Terms and Conditions of Purchase Orders
1. Suppliers who manufacture a direct material as well as suppliers of calibrated products
and/or services are required to maintain, at all times, a current registration status to an
applicable internationally recognized standard (i.e. ISO 9001: 2015, ISO/IEC 17025:2017) or compliance to an applicable recognized standard.
2. If supplier(s) are working towards registration to an international standard, a letter
noting timing of registration and name of registrar must be submitted to Electro-Spec.
3. Suppliers shall comply with all federal, state, and local regulatory requirements forenvironmental health and safety standards regarding the manufacturer and processingof products delivered to Electro-Spec including any Electro-Spec customer
requirements.
4. Suppliers grant right of access by Electro-Spec, our customer(s), and authorities to all
facilities involved in the order and to all applicable records.
5. Supplier agrees to notify Electro-Spec of any changes to supplied material and/orprocess, changes of suppliers, and changes of manufacturing facility location, 30 days
prior to the change for Electro-Spec approval.
6. Notify Electro-Spec of nonconforming product or material and obtain approval from
Electro-Spec for nonconforming product disposition.
7. Suppliers of chemical products agree to provide a Certificate of Analysis or Certificate ofCompliance, for each lot of chemicals.
8. Calibrations performed are to be traceable to a nationally recognized standard (i.e.
N.I.S.T.) and supply supporting documentation showing calibration of instruments,gages, and equipment used to perform calibration are traceable to a nationallyrecognized standard. This information shall be submitted to Electro-Spec.
9. If products or services are outsourced to a sub-supplier, all requirements outlined on
the PO must flow-down to your suppliers.
10. Records resulting from actions to meet the requirements of the PO must be maintainedfor a minimum of 7 years.
11. Supplier understands their contribution in both the product/service conformity, and to
the safety of the product provided to Electro-Spec.
12. Supplier has, and can provide upon request, a process or policy for Ethical Behavior
13. Supplier will be monitored for On Time Delivery and Quality. Supplier must meet aminimum requirement or be subject to a Corrective Action.
14. Supplied Product must be RoHS/REACH, CMRT, and EMRT compliant unless otherwise
noted by the responsible buyer.
15. Suppliers are encouraged to advance performance on gender equality.
16. Suppliers shall submit ESG assessment documentation if available.
17. Suppliers are encouraged to have CO2 emission reduction targets.
18. All future PO’s accepted agree to these Terms and Conditions.

PUR-FM-007-02

Date: 06/12/2024

Terms and Conditions of Purchase Orders
Revision History:
11/30/09
9/22/2015
6/22/2017
4/23/2018
5/29/20196/12/20193/2/2023
4/14/2023
6/12/2024

PUR-FM-007-02

Item 10 added 3 years record retention for PO’s.
Changed from 3 years records retention of PO’s to 7.
Added 30 day notification of any change for customer approval.
Added requirement from 2016 AS9100 revision, section 8.4.3, letter M.
See line items 12 and 13.
Rearranged lines 11-13 for better flow and added, Removed the need fora signature as these terms and conditions will be acknowledged upon
acceptance of the purchase order by the supplier.
Added line 13, Supplier will be monitored for On Time Delivery andQuality. Supplier must meet a requirement or be subject to a CorrectiveAction.
Added item 14, Supplied Product Must be RoHS Compliant Unless
Otherwise Noted by The Responsible Buyer.
Added lines 15, 16, & 17.
Added CMRT and EMRT compliance to line 14.

Date: 06/12/2024