Ryukoku University International Student Dormitories
General Rules

The General Rules detailed within must be observed by ALL Dormitory Residents..
The dormitory is a communal living space of students from several different countries.
Please be respectful of different cultures and customs, and mindfully avoid thoughtlessbehavior. Please respect the privacy of others and behave appropriately so all residents
can have an enjoyable university life.

Admission Procedures① After submitting the application form to enter the Ryukoku University International StudentDormitory, the Student Information Centre (NASIC) 【※】will send you an email for information
regarding your arrival date, and provide a document about the date you will enter the dormitory.
Decide your move-in date and return the completed documents to NASIC by the specified date byemail.
【※】 [NASIC is the private company which manages the dormitories on behalf of the Center for thePromotion of Global Education (R-Globe) Office].
② Please sign the [Pledge] and return it to NASIC.
③ Regarding your First Payment
For those staying at [Mitra-kan], [Ryukoku International House], and [Ryukoku Kaikan]:
Please make your payment of the Security Deposit and <First Time> Usage Fees [Rent, Utilities, Bedding(optional)] at the nearest convenience store shortly after your arrival. This payment must be made in cash. IT
IS NOT POSSIBLE TO PAY BY CREDIT OR DEBIT CARD. Also, please note that Yucho Ginko(Japan Post Bank) does not offer online banking services.
① Security Deposit
In principle, the security deposit will be returned when you check-out of the dormitory, by bank transfer ona specific day designated by NASIC. However, if you have failed to pay your room rent or utilities fees, orif payment is required for any damages caused to the room or dormitory, the required fees will be deductedfrom this security deposit. If the amount required exceeds the amount of the security deposit, a bill will besent to you for the excess amount. Students with a room rental waiver are not required to pay a security
deposit.
② Automatic Account Withdrawal
Room rent and utilities fees will be automatically withdrawn from your bank account on a designated dayof the month.
If you do not have a bank account available in Japan when you enter the dormitory, you will open one.
The account will be at Yucho Ginko. Please complete the form for opening an account and submit it by thespecified date.
<<Required Documents>>• Form for opening the bank account (to be distributed after you enter the dormitory)• Residence Card copy
For those staying at [Mitra-kan], [Ryukoku International House], and [Ryukoku Kaikan]:
Each month’s room rent and utilities expenses will be automatically withdrawn from your bank account on
the 6th of each month (in the case that the 6th is a weekend or national holiday, on the following businessday).
※Automatic withdrawal is possible from any Japanese bank. However, those who have not formerly
opened a Japanese bank account will have an account established at Yucho Ginko (Japan Post Bank)
after their arrival in Japan. Please be sure to fill in this account on your automatic withdrawal form.
③ Move-In Day
You will be given guidance by either a Resident Supporter【※】or the Dormitory Manager.
【※】The Resident Supporters are Japanese students of Ryukoku University who live in the dormitories
to provide international students with assistance regarding their daily lives at the dorms and at theuniversity in general. If you have any difficulties, please either consult either the Resident Supporters orthe Center for the Promotion of Global Education (R-Globe) Office.
2Rules: Dorm Rent and Utilities
All dormitory residents (including students with a room rental waiver) are required to pay monthly utilities
fees, even during break periods in between semesters.
If a room is occupied for less than 15 days of any calendar month, rent will be calculated by the day. If theroom is occupied from the 15th of the month on, the cost of one month will be charged. If you wish to prorate
your rent for less than 15 days, you must submit a notice of withdrawal to the Dormitory Manager by the 5thof the month preceding the month in which you are leaving the dormitory. If you submit the notice after thedue date, you will be charged one month's rent, even if you leave within 14 days. *In case of temporary
return, daily calculation will not be applied.
If a [SINGLE] room at Ryukoku International House is occupied for the first eight days of the month, he/shewill be charged according to the following:(International Student: 1 month rent 40,000JPY <Room Rent: 30,000JPY, Utilities 10,000JPY>↓(40,000 JPY ÷ 30 days ×8 days = 10,666 JPY [Final charge: 10,666 JPY] ）Calculation Method: Monthly Fee ÷30 (days) × Number of Days Occupied. All decimal points are cut.

Rules Regarding Incoming/Outgoing①Due to the great number of students arriving in March and August, Occupants checking out must depart byMarch 20 or August 10 (If this day falls on a weekend or public holiday, checkout must take place on theprevious day). Rent and utilities fees will be calculated according to [Rules: Dorm Rent and Utilities] above.
② Rental fees, once paid, will not be refunded except in special circumstances. Notification of leaving thedormitory must be submitted at least one month in advance.

Checking Out Procedures① Please be sure to submit a “Leaving the Dormitory” form to your Dormitory Manager by the 7th of themonth previous to the month you plan to depart. If you fail to turn in the form by that time, even if you
plan to reside in your room for only 14 days or less in the following month, you will be charged the full
rent amount.
② Clean your room and remove your belongings before checking out.
③ Approximately One Week before Checkout: Your Resident Supporter will conduct a room check.
④On Checkout Day: Your Resident Supporter will conduct a room check. This room check is required!

■In the following cases, occupants will be required to leave the Dormitory:◎ Termination of studies at Ryukoku University◎ Expiration of contract◎ Rejection of application to extend one’s Period of Stay◎ Decision by the university that the occupant is no longer eligible to continue living in the dormitory3◎ Where delayed payment or compensation exceeds the rental deposit amount◎ Failure to obey dormitory rules◎ Deliberate disobedience of university guidelines and instructions◎ Failure to fulfill one’s obligations as a dormitory resident■Leaving the Dormitory During the Residence Term
If you wish to leave the dormitory before the resident period expires, notification must be provided to NASIC*AT LEAST* one month in advance.
*If you wish to reside in the dormitory with a daily rate (for less than 15 days), you must submit a [Leavingthe Dormitory Notice] to the Dormitory Manager by the 5th of the PREVIOUS month you will check out ofthe dormitory. If this notice is submitted after the deadline, you will be charged the dormitory fee for theentire month (even if you depart within the first fourteen days of the month).

Please note that it is not possible to check out of thedormitory on a Saturday, Sunday, or National Holiday.

Mandatory Code of Conduct※土日に退寮することは避けてください。

Please observe the regulations:①Dormitory property is not to be altered or misused in any way.
②No economic or political activity may be carried out within the dormitory.
③Dormitory furnishings or equipment are not to be removed.
④Potential fire hazards such as gas ranges are not to be used outside designated areas⑤Occupants should follow dormitory rules and respect Japanese customs.
⑥Do not disturb fellow residents or people living in the surrounding neighborhood.
（e.g. making loud noise, leaving rubbish in the corridor/on the streets etc.）⑦Care should be taken to keep both one’s room and the communal living areas clean and sanitary.
⑧Fires, thefts, etc. should be reported immediately●Cohabitation is prohibited.
A single room may only have 1 occupant.
●Entrance to other Residents’ rooms is prohibited.
You may not enter the rooms of other Residents, even in the case of friends.
●Overnight guests are not permitted.
Family and friends are not allowed to stay overnight in the dormitory. They are required to leave thedormitory premises by the curfew designated by each dormitory.
●Smoking
Smoking is not allowed within dormitory premises belonging to Ryukoku University (even outside thebuilding)●Overnight Trips
If you go away for an extended period or return to your home country, you must contact the Center for
the Promotion of Global Education Office at least 1 week in advance.
Ryukoku International House・Mitra-kan Residents: Fill out Out-of-Town Overnight Stay Form,available by QR Code.
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Ryukoku Kaikan Residents: Fill out and submit the「外泊届」(Out-of-Town Overnight Stay Form) inpaper form.
●Use of Parking Facilities
Please put an identification sticker on your bicycle (These stickers can be attained from the ResidentSupporters). Do not leave your bicycle at the dormitory after you move out. In the case of theft, please
report it directly to the police (not the University).
Ryukoku University will not be held responsible for any cases of theft.
●Pets
Pets are strictly forbidden in the dormitory.
●Mailbox
Affix your name to your dormitory mailbox and be sure to check it at least once a day.

In addition to the rules above, each dormitory has its
own regulations. If you fail to follow the regulations,
you will be asked to leave the dormitory.

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