School Meal Fees inHigashihiroshima CityJanuary 2023
School Affairs Division, School Education Department, Higashihiroshima City Board of Education

In April 2021, the system of payments for school meal fees for kindergartens, elementary schools andjunior high schools was revised in Higashihiroshima City. Payments are no longer made to the school,etc., but directly to Higashihiroshima City, which manages the fees for school meals as part of thepublic budget.
Fees for school expenses (fees for items used at school, etc.) continue to be paid to the school orkindergarten.

Document

To be submitted by①Application for
Higashihiroshima CitySchool Meals
To be submitted by allparents/guardians
To be submitted to theschool②Bank Transfer
Request Form andAutomatic Paymentis◆ Parents/guardians of all ・Parents/guardians apply for school meals
children who will receive for their children, and make it clear that theyschool meals※ For children who do not
require school meals forreasons of allergies, etc.,
this document does notneed to be submitted, butplease inform the child’s
school of the situation.

◆Parents/guardiansofallchildren who will receive

Application Form for
Higashihiroshima CitySchool Meals※ The form
triplicate.

Points to noteschool meals (as a rule, thisis to be submitted by all

will pay the related school meal fees.
Likewise,itismadeclear
that
Higashihiroshima City will provide school
meals to children in municipal kindergartens,
elementary schools and junior high schools,
based on parents’ applications.
・Please submit one form each for all of yourchildren in a municipal kindergarten, elementary
school or junior high school.
・As a rule, please pay school meal fees bybank account transfer. This method isconvenient, safe and accurate.
・Please submit one form each (in triplicate) for
all of your children in a municipal kindergarten,elementary school or junior high school.

parents/guardians)in ※ If you have not completed the Both for school meal fees and for fees for

To be submitted by allparents/guardians
To be submitted to aschool expenses, please decide a financial
institution that suits your circumstances.
account, you will be sent If you wish to change part-way through thepayment slips to use to makeschool year the bank account you havespecified, you will need to submit this form
the payments.
again.
formalities to specify a bankDocument

To be submitted byfinancial institution

Points to note

Bank transfers can be made from any of the following financial
institutions:
Hiroshima Bank, Momiji Bank, Yamaguchi Bank, Hiroshima Shinyo
Kinko, Kure Shinyo Kinko, Shimanami Shinyo Kinko, Chugoku Rodo
Kinko, Hiroshima-shi Shinyo Kumiai, Hiroshima-ken Shinyo Kumiai,
Hiroshima Chuo Nogyo Kyodo-Kumiai, Geinan Nogyo Kyodo-Kumiai,
Hiroshima-ken Shinyo Gyogyo Kyodo-Kumiai Rengokai, JP Bank(From April 2023, Hiroshima Chuo Nogyo Kyodo-Kumiai and Geinan
Nogyo Kyodo-Kumiai will amalgamate to become Hiroshima NogyoKyodo-Kumiai.)
・Parents/guardians of children③Application forReduction ofHigashihiroshima City
School Meal Fees
Because of FoodAllergies, etc.
To be submitted bythose to whom thisapplies
To be submitted to theschoolwith allergies, who wish to stop
the provision of milk (for drinking)or main dishes (rice, bread) for ・Only in cases where a food allergy, etc.,
means that a child cannot be given milk (fortheir child.
・Parents/guardians of children drinking) or a main dish (rice, bread), school
meal fees will be reduced based on the foodwith lactose intolerance, whothat cannot be eaten.
wish to stop the provision of milk・In the case of a food allergy, it is necessary to(for drinking) for their child.
discuss matters with the school and the・Parents/guardians who wish to school meals center to determine how to deal
apply for the provision of milk with the issue.
only for their child, for religious
reasons, etc.
(Only for children.)・Those who are to move out ofHigashihiroshima City・ Those whose children have

・The changes will be reflected in the school
meals after five days have passed from theapplication (counting from the date of④Notice of Change to,been (will be) absent for five orapplication)
Terminationof,or
more consecutive days
Recommencement ofHigashihiroshima
School Meals

City・Those who need to change theiraddress or bank account (forbank transfers)
・Those wishing to recommence

To be submitted whenschool meals (for children whoseapplicablemeals were stopped)
To be submitted to the・Those eligible for reduced fees
schoolbecause of their child’s foodallergies, etc., when the details of
the application is to be changed※If the application was submitted late, you
may have to pay school meal fees even if
your child is absent from school.
※ In the case of changes to the application
for reduced school meal fees because ofyour child’s food allergies, etc., you may berequired

tosubmit

an‘Application

for

Reduction of Higashihiroshima City School
Meal Fees Because of Food Allergies, etc.’

TypePrice per meal

Monthly price

Kindergarten

200 yen (side dish and milk)

2,600 yen

Elementary School

245 yen

4,500 yen

Junior High School

280 yen

5,400 yen

Note: Due to rising food costs, the school lunch unit price may change. Any changes will be announced separately.

Notice of Fees Payable for
Higashihiroshima City SchoolMeals

Sent to parents/guardians who have completed the formalities
for the payment of school meal fees. A postcard showing thedetails of school meal fees and payment dates for the school
year in question.
If the number of school meals provided is different from theNotice of Change to Fees
Payable for Higashihiroshima
City School Meals

number of meals predicted at the beginning of the school year,
this postcard, showing the details of the change to thepayment amount, will be sent. You will be sent details of theamount payable for the tenth payment by means of thispostcard, in the middle of March.

Notice of Non-Payment

If your payment has not been received by the initial deadline,
you will be sent this notice around 20 days after the payment
deadline.

◆School meal fees are payable as follows
Period12345678910(Adjustment)

Final day
September
Deadline

May 31stJune 30th

July 31st

October 31st
30th

November 30th

DecemberJanuary

25th

31stofMarch 31stFebruary

・There are no fees to be paid in April or August.
・If the payment deadline shown above falls on a Saturday, Sunday or national holiday, the payment
deadline (when the payment amount is transferred from your account) will be the next business day.
・The amount to be paid in the tenth period (on March 31st) is the amount for school meal fees for the wholeacademic year (until the end of March), minus the amounts that should have been paid in periods 1 to 9.
・Yearly school meal fees differ depending on the school and the grade, so you will be notified of theamount for the tenth period after adjustments have been made. You will be sent details of the amountpayable for the tenth payment by means of a postcard (‘Notice of Change to Fees Payable forHigashihiroshima City School Meals’), in the middle of March.
・The handling fees for bank transfers for the payment of school meal fees will be paid byHigashihiroshima City.
・You will be notified at the beginning of the school year of the transfer date (or payment deadline) forpayments during the school year in question.
・If your bank account does not have sufficient balance on the date of the bank transfer, and thepayment cannot be made, you will be sent a payment slip.
・If you are in arrears with school meal fees, and even after you have been sent a notice of
non-payment you still do not pay, legal measures (demands for payment, etc.) will be instituted
against you in a court of law. In such a case, if the demands of Higashihiroshima City are accepted,
you may be subject to seizure of property, etc.
・If you are in arrears with school meal fees, you may be required to pay the arrears from the Child
Allowance payments you receive. When you apply for school lunches, you will be invited to give yourconsent for payments to be transferred from your Child Allowance payments if you are in arrears.

School meal fees for children in households already judged eligible to receive school expensesubsidies are paid automatically to the city from the school expense subsidies, so it is not necessaryfor the parent/guardian to pay the fees directly.
However, if the parent/guardian is still in the process of applying for eligibility for school expensesubsidies and has not yet been judged eligible, or if the school expense subsidies have beensuspended or canceled, the parent or guardian will need to pay the school meal fees. For this reason,even if you have been judged eligible for school expense subsidies, you will need to submit a ‘Bank
Transfer Request Form and Automatic Payment Application Form for Higashihiroshima City SchoolMeals’.
For more details regarding the school expense subsidies system, please contact the School
Management Staff Section of the School Affairs Division, in the Higashihiroshima City Board ofEducation.

In general, welfare payments are paid from the city to the parent or guardian, but if the parent orguardian consents, the amount of welfare payments to cover school meal fees can be paid from thecity (the Community Coexistence Promotion Division) to the principal of the child’s school. This is
known as proxy receipt of welfare payments by the school principal, and under this scheme, theschool principal pays the school meal fees instead of the parent or guardian, using the portion of thewelfare payments he/she has received. Those who are eligible to make use of this scheme need tosubmit an ‘Consent for Delegation and Bank Account Transfer Request’ form.
For more details regarding the welfare payments system, please contact the Community Coexistence
Promotion Division of the Health and Welfare Department of Higashihiroshima City (tel.:082-420-0405).

◆ Apart from school meal fees, there are ‘fees collected at school’, which are paid by the parent orguardian to the child’s school.

include the following costs (not including school meal fees):

Fees for school items, Grade fees, Club fees, PTA membership, Deposits, etc.
These fees will be continue to be paid directly to the school, to a financial institution specified by
the school, or in cash.
Please check the bank accounts, transfer dates, payment deadlines and payment amounts forboth fees collected at school, and school meal fees.

Enquiries regarding school meal fees:
School Affairs Division, Higashihiroshima City Board of Education
Tel.: 082-420-0975

Fax: 082-423-7551