The Guideline for the Development Work of
HUNGER FREE WORLD (HFW),a specified nonprofit corporation
Revised on September 27, 20161

Table of Contents
CHAPTER I. PURPOSES .................................................................................................................................. 3
I-1. Purpose of This Document ................................................................................................................. 3
I-2. HFW’s Purpose of Conducting Community Development Program.......................................... 3
I-3. Goals upon Completion of HFW’s Operation Period .................................................................... 3
I-3-1. Nutrition.......................................................................................................................................... 3
I-3-2. Health and Sanitation ................................................................................................................. 4
I-3-3. Education ...................................................................................................................................... 4
I-3-4. Gender Equity............................................................................................................................... 4
I-3-5. Economic Empowerment ........................................................................................................... 4
I-3-6. Sustainable Environment ............................................................................................................ 5
I-3-7. Food Intake ................................................................................................................................... 5
CHAPTER II. STRATEGIES ................................................................................................................................ 6
II-1. Operation Area .................................................................................................................................. 6
II-2. Collaborating with other Activity Areas ......................................................................................... 6
II-3. Program Domains .............................................................................................................................. 6
II-3-1. Nutrition ......................................................................................................................................... 6
II-3-2. Health and Sanitation ................................................................................................................ 7
II-3-3. Education ..................................................................................................................................... 8
II-3-4. Gender Equity .............................................................................................................................. 9II-3-5. Economic Empowerment ........................................................................................................ 10
II-3-6. Sustainable Environment.......................................................................................................... 11
II-4. Project Design ................................................................................................................................... 11II-5. Project Duration................................................................................................................................ 12II-6. Promotion to other areas as a model case ................................................................................. 12
CHAPTER III. IMPORTANT CONSIDERATIONS ............................................................................................ 12
CHAPTER IV. PROJECT CYCLE .................................................................................................................. 13
IV-1. Project Cycle 1 <The individual experience> ............................................................................ 14
IV-2. Project Cycle 2 <Formation of issue specific team> ................................................................ 14
IV-3. Project Cycle 3 <Full-fledged project implementation by the community members> ..... 14
IV-4. Project Cycle 4 <Community wide problem solving - Withdrawal of HFW -> ...................... 14
CHAPTER V. AREA OF OPERATION............................................................................................................ 15
V-1. Deciding the Operation Area ....................................................................................................... 15
V-2. Baseline Surveys ............................................................................................................................... 15
CHAPTER VI. PLANNING ............................................................................................................................. 15
VI-1. Project Chart ................................................................................................................................... 15
VI-2. Action Plan ...................................................................................................................................... 16
VI-3. Project Approval ............................................................................................................................ 16
CHAPTER VII. MONITORING ....................................................................................................................... 16
CHAPTER VIII. EVALUATION ........................................................................................................................ 16
CHAPTER IX. WITHDRAWAL ........................................................................................................................ 17
CHAPTER X. EMERGENCY SUPPORT .......................................................................................................... 18
APPENDIX I. Contents of the Baseline Survey ......................................................................................... 19
APPENDIX II. Progress Review against Community Member’s Involvement to Community Work 20
HFW is a non-governmental organization independent of specified school of thoughts, religion,or political affiliation, and defines its vision to be a world free of hunger and its mission as
creation of an environment which allows actions to end hunger. Its primary objective is toeliminate poverty and establish sustainable food security as a contribution to sustainable
development, as well, to global peace. With a realization that each of us is living in the world
suffering of hunger, HFW strives to create and work towards a common vision collectively, under
its principle of Kyoso-Kyodo (Creating Together, Working Together).

2This guideline is designed to define the concept and framework of our developmental work in
concretizing Vision, Mission and Principle stated above; to facilitate the common understanding
between the Head Office and Affiliate/Associate Offices; and to implement our developmental
projects targeted at promoting self-reliance of community effectively and efficiently.

CHAPTER I. PURPOSES
I-1. Purpose of This Document
1) To share and apply the same policy and standards as HFW when implementing community
development program.
2) Each affiliate office will use this as a reference for grounds from starting to withdraw from a
program. In exceptional cases where this guideline cannot be followed, decision should bemade upon consultation with the Head Office.
I-2. HFW’s Purpose of Conducting Community Development Program
Hunger Free World's purposes of conducting community development program are as follows:
1) For community members to gain the ability to identify issues that need to be addressed aswell as problem solving skills to achieve their own Right to Food.
2) For the livelihoods of the community members to improve.
More specifically, for the community members to be able to appropriately recognize what they
can do and cannot, be aware of available resources and partners, such as the local
government, that could be incorporated to solve their problems.

I-3. Goals upon Completion of HFW’s Operation Period
Goals upon completion of HFW's operation period are as follows:
Community members are working independently to solve the issues they have identified forthemselves which will lead to end their own hunger. This goal is achieved when the following
two conditions are present.
1)
2)

Programs to end hunger are run by community members themselves.
The livelihoods (both physical and economic conditions) are improved to a minimum level
where point 1) is achievable.
If the above two points are achieved, HFW will withdraw.
The indicators below should be checked in the 6 domains for livelihoods improvement. (notethis is for reference only, and specific indicators should be amended by each AO)

I-3-1. Nutrition
 X% of families in the community has basic knowledge regarding nutrition (which nutrientsare required according to their age and health conditions, what to consume within
locally available food to absorb sufficient nutrients etc.)
 There are systems in place to further spread the above basic nutritional information to
the community members
 X% of the households consume well balanced meals to the best of their capacity withavailable resources3I-3-2. Health and Sanitation
 X% of households have access to clean drinking water. (e.g. water quality survey, house
visits, etc.)
 X% of people understand what must be done in order to live in a clean environment (e.g.
how to fetch water, how to store water, correct use of toilets, washing hands etc)
 Whether there is means to disseminate the information about health and sanitation to
the community.
 Health issues/ prevalent diseases in the area is decreased to X%
 Maternal mortality rate is decreased to X%
I-3-3. Education
 Enrollment rate for primary education reached X% (gender disaggregate data) Graduation rate for primary education reached X% (gender disaggregate data)
 Enrollment rate for secondary education reached X% (gender disaggregate data) Graduation rate for secondary education reached X% (gender disaggregate data) Literacy rate reached X%(gender disaggregate data) Adult literacy rate reached X% (gender disaggregate data)
I-3-4. Gender Equity
 Female enrollment rate for primary education reached X%
 Female graduation rate for primary education reached X%
 Female enrollment rate for secondary education reached X%
 Female graduation rate for secondary education reached X%
 Female adult literacy rate reached X%
 Women who generate income reached X%
 Households where women participate in deciding how to use household income is X%
 Examples where Women’s position in the household improved exist (e.g. number ofdomestic violence, hours of labor both for income and housekeeping per day) Cases of improvement on women’s social status exist (e.g. ownership of land,
inheritance, having a voice and leadership in the community)I-3-5. Economic Empowerment
 X% or more of the households are gaining at least X shillings / francs / taka of income permonth (or day) regardless of the season
 At X% of households, the head of household and his / her spouse know their household’srough income and expense (approximate total of income and expense, approximate
breakdown of income and expense) X% of the community members can give an appropriate answer when asked about net
profit (approximate amount of profit gained after deducting the main expenses fromgross sales) of a business (including agriculture) conducted by him / herself or by a groupthat s/he joins X% of the community members have gained new knowledge or skills for increasing theirincome (e.g. appropriate recording of income and expense, quality of products, how towork as groups etc.)
 There is a system that spreads such knowledge and skills to others
 X% of the households have savings4I-3-6. Sustainable Environment
 X% of community members understand which resources are important for daily life andproduction activity in the area
 X% of community members understand what kind of their action gives what kind of
impact (both positive and negative) to such resources A system to spread the above knowledge exists within the community
 A system to maintain important resources exists, or measures are taken, within thecommunity (when limited resources are consumed massively or methods of obtaining the resources
are inefficient) X% of the households have decreased resource consumption (amount offirewood, cost, time devoted or number of trips to collect firewood, cost and time toapply agricultural input on the land etc.) compared to that at the time of the baseline
survey (When access to resources have become more difficult or unstable than before due tochange in surrounding environment etc.) X% of households have achieved or
maintained access to resources necessary to their daily life and production activity (fuel,drinking water, agricultural water, land, productivity of land, agricultural inputs etc.) due
to conservation or increased efficiency, compared to the condition at the time ofbaseline survey
 X% of households have a smaller gap in quality and quantity of daily diet between times
where food are most available (e.g. harvest time of a regular year) and least available(e.g. time before harvest, season affected by irregular rainfall, time of natural disasteretc.).

Achievement in all 6domains should lead to adequate food intake

I-3-7. Food Intake
 In X% of households, all family members consume a balanced diet with sufficient amountand quality of nutrients
 The percentage of malnourished children under age of 5 is decreased to X%
 The percentage of malnourished pregnant and lactating mothers is decreased to X%
It is more important that the community members gain knowledge and skills through theprocess of achieving the above indicators so as to become a community that can continue
their work to end hunger on their own - rather than ending hunger temporarily by achieving theabove indicators for a short moment, in a way that sustaining such achievement of indicators isdubious after HFW’s withdrawal. There may be situations where the exact same level ofachievement cannot be sustained after HFW’s withdrawal, especially when HFW have been
providing large resource. However, projects must be designed that even in such cases, transfer
of knowledge and skills to the community members enables the community members to keep acertain level of progress, compared to the starting point at the baseline survey.

5CHAPTER II. STRATEGIES
II-1. Operation Area
Specify targeted area and concentrate available resources so that successfully completed
programs will be replicated in the nearby villages. This will enable maximum impact with limited
resource by HFW.
II-2. Collaborating with other Activity Areas
Consider the following when conducting development activities:
1) Awareness raising (i.e. connect practice with the right to food principles)2) Youth development (i.e. provide learning experience of development activities andprogram management by YEH members)
3) Advocacy (i.e. lobby with successful program examples to the national and local
governments for replication)
II-3. Program Domains
People’s simple act of eating is affected by various factors in their living environment and social
systems. In other words, cause of hunger - a state where such simple act of eating is not
attained - is complex and many factors are interlinked. Therefore, simply producing orproviding more food do not lead to fundamental solution. In order to end hunger in asustainable way, it is vital for the people living in hunger to develop the capacity to accessadequate food on their own throughout the year, via a holistic approach to the multiple factors.
For these reasons, Hunger Free World implements development projects with focus on thefollowing six domains that are considered to be closely related to the realization of the Right toFood.
Development programs in all of the following 6 domains are to be implemented. 1) Nutrition, 2)
Health and sanitation, 3) Education, 4) Gender equity, 5) Economic empowerment, 6)
Sustainable Environment: However, there may be cases where not all 6 domains are covered,and area(s) of concentration are selected upon consultation with the Head Office.

II-3-1. Nutrition
Important Elements of
Improvement

Results of Improvement

Gain basic knowledge
on nutrition (e.g. tomake nutritious meals
using local resources)

More nutrition-rich andbalanced diet isconsumed within theavailable resourcesChildren whose growthdepends on sufficientnutrition and pregnant /lactating mothers
whose condition affects
safe delivery and child
growth receives
supplemental nutrition

Sufficient nutrition is
ensured at the mostcritical times, and longterm effects ofmalnutrition is avoided

Impacts on Right toFood

Nutritional status
improves, which directly
leads to realization of
Right to Food

6

Adequate food to lead a healthy life both physically and mentally means meals that containsufficient nutrients both in quality and quantity. Hence, having the basic knowledge to preparebalanced diets with necessary nutrition is the most basic step for attaining Right to Food.
Supplementally, special consideration should be made during vital times when sufficientnutrition is critical for development such as young childhood and during pregnancy / breastfeeding when mothers’ nutritional status has considerable impact on safe delivery and theinfant’s development. Improving nutritional status in such important times can support people’s
Right to Food in their most vital times.

II-3-2. Health and Sanitation
Important Elements of
Improvement

Results of Improvement

Gain access to
information andknowledge withemphasis on prevention
and adequate
treatment

Maintain healthy
bodies to work
productively

Gain access to medical
services for prevention
and treatment

Maintain healthy
bodies that absorb
necessary nutrients

Impacts on Right toFood

Can produce,
purchase and absorb
adequate amount offood

Maintain sanitaryenvironment which will
prevent illness
In order to take part in food production or to gain adequate income to purchase enough food,
one must have healthy body to absorb nutrients. To take preventative measures to avoid illness
and to receive minimum necessary treatment by trained staff, access to correct informationand minimum knowledge about health and sanitation as well as physical access is a necessity.
Additionally, people must live in a sanitary environment so that diseases are prevented.

7II-3-3. Education
Important Elements of
Improvement

Results of Improvement

Impacts on Right toFoodGain basic skills forsocial activity such as
reading / writing /mathematics

Knowledge of options
and higher skills diversify
choice for occupation,
leading to high-valuejobs and mitigating risksof having only one
income source

Ability to produce orpurchase foodincreases.

Ability to learn or adopt
new knowledge, skills or
technology increases
productivity of work

Ability to work with thecommunity to solve
problems that threaten
Right to Food increases

Understand theimportance of learning,
how to study
effectively, how toaccess correct
information, and basic
methods of how to
improve one’s skills(reading, asking,repeating, practicing
etc.)
Learn social skills torespect, interact, andcooperate with others

Can respond to or bebetter prepared for risks
of food insecurity

Knowledge of option
and ability to accessinformation lead tobetter use of available
tools or services for asecure life
Experience of social
interaction enables
effectively working
together with others tosolve problems to havegreater results thanworking alone

Education builds the basis for opportunities for the future. Basic skills for social activity such as
reading, writing and mathematics and knowledge of the various options of life diversify eachindividual’s opportunity to choose higher-value occupations or to have options of income
source when one of them fails. Combined with the above basic skills, knowing the importanceand the art of learning open constant access to new information or skills. Such new informationor skills could improve productivity / efficiency of earning income / food and at the same timelead to using available tools or services that make people’s lives more secure or effective. As aresult, the individual’s ability to access food via production or purchasing increases. Furthermore,ability to interact and cooperate with others increases the community’s ability to solve issues
that may be an obstacle to achieving the community’s food security.

8II-3-4. Gender Equity
Important Elements of
Improvement

Results of Improvement

Impacts on Right to
Food

Women receive basic
education

Women is respected in
the household

Women generate
income

Women is sociallyrespected in thecommunity

Women’s food security
within the household isrealized by having afairer and more
appropriate distribution

The concept of gender
equity / women’s rights
is understood by theentire community

Women gains access to
information, tools or
resources to improve
one’s own as well as
the entire household’s
food security

Household’s foodsecurity improves due
to better management
by women
Women can play anactive part contributing
to the food security of
the community

Women who are in socially disadvantaged position often suffer from violation of their rights,
which obstructs realization of their individual food security. While women have the potential of
ensuring food security within the household by managing their income and diet, suchopportunities are often missed due to the society’s failure to provide basic knowledge orauthority within the household for women. Thus, raising women’s social status within thehousehold and in the community by providing primary education, ability to generate income,and raising awareness among families / community members to recognize women’s rights canrealize women’s Right to Food as well as that of the entire household. Additionally, food security
within the entire community can improve by having diversified opinions, ideas and actions
provided by active participation of women.

9II-3-5. Economic Empowerment
Important Elements of
Improvement

Results of Improvement

Impacts on Right toFoodGain know-how oneffectively generating
income (basic
understanding about
income and expense,
appropriate recordingof income andexpense, merits ofworking asorganizations and how
to cooperate, businessthinking based onmarket demand /customer needs,
effective access tomarkets etc.)

Income increases

Ability to purchase food
improves

Appropriate spending
and investments are
madeSavings increases

Investment can bemade to otherelements important forrealization of Right toFood
Can mitigate risk of
unexpected events
where Right to Food is
infringed (natural
disasters, inflation offood prices etc.)

Gain know-how oneffective spending(long-term
management ofincome and expense
such as savings etc.)
Economic empowerment in the form of ensuring people’s income and appropriate spending isdirectly linked to realization of Right to Food as their ability to purchase and store sufficient andappropriate food. In addition to such purchasing ability, economic empowerment plays animportant role in enabling access to education, health and sanitation or other services that
support the realization of Right to Food in the long term; lowering the risk of unexpected events
such as natural disasters or food price hike impinging people’s right to food; or enabling
spending and saving to make investments for further income generation. Thus, creating asystem that enables people to gain ability to generate cash income and to appropriately
manage such income and expense could contribute greatly to realization of Right to Food.

10

II-3-6. Sustainable Environment
Important Elements of
Improvement

Results of Improvement

Impacts on Right to
Food

Resources (water, land,
forest, fuel) areaccessible andconserved for futureuse

Productivity of daily lifeand production
activities are sustained
or improved

Sustainable access tofood is realized via
sustained or improved
production activity

Conduct daily life andproduction activity(agriculture, fisheryetc.) in a way that isresilient to irregularweather, natural
disasters and seasonalvolatility of income or
harvestCan utilize the time andcosts saved byincreased efficiency forother necessary
domains (education,
health and sanitationetc.) for realizing Right
to FoodIn rural villages where natural resources are crucial to daily lives and agriculture or fishery are
the main source of food or income, the following are essential for sustaining or improving
production and purchase of food: conservation of water, land, forest and fuel necessary fordaily life and production activities; responding to natural disasters or change of agricultural
cycles due to annual fluctuation or climate change. Therefore, conserving the environment toenable sustainable access to resources and responding to environmental change by creating
resilient systems of daily life and production activities could be the base of protecting people’s
right to food.

II-4. Project Design
HFW's development programs in all 6 domains should be designed in a way that not only thecommunity members' livelihood will improve but also that they would gain the capacity todesign and implement such programs on their own. This means that the program must be
designed to achieve both 1) and 2) of CHAPTER I-2 HFW's Purpose of Conducting Community
Development Program.
It must be ensured that each step of the activity is planned and implemented by thecommunity members themselves.
This means HFW as an external facilitator must assist the community members to experienceand gain realistic understanding on all of the following processes:
1) Find out the most important issue(s) the community needs to overcome
2) Discuss the solution to overcome the issue(s)3) Make a step by step calendar of things to do
4) Find out for the necessary cost for each step5) Find out which steps should be carried out by the community members
6) For steps which should be carried out by community members, find out the needs fortraining and have the training conducted either by HFW or other external institutions
7) Find out which steps can be carried out by others (i.e. local governments, local enterpriseetc.) and negotiate to engage necessary people118) Implement the plan accordingly
9) Monitor the project. When necessary, revise to meet the realities of the communities.
10) Evaluate the projectThrough these processes HFW ensures the community members to a) understand the entire
process of project management and b) take ownership of the project they have implemented.
It is ideal that after completion of HFW’s support, projects are continued with the same scaleand quality by the community. However, when such complete preservation of the project isunrealistic, rather than persisting to continue everything, focus should be made to transfer andsustain the most important “essence” of the project within the community members - namely,
their understanding on the importance of tackling the specific issue that the project aimed tosolve, and their knowledge and ability to keep working to solve that specific issue.
Note that although the community members’ involvement with the project are basicallyvoluntary (with HFW’s facilitation), HFW should make sure that the projects address the needs ofthe most vulnerable within the project, and that those most vulnerable within the community
are also included in the above process of running the project.

II-5. Project Duration
Conduct projects with fixed project duration as resources are limited.
II-6. Promotion to other areas as a model case
Disseminate successful cases to nearby villages via community members or local governments
through information sharing session workshops, documentation or by other means so that thework will be replicated in other areas.

CHAPTER III. IMPORTANT CONSIDERATIONSPoints to consider: In all processes, take measures to ensure negative environmental effects do not emerge.
 In all processes, take into account gender perspectives to ensure women's participation.

12

CHAPTER IV. PROJECT CYCLE

The following project cycle is a guideline expressing the process towards achieving I-3. Goals
upon Completion of HFW’s Operation Period.

13Formation of community groups
The way in which HFW approaches community development is through enabling thecommunity members
In order for the community members to be able to implement the project on their own, thecommunity members first need to understand the entire process of project management andgain knowledge on specific (i.e. agriculture, nutrition, health...) issues by first-hand experience.
Only then, the community members will gain the ownership to control the entire project with therealistic understanding of their interest(s) and ability (including potential ability after training).
Implementing the project by community members includes being able to engage othernecessary stakeholders -- i.e. Local governments, local enterprise etc.

IV-1. Project Cycle 1 <The individual experience>
Purpose: Community members to gain firsthand experience so they learn about the project
management process and gain issue specific knowledge. Such experience includes: identifying
the issue to be addressed, planning, budgeting, implementing, monitoring, reviewing,
improving previous plan.
Process: HFW calls upon all community members who may be interested or have a stake in the
project to implement the project jointly with HFW. At this point no official working group isformed. People may come and go through any of the process.

IV-2. Project Cycle 2 <Formation of issue specific team>Purpose: 1 Community members to deepen their understanding on the process of project
management and issue specific knowledge. 2. Community members to gain sufficient
ownership over the project
Process: Basically, repeat process in cycle 1 but with deeper engagement by community
members. At the end of the cycle, HFW facilitates such loosely networked community members
to form an issue-specific team to continue addressing the same issue they have been working in
the village. Number or size of the teams should be flexibly decided so that the most suitableform is adopted for each project.

IV-3. Project Cycle 3 <Full-fledged project implementation by the community members>
Purpose: The community members to further strengthen project management skills.
Process: HFW guides the community members to fully implement the project on their own, fromcreation of project chart. Start to share information with other issue specific teams and learn
from each other.

IV-4. Project Cycle 4 <Community wide problem solving - Withdrawal of HFW ->Purpose: Community members to gain community wide problem solving ability.
Process: HFW oversees the issue specific teams to come together so the community members
start to make improvements to the entire community's livelihoods. After the end of this stage,
HFW withdraws.

14

CHAPTER V. AREA OF OPERATION
V-1. Deciding the Operation Area
AO and HO decide on the area of operation, provided that these processes and the following
criteria are met. Same processes apply for adding new operation area.








a poorer area compared to other areas within the country of operation
an area where hunger is more prevalent compared to other areas within the country ofoperation
where security is stable
where community is open for external involvement
where regular monitoring by HFW staff is possible
where there are few other NGOs or international institutions working in the same area ofactivities
where local government is open for discussion.

Other points to be considered are as follows; whether the area of operation has been decided on fairly, independently of self-interest or
external pressure whether the Affiliate Office and/or Head Office that operate activities have adequate
financial and/or personnel capacity

V-2. Baseline Surveys
At any newly selected operation area, conduct the baseline survey upon deciding programs to
be implemented. For details, refer to Appendix I

CHAPTER VI. PLANNING

Mid-term (5 years) strategy of Development Program is created within HFW's overall mid-term
plan. In order to achieve this, the short-term (2-3 years) activities and goals are set within the
Project Chart and Action Plan as described below.

VI-1. Project Chart
Create two to three-year long Project Chart(s) that express the project purposes and theanticipated future state of community for each project per target area.
* Target area could be the entire operation area or smaller locality depending on the content
of the project
The purpose of creating the Project Chart is:1) To clarify the goals of each projects so that activities are always aligned to achieve theanticipated future state of the community.
2) To explain the plan to community members in a simple way, and to make it a model for thecommunity members for their future creation of plans
Basic Concept
1) By repeating project cycle (2-3years) mentioned in the project chart several times, achieve
I-3. Goals upon Completion of HFW’s Operation Period.

15

2)

It is assumed that the community residents do not have sufficient capacity to create andimplement program level plans at the very beginning of HFW's intervention. Therefore, theproject chart should be designed by HFW for the first two project cycles. For the latter two
cycles, the project chart should be designed by the community members.

VI-2. Action Plan
Map out the details of the Project Chart(s) into the Action Plan for the duration of the project
and for the coming year.
VI-3. Project Approval
AO and HO to discuss and approve the project with the following information shared anddocumented in the Project Chart and Action Plan.
a) Project numberb) Project titlec) Aread) Project duratione) Number of target peoplef) Process of selecting target peopleg) Current problems and issues to be addressedh) Project purpose including 1) capacity building 2) livelihood improvementi) Timeline of activitiesj) Consideration to gender perspectivesk) Consideration to environmentl) Any other potential negative impactm) Project Essence: At the time of withdrawal, what is the most important essence / element of
the project to be sustained in the community?
n) Withdrawal Strategy: Upon withdrawal of HFW, how is such element of the projectenvisaged to be sustained by the community? What is the strategy / process of achieving
such state?
o) Budget

CHAPTER VII. MONITORING

Monitoring shall be carried out in order to assess degree of achievement to project objective.
Modifications shall be made to ensure the achievement of the objective.

CHAPTER VIII. EVALUATIONThe below two types of evaluation is to be conducted.
(1) Project Evaluation
Purpose:1) To make the results of the project clear to all stakeholders.
2) For the main evaluators to gain lessons from the conducted project.
Main Evaluator: Community Members and HFW. Sets purpose, sets evaluation questions,researches, and summarizes the information. HFW compiles an official report of the project.
Timing: at an appropriate timing where the entire process of project is completed. All
16

projects must be designed so that adequate time is reserved for conducting the evaluation
before starting the next project. Evaluation must be done at least one time during one
project cycle.
Content: Assess any necessary project evaluation item specified by Hunger Free World’s
general policy on evaluation(2) Progress Review against Community Members’ Involvement to Community Work
Purpose: To check progress towards achieving “I-3. Goals upon Completion of HFW’s
Operation Period”
Main Evaluator: HFW. Observe community members’ ability to run the projects.
Timing: at the end of each Project Cycle. All projects must be designed so that adequate
time is reserved for evaluation before starting the next Project Cycle.
Content: Assess condition of the community against “I-3. Goals upon Completion of HFW’s
Operation Period” utilizing an appropriate checklist (appendix II) for each cycle. Refer toresults from the Project Evaluation and observation from the project implementation asnecessary.
Example:Timing and required duration for both the (1) Project Evaluation and (2) Progress Review mayvary depending on each project. If the duration of a given project cycle is two years, below A)
and B) are two possible examples of schedule. Those are just examples and any other schedule
could be applied, as long as sufficient time is reserved for both (1) Project Evaluation and (2)Progress Review.
21 months
A)

Project Planning & Implementation

10 months
B)

1 monthProject Planning &Implementation

Project
Evaluation

2 months

1 monthProject Evaluation

Progress
Review

10 months

1 month

2 months

Project Planning &Implementation

Project
Evaluation

Progress Review

CHAPTER IX. WITHDRAWAL
HFW will withdraw from each operation area when any of the below occurs:
1) Both of the I-3. Goals upon Completion of HFW's Operation Period have been achieved.
2) Living condition of the community members have raised above the minimum level definedin I-3. Goals upon Completion of HFW's Operation Period and such condition is envisaged tocontinue thereafter (i.e. for external reasons such as economic development of the entirearea).
3) Project cycle is completed for 4 times (total 10 years) regardless of achievement of above
1) and 2).
When HFW withdraws, the following steps will also be taken.
1) Provide consultation services to the communities for maximum duration of two years after
withdrawal.
2) Settle ownership of property and keep the record in writing, including the option of signing
legal documents. Consult with lawyers and accountants if necessary for a smooth transition
and to free HFW from any future legal issues.
17

3)
4)

Conduct final Program Evaluation for the entire period of HFW’s involvement.
Document the processes and lessons learned from the entire time in which HFW was
involved. This knowledge can be shared with other communities as well as within HFW tobe replicated in other areas.

CHAPTER X. EMERGENCY SUPPORTIn principle, HFW conducts development projects which have a long-term perspective.
If there is an emergency, such as a large-scale natural disaster, in and around project areas,
and if the circumstances affect the HFW’s activities, consider the necessity of giving an
emergency support to the areas based on the followings;
1) Capacity at the Head Office, and at Affiliate or Associate Offices Whether they have human and financial resources as well as capabilities to establish fair
support systems.
 The scale of people targeted for the emergency support.
2) Whether corporation can be sought with other organizations which have know-how on an
emergency support.
3) Whether there are any negative impact on the projects in operation.
4) Influences on overall HFW’s activities
If the case does not fit any of the above, examine each case separately.
(End)

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APPENDIX I. Contents of the Baseline Survey
A baseline survey should be conducted at the beginning of the intervention. A follow-up surveyof the same content should be conducted after five years of the intervention, or after two
project cycles are completed.
The below information should be covered in the baseline survey. In addition to A to C below,
please develop questions so that you can collect data that is written in "Important Elements of
Improvement" for each domain in II-3. Program Domains, in CHAPTER II. STRATEGIES, written inpages 6-8.
A) General Demographics: General demographical information of the areaB) Community Members’ Involvement to Community Work: Checklist from APPENDIX II.
Progress Review against Community Member’s Involvement to Community WorkC) Condition of HFW’s 6 domains: Please add conditions whenever necessary.
(1) Nutritioni) Level of knowledge on nutritionii) Nutrition level of U5 childreniii) Nutrition level of pregnant and lactating mothers(2) Health and Sanitationi) Level of knowledge on prevention and treatment of diseases and/or injuriesii) Access to medical servicesiii) Sanitary environment(3) Educationi) Basic skills for social activity such as reading/writing/mathematics(4) Gender Equityi) Women’s level of educationii) Women’s incomeiii) Level of understanding on gender equity/women’s rights(5) Economic Empowermenti) Level of knowledge/skills to generate incomeii) Level of knowledge/skills to spend the income effectively(6) Sustainable Environmenti) Access to & sustainable management of natural resourcesii) Resilient lifestyle including production activities

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APPENDIX II. Progress Review against Community Member’s Involvement toCommunity Work
Before starting Programs
1. List up skills that are necessary to conduct the following steps for each program:
Identifying issues; budgeting; scheduling; implementing; evaluating and overall
supervising. This Progress Review is a work for confirming whether the community
members have gained such skills and have become able to operate entire programs
themselves, by HFW conducting programs accordingly to this guideline in a way tofoster such skills.
After the First Project Cycle:
1. Have at least 3 community members experienced identifying issues?
2. Have at least 3 community members experienced budgeting?
3. Have at least 3 community members experienced scheduling?
4. Have at least 3 community members experienced implementing?
5. Have at least 3 community members experienced evaluating?
6. Were there at least one community member who have experienced all the steps?
7. Is there anything new that each community member can do after joining the project?
If so, what is it?
After the Second Project Cycle:
1. Is there an official team formed for the following cycle to come?
2. Is there at least one person in the community with the basic skills to identify issues?
3. Is there at least one person in the community with the basic skills to budget?
4. Is there at least one person in the community with the basic skills to create / arrange
schedule?
5. Is there at least one person in the community with the basic skills to implement projects?
6. Is there at least one person in the community with the basic skills to evaluate projects?
7. Is there at least one person who understands what kind of steps (as described above)
are necessary for the entire program, and monitor progress of the program?
8. How strong is the community’s sense of ownership/commitment to continue theactivities? (Please add evaluation questions to find out - i.e. are there plans for next
steps?)
After the Third Project Cycle:
1. Was the project run by community members on their own from the beginning?
2. What kind of support did HFW provide?
3. What is missing, if any, for the team to implement the project successfully on their own?
4. Is there at least one person in the community with skills to properly identify issues?
5. Is there at least one person in the community with skills to properly budget?
6. Is there at least one person in the community with skills to properly create / arrange
scheduling?
7. Is there at least one person in the community with skills to properly run the project?
8. Is there at least one person in the community with skills to properly evaluate projects?
9. Is there at least one person in the community who can oversee the entire above
process, monitor progress and adapt to different situations to achieve the purpose of20

the program?
After the Forth Project Cycle:
1. Was the project run by community members on their own from the beginning?
2. What kind of support did HFW provide?
3. What is missing, if any, for the team to run the project successfully on their own?
4. Is there at least one person in the community with skills to properly identify issues?
5. Is there at least one person in the community with skills to properly budget?
6. Is there at least one person in the community with skills to properly create / arrange
scheduling?
7. Is there at least one person in the community with skills to properly run the project?
8. Is there at least one person in the community with skills to properly evaluate projects?
9. Is there at least one person in the community who can oversee the entire above
process, monitor progress and adapt to different situations to achieve the purpose of
the program?
10. Question to the entire community: What does the community want to solve next? Whatplans do the community members have for such issue?

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