Instruction for Presentation

Instructions for Symposium and Oral Presentation
All speakers are kindly requested to strictly observe theallotted presentation time. In order to help you keep within
the allotted time limit for your presentation, a light-signal
system will be used (Yellow light - One minute remaining, andRed light - End of speaking time).

•••

For Chairpersons••

Chairpersons are asked to remain within the time allottedfor the session and each presentation.
Please take the next chairperson’s seat at least 20 minutes
before the beginning of your session.

After Data Registration•For Symposists and Oral Presenters•••

Oral presentations can only be made with Windows PCs(single screen only). Slide projectors are not available.
Macintosh format is not applicable for USB flash
memory or CD-ROM users. Please bring your own
laptop PC.
Please visit the Speakers’ Preview Desk in the facility
where you will be presenting, no later than one hour prior
to your presentation in order to preview and submit yourpresentation ﬁle.

•••Speakers’ Preview Desk•

Please register your presentation data only at the Speakers’Preview Desk of the facility where you will be making yourpresentation. The Speakers’ Preview Desks are located in 2
different locations as follows.

•Facility
Conference RoomPreview & Registration
May 27 (Thu)
May 28 (Fri)May 29 (Sat)

Oral Presentation

Symposium

Okayama Convention
CenterRoom 301
2F Lobby
7:30–18:00
7:30–18:00
Not Applicable

Okayama DigitalMuseum
5F
5F Lobby
14:00–18:00
8:00–18:00
8:00–12:00

Type of oral presentation: (1) presenters using their own
laptop and (2) presenters using a USB or CD-R. The
instructions for each type of presentation are provided below.
Please carefully read the instructions that apply to you.

Please provide your own AC adapter and connecter. The
only type of connecter available at the Speakers’ Preview
Desk is a D-sub 15 pin (mini). We recommend that you
provide your own connecter in case your PC does not
accept the D-sub 15 pin connecter.
Recommended OS are Windows 2000, 2002, 2003 or
2007, and Mac OSX 10.1.2 or above.
If your presentation includes audio or video, please notify
the staff.

Please take the next speaker’s seat during the presentation
up to 30 minutes prior to your own presentation. Theoperator will keep your computer and check theconnection. After your presentation is over, please cometo the Operation Desk to pick up your computer. Please
note you will be unable to modify your data in thepresentation room.
The operator will display only the ﬁrst page of yourpresentation. Please use the mouse or the keyboard on the
podium to advance to subsequent slides as you proceedwith your presentation.
Please conﬁrm that data are properly output to theexternal monitor from your laptop PC.
The resolution of the projection screen is XGA(1024·768 pixels).
Please turn off your screen-saver, power saving functionand unset the password.
Please have a backup copy of your data ready in casethere is a problem with your presentation data.

2. For presenters using USB ﬂash memory or CD-ROM
Presentations can only be given using data stored on a USB
ﬂash memory drive or CD-ROM. When using a CD-R, pleaseuse only the hybrid format (ISO9660) because using special
functions such as ‘‘Packet Write’’ may cause your data to beillegible.
Instructions for Saving Your Data
File format: Files must be in Windows PowerPoint 2003 or2007.
Fonts (Typefaces): To avoid display problems with yourpresentation, use only standard OS fonts.
File Management

1. For presenters using their own laptop PC
At the Speakers’ Preview Desk•

Please conﬁrm that your own PC is connected properly tothe preview monitor.

26

Journal of Diabetes Investigation Volume 1 Suppl. 1 2010••

The resolution of the projection screen is XGA (1024·768pixels).
Maximum 512 MB is allowed for oral presentations.

ª 2010 Asian Association for the Study of Diabetes and Blackwell Publishing Asia Pty Ltd

Instruction for Presentation•••••You can use audio or video in your presentation. We
recommend any video data to be in MPEG format which
can be played with Windows Media Player.
All data ﬁles should be in one folder, including any
reference ﬁles such as video images.
Please have a backup copy of your data ready in casethere is any problem with your presentation data.
To avoid the possible spread of computer viruses, always
scan your presentation ﬁles beforehand with updated
anti-virus software.
After saving your presentation ﬁle on the appropriate
medium, run a test on another PC to make sure it works
normally.

At the Speakers’ Preview Desk••Please conﬁrm that the data for your presentation aredisplayed properly on the preview monitor.
If your presentation includes audio or video, please notify
the staff.

•For Poster Presenters•

•
•

•

•

•

Please take the next speaker’s seat during the presentation
up to 30 minutes prior to your own presentation. Please
note that you will be unable to modify your data in thepresentation room.
The ﬁrst page of your presentation will only be displayedby the operator. Please use the mouse or the keyboard on
the podium to advance to subsequent slides as you
proceed with your presentation.
Your data will be copied into our network server atSpeakers’ Preview Desk and the PC at the Operation Deskof the conference room. However, the copied data will beerased after the congress is ﬁnished.

Presenters should receive a presenter’s ribbon at theAASD Poster Registration Desk located near the entranceof each Poster Presentation Area up to 15 minutes before
their session.
Posters will be displayed all day.
Posting and removal times are scheduled as shown below.
Note that any posters remaining past the removal time
will be disposed of by the Secretariat.

DatePosting

Presentation

RemovalMay 28 (Fri)May 29 (Sat)

8:30–10:30
8:30–10:30

13:20–14:20
13:00–14:00

17:00–18:00
14:00–15:00••
After Data Registration

The Chairperson will facilitate the presentation anddiscussions during the poster session.

•At your presentation, please come to the front of yourposter panel with the presenter’s ribbon received at theRegistration Desk.
Presentation time is 5 minutes: 3 minutes for presentation and 2 minutes for discussion.
The size of the panel is 160·90 cm. The Presentation
number will be provided in advance. The presenter must
prepare the title for the panel.

Instructions for Poster Presentation
Poster presentation will be exhibited in the Poster Presentation Area on the ﬁfth ﬂoor of Okayama Digital Museum, or in
Room 407 on the fourth ﬂoor of Okayama Convention
Center.
For Chairpersons••

Before your session, please visit the AASD PosterRegistration Desks for Poster Presenters located near
the entrance of each Poster Presentation Area up to 20
minutes prior to your session.
When the session starts, please come to the front of theposter panel with the chairperson’s ribbon which you will
have received at the Registration Desk at the time session
starts.

ª 2010 Asian Association for the Study of Diabetes and Blackwell Publishing Asia Pty Ltd

Journal of Diabetes Investigation Volume 1 Suppl. 1 201027