Kurashiki Language Academy
Application guideline

１．SCHOOL SUMMARY
Name of School: Kurashiki Language Academy
Address of School: 3-10-33 Achi, Kurashiki-city, Okayama, 710-0055
Access: 5 minutes walk from JR Kurashiki Station
Phone: +81-86-441-4948
E-mail: kla.appli@kurashikigaigo.jp
Website: http://kurashikigaigo.jp/
Founder: Lapis Inc. CEO Masashi Oyama
Principal: Masashi Oyama
Authorization：Association for the Promotion of Japanese Language Education

Ministry of Justice of Japan
School History:

May 2009 Lapis Inc. was founded in May.
September 2010 Applied to association for the promotion of Japaneselanguage education in order to establish a new school.
August 2011 Granted a certification of New Japanese language school by

Ministry of Justice. Student Quota is 80.
October 2012 Granted a certification of excellent school by Immigration Bureau

March 2013 The first class graduated.
April

2014 Granted a permission for increased capacity to 120 students

April2016 Granted a permission for increased capacity to 180 students

April2020 Granted a permission for increased capacity to 270 students

April2023 Granted a permission for increased capacity to 380 students

2. Courses and Achievements
Kurashiki Language Academy provides Japanese Education courses for students who wish to study
in universities, colleges, vocational schools, etc. We have the following two courses.

Applicable course(1) 24-months course April enrollment only

Student quota 200(2) 18-months course October enrollment only

Student quota 180※ 98% of students go on to higher level school as follows: <as of June, 2022>
Graduate school of Okayama University, Okayama University of science, Kibi InternationalUniversity, Sanyo gakuen University , Seishikan University, Graduate Institute for1

Entrepreneurial studies, Kurashiki University of science and The arts, Osaka industrial University
Toyohashi University of technology and science, TBC College, EHEL College, Gregg
International College, Prospera gakuin business College, Yokohama systems engineering
College, Okayama business College, Okayama commerce University College, Okayama
Information business College, Okayama fashion business college, Shibuya Institute of Foreign
language, Sundai College of business and Foreign languages, Seifu information engineering
College, Chiba mode business College, Nakano school of business College, Kurashiki fashion
College, Tsurumi fashion and business College, Tokyo IT and Bookkeeping College, Tokyo
international business College, Nara computer College, etc
Japanese Language Proficiency Test (JLPT) achievement
N1・・・2 students,

N２・・・23 students,

Past 2 years<2020～2022>

N3・・・73 students

3. Qualifications for admission and screening<Qualification for admission>
All of below must be met when sending the application.
(1) Those who have completed at least twelve years of school education or those who havecompleted a course of study equivalent to twelve years of school education.
(2) Those who are 18 or older at the time of entering the school. In general, people who are 30
or younger and graduated from their last school no more than 5 year earlier.
(3) Those who have learned Japanese for at least 150 hours at a university, college,
professional school, high school, junior high school or language school and have passed
the Japanese Language Aptitude Test N5 or Grade-4, Grade-F of the J-TEST or will soon
pass the test. Or, those who have abilities in Japanese language equivalent to or better than
the requirements of Kuashiki Language Academy (KLA) as the result of a test for Japaneseability implemented at KLA.
(*1: To be able to certify you Japanese language ability at the time of application, pleasetake the test in advance.)(*2: If it is difficult to take a test such as the Japanese Language Aptitude Test, pleasecontact us)(4) The purpose of becoming a KLA student and the plan and course after graduation are clear.
(5) Those who can provide payment guarantees for the expenses of staying in Japan including
the academic fees and living expenses while being a student of KLA.
(6) Those who have not been granted a certificate of residence eligibility by any institute ofJapanese language education other than KLA.
(7) Those who have not repeatedly left and have not re-entered Japan within a year under ashort-term visa.
(8) Those who have previously been in Japan as an on-the-job trainee must have subsequently
remained outside of Japan for more than one year and have utilized the techniques theymastered during the training in their home country.
(9) Those who have applied for entry into Japan through due formalities and thus permitted or2

will be permitted to enter into Japan.
<Screening Method>screening: Interview in local country (or an interview through Internet), document screening andwritten examination* No fees for screening.
* The results of document screening, the interview and written examination will be verifiedcomprehensively to determine whether the applicant has passed or failed.

34. Due amount at entrance《Academic fees》
Admission in April (24 months)

Admission in October (18 months)

First year (one-Second year

First year (one-Second year

full year)(one-full year)

full year)(six months)

Admission fee

50,000 JPY―――

50,000 JPY―――

Tuition
Otherexpenses
Total

600,000 JPY

600,000 JPY

600,000 JPY

300,000 JPY55,000 JPY

55,000 JPY

55,000 JPY

30,000 JPY

705,000 JPY

655,000 JPY

705,000 JPY

330,000 JPY

Item◎ In addition to above, 22,000 JPY is required as an application fee to be paid upon thesubmission of application.
◎ Other expenses ( event cost, health check-up fee, textbook fee, JLPT fee, and Student
Insurance fee)
《Payment due date》(1) Application fee: Pay 22,000 JPY upon the submission of the application.
(2) Academic fees for the first year

(tuition): Pay the total amount required for the first year

colectively by the date designated by KLA.
(3) The second year (tuition) :24-months course: Pay the total amount required for the second year collectively until theend of next March.
18-months course: Pay the total amount required for the second year collectively until theend of next September.
Note: Be sure to pay the designated amount before due date. If any applicant/student is unable
to pay the amount by the due date, admission, promotion to higher grade or graduation
may be suspended upon consultation with the school or the individuals who
recommended the applicant. If any student is unable to pay the amount after admission
to KLA, the student may be dismissed from school.
《A refund of the payment》
The amount paid will not be refunded unless following cases apply.
(1) Visa was not granted by Japanese diplomatic establishments abroad (rejection of visa
application).
If the "letter of acceptance" is returned and the document proving that the entry visa has notbeen granted is submitted to KLA, the amount paid will be reimbursed, except the applicationfee (22,000 JPY) , the admission fee (50,000 JPY) and bank handling fee.
(2) Entrance declined due to unavoidable reasons
If the "certificate of residence eligibility" and the "letter of acceptance" are returned, theamount paid will be reimbursed, except the application fee (22,000 JPY) , the admission fee(50,000 JPY) and bank handling fee.
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《Payment for the first time》（1） In case COE was issued:
Pay Application Fee 22,000JPY+Admission Fee 50,000JPY+Tuition 600,000JPY+ Other
expenses 55,000JPY + bank handling fee
Total amount for the first year: 727,000 JPY+ bank handling fee*In addition to above, dormitory fee and deposit must be paid if needed.
(2)

In case COE was NOT issued:
Pay Application Fee 22,000 JPY+ bank handling fee

Remit the amount to the designated bank account in JPY.
5. Student’s Dormitory
We have several dormitories for students.
《Location of Dormitories》
There are 4 or 5 dormitories within 15 minutes by bicycle from school.
《Dormitory Rules》･It is students’ own free will to live in dormitory or not.
･Two students live in one room. Students cannot choose which room nor whom live with.
･The contract is renewed every 6 months. Prohibited to move out less than six months.
･Follow the regulations of Dormitory. In case we found violation, the student may be dismissedfrom school or vacated the dormitory.
･If we found the furniture or facility damaged or missing, we might ask students to pay the cost.
･Students must make a contract with gas, electricity and water･There is no meal service in the dormitory.
･If the student have not paid the rent for the dormitory by the due date, the student may bedismissed from school or vacated the dormitory or sent your country.
《Boarding Expenses》
・Key money 60,000JPY, Housing fee(6months) 120,000JPY

Total 180,000JPY《Furnishings》
・All room has the following furnishings and equipment:
Kitchen, toilet, bathroom, air-conditioner, washing machine, refrigerator, blankets, comforters,futon, pillow, sheets, rice cooker, Electric or gas stove, pot, pan, tableware
6. Procedures from application to admission◆ Application
Term of application:
Admission in April: year before entering

1st September to 15th October

Admission in October: expectation year of entering 1st March to 15th April*Schedule may be changed, if you wish to apply, please check it in advance.

5《from Primary screening to arrival》＊Please refer to the attachment◆ Procedures from admission screening to entry into Japan (A: admission in April, B: admission inOctober)[Precautions]⚫

When declining entrance
If there are any unavoidable reasons for declining entrance, contact KLA immediately andfollow the consequent designated procedures.

⚫

Observe the following matters before and after entering into Japan(1)

Respond quickly to the KLA contact during the time from application to admission.

(2)

After a visa has been granted, inform KLA of the date of departure from your country, thename of the airline company and the flight # at least 10 days before entering Japan. KLA
will inform you about the transportation from the airport and method of pick up if it isnecessary.
the student shall pay the expenses incurred for the pickup (including expenses
incurred for the person in charge of picking up the student).
Please arrange your schedule so that your arrival date will be on a weekday (Mondaythrough Friday (except for Japanese national holidays) as much as possible.

(3)

In general, be sure to enter into Japan so as to be ready for the entrance ceremony.
When the date of entry is postponed, contact us promptly for our permission.

《Mailing address for application》(1) PDF files including application forms
E-mail: kla.appli@kurashikigaigo.jp(2) Original copy of application forms
To: Kurashiki Language Academy
3-10-33 Achi, Kurashiki City, Okayama Prefecture, Japan
Phone: +81(0)86-441-4948
Business hours:710-0055

FAX: +81(0)86-441-4949

8:30 to 17:30 Monday through Friday* Saturdays, Sundays and national holidays are closed.
《Bank account for remittance of academic of academic fees and dormitory fees (in JPY)》BANK NAME： The Kagawa Bank LTD.
BRANCH：

Kurashiki Komizo Branch

ACCOUNTNO ：３５３３９８８

ACCOUNTNAME：

Kurashikigaigogakuin

SWIFT BIC：KGWBJPJZBANK ADDRESS：〒710‐0831

6936-5 Tanoue , Kurashiki, Okayama,
Tel : 086 – 422 – 5252
* Be sure to enter applicant’s name and student ID number in the Remarks column.
７. School life in Japan《Japanese culture, customs and rules》
Here in Japan, students find a lot of cultural difference from home countries. Whenstudents are in Japan, they need to follow as Japanese do.
《Part time job》
・We accept students, we do not accept someone who come to Japan for work.
・Students can work up to 28 hours (40 hours during long holiday) a week, if students
admitted to work by Immigration Bureau.
・Students must follow the rule of the company working for.
・If students wish, school can offer the part time job for the first time.
※In that case, students cannot choose the job.
※We do not offer the job right after the entrance in order to get accustomed to daily life
in Japan.
《Example of the wages》
892JPY×24hours×4 weeks= 85,632JPY《Expenses Planning》
It costs you 20,000JPY-40,000JPY for electricity, gas, meal, etc. monthly.

There areindividual differences. It is difficult to afford all the cost for tuition fee, room and board, etc.
by only part time job. It will also cost students large amount of expenses, 600,000JPY to
1,200,000JPY, to enter a higher-level school after graduation. Therefore, it is recommended tobudget financial plan to afford it beforehand.
《Student Insurance》
All students get student insurance, the insurance premium are included in other expenses
which students pay at entrance. This insurance does not cover neither the incident nor theaccident.
《Temporary returning home country》
Kurashiki Language Academy will not approve that student return home country except
for the wedding of relatives and funeral.

7◆ Procedures from admission screening to entry into Japan (A: admission in April,
B: admission in October)
ItemTime lineContent1

Primary screening

2

Creation of
application forms

3

Submission ofapplication
documents (PDF)
and secondaryscreening

The date
designated by KLA
A. 1st September to15th OctoberB. 1st March to 15thApril

4

Submission of
application forms(Send originalcopies)"Certificate of
Residence
Eligibility"
Application of
granting"Certificate of
Residence
Eligibility"
Certification

A. Late November
to early December
B. Late May to earlyJune
A. early to midDecember
B. early to mid June

Interviewing, document screening and written
examination
Obtain the documents required for application(certificates). Those who have passed the primary
screening need to apply for a passport.
Submit the scanned application data (PDF) to KLA
at kla.appli@kurashikigaigo.jp. At the sametime, remit the application fee (22,000 JPY) to thebank account designated by KLA.
Please note that the application fee will not bereimbursed even if the result of screening is not
successful.
Send the original copies of the application
documents to KLA. The application will not be
accepted if the application documents are notcomplete.
KLA will apply for the granting of the "Certificate ofResidence Eligibility" for those who passed thescreening to the Hiroshima Regional Immigration
Bureau.

7

Payment of
academic feesand boarding fees

8

Delivery of the"Certificate ofResidence
Eligibility" (originalcopy) and the"Letter ofA. Late February
to early MarchDue date: 15thMarch
B. Late August
to early September
Due date: 15th
September
After confirmation ofreceipt of payment

56A. Expected to be in
the late February
B. Expected to be in
the late August(For your reference,
this timing ofcertification may be
postponedsometimes)

The Hiroshima Regional Immigration Bureau will
send the applicant's "Certificate of Residence
Eligibility" to KLA.
After the applicant is certified for the residence
eligibility, KLA will send scanned data of the"Certificate of Residence Eligibility" to the school orindividuals who recommended the applicant in
his/her country by e-mail or fax.
If the applicant is not certified for the residence
eligibility, KLA will also inform the result of this tothe school or individuals who recommended theapplicant in his/her country by e-mail or fax. At thattime, KLA will only send the statement of reasons
together with original documents, including thediploma.
KLA will send an invoice to the school or individuals
who recommended the applicant in his/her country
immediately after sending the result of thecertification of "Certificate of Residence Eligibility."
According to the invoice, remit the academic fee
and boarding fees for the first year to the bankaccount designated by KLA.
After confirming the receipt of payment of theacademic fees and boarding fees, we will send the"Certificate of Residence Eligibility" (original copy)
and the "Letter of Acceptance" to the school orindividuals who recommended the applicant in
his/her country.

8910Acceptance"
Visa application

Entry into Japanand admission

After receiving the"Certificate ofResidenceEligibility"

A. Mid to late March
B. mid to late
September

Applicants need to apply for a visa by submitting
the required documents (passport, certificate ofresidence eligibility, letter of acceptance) to theconsular department of the Embassy of Japan(Consulate General of Japan).
* If a visa has not been granted, contact us
immediately.
Be sure to enter Japan so as to be ready for theadmission schedule of KLA.
* Please inform us of the itinerary of entry intoJapan.

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