IDEXX U.S. Supplier Travel Guidelines

Domestic Air Travel
Airline Class of Service
All domestic air travel must be in coach class. Consultant’s travelers are expected to book the lowest logicalairfare based upon a routing and schedule that allow business to be conducted in a timely manner without
undue inconvenience to the traveler or IDEXX.

Changes/Upgrades
Only business-critical issues should result in changes made after tickets are issued to assist Consultant andIDEXX with consistently obtaining the lowest airfare. Consultant’s travelers may not upgrade at the expenseof IDEXX. Consultant’s travelers may elect to upgrade at their personal expense.

Lodging
Hotel Reservations
Hotel reservations may be made through Consultant’s reservation process. However, IDEXX does have local
discounted hotel rates which may be lower than Consultant’s rates. Consultant can work with the IDEXX
point of contact or IDEXX Travel Department for a list of local hotel rates, for business purposes only.

Hotel Selection Guidelines
Consultant’s travelers are required to use properties listed in the moderate category. Travelers may accept
room upgrades as long as the upgrade is at no additional cost to IDEXX. Hotel stays longer than one (1)week should be brought to the attention of the IDEXX Travel Department as there could be lower rates
available.

Cancelling Hotel Reservations
Travelers are responsible for cancelling hotel reservations within the timeframe specified on the reservation.
IDEXX will not reimburse any traveler for cancellations that result in a “no-show” charge unless sufficient
proof is presented that the billing occurred in error.

Rental Car
Rental Car Guidelines
Consultant’s travelers should rent mid-size/intermediate category cars from National/Enterprise using
IDEXX’s discounted rate (contract ID XZ10D40), unless the Consultant’s rates are lower. Full-size, premium,or luxury vehicles are not permitted unless the cost is equivalent to mid-size or there are no other options
available.

Upgrades
Travelers may rent a vehicle one (1) class higher when:• Two or more people are traveling together• Cars in the authorized category are not available• An upgrade is available at no extra cost
• There are pre-approved medical reasons (i.e., drivers with disabilities)

Returning Rental Cars
Travelers are expected to abide by the rental company’s return policies and not pay for conveniencecharges, such as not returning the car with a full tank of gas, nor accident/damages.

Other Transportation
Reimbursement for Car Usage
Travelers will be reimbursed for business travel expenses when utilizing their own vehicle. For the U.S.,
travelers will be reimbursed at the current standard IRS rate for non-sales representatives. Consultant’s
travelers are expected to compare the cost of the rental car vs. the cost for mileage reimbursement andmake a reasonable choice between using a rental or a personal vehicle.

Meals
Meal Expenses
Travelers will be reimbursed for meal expenses (including appropriate personal and business meals)
according to actual and reasonable cost with an itemized receipt for all meals over $25. There is a current
meal expense limit for dinner of $50, including tax and tip. Any amount over the specified limit will requirereasonable clarification.

Questions
If there are questions regarding these guidelines, the Consultant’s IDEXX relationship owner should direct
them to the IDEXX North America Travel Manager.

© 2022 IDEXX Laboratories, Inc. All rights reserved. • 06-0039171-00