3-5 April
2018

Tohoku University,Sendai, Japan

2nd APRU-IRIDeS Workshop on
Building Disaster Resistant Universities~Is Your University Ready for the Next Natural Disaster?~A special workshop focusing on preparedness for natural disasters will beorganized at Tohoku University in Japan under the APRU Multi‐Hazards (MH)Program. Learn how to develop and maintain an effective university
emergency plan that will help your university recover following a naturaldisaster.

Twenty‐two APRU member universities responded to a campus safety survey. While many strengths wererecognized, there were also areas identified as needing further development. Based on the request throughthe survey, the MH program organized the workshop on Building Disaster Resistant Universities in 2016.
This workshop aims to share experience of disaster preparedness on campus and identify challenges andissues, discuss how to strengthen their current management plan, and focus on various aspects of disastermanagement on campus – chemical, pandemic and natural hazards
Date
3 ‐ 5 April 2018:
2‐day workshop and half day site visit

Major Objectives
Learn from the campus safety
procedure of other universities
Share common challenges, experiences,and successes
Discuss how to strengthen the current
disaster management plan andminimum checklists
Develop a minimum checklist forcampus safety

Venue
3‐4 April 2018: The IRIDeS building on theAobayama Campus, Tohoku University,Sendai, Japan
5 April 2018: Site visit to the affected sites inthe Miyagi‐prefectureProgram
Day 1: 3 AprilOpening
Session 1: Disaster preparedness case studies: Participants
share their challenges and successes
Session 2: Group work: sharing the experience of developing
a disaster management plan, and discussing how to improveit.
Day 2: 4 April
Session 3: Group presentation on the results of Session 2Session 4: Group work: Minimum checklist for developing aneffective plan ‐ group activity
Session 5: Group presentation on the results of Session 4.
Session 6: What is the next step?
*Sessions facilitated by the Director of Emergency
Management from Florida International University, Miami,Florida, US*Session titles are subject to change
Day 3: 5 April
Site visit to the affected areas of the 2011 earthquake andtsunami in Miyagi‐prefecture

Recommendation from 1st campus safety workshop
The keys to campus safety are as follows:
1) Involving a policy group consisting of the executive leadership of the university to makecrucial policy decisions (closing the university etc)
2) Developing an emergency management plan (preparedness and response plan etc)
3) Conducting exercises, drills or simulations using the existing plan to assess its
efficacy4) Reviewing the plan every year or following any emergency event to determine whether it
can cope with emergencies and it suits the current university structure
In order to materialize the key elements, universities are required to invest in:1) Commitment from university leadership and inclusion of any legal authorities
governing emergency management
2) Adequate funding to develop plans, purchase emergency equipment, and hire
dedicated staff
3) A dedicated emergency operations center staffed with appropriate staff who havebeen trained
4) Training exercises with staff and leadership5) Mutual aid partnership with local entities outside of the university

CONTACT INFORMATION FOR CAMPUS SAFETY WORKSHOP
Dr. Takako Izumi, IRIDeS, Tohoku University
Ms. Mariko Onodera, Assitant to Dr. Izumi
Email: application_apruss@irides.tohoku.ac.jpWebsite:
https://apru.org/partnering‐on‐solutions/multi‐hazards‐program
http://aprumh.irides.tohoku.ac.jp/