Guideline fordual-anonymous review
Yoshito SHIMAJIRI (NAOJ)

Dual-anonymous review• The proposal team does not know the identity of the reviewers.
• The reviewers do not know the identity of the proposal team.
[Note] While proposers will still enter their names and affiliations in the ALMA
Observing Tool (OT), this information will not appear on the proposal coversheet, nor in the tools used by the reviewers.

Guideline document is available here.
https://almascience.nao.ac.jp/documents-and-tools/cycle7/DualAnonymous_CfP_guidelines_SP.pdf
1 on 2020 March 26
Proposal Preparation Workshop

What happens if you don’t
follow the guidelines?
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rejected.

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https://almascience.nao.ac.jp/
documents-and-tools/cycle8/
alma-proposers-guide/
at_download/file2

Purpose of Dual-anonymous
proposal review• The purpose is to reduce any biases as much as possible.
• ALMA is strongly committed to ensure that the proposal review process
is as fair as possible.

• Analysis of the proposal rankings in previous cycles has identified

systematics that may signify the presence of biases in the review process(Carpenter 2020, PASP,132b4503C & Fukagawa-san’s talk).

3General guidelines 1
Do not identify the PI or any of the co-PIs or co-Is in the proposal. This includes, but is
not limited to, the abstract, figures, footnotes, and tables, as well as the technicaljustification.

Referees can identify who is PI or co-I.

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General guidelines 2
Proposers should use third person or neutral wording whenreferencing their own work.
For example, instead of✔In Smith et al. (2018), we demonstrated...
proposers can write✔Smith et al. (2018) demonstrated...

[Note] Using “we” and “I” is not forbidden. For example, proposers canwrite “We propose the observations toward NGC 253.”
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General guidelines 3Do not refer to data from ALMA or other observatories in an
identifying fashion. If the data have not been published, it can bereferenced by the project code.
For example, instead of✔Figure 1 shows the image from our Cycle 7 ALMA program(2019.1.02045.S, PI Smith).
proposers can write✔Figure 1 shows the image from the Cycle 7 ALMA program2019.1.02045.S.

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General guidelines 4• Software and datasets that are available in a public repository (e.g., GitHub) or in a public paper
can be referenced per normal practices. For example,✔We used the FilFinder1 algorithm based on the techniques of mathematical morphology (Koch& Rosolowsky 2015)1https://github.com/e-koch/FilFinder• If the software or data are not public, it can be referenced as “obtained in private communication”
or “from private consultation” or similar language.

✔The values calculated from the data obtained in private communication were ,,,,• But a name should not be specified since it could strongly imply who may be an investigator on
the proposal.

✔The values calculated from the data obtained in private communication with Y. Shimajiri
were ,,,,✔The values calculated from the data were ,,, (Shimajiri et al. in prep.)7

General guidelines 5
Do not include references and links to papers in preparation or
submitted that are stored on personal web pages. References tosubmitted papers on public archives (e.g., arXiv) are acceptable.
✔N2H+ traces the dust continuum filament very well [19].
[19] Shimajiri, Y., Andre, Ph., Ntromousi E. Et al.
2019b submitted to A&A. Submitted paper isavailable here (http://bit.ly/Shimajiri2019b)✔N2H+ traces the dust continuum filament very well [19].
[19] Shimajiri, Y., Andre, Ph., Ntromousi E. Et al.
2019b, arXiv: 1910.02622
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General guidelines 6Do not include acknowledgements or the source of any grant funding.

✔This work was supported by JSPS KAKENHI Grant Numbers
JP19K23463.
✔This work was supported by NAOJ ALMA Scientific
Research Grant Numbers 2017-04A.

9General guidelines 7
While proposers may note if they are resubmitting an ongoing Cycle 7 proposal, theyshould not indicate the proposal code and investigators of the previously accepted
proposal.
For example, instead of✔This is a resubmission of our ongoing Cycle 7 program 2019.1.02045.S (PI: Smith).
Half of our targets have been observed and we are resubmitting the proposal to obtain
the remaining half.
proposers can write✔This is a resubmission of our ongoing Cycle 7 program. Half of our targets havebeen observed and we are resubmitting the proposal to observe the remaining half.
(*)Resubmissions that present unpublished data in a figure may reference the projectcode using the example presented above.
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Example text
We propose to perform a multi-band, beammatched spectral scan of the central molecularzone of the nearby starburst galaxy NGC 253 inorder to obtain the first template of extragalactic
molecular complexity and calibrate extragalactic
molecular diagnostics. To sample a wide range ofmolecular excitation states, we will scan the full
ALMA bands 3, 4, 6, and 7. From our previous
ALMA observations (Mangum+2015), we
estimate that in band 6 and 7 we will obtain
confusion limited spectra in most of the central
region. Our pioneering studies of multi-band
spectral scans (e.g., Costagliola+2015) show thatthe combined effect of more optically thin tracers
and proper treatment of molecular excitation canlead to a tenfold increase in the sensitivity ofmolecular diagnostics to the physical properties of
the ISM.

We propose to perform a multi-band, beammatched spectral scan of the central molecularzone of the nearby starburst galaxy NGC 253 inorder to obtain the first template of extragalactic
molecular complexity and calibrate extragalactic
molecular diagnostics. To sample a wide range ofmolecular excitation states, we will scan the full
ALMA bands 3, 4, 6, and 7. Based on previous
ALMA observations (Mangum+2015), we
estimate that in band 6 and 7 we will obtain
confusion limited spectra in most of the central
region. Previous studies with multi-band spectralscans (e.g., Costagliola+2015) show that the
combined effect of more optically thin tracers andproper treatment of molecular excitation can leadto a tenfold increase in the sensitivity ofmolecular diagnostics to the physical properties ofthe ISM.
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