MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICT,LOCKHART, TEXAS 78644
November 20th, 2018

Notices of this regular meeting were posted in the Hays and CaIdwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices
are on file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Vice
President, James 0 Lipscomb.
1•00 PM

1:00PM

1:00PM

The meeting was called to order by President of the Board, James Holt, withthe following Board members present: James Lipscomb (Vice President), Lu
cy Knight (Treasurer/Secretary), Ben Twidwell (Director), and Peter Reinecke(Director). Also present were PCCD Attorney Bob Wilson and PCCD staffmembers Johnie Halliburton, Daniel Meyer, Karen Bassett, Mail Shaw, andAlan Burklund. Minutes were transcribed by Karen Bassett.
President Holt requested motions or comments regarding the minutes of theregular meeting held on October 16th 2018. Mr. Lipscomb made a motionthat the minutes of the regular meeting held on October 16th, 2018, be ac
cepted as mailed out. Mr. Twidwell provided the second and the motion wasapproved unanimously.

President Holt requested any unfinished business that required the Board ofDirectors’ attention. Mr. Halliburton explained that there was no unfinishedbusiness.

1:01PMPresident Holt requested discussion of item IV on the agenda. Mr. Hugo Eli
zondo, an Engineer with the Cuatro Consultants, LTD, discussed detention
facility options above site 16 on behalf of landowner Mr. Mark Renfroe. Mrs.
Knight made a motion to give permission for Mr. Hugo Elizondo and Mr. Mark
Renfroe to contact the Natural Resources Conservation Service (NRCS) Engineers to see if the option allowing for a detention pond within PCCD’s easement would be feasible. Mr. Twidwell provided the second and the motion
was approved unanimously. Attorney Bob Wilson added that there are addi
tional responsibilities, other than those with NRCS that the District must con
sider when looking at these types of projects.

1:19PM

President Holt requested discussion of item V on the agenda. Mr. Meyer explained that the proposal from Freese & Nichols concerning the downstream
inundation mapping of site 6 was not ready at this time and needed to bepostponed.

1:21PM

President Holt requested discussion of item VI on the agenda. Mr. Jim Jansen with Jansen and Gregorczyk discussed with the Board the reissuance ofthe Annual Audit Year Ended September 30w, 2077. Mr. Jansen then gave
each Director and the PCCD staff a corrected financial statement for the An
nual Audit Year Ended September 3O, 2077. Mrs. Knight made a motion
to accept the revised audit report. Mr. Lipscomb provided the second and themotion passed unanimously.
—-

1:25PM

President Holt requested discussion of item VII on the agenda. Mr. Hallibur
ton discussed the resolutions to approve the CaIdwell County Appraisal District’s 2018 tax roll. Mrs. Knight made a motion to approve the CaIdwell
County Appraisal District’s 2018 tax roll resolution for the underground portion of the Plum Creek Conservation District. Mr. Lipscomb provided the second and the motion passed unanimously. Mrs. Knight made a motion to ap
prove the Caldwell County Appraisal District’s tax roll resolution for the flood
control portion of the Plum Creek Conservation District. Mr. Lipscomb provid
ed the second and the motion passed unanimously.

2

1:28PM

1•2opM

President Holt requested discussion of item VIII on the agenda. Mr. Meyer
discussed resolution No 2018-11-20 which calls for the adoption of the Dis
trict’s amended groundwater management plan. Mrs. Knight made a motion
to approve the resolution No 2018-11-20 adopting the District’s amended
groundwater management plan. Mr. Reinecke provided the second and themotion passed unanimously.
President Holt requested discussion of item IX on the agenda. Mr. Bob Wil
son discussed project agreements with the Texas State Soil and Water Con
servation Board for the rehabilitation of site 12. Mrs. Knight made a motionthat PCCD sign the contract with the Texas State and Soil Water Conservation Board that involves the state funds. Mr. Twidwell provided the second
and the motion passed unanimously. Mrs. Knight made a motion that PCCD
sign the contract with the Texas State and Soil Water Conservation Board
that involves the federal funds. Mr. Lipscomb provided the second and themotion passed unanimously.

1:44PM

President Holt stated item X would be discussed in executive session.

1:44PM

President Holt requested discussion of item Xl on the agenda. Mr. Bob Wil
son discussed proposed revisions of PCCD’s Groundwater Management &Protection Rules. Mr. Reinecke made a motion to amend the existing
Groundwater Management & Protection Rules. Mr. Twidwell provided thesecond and the motion passed unanimously.

1:46PM

President Holt requested a report from the PCCD Geologist, Mr. William
Feathergail Wilson. Mr. Feathergail Wilson was not in attendance.

1:47PM

President Holt requested a report from the NRCS’ District Conservationist,Mr. Russ Vanicek. Mr. Vanicek was not in attendance.

1:47PM

President Holt requested a report from PCCD Staff Member, Mr. Johnie Halliburton. Mr. Halliburton updated the Board on site 6 and stated that the final
inspection had been completed and that the final payment to Archer Western
Construction will be due on December 28th, 2018. Mr. Halliburton reported
that he had met with Mr. Hugo Elizondo with Cuatro Consultants, LTD., regarding the detention facility options upstream of site 16. Mr. Halliburton also
informed the Board that the remedial work at site 16 would be starting after
the first of the year in 2019. Mr. Halliburton informed the Board that Mr. Ben
Twidwell had been reappointed for another four (4) year term and that Mr.
James 0. Lipscomb had been replaced by Mr. Tom Owen for a four (4) yearterm. Mr. Halliburton, lastly, stated that he had not yet received confirmationfrom the Hays County Commissioners Court concerning Mr. Fred Rothert’sterm ending inl2/31/18.

1:52PM

President Holt requested a report from the PCCD’s Executive Manager, Mr.
Daniel Meyer. Mr. Meyer reported that Region L was approximately half way
through the 5 year planning cycle, with the regional plan due in 2021. Mr.
Meyer added that Region L is currently beginning to review water manage
ment strategies. Mr. Meyer also reported on Groundwater Management Area(GMA) 10 and GMA 13 meetings. Mr. Meyer, lastly, explained that Mr. Matt
Shaw and Mr. Alan Burkiund were becoming familiar with the District and its
day to day duties.

1:59PMPresident Holt requested a report from the PCCD Attorney, Mr. Bob Wilson.
Mr. Bob Wilson stated that the Water Development Board had awarded 1.8
million dollars in flood grants and that Hays County had received $142,685.00of those funds for an early warning system for flood alerts. Mr. Wilson briefly
mentioned the Permian highway pipeline that would be coming through Hays
and CaIdweIl County. He added that he does not know if any of the PCCD
easements would be involved, but that he would keep the Board updated.

3Mr. Bob Wilson, lastly, mentioned that the legislature would be convening In
January of 2019 and that he would be updating the Board on any upcoming
new bills that could possibly affect the DIsifict
209PM

President Hoft requested public comments. There were no public comments.

2:09PM

President Hoft moved the meeting into Executive Session.

2:44PM

President Holt caNed the meeting back to order.

2:44PM

Mr. Twidweli made a motion to adjourn. Mr. Llpscomb provided the second
and the motion to adjoum passed unanimously.

President

Vice President