EXCHANGE PROGRAM FACT SHEET – STUDY ABROAD

INTERNATIONAL OFFICEFACT SHEET 2024-2025
Director for international affairs

Iris RITTER
ritter@hec.fr
Office T59

International
Exchange inboundInternational
Programs outboundManager
Nadia AFFRI
affri@hec.fr
Office T58
Tel : +33 (0)1 39 67 95 85

Program Manager
Jean Christophe DOGUET
doguet@hec.fr&Administration Manager
summerdocs@hec.fr
Office T57
Tel : +33 (0)1 39 67 70 47

2024-25 AY CALENDARS

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FALL

2024

Incoming EXCHANGE

CEMS Guests

SEMESTER 1(S1) (B1+B2)
29 AUGUST - 20 DECEMBERSEMESTER 1(S1) (B1+B2)
26 AUGUST - 13 DECEMBER ARRIVAL IN FRANCE UP TO 28 AUGUST ARRIVAL IN FRANCE UP TO 25 AUGUSTORIENTATION SESSION
29 - 30 AUGUSTORIENTATION SESSIONSPRING

2025

Incoming EXCHANGE

CEMS Guests

23 JANUARY - 30 MAY

13 JANUARY - 18 APRILARRIVAL IN FRANCEUP TO 22 JANUARYARRIVAL IN FRANCEUP TO 12 JANUARYORIENTATION SESSION
23-24 JANUARYORIENTATION SESSION
13 JANUARY

26 AUGUSTSemester dates always include exam week that is the last week of semester.
Midterms for electives will take place during the last lecture of classStudents should not make any travelling arrangement before they have competed all lecturesand exams, as they remain officially enrolled until the very last day of the exchange.
Exams are not to be rescheduled.

EXCHANGE STUDY PROGRAM
HEC Paris offers to Exchange students:
A variety of disciplines of study: Fiscality & Law, Finance & Economics, Strategy &Management, Marketing, Accounting & Management Control, Operations
Management & Information Technology, Decision Science & Information System,Management & HR, French Language & French Culture. Close links to theinternational business world through companies participating in courses,conferences, business games, internships, recruitment sessions, etc. Course load andminimum requirement below, apply to Exchange students only:
Semester students: 25-30 ECTS* – Annual students: 55-60 ECTS*
Regardless of home school’s requirements (if requiring less).
Student can choose freely between core courses and management electives
among the following:
NEW ECTS:Management Core courses 18h / 36h: 2.5 / 5 ECTS
Electives 18 h: 2.5 ECTS
French language course 30h: 5 ECTS.

Exchange course catalog release periods:

Fall edition: June -JulySpring edition: beginning of December.

Course selection is made on-line (when students are invited). Changes, “adds anddrops” may be possible any time before class starts, and right after the first lectureof each course. Changes will no longer be possible past the first lecture of eachcourse.

CEMS Guests STUDY PROGRAM To Cems partners only:
Please refer to Françoise Figarola, Program manager for CEMS at HEC, regarding
academic and schedule info.
The program manager will send a dedicated fact sheet
New contact:
Françoise Figarola
CEMS Program Manager
Tel: + 33 1 39 67 96 35
mib-cems@hec.fr

For academic queries only!
Please nominate students both on Cems.org
and our nomination platform https://www.service4mobility.com/hecparis/

EVALUATIONS, GRADING and GPA CALCULATION
A = 4 – Excellent
Outstanding performance
B = 3.5 ‐ Very good
Above the average standard
C = 3 – Good
Generally sound work
D = 2.5 ‐ Satisfactory Fair
E = 2 – Sufficient
Performance meets minimum criteria
FX = 1 – Insufficient
Fail (Credits non validated)
F= 0 – Fail (Credits non validated) Evaluations based on class participation, orals, presentations, written exams
essays, projects, or group reports.
Credits awarded to students having obtained grades A, to E.

 Grades FX and F do not grant any credits.
In the case of a re‐take exam only applicable to yearly students present on campus, D is thehighest passing grade obtainable.

LANGUAGE
New! Language requirement: set as B2 for English
Language of instruction: English and / or French.
All core courses are offered in French and English.
Electives held in English or French. French Language course: Although notcompulsory, international students are invited to take French classes, during theirstudy. If schedule allows it.
HEC offers beginner, intermediate and advanced level classes.

CAMPUS FACILITIESFrench President Charles de Gaulle
inaugurated the 250-acre wooded
HEC campus in 1964
Thereby HEC was becoming the firstFrench Business School to create areal campus outside of Paris some
15 miles from Notre-Dame. The HEC
campus is located in Jouy-en-Josas,a suburban town on the South-Westside of Paris, close to Versailles.
Public bus available several times aday from campus to Jouy-en-Josas
train station, and HEC SAVAC
shuttle service, from and to campus
to the Massy RER C station and inParis. Trains to and from Paris:(approx. 45 minutes). Check
Intranet page for interactive train
network map and buses schedules.

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1 lecture hall of 500 seats, 28
Auditoriums
1 Auditorium and 1 classroom
equipped with video-conferencesystem
12 classrooms seating 18/24
people7 classrooms seating 40/50
peopleLibrary with approx. 60 000 books
and 740 journals, CDs, PCs,Working areas.
2 business bookshops, 1 printingcenter
A trading room (in collaborationwith Reuters)
1 open-access computer room,
networked PCs throughout thecampus, free Wi-Fi
A language resource center withworkstations
A 1000 m² reception/exhibition
areaInfirmary
Place of worship

SPORT FACILITIES ON CAMPUS

1600 m² indoor sports gymnasium
Climbing wall, fitness room with connected equipment, Dance, ping-pong, karate,aerobics and yoga, cross training. 10 000 m² of outdoor facilities include a Rugby
pitch, two soccer fields, four tennis courts, an athletic field and a golf practicerange. Off-site sports include, rowing, riding, skiing, sailing, golf. Poly Technique
School’s swimming pool access. Exchange students may take part in these activities
during their exchange.
Registration requirements:•Vaccination records•
Fee payable at HEC Sports office: 45€/ semester or 75€ annual students

ON & AROUND CAMPUS FOOD SERVICES
University restaurant seating 650 students, serves 2000 to 2300 meals a day(Lunch and dinner)
3 cafeterias serving hot and cold beverages, sandwiches salads and pizzas.
1 bar.
A fairly sized Supermarket “Auchan” is located across the street from campus aswell as a hairdresser,
Pizza restaurant and a SPA.
Other shops and services located near campus and downtown include:
Post-office, Pharmacies, Banks, and Restaurants.
Bakery, train station and bus stops.
Amazon locker

ESTIMATED COST OF LIVING
Approximately 8€ /meal for breakfast, lunch & dinner, if taken at the student’srestaurant.
Resident’s permit fee (If applicable): 58€
The International Student Society events (optional): 80€/semester or 40€ (if you open
a bank account during Banks forum). 120€ or 70€ for yearly students. Payable online via https://www.mybeespace.fr/
Facebook: https://www.facebook.com/hecinternationalsocietyInternational Student Society : http://www.hecis.fr/
Email : association.is@hec.edu

ACCOMMODATION
Off-campus in FALL Semester
On-campus subject to availability in SPRING semester only
Various off-campus alternatives offered:(Access with HEC personal credentials)
http://hec.studapart.com/fr/hec/
ECLA Massy (Massy Palaiseau RER B & C train line)
https://hec.studapart.com/en/residence/1739

NOMINATIONS, REGISTRATIONS & DEADLINES
Fall 2024: March 22nd, 2024.
Spring 2025: Oct 18th, 2024.

How to nominate your students?
STEP 1 new procedure
NOMINATE YOUR STUDENTS
Via your our new portal Mobility Online using your Institution’s HEC nominations
account. (Credentials sent for each program)
https://www.service4mobility.com/hecparis/

Nominations made per program and per session(Fall only, Fall-Spring & Spring only) according to available slots.
Note: We do prefer nominations for Spring semester.
No students with French education background are allowed to join the Exchange
program at HEC Paris.

STEP 2STUDENTS SELF REGISTRATIONYour students will receive an automated email instantly after nomination is enteredon the platform, inviting them to complete their own registration, using our new
online platform.
Registration implies the upload of 4 or more items:
Resume (PDF)
Transcript (PDF)
Formal photo (JPG format) for ISIC student card
English proficiency test result (IELTS, TOEFL): B2 minimum(Except for English mother tongue)

ADMINISTRATION (INSURANCES & DOCUMENTS)
COMPULSORY (to be prepared before reaching campus)Checklist (provided during pre-arrival process)Copy of Passport (photo page, visa page)(if E.U Citizen) Copy of European health card
Otherwise copy of insurance policy (n°, name and coverage must show)
Insurance commitment form (provided during pre-arrival process)

COMPULSORY TRAVEL INSURANCE must be inclusive of:

Repatriation
Personal liability
Health + medical expenses (E.U card covers health only)
And or private insurance covering all the above)

Legal stays and issues once on campus
The Student Affairs at HEC helps students with visa for renewal and resident permit.
studentservices@hec.fr
Visa must be validated online after arrival in France
https://administration-etrangers-en-france.interieur.gouv.fr/particuliers/#/

INTERNATIONAL OFFICE RESOURCES
NEW INTRANET PAGE

https://hecparis.sharepoint.com/sites/Heconnect_myprogram/SitePages/INCOMING-EXCHANGE-PROGRAM.aspx

Only accessible after students have received their HEC Personal credentials, see below.

Organizing your students “Exchange experience” at HEC Paris.
All necessary pre arrival info about the Exchange program/ CEMS or/and DOUBLE
DEGREE EXCHANGE will be made available / share with students in due time.
Students are strongly encouraged stay alert and expect updates, from nomination
day until they reach campus via our intranet page (once they have receivedaccess) to check on updates, new posts, thread of info), for easy follow-up.
Valuable information will be posted there, and emails sent to confirm:

Course catalog releaseOn-line course selection campaign
Nomination deadlines
Sending of official Enrolment letters & final transcripts certificates
New: Enrollment certificates will automatically be sent to all students after
they complete their online registration.
Final documents (Transcript, Certificates of Completion of exchange) will bemade available via a drive on Outlook.
Link only shared with home university contact in charge of nominations.
No more paper documents sent via post.

CONTACT US :HEC PARISThe International office (T57-58-59)
1, Rue De La Libération
78351 Jouy-en-Josas Cedex – FranceVIsit our website
https://www.hec.edu/en/master-s-programs/visiting-students-programs/exchange-program
Https ://www.hec.edu/en/