Ryukoku University Guide
For Exchange Students

Please read this guide VERY carefully before filling in the application form.
We will explain and help you with your application preparation. As immigration
procedures take a very long time for processing, please be sure to submit ALL
required materials as early as possible.

Nomination / Application Deadlines(1) The Home University Coordinator must complete and submit the online [Nomination Sheet for Fall 2024
Entry to Ryukoku University].
SUBMISSION DEADLINE: April 30th, 2024 Japan Standard Time <Strictly Observed> .
(2) Nominated Students are required to fill out and submit the [Application for Admission to Ryukoku
University] online form, which will be sent to the students by the Home University Coordinator.
SUBMISSION DEADLINE: May 12th, 2024 Japan Standard Time <Strictly Observed>(3) The Home University Coordinator should submit the complete set of prescribed forms required throughthe online form [Documents to be Submitted]
SUBMISSION DEADLINE: May 12th, 2024 Japan Standard Time <Strictly Observed>

Certificate of Eligibility & Student Visa
To receive a student visa from the Japanese Embassy or Consulate, you need a Certificate of Eligibility (COE).
The Ryukoku University Center for the Promotion of Global Education (R-Globe) Office will apply for this(in Japan) on your behalf, after we receive all your required application documents. It generally takes six toeight weeks for the Certificate to be issued, so be sure to submit all your materials as soon as possible to avoid
any possible delay. Once we receive the Certificate of Eligibility, we will send it together with the Letter ofAcceptance to you in a “Welcome Package”, addressed to your home university. Once you receive these
documents, please take the Certificate of Eligibility and the Letter of Acceptance to the Japanese Embassy inyour own country to apply for your student visa.

IMPORTANT!! Regarding the Application Form◎Regarding the ID photograph, please assure that the photo fits these specifications: facing front, showing
the upper half of the body (shoulders and above), with no objects or shadows in the background.
◎Please select the Faculty/Graduate School that is most closely related to your home university major.
◎Please note that you need to have obtained a Bachelor’s degree and currently belong to a Graduate Schoolat your Home University before arrival if you intend to enroll in any of the Graduate Schools of Ryukoku
University.

Regarding Submission of the “Grid for
Self-Assessment of Japanese Language Skills”
In addition to the “Certificate of Japanese Language Proficiency”, it is necessary for ALL exchange students
to submit of the “Grid for Self-Assessment of Japanese Language Skills” as a means for us to evaluate yourJapanese language skills. Please first read the “Explanation for Self-Assessment of Japanese Language Skills”
and then fill out the “Grid for Self-Assessment of Japanese Language Skills” as instructed.

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Ryukoku University Academic Calendar
There are two semesters per Academic Year at Ryukoku University. Semester 1 is from April to September andSemester 2 is from September to March.
Your exchange period starts during Orientation and ends with the completion of the examination period. Yourapplication can not be accepted if you are unable to participate fully in the Orientation Week or if you have toreturn to your home country before examinations end. Please note that if you join us halfway through the term
or if you go back to your home country before taking the examinations, you will not receive the relevant classcredits.
Orientation Week【Tentative】
September 4th – September 10th, 2024【Tentative】
Semester 2 (Fall 2024)：September 2024～March 2025
(Summer Holiday: Early February 2025 ～ Late March 2025)
Latest date to check out of Dormitory: March 19th, 2025
Semester 1 (Fall 2025)：April 2025～September 2025
(Spring Holiday: Early August 2025 ～ Mid-September 2025)
Latest date to check out of Dormitory: August 8th, 2025
◆The room you live in is available even during the Summer and Spring holidays, until your dormitory
check-out date.
◆The latest date to check out of the dormitory is subject to change.

Arrival Dates and Moving into the Dormitory
The Entrance Ceremony for Semester 2, 2024 will be held on September 18th. International Students will beable to move into the student dormitory from September 2nd, 2024.
Dormitory Check-in Dates: September 2nd and 3rd, 2024 [2 days] 【Tentative】

Courses of Study
There are five patterns of study available to Exchange Students.

① JEP-E (Japanese Experience Program in Kyoto – In ENGLISH)
This study course is designed for students with no Japanese language study experience (or for those who have
only studied Japanese for a minimal amount of time) and for students who will not come to Japan with thegoal of focusing on Japanese language studies. All classes are offered in English.
Exchange Students take classes in Japanese Society and Culture (Japanese History, Society, Economics,
Business Administration, Law, Technology, Literature and Movies, Media and Arts, Pop Culture, etc.. Students
also learn about Kyoto’s rich culture and traditions, including Buddhist Thought. An introductory language
class, taking place three times a week, serves as a first exploratory step into the world of Japanese.
3For this study course, we strongly recommend that students whose native language is not English havepreviously achieved an English test score equivalent to TOEFL PBT 500.
Students are also eligible to register for a selection of English-taught classes in our regular Faculties/Graduate
Schools.
If the JEP-E study course is selected on the application form, this decision may not be changed once yourapplication form has been submitted. Please give very careful consideration to which study course you
would like to apply for at the time of application!
Furthermore, students who have a one-year exchange term and initially register for this study course willcontinue taking JEP-E courses in their second semester.

② JEP-J (Japanese Experience Program in Kyoto – In JAPANESE)
This study course offers classes taught mostly in Japanese. It is composed of ① Japanese language classes
and ② elective subjects (mostly taught in Japanese) focusing on various aspects of Japanese culture andsociety.
Japanese classes are offered from the upper beginner to advanced levels, divided according to the Common
European Framework of Reference for Languages (CEFR) “Can-Do” goals. Focusing on practical use of thelanguage, students participate in field trips and give presentations. Elective classes make the most of theuniversity’s location in Kyoto, the heart of Japanese traditions and culture. Classes in Japanese Culture, History,
Literature, Society, Religion, Economics, Business Administration, Education, Law, Science, and Pop Culture
are offered. (In addition to electives taught in Japanese, we also offer a selection of electives taught in English.)Students are also eligible to register for a selection of English-taught classes in our regular Faculties/Graduate
Schools.
We recommend that students in this course have previously studied the Japanese language for at least 300
hours, or that they have previously achieved a level of N4 on the Japanese Language Proficiency Test (JCLP).
Furthermore, with regards to all JEP-J Applicants: if it is determined by our Japanese Placement Test that you
do not meet the necessary Japanese level, you will be required to join the JEP-E study course.
Participants in the [JEP-J] study course who place in Class 4 or above on the Japanese Placement Testadministered during Orientation Week are eligible to enroll in classes within our regular Faculties or Graduate
Schools, in addition to subjects from the JEP-J curriculum. Students placed in Class 4 or above have freedom
in the degree they wish to participate in the JEP-J study course. It is also possible to arrange one’s schedule insuch a way that there is a focus on selected Faculty/Graduate School subjects of interest.
*Students in JEP-E and JEP-J2 and JEP-3 classes are eligible to take undergraduate and graduate courses
offered in English.

③ Registration for Regular Faculty Classes onlyThis option applies to Exchange Students who, based on the conditions set forth in a Student Exchange
Agreement concluded between specific Faculties at both universities, may only register for classes in the
Faculty to which they belong.

④ Registration for Regular Graduate School Classes onlyThis option applies to Exchange Students who, based on the conditions set forth in a Student Exchange
Agreement concluded between specific Graduate Schools at both universities, may only register for classes in
the Graduate School to which they belong.
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Important: Regarding the Selection of Classes＜STEP 1＞First, please confirm whether you are eligible to register for classes in the Japanese Experience Program in
Kyoto (JEP Kyoto) by asking the exchange program representatives at your home university. Some exchange
students will only be eligible to register for regular classes in a specific Faculty or Graduate School, based on
the conditions of the Student Exchange Agreement established between Ryukoku University and their home
university,＜STEP 2＞
●In the case that you are eligible to register for classes in the Japanese Experience Program in Kyoto (JEP
Kyoto), you must select either [JEP-E] (classes taught in English) or [JEP-J] (classes taught in Japanese) on
the application form. Please consider your choice very carefully, as you will not have the option to switch toa different course after submitting your application.
●The [JEP-J] study course offers Japanese classes for those who have studied the language for 300 hours
or more. In other words, we also recommend this study course for students who have attained skills
equivalent to level N4 of the Japanese Language Proficiency Test (JLPT).
＜STEP 3＞
●Even if one applies for [JEP-J] (classes taught in Japanese), there is the chance of being asked to switch
to [JEP-E] (classes taught in English) if one does not meet the required Japanese level upon taking ourJapanese Placement Test (during the Orientation period).
●Those who, on the application form, select [JEP-E] (classes taught in English) or [Faculty Classes Only][Graduate School Classes Only] (based on their institutional Student Exchange Agreements) will not take theJapanese Language Placement Test.

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Flow Chart of Course Selection from Application to Admission
Course Selection in Application Period＜STEP1＞Which type of Student Exchange Agreement does your home university have with Ryukoku University?
Student Exchange Agreement

Student Exchange Agreement

Exchange Students can register for JEP Kyoto Classes at Ryukoku University＜STEP2＞Select either [JEP-E]( English) or [JEP-J] (Japanese) on
the Application Form.

●I want to take classes inEnglish.
●I have never studied the Japanese
language OR I am still at the
beginner level.
●If English is not my native
language, I have the equivalentskills of TOEFL PBT500 orabove.

SELECT
JEP-E Study Course(Japanese Experience Program in
Kyoto –Classes Taught in English )①

After Admission

Agreement is based in one Faculty/Graduate
School. Students must be based only there forclasses/research.

【Bus. Admin】●Dalian University of Foreign
Languages School of Japanese Studies【Graduate School of Science & Technology】●I want to study Japanese.
●I want to take classes inJapanese.
●I have studied Japanese for300
hours, or I have attained thelevel of N4 on the JLPT.
●If possible, I’d like to take
Regular Faculty or Graduate
School classes.

SELECT EITHER ONE②JEP-J Study Course(Japanese Experience Program in Kyoto –Classes Taught in Japanese )SELECT THE APPROPRIATE
ONE③Faculty Classes Only
④Graduate School Classes Only

Take the Japanese Placement Test during theOrientation Period (after arrival in Japan)＜STEP3＞
Level 1
(BeginnerLevel)
ResultRESULT①JEP-E Study Course(Japanese Experience Program in
Kyoto –Classes Taught in English )Class 2 or 3
Placement

RESULT②JEP-J Study Course(Japanese Experience
Program in Kyoto –Classes
Taught in Japanese )6Class 4 - 6
Placement

RESULT②JEP-J Study Course(Classes Taught inJapanese )＋Regular
Faculty・Graduate
School Classes

RESULT④Regular Faculty
Classes Only
⑤Regular Graduate
School Classes
OnlyRegarding Class Registration●Exchange Students must register for a minimum of 16 credits per semester (and 32 credits for one year)(The minimum credit amount is subject to change). To transfer credit after the exchange period, students
should check carefully which Ryukoku University classes are required, and which will be officiallyrecognized, by their home university.
●JEP-J Applicants assigned to Class 4 or above are eligible to register for selected Faculty/Graduate Schoolclasses taught in Japanese and English, and JEP-J Applicants assigned to Class 2 or 3, as well as JEP-E
Applicants, are eligible to register for selected Faculty/Graduate School classes in English.
●Students who are eligible to register for regular Faculty/Graduate School classes should be aware that
there are some classes that cannot be registered for. These include those with an early registration requirement,
those which have a student limit, seminars (classes written as ゼミ or 演習, etc.) , as well as those with othersystematic restrictions. Permission must be received prior to registering for any Faculty/Graduate Schoolclasses.
●The Ryukoku University Syllabus is available at the following link. Please refer to it.
https://syllabus.ws.ryukoku.ac.jp/acrsw/CSylNoSSO/CNoSSO.do

Campuses
Ryukoku has three campuses in and around Kyoto. These campuses are close to train lines and within easyreach of each other, so you should be able to commute easily between them.
*There are free shuttle buses between the campuses throughout the day, with Fukakusa as the central campus.
(From Fukakusa to Omiya: 20 Minutes; From Fukakusa to Seta: 40 minutes).
◆FUKAKUSA
FUKAKUSA Campus, located in southern Kyoto, is the main campus.
The Center for the Promotion of Global Education and all the JEP Kyoto
classes are located on this campus. The Faculties of International Studies,
Economics, Business Administration and Law, Policy Science, alongwith 1st and 2nd Year subjects of the Faculty of Letters and the Faculty ofPsychology, and the Junior College are located here.
◆OMIYAOMIYA Campus is our original campus (founded in 1639), and is locatedin central Kyoto, just beside historic Nishi Hongwanji Temple. 3rd and4th Year subjects of the Faculty of Letters and the Faculty of Psychology
are taught here, and the campus provides an ideal calm and relaxedatmosphere for study and research.

◆SETA
SETA Campus, located in Shiga Prefecture’s “Biwako Culture Park”, issurrounded by nature and is the newest and largest campus, The Faculties
of Advanced Science and Technology, Sociology and Agriculture arelocated here.
7Reference：AY2024 List of JEP-J Subjects(※Subject to change in a subsequent year)

8Reference：AY2024 List of JEP-E Subjects(※Subject to change in a subsequent year)9Accommodation
Ryukoku University has the following dormitories for International Students: Mitra-kan, Ryukoku
International House, and Ryukoku Kaikan. There are Resident Supporters (Japanese Students) in thedormitories to help you during your stay in Ryukoku University. If you are going to stay in one of ourdormitories, please fill in the attached Dormitory Application Form and turn it in with your other application
documents by the deadline. While details on the Dormitory Application Form will be taken into consideration,
final allocation of dormitory location and room type will be decided by the Center for the Promotion of Global
Education Office.
Rental Bedding is required for all dormitory residents. It is not possible to cancel this service.
Expense: 1,680 JPY/month.
◎Please note that dormitory assignments are decided by the university and, in principle, cannot be changed.
◎Students with health concerns which require special consideration are given preference with regards to theallocation of room type. Thank you for your understanding.
◎Please refer to this website for more information regarding the student dormitories:

http://intl.ryukoku.ac.jp/dormitory/index.html

りゅうこく国際ハウス Ryukoku International House〒612-0029 京都市伏見区西浦町 4-38
4-38 Fukakusa Nishiura-cho, Fushimi-ku, KYOTO 612-0029
Room Types: (A) Single / (B) Twin
Shared Items: Shower, Toilet, Kitchen, Refrigerator, Coin Laundry Machines
Individual Rooms: Desk, Chair, Bed, Bookshelf, Reading Light, Air Conditioner/Heater, Curtains
Internet: Available in Room (A router is necessary)
Security Deposit:(A) 80,000JPY (one-time payment upon entering the dormitory)
Monthly Rent and Utilities Costs:(A) Rent: 30,000JPY Utilities: 10,000JPY (Fixed) (Tentative)(B) Rent: 18,000JPY Utilities: 6,000JPY (Fixed) (Tentative)※Dormitory fees are subject to change.

↑ Map ↑

Access:5 minutes on foot to Fukakusa Campus
7 minutes on foot to Keihan Fukakusa Station
10 minutes on foot to Kyoto Subway Kuinabashi Station
12 minutes on foot to JR Inari Station

龍谷会館（男子寮）Ryukoku Kaikan〒612-0029 京都市伏見区深草西浦町 2-95
2-95 Fukakusa Nishiura-cho, Fushimi-ku, KYOTO 612-0029
Room Type: Single
Shared Items: Shower, Toilet, Kitchen, Refrigerator, Coin Laundry Machines
Individual Rooms: Desk, Chair, Bed, Bookshelf, Reading Light, Air Conditioner/Heater, Curtains
Internet: Available in Room
Security Deposit:
50,000JPY (one-time payment upon entering the dormitory)
Monthly Rent and Utilities Costs:
Rent: 25,000JPY Utilities: 8,000JPY (Fixed) (Tentative)※Dormitory fees are subject to change.
Access:5 minutes on foot to Fukakusa Campus
7 minutes on foot to Keihan Fukakusa Station
10 minutes on foot to Kyoto Subway Kuinabashi Station
12 minutes on foot to JR Inari Station10↑ Map ↑

ミトラ館 Mitra-kan〒612-0029 京都市伏見区深草西浦町 4-10
4-10 Fukakusa Nishiura-cho, Fushimi-ku, KYOTO 612-0029
Room Types: Single
Shared Items: Shower, Kitchen, Refrigerator, Coin Laundry Machines
Individual Rooms: Toilet, Desk, Chair, Bed, Bookshelf, Reading Light, Air Conditioner/Heater, Curtains
Internet: Available in Room
Security Deposit:
100,000JPY (one-time payment upon entering the dormitory)
Monthly Rent and Utilities Costs:
Rent: 40,000JPY Utilities: 10,000JPY (Fixed) (Tentative)※Dormitory fees are subject to change.

↑ Map ↑

Access:5 minutes on foot to Fukakusa Campus
7 minutes on foot to Keihan Fukakusa Station
10 minutes on foot to Kyoto Subway Kuinabashi Station
12 minutes on foot to JR Inari Station*The dormitory fees shown are the fees required after deducting the International Student Accommodation Support
Scholarship (single ¥10,000/month, twin ¥5,000/month).

Exchange Conditions
The conditions of your exchange are based on the terms and conditions in the Student Exchange Agreement
between your Home University and Ryukoku University. Please consult your Home University if you are
unsure of these conditions.

Bank Accounts
You will need to open a bank account after your arrival so that your scholarships can be deposited and yourroom and utility expenses can be withdrawn directly. If you do not already have a Japanese bank account,please carry out the necessary procedures. [New accounts must be opened with Yucho Ginko (Japan Post
Bank).]
The following are required to have your account established:① The document [口座開設申込用紙 (Application for Opening an Account)] – (Resident Supporters will
provide assistance with this process during the Orientation)② The document [預金口座振替用紙 (Bank Account Transfer Sheet)] – (to be provided after Dormitory
Entry)③ A copy of your Residence Card, which will be issued to you upon your arrival in Japan.
Automatic withdrawal permission (of dormitory fees) takes approximately two months to establish. Until thattime, it will be necessary to transfer fees yourself from a nearby convenience store. IT IS NOT POSSIBLE
TO PAY BY CREDIT OR DEBIT CARD. Also, please note that Japan Post Bank does not offer online
banking services.
You may also like to open an account with an international bank (i.e. Citibank, Star, Cirrus and Maestro) before
your arrival.
11

IMPORTANT: Common Financial Problems After Arrival
It is always the case at the beginning of the semester that a few students have a very difficult time because they
are not able to use the bank cards which they have brought with them from abroad, and therefore are not able
to withdraw the necessary funds for their everyday lives.
① Please be sure to confirm with your card company/bank that: (1) you will immediately be able to withdraw
funds after arriving in Japan with your card, and (2) that you know exactly how to use the card. Please
make it a point to remember your pin number to avoid having your account blocked.
② It is sometimes the case that students do not inform the bank in their home country of their exchange study
period, and their bank card is frozen due to sudden use in another country. Please be sure to inform yourbank that you will be studying abroad to avoid this problem.
③ There is often a daily limit for withdrawing money internationally from one’s bank in their home country.
Please be well aware of what the daily limit is, so you can surely make initial dormitory payments, as wellas have enough for initial living expenses. If your bank will not allow you to withdraw enough money
shortly after your arrival, please be sure to bring sufficient funds with you.

Health Insurance
Under the Japanese Immigration Laws, it is compulsory for all Exchange Students who will be in Japan for atleast three months to enter the Japanese National Health Insurance system, even if one has insurance in theirhome country. The insurance fees are estimated to cost 1500yen to 2000yen per month. Enrolment in Japanese
National Health Insurance can be carried out at the Ward Office closest to your Japanese residence. If you feel
it is necessary, you might also like to purchase international health insurance in your home country before
leaving for Japan. More information on Japanese National Health Insurance will be provided during
Orientation Week.

Center for the Promotion of Global Education (R-Globe) Office〒612-8577 Kyoto-shi, Fushimi-ku, Fukakusa, Tsukamoto-cho 67
Tel: +81 (0)75-645-7898 Fax: +81 (0)75-645-2020r-globe@ad.ryukoku.ac.jp inbound.r-globe@ad.ryukoku.ac.jp

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Ryukoku University International Student Dormitories
General Rules

The General Rules detailed within must be observed by ALL Dormitory Residents..
The dormitory is a communal living space of students from several different countries.
Please be respectful of different cultures and customs, and mindfully avoid thoughtless
behavior. Please respect the privacy of others and behave appropriately so all residents
can have an enjoyable university life.

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Admission Procedures① After submitting the application form to enter the Ryukoku University International Student
Dormitory, the Student Information Centre (NASIC) 【※】will send you an email for information
regarding your arrival date, and provide a document about the date you will enter the dormitory.
Decide your move-in date and return the completed documents to NASIC by the specified date byemail.
【※】 [NASIC is the private company which manages the dormitories on behalf of the Center for the
Promotion of Global Education (R-Globe) Office].
② Please sign the [Pledge] and return it to NASIC.
③ Regarding your First Payment
For those staying at [Mitra-kan], [Ryukoku International House], and [Ryukoku Kaikan]:
Please make your payment of the Security Deposit and <First Time> Usage Fees [Rent, Utilities, Bedding(optional)] at the nearest convenience store shortly after your arrival. This payment must be made in cash. IT
IS NOT POSSIBLE TO PAY BY CREDIT OR DEBIT CARD. Also, please note that Yucho Ginko(Japan Post Bank) does not offer online banking services.
④ Security Deposit
In principle, the security deposit will be returned when you check-out of the dormitory, by bank transfer ona specific day designated by NASIC. However, if you have failed to pay your room rent or utilities fees, orif payment is required for any damages caused to the room or dormitory, the required fees will be deductedfrom this security deposit. If the amount required exceeds the amount of the security deposit, a bill will besent to you for the excess amount. Students with a room rental waiver are not required to pay a security
deposit.
⑤ Automatic Account Withdrawal
Room rent and utilities fees will be automatically withdrawn from your bank account on a designated dayof the month.
If you do not have a bank account available in Japan when you enter the dormitory, you will open one.
The account will be at Yucho Ginko. Please complete the form for opening an account and submit it by the
specified date.
<<Required Documents>>• Form for opening the bank account (to be distributed after you enter the dormitory)• Residence Card copy
For those staying at [Mitra-kan], [Ryukoku International House], and [Ryukoku Kaikan]:
Each month’s room rent and utilities expenses will be automatically withdrawn from your bank account on
the 6th of each month (in the case that the 6th is a weekend or national holiday, on the following businessday).
※Automatic withdrawal is possible from any Japanese bank. However, those who have not formerly
opened a Japanese bank account will have an account established at Yucho Ginko (Japan Post Bank)
after their arrival in Japan. Please be sure to fill in this account on your automatic withdrawal form.
⑥ Move-In Day
You will be given guidance by either a Resident Supporter【※】or the Dormitory Manager.
【※】The Resident Supporters are Japanese students of Ryukoku University who live in the dormitories
to provide international students with assistance regarding their daily lives at the dorms and at theuniversity in general. If you have any difficulties, please either consult either the Resident Supporters or
the Center for the Promotion of Global Education (R-Globe) Office.
14

Rules: Dorm Rent and Utilities
All dormitory residents (including students with a room rental waiver) are required to pay monthly utilities
fees, even during break periods in between semesters.
If a room is occupied for less than 15 days of any calendar month, rent will be calculated by the day. If theroom is occupied from the 15th of the month on, the cost of one month will be charged. If you wish to prorate
your rent for less than 15 days, you must submit a notice of withdrawal to the Dormitory Manager by the 5thof the month preceding the month in which you are leaving the dormitory. If you submit the notice after thedue date, you will be charged one month's rent, even if you leave within 14 days.
If a [SINGLE] room at Ryukoku International House is occupied for the first eight days of the month, he/shewill be charged according to the following:(International Student: 1 month rent 40,000JPY <Room Rent: 30,000JPY, Utilities 10,000JPY>↓(40,000 JPY ÷ 30 days ×8 days = 10,666 JPY [Final charge: 10,666 JPY] ）Calculation Method: Monthly Fee ÷30 (days) × Number of Days Occupied. All decimal points are cut.

Rules Regarding Incoming/Outgoing①Due to the great number of students arriving in March and August, Occupants checking out must depart by
March 20 or August 10 (If this day falls on a weekend or public holiday, checkout must take place on theprevious day). Rent and utilities fees will be calculated according to [Rules: Dorm Rent and Utilities] above.
② Rental fees, once paid, will not be refunded except in special circumstances. Notification of leaving thedormitory must be submitted at least one month in advance.

Checking Out Procedures① Please be sure to submit a “Leaving the Dormitory” form to your Dormitory Manager by the 7th of themonth previous to the month you plan to depart. If you fail to turn in the form by that time, even if you
plan to reside in your room for only 14 days or less in the following month, you will be charged the full
rent amount.
② Clean your room and remove your belongings before checking out.
③ Approximately One Week before Checkout: Your Resident Supporter will conduct a room check.
④

On Checkout Day: Your Resident Supporter will conduct a room check. This room check is required!

⑤ Once your electricity fee has been calculated and the condition of your room checked, your Security
Deposit will be refunded.
■In the following cases, occupants will be required to leave the Dormitory:◎ Termination of studies at Ryukoku University◎ Expiration of contract15

◎ Rejection of application to extend one’s Period of Stay
◎ Decision by the university that the occupant is no longer eligible to continue living in the dormitory◎ Where delayed payment or compensation exceeds the rental deposit amount◎ Failure to obey dormitory rules◎ Deliberate disobedience of university guidelines and instructions◎ Failure to fulfill one’s obligations as a dormitory resident■Leaving the Dormitory During the Residence Term
If you wish to leave the dormitory before the resident period expires, notification must be provided to NASIC*AT LEAST* one month in advance.
*If you wish to reside in the dormitory with a daily rate (for less than 15 days), you must submit a [Leaving
the Dormitory Notice] to the Dormitory Manager by the 5th of the PREVIOUS month you will check out ofthe dormitory. If this notice is submitted after the deadline, you will be charged the dormitory fee for theentire month (even if you depart within the first fourteen days of the month).

Please note that it is not possible to check out of thedormitory on a Saturday, Sunday, or National Holiday.

Mandatory Code of Conduct※土日に退寮することは避けてください。

Please observe the regulations:①Dormitory property is not to be altered or misused in any way.
②No economic or political activity may be carried out within the dormitory.
③Dormitory furnishings or equipment are not to be removed.
④Potential fire hazards such as gas ranges are not to be used outside designated areas⑤Occupants should follow dormitory rules and respect Japanese customs.
⑥Do not disturb fellow residents or people living in the surrounding neighborhood.
（e.g. making loud noise, leaving rubbish in the corridor/on the streets etc.）⑦Care should be taken to keep both one’s room and the communal living areas clean and sanitary.
⑧Fires, thefts, etc. should be reported immediately●Cohabitation is prohibited.
A single room may only have 1 occupant.
●Entrance to other Residents’ rooms is prohibited.
You may not enter the rooms of other Residents, even in the case of friends.
●Overnight guests are not permitted.
Family and friends are not allowed to stay overnight in the dormitory. They are required to leave thedormitory premises by the curfew designated by each dormitory.
●Smoking
Smoking is not allowed within dormitory premises belonging to Ryukoku University (even outside thebuilding)●Overnight Trips
If you go away for an extended period or return to your home country, you must contact the Center for
the Promotion of Global Education Office at least 1 week in advance.
16

Ryukoku International House・Mitra-kan Residents: Fill out Out-of-Town Overnight Stay Form,
available by QR Code.
Ryukoku Kaikan Residents: Fill out and submit the「外泊届」(Out-of-Town Overnight Stay Form) in
paper form.
●Use of Parking Facilities
Please put an identification sticker on your bicycle (These stickers can be attained from the Resident
Supporters). Do not leave your bicycle at the dormitory after you move out. In the case of theft, please
report it directly to the police (not the University).
Ryukoku University will not be held responsible for any cases of theft.
●Pets
Pets are strictly forbidden in the dormitory.
●Mailbox
Affix your name to your dormitory mailbox and be sure to check it at least once a day.

In addition to the rules above, each dormitory has its
own regulations. If you fail to follow the regulations,
you will be asked to leave the dormitory.

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