MARINA CIRCULAR NO. 2013-10
Series of 2013TO:ALL MARITIME TRAINING INSTITUTIONS (MTIs), MANNING
AGENCIES,SHIPPINGCOMPANIES,  SEAFARERS’  ASSOCIATIONS / ORGANIZATIONS AND ALL OTHERSCONCERNEDSUBJECT:RULES IN THE ACCREDITATION OF LIAISON OFFICERS (LOs)
IN THE ISSUANCE OF CERTIFICATES OF PROFICIENCY(COP/s) AND OTHER STCW-RELATED CERTIFICATES FOR
SEAFARERS

Pursuant to Executive Order No. 75 issued on 30 April 2012 and its Implementing Rulesand Regulations, the following rules are hereby adopted:I. OBJECTIVE
1. To provide rules for the accreditation of LO/s for the purpose of filing anapplication/s for the issuance of COP/s and other STCW-related certificates ofseafarers; and,2. To ensure an orderly and efficient filing of applications for the issuance of COP/sand other STCW - related certificates.
II. DEFINITION OF TERMS
For purposes of this Circular, the following terms are hereby defined as follows:
1. Accreditation refers to the registration with the MARINA of a duly authorized
and designated LO of an entity to file an application for the issuance of Certificateof Proficiency (COP) and other STCW-related certificates including theregistration of an entity/ies not yet accredited under existing MARINA Circulars. ,2. Convention refers to the International Convention on Standards of Training,Certification and Watchkeeping for Seafarers (STCW) 1978, as amended.
3. Certificate of Proficiency (COP) refers to a certificate, issued to a seafarer by
the MARINA, attesting to the compliance with the relevant requirements oftraining, competencies and seagoing service prescribed in the Convention.
4. Entity refers to a shipping company/agency, manning/crewing agency, maritime
enterprise and maritime training institutions (MTI) duly accredited by MARINA.

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5. Liaison Officer (LO) refers to a regular or organic employee of an entity,
authorized and designated through a Special Power of Attorney or a Board
Resolution, who shall represent or act for and in its behalf in the filing of
application/s for the issuance of COP/s and other STCW-related certificates of its
seafarers.
III. GENERAL PROVISIONS
1. An entity may designate a maximum of three (3) Liaison Officers who shallrepresent or act for and in its behalf in the filing of application/s for the issuanceof COP/s and other STCW-related certificates of its seafarers.
2. Duly authorized Liaison Officer/s who will apply for the issuance of COP/s andother STCW-related certificates must be accredited under this Circular.
3. Application/s for the issuance of COP/s and other STCW-related certificates shallbe filed with the STCW Office, MARINA Central Office or with any of the MARINA
Regional Offices (MROs).
4. The LO/s can only apply for the issuance/revalidation/replacement of lost ordamaged COP/s and other STCW-related certificates of those seafarers
enumerated in  the  entity’s  letter  request.    
5. The LO shall be issued an ID valid for one (1) year and shall be worn at all times
when transacting business with the MARINA. Application for renewal of the ID
shall be filed at least one (1) month before its expiration.
6. The LO shall immediately report to the issuing Office any lost ID. An application
for replacement of the lost ID must be filed upon submission of an affidavit ofloss.
7. In case the LO ceases to be connected with an entity, the issued LO ID shall besurrendered to the issuing Office.
IV. DOCUMENTARY REQUIREMENTS
1. Duly accomplished application form prescribed by the MARINA with two (2)specimen signatures of the duly authorized and designated LO/s;
2. Special Power of Attorney or Board Resolution authorizing/designating the LO/s
to represent or act for and in behalf of an entity;
3. Two (2) recent colored passport size photos;
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4. Oath of Undertaking executed by an entity assuming full responsibility for any
liability resulting from the act or omission of the LO/s acting within the scope of
their authority;
5. Certificate of  entity’s  accreditation by MARINA.
V. SCHEDULE OF FEES AND CHARGES
1. Issuance of LO ID
2. Replacement of Lost ID/Damaged
3. Surcharge for late renewal of ID-P500.00
P300.00
P250.00

VI. ADMINISTRATIVE SANCTIONS AND PENALTIES
1. An entity shall be liable for false statement or misrepresentation, fraudulent orspurious or tampered licenses, documents, certificates submitted, or where said
entity or any of its accredited LO/s have consented or participated in thetampering/misrepresentation or in securing the questioned licenses, documents,and/or certificates from any source:
1.1 First Violation-

P25,000.00

1.2 Second Violation-

P50,000.00 and suspension of the LO/s
accreditation for 1 month

1.3 Third Violation-

P100,000.00 and revocation of the LO/s
accreditation.

These penalties shall be without prejudice to the subject entity’s  suspension  and/or cancellation of its accreditation.
2. The LO shall likewise be subject to an administrative penalty of Ten Thousand(P10,000.00) Pesos for any of the following:
2.1 Submission of spurious/tampered and/or unauthorized document; or,
2.2 Acts or omissions in excess of his/her authority.
3. The foregoing administrative sanctions and penalties shall be without prejudice toany criminal liability under the Revised Penal Code.

3|P a geVII. REPEALING CLAUSE
Any MARINA rules or regulations which are inconsistent with this Circular are
hereby repealed accordingly.
VIII. EFFECTIVITY
This MARINA Circular shall take effect immediately upon its publication once in anewspaper of general circulation.
Manila, Philippines, 30 August 2013.

BY AUTHORITY OF THE BOARD:(SGD) MAXIMO Q MEJIA JR, PhD
Administrator

SECRETARY’S  CERTIFICATEThis is to certify that MARINA Circular No. 2013-10 was approved by the MARINA
Board of Directors pursuant to Board Resolution No. 2013-01 dated 30 August 2013.

(SGD) ATTY. VIRGILIO B. CALAG
Acting Corporate Board Secretary

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