UK-East Asia Connections Through Culture Grant Programme
2023-24
Privacy Statement
The British Council complies with the China Personal Information Protection Law (PIPL), the UK General
Data Protection Regulation (GDPR), and Data Protection laws and regulations in other countries that
follow internationally accepted best practice.

The British Council will use the information that you have provided in the application form tocommunicate with you about your application for an UK-East Asia Connections Through Culture
Programme and provide you with information about the delivery of this programme, such as
participation in mandatory training workshops and in optional networking events. Your application will
be entered on a Submittable Form and may be transferred to the USA or other countries forprocessing under European Commission-approved Standard Contractual Clauses.

We will share your application with an independent panel of assessors who will be arts specialists. To
ensure fairness the assessors must disclose any conflict of interest if they have any link to any of theapplicants, in which case they will not be able to judge their applications. The British Council will also
share information with its monitoring and evaluation partners engaged to conduct research studies tomonitor and evaluate outcomes. Please see the Application Toolkit for a more detailed explanation of
the assessment, monitoring and evaluation process.

The legal base for processing your information is your consent, which you must indicate by ticking theconsent box below. You also have the right to withdraw your consent for personal data processing at
any time by contacting us via ctc@britishcouncil.org (mailto:ctc@britishcouncil.org). If you withdraw
your consent your application for UK-East Asia Connections Through Culture Programme cannot be
considered further.

You have the right to ask for a copy of the information we hold on you, and the right to ask us tocorrect any inaccuracies in that information. If you have concerns about how we have used yourpersonal information you also have the right to complain to a privacy regulator. For detailed
information about your rights, please refer to the privacy section of our website:www.britishcouncil.org/privacy (http://www.britishcouncil.org/privacy). We will keep your information fora period of 7 years from the time of collection.

Is your residency in the mainland of China? *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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Yes
No

Criteria
We have developed an application toolkit to help with your application. It includes further information
about application and links of previous projects. You can view the toolkit here
(https://www.britishcouncil.ph/programmes/arts/connections-through-culture-grants-2023).
You will be asked to provide basic information which will not be assessed in the areas below:· The Partners (organisations/individuals applying to work together, i.e. such as name and address)· The Project: Basic information such as start date and title.
Your application will then be assessed and scored against four key criteria:
Quality - The project proposal is of a high artistic/creative quality, is innovative in its approach andshows consideration how the project might continue after this year of delivery. 25%
Partnerships - The project proposal is mutually and equally benefitting both UK and East Asia
applicants. 25%
Management - The project proposal is well planned and resourced and demonstrates equitable use of
the budget between the UK and East Asia applicants. 25%
Theme and Relevance - The project proposal addresses equality, diversity, inclusion, or environmental
sustainability. 25%
We will be assessing the content of your answers and not the language used.​

AccessIf you identify as disabled and need additional access support to complete your application, pleasecontact us at ctc@britishcouncil.org (mailto:ctc@britishcouncil.org).

SECTION 1: About the Partners
In this section we are asking about details of the UK and East Asia Partners who are applying together
to deliver this project.

A: UK Partner
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Here we need the details of the partner based in the UK.

A1: Name of Partner (organisation or individual name) *A2: Are you applying as individual or organisation? *Organisation
Individual

A3: Which area in the UK are you based? *Select...

A4: Contact Details

A4i: Full address *Country
Select...
Address

Address Line 2 (optional)

City

State, Province, or Region

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A4ii: Email *email@example.com

A4iii: Phone *A4iv: Gender
Select...

A5: Website
example.com

A6: Social Media
Please share your social media handles here

Twitter:

Facebook

Instagram

Other social media

A7: Tell us about you *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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Limit: 400 words
Tell us about what you do, and give details of your recent artistic work, practice, projects, andachievements that will help us understand about your work and aims.

A8: We may like to use this information in external communications. Pleasetick here if you are happy for us to share this information.

A9: Who is your audience and what other organisations/ artists do you workwith? *

Limit: 200 words

A10: Have you worked with the British Council before - as a grantee, presenter,guest, delegate or project collaborator? *YesNo

A11: Have you previously received grants or funding for projects? *YesNo

B: East Asia Partner
Here we need the details of the partner based in the East Asia.

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B1: Name of Partner (organisation or individual name) *B2: Are you applying as individual or organisation? *Organisation
Individual

B3: Which country/territory in the East Asia are you based? *Select...

B4: Contact Details

B4i: Full address *Country
Select...
Address

Address Line 2 (optional)

City

State, Province, or Region

Zip or Postal Code

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email@example.com

B4iii: Phone *please include international dialling codes

B4iv: Gender
Select...

B5: Website
example.com

B6: Social Media
Please share your social media handles here

Twitter

Facebook

Instagram

WeChatOther social media
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B7: Tell us about you *Limit: 400 words
Tell us about what you do, and give details of your recent artistic work, practice, projects, andachievements that will help us understand about your work and aims

B8: We may like to use this information in external communications. Pleasetick here if you are happy for us to share this information.

B9: Who is your audience and what other organisations/ artists do you workwith? *

Limit: 200 words

B10: Have you worked with the British Council before - as a grantee, presenter,guest, delegate or project collaborator? *YesNo

B11: Have you previously received grants or funding for projects? *YesNohttps://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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C: Other Partners
You may have more than two partners working together to plan and deliver this projectC1: Are there other partners involved in this project? *YesNo

D: Lead Partner
Our preference for payment is to contract a Lead Partner who will be accountable for overall delivery
and management of the project including transfer of budget to other partner(s). Please give the nameof Lead partner in your proposed project, which should have been agreed by all partners.
Please note:- in Thailand, due to our office’s foundation status in Thailand, grant payment can only be processed
through the Thai partner (Lead Partner or Counterpart Applicant) of the CTC UK-Thailand grants

D1: Please give name of the Lead Partner *D2: Please upload a CV of the Project Leader *Choose File

Upload a file. No files have been attached yet.
Acceptable file types: .doc, .docx, .pdf

E: Application Agreement

E1: Please confirm ALL named partners have agreed to participate anddeliver this project.

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*

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E2: Please upload a signed letter from each partner named above that confirm
their intention to collaborate on this project. *Choose File

Select up to 5 files to attach. No files have been attached yet. You may add 5 more files.
Acceptable file types: .pdf, .gif, .jpg, .jpeg
The template of agreement letter is here (https://www.britishcouncil.ph/programmes/arts/connectionsthrough-culture-grants-2023).

SECTION 2: Tell us about your project

F: Project Details

F1: Project Name *Limit: 50 words

F2: Please identify which artform/s describe your project. *Architecture, Design and Fashion (including Crafts)
Creative Technology (including Games, Immersive, Mixed, Augmented and Virtual Reality)
Film
Literature (including Spoken Word and Publishing)Music
Theatre and Dance (including Circus)
Visual Arts
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Mixed
If your project features more than one art form, please select mixed and provide further details

F3: How do you think you may deliver this project? *Digitally
In person
Hybrid (digitally and in person)

F4: Expected Project Start Date *F5: Expected Project Completion Date *F6: How much funding are you applying for? *£GBP

Response will be in GBP (£).
UK-East Asia Connections Through Culture Grant Programme 2023-2024 grant value
Australia, Japan, New Zealand: Up to GBP 5,000
The mainland of China, Indonesia, Thailand, Myanmar, Malaysia, Philippines: Up to GBP 10,000

F7: Please state how the budget will be split between organisations. If it is notan equal split, please give your rationale. *Limit: 200 words

F8: Have any of the partners managed a budget of this size before? *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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Yes
No

F9: If successful, do you wish to apply for any additional access funds for yourorganisations in order to deliver the project? *YesNoThis relates only to personal access costs for the individuals involved in the project planning, designand delivery.
All access costs for audience and participants of the project must be included within the main
application budget.
These costs are not guaranteed, although we will do everything we can to support your needs.

SECTION 3: Assessment Criteria

G: Assessment criteria 1: Quality 25%

G1: Please write a short summary of your project *Limit: 500 words
Please tell us what you want to do and why.

G2: What is unique or innovative* about your project? *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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Limit: 200 words
By innovation we mean projects that include new forms of content, new methods of delivery, newdesign processes, how project approaches audiences in a new way, is working in a new country, witha new organisation, or is using technology (not necessarily new) to make art or cultural connections.

G3: How will this project benefit individual artists? *Limit: 200 words

G4: Tell us how the project might continue after the funded year of delivery. *Limit: 200 words

H: Assessment Criteria 2: Partnership 25%

H1: How do the partners know each other? *Limit: 200 words

H2: Have you worked together before? *YesNohttps://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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H3: Please share how you will work together to deliver this project and how
you will support each other. *Limit: 300 words
This can include areas such as working across different time zones, countries, cultures andconnectivity

I: Assessment criteria 3: Management 25%

I1: Please provide a project timeline, including key milestones. *Limit: 200 words
The proposed project must finish by 31 October 2024.
If travel is planned, remember to give enough time for Visas and any ATA Carnet as applications aretaking much longer after COVID 19 to come through.

I2: Please upload your budget

Choose File

Upload a file. No files have been attached yet.
Acceptable file types: .pdf, .xls, .xlsx
The template of budget is here (https://www.britishcouncil.ph/programmes/arts/connections-throughculture-grants-2023).
Please download the budget template to complete your project budget and make sure your budget
clearly shows:
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Breakdown of each item, with a description of cost per units and total units required.
Notes or rationale, including where costs relate to providing greater accessibility and inclusion,or are above market value but are low carbon alternatives.
Matched and in-kind support (if applicable).
Split of budget between partners and rationale
Project Access costs (By this we mean the costs associated with ensuring the project isaccessible to audiences and participants. This does not include individual access costs tocomplete the application or access costs required by the partners to plan or deliver the project.)
Costs for international bank transfers if needed
Contingency (if any)

I3: How will this project make a positive contribution to the culturaldevelopment of the countries? *Limit: 200 words
By this we mean how does your project support social and/or economic development to theinternational country/territory involved, such as; skill sharing with audiences or partners, capacity
building, promotion of international profile, providing platforms to underrepresented groups, or
artists, or practice.

I4: Who is the audience for this project? *Limit: 200 words

Tell us about your estimated audience reach.
It doesn't have to be exact, just an estimation of how many people you think you will reach as an
audience for the project.

I4i: Target number for Face to Face audience in the UK *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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I4ii: Target number for Face to Face audience in other country/ies or
territory/ies’ *I4iii: Target number Digital audience *I5: How will you share the project with your audience and wider community? *Limit: 200 words
Detail your current thoughts around marketing and communicating the project. It doesn't need to be a
finalised plan.

I6: What risks have you identified in planning or delivery of this project, andwhat actions will you take to mitigate the risks. *Limit: 200 words

I7: How will you evaluate the success of your project? *Limit: 200 words

J: Assessment Criteria 4: Theme and Relevance 25%
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J1: Does your project objective set to respond to the following challenges? *Diversity and Inclusion
Climate Change
Other

J2: How does your project embed diversity and how will you ensure inclusion
within your project? *Limit: 200 words
This could be within your project team including specialists to consult or advise, in how you plan todeliver your project, what your project is about, the organisations, artists or creatives you will work withand the audiences you might reach.
This could be how the project might increase the reach to include underrepresented artists and/or
creatives, organisations, communities, networks, or delivering work for underrepresented audiences. It
might be how the project creates platforms for women, disabled groups, marginalised communities indelivery and or/ audiences.
You can include a short description of what diversity and/or inclusion means in the context of yourproject and the countries you are working with.

J3: How will you consider access for disabled partners, participants and/ or
audiences? *Limit: 200 words
Here you can share details about how has been considered in the delivery of the project, such astransport, venues, online access, or interpreters and within marketing materials.​Have you identified
any potential risks in relation to diversity and inclusion?​
We know that it is not always possible to have provision of accessible venues in different country
contexts, but you can describe what access means in your country context, and what a good standardof access might mean in your country if this is the case.

J4: How does your project address environmental sustainability? *https://britishcouncil.submittable.com/forms/initial/edit/f6dc4229-84f2-4cbe-bdd1-06caf83ceae2/preview

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Limit: 200 words
We are looking for evidence of planning around environmental sustainability within delivery of the
project. How will you seek to reduce the potential environmental carbon footprint in delivery?

Working with Children
The British Council Arts programmes work primarily with people over the age of 18. Through ourprogrammes, we also work with organisations whose primary audience are young people under theage of 18.
If your project will work directly with young people under the age of 18, please select the checkbox.
If your project will work with adults but your intended audience is young people under the age of 18,
you do not need to check the box.

J5: Are you working directly with children (under 18), or with vulnerable adults?

*
Children (under 18)
Vulnerable adults
Children and Vulnerable adults
None of the above
By Children, we mean any person under the age of 18.
By Vulnerable adult, we mean someone who is unable to protect themselves against significant harmor exploitation or is understood to be at risk which may be due to frailty, homelessness, mental or
physical health problems, learning or physical impairments, and/or impacted by disasters or conflicts.
If your project is selected, you will be asked to provide relevant checks or registrations for working
with young people applicable to your country.
Please note that all selected projects will undergo basic British Council Safeguarding training whether
working with at risk populations or not.

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K: How did you find out about this opportunity? *Facebook
Twitter
Instagram
WeChat/Weibo
British Council Newsletter
British Council Website
Direct contact by the British Council
Other
Multiple responses are okay.

Declaration

By submitting this application, you are confirming that (please check the boxes
below to confirm)
All partners named on this application have been consulted and agree to being a part of thisproject
All partners have read the application and confirm that roles and responsibilities have beenshared and agreed by all partners, are reasonably balanced, achievable and bring mutual
benefit.
All partners agree that the budget will be split equally, and the responsibilities and roles in
the proposal reflect this. If there is not an equal split, you have shared a sound rationale
which all partners have agreed to.
All partners will carry out their roles and responsibilities as described in the projectapplication.
Any change in the partnership, timeline, project focus and/or budget allocation after
selection needs to have the prior approval of the British Council.
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A contract will be signed by the Lead Partner with the British Council unless otherwise
specified.
The partners agree that the Lead Partner will submit progress/completion reports, which will
be completed jointly by all partners

The British Council is subject to the requirements of the UK Freedom ofInformation Act, (“FOIA”). Please indicate whether FOIA also applies to yourorganisation, so that we can reflect this in the Grant Agreement should you be
successful in your application. *Yes
NoOnce you are notified that your application is successful you will be required to:- Note that the contracting authority is the British Council which includes any subsidiary companies andother organisations that control or are controlled by the British Council from time to time (see:www.britishcouncil.org/organisation/structure/status(http://www.britishcouncil.org/organisation/structure/status)). The contract will be signed by the Leadpartner with the British Council and that the Lead Partner will share the terms of this contract with thepartner(s) and report to the British Council on behalf of all partners.
- complete and return required information in order for British Council to undertake due diligence,
financial checks, and prepare contractual paperwork. Any grant award is conditional on these checks
and on paperwork being returned by the communicated deadline.
- attend any mandatory training we offer, for example in orientation and safeguarding- complete interim/completion reports on your project within an agreed timeframe. For projects longer
than 6 months, an interim report is required in month 5 as well as a project completion report within 30
days of completion of the project; For projects less than 6 months, a project completion report isrequired within 30 days of completion of the project.
- acknowledge British Council support with agreed credit.

Checklist of attachments:- Agreement Letter(s) from Partner(s) (Please download the template(https://www.britishcouncil.ph/programmes/arts/connections-through-culture-grants-2023) andcomplete)- Project Budget (Please download the template(https://www.britishcouncil.ph/programmes/arts/connections-through-culture-grants-2023) andcomplete)- CV of Project Leader- Other partners’ information - Partner 3 and forth (if applicable)
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Submit Form

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