Minutes: Full Board of Trustees
Tuesday June 18, 20195:30 p.m. (time in Minnesota)
1. Call to order/Serenity Prayer- Scott
2. Approval of prior meeting minutes*- Colleen
Colleen moved to approve, John seconded. Only change was #2 Old Business –healthy group resources were made available in May, not June. Minutes wereapproved by unanimous vote.
3. Old Businessa. # Scholarships- Elaine
5 scholarships have been given out since the last meeting. 44 new groups haveformed since July 2018.
b. Language change response- Elaine
Both bylaw changes and language changes need to be addressed at the sametime. If we go back to the bylaws that were approved in 2017, the languagechange is no longer an issue. It was suggested that we reverse the bylaws to go
back to those ratified in 2017. The EA office has documentation of ratification
for the 2016 and 2017 changes to the bylaws; these were each voted on by
about 27 groups or about 4% of groups responded to the request. The impetus
to the changes in 2018 were in part based on the fact that so few groups voted
that it seemed pointless to ask for a vote. Recommendation: To reverse theBoard decision to accept the 2018 Bylaws and operate according to the 2017
Bylaws. The Board stands by some of the changes that were made in 2018 sowill re-introduce some of the changes as 2019 Bylaws by a full membership
ratification process. Motion made by John, seconded by Scott. Vote wasunanimous.
4. Review of finances*- Derita
Compared to last year, earned income is down $3,000 and contributed income isdown $11,000. Expenses have continued to be held down. Net income YTD isnegative $14,983. Need to identify new ways to increase sales and contributions.
Groups/individuals are wondering how much they should be giving. The fiscal
year end mailing did provide some direction on giving levels. Elaine will try to getsustainer giving started in the coming year – it’s been on the strategic plan forthe past couple of years. We need to try to communicate to the membershipthat they should be supporting the organization in an equivalent manner thatthey feel the organization has provided value to them.
5. Nominations for Board members- Elainea. Paul N. application Motion by John, seconded by Scott; unanimous voteb. Lynn A. application Motion by Scott, seconded by Colleen; unanimous votec. Steve application Motion by John, seconded by Scott; unanimous voted. Paola & Franseca – Italy – not prepared to vote at this timeNew board members should come on board July 1 (start of fiscal year) howeverneed to be apprised of the direction regarding the Bylaws prior to accepting thenomination. Scott will contact all the candidates and extend an offer to join theBoard with emphasis of the importance of attending the fall workshop. Elaine
will email Paola and Francesca that their applications will be reviewed at theAugust meeting.
6. Book and Literature committee updatea. Updates on published materials- Elaine
i. Revisions of 5 pamphlets are in production
ii. Meditation book
Starting to receive more reflection submissionsiii. Welcoming Spirituality
Being published now
7. Bylaw and Communications task forces*- Colleen
Held over for the July meeting
8. Board orientation date
- Elaine
To be determined after new board members come on.
9. Connection material request to Karen – Point of info
- Elaine
Elaine requested that Karen upload the materials that are used for The
Connection onto the Google Drive as all EA materials are being moved there forconsistency and ease of use, and she refused, stating that permission was
granted to her for those writings. Elaine suggested to her that the writers
granted permission to EA, not to Karen. Elaine tried multiple times to have a face
to face conversation with Karen last summer and fall and Karen refused to meet.
10. Documentation for Philippine group*- Elaine
Notification of the document to the Board - no issues.
Next meeting will be held July 16 and the following is Aug 13.
Fall workshop and Board meeting tentatively scheduled for Wed - Fri Sept 11 – 13
Membership Annual Meeting Saturday tentatively scheduled for Sept 14
Closed with the Serenity Prayer at 7 p.m.

*Documents will be sent via email prior to the meeting if not included with agenda.