Hokkaido University
Graduate School of Engineering
English Engineering Education (e3) Program

Application guidelines［Special Selection］
MASTER’S PROGRAM
DOCTORAL PROGRAM

October 2022 enrollment

Contents
Goal of Education and Admission Policy ...................................................................................... 1
1. About the Program ..................................................................................................................... 2
2. Admission Categories ................................................................................................................. 2

3. Divisions under e3 program ....................................................................................................... 3

4. Qualifications for Applicants ..................................................................................................... 4
4-1. Nationality ............................................................................................................................... 4

4-2. Educational Qualifications ..................................................................................................... 5

4-3. English Requirement .............................................................................................................. 6
5. Application and Screening Schedule ......................................................................................... 7

6. Documents Check ........................................................................................................................ 8

7. Application Submission .............................................................................................................. 9
8. Payment of the Examination Fee ............................................................................................ 10

9. Admission Screening ................................................................................................................ 10
10. Examination Results and Admission Certificate........................................................................... 11
11. Enrollment Fee and Tuition ................................................................................................... 11

12. Visa Application Assistance ................................................................................................... 12
13. Protection of Personal Information ....................................................................................... 12
14. Contact Information ............................................................................................................... 13

15. List of the Documents ............................................................................................................ 13

Notice:Depending on future social conditions related to novel coronavirus infection, theexamination may be conducted in a different manner from that described in theseguidelines. Please check the following website for the latest information.
e3 web page: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission

Goal of Education and Admission Policy
・Goal of Education
The goal of Hokkaido University Graduate School of Engineering is to inherit

academic achievements accumulated over human history and to advance science andtechnology beyond past achievements, and thereby, to nurture individuals with a solid

education background and advanced technical skills over diverse engineering fields andwith the ability to adapt to globalization, ongoing advancements in science andtechnology, the trend toward interdisciplinary research, and who can think, decide andrespond to practical challenges.

・What we look for in a student-Master's Program(1) Students who have a wide range of education and specialized knowledge of scienceand technology from a broad perspective, and who have the thinking and decisionmaking skills necessary to solve problems.

(2) Students with communication ability to enable mutual understanding with people
from all over the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above
knowledge and abilities.
(4) Students who are willing to think about and solve various problems that arise insociety.

Students are expected to have acquired before entering the Master's Program academic
skills and ethics required to study and conduct research in their field of specialization.
-Doctoral Program(1) Students who have a wide range of education and a wealth of advanced specialized
knowledge of science and technology from a broad perspective, and who have theexcellent thinking and decision-making skills necessary to solve problems.
(2) Students with high communication ability to enable mutual understanding withpeople from all over the world who have various ideas.
(3) Students who are motivated to continuously acquire and improve the above
knowledge and abilities.
(4) Students who are willing and able to think about and solve various problems thatarise in society and create new science and technology through problem solving.
Students are expected to have acquired before entering the Doctoral Program highacademic skills and ethical standards required to study and conduct research in theirfield of specialization.

1

・Basic Policy for Selection of Applicants
The Graduate School of Engineering selects individuals of any nationality who have

graduated from a specialized field of science and engineering and intend to obtain amaster's or doctoral degree in the field of engineering, as well as qualified individuals
who intend to obtain a doctoral degree while working after completing theirundergraduate or master's degree.
・e3 Program Special Selection
The e3 Program Special Selection selects students from overseas who wish to obtaina degree at the graduate school in English based on an oral examination of their
specialized knowledge, research ability, and willingness to tackle research problems,and a comprehensive evaluation of their basic academic skills and foreign language
ability based on their application documents.

1. About the Program
International graduate program in English (Master’s and Doctoral degree) was firstestablished at the Graduate School of Engineering, Hokkaido University in the year of2000 as English Graduate Program in Social Environmental Engineering (EGPSEE) in
order to attract qualified international students, who speak little or no Japanese. The
e3program has gradually expanded to cover the other fields of engineering and was
renamed English Engineering Education Program (hereafter referred as e3 program)from 2007. The e3 program comprises of 13 divisions, encompassing all fields ofEngineering.
The e3 program aims to educate together international and Japanese students in both

Master’s and Doctoral degrees in a multicultural and inter-disciplinary environment inEnglish. The goal of the e3 program is to foster globally competitive individuals,
engineers, and researchers, who possess in-depth knowledge, are equipped with up-todate technologies, have a global mindset, and are able to work, taking leadership invarious fields.
To foster the individuals described above and achieve its goal, the e3 program embraces
the diversity of origins of the applicants and recruits’ students from all over the world.

2. Admission Categories
Admission screening to the program is conducted under the two categories, e3 Special
Selection, and Double Degree Program Special Selection. Please carefully confirm
eligibility, requirements, and deadlines for each category in the respective application
guidelines. This guideline describes the matters related to e3 Special Selection.
 e3 Special Selection
 Double Degree Program Special Selection (please refer to the respective guidelines)
Application guidelines for each category are published online on the e3 program’s web
page: http://www.eng.hokudai.ac.jp/e3/2

3. Divisions under the e3 program
There are 13 divisions accepting applications under the e3 program.
The number of openings: several Master’s and Doctoral program students for eachdivision.
DivisionsApplied Physics

Engineering and Policy for Sustainable Environment

Materials Science and Engineering

Architectural and Structural Design

Mechanical and Space Engineering

Human Environmental System

Human Mechanical Systems and Design

Environmental Engineering

Energy and Environmental Systems

Sustainable Resources Engineering

Quantum Science and Engineering

Cooperative Program for Resources Engineering(Master’s program only)

Field Engineering for the Environment【About Cooperative Program for Resource Engineering】
The Cooperative Program for Resource Engineering is a collaborative education program
between the graduate schools of engineering of Hokkaido University and Kyushu
University.

(1) School registration: Applicant will enroll in one of the two universities, where his/hersupervisor belongs to.

(2) Utilization of school facilities: Students can use the facilities of both universities.
(3) Co-supervisor: Students can receive the research supervision from an advisor (cosupervisor) from the other university.
(4) Online classes: Students can take internet-based courses provided from the otheruniversity, if applicable.
(5) Degree: Student will be awarded one degree recognized from both universities.
Cautions for applicants to Cooperative Program for Resources Engineering(1) Entrance examination will be done in the university where you apply to. Pleasecarefully check the examination schedules, contents and research topics of the university.
(2) Home university: you will be enrolled in the university where you take the entrance
examination. All the academic procedures required for campus life (enrollment fee,tuition, scholarships, course registration) should be done in your home university.
(3) If you complete the admission procedure for one university in the cooperative program,you cannot apply for another university34. Qualifications for Applicants4-1. Nationality
Applicants shall fulfill both criteria.
1. Non-Japanese nationals
2.

Those who have or will obtain the Japanese residence status “student” by the timeof enrollment**If you are a non-Japanese national, but do not fulfill the condition stated “2” above,please inquire to the e3 program office during the period of the Preliminary Screening of

Qualifications. There is a possibility you are qualified to apply for admission. if you apply
for the preliminary screening of qualifications. (Please refer to section 4-2 for the details
about the Acceptance Period of the Preliminary Screening of Qualifications.)44-2. Educational Qualifications
Applicants shall fulfill one of the following criteria.

Master’s Program

1. Individuals who have completed or expected to complete 16 years of school educationin or outside Japan by September 2022.
2. Individuals whose total education period is less than 16 years but have been awarded

or expected to be awarded with a Bachelor's degree or the equivalent to a Bachelor’s
degree that require at least three years of course work at a university or educational

institution outside Japan by September 2022.
3. Individuals who have graduated or are expected to graduate from a Japanese
University by September 2022.

4. Applicants who do not fall under the categories listed above, but who are recognized as

possessing the equivalent or greater academic skill as that of a university graduate
based on the individual assessment of qualifications and who will be 22 years of age asof September 30, 2022. Those applicants must apply for the Preliminary Screening of
Qualifications.

Doctoral Program

1. Individuals who have been awarded a Master’s degree or the equivalent to a Master’s
degree based on the completion of a course at a university or educational institution

outside Japan or expected to be awarded by September 2022.
2. Individuals who have completed or are expected to complete a Master’s degree from aJapanese University by September 2022.

3. Applicants who do not fall under the categories listed above but are recognized as
possessing the equivalent or greater academic skill to that of a person who has a

Master’s degree based on the individual assessment of qualifications and who will be
24 years of age as of September 30, 2022. Those applicants have to apply for the
Preliminary Screening of Qualifications.
If you have other than listed above educational qualifications, please inquire to the e3
program office.

Preliminary Screening of Qualifications

Applicants whose educational qualifications fall under 3 in the section 4-2, “Master’ s
program” or “Doctoral Program” should apply for the Preliminary Screening of
Qualifications. We will conduct the screening before accepting the hard copies ofapplication forms, thus please submit the documents indicated in the section 15 alongwith the documents “Application for the preliminary screening of qualifications” to thee3 program office by e-mail. Please make sure that the application for the Preliminary
Screening of Qualifications has the name of your expected supervisor.

Acceptance Period of the Preliminary Screening of Qualifications

Feb 14-22, 2022

Results announcement

By Mar 14, 20225

4-3. English Requirement
The medium of instruction of the e3 program is English, and applicants must possess
comprehensive knowledge of the English language. Applicants are required to submit anofficial English test score above the minimum requirement or the Medium of Instruction
certificate as a proof of English proficiency.

Minimum English Proficiency Requirements

TOEFL iBT Test
79
*TOEFL institutional code: 8648

IELTS
6.0

TOEIC L&R
730

Updates due to COVID-19 situation:

If none of the English tests listed above are available due to the COVID -19 outbreak,please take one of the following tests. For October 2022 intake they will be consideredvalid.

Minimum English Proficiency Requirements(special case due to COVID-19 situation)
Revised TOEFL Paper-Delivered Test
TOEFL iBT Special Home Edition Test
79
60

Medium of Instruction (MI) certificate

MI certificate is an official letter or a certificate stating that English is the language of
instruction at the university or a specific degree program. If English being the languageof instruction is clearly specified in the transcript or diploma, there is no need to submit
MI certificate separately.

- Examples:-Master’s course applicants who graduated or are expected to graduate from a full-timeBachelor’s degree program for which the medium of instruction is English-Doctoral applicants who graduated or are expected to graduate from a full-time Master’s
degree program for which the medium of instruction is English

Exemptions

Applicants who fulfill one of the following conditions can be exempted from submitting
English scores and MI certificate:-Applicants whose native language is English-Applicants who graduated or are expected to graduate from universities in a country
where the first official language is English
If you have any concerns whether you qualify as a native speaker of English, please
directly inquire to the e3 program office well in advance of the Documents Check deadline.

65. Application and Screening Schedule
e3 Special Selection will be conducted on the schedule below.
For further details, please refer to each section.

October 2022 Enrollment
Schedule

Dates

Preliminary Screening of Qualifications(if applicable)

Feb 14-22, 2022

Documents Check

Mar 1-14 2022

Result of Preliminary Screening of
Qualifications (if applicable)

By Mar 14, 2022

Notification of Documents Check

By Mar 28, 2022

Submission of Hard Copy Application andExamination Fee Payment

Mar 31- Apr 13, 2022

Admission Screening
Document screening and interview.
*Whether or not you need to take an interview
depends on the division, so please inquire yourprospective supervisor.

May 11-20 2022

Announcement of the Results

June 6, 2022

7

6. Documents Check
All the applicants are required to take Documents Check.

Required documents

All applicants are required to submit the documents listed in section “15. List of theDocuments” for a document check before submitting original application documents.

Submission Method
Documents

check

shall

be

submitted
throughe3
onlinesystem( https://eprogram.eng.hokudai.ac.jp/ ). If there is any problem uploading, please consult

to the e3 program office (eprogram@eng.hokudai.ac.jp).

Notification of Documents Check

Notification of documents check will be announced by e-mail. Only applicants who passed

the documents check are required to pay the examination fee and post the original
documents. The examination fee is paid through the website (http://e-apply.jp/e/hokudaieng/) during the application period. In the case that you did not receive an e-mail from thee3 program office by the deadline, please inquire about it.

Matching Service

Graduate students conduct research under the guidance of a supervisor. All applicants are
required to find a faculty member whose research topic matches their research interestsand get acceptance from a prospective supervisor before submitting application materials.
If you do not have acceptance yet, it is strongly recommended that you use the Matching
Service. Please submit the necessary documents on the e3 online system during thematching period so that the e3 office can forward your documents to your prospective
supervisor. You will receive the matching result from e3 office by e-mail. Please check thedetails from our website (https://eprogram.eng.hokudai.ac.jp/ ).

Documents Check

Mar 1-14, 2022

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7. Application Submission
List of the Documents

Please refer to the section “15. List of the Documents”
All the forms can be downloaded from the e3 program’s web page.
(http://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission)

Submission Notes

1. All the required documents shall be delivered to the e3 program office before theapplication deadline. When you ship the documents, make sure to use a courier service
that provides tracking options such as DHL, FedEx, EMS. It is applicant’s own
responsibility to estimate the required delivery time. Application will not be accepted
if the hard copies are delivered past the deadline.
2. After you have completed the submission of your application, you cannot change thecontents of the application.

3. Once your documents are delivered and processed, you will receive a notification email from the e3 program. The notification will usually be sent within 3 working daysof the document’s delivery to the e3 program office.
4. Application documents shall be written in English or an official English translation

shall be attached if it is written in a language other than English.
5. Submitted documents are not returnable to the applicants for any reason. If any of the
documents cannot be re-issued (such as graduation certificates, transcripts etc.),
please submit a certified copy.

6. If any false description is found in application documents, entrance approval may becancelled.
7. Please do not staple the documents. If necessary, please use clips instead.

Postal Address:
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University
Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan
Tel: +81 11 706 8089 Fax: +81 11 706 8094

9

8. Payment of the Examination FeeAmount of Examination fee: 30,500 JPY (500 JPY is for transaction fee) Payment method: Applicants are required to pay by credit card through theexamination fee website (http://e-apply.jp/e/hokudai-eng) during the application period.

If you are currently living in Japan, you have an option to pay through a convenience store.
 Payment period: Mar 31- Apr 13, 2022
-Payment of the examination fee must be completed during the period of hard copy

submission/examination fee payment. Before the payment period starts, applicants will
receive instruction for payment and its password from the e3 office.
-Admission procedure is considered complete only when application materials arrive at thee3 program office and the examination payment is finished by the deadline.
-The examination fee is non-refundable.

-Those who are applying for the Doctoral program straight after graduating from a Master

degree program from any Graduate School at Hokkaido University are exempted frompaying the examination fee.
- Recipients and prospective recipients of such scholarships as Japanese Government MEXT
scholarships and Hokkaido University President’s Fellowship are exempted from paymentof the examination fee.

9. Admission Screening
Document Screening

In the process of document screening, various components of the application are consideredand evaluated, such as the quality of the applicant’s prior academic degree, grades, recordof accomplishment and publications, research proposal, recommendation letters, relevant
work experience, and so on.

Interview

An interview is required for overseas and domestic applicants as part of the application
review process. An interview will be conducted online in principle.
Interviews are scheduled individually. In some cases, an online interview during the period
other than mentioned in section 6 may be conducted. Applicants will be notified about theschedule of the interview through their potential supervisors.
*Interviews for internal applicants who have been already enrolled in Hokkaido University
can be conducted on campus.
<GPA>
In most cases, e3 applicants should have a high academic performance (e.g. 80%, or 3.0 on

a 4.0-point GPA Scale) to qualify for the Special Selection.

1010. Examination Results and Admission Certificate
Examination results are notified to the applicants by e-mail.

Admission Certificate

The admission certificate is sent as a PDF file by e-mail to those who are accepted.

11. Enrollment Fee and Tuition
Amount of Fees
Enrollment fee

282,000 JPY (At the time of enrollment)

Tuition for a semester

267,900 JPY (Annual fee: 535,800 JPY)

-Fees listed above are subject to change. If any revision is made at the time of admission
or while the student is enrolled, the new amount will be applied at the time of therevision.

-If the enrollment fee is not paid during the enrollment procedure period, the applicant
will not be able to enroll.

-Information regarding the enrollment procedure and payment methods will be notified
together with the application of exemption for entrance and tuition fee. If you are having
problems paying tuition due to financial hardship, you may be eligible for a tuition
exemption (or deferment).

-If tuition is not paid for one semester, the student will be expelled from Hokkaido
University.
-Those applying for the Doctoral program straight after graduating from a Master’s
degree program from any Graduate School at Hokkaido University are exempted frompaying the enrollment fee.
-Awardees of such scholarships as, Japanese Government MEXT scholarship, CSC
scholarship and Hokkaido University President’s Fellowship are exempted from paying
the enrollment fee and tuition for the period of scholarship.

Enrollment Fee and Tuition Exemption /Deferment of Enrollment Fee

Self-supported students can apply for exemption of the enrollment fee and tuition as well
as deferment of enrollment fee. Application documents will be sent to candidates by email.

Study Support System for Doctoral Students

In order to improve the educational and research environment of Doctoral course
students, the Graduate School of Engineering provides support for tuition through the
combination of tuition exemption and employment as Research Assistant (RA). In a casethat your tuition is not fully exempted, your supervisor is eligible to apply for support tohire you as a Research Assistant to cover the rest of your tuition.
1112. Visa Application Assistance
Applicants needed Certificate of Eligibility (CoE)Once the applicants receive the admission certificate, the e3 program office will apply

for a CoE on behalf of the applicants. After the CoE is issued, the e3 program office will

send it to each applicant’s home address. After receiving the CoE, applicants must
proceed to apply for a student Visa at a Japanese Embassy or Consulate.

The MEXT Scholarship Recipients

In addition to the admission certificate, an acceptance letter will be issued by the

Graduate School of Engineering after the scholarship is confirmed, and the e3
program office will send it to you by email so that you can apply for visa without CoE
as a MEXT scholarship recipient.

13. Protection of Personal Information(1) All personal information collected by Hokkaido University will be completely
protected in compliance with the Act on the Protection of Personal Information Held by
Independent Administrative Agencies, etc., and other related acts and pursuant to the
Hokkaido University Regulations on Personal Information Management.

(2) Names, addresses, and other personal information provided to the university
through application procedures will be used solely for (a) enrollee selection (application
processing and the screening process), (b) the announcement of exam results, (c)admission procedures, (d) surveys and research on enrollee selection methods, and (e)related processes.
(3) Some of these processes may be outsourced by the university to a contracted service
provider (hereinafter referred to as “contractor”). All or some of the personal
information provided by applicants may be provided to the contractor only as needed
to perform the tasks for which it has been contracted.
(4) Personal information obtained through application procedures will be used only for
those who are admitted for (a) school administration purposes (student registration,
academic counseling, etc., (b) student support services (health management,
scholarship applications, etc.), and (c) tuition and other administrative purposes.
(Personal information of applicants for Cooperative Program for Resources
Engineering will be used in Kyushu University for the purpose of (a) and (b).)(5) Of the personal information described in item (4) above, only names and addresses
will be used to facilitate communication with students from the Hokkaido University
Frontier Foundation and organizations related to Hokkaido University, such as (a) the
Hokkaido University Athletic Union, and (b) Hokkaido University Faculty ofEngineering “Hokkokai”.
1214. Contact Information
English Engineering Education (e3) Program Officec/o International Affairs Office (A1-58)
Graduate School of Engineering, Hokkaido University

Kita 13 Nishi 8, Kita-ku, Sapporo, Hokkaido 060-8628, Japan

E-mail: eprogram@eng.hokudai.ac.jp
Tel: +81 11 706 8089

Fax: +81 11 706 8094

15. List of the Documents
Please read the details for each item, and upload on e3 online submission system.:https://eprogram.eng.hokudai.ac.jp/apply/
If designated format is required, you may either download from website or online submission
system.
e3 Website: https://www.eng.hokudai.ac.jp/e3/admission-int/apply-admission* External = Overseas and Domestic Applicants who are not currently enrolled in School or
Graduate School of Engineering, Hokkaido University* Internal = Internal Applicants who are currently enrolled in School or Graduate School ofEngineering, Hokkaido University as Bachelor’s course Students, Research Student, or
Master’s Course Students** 〇= mandatory, ×= unnecessary, △ applicable case onlyNo.

Required Documents

〇

〇

1

e3 Application Form
Please note that original handwriting signature is required on the last
page when submitting the original. No electronic signature is allowed.
e3 Application Form is automatically generated on e3 online system.
Please download and print it out for submission.

2

Education History
Education History is automatically generated on e3 online submission
system. Please download and print it out for submission.

〇

〇

3

Three Photos, approximately 3.5x4.5 cm

〇

×

〇

〇

4

Research Proposal
Format: Please use e3-designated format.
Candidates nominated for MEXT scholarship can use MEXT format.

13

External Internal

No.

Required Documents

〇

△

5

Abstract(s) of Bachelor's/Master's Thesis(es)Format: Any format is acceptable (one to two pages long).
Please include the title, author, name of the supervisor, submission date(or expected to be submitted), and specify the type of work (Bachelor’s
thesis, graduation project etc)
Doctoral applicants are required to submit both Bachelor and Masterthesis abstracts.
If a formal thesis was not a part of your degree program, please preparea summary of the research project etc. you conducted at your home
university.
*Abstract of Bachelor’s thesis is not required if you are currently enrolledin e3 Master’s course.

6

Abstract(s) of Publication(s)If you published papers including conference as a first author, pleaseattach an abstract. Do not attach the full paper. If your paper was
published in a language other than English, please prepare an English
abstract. Please make sure that the abstract is accompanied with fullreference information including: name(s) of the author(s), title, andpublication information.

△△

Academic Transcripts
Official academic transcripts for every graduated /expected to graduate
university program (originals, certified copies, or verification report fromCHESICC) shall be prepared.

〇△

External Internal* Transcripts are not required from the applicants who are currently
enrolled as research students of the Graduate School of Engineering.
* Doctoral course applicants currently enrolled in Master’s course in the
Graduate School of Engineering shall submit Master’s course transcript
only.
<Applicants who graduated/ are expected to graduate from a
university in any country/region other than China >7

If the transcript is issued in a language other than English, please submit
the copy of transcript in your native language and the original English
translation certified by an issuing institution or public notary.
-Bachelor's degree holders: please submit transcripts from theundergraduate school(s).
-Master's degree holders: please submit transcripts from bothundergraduate and graduate schools even if you are still in school.
Please make sure the date of issue is specified.
<Applicants who graduated/ are expected to graduate from Chinese
University>
Please go to the website 全国高等学校学生信息諮詢与就業指導中心(CHESICC) https://www.chsi.com.cn/en/ ,and apply for verification report of transcript in English. (It costs 150
RMB)
Please request CHESICC to send the transcript directly to e3 program
office via e-mail by the deadline of Hard Copy Application.
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No.

Required Documents

External Internal

e3 program office e-mail: eprogram@eng.hokudai.ac.jp
As a part of Document Check, upload a screenshot (PDF) of the emailthat you send to CHESICC to make the above request.
For Document Check, please upload your official academic transcripts orcertified transcripts issued by school on e3 online submission system.
Graduation/Expected Graduation Certificates
Applicants are required to submit the originals, certified copies, orverification diploma from CDGDC for each graduated program. Highschool certificates are not required.
<Applicants who graduated/ are expected to graduate from a
university in any country/region other than China >Applicants who are expected to graduate:- Please prepare the most recent expected graduation certificate.
It must show the expected month and year of your graduation.
- If your university does not issue an expected graduation certificate,please obtain a certificate of enrollment which shows the month andyear of the enrollment and graduation.
- Once you are conferred a diploma, please submit a copy if it is
written in English or bi-lingual (English and other languages).
- If the diploma is written in a language other than English, pleasesubmit the copy of diploma in your native language and the original
English translation certified by an issuing institution or public notary.
<Applicants who graduated/ are expected to graduate from Chinese
University>
8●Applicants who already graduated
Necessary documents: Online verification diploma from CDGDC
Please go to the website 中国教育部学位与研究生教育発展中心(CDGDC) http://www.cdgdc.edu.cn/
and apply for online verification diploma in Chinese (English report isunavailable).
After verification, please request CDGDC to send email to e3 program
office by the deadline of document check. You can also download in
PDF, and upload it on e3 online submission system. When posting theoriginal documents to e3 program, please attach the photocopy.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp●Applicants who are expected to graduate
Necessary documents: Online verification report of student record
from CHESICC
Please go to the website 全国高等学校学生信息諮詢与就業指導中心（CHESICC）https://www.chsi.com.cn/en/,and apply for online verification report of student record（学籍在线验证报告）in English.

15

〇

×

No.

Required Documents

External Internal

After verification, please request CHESICC to send email to e3 program
office by the deadline of documents check. You can also download in
PDF, and upload it on e3 online submission system. When posting theoriginal documents to e3 program, please attach the photocopy.
e3 program office e-mail: eprogram@eng.hokudai.ac.jp*Those who submitted online verification report from CHESICC are
required to submit the online verification diploma (CDGDC) by the time ofenrollment at e3 program.

9

Two Recommendation Letters
Format: You may either download the e3 designated letter format or use
free format.
The first letter shall be provided by your supervisor in the most recently
graduated /expected to graduate program.
The second letter can be provided by others familiar with your academicor professional work.

〇

×

〇

△

Please note that an original handwriting signature is required. Noelectronic signature is allowed.
Please do not attach a letter from a potential supervisor at Hokkaido
University.
Documents to Prove English Proficiency
Applicants are required to submit an official English test score above thee3 minimum requirement or the Medium of Instruction certificate as a proofof English proficiency.
* Doctoral course applicants currently enrolled in the Master’s course
under the e3 program don’t need to submit MI certificate.
●Required Documents

10

Please submit one of the following documents.
TOEFL iBT Test (TOEFL iBT Special Home Edition): 79
Revised TOEFL PDT: 60
IELTS (academic): 6.0
TOEIC Listening & Reading: 730
Medium of Instruction certificate (please read “Medium of Instruction
certificate” and “Exemption” under Notes on Submission)
Accepted Tests
TOEIC Listening &Reading test

Not Accepted Tests
TOEIC IP,TOEIC Speaking & Writing Tests,
TOEIC Speaking Test, TOEIC Bridge Test

TOEFL iBT,

TOEFL ITP
TOEFL ITP Plus for China(TOEFL iBT Special

Home Edition)
Revised TOEFL PDT
IELTS (Academic)

IELTS (General Training)●Notes on Submission

16

No.

Required Documents

External Internal

TOEFL iBT ,TOEFL iBT Special Home Edition and Revised TOEFL
PDT
Institutional Score Report must be sent directly to the e3 program officefrom ETS. You are required to order it by the deadline of documents check,using an institution code. Please note that e3 program does not use
MyBest score, we will use Test Date score only.
Institutional code: 8648
IELTS (Academic)
Test Report Form must be sent directly to the e3 program office from
IELTS center. You are required to order it by the deadline of documents
check.
TOEIC Listening & Reading
Please submit original Official Score Certificate in unopened envelop
from ETS.
You are required to request the original Official Score Certificate to ETS
even in a case that you can get the Official Score Certificate online.
Please keep in mind that once the envelop is opened, it is no longer
considered as a valid certificate.
Period of Validity of the tests
The test must be taken within the last two years from the deadline forsubmitting a hard copy of the application documents.
Please note that if you can’t provide the official English test score by thedeadline of documents check, your application will not be reviewed.
Medium of Instruction certificate (MI)Applicants who completed full time degree programs in English can submit
MI certificate as a proof of English proficiency.
MI certificate is an official letter or a certificate stating that English is thelanguage of instruction at the university or a specific degree program.
Please submit the original of certificate. If English being the language of
instruction is clearly specified in the transcript or diploma, there is no needto submit MI certificate separately.
Examples:-Master’s course applicants who graduated or are expected to graduate
from a full-time Bachelor’s degree program for which the medium of
instruction is English.
-Doctoral applicants who graduated or are expected to graduate from afull-time Master’s degree program for which the medium of instruction
is English.
Exemptions
Applicants who fulfill one of the following conditions can be exemptedfrom submitting English scores and MI certificate.
-Applicants whose native language is English-Applicants who graduated or expected to graduate from universities in a
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No.

Required Documents

External Internalcountry where the first official language is English
If you have any concerns whether you qualify as a native speaker ofEnglish, please directly inquire to the e3 program office well in advance ofthe deadline.
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11

Photocopy of Passport
Please provide a photocopy of the page showing your photo, nationality,and name.

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12

Declaration of Finance and original Bank Deposit statement
These documents are only required from self-supported applicants.
Applicants with a full support scholarship are not required to submit these
documents.
Format:Declaration of finance: please use e3 designated format.
Bank deposit statement: please get original bank deposit statement.

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×

13

Copy of Scholarship Approval Letter and Scholarship Information
Form
This document is required only from applicants who were granted ascholarship or are in the process of application for a scholarship. The
form is not required from CSC, MEXT and JICA-funded scholarships
applicants.
If you are granted a scholarship, please submit a letter from theorganization confirming the scholarship nomination and scholarship form
describing the details of the scholarship.
If you are still in the process of application/selection, please first submit
the scholarship information form only.

14

Copy of Residence Card (Both sides)
Applicants currently residing in Japan are required to submit a copy of
their residence card.

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