SOLUTION OVERVIEW

OpenText Legacy Data Management
powered by EnCase
Understand, remediate and control archived data

Trusted,
EnCE-certified
collection
professionals

Enterprises often stockpile legacy hard drives and bury themunder a mountain—just in case. But, as organizations generate
more and more data, storing and tracking archived custodian
hard drives indefinitely becomes an expensive proposition.
Hardware becomes outdated, legal hold obligations expire

Award-winningcollection andinvestigation
technology
Repeatableand defensible
processes
Readilyquantifiable returnon investment

and policies evolve new standards for defensible disposition.
OpenText™ Legacy Data Management powered by EnCase™ reduces storage costs,
expedites time to retrieval and controls archive sprawl. The OpenText Professional
Services team analyzes stored hard drives, comparing them to policies and holdrequirements and forensically collects and preserves relevant archives in a modern,low-cost format and enables the defensible disposition of the rest. In a single
engagement for an international insurance company, this process reduced storage
volumes update to 90 percent, generating an immediate return on investment (ROI).

Standardize and accurately identify legacy hard drives andassociated custodians
OpenText leverages industry-standard computer forensic applications, EnCase,paired with custom developed proprietary software to efficiently and accurately
identify drive custodians. From there, results can be compared with active litigation
hold lists to determine if a drive needs to be stored long term or can be discarded.

Inventory profile
Using best practices and a proprietary process refined over hundreds of client
engagements, OpenText queries profile data to determine data ownership of aparticular drive and matches that data to legal hold requirements.

Preserve what matters
In 2018, a global insurance businessretained OpenText Professional
Services to evaluate legacy hard
drives stored in a managed facility,
identify custodians on active legal
hold and reduce storage costswith the opportunity to store data
identified on legal hold in a nearline
eDiscovery-ready environment while
securely retiring the rest. Withina few months, the project yielded
an 90 percent reduction in storage
obligations, delivering immediate
ROI and benefits across the IGRM.

Archived data that hits on active legal holds is imaged and preserved in aforensically sound manner. These smaller datasets can be preserved on a modern,low-cost storage medium or in near-line hosting solutions for ready search andproduction using eDiscovery platforms such as OpenText Axcelerate.

Confidently dispose of the rest
Most archive data has no relevancy or business value and can be safely destroyed.
But, it is not enough to just delete legacy hard drives. Using proprietary methods
and deep forensic expertise, OpenText can confidently ensure that data is properly
disposed of and cannot be recovered physically or digitally.

Reduce costs
This process substantially reduces the volume of hard drives that must be stored
and eventually searched. Through a proactive legacy data retirement process,
OpenText can generate immediate ROI that grows over time. Organizations canreinvest the fees previously allocated for physical storage space and rest easy
knowing that in the event of litigation, there will less data to get in the way.

Experienced professionals
EnCase is the gold standard in computer forensics and collection software withan internationally recognized certification held by thousands of information
management professionals. The OpenText team is constantly in the trenches
working with leading law firms, enterprises, law enforcement and government
regulators to investigate digital sources and identify crucial documents.

Backed by a global enterprise software company
OpenText, The Information Company, has been a leader in the Enterprise Content
Management market for more than 25 years. A comprehensive portfolio of solutions
has now expanded to adjacent and complementary use cases, such as eDiscovery.
With offices around the world, a global team is on standby 24/7/365 to support all
information management initiatives.

25,000: Hard drives inventoried$80,000/year: Estimated cost of storage in secured facility
90 percent: Reduction in hard drives
From $80K/year to $8K/year: Decrease in legacy data storage costs

About OpenText
OpenText, The Information Company, enables organizations to gain insight throughmarket leading information management solutions, on-premises or in the cloud. For
more information about OpenText (NASDAQ: OTEX, TSX: OTEX) visit: opentext.com.

Connect with us:• OpenText CEO Mark Barrenechea’s blog• Twitter | LinkedIn

opentext.com/contact
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