His Excellency
Mr. Senjin Tsuruoka
Ambassador Extraordinary and Plenipotentiary
Permanent Representative to the United Nations
Permanent Mission to the United Nations
866 United Nations PlazaNew York, N.Y. 10017.
13 March 1970
(United Nations Note)
Sir,
I have the honour to refer to our exchange of letters dated 18 March 1969 concerning
the further implementation of a programme for the Asia and the Far East Institute for
the Prevention of Crime and the Treatment of Offenders (UNAFEI), established by theagreement between the United Nations and the Government of Japan signed on 15March 1961.
I have further the honour to propose that the Institute referred to above shallcontinue to be operated under the joint auspices of the Government of Japan and theUnited Nations from 1 April 1970 upon the following conditions:
1. The said Institute shall have the following staff:(a) A Director who shall be assigned by the Government of Japan from among us
government officials in consultation with the United Nations.
His functions shall be to plan in close contact with the United Nations the training
and research programmes of the Institute, to direct and supervise theirimplementation and other related activities, and to submit to the Government ofJapan and the United Nations an annual report on the activities of the Institute andon the programme for the following year.
In the absence of the Director, the senior Japanese staff member shall act asinterim Director.
(b) Co-Directors.
Notwithstanding the provisions of paragraph (a) above, the United Nations may
provide the Institute with a Director who shall be appointed by the United Nations in
consultation with the Government of Japan for a further period, namely from 1 April
1970 through 31 August 1970. In such a case, the Director assigned by theGovernment of Japan and the Director appointed by the United Nations shall act asCo-Directors with a view to discharging the functions of the Director under paragraph(a) above upon mutual consultation.
(c) A Consultant who shall be appointed by the United Nations, subject to theavailability of funds, in consultation with the Government of Japan.
He shall assist the Director in the discharge of the latter's functions of planning
the training and research programmes of the Institute, preparing an annual reportand otherwise, including liaison with the authorities of the United Nations.
(d) The necessary teaching, research, language and administrative staff (includinginternationally recruited experts).
2. The regulations of the Institute, including the methods of instruction, shall bedrawn up by the Director after taking the advice of the consultant.
3. The United Nations may, if necessary, assign a qualified official or expert to visit theInstitute and submit a report on its functioning to the United Nations.
4. The Government of Japan shall provide in accordance with the national laws andwithin the limits of its annual budgetary appropriations:(a) A Director assigned in consultation with the United Nations and the necessaryteaching, research, language and administrative staff;(b) Fellowships for countries of the region other than Japan;(c) Maintenance of furnished and equipped premises necessary for the fulfillment of
the Institute's purposes;(d) Facilities for the printing of publications of the Institute;(e) Facilities in institutions for training, research and demonstration purposes;(f) Such equipment, technical literature and other reference material as may berequired by the programmes and research of the Institute;(g) Any other contribution which may be necessary for the successful implementationof the programmes of the Institute, including transport facilities;(h) Medical and hospital assistance to the staff internationally recruited by theUnited Nations.

5. The United Nations shall provide a Director appointed in consultation with theGovernment of Japan, whose term of office shall be from 1 April 1970 through 31
August 1970. The United Nations, subject to the availability of funds in the Social
Defence Trust Fund or other resources, shall provide:(a) A Consultant appointed after 1 September 1970 in consultation with theGovernment of Japan;(b) Short-term experts for teaching or research;(c) Fellowships for training courses at the Institute.
6. (1) The Convention of the Privileges and Immunities of the United Nations shall beapplicable in respect of the Institute. Accordingly, officials of the United Nations
performing functions in connexion with the Institute shall enjoy the privileges andimmunities provided for in Articles V and VII of the said Convention.
(2) All holders of United Nations fellowships at the Institute who are not nationals
of Japan shall be permitted to enter into and exit from Japan and to sojourn there forthe period necessary for their training and be granted facilities for speedy travel.
Visas, where required, shall be granted, promptly and free of charge.
7.

It is understood that recipient countries of the region may also be invited to request

fellowships for training at the Institute under their individual country programmes, forfinancing by the United Nations.
8.

(1) Either the Government of Japan or the United Nations may propose
amendments to the present note.
(2) This note may be terminated at any time by either party upon written notice.
The termination shall enter into force four months after the date of receipt of suchnotice.
I should be grateful to have the concurrence of the Government of Japan to these

proposals for the future operation of the Institute.
Accept, Sir, the assurances of my highest consideration.

Philippe de Seynes
Under-Secretary-General for
Economic and Social Affairs

Mr Philippe de Seynes
Under-Secretary-General for
Economic and Social Affairs
United Nations
27 March 1970
(Japanese Note)
Sir,
I have the honour to acknowledge the receipt of your letter of 13 March 1970, whichreads as follows:"(United Nations Note)"
On behalf of the Government of Japan, I have the honour to inform you that theGovernment of Japan accepts the above proposals for the future operation of theInstitute.
I avail myself of this opportunity to renew to you the assurances of my highest
consideration.

Senjin Tsuruoka
Ambassador Extraordinary and Plenipotentiary
Permanent Representative to the United Nations
Permanent Mission to the United Nations