Agenda: Full Board of Trustees
Tuesday August 13, 20195:30 p.m. (time in Minnesota)
Conference Call # (605) 472-5304
Participant code: 488333#
1. Call to order/Serenity Prayer- Scott
2. Approval of July minutes/process for approval- Scott
Motion to approve made by Colleen, seconded by John. Motion passed unanimously.
Elaine will post on the website.
3. Old Businessa. # Scholarships given since last meeting- Elaine
One scholarship was approved in Julyb. Nominations for Board members - John
- Scott
John’s first three-year term is done in Sept 2019. Motion by Scott to serve asecond term as trustee, seconded by Steve. Motion passed unanimously. Derita
is stepping away from the position as treasurer and Paul volunteered. Colleen
made the motion and Derita seconded the motion. Motion passed unanimously.
c. Bylaw and Communications cmt applications* - Steve/Colleen
Bylaws: Steve created the application and the announcement has been written.
Suggestion to move the deadline to Sept. 30, 2019 in order to allow additionaltime for people to volunteer. Elaine will communicate with the membership.
Colleen is working on the communications effort. Information about thatcommittee will go out Oct 1 with a deadline of the end of October to startworking in November.
d. Resolving issues between Italian andfrancophone groups*- Elaine
Any translations are made only from the original approved English version of all
EA materials. Motion made by John, seconded by Steve. Motion passed
unanimously. Elaine will communicate with both groups. Steve recommended

that the Board discuss this issue at the annual meeting and expressedhope that these groups will be represented at the meeting. Morediscussion will be held in the future.
4. Review of finances** TBD- PaulFinances were not ready for review
5. New Business:a. Process for approval of meeting minutes- Elaine
Meeting minutes will be approved at the following meeting and then posted onthe website.
b. New Trustee reimbursement policy*- Elaine
Motion to approve the reimbursement policy made by Scott, seconded bySteven. Derita expressed concern about the policy not covering all meals ortransportation to/from the airport for the fall workshop and an additional bullet
point to cover these points was added to the policy. Motion passed unanimously.

c. Writings for the Connection*- Elaine
Elaine requested the writing from Karen and she refused to surrender them.
Steve recommended that EA has a central repository for all the writing as anintellectual property issue, therefore does not have the right to deny EA accessto this material. It was pointed out that Karen is an EA employee and is therefore
a paid agent of the organization. Motion by Steve that the board sees all thematerials Karen has received as a paid agent of EA are owned by EA and should
be turned over without delay. Seconded by John. Motion passed. Derita
opposed; Paul left before the vote.
Steve moved, John seconded to close the meeting and hold over the last items
for the next meeting.
d. Issues with chat group- Elaine
Held over until next meeting.
e. “Partners” program concept- Steve
Held over until next meeting.

**Documents will be sent via email prior to the meeting if not included with agenda.
*See further detail on next pages.

#2c Bylaws

Bylaws Review Committee Is Being Formed
This fall the EA Board of Trustees plans to establish a temporary committee to review andupdate the EA Bylaws. As trusted servants, the members of the EA Board of Trustees meetbimonthly. At a recent meeting, the Board discussed possible next steps for updating EA’sbylaws and the opportunity to involve members in the development and ratification of thisimportant document. The creation of this committee was determined to be the most inclusiveand effective method to accomplish this task.
Bylaws are an organization’s “operating manual” and are made stronger when they reflect thevoices of many individuals. This committee supports Tradition 9, which says, “EA, as such, ought
never be organized; but we may create service boards or committees directly responsible tothose they serve.” The existing Bylaws have had revisions made to them but need a true review
to be an effective governing document for the fellowship.
Do you have experience developing bylaws or policies, or have an interest in the process? Then
we need your help. Serving on the Bylaws Review Committee provides you the opportunity tohave a meaningful impact on the EA community. Here are the details:•The committee will be limited to 10 members to facilitate meaningful and efficient
communication among the committee members. If you are interested, please complete
the application form and return it to director@emotionsanonymous.org. Applications
are due by September 30, 2019. Individuals will be chosen by the Trustees and be
notified in September.

•The committee will be led by Scott Jakel, Board President, and Steve Bell, Trustee.

•We anticipate monthly phone conference call meetings over four to six months, startingin late October. Time commitment is estimated to be one 1.5-hour conference call permonth and about two hours of individual work and email communications among
members between meetings. This may include reviewing or responding to emails or
proposal drafts. In order to participate you will need a phone and an active email
account and be willing to make a commitment to the time we expect it will require.

•We will keep the EA membership informed of the work of the committee throughout
the process.

•Once the committee has developed draft products and the Board has reviewed thedraft, we will present the new Bylaws to the membership for ratification.

We are really looking forward to having this be a robust, transparent process that results in astrong, updated set of bylaws for our fellowship. Thank you for considering this service
opportunity so EA can be here for all those seeking emotional sobriety for many years to come.

#2d Francophone/Italian issues
November 7, 2018

Hello Luciana –Regarding our conversations about having separate Italian translations of literature available,
EAI confirms that Italian groups who are members of the ÉA Euro-Francophone Intergroup areauthorized to translate and distribute literature. It is certainly preferable to only have one set ofmaterials in each language, however in order to continue the EA program in Italy and serve thelargest number of people possible, both the Intergroup Francophone and the Intergroup Rome
may translate their materials separately.
En ce qui concerne nos conversations sur la disponibilité de traductions séparées de lalittérature italienne en italien, EAI confirme que les groupes italiens membres de l'intergroupe
euro-francophone ÉA sont autorisés à traduire et à distribuer de la littérature. Il est
certainement préférable de n'avoir qu'un seul jeu de matériaux dans chaque langue. Toutefois,
afin de poursuivre le programme d'évaluation environnementale en Italie et de servir le plus
grand nombre de personnes possible, l'Intergroupe francophone et l'Intergroupe Romepeuvent traduire leurs documents séparément.
Per quanto riguarda le nostre conversazioni sull'avere a disposizione traduzioni italiane
separate della letteratura, la EAI conferma che i gruppi italiani che fanno parte dell'intergruppo
Euro-Francofono ÉA sono autorizzati a tradurre e distribuire pubblicazioni. È certamentepreferibile avere un solo set di materiali in ogni lingua, tuttavia per continuare il programma EA
in Italia e servire il maggior numero possibile di persone, sia l'Intergroup Francophone chel'Intergroup Rome possono tradurre i loro materiali separatamente.

Elaine Weber Nelson
Executive Director

#4b reimbursement policy
DRAFT: Trustee Reimbursement Policy
7/1/2019
1. General reimbursement• Should a Trustee incur expenses related to their work with EA, they are eligible forreimbursement. They should complete a reimbursement request and submit it to the Executive
Director within 30 days of the purchase. Request forms are available through the office.
• Any expense of more than $100.00 should be discussed prior to the expenditure with theExecutive Director.
• FYI: Trustees are allowed by law to take a 14 cent per mile charitable deduction for tax purposes
for any EA-related business mileage.
2. Fall workshop reimbursement• All trustees are responsible for making their own air reservations.
• EAI will reimburse trustees the full cost of economy-class airfare. It is expected that trustees willplan ahead to obtain the lowest-priced airfares available. Trustees should plan to arrive on
Thursday late afternoon and depart Saturday after 2 p.m.
• EAI will make hotel reservations and pay the full charges for two nights during the Board
workshop activities (Thursday and Friday).
• Meals paid by the EAI include: Trustee lunches on Friday (during workshop) and dinners on
Thursday and Friday.
• If trustees incur additional reasonable expenses to attend the fall workshop on transportationand meals they will be reimbursed by EA.
• Trustees should complete and submit a reimbursement request and all receipts to the Executive
Director within 30 days of the purchase. Request forms are available through office.
• Hotel stays prior to or following the workshop are not paid by EAI

#4c

On Tuesday, May 14, 2019, 9:51 AM, Elaine WN <director@emotionsanonymous.org>
wrote:I am going to create a new folder on the google drive so you can put all the material you use forthe Connection there. I am concerned that you are the only one with access to this information.
If you need instructions on how to use google drive please let me know.

kmead1752@yahoo.com <kmead1752@yahoo.com>

May 30, 2019,7:40 PMto me
I have collected over 1500 files since the first EA Connection was issued in July of 2009. I have received
permission from each writer to use their shares in the Connection.
Since I was given permission to use these, I am not comfortable just passing them on. If you want torequest permission from the writers I would be happy to turn them over to you as you receive theirpermission.

Elaine WN <director@emotionsanonymous.org>

Jun 3, 2019,8:24 AMto kmead1752@yahoo.com
I would expect that you received permission in EA's name, not yours. As such, they would
belong to EA, not you. Please send the permission along with the files.

#5eSat, Aug 3, 7:48 PM (9days ago)

Dave Moore
to sdjakel, johnwerner52, deritapippen, coyne2003, paul, stevebell_28, me, moo7587

Dear Trustees and Director,
I asked for feedback on the idea of EA Partners, got some from Scott and I am forwarding a revisededition. Please continue to evaluate this and if you feel it has value, please consider including it in theSponsorship pamphlet or a new pamphlet. Sincerely, Dave, 1PM Tuesday EA Meeting, VA Beach, Va.

From: david.moore@acclivityfinancial.com
To: moo7587@aol.com
Sent: 8/3/2019 12:08:04 PM Eastern Standard Time
Subject: FW: Partnership in the EA Support Groups
PARTNERSHIP IN EMOTIONS ANONYMOUS SUPPORT GROUPS. THIS A PILOT PROGRAM TOTEST IF THIS IS A FEASIBLE APPROACH TO BETTER ACCOUNTABILITY AND SUPPORT AMONGATTENDEES OF THE MEETINGS.
Sponsorship in the AA program has been a key component in their success in keeping attendees fromdrinking alcohol and staying on track as they work the AA program.In the AA program, an attendee is able
to check progress by simply being honest in answering the question "Have I taken a drink of alcohol
today?" And am I working the Steps to the best of my ability?In the EA program, determining if we aremaking any progress toward dealing with depression, anxiety, panic, worry, anger, resentment, thoughtsof suicide, can be difficult. EA attendees do not have a question like " Have you had a drink of alcohol
today, yes or no?"Determining progress in EA is complex, often slow and can cause attendees toquestion the benefits of attending meetings, become discouraged and quit coming.I have had to take thelong view in deciding"Is the EA program worth sticking with in my quest to find joy, happiness and peaceof mind for my life?"I approached it by thinking about EA as a 4 LEVEL plan.
LEVEL 1, I am sick and tired of depression, anxiety and fear dominating my life and I am going to dosomething about it. I am going to attend EA meetings.
LEVEL 2. I am going to work the 12 Steps of EA honestly, thoroughly, carefully, keeping a journal andnoting my progress.
LEVEL 3. I am going to stick with the EA program as transformation inside me occurs, as I retrain mybrain and my attitudes and outlook on life change, my inner core called my soul goes from being fragile tobeing toughened up, and I begin experiencing the joys of the 12 PROMISES. And as we say in theprogram, these may seem like extravagant promises, but they are not. They are being fulfilled among us,
sometimes quickly, sometimes slowly.

LEVEL 4. I begin to understand my unique gifts that my Higher Power has endowed me with and I begin
to use these gifts in carrying out the will of my Higher Power.

In helping me to attend at least one EA meeting a week, work the 12 Steps and stay on track toward
reaching LEVEL 4, I propose in addition to Sponsorship, Partnership for EA attendees. You choose
whether or not to seek a Sponsor or an EA Partner.

Find another person in EA and ask that person to be your EA Partner.EA Partners will do several things.
(1). Call each other between meetings and encourage attending at least one EA meeting weekly.

(2). Encourage keeping a journal as you work the 12 Steps and the stages.

(3). Encourage a reading plan to read thru the EA BIG book, "It Works If You Work It" book,and read daily from the "Today" book using the Subject Index in the back to help you deal withspecific problems.
(4). Encourage each other to think about EA in relation to the 4 LEVELS and take the long view staying
with the program realizing mental and emotional wellness is a lifetime pursuit, well worth the effort, andrealizing we do not graduate.