Procedure for Preparation of Application Forms
Application documents◆ Precautions⚫ Be sure not to have any missing descriptions in the documents to be submitted. The application will
not be accepted if the application documents are not complete. Be sure to refer to the application
document check list before submitting the documents. (We will check upon receipt)⚫ Do not fill out school names or addresses in an abbreviated form and write them in details including
the house/building/room number.
⚫ All certificates issued by a school or a company must have the name, address, phone number, fax
number, the name and the title of the issuer of the certifying institute, in addition to his/her signature.
⚫ All documents written in a language other than Japanese must have a Japanese translation
attached to them. All translated documents must have the name and contact address/phone
number/e-mail of the translator on it.
If dates included in the certificate are not based on the western calendar, change them so that they
indicate the western calendar.
⚫ If several guardians or a spouse living together is an individual responsible for payment, both of themmust sign the letter of financial support with joint names. In other cases, please sign the document
individually.
⚫ All certification documents must have been issued within three months after the date of acceptance ofapplication by the immigration bureau. If these documents are issued beyond the three-month period,
the certification documents will not deemed valid.
⚫ According to the admission acceptance examination, the applicant may be requested to submit
additional documents either by the immigration bureau or KLA. In such case, submit the documents
promptly.
⚫ Make sure to attach Japanese translation with all the documents.

If any falsified or false documents are discovered, the qualification of admission will becanceled immediately.

1Documents pertaining to the applicant
Document title

Details and precautions for entry

Admission

A form designated by KLA (must be written by the applicant)application form

・Write the name in Roman block letters above (China: Pinyin)[Designated form]

・Write addresses and telephone numbers that are consistent withthose written on other certificates. If there are any differences withother certificates, it will be necessary to attach a statement andcertificates supporting the reasons.
・Do not abbreviate current address (including school and companynames). Include the house number for an individual house and theroom number for an apartment house.
・Write academic and occupational history in detail including theperiod in which the applicant belonged to no schools nor
companies and the period of military service so that there are noblank periods. The dates of entrance into and graduation fromschools, as well as the dates of entrance into and departure fromcompanies, must be correct. Check all certificates to be sure that allof the dates are correct. If there are any differences between dates
on certificates and actual dates or the age of school enrollment orterm differ from the certificates, it is necessary to attach astatement and certificates supporting the reasons.
・The records of embarkation to/disembarkation from Japan must beentered correctly so that there will be no differences from therecords on the designated page of the passport.
・The use of correction liquids is not allowed for the correction ofwritten mistakes. Be sure to prepare drafts by pencil and then writeout with a black ball-point pen if there are no mistakes.

A set of copies of・The page with the picture of applicant

the passport

・The page showing the validity of the passport and otherinformation
・Pages showing records of embarkation to/disembarkation from
Japan

Diplomas of high・Submit an original high school diploma with KLA.

school and the・If the applicant takes a leave of absent and comes to Japan, alast school
graduated fromcertificate written the term of absence is required.
・If the applicant has proceeded to the higher education after
graduating from high school, the original copy of the diploma fromthe last school graduated from is required.

2CheckAcademic

Submit the academic transcript from the high school and the lasttranscript of highschool graduated from.

school and thelast school
graduated from
Certificate ofJapanese・The original copy of the notice of result of the Japanese Language
Proficiency Test (JLPT) or that of the certification J-TEST.

language・Certificate of Japanese language education

education* The applicant must have studied Japanese for at least 150
hours and have the level of the Japanese language proficiency
Test (N5) ,at the time of application.

Student●If the applicant is being enrolled in a school, submit the student

registration

registration certificate.

certificate and(Either the term of current course or the planned date ofcertificate ofcompletion of the course must be provided)

employment●If the applicant is engaged in service with a company, submit acertificate of employment.
A certificate with descriptions of the starting date of employment,
the term worked for the company, content of work and the amountof salary when applying for admission.
(The certificate must be printed on the sheet of paper with thecompany letterhead including the company name, address,telephone number and fax number)“Reason for

A form designated by KLA (must be written by the applicant)studying in・Write these documents in your native language.

Japan” statement

・The reason for studying abroad and your plan after completing the[designatedstudy shall be written in details including the desire for studying informat].

Japan and true reasons.
・If the applicant has spent more than 5 years after graduating fromthe last school, write the purposes of studying and background indetails (If the applicant goes to college or university in Japan, write
more in detail about the fields of expected study and inevitabilities
to studying in Japan)
・Japanese translation must be attached.

Picture6 Pictures sized 4cm x 3cm. Taken within 3 months by facing front,
without a hat or a cap with no background. The picture must be clear.
After cutting the picture to the above size, write the applicant’s nameand the date of birth on the back side of the picture.
- Attach one picture on the admission application form.

3Documents pertaining to the financial suponsorDocument title

Details and precautions for entry

Statement ofThe form designated by KLA.

financial support- Select and check appropriate box for the payment of academic fee (12[designated form]

months, 18 months, 24 months)- Write the address and telephone number which are consistent withthose on other certificates. If they are different from other certificates, itis necessary to attach a statement and certificates supporting thereasons.
- Write either “remittance to the bank account” or “pay cash” in themethod of payment column. In the case of cash payment at the time ofentrance or the temporary return, a record showing the fact of record offees and expensive payment, including a foreign currency being takenout. (For changing the visa status and at the time of renewal of the visa,payment of fees and expenses must be checked carefully)- For reference, estimated minimal monthly living expenses in Japan areabout 40,000 JPY a month (*varies depending on your lifestyle)- Japanese translation must be attached.

Document required
to certify theIf the payers are parents, brothers/sisters or relatives-relation withapplicant

Certificate issued by a public agency (family register, officialcertificate, military service certificate, etc.)-

Name, gender, date of birth, age, current address and relationship(blood relationship) to the applicant must all be entered. The address
must be consistent with the address written on the admission
application form and descriptions on the family register.

-

Japanese translation must be attached.
Other case-Documents which clearly certify the relationship to the applicant indetail (documents showing the business relationship, pictures orletters which prove a close relationship with the applicant).

-Japanese translation must be attached.

4CheckCertificate of bank

Certificate of bank balance of the bank account under the name of thebalance

individual or guardian who is responsible for the payment of fees andexpenses.
-Certification using official paper designated by the bank, showing theaddress, phone number and fax number of the bank.

-

For the amount of balance, at least 1.5 million JPY/person is required
for the 18-month course and 2 million JPY/person is required for the24-month course.

-When the certificate is issued in the applicant's home country, attacha color copy of the certificate of bank balance (in case of China, term
deposit account).

-The certificate of bank balance can be accepted even if the balanceis shown in local currency (Chinese yuan, Vietnamese dong),
however, if the bank which certified the balance is not a bankwith a function of foreign remittance, the certification may berejected. The certificates must always be official.

-

Documents which show the course of the formation of the said bankbalance (copies of each page of bank passbook for past 1 year or
more , evidence of any sale of assets, etc.)

Information oftranslators-

Must be issued no later than 3 months earlier.

-A document must be written the translator’s name , contact
information and be signed by them.

5