GMAP SESAMI Program
Getting Started with Webex Meeting for the Instructor and the Teaching Assistants

Last update: 11/15/2021

1Overview

There will be two types of online lectures as below. Which one will be offered for each course will be informed
via SESAMI program management. In both cases, Webex Meeting, a video communication tool, will be used asthe platform.
TypeDescription(A) Hybrid

Some people join remotely,
There will be one computer in the classroom (wired host),
and others in the physicaland one laptop for presentation (Wi-Fi).
classroom at Kobe University.
Everyone joins remotely.
Everyone needs to join the lecture by finding the moststable network environment.

(B) Online
only2Notes

Roles

2.1 Host and Cohost
We have two types of roles to manage our lectures. The SESAMI admin (program management) will be thehost to schedule, start and end the lecture. She will assign Cohosts to the professor and his/her teaching assistantat the beginning of the calls.
Roles (detail) and default assignments

Privileges

HostCohost

SESAMI admin

Professor
Teaching assistantxxxxx

Schedule a meeting
Start/end the meeting
Assign Host or CohostMute/unmute attendees
Manage breakout sessionsxx

How to change roles:l

Right-click the name on the Participants panel, then select ‘Change Role To’ > [designated role]l

The Host can assign Cohost(s) or the Host to someone else

2.2 Presenter
The presenter is someone whoʼs sharing his/her contents. By default (when the meeting starts), the Host isthe presenter. There are three ways to change the presenterlShare his/her screen to become the presenterlMove the presenter balll

Right-click the name on the ‘Participants panel’, then select ‘Change Role To’ > ‘Presenter’in the ‘Participants panel’

1 of 33Preparationl

System requirements: https://help.webex.com/en-us/nki3xrq/Webex-Meetings-Suite-System-Requirementsll

4

You can install the Webex Meetings desktop app to easily start and join your meetings from the app:https://help.webex.com/en-us/0tow9g/Download-the-Cisco-Webex-Meetings-Desktop-AppJoin a Meetingl

Run Cisco Webex Meetings app, or access https://www.webex.com/ and use right top menu.
ll5

For more stable access, it is recommended to use an Ethernet cable instead of Wi-Fi.

Input the meeting ID and password

Get Started with Cisco Webex Meetings:
https://help.webex.com/en-us/n62wi3c/Get-Started-with-Cisco-Webex-Meetings-for-Attendees

Key Features for Lecturesllll

Muting non-speakers would be a good idea to avoid noise.
lBoth the Host and Cohosts can mute or unmute attendees from the ‘Participants panel’.
Share screens: https://help.webex.com/en-us/i62jfl/Share-Your-Screen-or-Application-in-a-Cisco-Webex-Teams-Meetingl
You can select either your screen (desktop) or an app.
Whiteboard: https://help.webex.com/en-us/nytdb92/Use-the-Whiteboard-in-Cisco-Webex-Meetings
Breakout sessions: https://help.webex.com/en-us/nroo6fs/Webex-Meetings-Breakout-Sessions
Starting in WBS40.9, you can use breakout sessions in meetings to place your participants into smaller groups
where they can collaborate and share ideas. Both the Host and Cohosts can manage breakout sessions.
lCreate and start: https://help.webex.com/en-us/nft9foq/Webex-Meetings-Create-Breakout-SessionslAssign Participants:
https://help.webex.com/en-us/n4jhmhe/Webex-Meetings-Assign-Participants-to-a-Breakout-Session
lMove/exchange Attendees:
https://help.webex.com/en-us/nuyqi6s/Webex-Meetings-Move-or-Exchange-Attendees-in-Breakout-Sessionsl
Set timer for breakout sessions:lSelect ‘Breakout sessions’ button at the bottom to show the window ‘Breakout session assignments.
Select Settings (left bottom) to set timer to automatically close sessions after xx minutes.
(You can also bring out the window ‘Breakout session assignments’ from ‘Breakout’ menu on the top.)lVisit a breakout session: during the breakout session, you can visit each session.
l
From the ‘Breakout sessions’ in the ‘Participants panel’, select ‘Join’(or select ‘Breakout sessions’ button at the bottom to show the window ‘Breakout session assignments’.
Select ‘Join’ in the list ‘Breakout Session’.)lBroadcast a message to one or all breakout sessions:
https://help.webex.com/en-us/n0z693t/Webex-Meetings-Broadcast-a-Message-to-Breakout-SessionslRespond to Requests for Help:
https://help.webex.com/en-us/1smrzv/Webex-Meetings-Respond-to-Requests-for-Help-in-Breakout-Sessions
lAsk all participants to return to the main meeting:https://help.webex.com/en-us/ncgoz2y/Webex-Meetings-Ask-All-Participants-to-Return-to-the-Main-Meetingl
End All Breakout Sessions: https://help.webex.com/en-us/79kb4z/Webex-Meetings-End-All-Breakout-Sessions

2 of 3lPolling: A presenter can create polling via the steps below.
1. A presenter is someone who’s sharing his/her contents. See ‘2.2 Presenter’ on how to become a presenter.
2. Once you become a presenter, there will be the "Polling" menu from the "..." on your right-bottom.

3.

Create list of questions and ‘Open Poll’ on your right-bottom.
How: Steps 3 to 7 in this pageWindows: https://help.webex.com/en-us/n0pdj9x/Start-a-Poll-in-Cisco-WebexMeetings#task_6531E05B157C77BEEFF02E329A98FC3D
Macintosh: https://help.webex.com/en-us/n0pdj9x/Start-a-Poll-in-Cisco-WebexMeetings#task_C48DB7FB46E5A9A327319C340D02B5AB

Save and Open pollquestionnaire

Available types:• Short answer• Multiple choice - Multiple Answers• Multiple choice - Single Answer

Clear

Open Poll

You can also save your questionnaire and open it later.
More details: https://help.webex.com/en-us/n0pdj9x/Start-a-Poll-in-Cisco-WebexMeetings#reference_36971337D399B2377084124968C8EB59

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