STUDENT EXCHANGE FACT SHEET (2024/25)
Name of Institution

Heidelberg University

Website of Institution

http://www.uni-heidelberg.de/index_e.html

Contact Information
Name of InternationalOffice
Address

International Relations Office
Seminarstr. 269117 Heidelberg
Deutschland
Tel.: +49 6221 54-12741
Fax: +49 6221 54-2332

Studying at Heidelberg
University &Study programs

https://www.uni-heidelberg.de/en/study/all-subjects

Website for exchange
students

https://www.uni‐heidelberg.de/en/study/international‐studies/studying‐in‐heidelberg/destination‐heidelberg

Heads of International
Office (name & position)

Dr. Alexander Au (Director)
aaa@zuv.uni-heidelberg.de
Tel.: +49 6221 54-12700

Coordinators for exchange
program (name / position /contacts)

Tracy Chan (Ms.) (Exchange Coordinator)
tracy.chan@zuv.uni-heidelberg.de
Tel.: +49 6221 54-12732

Assistants incoming

Keelan Mortensen/ Sophia Tismer
exchange2@zuv.uni-heidelberg.de
Tel.: +49 6221 54-3807

https://www.uni-heidelberg.de/en/study1Student Exchange Information
Beginning and end oflectures (examination
dates not included!)

Semester 1 (winter semester)
October 14, 2024 till February 8,2025

Semester 2 (summer semester)April 14, 2025 till July 26, 2025

Expected arrival dates forexchange students

Semester 1: Early October (earlySeptember for language course)

Semester 2: Early April (early March forlanguage course)

Orientation programme

Semester 1: The week before theterm starts

Semester 2: The week before the termstarts

Buddy programme

The International Relations Officeoffer a buddy programme for newstudents.

You can contact them via email:International Relations office:buddy-programm@zuv.uni-heidelberg.de

Application deadlines

Application for winter semester (WS): June 15
Application for summer semester (SS): December 15

Application procedures

1) Please nominate selected students before May 15 (WS) or November 15(SS) (by using the nomination sheet attached)2) Online application open from May 15 to June 15 (WS) or November 15 toDecember 15 (SS).
3) Further information: https://www.uni-heidelberg.de/en/study/internationalstudies/studying-in-heidelberg/destination-heidelberg/preparing-your-stayApplication materials

1) Online application for admission as exchange student (details in a separate
e-mail for exchange students)
2) Transcript3) Copy of Passport4) Photo
5) Invitation letter of academic supervisor at Heidelberg University (PhDcandidates only)
6) Certificate of exmatriculation (if they studied at a German university before)

Supporting documents
required for enrolment

For academic enrolment:
1) Passport
2) Proof of health insurance3) Admission letter
Student visa

Visa requirements
Courses available toexchange students
Restricted disciplines forexchange students

Course list: http://lsf.uni-heidelberg.de/
The language of instruction is indicated in the column next to the lecture´scontent.
The Medical Faculty is not open to exchange students.
Limited access to English taught MA Courses (admission needs to benegotiated with the relevant department on individual basis)

Maximum number ofunits/credits that a fulltime exchange student
can study each semester

30 ECTS maximum

Academic requirements
and compulsory language
requirements forexchange students

A minimum GPA of 3.0 on a 4.0 scale
Minimum language requirements: CEFR English level B1 or German level B2,or equivalent2

Housing
Accommodation

Application procedure forhousing

Other facilities for students

Student residences at Heidelberg University are administered by theStudierendenwerk, an independent organisation providing various services tothe student population. Although the number of available rooms is quite
limited (only ~15 per cent of all Heidelberg students can be housed in studentresidences), the International Relations Office cooperates with theStudierendenwerk to secure rooms in student residences for international
exchange students coming to Heidelberg.
Students usually stay in single rooms sharing kitchen and bathrooms ingroups of 2 – 4, or in dormitories with kitchens and bathrooms on each floor.
There is also a small number of single apartments available. The residences
are located in different parts of the city and very close to public transport.
Shopping areas are usually nearby. More detailed information about student
residences (including pictures of each residence) is available online athttps://www.stw.uni-heidelberg.de/en/wohnheime
No separate housing application for exchange students except in subjectrelated programs: Students in the bilateral exchange program apply by ticking
the relevant box in the online application. Students in other programs should
apply via the link blow as early as possible (admission letters and otherinformation can be submitted at a later date).
https://www.stw.uni-heidelberg.de/en/node/99?
Scroll down for information, application and private housing
Sports centre, swimming pool, library, computer centre, cafeteria

Fees and Others
Expenses at the beginningof your stay

(1) Refundable deposit for your room € 450

Monthly costs (for referenceonly)(3) Housing: from € 270 to € 400(2) Student Service fee: € 81.05(4) Meals: ~ € 3.80 for a warm meal in the canteen/”Mensa”(5) Expenses for public transportation: JugendticketBW (for students under27) € 30.42 or Deutschlandticket (for all means of local transportation inthe whole Germany) € 49
(6) Others: living expenses ~ € 200-300

Insurance
Health insurance
requirements

Sufficient health insurance required, e.g. student state health insurance,
costs ~ € 110 per month

Admission Letter and Transcripts
When will students
receive the acceptanceletter?

July (WS) resp. January (SS)When will transcript bereleased?

After students present their records (Scheine) to the Coordinator at IRO

Financial Statement
Residence permit
requirements

A statement of financial support with the required amount 935 Euro permonth in the form of a bank statement, a notarized letter stating the supportof your parents/guardian, a blocked bank account etc.
(A sample will be provided.)3