GMAP SESAMI Program
Getting Started with Online Lecture for the Instructor and the Teaching Assistants

Last update: 4/25/2022

1Overview

There can be two types of online lectures as below. Which one will be offered for each course will be informed
via SESAMI program management. In both cases, zoom, a video communication tool, will be used as the platform.
TypeDescription(A) Hybrid

Some people join remotely,
There will be one computer in the classroom (wired host),
and others in the physicaland one laptop for presentation (Wi-Fi).
classroom at Kobe University.
Everyone joins remotely.
Everyone needs to join the lecture by finding the moststable network environment.

(B) Online
onlyNotes

There are two key roles in zoom as follows. By default, the SESAMI admin (program management) will be
the host to schedule, start and end the lecture. She will assign Co-host at the beginning of the calls.

Privileges
Schedule a meeting
Start/end the meeting
Assign host or co-hostMute participantsStart/stop the recording
Start breakout rooms or move participants between rooms
Stop participantʼs screen share

Roles (detail) and default assignments
HostCo-hostProfessor
SESAMI admin
Teaching assistant
xxxxxxxxxx
x

How to change roles: refer to section ʻUsing co-host in a meetingʼ on https://support.zoom.us/hc/enus/articles/206330935-Enabling-and-adding-a-co-host.

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Preparation

2.1

Basic features
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System requirements
https://support.zoom.us/hc/en-us/articles/201362023-System-Requirements-for-PC-Mac-and-LinuxHow to Join a meetinghttps://support.zoom.us/hc/en-us/articles/201362193-Joining-a-Meeting
How to test your audio
https://support.zoom.us/hc/en-us/articles/201362283-Testing-computer-or-device-audio
How to test your video
https://support.zoom.us/hc/en-us/articles/201362313-How-Do-I-Test-My-Video
Chat
https://support.zoom.us/hc/en-us/articles/115004789183-Replying-and-managing-chat-messages
Nonverbal Feedback During Meetings
https://support.zoom.us/hc/en-us/articles/115001286183
Other getting started resources: https://support.zoom.us/hc/en-us/categories/200101697
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2.2

Features for instructors or teaching assistantsl

How to manage participants: https://support.zoom.us/hc/en-us/articles/115005759423

lAudio control, that might be important to avoid audio echo.
lll

How to share screens
https://support.zoom.us/hc/en-us/sections/201740106-Screen-Sharinglllllll

Hide or Show My Video in My Own Display
https://support.zoom.us/hc/en-us/articles/115001077226-Hide-or-Show-My-Video-in-My-Own-Display
Video layouts such as Speaker view and Gallery view, including times when sharing your screen
https://support.zoom.us/hc/en-us/articles/201362323-How-Do-I-Change-The-Video-Layout

Breakout Rooms, a feature to split a class in up to 50 separate sessionslll

How to share your whiteboard
https://support.zoom.us/hc/en-us/articles/205677665-Sharing-a-whiteboard
Using annotation tools for texts or drawings
https://support.zoom.us/hc/en-us/articles/115005706806

Video controlsll

You can select either your screen (desktop) or an app. Pause share and New share are also available so thatyou can switch and control things to be shared.
Switching Windows During Screen Sharing
https://support.zoom.us/hc/en-us/articles/201625966-Switching-Windows-During-Screen-Sharing
Details on PowerPoint Presentation
https://support.zoom.us/hc/en-us/articles/203395347-Screen-Sharing-a-PowerPoint-Presentation
Sharing Computer Sound During Screen Sharing
https://support.zoom.us/hc/en-us/articles/201362643-Sharing-Computer-Sound-During-Screen-Sharing

Whiteboard, to share your writings with participantsll

Mute All And Unmute All
https://support.zoom.us/hc/en-us/articles/203435537-Mute-All-And-Unmute-All
More about the audio echo, see “3 Trouble shooting.”

Enable breakout rooms (account owner’s action)
https://support.zoom.us/hc/en-us/articles/206476093
Managing Breakout Rooms
https://support.zoom.us/hc/en-us/articles/206476313-Managing-Video-Breakout-Roomsl
The host or co-host can assign participants to breakout rooms via one of below options.
lAutomatically: Let Zoom split your participants up evenly into each of the rooms.
lManually: Choose which participants you would like in each room.
lLet participants choose rooml
The host or co-host can setup time from ‘Options.’l
The host or co-host can join/move between breakout rooms and broadcast message to all

Disable Private ChatslControlling private chat access in a meetinghttps://support.zoom.us/hc/en-us/articles/360060835932-Disable-Private-Chats

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2.3Tips and Tricksl

How to share sounds, e.g., share a video during the meetingll

How to allow participants to share screens (host/co-host)llClick 'Security' in the meeting controls, and select 'Allow Participants to Share Screen.'

How to share simultaneously (host/co-host)https://support.zoom.us/hc/en-us/articles/115000424286-Sharing-multiple-screens-simultaneously
ll

l

l

Click 'Share Screen' in the meeting controls (at the bottom of Zoom window), and check 'Share Sound' in thewindow BEFORE selecting what to share.

Multiple participants can share simultaneously, from the upward arrow '^' at the 'Share Screen' in the meetingcontrols.
By enabling this option, when more than one screens are shared, participants in the meeting can select whichscreen to view from 'View Options' at the top of the Zoom panel.
This option can save time for people to start - stop screens many times, however, all participants in the meetingneed to be aware which screen to select.

How to stop participant’s screen sharing (host/co-host)lClick 'Participants' in the meeting controls to display the participants list.
Hover a participant and click ‘More’ to select ‘Stop Sharing.'

Orl

3

Click the ‘View Options’ dropdown menu located at the top of your in-meeting window, and select ‘Stop
Participant’s Sharing.’

Trouble shootingl

Audio Echo In A Meeting: detailIf you hear audio echo or audio feedback during your meeting, there are 3 possible causes:
1.
A participant has both the computer and telephone audio active
2.
Participants with computer or telephones speakers that are too close to each other3.
Multiple computer with active audio in the same conference room
Case 1: A participant has both the computer and telephone audio active
If you join from a computer and call in from the telephone, please make sure you either Enter your participant
ID when calling in, or enter your #participant ID# when already in the callOr, manually leave computer audio on your computer
Case 2: Participants with computer or telephones speakers that are too close to each other
If another participant is too close to you, and both of you have speakers on, please leave audio conference
on one of the computers or hang up of the telephone connections.
Case 3: Multiple computer with active audio in the same conference rooml

Other resources: https://support.zoom.us/hc/en-us/categories/200101697

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