THE SUMITOMO FOUNDATIONFISCAL 2024 GRANT FOR
ENVIRONMENTAL RESEARCH PROJECTS
Procedure & Instruction for Application
Please apply for this program through the website (https//www.sumitomo.or.jp/e/) of The
Sumitomo Foundation (“the Foundation”).

I. Procedure for the application(Step-1) Registration of the applicant’s basic information （to get ID & Password）-Register the Applicant’s basic information into “Personal Information Registration Format”.
Then, a tentative registration notice will be delivered to registered e-mail address.
-Access to URL presented on the notice and complete the registration by clicking“Acknowledgment” within 24 hours after the receipt of notice, followed by the delivery ofcompleted registration notice.
Note）If the applicant owns “My Page”, start from below (Step 2).
(Step-2) Log in “My Page”-Log in “My Page” by using ID & Password, select the item of “Confirmation/Revision ofRegistered Information”(“登録内容の確認・変更” on the screen) at the upper side of its 1st page,and confirm the registered basic information, or if necessary, revise the registered basicinformation.
(Step-3) Input into “Application Format” and make application documents-Log in “My Page”, and select “Environmental Research Grant Program” （”環境研究助成” on thescreen）at “Information”.
-Fill in required information about proposed research project into “Application Format”（”助成申請受付フォーム” on the screen）, which will be reflected on the application (Page 1-2) with theApplicant’s registered basic information.
-For English application, select English for language and entry into an English format.
-Download a word-file of application (Page 3-5) by clicking Format Download（”様式ダウンロード”
on the screen）, and fill other information about proposed research project.
-For Approval from Affiliation, if applicable, download a word-file of application (Page 1) byclicking Format Download（様式ダウンロード）, and print out the application (Page 1) which shows
Affiliation’s name and address etc. at its lower side, acquire its approval by signing or stamping
seal.
-Conver the completed applications, (1) Approval from Affiliation (Application (Page 1)), and(2) Application (Page 3-5) to PDF files and upload them to the system. (1) is required, ifapplicable.
(Step-4) Send application data and acquire a registration number-After all application documents are uploaded, click “SEND”（”申請する” on the screen）. Oncethey have been properly accepted by the Foundation, a registration number will be notified toregistered e-mail address.
-If it is not notified within next business day, contact the Foundation immediately at the email
address (environment@sumitomo.or.jp) for inquiry, or it will result in the failure of registration.
Note) Revision to the application after Step-4
Contact the Foundation first to unlock the system. Then, the Applicant will be able to enter Step-3
again.

II. Application documents
The following application documents shall be submitted through the website.

(1) Application FormApplication(Page1-2)
Application(Page3-5)

Input
UploadSystem input
NoP1
into ApplicationFormat
P2
Manual input
Yes P3
into Word File
P4-5

Contents
research subject, applicant’s information,
grant period, applied amount, research type,approval from affiliation etc.
cost breakdown, fund planning etc.
history, achievements, group information
purpose, character & outline of research
project(2) Approval from Affiliation (if applicable)
As instructed above, Application (Page 1) is used for Approval from Affiliation. After printing
it and obtaining an approval, convert it to PDF file and upload it to the system.

III. Instruction for the application
Comply with the following instructions, or it may result in the failure of registration.
<Application Format (Application Page 1-2)>
1. “Contact Person” is the person whom the Foundation can contact for inquiry of the application
when the Applicant is away from the office. For English application, designate the person
whom the Foundation can contact in Japanese language.
2. “Research Subject” should be simply and clearly determined within 40 characters in Japanese.
For English application, write down the Japanese translation of the Research Subject together.
Do not use chemical formula or numerical formula.
3. As for “Category for Review”, enter a basic section number (5 digits) from the review section
table of Grants-in-Aid for Scientific Research (KAKENHI). Select the number so that theresearch field can be identified as much as possible.
4. “Research Area” should be selected from the list of “Research Areas” as per attached.
5. As for “Grant Period”, select 1 year or 2 years for General Research and select 2 years or 3years for Special Subject Research, extendible to a total of 3 years and 4 years together with theinitial period, respectively.
6. As an approver on “Approval from Affiliation”, indicate section head, department head orabove for university/college, and institution head for other research institution.
7. Fill in “Breakdown of Applied Grant Amount” clearly, referring to the “Categories forApplicable Expenses” as per attached. If there is an expense related to instruments, apparatus orequipment, describe the necessity (if you don’t have enough space, add in the Application(P3-5)). Each amount by item shall be summed up to Yen10,000.
<Application (Page 3-5)>
1. Fill required information within designated spaces and pages where charts and photos can beincluded. Neither supplemental/additional papers/materials attached to the application form nor
any modified forms are acceptable. Especially, select the information for the Applicant’s CV andacademic achievements to keep the designated space. Include the research history along with thework experience in the Applicant’s CV.
2. No hand writing is acceptable Use PC and fill out in Japanese or English at the font size of
10-point to 11-point. Use half-width characters for alphabets and figures.
3. In case of Special Subject Research, explain the interdisciplinary and/or international
collaborative nature of the research in the column of “Features of the Research Project”.
<Approval from Affiliation>
Use Application (Page 1) as printed out. However, if any institutional stamp is used instead ofprinted information, delete the relevant information.

IV. Inquiry for the application
For inquiry for un-notification of registration number as well as any other inquiries regarding
the application, contact the Foundation at our e-mail address (environment@sumitomo.or.jp).

ATTACHMENT

Research Areas

1. Atmosphere
2. Hydrosphere
3. Geosphere
4. Biosphere
5. Social sphere
6. CombinedA.
Measuring Analysis
Survey Analysis
1-A
2-A
3-A
4-A
5-A
6-A

B.
Prediction
Evaluation
1-B
2-B
3-B
4-B
5-B
6-B

C.
TechnicalMeasures
1-C
2-C
3-C
4-C
5-C
6-C

D.
Political Measures
Social System
1-D
2-D
3-D
4-D
5-D
6-D

E
Others
1-E
2-E
3-E
4-E
5-E
6-E

Applicable Expenses
Applicable Expenses
Remuneration:① Cooperators

Remuneration for:① Cooperation/advice rendered by third parties otherthan Applicants and their collaborator(s)② Assistant work rendered by temporarily-employed thirdParties② Assistants
TravelTransportation,& Shipping

Remarks

Transportation, Accommodation or others expenses for both domestic(one-way more than 100km) and overseas business trips (*) (including
miscellaneous fees related to transportation, insurance fee, tax, etc.)
Communication ① Transportation (not included in Travel Expense)② Communication (e.g., telephone, mail)③ Shipping (e.g., couriers)

Outsourcing① Research related (questionnaire survey, experiment etc.)② Computer related (programing, data processing, software rentals etc.)

Meetings

Rental fee and refreshments for meetings

Information Materials

Purchase of books and information materials for research

Printing and Dissemination

Printing, including copying services, and publication of survey results

Consumables

Reagent, experimental animals, stationery, Instruments/apparatus/equipment(within 50,000 yen per unit)

Instruments/apparatus/equipment

Instruments/apparatus/equipment (over 50,000 yen per unit)

Other Expenses

Translation, steno graphing, contribution, admission fees for research
symposia or workshop, maintenance cost for equipment, etc.

(*) Air fare must be no more than economy-class actual fare for the shortest routes between the nearest
airports.
Following expenses are excluded:(1) Remuneration for services rendered by the Applicant and the Collaborator(s).
(2) Administrative expenses incurred by research institutes to which the Applicant and the Collaborator(s)belong.
(3) Expenses to purchase any instrument, apparatus or equipment for general use such as PC, Server,Printer, Camera and so on.