Application for MEXT ScholarshipResearch Students (University Recommendation, Special Selection)
PhD Program for Fostering Medical Science Research Leadersof the Next Generation for the academic year of 2024
Graduate School of Medicine, Nagoya University
The Graduate School of Medicine of Nagoya University has been selected as a special program by the Ministry of
Education, Culture, Sports, Science and Technology (MEXT) of the Japanese government. We will accept
applications for international students (research students) who seek a PhD degree in Medicine as follows.
※ Please note that this application guidelines are based on the MEXT’s application guidelines for the lastacademic year. If the MEXT guidelines are changed or revised, the University will follow their changes.

1. Qualifications and conditions for application(1) Nationality
Applicants must be non-Japanese citizens.
(2) Age
Applicants must be at age 34 years or younger as of April 1, 2024 (born on or after April 2, 1989).
(3) Academic Requirements and Eligibility
The academic coefficient according to the MEXT standard, which is similar to but not identical to the GPA score,
must be 2.30 or higher in a transcript of the last institution you attended. (Please refer to p.7 about the GPA(Grade
Point Average) in MEXT standard.) In addition, one of the following requirements must be fulfilled.
1) Persons who have completed 18 years of schooling in a foreign country;
2) Persons who have been conferred a degree equivalent to a bachelor's degree through attending an overseas
university or other overseas school (limited to those whose education and research activities have been evaluatedby persons who have been certified by the relevant country's government or a related institution, or have been
separately designated by the Ministry of Education, Culture, Sports, Science and Technology as being equivalent
to such) and graduated from a program that requires 5 or more years to complete (Includes graduating from a
program implemented by the relevant overseas school while living in Japan through distance learning, as well as
graduating from a program implemented by an educational facility established with the relevant overseas
country's school education system and has received the designation mentioned above).
3) Persons who will have engaged in research at a university, research institute or similar institution for at least two
years by September 30, 2024, after graduation from a university program excluding medicine, dentistry, pharmacy(limited to pharmacy programs where the minimum duration of study is six years) or veterinary medicine, or thecompletion of 16 years of schooling in a foreign country, who are recognized by the Graduate School of Medicine
through their achievements in said research as having scholastic ability equivalent to or higher than that ofpersons who have graduated from a university program in medicine, dentistry, pharmacy (limited to pharmacy
programs where the minimum duration of study is six years) or veterinary medicine;4) Persons who have been enrolled in a program in medicine, dentistry, pharmaceutical sciences (limited to those
whose minimum duration of study is six years), or veterinary medicine at a university for at least four years or
persons who have completed 16 years of schooling in a foreign country or a course of study in Japan at an
educational institution positioned under the schooling system of a foreign country as offering university programs- 1 -(limited to those where persons who have completed the program are treated as having completed 16 years ofschooling of said foreign country) and designated separately by the Minister of Education, Culture, Sports,
Science and Technology, who are found to have acquired the designated credits at a graduate school of the
University with an excellent academic record.
5) Persons who will be at least 24 years of age by September 30, 2024 and who are recognized by a graduate
school of the University through Individual Screening as having scholastic ability equivalent to or higher than thatof persons who have graduated from a program in medicine, dentistry, pharmaceutical science, or veterinary
medicine (limited to those whose minimum duration of study is six years) at a university.
〔Notes〕For applicants applying under eligibility criteria 3) to 5):
1. Applicants applying under eligibility criterion 3) shall satisfy the following two requirements:
1) Persons who, at the time of application, shall have graduated from a university, or shall have engaged inresearch at a university, research institute or similar institution for at least two years after the completionof 16 years of schooling in a foreign country; and
2) Persons who have achieved research excellence, through academic papers and research presentations,recognized as being of academic quality equivalent to or higher than that of master’s thesis.
2. Eligibility review for application
Those who are applying under one of the eligibility criteria 3) to 5) must use a set of prescribed forms for
eligibility review and submit it to the Student Affairs Division, Graduate School of Medicine (refer to “11.
Contact”) by registered mail, to arrive no later than November 15, 2023. (Be sure to write “Graduate Program:
Eligibility Review for Application (MEXT)” in red on the front of the envelope.
The Graduate School of Medicine will conduct the eligibility review (an interview may be performed, if
necessary), and applicants will be notified of the review results by e-mail.
3. List of documents to submit for eligibility review
1) For applicants applying under eligibility criterion 3):i)
Eligibility review form (prescribed form)ii)
University diploma/certificate of graduation (issued by the principal/dean/etc. of the school
attended, no copies allowed)
iii)
University academic transcript (issued by the principal/dean/etc. of the school attended, nocopies allowed)
iv)
Curriculum vitae (prescribed form)v)
Report of research achievements (prescribed form)vi)
Copies of academic papers and research presentations
2) For applicants applying under eligibility criterion 4):i)
Eligibility Review Form (prescribed form)ii)
Diploma/certificate of graduation (issued by the principal/dean etc. of the school attended, nocopies allowed)
iii)
University academic transcript (issued by the principal/dean/etc. of the school attended, nocopies allowed)
iv)
Statement of Reasons for Application (prescribed form)
3) For applicants applying under eligibility criterion 5):i)
Eligibility review form (prescribed form)

- 2 -

ii)

Diploma/certificate of graduation (issued by the principal/dean/etc. of the school attended, nocopies allowed)
iii)
Academic transcript (issued by the principal/dean/etc. of the school attended, no copies allowed)
iv)
Curriculum vitae (prescribed form)v)
Work history document with detailed work duties and experience, etc.
vi)
Report of research achievements (prescribed form)vii)
Copy of academic papers and research presentations
Written explanation from prospective advisor (for persons having scholastic ability equivalent to or higher
than that of persons who have graduated from an 18-year curriculum in medicine, dentistry, pharmacy orveterinary medicine)

2. Application Procedures(1) Submission of Application
All documents required for application listed below in 3 should be submitted during the following filing period to theStudent Affairs Division of the Graduate School of Medicine (refer to “11. Contact”).
In case of mailing, applications have to be sent by registered mail. For those applying by mail, the application mustreach the office with APPLICATION FOR ADMISSION TO THE GRADUATE PROGRAM (MEXT) written in red
on the face of the envelope.
Upon confirming the submission of the necessary application documents, Graduate Student Section will informyou of the deadline for payment and the payment method of application fee of ¥30,000 by e-mail. (Japanese yen,no other currencies accepted, and non-refundable) It must be paid by credit card or bank transfer in a few days
after receiving an email. The sender is responsible for the costs of the processing fee for the bank transfer. The
application will be processed upon confirmation of the payment of the application fee.
(2) Filing period for application
Applications will be accepted from January 5 to January 16, 2024 (JST). Incomplete and late applications will not
be considered.

- 3 -3. Documents Required for Application
The following documents are required. Documents for application should be typewritten or neatly written in block
letters in English or Japanese. In the event that certificates, transcripts and other documents are in a language
other than English or Japanese, a translation into one of these languages must be attached.
Document
By postBy email(Original)(Copy)
A. Application Data Sheet (Prescribed form No,1)
1
B. Application for Japanese Government (Monbu-Kagaku-sho)11
Scholarship (Prescribed form No.2/Both side printing) *1
C. Nominee’s photograph (Taken within the last six months; size 4.5 x1
3.5 cm. Head and shoulders, front view of face, no hat or any othercoverings. Name and nationality to be written on the back of eachphotograph. It should be pasted in the specified position.)
D. Field of study and study program (Prescribed form No.3)
1
E. 2 Letters of recommendation. They must be obtained from two one eachreferees who meet the requirements stated below.
(1) A Letter of recommendation addressed to the president of Nagoya
University from the dean or higher of the graduate school to which thenominee belongs at their home country(2) A letter of recommendation from the nominee’s academic advisorof the graduate school to which the nominee belongs at their homecountry (mentioning the nominee’s research ability)
F. Photocopy of passport (Copy of family register or Citizenship papers if
1
you don’t have your passport yet)
G. Transcript from the nominee’s undergraduate and graduate school
1(must be issued by the university)
H. Certificate of graduation (or prospective graduation) or record of1
degree from the nominee’s most recent university (undergraduate or
graduate school)
I. Academic report from the nominee’s most recent university that1
confirms the academic ability of the nominee(The record must include a clearly understandable academic index
such as GPA, ABC markings, and an ordinal ranking within the entire
number of students.)
J. Summary of degree dissertation
1
K. English Proficiency Test Scores
1
Please submit either of following score that certify your fulfillment of
the English proficiency requirement.
(1) TOEFL: minimum score of 80 iBT; 60 Paper-delivered Test
(2) IELTS: minimum overall band score of 6
(3) Duolingo English Test: minimum score of 110(4) Common European Framework of Reference for Languages(CEFR) : minimum level of C1(5) Other evidence showing that the applicant has English proficiency
at least equivalent to requirements above*Please note that, in all cases, only the results of tests taken afterJanuary 2021 will be considered valid for the application.
However, an applicant who is a native speaker of English or applicant- 4 -who graduated the course which meets qualifications for thisadmission to the medical doctoral program in English as a medium of
instruction is exempted from this requirement by submitting certificatesfrom university.
L. Certificate of health (Prescribed form No.5)
1
M. Declaration of applicable specific categories: Refer to p.8 and fill in1
the form on p.9.
*Original Documents and Hard-copies can’t be stapled and must be in order as listed above.
*1 Application for Japanese Government (Monbu-Kagaku-sho) Scholarship and your photo must also be
submitted in excel form through e-mail (iga-ryu@t.mail.nagoya-u.ac.jp).

4. Selection Method
The selection process involves two steps: document screening, and an interview by Zoom.
1) Document screening
Those who pass document screening shall proceed to the interview stage.
2) Interview
The interview will be focused mainly on the candidate’s research proposals. The interview will be held around inlate January or early February 2024 and it shall be conducted in English. The schedule of the interview will be
informed to applicants after document screening.

5. Final Announcement of Selection Result
The selection result of the Graduate School of Medicine will be announced on February 13, 2024.

6. Enrollment Procedures
Successful candidates will be notified of the registration procedures for admission to the graduate program.
Candidates must register for enrollment on the designated dates at the Student Affairs Division of the Graduate
School of Medicine.
If applicants enter as a privately-funded student, the deadline for payment of registration fee (JPY 282,000) is July26, 2024*Note that failure to register on the designated dates will be regarded as cancellation of admission by thecandidate.
Successful Applicants must be able to arrive in Japan on the designated day in late September, 2024.

7. Required Fees (tentative)
The fees for registration for academic year 2024 are as follows:※ Required fees may change in accordance with circumstance.
Entrance fee: 282,000 Japanese yen
Tuition fee: 267,900 Japanese yen per semester* (yearly tuition fee is 535,800 Japanese yen)
Note:1) Entrance fees have to be paid at the enrollment registration indicated above and tuition fees for the autumn
semester in October. Once paid, tuition fees and entrance fees will not be refunded.
2) Students can apply for reduction and extension of payment of entrance fees and tuition fees for one semester.
In such case, an application form, available at enrollment registration, must be submitted to the Student Affairs
Division, Graduate School of Medicine within the given period.
- 5 -3) MEXT Scholarship Recipients are exempted from the above fees.

8. MEXT Scholarship Contents
Stipend: 148,000 Japanese yen per month (for 2023) *The exact stipend for 2024 has not been determined yet.
Air Ticket: Economy-class round ticket from the international airport nearest to the recipient’s residence to Chubu
Centrair International Airport (or Narita International Airport) in accordance with the MEXT condition.

9. Related Notes
1) Within the successful applicants, five students from the upper grades who are satisfied with the academic
coefficient according to the MEXT standard will be recommended as MEXT scholarship recipient.
However, Graduate School of Medicine recommends more than 75% (4 students among 5 students) from thepriority region countries designated by MEXT as Appendix 1.
2）Those who are adopted as MEXT Scholarship Recipient need to submit ANNUAL PROGRESS REPORT to
the Educational Committee of Graduate School of Medicine every year.
If the evaluation by the Committee does not meet the prescribed criteria, payment of MEXT scholarship will besuspended.
3) Incomplete and late applications will not be considered. After applications are filed, changes in submitted
documents will not be permitted and the application fee will not be refunded under any circumstances.

4) A false statement, misrepresentation or omission by the applicant in the applications may form the basis fordenial of admission or dismissal from the Graduate School of Medicine, Nagoya University.
5) If the applicants live together with their family members in Japan, they need to first come to Japan alone andobtain visa with a status of "dependent" visa. After arriving in Japan, they can apply for Certificate of Eligibility forthe status of Dependent at the Immigration Services Bureau on behalf of their family members.

10. Treatment of information on individuals
Any information regarding individuals which has been obtained in the course of invitations for applications or fromdetails contained in application documents, shall be used for the purposes of notifications concerning theapplication in hand, entrance examinations, announcements of results of entrance examinations, enrollment
procedures and any other items subsidiary to these situations. It will also be used for the administration of theschool register and for academic records connected with student academic affairs after enrollment. Furthermore,
any information obtained concerning individuals with be treated appropriately, and shall never be used for any
other reason other than its administrative purpose.

11. Contact Address
Postgraduate Section, Student Affairs Division, Graduate School of Medicine, Nagoya University
65 Tsurumai-cho, Showa-ku, Nagoya, 466-8550, Japan
Tel: +81-(0)52-744-2440
Fax: +81-(0)52-744-2521
e-mail: iga-ryu@t.mail.nagoya-u.ac.jp- 6 -12. GPA(Grade Point Average) in MEXT standard
The applicant must obtain a GPA of 2.3 or higher in the last academic year, in accordance with the GPA standard
of MEXT.
GPA = { 3 x (total credits of Grade Point 3) + 2 x (total credits of Grade Point 2) + 1 x (total credits of Grade Point1)} ÷ total credits of registered courses
4 levelevaluation
5 levelevaluation
PointsA
100-80
A
B
89-80

S
A
100-90

B
79-70
B
C
79-70
2

3

C
69-60
C
D
69-60
1

F
59-0
F
F
59-0
0

※ Evaluations which does not include in the table above（For example, 「Approval」,「Pass」, etc.）is not
be included.
※ If your transcript cannot be calculated following the table above, please send an e-mail to the Student Affairs
Division of the Graduate School of Medicine (see "11. Contact Information") with the following documents
attached, and after receiving approval from the Student Affairs Division, submit the following documents byregistered mail, no later than December 15, 2023. (Be sure to write “Graduate Program: Transcript Review for
Application (MEXT)” in red on the front of the envelope. The Graduate School of Medicine will conduct thereview and applicants will be notified of the review results by e-mail.
· Diploma/certificate of graduation (issued by the principal/dean etc. of the school attended, no copies
allowed)· University academic transcript (issued by the principal/dean/etc. of the school attended, no copies
allowed) * The record must include a clearly understandable academic index such as GPA, ABC
markings, and an ordinal ranking within the entire number of students.

- 7 -Attachment
Flowchart for Determining Applicable Categories- 8 -Declaration of applicable specific categories

If you are applying to Nagoya University as a faculty member or student, we ask you to declarewhether you are subject to “deemed exports” controls under the Foreign Exchange and Foreign Trade
Act (“FEFTA”).
Please refer to the attached flowchart for your position, check the appropriate boxes, and submit ittogether with your application form and documents.

Department
Name□ Category 1 applies □ Category 2 applies □ Category 3 applies □ No categories apply

If you fall into one of the Categories 1 to 3, please provide a reason below and submit the relevant
evidence.
Reason for applicability(e.g., employed by __ institution, receiving funding/scholarship from __, or planning to do so)（）

Evidence(e.g., proof of employment by a foreign organization (letter of employment/contract), letter of funding
from a foreign organization (individual), notice of scholarship award or application form)（）*Please contact us if you are unsure whether any of the above categories apply.
Academic Research & Industry‐Academia‐Government collaboration
E-mail：anzen@aip.nagoya-u.ac.jp

TEL：052-747-6702- 9 -ExportControl

Division

Appendix 1

List of Priority Region Countries disignated by MEXT
1DPH

3ULRULW\5HJLRQSouth-east Asia

Russiaand
CIS

AfricaMyanmarThailand
Malaysia
Singapore
Indonesia
Philippines
Viet Nam
Cambodia
Laos
BruneiUzbekistan
Kazakhstan
KyrgyzAzerbaijan
Tajikistan
Turkmenistan
Armenia
Moldova

Egypt
Sudan
Libya
Tunisia
Algeria
Madagascar
Kenya
Tanzania
Democratic Republic of the Congo
Nigeria
Ghana
Liberia
Gabon
Congo
Cameroon
ZambiaCote d'Ivoire
MoroccoSenegal
Ethiopia
GuineaUgandaZimbabwe
South Africa
Mauritania
Togo
Central African Republic
Benin
MalawiGuinea-Bissau
Swaziland
Eritrea
Comoros
Namibia
Botswana
Mali
Niger
Mauritius
Lesotho
Seychelles
Somalia
Mozambique
RwandaSierra Leone
BurundiDjibouti
GambiaChad
AngolaCape Verde
Sao Tome and Principe
Equatorial Guinea
Burkina Faso
Republic of South Sudan

3ULRULW\5HJLRQ

1DPH

Iran
TurkeySyria
LebanonIsraelJordanIraq
KuwaitMiddle East
Saudi Arabia
Afghanistan
Palestine
Yemen
United Arab Emirates
Bahrain
Oman
Qatar
Pakistan
India
Nepal
Bangladesh
South-west Asia
Sri Lanka
BhutanMaldives
Mongolia
East Asia
BrazilParaguay
UruguayArgentina
Chile
BoliviaSouth America
Peru
EcuadorColombia
Venezuela
Suriname
GuyanaThe United States The United States
GreeceAustria
Swiss
PolandCzech RepublicHungary
Romania
Bulgaria
Albania
Slovakia
Central and Eastern Ukraine
EuropeCroatia
Slovenia
The Former Yugoslav Republic ofMacedonia
Bosnia and Herzegovina
SerbiaMontenegro
KosovoCyprus
Liechtenstein- 10 -