【１. School terms】
Every year classes begin in January, April, July and October.
These courses have specific start and end dates
since our curriculum for reach level is designed sothat all the lessons in the textbook can becompleted in 10 weeks.
Therefore, those who have no experience to learn
Japanese or are still complete beginner may notenroll in the middle of each semester.
If you want to enroll in the middle of a semester,
your Japanese language proficiency requires the coincidence of the progress of teaching in aclass during the period you prefer to join.
Please contact us if you wish to start in the middle of the semester.

【２. Minimum requirements】
All applicants should take the Japanese placement test at our school under the invigilation
by our teachers before joining the class. We divide classes depending on the result of thetests.
However, our teaching method is direct method using Japanese only as a principle.
And the textbooks we use in each class are also written in only Japanese.
Therefore, we highly recommend students to study Hiragana and Katakana as well before
entering our courses. If there is no learning experience or still complete beginner, please
consult us.
And also, please understand in advance that we never send the Japanese Placement test to
the outside under any circumstances.

【３. Minimum age requirement】
Students of various ages study together in each class. However, the minimum age ofenrollment is 18.

If any student under the age of 18 wishes to study in the short-term Japanese course,
they may attend a course in any of the following cases:① the person or people with parental responsibility for them in their own country should
complete a Parental Agreement form,OR② in case that students under the age of 18 are part of a group of over 18 years old
students or accompanied by someone over 18 who is in charge of them.
Students under the age of 18 are not supervised except in Japanese lessons and on
extracurricular studies, and we are not legally responsible for the child.

【４. VISA】
For attending our Short-Term Course, a “Student Visa” is NOT necessary.
In order to take this course, you may come to Japan on a “Tourist Visa” (short period stay).
Furthermore, if your country is part of the visa exemption agreement with Japan, students
can come to Japan without a visa (for 90 days or 180 days) but it is not possible to extend
the period of stay.
PLEASE NOTE IN ADVANCE THAT WE DO NOT PROVIDE DOCUMENTS (e.g. Letter ofguarantee and Invitation letter etc.) to obtain any kind of visa for applicants fromcountries without Visa Exemption Agreement with Japan.
For more details concerning visa, please directly contact the Embassy of Japan or theConsulate of Japan in your country.

【５. PART-TIME JOB IN JAPAN】“TOURIST VISA” HOLDERS MAY NOT DO A PART-TIME JOB IN JAPAN.
It is not allowed in the Immigration Control Act by Immigration Bureau of Japan.

【６. The application and payment process】
The deadline of application is 1 month prior to the start date of each course.
Please submit your application form by e-mail with your photo and a copy of your passport
by the deadline.
Your photo should be the colored front facial photo since the photo will be used for issuing
LOA (Letter of Acceptance) once we receive your payment.

Please check the form again to make sure you have filled in all the required fields since weprocess your participation based on your application form. If there are incomplete parts
and/or missing required documents, your application will not be accepted.
Once we receive all the necessary documents, we will do an application procedure if yourapplication is acceptable.
**HOW TO PAY**
1) Payment with ”Flywire” (Recommend)
We have partnered with Flywire to provide you with an easy andsecure method of sending your international education payment.
Please check here for more information and to make your payment:
http://kyotominsai-short.flywire.com/
Need assistance with your payment? Contact Flywire’s multilingual, 24/7.
Customer Support at support@flywire.com or at flywire.com/help for more options.
Go to https://www.flywire.com/how-it-works to learn more.
2) By BANK TRANSFER (OVERSEAS REMITTANCE)
Please send your payment to the following bank account.
BANK: THE KYOTO SHINKIN BANKBRANCH: MIBU BRANCHADDRESS: SHIJO AND YANAGINOBANBA SHIMOGYO-KU KYOTO, JAPANSWIFT CODE

: KYSBJPJZACCOUNT NO.

: 0826146

PAYEE: KYOTO MINSAI JAPANESE LANGUAGE SCHOOL CO., LTD.

3) By BANK TRANSFER (INBOUND REMITTANCE)
Please send your payment to the following bank account.
銀行名：京都信用金庫（キョウトシンヨウキンコ）

支店名：壬生支店（ミブシテン）

預金種目：普通預金（フツウヨキン）

口座番号：0826146

口座名義：株式会社京都民際（カブシキガイシャ キョウトミンサイ）

For those who are in Japan, either bank transfer or direct payment in cash at school office is
acceptable.
* Admission may be canceled if payment cannot be confirmed by the payment
due date.

* All bank charges for money transfers should be paid by the remitter.
* When remitting ensure that the student’s name appears as the payer or in
the section that states.
**CANCELLATION POLICY**(Admission fee)
Admission fee is not refundable under any circumstances.
(Tuition fee)If cancellation notice arrives at Kyoto Minsai Japanese Language School 10 days prior to
the start date of the course, 30 percent of tuition fee will be charged as cancellation fee.
If cancellation occurs after the course starts, the tuition fee is not refundable.
(Accommodation fee)If cancellation notice arrives at Kyoto Minsai Japanese Language School 10 days prior tothe check-in date, 30 percent of accommodation fee will be charged as cancellation fee.
If cancellation occurs after the check-in, the accommodation fee is not refundable.

【７. Accommodation (Studio apartment/Home-stay)】
We are willing to offer a well-appointed studio apartment (single bedroom with a private
kitchen and a bath) for those who will study in the short-term course.
However, the studio apartments are limited in number.
For those who wish to use the studio apartment, please make sure you understandthe following matters before applying.
➢

All accommodations including the third-party’s properties the school can arrange are
NOT a hotel or a guest house. Therefore, there is always no staff on duty.

➢

The operating company of the accommodations are free of responsibility for taking careof our students. They have a responsibility for property operation and maintenance only.

➢

As for the studio apartments, we can offer a single room only.
There are no shared rooms such as twin/double/triple room.

➢

Applicants under the age of 18 are not allowed to stay alone.

➢

The studio apartments are limited to the applicants for over 4 (four) week course.
In principle, it is not available for those who will participate in a course of 4 (four)weeks or less.

➢

Check-in and Check-out are available on weekdays from 09:00 am to 04:00 pm only.
Please make sure to come to the school between 09:00 am and 04:00 pm on the day

you check in.
If you cannot get us by 04:00 pm or 04:30 at the latest, please arrange youraccommodation on your own responsibility.
➢

Once you get us, our staff will take you to your accommodation.
It is not available to check in or out on Saturday, Sunday, and Japanese public holidays.

➢

Rooms of the studio apartments are comfortable and fully equipped.
However, daily necessities are not included. Please prepare them by yourself.

➢

Those who have a “Dependent (Family stay) VISA” and/or a “Permission for permanent
Residence” may not use our accommodations.
For those who wish to use shared rooms such as twin/double/triple room,
please check the following sites and contact them by yourself.
We do not make arrangements on your behalf.
1. DORMY (https://dormy-kyoto.com/en/)
2. BORDERLESS HOUSE (https://www.borderless-house.com/jp/kansai/kyoto/)
3. 8 NEST (https://8-nest.com/en/)< HOME-STAY >Homestay arrangements are available on request.
➢

The available home-stay period is 1 month at maximum.

➢

Host family’s house is not necessarily located near our school.
Please be aware of additional travel expenses.

➢

You will stay at a very ordinary Japanese home.
Please stay at a hotel if you are looking for a well-equipped facility, environment andwell-prepared dish etc.

➢

Host family does not necessarily speak English well.
We kindly ask you to refrain from applying for a home stay if you cannot speak
Japanese at all.

➢

You should understand that you are NOT a hotel guest but a member of the family.
So, please observe the following regulations.
➢

Be aware of the customs in Japan and use good manners.

➢

Be polite and make the usual greetings such as おはようございます、行（い）ってきます、
ただいま etc.

➢

Be proactive in communicating with your host family and talk positively inJapanese to them.

➢

Look after yourself and help other family members as one of their family.

➢

Take your responsibility yourself to keep your room clean instead of leaving
it to others.

➢Move-in and Move-out date of home-stay are on weekdays only.
It is not available to move-in or out on Saturday, Sunday and Japanese public
holidays.
Please note in advance that it can be a little bit difficult to find a suitable host family
who will accept foreign students.
For those who strongly wish to stay with a host family in Japan, you may contact thefollowing company specializing in homestay arrangements by yourself.
HOME STAY in JAPAN(https://homestay-in-japan.com/guest/en/)【８. Transportation from Kansai Int’l Airport to the school 】
We do not provide any transportation service to/from the school.
We highly recommend you to book an airport shuttle bus which picks you up at KansaiInternational Airport and drops you off at our school. It is the easiest and the cheapest
way to get us.

< SMART SHUTTLE >https://www.yasakataxi.jp/english/shuttle/※ Attention ※Those who would like to use school-arranged accommodation or homestays should arriveat our school between 09:00 AM – 04:00 PM weekdays (Mon. – Fri.) without fail.
Your accommodation cannot be handled after 05:00 PM.
And also, we are CLOSED on Sat., Sun. and Japanese public holidays.

【9. About the school and class】
1) School buildings
We have three school buildings in Kyoto.
NISHIOJI campus is for the short-term course and TENJINGAWA campus and SAIIN
campus are for the long-term course.

(TENJINGAWA campus)(NISHIOJI Campus)(SAIIN campus)
2) Japanese Placement Test
We conduct the Japanese Placement Test (paper test and interview) on the first day ofthe course (or before the first day of the course) at the school under the supervision of
our teachers, and then divide classes depending on the result of the test.
We never give you the test for any reasons before your arrival.
3) Attendance at classes and extra-curricular activities
Attendance is compulsory.
Absence from school will only be allowed for health reasons or other compelling reasons.
In principle, absence because of sightseeing or other personal reasons without notice is
not allowed.

4) Class schedule and timetable
There are Japanese classes 4 days a week from Monday to Thursday and weekly extracurricular activities on Friday.
Japanese language classes are focused on conversation.
Basically, the classes for beginners are in the morning and the classes for preintermediate or higher are in the afternoon.
The time-table for the morning class and the afternoon class are as follows;<MORNING CLASS>
st(The 1 period)(The 2nd(The 3rd

period)period)th(The 4 period)<AFTERNOON CLASS>

08:50 – 09:35(The 1st period)

13:30 – 14:15

09:35 – 10:20(The 2nd

period)14:15 – 15:00(The 3rd

period)15:10 – 15:55(The 4 period)

15:55 – 16:40

10:30 – 11:15

th

11:15 – 12:00

5) Learning materials and the teaching method
Our teaching method is the direct method using Japanese only as a principle.
The learning curriculum for each level is structured to study all chapters of a textbook in
10 weeks. So, in case of less than 10 weeks, the learning ends up in the middle of atextbook.
We use the following textbooks in the short-term course, and they are also written in
Japanese only. Vocabulary list of each language will be provided.
(For beginners)に ほ ん ごしょきゅう

だい に はん“Minna no Nihongo for Beginner (the 2nd edition)（みんなの日本語 初級 第２版）”(For intermediate)
ちゅうきゅういに ほ ん ご

ぶんけい

ひょうげん

ちゅうきゅうまな

ちゅうきゅう ぜ ん きに ほ ん ご

ぶんけい

ひょうげん

ちゅうきゅうまな

ちゅうきゅう ち ゅ う きに ほ ん ご

ぶんけい

ひょうげん

“中級へ行こう - 日本語の文型と表現 55 - ”“中級を学ぼう（中級前期） - 日本語の文型と表現 56 - ”“中級を学ぼう（中級中期） - 日本語の文型と表現 82 - ”

6) Advanced learners
If you are in advanced level, you will study at Tenjingawa campus or Saiin campus withthe students in our long-term course. In that case, the course calendar and class hours
are different from short-term course.
There are Japanese classes 5 days a week in long-term course without extra-curricular
activities on every Friday.
There are morning class and afternoon class.
However, you may not choose morning class or afternoon class yourself.
We decide it depending on the result of Japanese Placement Test.
Please contact us for further details.

【10. INSURANCE】
Please be sure to take out travel insurance by yourself before your arrival.
If you ‘ve got plans to travel independently or as part of a group, then being responsible foryour safety is just as important as having the time of your life.
The followings are the “General Procedure for an Outpatient at a Medical Facility” in Japan.
Please read the procedure carefully.

<The General Procedure for an Outpatient at a Medical Facility>
1. First Visit
Please be sure to bring your public insurance card at your first visit.
You have to pay all the medical cost by yourself without medical insurance.
Even if you are a policyholder, in case you don’t show the insurance card, you have to pay
all the cost by yourself first.
You may also be asked to show your ID at the reception desk.
Bring a reference from other doctor if you have one.

Fill out the registration from for outpatient (SHINSATSU-MOUSHIKOMISHO)↓At the reception desk for first visit outpatient
Submit the registration form and your insurance card, then your medical chart and patient
ID card will be prepared.

↓
At the reception desk of the relevant department
Submit your medical chart and patient ID card.
Fill in a medical questionnaire and submit it to a nurse or a secretary.

↓

Consultation
Submit the medical questionnaire and wait your turn until you are called.
Several examinations will be done if necessary. (Blood test, urine test, X-ray etc.)↓
When consultation is over
Make an appointment for the return visit if necessary.
Collect your bills and patient ID card.

↓
Calculation counter
Submit your bills.

↓
Cashier
Pay the fees when you are called.
Receive the receipt, your patient ID card, and a coupon for medicine.

↓
Pharmacy
Submit the coupon for medicine.
Receive your medicine when it is your turn.
In case you use a pharmacy outside the hospital, obtain your prescription at the
department you had consultation and take it to a health insurance designated dispensing
pharmacy (HOKEN-CHOZAI-YAKKYOKU).

2. Return Visit
Please go to the relevant department direct in time.
Show your patient ID card and wait your turn.
DO NOT forget your patient ID card, or you may not have consultation without it.

【11. Others】
The followings are helpful information for your stay.
1) Kyoto City International Foundation“Easy Living in Kyoto”→

http://www.kcif.or.jp/HP/guide/pdf_ver/en/pdf.html

2) Arukumachi Kyoto route planner Bus and Train Veteran (English site)→

https://www.arukumachikyoto.jp/index.php?lang=en