Honjo International Scholarship Foundation
Guideline of Application for the Foreign Students’ Scholarship(Application Period： April 1 ~ April 30, 2023)

Outline of Scholarship
1. This scholarship is open to foreign students who will attend or have already attended a graduate
school at a Japanese university.
2. The scholarship money will be provided from the start of graduate school from September orOctober, 2023 onwards.
3. The scholarship recipient is under no obligation to repay the amount they receive from ourFoundation.
4. The period of the scholarship for the recipient is set in accordance with the shortest period oftime required to complete the intended degree.
4-1. ¥210,000 per month for 1 year or 2 years
4-2. ¥190,000 per month for 3 years
4-3. ¥160,000 per month for 4 years or 5 years* The payment period cannot be changed once it commenced.
* Those whose enrollment period is shorter than one year are not eligible to apply.
5. The travel grant to cover the expenses to attend an international conference will be provided to6.
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8.
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scholarship recipients, based on our scholarship provision rules.
The scholarship recipient is not permitted to receive any other scholarship in conjunction withthe scholarship offered by our Foundation.
The scholarship recipient cannot gain employment other than part-time jobs related to theirstudies such as teaching assistant, research assistant, or related to international exchangeaffairs such as translators or interpreters while receiving our scholarship.
The scholarship recipient is required to participate in the individual interview and the events thatthe foundation organizes.
After graduating from our foundation, the scholarship recipient is required to attend our alumni
events.

Number of Scholarships Available
Approximately five (5) students

1Requirements(To be eligible for applying our scholarship, the student must satisfy ALL of the requirement criteria
shown below.)
1. The student who does not possess Japanese citizenship
2. The student must be enrolled as of September or October 2023 or currently applying for theacademic course starting from September or October 2023 at a graduate school in Japan. Those
who are already enrolled and those who are not enrolled yet (including people who are currently
employed with jobs at the time of applying for the program) are both eligible to apply for thisscholarship if you are going to be enrolled in September or October 2023. Those who are goingto enter graduate schools in spring 2024 should apply for the 2024 program which starts
accepting applications from September 1 to October 31, 2023 (scheduled).
3. In principle, the student enrolling in a professional graduate school is not eligible to apply.
However, the student who can submit a research plan is eligible to apply.
4. The enrolment duration until graduation must be longer than 12 months.
5．To be eligible, the student applying for the PhD program must start the PhD course by the ageof 35. The student applying for the master’s program must start the master course by the age of30 (No exception).
6. The student must have a strong will to serve in their home country as a future career plan.
7. The student must have a deep understanding of international friendship and goodwill, and must
attend the events organized by the foundation and take part in the network as an alumni member.
8. The student must be able to carry a basic conversation in Japanese. Interviews will be conductedin Japanese (No exception).
Application Period
From April 1, 2023 to April 30, 2023 (the “Online application system” operating period)
How to Apply
1. Enter the “Online application system” and then complete all the necessary information. Upload
the required digital files and documents as followings.
“Online application system”→ https://entry.hisf.or.jp (This system is available starting from April
1, 2023)
2. When you have completed the application procedure, an application number will be issued.
The application numbers of the successful students will be announced on our website, so please
make sure to save the number you received.
Digital files required to be uploaded are as follows:
A. A face photo1) The maximum size is 500kB
2) the file extension should be .jpg or .gif
B. A two-minute-movie which an applicant talks about your research plan21) The maximum size is 1GB.
2) The length is up to 2 minutes.
3) The file extension should be .mp4 or .mov4) The language of the talk should be Japanese or English.
Documents required to be uploaded are as follows:
A. Academic transcript (In Japanese or English; please attach a translation in case of otherlanguages.)
A-1. Academic transcript of the undergraduate course (Required)If you transferred into the university from the College of technology (kōsen schoolsystem), the transcript from that school is also required.
A-2. Academic transcript of the graduate school (If you do not have the transcript, you donot need to submit it.)
B. Research Proposal: Use the designated template and write in Japanese language. The
template of the MS Word file is available on our website.
What we want applicants to describe:
B-1. What you are going to research
B-2. What and how you are going to contribute to your home country based on what you
will learn or study in Japan
B-3. What you already achieved regarding research, academic, and social activity
C. A recommendation letter from a supervisor: Please obtain a recommendation letter
describing your academic performances, personal characteristics evaluation, future
potential, etc. You can also obtain a recommendation letter from your previous supervisor
in your country, if the recommender is familiar with your academic background.
*The number of sheets and formats are not designated.
*The recommender can send the recommendation letter directly to the foundation without
sending it to the applicant. The letter should be sent from the recommender’s email accountto info@hisf.or.jp no later than the date of the deadline. The file’s name should include theapplicant’s name and an application number that the applicant is given.
*When the applicant receives the recommendation letter from the recommender, theyshould upload it to the Online application system. The recommender’s signature or seal isnecessary in the recommendation letter.
D. Documents that prove admission, such as an admission letter, a letter of acceptance,etc. Please upload the certificate of enrollment only if the student is already enrolled in thegraduate school.
* If the admission letter or the letter of acceptance is not available by April 30, 2023, please
enter the probable date that is available on the “Online application system” and then send
it to the HISF office via email as soon as it is available. Note that after May 1, 2023, youcannot log into the Online application system.

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* Even if the envelopes are directed as “Confidential” or “Invalid if opened”, open all theenvelopes and upload the documents as PDF files through the “Online applicationsystem”.
* Photocopied documents can also be used and uploaded.

Miscellaneous notes on entry
1. Application documents cannot be accepted via mailing.
2. The data you input in the “Online application system” can be rewritten or replaced at any time
until April 30, 2023. The latest data is automatically overwritten.
3. The application documents will not be returned to the applicants.
4. Regarding the personal information written in the application documents, they will not be used forany other purposes than for the scholarship selection process.
However, please be confirmed that a limited personal information will be provided for thefollowing specific persons.
4-1. The application documents can be submitted to the selection committee members for
document screening and selection process.
4-2. The personal information can be used during the selection process for confirming thecontents of the application, and for inquiring to confirm the scholarship overlapping, to theuniversity staff and other scholarship organization .

Selection Process
1. First selection (Screening of documents): The result of the first selection will be announced byJune 30, 2023. The application numbers of those who passed the first selection process will beposted on our Website.
2. Second selection (Interview): Conducted in early July 2023 in Tokyo or by video call.
*The detailed schedule for the interview will be informed directly to those who pass the firstselection process.
3. Final results of the scholarship award: July 31, 2023.

About Scholarship Payment
1. In the following cases, scholarship payment can be stopped. The recipient may require to payback the scholarship amount that has already been paid, according to the decision made by theBoard of Directors.
1-1. When it is difficult to continue schooling or research due to illness or other reasons.
1-2. When the supervisor recognized that the recipient is ineligible for continuing study orconducting the research.
1-3. In case of academic achievement failure or worst behavior discovered.
41-4. When false statements are found in the applications or other submitted documents.
1-5. When your act as a scholar is recognized worst enough to hurting the honor of theFoundation.

For Inquiry about the Scholarship* Inquiries are accepted by email.
Honjo International Scholarship Foundation
1-14-9, Tomigaya, Shibuya-ku, Tokyo 151-0063
Website: https://www.hisf.or.jp
Send inquiries to: info@hisf.or.jp

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