Tourism EXPO Japan Business Meetings Privacy Policy
Handling of personal information
The Secretariat of Tourism EXPO Japan* (“Secretariat” or, as appropriate, in the context, "we","us" or "our") processes personal data as a “Data Controller” as defined in the General Data
Protection Regulation (Regulation (EU) 2016/679) (“the GDPR”).
*Organizers：Japan Travel and Tourism Association / Japan Association of Travel Agents /Japan National Tourism Organization
Protecting your privacy is important to Secretariat we respect and value the relationship wehave with you. Please take a moment to read the following policy which describes the personaldata that you provide to us or we collect when you use this site. It also explains how we may
use this information, with whom we may share it and how we use cookies.
Information you provide to us and how we use it
Secretariat will process your personal data when you register and attend the BusinessMeetings. In order to properly handle the information that we obtained through the BusinessMeeting registration, in accordance with the personal information protection policy
stipulated by the organizer, the Secretariat shall assign an Information Handling Manager toinstruct and supervise the Secretariat staff that handle information of registrants of Tourism
EXPO Japan Business Meetings. We will strive to prevent leaks and falsification of information,and acts of illegal intrusion.
The personal data which Secretariat processes about you will include personal details suchas your name, contact details and email address. This is to assist us with managing andoperating the Business Meetings.
Secretariat will also process personal data to facilitate Business Meeting Matching.
For Visitor Registration (Basic Profile Registration):
Company Information (Name, URL, Location, Postal Code, Address, TEL, FAX, association,Business type), Family Name, First Name, Title, Department, Position, E-mail, Emergency
Contact Number, Business Outline, Date you are going to visit this event, Purpose of Visit,
Category that you know this event first, attendance of the simultaneously held events,attendance of the business meetings.
The information you have registered will be used for the following purpose.
1. Procedures related to your participation in the Business Meetings, Forum, and Seminars
2. Posting on official printed materials (Official Guide Book etc.)
3. Displayed on the information browsing screen in the Business Matching System of theBusiness Meetings
4. Providing an announcement of events involving the organizers, as well as general industry
information
5. Preparation of statistical materials
Sharing your Personal Information

Secretariat does not sell or rent personal information about our website visitors. Under certain
circumstances, we may share your personal information as described below.
To manage and operate the Business Meetings, to respond to your inquires, arrangements,
to keep you informed about the Business Meetings, or to share knowledge about an issue
within JR East Marketing & Communications, Inc., JTB Communication Design, Inc., JTBCorp., SokNet Planning LTD., which supports arrangement to Tourism EXPO Japan BusinessMeetings, we may share information you provide through this website with one or more of ouraffiliates. We also share information provided by our website, or generated by your use of ourwebsite (or both), with service providers that have been retained to perform services on ourbehalf or on behalf of our affiliates.
In order to achieve the objective, the information you have registered will be provided to third
parties in the following ways.
1. Printed materials, such as an official guidebook will be distributed to participants of theBusiness Meetings.
2. The information browsing screen in the Business Matching System will be released onlyfor registrants of this system.
3. The list of persons responsible* is only able to be viewed by registrants of the BusinessMeetings.
*The list of persons responsible (Matching Members List)
・ The list containing information, such as names and contacts of persons responsible, will
be able to be viewed on this site by registrants of the Business Meetings
・ Disclosure Period：Mid of June 2024 – End of December 2024 (TBD)
If you are a visitor from the European Economic Area ("EEA"), please note that some of ouraffiliates and service providers may be located in countries outside of the EEA that do nothave data protection laws that are equivalent to those of your country. However, we takeadequate measures to ensure that your personal information will at all times be protected inaccordance with this Privacy Policy.
Your personal data will be stored and hosted in Japan, which The European Commission
recognizes as providing adequate protection of personal data. Occasionally, we may berequired by law enforcement or judicial authorities to disclose your personal information to theapplicable law enforcement authorities. We will disclose your personal information if requiredby law, upon receipt of a court order or subpoena, to cooperate with a law enforcement
investigation or if we otherwise believe disclosure is necessary to exercise, establish or defend
our legal rights. We reserve the right to report to law enforcement authorities any activities that
we, in good faith, believe to be unlawful.
Personal data will be processed while it is relevant for it particular purpose and subsequently
for the period of time that prevailing legislation requires such personal data be held thereafter.
Voluntary provision of personal information
You are free to provide, or not to provide, your personal information as you see fit. However,
you may not be able to participate in the Business Meetings, Forum, Seminars, of Tourism
EXPO Japan, if you choose not to provide the required information.
Automated decision-making
Secretariat will not use your personal data to make automated decisions about you.
“Automated decisions” are defined as decisions made without human intervention. You havethe right to opt out of automated processing at any time and to require that decisions areassessed by a person.
Personal Information Disclosure, Updating, Etc.
The requests made by registrants regarding inquiries on and corrections of their personal
information will be answered only after the Secretariat confirms that the persons who sent
the requests are registrants him/herself, by using the method stipulated by the Secretariat.
＜Contact＞
Information Handling Manager: Tourism EXPO Japan Promotion OfficeDelegated Administrator:

Tourism EXPO Japan Business Meeting Secretariat

TEL:

81(0)36737-9389

MAIL:bizmtg@bsec.jp

Tourism EXPO Japan Privacy Policy
Personal Information Protection Policy for Tourism EXPO Japan
Japan Travel and Tourism Association, Japan Association of Travel Agents (JATA) andJapan National Tourism Organization (JNTO) (hereinafter referred to as “the ExhibitionOrganizers”) shall acquire and use personal information according to the limits necessary forthe smooth and safe operation of Tourism EXPO Japan and related event operations. The
Exhibition Organizers recognize that strictly protecting the personal information entrusted tothem in the course of performing those operations is their social responsibility. Recognizing
this, the Exhibition Organizers shall strictly comply with laws and regulations, etc. relating topersonal information. The Exhibition Organizers shall strive to protect personal informationaccording to the privacy policy outlined below.

1. Definition of Personal Information
Personal information shall refer to information related to living individuals that applies to oneof the following.
1. Information that can identify specific individuals according to the names, dates ofbirth or other descriptions, etc. contained in the said information (This shall include
information that can be easily compared with other information to identify specificindividuals)
2. Information that contains a personal identification code

2. Acquisition of Personal Information
The Exhibition Organizers shall acquire personal information by appropriate and fair means
within the extent necessary for the purposes of use indicated in the next article.

3. Purposes of Using Personal Information
1. The Exhibition Organizers shall use the personal information they acquire to theextent necessary to achieve the following objectives:
1. To provide information and conduct surveys for participating in and preparing for theexhibitions, conferences, business meetings and other programs planned andimplemented at Tourism EXPO Japan;
2. To contact exhibitors and customers participating in Tourism EXPO Japan;
3. To provide the various services implemented at Tourism EXPO Japan;
4. To provide information about the business meetings, seminars, and other events
related to tourism;
5. To provide other information regarding tourism.
2. The Exhibition Organizers shall use the personal information they already possess
only for the same purpose of use. When collecting personal information described indocuments etc., the Exhibition Organizers shall specify the purpose of use of thateach time.

4. Appropriate Management of Personal Information
1. The Exhibition Organizers shall appoint a Personal Information Manager and shallclarify the roles of that position. The Personal Information Manager shall prepare anenvironment in which it is possible to conduct activities relating to personal
information protection appropriately. It shall be possible to contact the Personal
Information Manager via the inquiries counter given below.
2. The Exhibition Organizers shall always keep the personal information that theyacquire in an accurate and up-to-date state. The Exhibition Organizers shall takereasonable safety measures, inject management resources that match the actualsituation of business and continually improve the personal information security
structure to prevent unauthorized access of the personal information database etc.,
and the loss, destruction, falsification or leakage of personal data. Moreover, theExhibition Organizers shall promptly take corrective action if a leak or other incident
occurs.

5. Provision of Personal Information to Third Parties
The Exhibition Organizers shall not provide personal information to third parties withoutacquiring the consent of the customer in advance. However, this shall not apply in the cases
listed below.
1. When required by laws/ordinances
2. When it is necessary to protect the life, body or property of a person, and when it isdifficult to obtain the consent of the customer
3. When it is especially necessary to improve public health or to promote the sounddevelopment of children, and when it is difficult to obtain the consent of the customer
4. When it is necessary to cooperate in the performance of work stipulated inlaws/ordinances by a national institution, local public organization or another body
entrusted by such, and when there is a risk of hindering the performance of that workby obtaining the consent of the customer

6. Outsourcing of Personal Information Processing
The Exhibition Organizers may outsource some of the operations related to the processingof personal information to provide even better services to customers. In this case, theExhibition Organizers shall select outsourcers recognized as being those that appropriately
handle personal information. The Exhibition Organizers shall then determine the mattersnecessary for the appropriate management and maintenance of confidentiality, etc. ofpersonal information with the said outsourcers and then ensure the said outsourcers conduct
appropriate management of personal information that is equal or greater than that of theExhibition Organizers in a contract, etc.

7. Disclosure and Correction, etc. of Personal Information
In the event a request has been received from a customer or his/her representative for thedisclosure, revision, suspension of use, deletion or suspension of provision to third parties ofthe personal information possessed by the Exhibition Organizers, they shall comply with thatrequest within a reasonable extent. However, this shall not apply in the event there is a riskthat doing so will impair the life, body, property or other interests of the customer or a thirdparty, in the event that doing so will considerably interfere with the performance ofoperations by the Exhibition Organizers, or in the event that doing so will violate otherlaws/ordinances. In the event it is not possible to comply with part or all of the said request,
the Exhibition Organizers shall explain the reasons for that.

8. Other Precautions
1. The handling of personal information and the information and services provided in
the event transferring to a site operated by a third party from a link or a banner, etc.
on this site is operated by rules independent from the Exhibition Organizers.
Therefore, the Exhibition Organizers shall accept no responsibility for that.
2. The Exhibition Organizers shall strive to post information as accurate as possible inregards to the contents and information on this site. However, the contents andinformation may be incorrect or out-of-date. The Exhibition Organizers shall accept
no responsibility for damages etc. suffered by customers from the contents posted on
this site.
3. This site shall use cookies when using the Google Analytics access analysis toolfrom Google to collect traffic data for the purpose of obtaining statistics to improve
the access situation and usefulness of this site. This traffic data shall be collectedanonymously and shall not identify individuals.

About Cookies
Cookies are small text files that can be used by websites to make a user's experience more
efficient. The law states that we can store cookies on your device if they are strictly necessary
for the operation of this site. For all other types of cookies we need your permission. This siteuses different types of cookies. Some cookies are placed by third party services that appear
on our pages. You can at any time change or withdraw your consent from the Cookie
Declaration on our website. Learn more about who we are, how you can contact us and how
we process personal data in our Privacy Policy. Please state your consent ID and date when

you contact us regarding your consent. Your consent applies to the following domains:www2.t-expo.jp, www.t-expo.jp
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9. Compliance with Laws/Ordinances etc.
The Exhibition Organizers shall comply with the Act on the Protection of Personal
Information and other laws/ordinances and regulations. In addition, the Exhibition Organizers
shall ensure this policy complies with laws/ordinances and regulations and then handle
personal information in line with the stipulated matters.

10. Changes to the Privacy Policy
The Exhibition Organizers shall strive to improve this policy and may change it asappropriate with notice in advance. The Exhibition Organizers shall publish the latest versionof the privacy policy on this page.

Revised: April 1, 2022
Revised: July 1, 2018
Revised: June 1, 2017
Revised: March 21, 2014