The Meeting

SAM

PLE

Andy Boon

CREATIVE EDUCATIONThe Meeting

PLEby Andy Boon

MBook 4SA

Pocket Reader Series

C R E AT I V E E D U C AT I O N1

The Meeting

Pocket Readers Overview

SAM

PLE

The 10-book business reader series tells
the story of your first year working in
the product marketing department ofABC Convenience Stores. The series
looks at skills and strategies for being
successful in interviews, the first week
on the job, giving presentations, taking
part in meetings, writing emails,
entertaining business clients, goingoverseas on business, dealing with officeconflict, launching new products, andmentoring new staff.

2The Meeting...... 4PLE

1. The Beginning...... 9

3. Successful:- The Real Meeting..... 34

4. Language Focus & Tasks..... 52SAM

2. Unsuccessful:- Nightmares about the Meeting3The Meeting

1. The Beginning

SAMPLEThe story begins with you. Lastmonth, you started work in theproduct marketing departmentof ABC Convenience Stores. Nextweek, you are going to attend yourfirst business meeting. The aim ofthe business meeting is to discuss
the partnership deal between thevery famous fast food chain, Underground Sandwiches and your company, ABC Convenience Stores. On
the 20th of this month, you will begin to sell ten of their most popularsandwiches in your stores.
There will be four participants atthe meeting:4

1. The Beginning

1. YouPLE

2. Ms. Igarashi, who is in charge ofpartner marketing for ABC Convenience Stores
3. Sally Harrison, the sales managerof Underground Sandwiches and,M

4. John Turnbull, the marketing
manager of Underground Sandwiches.

SAThe director and deputy director ofABC Convenience Stores cannot attend the meeting. They will be outof the country on business trips.
They really liked your presentation
last week (See Book 3). Therefore, they
have asked you to chair the meeting. They also want you to report
the results of the meeting to them.

5The MeetingSAM

PLE

Today is Friday afternoon. Thebusiness meeting will be held next
Wednesday morning. You spend
time making an agenda. You write
a list. You list the important items
that the participants need to discuss
about the partnership deal. You
send the agenda by email to the participants of the meeting:6

1. The Beginning

AGENDA

Date:
Time:
Room:
Attendees:

1. ABC Convenience Store staff

M

Items:

Partnership deal: ABC Convenience Stores and UndergroundSandwiches
Wednesday May 5th
10:00AM to 11:00AM
1201B[Your Name], Y. Igarashi,
S. Harrison, J. Turnbull• Minutes of the previous meeting

PLE

Meeting:training

SA

2.Promotion- Underground Sandwiches poster- ABC campaign

3. Problems with delivery– Shrimp and avocado• Other business

7

The Meeting

SAMPLEYou are worried about the meeting. This is your first time to be thechairperson in a meeting. Fridaynight comes and you go to bed andsleep. Every night is a little bit closer to the business meeting. So, every night you dream about it. Youdream about the business meeting.
However, each dream is more like anightmare. In these nightmares, youmake a lot of mistakes. You wake up
every morning, open your eyes, andfeel bad Then, you think, “Phew! It
was just a dream!” However, you begin to feel more and more nervous
about the business meeting.

8

2. Unsuccessful

2. The Nightmares: An
Unsuccessful Business Meeting
2.1 Nightmare 1: No Agenda

MPLEYou dream it is Wednesday morning. The meeting will start soon.
You switch on your computer. You
want to print a copy of the agenda
for today’s meeting. But, you cannot
find it.

SA“I wrote an agenda last Friday,” youthink to yourself. “I emailed it to everybody. Where is it?”You search your computer. There isno agenda.
“Nooooo!” you cry. “Where is it?
Where’s the agenda?”
9The Meeting

PLE

You search again. You still cannot
find it. You run over to ask Ms. Igarashi. “Excuse me, did you get acopy of the agenda for today’s meeting? I emailed it to you on Friday,”you say.

M“No,” she said. “I got nothing. Do
you have one?”

SA“Err…,” you reply. “Yes, no. Just amoment.”
You run back to your desk. “Okay, I
have time to make an agenda,” youthink. You sit down and start typingon your computer. But then, Sally
Harrison and John Turnbull arrive.
Ms. Igarashi greets then. She looks
at you. She wants you to hurry and10

2. Unsuccessful

come over. You stand up from yourcomputer and walk over. You greetthem.

PLE“Okay, this way to the meetingroom.” Ms. Igarashi says.

SAM

You look back at your computer,but it is too late. You ask Sally Harrison and John Turnbull, “Did you
get the email I sent on Friday withthe agenda for today’s meeting?”“No, sorry,” Sally says.
“No, nothing,” John says. “You havean agenda for us today, right?”“Err…, not really!” you say.
“Oh!” John replies.

11

The Meeting

4. Language Focus and Tasks
4.1 Vocabulary #1

PLE

Read the following sentences. Whatdo you think the words in boldmean?

SAM

1. Next week, you are going toattend your first business meeting.
____________________________________________________________________________________

2. There will be four participants inthe business meeting.
____________________________________________________________________________________

52

The Meeting

4.2 Vocabulary #2

Attend:(Verb) To go to something (forexample - a meeting).
(Noun) People who take partin something (for example - ameeting).

M

Participants:

PLE

Read the definitions to the words inTask 4.1. Did you guess the meaningsof the words correctly?

SA

Chair / Chairperson: (Verb / Noun) To lead or to
be in charge of a meeting /The person who leads or is incharge of a meeting.

56

Agenda:(Noun) A list of topics orissues to be discussed at themeeting.

Items:(Noun) The topics that arelisted on the agenda to bediscussed at the meeting (Item1, Item 2, Item 3 and so on).

The Meeting

4.3 Useful Language
1. Starting a Meeting
Okay, shall we begin?

PLE

2. Explaining the Purpose of theMeeting

MGood morning everyone. The purpose of today’s meeting is to discuss
the partnership deal a little further.

SA

3. Talking about the Minutes of thePrevious Meeting
Here are the minutes of last month’s
meeting. Do you have anything
you’d like to add?
This is our first meeting together, so
there are no minutes of the previousmeeting.

58

The Meeting

4.4 Reflection Questions

PLE

1. What did the new employee at ABC
Convenience Stores dream about doing
wrong in the business meeting? Whatnightmares did the new employee
have?

M

2. How did the new employee chair
the business meeting? Why was thebusiness meeting successful?

SA

3. Talk to a friend. What other things
could happen to make a businessmeeting unsuccessful?
4. Talk to a friend? What other things
could you do to make a business meeting successful?

62

PLE

The Meeting

Pocket Readers - Business Series------------------------------------------------------2018年5月1日 初版発行

著者： アンディ・ブーンM

発行者：ハリディ・ダーレン

SA

発行所：HALICO株式会社〒103-0027 東京都中央区日本橋3-4-15
八重洲通ビル5階
電話：03-6870-3512
ホームページ: https://www.halico.jp------------------------------------------------------Copyright © Andy Boon
ISBN 978-4-909730-03-9

All rights reserved. No part of this publication may be reproduced,
stored in a retrieval system, or transmitted in any form, or by anymeans, electronic, mechanical, photocopying, recording or otherwise,
without the prior written permission of the publisher.
This is a work of fiction. Names, characters, businesses, places,events, locales, and incidents are either the products of the author’s
imagination or used in a fictitious manner. Any resemblance to actual
persons, living or dead, or actual events is purely coincidental.

64