Funding from the EU
The European Union will provide funding to, and supervise the activities of, EU partner
institutions. Mobility projects and Double or Joint Degree projects may apply for three
types of funding: a) lump sums/fixed amounts for administering the project; b) mobility
grants to EU students; and c) mobility grants to EU faculty members.
The overall amount of funding on the EU side is outlined in the following table:

Mobility projects
All amounts in EUR(€)
Lump sums foradministrative
supportStudent Mobility
grantsFaculty Mobility
grantsMax. total projectfunding

Double or Joint Degree
projects
Funding for 2 or more
EU institutions

Fundingfor 2 EUinstitutions

Funding for 3 ormore EUinstitutions

15.00022.50060.000130.000

130.000

230.000

45.00045.00060.000190.000

197.500

350.000

In particular, the maximum amounts of funding EU partner institutions can apply for in
relation to the three categories mentioned above for a 36-month Mobility project and for a
48-month Double or Joint Degree project are calculated as follows:(a) Lump sums for administrative support for EU partner institutions:
For Mobility projects, a lump sum of 7.500 € is foreseen per institution, over the whole
duration of the project with a maximum of 22.500 € per project, in case of a project with

European Union – ICI-ECP Call for proposals EACEA 24-201329

at least 3 EU institutions. This amount is foreseen to cover organisation and administrative
costs(calculation: 7.500 x 3 institutions = 22.500 €)For Double or Joint Degree projects, a lump sum of 60.000 € is foreseen per project over
the whole duration of the project, with a lump sum of 7.500 € per institution per year. This
amount is foreseen to cover any organisational costs and should be divided evenly
between the partner institutions.
The lump sum amount essentially covers the costs linked with the organisation of themobility, including insurance costs for the students' and faculty members' mobility, as
well as the costs generated by the participation in the Project Directors' conference orother seminars organised for dissemination or evaluation purposes maximum once a year
(unless covered by the faculty members' mobility scheme). This lump sum covers theentire contractual duration of the project. In case the duration of the contract is extended
beyond what is initially agreed, no additional lump sum for administrative support will be
provided.
(b) Mobility grants to EU students:
For Mobility projects: student mobility grants are calculated at 1.000 € per month, with aminimum stay abroad of one month (= four weeks) and a maximum of five months plus a
fixed amount of 1.500 € for travel. The total maximum amount of student mobility grants
is 130.000 € (including travel costs) per project. These amounts are calculated on the basisof an average stay abroad of five months.
(calculation: 20 students x 5 months x 1.000 € = 100.000 €)(+Travel: 20 students x 1.500€ = 30.000 €)(Total = 130.000 €)For Double or Joint Degree projects: student mobility grants are calculated at 1.000 € permonth, with a minimum stay abroad of one academic year (approximately ten months)
plus a fixed amount of 1.500 € for travel. The total maximum amount of student mobility
grants is 230.000 € (including travel costs) per project.
(calculation: 20 students x 10 months x 1.000 € = 200.000 €)(+ Travel: 20 students x 1500 = 30.000 €)(Total = 230.000 €)These mobility grants concern the mobility of EU students from their home EU institution
to the host institution in the Non-EU Partner Country. The purpose of the grant is to pay
for those costs associated with study abroad that are over and above the cost of conducting
the same study at the home institution. Grants are intended for full-time studies.
Applicants should note that the mobility costs of European students within the EU will not
be granted by the ICI-ECP funds.
(c) Mobility grants to EU faculty members:
For Mobility projects: faculty mobility grants are calculated at 1.000 € per week plus a
fixed amount of 1.500 € for travel per faculty member in relation to scholarly work andteaching, or project management work at the institutions in the non-EU Partner Country

European Union – ICI-ECP Call for proposals EACEA 24-201330

with a minimum of one week and a maximum of four consecutive weeks. The total
maximum amount of faculty mobility grants is 45.000 € per project.
For Double or Joint Degree projects: faculty mobility grants are calculated at 1.000 € perweek plus a fixed amount of 1.500 € for travel per faculty member in relation to scholarly
work and teaching, or project management work at the institutions in the non-EU Partner
Country with a minimum of one week and a maximum of four consecutive weeks. The
total maximum amount of faculty mobility grants is 60.000 € per project.
Any number of faculty members may participate in mobility provided that the grant
allocation and the minimum and maximum duration requirements are respected.
The maximum amounts mentioned under “lump sum for administrative support for EU
consortium institutions” and under “Mobility grants to EU faculty (academic staff)
members” above are calculated on the assumption that at least twenty EU students will bemobilised by the consortium. If the actual number of EU mobile students is lower thantwenty, then the maximum lump sum amounts mentioned above can be reduced
proportionally for that consortium.
Cost eligibility (for EU applicants only)
The beneficiary’s internal accounting and auditing procedures must permit directreconciliation of the costs and revenue declared in respect of the action/project with thecorresponding accounting statements and supporting documents.
The eligible direct costs for the action/project are those lump sums and unit costs which,with due regard for the conditions of eligibility set out above, are identifiable as specificcosts directly linked to the performance of the action and which can therefore be booked
to it directly. The following costs are eligible:

a lump sum for expenses incurred by EU institutional partners;
mobility scholarships for EU students;
mobility scholarships for EU faculty members.

The scholarship is a block allocation intended to offset additional costs incurred by
students/faculty members travelling abroad over the costs of remaining at the homeinstitution. Tuition or other kinds of fees are not eligible for funding.
Mobility scholarships may not be used to move EU students/faculty within the EU. The
major part of the monthly allowances and travel/relocation grants should be paid to themobile persons before the mobility takes place; it can be paid in several instalments.
No other costs will be deemed eligible under this action.

European Union – ICI-ECP Call for proposals EACEA 24-201331

II - Funding from Australia11
The Australian Government Department Education (Department of Education) is
responsible for the contract management of the Australian partner institutions.
Applicants for Mobility projects and Double or Joint Degree projects may apply for threecomponents of funding: 1) flat rate amounts for administering the project; 2) mobility
grants to Australian students; and 3) mobility grants to Australian faculty members.
The overall maximum amount of funding for Australian participants is outlined in thefollowing table:

Mobility projects

All amounts in AUD$
1. Lump sums foradministrative support
2. Student Mobility
grants3. Faculty Mobility
grantsMax. total projectfunding

Maximum
Fundingfor 2 AU
institutions
20,000Maximum
funding for 3
or more AU
institutions

Double or Joint Degree
projects
Maximum funding for
2 or more AU
institutions

30,00080,000190,000

285,000

340,000

40,00056,00080,000250,000

371,000

500,000

The funding amounts in the table above are based on 20 or 30 students per project (Note:the minimum number of students for Mobility projects and for Double or Joint Degree
projects is 20 students and a minimum number of 10 students per institution). The
minimum amount of time abroad in Joint Mobility projects is one month (= four weeks)
and in Double or Joint Degree projects, one academic year (minimum 10 months).
In particular, the maximum amounts of funding Australian partner institutions can apply
for in relation to the three components mentioned above for a 36-month Mobility project
and for a 48-month Double or Joint Degree project are calculated as follows:(a) Lump sums for administrative support for AUD partner institutions:
For Mobility projects a maximum lump sum of AUD$10,000 is foreseen per institution
with a maximum of AU$30,000 in the case of a project with three Australian institutions
over the whole duration of the project;(calculation: AUD$10,000 x 3 institutions = AUD$30,000)
For Double or Joint Degree projects a maximum lump sum of AUD$80,000 is foreseen
per project over the whole duration of the project. This amount is foreseen to cover any
11

For Australia: subject to funding being available

European Union – ICI-ECP Call for proposals EACEA 24-201332

organisational costs during the whole project period. Applicants should provide details of
the proposed allocation of administrative funds between project partners.
The lump sum amount essentially covers the costs linked with the organisation of themobility, including insurance costs for the students' and faculty members' mobility, as
well as the costs generated by the participation at the annual project coordinators'
conference (Costs generated by participation at the Project Directors’ conference may also
be covered by the faculty members' mobility grants). This lump sum covers the entire
contractual duration of the project. In case the duration of the contract is extended beyond
what is initially agreed, no additional amount for administrative support will be provided.
(b) Mobility grants to Australian students:
For Mobility projects: student mobility grants are calculated at AUD$1500 per monthwith a minimum stay abroad of one month (= four weeks) and a maximum of five months
plus a fixed amount of AUD$2,000 for travel.
The total maximum amount of student mobility grants is AUD$190,000 (including travel
costs) per project in the case of a project with two Australian institutions and a maximumof AUD$285,000 (including travel costs) per project in the case of a project with three
Australian institutions.
(calculation: 20 students x 5 months x AUD$1,500 = AUD$150,000)(+ Travel:20 students x AUD$2,000 = AUD$40,000)(Total = AUD$190,000)(calculation: 30 students x 5 months x AUD$1,500 = AUD$225,000)(+ Travel: 30 students x AUD$2,000 = AUD$60,000)(Total = AUD$285,000)
For Double or Joint Degree projects: student mobility grants are calculated at
AUD$1500 per month with a minimum stay abroad for one academic year (minimum ten
months) plus a fixed amount of AUD$2,000 for travel. The total maximum amount ofstudent mobility grants is AUD$340,000 (including travel costs) per project.

(calculation: 20 students x 10 months x AUD$1,500 = AUD$300,000)(+ Travel: 20 students x AUD$2,000 = AUD$40,000)(Total = AUD$340,000)
These mobility grants concern the mobility of Australian students from their homeinstitution to the host institution in the (EU) Partner Country. The purpose of the grant is
to pay for those costs associated with study abroad that are over and above the cost of
conducting the same study at the home institution. Grants are intended for full-timestudies.
Applicants should note that any mobility costs of Australian students within Australia aspart of a project will not be covered.

(c) Mobility grants to Australian faculty (academic or administrative staff) members:
European Union – ICI-ECP Call for proposals EACEA 24-201333

For Mobility projects: faculty mobility grants are calculated at a maximum of
AUD$1,500 per week plus a fixed amount of AUD$2,000 for travel per faculty member in
relation to scholarly work and teaching, or project management work at the institutions in
the partner country with a minimum of one week and a maximum of four consecutive
weeks.
The total maximum amount of faculty mobility grants for a Mobility project with twoAustralian institutions is AUD$40,000 per project. In the case of a Mobility project withthree or more Australian institutions, the maximum amount of funding is AUD$56,000
per project.
For Double or Joint Degree projects: faculty mobility grants are calculated at a
maximum of AUD$1,500 per week plus a fixed amount of AUD$2,000 for travel per
faculty member in relation to scholarly work and teaching, or project management work at
the institutions in the partner country with a minimum of one week and a maximum offour consecutive weeks. The total maximum amount of faculty mobility grants is
AUD$80,000 per project.
Any number of faculty members may participate in mobility provided that the grant
allocation and the minimum and maximum duration requirements are respected.
The maximum amounts mentioned under “lump sum for administrative support for AU
consortium institutions” and under “Mobility grants to AU faculty (academic staff)
members” above are calculated on the assumption that at least ten Australian students will
be mobilised by each Australian institution. If, the actual number of Australian mobile
students from a given Australian institution is lower than ten, then the maximum amounts
mentioned above can be reduced proportionally for that institution.

European Union – ICI-ECP Call for proposals EACEA 24-201334

III - Funding from Japan
Japan Student Services Organisation (JASSO) will provide funding to, and supervise theactivities of, Japanese partner institutions.
Mobility projects and Double Degree projects may apply for three types of funding:a) lump sums/fixed amounts for administering the project;b) mobility grants to Japanese students; andc) mobility grants to Japanese faculty members.
Note: Japan will participate in Mobility projects and Double Degree projects but not in
Joint Degree projects.
If there are justified reasons beyond the beneficiary's control, a maximum extension of 18
months may be granted for Mobility Projects and 6 months for Double Degree Projects.
The overall amount of funding on Japanese side is outlined in the following table:

All amounts in Yen

Lump sums foradministrative
supportStudent Mobility
grantsFaculty Mobility
grantsMax. total projectfunding

Mobility projects
Maximum
Maximum
funding for 2
funding for 3 orJapanesemore Japaneseinstitutions
institutions

Double Degree projects
Maximum funding for
2 or more Japaneseinstitutions

1.500.000

2.250.000

6.000.000

13.000.000

13.000.000

23.000.000

4.500.000

4.500.000

6.000.000

19.000.000

19.750.000

35.000.000

However, funding from Japan depends on the approval of the Japanese budget 2014.
Depending on the content of the approved budget in the next year, it might be that funds
are available only for student mobility.

In particular, the maximum amounts of funding Japanese partner institutions can apply forin relation to the three categories mentioned above for a 36-month Mobility project andfor a 48-month Double Degree project are calculated as follows:(a) Lump sums for administrative support for Japanese partner institutions:
For Mobility projects, a maximum lump sum of 750.000 Yen is foreseen per institution,over the whole duration of the project with a maximum of 2.250.000 yen per project, incase of a project with at least 3 Japanese institutions. This amount is foreseen to coverorganisation and administrative costs.

European Union – ICI-ECP Call for proposals EACEA 24-201335

(calculation: 750.000 x 3 = 2.250.000 Yen)

For Double Degree projects, a maximum lump sum of 6.000.000 Yen is foreseen per
project over the whole duration of the project. This amount is foreseen to cover any
organisational costs during the whole project period and should be divided evenly
between the partner institutions.
The lump sum amount essentially covers the costs linked with the organisation of themobility, including the costs generated by the participation in the Project Directors'
conference or other seminars organised for dissemination or evaluation purposes (unlesscovered by the faculty members' mobility scheme). This lump sum covers the entire
contractual duration of the project. In case the duration of the contract is extended beyond
what is initially agreed, no additional lump sum for administrative support will be
provided.
(b) Mobility grants to Japanese students:
For Mobility projects: student mobility grants are calculated at up to 100.000 yen permonth, with a minimum stay abroad of one month (=four weeks) and a maximum of fivemonths plus a fixed amount of 150.000 yen for travel. However, grants are subject tochange by budgets. The total maximum amount of student mobility grants is 13.000.000
yen (including travel costs) per project. These amounts are calculated on the basis of an
average stay abroad of give months.
(calculation: 20 students x 5 months x 100.000 Yen = 10.000.000 Yen)(+ Travel: 20 students x 150.000 = 3.000.000 Yen)
(Total = 13.000.000 Yen)
For Double Degree projects: student mobility grants are calculated at up to 100.000 Yen
per month, with a minimum stay abroad of one academic year (approximately ten months)
plus a fixed amount of 150.000 Yen for travel. However, grants are subject to change bybudgets. The total maximum amount of student mobility grants is 23.000.000 Yen(including travel costs) per project.
(calculation: 20 students x 10 months x 100.000 Yen = 20.000.000 Yen)(+ Travel: 20 students x 150.000 = 3.000.000 Yen)
(Total = 23.000.000 Yen)
These mobility grants concern the mobility of Japanese students from their home Japaneseinstitution to the host institution in the (EU) Partner Country. The purpose of the grant is
to pay for those costs associated with study abroad that are over and above the cost of
conducting the same study at the home institution. Grants are intended for full-timestudies.
Applicants should note that the mobility costs of Japanese students within Japan will not
be granted by the ICI-ECP funds.
(c) Mobility grants to Japanese faculty members:
For Mobility projects: faculty mobility grants are calculated at 100.000 yen per week plus
a fixed amount of 150.000 yen for travel per faculty member in relation to scholarly work
European Union – ICI-ECP Call for proposals EACEA 24-201336

and teaching or project management work at the institutions in the (EU) Partner Country
with a minimum of one week. The total maximum amount of faculty mobility grants is
4.500.000 yen per project.
For Double Degree projects: faculty mobility grants are calculated at up to 100.000 Yen
per week plus a fixed amount of 150.000 Yen for travel per faculty member in relation toteaching, or project management work at the institutions in the (EU) Partner Country witha minimum of one week. The total maximum amount of faculty mobility grants is
6.000.000 Yen per project.
Any number of faculty members may participate in mobility provided that the grant
allocation and the minimum duration requirements are respected.
The maximum amounts mentioned under “lump sum for administrative support forJapanese consortium institutions” and under “Mobility grants to Japanese faculty(academic staff) members” above are calculated on the assumption that at least twenty
Japanese students will be mobilised by the consortium. If the actual number of Japanese
mobile students is lower than twenty, then the maximum lump sum amounts mentioned
above can be reduced proportionally for that consortium.

European Union – ICI-ECP Call for proposals EACEA 24-201337

IV - Funding from the Republic of Korea
The National Research Foundation of Korea (NRF) will provide funding to, and supervise
the activities of, Korean partner institutions. Funding from NRF for the EU-Korea
projects selected under the present call for proposals in 2013 will be available only
from 2014. Proposals for projects involving Korean institutions must provide evidence
that Korean partners are able to fully fund the project, including grants to Korean students,
at least in year one of the project. The maximum funding amount will not exceed
600,000,000KRW per double or joint degree projects. (The funding amount for eachproject could be changed according to the total amount of annual budget.)Mobility projects and Double or Joint Degree projects may apply for three types offunding: i) flat rate/fixed amounts for administering the project; ii) mobility grants to
Korean students and; iii) mobility grants to Korean faculty members.
The overall amount of funding for a three-year Mobility consortia project is outlined in
the following table:

All amounts in KRW
Flat-rate for administrative
supportStudent Mobility grants
Faculty Mobility grants
Total project funding

Number of Korean institutions
3
4 or more
2
30,000,000

30,000,000

30,000,000

270,000,000
30,000,000
330,000,000

270,000,000
30,000,000
330,000,000

270,000,000
30,000,000
330,000,000

For Mobility projects:
Mobility grants to Korean students: student mobility grants are calculated at 1,000,000
KRW per month, with a minimum stay abroad of one month (= four weeks) and amaximum of five months plus an amount of 1,600,000KRW for travel. The total
maximum amount of student mobility grants 270,000,000 KRW per project. This is a
guideline for organisations and the funding amount per student could be slightly changed
by each organisation.
These mobility grants concern the mobility of Korean students from their home institution
to the host EU institution.
Grants are intended for full-time studies. The purpose of the grant is to pay for those costs
associated with study abroad that are over and above the cost for conducting the same
study at the home institution.
Mobility grants to Korean faculty members: The total maximum amount of faculty
mobility grants is 30,000,000 KRW. Any number of faculty members may participate inmobility provided that the grant allocation is respected.

The overall amount of funding for a four-year Double or Joint Degree consortia projectis outlined in the following table:

European Union – ICI-ECP Call for proposals EACEA 24-2013

38

All amounts in KRW
Flat-rate for administrative
support, including the
programme development
Student Mobility grants
Faculty Mobility grants
Total project funding

Number of Korean institutions
2
3
4 or more
60,000,000

60,000,000

60,000,000

420,000,000
40,000,000
520,000,000

420,000,000
40,000,000
520,000,000

420,000,000
40,000,000
520,000,000

For Double or Joint Degree projects:
Mobility grants to Korean students: student mobility grants are calculated at
1,000,000 KRW per month, with a minimum stay abroad of one academic year
(approximately ten months) plus an amount of 1,600,000KRW for travel. The total
maximum amount of student mobility grants is 420,000,000KRW (including travel costs)
per project. This is a guideline for organisations and the funding amount per student could
be slightly changed by each organisation.
These mobility grants concern the mobility of Korean students from their home institution
to the host EU institution.
Grants are intended for full-time studies. The purpose of the grant is to pay for those costs
associated with study abroad that are over and above the cost for conducting the same
study at the home institution.
Mobility grants to Korean faculty members: The total maximum amount of faculty
mobility grants is 40,000,000 KRW. Any number of faculty members may participate inmobility provided that the grant allocation is respected.

European Union – ICI-ECP Call for proposals EACEA 24-2013

39

9.4.3. Calculation of the final payment – documents to be submitted for flat-rate
financing (for EU applicants only):
At final report stage, the co-ordinator will report to the Agency on how many students andfaculty members have effectively received a grant. On the basis of this count of “units”
spent, the Agency will calculate the final grant amount.
In the event of non-execution or clearly inadequate execution of an activity planned in theapplication attached to the funding decision/agreement, the final grant will be reduced
accordingly, and where applicable, the beneficiary will be required to reimburse any
excess amounts paid by the Agency in the form of pre-financing.
The financial part of the final report consists of a detailed declaration of the expenditure
related to the effective implementation of the action (i.e. lump sums for consortia partners
and flat rate payments for mobility scholarships) during the whole duration of the grant
agreement. This declaration is based on unit costs per student or scholar. On the basis of
this count of “units” spent, the Agency may require the beneficiary to repay any excess
amounts already transferred by the Agency under the pre-financing payments.
The decision by the Agency to approve payments will be based on proof that thejoint/shared study programme has been delivered to both EU and non-EU students andthat high standards of quality have been maintained. In cases of patent non-compliancewith high quality standards, the Agency may terminate the grant, or even ask for the
reimbursement of the grant already paid.
The Authorising Officer responsible shall require the beneficiary to submit, in support of
the final payment, a “Report of Factual Findings on the Final Financial Report - Type I”
produced by an approved auditor or in case of public bodies, by a competent andindependent public office.
The procedure and the format to be followed by an approved auditor or in case of publicbodies, by a competent and independent public officer, shall be customized for each grantat the time of signature of the grant agreement
The use of the report format set by the Grant agreement is compulsory.
10.

SUB-CONTRACTING AND AWARD OF PROCUREMENT CONTRACT

Not applicable for the purposes of this Call
11.

PUBLICITY (FOR EU APPLICANTS ONLY)

All grants awarded in the course of a financial year must be published on the Internet siteof EU institutions during the first half of the year following the closure of the budget year
in respect of which they were awarded. The information may also be published using anyother appropriate medium, including the Official Journal of the EU.
The beneficiary authorises the Agency to publish the following information in any form
and medium, including via the Internet:
European Union – ICI-ECP Call for proposals EACEA 24-201340

o Name and address of the beneficiary,o Subject of the grant,o Amount awarded and rate of funding.
Upon a reasoned and duly substantiated request by the beneficiary, the Agency may agree
to forgo such publicity, if disclosure of the information indicated above would threaten thesafety of the beneficiaries or harm their business interests.
Beneficiaries must clearly acknowledge the European Union’s contribution in all
publications or in conjunction with activities for which the grant is used. Furthermore,
beneficiaries are required to give prominence to the name and logo of the European
Commission on all their publications, posters, programmes and other products realised
under the co-financed project. Detailed instructions can be found at:
http://eacea.ec.europa.eu/about/eacea_logos_en.php.
If this requirement is not fully complied with, the beneficiary’s grant may be reduced.
The European Commission has opened a free public, multilingual, electronic platform
called EVE (“Espace Virtuel d'Echange” or "Space for Virtual Exchange") for the
dissemination and exploitation of project results. Its objective is to improve access to theresults of Commission programmes and initiatives in the area of, inter alia, education andtraining, and at the same time increase their visibility. European project co-ordinators are
expected to upload information on EVE about their project and its results, such as
products, pictures, links or presentations. A link to the EVE webpage can be found at:
http://ec.europa.eu/dgs/education_culture/eve/index_en.htm.
12.

DATA PROTECTION

All personal data (such as names, addresses, CVs, etc.) will be processed in accordancewith Regulation (EC) No 45/2001 of the European Parliament and of the Council of
18 December 2000 on the protection of individuals with regard to the processing of
personal data by the European Union institutions and bodies and on the free movementof such data.12
Unless marked as optional, the applicant's replies to the questions in the application form
are necessary to evaluate and further process the grant application in accordance with thespecifications of the call for proposals. Personal data will be processed solely for that
purpose by the department or Unit responsible for the Union grant programme concerned(entity acting as data controller). Personal data may be transferred on a need to knowbasis to third parties involved in the evaluation of applications or in the grantmanagement procedure, without prejudice of transfer to the bodies in charge ofmonitoring and inspection tasks in accordance with European Union law. The applicant
has the right of access to, and to rectify, the data concerning him or her. For any question
relating to these data, please contact the Controller. Applicants have the right of recourse
to the European Data Protection Supervisor at any time. A detailed Privacy statement,
including contact information, is available on EACEA's website:
http://eacea.ec.europa.eu/about/documents/calls_gen_conditions/eacea_grants_privacy_st
atement.pdf

12Official Journal L 8, 12.1.2001.

European Union – ICI-ECP Call for proposals EACEA 24-201341

Applicants and, if they are legal entities, persons who have powers of representation,
decision-making or control over them, are informed that, should they be in one of thesituations mentioned in:- the Commission Decision of 16.12.2008 on the Early Warning System (EWS) for theuse of authorising officers of the Commission and the executive agencies (OJ, L 344,
20.12.2008, p. 125), or- the Commission Regulation of 17.12.2008 on the Central Exclusion Database – CED(OJ L 344, 20.12.2008, p. 12),
their personal details (name, given name if natural person, address, legal form and nameand given name of the persons with powers of representation, decision-making or control,
if legal person) may be registered in the EWS only or both in the EWS and CED, andcommunicated to the persons and entities listed in the above-mentioned Decision andRegulation, in relation to the award or the execution of a procurement contract or a grant
agreement or decision.

13.

PROCEDURE FOR THE SUBMISSION OF PROPOSALSThis call for proposals will be implemented by the Education, Audiovisual and Culture
Executive Agency (the Agency) on behalf of the European Commission, and by theAustralian Government Department Education (Department of Education), by Japan
Student Services Organisation (JASSO) and by the Team of European & American
Cooperation Programme, National Research Foundation of Korea.

Applicants from the EU and the Partner Countries must include in their application forms
a common proposal narrative to be submitted to BOTH the Agency and the relevant
authorities in the Partner Country concerned by the deadline mentioned below.
Applications sent to only one of the two funding authorities will be excluded from theselection procedure. Technical annexes may differ to the extent that the EU and thePartner Countries have different requirements as set out in the enclosed guidelines.
The closing date for submitting proposals is 15 May 2014. Applications not sent toboth agencies in time for this submission date will not be eligible for funding.
13.1.

Submission of the grant application

European partners should read the guidelines and forms published by the Agency.
13.1.1.

In the EU

Publication13:
The call for proposals is being published in the Official Journal of the European Unionand on the Internet site of the Agency at the following address:
http://eacea.ec.europa.eu/bilateral_cooperation/eu_ici_ecp/index_en.php
Registration in the Participant Portal

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See Article 110 of Financial Regulation and Articles 166 and 167 of its Implementation Rules

European Union – ICI-ECP Call for proposals EACEA 24-201342

Before submitting a paper application, applicants will have to register their organisation in
the Education, Audiovisual, Culture, Citizenship and Volunteering Participant Portal andreceive a Participant Identification Code (PIC). The PIC will be requested in theapplication form.
The Participant Portal is the tool through which all legal and financial information related
to organisations will be managed. Information on how to register can be found in the
portal under the following address:
http://ec.europa.eu/education/participants/portal
The tool also allows applicants to upload different documents related to their organisation.
These documents have to be uploaded once and will not be requested again for subsequent
applications by the same organisation. Details on the supporting document that need to be
uploaded in the portal can be found on the following link (or in the Annexes or in the
Application Guide).
Application form:
Grant applications must be drawn up in one of the official EU languages, using the form
specifically designed for this purpose. Please note that only typed applications will beconsidered.
The form can be obtained on the Internet at the following address:
http://eacea.ec.europa.eu/bilateral_cooperation/eu_ici_ecp/index_en.php
or by writing to:
EACEA-EU-ICI-ECP@ec.europa.eu
Submission of the grant application:
An application on behalf of the EU lead institution must be submitted on the correct form,and be signed and dated by the person authorised to enter into legally binding
commitments on behalf of the applicant organisation.
Only applications submitted on the correct form, duly completed, dated, submitted in 3
copies (one original clearly identified as such, plus 2 certified copies) and signed by the
person authorised to enter in legally binding commitments on behalf of the applicant
organisation will be accepted.
Also required is a common, signed proposal narrative of 5,000 words maximum. The
narrative should reflect the significance of the project for the relationship between the EU
and the Partner Country. The narrative should also identify the project’s contribution toquality and excellence, and the mechanisms used to ensure quality of project
implementation (see the Award Criteria in Section 8).
Endorsement letters are required from all partner institutions in Europe as well as thePartner Country concerned. Other major parties involved in the consortium should also
indicate their commitment to this project in writing.
The European lead institution must submit the original application plus two copies byregistered mail postmarked at the latest by 15 May 2014 to the following address:
The Education, Audiovisual and Culture Executive Agency
Unit P10 – TEMPUS and Bilateral Cooperation with Industrialised Countries
ICI-ECP Call for Proposals 24/2013
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Avenue du Bourget n°1 – BOUR 02/17
B – 1049 Brussels
In addition, the European lead institution must send an electronic (word) version of the
proposal to the following e-mail address by the deadline:
EACEA-EU-ICI-ECP@ec.europa.eu
Applications sent by fax will not be accepted. Applications sent by e-mail will not be
accepted unless they are backed up by an original (signed) application submitted before
the deadline.
No changes to the dossier can be made after the application has been submitted. However,if there is a need to clarify certain aspects, the Agency may contact the applicant for thispurpose. Applicants will be informed of the receipt of their proposal within 15 working
days.
Only applications that fulfil the eligibility criteria will be considered for a grant. If an
application is deemed ineligible, a letter indicating the reasons will be sent to theapplicant.
All unsuccessful applicants will be informed in writing.
Selected proposals will be subjected to a financial analysis, in connection with which the
Agency may ask the persons responsible for the proposed actions to provide additional
information and, if appropriate, guarantees.
The list of accepted applications with details of beneficiary, project description, amountand percentage of subsidy will also be published on the Agency website after thecompletion of the award procedure.
Rules applicable in the EU:
Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of
25 Octobre 2012 on the financial rules applicable to the general budget of the Union (OJ L
298 of 26.10.2012, p.1).
Commission Delegated Regulation (EU) No 1268/2012 of 29 October 2012 on the rules ofapplication of Regulation (EU, Euratom) No 966/2012 of the European Parliament and of
the Council of 25 Octobre 2012 on the financial rules applicable to the general budget of
the Union (OJ L 362 of 31.12.2012, p.1)
Council Regulation (EC) No 1934/2006 of 21 December 2006 establishing a financing
instrument for co-operation with industrialised and other high-income countries andterritories (OJ L 405/2006 of 30.12.2006, p. 41). Amended by Annex I of the Regulation(EU) No. 1338/2011 of the European Parliament and of the Council.

Contacts:
If you have any questions about this call, please contact:
The Education, Audiovisual and Culture Executive Agency
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Avenue du Bourget n°1 –- BOUR 2/17
B – 1049 Brussels
E-mail: EACEA-EU-ICI-ECP@ec.europa.eu
For general information on the programme policy and priorities, please contact:
European Commission
Directorate-General for Education and Culture"International co-operation and programmes" Unit
B – 1049 Brussels
E-mail: EAC-C4-Cooperation@ec.europa.eu

European Commission
Service for Foreign Policy Instruments
Public Diplomacy and Election Observation - FPI.4
B - 1049 Brussels
E-mail: FPI-4@ec.europa.eu

13.1.2.

In the Partner Countriesa) In Australia
From the 9th round onwards, in Australia the projects will be known as Encounter:
Australia –Europe.
The call for proposals is published on the internet website of Australian Education
International (AEI) at:
https://aei.gov.au/internationalnetwork/europe/eubilateralmobilityprojects/pages/jointmobilityprojects.aspx
Applications on behalf of the Australian lead institution must be submitted on the correct
form, duly completed, dated and showing a balanced budget (revenue/expenditure).
Applications must be drawn up in English, using the form specifically designed for thispurpose. The form is available on the internet at the aforementioned address. Please notethat only typed applications will be considered.
Applicants must submit copies of applications by post and email.
Submission by post*
The posted application pack should comprise the original and two copies of the original
and all attached documents. The application must include the same project narrative as
submitted to the EU. The three versions of the applications should not be stapled or boundbut may be held together with a clip. Proposals sent by FAX will not be accepted.
The application pack should be postmarked no later than Thursday 15 May 2014. It
should be sent to:
The Director, Strategic Policy, Europe & Americas
International and Infrastructure Group
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Department Education
GPO Box 9880
Canberra ACT 2601
Applications delivered in person, by an authorised representative or private courier
service, may be submitted to the offices of the Department of Education, at level 6, 14
Mort Street*, Canberra, no later than 17:00 hours AEST on Thursday, 15 May 2014. The
applicant should obtain a receipt as proof of submission, signed and dated by the official
who took delivery.
Submission by email*
Applications (Word format) should be sent by electronic mail toeurope.ed@innovation.gov.au.
To allow for ease of use, applicants should ensure that individual documents are not larger
than 4mb. Applicants may divide large documents into smaller documents but should
ensure that each document is clearly labelled.
For Australian applicants seeking further information, please enquire via email at
europe.ed@innovation.gov.au**Any changes to the above mail, email or delivery details will be published on the AEI
webpage at:https://aei.gov.au/internationalnetwork/europe/eubilateralmobilityprojects/pages/jointmobilityprojects.aspx
Notification of Status of Applications
The joint selection of projects is scheduled to be undertaken in June 2014. A funding
agreement will be completed with successful applicants by October 2014. All applicants
will be informed in writing of the outcomes of the selection process.

b) In JapanThe Call for proposals is published on the Internet at the following address:
http://www.jasso.go.jp/study_a/scholarships.html
Applications on behalf of the Japanese lead institution must be submitted on the correct form,
duly completed, dated, showing a balanced budget (revenue/expenditure). They must be
drawn up in Japanese using the form specifically designed for this purpose. Please note that
only typed applications will be considered. The forms can be obtained on the aforementioned
JASSO internet website. Applications should be sent by registered mail postmarked no later
than 15 May 2014 in one original AND twenty (20) certified copies of the application forms
which include the common proposal. Copies should be stapled and not bound in any way.
Proposals sent by FAX will not be accepted.
Applications and supporting documents should be sent by registered mail to:
Tetsuya Yamamoto
Director
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Student Exchange Support Division
Student Exchange Department
Japan Student Services Organization (JASSO)
2-2-1 Aomi, Koto-ku, Tokyo 135-8630, Japan
Applications delivered in person, by an authorised representative or private courier service,
may be submitted to the JASSO, no later than 17:00 (5.00 pm) on 15 May 2014. The
applicant should obtain a receipt as proof of submission, signed and dated by the official who
took delivery.
For Japanese applicants seeking further information, please contact:
Yoshihiko IwaharaStudent Exchange Support Division
Student Exchange Department (same address as above)Tel: (+81 3) 5520 6014
Fax: (+81 3) 5520 6015
Email: efs@jasso.go.jp
The joint selection of projects is scheduled to be completed in September 2014. A funding
agreement will be completed with successful applicants by the end of October 2014. Allapplicants will be informed in writing of the outcomes of the selection process.

c) In the Republic of Korea
The call for proposals isaddresses:http://www.nrf.re.kr

publishedontheInternetatthefollowing

Grant applications must be drawn up in both Korean and English, using the form specificallydesigned for this purpose. The form can be obtained at the aforementioned web site.
Applications are to be submitted by the lead partner instiution and must be received by NRF
no later than 15 May 2014. To be eligible for consideration applications must be submitted
on the correct application form, be complete, dated, and include a balanced budget(revenue/expenditure).
To submit an application:
Upload an electronic version of the proposal using the electronic proposal submission systemat ernd.nrf.re.kr (including supporting documents).
Any applications must be received no later than 18:00 (6.00 pm) on 15 May 2014.
Any applications received after deadline will not be accepted.
Applications sent by FAX will not be accepted.
For further information, please contact:
EU Desk
EU and International Organizations
National Research Foundation of Korea
European Union – ICI-ECP Call for proposals EACEA 24-201347

Tel: (+82 2) 3460 5616
Fax: (+82 2) 3460 5729
E-mail: khsoo1017@nrf.re.kr
Annexes
I. EU Application Form
II. Proposal Narrative
III. Content of a Project Proposal.
IV. Requirements for Progress Reports
V. Checklist for designing and sustaining an international Double or Joint Degree
VI. Model of EU Grant Agreement (will be published later)

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ANNEX I. APPLICATION FORM

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ANNEX II. PROPOSAL NARRATIVE
While there may be differences in the application forms and in the required annexes, it isimportant to remember that the proposal narrative must be identical for both submissions(to the Partner Country and to the EU). Therefore, the proposal narrative must address thefollowing points:
1) The objectives of the project, the definition of the designated programme, such as a
specialisation, if applicable, and its potential contribution to educational excellence andinnovation, including the discipline and the project's outcomes for improving teaching andstudent achievement, including student employability.
2) The added value for the proposed discipline and profession and the proposed projectcompared with courses and programmes that may already exist in the same fields atnational and international levels.
3) The commitment and the formal administrative arrangements for the mobility
programme as evidenced by letters from the highest administrative and academic levels at
the partner institutions, as well as the co-operative mechanisms and administrative
structure for institutionalisation, meetings, roles for partners, and communications.
4) The student mobility programme and how it is integrated among the partner
institutions (including its work placement and internship elements).
5) The arrangements for tuition and fees, as well as for the recognition and transfer ofacademic credits, including, if applicable, the extent to which ECTS mechanisms such as
the grading scale and other mechanisms for study periods compatible with ECTS will beused.
6) The language plan, particularly the use of training facilities, mentors and tutors andlocal language resources, as well as the resources available for hosting foreign students
and faculty, particularly the availability of an office and persons dedicated to linguistic
assistance, housing, coaching, visas and insurance, and activities for social integration.
7) The faculty mobility programme and how it is integrated among the partner
institutions (including a description of the activities to be performed by the faculty andstaff on mobility and their relation to the project).
8) The evaluation plan, including an evaluation of the project upon completion, feedback
mechanisms, and assessments by independent entities.
9) The plans for promoting and disseminating the results of the project.
10) The plan for ensuring the sustainability of the project after the end of the funding
period.

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ANNEX III. CONTENT OF A PROJECT PROPOSAL

The proposal must contain the following elements:

A fully completed application form (i.e. EU forms to be submitted to the Agency andPartner Country forms to be submitted to the relevant authorities in the Partner
Country concerned).
A common, signed proposal narrative, of 5.000 words maximum ( please note – theexcessive part of your application over 5000 words will not be taken into account),reflecting the significance of the project to the relationship between the EU and thePartner Countries, the contribution to quality and excellence and the quality of project
implementation (see Award Criteria in Section 8). Scanned versions of a signaturefrom the overseas partner are acceptable.
Endorsement letters from all partner institutions in Europe and in the Partner Country
concerned. Other major parties involved in the consortium should also indicate inwriting their commitment to this project. Scanned versions of the letters from theoverseas partners are also acceptable.

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ANNEX IV. REQUIREMENTS FOR PROGRESS REPORTS

The Agency and the relevant authorities in the Partner Countries carefully monitor the
progress of projects towards their goals through communication with their respective leadand partner institutions and through communication among themselves. Although thetiming may vary somewhat, both the Agency and the funding organisation in the Partner
Countries require progress reports to be submitted on the project goals, curriculardevelopment, evaluation, Memoranda of Understanding, student and faculty mobility,
project expenditures and a plan for upcoming activities. In addition, a final report isrequired at the conclusion of the project.
In the EU, in the case of Mobility projects, the first progress report will be 18 months after
the start of the project, together with the signed memorandum of understanding. The final
report will be due two months after the end of the period of eligibility of the grant
agreement.
In the EU, in the case of Double or Joint Degree projects, the first progress report will be
due 16 months after the start of the project, together with the signed Memorandum ofUnderstanding. A second progress report will be due 36 months after the start of the
project. The final report will be due two months after the end of the period of eligibility of
the grant agreement.
Funding authorities in the Partner Countries and the Agency will send instructions for
submitting progress reports to the respective lead institutions or organisations.

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ANNEX V. CHECKLIST FOR DESIGNING AND SUSTAINING AN INTERNATIONALDOUBLE OR JOINT DEGREE
The following activities will be helpful for designing and sustaining an internationalcoursework double degree:
1 Make a list of your own university’s and country’s requirements for the course youwant to design. Work this up into a memo, and have your international partner(s)write in their qualifications requirements. From there, work to see your ‘common
ground’.
2 Use European Credit Transfer Scheme (ECTS) credit points to describe therequirements of the programme, or ensure that you set a conversion rate between
your own and your partner’s (partners’) credit points. If you are not using theECTS, be careful to always specify whose credit points you are referring to.
3 Identify the teaching periods you and the partner(s) customarily use, and highlightoverlaps and gaps. Contemplate using intensive delivery to minimise differences.
Remember that international students in some countries can only complete part ofyour requirements online.
4 Get more than one person in your school/department, faculty or interdisciplinarygroup involved and be sure to always include them in discussions (including emails). Many programs struggle when a key contact changes responsibilities or
institutions.
5 Identify the partner who will be the organising ‘hub’ for the paperwork, enquiries
and funding applications. Be sure to include them in discussions you have about the
programme, so that they do not miss decisions.
7 Seek funding opportunities that offer as close to equitable inbound and outboundstudent and staff mobility as possible.
8 If a student completes requirements at your university and then proceeds to thepartner(s) programme, have you got a means of checking when the student hascompleted the partner requirements?
9 Use your university unit guide template to structure your discussions on both thecontent and the nature of the teaching sought in the programme.
10 Agree and check assessment due dates to ensure that students on mobility do notcarry over assessment tasks from previous units.

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ANNEX VI. MODEL OF EU GRANT AGREEMENT

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