Measures to take when faculty members and staff members are infected or suspected ofbeing infected with novel coronavirus
March 24, 2020
Novel Coronavirus Response Headquarters
Ⅰ. List of measures
1. Reporting procedure
1) If a staff member or their family members are infected by or suspected of having
contracted the novel coronavirus, or if there is a possibility of close contact with theinfected person, immediately notify the head of the division about the following
matters.
① Name② Division/Schools/Departments, job title, mobile phone number, etc.
③ Situation (hospitalized or not, symptoms, recent work attendance, activity range
for the past 14 days (history of medical examination, participation in events, etc.)
as much as possible)
2) The head of the division of the above staff, shall immediately report to the General
Affairs Division and the head of the department.
3) The General Affairs Division shall promptly report and notify Members of the Boardand related staff.
① Members of the Board (President, Executive Directors, Auditor General)② Secretary-General, Directors of Administrative Office③ Personnel and Labor Division, Public Relations Division④ Other (as needed)
4) The head of the department cooperates with the division which is in charge to takemeasures within the department.
5) The directors of administrative office share information within each department totake necessary measures.
6) The Personnel and Labor Affairs Division reports to the industrial physician and takes
measures to ensure the health of the staff.
7) The Public Relations Division collects information in cooperation with the General
Affairs Division and accommodate the press.
8) Other staff contacted by the General Affairs Division will take necessary actions
according to the instructions.

2. Investigation by public health centers (in cooperation with university) (General AffairsDivision)
1) Confirm activities of the infected staff member in the 14 days prior to onset ofsymptoms
2) Identify close contacts of the infected staff member
3) Health check of close contacts (fever status etc.)
3. Preventing the spread of infection
The head of the department and the division review the way of working in the workplace asfollows.
1) Encourage staff members to change starting and finishing times and break periods
and to introduce the variable working hours system on a monthly basis.
2) Staff members can work at home for the time being in view of the state of emergency
in Fukui (April 14, 2020).
4. Deliberations at the meeting of Novel Coronavirus Response Headquarters
After organizing information on infected staff, close contacts, etc., discuss the response
to it between related departments. Novel Coronavirus Response Headquarters
deliberates and decides on its response at the meeting.
Ⅱ. List of Procedure
The procedure for responding to cases where the staff is infected is as follows. However,staff working at the university hospital will follow the instructions of the director of theuniversity hospital from the viewpoint of securing the medical-care system.
1. When a staff member is infected
1) Response of the staff member
Follow the restriction on employment and hospitalization recommendations provided by
the prefectural governor and report to the workplace immediately.
* If a person is infected with the novel coronavirus, it will be dealt under the Infectious
Diseases Control Law; prohibition of employment of the sick under Article 68 of theIndustrial Safety and Health Act will not be applied. The treatment of the staff's leave ofabsence will be given further consideration.
2) Response of the workplace① The head of the division contacted by the staff member shall immediately report tothe General Affairs Division and the head of the department.
② Inform all the staff in the division and check if any of them feel sick. (fever, malaise/fatigue, cough, difficulty of breathing, taste disorder, olfactory disturbance etc.; thesame applies hereinafter).
③ Affiliated staff member will conduct a 14-day health observation (fill out theattached “Temperature & Condition Record Sheet”; the same applies hereinafter).
④ List the activities of the infected staff member during the 14 days prior to onset ofsymptoms and the list of close contacts and report to the General Affairs Division
3) Persons with poor physical condition and close contacts shall follow the instructions ofpublic health centers and medical institutions. (In principle, the head of the division willorder the staff member to stay at home for 14 days and observe their health.)4) The situation, such as closing the campus, etc., will be determined each time based on
the instructions given by public health centers and implemented according to the next
infection level.
Infection level

Statussuspension of work

Level 1

Very low risk of transmission on

Small number of individuals

campusLevel 2

Risk of possible transmission in theOrganizational units

specific unit of organization
Level 3

Risk of possible transmission in theBuilding units

specific unit of building
Level 4High risk of transmission throughout aCampus unit

campus* Stay at home order : follow the instructions of the boss, stay home in working hours andmake sure to contact certainly to prevent the spread of infection (same as follows).
2. When a staff member is suspected of having been infected (hereinafter referred to as
the "suspected staff")
1) Response of the staff member① Report to the workplace immediately.
② If a staff member is suspected of being infected (In case a staff member visits a
medical institution due to poor physical condition, contact with a close contact, etc.),
the staff member will be ordered to stay at home until the suspicion of being
infected is cleared at the discretion of the head of the division.

If the PCR test result is positive, follow the above 1- 1).
2) Response of the workplace① The head of the division contacted by the staff member immediately reports to theGeneral Affairs Division and the head of the department.
② Inform all staffs in the division and check if any of them feel sick.
③ The staff will conduct a 14-day health observation.
3) A staff member with poor physical condition will be ordered to stay at home until thesuspicion of being infected is cleared at the discretion of the head of the division.
If the test result of the suspected staff is positive, follow the above 1- 3) and 4).
3. When a family member living with a staff member is suspected of being infected(hereinafter referred to as the "suspected family member")
1) Response of the staff member① Report to the workplace immediately.
② If a family member is suspected of being infected (In case a family member visits a
medical institution due to poor physical condition, contact with a close contact,etc.), the staff member will be ordered to stay at home until the suspicion of being
infected is cleared at the discretion of the head of the division.
③ The staff member will conduct a 14-day health observation. If the test result of thesuspected family member is positive (the staff member is determined to be a close
contact person), follow 1- 3) above.
2) Response of the workplace
The head of the division contacted by the staff member immediately reports to theGeneral Affairs Division and the head of the department. If the test result of thesuspected family member of the staff is positive, follow 1-2) above.
4. Other actions
1) Campus information (publish on the website, inform staff members) (General AffairsDivision)2) Contact the MEXT, the prefectural government, cities and towns, and relatedorganizations (General Affairs Division, etc.)
3) Accommodate the press (Public Relations Division, General Affairs Division)4) Clean facilities with alcohol (related staff)