OPERATING PROCEDURE:

OP15 Rev 3

SUBJECT: WORKING GROUPS AND COMMITTEES
Issue/Draft
Rev. 3Date
14 June 2018

Details
Version agreed tocorrespond to v4 of theConstitution following
Organisation Review
2015-2017

Status/Approval
Approved by postal
ballot 31 October 2017and implemented
14 June 2018

Preamblea) Clause 8.3 of the Constitution states “The Executive Committee may

nominate Working Groups, Task Groups and Committees (e.g. theMembership Working Group) to execute activities in accordance withTerms of Reference approved by the full membership. They shall reporton their work to the International Committee.”b) This procedure provides generic terms of reference for WorkingGroups, Task Groups and Committees, to which the ExecutiveCommittee will add further objectives in the form of specified tasks.
1.

Terms of Referencea) The Working Group, Task Group or Committee shall be provided withspecified objectives that may or may not have previously been set out
in the ICNDT Strategic Plan, and from these the Working Group, Task
Group or Committee shall devise an action plan to achieve thespecified objectives within a stated timescale.
b) When appropriate a Working group /Committee may supplement its

own specific Terms of Reference for approval by the ExecutiveCommittee.

Secretariat: The British Institute of NDT, Midsummer House, Riverside Way, Bedford Road,Northampton NN1 5NX UK
Tel: +44 1604 438300 Fax: +44 1604 438301 Email: gensec@icndt.org
The ICNDT is registered as a legalised Association with its seat in Vienna, Austria.
ICNDT Registered Office: 1230 VIENNA, Deutschstraße 10
Chair: S K Babu Email: chairman@icndt.org

OP15 Rev 3

2.

Membershipa) The Chairman is appointed by the Executive Committee for a term of4 years (with an interim review after 2 years).
b) Members of the Committee/Task/ Working Group, which may include

individuals from members of ICNDT (Full, Associate and Liaison) andexternal experts, are appointed by the Executive Committee, taking into
account the views of the ICNDT and, if already appointed, theChairman of the Working Group/Task Group/Committee.
c) If a Working Group /Task Group/ Committee member is unable toattend a meeting, the individual may propose a substitute / replacement
by notifying the Chairman. If the Chairman objects to the proposed
substitution / replacement, it shall be referred to the Executive
Committee for resolution.
3.

Method of Workinga) The Working Group /Task Group/ Committee is responsible forplanning its own work taking account of the Strategic Plan of theICNDT.
b) The Working Group or Committee shall ordinarily work by consensus,
holding physical meetings and/or teleconferences as appropriate.
c) The Chairman (or a nominated member of the Working Group orCommittee) shall:(i) be responsible for reporting the activities of the Working
Group/Committee to the Executive Committee, attending thesemeetings when appropriate by arrangement with the chairman;(ii) be responsible for publicising the activities of the Working
Group/Task Group/ Committee on the ICNDT website and in theICNDT Journal;(iii) provide access to the work of the Working Group/TaskGroup/Committee via Open Meetings or other means;(iv) provide a progress report and forward work plan to each IEC
meeting.
d) The Working Group/Task Group or Committee may offer to organise a
relevant session or workshop at the World Conference. Suchworkshops shall be by arrangement with the World Conference
organiser.
e) Attendance at meetings shall be limited to the official members of theWG or Committee plus other guests by arrangement with theChairman. Note: the meeting host Region or Society will beencouraged to participate.
4.

Publications
Any publications (print or web-based) must be reviewed and approved
as defined in OP6, and must clearly state the status of the publication
as one of the following:
OP15 Rev 32a) Work of a group of individuals selected by the Working Group/ Task

Group/ Committee and not the official views or policy of ICNDT.
b) Publication of the Committee/ Task Group/ Working Group,

approved by the full group/committee and presented as the views ofthe committee/group.
c) Publication of approved policy of ICNDT (requires IEC approval).

OP15 Rev 33