oApplication Guidelines
for Admission and Student Visa
(April 2024 – January 2025)

MANABI 外語学院
Nagano Campus

Tokyo Campus

2-3-1 Ote, YCC No.2 bldg.
Ueda city, Nagano pref.
TEL:+81-268-28-7788
FAX:+81-268-28-7786
E-mail:nagano@manabi.co.jp
10 minutes walk from JR Ueda Station

2-10-5 Ryogoku TOC Ryogoku Bldg.
Sumida-ku Tokyo
TEL:+81-3-6659-2885
FAX:+81-3-6659-2886
E-mail:tokyo@manabi.co.jp
4 minutes walk from JR Ryogoku Station

Established by YCC･JAPAN Co., Ltd.

Ⅰ

Courses/Admission Schedules

Nagano Campus
Courses & Months you enter our school
General Japanese
CourseApril

2 yearsJuly

1 year 9 months

October

1 year 6 months

January

1 year 3 months

Tokyo Campus
Courses & Months you enter our school
University
preparation
Japanese Course

Ⅱ

Period of study

Period of study

April

1 year or 2 years

July

1 year 9 months

October

1 year 6 months

January

1 year 3 months

Schedule of Classes

At the time of enrollment, a placement test will be conducted and students will be placed in a classaccording to their level. Classes are held in the mornings and afternoons, but there is no option to choose
between mornings and afternoons.
School days: Monday to Friday (closed Saturdays, Sundays, national holidays, and school holidays as
specified by the school)
Class Days: Monday – Friday (No classes on Sat, Sun, national holidays and days our school designated.)
Class Hours:【Nagano Campus】
Morning Class

8:40 - 10:20, 10:40 - 12:20

Afternoon Class

13:10 - 14:50, 15:10 - 16:50【Tokyo Campus】

Ⅲ

Morning Class

9:00 - 10:40, 11:00 - 12:40

Afternoon Class

13:20 - 15:00, 15:20 - 17:00

Admission Requirements

All applicants need to fulfill requirements as below,
1.
2.
3.
4.

Completion of at least 12 years of school education or its equivalent educational background.
Those who have been admitted or are expected to be permitted to enter Japan through due process.
Applicants must have enough funds to live after entering the school, or have a financial supporter
after entering the country.
Those who understand and agree to our “Consent and confirmation upon Admission”.

-1-Required Documents

Ⅳ◆ Please pay attention to the following points and prepare the required documents.
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If you have applied for a visa to Japan in the past, please declare all of your background regardless of the outcomeof that application when you apply for admission.
Please use the Excel file specified by the school to prepare documents such as the application form, which is marked
as "School Format" in the remark’s column of the table below.
All application documents must be checked and signed by the applicant and supporter. Documents without theapplicant's signature will not be accepted.
The Excel files used for to prepare these documents should be submitted to MANABI via e-mail at the time of
application.
The original documents must be submitted, and all documents except for the diploma will not be returned.
All documents prepared in a language other than Japanese must be submitted with a Japanese translation.
Depending on the circumstances of the applicant, we may ask you to submit documents other than those on thelist.
Documents to be submitted must have been issued within three months retroactively from the date they were
submitted to Japan Immigration.
MANABI will conduct its own investigation into the content of the submitted application documents. If there is any
suspicion about the contents of the application documents, we may cancel the acceptance of the application andwithdraw the application for certification to the Immigration Bureau even after the application has been submitted
to the Immigration Bureau.

◆ Applicant’s document
Required Documents

Remarks

1

Application for admission

School Format

2

Health condition declaration form

School Format

3

Agreement and Confirmation items at the Time of Admission

School Format

4“Certificate of Graduation” from the last attended school or“Certificate of Expected Graduation” from present school.

5

Certificate of enrollment*Only for applicants who are currently a student.

Certificate of Employment*Only for applicants who have work experience.

6

Please submit following documents to prove your history of

7

studying Japanese.

To take 1) JLPT is highly recommended.

1) Certificate of Japanese language proficiency (JLPT)

We can also accept the results of other proficiency

2) J-TEST Certificate

tests such as BJT/JLRT, STBJ, TOPJ, J-cert, JLCT, PJC

3) NAT-TEST Certificate

Bridge and JPT.

4) Certificate of learning Japanese issued from Japanese

Please contact us for details.

school you study or have studied.

8

Copy of identification page and "amendments andPhotocopy of Passport

endorsements", if any information on it.
Should be taken within the last 3 months.
Face to straight front, no cap, no background.

9

4pcs ID Photo (4cm x 3cm)

The image data can also be accepted in Jpeg format
480-6,000 dpi both width and height
The retouched image file may not be accepted.

-2-◆ Supporter’s document* The "Supporter" is the person who takes responsibility for the student including the economic burden.
Required Documents

Remarks

1

Written proof of supporter

School format

2

Authorization Letter for Emergency Purposes

School format

Documents to prove relationships between

e.g. Birth certificate, Family member certificate or
etc.

3

4

Applicant and supporter(s)This statement is required to prove you have
prepared funds enough to fulfill applicant’s
living expenses and tuition for the first year.

Bank statement of supporter
Verifiable documents of the funding process for the past 1 years

5

Submit either (1) or (2)(1) Account statement for the past 1 years(2) Copy of bank book for the past 1 years
Document proving supporter’s occupation(1) Verification of employment

6

Submit any one from (1) to (3)(2) Business license(3) Certificate of all historical matters, corporate registration,
If supporter will be an officer or board member.

Please submit this document issued by a publicauthority that controls the amount of income
and tax.

7

Document proving supporter’s income for the past 1 years-3-(Supporter who is living in Japan)
Please submit a tax certificate called “課税証明書” that states your total income issued byyour municipality. If you cannot have the tax
certificate, please submit the tax payment
certificate called “納税証明書” (Article 1 and
2) issued by the tax office.

V

From Application to Admission
Procedure from application to Entrance
STEP 1of Assessment fee

Submit all of required documents for application to the campus of
MANABI you wish to enter, and wire transfer the assessment fee to thedesignated bank account by the due date.

Screening yourAfter receiving the documents, the application will be accepted or rejected

application by MANABI

based on document review and screening.

Submitting application
documents and payment

STEP 2

If you are accepted, your application documents will be submitted to theTokyo Regional Immigration Services Bureau.
STEP 3

STEP 4

Submit to the Immigration

The “Certificate of Eligibility (COE)” will be issued to those who have been

Services Bureau

approved after examination by the Immigration Services Bureau.

Issuance of COE andPlease proceed your payment of admission, tuition and facility fee bybank transfer or through the tuition fee payment service provided by
Flywire after COE is issued to you. We will send COE, “Letter ofAcceptance” and recent schedule for entering MANABI after yourpayment is confirmed.

“Letter of Acceptance”,
tuition fee payment

STEP 5Visa Application

Apply for your student visa at the Embassy or Consulate of Japan.
Students wishing to stay in the school dormitory should apply fordormitory by the specified date.

STEP 6

VISA Issuance

Please inform us about your arrival flight to Japan and contacts in Japan
as well.

STEP 7

Entering to Japan,

Orientation and Start of Class.

and admission to MANABI

Schedule
April 2024
Admission

July 2024
admission

October 2024
Admission

January 2025
admission

STEP 1
Submitting application
documents to MANABIMid-Oct, 2023

Early Jan, 2024

Early Apr, 2024

Early Aug, 2024

STEP 2
Submitting application
documents to the Immigration
Services Bureau

Mid-Nov, 2023

Early Mar, 2024

Early Jun, 2024

Mid-Sep, 2024

STEP 4Issuance of “COE”, and paymentof tuition

Mid-Feb, 2024

Mid-May, 2024

Mid-Aug, 2024

Mid-Nov, 2024

Placement Test (Planned)

Early April, 2024

Early July, 2024

Early Oct, 2024

Early Jan, 2025

* We suggest you to apply earlier since capacity might become full before the due date for application.
* The schedule listed as above is subject to change without notice due to the schedule changes by the Immigration
Services Bureau.
* We will send the confirmed schedule of later than the designated day for entering Japan at the time we send your
COE.

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VI Assessment Fee & Tuition
Both for Nagano campus & Tokyo Campus¥ 22,000

Assessment Fee* Assessment fee must be paid at the time of apply to MANABI. You need to pay this fee for each application, including thecase of reapplication.

Nagano Campus

1 year
Entrance Fee¥ 55,000

Facility Fee¥ 32,000

Tuition Fee¥ 688,000

Total (Tax included)¥ 775,000

Tokyo Campus

1 year
Entrance Fee¥ 55,000

Facility Fee¥ 32,000

Tuition Fee¥ 756,000

Total (Tax included)¥ 843,000* Above mentioned prices include consumption tax.
* At the time of admission, students are required to join the international student insurance and will be charged 10,000 yen
for one year insurance. At the beginning of the 2nd student year, you will be required to pay the insurance fee again forthe 2nd year.

There is no cancellation or refund of insurance if you leave school before the end of the year. Some

exemptions will be applied, such as pre-existing medical or dental conditions from before entering Japan, and childbirth.
The explanation about the disclaimer will be given at the orientation.
* The above-mentioned payment does not include the cost for Textbooks.

Please purchase them at the actual cost after yourclass has been determined.
* Some of school activities may require additional costs to participate.
* The fees listed above are for the period from April 2024 to March 2025, and may change after April 2025, in which case you
will be required to pay the new fees.
* We accept your payment via bank transfer to our designating account or a tuition fee remittance service operated by Flywire(www.flywire.com). The detailed Information is on the invoice.
* After enrollment, tuition must be paid every 6 or 9 months.
* Once you have paid the entrance fee, you do not need to pay for it again in case of re-application or re-enroll. (Only for two
years after the initial application.

-5-VII Refund policy for tuition and dormitory fees
1. In case you didn’t apply for visa although your “Certificate of Eligibility (COE)” was issued.
Condition: Return of issued COE and “Letter of Acceptance (LOA)”.
Refund policy: Full payment except assessment fee and school entrance fee will be refunded.
2. In case your student visa application the Japanese Embassy/Consulate was not granted. And you were not able
to come to Japan due to that.
Condition: Return of issued COE and LOA.

Also, please send the prof which can show your visa

application was not granted by the Japanese Embassy/Consulate.
Refund policy: Full payment except assessment fee and school entrance fee will be refunded.
3. In case you decided not to come to Japan although you student visa was approved.
Condition: Return of issued COE and LOA. We also need to confirm issued visa hasn’t been used.
Refund policy: Full payment except assessment fee and school entrance fee will be refunded.
4. If you withdraw from the school within 6 months from admission, the first 6 months tuition fee will not be
refunded.
5. If a student withdraws from the school after 6 months of enrollment, the tuition and facility fees for the semester
in which the student is unable to attend classes will be refunded, starting January, April, July, and October as
the first 3 months of the semester. However, the following conditions must be met.
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Notification of withdrawal must be received by the school at least one day before the start of the term.

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The school must be able to confirm that you are returning to your home country with a student visa that
does not allow you to re-enter the country, or that you have changed to a visa other than a student visa.

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Approval by the principal.

6. Bearing the cost of refunds⚫

The applicant will be responsible for all bank transfer fees and other expenses related to the refund offees once paid to the school.

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VIII Consent and confirmation upon Admission
Terms of Agreement
All who apply for admission to MANABI Japanese Language Institutes are required to agree to the following items. And if any of violation found,
we school will take disciplinary action to the student including expulsion.
1.
2.
3.
4.

5.

6.
7.

8.
9.

10.

The student will abide by Japanese laws and school regulations and follow the school's rules and guidance while atschool.
The student will apply for admission to MANABI after understanding the location of MANABI Language Inst itute, thefounder, the conditions of admission, the selection process, and the outline of the dormitory.
The student needs to confirm the details, timing, amount of payment, and refund policy of MANABI's entrance fee,tuition fee, and other fees and pay them without delay.
The Japanese Government issues the Certificate of Eligibility and visa required for foreign nationals to stay in Japan, suchas for STUDENT and SHORT-TERM STAY, after examination of the applicant. MANABI Japanese Language Institute is not
responsible for the results of these applications or any additional costs.
Violence, verbal abuse, damage to property, harassment (behavior that injures the dignity of others, makes them
uncomfortable, or causes disadvantage through the words or actions of the offender, regardless of the intention of theoffender) are prohibited, both inside and outside the school.
If it is discovered that a student has made a false report to the school or submitted documents obtained illegally, theadmission will be cancelled even after enrollment.
If there is any change in the following matters during the period of enrollment, the applicant should notify MANABI
within one week of the occurrence of the change.
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For an applicant or student, him/herself: address, phone number, marital status, occupation, and workplace⚫
For parents or supporter(s) of applicant or student: address, phone number, occupation, and workplace
The student agrees that the parent/guardian is in a position to be contacted by the school within 24 hours in case the student
requires emergency medical treatment or treatment due to injury or illness during the school year.
If a student is asked to make a decision on the treatment or procedure for an injury or illness during the school year, andthe decision of the student or the guardian cannot be confirmed, the decision will be left to the doctor or hospital. If thestudent is asked to submit a consent form for the treatment plan, the staff of MANABI and related persons will be authorized
to sign the form on behalf of the parents. We will not be liable for any damages to MANABI Japanese Language Institute,
MANABI staff, or related parties as a result of such decisions.
Photographs taken during school classes and events may be posted on printed materials such as brochures, web pages,
and social networking sites (Facebook, Instagram, etc.) with the student's face visible, but only for the purpose of
publicizing MANABI Language School and introducing its activities. If there are circumstances that prevent the use ofphotos, you must request that photos not be used.

Confirmation Points
Please check the following regulations regarding college student visas.
1.
[STUDENT VISA] The school needs to report the students’ withdrawal to the Immigration Bureau due to the low attendance
even if their visa is still available. In this case, the student is not to be affiliated with an educational institution and isrequired to return home as soon as possible.
2.
If the school considers that a student on a [SHORT-TERM STAY VISA] has shown no intention of continuing his or her
studies, for example by extremely low attendance during the period of study, the school will cancel the student's admission
on a [STUDENT VISA].
3.
[STUDENT VISA] If a student does not belong to an educational institution and works part-time, even within the period of
his/her residence status, he/she will be considered "illegal employment" and will be in violation of Japanese law.
4.
[STUDENT VISA] Student needs to have the “Permission to Engage in Activity Other Than That Permitted under the Status
of Residence” if he/she wishes to work as a part-time job. Students cannot start their part-time jobs soon after theirentrance to Japan unless they get permission from the Immigration Bureau in the airport on his/her arrival to Japan.
5.
[STUDENT VISA] Students are allowed to have part-time jobs up to 28 hours per week with the “Permission to Engage inActivity Other Than That Permitted under the Status of Residence Previously”. During the designated long school breakin Spring, Summer and Winter, Students are allowed to work up to 8 hours per day and 40 hours per week under the
restriction of Japanese Labor Law. Even with permission, international students are not allowed to work in someindustries such as adult-oriented entertainments/services, gambling and so on.
6.
Students staying in Japan with a student visa are required to join National Health Insurance, which covers 70% of medical
fees by the Japanese government. Besides that, our school require all students with student visas to join the “Japanese
School Cooperative Student Insurance System”, which will cover the rest 30% of medical fees.
7.
Those who live in Japan and are over 20 years old are obliged to pay premiums for the National Pension Plan, even if
they are foreigners. Failure to pay this may result in inconveniences such as not being able to apply for a change of visa.

If the student is a minor (under 20 years old), please check the following laws and regulations.
1.
2.

Drinking alcohol and smoking by persons under 20 years of age is prohibited by Japanese law. MANABI will treat thepossession of alcohol and cigarettes by underage students in the same way.
Persons under 18 years of age are prohibited from staying overnight outside of their lodgings and from going out without
supervision between the hours of 10:00 p.m. and 5:00 a.m. the following day.

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