Emergency Observation Request
Using Sentinel Asia

The 8th Joint Project Team Meeting
September 18, 2023
Goro Takei
Deputy Executive Sentinel Asia Secretariat

1. Overview of Sentinel Asia
 Sentinel Asia is an initiative aiming space-based international cooperation
for disaster management in the Asia-Pacific region
 In February 2006, Sentinel Asia was established in accordance with therecommendation at APRSAF-12 in October 2005
 Sentinel Asia is expected to implement not only emergency observation
but activities covering entire disaster management cycle includingmitigation/preparedness and recovery phase after a disaster

Concept of Sentinel Asia Strategic Plan
“Challenges for Disaster Risk Reduction by a Collaboration between Space and Disaster
Management Agencies”

MITIGATION••••

Hazard Map
Early Warning
Success Story
Pre-disaster monitoring

RECOVERY• Mid/Long-term monitoring• Recovery Status

PREPADNESS• Training• Capacity Building• Standard Operation
Procedure （SOP)RESPONSE• Emergency Observation• Data Analysis• Damage Assessment2

2. Members of Sentinel Asia
All 114 organizations have the privilege to Request for Emergency Observations(As of September 2023)

33. Emergency Observation Requests
by Geographical Distribution
Turkey 5Kazakhstan 5Uzbekistan
5 Kyrgyz

1 10 Tajikistan

Iran11Lebanon

UAE

1

1 Afghanisan

Nepal

9Pakistan

India

3624

Bhutan31025 Japan

Taiwan616
12 Bangladesh
57 Vietnam
Myanmar 14
Thailand 16

Sri Lanka

Korea

China

154 Laos

4 Cambodia

Malaysia 258 Philippines

3 BruneiIndonesia 59

2 PNG

1
Timor-Leste#Vanuatu 2

Number of activations

36 countries/regions
422 disasters
Feb. 2007 - Sep. 2023

Solomon Islands
3Australia

Fiji353Tonga

NZ1

4.1 Sentinel Asia “Data Provider Node” (DPN)
currently contributing to Emergency Observations
 8 space agencies/research institutes currently contributing to emergency observation
 If necessary, escalate Emergency Observation Request (EOR) to the International
Disaster Charter (IDC)
International Charter
Escalation from
ISRO
JAXA
Sentinel Asia
RESOURCESAT-2, OCEANSAT-2/OCM
IMS-1

MBRSC
THEOS
ALOS-2TASA
GISTDA

Sentinel Asia
Constellation
STI/VAST

KhalifaSat
PhilSACRISPFORMOSAT-5
DIWATA-2, NovaSAR-1
Taichote (THEOS)VNREDSat-1ATeLEOS-15

4.2 Data Providers of International Charter There are 17 Space Agencies providing Satellite Images to International Disaster
Charter upon Emergency Observation Requests.

64.2 Data Providers of International Charter There are 17 Space Agencies providing Satellite Images to International Disaster
Charter upon Emergency Observation Requests.

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4.2 Data Providers of International Charter There are 5 Private Sector Companies providing Satellite Images to International
Disaster Charter upon Emergency Observation Requests.

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5. Escalation to International Disaster Charter IDC is useful when huge disaster strikes and DMO needs more data than SA
may provide.
 The requester of SA EOR may escalate the request to IDC with simplesteps.
 Once the escalation is activated by IDC, Project Manager(PM) must beassigned.
 PM will coordinate with the requester to provide VAPs from IDC.
 It is preferrable to provide PM from the Local DMO or assisting organizations
from the country or region of the disaster. (Since they have the knowledgeof the geographical characteristics of the area of interest) Sentinel Asia may provide onsite 1 day PM Training.
 Sentinel Asia may provide PM if there is no one volunteers for the PM.
95. Escalation to International Disaster Charter The Role of PM Sole Interface between the Charter and the User

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5. Escalation to International Disaster Charter

IMPORTANT POINT
The PM communicates with the IDC members, Value Adders,and End Users to ensure that the data have been:- collected (contact with partner agencies)- processed (internally or contact with Value AddedCompanies)- delivered (contact with Authorised Users / End users)
IDC requests how the Satellite images and VAPs are used tobe reported in the PM Report.
Please keep in mind that there are Extra Loads for tasking toIDC.

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6．How to Request Emergency Observation
DisasterOccurrence③ ADRCApproves EOR① SA Members
RequestEmergency
Observation
using OPTEMISOPTEMISSFTP for DPN
and DANWebGIS④ Data Provider Nodes(DPN) provide Satellite
Images
⑤ Data Analysis Nodes(DAN) analyze Satellite
Images and provide Value
Added Product (VAP)② SA Members may request
Escalation to International
Disaster Charter for more
Satellite Images
International
Disaster Charter©JAXA⑥ SA Members Retrieve VAP126. Emergency Observation Flow

STEP1• Disaster occurs• A Sentinel Asia member submits Emergency Observation Request
STEP2 (EOR) to Asia Disaster Reduction Center (ADRC) using OPTEMIS• ADRC review the EOR and send email to Data Provider Node (DPN)
STEP3 and Data Analysis Node (DAN) to ask their support• DPN conduct emergency observation and provide satellite data
STEP4 • DAN analyze the provided satellite data to extract the area of hazards

STEP5• Sentinel Asia provide analyzed disaster information to requester※Some disaster information is open to public13

7．Tools Developed for SA Emergency Observation
Requests
OPTEMIS by GISTDA

Sentinel Asia Cloud Storage（SFTP in Taipei and Mumbai)

OPTEMIS, developed by GISTDA, is a web application with User FriendlyInterface, managing data regarding EORs (such as User requests ofEmergency Observation, Area of Interests, Observation Plan, Observation
data, Value Added Products).
SFTP, provided by TASA and JAXA, is a Cloud storage SSH File Transfer
Protocol (SFTP) site storing Satellite Observation Data and analyzed Value
Added Products provided for DPN and DAN
14©JAXA

7．Tools Developed for SA Emergency Observation
Requests
Web based Geographic Information System (WebGIS)

Observed data and Value Added Products are displayed on easy to use
visualization tool (WebGIS), to help Emergency Observation Requesters
gather geographical information of the disaster areas.
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©JAXA

7．Tools Developed for SA Emergency Observation
Requests
Mobile Application is developed by Asia
Institute of Technology (AIT) to collect onsite information of disaster area (such as
photographs taken on-site)

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©JAXA

8．How to Use OPTEMIS
Top pagehttps://optemis.sentinel-asia.org/

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8.1 Login to OPTEMIS

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8.2 Request Emergency Observation
Information needed to request
Emergency Observation•

Requestor•

Disaster Management Organization•

Planned end-user of the observed
information•

Purpose of the Request•

Type of Disaster•

Analysis requirement for damages•

Request for Data Analysis Node•Time limit for information to be
uploaded on the SA WEB-portal•

Occurrence•

Necessity for Additional Observation•

Request Area (Place of Name)•

Request Area (Extent)•

Escalation for IDC

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©JAXA

8.2.1 Fill in the EOR Form 1/5

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8.2.1 Fill in the EOR Form 2/521

8.2.1 Fill in the EOR Form 3/522

8.2.1 Fill in the EOR Form 4/5

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8.1.2 Fill in the EOR Form 5/5

Press “Submit” button24

8.3 Transition to Dashboard

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8.3 Dashboard Overview

Confirm EOR status on the Latest Emergency list
When the EOR is activated, the status changes from Waiting to Approved26

8.4 Request Information and Tracking

Return to previous

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8.6 Get Analysis Product by Requester (JPT member)

Choose EOR from the Request No. list28

8.6 Request Information and Tracking

Scroll down to next page29

8.6 Request Information and Tracking

Switch to DAN and press Data icon

Download the target data with the Tools icon30

9. How to Apply for
OPTEMIS Account31

9.1 Information regarding OPTEMIS AccountOnly the Data Provider Nodes(DPN),
Data Analysis Nodes (DAN), and Joint
Project Team (JPT) Members will be
granted the access to OPTEMIS.
Secretariat understand that there are promotions, transfers,technical leave, etc. and operators in our organization
change in time.
However, we cannot keep track of human affairs of eachmember organization. Therefore, we ask the Point ofContact (PoC) of each organization to maintain list of active
32operators.

9.1 Information regarding OPTEMIS Account
There are two steps needed to acquire new account.

1) Potential user will register new account inOPTEMIS.
2) Please ask PoC to send application form toactivate the newly registered account.
(Secretariat will send the URL of application formto PoC)
This is to avoid unauthorized user to gain access to satellite
imagery and valuable data provided by DPN and DAN’s
voluntary resources.
All the accounts expires March 31 of every year.
Secretariat will ask PoC, if the registered accounts are
qualified for renewal.

339.2 Access OPTEMIS Top pagehttps://optemis.sentinel-asia.org/

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9.3 Push Register Button

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9.4 Fill in the FormEnter all the boxes.

Press Register36

9.5 Ask PoC to send application form toactivate new account from PoC
Secretariat will send URL of application form
to PoC of your organization.
Please ask PoC to send application form foractivation.
Secretariat will send a notice to the new user,when the account is activated.
Please send e-mail to z-sentinel.asiaml.jaxa.jp if you need informationabout PoC of your organization
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9.6 Important Reminder:
all the accounts expires March 31 of every year.
Secretariat will ask PoC, if the registered accounts
are qualified for renewal.
When a user access OPTEMIS when the disaster
happens, sometimes account is expired.
This happens when PoC fails to reply the renewal
inquiry from the Secretariat.
Please ask PoC to reply renewal inquiry.
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Thank you!
The Secretariat hope that EOR will
help your Disaster Risk Reduction
Activities.

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