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Date

Our referenceYour dateYour ref25.01.2024

Financial Division
Procurement and Purchasing Section

NTNU's suppliers

Invoice Address and Marking of Invoices to NTNUThe Norwegian University of Science and Technology (NTNU) are using the services of The
Norwegian Agency for Public and Financial Management (DFØ).
Purchase orders from NTNU will be sent from DFØ, and we ask that you open spam filters for thefollowing e-mail addresses:
ikke-svar@dfo.nono-reply@dfo.no
ikke-svar=dfo.no@mg.dfo.no
The order numbers at NTNU are a 9-digit serial number starting with: 600000000.

Invoice address for electronic invoices

The invoice must be addressed to NTNU and sent to:• EHF: NO974767880• PEPPOL: 0192: 974767880
For information on how to send electronic invoices, please see:https://www.ntnu.edu/contact/invoice

Requirements concerning marking of invoices

NTNU uses electronic invoicing. We therefore ask that our suppliers send electronic invoices and pay
attention to the points below.
•••

The invoice or credit note must be typewritten and addressed to NTNU.
All invoices must contain information in accordance with standard bookkeeping
requirements.
Cumulative or collective invoices, meaning an invoice that contains multiple single invoices,
will not be accepted.

AddressOrg. no. 974 767 880

7491 Trondheim

kontakt@okavd.ntnu.noNorway

http://www.ntnu.no/adm/okavd/
seksjon-anskaffelser-innkjop

Location
Sverres gate 10
Akrinn Øst, Kalvskinnet
2.-4. etg.

Phone
+47 73595000

Please address all correspondence to the organizational unit and include your reference.

Executive officer

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Norwegian University of Science and Technology••Date

25.01.2024

Our reference

All invoices must refer to one of NTNU's valid purchase order numbers, which contains 9digits (for example 6000xxxxx).
o In electronic/PEPPOL invoices, the order number must be entered in thefield: Invoice/OrderReference/ID. Please note that this field should only contain ourorder number.
If an order number is not provided, please refer to one of NTNU’s 8-digit cost center
numbers instead.
o In electronic/PEPPOL invoices, the cost center number must be entered in thefield Invoice/BuyerReference/ID. In this case, only our cost center number should beentered in this field.

Please note that if the invoice sent to NTNU does not fulfill the above requirements, it will not beprocessed nor returned to sender.

PDF-invoices•••••

Suppliers outside of Norway may send their invoices and credit notes as pdf-attachments byemail to invoice@okavd.ntnu.noo This email address is only used for receiving pdf-invoices and credit notes. For any
other inquiries, please contact us at kontakt@okavd.ntnu.no.
Do not include any invoice details in the email. Only the pdf-attachment will be automaticallyuploaded and registered in our system. Because of this, any text or links in the subject orbody of emails will not be opened, read, or processed.
Do not attach any additional attachments in the email. Any appendices or specifications
must be included in the same file as the invoice/credit note.
It’s also important not to include any handwritten text or markings on the invoice, as theemail will be forwarded to automatic interpretation and verification in our system. Any
handwritten notes or other markings may lead to misinterpretation of the information on
the invoice.
Invoices that are sent via email with unsupported files or separate appendices or
specifications will not be processed nor returned to sender.

Payment reminders or debt collection notices

Both Norwegian and international suppliers can send us reminders, debt collection notices/claims,
or interest notes via email. These should be sent to: kontakt@okavd.ntnu.no.
Please use the subject field to briefly describe your submission, such as “Reminder of payment”.