2025 Application Guidelines
Graduate Program for Transforming Society
Through Artificial Intelligence and Intelligent Robotics
JAPANESE GORVERNMENT (MEXT) SCHOLARSHIP PROGRAM(UNIVERSITY RECOMMENDATION)The University of Tsukuba (UT) is recruiting excellent international students of graduate school level for the "Graduate
Program for Transforming Society Through Artificial Intelligence and Intelligent Robotics," the scholarship program
adopted and funded by the Ministry of Education, Culture, Sports, Science and Technology (MEXT) of Japan.
Those who applied for this program and passed the entrance examination shall be recommended to MEXT by UT as
candidates for the scholarship provided by the Japanese government.
Note:
The official scholarship application conditions are scheduled to be announced by MEXT in December 2024. Therefore,
scholarship conditions and other information in this application guidelines are subject to change. UT will notify theapplicants if there are any changes to the information provided on the guidelines.

Table of Contents
1. Schedule ....................................................................................................................................................................... 2
2. Number of Students to Be Admitted .............................................................................................................................. 2
3. Qualifications and Conditions........................................................................................................................................ 2(1) Academic Performance ............................................................................................................................................ 2(2) Nationality................................................................................................................................................................. 3(3) Age ........................................................................................................................................................................... 3(4) Academic Background ............................................................................................................................................. 3(5) Language Proficiency............................................................................................................................................... 3(6) Health ....................................................................................................................................................................... 4(7) Arrival in Japan ......................................................................................................................................................... 4(8) Visa Requirement ..................................................................................................................................................... 4(9) Non-eligibility ............................................................................................................................................................ 4(10) Others..................................................................................................................................................................... 5
4. Period of Scholarship .................................................................................................................................................... 5
5. Scholarship Benefits ..................................................................................................................................................... 5(1) Allowance ................................................................................................................................................................. 5(2) Traveling Costs ........................................................................................................................................................ 5(3) Tuition and Other Fees ............................................................................................................................................. 6
6. Suspension of Payment of Scholarship ........................................................................................................................ 6
7. Application Procedures ................................................................................................................................................. 7
8. Documents to Be Submitted ......................................................................................................................................... 8(1) Entrance Examination Application Documents ........................................................................................................ 8(2) Scholarship Application Documents ....................................................................................................................... 10
9. Enrollment Procedures ................................................................................................................................................ 11
10. Handling of Personal Information .............................................................................................................................. 11
11. Security Export Control ............................................................................................................................................. 11
12. Contact ...................................................................................................................................................................... 11
Appendix 1: How to Calculate Your GPA for the MEXT Scholarship .............................................................................. 12

1

1. Schedule
Date/Deadline

Tasks & Events

July 12, 2024 (JST)Examination application opens

October 4, 2024 3:00 PM (JST)Submission deadline for examination
application documents as electronic files in thedesignated format (via e-mail)Submission deadline for the originalcopy/printed document for examination
application (via a tracked delivery service)
Examination period (oral examination will be
conducted online one day during the period)
Announcement of examination results

October 16, 2024 5:00 PM (JST)October 21, 2024 - October 23, 2024
Mid-late November 2024

See “7. Application
Procedures” and“8. Documents to
Be Submitted” fordetails.

Late November 2024

Enrollment procedure guidelines will be sentout to successful applicants

See “9. Enrollment
Procedures” fordetails.

December 13, 2024 5:00 PM (JST)Submission deadline for scholarship
application documents as electronic files in thedesignated format (via e-mail)Submission deadline for the originalcopy/printed document for scholarship
application (via a tracked delivery service)
Announcement of the selection result of the
MEXT scholarship
Submission deadline for enrollment procedure
documents
Date of enrollment

See “7. Application
Procedures” and“8. Documents to
Be Submitted” fordetails.

December 20, 2024 5:00 PM (JST)

Early March 2025
Early March 2025
April 1, 2025

See “9. Enrollment
Procedures” fordetails.

2. Number of Students to Be Admitted
The following master’s/doctoral programs are recruiting students for this program.
[Master’s Programs]
Program
Master's Program in Intelligent and Mechanical Interaction Systems

Number of students tobe admitted
4[Doctoral Programs]
Program
Doctoral Program in Intelligent and Mechanical Interaction Systems

Number of students tobe admitted
4

3. Qualifications and Conditions
UT and MEXT accept applications from international students of graduate school level who are newly coming to Japan,
and satisfy the following qualifications and conditions.
(1) Academic Performance
Applicants must have demonstrated excellent academic achievement with a Grade Point Average of 2.30 (out of3.00) or above at the previous school, and the evaluation on the same level is expected during the scholarshippayment period.
2Note: See Appendix 1 to calculate your GPA yourself.
(2) Nationality
Applicants must have the nationality of a country that has diplomatic relations with Japan. An applicant who has
Japanese nationality at the time of application is not eligible. However, persons with dual nationality who holdJapanese nationality and whose place of residence at the time of application is outside of Japan are eligible toapply as long as they choose the nationality of the other country and renounce their Japanese nationality by thedate of their arrival in Japan.
(3) Age
Applicants, in principle, must be born on or after April 2, 1990. Exceptions are limited to cases in which MEXT
deems that the applicant could not apply within the eligible age limit due to the situation or circumstances in theapplicant’s country (military service obligation, loss of educational opportunities due to disturbances of war, etc.)
Personal circumstances (financial situation, family circumstances, state of health, circumstances related toapplicant’s university or place of employment, etc.) will not be considered for exceptions. Those who completed theYoung Leaders’ Program and wish to enroll in a doctoral course can apply within 5 years after completing the
program, even if they do not meet the eligible age limit.
(4) Academic Background
Applicants must satisfy any one of the following conditions for admission to be accepted in the Master’s/Doctoral
Program in Intelligent and Mechanical Interaction Systems from April 2025. (Applicants who will certainly satisfy
any of the following conditions by the time of enrollment are eligible.)[Master’s Programs]
1) Applicants who have completed 16 years of education in countries other than Japan and earned a bachelor’s
degree, or expected to graduate and receive the bachelor’s degree by March 2025
2) Applicants who are 22 years or older as of March 2025, and recognized as having academic competency
equivalent to university graduates, as the result of the eligibility screening conducted by UT[Doctoral Programs]
1) Applicants who have been awarded with a master’s degree or expected to achieve it by March 2025
2) Applicants who have been awarded with a professional degree or expected to achieve it by March 2025
3) Applicants who have been awarded with an overseas degree equivalent to a master’s degree or professional
degree as of March 2025
4) Applicants who are 24 years or older as of March 2025, and recognized as having academic competency
equivalent to persons with a master's degree or professional degree, as a result of the eligibility screening
conducted by UT
Note: Those who have completed a doctoral course and have no intention to obtain a degree are not eligible toapply. (See also “3.(9) Non-eligibility.”)(5) Language Proficiency
Applicants must satisfy any one of the following conditions for language proficiency in Japanese or English.
[Japanese]
1) Those who have passed N2 or higher level of the Japanese language proficiency test (JLPT) by the time ofenrollment
2) Those who have completed a curriculum that meet the conditions for admission in Japan for a master’scourse/doctoral course by using Japanese as the main language
3) Those who are regarded by UT to have a Japanese language ability equivalent to or better than N2 of theJapanese language proficiency test (JLPT)[English]1) Those who have passed/achieved a score in a language proficiency test that corresponds to B2 or higher levelin all sections of the Common European Framework of Reference for Languages (CEFR) at the time of3

enrollment
2) Those who have completed a curriculum that meet the conditions for admission in Japan for a master’scourse/doctoral course by using English as a main language
3) Those who are regarded by UT to have an English language ability equivalent to or better than B2 of theCommon European Framework of Reference for Languages (CEFR)(6) Health
An applicant must be physically and mentally healthy enough to pursue study at university.
(7) Arrival in JapanThe date of enrollment will be April 1, 2025. In principle, applicants must be able to arrive in Japan on the date set
by UT, which is normally in the beginning of April. Departure from the home residence should be on or after April 1,
2025. Excluding cases in which MEXT deems as unavoidable circumstances, the applicant must withdraw from thisscholarship program if the applicant cannot arrive in Japan by the end of the specified period above which decided
by MEXT or UT.
(8) Visa Requirement
An applicant shall, in principle, newly obtain a “Student” visa at the Japanese diplomatic mission located in theapplicant’s country of nationality, and enter Japan with the residence status of “Student.”
Accordingly, even if the applicant already has other residence status (“Permanent resident,” “Long-term resident,”etc.), the applicant must change it to the “Student” status and re-enter Japan. Moreover, the applicant should beaware that after expiration of the status as a MEXT Scholarship student and even if the student again applies fortheir original resident status of “Permanent resident” or “Long-term resident,” such resident statuses might not benecessarily granted. The applicant should also be aware that the scholarship will be cancelled if he/she arrived inJapan without a newly obtained “Student” visa.
(9) Non-eligibility
Those who meet any one of the following conditions are ineligible. If identified ineligible after being selected as ascholarship student, he/she must withdraw from the scholarship.
1) Those who are military personnel or military civilian employees at the time of their arrival in Japan or during
the period of the payment of the scholarship;2) Those who cannot arrive in Japan by the last date of the period specified by MEXT or the accepting university;3) Those who are previous grantees of Japanese Government (MEXT) scholarship programs (including those
who withdraw from the scholarship program after the arrival in Japan). This does not apply to: those who haveeducational or work experience exceeding more than three years from the following month of the period of theprevious scholarship to the estimated first month of the payment of this scholarship; and the past grantees ofJapanese Studies Students program who have graduated or are going to graduate from universities in theirhome countries, Japan-Korea Joint Government Scholarship Program for the Students in Science andEngineering Departments and Young Leaders’ Program. The Monbukagakusho Honors Scholarship for
Privately-Financed International Students is not included in the Japanese Government (MEXT) Scholarship
Programs;
4) Those who are currently also applying to another program under the Japanese Government (MEXT)
Scholarship system, for which scholarship payments will begin in FY 2025;
5) Those who are already enrolled in a Japanese university or other institution with a residence status of “Student,”
or who are going to be enrolled, or plan to enroll, in a Japanese university or other institution as a privatelyfinanced international student from the time of application to the MEXT scholarship program in the applicant’s
country until the commencement of the period for payment of the MEXT scholarship. However, this stipulation
does not apply to privately-financed international students who, even though they are enrolled, or are planningto enroll, in a Japanese university or other institution, verifiably complete their studies before the start of thescholarship payment period, return to their home country at the time of the scholarship application, and newly
acquire the “Student” residence status and come to Japan;
6) Those who are planning to receive scholarship money from an organization other than MEXT (including agovernment organization of the applicant’s country) on top of the scholarship money provided by MEXT after
the start of the scholarship payment period;7) Those who are expected to graduate at the time of application and cannot satisfy the condition of academic
4

background by the deadline given;8) Holders of dual nationality at the time of application who cannot verify that they will give up Japanese nationality
by the time of the arrival in Japan;
9) Those who plan to, from the time of application for the MEXT scholarship program, engage in long-term
research (such as fieldwork or internship) outside Japan or plan to take a long-term leave of absence from theuniversity;10) Those who have completed a doctoral course and have no intention to obtain a degree.
(10) Others
MEXT Scholarship will be granted those who are willing to contribute to mutual understanding between Japan andtheir home country by participating in activities at schools and communities during their study in Japan while
contributing to the internationalization of Japan. They shall also make efforts to promote relations between the homecountry and Japan by maintaining close relations with the university attended after graduation, cooperating with theconducting of surveys and questionnaires, and cooperating with relevant projects and events conducted by theJapanese diplomatic mission after they return to their home countries.

4. Period of Scholarship
The scholarship will be paid during the standard study period for each program.
[Master’s Programs] 2 years (From April 2025 until the end of March 2027)[Doctoral Programs] 3 years (From April 2025 until the end of March 2028)

5. Scholarship Benefits(1) Allowance
The amounts listed below shall be paid depending on the course enrolled in. A supplemental regional allowance of
2,000 yen or 3,000 yen per month will be added to the monthly scholarship amount for the grantees studying or
conducting research in specially designated regions. Due to the situation of the Japanese Government’s budget,the amount of payment may be subject to change each fiscal year. If a grantee is absent from the university for an
extended period, the scholarship shall be suspended for that period.
[Master’s Programs] 144,000 yen per month[Doctoral Programs] 145,000 yen per month(2) Traveling Costs
1) Transportation to Japan: In principle, MEXT will stipulate the travel schedule and route, and provides an airline
ticket to grantees. The airline ticket will be an economy-class ticket for the flight from the international airport
closest to the grantee’s residence (in principle, the country of nationality) to an international airport in Japan usedon the normal route to UT. The grantee shall bear at his/her own expense all costs related to domestic travel fromthe grantee’s residence to the nearest international airport, airport taxes, airport usage fees, special taxes
necessary for travel, travel expenses within Japan (including airline transit costs), travel insurance expenses,
carry-on luggage or unaccompanied baggage expenses, etc. The grantee shall also bear at his/her own expense
travel and lodging costs incurred in a third country if the grantee must travel to a third country before coming toJapan for visa purposes because there are no Japanese diplomatic missions in his/her country, or if there are no
direct flights from the grantee’s country of residence to Japan. MEXT will provide an economy-class airline ticketfrom the grantee’s country of residence to the said third country, and from the third country to an international
airport in Japan used on the normal route to UT. In principle, the address given in the space for “Your address
before departure for Japan” on the Application Form (for the MEXT scholarship) (Document B-2) shall berecognized as the “residence,” and the airline ticket will be arranged for a flight from the international airport
nearest to the address recognized as the “residence”. Except for cases when the grantee must travel to a third
country to obtain a visa, MEXT will not provide an airline ticket for cases of travel to Japan from a country otherthan the country of grantee’s residence due to the grantee’s personal circumstances.
52) Transportation from Japan: Based on the application by the grantee, MEXT will provide an airline ticket to
grantees who shall graduate UT and return to the home country by the end of the final month of the period ofscholarship (See "4. Period of Scholarship") designated by MEXT. MEXT shall provide an economy-class airline
ticket from the international airport in Japan used for the normal route to and from UT, to the international airport(in principle, in the country of nationality) nearest to the returning grantee’s residence. The grantee shall bear at
his/her own expense all costs related to travel from the grantee’s residence in Japan to the nearest international
airport, airport taxes, airport usage fees, special taxes necessary for travel, travel expenses within the country ofnationality (including airline transit costs), travel insurance expenses, carry-on luggage or unaccompanied
baggage expenses, etc. If a grantee returns to the home country before the end of period of scholarship due topersonal circumstances, or reasons stated in “6. Suspension of Payment of Scholarship,” MEXT will not pay forthe returning travel expenses. If a grantee continues to stay in Japan after the scholarship period has ended (ex.
proceeding to further education or being employed in Japan, continuing to register at the university), travel
expenses for a temporary return will also not be paid.
(3) Tuition and Other Fees
The entrance examination fee, admission fee and tuition will be paid by UT. However, those who have beensuspended from scholarships for the reasons described in the next section must pay the tuition, the amount of whichis stipulated in UT’s school rules and other regulations.

6. Suspension of Payment of Scholarship
Payment of the scholarship will be cancelled for the reasons given below. Should any of the following reasons apply,
the grantee may be ordered to return a part of, or all of, the scholarship paid up to that time. Payment of the scholarship
may also be stopped during the period up to the decision on the disposition of the matter.
1) A grantee is determined to have made a false statement on his/her application;2) A grantee violates any article of his/her pledge to the Minister of Education, Culture, Sports, Science andTechnology;3) A grantee violates any Japanese laws and is sentenced and imprisoned for an indefinite period or for a period
exceeding 1 year;
4) A grantee is suspended from the university or receives other punishment, or is removed from enrollment; as adisciplinary action in accordance with UT’s school rules and other school regulations;5) It has been determined that it will be impossible for a grantee to complete the course within the standard period ofstudy because of poor academic grades or suspension or absence from the university;
6) A grantee came to Japan without newly acquiring the "Student" residence status, or changed his/her residence
status to one other than "Student";
7) A grantee has received another scholarship (excluding those specified for research expenditures);
8) A grantee proceeds to a more advanced level of education without receiving approval for an extension of the periodof the scholarship;9) A grantee has dropped out of the university or transferred to another graduate school;10) A grantee’s annual Grade Point Average (GPA) is below 2.30, or below the grading standard set by the university.

67. Application Procedures
Before Applying
Before applying, applicants must contact a faculty member and obtain consent to become their prospective
supervisor (the person who gives them academic instructions after enrollment).
For the lists of faculty members and their fields of research, see:https://www.sie.tsukuba.ac.jp/eng/visitor/exam/inter-student/

Apply for Entrance Examination
Applicants are required to submit the entrance examination application documents in a two-step process.
1) Submit the required documents (A-1 to A-8) as electronic files in the designated format via e-mail.
Deadline: October 4, 2024 3:00 PM (JST)2) Submit the original copy/printed documents via a tracked delivery service.
Deadline: October 16, 2024 5:00 PM (JST)
Note: The deadlines are strictly observed. Applications received after the deadlines will not be accepted.

Examination
Recipient will be selected based on screening of the application documents and oral examination.
1) The oral examination will be conducted during the following period via Zoom or Skype.
Examination Period: October 21 – 23, 2024
2) Follow instructions from your prospective supervisor, who will determine the date and location of the oral
examination.
3) Applicants will be asked about their research plan, related knowledge and skills.

Announcement of Examination Result
Mid-late November 2024
The result of examination will be announced individually after the oral examination. The successful applicants
will be recommended to MEXT as the scholarship candidates. Prepare in advance so that you can submit the
documents (B-1 to B-5) by the deadline.

Apply for Scholarship
The applicants who passed the entrance examination are required to submit the scholarship application
documents in a two-step process.
1) Submit the required documents (B-1 to B-5) as electronic files in the designated format via e-mail.
Deadline: December 13, 2024 5:00 PM (JST)2) Submit the original copy/printed documents via a tracked delivery service.
Deadline: December 20, 2024 5:00 PM (JST)Announcement of Scholarship Selection Result
Early March 2025
The selection result of the MEXT scholarship will be notified to applicants from UT via e-mail.

See “9. Enrollment Procedures” for subsequent procedures[E-mail address]
Please send all application documents to be submitted electronically to the email address below.
sysinfo.admission@un.tsukuba.ac.jp7[Mailing Address]
Send all the application documents to be submitted via a tracked delivery service to the address below.
Graduate Support
Academic Service Office for Systems and Information Engineering Area
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan

8. Documents to Be Submitted
Please read the lists and notes below carefully and prepare the necessary documents for application. Your completed
application form and other supporting documents will not be returned to you.
(1) Entrance Examination Application Documents[Electronic files] Submission Deadline: October 4, 2024 3:00 PM (JST)[Original copy/Printed documents] Submission Deadline: October 16, 2024 5:00 PM (JST)Fileformat-document

Application Form (for the
University of Tsukuba)
Field of Study andResearch Plan
Academic Transcript

XLSX

-

Use this form to make sure you have all the documents youneed to submit.
Use the prescribed form. Printed document not required.

PDF-

Use the prescribed form. Printed document not required.

PDF

Required

Graduation
Certificate
and Degree Certificate

PDF

Required

Degree Thesis Abstract

PDF-

Document
A-1
A-2
A-3

Application Checklist [A]Original
-

A-4

A-5

A-6

Instructions

Submit an official academic transcript issued by theuniversity that awarded/will award the most recent degree
which meets the application conditions for the
master’s/doctoral programs (See “3.(4) Academic
Background”). The document must cover all academic years
in the said university. If any credits were transferred fromanother school, an academic transcript issued by that schoolis also required.
Note: If the grading system is not indicated in the academictranscript, you will need to submit an additional document
officially issued by the university that specifies and explains
their grading system.
Documents to be submitted differ depending on whether you
apply for a master's program or a doctoral program.
[Master’s Programs]
Submit the certificate of [expected] graduation and degree
certificate to certify that they have or expected to achieve abachelor’s degree.
[Doctoral Programs]
Submit the certificate of [expected] graduation and degree
certificate to certify that they have or expected to achieve amaster's degree, professional degree or overseas degree
equivalent to a master's/professional degree.
If you have written a thesis, submit a summary of its content.
If there are books, academic papers, reports or presentationmaterials of academic conference that show yourachievements and research abilities, attach a list of
publication. Printed document not required.

8Document
Document to certify thelanguage proficiency

FileformatPDF

Original

Instructions

document
Required

Type of document to be submitted is determined by which
condition of “3.(5) Language Proficiency” you meet. If noneof the following conditions apply, please contact us
individually.
[Japanese]
1) Those who have passed N2 or higher level of theJapanese language proficiency test (JLPT) by the time ofenrollment must submit the certificate for passing theexam of N2 or higher level of JLPT.
2) Those who have completed a curriculum that meet theconditions for admission in Japan for a master’scourse/doctoral course by using Japanese as the main
language must submit an official document issued by theuniversity they graduated from.
[English]1) Those who have passed/achieved a score in a language
proficiency test that corresponds to B2 or higher level of theCommon European Framework of Reference for Languages(CEFR) at the time of enrollment must submit the score
report of a language proficiency test that corresponds
to B2 or higher level of CEFR.
2) Those who have completed a curriculum that meet theconditions for admission in Japan for a master’scourse/doctoral course by using English as the main
language must submit an official document issued by theuniversity they graduated from.

A-7[Valid score report to prove English proficiency]

・Cambridge English Qualifications

・Test in Practical English Proficiency(Jitsuyo Eigo Gino Kentei / EIKEN)・GTEC (Advanced / Basic / Core / CBT)・IELTS (Academic Module / General Training Module)
・TEAP / TEAP CBTID Photo
A-8

JPEG

-

・TOEFL iBTYour ID photo must be: 45 x 35 mm in size; facing forward
and looking straight at the camera; no hats or other objects
that obscure your face. The photo quality must be: clear andin sharp focus; taken within last 3 months. Submit the digital
image in JPEG format. Printed photo not required.

9(2) Scholarship Application Documents[Electronic files] Submission Deadline: December 13, 2024 5:00 PM (JST)[Original copy/Printed documents] Submission Deadline: December 20, 2024 5:00 PM (JST)File
FormatPDF

document

Application Form (for the
MEXT scholarship)

PDF

RequiredRecommendation letterfrom the president/deanat the former or current
university

PDF

Required

Photocopy
passport

your

PDF

Required

A certificate indicating
the applicant's academic
excellence at the former
or current university,
such as GPA or class
rank

PDF

RequiredDocuments
B-1

Application Checklist [B]Original
-

B-2

B-3

B-4

B-5

of

Instructions
Use this form to make sure you have all the documents youneed to submit.
Use the prescribed form. Use double-side printing.
Unless otherwise specified, paste the same photo as A-8.
Signature required.
Sign the printed document and convert it to PDF. Submit the
PDF file via email and send the printed document via a
tracked delivery service.
The recommendation letter should be dated and addressedto the attention of the President of the University of Tsukuba,
and the recommender's name and Title/Position must be
stated therein. The recommender must be the dean or thepresident of the university that awarded/will award the mostrecent degree to the applicant which meets the application
conditions for the master’s/doctoral programs (See “3.(4)Academic Background”).
If GPA cannot be calculated from your academic transcript(Document A-4), the letter of recommendation must clearlystate that the applicant’s grade ranking at theuniversity/faculty or graduate school is within the top 30%.
A recommendation letter that doesn’t meet the above
requirements will not be accepted.
If you do not have a passport yet, submit a certificate offamily register or a certificate of citizenship issued by thegovernment of your home country.
Submit an official certificate issued by the former or current
university. You may omit the document if the necessary
information (i.e. GPA or class rank) is included in youracademic transcript (Document A-4).

Notes:
1) If your current name is different from that on the documents you submit (for example, because of marriage), youwill be required to submit proof of your name change (e.g., copy of marriage license).
2) All documents must be written in Japanese or English. Otherwise, attach a Japanese translation.
3) All documents should be created and printed on A4 size paper, preferably in a typed format.
4) Documents A-4, A-5, A-7 (only for those who meet Condition 2 in Japanese or English respectively), B-3 and B-5
to be mailed must be original. However, if the original cannot be submitted due to circumstances, a photocopy which
is attested by an authorized official of a university are also acceptable. The photocopies without an official seal of auniversity will not be accepted.

109. Enrollment Procedures
See “7. Application Procedures” for precedent procedures
Receive Enrollment Procedure Guidelines
Obtain a “Student” Visa
Late November 2024 –Successful applicants must newly obtain a ”Student”
Successful applicants will receive enrollment
visa, before beginning enrollment procedures.
procedure guidelines, which contain documents to
See also “3.(8) Visa Requirement.”
be submitted before enrollment. Follow the
instructions in the guidelines.
Important: Successful applicants should send an
e-mail to sysinfo.admission@un.tsukuba.ac.jp
by the beginning of November 2024, if they want
the enrollment procedure guidelines to bedelivered to an address different from the "Current
Address" given on the Application Form (for the
University of Tsukuba) (Document A-2).
Otherwise, the documents will be sent to the"Current Address" on Document A-2.
Submit Documents to Confirm Enrollment
Deadline: Early March 2025
The documents should be mailed in a designated envelope (which will be sent to you together with theenrollment procedure guidelines) by early March 2025. The deadline date will be stated in the enrollment
procedure guidelines.
Enrollment
April 1, 2025
Note: See also “3.(7) Arrival in Japan.”

10. Handling of Personal Information
Applicants’ personal information obtained from the application documents and the results of the entrance examination
will be used for the affairs concerning admission and screening. UT may also process the information so that it is not
personally identifiable and use it for research and study aimed at improvement of the admission procedure and theuniversity education.

11. Security Export Control
The University of Tsukuba has established the University of Tsukuba Rules on Security Export Control in accordancewith the Foreign Exchange and Foreign Trade Act, and conducts strict examinations for acceptance of international
students. Applicants who fall under any of the conditions set out in the said regulations may be unable to enter their
desired program.

12. Contact1) If you have any questions about this application guidelines, please contact us:
Graduate Schools Support, Academic Service Office for the Systems and Information Engineering Area
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan
Monday – Friday (except university holidays), from 9:00 AM to 5:00 PM (except 12:15 PM - 1:15 PM) (JST)E-mail: sysinfo.admission@un.tsukuba.ac.jp
2) If you have any questions about curriculum or research field, contact your desired program.
Master’s/Doctoral Program in Intelligent and Mechanical Interaction Systems
E-mail: entexam@imis.tsukuba.ac.jp
11Appendix 1: How to Calculate Your GPA for the MEXT Scholarship
To be eligible for the MEXT scholarship for students of graduate school level, applicants must have a Grade Point
Average (GPA) of 2.30 (out of 3.00) or above at the previous school, and the evaluation on the same level is expectedduring the scholarship payment period. Please check your eligibility using the MEXT- specified grade conversion chartand GPA calculation formula below.
Note: The MEXT- specified grade conversion chart and GPA calculation formula provided in this document is as ofDecember 10, 2020. The official scholarship application conditions for 2025 is scheduled to be announced by MEXT in
December 2024. Therefore, the information provided in this document is subject to change. UT will notify the applicants
if there are any changes to the information provided on this document.
Grade Conversion Chart
Grading System

GradesType 1: (4-point scale)Excellent

Good

Fair

Poor

Type 2: (4-point scale)

A

B

C

F

Type 3: (4-point scale)

100-80

79-70

69-60

below 59

Type 4: (5-point scale)

S

A

B

C

F

Type 5: (5-point scale)

A

B

C

D

F

Type 6: (5-point scale)

100-90

89-80

79-70

69-60

below 59

3

3

2

1

0

Grade Point

GPA Calculation Formula([No. of GP3 Credits] × 3) + ([No. of GP2 Credits] × 2) + ([No. of GP1 Credits] × 1) + ([No. of GP0 Credits] × 0)
Total No. of credits for all registered courses
References: No. = Number, GP = Grade Point
Note: If the courses do not go by the credit system, replace the "number of credits" with "number of courses" registered.

Example: If your institution uses a typical North American grading system (A, B, C, D, and F) or a system comparable
to it, you may use the 5-level scale.

Course Title

GradeJapanese 1
Japanese 2Intro to Japanese History
Intro to Business

A
B
B
D

3
3
3
3
12

Total:(9×3) + (0×2) + (3×1) + (0×0)
12

=

Grade
Point
(above)No. ofcredits

30
12

=

×
×
×
×

2.5

12

3
3
3
1

Total
Point
=
=
=
=

9
9
9
3
30