J-PARC PORTAL SYSTEM MANUAL for GENERAL USERS

J-PARC PORTAL SYSTEM GENERALMANUAL for USERS
2023.MarchMENU
What is J-PARC PORTAL SYSTEM............................................................................................ 1
User Registration (Create new account) ............................................................................ 1
Log-in ........................................................................................................................................ 4
Personal Procedure ................................................................................................................ 5
Procedures status for each assignment .............................................................................. 6
Experiment manager procedures .................................................................................... 6
Experiment Participant Procedure ................................................................................... 8Admission application form ............................................................................................... 8
Hotel reservation ................................................................................................................. 9Confirm and Change personal profile ................................................................................ 9User information correction ............................................................................................... 9
Change Password ............................................................................................................ 10Account Integration ......................................................................................................... 11
View login history .............................................................................................................. 12Password reissue ................................................................................................................... 12i

J-PARC PORTAL SYSTEM MANUAL for GENERAL USERS

What is J-PARC PORTAL SYSTEM
Entrance of following related systems.
- User Support System – J-PARC Proposal Submission System – J-PARC Proposal Review System - J-PARC
Publication Database
This portal system provides users about notice for related systems and the proceeding status forrelated procedures. In addition, it’s available to create and manage with a single account for allsystems.
Currently, User Support System and Publication Database have already been linked with the portal.
Other systems will be linked in sequence. [As of July 2023]

User Registration (Create new account)
Account for Portal System is required to use. Registration of account is directed in the following
passage. It will be able to log in to the other linked system by linking the created account withthe account of another linked system. For more information, see Account Integration.

Learn more about the first steps here.
If you are using the J-PARC portal for the first time, please do so only once.

http://is.j-parc.jp/uo/data/exp/start-upmanualE.pdf

1.

Click ‘user registration’ on navigation bar at top of site to open the web form.

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J-PARC PORTAL SYSTEM MANUAL for GENERAL USERS
2.

Enter e-mail address and click ‘send’ then e-mail for registration will be sent to the address
you entered.
Please check the address when noting happens after a while.

3.

Click the URL of the email you received.

Click the URL to open the portal password reissue
screen.
Registration form appears.
Enter the required information and click registration button.
When user registration is completed, log-in is activated.

4.

Be sure to click OK button on the confirmation page.

5.

When this page appeared, new user registration for the portal is complete.

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6.

When you access User Support System while logged in to J-PARC PORTAL, User Registration
page be open. Enter User Registration form.

7.

Log in to site.

Enter email address and password you set
when you registered, and click login.

8.

TOP page is appeared and access User Support System from the link menu or banner on
the portal.

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J-PARC PORTAL SYSTEM MANUAL for GENERAL USERS
9.

Registration form (commitment and notification) of User Suuport System will be appeared.
Enter user and activity information.

10. Please wait until the completion notifies "J-PARC user registration approved" by e-mail.

Log-inClick ‘Login’ button at navigation bar stored at top of site to log in.
After log-in, portal top page provides notice for related systems and the proceeding status for
related procedures.

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Flow upon using User Support System for the 1st time1.

Apply user account on J-PARC PORTAL.

2.

When you access User Support System while logged in to J-PARC PORTAL, User Registration
page will be open. Enter User Registration form.

3.

Please wait until the completion notifies "J-PARC user registration approved" by e-mail.

4.

Access User Support System from the link menu or banner on the portal TOP

Personal Procedure
After log-in, attendance status for safety education is presented at top page. Click any of title ofcourse to begin attending training course through User Support System.

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Procedures status for each assignment
Active/non-active proposal numbers are listed at top page.
Proposal numbers is not active of which the Principle Investigator (PI) has not confirmed. Clicktriangle mark at left side of listed items to see further status of procedure.

Experiment manager procedures
Proceeding status for important application forms of which Principle Investigator (PI) should submit.
Click ‘Check all applications’ to confirm status of submission.
When links of 'Registration' and 'add to' are active at Application status, click the link to perform theprocedure through User Support System.

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Experiment Participant Procedure
Ease status of all participants(s).
Click ‘Check all applications’ to confirm status of submission.
If the owner is Principal Investigator (PI), the page shows participant’s status.
If not, the page shows only personal status.
When links of registration and 'Registration' and 'add to' are active at status, click the link toperform the procedure through User Support System.

Admission application form
Status of application to visit J-PARC.
Click the link to perform the procedure through User Support System.
Click ‘Details/Change/cancel’ to perform further procedures through User Support System.

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Hotel reservation
Reservation status for accommodation.
Click the ‘add to’ link to book new reservation through User Support System.
Click ‘Details/Change/cancel’ to perform further procedures through User Support System.

Confirm and Change personal profile
1.

After log-in, click icon of profile at navigation bar stored at top of site to log in.

2.

Select a task from menu on the page.
•User information correction•

Change Password••

Account integration
View login history

User information correction
1.

Click ‘User information correction’ to perform modification of profile.

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2.

Rewrite on the form and click ‘Change’ button.

Change Password
1.

Click ‘Change Password’ to perform changing password.

2.

Enter current password and new password in order, then click ‘change’ button.

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Account Integration
Account Integration: Authentication scheme that allows a user to log in with a single ID to any ofseveral related systems. Link account of this system and other related systems. This is called as asingle-sign-on (SSO).
1.

Click ‘Account integration’ to perform integration.

2.

Select systems to be linked, then enter the log-in ID and password of the system to belinked. Click ‘confirmation’ button to complete the procedure.

3.

Next, confirm at confirmation page and click ‘Integration’ button.

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View login history
1.

Click ‘View login history’ to confirm log-in history.

2.

See personal log-in history.

Password reissue
1.

Click ‘password reissue’ at navigation bar stored at top of site to perform e-mail form.

2.

Enter e-mail address and click ‘reissue’ button. Password will be issued by e-mail.
Please check the address when noting happens after a while.

3.

Click URL on the e-mail to open form. Enter new password and click ‘setting’ button tocomplete the procedure.

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