NAOJ research No. 3
April 16 , 2024

To: The head of relevant institutions
From: Mamoru Doi, Director General, National Astronomical Observatory of JapanFY 2025 Call for NAOJ Symposium on Open Application Basis (Notification)

The National Astronomical Observatory of Japan (NAOJ) is issuing a call for applications for theNAOJ Symposium. Please convey this notification to researchers at your organization.
1. Purpose
As an international research center promoting advanced research for astronomy and related
fields, NAOJ provides opportunities for joint research and collaborative research for researchersin universities and other institutions throughout the country. This program is intended tosupport a large international research assembly as an opportunity to introduce theachievements from the joint research internationally. It is hoped that the ongoing support froman advanced technology institution helps develop the field of astronomy.
2. Intended Symposium
An international symposium jointly held by an applicant and Research and Academic Staff at
NAOJ during FY 2025. (From Apr.1 2025 to Mar. 31 2026)
The title of the symposium should start with ‘The 7th NAOJ Symposium'.
3. Eligibility （Only applicants who meets all of the following criteria will be considered）(１) Researchers at national, municipal, and private universities; and national and municipal
research institutions; or any person with equivalent status.
(If you are a graduate student, please submit an application with your instructor.)(２ ) Those who have been accepted to apply and implement the plan by the head of theorganization, and submit an agreement form in the specified format.
(Applicants employed by NAOJ do not need to submit an agreement form.)(３) Those who have not been suspended by the Cross-Ministerial R&D Management System(e-Rad).
4. Amount of Grant and Estimated Number to be Adopted
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The estimated number of proposals to be adopted is one, and the budget is approximately 5
million yen.
5. Intended Uses
(1) Travel expenses(2) Other expenses: such as renting venues, printing brochures, meeting registration fees, cost ofrefreshments, and so on.
* Please comply with the regulations of both the National Institutes of Natural Sciences andNAOJ.
6．How to Apply and Deadline【How to Apply】
・Applications are accepted via the Web.
The portal site of Joint Use and Joint Research “NOUS” https://www.nins.jp/site/nous/
Log in page: https://nous.nins.jp/user/signin
・Both the “Web Application” and the “Agreement Form (to be completed by the head of theresearch institute)” are needed.
・The agreement form can be downloaded at the following NAOJ website.
（Applicants employed by NAOJ do not need to submit an agreement form.）【Deadline】
Web Application :Friday, June 21 2024 17:00 (JST)Only Agreement Form : Friday, July 5 2024
*Applications received after the deadline will NOT be considered.
【Reference】 https://www2.nao.ac.jp/~open-info/kouryuu/koubo/index.html
7. Selection and Announcement of the Results
The Director General of NAOJ will make the final decisions on the adoption of the symposium
proposal and the allocation of the budget, following deliberation by the Research Coordination
Committee of NAOJ. Deliberation on proposal adoption is scheduled to be conducted in late
July to early August 2024. We will convey the results to the applicants and the heads of theirorganizations.
Interviews will be conducted for eligible applicants. The details of the interview will be sent tothose applicants after the deadline.

28. Screening Criteria
Screening will focus on the following points.
(1) Academic significance (including the impact of the scientific study on society)(2) Significance of conducting the symposium as a NAOJ Symposium.
(3) Achievability of the plan
9. Research Report
Please submit a research report in the specified format within 30 days following the completion ofa symposium. The report may be put on the webpage and in some cases we may request you write
an article for NAOJ News.
10．Acknowledgements
If you publish your research products from the symposium in academic journals etc., pleasemention that the program contributed to the results in the acknowledgements section.

*Example: (Part of) This work was supported by NAOJ Research Coordination Committee,NINS, Grant Number xxxx-xxxx.
11．Handling of Personal Information
Personal information of applicants will be used only for selecting the proposal and carryingout the adopted research symposium. The name of the successful candidate, the title of thesymposium, and part of the report will be posted on the Research Coordination Committee
website.
12．Promotion of Gender Equality
NAOJ is committed to the realization of a society with gender equality.
Our support system for gender equality is also available to those who visit NAOJ such as forjoint research or conferences. For details, see
https://www2.nao.ac.jp/~open-info/danjokyodo/index.html
13. Others
When using facilities at NAOJ, please comply with the regulations of both the National
Institutes of Natural Sciences and NAOJ, and follow the instructions given by the responsible
person in charge of the facilities.

314. Where to Submit Agreement Forms and Inquiries
Research Support Unit, Research Promotion Division, Administration Department, National
Astronomical Observatory of Japan, National Institutes of Natural Sciences
2-21-1 Osawa, Mitaka, Tokyo 181-8588
Phone: 0422-34-3661
Email: kenkyu(at)nao.ac.jp
URL: https://www2.nao.ac.jp/~open-info/kouryuu/index.html

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