Kyoto International Conference Center (ICC Kyoto)

Room and Facilities Rental Fees
July 2024 revised edition【Contact Us】
Kyoto International Conference Center
Sales & Marketing Department
Office Hours: 9:00 - 17:30, Monday - Friday
TEL: +81-75-705-1229
E-mail: globalsales@icckyoto.or.jp

【Information on Usage of Equipment , Furniture and Provision of Display Material】
Please confirm before applying to use equipment and furniture or have display material provided.
1. Discuss usage plan
Please have an in-depth meeting with your coordinator regarding your event at least 1 month before the usage start date. Please bring
the program, venue layout, list of items to be provided, loading/unloading plan, and notification and application forms to this meeting.
*Please read and confirm the "Emergency Preparedness Plan" for response in case of an emergency.
2. Ordering
Please determine your required arrangements at least 2 weeks before usage start date. The details and amounts listed in the "final
estimate" created based on this will serve as final confirmation of your order.
*Please be aware that we may not be able to arrange some items for you after this deadline.

3. Changes and cancellations
You will be charged a cancellation fee for cancellations and changes in the details of your arrangements.
- Operators and other personnel costs: 100% of charges starting 2 weeks before work start date.
- Equipment, furniture, display material, etc.: 100% of charges starting 1 week before usage start date.
*An earlier cancellation fee (100% of charges) may occur for specialized arrangements.

4. Fee revisions
If we cannot provide an item listed on rental fee chart or estimate due to a revision in lineup or service features, we will explain thecircumstances in advance and provide an equivalent or superior item to what was initially planned. Fees will be charged based on themost recent rental fee chart.
5. Moving items to another venue
Please do not move provided equipment, furniture, or display material outside the hall or meeting room they are set up in.

6. Returning to original condition
When your rental period is concluded, please return the items promptly in the same condition as at time of rental.
If you damage, deface, or lose equipment or furniture, you will be liable for damages.

7. Bringing your own equipment
Equipment, furniture, and display material may not be brought in from outside. Due to concerns about facility maintenance and safety
management, we will provide these items via designated suppliers who have received instructions from us.
However, this may be permitted in special cases when strong need is recognized. Due to concerns about facility maintenance andsafety management, this must be performed in the presence of our staff and a supervision fee will apply. We will also charge a service
fee based on details and scale when handling these special arrangements.

Hall and Room
P. 1

Hall and Room Rental Fees

P. 2

Small Room Rental Fees

P. 3

Hall and Room Rental Fees for Exhibition
Furniture

P. 4

Basic Furniture Rental Fees
Audio Visual Equipment

P. 5

Audio and Simultaneous Interpretation System Fees

P. 6

Video System and Screen Fees

P. 7

Recording, Camera, Live Relay, and Lighting Fees

P. 8

Operator Fees
Office Equipment and Otheｒs

P. 9

Office Appliance and Communication Equipment
Temporary Power Supply

P. 10

Parking and Cleaning Fees
Signboard and Display

P. 11

Title Signboard and Sign Fees
Hanging Display Fees

Nov 20, 2023
ICC Kyoto

Hall and Room Rental Fees
Weekday Rates (Monday to Friday)

Tax included (JPY)
Seating Capacity

Area (㎡)
Hall/Room

Main Hall

Ceiling
Height(m)Sample Layout Number of Seats 9:00～12:00 13:00～17:00 9:00～17:00 13:00～21:00 9:00～21:00

2,040
15.0
950

Room A
9.0

Main Building

6.0

6.0

Annex Hall

Adjoining Buildings*Can be divided into 2

Event Hall759,000

1,056,000

1,353,000

1,617,000

176,000(Gallery seats)370
478~520
250
(222)
100
216~284120(69)
72
150~18084(43)396,000

495,000

682,000

847,000

1,001,000

110,000

169,400

217,800

302,500

387,200

447,700

48,400127,600

169,400

229,900

290,400

338,800

36,300

SquareTheater
School40
105~134
64

79,20096,800133,100

163,900

193,600

22,00079,20096,800133,100

163,900

193,600

22,000

Theater
School227~250120

169,400

217,800

302,500

387,200

447,700

48,400

Theater
School237
108

151,800

188,100

254,100

314,600

369,000

39,600

Theater
School1,200
600

561,000

715,000

979,000

1,188,000

1,430,000

165,000

Theater
School

2,500
1,000

539,000

605,000

946,000

968,000

1,254,000

143,000

Circular
Theater
SchoolRoom B-2

Room E

Horseshoe
Theater
School

200
3.0
200
3.0
460
9.0
380
3.5
1,500
10.0
3,000
8.2-19.2

Extension
Rate/Hour

572,000(Gallery seats)

350

Room D

1,840

Oval
Theater
School470

Room C-2

Fixed seating(Gallery seats)

Room B-1

Room C-1

Rental Fees

Café Terrace

360

Round Table(Basic layout)

118

84,700/day *Café Terrace is only available for use as anteroom of Event Hall.

New Hall

2,000
10.0

Theater
School1,600
960

561,000

748,000

1,034,000

1,320,000

1,584,000

176,000

55.0

Island16

41,80051,70067,10082,50095,7009,900

805
3.5-4.5
540
3.3

Theater
School536
220

393,800

525,800

750,200

959,200

1,147,300

121,000

Theater
School240
90

169,400

217,800

302,500

387,200

447,700

48,400Anteroom*Can be divided into 2

Main Building

Banquet Hall
SWAN

GardenBanquet HallSAKURA

Tea Ceremony HouseHOSHOAN660,000/day

Approx.5,000～10,000

Garden10 tatami mats

25㎡

HiromaRyureiseki

15
13

39,600/day■ The rental fees listed in the Table above (except those for Event Hall and New Hall ) include the initial hall/room setup and basic furniture.
However, any layout change during the day and/or the use of any furniture other than the basic furniture is subject to additional charges.
■ The extension rates/hour listed in the Table above are applicable to the use of the hall/room before and/or after the time slots for the basic rental fees. The use ofhalls/rooms during the time slot of 9:00 to 12:00 can only be extended until 13:00, and any further extended use is subject to the 9:00～17:00 rental fee.
The use of halls/rooms during the time slot of 9:00 to 17:00 and 13:00 to 17:00 can only be extended until 19:00, and any further extended use is subject to the
9:00～21:00 and 13:00～21:00 rental fee.
■ The use of halls/rooms listed in the Table above on Saturdays, Sundays, public holidays, and substitute holidays is subject to a 20% premium added
to the basic rental fees (except for international and academic conferences) .
■ The use of halls/rooms listed in the Table above for concerts or events with paid admission is subject to a 50% premium added to the basic rental fees.
■ For rental fees for the use of halls/rooms listed in the Table above for an exhibition, please refer to "Hall and Room Rental Fees for Exhibition".
■ Rental fees for Banquet Hall SAKURA and SWAN are waived for up to 3 hours when used for dining and parties.
■ The garden is available for rental only when rented together with any of the halls listed in the Table, and when it causes no inconvenience to other conferences.
Name
Main Building
Reservation

Total Area/
Total number of seats

6,395㎡
4,935seats

Rental Fees

Room rental fees do not include
the use of some parts of the 6th
floor, garden and tea house.

7:00～19:00 8:00～20:00 8:00～18:00 9:00～19:00 9:00～17:00
8,096,000■ The 1st-floor lounge (the NIWA café space that faces the Japanese garden) cannot be used for exhibitions.

1

6,831,000

5,566,000

Extension
Rate/Hour

759,000

March 22, 2024
ICC Kyoto

Small Room Rental Fees
Weekday Rates (Monday to Friday)
Floor

1
2

1

Tax included (JPY)

Area

Ceiling
Height㎡

m

SampleLayout120(6 rooms)

3.5

SquareTheater
School32
90
38

52,80063,80082,500101,200

116,600

12,100

Room 10155

2.4

Square16

19,80026,40035,20044,00052,8005,500

Room 10225

Island8

9,900

12,10016,50019,80023,1003,300

Room 103

90

Square24

41,80051,70067,10082,50095,7009,900

Room 104

100

SquareTheater
School36
104
52

45,10056,10072,60089,100103,400

11,000

Room 157

220

IslandTheater
School36
180
9675,90092,400121,000

148,500

172,700

18,70030(2 rooms)

Sofa set(Basic layout)7

14,30017,60024,20030,80036,3004,400

SquareTheater
School36
81
40

50,60060,50079,20095,700111,100

12,100

4
4

6,600

8,800

12,10015,40018,700

2,200

Room

Room F,G,H
Room I,J,K

Room 158,159

Room 501

135

2.6

Seating Capacity

Rental Fees

Number of
9:00～12:00 13:00～17:00 9:00～17:00 13:00～21:00 9:00～21:00
Seats

Extension
Rate/Hour

Room 502,504,506

25(3 rooms)

IslandSofa set

Room 503,505,507

12(3 rooms)

Island

4

4,400

5,500

6,600

7,700

8,800

1,100

50,60060,50079,20095,700111,100

12,100

Room 509

135

SquareTheater
School20（2rooms）
88
36

Room 510

180

SquareTheater
School36
120
56

64,90079,200103,400

126,500

147,400

15,400

Room 552

40

Square16

11,00015,40019,80024,20028,6003,300

Room 553

200

Theater
School180
5645,10059,40084,700106,700

128,700

15,400

Room 554,555

100(2 rooms)

SquareTheater
School32
70
28

35,20041,80055,00066,00077,0008,800

Room 558, 559

50(2 rooms)

Sofa set

12

14,30018,70023,10027,50030,8004,400

Oval(Basic layout)*

20

20,90027,50036,30047,30055,0006,600

720,90027,50036,30047,30055,0006,600

716,50022,00029,70038,50044,0005,500

716,50022,00029,70038,50044,0005,500

Square16

19,80024,20033,00039,60046,2006,600

IslandSofa set

6
4

9,900

12,10016,50019,80023,1003,300

5Room 560

50

Room 561

50

Room 562
Room 563
Room 662-665
6
Room 670, 672-681

3.0

Sofa set(Basic layout)*

40
40
60
(4 rooms)
30(11 rooms)

2.8■ The rental fees listed in the Table above (except those for Event Hall and New Hall) include the initial hall/room setup and basic furniture.
However, any layout change during the day and/or the use of any furniture other than the basic furniture is subject to additional charges.
■ The extension rates/hour listed in the Table above are applicable to the use of the hall/room before and/or after the time slots for the basic rental fees. The use ofhalls/rooms during the time slot of 9:00 to 12:00 can only be extended until 13:00, and any further extended use is subject to the 9:00～17:00 rental fee.
The use of halls/rooms during the time slot of 9:00 to 17:00 and 13:00 to 17:00 can only be extended until 19:00, and any further extended use is subject to the
9:00～21:00 and 13:00～21:00 rental fee.
■ The use of halls/rooms listed in the Table above on Saturdays, Sundays, public holidays, and substitute holidays is subject to a 20% premium added
to the basic rental fees (except for international and academic conferences) .
■ For rental fees for the use of halls/rooms listed in the Table above for an exhibition, please refer to "Hall and Room Rental Fees for Exhibition".
■ The rental fees for Room F - K, 158 - 159, 502 - 506, 503 - 507, 558 - 559, 662 - 665, and 672 - 681 listed in the Table above are charged per room.
＊ The layout of this room cannot be changed. Please refrain from eating in this room.

2

March 22, 2024
ICC Kyoto

Hall and Room Rental Fees for Exhibition
Weekday Rates (Monday to Friday)
Ceiling
Height㎡

m

9:00～12:00

13:00～17:00

9:00～17:00

13:00～21:00

9:00～21:00

Room A950

9.0

495,000

619,300

852,500

1,059,300

1,251,800

137,500

Room B-1

470

212,300

272,800

378,400

484,000

559,900

60,500

Room B-2

350

159,500

212,300

288,200

363,000

423,500

46,200

Room C-1

200

99,000121,000

167,200

205,700

242,000

27,500

Room C-2

200

Room D

460

Adjoining Building

Main Building

Hall/Room

Main Building

Tax included (JPY)Area

Room E380

Room F, G, H, I, J, K

120

Room 101

55

6.0

3.0
9.0
3.5
2.4

Rental Fees

Extension
Rate/Hour

99,000121,000

167,200

205,700

242,000

27,500212,300

272,800

378,400

484,000

559,900

60,500190,300

235,400

317,900

393,800

462,000

49,50066,00080,300103,400

126,500

146,300

15,40025,30033,00044,00055,00066,0007,700

Room 10390

52,80064,90084,700103,400

119,900

13,200

Room 104100

57,20070,40091,300112,200

129,800

14,300

Room 157

220

95,700115,500

151,800

185,900

216,700

24,200

Room 501

135

63,80075,90099,000119,900

139,700

15,400

Room 509

135

63,80075,90099,000119,900

139,700

15,400

Room 510

180

81,40099,000129,800

158,400

184,800

19,800

Room 553

200

57,20074,800106,700

134,200

161,700

19,800

Room 554

100

44,00052,80069,30082,50096,80011,000

Room 555

100

44,00052,80069,30082,50096,80011,000

Room 662～665

60

2.8

25,30030,80041,80049,50058,3008,800

Annex Hall

1,500

10.0

561,000

715,000

979,000

1,188,000

1,430,000

165,000

Event Hall

3,000

8.2-19.2

539,000

605,000

946,000

968,000

1,254,000

143,000

New Hall

2,000

10.0

561,000

748,000

1,034,000

1,320,000

1,584,000

176,000

Banquet Hall SAKURA

805

3.5-4.5

393,800

525,800

750,200

959,200

1,147,300

121,000

Banquet Hall SWAN

540

3.3

169,400

217,800

302,500

387,200

447,700

48,400

2.6

3.0(The area of each hall/room shown in the Table above does not represent its effective exhibition area.)■ The rental fees listed in the Table above (except those for Event Hall and New Hall) include the initial hall/room setup and basic furniture.
However, any layout change during the day and/or the use of any furniture other than the basic furniture is subject to additional charges.
■ The extension rates/hour listed in the Table above are applicable to the use of the hall/room before and/or after the time slots for the basic rental fees. The use ofhalls/rooms during the time slot of 9:00 to 12:00 can only be extended until 13:00, and any further extended use is subject to the 9:00～17:00 rental fee.
The use of halls/rooms during the time slot of 9:00 to 17:00 and 13:00 to 17:00 can only be extended until 19:00, and any further extended use is subject to the
9:00～21:00 and 13:00～21:00 rental fee.
■ The use of halls/rooms listed in the Table above on Saturdays, Sundays, public holidays, and substitute holidays is subject to a 20% premium added
to the basic rental fees (except for international and academic conferences) .
■ The use of halls/rooms listed in the Table above for concerts or events with paid admission is subject to a 50% premium added to the basic rental fees.
■ Annex Hall and Rooms 103, 104, 509, 554, and 555 can each be divided into two rooms using a mobile wall.
■ The rental fees for Rooms F to K and 662 to 665 listed in the Table above are charged per room.
■ A post-takedown cleaning fee will be charged after exhibitions.
■ If exhibition booths must be installed in venue lobbies for main venues including Main Hall, Room A, B-1, B-2, C-1, C-2, D, please confirm with sales personnel inadvance.
You may use the Annex Hall, Event Hall, and New Hall lobbies freely.
Other venue lobbies have limited space, and exhibition booths may not be installed there.
■ The 1st-floor lounge (the NIWA café space that faces the Japanese garden) cannot be used for exhibitions.

3

Jul 30, 2024
ICC Kyoto

Basic Furniture Rental Fees
〔Abbreviations〕

MH: Main Hall, NH: New Hall, AH: Annex Hall, EH: Event Hall

TablesDeluxe Conference Table (Large)
Deluxe Conference Table (Small)
Foldable Table: 180ｘ90cm
Foldable Table: 150ｘ60cm
Table: 90ｘ90cm
Small Table: 65ｘ40cm
ChairsDeluxe Conference Chair
Conference Chair (Stacking chair)Conference Chair (with side table)
Receptionist ChairAward Ceremony Chair
Other Furniture
Temporary Staging: 240ｘ180ｘ60cm highTemporary Staging: 240ｘ120ｘ30cm highTemporary Staging: 200ｘ100ｘ20～100cm high (AH)
Podium (MH)PodiumNational Flag Hoisting Stand (5 flags)
National Flag Hoisting Stand (Tripod)
Flagpole
TableclothAward Ceremony Tray
Tall DeskWhiteboard
Bulletin Board: 180x120cm highBulletin Board (Small): 90x90cm highThree-fold Partition: 180cm highStantion (Belt type)
Document Locker
Reception Table: 120ｘ60cm
Reception Sofa (for 3 persons)
Reception Sofa (for 1 person)
Electric Stove
Desk Lamp
Portable Cash-box*Stock Quantity【Main Building】
Foldable Table: 180ｘ90cm：150 (white cloth charged separately)
Foldable Table: 150ｘ60cm：470
Foldable Table: 150ｘ60cm with front panel：150【AH】
Foldable Table: 150ｘ60cm：330
Foldable Table: 150ｘ60cm with front panel：45【EH/NH】
Foldable Table: 180ｘ90cm：300 (white cloth charged separately)
Foldable Table: 180ｘ45cm：301
Foldable Table: 180ｘ45cm with front panel：69

One day fee
880
715
385
385
330
275
One day fee
253
154
275
253
660
One day fee
4,400
2,640
2,640
990
715
660
275
165
440
440
935
605
605
330
550
385
1,100
330
715
330
330
110
110

4

Other FurnitureGold-leaf Folding Screen (Large): 2.4m high/pairGold-leaf Folding Screen: 2.1m high/pair
Poster Panel: 90x240cm/90x210cm
Shelves for Storage
Hanger Rack (with 10 hangers)
Cloak Tags (600 pieces/set)
Full-length Mirror
Tatami Mat
White Cloth
Momoyama Umbrella
Folding Stool (Japanese red felt bench)
Sign Stand
Layout Change
Stage Layout Change
Hexagonal Easy Chairs at the front of Main Hall (one side)
1st-floor lounge
Information Counter
Georgette Curtain in EH
Temporary Partition in EH
Furniture for NH/EH
Foldable Table: 180ｘ90cm
Foldable Table: 180ｘ45cm
Deluxe Conference: Table 180×65×77cmH
Deluxe Conference Chair: 59×60×86cmH
Deluxe Conference Chair
Conference Chair (Stacking chair)Temporary Staging: 100×200×20～100cmH
Podium (Large): 120×78×135cmH
Podium (Small): 90×67×118cmH
Flower Stand: 60×60×85cmHThree-fold Panel: 270×3.1×210cmH
Three-fold Partition: 180×180cmH
Three-fold Partition: 180×180cmH
Invasion Prevention Fence: 160×50cmHTax included (JPY)One time fee
17,60013,200Please inquire
1,980
1,584
1,100
2,640
924
440
9,240
1,716
330
One time fee
2,200～
22,00012,1005,500
22,000～22,000～One day fee
385
385
2,200
550
253
154
2,640
1,100
770
5,500
2,750
1,320
770
440

■ Please be noted that your request may not be met due tothe limited number of furniture available for use.
■ An extra charge will apply for setup staff attending rehearsals and or
on standby late at night/early in the morning.
■ The room rental fees listed in the Table above (except those for Event Hall
and New Hall) include the initial hall/room setup and basic furniture.
However, any layout change during the day and/or the use of any furniture
other than the basic furniture is subject to additional charges.
■ You are requested to determine the layout of hall/room fourteen days
before usage start date.
Any change to the layout after it is determined is subject to an additionalcharge starting three days before you use the hall/room.

March 22, 2024
ICC Kyoto

Audio and Simultaneous Interpretation System Fees
〔Abbreviations〕

MH: Main Hall, NH: New Hall, AH: Annex Hall, EH: Event Hall

〔Audio System〕

Equipment
P.A. System (Main Hall)
P.A. System (New Hall)
P.A. System (A)P.A. system (B-1,B-2)
P.A. System (C-1,C-2)
P.A. System (D)P.A. System (E)
P.A. System (AH)
P.A. System (AH1)(AH2)
P.A. System (EH)
P.A. System (SAKURA)

Tax included (JPY)One day fee
Remarks
44,000 Microphones and Chief & Assistant Sound Operators are charged separately.
33,000 Microphones and Chief & Assistant Sound Operators are charged separately.
35,20011,0007,700
11,00011,000Microphones and Chief Sound Operators are charged separately.
33,00022,00049,50019,800P.A. System (SWAN)

16,500Auto P.A. System (A)Auto P.A. System (B-1,B-2,D,E)
Auto P.A. System (C-1,C-2)

35,200Microphones are charged separately.
11,000
A maximum of 6 microphones excluding lapel microphones can be used.
7,700

Amplifier for Small Meetings (F,G,H,I,J,K)

28,600

Amplifier for Small Meetings
Wired Microphone
Wireless Microphone (Frequency band B-type)
Request Microphone
Carousel Microphone
Microphone Controller
Audio Line
Player (CD)

8,800
1,650
4,400
1,650
2,200
38,5003,300
2,200

Includes 4 wired and 1 wireless microphones (or 5 wired microphones).
A maximum of 8 microphones can be used.
3 wired microphones
Handheld or lapel microphone
Microphone controller is charged separately.
Used to collect sound from musical instruments, etc.
Chief operator is charged separately.
Operator is charged separately.

■ To use the P.A. System, a chief sound operator is required. Please refer to information on P. 8 for operator fees.
■ Depending on the frequency assignment, some wireless microphones may need to be WS-type (@11,000 yen).

〔Simultaneous Interpretation System〕

Equipment
System (MH, NH, A, B-1, B-2, C-1, C-2, D, AH)
1 Additional Language
Receiver and Headphone

One day fee
Remarks
55,000 Up to 3 languages. Permanent interpreting booths are included
5,500
Loss/damage compensation fee: 56,650 yen/piece for the receiver and
770
5,500 yen/ piece for the headphone■ To use the Simultaneous Interpretation System, a simultaneous interpretation operator is required. Please refer to information on P. 8 for operator fees.

〔Other〕

EquipmentIntercom
Interphone
Digital Time Indicator
Sign Light for Next Chairperson/Presenter
Laser PointerLight Dimmer (MH, NH, A, AH, D, Sakura)Light Dimmer (B1, B2, C1, C2, E, F-K, SWAN)
Table Lamp

One-day fee
22,000 Up to 5 sets
4,950
5,500
3,300
2,200
1,650 Ability to preset 5 lighting patterns
1,100
440

5

Remarks

Jul 30, 2024
ICC Kyoto

Video System and Screen Fees
〔Abbreviations〕

MH: Main Hall, NH: New Hall, AH: Annex Hall, EH: Event Hall
Tax included (JPY)〔Video System〕
Equipment

Remarks

Charge by rate

Projectors
4K 30000 ㏐ equivalence
20000 ㏐ equivalence
12000 ㏐ equivalence
10000 ㏐ equivalence
12000 ㏐ equivalence
8000 ㏐ equivalence
6000 ㏐ equivalence
4000 ㏐ equivalence(MH: permanently installed / laser)(Portable type)1,320,000
880,000
495,000
440,000
297,000
220,000
132,000
55,000Suitable for
Suitable for
Suitable for
Suitable for
Suitable for
Suitable for
Suitable for

MH, NH, EH
MH, NH, AH, EH
NH, AH, EH
NH, AH, A, EH
MH (Available in dual projection)

AH1･AH2, A, B-1, B-2, D
B-1, B-2, D, SAKURA
Suitable for C-1, C-2, E, F-K, SWAN

Systems
Switcher System
Switcher System with Operator
KVM Extension System (Remote control system on the podium)

38,500 PC Switcher for 4 channels + Interface + Video CablesMulti format Switcher for 7 channels + Interface + Video Cables
99,000＋Preview Monitoring system. Operator is charged separately.
17,600 Mouse Computer ＋Keyboard ＋Monitor TV

Monitors [16：9]
TV Monitor
TV Monitor

LCD Monitor(26 inches)(65 inches)(50 inches)(42 inches)(24 inches)(15 inches)(10 inches)

Monitor in front of the room (50 ～65 inches)
PDP Monitor at Main Lobby (103 inches)

16,500 Camera image of each hall & television broadcasting
121,000
66,000 With Monitor stand
55,00016,5009,900
6,600
27,500 MH, AH1, AH2, A, B-1, B-2, C-1, C-2, D
27,500Other
DVD Player
DVD Player(For production)
Notebook PC (Windows) 14-inch
Notebook PC (Mac) 15-inch

6,600
10,450 Used for performances
22,000 One-time fee
30,800 One-time fee■ Video equipment is charged by rate. 100% for 1 day, 130% for 2 days, 150% for 3 days and 170% for 4 days.
■ To use the Switcher System, a video operator is required. Please refer to information on P. 8 for operator fees.
■ Any video equipment other than those listed in the Table above are subject to additional charges. We will separately quote such charges upon request.

〔Screens〕
Equipment

Remarks

One-day fee

Dedicated Equipment
for Main Hall
for Main Hall
for Annex Hall
for Annex Hall
for New Hall
for Room A
for Room B-1,B-2
for Room C-1,C-2
for Room D
for Room E

10.5mx7.8m (500 inches) 4：3
12.4mx7.0m (560 inches) 16：9
6.0mx6.0m (300 inches) 4：3
12.0mx6.0m (480 inches)
9.1mx5.1m (413 inches) 16：9
8.8mx5.0m (400 inches) 16：9
7.3mx4.1m (330 inches) 16：9
3.7mx3.3m
7.3mx4.1m (330 inches) 16：9
6.0mx3.0m

19,800110,000
10,45088,00088,00013,200
6,600
3,300
6,600
4,400

10.5mx5.9m (480 inches) Can also be used in 16:9
One-time fee

132,000
66,000
5,500
4,400
2,200
1,320

1st day NH, EH
2nd and after NH, EH

One-time fee
One-time fee

Temporary Equipment
7.3mx4.1m (330 inches) 16：9
2.3mx3.0m (150 inches) 4：3
2.4mx1.8m (120 inches) 4：3
2.0mx1.5m (100 inches) 4：3
1.6mx1.2m (80 inches) 4：3

SAKURA, SWAN, Subscreen for MH・AH
F, G, H, I, J, K, 157
Rooms on the 5th floor, Subscreen for A, AH1･AH2Rooms on the 6th floor, Subscreen for B-1・B-2, C-1・C-2, D, E

6

March 22, 2024
ICC Kyoto

Recording, Camera, Live Relay, and Lighting Fees
〔Abbreviations〕

MH: Main Hall, NH: New Hall, AH: Annex Hall, EH: Event Hall

Tax included (JPY)Remarks
One-time fee
Audio recording (MP3)40,700 8:00 to 21:00, including operator fee
Audio recording (MP3), up to 4 hours
29,700 Up to 4 hours between 8:00 and 21:00, including operator fee.
Fee for 1 additional recording channel
8,800Video recording (MP4)110,000 8:00 to 21:00, operator fee included but cameras charged separately■ The fee for storage media such as disks is included in the recording fee listed above (some exceptions apply).
■ Delivery of recorded media takes approximately 1 week. (Delivery charge is not included in the recording fee listed above.)■ Charges for extension hours outside the time slot of 8:00 to 21:00 are subject to the "Extension Rate/Hour" for chief operators.
■ Editing is subject to additional charges. We will separately quote such charges upon request.

〔Recording〕

Equipment〔Camera〕
Equipment
1 Temporarily- installed Camera withstandard lens
1 Temporarily- installed Camera with
40-power lensRemarks

One day fee
165,000 B-1, B-2, C-1, C-2, D, E

8:00 to 21:00

1 Temporarily- installed Camera with
70-power lens

198,000 AH1, AH2, A
253,000 MH, NH, AH, EH

1 Temporarily-installed Camera withstandard lens + 1 Movable Camera
with standard lens

8:00 to 21:00 (on the 1st day)

539,000

8:00 to 21:00 (2nd day and after)

484,000

1 Temporarily-installed Camera with
40-power lens + 1 Movable Camera
with standard lens

8:00 to 21:00 (on the 1st day)

572,000

8:00 to 21:00 (2nd day and after)

517,000

1 Temporarily-installed Camera with
70-power lens + 1 Movable Camera
with standard lens

8:00 to 21:00 (on the 1st day)

627,000

8:00 to 21:00 (2nd day and after)

572,000

B-1, B-2, C-1, C-2, D, E

AH1, AH2, A

MH, NH, AH, EH■ The fee for cameras listed above are a sum of charges per room for a set of cameras and cameraman fees.
Charges for extension hours outside the time slot of 8:00 to 21:00 are subject to the "Extension Rate/Hour" for chief operators.
■ For live relay to other rooms, extra fees for projector, lighting, Media Center (AV control system) fee, and audio and video relay channels are charged
in addition to the fee for cameras.
■ For video recording, a separate recording fee is charged in addition to the fee for cameras listed above.
■ Please inquire about any camera plans other than those listed in the Table above.
〔Live Relay〕
Equipment
Remarks
One day fee
Audio relay channel (per room)
22,000 Relay to another room
Video relay channel (per room)
22,000 Relay to another room
Media Center (AV control system)
66,000 8:00 to 21:00, including operator fee■ Charges for extension hours outside the time slot of 8:00 to 21:00 are subject to the "Extension Rate/Hour" for chief operators.
■ Please inquire about relay to more than 4 rooms.

〔Lighting for Main Hall〕
Equipment

Remarks
One day fee
16,500
1st day
175,450 Operator fee is charged separately.
Basic Lighting for Live relay
2nd day and after
120,450■ Please feel free to consult us about any stage lighting plans other than those listed in the Table above.
■ To use lighting, a lighting operator is required. Please refer to information on P.8 for operator fees.
3kw Xenon Spot Light7

Dec 5, 2023
ICC Kyoto

Operator Fees
Tax included (JPY)
Extension Rate/Hour
Audio/Lighting/Video/
Simultaneous Interpretation
Chief
Technical Support
Assistant

21:00 ～ 8:00

Basic Charge
8:00 ～ 21:00

Up to 3 hours
55,00047,30044,00011,000Up to 5 hours
33,000■ Extension fees for early morning and late evening cannot be combined.
Example: For extension from 7:00 to 8:00 (1 hour) and from 21:00 to 23:00 (2 hours), a charge of 22,000 yen applies.
■ Main Hall and New Hall require both a chief and an assistant as audio operators.
■ Operator fees are charged for standby time as well as performance time.
■ Additional operators, directors etc. may be required depending on the content.

8

Up to 11 hours
55,000Nov 20, 2023
ICC Kyoto

Office Equipment and Other Fees
〔Office Appliance and Communication Equipment〕
Tel & Fax
Dial-in telephone setup fee
Internal line setup fee
Fax machine (line included, five days of use or less)Internal PHS rental fee on the first day
Internal PHS rental fee on and after the second day
Digital line setup work fee
CopierHigh-speed copier (Black & white)
High-speed copier (Color)
Photocopy fee (Black & white)
Photocopy fee (Color)PC
Notebook PC (Windows) 14-inch
Notebook PC (Mac) 15-inch
Laser printer (Black & white, one tray, A4 to A3)
Laser printer (Color, A4 to A3)
Photocopy fee (Black & white)
Photocopy fee (Color)
Permanently-installed fiber-optic
Wired connection
LAN cable connection fee (for the first line)

One time/One day fee
11,000 /time
3,850 /time
33,000 /time

Tax included (JPY)Remarks
One telephone set is included, but call rates are charged separately.
Can change setting to enable calls to outside lines
Maximum of two sets.
Fax rates are charged separately.

550 /dayCan change setting to enable calls to outside lines
165 /day
Please inquire
One time/One day fee
Remarks
57,200 /time Available for a maximum of 2 copiers. Copy fees are charged separately.
79,200 /time Available for a maximum of 2 copiers. Copy fees are charged separately.
11 /page
33 /page
One time/One day fee
Remarks
22,000 /time
30,800 /time
19,250 /time
41,800 /time
11 /page
33 /page
One time/One day fee

Remarks

22,000 /line

Best-effort service, supports network partition

LAN cable connection fee (for the second line and after)

11,000 /line

Excluding branching in the same room and connections to
exhibition booths.

Wireless connection

33,000 /AP

Supports network partition, limited to 1 port, 1VLAN
Can designate SSID/password

Permanent optic connection
66,000 /line
Best-effort service
Wireless LAN plan (NH, AH, EH)
495,000 /hall Technical support is charged separately.
One time/One day fee
Temporarily-installed fiber-optic
Remarks
Please inquire
Temporary router setup and setting fee
Please inquire separately for use of global IP■ The rental fees listed in the Table above are the unit price for using the equipment for seven days or less.
Please inquire about fees for usage lasting more than seven days.
■ A separate estimate will be made if you require more than 3 high-speed copiers.
■ Please inquire separately for dedicated use of permanent optical lines as numbers are limited.
■ When using office communication equipment in the Table above, a separate temporary power supply may be required.
〔Temporary Power Supply〕
One time fee
Outlet work
Single-phase outlet up to 2 kw per room
4,400 /kw
Single-phase outlet over 2 kw per room
8,250 /kw
One time fee(Primary-side) mainline work
3,740 /kw
Single-phase circuit 100V / 200V
5,500 /kw
Three-phase circuit 200V
■ The above temporary power supply work fees include electricity usage amount.
■ A separate estimate will be made for use of 3-phase outlets.

9Remarks

Remarks

Nov 20, 2023
ICC Kyoto

Parking and Cleaning Fees
Tax included (JPY)〔Parking〕
Description
Standard-sized car: Cash payment*
Large-sized car: Cash payment*
Standard-sized car: Unpaid parking ticket
Large-sized car: Unpaid parking ticket

One time fee
1,000
2,500
880
2,200

/time
/time
/time
/time

Remakrs
Up to 24 hours from time of entry
Up to 24 hours from time of entry
Final total of all tickets charged to organizer〔Cleaning〕
Description

One time fee

Waste disposal fee

1,980 /cart

Waste disposal fee (2t truck)

39,600 /cart

New Hall cleaning fee after construction/carrying-in

57,200 /time

New Hall cleaning fee after removal/carrying-out

66,000 /time

Event Hall cleaning fee after construction/carrying-in

60,500 /time

Event Hall cleaning fee after removal/carrying-out

96,250 /time

Annex Hall cleaning fee after construction/carrying-in

42,900 /time

Annex Hall cleaning fee after removal/carrying-out

49,500 /time

Other exhibition venue cleaning fee after construction/carrying-in

Other exhibition venue cleaning fee after removal/carrying-out

Remarks

Required if using NH for exhibition
Required if using EH for exhibition
Required if using AH for exhibition

33 /㎡
33 /㎡

Routine Cleaning

1,815 /hour

Special Cleaning

33 /㎡

10

Required for exhibition use
Required if using room/lobby for exhibition

Nov 20, 2023
ICC Kyoto

Signboard and Display Fees

Title Signboard
Main Entrance (Large)
Main Entrance (Small)
Main Hall
Room ANew HallRoom B-1・B-2
Room C-1・C-2
Room D
Room E
Banquet Hall Sakura
Banquet Hall Swan
Annex Hall
Event Hall
Sign

H1.2m×W5.0m
H0.9m×W1.8m
H1.8m×W11.8m
H1.2m×W10.8m
H1.2m×W10.8m
H0.9m×W7.2m
H0.6m×W4.5m
H0.9m×W7.2m
H0.6m×W4.5m
H0.7m×W6.0m
H0.6m×W4.5m
H1.2m×W9.0m
H1.2m×W9.0m

Sign

H60cm×W53cm
H16.5cm×W53cm
H40cm×W40cm
H45cmｘW45cm
H60cmｘW60cm
H90cmｘW90cm

Other
Name Plate (Single-sided)
Name Plate (Double-sided)
Name Plate (Single-sided)
Name Plate (Double-sided)
Flag Frame
Hanging Display
Main Hall
Room ANew HallRoom B-1・B-2
Room C-1・C-2
Room D
Room E
Annex HallSize

One time fee

Size

66,000 ～19,800 ～110,000 ～99,000 ～99,000 ～55,000 ～25,300 ～55,000 ～25,300 ～44,000 ～25,300 ～88,000 ～88,000 ～One time fee

Tax included (JPY)Remarks

Size

Remarks
3,300 ～ Paper, with sign stand
1,650 ～ Paper, with sign stand
4,400 ～ Wood rack, with sign stand
4,950 ～ Wood rack, with sign stand
6,600 ～ Wood rack, with sign stand
9,900 ～ Wood rack, with sign standOne time fee
Remarks

Size

1,980 ～ Paper
3,960 ～ Paper
1,760 ～ Paper
3,520 ～ Paper
5,500 ～
One time fee

H8cm×W41cm
H8cm×W41cm
H6.3cm×W30cm
H6.3cm×W30cm
H1.2m×W1.8m
H6.0m×W0.9m
H5.0m×W0.9m
H5.0m×W0.9m
H3.0m×W0.7m
H2.0m×W0.5m
H4.0m×W0.9m
H2.0m×W0.5m
H5.0m×W0.9m

38,50031,90031,90018,70013,20030,80013,20031,900

～
～
～
～
～
～
～
～

■ Sizes and designs other than those listed in the Table above are also available. Please feel free to contact us.
■ The fees listed in the Table above include setup/removal fees.
■ Sign design creation is subject to additional charges.

11

Remarks