1

大学共同利用機関法人
情報・システム研究機構
Research Organization of Information and Systems

JROIS2 Operation manual
Login

Apply

How to Log in to JROIS2

P2

Select Division to apply toP3

Select an offer to apply for

P3

Enter information

P4

Upload files (application form)

P4Submit

P5

Confirm the submitted application data(Applicant)P5

Confirm the submitted application data(Coordinator)

P6

Check Review
Check Review Results
Results
ReportUpload files (report) and Submit
Revision history

P7
P8
P9

Version 3
Revised Date：2024/2/13

2Login
1 . Access to https://jrois2.rois.ac.jp
Click either Japanese or English to set display language.

Click either [操作開始(日本語)] Japaneseor [Start(English)]English

Click here to get this manual.

Information

Recommended Browser（Latest Version）<Windows>
Google Chrome
Microsoft Edge
<Mac OS>
Safari2. Login to JROIS2
If you have an Account of this system, enter your Email address and Password
and click “login”.
If you do not have any Account of this system , click "Account Services" menu above
to register an account.
To register an account if you don’t have any account *2
1..Click “Account Service” menu.
2. Enter your Email and password for the login. Password must be at least 8 characters.
3.Then, click URL on the email you will receive.
4. After logging in for the first time, ‘Edit User’ screen will redirect, so please register.

If you forget your password, click "Account Services" menu above to renew password.
To resister an account or renew password *2

If you have an Account of this system, Click here to login toJROIS2 after entering Email address and Password.
Account registration is required when applying or when checking application forms forwhich you are the coordinator. It is not mandatory for coordinator to check application
forms on system.
Note: Applications can only be checked by a coordinator who is logged in with an email address thatmatches the coordinator's email address on the application form. When you receive the "Application
received email, if the email address is not the same as the you registered for your account, pleasecontact and ask the office to correct the coordinator's email address on the application form. If you
have not yet registered, please register an account with the email address.

3Apply
1. Select Division to apply to“Division to apply to” is displayed.
Select division to which you are submitting your application.
※To submit a report, click “Application List” menu above and click the application ID to be submitted to.

A list of offers by all divisions can also be displayed.

2. Select an offer to apply for“Offer List” is displayed. It is only a list of offers and notice by the selected division.
At first, a list of offers in the latest fiscal year is displayed.
To see a list of offers in the different year, click “the year”.
Use the filter function if necessary.
Click the “Apply” button of the offer for that you are applying for.

4

Apply
3. Enter information

Application section

Enter the required information inApplication section.
The input items for each offer are different,
so it may be displayed differently from theleft figure.
Upload your application file according to theapplication guidelines.
＊See below for information on uploading.

for uploading files

You can upload up to 3 attachments, but it
depends on the offer.
Update file status(Click if attachment status is not updated.)
Click to delete this application
Click [Save temp.] to save data temporarily before
you submit.
If you go out the page without “Save temp.”, theapplication ID will be removed from Application List.

4. Upload files (application form)
1. After clicking “Upload” button, you will see the screen below.Then, click 「Select_a_file」①①

2. Select a file to upload, and you will see the screen below. Then , click 「upload」②②

file path “C:¥fakepath¥～”Browser converts and displays for security
purposes

3. After that you will see the screen below. Then, click 「close」③③

After uploading the files, it is not complete until you click on "Submit".
See the next page regarding ”Submit“.

5

Apply
5. Submit
1.
2.
3.
4.

Check “ 「I've checked the application attachments.」
After checking, the color of the button changes and it becomes enable to click.
Click [submit] buttontosubmit . Then click OK after a confirmation dialog is displayed.
Your application has been complete when you receive an email that your application is received.
If you do not receive the email, please contact the office.

Check before submit
Check 、「submit」 button becomes enable to click.

[Notes] Once an application is "submitted," its status turns into "Submit" and it cannot be modified. If you needto edit or replace the attached files, please contact the office.
 When you submit without attachment, the application will be automatically saved, but its status will notturn into “submit”. After that, you need to upload files and submit. Also please make sure that you
receive an email the status is “submit”.
 The issue regarding “Temp. Save” has been resolved on February 2024.
( In the past, if application in “Amend” status after the application deadline was temporarily saved, itcould not be submitted.

6. Confirm the submitted application data
You can see the subject that you have submitted in” Application List“.
Please be sure that the status of your application is “Submit”.
If the status is “Saved” , your application procedure is not completed.
To confirm and edit your application data saved temporarily, click the “Application ID“

Click to sort. (ascending/ descending toggle button)

Application ID

w/ the uploaded file

w/o the uploaded file

6To confirm the submitted application data as a Coordinator
who is co-researcher responsible for budget execution

If you check the checkbox next to “Application List (Coordinator)”, you can see a list ofapplications for which logged-in user is the coordinator.
Applications can only be viewed (attachments can be downloaded in “Application List”),
cannot be submitted by Coordinator.
If the checkbox is not checked, a list of applications in which the logged-in user is theapplicant will be displayed.

After check、a list of applications for which the logged-in user is the coordinator
will be displayed.

logged-in user =“user_rois”“Application ID 20223“ is only displayed after check, because it is submitted by“user_sp”, not submitted by logged-in user(“user_rois”).

7

Contacts
Contact

Email address

JROIS2 System administrator

staff_rois[at]jrois2.rois.ac.jp

ISM

staff_ism[at]jrois2.rois.ac.jp

NIG

staff_nig[at]jrois2.rois.ac.jp

NIPR

staff_nipr[at]jrois2.rois.ac.jp

NII

staff_nii[at]jrois2.rois.ac.jp

ROIS

staff_sp[at]jrois2.rois.ac.jp*Please replace [at] above with @.

Check Review Results
After receiving mail sent by the office regarding review results, login to JROIS2.
“Division to apply to” will be displayed immediately after login.
Click “Application List” menu above.
Then check the “Status”, which is Accept or Reject.
To confirm the allocated expenses and so on, click the Application ID.
To confirm the attachment, such as a notice, on “Office(Staff Use section)” according toinstructions from the office staff , download files in “Application List” .

Application ID[Note]To check Attachments, such as application form and report and notice, download files
in “Application List” to clickicon.

8Report“Division to apply to” will be displayed immediately after login.
Click “Application List” menu above.
At first, a list of your applications in the latest fiscal year is displayed.
Then, click the year and Application ID in which you are submitting your report.

Application ID
Upload report files
Upload your report in the Report section in “Edit Application”.
Follow the instructions of the office regarding the file format of the report andhow to fill in column “Survey of Research Activities”.
The method of uploading attachments and submitting reports is the same as themethod of uploading application forms. Please see page 4.
“Edit Application” ※ Report section is in the center of “Edit Application”.
Note regarding report submission

Survey of Research Activities
Fill out if it is shown.

Uploading your report files
The same as uploading application
forms (see page 4).

Please make sure report submission period. You cannot “submit” outside of the period.
After uploading the report files, be sure to check the checkbox and click ”Submit” button.
(Checking the checkbox activates the “Submit” button.)
Your report submission is completed when you receive an email sent by JROIS2 System.
If you do NOT receive an email after submission, please contact the office.

9Revision history
VersionDateDescription

1.0

2023.2.20

Initial published Document

2.0

2023.8.30

Revised due to system improvement inAugust 2023

P2 Changed TOP page image due to change of start button.
P2 Added description of account registration when checking
application as coordinator.
P3 Added the description of filter function to offer list.
P3 Deleted the description regarding required fields andadded explanation of file status update button.
P4 Added description regarding confirmation dialog.
P5 Added explanation of application check as a coordinator.
P7 Added description regarding checking checkbox whensubmitting a report.

2.1

2023.9.15

Minor revision

3.0

2024.2.13

Revised due to system improvement inFebruary 2024

P1 Changed the manual name from “User manual” to“Operation manual”
P2 Change TOP page image due to layout change.
P2 Added the description of “forgotten password”.
P3 Added description due to system specification change todisplay “Division to apply to” immediately after login and todisplay a list of offers and notice by the selected division.
P3 Delete filter function to select division.
P5 Added the description regarding “Temp. saved” issue
resolved.
P6 Added explanation regarding Application List to beviewed by coordinator.
P7 Added notes regarding downloading files.
P8 Added description due to change specification to display“Division to apply to” immediately after login.
P8 Added description regarding report submission period.