Updated on 17th Sep. 2020

Manual for USE2020 Online Symposium

Contents
１．About Online Symposium with Zoom meeting system
２．For oral presenters
３．For poster presenters
４．For audience
５．Caution for all participants
６．Acknowledgment
11. About Online Symposium with Zoom meeting system
 USE2020 uses the Zoom meeting system for online (live) Symposium.
 A single meeting room is prepared for Plenary talks and Oral presentations.
 Each meeting room is individually prepared for Poster presentation.
 You can enter the presentation rooms through links embedded in thesymposium program, which will be available through your “My Page”.
 You are highly recommended to install the latest Zoom application
before the Symposium. (If you like to use the Zoom system without
installing the application, you are recommended to use Google Chrome.) Please change your meeting name as follows so that other participates can identify
you:[First Name] [Family Name]_[ affiliation]
ex. Taro Ultrasonics_USE University2

2. For oral presenters

Preparation of Slide①

You are recommended to prepare the presentation slide withaspect ratio of 16:9.

②

Please confirm that all characters, including legends,superscripts, and subscripts, are readable with the full-screenmode on your screen without enlarging.

32. For oral presenters

Entry① Please open your presentation file.

② You can enter the meeting room by clicking your presentation title
in the Symposium program, which is available from your “MyPage”.

③ Please test your computer audio:④ You must set the microphone on “Mute” until your presentation.

42. For oral presenters

Changing Your Name
① Please change your meeting name for other participates toidentify you. Please click on ‘Participants’ at the bottom of theZoom Window and change your name as follows:[Presentation Number]_[First Name] [Family Name]_[ affiliation]ex. 1J1-1_Taro Ultrasonics_USE University52. For oral presenters

Sharing Your Screen① At your presentation, please deactivate “Mute”.

② Please share your presentation on your screen. (Do not share thescreen before your presentation.)③ You are recommended to use the full-screen mode for sending higher
resolution slides to participants.

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2. For oral presenters

After Presentation① Please stop the screen sharing. You can stay the room as aparticipant then.

73. For poster presenters

Preparation of Poster③

You are recommended to use the template for USE2020
poster, which will be downloadable from USE home page.
The aspect ratio is set to be 16:9.

④

Please confirm that all characters, including legends,superscripts, and subscripts, are readable with the full-screenmode on your screen without enlarging.

83. For poster presenters

Entry
①

You can enter the meeting room by clicking your presentation
title in the Symposium program, which is available from your“My Page”.

②You must join the meeting room at the specified time (beforethe poster session).

③

Please deactivate “Mute”. You need to test your device audio andscreen-share availability following the host person there.

④

Please follow instructions by the host.

93. For poster presenters

Changing Your Name①

Please change your meeting name for other participates toidentify you. Please click on ‘Participants’ at the bottom of theZoom Window and change your name as follows.

[Presentation Number]_[First Name] [Family Name]_[ affiliation]ex. 1P1-1_Taro Ultrasonics_USE University

103. For poster presenters

Sharing Your Screen① Please open the poster file before sharing screen.

② Please share your poster on your screen.

③ Please use the full-screen mode for sending better quality
image to participants.

④ Please open the “Chat Window” by clicking ‘More’ and selecting‘Chat’ .

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⑤ Please close unnecessary applications in your PC to minimize
the PC load, which affects the image resolution delivered toparticipants.

⑥ Please do not enlarge your poster for participants who joinlater.

⑦ Please respond questions not only by audio but also by Chat.

123. For poster presenters

After Presentation① Please stop the screen sharing and leave the room. Please follow
instructions by the host.

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4. For audience

Entry
①

You can enter the meeting room by clicking the paper title in theSymposium program, which is available from your “My Page”.

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4. For audience

Joining Plenary and Oral
Sessions②

You must confirm that your microphone and video are set tobe “Mute” and “OFF”, respectively, when you join the meetingroom.

③

In the Q＆A session after the talk, you can make a question
by clicking “Raise Hand”; Please click on the icon labeled"Participants" at the bottom center of your PC to open theParticipants window, and at the bottom of the Participants
window, you will see the button labeled "Raise Hand."15

④

If the chair parson indicates you, you can deactivate “Mute” andmake the question.

⑤

After your Q&A, please use “Mute” again.

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4. For audience

Joining Poster Sessions①

You must confirm that your microphone and video are set tobe “Mute” and “OFF”, respectively, when you join the meetingroom.

②

When you have questions, you can deactivate “Mute” and talk tothe presenter. (Please do not disturb ongoing Q&A.)

You canalso make question through Chat.

③ You may be able to enlarge the shared poster screen byadjusting the magnification in the Zoom screen.

④

Please take care not to do a long Q&A.

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5. Caution for all participants

It is strictly prohibited torecord, capture, and/or saveany images, sounds, movies,
meetings in this symposium.

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6．Acknowledgment

For preparing this manual, we consult manuals for online
conferences created by
1. Information Processing Society of Japan,
2. Institute of Electronics, Information andCommunication Engineers , and3. The Japan Society of Applied Physics.
We very much appreciate these societies.

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