DATA SHEETOpenText Records Management,eDOCS Edition (eDOCS RM)
Simple, secure, governance-driven records management

Demonstrate
regulatorycompliance,
defensible disposition,and the disposalof electronic andpaper records
Protect criticalinformationfrom accidental
destruction
Enhance complianceadoption fromwithin commonlyused Microsoft
applications
Quickly locate
records by integrating
RM with DM systems,
reducing costs andenhancing worker
productivity

With the rise of security risks, growing industry mandates, andinternal enterprise records management policies, managing
the entire lifecycle of an organization’s content is critical.
With eDOCS RM, law firms and corporate legal departments have the tools theyneed to fluidly protect content assets against accidental destruction, security
breaches and disaster recovery while meeting increasingly complex regulatory
requirements. eDOCS RM provides a secure, feature-rich records management
add-on from within your existing eDOCS DM library. When combined withrecords management policies and controls best practices, eDOCS RM establishes
comprehensive lifecycle management of all record types—from hard copy
documents to email and Microsoft Office files to images and video files—all ina single location.
eDOCS RM transparently captures content as records without additional hardware,
software, or IT professionals to support the application. Knowledge workers,
including lawyers, can focus on their core business while records managers canimplement records management without affecting the way their internal users work.

For Records Managers• Manage long-term access, audit and retention control of all content• Protect critical, essential information assets from accidental destruction• Increase efficiency by removing ROT (redundant, outdated, trivial information)• Eliminate inefficient and slow, paper-based, unmanaged information, exposing theorganization to liability and expensive discovery• Manage information without impacting the way users work
• Simply create records policies and enforce controls

For End Users

List of associated
OpenText products thecomponent works with
• eDOCS• eDOCS Defense• eDOCS Email Filing• Seamlessly create records and assign retention codes without leaving familiar
desktop and Microsoft Office applications• Deliver faster access to consolidated eDOCS profile information andrecords management• Leverage the speed and personalization of eDOCS InfoCenter to classify, manage,and govern all types of records, with expanded records management accessibility

For Executive Management• Ensure compliance with all applicable retention policies• Reduce costs of managing electronic and paper content by storing them in asingle scalable repository• Enable staff to transparently manage work product and case records• Increase productivity by simplifying the search and access to key records• Improve customer service by reducing records department bottlenecks

For IT Administrators• Ease records management administration burdens through a consolidated
records and document management platform• Quickly install with web-based eDOCS RM Deployment Tool that configures theuser’s document and record management experience

Users can leverage the speed and personalization of eDOCS InfoCenter to classify,
manage, and govern records, including physical, electronic, e-mails, and images
with expanded records management accessibility.

OpenText Records Management, eDOCS Edition (eDOCS RM)

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When combined with records management best practices, eDOCS RM helps
establish comprehensive lifecycle management of paper and electronic records ina single location.
OpenText eDOCS RM ensures all content that is captured, generated, received orused while conducting business complies with applicable regulatory, industry andinternal policies and procedures for the retention and defensible disposition of data.
It enables users across the organization to easily understand the business context
and legal relevance of their content.

About OpenText
OpenText, The Information Company, enables organizations to gain insight throughmarket leading information management solutions, on-premises or in the cloud. For
more information about OpenText (NASDAQ: OTEX, TSX: OTEX) visit: opentext.com.

Connect with us:• OpenText CEO Mark Barrenechea’s blog
• Twitter | LinkedIn

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For more information, visit: https://www.opentext.com/about/copyright-information • 09.2021 | 18941EN

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