Hokkaido University
Graduate School of Engineering
English Engineering Education (e3) Program

Application guidelines［General Selection］
MASTER’S PROGRAM
DOCTORAL PROGRAM

April 2020 enrollment

Contents
Goal of Education and Admission Policy at the Graduate School of Engineering..................... 1
1. About the Program ..................................................................................................................... 2
2. Admission Categories ................................................................................................................. 2
3. Divisions Accepting Applications............................................................................................... 3
4. Qualifications for Applicants ..................................................................................................... 4
4-1. Nationality ............................................................................................................................... 4
4-2. Educational Qualifications ..................................................................................................... 4
4-3. English Requirement .............................................................................................................. 5
5. Exam Location and Overview .................................................................................................... 6
6. Application and Screening Schedule ......................................................................................... 7
7. Documents Check ........................................................................................................................ 8
8. Application Submission .............................................................................................................. 99. Payment of the Examination Fee ............................................................................................ 10
10. Examination Date, Time and Subjects ................................................................................. 10
11. Examination Results and Admission Certificate ........................................................................... 14
12. Enrollment Fee and Tuition .................................................................................................. 15
13. Visa Application Assistance ................................................................................................... 15
14. Protection of Personal Information ....................................................................................... 16
15. Contact Information ............................................................................................................... 16
16. List of the Documents ............................................................................................................ 17
16-1. List for Overseas and Domestic Applicants ...................................................................... 17
16-2. List for Internal Applicants ................................................................................................ 22

Goal of Education and Admission Policy at the Graduate
School of Engineering
Goal of Education
The goal of Hokkaido University Graduate School of Engineering is through thesuccession and creation of study, to nurture individuals who have general education andadvanced technical skills in the field of engineering; who have knowledge in diverse areas
with which they can adapt to globalization, ongoing advancements in science and technology,
and the trend toward interdisciplinary approaches; and who have discernment and theability to meet practical challenges.

Admission Policy
This graduate school accepts applicants who have graduated with a major in a field of
science and engineering and want to obtain a Master’s or Doctoral degree in engineering aswell as promising mature applicants who gained work experience after completing an
undergraduate and Master’ degree, and now are interested in earning a doctoral degree.
The graduate school also actively accepts international students. Mature andinternational students who pass the entrance examination may enroll in either April or
October.
The master’s course entrance examination includes a written exam that covers language
skills and field−specific knowledge and an oral exam. The written exam is given to measure
the applicant’s level of understanding of basic and specialized subjects in the fields of study
in each division, but to ensure that the university accepts students with a broad range ofskills, students may select their examination subjects from many different subjects.
The doctoral course entrance examination includes a written exam that covers language
skills and field−specific knowledge and an oral exam to evaluate the applicant’s researchskills.
In some divisions, individuals with outstanding academic records or with extensive
research and development experience at companies or other institutions may be exemptedfrom taking the written exam.

1

1. About the Program
International graduate program in English (Master’s and Doctoral degree) was firstestablished at the Graduate School of Engineering, Hokkaido University in the year of 2000
as English Graduate Program in Social Environmental Engineering (EGPSEE) in order toattract qualified international students, who speak little or no Japanese. The e3program has
gradually expanded to cover the other fields of engineering, and was renamed English
Engineering Education Program (hereafter referred as e3 program) from 2007. The e3 program
comprises of 13 divisions, encompassing all fields of Engineering.
The e3 program aims to educate together international and Japanese students in both Master’sand Doctoral degrees in a multicultural and inter-disciplinary environment in English. The
goal of the e3 program is to foster globally competitive individuals, engineers and researchers,
who possess in-depth knowledge, are equipped with up-to-date technologies, have a global
mindset, and are able to work, taking leadership in various fields.
To foster the individuals described above and achieve its goal, the e3 program embraces thediversity of origins of the applicants and recruits students from all over the world.

2. Admission Categories
Admission screening to the program is conducted under the three categories, e3 Special
selection, e3 General selection, and Double Degree Program special selection. Please carefully
confirm eligibility, requirements and deadlines for each category in the respective application
guidelines. This guideline describes the matters related to e3 General selection.
⚫

e3 Special selection (please refer to the respective guidelines)⚫
⚫

e3 General selection
Double Degree Program e3 Special selection (please refer to the respective guidelines)

Additionally, applicants who have already passed the general examination of the Graduate
School of Engineering can be accepted to the e3 program under the two categories below:⚫
⚫

Acceptance to the program after passing the General selection
Transfer to the program within the Graduate School of Engineering

Application guidelines for each category are published online on the e3 program’s web page:
http://www.eng.hokudai.ac.jp/e3/2

3. Divisions Accepting Applications
The number of openings: several Master’s and Doctoral program students in the listed
below divisions which are accepting applications.
Accepting applications

Divisions

Master’s program

Doctoral Program

Applied Physics

Yes

Yes

Materials Science and Engineering

No

Yes

Mechanical and Space Engineering

No

No

Human Mechanical Systems and Design

No

No

Energy and Environmental Systems

No

No

Quantum Science and Engineering

No

No

Field Engineering for the Environment

Yes

Yes

Engineering and Policy for Sustainable

Yes

Yes

Architectural and Structural Design

Yes

Yes

Human Environmental System

Yes

Yes

Environmental Engineering

Yes

Yes

Sustainable Resources Engineering

Yes

Yes

Cooperative Program for Resources

Yes-

Environment

Engineering (Master’s program only)【About Cooperative Program for Resource Engineering】
The Cooperative Program for Resource Engineering is a collaborative education program
between the graduate schools of engineering of Hokkaido University and Kyushu University.
(1) School registration: Applicant will enroll in one of the two universities, where his/hersupervisor belongs to.
(2) Utilization of school facilities: Students can use the facilities of both universities.
(3) Co-supervisor: Students can receive the research supervision from an advisor(cosupervisor) from the other university.
(4) Online classes: Students can take internet based courses provided from the otheruniversity, if applicable.
(5) Degree: Student will be awarded one degree recognized from both universities.
Cautions for applicants to Cooperative Program for Resources Engineering(1) Entrance examination will be done in the university where you apply to. Please checkcarefully the examination schedules, contents and research topics of the university.
(2) Home university: you will be enrolled in the university where you took the entrance
examination. All the academic procedures required for campus life (enrollment fee, tuition,scholarships, course registration) should be done in your home university.
(3) If you complete the admission procedure for one university in the cooperative program,you cannot apply for another university34. Qualifications for Applicants4-1. Nationality
1.

Non-Japanese nationals

2.

Those who have/will obtain the Japanese residence status “student” by the time ofenrollment*If you are a non-Japanese national, but does not fulfill the condition stated “2” above, pleaseinquire to the e3 program office during the period of the Preliminary Screening of
Qualifications. There is a possibility you are qualified to apply for admission. if you apply forthe preliminary screening of qualifications. (Please refer to section 4-2 for the details about
the Acceptance Period of the Preliminary Screening of Qualifications.)

4-2. Educational Qualifications
Master’s Program
1. Individuals who have completed or expected to complete 16 years of school education in
outside Japan by March 2020
2. Individuals whose total education period is less than 16 years but have been awarded or
expected to be awarded with a Bachelor's degree or the equivalent to a Bachelor’s degree
that require at least three years of course work at a university or educational institution
outside Japan by March 2020.
3. Individuals who have completed or are expected to graduate from a Japanese University
by March 2020.
4. Applicants who do not fall under the categories listed above, but who are recognized as
possessing the equivalent or greater academic skill as that of a university graduate basedon the individual assessment of qualifications and who will be 22 years of age as of March
31, 2020. Those applicants must apply for the Preliminary Screening of Qualifications.

Doctoral Program
1. Individuals who have been awarded a Master’s degree or the equivalent to Master’s
degree based on the completion of a course at a university or educational institution
outside Japan, or expected to be awarded by March 2020.
2. Individuals who have completed or are expected to complete a Master’s degree from aJapanese University by March 2020.
3. Applicants who do not fall under the categories listed above, but are recognized as
possessing the equivalent or greater academic skill to that of a person who has a
Master’s degree based on the individual assessment of qualifications and who will be 24
years of age as of March 31, 2020. Those applicants have to apply for Preliminary
Screening of Qualifications.
If you have other than listed above educational qualifications, please inquire to the e3
program office.
4

Preliminary Screening of Qualifications
Applicants whose educational qualifications fall under 4 in the section 4-2, “Master’ s
program” or “Doctoral Program” should apply for the preliminary screening of qualifications.
We will conduct the screening before accepting the hard copies of application forms, thus
please submit the documents indicated in the section 16-1 along with the documents“Application for the preliminary screening of qualifications” to the e3 program office by e-mail.
Please make sure that the application for the preliminary screening of qualifications has thename of your expected supervisor.

Acceptance Period of the Preliminary Screening of
Qualifications

Dec 9 - 13, 2019

Results announcement

Dec 17, 20194-3. English Requirement
The medium of instruction of the e3 program is English, and applicants must possess
comprehensive knowledge of the English language. Applicants are required to submit anofficial English test score above the minimum requirement or the Medium of Instruction
certificate instead of English score.

Minimum English Proficiency Requirements

TOEFL iBT Test
TOEFL PBTIELTSTOEIC L&R
79
550
6.0
670*
*TOEFL institutional code: 8648
*English requirement of TOEIC L&R Test will be 730 from October 2020 intake

Medium of Instruction (MI) certificate
MI certificate is an official letter stating that the medium of instruction at theuniversity/program is English.

- Applicable applicants:-Master applicants who graduated or are expected to graduate from a full-time Bachelor’s
degree program for which the medium of instruction is English-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s
degree program for which the medium of instruction is English-If MI is clearly specified in the transcript or diploma, there is no need to submit MI certificate
separately.

5

Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting English
scores and MI certificate.
-Applicants whose native language is English-Applicants who graduated or expected to graduate from universities in a country where thefirst official language is English
It is not always exempted even if you fulfill the conditions above, so please inquire yoursituations. If you have any concerns whether you qualify as a native speaker of English, please
directly inquire to the e3 program office well in advance of the Documents Check deadline.

5. Exam Location and Overview
Admission decision through the e3 General Selection is based on the results of the on-campus
entrance examination.
[Exam Location & Venues] Entrance examination is conducted at the Graduate School ofEngineering, Hokkaido University (Sapporo Campus).
Address: The Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, JapanThe venues for each subject will be announced the day before the examination on the noticeboard at the entrance hall of the main building of Faculty of Engineering (A-building). Pleaserefer to related page regarding the Examination date, time.
[Overview] The examination includes written or oral examination on professional subjects,
and an interview. The exam questions are prepared in English and oral examinations and aninterview are conducted in English. The examination of the e3 General Selection is conductedon the same dates as the entrance examination of e3 Special Selection second-round screening.

66. Application and Screening Schedulee3 General Selection will be conducted on the schedule below.
For further details, please refer to each section.

April 2020 Enrollment
Schedule

Dates

Preliminary Screening of Qualifications/
Documents Check

Dec 9 - 13, 2019

Result of Preliminary Screening of Qualifications

Dec 17, 2019

Notification of Documents Check

By Dec 25, 2019

Examination Fee Payment

Dec 24, 2019
- Jan 14, 2020

Submission of Hard Copy Application

Jan 7 - 14, 2020

On campus Entrance Examination

Feb 12 - 13, 2020

Announcement of the Examination Results

Mar 5, 2020

7

7. Documents Check
All the applicants are required to take Documents Check. It is for a matching with yourprospective supervisor for proper supervision on your study.

Required documents
All applicants are required to submit the documents listed in section “16. List of theDocuments” for a preliminary check before submitting original application documents.

Submission method
Documentsfordocument

check

shall

be

submitted

throughe3 online

system( https://eprogram.eng.hokudai.ac.jp/ ). If there is any problem uploading, please consult to thee3 program office (eprogram@eng.hokudai.ac.jp).

Notification of Documents Check
Notification of documents check will be announced by e-mail. Only applicants who passed the
documents check are required to pay the examination fee and post the original documents.
The examination fee is paid through the website (http://e-apply.jp/e/hokudai-eng/) during theapplication period. In the case that you did not receive an e-mail from the e3 program office by
the deadline, please inquire about it.

Supervisor
Applicants are recommended to specify two potential supervisors. Prior contact with apotential supervisor is not required. If the applicant ticks “I agree to be considered for
acceptance by different supervisor/laboratory”, his or her application may be recommended toanother laboratory that is not identified in the application form. However, the e3 program
cannot guarantee any alternative suggestion for the applicant. Applicants are required tomake a proper background search and identify the faculty members who conduct research in
the relevant field of study. The list of laboratories and faculty members is available online at:
http://www.eng.hokudai.ac.jp/e3/e3study/divisions

Documents Check

Dec 9 - 13, 20198

8. Application Submission
List of the Documents
Please refer to the section 16 : “16-1. List for Overseas and Domestic Applicants” and “16-2.
List for Internal Applicants”.
All the forms can be downloaded from the e3 program’s web page.
(http://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission)

Submission Notes
1. All the required documents shall be delivered to the e3 program office before theapplication deadline using a courier service that provide a tracking options such as DHL,
FedEx EMS, and so on. It is applicant’s own responsibility to estimate the requireddelivery time. Application will not be accepted if the hard copies are delivered past thedeadline.
2. After you have completed the submission of your application, you cannot change thecontents of the application.
3. Once your documents are delivered and processed, you will receive a notification e-mailfrom the e3 program. The notification will usually be sent within 3 working days of the
documents delivery to the e3 program office.
4. Application documents shall be written in English or an official English translation shallbe attached if it is written in language other than English.
5. Submitted documents are not returnable to the applicants for any reason. If any of the
documents cannot be re-issued (such as graduation certificates, transcripts etc.), pleasesubmit a certified copy.
6. If any false description is found in application documents, entrance approval may becancelled.
7. Please do not staple the documents. If necessary, please use clips instead.

Postal Address: English Engineering Education (e3) Program Officec/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 8094

9

9. Payment of the Examination Fee⚫

Amount of Examination fee: 30,500 JPY (500 JPY is for a transaction fee)

⚫ Payment method:
Applicants are required to pay by a credit card through the examination fee website (http://eapply.jp/e/hokudai-eng) during the application period.
If you are currently residing in Japan, you can also pay through a convenience store.
⚫

Payment period: Dec 24, 2019 - Jan 14, 2020

-Payment of the examination fee must be completed during the period of hard copy
submission/examination fee payment after the applicant receives instruction for payment andpassword from e3 office.
-Admission procedure is considered complete only when application materials arrive at e3
program office and the examination payment is finished by the deadline-The examination fee is non-refundable for any cases.
-Applicants who are expected to enroll into a Doctoral program straight after graduating fromany Master degree programs of the Graduate Schools at Hokkaido University are exemptedfrom paying the examination fee.
-Applicants awarded for the MEXT and CSC scholarships are exempted from the payment of
the examination fee. In case the results of these scholarship nomination are not confirmed by
the examination fee deadline, the payment can be deferred. For the applicants whose
examination fee had deferred but did not secure the MEXT or CSC scholarship, the new
application fee payment period will be notified later.

10. Examination Date, Time and Subjects[Master’s Program]
Division of Applied Physics
Examination Date, Time and Subjects
Applied mathematics (Ordinary differential
equation, Partial differential equation,
Feb 12(Wed),

13：00～

2020

18：00

Oral
Examination,
Interview

Fourier analysis, Laplace transform, Vector
calculus, Complex analysis, Matrix),
Mechanics, Electromagnetism,

Thermodynamics and Statistical mechanics,
Quantum mechanics

10Division of Field Engineering for the Environment
Division of Engineering and Policy for Sustainable Environment
Division of Environmental Engineering
Division of Sustainable Resources Engineering
Cooperative Program for Resources Engineering
Examination Date, Time and Subjects
Date

Time

Subject

Other−Math:
Linear algebra, Calculus, andDifferential equations
9：00～

Written

12：00

Examination−Physics:
Dynamics and Thermodynamics−Chemistry:
Chemical bonding and molecular
structures, Chemical equilibrium,

2 subjects from 3.
Please ask yourpotential supervisor
for the subjects thatyou will have totake.

and Chemical reaction kinetics

Feb 12(Wed),
2020

Fluid engineering
Structural mechanics
Soil/Rock mechanics
Concrete engineering
Mathematical method for planning
Geological basics
13：00～

Written

16：00

Examination

Physical chemistry
Microbial engineering
Thermodynamics
Reaction engineering
Separation engineering
Environmental statistics
Earth environmental scienceFeb 13(Thu),

9：00～

2020

12：00

Interview

11

3 subjects from 13.
Please ask yourpotential
supervisor for the
subjects that you
will have to take.

Division of Architectural Structural Design
Division of Human Environmental Systems
Examination Date, Time and Subjects
Date

Time

Subject

Other[Division of Architectural and Structural
Design]Basics of architecture and structuraldesign (structural dynamics, architectural
structures, architectural materials andconstruction, architectural environment,architectural planning, history ofarchitecture and cities, urban planning,
and urban disaster management)
9：00～

Written

12：00

Examination

Feb 12(Wed),[Division of Human Environmental
Systems]

Choose 1(1) Basics of architecture and structuralsubject

design (Same as above), (2) Fundamental

from 2.

Environmental Engineering (Applied

2020

mathematics, Heat transfer engineering,Engineering thermodynamics,
Environmental physiology, Thermal
environmental engineering)[Division of Architectural and Structural
Design]Structural and Urban Safety Design,Space Planning[Division of Human Environmental
13：00～

Written

16：00

Examination

Systems]
Planning and Performance for Built
Environment Building Science and Space

9：00～
12：00

same
subject as
the titleof course
you would
like to take

Planning Planning and Performance forin theBuilt Environment, Building

division.

Science and Space Planning
Feb 13(Thu),
2020

Take theInterview

12[Doctoral Program]Examination Date, Time and Subjects
Division
Examination Date and Time, Selection Method
Applied Physics
Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on an oral exam
related to their major field of study, particularly on their master’s
thesis and record of research results, as well as a comprehensive
review of their application materials.
Materials Science andEngineering

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on

Master’s

thesis or alternative documents, oral exam, foreign language
examination, and research project plan after enrollment.
Field Engineering for theEnvironment

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesis oralternative documents, specialized subjects exam, foreign language
examination, and research project plan after enrollment.

Engineering and Policy for
Sustainable Environment

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesisor alternative documents, specialized subjects exam, foreign
language examination, and research project plan after enrollment.

Architectural and Structural
DesignExamination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesis oralternative documents, specialized exam, foreign language
examination, and research project plan after enrollment.

13

Human Environmental
Systems

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesis oralternative documents, specialized exam, foreign language
examination, and research project plan after enrollment.

Environmental Engineering

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesis oralternative

documents,

specialized

exam,

foreignlanguage

examination, and research project plan after enrollment.
Sustainable Resources
Engineering

Examination Date and Time: Any of the followings
Feb 12(Wed)-13(Thu), 2020
Selection Method:
Applicants will be approved or rejected based on Master’s thesis oralternative documents, specialized exam, foreign language
examination, and research project plan after enrollment.

11. Examination Results and Admission Certificate
The examination results are notified by e-mail to the e-mail address provided in theapplication form. The results are also posted on the notice boards of Graduate School ofEngineering.

Admission Certificate
Admission certificate is sent in PDF by e-mail to those who are accepted.

1412. Enrollment Fee and Tuition
Amount of Fees
Enrollment fee

282,000 JPY (At the time of enrollment)

Tuition for a semester

267,900 JPY (Annual fee: 535,800 JPY)

-Fees listed above are subject to change. If any revision is made at the time of admission orwhile the student is enrolled, the new amount will be applied as of the time of the revision.
-If the enrollment fee is not paid during the enrollment procedure period, the applicant will
not be able to enroll.
-Information regarding the enrollment procedure and payment methods will be notified
together with the application of exemption for entrance and tuition fee. If you are having
problems paying tuition due to financial hardship, you may be eligible for a tuition exemption(or deferment).
-If tuition is not paid for one semester, the student will be expelled from Hokkaido University.
-The MEXT and CSC scholarship awardees are exempted from paying the enrollment fee andtuition for the period of scholarship.

Enrollment Fee and Tuition Exemption /Deferment of Enrollment Fee
Self-supported students could apply for exemption of the enrollment fee and tuition as well asdeferment of enrollment fee. Application documents will be sent to candidates by e-mail.

Study Support System for Doctoral Students
In order to improve the educational and research environment of Doctoral course students,
the Graduate School of Engineering provides support for tuition through the combination oftuition exemption and employment as Research Assistant (RA). In a case that your tuition is
not fully exempted, your supervisor is eligible for applying a Research Assistant for hiring tocover the rest of your tuition. Applications are distributed to the supervisors around May forthe first semester and around November for the second semester.

13. Visa Application Assistance
Applicants needed Certificate of Eligibility (CoE)Once the applicants receive the admission certificate, the e3 program office will apply for a
CoE on behalf of the applicants. After the CoE is issued, the e3 program will send it to eachapplicant’s home address. After receiving the CoE, applicants must proceed to apply for a
student Visa at a Japanese Embassy or Consulate.

The MEXT Scholarship Recipients
In addition to admission certificate, acceptance letter will be issued by the Graduate Schoolof Engineering after the scholarship is confirmed, and the e3 program will send it to you byemail so that the scholarship recipient is eligible to apply for VISA without CoE.
15

14. Protection of Personal Information(1) All personal information collected by Hokkaido University will be completely protected incompliance with the Act on the Protection of Personal Information Held by Independent
Administrative Agencies, etc., and other related acts and pursuant to the Hokkaido University
Regulations on Personal Information Management.
(2) Names, addresses, and other personal information provided to the university throughapplication procedures will be used solely for (a) enrollee selection (application processing andthe screening process), (b) the announcement of exam results, (c) admission procedures, (d)surveys and research on enrollee selection methods, and (e) related processes.
(3) Some of these processes may be outsourced by the university to a contracted service
provider (hereinafter referred to as “contractor”). All or some of the personal information
provided by applicants may be provided to the contractor only as needed to perform the tasks
for which it has been contracted.
(4) Personal information obtained through application procedures will be used only for those
who are admitted for (a) school administration purposes (student registration, academic
counseling, etc., (b) student support services (health management, scholarship applications,etc.), and (c) tuition and other administrative purposes. (Personal information of applicantsfor Cooperative Program for Resources Engineering will be used in Kyushu University for the
purpose of (a) and (b).)(5) Of the personal information described in item (4) above, only names and addresses will be
used to facilitate communication with students from the Hokkaido University Frontier
Foundation and organizations related to Hokkaido University, such as (a) the Hokkaido
University Athletic Union, and (b) Hokkaido University Faculty of Engineering “Hokkokai”.

15. Contact Information
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
E-mail: eprogram@eng.hokudai.ac.jp
Tel: +81 11 706 8089
Fax: +81 11 706 8094

1616. List of the Documents
Depending on your status, necessary documents are different. There are two categories, so
please refer a list applicable to you below:

16-1. List for Overseas and Domestic ApplicantsApplicants who are not currently enrolled in School or Graduate School of Engineering,
Hokkaido University

16-2. List for Internal ApplicantsCurrently Enrolled in School or Graduate School of Engineering, Hokkaido University as
Bachelor’s course Student, Research Student, or Master’s Course Student

16-1. List for Overseas and Domestic Applicants(Applicants who are not currently enrolled in School or Graduate
School of Engineering, Hokkaido University)
Documents marked *are required only when it is applicable, and unmarked documents are
required for all applicants. Please read the details for each item, and upload on e3 online
submission system.: https://eprogram.eng.hokudai.ac.jp/apply/1

e3 Application Form
Please note that original handwriting signature is required on the last page whensubmitting the original. No electronic signature is allowed.
e3 Application Form is automatically generated on e3 online submission system
when entering the necessary information. Please download and print it out for
submission.

2

Education History
Education History is automatically generated on e3 online submission system whenentering the necessary information. Please download and print it out for submission.

3

Three Photos, approximately 3.5x4.5 cm(One of them shall be pasted on your e3 application form)

4

Check List of Required Documents
Research Proposal
If you have chosen two laboratories with different research topics, please prepare two
proposals.

5

Format:Please use e3-designated proposal format. You can find it on e3 Website or e3 online
submission system.
e3 Website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission
e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/

17

6

Abstract(s) of Bachelor's/Master's Thesis(es)Any format is acceptable, and it should be one to two pages long.
Please make sure to include the title, the author, the name of the supervisor, thedate submitted (or expected to be submitted), and specify the type of work
(Bachelor’s thesis, graduation project etc)
Doctoral applicants are required to submit both Bachelor and Master thesis
abstracts.
If a formal thesis was not a part of your degree program, please prepare a summaryof the research project etc. you conducted at your home university.

7*

Abstract(s) of Publication(s)If you published papers including conference as a first author, please attach an
abstract. Do not attach the full paper. If your paper was published in a language
other than English, please prepare an English abstract. Please make sure that theabstract is accompanied with full reference information including: name(s) of theauthor(s), title, and publication information.
Academic Transcripts<Applicants who graduated/ are expected to graduate from a university in any
country/region other than China >Official academic transcripts for every graduated /expected to graduate university
program (originals or certified copies) shall be prepared.
If the transcript is issued in a language other than English, please submit the copyof transcript in your native language and the original English translation certified by
an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from the undergraduate
school(s).
-Master's degree holders: please submit transcripts from both undergraduate andgraduate schools even if you are still in school.

8

Please make sure the date of issue is specified.
<Applicants who graduated/ are expected to graduate from Chinese
University>
Please go to the website 全国高等学校学生信息諮詢与就業指導中心(CHESICC)
https://www.chsi.com.cn/en/ ,and apply for verification report of transcript in English. (It costs 150 RMB)
The approved transcript is valid only when it is directly sent from CHESICC to e3
program office e-mail by the deadline of Hard copy application. Please apply forit well in advance as it may take one to two months.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp
For Document Check, please upload your official academic transcripts or certified
transcripts issued by school on e3 online submission system.
Graduation/Expected Graduation Certificates

9<Applicants who graduated/ are expected to graduate from a university in any
country/region other than China >Applicants are required to submit the originals or certified copies of graduation
certificates for each graduated program. High school certificates are not required.
18

Applicants who are expected to graduate:- Please prepare the most recent expected graduation certificate.
It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate, pleaseobtain a certificate of enrollment which shows the month and year of theenrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is written in
English or bi-lingual (English and other languages).
- If the diploma is written in a language other than English, please submit the
copy of diploma in your native language and the original English translation
certified by an issuing institution or public notary.
<Applicants who graduated/ are expected to graduate from Chinese
University>●Applicants who already graduated
Necessary documents: Online verification diploma from CDGDC
Please go to the website 中国教育部学位与研究生教育発展中心(CDGDC)
http://www.cdgdc.edu.cn/
and apply for online verification diploma in Chinese (English report is unavailable).
After verification, please request CDGDC to send email to e3 program office by thedeadline of document check. You can also download in PDF, and upload it on e3
online submission system. When posting the original documents to e3 program,please attach the photocopy.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp●Applicants who are expected to graduate
Necessary documents: Online verification report of student record fromCHESICC
Please go to the website 全国高等学校学生信息諮詢与就業指導中心（CHESICC）
https://www.chsi.com.cn/en/,and apply for online verification report of student record（学籍在线验证报告） in
English.
After verification, please request CHESICC to send email to e3 program office by
the deadline of document check. You can also download in PDF, and upload it on
e3 online submission system. When posting the original documents to e3 program,please attach the photocopy.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp*Those who submitted online verification report from CHESICC are required tosubmit the online verification diploma (CDGDC) by the time of enrollment at e3
program.

10

Two Recommendation Letters
The first letter shall be provided by your supervisor in the most recently graduated/expected to graduate program.
The second letter can be provided by others familiar with your academic or
professional work.

19Format
You may either download the e3 designated letter format or use free format.
e3 Website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission
e3 online submission system: https://eprogram.eng.hokudai.ac.jp/apply/
Please note that an original handwriting signature is required. No electronic
signature is allowed.
Please do not attach a letter from a potential supervisor at Hokkaido University.

Documents to Prove English Proficiency
Applicants are required to submit one of the original official English test scores
above the e3 minimum requirement mentioned below or a proof (Medium of
Instruction Certificate) of a full-time degree program in English (original) to beconsidered for exemption.
●Required Documents

Please submit one of the following documents.
TOEFL iBT Test:79
TOEFL PBT: 550
IELTS (academic): 6.0
TOEIC Listening & Reading : 670
Medium of Instruction certificate (please read “Medium of Instruction certificate”
and “Exemption” under Notes on Submission)
Accepted Tests
TOEIC Listening & Reading test

11

Not Accepted Tests
TOEIC IP,TOEIC Speaking & Writing
Tests, TOEIC Speaking Test, TOEIC
Bridge Test
TOEFL ITPIELTS (General Training)

TOEFL iBT, TOEFL PBTIELTS (Academic)●Notes on Submission

TOEFL iBT
Institutional Score Report must be sent directly to the e3 program office from ETS.
You are required to order it by the deadline of document check, using an institution
code. Please note that e3 program does not use MyBest score, use Test Date score
only.
Institutional code: 8648
IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center.
You are required to order it by the deadline of document check.
TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop from ETS.
You can request the original Official Score Certificate to ETS even in a case that you
can get the Official Score Certificate online. Please keep in mind that once theenvelop is opened, it is no longer considered as a valid certificate.
Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a
hard copy of the application documents.
20

Please note that if we do not receive the official English test score by the deadline of
document check, your application will not be reviewed.
Medium of Instruction certificate (MI)Submission of original Medium of Instruction Certificate (MI) issued by university/
program is considered as an alternative certificate of English tests for the following
applicants:-Master applicants who graduated or are expected to graduate from a full-timeBachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time
Master’s degree program for which the medium of instruction is English.
If MI is clearly specified in the transcript or diploma, there is no need to submit MI
certificate separately.
Exemptions
Applicants who fulfill one of the following conditions can be exempted from
submitting English scores and MI certificate.
-Applicants whose native language is English-Applicants who graduated or expected to graduate from universities in a country
where the first official language is English
It is not always exempted even if you fulfill the conditions above, so please inquire
your situations. If you have any concerns whether you qualify as a native speaker ofEnglish, please directly inquire to the e3 program office well in advance of thedeadline.
12

Photocopy of Passport
Please provide a photocopy of the page showing your photo, nationality, and name.

13*

Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants. Applicants witha full support scholarship are not required to submit these documents.
Please use the e3 designated format for Declaration of Finance, but for the format ofBank Deposit statement, please follow the format made by each bank.

14*

Copy of Scholarship Approval Letter and Scholarship Information Form
This document is required only from applicants who were granted a scholarship orare in the process for application for a scholarship. The form is not required from
CSC, MEXT and JICA-funded scholarships applicants.
If you are granted a scholarship, please submit a letter from the organization
confirming the scholarship nomination and scholarship form describing the details of
the scholarship.
If you are still in the process of application/selection, please first submit thescholarship information form only.

15*

Copy of Residence Card (Both sides)
Applicants who are currently residing in Japan are required to submit a copy of theirresidence card.

21

16-2. List for Internal Applicants(Currently Enrolled in School or Graduate School of Engineering,
Hokkaido University as Bachelor’s course Student, ResearchStudent, or Master’s Course Student)
Documents marked *are required only when it is applicable, and unmarked documents are
required for all applicants. Please read the details for each item, and upload on e3 online
submission system: https://eprogram.eng.hokudai.ac.jp/apply/.
Internal applicants who are currently enrolled at Hokkaido University can bring the original
documents directly to the e3 program office.

1

e3 Application Form
Please note that original handwriting signature is required on the last page whensubmitting the original. No electronic signature is allowed.
e3 Application Form is automatically generated on e3 online submission system
when entering the necessary information. Please download and print it out for
submission.

2

Education History
Education History is automatically generated on e3 online submission system whenentering the necessary information. Please download and print it out for submission.

3

Research Proposal
Format:Please use e3-designated proposal format. You can find it on e3 Website or e3
online submission system.
e3 Website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission

4

Abstract(s) of Bachelor's/Master's Thesis(es)*Abstract of Bachelor’s thesis is not required if you are currently in e3 Masterprogram.
Any format is acceptable, and it should be one to two pages long.
Please make sure to include the title, the author, the name of the supervisor, the datesubmitted (or expected to be submitted), and specify the type of work (Bachelor’s
thesis, graduation project etc).
If a formal thesis was not a part of your degree program, please prepare a summaryof the research project etc. you conducted at your home university.

5*

Abstract(s) of Publication(s)If you published papers including conference as a first author, please attach an
abstract. Do not attach the full paper. If your paper was published in a language otherthan English, please prepare an English abstract. Please make sure that the abstract
is accompanied with full reference information including: name(s) of the author(s),title, and publication information.

6

Academic Transcripts-Master applicants who are currently enrolled in the Bachelor program are required tosubmit a Bachelor course transcript.
-Doctoral applicants who are currently enrolled in a Master course are only required
to submit a Master’s course transcript.
-Transcripts are not required from the applicants who are currently enrolled as
Research Students.
22

7

Confirmation letter from your potential supervisor at Hokkaido University
Please fill out necessary information and obtain a signature from your potential
supervisor.
Documents to Prove English Proficiency
Documents are not required from those who are expected to complete a Master’degree under the e3 program.
●Required Documents

Please submit one of the following documents.
TOEFL iBT Test:79
TOEFL PBT: 550
IELTS (academic): 6.0
TOEIC Listening & Reading: 670
Medium of Instruction certificate (Please read “Medium of Instruction certificate”
and “Exemption” under Notes on Submission)
Accepted Tests
TOEIC Listening & Reading test

Not Accepted Tests
TOEIC IP, TOEIC Speaking & Writing
Tests, TOEIC Speaking Test, TOEIC
Bridge Test
TOEFL ITPIELTS (General Training)

TOEFL iBT, TOEFL PBTIELTS (Academic)●Notes on Submission

8

TOEFL iBT
Institutional Score Report must be sent directly to the e3 program office from ETS. You
are required to order it by the deadline of document check, using an institution code.
Please note that e3 program does not use MyBest score, use Test Date score only.
Institutional code: 8648
IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from IELTS center.
You are required to order it by the deadline of document check.
TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop from ETS.
You can request the original Official Score Certificate to ETS even in a case that you
can get the Official Score Certificate online. Please keep in mind that once theenvelop is opened, it is no longer considered as a valid certificate.
Period of Validity of the tests
The test must be taken within the last two years from the deadline for submitting a
hard copy of the application documents.
Please note that if we do not receive the original official English test score by thedeadline of document check, your application will not be reviewed.
Medium of Instruction certificate (MI)Submission of original Medium of Instruction Certificate (MI) issued by university/
program is considered as an alternative certificate of English tests for the following
applicants:
23

-Master applicants who graduated or are expected to graduate from a full-timebachelor’s degree program for which the medium of instruction is English.
-Doctoral applicants who graduated or are expected to graduate from a full-time
Master’s degree program for which the medium of instruction is English
If MI is clearly specified in the transcript or diploma, there is no need to submit MI
certificate separately.
Exemptions
Applicants who fulfill one of the following conditions can be exempted from submitting
English scores or MI certificate.
-Applicants whose native language is English-Applicants who graduated or expected to graduate from universities in a country
where the first official language is English
It is not always exempted even if you fulfill the conditions above, so please inquire yoursituations. If you have any concerns whether you qualify as a native speaker of English,
please directly inquire to the e3 program office well in advance of the deadline.
9

Photocopy of Passport
Please provide a photocopy of the page showing your photo, nationality and name.

24