Revised on December 31, 2021
Revised on November 13, 2012
Valid after May 13, 2013

Constitution
1. Name

The Asian and Oceanian Photochemistry Association (APA) shall be hereafter referred to as "theAssociation".
2. Objectivesa.

The Association is a non-profit making organization established to promote and encourage theinternational development of photochemistry and related subjects with special reference to
Asian and Oceanian countries.

b.

In particular, the aims to be pursued by the Association are:i. Promotion of co-operation between the Association members in universities, research
institutions and industries through international contacts and exchange of scientists.
ii. Co-ordination of photochemical meetings in Asia and Oceania, including the Asian
Photochemistry Conference.
iii. Promotion of photochemical literature.

3. Membership
Membership of the Association shall be opened to 1) the national and regional societies, or 2) persons
who are willing to accomplish the objectives described in Article 2.
a.

Society membership: All members who belong to each society are assigned as individuals ofSociety membership. If the national or regional society does not exist, a group consisting of morethan ten persons is referred as a society member.

b.

Personal membership: An individual who does not belong to a Society membership.

4. Council and Executivesa.

The Association shall be administered by a Council consisting of Councilors from each member
society. The number of Councilors from a society shall be in accordance with the society
categories classified by the numbers of members. Category I (11-50), II (51-100), III (101-300),
1and IV (301 and more) have 1, 2, 3, and 4 numbers of Councilors, respectively.
The society shall appoint the Councilors representing each society. If a society does not exist, theCouncilor shall be co-opted from among the Association members in that country.
b.

Executive Committee consists of a President, 2 Vice-Presidents, and a Secretary-Treasurer.

c.

The Executive members will be elected by Councilors at a Meeting of the Council. Executivemembers shall hold office for one two-year term. No member of the Executive shall serve morethan two terms. The President shall serve for one two-year term and shall not be eligible forreelection as President.

d.

The Council and Executive shall meet at least once in every two years.

e.

If the Councilor for a particular society is unable to attend a meeting of the Council, an alternate
may be appointed by the society or co-opted from among the Association members of that society.

f.

The Council can approve membership of an Advisory Board to provide advice to the Association.
The Advisory Board members are appointed at a Meeting of the Council. The term of Advisory
Board members is two years. Advisory Board members can be reappointed.

g.

If the Meeting of the Council cannot be conducted to elect the new Executive Committee due tonatural calamities like earthquake, flood, tsunami or pandemic/epidemic or war, the duration of
the Executive Committee can be extended for a period of one year, with three fourth of thecouncilors agree.

5. Finances
The finances of the Association shall consist of the following.
a.

Society membership fees,b.

Personal membership fees,c.

Donations received by the Association with the permission of the Executive Committee.

The Council will determine the fees for (a) and (b) periodically. In the event of dissolution of theAssociation, its funds shall be dispersed among the member in accordance with their accumulated
number of unit contributions.
The Secretary Treasurer will maintain the accounts of the Association and will submit a Report annuallyto the Executive on the state of the accounts. A full Financial Statement will be provided at CouncilMeetings.
6. Changes to the Constitution
Changes to the Constitution shall be communicated in writing to the President at least six months prior
to a Council meeting.
A change to the Constitution shall require a two-thirds majority vote of all those eligible to vote at
Council meetings. Voting may be by mail or proxy.
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Information on the membership fee.
The membership fee is 2 US$ / member / year.
For the society member, APA will send an invoice of the membership fee to the society. The local society
will pay for the membership fee corresponding to the number of the society members to APA.
For the local group member, APA will send an invoice of the membership fee to the representative
member of the local group. The representative member will pay for the membership fee corresponding
to the number of the local group members to APA.
For the personal member, APA will send an invoice of the membership fee to each member. The
member will pay for the membership fee to APA.

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