Entry Information

OKINAWA INTERNATIONAL ORCHID SHOW COMMITTEE

Greetings

I would like to extend my sincere thanks to all exhibitors of the Okinawa International
Orchid Show, and to all those who have provided their support and cooperation year
after year.
Okinawa International Orchid Show has been held with the purpose of sharing
dissemination of orchids, conservation, popularization of horticulture, creation of art,
contribution to tourism, facilitation of urban greenery and parks. It is my honor toannounce the 36 anniversary of the event this year. We hold the show in the hope ofproviding an opportunity for orchid lovers, growers, floral designers from Japan andoverseas to gather and meet and have friendly interaction as well as responding
everybody’s wide interest in orchids. And thankfully, our orchid show has been highly
rated for its content and long history.
All orchid lovers are cordially invited to enter your best pieces and visit flower-filled
Okinawa on this occasion to meet with other orchid enthusiasts within and outside ofJapan.

July 2023
Yoshihiro Hanashiro
Chairman of Okinawa International Orchid Show Executive Committee
Chairman of Okinawa Churashima Foundation2Table of Contents

1.

Exhibition Overview…………………

4

2.

Awards…………………

5

3.

Guideline for applicants…………………

6■Certification Division■Competition Division
Overall Evaluation
Potted Flower
Cut Flower
Display
Flower Design
International Entrants
4.

Schedule and Application for Overseas Participants…………………

9

5.

Notification for Overseas Participants…………………

11

6.

Map of Venue…………………

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Exhibition

Overvie3

1. Exhibition Overview
Exhibition Period

Saturday, 18 November – Sunday, 26November 2023
(Judging will be held on Friday, 17 November.)Open Hours

8:30 am – 5:30 pm (Last admission 5:00 pm)

Exhibition Site

Ocean Expo Park (main venue: Tropical Dream Center)
424 Ishikawa, Motobu Town, Kunigami-gun, Okinawa Japan 905-0206

Entrants

Orchid amateurs and commercial orchid growers within and outside ofJapan

Categories*Competition Division (Overall Evaluation, Potted Flower, Cut Flower,Display, Flower Design, International Entrants.)

Total exhibit

5,850 potted plants, 14,150 cut flowers

Admission Fees
AdultChildGeneral

760 yenFree

Group of 20 persons or more

550 yen〃4

2. Awards

Prize
Grand Champion

1st Prize

2nd Prize

Category

Extra Prize & Number of winner

Overall Evaluation

500,000yen (1)Potted Flower

100,000yen(1)Cut Flower

100,000yen(1)Display

100,000yen(1)Flower Design

100,000yen(1)International Entrants

100,000yen(1)Potted Flower

50,000yen(1)Cut Flower

50,000yen(1)Display

50,000yen(1)30,000yen(1)Flower Design
30,000yen(1)International Entrants

50,000yen(1)Sponsor’s Prize

3rd Prize

Each category(several)RibbonEach category

Ribbon (several)53. Guideline for applicants■Certification Division
Orchids satisfying the below eligible requirements will be judged for the certification.
The F.C.C. (over 90 points), A.M. (80-89 points), and H.C.C. (75-79 points) will becertified under the separate set of evaluation standards.
※Eligible Requirements
1. All orchids entered for Potted Flower Category including individual cut flower(excluding the entries of Cut Flower Category).
2. All orchids including oriental orchids and the varieties that are not suitable to growunder the climate of Okinawa
3. Orchids should not be artificially shaped.
※Number of entries admitted: Unlimited※Please refrain from exhibiting plants that suffer from disease or insect pests.
■Competition Division●Grand Champion (Overall Evaluation)
The Grand Champion is awarded to the orchid, which best represents the exhibition andits spirit.
※Eligibility Requirements
1. 1st Prize winning entries of Potted Flower Category, Cut Flower Category, andInternational Entrants Category are eligible for Overall Evaluation.
2. For Display and Flower Design Category, only the individual flowers selected fromthe works and entered for Overall Evaluation will be judged.
3. The scientific name and variety name must be clear and accurate to qualify the entry.
※Entries without individual names may be disqualified from judging.

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3. Guideline for applicant Guideline for applicants●Potted Flower
All orchid plants are accepted in the Potted Flower Category. Each prize will beawarded to the superior orchids selected based on a separate set of evaluation standards.
※Number of entries admitted: Unlimited※Entries are put into categories (P.13) by committee.
※Please refrain from exhibiting plants that suffer from disease or insect pests.

●Cut Flower
The eligible requirements of the Cut Flower Category are as shown below.
Each prize will be awarded to the superior orchids selected based on a separate set ofevaluation standards.
※1 entry must include 10 cut flowers of same variety.
※Number of entries admitted: Unlimited

3. Guideline for applicants●Display
All landscape displays containing orchids entered for the Display Category are eligible.
Prizes will be awarded to the superior display selected based on a separate set ofevaluation standards.
※You can enter the International Display category.
※Display booth size: 8 ㎡ (width 4.0m x depth 2.0m)※The booth site will be prepared by the committee.
※Management and Care: Although the committee will water the plants and provide
simple care for the display, the entrant is responsible for bulb removal, renewal of cutflowers, etc.
※Exhibits that exceed the booth size will be disqualified from judging.
※Entrants are requested to set the theme and write description about their display.

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3. Guideline for applicants●Flower Design
All ornamental displays with orchids, which are entered for the Flower Design Category
are eligible. Each prize will be awarded to the superior design selected, based on aseparate set of evaluation standards.
※CategoryTotal Design
Flower Arrangement
Bouquet※Please contact committee by email or fax as soon as possible due to the limited
number of spaces and they are served on first-come-first-served basis.
※Theme: Entrant shall decide the theme of their work.
※Use of electric power is admitted for Total Design: Those willing to use electric
power must contact the committee.
※Management and Care: Entrants are responsible for management and care of theirworks.
※Background panel and the display table are of light-gray color.
※Entries exceeding the following dimensions or having serious water leak to affectother exhibits will be ineligible for judging.
Size of SpaceCategory
Total Design

W150cm×D150cm×H160cm

Flower Arrangement

W90cm×D90cm×H110cm (table is set 70cm above the floor）

BouquetW65cm×H240cm (bouquet holder placed at 130cm above the floor )●International Entrants
The eligible requirements for the international Entrants Category are as shown below.
Each prizes will be awarded to the superior orchids selected based on a separate set ofevaluation standards.
※Eligibility Requirements
1. All orchids entered from abroad for Potted Flower Category and Cut Flower Category
are eligible.
2. Each entry must meet the eligible requirements for its category.
※Number of Entries Admitted: Unlimited

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4. Schedule and Application for Overseas Participants■To Apply● For potted & cut flower orchids, submit a completed application form to thecommittee. If you bring plants with you, you may fill in the form and entry card at thereception desk at the site no later than 3p.m. on 3 Nov., 2023.
If you send in the plants, you may either send the form together with plants, or send
them separately by fax or email.
●For display and flower design category, please contact committee by email or fax assoon as possible due to the limited number of spaces and they are served on
first-come-first-served basis.
■ Shipment●Please send your entry plants to arrive at Okinawa no later than 15 Nov., 2023.
●Please provide following information to committee by 20 Oct., 2023.
(1) How you will bring your orchids (sending in by air or bring them with you)
(2) Scheduled date and time of your arrival if you are coming to Okinawa.
(3) Please provide a copy of invoice, packing list, and freight itinerary of yourplants as soon as possible. ※If you enclose anything other than orchid, please fill itout on the packing list.
●After arriving at Naha Airport, you are requested to undergo phytosanitary and thecustoms procedures.
●The orchids of your entry will be carried to the show venue by the official transportcompanies arranged by the organizing committee.
●Setting-up period for Display is between Nov 14-16, from 9:30 a.m. to 8:30 p.m.
●If you cannot come to Okinawa, the committee can set up your landscape. If so,please send your design and materials list by FAX or email by October 16. In this case,
you should send your orchid or traditional materials (like textile) for your landscape.
●Setting-up period for Flower Design is on Nov 15 and 16, from 9:30 a.m. to 11:00
p.m.
※No more setting-up is allowed in the morning of Nov 17, judging day.

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■Removal of Exhibit
・Upon your request, your exhibits will be sent to you by air from Okinawa after
receiving the necessary documents namely CITES permit. Exhibits must be picked up
from the local airport by the entrants themselves.
・Removal of exhibits will be conducted by the organizing committee on November 27
and 28 (Flower Design will be removed on November 20).

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5. Notification for Overseas Participants
Before leaving your country, you are requested to apply for CITES (Convention on
International Trade in Endangered Species of Wild Fauna and Flora) permit. CITESpermits, phytosanitary certificates, invoices and packing lists are required to export
orchids to Japan.
Packing list shall contain details about every product in the shipment. If there are things
not on the packing list, the shipment cannot be received.
Consignee’s address is:

Ocean Expo Park Management Center

424 Ishikawa, Motobu, Kunigami, Okinawa JAPAN 905-0206＊Please make sure your plants to enter Japan at Naha Airport, Okinawa (no stopover at
any other ports in Japan).
■CITES permits＊For orchids subject to Appendix II, only CITES permits issued by the government inyour country are required.
＊For orchids subject to Appendix I, you will need to obtain an import permit issued byJapanese government in addition to the CITES permit issued by the government in yourcountry. Please inform the committee by October 10 if you apply to this case.
The orchid species subject to CITES Appendix I (artificially propagated plants only) are
as follows:
Aerangis ellisii
Dendrobium cruentum
Laelia jongheana
Laelia lobata
Paphiopedilum spp.
Peristeria elata
Phragmipedium spp.
Renanthera imschootiana

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5. Notification for Overseas Participants■Documents to be submitted in applying for import permits are:・Copy of CITES (be sure to specify “artificially propagated” in the document)
・Invoice (quantity, description, unit price, total amounts)
・Letter of attorney to the Okinawa International Orchid Show Committee, who wouldapply for an import permit.
・ Application form for import acknowledgement (forms provided by Japanesegovernment)
・Information form for import permit (forms provided by Japanese government)＊Pre-acknowledgement from the Japanese Government is required for orchids subject
to Appendix II imported from Afghanistan, Israel, India, Papua New Guinea and Peru.
In this case we also need application. Please contact the organizing committee if you
require the procedure.
Please make sure!!
1. NO PESTS NOR SOIL on your plants: Please make sure your plants are properlysterilized. Also note phytosanitary certificate is required for BARK when used aspotting mix.
2. EXACT NUMBERS & NAMES OF PLANTS on the PACKING LIST ;Numbersand variety of plants written in the documents (packing list) MUST BE EXACTLY THE
SAME as actual number and variety of plants in the box.
3. ACCURATELY LABELED ;Please make sure all orchids are labeled clearly andaccurately for judging qualification.

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List of Groups and Categories for Certification Division & Potted Flower Category※This list contents may change.
TeamCategory

Description

1

Cattleya and allied genera species

2Cattleya and allied genera hybrids(Less than 25 cm in height / all color)

3

Cattleya and allied genera hybrids(25 cm or higher / pink, lavender)

4

Cattleyaand allied genera hybrids(25 cm or higher / yellow, orange, red)5Cattleya and allied genera hybrids(25 cm or higher / splash)6

Cattleya and allied genera hybrids(25 cm or higher / other color)

7

Paphiopedilum species

8Paphiopedilum hybrids

9

Phragmipedium and allied genera species and hybrids(exc. Paphiopedilum)

10

Phalaenopsis species and hybrids(Less than 7cm in diameter )11

Phalaenopsis species and hybrids(7cm or more in diameter)

12

Vanda and allied genera hybrids

13

The other monopodium species and hybrids

14

Oncidiumand allied genera species and hybrids

15

Dendrobium and allied genera species and hybrids

16

The other species and hybrids (Less than 25 cm in height)

17

The other species and hybrids (25 cm or higher)

Cattleya

Paphiopedilum

Phalaenopsis&Vanda

Other

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6. Map of Venue

Hotel Orion

Inquiries
For further information regarding the Okinawa International Orchid Show, pleasecontact:
Okinawa International Orchid Show Committee
424 Ishikawa, Motobu, Kunigami, Okinawa JAPAN 905-0206
FAX: +81-980-48-3785

Web: http://oki-park.jp/kaiyohaku/

Email: oios2022@okichura.jp
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