Guidance for AY 2024TA Employment Procedures for SIE
Students (Start of employment October2024)
Students working as a TA from April 2024 are required to submit some documents by Wednesday, July17, 2024. If you miss the deadline for submission, you may not be able to work from the first day of theclass. Please make sure to submit all required documents by the deadline.
Are you currently enrolled in the University of Tsukuba (UT) (i.e. have a student ID number and can sign in to your
Learning Management System (“Manaba”) account)?

How to submit

YesNo
Please mail the designated documents or bring them directly
to our office.

You can submit your employment documents and the work
schedules from “Manaba”.
https://www.ecloud.tsukuba.ac.jp/en/learning-managementsystem-manaba

Graduate Support
Academic Service Office for the Systems
and Information Engineering Area (3A201)
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573
Monday - Friday 9:00 AM - 12:15 PM, 1:15 PM - 5:00 PM

Please complete self-registration for the course withthe registration key “ 9246841 ” and submit
documents from “Assignment” menu.
Please note that the documents to inform your individual number(“My number”) are not allowed to be submitted using Manaba. You
must mail them or bring them directly to our office.

https://www.tsukuba.ac.jp/en/about/campusaccess/tsukuba-campus/3a.html

Documents to submit
Are you currently an undergraduate, master’s or research student who will be a new master’s or doctoral student
from October 2024 (and your student ID number will change from then on)?

Yes（I will newly enroll in master’s ordoctoral program in October 2024）

No（My student ID number

will not change after October
2024.）Have you submitted the documents to inform your individual number(“My number”) to UT before?
If you have been employed as a TA, RA or short-term employee before,
it is highly likely that you submitted them when you started the job.

Yes

（I have submitted it
to UT.）

No（I have never submitted
it to UT.）

Have you submitted the documents to informyour individual number (“My number”) to UT
before? If you have been employed as a TA, RA
or short-term employee before (including theundergraduate years), it is highly likely that you
submitted them when you started the job.

Yes

A

B

No

（I have submitted it
to UT.）（I have never submitted it
to UT.）CD

On the next page, check what kind of documents students in yourgroup should submit.

■ Employment procedure
Employment procedure

Form

No.

Electronic file
formatA

B

C

D

Type of documents

CV (for current students)

01

PDF

1

1

-

-

CV (for new students)

02

PDF

-

-

1

1

Application for exemption
for dependents of
employment income earner

03

PDF

1

1

1

1

Documents to inform yourindividual number (“Mynumber”)

-

-

-

1

-

1

Work schedule

04

Excel

1 file per course
Put a job number on the file and submit it.

Photocopy of theresidence card (bothsides)-

PDF

This document is required to be submitted by foreign
students.

Application for payee
information

Take TA training Course

Payee
Information, etc.
Application
systemmanabaLog in to “Payee Information, etc. Application system” andinput your information.
https://fu-shinsei.sec.tsukuba.ac.jp/mng/mypage/login
Students who are expected to enroll in October mustcomplete this step by the end of April after enrollment.
- Please complete self-registration for the course with theregistration key “ 2279026 ”. Please be sure to take online course by
October 31th.
- Failure to do so may prevent you from working as a TA from the first day.
-Take “INFOSS Information
Ethics Staff Course”

manaba-If you are a current student, please make sure to take INFOSS
information ethics course.
If you are a new student, please make sure to take such course after
enrollment. Even if you were an undergraduate student of UT and willenroll in a graduate school, you need to take INFOSS course after
enrollment.

■Documents to inform your individual number (“My number”)
You do NOT need to submit the following documents if you have submitted it to the University of Tsukuba before.
The documents ① and ② must be submitted in a sealed envelope (See “How to Submit documents to inform yourindividual number”). Write your name, program, contact information and the contents (the type of document you choose
to submit) on the surface of the envelope.
“My Number” related documents will not be accepted via Manaba. Please mail them or bring them directly to our office① Document to verify your individual number (“My number”)
Submit any of the following:・ Photocopy of the individual number card (“My number card”) (both sides)
・ Photocopy of the individual number notification card (letter)・ Photocopy of the resident record which lists your individual number (“My number”)② Identification document If you submit a photocopy of your individual number card, you do not need to provide
identification.
If not, submit any of the following:・ Photocopy of the driver’s license
・ Photocopy of the passport
・ Photocopy of the residence card
・ Photocopy of the special permanent resident certificate
If you are unable to provide any of the identification documents in the above list, please select and submit two
documents from the following:• Photocopy of the health insurance card
• Photocopy of the pension handbook• Photocopy of the resident record

How to Submit documents to inform your individual number (“My number”)
1. Print and fill out the form below, cut it along the blue dotted line, and paste it on the surface of anenvelope.
2. Put a document to verify your individual number (“My number”) and an identification document (if it isrequired) in the envelope and seal it.
3. When submitting documents by mail, enclose the envelope together with other employment documents(if any) in another larger envelope, and send it by registered mail to the following address below.
3A201, 1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573
Graduate Support, Academic Service Office for the Systems and Information Engineering Area
When bringing documents to
the Academic Service Office(Graduate Support), you canreceive an envelope with theinformation on the left printed
on it at the counter. Fill out therequired information, seal it andsubmit it together with other
employment documents on the
spot.

Cutal
ongt
hedot
t
edl
i
ne.

Place a tick in the appropriate
box.

③扶養控除申告書用ナンバー
報告書 (Individual number
report form for application for
exemption for dependents of
employment income earner)is required if you have a
spouse qualified forwithholding deduction, or
dependent relatives qualified
for deduction, and applying
for exemption for dependentsof employment income
earner. Most students do notmeet the requirements, but if
applicable, please contact us
individually atsysinfo.ta@un.tsukuba.ac.jp .
Name in kanaName

Items other than the staff
number are required to be filledin.

Program

Leave blank
Staff number

Contact(This form fits to “長 3 封筒” size (120 x 235 mm) envelope.)

SampleName in kana: ツクバ タロウ
Name: Tsukuba Taro
Program: Degee Programs in Systems
and Information Engineering
Contact: 0X0-XXXX-XXXX* Fill in your telephone number or email
address

略

様式1 記入例
Form1 Sample

歴書 （在学生用）
年

2024

(Y)

学生証データを貼り付けてください。
Please paste the photo of your student ID card here.

7

月

日現在

(M)

(D)

採用日。5月以降は、各月1日が採用日となります。
Please enter thestarting date of
employment. If you
are employed afterMay, the date will be
the first day of themonth.

緑色のセルは選択式の項目です。プルダウンリ
ストから該当する選択肢を選んでください。
The green cells are selectable items. Selectthe appropriate option from the pull-down list.
チェックボックスは下記のとおりとしてください。
For checkboxes, select as follows:□ ： 該当しない Not applicable

カタカナ氏名Name in Katakana

ツクバ ハナコ

電話番号080-1234-5678

Telephone Number〒305-8573

住所
Address

女 : Female

年齢Age

生年月日 Date of Birth

1995

性別
Sex

25
年
(Y)

5

月

2

(M)

日
(D)

茨城県

つくば市天王台1-1-1
tsukuba.hanako.zz

E-mailu.tsukuba.ac.jp@

博士後期課程Doctoral Program

課程
Type of Program
修士学位取得年月日
Obtained Date of Master's
Degree

2020

年
(Y)

3

月
(M)

25

日

年次
Grade
学位名

(D)

Master's Degree

2

修士
Master of

学振特別研究員採用開始日
Starting Date of Research Fellowship for Young Scientists

工学
年

月

日

(Y)

(M)

(D)

学振特別研究員の採用が内定している方は記雇用期間において、TA以外に本学で勤務する予定がある場合には具体的に記入してください。
入してください。
点線内の項目は、博士後期課程学生（修士学位Will you work as any other type of university employee (e.g. short-term employee, research assistant) during this academic year? If so, please specify.

□■□既取得者）のみ記入してください。
Only doctoral students (who have a Master's
無shouldfill in thefields surrounded by
No. I only degree)
work as a TA
this academicyear.
the dotted line.

Please fill in if you have passed the final
screening of JSPS Research Fellowship foryoung Scientists.

短期雇用

勤務予定月

Other than TA, I will work as a short-term employee ("Tanki-koyo"),Working Month(s)その他（RA等）

勤務予定月

Other than TA, I will work as a RA (or any other type of empoyee).

Working Month(s)

4

月（M)

月（M）
過去にTA・RA・短期雇用等で筑波大学に採用される際に個人番号確認書類（及び身元確認書類）を提出している場合、再度提出する必要
特定個人情報（マイナンバー）関係書類の提出状況について記入してください。
Have you submitted the documents to inform your individual number ("My number") to the University of Tsukuba
before? Please check the corresponding items.
はありません。学群から大学院に進学した場
合であっても、再提出は不要です。

□
■

今回、提出

You do NOT need to resubmit the documents to
inform your individual number if you havesubmitted them to the University of Tsukuba
以前に提出済 （いつ、どんな職での任用の際に提出したか記入してください。）
before (including submission while enrolled in an
Yes. I have submitted the documents before as follows:
No. I will submit the documents this time.

【提出時期】【提出目的（雇用区分）】

I have submitted them on… (Fill in the approximate time.)

2019

年
(Y)

12

to be employed as…

月頃(M)

備考：外国人学生は、在留カードの両面コピーを添付すること
Please note that foreign students are required to submit a copy of the residence card (both sides).

□ TA■ 短期雇用 Short-term employee□ その他（RA等） Others (e.g. RA)

略
様式2 記入例
学籍番号： 記入不要 Leave blank
Form2 Sample

歴書 （10月入学生用）
2024

フリガナ
Name in Katakana

ツクバ タロウ

性別
Sex

氏名
Name

筑波 太郎

生年月日 Date of Birth〒305-8573

住所
Address

男 : Male

茨城県

電話番号

090-1234-5678
tsukuba.taro.zz

E-mail

月

日現在

(Y)

(M)

(D)

年齢
Age

22
年

2000

(Y)

5

月
(M)

2

日
(D)

緑色のセルは選択式の項目です。プルダウンリストから該当する選択肢を選んでください。
The green cells are selectable items. Select theappropriate option from the pull-down list.

つくば市天王台1-1-1

Telephone Number

年

チェックボックスは下記のとおりとしてください。
For checkboxes, select as follows:u.tsukuba.ac.jp@□ ： 該当しない Not applicable略 歴 Brief History ■ ： 該当する Applicable

2023

2023

年
(Y)

年
(Y)

3

4

月
(M)

月
(M)

筑波大学理工学群社会工学類卒業・修了 Graduated
理工情報生命学術院システム情報工学研究群
Graduate School of Science andTechnology

筑波大学大学院
University of Tsukuba

1年次入学
1st year enrollment（博士前期課程）社会工学学位プログラム
Master's Program in Policy and Plannning Sciences
現在に至る

学士学位取得年月日
Obtained Date of Bachelor's
Degree2023

修士学位取得年月日
Obtained Date of Master's
Degree

年
(Y)

3

月
(M)

25

日

学位名

(D)

年

月

日

(Y)

(M)

(D)

Bachelor's Degree

学位名Master's Degree

学振特別研究員採用開始日
Starting Date of Research Fellowship for Young Scientists

学士
Bachelor of

社会工学

修士
Master of
年

月

日

(Y)

(M)

(D)

学振特別研究員の採用が内定している方は記入してください。
雇用期間において、TA以外に本学で勤務する予定がある場合には具体的に記入してください。
点線内の項目は、博士後期課程学生
fillduring
in if youhave passed
final specify.
Will you work as any other type of university employee (e.g. short-term employee, researchPleaseassistant)this academic
year? If theso, please
screening of JSPS Research Fellowship for（修士学位既取得者）のみ記入してくださ
young Scientists.
□ 無 い。
No. I only
workdoctoral
as a TA thisacademic(whoyear. have a
Only
students
Master's degree) should fill in the fields
勤務予定月■ 短期雇用
4
surroundedbyas
thedotted line.
Other thanTA, I will worka short-term
employee ("Tanki-koyo"),Working Month(s)□その他（RA等）

月（M)

勤務予定月

Working Month(s)月（M）
過去にTA・RA・短期雇用等で筑波大学に採用される際に個人番号確認書類（及び身元確認書類）を提出している場合、再度提出する必要はありません。学群から大学
特定個人情報（マイナンバー）関係書類の提出状況について記入してください。
院に進学した場合であっても、再提出は不要です。
Have you submitted the documents to inform your individual number ("My number") to the Universityof Tsukuba before? Please check the corresponding items.

□■

Other than TA, I will work as a RA (or any other type of empoyee).

You do NOT need to resubmit the documents to informyour individual number if you have submitted them to the
今回、提出
University of Tsukuba before (including submission while
No. I will submit the documents this time.
enrolled in an undergraduate program).
以前に提出済 （いつ、どんな職での任用の際に提出したか記入してください。）
Yes. I have submitted the documents before as follows:【提出時期】【提出目的（雇用区分）】

I have submitted them on… (Fill in the approximate time.)

2019

年
(Y)

12

to be employed as…

月頃(M)

備考：外国人学生は、在留カードの両面コピーを添付すること
Please note that foreign students are required to submit a copy of the residence card (both sides).

□ TA■ 短期雇用 Short-term employee□ その他（RA等） Others (e.g. RA)

Your date of birth inJapanese calendar

Form 03 Instructions

Leave this field blank

Items surrounded by a dottedline are required to be filled in.

Please fill in the resident's
card address.

An English reference translation of the form is available on the National
Tax Agency (NTA) website( https://www.nta.go.jp/english/taxes/withholing/index.htm ). Searchfor “For 2022 Application for (change in)Exemption for Dependents of
Employment Income Earner.” If you are using the format downloaded
from the NTA website, please make sure NOT to fill in “個人番号(individual number or ‘My number’)” on this application. The individual
number(s) must be notified separately by the prescribed procedure.

Marital status. Select“有 (Married)” or “無(Single).”If “世帯主の氏名 (Head ofhousehold)“ is yourself, fill inyour name. In that case, “あなたとの続柄 (Relationship withyou)” will be “Myself (本人).”

If you placed a check mark next to “障害者 (disabled person)or “勤労学生 (working student),” please read the notes on theback of the form (or the second page of the electronic file)carefully and fill in the field on the right (障害者又は勤労学生の内容).

If you have submitted or plan to submit this form to a workplace other than the University ofTsukuba, please fill in “あなたの氏名 (Your name)” and use “あなたの住所又は居所” field towrite “Submitted to another company (他の事業所へ提出) .” You don’t need to fill in any otherfields.

振込先等申請システムへのログイン方法について①振込先等申請システムは、以下の URL もしくはＱＲコードからアクセスができます。
・ＵＲＬ https://fu-shinsei.sec.tsukuba.ac.jp/mypage/

・ＱＲコード②ログインの方法は以下のとおりです。

Unified Authentication ID isprinted on the back side of yourstudent ID card.

英語に切り替えられます。

操作説明書が確認できます。

How to Create TA Work Schedule◆Flow of creating and submitting TA work schedule

Please create and submit the “TA work schedule” for each class that TA will work in AY 2024 according to thefollowing flow.
The instructors are asked togive each TA the number(s) of
the job they are in charge of.

The list of job number will be
provided to instructors.

Graduate
SupportInstructor

TA
The instructor and TA
should decide thework plan together.

Please submit the work schedule by the due date.
(Whenever there is a change in the work schedule, please update
and resubmit the document.)◆How to create a TA work schedule

1. Check the course information (e.g. annual working hours).

Please enter the job number in the “Job number” field at the top right of the Excel sheet. The course
information will be displayed. The job number will be given to each student through the instructor.

2. Enter the student information as of October 2024.

If the student will newly enroll in master’s/doctoral program in October 2024, “Student ID” field must be left
blank. “Program” is a field where you can enter the name of the program to which the student belongs as of
October 2024. Do not write your student ID number or affiliation as an undergraduate or research student.

3. Enter the number of working hours in “daily working hours” fields for each scheduled workingday.
-

Please note the following rules:
1 period is counted as 1.5 hours.
Working hours per day starts from 1 hour (in 0.5-hour increments).
Maximum working hours per day is 7.5 hours. If you work for more than one class, make sure that the total
number of hours in all classes does not exceed the daily working hours limit.

◆NotesThe TA attendance book is created based on the submitted work schedule. Therefore, if the work schedulechanges, you should immediately update and resubmit the document. Please make sure to enter the“submission date” in the upper left so that we know when you submitted it.
If the information displayed in the course information field (e.g. instructor, term, day and period) is out of
date, please notify us at sysinfo.ta@un.tsukuba.ac.jp immediately.
The total of daily working hours from April to March must not exceed the “Annual working hours.” If the total
number of working hours you have entered exceeds the annual working hours your instructor has planned,
you will see “Exceeded” in red at the bottom right of the table.
The schedule for working as RA or short-term employee and the schedule for working as TA must notoverlap.

◆How to submit

If you are currently enrolled in the University of Tsukuba (UT) (i.e. have a student ID number and can sign into your Learning Management System (“Manaba”) account), you can submit the TA work schedules and other
employment documents online at https://www.ecloud.tsukuba.ac.jp/en/learning-management-systemmanaba. Please complete self-registration for the course with the registration key “9246841” and submit
documents from “Assignment” menu.
If not, please mail the designated documents or bring them directly to the Academic Service Office for the
Systems and Information Engineering Area (Graduate Support).

Contact us:

Graduate Support, Academic Service Office for the Systems and Information Engineering Area (3A201)
Monday - Friday 9:00 AM - 12:15 PM, 1:15 PM - 5:00 PM 029-853-5251 | sysinfo.ta@un.tsukuba.ac.jp