Minutes of the 5th AONSA Executive Committee Meeting
Tata Institute of Fundamental Research (TIFR), Mumbai, India

October 5, 2010

Contents
Main Text of Minutes --------------------------------------------------------------- 2
Appendix 1 Annual Fee and Budget Report ------------------------------------ 10
Appendix 2 A draft letter by President to promote AONSA Prize Fund ---- 12
Appendix 3 Rules for AONSA Prize ---------------------------------------------13
Appendix 4 Selection Committee Members for the AONSA Prize 2011 --- 15
Appendix 5 Guidelines for Operation of AONSA Schools ------------------- 16
Appendix 6 Report from the 3rd AONSA Neutron School, Mumbai, India--17
Appendix 7 Report from the 4th AONSA Neutron School, Tokai Japan ---- 19
Appendix 8 Procedure to Support Students from AONSA Fund------------- 22
Appendix 9 Report from the 1st AOCNS in Japan ----------------------------- 23
Appendix 10 Procedures to decide the host and location of AOCNS ------- 26
Appendix 11 Calendar of AONSA Activities ----------------------------------- 27

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Minutes of the 5th AONSA Executive Committee MeetingzzzDate: 16:00-20:00, October 5 (Tuesday), 2010
Place: Tata Institute of Fundamental Research (TIFR), Mumbai, India
Participants: 10 participants[Board Members]
John White (President, ANU)
Yasuhiko Fujii (Vice-President, CROSS)
Sung-Min Choi (Secretary, KAIST)
Wen-Hsien Li (Treasurer, NCU)
Masatoshi Arai (past-Secretary, Advisor, J-PARC/JAEA)[Members]
Kazuyoshi Yamada (Tohoku U.)
Samrath L. Chaplot (BARC)
Dhananjai Pandey (Banaras Hindu U.)
Darren Goossens (on the behalf of B. Kennedy)[Observers]
R. Mukhopadhyay (BARC)(Photo taken at TIFR together with Prof. A.K. Grover)21. Opening Remarks by President, John White
The meeting was started with opening remarks of President, John White, and noted thehelp and hospitality of Prof. A. K. Grover at Tata Institute of Fundamental Research(TIFR), and Dr. S. L. Chaplot to arrange the 5th EC meeting at the TIFR in Mumbai, India.
This was highly appreciated by all EC participants and followed by self-introduction ofparticipants.
2. Approval of Agenda
The agenda of the 5th AONSA EC meeting was approved by the EC.
3. Approval of the Minutes of the 4th AONSA EC Meeting in Singapore
The minutes of the 4th AONSA EC meeting in Singapore was distributed to all the EC
participants in hard copies and approved by the EC.
4. Reports of the AONSA Office.
Recent activities of the AONSA office were reported to the meeting, which include- A Virtual Board Meeting was held during June – August, 2010.
- Updates of AONSA Website which include. The Association Articles revised at the 4th EC (May 22, 2010). The Board Members, EC Members and Observers. Some revision of website organization- A new bank account for AONSA Prize Fund
- Call for AONSA Newsletters (September 2, 2010) and current status of articles
5. Report of the Minutes of the Virtual Board Meeting, June-August 2010.
The minutes of the virtual Board meeting June-August 2010 was distributed to all the EC
participants in hard copies and briefly explained by the President. Items from the meetingwere presented to the Executive in the formal Agenda of the current meeting for decision.
6. Discussions and Decisions
6.1 Formal matters
6.1.1 Change of EC Members from TWNSS
The change of an EC member representing TWNSS (from Prof. Chih-Hao Lee to Prof.
Keng-San Liang) was proposed by Wen-Hsien Li, President of TWNSS, and approved by
the EC. The term of Prof. Lee is to the end of 2010 and that of Prof. Liang is the year of
2011.

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6.1.2 Bye-Laws, Rules and Guidelines.
It was agreed that AONSA will have Bye-Laws, Rules and Guidelines (in the order ofimportance) attached to the Articles of AONSA. The items approved in the 4th and the 5th
EC are allocated as following.
1) Bye-Laws- Procedures for EC Nomination and Appointment (Approved in the 4th EC)* Note: The change of Bye-Laws will require an agreement of half or more of EC
members.
2) Rules- Rules for AONSA Prize (Approved in the 5th EC)- Procedure to Support Students from AONSA fund to attend AONSA Neutron School(Approved in the 5th EC)- Procedure to decide the host and location of AOCNS (Approved in the 5th EC)
3) Guidelines- Guidelines for Operation of AONSA Schools (Approved in the 5th EC)
6.2 Process matters6.2.1 How to improve the efficiency of virtual Board Meeting
To improve the efficiency of the virtual Board meeting,1) We will have a summary Board meeting right after the EC and identify action items forvirtual Board meeting. (The action items should be concise and clear so that they can behandled in a timely manner.)
2) The related virtual Board meeting should be finished within two weeks after the EC.
3) Other items, which come in during the virtual Board meeting, should be dealt withseparately.
* Note: The virtual Board meeting should be held independently from the readiness of draft
minutes.
6.2.2 Minutes of the EC
The draft minutes of EC should be prepared within one week after the EC.
6.3 Financial Matters6.3.1 AONSA Annual Fee and Budget Report.
The AONSA Annual Fee and Budget report was made by Treasurer, Wen-Hsien Li, andapproved (Appendix 1).
It was pointed out that the current bank accounts of AONSA (Annual Fee and AONSA Prize
Fund) are under the name of Masa Arai (even if they appear as AONSA accounts). For the4moment, this may be the only way to open bank accounts for AONSA, because AONSA is
not a legally registered organization. However, there is possibility of problems such as tax
and so on. Therefore, we should find a way to formally register AONSA in an economic way
and make AONSA bank accounts legally official.
Action: Treasurer, Secretary and Masa Arai should work on this matter together.
6.3.2 AONSA Prize FundThe actions to promote AONSA Prize Fund were reported.
- A new bank account for AONSA Prize Fund has been opened by the AONSA Office- A letter from President to perspective donators has been prepared (Appendix 2).
Action: President will send the letter to major neutron facilities in the region and member
associations.
6.3.2 Financial Support from AONSA for AOCNS
It was agreed that AONSA and the organizer of AOCNS should share risk and profit within
defined boundary.
It was agreed that AONSA will offer $10,000 to the organizing committee of AOCNS as astart-up fund to prepare the conference. This fund should be fully returned to AONSA after
the conference unless the budget balance of the conference is negative (loss). This idea will
be formally delivered to the organizing committee of AOCNS and relevant actions will bemade depending on the response of the committee.
Action: President and Treasurer will write a letter to the chair of the organizing committee of
AOCNS.
6.3.3 Small voluntary AONSA fee as an option during AOCNS registration.
It was agreed that a small voluntary AONSA fee (10 USD) can be paid as a voluntary option
during the registration of AOCNS, which will allow AONSA to secure additional funds for
new programs. The small AONSA fee is separate from the registration fee and should bedelivered to AONSA regardless of the budget balance of AOCNS.
6.4 AONSA Prize
6.4.1 Rules for AONSA Prize
The draft rules for AONSA Prize, which were revised based on the comments made during
the 4th EC in India, were presented by Y. Fujii (Chair of Working Group) and approved by theEC. (Appendix 3)5

6.4.2 Selection Committee of AONSA Prize
A list of candidates for the Selection Committee of AONSA Prize was presented by Y. Fujii(Chair of Selection Committee, Vice-President) and approved by the EC (Appendix 4).
6.5 AONSA Neutron School
6.5.1 Guidelines for Operation of AONSA Schools.
It was pointed out that the suggestion for lecturers indicated in the item 5 of the guidelines
should be more inclusive. During the summary Board meeting on October 6, 2010, it wassuggested that the Guidelines needs to include ‘It is desirable that all lecture notes areprovided to students before the AONSA Neutron School starts’(Appendix 5).
Action: Secretary will add a new sentence to the item 5 to accommodate the suggestion.
(colored in blue)
5. Regarding lecturers, it is desirable to have a minimum of:
At least 2 domestic lecturers
2 lecturers provided by JSNS/J-PARC
2 lecturers provided by KNBUA/HANARO
2 lecturers provided by ANBUG/ANSTO
The lecturer pool is not exclusive and it is desirable to have lecturers from other member
societies of AONSA as well.
It is desirable to have some continuity in the pool of lecturers from the previous school orschools;

6.5.2 Report from the 3rd AONSA Neutron School 2010 in India
The great efforts of the organizers of the 3rd AONSA Neutron School were highly appreciatedby all the EC participants. A brief report from the 3rd AONSA Neutron School 2010 in India was presented by S.L. Chaplot, which includes the distribution of participants, total 38
students, India(19), Australia(5), Korea(3), Taiwan(5), Japan(2), Indonesia(3) and
Malaysia(1). Travel expense of 4 students from Indonesia and Malaysia were supported by
IAEA (Total 4,000 Euro) and their registration fee (total $800) were exempted from theschool. A full report was made soon after the school (Appendix 6).
6.5.3 Report from the 4th AONSA Neutron School 2011 in Japan
A report from the 4th AONSA Neutron School 2011 in Japan was presented by K. Yamada
on the behalf of M. Shibayama. The school program which emphasizes experiments was
highly appreciated by the EC (Appendix 7).
6.5.4 Procedure to select and support students for AONSA Neutron School
The procedure was presented by S.M. Choi, Secretary, and approved with minor corrections.
6‘AONSA Office’ in item 2 and 3 was changed to ‘Secretary of AONSA’ to clarify the
responsibility. (Appendix 8)* It was suggested that the organizer of the 4th AONSA Neutron School should seek the IAEA
fund to support students as it was done in the 2nd and 3rd School. The organizer of the 3rd
School will help on this matter, providing contact information and so on.
6.6 Asia-Oceania Conference on Neutron Scattering (AOCNS)
6.6.1 Report from the organizing committee of the 1st AOCNS
The great efforts of the organizers of 1st AOCNS were highly appreciated by the EC
participants.
Report from the Organizing Committee of the 1st AOCNS in Japan was presented by Y. Fujii
on the behalf of T. Kanaya (Appendix 9). The venue of AOCNS has not been fixed yet due touncertainty in the number of participants. Currently, Mito and Tokai are being considered as
possible venues but if the number of participants is more than 250, which is over the limit ofpossible conference room, a different place should be considered. Y. Fujii suggested that the
1st AOCNS should have about 500 participants to celebrate a successful Conference and eachsociety will strive for the following very rough number of participants, 300 Japanese, 100
Korean, 80 Australian, 30 Taiwanese, 20 Indian and 20 Chinese.
It was reported that JSNS plans to have its general assembly during the 1st AOCNS. It wassuggested that the organizers should send formal letters to the AONSA member societies tosee if they are interested in having general assembly of their society during the conference.
It was suggested that it will be very useful to get some funding from IAEA and other funding
sources to support students or young scientists to attend the conference.
6.6.2 Procedures to decide the host and location of AOCNS
The procedure was presented by S.M. Choi, Secretary and approved with the following
agreements.
1) The call for proposal should be announced 1 year ahead of the currently planned AOCNS.
2) The host and location of next AOCNS will be decided in the EC during AOCNS where
candidates should present their proposals with enough information and the results should beannounced at the end of the conference. (Appendix 10)
A call for proposal for the 2nd AOCNS in 2015 will be announced in Newsletter (Octoberissue)

7

6.7 AONSA Newsletters
It was reported by S.M. Choi, Secretary that AONSA Newsletter is scheduled to be publishedin late October, 2010 and a call for Articles was sent out to EC members and observers on
September 2, 2010. Currently AONSA Office received 4 articles and, to publish theNewsletters in time, more articles from member Associations and observers should besubmitted in a week. It was agreed that a report about the 5th EC in India should be includedin the October issue of Newsletters.
6.8 AONSA Outreach Activity
It was agreed that a Board member in charge of outreach activity needs to be assigned andVice-President (Y. Fujii) has been assigned for the job. The outreach activity will include
setting up collaborative relationships with other relevant organizations as well as distributionof Newsletters, Advertisement of AONSA Neutron School and so on.
6.9 Review on the proposal from SE Asian Colleagues
Proposal on how to form SE Asian neutron society and how to correlate it with AONSA has
not been delivered to the EC. It was noted that three SE Asian colleagues (Dr. Abdul Aziz
Mohamed, Dr. Edy Giri Rachman Putra and Dr. Wim Klooster) are expected to attend theinformal EC Meeting at KAIST, Daejeon, Korea on October 31, 2010. It was agreed that
this issue will be discussed the informal EC at KAIST.

6.10 Possible Collaborations with ICSU, IUCr and IAEA
Recent activities to promote collaborations between AONSA and ICSU, IUCr and IAEA werereported by J. White, President. Following a positive discussion at the Executive Committee
meeting in May 2010, that AONSA should cooperate with other international organizations
wishing to develop training and scientific collaboration in the Asia Oceania region, a draft
proposal to the International Council of Science (Asia Pacific region) is being developed incollaboration with the Neutron scattering Commission of the International Union of
Crystallography. It is proposed to approach the nuclear centres in our region for their support
to allow greater flexibility for young researchers to extend their work at complementary
facilities in our region. At the EC meeting, Professor Yamada and Dr Arai suggested that weshare the information about beamtime application deadlines of facilities in the region andpossibly arrange them to enhance the accessibility for neutron in the region. This idea will befurther developed by the Board.
6.11 Calendar of AONSA Activities
8

The calendar of AONSA activities was presented by S.M. Choi, Secretary. (Appendix 11)
It was suggested that the 3rd week of May 2011, in Indonesia would be a good date and place,hoping that this AONSA activity would help to promote neutron scattering activities inIndonesia.
Action: Secretary will consult with Dr. Edy Giri Putra regarding the issue including theweather in Indonesia during the 3rd week of May. Then, it will be finalized at the informal EC
at KAIST, Daejeon, Korea.
7. Reports from Neutron Associations
A brief report from ANBUG was delivered by Dr. Darren Goossens on the behalf of Brendan
Kennedy. Due to limited time, all other reports from neutron associations are rescheduled tothe informal EC on October 31 at KAIST, Daejeon, Korea.
8. Reports from Neutron Facilities
All reports from neutron facilities are rescheduled to the informal EC on October 31 at
KAIST, Daejeon, Korea.
9. Dinner after EC
A dinner was hosted by Professor E.V. Sampathkumaran, Dean of Natural Science Faculty of
Tata Institute of Fundamental Research and attended by all EC participants and other faculty
members of TIFR. The great efforts and hospitality of TIFR (especially Professor E.V.
Sampathkumaran and Prof. A. K. Grover) and Dr. S. Chaplot for hosting the 5th EC werehighly appreciated by all EC participants.

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Appendix 1
Annual Fee and Budget report.

10

11

Appendix 2
A draft letter to promote AONSA Prize Fund
Asia‐Oceania Neutron Scattering Association
AONSA Officec/o Neutron Science Section, J‐PARC Center, Japan Atomic Energy Agency
2‐4 Shirakata‐Shirane, Tokai, Ibaraki 319‐1195, Japan
Phone: +81‐29‐284‐3752, Fax: +81‐29‐284‐3889, http://www.aonsa.org/

Professor John W. White
President of AONSA
Research School of Chemistry
The Australian National University
CANBERRA ACT 0200 AUSTRALIA
Email: jww@rsc.anu.edu.au
Tel: 61 2 6125 3578, Fax: 61 2 6125 4903
Recipient
Dear Recipient,
The Asia-Oceania Neutron Scattering Association (AONSA), formed in 2008, is an affiliation of neutron
scattering societies, which directly represents users in the Asia-Oceania Region. The overriding purposes of the
Association are to provide a platform for discussion and a focus for action in neutron scattering and related
topics in the Asia-Oceania Region.
Over the last three years, the AONSA has actively pursued the promotion of neutron science and technology andthe education of young people in the Asia-Oceania region through various ways including annual AONSA
Neutron Schools which were very successfully held in Korea, Australia and India. The 1st Asia-Oceania
Conference on Neutron Scattering and the 4th AONSA Neutron School are scheduled to be held in Japan in 2011.
All the efforts of AONSA have been well received by the neutron scattering societies and the neutron facilities
in the region and, we believe that the continuing efforts of the AONSA will significantly contribute to theadvance of neutron science and technology in the region.
Recently, the AONSA established the AONSA Prize which will be awarded every two years to a person or
persons to recognize his/her or their outstanding research career with a significant impact or contribution to theuse or development of neutron science and technology in the Asia-Oceania Region. Currently, we are seeking
fund for the AONSA Prize which will be an important part of AONSA activities.
It will be greatly appreciated if your organization can join the fundraising for the AONSA Prize. A donation canbe made by a wire-transfer to the bank account for the AONSA Prize Fund.
Bank Account Information
Bank Name: The Bank of Tokyo-Mitsubishi UFJ, Ltd.
Branch Name: Mito Branch
Address: 3-2-4 Izumi cho, Mito city, Ibaraki, JAPANAccount No.: 0056616
Account Name: AONSA Prize FundSWIFT CODE: BOTKJPJT
Sincerely yours,
John W. White
President of AONSA
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Appendix 3
AONSA Prize(Established October 5, 2010)

The Asia-Oceania Neutron Scattering Association (AONSA) awards the AONSA Prize every two years toa person or persons to recognize his/her or their outstanding research career with a significant impact orcontribution to the use or development of neutron science and technology in the Asia-Oceania Region.

1. Rulesa.

The Prize shall ordinarily be awarded to one person but may be shared by no more than three persons
when all the recipients have contributions to the same accomplishment.

Recipient(s) should receive

the AONSA Prize only once.
b. The Prize consists of a certificate citing the contributions made by the recipient(s) and a monetary
prize. The amount shall be decided by the AONSA Executive Committee (hereafter referred to as theEC). Where the award is shared, the prize money shall be equally divided amongst recipients

2. Nomination and Eligibilitya.

Nomination shall be opened to anyone whose work has significantly impacted or contributed to theAsia-Oceania Region.
b. Anyone (not a member of the AONSA Prize Selection Committee (hereafter referred to as theSC))

may submit one nomination or seconding letter for the Prize.
c.

A nomination should include:z A letter of not more than 5,000 characters evaluating the nominee’s qualification for the Prize andidentifying the specific work to be recognized.
z A brief curriculum vitaez A short list of major publicationsz Up to five reprints/preprints
z At least two, but not more than four seconding letters

d. Nomination should be electronically submitted to Chair of the SC by the deadline issued by the SC.
e.

Nomination shall be active through two review cycles (4 years).

Nominations may be updated whilestill active.

3. Selection Committeea. The SC shall consist of five members chaired by the AONSA Vice President while other four members
shall be appointed by the EC. Their term shall be two years (one selection cycle).
13

A member can bereappointed for the next selection cycle (up to two cycles for four years).
b. The SC shall be independent of the EC.

Nominations shall be treated in confidence within the SC.

c. The SC members shall represent a broad range of member societies (not observers) and fields of neutronscience and technology.

The Chair of the SC may co-opt a person or persons from member societies orfrom observer country/region when none of five members can cover research field(s) for reviewing
nominations submitted.
d.

Co-opted member(s) shall be approved by the EC.

The SC members shall be posted on the home page of AONSA when the SC issues the call-for

nominations. The co-opted member(s) shall also be posted.
e.

The SC shall submit the name(s) of recipient(s) with a report of nomination process to the EC prior to

five months to Prize Ceremony at the quadrennial Asia-Oceania Conference on Neutron Scattering(AOCNS) or the quadrennial International Conference on Neutron Scattering (ICNS), both held in aninterval of two years.
f.

The SC shall carry out AONSA Prize Ceremony at AOCNS or ICNS.

---------------------------------------------------------------------------------------------------------------------------------------

Schedule(as of September 9, 2010)
May 5 (Wed.), 2010st

1 Working Sheet to represent guidelines drafted
by WG Chair (YF) distributed

May 10 (Mon.)

Deadline for WG members’ comments

May 12 (Wed.)

Distribute the summary of WG members comments
and 2nd draft of Working Sheet

May 14 (Fri.)

Deadline for WG members’ further comments

May 17 (Mon.)

WG’s Guidelines to be proposed to EC

May 22 (Sat.)At EC in Singapore, WG’s Guidelines to be discussed.

June 30 (Wed.)

Based on EC’s comments, the final guidelines in a form of the present
Working Sheet and a draft of formally-written rules will be prepared anddistributed to EC.

July 31 (Sat.)

2nd draft of rules will be distributed to EC and its formal approval should
be made in the middle of August.

August 31 (Tue.) Start forming the Selection Committee
Oct. 5The Selection Committee members to be approved by EC in Mumbai, India.

Mid Oct.

SC will announce the call-for nomination for the AONSA Prize 2011 both
via AONSA Newsletter and mails to EC members/observers etc.

Feb. 28 (Mon.)

Deadline for nomination

June 30, 2011

SC will submit name of recipient and record of selection process to EC
which will formally approve/announce(5 months prior to the Ceremony).

Nov. 19-23, 2011

The AONSA Prize Ceremony at #1 AOCNS (Japan)
14Appendix 4
Selection Committee Members for the AONSA Prize 2011

Chair (1) :Yasuhiko Fujii * (Vice President of AONSA, JSNS)
Director, Tokai Project Office of Comprehensive Research Organizationfor Science and Society (CROSS)
condensed matter physics studied by neutron and x-ray scattering
Members (4) :Brendan Kennedy * (ANBUG)
Professor, School of Chemistry, The University of Sydneymaterials chemistry, crystallography of phase transitions
Mahn Won Kim (KNBUA)Professor, Soft Matter Physics Laboratory, Department of Physics,
Korea Advanced Institute of Science and Technology (KAIST)
experimental soft matter physics
Keng S. Liang (TWNSS)
Professor, National Synchrotron Radiation Research Center (NSRRC)
materials physics, nano science
Ramaprosad Mukhopadhyay * (INSS)
Head, Neutron Instrumentation Section, Solid State Physics Division,
Bhabha Atomic Research Centre (BARC)
materials science, computer simulation, neutron instrumentation

where
Name * (affiliated society) (* Working Group Member)Present title and affiliation
Research fields

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Appendix 5
Guidelines for Operation of AONSA Schools
Rob Robinson and Sung-Min Choi, 20 August 2009
Revised in the 5th EC on October 5, 2010
These guidelines are based on the experience so far with the AONSA Schools held in Daejeon(2008) and Sydney (2009)1.

The school should be able to handle 40 or more graduate students; it is desirable toinclude hands-on practice on real neutron-scattering instruments if at all possible;2.

No more than 50% of the student attendees should be from institutions in the hostcountry; at least 50% should come other user communities in the Asia-Oceania region,
with a reasonable spread;3.

The host organisation pays for all local expenses (accommodation, meals, local
transportation) for both students and lecturers;

4.

Airfares are the responsibility of the students (or their home institutions) and lecturers(or their home institutions). The only exceptions are students from developing
countries, and we have been able to support 4-5 such students at each school, so far;

5.

Regarding lecturers, it is desirable to have a minimum of:
At least 2 domestic lecturers
2 lecturers provided by JSNS/J-PARC
2 lecturers provided by KNBUA/HANARO
2 lecturers provided by ANBUG/ANSTO
The lecturer pool is not exclusive and it is desirable to have lecturers from othermember societies of AONSA as well.
It is desirable to have some continuity in the pool of lecturers from the previous schoolor schools;

6.

It is desirable that all lecture notes are provided to students before the AONSA Neutron
School starts.

7.

We should seek funds to support student attendance from developing countries, fromthe IAEA and elsewhere.

16

Appendix 6
Report on 3rd AONSA Neutron School at BARC in India
BARC operate a National Facility for Neutron Beam Research at the Dhruva reactor.
The National Facility is regularly utilized in collaboration with about 200 users fromvarious universities and other academic institutions. At present there are over 25 acti
ve projects under the universities (UGC-DAE-CSR) collaboration program. During last
five years, over 300 papers have been published in peer-reviewed international journals.
BARC has been regularly organizing Schools on neutron scattering in cooperation withUGC-DAE-CSR. So far 14 such Schools have been organized which involved training inbasic principles and various applications in physics, chemistry, biology and materials science,
often including hands-on experiments at Dhruva.
The ‘3rd AONSA Neutron School’ was held during 4-9 October 2010. This follows theprevious AONSA Neutron Schools at Korea (2008) and Australia (2009).
The present School is sponsored by Board of Research in Nuclear Sciences, Department ofAtomic Energy, Government of India. It is being organized in association with Indian
Neutron Scattering Society and in cooperation with IAEA. Travel expenses of some of thestudents from developing countries were supported by IAEA.
The distribution of the student participants was: Australia and New Zealand (5), India (19),Japan (2), Indonesia (3), Korea (3), Taiwan (5), Malaysia (1). Theory lectures were deliveredby 7 Indian and 6 foreign scientists, and hands-on experiments were conducted for 10 groupsof students by the respective instrument scientists at the Dhruva reactor at BARC. In addition,
14 students made oral presentations of their research work.
The following lectures were delivered:
1.Soft Matter Kinetics and Structure by Controlling Contrast in Neutron Scattering(John W White)
2. J-PARC and the prospective Neutron Sciences (Masatoshi Arai)
3. Small Angle Neutron Scattering: Key Concepts and Scientific Applications(Sung-Min Choi)
4. Probing Mesoscopic Structures in Hierarchically Structured Materials and Porous Mediaby Small-Angle Scattering (Debasis Sen)
17

5. Contrast Variation in SANS and its Application to Soft Matter (Vinod K. Aswal)
6. Complementary use of pulsed and steady neutrons -Every neutron is good neutron(Kazuyoshi Yamada)
7. Polarized Neutron Reflectometry (Saibal Basu)
8. Inelastic Neutron Scattering-I (Naoto Metoki)
9. Inelastic Neutron Scattering-II (Mala N. Rao)
10. Molecular Motions in Condensed Matter: Quasielastic Neutron Scattering Studies(Subhankur Mitra)
11. Introduction to Neutron Diffraction (D. J. Goossens)
12. Neutron diffraction – Instrument and Experiment (Vasudeva Siruguri)
13. Applications of Neutron Powder Diffraction in Structural and Magnetic Studies(S. M. Yusuf)
The following Experiments were performed. Each student performed two experiments.
E1 Powder Diffraction-Crystalline
E2 Powder Diffraction-NonCrystralline
E3 Magnetic Diffraction-I
E4 Magnetic Diffraction-II
E5 Single Crystal Diffraction
E6 SANS-I
E7 SANS-II
E8 Reflectometry
E9 Inelastic scattering
E10 Quasielastic scattering
The programme included a musical cultural evening, a conducted city-tour on one afternoon,
a welcome reception-cum-dinner, and the School banquette and another dinner in nearby
hotels. The last one was special with some cultural activity by the students.
During the feedback session the students expressed their satisfaction and thanked all thecontributors. Generally the students appreciated the broad introduction to various techniq
ues that would be useful if they need to pursue any of them in future and the interactions during the experiments. Some did feel they should have had more time to get deeper though it was clear that the time was too short.
We warmly thank all the invitees from the EC for their visit to Mumbai and kind contribution
in making the 3rd AONSA Neutron School a very satisfying event. We are also grateful to all18

the teachers for the very useful lectures we had. My colleagues and I would like to especiallythank AONSA for the opportunity to organize the School.
With my best regards,
Samrath Chaplot

Group Photograph on Oct 4, 2010 at Training School Hostel, Anushaktinagar, Mumbai

Group Photograph on Oct 7, 2010 at Dhruva Reactor lobby, BARC, Mumbai

19Appendix 7
Report from the 4th AONSA Neutron School in JapanAONSA Neutron School @ Tokai <tentative plan>
Sept. 13, 2010
Mitsuhiro Shibayama

1. Dates and Place
Dates: Nov. 13 (Sun), 2011 – Nov. 18 (Fri), 2011
(The last week of the 4th cycle of JRR-3),
followed by AOCNS (Nov. 20 – Nov.23), IPS11 (Nov. 20 – Nov.23),
Annual Meeting of JSNS (Nov. 20 – Nov.23)
Place: J-PARC and JRR-3 andIbaraki Quantum Beam Research Center (IQBRC)

2. Accommodation
Guest House (@ KEK), Masago, etc.

3. Organization
Chair: Mitsuhiro Shibayama (ISSP, U. Tokyo)
Vice Chair: Masatoshi Arai (J-PARC/JAEA)
Secretary: Kenji Nakajima (J-PARC/JAEA)
Program: Takashi Kamiyama (J-PARC/KEK)
Public Information: Toshiya Otomo(J-PARC/KEK)

Treasurer: Nobuaki Takahashi (J-PARC/JAEA)
Computing environment: Takeshi Nakatani (J-PARC)
Amenity: Mitsutaka Nakamura: (J-PARC)

4. Program (tentative)
a. Lectures: material (science oriented)
1. General Introduction
2. Neutron source (reactor, pulse)
3. Neutron optics/polarization, neutron detection
4. Overview of material science
5. Overview of soft matter scienceb. Parallel courses (methodology)
Diffraction (powder)
Inelastic scattering (chopper, triple axis)
SANS & Reflectivity
Residual stress/radiography
Biological Crystallography
20

c. Laboratory Course (tutorial; candidates)* Powder diffraction: SHRPD (BL08; Kamiyama)* Inelastic scattering: 4 SEASONS (BL01; Kajimoto)or AMATERAS (BL14; Nakajima)* Small-angle scattering: SANS-U (JRR-3; Shibayama)* Reflection: ARISA-II: (BL16; Yamada)* Neutron Spin Echo (JRR-3; Endo)* Residual stress: TAKUMI: (BL19; Aizawa, Harjo)* Biological Crystallography: iBIX (BL03; Kusaka)

4th AONSA Neutron School (Article for Newsletters)
4th AONSA Neutron School will be held in Tokai, Ibaraki, Japan during the period of Nov. 13 (Sun.) – Nov. 18(Fri.), 2011, a week before AOCNS. The lecture cites will be Ibaraki Quantum Beam Research Center (IQBRC),
Materials and Life Science Facility (MLF), J-PARC, and JRR-3. The total number of students is expected to be
40. The school will be organized by the AONSA and co-organized by Japanese Society for Neutron Science, JPARC, JAEA, KEK, and ISSP, U. Tokyo. This school will provide opportunities of material research with pulseneutrons as well as reactor-neutrons. The program of the school will cover general lectures on neutron scattering,parallel courses related to methodology, and various laboratory courses (tentatively assigned), such as, powder
diffraction, inelastic scattering, small-angle scattering, neutron reflectivity, neutron spin echo, residual stressmeasurements, and biological crystallography.
21

Appendix 8
Procedure to Support Students from AONSA Fund
Sung-Min Choi, June, 2010.
Revised and Approved in the 5th EC, October 5, 2010
1. Students submit their applications to the AONSA Neutron School as it was announced in
the flyer of the school. In their application form, they specify their needs of financial
supports.
2. The organizers of the School make a list of students who need AONSA support and selectstudents considering budget available and distribution of students among developing
countries. For this selection, the organizers may consult with the sending countries andSecretary of AONSA.
3. The organizers inform the list of students (selected for AONSA support) to Secretary of
AONSA with full information including affiliation, email, and so on.
4. AONSA office buys airtickets (e-tickets) for students and sends them to students by email.
AONSA office will communicate with each student to confirm all the information(especially, name and flight schedule).

22

Appendix 9
Report from the Organizing Committee of the 1st AOCNS in JapanThe Minutes of the First Meeting of the Preparatory Committee
for the 1st AOCNS in 2011
(Translated from the original Minutes in Japanese on Fujii’s own responsibility)
The Committee met at 15:00-17:00 on June 28, 2010 at the JAEA Tokyo Office. Attending
this Meeting were the members of the Preparatory Committee; T. Kanaya (Chair; Kyoto
Univ.), M. Arai (JAEA), T. Kamiyama (KEK), T. Fukunaga (Kyoto Univ.), Y. Noda (Tohoku
Univ.), J. Suzuki (JAEA), H. Suzuki (NIMS) and the observers; M. Shibayama (Principal of
the 4th AONSA Neutron School, Tokyo Univ.), H. Seto (KEK), Y. Fujii (Vice President of
AONSA, CROSS). (A list of full members can be seen in the attached file, Appendix 9 of the
EC Meeting in Singapore.)
After Chair’s report on Committee’s previous activities, the Committee discussed thefollowing items and concluded actions to be done:(0) The present Preparatory Committee chaired by Prof. T. Kanaya will be transformed to theformal Organizing Committee to be chaired by the next President of JSNS (JapaneseSociety for Neutron Science) who will be elected by vote this fall.
(1) Sponsorship of AOCNSJSNS is the major organizer of #1 AOCNS while co-sponsors will be expected as many as
possible because of their financial contributions. They are major facilities andinstitutions such as J-PARC, JAEA, KEK, ISSP/Tokyo Univ., KUR/Kyoto Univ., etc.
Industries are also expected to support it.
<ACTION> Key JSPS members belonging to each facility, institute, and university willcontact appropriate administrators to survey such a possibility.
(2) Date and Venue
Detailed procedures for preparing the 1st AOCNS and the 4th AONSA Neutron School to
be coherently coordinated across the weekend and for considering the availability of
public facilities for the weekend result in the possible one-day shift of AOCNS as;
Nov. 13 (Sun.) - 18 (Fri.), 2011: #4 AONSA Neutron School,
Nov. 19 (Sat.): School may have an activity in the morning.
Nov. 20 (Sun.) : Welcome Party for #1 AOCNS in the evening,Nov. 21 (Mon.) - 24 (Thu.) : Scientific Sessions.
<ACTION> Fujii will inform AONSA Board such a possible one-day shift and ask an
official approval.
23

The venue will be either in Mito or in Tokai. Expected number of participants will be
300-350.
<ACTION> The Chair of Local Committee (J. Suzuki) will make a tentative reservation.
The Chair of Preparatory Committee (T. Kanaya) will ask AONSA EC members andobservers through Board about more reliable estimation of participants from eachcountry/region particularly because of possible increase in those from Korean and Taiwan.
The 11th Annual Meeting of JSPS will join AOCNS and its General Assembly should beheld during the Conference. Therefore, a special session on “Regional Meeting” mustbe allocated to each Society’s own activity.
<ACTION> The Program Committee will take care of it.
(3) International Advisory Board (IAB)
IAB members will be nominated from AONSA EC member societies and observers. In
the case of observers representing not society but projects and institutes, however,individuals will nominated by Chair of Preparatory Committee in consultation withAONSA Board.
<ACTION> Chair will prepare his letters shortly.
(4) International Scientific Program Committee (ISPC)The Committee agreed that Chair is Prof. K. Yamada (the current President of JSPS,
Tohoku Univ.) and Co-chair is Prof. Y. Noda (Tohoku Univ.). Other members will be
nominated through the same procedures as IAB.
<ACTION> Chair and Co-chair will start organizing ISPC, and detailed schedule andprocedures for nominating speakers will be discussed.
(5) Local Committee (LC)The Committee agreed that Chair is Dr. J. Suzuki (JAEA). He will be nominating LC
members and make a reservation of venue in Mito and Tokai area.
<ACTION> LC will make the first cost estimation of AOCNS. It is also important for
major institutions to co-sponsor AOCNS and then assign their staffs to work for AOCNS.
(6) Publication Committee
Since no proceedings of #1 AOCNS will be published, there is no plan to form the
Publication Committee. Such tasks as Conference Abstracts and Posters will be done by
Program Committee. Tentatively Prof. Seto (KEK) now being an observer is assigned
for such tasks.
<ACTION> Prof. Seto will be formally assigned a member of the Preparatory Committee
by JSPS.
(7) Treasurer
24The Committee agreed that Treasurer is Dr. H. Suzuki (NIMS). In corporation with LC,
he will make a cost estimation of AOCNS and prepare for various ways to attractcommercial exhibitors and contributors to AOCNS.
<ACTION> He will prepare such invitation letters with a prospectus of AOCNS.
(8) Budget
A very rough expenditure is shown as follows;
Total 11,500 (¥k) = 2,000 (Rental charge of venue and related items)
3,000 (Conference dinners and parties)
2,000 (Travel and Committees)
2,000 (Charge for agency to handle registration, hotel etc.)
1,000 (Abstract, Posters etc)
1,500 (Others)
Income will be contributions from AONSA, J-PARC, JAEA, KEK, Industries etc.,
Registration fees and so on. Much detailed consideration on both expenditure andincome must be made as soon as possible because the registration fee must be approved
by AONSA EC and announced well in advance of the conference. However, we shouldhave a waiver on application.
<ACTION> Both LC and Preparatory Committee will work together to survey the bestsolution.
(9) Time Schedule
Tentatively the following schedule has been proposed:
July 2010 Date and Venue will be decided.
IAB, ISPC members will be nominated through AONSA Board.
Aug. 2010 1st Announcement (Aim, Date, Venue etc.)
Sep. 2010 Invited speakers nominated.
Dec. 2010 Plenary and Keynote Lecturers decided.
Feb. 2011 2nd Announcement (Speakers, Time table, Travel, Hotel etc.)
Apr.-Jul. 2011
Call for papers and registration
Sep. 2011 Detailed notice to participants registered.
END(July 20, 2010)25

Appendix 10
Procedures to decide the host and location of
Asia-Oceania Conference on Neutron Scattering (AOCNS)Approved in the 5th EC, October 5, 2010

<Basic Principles>- The host and location of AOCNS will be circulated in the Asia-Oceania Region.
- Under normal circumstance, the host and location of AOCNS will be decided 4 years
ahead of time and will be announced in the AOCNS just before it.
- The host and location of AOCNS will be decided in the AONSA EC meeting after
reviewing the conference proposals submitted by neutron societies in the Region.
- Both paying regular member societies and non-paying observers can submit proposals.
<Procedure>
1. The call for proposal should be announced one year ahead of the currently planned
AOCNS.
2. Conference proposals should be submitted to the Secretary of AONSA by the application
deadline specified in the call for proposals. Under normal circumstance, the deadline
is one month before the AONSA EC meeting. Only one proposal is allowed for eachsociety.
3. The host and location of next AOCNS will be decided in the EC during AOCNS where
candidates should present their proposals with enough information and the results should
be announced at the end of the conference.

26

Appendix 11
Calendar of AONSA Activities
Year 2010
Date

Events

3/8-3/12

International Collaboration on Advanced Neutron Sources (Grindelwald, Switxerland)

3/13
5/22
6/xx-8/xx
6/26-6/30
7/5-7/8

AONSA Board Meeting (Tokyo, Japan)
The 4th AONSA EC Meeting (Singapore)
The virtual AONSA Board Meeting
American Conference on Neutron Scattering (Ottawa, Canada)
The 8th International Workshop on Polarized Neutrons in Condensed Matter
Investigations (Delft, Netherland)
The 26th European Crystallographic Meeting (Darmstadt, Germany)
The 3rd AONSA Neutron School (Mumbai, India)
AONSA Board Meeting (Mumbai, India)
The 5th AONSA EC Meeting (Mumbai, India)
AONSA Newsletters
IAEA Consultancy Meeting on Research Reactor Coalitions and Users’ Networks (Daejeon,
Korea)The AONSA Board Meeting (morning) and the informal AONSA EC Meeting (afternoon)(KAIST, Daejeon, Korea)
The 10th Conference of the Asian Crystallographic Association (Busan, Korea)
HANARO International Symposium 2010, In Celebration of New Cold Neutron Facility(Daejeon, Korea)

8/29-9/3
10/4-10/9
10/4
10/5
10/xx
10/27-10/29
10/31
10/31-11/3
11/1-11/2

Year 2011
Date

Events

1/17-1/21

European Conference on Neutron Scattering (Prague, Czech)

8/23-8/31

XXII Congress and General Assembly of the International Union of Crystallography(Madrid, Spain)
AONSA Newsletters
AONSA Newsletters
The 4th AONSA Neutron School (Tokai, Japan)
The 1st AOCNS (Tokai, Japan)

4/xx
10/xx
11/13-11/19
11/20-11/24

Year 2012Date
11/18-11/23

EventsThe 15th International Small-Angle Scattering Conference (Sydney, Australia)
The 12th Conference of the Asian Crystallographic Association (Adelaide, Australia)

Year 2013
Date
7/7-7/11

Eventsth

The 10 International Conference on Neutron Scattering (Edinburgh, UK)27