UK-East Asia Connections Through Culture
Grant Programme 2023

Frequently asked questions (FAQs)
What type of projects will be considered?
Connections Through Culture (CTC) is a grant scheme by the British Council to support
artistic collaboration and exchange between creative professionals and arts organisations inEast Asia and all four nations of the UK.
It aims to support new connections, exchanges, and collaborations between the UK and East
Asia that build long-term relationships among artists, creative practitioners, and art and culturalorganisations, hubs, networks, and collectives through collaborative digital, face to face, and/or
hybrid artistic projects.
We are keen to receive applications from UK partners with whom we have not previouslyworked, especially those based outside London.

How did you select the eligible countries? Why isn’t my country/territory
eligible?
The British Council focused on certain countries where we have the capacity to help facilitate
this project and so this has limited the number of places where it runs. We hope to be able tooffer the programme or similar work in other countries in future, and we recommend you keepan eye on our Arts Opportunities page for other opportunities that may come up.

Can an individual or organisation be part of more than one application?
Yes. However, if successful, only one grant per individual/organisation will be awarded.

How many project partners can I have?
We will accept applications for multilateral projects and/or projects with more than one partnerin the same country, with the focus on the programme being delivered mutually.
An additional partner (on top of the minimum two) from a non-eligible country/territory can takepart in the project but cannot receive grant funding.
www.britishcouncil.org

If successful, the grant will be paid to the Lead Applicant, who will be responsible fortransferring funds to other partner(s) according to the project proposal approved and includedin the grant agreement with the British Council.
Please note that due to our office’s foundation status in Thailand, grants can only be processed throughthe Thai partner (Lead Applicant or Counterpart Applicant) of the CTC UK-Thailand grants.

Can I change my partners once I have been successfully awarded a grant?
Any change in the partnership after selection needs to have the prior approval of the BritishCouncil.

I have previously received funding from the British Council. Can I stillapply?
If you have previously received British Council funding (CTC or other programmes) for exactly
the same activity as described in your application, you will not be able to apply for a new grant
to repeat it.
If your application proposes the development, or addition of new elements to a projectpreviously funded by the British Council (including new country partnerships, new project
objectives and activities, or new ways of working), you can apply.

Is there matched funding expectations/requirements?
The grant requested can be for covering a part or the full project costs. Matched funding frompartners and/or other external funding is welcomed but not required.

How will the grant be paid?
The grant amounts will be paid via bank transfer based on the grant agreements signed with
Lead Applicant according to local tax legislation. All compliances under local or foreign lawsneed to be duly met by the Lead Applicant confirming that they are eligible to receive the grant
and have the required registration and approvals in compliance with the respective countrylaws.
The Lead Applicant is responsible for transferring funds to other partner(s) according to theproject proposal approved and included in the grant agreement with the British Council.

How currency fluctuation will be considered?
If a non-UK organisation does not have an account in pounds Sterling (GBP), then the grantamount will be converted into local currency and fixed in the grant agreement according toBritish Council monthly currency bookkeeping rates.
www.britishcouncil.org

2

How is accessibility being considered?
We ask all applicants to embed audience accessibility into their projects, explain what yourproject will do to address this, include any accessibility costs in the budget proposal, and givereasonable justification.
If the applicant has accessibility requirements for the delivery of your proposed project (eg.
personal access costs for the individuals involved in the project planning, design and delivery),you will be able to request additional funds beyond the core grant in the budget section of theapplication form. These costs are not guaranteed, although we will do everything we can tosupport your needs.
The grant amount will be assessed excluding access costs, but you need to include them inyour total budget sheet.
If you identify as disabled, you are welcome to contact us at CTC@britishcouncil.org for possible
support we may offer to assist with making your application.

How do I apply?
All applications must be submitted via the online application form by 23 October 2023 23:59
GMT.

An application must be submitted by one Lead Applicant either in the UK or East Asia, working
collaboratively with all the partners. An application for the same collaboration project can besubmitted only once by one partner.
You will need to create a free Submittable account or sign in with Google or Facebook
credentials in order to submit your application form. This form has collaboration enabled so you
will be able to invite your project partner to collaborate on the form – the link is visible on the top
right-hand corner named 'Invite Collaborators'.
You can save a draft of your work if you would like to complete the form later. You are able tokeep your draft and edit it up until you submit. After submitting your application, it is notpossible to re-access it to edit it. We recommend that you initially refer to the Application PDF
Form to preview the questions before using the online portal, and to keep a separate copy ofyour application in case you encounter any technical issues.
If you have a technical issue on Submittable with your application, please check out theSubmitter Resource Center or contact Submittable's Customer Support team with any
technical questions.

We will follow-up with you about your submission by email. Please be sure to safelist
notification emails from Submittable and check the email address you used to sign up foryour Submittable Account regularly.
www.britishcouncil.org

3

Who assesses the applications?
Applications will be assessed by a team of British Council staff from across our global network
together with a pool of external arts specialist assessors. All applications will be treatedconfidentially. All assessors will sign a no conflict-of-interest statement and non-disclosureagreement.

Can you review my application before I submit?
We aim to adhere to transparency and equality in providing opportunities for all applicants. We
are not able to review your application before you submit to ensure fairness to all. If you havespecific questions of application process or unclear about the application form questions whencompleting your application, you can send an email to CTC@britishcouncil.org and we will
respond to you.

What are the responsibilities and obligations of a successful applicant?
All partners of successful projects will sign grant agreements stipulating their responsibilities.
The main areas include but now limited to:
••

•
•
•

Delivering the collaborations in accordance with the application submitted
Timely reporting on progress of collaborations in the form of interim and/or final reportsthat include financial and narrative sections. The completion report should be submitted
within 30 days of the end of the project. For projects longer than 6 months, an interim
report should be submitted by end of month 5 of project
Submitting audience numbers on a regular basis
Adhering to branding requirements
Following the British Council’s policies according to the grant agreement including forexample, Safeguarding global policy, British Council Equality Diversity and Inclusion
PolicyCan all art forms/practices apply?
Yes.

Can groups/collectives apply?
Yes. A group from East Asia can apply with a group from the UK. One individual will need to be
named as the Lead Applicant, and one as the Counterpart Applicant. The Lead Applicant will beresponsible for managing the grant.

www.britishcouncil.org

4Can this be for a multi-country project? E.g. a group of people from across
East Asia applying together to collaborate with individuals / a group fromthe UK?
Yes, with the focus on the exchange being mutual.

Can CTC be used to support an existing project which has received funding
from other British Council programmes?
No. CTC grant must support a new collaboration. However, it may support new ideas,interventions, or processes inspired from existing projects, and will be reviewed based on thefour criteria set for this open call.

Can British Council support with additional funding?
British Council will not be able to support with any additional funding. Please ensure that
additional funding details (if any) are clearly mentioned in your proposal. Successful applicants
are however encouraged to seek funding from other external sources.

What support can I expect?
••••

During the application period via the Submittable application form we welcome andencourage applications from candidates who require support workers (someone whosupports you to be independent) such as sign-language interpreters, personal assistantsupport, communication support workers, etc. Please submit the format of application
which is most accessible to you using your support workers as necessary, to ensure we
receive it in proficient written or spoken English. Please email us atctc@britishcouncil.org to discuss alternative application formats
There is a section in the application where you have the opportunity to let us know about
the kind of access support you may require to complete the activity in the grant. E.g. thiscould include a translator or interpreter to ensure smooth communication. If needed,applications should include access support in their budget
We will run orientation session for all partners of the successful projects that will coverdelivery, reporting, our policies, international collaboration etc
The project, upon confirmation of selection for a grant, is expected to be self-directed.
However, if selected for a CTC grant, British Council staff based in East Asia and the UK
can offer support in discussing your project. This could be helping you think throughcertain aspects of your project, or connecting you with those outside of yournetwork. We will allocate to each collaboration British Council Relationship Managers
from their respective countries to support with issues, queries and communicationwww.britishcouncil.org

5•

There will be a sharing session among grantees after all projects are completed withfurther details to be confirmed.

The British Council will not:••find a partner organisation or an artist for you project or help with developing further anidea for the projectreview the application before it is submitted

What is the role of Equality, Diversity and Inclusion and Safeguarding forthe application to the open call?
Equality and Diversity is included in one of four assessment criteria for the CTC Grants, so it isimportant to factor it in your future collaboration.
Statement on Diversity, Inclusivity and Sustainability
As an international cultural relations organisation, British Council works towards mainstreamingof our EDI principles and practices across all our work strands. This includes in how we engage
with stakeholders, participants and partners. We will be assessing how projects address andconsider Diversity, Inclusion and Environmental sustainability.
We are committed to:•••Continuing to nurture creativity, innovation and flexibility and spot new opportunities towork with others, as well as new inclusive approaches and sources of support whichfacilitate meaningful participation and other benefits
Remain relevant and dynamic and achieve greater reach, impact and sustainability. This
will come from engaging with a diversity of partners, perspectives, needs, abilities andopportunities
Continuing to engage with our stakeholders, participants and partners in a constructive
response to global environmental challenges through our arts, culture work. This isunderpinned by our own ethical operations to reduce our environmental footprint

We ask our grantees to align with the British Council’s inclusive approach, and commitment toreducing our environmental footprint and we will be assessing how project proposals (anddelivery) address and realise this.
For more information, please read the following documents:
British Council Equality Diversity and Inclusion Policy and Strategy
British Council Environmental Global Policy Statement
Safeguarding

www.britishcouncil.org

6

The British Council is a global organisation and safeguarding is one of our priorities when
delivering programmes directly or through others. We aim to create a safe environment in which
no child or adult will experience abuse or exploitation during their contact with us. We also
require that clients, customers, partners and suppliers are made aware of our Safeguarding
policy and operate within it, this includes ensuring that staff and volunteers are safely recruitedand trained in their safeguarding duty of care, programmes and projects are promptly risk
assessed and mitigation measures implemented, a safeguarding Lead and focal point(s) areappointed and a safer incident reporting mechanism is implemented and communicated to all
stakeholders to ensure that incidents are promptly and accurately reported and managed. We
expect organisations and individuals delivering our programmes to promptly report any
safeguarding incident or concern to the British Council to ensure that we fulfil our statutory
reporting obligations.
We will provide adequate and appropriate resources to implement this global policy statement
and will ensure it is communicated and understood.
Please get acquainted with the British Council Safeguarding Global Policy Statement.

What if the project plans to work with those under 18, or with vulnerable
adults?
In the application form you will be able to declare if your project is planning to work with thesegroups. If you plan to, you then can provide details such as age group, do they have special
vulnerabilities, how do you plan to work with them etc. If your project is selected, we will run asafeguarding webinar to discuss our safeguarding policy and practice and what we expect fromour programme delivery partners. You will need to sign these documents. For further reading,please see the British Council Safeguarding Global Policy Statement.

www.britishcouncil.org

7