March 13, 2023
To Faculty and Staff members,President
Overseas business trips and dispatches for JAIST members
Information on overseas business trips and dispatches of faculty and staff
members is included in the "President's Message" in consideration of the recent
COVID-19 situation and travel restrictions in Japan and abroad. For the time
being, based on the "Travel Advice and Warning" and "Travel Advice andWaring on Infectious Diseases" issued by the Ministry of Foreign Affairs, overseas
business trips and dispatches departing on or after April 1, 2023, will be handled
as follows.
1. Overseas business trip and dispatches○ Avoid all travel"Travel Advice and Warning" or "Travel Advice and Waring on Infectious
Diseases" is Level 3 or higher○ Avoid non-essential travel"Travel Advice and Warning" or "Travel Advice and Waring on Infectious
Diseases" is Level 2 or lower○ Exercise caution when travel"Travel Advice and Warning" or "Travel Advice and Waring on Infectious
Diseases" is Level 1 or lower
However, even in cases where "Avoid non-essential travel" applies, exceptions may
be made for special reasons for research purposes,etc. If you wish to travel, pleaseread [Notes] carefully, explain the situation to the Dean/Director and obtain theirpermission to travel.
All of the following conditions must also be met
・The institution, etc. to which you are traveling approves your arrival.
・The business trip / dispatch destination (country / region) must be Level 2 orlower for both "Travel Advice and Warning" and “Travel Advice and Waring
on Infectious Diseases" on the date of travel.
・The destination (country / region) does not restrict travel from Japan.

If there are quarantine measures for travelers from Japan, comply with themeasures.
When abroad, comply with instructions and regulations from the local
government. Also, take preventive measures against infection, when necessary.
・If either the "Travel Advice and Warning" or “Travel Advice and Waring on
Infectious Diseases" of the destination (country/region) becomes Level 3 orhigher on the date of travel, the travel must be cancelled.
2. Private overseas travel
In principle, the same guidelines as in 1. apply to private overseas travel.
However, exceptions may be made for special reasons such as family
circumstances. If you wish to travel, please read [Notes] carefully, explain thesituation to the Dean/Director and obtain their permission to travel.
【Notes】
・If the COVID-19 situation in the destination worsens, etc. during your travel,
JAIST will place the safety of faculty and staff members first, and will instruct
you to cancel your travel or return to Japan. In such cases, please follow theinstructions of JAIST immediately. JAIST will pay for expenses incurred forcancellation of travel or return to Japan(except in the case of travel at your ownexpense) in accordance with JAIST rules.
・If you become infected with coronavirus during your trip and require quarantine
or hospitalization, you will be responsible for the cost of quarantine andtreatment.
・If the COVID-19 situation in Japan worsens while you are abroad and you areunable to return to Japan, you will, in principle, be responsible for the costs ofextending your stay.
・COVID-19 vaccination is strongly recommended prior to travel.
・When planning your trip, check the quarantine period for your destination(country/region) and for your return to Japan, and you will be responsible forany expenses incurred during the quarantine period.
・When returning to Japan, you must comply with government policies andregulations.
・Must be in good health and able to complete the trip.
・Must have travel insurance that provides coverage for the entire length of yourtrip.
・For any other matters that are unclear or not stipulated above, please follow theinstructions of JAIST.