OPERATING PROCEDURE:

OP8 Rev 3

SUBJECT: ICNDT AND IAC MEETINGS
Issue/Draft
Rev. 31.

Date
14 June 2018

Details
Version agreed tocorrespond to v4 of theConstitution following
Organisation Review
2015-2017

Status/Approval
Approved by postal
ballot 31 October 2017and implemented
14 June 2018

Scope
ICNDT (full committee) and IAC (ICNDT Advisory Committee) meetings
are held to a defined timetable:

1.1. ICNDT General Assemblies
The International Committee General Assembly shall meet twice during
each NDT World Conference held every four years, at the beginning andend of the Conference, and once between World Conferences inconjunction with an appropriate regional conference. These meetings
are referred to as General Assemblies.
1.2. ICNDT Annual General Meetings
An Annual General Meeting shall be held in January each year,
accessible as a physical meeting and also via the Internet.
1.3. Other Meetings
The International Committee General Assembly shall convene if at least
one tenth of the members file a respective demand with the Executive
Committee.
1.4. IACThe IAC will meet annually, and in a different region each time, over the
four-year cycle of World Conferences.
The membership of ICNDT and IAC is defined in the Constitution andTerms of Reference.
Secretariat: The British Institute of NDT, Midsummer House, Riverside Way, Bedford Road,Northampton NN1 5NX UK
Tel: +44 1604 438300 Fax: +44 1604 438301 Email: gensec@icndt.org
The ICNDT is registered as a legalised Association with its seat in Vienna, Austria.
ICNDT Registered Office: 1230 VIENNA, Deutschstraße 10
Chair: S K Babu Email: chairman@icndt.org

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2.

Attendance

2.1.

Membership of General Assembly
The membership of the International Committee General Assembly
shall comprise:o two voting representatives nominated by each recognised Region;o one voting representative of each Full Member.
Attendance at ICNDT meetings
Attendance at ICNDT Meetings shall be limited to the voting members,
members of the IEC, chairs of Working Groups and committees,
representatives of Associate Members (2 each), representatives of
Liaison Members (1 each), Honorary Members, other IAC members, asecond non-voting delegate from each member society andrepresentatives (maximum 2 per country) of candidate members plus
special guests by arrangement with the Chairman.

2.2.

2.3.

Attendance at IAC meetings
Attendance at IAC meetings shall be limited to the official members ofthe IAC, as follows:o Members of the IEC
o One additional member from each Region as nominated to theGeneral Assembly, normally the Vice-President.
o ICNDT Honorary members.
o Co-opted members (to allow the IAC to co-opt additional
members if judged necessary to balance the committee).
Special guests may be admitted by arrangement with the Chairman(see note below).
The Chair of this committee is the Past-Chair of ICNDT (alternativelythe Chair).
Note:
Only a small number of guests may be accommodated at IAC meetings
held in conjunction with ICNDT General Assembly meetings; at other
IAC meetings, guests from the local/host Region or Society will beencouraged to participate.

3.

Agendas
3.1 The Agenda for an ICNDT meeting shall be circulated to therelevant members at least two months in advance of the meetingby the Secretariat.
3.2 The Agenda for an IAC meeting shall be circulated to the relevant
members at least one month in advance of the meeting by theSecretariat. Typical Agendas are attached.

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4.

PapersTo facilitate understanding of any items to be discussed/decided,
documentation for ICNDT meetings shall be circulated by email inadvance of the meeting by the Secretariat.

5.

Minutes
Draft Minutes will be published on the ICNDT website within 2 months ofthe meeting. The designation will be changed to “Approved” when theMinutes are approved.

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