Procedures for Preparing and Entering a Research Proposal Document(Forms to be uploaded) for“Fund for the Promotion of Joint International Research(International Leading Research)”
Applicants for the KAKENHI should fill in this Research Proposal Document, giving details of the research
project based on the Application Procedures, and submit it to the Independent Administrative Legal Entity
Japan Society for the Promotion of Science (hereinafter referred to as “JSPS”) prior to the application. This
Research Proposal Document is used as a review material at the JSPS Scientific Research Grant
Committee.
The applicant should fill in the form correctly, while taking the following points into account.
When the application is adopted as a result of the review at the Scientific Research Grant Committee, anotice concerning the provisional grant decision will be issued. The applicant should submit the form offormal application for grant delivery based on the notice. The KAKENHI will be disbursed if the researchplan, etc. are acknowledged as appropriate.

Items to be noted* This Procedures is to be used to prepare Research Proposal Document for “International LeadingResearch”.
* The Principal Investigator should prepare the Research Proposal Document with responsibility, inaccordance with the rules set forth in the Application Procedures.
* The Research Proposal Document for this research category consists of:Items to be entered in the Website (first half)Forms to be uploaded [form S-64 (1) (2) (3) (4)]Items to be entered in the Website (second half)Forms to be uploaded [form S-64(L)]Items to be entered in the Website (The content will not be shown in the PDF file but only on screendisplay)* Unless specifically instructed, items to be entered in the Website must be entered in Japanese orEnglish. Forms to be uploaded must be prepared in the language as directed in these Procedures.

* Before submitting, be sure to check whether the contents of the Research Proposal Document
converted to the PDF file are complete (missing characters, charts, garbled characters, etc.).
* The reviewers of this research category will conduct the review based on the content of theitems/forms in the following chart. For detailed information, please refer to the Application
Procedures.

1Reviewers（PreliminaryReview

Reviewcomments bycomments bydomestic

overseas

researchers

researchers

Screening）

Reviewers（Documentreview）

Items to be entered in theWebsite (first half),【Both in○○○Japanese and English】
Items to be entered in the○Website (first half), 【 InEnglish】
Form S-64 (1)○○Form S-64 (2)Form S-64 (3)○Form S-64 (4)Items to be entered in theWebsite (second half)Form S-64 (L)

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Items to be entered in the○Website (Not be shown in the
PDF file)2○

Introduction
The Principal Investigator should download each of the forms from the JSPS Grants-in-Aid for
Scientific Research (KAKENHI) website, then upload the completed forms to the designated area of
the “Management of Research Proposal Document” screen of KAKENHI electronic application system(hereinafter referred to as “system”) after accessing it using the ID and the password for theCross-Ministerial Research and Development Management System (hereinafter referred to as “e-Rad”),
which has been provided by his/her research institution.
You should note the following in preparing each forms:
・Make sure that the title of each item appears at the top of the page. Do not exceed the maximum
number of pages specified for each item.
・Delete the Notes on the forms. Do not delete any other instructions. Also leave the text box lines.
・Out of consideration to the review process in which many research proposal applications will bereviewed, please use a font size of 11 points or larger (10 points or larger for English).
・The margin setting of the forms (set with upper 20 mm, lower 20 mm, left 25 mm, and right 25 mm)should not be changed.
・Reviewers will view the submitted Research Proposal Documents (PDF files) in electronic

form on the KAKENHI Electronic Application System to conduct reviews. Research Proposal
Documents using colored figures and text will be used as they appear in the review.
・You cannot upload files of 10MB or larger. Prepare the documents in appropriate file size.
・If you have multiple S-64(L) forms, upload in order from the top.
・The file name should start with designated letters as follows:Form

The head of the file name（capital letters is accepted）

Ｓ－６４（１）abs（A・B・S）

Ｓ－６４（２）en（E・N）

Ｓ－６４（３）cv（C・V）

Ｓ－６４（４）jp（J・P）

Ｓ－６４（Ⅼ）loi（L・O・I）

Note※Can be uploaded up to 3 letters.

3Forms to be uploaded (First half)Form S-64 (1)This file should be prepared either in Japanese or English. When preparing the file, the instructions given
for each column should be observed.
* The Preliminary Screening will be conducted based only on the Items to be entered in the Website (firsthalf), this form, Form S-64(3), and Form S-64(L). Therefore, when preparing this form, do not refer tothe information contained in forms other than those listed above. Moreover, this form will not be used
for overseas review, so the information contained in this form should not be referenced in other forms.
For example, in [Form S-64 (2)], you cannot reference any of the graphics you include in this form (andvice versa), so you should illustrate the necessary figures in each form.
Form S-64 (2)This file should be prepared in English. When preparing the file, the instructions given for each column
should be observed.
You should take special cautions in describing sensitive research ideas, etc. that may cause substantial
disadvantage to the applicant in case such ideas, etc. were leaked.
* Note for the description of “Details of the applicants’ ability to conduct the research, the researchenvironment” of the “Research Plan” column.
Focus on describing research activities relevant to your research plan in order to demonstrate thefeasibility of the plan. Also describe the Co-Investigators, focusing on research activities relevant to theiranticipated roles.
For research achievement (research papers, publications authored, industrial property rights, invitedlectures, etc.), avoid listing exhaustive information, but rather appropriately provide key achievementssuch as supporting literature that could explain the feasibility of your research plan. When describing
your research achievements, provide sufficient information so that said achievements can be identified,e.g., the title of the paper, author names, title of the academic journal, volume and page numbers, andyear of publication in case of a research paper, and bibliographic information, etc. in case of a book. Note,however, that you may cite only those research papers that have been published or accepted forpublication.
If you have suspended your research activity for a certain period due to maternity and/or childcare
leaves or nursing care leave, you may state so here.
* Note for the “Plan for Fostering Early-career Researchers” column,
Under this research category, we place high importance on your sending off early-career researchers tooverseas research institutions for as long as possible and enable them to be exposed to variousopportunities. As such, include plans for these initiatives as much as possible in this column. Even if it isdifficult to send graduate students (doctoral students) abroad for a long term, it is still important for them4

to spend time abroad for as long as possible and gain various experiences, so the plans may include shortand medium-term stays and/or multiple stays as the case may be. You are also expected to utilize online
means to carry out your joint international research efficiently. However, from the perspective offostering human resources, it is essential for early-career researchers to physically go overseas and gain
research experience. Therefore, to the extent possible, you should plan the research project so that theworks in which early-career researchers will be involved are mainly conducted abroad.
Form S-64 (3)This file should be prepared in English. When preparing the file, the instructions given for each column
should be observed.
1. “Application Requirements that PI must meet” column
This column asks you to demonstrate that the Principal Investigator is a researcher who has a record ofexcellent research achievements and an international research network, together with evidence (to provethat such achievements and results actually exist). Note the following when presenting evidence:・If presenting a top 10% most highly cited international joint paper
You should determine at your discretion, whether the paper to present is eligible using commercial
databases, analytical tools, etc. You should specify at your discretion which databases and other tools to
use and/or your own definition of Top 10% (such as subject area, applicable year, date of search, etc.),
and attach evidence (screen shot images, etc.) in the form of graphic figures to enable the reviewers to
acknowledge that your paper is a top 10% international joint paper. The international co-authors of yourpaper do not have to be the Overseas Joint Researchers of this proposal. Note that if you fail to provide
evidence or if the definition of Top 10% is extremely arbitrary, reviewers may determine that you are noteligible.
・If presenting other evidences
If your research area does not use Top 10% international joint paper as an indicator, you should attach asevidence, achievements and results that are acknowledged in your research area to demonstrate that you
are a “Japanese researcher who has a record of excellent research achievements and an international
research network.” When providing information available on the web as evidence, be sure to attach
screen shot images and other evidence in addition to the URL links.
You may provide multiple items of evidence instead of a top 10% international joint paper, but you must
limit the volume of information within the given number of pages.
Whether each such evidence meets the eligibility criteria will be judged in the review.
2. “CURRICULUM VITAE (CV)” column
The applicant should prepare this section on separate pages for each Principal Investigator andCo-Investigator (in the order mentioned in the column “Project Members List”), according to theinstructions below and the instructions mentioned in the respective columns to be filled in. Add pages forthe second Co-Investigator and beyond.

5(1) In the column “Research Institution, Academic Unit (School, Faculty, etc.) and Position”, the applicant
should enter his/her research institution, academic unit (school, faculty, etc.) and position at the time ofthe preparation of the Research Proposal Document.
(2) In “Role in this Project”, the applicant should enter concisely the roles of the researchers in the proposed
research project.
(3) In “Research Career and Experience”, the applicant should enter their principal research career andexperience since graduation in their last school in a retroactive chronological order. When entering yourresearch achievements, provide sufficient information so that said achievements can be identified, e.g.,
the title of the paper, author names, title of the academic journal, volume and page numbers, and year ofpublication in case of a research paper, and bibliographic information, etc. in case of a book. Note,however, that you may cite only those research papers that have been published or accepted forpublication.
Form S-64 (4)This file should be prepared either in Japanese or English. When preparing the file, the instructions
given for each column should be observed.

Forms to be uploaded (Second half)Form S-64 (L)This file should be prepared in English by the overseas joint researchers in person.
When preparing the file, the instructions given for each column should be observed.
Note that the uploaded Letters of Intent will be reviewed as part of the Research Proposal Document.
Therefore, as set forth in the Application Procedures, when requesting the submission of the Letters ofIntent, explain to the overseas joint researchers in advance that their names and other personal
information contained in the Research Proposal Document will be used for administrative tasks of
KAKENHI grants (which may include providing personal information to external contractor(s) incharge of the electronic processing and management of KAKENHI data).
* If you have several overseas joint researcher engagements, you can attach up to three sets of this form
(provided, minimum one set is mandatory).

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