Online interview manual(For admission applicants)

April 2023 Kitami Institute of Technology

1. Introduction
For the purpose of expanding examination opportunities for those who liveoutside Japan, our college students live outside of Japan at the time of theinterview conducted at admission to the graduate school, so we came to ouruniversity and interviewed ("oral examination" (Hereinafter referred to as"Online interview") to applicants who are difficult to take the examinationby the applicant (hereinafter the same shall apply) by Webex.
If you wish to online interview, please read this document carefully andunderstand the conditions etc. and apply.

2. Online interview application
Applicants who wish to online interview must fill out the "Online interview
Application Form" and "Pledge Form" and submit them together at the time offiling the admission to the graduate school to application.

3. Date of implementation
In principle, online interview will be conducted on the same day as theinterview day at of the admission to the graduate school.
We will conduct a pre-connection test on the online interview. Regarding
the schedule of the pre-connection test, we will inform the online interview
applicant separately.
Interview will be treated as absent if you cannot confirm the good situationof sound / image in pre-connection test, online interview.

4. Advance preparation
In conducting an online interview, prepare the following items beforehand
for online interview applicants.
1) Preparation equipment-PC or tablet (smart phone · mobile phone is not allowed)(Recommended PC)
CPU：Equivalent of Intel core i5
Memory：８GB
Storage：256GB(Recommended SSD)
Note) Please keep in mind that it does not guarantee a good connection
with our university.
-Headset (It can also be microphone and headphone (speaker))-Web camera*It is unnecessary when the microphone, the speaker and the web
camera are installed in the personal computer.

22) Line-Since we will interview by video call, we recommend a line of at least
1.3Mbps for both receiving and sending.
Note) Please keep in mind that it does not guarantee a good connection
with our university.
3) Interview venue-Secure one room of university, research institute, company where you are(in principle) as a place to conduct an Online interview. If this is difficult,please consult us separately.
Note) Commercial facilities such as Internet cafes cannot be used as
online interview place.

5. Pre-connection testThose who wish to online interview should conduct a preliminaryconnection test to confirm that a good connection with the university canbe obtained stably under the same connection environment as the day
before the interview exam.
Before you conduct the pre-connection test, please secure non-Webex
communication means (e-mail, international phone, etc.).
If you cannot confirm the pre-connection on the day of the pre-connection
test specified by our university, the interview will be treated as absent.

6. On the day of the interview exam
Please pay attention to the following points when conducting an interview.
If you decide that the following points are not observed, the interview willbe treated as absent.
1) Online interview applicants should be seated 10 minutes before thestart time and please make a final confirmation of connection with ouruniversity.
2) After starting the examination, no one other than the candidate must
be in the same room.
3) At the start of the examination, an Online interview applicant should
show that there is no roommate in the same room by the web camera
image, that on the desk of the examinee the admission ticket anditems other than the permitted thing are not placed.
4) In order to establish an interview test, it is assumed that a good andstable connection by voice and video is secured throughout theexamination time.

35) The interviewer will decide whether the online interview is being carriedout normally or not. In the event that judgment of "not normal" ismade, the interview committee shall be able to terminate the interview
at any time. If the interview is terminated, the interview will betreated as absent.
6) In addition, please follow the instructions of our university.

7. Trouble shooting
If you have trouble using Webex, please confirm the following contents.
1) You cannot connect with university□ Is the PC (or tablet) connected to the Internet?
2) During a video call, you cannot hear the person's voice (or your voice does
not reach the other party)□ Is the speaker (or microphone) operating normally? (Please check
whether it is operating properly from PC device manager.)□ Is the volume set to mute (or minimum) with PC setting and Webex
setting of the speaker (or microphone)?
□ If the microphone has a mute button, is the mute button pressed?
3) During a video call, the image of the other party is not displayed (or video
does not reach the other party)□ Is the web camera working properly (please check that it is working
properly from PC device manager).
□ Is Webex set, video is OFF?
□ Is the Internet communication speed fast enough?
4) Audio or video is frequently interrupted during video call
□ Is the internet communication speed sufficiently high?

8. Other
1) Handling of examination fee at interview absence treatment-Screening fee will not be refunded even if the interview is handled asabsent due to unexecuted pre-connection test or poor connection etc.
2) Contact
Responsible：Entrance Examination Section, School Affairs Division
TEL：＋81-157-26-9167
e-mail：nyusi02@desk.kitami-it.ac.jp

4How to use Webex
1. Check your email and confirm the receipt of the following notification

Click this link

2. If you click the link, you will be prompted to a page from where you can download
the Desktop Application. Download this application.
*If you have already download Webex, start from step (3), as follows:

Click the exe file to download it.

This window will appear showing download
progress.

3. Enter your account name and email address and click next.

Enter your account name）
Enter your email address submitted when
applying

4. If you see green button “Join Meeting,” you are ready for interview.

If you press “Join Meeting”, you can joinmeeting.

5. You can share your PowerPoint slides, if you click the “Share” button. For test-run thisfunction to confirm that everything is alright.