Index
Presenter's Manual for 56th Annual conference-online, JSWE ..................................................................... 1
1. Overview................................................................................................................................................... 1a. Time allocation for core time (short presentations and Q&A) ............................................................. 1
b. Example of proceeding in a session (12 presenters) ............................................................................. 1
2. Items to be confirmed in advance ............................................................................................................. 2
a. Install Zoom .......................................................................................................................................... 2
b. Operation and device check .................................................................................................................. 2c. Securing a place..................................................................................................................................... 3
d. Microphone ON/OFF .......................................................................................................................... 3
e. Video ON/OFF ..................................................................................................................................... 3
3. How to attend the session......................................................................................................................... 4
a. Entering the session .............................................................................................................................. 4b. How to display your name .................................................................................................................... 4c. Prohibition of recording ........................................................................................................................ 4
d. Screen sharing at the time of presentation ........................................................................................... 5e. Oral presentation .................................................................................................................................. 6
f. Short presentations and Q&A time(in breakout room) ......................................................................... 6
g. Moving between breakout rooms and leaving session .......................................................................... 7
4. Others ....................................................................................................................................................... 8
a. Control by Organizer ............................................................................................................................ 8b. Unexpected/Emergency cases .............................................................................................................. 8c. Security measures.................................................................................................................................. 8Jan. 2022

Presenter's Manual for 56th Annual conference-online, JSWE
Organizing Committee for 56th Annual meeting-online, JSWE

1. Overview
This document has been prepared as a reference material for presenters of 56th Annual conferenceonline. In this online conference, the oral presentation is scheduled to take 15 minutes (10 minutes forpresentations and 5 minutes for Q&A) per presentation. The poster presentation will be held using acombination of the following methods
1) Web posting of pre-submitted posters (PDF files)(accessible from March 10th to March 18th, comments and answers can be posted.)2) Core time (On the day, short presentations and Q&A time)
The core time will consist of a short presentation of 3 minutes per person, followed by a Q&A cycle
divided into breakout rooms(10 minutes per cycle, with 3 presenter (breakout rooms)).
The core time for each presentation will be released in February 2022.
a. Time allocation for core time (short presentations and Q&A)
1) For 10:45 - 12:15 (Kurita Award poster presentation)
Short presentation: 10：45～, Q&A session (breakout room): 11：25～
2) For 13:30 - 15:00 (General poster presentation, Lion Award poster presentation)
Short presentation: 13:30～, Q&A session (breakout room): 14：10～
b. Example of proceeding in a session (12 presenters)
1) Short presentation (12 presenters, 3 minutes each)
Presenter 1A → 1B → 1C → 2A → 2B → 2C → 3A → 3B → 3C → 4A → 4B → 4C2) Q&A time (4 cycles, 10 minutes each)
Cycle 1 (10 min)：Breakout Room A
Presenter１A＋

Breakout Room B
Presenter１B＋

Breakout Room C
Presenter１C

Breakout Room A
Presenter2A＋

Breakout Room B
Presenter2B＋

Breakout Room C
Presenter2C

Breakout Room A
Presenter3A＋

Breakout Room B
Presenter3B＋

Breakout Room C
Presenter3C

Breakout Room A
Presenter4A＋

Breakout Room B
Presenter4B＋

Breakout Room C
Presenter4C↓ 2分
Cycle 2(10 min)：↓ 2分
Cycle 3 (10 min)：↓ 2分
Cycle 4 (10 min)：12. Items to be confirmed in advancea. Install Zoom
Install the latest version of the Zoom video conferencing system application.
●Download https://zoom.us/download

Click Download at
Zoom Client for Meetingsb. Operation and device check
Check your system by using Zoom's test service, and make sure that your system is correctly worked.
●Zoom's test service https://zoom.us/test

Click Join

Click Open Zoom Meetings

Click this ∧ and select Audio Settings, then you can test your speakers and microphones.

2c. Securing a place
Ensure a stable and good network connectivity to avoid any trouble during the announcement. Inaddition, please secure a place where there is no problem even if you hear noise or other people'sconversations, there is no interruption due to telephone calls, there is no problem even if you speak
clearly in a relatively loud voice, and people and backgrounds that are not related to the camera are notreflected. We recommend that you use a headset.
d. Microphone ON/OFF
Be sure to mute the microphone when it is not your presentation time or cycle(short presentation andQ&A time). Be sure to check unmute during your cycle.
It is recommended that you check with other people to see if you can send and receive audio beforehand.
If multiple participants in the same room connect to a video conference room respectively, if
microphones and speakers are enabled on each device, it will cause echo and howling, so limit the main
device that handles audio to one, and be sure to mute the microphone speaker on other devices. Wealso recommend using a headset.
e. Video ON/OFFPresenters should turn on the video in their presentation (including Q&A time)
Otherwise, as a general rule, turn off the video.

When there is a red diagonal line, it is muted.
You can change mute / unmute by clicking here.
When there is a red diagonal line, the video is off.
You can turn the video on and off by clicking here.

33. How to attend the session
a. Entering the session
Please log in to the “Site for Proceedings Download and information for WEB conference “on thewebsite of JSWE. The ID and PW for this site is included in the e-mail "【日本水環境学会】参加証（講演集引換券） 第 56 回日本水環境学会年会 The 56th Annual Conference of JSWE" sent afterconfirming your payment. When you log in to this site, there is a link to "WEB conference room
information for each session". Please sign in with the authentication ID and PW listed below it.
On this site, you will find a link to the pre-submitted poster viewing site and a direct link to each venue.
You can view posters and write comments on the pre-submitted poster viewing site. You can also listen
to the audio if it has been submitted.
Presenters should enter at least 10 minutes before their session starts.
You should not disclose your ID, PW, and other room information to others for any reason.
b. How to display your name
You shall display your name as follows.
The display name can be changed even after entering the room (see the figure below).
If your display name is inappropriate, you may be forced to leave the room.
Chair:

Chair_SessionName_FamilyName_Affiliation

Presenter:

Lecture number_FamilyName_Affiliation ex.: P-M-07_Biwako_Mizukan Univ.

Participant:

FamilyName_Affiliation

Right click in your self view and select Rename,then you can change your display name.

You had better select
Hide Non-Video Participantsc. Prohibition of recording
Recording (including screen capture) and redistributing presentation materials is prohibited unless
you have permission from all parties in advance.
4

d. Screen sharing at the time of presentation
In your own presentation session, you will be set as a "co-host" and will be able to share the screen.
To ensure that you are set as a "co-host", you should enter the room at least 10 minutes prior to yourpresentation session and set your presentation name as " Lecture number_FamilyName_Affiliation ".
Zoom allows you to share your PC's screen with other participants at the time of presentation. Be
careful not to send extra information when sharing your screen, and it's a good idea to check with otherlocations before you know how it's shared.
Launch the app you want to use before you start sharing, click share Screen and select your intended
file. If you opened many files and/or folders, your intended file may not on the screen. In that case,click show all windows in right under.
Don't share your screen until your presentation starts, and stop sharing as soon as you're done. Keep inmind that if you share the PPT and use the presenter tool, the presenter tool screen may be sharedinstead of the slide themselves, depending on the zoom version.

5

e. Oral presentation
Please enter at least 10 minutes before your session starts. The oral presentation is scheduled to take15 minutes (10 minutes for presentations and 5 minutes for Q&A) per presentation. Make yourpresentation within the specified time.
A timer is displayed on a screen.
During the Q&A time, the questioner is required to communicate his/her intention to speak via the"chat" or " Raise Your Hand " function, obtain permission to speak from the chair, and state his/heraffiliation and name before speaking. Please follow the chairperson's instructions.
f. Short presentations and Q&A time(in breakout room)
The core time will consist of a short presentation of 3 minutes per person, followed by a Q&A cycle
divided into breakout rooms.(See “1. Overview”)
1) Please enter the zoom room 10 minutes before your presentation session.
2) Make sure that you can also check the poster website.
3) Make a short presentation within the specified time(3min). There is no Q&A in short presentation.
A timer is displayed on a screen.
4) Discussion will be held at Q&A Time in Breakout room. Click Breakout Rooms, select a breakout
room you want to attend, and click join.
5) Check the poster website even after the Q & A session because some questions may be posted afterthe session.

6

g. Moving between breakout rooms and leaving session
To move to another breakout Room, click Breakout Rooms, and you can choose Breakout Room.

To return to main session, click Leave and then choose Leave Breakout Room.

When you leave a session, press Leave and choose leave meeting.
If you want to join another session, please re-enter from the "WEB conference room information foreach session Site"

7

4. Othersa. Control by Organizer
If a problem occurs during the session, a communication from the monitoring person may be displayedin the chat. If it is determined that there is a problem in the session operation due to the influx of unneededvoice or connection from an unstable network, the monitoring person will mute or force the person to leave
the room.
b. Unexpected/Emergency cases
If the Zoom meeting room becomes unavailable due to any disturbance, etc., the organizer will terminate
the corresponding meeting room. For the URL and passcode of the meeting room in an alternative to thesession, all registered participants will be contacted by e-mail from the e-mail address of the Japan Societyof Water Environment, with the resumption in 5 minutes.
c. Security measures
Please do not leak the login ID and PW to enter the page containing the lecture collection and online
participation information because it will only be available to registered participants who have paid theparticipation fee. In addition, please do not leak the "WEB conference room information (URL andpasscode) of each session" posted. In addition, you must not infringe copyright. As long as you use an open
tool called Zoom, please understand that unexpected accidents and troubles could occur, participate withdue care, and act in a way that does not violate public order and morals.

8