Operation Manual for SOKENDAI CampusPlan(For students) Ver. 2024.5【Attention】
CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where yourprogram is located), and the network outside of the university.
If you cannot access CampusPlan for some reason, please follow the instructions below.
*Course Registration:
Please submit “Course registration form (Excel)” to the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) via email.
“Course registration form” can be downloaded from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will register on your behalf of and send “Course Registration List (PDF)” to you and yoursupervisor.
*Change of Course Registration:
Please submit “Change of course registration (Excel)” to the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) via
email. “Change of course registration” can be downloaded from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will change registration on your behalf of you and send new “Course Registration List (PDF)” toyou and your supervisor.
Please note that you cannot add or delete courses after the course confirmation period.

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Contents
1. Login to the portal site (P3)
2. Change email address and password (P6)
3. Notice from the university (P7)
4. Questionnaire and Data Cabinet (P8)
5. Course Registration (P9)
6. Timetable Reference (P15)
7. View academic record (P16)
8. Syllabus (P18)
9. FAQ (P19)21. Login to the portal site
Visit to https://cplan-web.soken.ac.jp/portal/Account/Login and log in.
【Attention】*At the first access for freshman or if you have forgotten your password, click on “Click here if you forgot your password” and reset yourpassword.
(At the first access, “Registered email address” is the same email address you registered in “Registration Form for New StudentsInformation.”)*If you make five consecutive password mistakes, your account will be locked and you will not be able to log in for 15 minutes.
*You will be automatically logged out after 20 minutes of inactivity.

Login ID
Password3

(1) To change password for your first login:

Access the URL in the email as follows which has delivered to your registeredemail address.

Click on “Click here if you forgot your password.”

Enter a new password (free setting)and click on “Update.”

When the following screen is displayed, enter your login
ID and Registered email address, then click on “Send.”* At the first access,“Registered email address” isthe same email address you
registered in “Registration
Form for New Students
Information.”

When the message on the left isdisplayed, the setting for a newpassword is done. After click on “OK”,
the login screen will be displayed.

Login IDPassword

When the login screen is displayed,enter your login ID and a newpassword, then click on “Login.”4

＊After the second login(2) Enter your login ID and the password on the login screen, then click on “Login.”
After the click on “Login”, it moves to the following screen.

＊A verification code is valid for 6 minutes. Please log in by entering thecode on Two-factor authentication screen within 6 minutes.
If you could not log in within 6 minutes, close Two-factor authentication
screen and visit the login screen again. Enter your login ID and thepassword, and click on “Login.”

When you receive the following email to the registered email address,
confirm the verification code and enter it on the Two-factor
authentication screen. Click “Login” after entering the code.

＊If you check the box “Simple login from the next time”, you will be able
to skip entering a verification code for the day you log in, with the samebrowser on the same device.
Since the browser's cache is referenced, if you delete the cache, it will berequired to enter a verification code again even if it is on the same day.

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2. Change email address and password(1) Click on your name.

(2) You can change registered email address.
*Please be sure to enter (two, if possible) email addresses as these will beused for important notice from SOKENDAI.
*There is no restriction on the type of address (both for PC and mobile).

*Please be sure to check both boxes.

【My links】
If you register URLs of the websites, you use frequently in "My Links",
the links are displayed on the top page.

(3) You can change password.
*Change your password periodically.

(4) You can change Two-factor authentication code reception setting.
【Attention】
By default, Two-factor authentication code will besent to your PC email address.
You can change here if you prefer to receive Twofactor authentication code at your mobile email
address.

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3. Notice from the university(1) A list of announcements from the university (staff or faculty) will be displayed.
New notices are also displayed on the top page.
*Important notices will be sent to the email addresses you set up in your personalsettings at the same time as the notices are delivered.
(2) You can narrow your search results by sender or category.
*If you want to narrow your search to notices from the university
headquarters, add a checkbox for “大学 SOKENDAI".)*By default (unchecked), all available notifications will be displayed.

(3) Click on the title to check the contents of the notice.

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４．Questionnaire and Data Cabinet

You can answer the questionnaire from the university.

You can download electronic files (such as instructions and application forms) uploaded by the university.

85. Course Registration(2) Click on “Web Course registration.”(1) Click on “Course Work.”(3) Click on “Course Registration (List).”9

(4) Make sure that “Course registration“ tab is selected, and then click on “Add course.”(5) Select a program and click on “Search.”*For "Dissertation Work in Advanced Studies", select “11: Dissertation Work in
Advanced Studies " to search.
*“Qualifications registration” tab is not used.

Click on “Reference the results” to see
the credits you have earned to date.
For “School year", please replace "3" with "1", "4" with "2", and "5" with"3" for students in School of Cultural and Social Studies and for 3-year
Doctoral Program students admitted in AY 2023 or later.

(6) Click on “Select.”*Click on “Course title” to see the syllabus.

*The items under “Graduation number" are not used.

*If the course you want to take is not displayed, please contact the Educational
Affairs Section (campusplan[at]ml.soken.ac.jp).

10(7) Click on “Register.”(8) Check the information below and click “Register.””Qualifications registration” is not used.

To add a course, click on “Add course.”

To delete the course, click on “Delete.”

If you want to add or delete courses, click on “Back.”*Do not use your browser's "back" function.
(9) CampusPlan will conduct self-checking and registration will be completed.
*You can overwrite the course registration any time during the course
registration period and course confirmation period.

Continue to the next page.

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(11) Submit “Course Registration List” to your chief supervisor via email or other means.

(10) Clickand download “Course Registration List (PDF).”*Courses with undetermined day and periods are all classified as intensive courses.

12(12) If a registration error occurs[Failed: Restricted course Check]
This error is displayed when you try to register for a course that has the same content as a course you have already completed in the past, or when
you try to register for a course that you cannot register for at the same time.
[Course unregistered error]
This is an error message that appears when no courses are registered.
There is no problem if this error message is displayed when there are no courses to be taken in the semester.
*If you encounter other errors, please contact the Educational Affairs Section (campusplan[at]ml.soken.ac.jp).

13[Important] Notes of Course Registration○If you cannot access CampusPlan:
You can access CampusPlan from the Hayama campus, parent institutes (each inter-university research institute where your program is located), and the network
outside of the university.
If you cannot access CampusPlan during the course registration (confirmation) period, please submit “Course registration” form to the Educational Affairs Section(campusplan[at]ml.soken.ac.jp) via email. “Course Registration form ” can be downloaded from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will register on behalf of you and send “Course Registration List (PDF)” to you and your supervisor.
〇Registration confirmation by chief supervisor:
If you have been instructed to revise your registration, please amend your registration on the Course Registration (List) screen.
If you cannot access CampusPlan during the course confirmation period, please submit “Change of course registration (Excel)” to the Educational Affairs Section(campusplan[at]ml.soken.ac.jp) via email. “Change of course registration ” can be download from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will update your registration on behalf of you and send new “Course Registration List (PDF)” to you and your supervisor.
〇Please note that you cannot add or delete courses after the course confirmation period.
○ If you wish to take additional courses outside the registration (confirmation) period:
Some courses, such as summer intensive course, can be taken additionally as an exception. In this case, the instructor of the course will proceed registration.
〇Dummy course:
If you registered a “dummy course = the course code ends with an alphabet (e.g. 10DRSa010A)”, it will be replaced “another course = the course code end with anumber depending on the grade reporter (e.g. 10DRSa0101)” before the grade reporting.
○Registration for “Freshman Course”:
It is not necessary to register for “Freshman Course” on CampusPlan because the attendance registration is also a registration for the course.
〇If the course you want to take is not displayed:
Please contact the Educational Affairs Section (campusplan[at]ml.soken.ac.jp).
○Taking courses at other Universities:
For those who wish to take courses at other universities, please refer to the following URL.
https://www.soken.ac.jp/en/education/curriculum/otheruniv/

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6. Timetable Reference(2) You can see which courses you have already registered.
*Courses with undetermined day and periods are all classified as intensive courses.
(1) Click on “Course Work”>”Web Timetable Reference”

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7. View academic record(3) Clicking on “Contact” will show your contact information.

(1) Click on “Course Work”>”Web Student Chart”(2) You can check your own information.
【Attention】*If you have changed your address, please submit a “Notice for Change ofAddress“ to the Program Office.
*If your emergency contact information have been changed, please submita “Notice for Change of emergency contact” to the Program Office.
*Each form can be downloaded from SOKENDAI website.
https://www.soken.ac.jp/en/campuslife/documents/.
*If you change your email address as “2. Change email address andpassword”, it may take some time to be reflected in this field.

Continue to next page16

(4) Clicking on "Result info" will show you the results to date.

*If you cannot access CampusPlan for some reason, please ask the Educational Affairs Section (campusplan[at]ml.soken.ac.jp)
to send you the “Result list (PDF).”17

8. Syllabus
You do not need to log in to CampusPlan to view the syllabus.
https://cplan-public.soken.ac.jp/public/web/Syllabus/WebSyllabusKensaku/UI/WSL_SyllabusKensaku.aspx?culture=en(2) Select a course to view the syllabus.

(1) Set the “Program/Department” and search.

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9. FAQ
Q1. Unable to access the portal site.
A1. CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where
your program is located), and the network outside of the university.
If you cannot access CampusPlan for some reason, please follow the instructions below.
*Course Registration:
Please submit “Course registration form(Excel)” to the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) via email.
“Course Registration form ” can be downloaded from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will register on behalf of you and send “Course Registration List (PDF)” to you and your supervisor.
*Change of Course Registration:
Please submit “Change of course registration (Excel)” to the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) via email.
“Change of course registration” can be downloaded from https://www.soken.ac.jp/en/campuslife/campusplan/.
Educational Affairs Section will change registration on behalf of you and send new “Course Registration List (PDF)” to you andyour supervisor.
*Check grades:
Please ask the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) to send you the “Result list (PDF).”
Q2. I forgot my login ID.
A2. Login ID is the same as your student ID.
Q3. I forgot my password.
A3. Please click on “Click here if you forgot your password” in the login screen.