Green Procurement Guideline (MBA014 36) 11th Edition

Green Procurement Guideline

11th Edition
March 2024

Date of enactment November 21, 2004

- 1/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

Table of Contents
1. Introduction

3

2. Purposes4

3. Scope of application

4

4. Tamagawa Seiki’s environmental conservation activities
4.1 Basic policies

54.2 Environment policy

5

5. Tamagawa Seiki's Green Procurement Standards(Requirements)
5.1 Approach to Tamagawa Seiki’s Green Procurement

6

5.2 Establishment of environmental management system

78

5.3 Establishment of management system ofenvironmentally hazardous substances

8

5.4 Provide information on environmentally hazardoussubstances
5.5 Guarantee non-use of prohibited substances

9

6. Other9

7. Revision history

10Appendix 1. Prohibited substances

11[Exhibit]
Form 1. Questionnaire on environmental conservation initiatives
Form 2. Certificate of non-use of prohibited substances

Date of enactment November 21, 2004

- 2/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

1. Introduction
Our lives have become rich and convenient due to advances in technology andeconomic development, but they are having a serious impact on the global
environment, such as the loss of biodiversity caused by climate change and theexhaustion of resources due to mass consumption of resources.
Recognizing these global environmental issues and promoting environmental
initiatives towards a sustainable society is an urgent issue for our company as well.
The Tamagawa Seiki Group has established Green Procurement Guideline in 2004
to provide products with less environmental impact to customers, and has beenpromoting green procurement activities on procurement items with the cooperationof suppliers.
In recent years, the importance of environmental initiatives as a whole supply chain
has increased, the tightening of laws and regulations such as the European RoHS
Directive and REACH Regulation has progressed, and the environment surrounding
enterprises has undergone significant changes.
In order to respond to such changes, the Tamagawa Seiki Group decided that
review of this document is necessary and decided to issue the 11th edition.
We sincerely hope to further develop our efforts toward “Harmony with the globalenvironment” with you, so we ask for your cooperation from our suppliers.

Tamagawa Seiki Co., Ltd.
Person responsible for environmental
management system execution

Date of enactment November 21, 2004

- 3/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

2. Purposes
These guidelines show the Green Procurement Standards for procurement items
purchased by the Tamagawa Seiki Group (hereinafter referred to as “TamagawaSeiki”). Tamagawa Seiki promotes efforts towards harmony with the global
environment and aims to build a sustainable society by developing environmentallyconscious manufacturing throughout the supply chain including our business
partners.

3. Scope of application
Applicable to all procurement items purchased by Tamagawa Seiki below, all oursuppliers who will deliver them shall be covered.
(1) Raw materials, parts, and unit goods used for Tamagawa Seiki’s products(2) Outsourced items that Tamagawa Seiki outsources to vendors for
manufacturing and processing(3) Supplementary materials jigs and tools used in the production process ofTamagawa Seiki(4) Packing materials used for Tamagawa Seiki products(5) Products that Tamagawa Seiki outsources to vendors for designing andmanufacturing and sells as Tamagawa Seiki brand

Date of enactment November 21, 2004

- 4/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

4. Tamagawa Seiki’s environmental conservation activities
4.1 Basic policies
Tamagawa Seiki has established environmental protection as one of its basic
policies, recognizing that “environmental conservation is a mission imposed on acompany, recognizing this as one of the important pillars of business activities, andwe take responsibility for ourselves and work on environmental conservation
activities throughout the company under the environment policy”.
We will promote environmental conservation activities with the “business activities inharmony with nature and the environment - environment improvement activities
coordinated with local communities - business activities that stakeholders can feelsecure” as the action guidelines.
4.2 Environment policy

Environment Policy“Each of us Save an Enriched Nature Environment”
We achieve carbon neutrality through reduction of greenhouse gas
emissions and effective use of resources in our business activity andthroughout the life cycle of products and services.
We take on the challenge to develop next-generation technologies
and resolve environmental issues.
We comply with environmental laws and regulations, control the effectof chemical substances, and protect eco-systems and biodiversity.
We go forward to improve our environmental performance throughcontinuous improvement.
We cooperate with other companies and organizations to contribute toa sustainable development of community.
February 16, 2023
Tadanori Matsuo
President and Chief Operating Officer,
TAMAGAWA SEIKI CO., LTD.

Tadanori Matsuo

Date of enactment November 21, 2004

- 5/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

5. Tamagawa Seiki’s Green Procurement Standards(Requirements)
5.1 Approach to Tamagawa Seiki's Green Procurement
In addition to the procurement standards such as the “quality”, “delivery date”,“price” and so forth, Tamagawa Seiki’s basic idea is to purchase procurement items
preferentially from suppliers who consider the environment.

Tamagawa Seiki’s Green Procurement
Procurement items to be incorporated
into Tamagawa Seiki’s
products/procurement items shippedwith Tamagawa Seiki's products

Other procurement items(Example: services, production/test equipment)(Example: finished products, parts, members,packaging materials)♦ Suppliers♦ Suppliers

5.2 Establishment of environmental

5.2 Establishment of environmental

management systemmanagement system

5.3 Establishment of management system

5.3 Establishment of management systemof environmentally hazardousof environmentally hazardoussubstances

substances>> Submission of>> Submission ofForm 1 “Questionnaire on

Form 1 “Questionnaire on

environmental conservation

environmental conservation

initiatives”

initiatives”♦ Procurement item
5.4 Provide information on environmentallyhazardous substances>>

Survey response (individualrequest)

5.5 Guarantee non-use of prohibited
substances>>

Submission of Form 2“Certificate of non-use ofprohibited substances”(individual request)

Date of enactment November 21, 2004

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Green Procurement Guideline (MBA014 36) 11th Edition

5.2 Establishment of environmental management system (All our suppliers)
We kindly ask our suppliers to promote environmental protection measures, andestablish an environmental management system that can be continuously improved.
Suppliers’ environmental management system will be evaluated with submitted Form
1 “Questionnaire on environmental conservation initiatives’’, based on whether thesystem satisfies either one of requirement (1)~(3).
(1) You have acquired ISO 14001 external certification.
(2) You have acquired certification of the following environmental management
system promoted by the country, local government, and others.
Management system nameSupervising organization

Eco-Action 21

Ministry of Environment

Eco-Stage

Eco Stage InstituteKES (Kyoto Environmental Management System Standards)

KES Environment Organization

Minami Shinshu EMS 21

Minami Shinshu Wide Area Union(3) If the above (1) and (2) are not satisfied, in Form 1 “Questionnaire onenvironmental conservation initiatives”, the following essential items have to beaddressed and there are 70 or more evaluation points.
· You participate in environmental volunteer activities and community
contribution activities.
· You grasp the environmental laws that you should comply with and keepthem up to date.
· You have formulated policies including the contents of environmentalmanagement.
· We set goals and implementation plans that lead to energy conservation
and resource saving.
· We monitor, measure, analyze and evaluate targets and compliance efforts.
· We reviewed the initiatives and the representative gives directions to theresults.

Date of enactment November 21, 2004

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Green Procurement Guideline (MBA014 36) 11th Edition

5.3 Establishment of management system of environmentally hazardous substances(Suppliers related to products)
We ask our suppliers that deliver procurement items to be incorporated into
Tamagawa Seiki’s products to establish the management system of environmentallyhazardous substances based on the latest version of “Guidelines for Managementof Chemicals in Products*”.
* Guidelines for Management of Chemicals in Products:
https://chemsherpa.net/english/docs/guidelines
Supplier’s environmental management system will be evaluated with submitted
Form 1 “Questionnaire on environmental conservation initiatives’’
In providing Tamagawa Seiki’s products to customers, we may check themanagement system of environmentally hazardous substances of our suppliers.
5.4 Provide information on environmentally hazardous substances(Procurement items related to products)
We request our suppliers who deliver procurement items to be used in Tamagawa
Seiki’s products to grasp the contents of environmentally hazardous substances
contained in procurement items.
In case we will request from Tamagawa Seiki, we will request suppliers to provide
information on environmentally hazardous substances in the following submission
format for procurement items.
Submission format

Format providing organizations

chemSHERPA (components)

Ministry of Economy, Trade and Industry

IMDS

Japan IMDS Service Center

Other (Information on environmentally hazardous substances required by customers of Tamagawa Seiki)·

Please use the latest version as requested from Tamagawa Seiki for the submission format.

·Please confirm the submission format from the website of the providing organizations below.
chemSHERPA (https://chemsherpa.net/english)
IMDS (https://public.mdsystem.com/en/web/imds-public-pages)·Suppliers are responsible for the contents and concentrations of environmentally hazardous
substances reported in the submission format.

·

When there are changes in the information you provided, please provide the latest information.

Date of enactment November 21, 2004

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Green Procurement Guideline (MBA014 36) 11th Edition

5.5 Guarantee non-use of prohibited substances(Procurement items related to products)
Procurement items used in Tamagawa Seiki’s products shall not include Appendix 1“Prohibited substances*1”.
Regarding procurement items requested by Tamagawa Seiki, you will be required tosubmit one of the following, and ensure that the prohibited substances are notincluded or below the threshold.
(1) chemSHERPA (compliance)(2) Green Procurement Guideline Form 2 “Certificate of non-use of prohibited
substances”(3) Supplier written certification in its own style*2*1：Prohibited substances are not applicable to some product categories, such as defense
products and space products.
*2：Tamagawa Seiki guarantees that it does not contain the prohibited substances of theRoHS directive and REACH regulation.

6. Other(1) Please report to Tamagawa Seiki about environmental pollution accidents,
violations of environmental laws and administrative guidance at business
partners.
(2) The contents of these guidelines may be changed without prior notice due to
new regulations and social conditions and others.
(3) Documents submitted will not be disclosed to the outside without yourpermission. However, component information on environmentally hazardous
substances and the results of non-content determination may be provided toTamagawa Seiki's customers.

Date of enactment November 21, 2004

- 9/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

7. Revision history
Versionnumber
1stedition
2ndedition

IssueddateNovember
2004
December2006

3rdedition
4thedition

March
2007
January
2012

5thedition

March
2013

6thedition
7thedition

February
2014
May
2018

8thedition

July
2020

9thedition

November2021

10thedition
11thedition

April
2021
March2024

Contents
1st edition issued· Clarified the target scope of business partners· Revised the environment policy· Prescribed to abolish component report of delivered materials and to use
JGPSSI tool
· Transferred of PBB and PBDE from prohibited substances to regulatedsubstances· Clarified regulatory targets of prohibited substances· Clerical corrections· Addition of an item of Management system of environmentally hazardous
substances to the Green Procurement Standards· Review of submission method of environmentally hazardous substancedata· Review of Appendix 1 (Prohibited substances) and Appendix 2 (Prohibitedsubstances with conditions)· Clarification of the score of Form 1 (Questionnaire on environmental
conservation activity initiatives)· Update of environment policy· Review of Form 1 (Questionnaire on environmental conservation initiatives)· Review of Appendix 2-1 (Exempted items)· Update of environment policy· Update of environment policy· Changed the survey format of environmentally hazardous substances(JAMP → chemSHERPA)· Review of Form 1 (Questionnaire on environmental conservation initiatives)· Review of Form 2 (Certificate of non-use of prohibited substances)· Review of target substances in Appendix 1 and Appendix 2· Review of Form 1 (Questionnaire on environmental conservation initiatives)· Review of Form 2 (Certificate of non-use of prohibited substances)· Review of target substances in Appendix 1 (Prohibited substances)· Review of target substances in Appendix 1 (Prohibited substances)· Exclude the survey format of environmentally hazardous substances(JAMA/JAPIA unified data sheet)· Review of target substances in Appendix 1 (Prohibited substances)· Update of environment policy

Date of enactment November 21, 2004

- 10/12 -Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th EditionAppendix 1. Prohibited Substances
Substance nameNo.

CAS No.

Scope(threshold)1 Lead1,000ppm in homogeneous material

2 Mercury

1,000ppm in homogeneous material

3 Cadmium

100ppm in homogeneous material

4 Hexavalent chromium

1,000ppm in homogeneous material

5 Polybrominated biphenyls

1,000ppm in homogeneous material

6 Polybrominated diphenyl ethers

1,000ppm in homogeneous material

7 Bis(2-ethylhexyl) phthalate(DEHP)

117-81-7

1,000ppm in homogeneous material

8 Benzyl butyl phthalate(BBP)

85-68-7

1,000ppm in homogeneous material

9 Dibutyl phthalate(DBP)

84-74-2

1,000ppm in homogeneous material

10 Diisobutyl phthalate(DIBP)

84-69-5

1,000ppm in homogeneous material

11 5-tert-butyl-2,4,6-trinitro-m-xylene(Muskxylene)

81-15-2

1,000ppm

12

101-77-9

1,000ppm

13 Hexabromocyclododecane(HBCDD)

134237-52-8
134237-51-7
25637-99-4
3194-55-6
134237-50-6

1,000ppm

14 Diarsenic pentaoxide

1327-53-3

1,000ppm

15 Diarsenic trioxide

1303-28-2

1,000ppm

16 Tris(2-chloroethyl)phosphate

115-96-8

1,000ppm

17 2,4-dinitrotoluene(2,4-DNT)

121-14-2

1,000ppm

18 Trichloroethylene

79-01-6

1,000ppm

19 Formaldehyde,oligomeric reaction products with aniline

25214-70-4

1,000ppm

20 Arsenic acid

7778-39-4

1,000ppm

21 Bis(2-methoxyethyl) ether

111-96-6

1,000ppm

22 1,2-dichloroethane(EDC)

107-06-2

1,000ppm

23 2,2'-dichloro-4,4'-methylenedianiline(MOCA)

101-14-4

1,000ppm

24 1-bromopropane(n-propyl bromide)

106-94-5

1,000ppm

25 Diisopentyl phthalate605-50-5

1,000ppm

26 1,2-Benzenedicarboxylic acid, di-C6-8-branchedalkyl esters,C7-rich

71888-89-6

1,000ppm

27 1,2-Benzenedicarboxylic acid, di-C7-11-branchedand linear alkylesters

68515-42-4

1,000ppm

28 1,2-Benzenedicarboxylic acid, dipentyl ester,branched and linear

84777-06-0

1,000ppm

29 Bis(2-methoxyethyl) phthalate

117-82-8

1,000ppm

30 Dipentyl phthalate(DPP)

131-18-0

1,000ppm

31 N-pentyl-isopentylphthalate776297-69-9

1,000ppm

32 Anthracene oil

90640-80-5

1,000ppm

33 Pitch, coal tar, high-temp.

65996-93-2

1,000ppm

4-Nonylphenol, branched and linearsubstances with a linear and/or branched alkyl chain with a carbon
35 number of 9 covalently bound in position 4 to phenol, covering also UVCB- and well-defined substances
which include any of the individual isomers or a combination thereof

1,000ppm

36 Polychlorinated terphenyls (PCTs)

50ppm

37 Asbestos fibres

Intentionally added

38 Tri-substituted organostannic compounds

1,000ppm(concentration of tin mass)

39 Dibutyltin(DBT)compounds

1,000ppm(concentration of tin mass)
1,000ppm(Two-component room temperature
vulcanization molding kits (RTV-2 molding kits),
concentration of tin mass)

40 Dioctyltin(DOT)compounds
41 Monomethyl-tetrachlorodiphenyl methane Trade name: Ugilec 141

76253-60-6

Intentionally added

42 Monomethyl-dichloro-diphenyl methane Trade name: Ugilec 121, Ugilec 21

81161-70-8

Intentionally added

Monomethyl-dibromo-diphenyl methane bromobenzyl bromotoluene, mixture of isomers Trade name:
43
DBBT

99688-47-8

Intentionally added

44 Diphenylether, octabromo derivative C12H2Br8O

EU RoHS2011/65/EU

EU REACH
1907/2006/EC
Annex XIV

1,000ppm

4-(1,1,3,3-tetramethylbutyl)phenol,ethoxylated covering well-defined substances and UVCB substances,
polymers and homologues

34Laws and regulations

EU REACH1907/2006/ECAnnex XVIIIntentionally added

45 Dimethylfumarate (DMF)

624-49-70.1ppm46 C9-C14 Perfluorocarboxylic acids (PFCAs), their salts and C9-C14 PFCAs-related substances

0.025ppm

47 Perfluorooctanoic acid, its salts and PFOA-related compounds

0.025ppm

EU POPs (EU)2019/1021 Annex I

0.025ppm*Including those expected tobe listed

48 Perfluorohexanesulphonic acid, its salts and PFHxS-related compounds
49 Phenol, isopropylated phosphate (3:1) (PIP (3:1))
50 Decabromodiphenyl ether(DecaBDE)

68937-41-7
1163-19-5Intentionally added

51 Hexachlorobutadiene (HCBD)
52 Pentachlorothiophenol (PCTP)

87-68-3

Intentionally added

133-49-3

10,000ppm

53 2,4,6-tris(tert-butyl) phenol (2,4,6-TTBP)

732-26-3

3,000ppm

Date of enactment November 21, 2004

- 11/12 -Intentionally added
TSCA section 6(h)Tamagawa Seiki Co., Ltd.

Green Procurement Guideline (MBA014 36) 11th Edition

TAMAGAWA SEIKI CO., LTD.
https://www.tamagawa-seiki.com/’24. 03
First edition: Established on November 21, 2004

Date of enactment November 21, 2004

- 12/12 -Tamagawa Seiki Co., Ltd.