Regulations on Joint Research between the University of Electro-Communications andPrivate Entities, etc.
September 7, 2004
AmendedApril 1, 2005
April 1, 2007
April 1, 2009
May 22, 2012
February 26, 2014
March 25, 2014
Article 1. Summary
These regulations prescribe the handling of joint research between the University ofElectro-Communications (hereinafter, “the University”) and private or other outsideentities (hereinafter, “private institution, etc.”).
Article 2. Definitions of Terms“Joint research” in these regulations shall mean the research described in the followingitems.
(1) Research for which researchers and research funds, etc. are received from a privateinstitution, etc. and that is conducted in the University jointly on common themes byfaculty of the University (here and hereinafter to include non-full-time research staff
performing research activities in the University and conducting the joint research in theUniversity) with researchers from the private institution, etc.
(2) Research conducted on common themes divided between the University and theprivate institution, etc., for which the University receives researchers and research funds,etc., or receives research funds, etc., from the private institution, etc.
Article 3. Standards for Acceptance
Joint research shall be accepted only if it is determined that superior research results canbe expected from conducting research jointly, on joint themes between faculty of theUniversity and researchers of a private institution, etc., that it will be carried out with theautonomy and independence of the University while fully respecting the mission of theUniversity, and that there is no risk of interference with the everyday education andresearch of the University.

1Article 4. Decision on Acceptance
1. The decision to accept joint research shall be made by the University President basedon application from a private institution, etc.
2. A private institution, etc. intending to apply for joint research shall submit to theUniversity President an Application for Joint Research (hereinafter, “Application”) andother necessary documents after consultation with the University faculty member withwhom it is desired to conduct joint research (if multiple faculty members, theirrepresentative; hereinafter, “joint research staff”).
3. The University President upon receiving an Application as per the preceding clauseshall notify the contents to the Director of the Center for Industrial and Governmental
Relations (hereinafter, “Center Director”).
4. The Center Director, based on the notification of the preceding clause, shall conduct a
review in the Steering Committee of the Center for Industrial and Governmental
Relations concerning implementation of the joint research, and shall report the result tothe University President.
5. The University President upon deciding to accept the joint research as per clause 1 shallnotify the head of the private institution, etc. and the contract manager.
Article 5. Conclusion of Agreement
The contract manager, based on the notification of the decision to accept as per thepreceding article, shall conclude an agreement with the head of the private institution, etc.
on joint research.
Article 6. Acceptance of Researchers
1. In conducting joint research, in case researchers affiliated with the private institution,etc. are accepted, the University shall accept them as private entity joint researchers(hereinafter, “joint researchers”).
2. Persons that can be accepted as joint researchers are those currently engaged inresearch work in the private institution, etc. who are seconded to the University for joint
research while remaining employed in the institution.
3. In case joint researchers are engaged in research in the University, they shall comply
with the regulations of the University.

2Article 7. Research Fees
1. In accepting joint researchers, the University shall collect research fees for each joint
researcher as annual amounts as prescribed in the University of Electro-Communications
Regulations on Collection of Tuition and Other Fees.
Note that the amount of research fees collected shall not be discounted based on thenumber of actual months worked.
2. In case the research period is extended without exceeding one year from the start ofresearch, additional research fees shall not be collected for the same researcher.
3. Collected research fees shall in principle not be returned.
Article 8. Joint Research Expenses, etc.
1. Handling of the expenses required for joint research shall be as stipulated in thefollowing items.
(1) The University shall provide the facilities and equipment for use in the joint researchand shall bear the operating expenses, etc. necessary for maintenance and managementof those facilities and equipment.
(2) The private institution, etc. shall be responsible for the total of direct costs and indirect
costs, of which the direct costs shall be the necessary honorariums, travel expenses,
personnel costs such as for research assistants, supplies expenses, utility charges, etc.
other than the expenses to be borne by the University as per the preceding item, and ofwhich the indirect costs shall be necessary expenses related to the conducting of theresearch other than direct costs. In case, however, the private institution, etc. receives
government funding, etc., it is clear that the joint research is being conducted with theUniversity using those research funds, and indirect costs were not provided due tobudgetary or financial circumstances, if the University President deems truly
unavoidable, the responsibility of the private institution, etc. may be limited to directcosts only.
(3) The University shall be able as necessary to bear a portion of direct costs if the amountis within the budget scope.
2. When calculating the amount to be borne by the private institution, etc. as per item (2)of the preceding clause, the amount of indirect costs shall be equivalent to 10% of direct
costs.
3. Notwithstanding the provision of clause 1, in the joint research of item (2) of Article 2,
the expenses, etc. needed for conducting research in the private institution, etc. shall beborne by the private institution, etc.

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4. The direct costs and indirect costs stipulated in item (2) of clause 1 shall be paid by thedeadline stipulated in the notification from the University after conclusion of the joint
research agreement.
Article 9. Handling of Equipment, etc. in Joint Research
1. Handling of equipment, etc. acquired for joint research shall be as prescribed in thefollowing items.
(1) Equipment, etc. necessary for the research and newly acquired by the University bymeans of the direct costs in clause 1 of the preceding article shall belong to theUniversity.
(2) Equipment, etc. necessary for the research and newly acquired by the privateinstitution, etc. as per clause 3 of the preceding article shall belong to the privateinstitution, etc.
2. When necessary for conducting joint research, it shall be possible to receive from theprivate institution, etc., in addition to direct costs, equipment owned by the institution. In
such a case the private institution, etc. shall bear the costs of delivering and installing theequipment.
Article 10. Place of Research
1. Joint research staff shall be able to conduct research in the facilities of the private
institution, etc. when necessary for carrying out the joint research.
2. When joint research staff conduct research in those facilities based on the provision of
the preceding clause, procedures shall be taken treating it as travel for research duties.
Article 11. Changes in Contents of Agreement
In case a change in the research plan becomes necessary due to the status of research
progress after the start of joint research, an agreement shall be concluded reflecting thosechanges. This shall not apply in case a change in the agreement is deemed not necessary
in consultation with the private institution, etc.
Article 12. Early Termination or Extension of Research Period
1. The University President shall be able to terminate the joint research early or extend theresearch period, in consultation with the head of the private institution, etc., in the caseof a natural disaster or other unavoidable circumstances arising in the course of theresearch.
2. In the case of early termination or extension as per the preceding clause, the University
President shall notify the contract manager.

4Article 13. Handling of Direct Costs, etc. When Research Is Terminated, etc.
1. When the joint research is completed or terminated early and there are unused direct
costs, it shall be possible to return all or part of the unused portion to the head of theprivate institution, etc.
2. When the joint research is completed or terminated early, the equipment received fromthe private institution, etc. as per the provision of Article 9 Clause 2 shall be returned tothe private institution, etc. in the condition it was at the time the research was completed
or terminated. In such a case the private institution, etc. shall bear the costs of removing
and transporting the equipment.
Article 14. Announcement of Research Results
The results of joint research shall in principle be made public, and the University
President shall as necessary decide the timing and method of announcement inconsultation with the private institution, etc.
Article 15. Patent Application
1. In case inventions arise from the joint research, the University President and head of
the private institution, etc. shall promptly notify each other, and shall endeavor to ensurethat the decision of ownership and patent application procedures proceed smoothly.
2. In case, as a result of joint research by the joint research staff or joint researchers, eachindependently creates inventions, when intending to make patent application, theUniversity President and head of the private institution, etc. shall each obtain advanceconsent from the other party regarding the independently created inventions.
3. When making patent applications for inventions created jointly as a result of joint
research by the joint research staff and joint researchers, the University President andhead of the private institution, etc. shall conclude a joint patent application agreement
stipulating the portions of each, etc. and shall make joint application. However, if one ofthe parties succeeds the right to obtain a patent, the party succeeding that right shallmake independent application.
4. In case a joint patent application agreement is concluded as per the preceding clause,
the University President shall consult with the Center for Industrial and Governmental
Relations regarding the proposed portions to be agreed on between the joint researchstaff and joint researchers.
Article 16. Exercise of Patent Rights
Regarding inventions arising from the joint research, the University President shall decidein consultation with the private institution, etc. matters relating to the transfer of rights,

5exclusive licensing, and nonexclusive licensing of the right to obtain a patent succeededby the University or the patent rights obtained based thereon (hereinafter, “patent rights,etc. succeeded by the University”).
Article 17. Handling of Utility Model Rights, etc.
The preceding two articles shall apply mutatis mutandis to utility model rights and theright to receive registration of utility models.
Article 18. Confidentiality Obligation
The University President and head of the private institution, etc. shall not disclose or leakto persons other than the research staff stipulated in a table appended to the joint research
agreement any information provided or disclosed by the other party or learned in thecourse of the joint research; nor shall they use this information for purposes other than thejoint research; provided, however, that this shall not apply in cases where written consent
is obtained from the other party in advance.
Article 19. Report on Implementation
After the conclusion of the joint research, the joint research staff shall promptly prepare aseparately prescribed implementation report and submit this to the University President.
Article 20. Administrative Matters
The acceptance of joint research and other general administration shall be performed by
the Research Promotion Office, and accounting-related matters shall be handled by theFinancial and Accounting Office.
Article 21. Miscellaneous Provisions
In addition to the matters prescribed in these regulations, necessary matters concerning
the handling of joint research shall be prescribed separately.
Supplementary Provisions
These regulations are effective as of September 7, 2004 and are applicable from April 1,2004.
Supplementary Provisions
These regulations are effective as of April 1, 2005.
Supplementary Provisions
These regulations are effective as of April 1, 2007.
Supplementary Provisions

6These regulations are effective as of April 1, 2009.
Supplementary Provisions
These regulations are effective as of May 22, 2012
Supplementary Provisions
These regulations are effective as of February 26, 2014 and are applicable from February
1, 2014.
Supplementary Provisions
These regulations are effective as of April 1, 20147