Standard Exhibit Space Application & Agreement
NSC Safety Congress & Expo
Date: September 16-18, 2024
Venue: Orange County Convention Center, Orlando, FL
EXHIBITOR INFORMATION (List the name and the address for the person to whom all show and logistical information should be sent.)
Company Name: __________________________________________________________________________________________________________________________________________________________________________
Logistics Contact: _________________________________________________________________________ Job Title ___________________________________________________________________________________
Mailing Address (no P.O. Boxes): _______________________________________________________________________________________________________________________________________________________
City: __________________________________________________________________________________________ State: _______________________________ ZIP/County Code: _____________________________Country: _________________________________ Phone: _________________________________________ Toll Free: ________________________________________ Fax: ____________________________________
Contact Email: _____________________________________________________________________________ Website Address: http://www. ________________________________________________________
Marketing Contact and Phone: _________________________________________________________________________________________________________________________________________________________Has your company exhibited at NSC Safety Congress & Expo under another name?

Yes

No

If Yes, list name: _____________________________________

Member Number: _______________________________________________ Not sure if your company is a member? Contact Customer Service at (800) 621-7619 or
customerservice@nsc.org.
Yes
No
Interested in becoming an NSC member? (NSC Member exhibiting companies receive exclusive opportunities)
If Yes, a sales representative will contact you to discuss special NSC membership rate of $499 for U.S. and Canada and $750 for International.
Interested in sponsorship/promotion opportunities.

BOOTH CHOICE (Minimum booth size: 10’ x 10’ / 3m x 3m.)
Standard Booth Rate for NSC Members ________ ft. x ________ ft. = _______ total sq. ft. x $30.50 per sq. ft. =$ _______________________________

Standard Booth Rate for Non-NSC Members ________ ft. x ________ ft. = _______ total sq. ft. x $31.50 per sq. ft. =$ __________________________________________ Corner (s) x $150 each (e.g., 20’ x 20’ = 2 corners; 20’ x 30’ or larger = 4 corners) =$ _______________________________

Featured Online Company Listing: $500 =$ _______________________________

Online Video $500 =$ _______________________________

Online Profile Package – Featured Listing and Video $900 =$ _______________________________

Booth Rental Package: (Includes cost of 100 sq. ft. or 9 sq. meter booth space.) $5,500 =$ _______________________________TOTAL $ _______________________________
Special Request** (please check)

Corner

Perimeter Wall

Other: _____________________

1st Choice _____________________________ 2nd Choice _____________________________ 3rd Choice _____________________________

4th Choice ______________________________* Indicating booth choice does not guarantee assignment of your request.

METHOD OF PAYMENT
Please note: U.S./Canadian companies 50% deposit due with agreement. Remaining balance due by May 3, 2024. 100% payment due with contracts received after
May 3, 2024. If full payment is not received by May 3, 2024, NSC will release booth space. If full payment is not received by May 3, 2024, NSC will release booth space.
Invoice full amount ______________________
Payment $ ______________
Check # _______________ Check Date ___________

Credit Card (In order to protect your credit card information, an invoice will
be sent with instructions on how to submit payment.)

AUTHORIZATION

By signing below exhibitor acknowledges that exhibitor has read, understands and agrees to the terms & conditions, rules & regulations and guidelines that govern
the 2024 NSC Safety Congress & Expo under this Exhibit Space Application & Agreement. The Terms & Conditions of this agreement are available at congress.nsc.
org/exhibit. This agreement will be effective when you sign below (“effective date”). By signing below, the individual represents that he/she is duly authorized to
execute this binding contract on behalf of the named exhibitor.
Authorized Signature: __________________________________________________________________________________________

Date: ____________________________________________________Name (please print) : ________________________________________________________________________________

Title: _______________________________________________

Accepted by NSC: _____________________________________________________________________________________________

Date: _____________________________________________________

Due to ­regulations, please check the box below and sign.
I authorize the National Safety Council to send 2024 NSC Safety Congress & Expo and Membership-related faxes and emails.
Authorized Signature: ___________________________________________________Name (please print): ________________________________________________ Date: _________________

This Exhibit Space Application & Agreement, including documents explicitly referenced herein, contains the entire and only agreement between the parties hereto
in respect to the subject matter hereof. No other representation not expressly set forth herein is binding upon either party. If Exhibitor violates the terms of thisagreement, NSC may, at its sole discretion, close a display, refuse to provide Membership/Sponsorship benefits, terminate this agreement and withdraw its
acceptance of the agreement, as well as refusing participation in future exhibitions. This agreement is not assignable by the Exhibitor/Sponsor, either in whole
or in part.
RETURN TO:

Account ID _________________ Sales Person _________________ Source ___________

Email to NSCExpo@nsc.org

2024 Booth# ____________________ Size _____________________ Corner ________
Date Received ____________________________________ Date Assigned __________

Return this completed Exhibit Space Application & Agreement. Please make a photocopy for your files.

2024 Company Profile(Return with Agreement)

The 2024 NSC Safety Congress & Expo Website provides vital exposure for Exhibitors. Complete this form to have your most up to date information listed.
Company Name: _______________________________________________________________________________________________________________ Booth #: _______________________
Address: __________________________________________________________________________________________________________________________________________________________
City: _____________________________________________________________________________ State: _________________________________ ZIP/County Code: ____________________Country: ________________________________ Phone: __________________________________ Toll Free: _________________________________

Fax: _________________________

Website Address: ___________________________________________________

Description of products/services to be exhibited at the 2024 NSC Safety Congress & Expo:(Please print or type a description of 30 words or less. No sales pitches. The Council retains the right to edit.)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Product/Service Categories

Product/service categories will be displayed as part of your 2024 NSC Safety Congress & Expo Website listing.
Company Classification:

Manufacturer

Distributor

Other

PLEASE CHECK ALL THAT APPLY. (MAXIMUM 10)
Administrative/Risk Management Services/
Technology
Artificial Intelligence/AI
Association
Certification Programs
Computer Software
Consultants
Education
Employee Screening and Rehabilitation
Health Testing
Impaired Detection Technologies
SDS Management
Publications
Risk Management/Insurance
Safety Incentives/Award Plans
Training
Virtual/Augmented Reality
Wearable Technology
Emergency Response
AED
Confined Space
Disaster Preparedness
Drones/Unmanned Vehicles
First Aid
Homeland Security
Misc. Emergency
Planning
Rescue Devices
Thermal Imaging
Tools
Environmental Protection
Air/Water Treatment/Sampling
Chemical Storage
Cleanup
Energy Conservation
Global Warming Prevention
Misc. Environmental
Spill Control/Containment
Ergonomics
Ergonomic Administrative Aids
Industrial Ergonomics
MSD Solutions
Office Ergonomics
Personal Ergonomics

Facility Design, Maintenance and Operation
Cleaning and Maintenance Materials
and Devices
Electrical Devices
Floor Coatings
Flooring/Mats
Lighting Devices
Misc. Facility Operations Equipment
Shelter and Canopies
Signs and Signals
Stairs and Ladders
Fall Protection
Chains, Ropes, Slings
Harnesses/Lanyards
Lifelines
Misc. Fall Protection
Safety Nets
General Safety
Emergency Preparedness
Ice Accident Prevention
Marking Flags/Barricade Tape
Off-the-Job Safety
Safety Knives
Slips, Trips and Falls
Tools
Hazard Control
Alarms and Accessories
Fire Protection Equipment and Security
Health Risk Controls
Lockout Tagout
Machine and Tool Guarding
Materials Handling EquipmentM otor Transportation
and Traffic Control Devices
Overhead Protection
Proximity Sensors
Home & Community
Home Safety Products/Services
Community Safety Products/Services
Misc. Home & Community

Industrial Hygiene/Occupational Health
Asbestos and Dust Abatement
Detectors and Monitors
Hazardous Waste
Indoor Air Quality
Laboratory Products
Other Instrumentation
Personal Protection
Arm Protection
Back Protection and Braces
Eye Protection
Face Protection
Foot Protection
FR Fabrics
General Body Protection
Hand Protection – Gloves
Hand Protection – Other
Head Protection
Hearing Protection
Leg Protection
Respiratory Protection
Protective Fabrics
High-Visibility Apparel
Women Design
Security
Communication
Homeland Security
Integrated Security Systems
Building Management Systems
Surveillance
Threat Assessments
Workplace Violence
Transportation
Driver Training
Equipment
Fleet Management
Recording/Reporting

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2024 Terms & Conditions

1. Eligibility of Exhibitors

Eligibility is limited to companies that supply products and/or services specifically related tothe safety, health and environmental industries. The Exhibitor agrees not to display products
or literature it does not regularly sell or distribute, except as may be necessary to illustrate theapplications of the products. The National Safety Council reserves the right to deny participation
to any company whose business is determined, at the National Safety Council’s sole discretion,
to be inappropriate for the exhibition.

2. Payment Information

A 50% deposit (100%) for International companies, except Canada, is required along with thesigned contract. All balances are due in full by May 3, 2024. All booths not paid in full May 3,2024 will be released. All contracts received after May 3, 2024 must include 100% payment
along with their agreement. Contracts will not be accepted without full payment.
International companies, except Canada, must provide 100% payment along with their contract.
Contracts will not be accepted without full payment. Credit cards are accepted for payment
and will be processed upon receipt. Checks must be made out to the National Safety Council
and payable through a U.S. bank. Final payment is due within 30 days of invoice or May 3,2024, whichever comes sooner. If the National Safety Council does not receive the balanceby May 3, 2024, or if the Exhibitor has delinquent accounts with the National Safety Council,
the Council reserves the right to cancel this contract and release the booth space for resale
purposes. All previously paid monies will be forfeited. Contracts received from companies thathave any outstanding balances due to the Council will not be processed without full payment ofdelinquent accounts.

3. Space Assignment

General Booth sales will begin on September 18, 2024. Exhibitors are assigned booth space ona first-come, first- served basis. The National Safety Council will make commercially reasonable
efforts to assign Exhibitor the space requested by Exhibitor but cannot guarantee a particularlocation. National Safety Council reserves the right to move Exhibitor’s exhibit space location basedon the needs of the Event regardless of whether a location is already assigned.
NSC will establish exhibition hours and reserves the right to make any changes as it may deem
appropriate in its sole and absolute discretion.

4. Expo Floor Plan

The Council reserves the right to rearrange the Expo Floor at any time. The Council also
reserves the right to relocate Exhibitors should it become necessary for causes beyond theCouncil’s control or advisable in the best judgment of the Council.

5. Installation, Dismantling and other Activities

Exhibitor’s space/booth will be fully set up and prepared to exhibit during all hours of exhibition
set by National Safety Council. Exhibitor may not dismantle their space/booth until the exhibitionis closed to the public at the date and time so indicated by National Safety Council. Exhibitor
agrees explicitly that, in the event that Exhibitor fails to install products and booth properties ontime and in their assigned spaces, or if Exhibitor fails to make any payment on time, NATIONAL
SAFETY COUNCIL has the right to take possession of Exhibitor’s space and lease it to anotherorganization (including a competitive organization).
The choice as to whether Exhibitor utilizes the services of a third party to help Exhibitor withvarious activities in connection with their space/booth, including assistance with setting up and/or removing shall be the Exhibitor’s own decision and at its own risk. In no event shall National
Safety Council be liable or responsible to Exhibitor in any way related to the actions or inactionsof such third parties in their assistance of Exhibitor, including any negligence or other injuries(up to and including death) caused directly or indirectly by such parties.

6. Space Size

Minimum booth space size is 10’ x 10’ or 100 square feet (inline). Peninsula booth spaceconsists of four 10’ x 10’ booth spaces in a 20’ x 20’ configuration with peninsula or Inline
booths adjacent. Island booth space is subject to a minimum purchase of six 10’ x 10’ boothspaces in a 20’ x 30’ configuration. All definitions will appear in the 2024 Display Rules andRegulations.

7. Standard Booth Equipment

Inline booth space rental includes an 8’ high draped backwall with 36” high draped side rails, a 7”x 44” ID sign with company name and booth number. Peninsula booth space rental includes: 8’x
20’ high draped backwall and ID sign.

8. Display Regulations

Inline: Inline booths are most commonly 10’ wide and 10’ deep. No exhibit display products orsignage may exceed 8’ in overall height. The maximum height of 8’ is permitted on the back 5’
section and a maximum height of 4’ is permitted on the front 5’ section.
When three or more inline booths are used as a single exhibit space, the 4’ height limitation isapplied only to that portion of exhibit space which is within 10’ of an adjoining booth. A Corner
inline booth is exposed to an aisle on one side. The same rules for Inlines apply to Corner
inline booths.
No hanging signs allowed.
Peninsula: Peninsula Booths are 20’ wide by 20’ deep and shares a common backwall withother booths (Peninsula or inlines). Exhibit fixtures, components, signage built from the groundup along with your product will be permitted at a maximum height of 16’, without any backwall
line of sight restrictions.
No signage is permitted on the backside of the backwall facing your neighbors. Backwalls
must be finished or draped at the exhibitor’s expense.
Hanging Signs: Hanging signs from the ceiling are permitted in Peninsula Booths that are 400
square feet and must be installed and dismantled by the Rigging Crew. The maximum hanging
sign height allowed is 20’ measured from the floor to the top of the sign.
Hanging Signs must be placed a minimum of 5’ from adjacent booths. The entire sign must
hang over your contracted booth space.
Island: An Island booth, defined as 20’ wide x 30’ deep or larger, is exposed to aisles on all foursides of the booth with no adjacent neighbors. Exhibit fixtures, components and signage will
be permitted up to a maximum height of 20’.
Hanging signs from the ceiling are permitted and must be installed and dismantled by the
Rigging Crew. The maximum hanging sign height allowed is 20’ measured from the floor to
the top of the sign. The entire sign must hang over your contracted booth space.

9. Cancellation of Expo

It is mutually agreed that this agreement shall terminate and Exhibitor shall waive any claim
for damages or compensation against the Council, its officers, directors, agents or employees
if— because of any cause(s) beyond the control of a party, such as but not limited to; an act ofGod; war; riot; civil strife; civil or public disorder; protests; act of terrorism, domestic or foreign;
governmental rule, regulation or decree; flood, fire, hurricane, tornado, or other casualty;
earthquake; strike, lockout, or other labor disturbance; the unavailability of labor or materials
to the extent beyond the control of the party affected; pandemics, epidemics, local disease
outbreaks, public health emergencies, government imposed quarantines, recognized healththreats as determined by the World Health Organization, the Centers for Disease Control, or
local government authority or health agencies (including but not limited to the health threats of
COVID-19, H1N1, or similar infectious diseases); low registration; curtailment of transportation
facilities, or other similar occurrence beyond the control of the parties—the Event, or any partof the Event, is prevented from being held or is canceled by the National Safety Council orthe space becomes unavailable. There shall be no further liability on the part of either party.
National Safety Council, in its sole discretion, shall determine and refund to Exhibitor the
proportionate share of the balance of the aggregate fees received that remains after deducting
expenses incurred by National Safety Council and reasonable compensation to National Safety
Council. In no case shall the amount of the refund to Exhibitor exceed the amount of the fee
paid. National Safety Council reserves the right to cancel any portion of the exhibit/Eventschedule as it deems necessary and appropriate. All changes and/or cancellations will be
communicated in writing.

10. Terminations/Reductions

National Safety Council may take possession of Exhibitor’s Event space and terminate
Exhibitor’s participation in the Event upon Exhibitor’s failure to meet any obligations under
the agreement, including, but not limited to, Exhibitor’s failure to: (i) pay for the total fee orother related services prior to the Event, (ii) set up its exhibit prior to the start of the Event,(iii) maintain all exhibited products in good working order, or (iv) staff the space fully and in atimely manner.
All cancellations or reductions of space by Exhibitor must be submitted in writing to the
National Safety Council on your company letterhead and are considered final. Notifications
received by April 5, 2024, will be entitled to a refund minus a 25% cancellation fee.
Notifications received after April 5, 2024, will not be entitled to any refund and the Exhibitor
shall remain liable for the total amount of the original contract amount. Exhibitor may berequired to move locations if they request a reduction in space. Exhibitors who cancel theirbooth space or fail to occupy their assigned booth space by 4:30 p.m. on Sunday, September
15, 2024, will not be eligible to access the 2024 NSC Safety Congress & Expo Attendee List,
entitled to any badges, or hold meeting space, regardless of whether full payment has beenmade. Monies cannot be carried over to the following year.

11. Policy on Selling

In order to stimulate interest in the safety, health and environmental industries, Exhibitors
shall be permitted to take orders for the sale of their products or services at the Expo provided
that the products/services are substantially related to the safety, health and environmental
industries. The Exhibitor shall be solely responsible for any federal, state, or local taxes
required to be collected or withheld if product is sold in Orlando, FL. NOTE: In case ofquestions, contact the Florida Department of Revenue for further information.

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2024 Terms & Conditions

12. Rental, Sale, Subletting or Assignment of Exhibit

The space applied for is to be used solely for the Exhibitor whose name appears on theAgreement. Only the Exhibitor name which appears upon the face of the Agreement may be
used to identify the leased booth space at the Expo and in all official Exhibitor listings. The
Exhibitor will not assign, share, sublet or sublicense any part of the booth space. In the caseof exhibiting companies that are affiliates and wish to share leased booth space, separate
contracts must be submitted by each company, along with a letter explaining the relationship.
Each request will be reviewed individually by the Council. The Council, its representatives,
committees, agents and members shall not be liable for any damage arising in any manner,
directly or indirectly, from such rejection.
Exhibitor will not rent, sell, assign, share, sublet or sublicense to a third party any of Exhibitor’sbooth space or Membership opportunities without the prior written consent of National Safety
Council, which National Safety Council may grant or withhold at its sole discretion. No firm ororganization not assigned exhibit space will be permitted to solicit business within the exhibit
area in general and within Exhibitor’s booth in particular. Third-party personnel may not tarry in
Exhibitor’s booth as Exhibitor’s invited guests without National Safety Council’s written consent,
which National Safety Council may grant or withhold at its sole discretion. Should National
Safety Council consent to third-party personnel, said personnel must wear the same logoidentified clothing as Exhibitor’s personnel. Exhibitor is solely responsible for the actions of any
third-party personnel brought into Exhibitor’s booth.

13. Age Requirement

No one under the age of 16 will be permitted on the Expo Floor at any time regardless ofaffiliation or circumstances. Proof of age is required.

14. Use of Space

Exhibitor will observe all laws, policies, rules, regulations and directives from Convention Centeror National Safety Council regarding noise levels, lights, entertainment, appropriate dress,
and any other activities of personnel under Exhibitor’s. Exhibitor agree to comply with all fire
regulations and to keep aisles clear at all times including during Exhibitor’s set up period. Musicand other noises, lighting, and booth activities will not interfere with other exhibitors and may
be prohibited, regulated or relocated. National Safety Council reserves its rights to enforce (onbehalf of itself or hotel) any violation of these provisions or applicable laws.
Exhibitor and all personnel under Exhibitor’s control will wear the official conference badge at
all times.
The Exhibitor will not conduct any demonstrations, presentations, make solicitations, display
materials, or conduct other activities outside Exhibitor’s exhibit space. Exhibitor will not bring or
distribute alcoholic beverages or other food and beverages in the exhibit hall or Exhibitor’s bootharea without first obtaining National Safety Council’s prior written approval. National Safety
Council may refuse permission to exhibit any products or services National Safety Council
deems objectionable, unsuitable or inconsistent with the goals of the Event.
In the interest of the success of the entire 2024 NSC Safety Congress & Expo, the Exhibitor
agrees not to extend invitations, hold meetings or otherwise encourage absence of attendees
or exhibitors from the Expo Floor during the official Expo hours. The Exhibitor agrees not tohold any Competing Conference Activities in the Conference Area (defined below) during theperiod identified under ‘Dates’ on the Exhibit Space Application & Agreement’s header, unless
granted prior written approval from National Safety Council. National Safety Council, in its sole
discretion, may or may not approve these requests. Exhibitor agrees it will not contract directlywith any Conference Venue (defined below) facility for any purpose. Social functions mustbe scheduled at a time or place where they will not interfere with any activities scheduled by
National Safety Council or with the exhibition itself. Exhibitor assumes full and sole responsibility
for property damage (including any loss of its equipment or proprietary information), personal
injury or death to any party, by reason of occurrences at or related to any such functions
conducted by it. Persons visiting, viewing or otherwise participating in Exhibitor’s Eventspace are deemed the invitees or licensees of Exhibitor and are not the invitees or licenseesof National Safety Council. National Safety Council reserves the right to approve any and all
Exhibitor activities to which Event attendees are invited, including, but not limited to, distributionof promotional materials, signage, and private exhibitor functions. Show management retainedby National Safety Council or Convention Center the right to deny and prohibit any such activity
if show management deems it necessary. For the purpose of this agreement, the “Conference
Venue” refers to the ‘Venue’ as listed on the Exhibit Space Application & Agreement’s header.
“Competing Conference Activities” refer to any event, function, exhibition, training, seminar,
conference, entertainment, focus group or other activity that, in the sole discretion of National
Safety Council, competes with National Safety Council and/or the National Safety Council Event.
The “Conference Area” is defined as a 50-mile radius around the Conference Venue.
The choice as to whether Exhibitor utilizes the services of a third party to help Exhibitor withvarious activities in connection with their space/booth, including assistance with setting up and/or removing shall be the Exhibitor’s own decision and at its own risk. In no event shall National
Safety Council be liable or responsible to Exhibitor in any way related to the actions or inactionsof such third parties in their assistance of Exhibitor, including any negligence or other injuries(up to and including death) caused directly or indirectly by such parties.

15. Liability and Indemnification

Exhibitor agrees to defend, indemnify and hold harmless National Safety Council and its
affiliates, subsidiaries, licensee, distributors, officers, agents, employees, members andsuccessors and assigns, from and against any and all judgments, actions, fines, losses,
claims or damages, expenses or liabilities, including reasonable attorneys’ fees, arising outof: (i) Exhibitor’s construction or maintenance of an exhibit including any condition, defective
or otherwise, of any apparatus, equipment or fixtures furnished by the Exhibitor in connection
with its exhibit; (ii) any act, omission, negligence or willful misconduct of Exhibitor or its
agents, (iii) any actual or alleged claims that any laws, rules or regulations were violated or
any person or property was damaged or injured (including, without limitation, death) at the
Event or in connection with activities associated with the Event due to the actions of the
Exhibitor or its agent, whether direct or indirect; (iv) any claim that the Exhibitor Marks (defined
below) misappropriate, violate or infringe any third party rights, including, without limitation,patents, copyrights, trademarks, service marks, trade names or domain names; and/or (v)Exhibitor’s breach or alleged breach of its agreements made hereunder, which indemnification
obligations shall survive the expiration or termination of the Agreement. Exhibitor shallbe fully responsible to pay for any and all damages to property owned by the Conference
Venue (defined below), its owners or managers, which results from any act or omission of
Exhibitor. The Exhibitor assumes the entire responsibility for and hereby agrees to protect,indemnify, defend and hold harmless the National Safety Council, Selected General Contractor
and the Orange County Board of Commissioners doing business as the Orange County
Convention Center, their officers, agents, employees, assigns, and contractor of these three
are named as additional insured against all claims, charges, losses and damages to persons
or property, governmental charges or fines and attorney’s fees arising out of or caused by
the Exhibitor, or their employees’ or agents’ installation, removal, maintenance, occupancy
or use of exhibit premises or a part thereof. Exhibitor’s liability shall include all losses, costs,
damages, or expenses arising from or out of or by reason of any accident or bodily injury orother occurrences to any person or persons, including the Exhibitor, its agents, employees,
and business invitees which arise from or out of the Exhibitor’s occupancy and use of theexhibition premises, the hotel or any part thereof. The Exhibitor expressly releases National
Safety Council and all aforementioned individuals from any and all claims for such loss,
damage or injury.
National Safety Council shall not be responsible for the security of Exhibitor’s equipment or
proprietary software or hardware information. This limitation of liability applies to equipment
for use in the exhibit area, general session, conference sessions, and any other conference
rooms or facilities. It is Exhibitor’s responsibility to maintain proper insurance coveragefor its property and liability. Further, in no event shall National Safety Council be liable toexhibitor for any special, indirect, reliance, incidental or consequential damages of any kind,
lost or damaged data, lost profits or lost revenue, whether arising in contract, tort, (including
negligence), or otherwise, even if National Safety Council has been notified of the possibility
thereof. Under no circumstances will National Safety Council aggregate liability for all claims
arising under or relating to this agreement, regardless of the forum and regardless of theweather any action or claim is based on contract, tort, or otherwise, exceed one thousand
dollars ($1,000). This limitation of liability is cumulative and not per incident.

16. Representations & Warranties/Observance of Laws

Exhibitor agrees to abide by and observe all laws, rules and regulations, industry guidelines
and ordinances of any applicable government authority and all rules of the Event facility,
including, without limitation, any contest, sweepstakes, lottery and gambling laws for any
promotions or giveaways offered at the Exhibitor’s Event booth. Each party represents,
warrants and covenants that it is duly organized under applicable law and that it has the rightand authority to enter into and perform its obligations under this Agreement and to grant therights granted in this agreement. Exhibitor represents, warrants and covenants that any andall materials created by it or its agents, including, without limitation, the Exhibitor Marks, will
not contain any “Offending Material”, which is defined as: (1) material that defames National
Safety Council or any of National Safety Council’s affiliates or products or is such that mightreasonably reflect negatively on any of the same; (2) material that defames other Eventexhibitor(s), participant(s) or attendee(s) or any of above mentioned’s affiliates or products or
is such that might reasonably reflect negatively on any of the same (3) content that infringes,
misappropriates or violates any intellectual property right or any other right of any third party,
including, without limitation, copyright, patent, trademark, moral rights, rights of publicity
and privacy, false light, defamation and all other rights; or (4) content that is intentionally
misleading, false advertising, offensive to the reasonable person or illegal. Exhibitor represents,
warrants and covenants that it will be fully responsible for acquiring, at its sole cost, alllicenses, permits, authorizations and insurance that may be required in order to legallyconduct its activities at the Event.

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2024 Terms & Conditions

17. Insurance

23. License

EXHIBITOR SHALL SUPPLY THE NATIONAL SAFETY COUNCIL WITH CERTIFICATES OF
INSURANCE AT LEAST 30 DAYS PRIOR TO ACCESS THE EXHIBITION PREMISES.

National Safety Council hereby grants Exhibitor a limited, non-transferable, royalty-free,
fully-paid, worldwide, non-exclusive right and license to use the NSC Safety Congress &Expo (collectively, the “Marks”), as approved in writing by National Safety Council, solely inconnection with Exhibitor’s participation in the Event, materials related to it, as well as theadvertisement and promotion thereof. Exhibitor recognizes and acknowledges that:(i) it will not challenge or contest the exclusive ownership of the NSC Safety Congress &Expo Marks by National Safety Council or aid or abet anyone else in doing so; (ii) the goodwill
associated with Exhibitor’s use of the NSC Safety Congress & Expo Marks inures solely andexclusively to National Safety Council; and (iii) it will not acquire any rights to the NSC Safety
Congress & Expo Marks as a result of Exhibitor’s use thereof, and that all such use by Exhibitor
will inure to National Safety Council’s benefit. The documents and other materials provided
by National Safety Council at or in connection with the Event (collectively, the “Documents”)
are owned by National Safety Council and all right, title, and interest therein are the propertyof National Safety Council and are protected by U.S. and international copyright, trademark,patent, or other intellectual property rights and laws to the fullest extent possible. National
Safety Council grants Exhibitor a limited non-exclusive, revocable, non- assignable, personal,
and non-transferable license to use the Documents solely for Exhibitor internal businesspurposes.

Each Exhibitor is required to carry, for its own protection and entirely at its expense, generalliability insurance including: (1) premises/operations, (2) broad form contractual, and (3)personal injury. This general liability insurance shall include limits of liability of not less than
$1,000,000.00 per occurrence combined single limit for personal injury, death or property
damage. Exhibitor must have insurance policies covering exhibit materials and/ or equipment,
transportation of exhibit and said equipment from home base to the show, vice versa, as wellas installation, removal, maintenance, occupancy or use of exhibit premises or a part thereofduring the 2024 NSC Safety Congress & Expo. The Exhibitor acknowledges and agrees thatits participation in the Exhibition is solely at the Exhibitor’s own risk. Exhibitor using a third
party contractor for the installation of their booth must make sure the third party contractor
have insurance coverage before appointing them. Insurance obtained by the Exhibitor under
this Agreement must be issued by an insurance company with an A.M. Best rating A- or
higher and shall include coverage of the indemnification obligations of the Exhibitor underthese rules and regulations, and shall name the National Safety Council, Selected General
Contractor and the Orange County Board of County Commissioners doing business as theOrange County Convention Center, their officers, agents, employees, assigns, and contractor ofeach of these three entities are named as additional insureds on the general liability policy withlimits of liability of at least $1,000,000 combined single limits including bodily injury, property
damage, fire and theft. Each Exhibitor is required to carry workers compensation coverage
protecting employees in accordance with the laws of the State of Louisiana. Each Exhibitor
acknowledges that it is the Exhibitor’s responsible for obtaining, for its protection and entirely
at its own expense, such insurance. Neither the National Safety Council, Selected General
Contractor, Orange County Board of County Commissioners doing business as the Orange
County Convention Center will insure Exhibitor’s property or assume responsibility for any theft,damage, or loss by any cause of property of the Exhibitor, its agents or employees, nor for any
injury that may occur to the Exhibitor, its agents or employees.

18. Venue and Jurisdiction for Disputes

This Application shall be deemed to be executed in DuPage County, Illinois. This Application, andall matters arising out of or relating to the Application and/or any resulting contract, including
compliance with the Rules & Regulations (except as expressly otherwise provided, such as Rules
5i, 10, 12, and 13 regarding compliance with the laws of the convention center locale) shall begoverned by the laws of the State of Illinois (without regard to any applicable conflicts of law
rules) and the federal laws of the United States. With respect to this Application & Agreement,
and all matters arising out of or relating to this Application & Agreement, applicant consents to
exclusive jurisdiction and venue in the state courts sitting in DuPage County, Illinois, and/or thefederal courts for the Northern District of Illinois and hereby agrees that no action arising out ofor relating to this Application and/or any resulting contract shall be filed in any court other thanthe Circuit Court of the Eighteenth Judicial Circuit, DuPage County, Illinois, or the United States
District Court for the Northern District of Illinois. Applicant hereby irrevocably waives, to thefullest extent permitted by applicable law, any objection which it may now or hereafter have tothe laying of venue of any such proceeding brought in such a court and any claim that any suchproceeding brought in such a court has been brought in an inconvenient forum.

19. Authority of Show Management

The Council shall have full power in the matter of interpretation, amendment and enforcementof all said Rules & Regulations. The Council’s interpretation and decision are final. Anyamendments to the agreement with the Exhibitor must be done so in writing and signed byboth parties to be binding. The National Safety Council is entitled to attorneys’ fees and costs
incurred from enforcing this agreement.

20. Severability

If any term or provision of this agreement is declared by a court of competent jurisdiction to beillegal or in conflict of any law, the validity of the remaining terms and provisions shall not beaffected, and the rights and obligations of the parties shall be construed and enforced as if theagreement did not contain the particular term or provision held to be invalid.

21. Waiver

The failure of National Safety Council to enforce any provision of this agreement shall notconstitute a waiver by National Safety Council of that or any other provision.

22. NoticeAll notices required to be given under this agreement, unless specifically stated to the contraryin this Terms & Conditions, shall be in writing and sent to National Safety Council at 1121 Spring
Lake Drive, Itasca, Illinois 60143.

Exhibitor hereby grants National Safety Council and its agents, a limited, non-transferable,royalty-free, fully-paid, worldwide, non-exclusive right and license to use the Exhibitor’s names,
logos, trademarks, service marks and designs (collectively, the “Exhibitor Marks”) in connection
with Exhibitor’s sponsorship of the Event, materials related to it, as well as the advertisement
and promotion thereof. National Safety Council recognizes and acknowledges that: (i) it will
not challenge or contest the exclusive ownership of the Exhibitor Marks or aid or abet anyone
else in doing so; (ii) the goodwill associated with National Safety Council’ use of the Exhibitor
Marks inure solely and exclusively to Exhibitor; and (iii) it will not acquire any rights to the
Exhibitor Marks as a result of National Safety Council’ use thereof, and that all such use by
National Safety Council will inure to Exhibitor’s benefit.

EXHIBITOR ACKNOWLEDGES THAT ITS USE OF THE DOCUMENTS AND MATERIALS/DATAOBTAINED THEREFROM IS AT ITS OWN RISK. EXHIBITOR AGREES NATIONAL SAFETYCOUNCIL WILL NOT BE RESPONSIBLE FOR ANY LIABILITY ARISING FROM OR RELATED TO
EXHIBITOR’S USE OF THE DOCUMENTS AND MATERIALS/DATA OBTAINED THEREFROM
AND THAT EXHIBITOR IS SOLELY LIABLE FOR ANY DAMAGES ARISING FROM USE OF THE
DOCUMENTS OR MATERIALS/DATA THEREIN AND EXHIBITOR WILL INDEMNIFY AND HOLD
NATIONAL SAFETY COUNCIL HARMLESS FROM ALL SUCH LIABILITY.
(c) All rights in and to the National Safety Council Marks not expressly granted to Exhibitor
are hereby expressly reserved to National Safety Council, without restriction. All rights in andto the Exhibitor Marks not expressly granted to National Safety Council are hereby expressly
reserved to Exhibitor without restriction. For clarity purposes, all rights in and to the Event,including, without limitation, the Event name shall be retained by National Safety Council.

24. Modification

This agreement may be modified by mutual agreement. Any such modification of thisagreement shall be stated in writing and shall be attached hereto and become part of thisagreement.

25. Effective Date

This agreement shall be effective upon receipt of a signed contract from the Exhibitor.
Agreed: By signing this agreement, the individual signing represents the Exhibitor and warrantsthat he or she has been authorized to execute this agreement on behalf of the named
Exhibitor.

26. Relationship of the Parties

Nothing contained in this Agreement will be construed to place the parties in the relationshipof principal and agent, master and servant, employer and employee, partners, or joint ventures,and no party will, either expressly or by implication, represent itself as having any authority
to make contracts in the name of or binding on any other party, or to obligate or bind anyother party in any way. This agreement is not for the benefit of any third party and will not be
deemed to give any right or remedy to any such party whether referred to in this agreement
or not.

27. Independent Legal Advice

Each party acknowledges that it has obtained or has been afforded the opportunity to obtain,
independent legal advice with respect to this Agreement and that it understands the natureand consequences of this Agreement. No provision of this Agreement will be interpreted
against the drafting party as a result of such drafting.

1046456 0524 ©2024 National Safety Council

2024 Rules & Regulations

1. E
 xpo Dates and Hours *Monday, September 16
Tuesday, September 17
Wednesday, September 18

9:30 a.m. - 4 p.m.
9:30 a.m. - 4 p.m.
9:30 a.m. - 1 p.m.

Exhibit personnel will be allowed on the Expo Floor at 8 a.m.

2. Installation of Exhibits/Move-In*
Friday, September 13
Saturday, September 14
Sunday, September 15

8 a.m. - 6 p.m.
8 a.m. - 6 p.m.
8 a.m. - 4:30 p.m.

No one under the age of 16 will be allowed on the floor during move-in or move-out.
Exhibitors and their approved contractors will be allowed on the Expo Floor during theabove noted times. Electrical power and work level lighting will be on during setup hours.
Air conditioning/heating will not be on during setup hours. Labor can be ordered on-site,
although it is strongly suggested that this, along with furniture, carpet, etc., be ordered inadvance to save time and money. Written requests to work hours other than those listed
above must be received by the Council no later than Friday, August 16.

3. D ismantling of Exhibits/Move-Out *Wednesday, September 18
Thursday, September 19

1 p.m. - 7 p.m.
8 a.m. - 4:30 p.m.

NOTE: Crate return can take up to 8 hours. Each Exhibitor must make arrangements
for removal of its material from the Convention Center in accordance with move-out
procedures outlined in the Exhibitor Manual. Exhibitors that tear down before 1 p.m. on
Wednesday, September 18, will be fined $500 per 10’ x 10’ booth space. The fine mustbe paid before an application for space at the 2024 NSC Safety Congress & Expo will
be accepted. All exhibit material must be packed and ready for shipment on Thursday,
September 19. The Exhibitor must directly arrange for material pickup with its carrier. All
carriers must arrive at the Center no later than 12 p.m., Thursday, September 19.
Any material not called for at said time and date will be shipped, at the Exhibitor’s
expense, by the best available carrier to the Exhibitor’s address on file.
*Subject to change upon reasonable notification.

4. D
 esign of Exhibitsa.	Exhibitors are required to provide professional-looking floor covering (carpet
or mats) over the entire booth, and are responsible for the safe installation andmaintenance of this floor covering throughout the Expo.
b.	All efforts to design the booth must be done in such a way as to not violate therights of other Exhibitors and visitors and take current safety and health guidelines
into consideration.
c.	Professionally drawn diagrams of any new booth construction must be
submitted to the Council for review prior to actual construction to ensure that all
guidelines have been met. Additional approval by the Convention Center is also
recommended.
All bunting, draperies or other fabrics must be fireproofed before entering into thedecoration of any exhibit. Paper decorations are not permitted.
d.	If, upon inspection at Expo site, exposed crates, cartons, electrical wires, floor
covering, etc., are found to detract from the appearance of the booth or overall
safety of the Expo, the Council reserves the right to drape off, cover or remove
the offending item(s). The Exhibitor shall pay all expenses that the Council may
thereby incur.
e. Adjoining aisles must remain clear to ensure proper traffic flow.

5. Operation of Exhibitsa.	Booths must be open to all registrants and manned during all Expo hours.
Exhibitors may not limit admission to any special group or class.
b.	All contests, promotions, demonstrations and literature distribution must be
confined to the Exhibitor’s contracted booth space.
c.	Exhibits should include descriptive and educational brochures. Demonstrations
are to be straightforward, professional and non-combative in nature. Booth
space must be planned to allow an adequate viewing area so aisle traffic is not
obstructed. Equipment for demonstrations must not pose a safety hazard. Activity
and attire of models and demonstrators shall be consistent with the professional
atmosphere of the Expo. Demonstrations, lectures or presentations must be
conducted by full-time employees of the exhibiting company.
d.	It is the responsibility of the Exhibitor to receive prior approval from ShowManagement for any product demonstration or presentation that is not withinstandard industry procedures and/or may be questionable in nature.
e.	Audiovisual devices/effects and demonstrations will be permitted only in thoselocations and at such sound intensity as, in the opinion of Show Management,does not interfere with the activities of neighboring Exhibitors. Plans to use suchdevices or demonstrations must be presented to Show Management for approval
by Friday, August 16.
f.	Spotlights and floodlights must be located in such a way as not to distract orannoy others. Flashing, revolving or rotating lights must be within the prescribedceiling height of the booth space, and may only be turned on while being
demonstrated.
g.	No helium balloons may be used as booth decoration or inflated to distribute tobooth visitors.

h.	The Council reserves the right to discontinue objectionable presentations that
violate laws or rights of other Exhibitors and that may disrupt the Expo until suchtime as a mutually agreeable presentation may be developed. The Exhibitor waives
any rights or claims of damages arising out of enforcement of this rule.
i.	The Orlando Fire Department prohibits the storage of any material behind an
exhibit and limits booth storage to only a one-day supply of promotional material.
Boxes needed for repacking must be stickered as “Empty” and placed in aisles forstorage during setup. All other cartons must be discarded. This is strictly enforced.

6. O nline Company Listing

Only the Company name that appears on the Company Profile form will be used to
identify booth space. Company and product information provided as part of the Company
Profile will be included in the Congress & Expo website. Products or services displayedby the Exhibitor may not be used in conjunction with or in place of the Exhibitor’s legal
company name. Product information can be outlined in the listing area provided for thisinformation. Neither the Council, nor the Editor, nor Show Management, can be held
responsible for errors or omissions that occur in the course of collection and/insertion on
the website.

7. Sponsorships

A sponsorship program has been developed to help companies gain additional exposure
at the Expo. These diverse and high-profile sponsorship opportunities are limited.
Whenever possible, multiple sponsorships will be available for a given item. Exhibiting
companies will be allowed to purchase multiple sponsorships.

8. Handout/Novelty Item and Food Distribution

Small token gifts that are worn, displayed and/or carried in the pocket such as pens,
pencils, luggage tags, or pocket calendars may be distributed from the booth without priorapproval from Show Management. It is the responsibility of the Exhibitor to receive priorapproval from Show Management for any handout that may be questionable in nature.
Distribution of refreshments or any other products for consumption is prohibited without
the prior approval of Show Management and the Orange County Convention Center.
No food or beverages will be permitted on the premises unless purchased throughthe Center’s exclusive contractor.

9. Mechanical Recording

Exhibitor shall not photograph or video an exhibit or product of another exhibition unlesssuch photography or videography is approved in writing by the other exhibitor or ShowManagement.

10. Compliance with Laws

Exhibitors shall comply with all laws and ordinances of the United States, the State of
Florida and the City of Orlando, plus, whenever applicable, all rules and regulations of thelocal police and fire department along with policies and criteria established by the Orange
County Convention Center.

11. C ontractor Service

In July 2024, the Council will send a link to the online Exhibitor Manual to the company
contact noted on the Exhibit Space Application & Contract. The Council will designate
suppliers to provide various services to the Exhibitor. Such suppliers can provide all show
services other than supervision, services provided by the general contractor, and theexclusive services of the Convention Center.

12. Show Site Work Rules

Union Information
The General Contractor will have trained labor available to assist you in all aspectsof the setup and dismantle of your booth and with the movement of your equipment.
Union exhibit labor claims jurisdiction for the installation, dismantling and cleaning of
prefabricated exhibits and displays when this work is done by persons other than fulltime company personnel. Exhibitors handling this work themselves must be prepared toprovide proof of full time employment. All mechanical equipment on the trade show floor
must be under the care, custody and control of the General Contractor. This includes
Forklifts, Scooters, Pallet Jacks, Genie Lifts, etc. as well as all other equipment mechanicalin nature.
Freight Handling Jurisdictions
The General Contractor has the responsibility of receiving and handling all exhibit
materials and empty crates. It is their responsibility to manage docks and schedulevehicles for the smooth and efficient move-in and move-out of the exhibition. The General
Contractor will not be responsible, however, for any materials they do not handle. The
General Contractor will have COMPLETE control of the loading docks at all times.
Vehicles must not be left unattended at the loading areas. Any unattended vehicles will be
towed away at the owner’s expense.
The Fire Marshal absolutely prohibits the storage of empty containers in the exhibit hall.
Arrangements are available with to store empty crates.
The following is a guideline of the work exhibiting company’s full-time staff is permitted
to do:• Transport small items to your booth by hand, or with personally owned 2-wheel carts.
All forklifts will be operated by the General Contractor.

1046456 0524 ©2024 National Safety Council

2024 Rules & Regulations• Personally Owned Vehicles (POV’s) such as cars, pick up trucks and minivans that are
utilized for the unloading/loading of exhibit materials will be monitored by the General
Contractor Freight Personnel. A minimum of 2 people must be in each vehicle asvehicles cannot be left unattended at the dock.
• Unpacking and uncrating of boxes, equipment, merchandise, etc.
• Fine-tuning/calibrating your equipment and the interconnection of computersand peripherals.
• The setup of signs/graphics.
• After electrical service has been ordered and the power box delivered, you may plug inyour own equipment. However, for safety reasons, if your equipment needs to be hard
wired, electricians must do the work.

13. N
 o Smoking Policy

2024 NSC Safety Congress & Expo is a non-smoking event. Smoking is prohibited in the
Orange County Convention Center.

19. G eneral Information

All matters not covered by these Rules & Regulations are subject to the decision of theCouncil. These Rules & Regulations may be amended at any time by the Council and allamendments that may be made shall be equally binding on all parties affected by themas are the original Rules & Regulations. All portions of this contract are self-sustaining andcapable of separate enforcement. In the event of any amendment or additions to theseRules & Regulations, written notice will be given by the Council to such Exhibitors as may
be affected by them. The abbreviation “the Council” used in the Rules & Regulations shallmean National Safety Council, a federally chartered, nonprofit corporation, and, as thecontext may require, its directors, managers, officers, agents, or employees duly acting for
the Council in the management of the NSC Safety Congress & Expo.

20. Privacy Statement, Canadian Anti-Spam Legislation and
GDPR policy.
Please visit nsc.org/privacy.

14. P
 ress Conferences

Press conferences by Exhibitors on the Expo Floor during Expo hours are prohibited. Allpress conferences must be coordinated with the Council’s Communications Department.

15. Hotel Guidelinesa. 	Suites are available at many of the Congress hotels. In keeping with the characterof the Expo as a working convention, and so as not to interfere with attendance,
Exhibitors may not provide group entertainment in suites or other facilities during
Expo Hours. Only firms exhibiting in 2024 are entitled to suites in the Congress
hotels. All requests must be processed through the exclusive housing provider,
onPeak; Exhibitors are not permitted to contact Congress Hotels directlyb. 	Advertising in the hotels is not allowed unless written permission is granted byShow Management.

16. Meetings and Other Group Functionsa. 	Only firms exhibiting in 2024 and using National Safety Council’s housing service
are entitled to meeting space in the Congress hotels.
b. 	Meeting space for events (meetings, receptions, etc.) is available at many
Congress hotels during non-Expo hours only. An online link will be provided for
exhibitors to request meeting space at a hotel. We encourage you to secure space
before June 2023 to help ensure availability as it is first-come.

17. Endorsements

The Council does not approve, endorse or recommend the use of any specific commercial
products or services. The Exhibitor may not, therefore, state or imply either verbally, or inprinted literature, that his product or service is approved, endorsed or recommended by
the Council.

18. Enforcement of Rules and Regulationsa. 	Violations of the 2024 Terms & Conditions, Display Regulations and/or Rules& Regulations may result in the reduction of seniority rights (i.e. loss of priority
points, rank) for space selection at the 2025 NSC Safety Congress & Expo.
b. 	In addition, violations of these Terms & Conditions and/or Rules & Regulations by
the Exhibitor, its employees or agents shall, at the sole option of the Council, entitle
the Council to apply a penalty fine or terminate the Exhibitor’s right to occupy
space at the 2024 NSC Safety Congress & Expo. In the case of such termination,
the Council may retain all monies paid or due by the Exhibitor.
Upon evidence of violation, the Council may terminate the Contract, re-enter andtake possession of the space, and may remove all persons and goods at the
Exhibitor’s risk. The Exhibitor shall pay all expenses and damages the Council
may thereby incur.

1046456 0524 ©2024 National Safety Council