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Kyushu University EU Centre
JMCoE-Q Support Fund for Conference on the EU 2022
CALL FOR APPLICATIONS
1. Purpose
In order to foster human resources who will contribute to the development of research on theEU and Europe and to create a network among researchers, Kyushu University EU Centre
provides financial assistance for travel and accommodation expenses, registration fees(including for online programmes), and a portion of the overseas study abroad insurance
premiums for those who make oral or poster presentations of their research results (jointresearch projects also acceptable) at “international conferences on the EU”.
2. Eligibility
Those who make presentations of their research results at “international conferences on theEU”. Applicants must be a full-time student of Kyushu University or an assistant professor or
equivalent (including academic researchers, etc.) affiliated with Kyushu University under theage of 35 at the time of participation in the international conference. In addition, the applicant
must present a paper at an international conference between August 1, 2022 and July 31, 2023.
In the case of students, priority will be given to those enrolled on the EU Study Diploma
Programmes (EU-DPs) in the event that there are too many applicants for the grant.
3. Number of grants, amount of support, and use of funds(1) Number of adopted cases: a few(2) Amount of support: Up to the amount shown in the table below, depending on the location
Category

Amount of support (JPY)

VenueＡ\50,000

Japan, Taiwan, Republic of Korea

Ｂ\75,000Peopleʼs Republic of China, Southeast Asia (*1)

Ｃ\100,000

NorthAmerica(Hawaii),

Pacific

Islands,Mongolia, Russia (Far East) South Asia (*2)
Ｄ\150,000Oceania

Ｅ\200,000

North America (excluding Hawaii), Europe,Russia, Middle East, Central America, SouthAmerica, Africa

Actual conference
Onlineregistration feeof the international conference, between 50,000 yen and 200,000 yen per conference.
Ｆ(*1) Indonesia, Cambodia, Singapore, Thailand, Philippines, Brunei, Vietnam, Malaysia, Myanmar, Timor-Leste(*2) India, Bangladesh, Sri Lanka, Bhutan, Nepal, Maldives, Pakistan

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* If the host country does not be included any of the above categories, please inquire.

(3) Eligible for support: Travel expenses (including domestic and international airfare,passenger service facility charge, and visa fees), accommodation, registration fee (includingonline programmes), and, in the case of students, the cost of purchasing GAKKENSAI
overseas study abroad insurance.
*The number of applicants and the amount of support may be adjusted according to budget
conditions and other factors.
4. Application Procedures and Submission Deadlines
The following application documents must be submitted electronically to the EU Centre
Office by the due date by uploading to the URL below. Please download the application
documents from the EU Centre (JMCoE-Q) website (http://eu.kyushu-u.ac.jp/index.html).
<URL for file upload>*Each file name should be edited as follows. e.g.:"(Your Name) JMCoE-Q_2022SupportFundConferenceOnTheEU-forms-en”

https://archive.iii.kyushuu.ac.jp/public/VHfwQAZIzY3A3M4Bx2CAAGQ7XK2sHEMDjaaghXKsvWBQ[Application Documents](1) Application form (Form 1)(2) Statement of Motivation (Form 2)(3) A copy of the conference programme (in principle: (i) the cover page, (ii) the page
showing the outline and schedule of the conference, and (iii) the page showing theapplicantʼs name. The total number of pages from (1) to (3) should not exceed 10 andshould be edited for clarity by indicating the applicantʼs name with a marker pen.).
(4) A document that confirms the presentation of the paper or application for presentation of
the paper at the conference (e.g., notification of the results of peer review). If documents
confirming the application cannot be submitted, e.g., because it is before the start of entry
to the conference, documents confirming the reason for the application should besubmitted.
* Submission after acceptance: students are required to submit proof of GAKKENSAI
overseas study abroad insurance (if overseas), and researchers are required to submit proofof overseas travel insurance (if overseas).

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[Submission Deadlines]
Application
Submission
period to EU
CentreEligible
Period

1st Round
From Wed. 1 June,
2022 to 16:00, Wed.
15 June, 2022

2nd Round
From Mon. 3 October,2022 to 16:00, Mon. 17
October, 2022

3rd Round
From Wed. 1 February,
2023 to 16:00, Wed. 15
February, 2023

August 2022 ‒November 2022

December 2022 ‒March 2023

April 2023 ‒July 2023

5. Selection Criteria/Methods and Notification of Results
The Selection Committee for the "Support Fund for Conference on the EU" will decide on
the candidates and the amount of support based on a comprehensive assessment of thefollowing criteria. The recipients will then be determined after approval by the EU CentreCommittee. In the case of students, priority will be given to those enrolled in the EU Studies
Diploma Programmes.
(1) Details of research in the past(2) Purpose of this participation(3) Expected results[Notification of Results]
The results of the selection will be notified to the applicant by e-mail as soon as possible after
the selection.
(1st) Mid-July, 2022
(2nd) Mid-November 2022
(3rd) Mid-March 2023
6. Submission of Reports
After the conference, a report should be submitted to EU Centre within two weeks. (Form 3)
7. Payment of Support Funds
After confirmation of participation in the conference, the support is transferred to thebeneficiary's own bank account, etc., as specified by the beneficiary. In the following cases,
the support shall be refunded even after the payment has been made.
[Refund Policy](i) When the scheduled international conference does not take place.
(ii) When an entry is made but not accepted.
(iii) When the project was accepted but could not be reported.

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8. Others(1) The names of the selected applicants will be published on the website. Please agree to theKyushu University EU Centre Privacy Policy before submitting your application. (Refer toApplication Form (Form 1))(2) Concurrent applications with other scholarships, etc. are permitted.
[Contact and Apply] Kyushu University EU Centre (Jean Monnet CoE Kyushu)
Address: E-C-208, East I. 744 Motooka, Nishi-ku, Fukuoka 819-0395
Tel: 092-802-2190 E-mail: euevent@jimu.kyushu-u.ac.jp
HP: http://eu.kyushu-u.ac.jp