How to create a NOUS
account

1

Open the login page for NOUS fromhere
( https://nous.nins.jp/user/signin ).
And then click on the New User
button on the login page.

Please note that it may take 2-3 days at
the longest until your account is
activated, because stuff at Okazaki
Administration Center must accept yourrequest. Please do not forget to leaveextra time.

2

Make sure the webpage has beenswitched to registration page.

3

Enter your full name in the “⽒名(Name in Japanese)” field.

4

Enter your family name(姓) and firstname(名) in each field.

5Enter your email address. If
necessary, you could add an otheremail address in the “メールアドレス２(Email address2)” field.

6

Enter the name of your institute.

Even if you are going to transfer,please register current information.

7

Enter the name of your Department.

8Enter your job title.

9Enter your work phone number.
Phone number must be filled toregister your account.

10

Fax number is optional. Please enterfax number if necessary.

11Enter your year of birth in the “⻄暦
年⼊⼒(year of birth)” field. If you do
not would like to answer, please
select ”答えない(I will not answer.)”.

12

Select your gender. If you do not
would like to answer, please select ”
答えない(I will not answer.)”.

13

Select your country. “未選択” means“blank”, thus please do not leave thefiled as “未選択”.

14

Enter your year of degree. Year ofdegree must be filled to register youraccount.

15

Enter your MEXT/JSPS KAKENHI
Researcher Number if you need.

16

Click the button
in order to register your ORCID ID. Itʼsoptional, however, if you register the
ORCID ID here, you could use ORCID
when you register information regarding
your research papers while filling in
proposals.

17

Select an institution where you aregoing to conduct your research
project in the “照会先機関(Contact
Institution)” field. “未選択” means“blank”, thus please do not leave thefiled as “未選択”. This column must
be answered to finish registering
your information.

18

After filling necessary columns,
please click the button Go tomove onto next step. If you would
like to delete all information andenter them again, please click the
button Clear next to Go .

19

Please confirm the webpage has
been switched to confirmation pageand check all information is correct.

20

There is the statement concerning
the treatment of your personal
information below the registration
form. Please read the statement inEnglish on the next page.

21

The statement Concerning Treatment of Your Personal Information upon New User
Registration.
Please note:•Your name, institute and job title could be displayed in application forms while representative
researchers are filling them online via NOUS.

•Your personal information in application forms may be provided to both the staff in National
Institutes of National Sciences and the people in other institutes upon examining the
proposals with permission from representative researcher.

•

In addition, your personal data may be used for conducting, managing research projects you
might join and statistical works at both National Institutes of National Sciences and otherinstitutes involved in the researches.

•Your information will be used only for above purposes.

22After confirming the statement, click on
Register if you agree. Unless you agree
the statement, you can not register youraccount on NOUS. In case you want torevise your information, click on Backto go back to previous page. If you do notagree, please click on Cancel .

23

After submitting your registration
form, confirmation mail concerning
acceptance of your request will besent to the address you registered.

Please note that it may take 2-3
days at the longest until youraccount is activated, because stuff
at Okazaki Administration Centermust accept your request. Please do
not forget to leave extra time.
24After your request is accepted, anemail to set up your password will besent via NOUS. Please click the URL
in the massage and open the
webpage.

25

Please enter your password in theupper column on Change Password
page.

Passwords should have more than
9 characters, at least one upper orlowercase letter, and one
alphanumeric symbol.

26

Please enter the password again in
the lower column for confirmation.

Please take care to enter correct
password.

27

Click on the button

Change.

28

At this point, your password has
been set. Please confirm that the“Password successfully changed”
message has been displayed at theupper part of the screen.

If you see the error "Alreadychanged", the password setting has
failed. Please re-enter the password
setting screen from the URL in theuser approval email.

29And then click on NOUS button on
the page and go back to login page
( https://nous.nins.jp/user/signin ).

30

Please try to log into NOUS using
your password.

The process of creating a NOUS account is completed.
31How to log into NOUS with
Two-Step Verification

32

Please open the login page for NOUS
from here( https://nous.nins.jp/user/signin ).

33

Please click an Login ID entry fieldand enter your ID using your email
address, which you registered when
you applied for an user account.

If you can not remember your LoginID, please send us email. There is
our email address in “Inquiry” below.

34

Please click an password entry fieldand enter your password. After that,please click the button Login .

If you can not remember yourpassword and would like to reset it,
please check “Resetting password”
below.

35

Please confirm the webpage has
been switched and your ID andpassword are correct. After that,
Please click the button
Push this button to obtain your keycode

to obtain a verification code.

If you wish to link your NOUS account with your Google
account, you will first need to log in to your NOUS My
Page using two-step verification and set it up.
36

Please confirm the message ”認証キーを送信しました”, which means anverification code has beensuccessfully sent.

37

Please open an email sent via NOUS
which subject is “認証コードの送付(Sending a Verification Code)”. The
email is sent to your registered email
address.
Please copy characters in the email.
“認証キー” means a verification codein Japanese.

The code is valid for 10 minutes.
If you need a new one, please go
back to the webpage and click the
Push this button to obtain your keycode

button again.

38

Please go back to the login page andpaste the code into the field. Thenplease click the button OK .

39

Please conform you successfully
logged into My Page.

How to log into NOUS with Two-Step Verification is completed.
40

My Page displays [New applications],[Approved applications], [Completed
applications last year], and [Expired
applications], so please check themas necessary.
Contents①New applications➁Approved applications
2020③Completed applications last year

Information to be displayed①New applications

The proposal which is yet tobe reviewed will be displayed
here. In order to create a new
application, click
New application
buttonto launch the application form.

➁Approved applications(Proposals alreadyaccepted)

This item displays the
proposals that have been
accepted this fiscal year.

③Completed applications

last year(Proposals
already accepted in theprevious fiscal year)④Expired applications④Expired applications(Past Proposals)

This item displays the
proposals that were acceptedlast fiscal year.
In this section, rejected
proposals and proposals thatwere accepted two or more
years ago are displayed. Clickon the blue text that says
"Click to expand" to view theapplications for thecorresponding year.

The process of log into NOUS with 2-StepVerification is completed.

41

How to enable Single Sign On
for NOUS with Google account42

What is Single Sign On?
When you use several Web systems and log into any one of them, you do not have to log into the other systems if you could
use Single Sign On.
Thus if you set up SSO, you do not have to use two-Step Verification for logging into NOUS and could simplify the process.
If you want to use SSO for NOUS login, you can enable it with a system called Shibboleth or a Google account.* If you want
to use Shibboleth for SSO, please refer to the manual "How to enable Single Sign On for NOUS with Shibboleth " on theInstitute's website.

NOTE

Only users who fulfill the following requirements can use Single Sign On for
logging into NOUS:>>For using Shibboleth:•Your institute is authenticated as a member of Academic Access Management Federation in Japan (GakuNin*).
•Your institute give permission to use Single Sign On for NOUS.
Please ask person in charge at your institute if you would like to know whether you could use SSO or not.
*If you would like to know more about GakuNin and Shibbpleth, please check the following URL.
( https://www.gakunin.jp/en )>>For using Google account:• You will need a Google account.

43

The first step is to log in to NOUS
with two-step verification. If you
want to know how to log into NOUS,
you can find guidelines in English on
the Insituteʼwebsite.

In order to activate Single Sign On, youneed to log into NOUS with two-step
verification and set it up from My Pageat first.
44

Open the login page for NOUS fromhere
( https://nous.nins.jp/user/signin )and log in to NOUS by using twostep verification.

45

After entering My Page, please click
the button Login Settings in thegreen bar at the upper part of thescreen.

46

Check the instructions for linking
your Google account with NOUS,
then click
button.

47

シングルサインオンに利⽤するGoogleアカウン
トをクリックしてサインインしてください。

48

Please select your institute from thedrop-down list.

49

After selecting your institute, please
select the button 「選択(Select)」.

50

Then you could see the login page ofyour institute. Please enter
ID/Username and password and log
into the system.（*The example islogin page of IMS.）

51

Please register your institute to skip
the above process by clicking 「所属機関を保存して次へ(Please select yourinstitute and go to the next step.)」*The whole Japanese description above the buttons says:“The whole Japanese description above the buttons says:
If you register your institute, you could skip the process of selecting your institute nexttime you visit the system with the same browser. Your selected institute is below:”52

At this point, Shibboleth has been set
up. Please confirm that the 「アカウントの関連付けが完了しました(Your account isauthenticated for Shibboleth.)」message has been displayed at theupper part of the screen

53Please go back to login page
( https://nous.nins.jp/user/signin)
Login via Shibboleth
and click the button

Please do not enter your ID or
password in upper entry fields.

54

Please follow the instructions the
Gakunin system at your instituteindicates and log into NOUS. After
this setting, you do not need toperform two-step verification using
the authentication key.

The process of enabling Single Sign On for NOUS with Shibboleth is completed.
55

How to enable Single Sign On
for NOUS with Shibboleth56

What is Single Sign On?
When you use several Web systems and log into any one of them, you do not have to log into the other systems if you could
use Single Sign On.
Thus if you set up SSO, you do not have to use two-Step Verification for logging into NOUS and could simplify the process.
If you want to use SSO for NOUS login, you can enable it with a system called Shibboleth or a Google account.* If you want
to use Google account for SSO, please refer to the manual "How to enable Single Sign On for NOUS with Google account" on
the Institute's website.

NOTE

Only users who fulfill the following requirements can use Single Sign On for
logging into NOUS:>>For using Shibboleth:•Your institute is authenticated as a member of Academic Access Management Federation in Japan (GakuNin*).
•Your institute give permission to use Single Sign On for NOUS.
Please ask person in charge at your institute if you would like to know whether you could use SSO or not.
*If you would like to know more about GakuNin and Shibbpleth, please check the following URL.
( https://www.gakunin.jp/en )>>For using Google account:• You will need a Google account.

57

The first step is to log in to NOUS
with two-step verification. If you
want to know how to log into NOUS,
you can find guidelines in English on
the Insituteʼwebsite.

In order to activate Single Sign On, youneed to log into NOUS with two-step
verification and set it up from My Pageat first.
58

Open the login page for NOUS fromhere
( https://nous.nins.jp/user/signin )and log in to NOUS by using twostep verification.

59

After entering My Page, please click
the button Login Settings in thegreen bar at the upper part of thescreen.

60

Please click Login via Shibboleth .
All of the written description above
the button explains that you need to
set up Shibboleth at first to use
SSO.**The whole Japanese description above the buttons says:“NOUS allows single sign-on with Shibboleth. In order to use single sign-on, you needto link your NOUS account with your institution's Shibboleth account. Click on the Login
via Shibboleth button below to set up your account.
This setting will enable single sign-on with Shibboleth from the next login”
61Please click the arrownext to theJapanese text「所属機関の選択(Selectyour Institute)」.
所属している機関を選択

62

Please select your institute from thedrop-down list.

63

After selecting your institute, please
select the button 「選択(Select)」.

64

Then you could see the login page ofyour institute. Please enter
ID/Username and password and log
into the system.（*The example islogin page of IMS.）

65

Please register your institute to skip
the above process by clicking 「所属機関を保存して次へ(Please select yourinstitute and go to the next step.)」*The whole Japanese description above the buttons says:“The whole Japanese description above the buttons says:
If you register your institute, you could skip the process of selecting your institute nexttime you visit the system with the same browser. Your selected institute is below:”66

At this point, Shibboleth has been set
up. Please confirm that the 「アカウントの関連付けが完了しました(Your account isauthenticated for Shibboleth.)」message has been displayed at theupper part of the screen67Please go back to login page
( https://nous.nins.jp/user/signin)
Login via Shibboleth
and click the button

Please do not enter your ID or
password in upper entry fields.

68Please follow the instructions the
Gakunin system at your instituteindicates and log into NOUS. After
this setting, you do not need toperform two-step verification using
the authentication key.

The process of enabling Single Sign On for NOUS with Shibboleth is completed.
69How to reset your password

70

Click on the button Reset Password
menu on the login page
( https://nous.nins.jp/user/signin ).

71

Enter your Login ID (the email
address you registered when you
applied for a new user) in the field
marked [Enter your Login ID.] andenter it again at the bottom for
confirmation.

If you forget your login ID, pleasecontact the Joint Research Section
using the contact information on
the last page.

72

Click on theEnterbutton.

73

Comfirm that the “Password reset
email sent.” message has been
displayed at the upper part of thescreen.

74

An E-mail to reset your password will
be sent via NOUS. Please click on the
URL and open the window to reset
your password.

75

Enter your password in [NewPassword]. Passwords should havemore than 9 characters, at least one
upper or lowercase letter, and one
alphanumeric symbol.

Do not click the Back button or
backward button on your browser
until you have set your password.
If you click on the Back button or
backward button in the middle ofthe operation, please re-enter the
password setting screen from the
URL provided in the e-mail.
76

Enter your password again in the[New password again] field for
confirmation, and then click on
Change button.

77At this point, your password has
been reset. Please confirm that the“Password successfully changed”
message has been displayed at theupper part of the screen.

If you receive the error message[Already changed!], the password
setting has failed. please re-enter
the password setting screen fromthe URL provided in the e-mail.

78

Click on Login User︓（⽒名） buttonon the page and then click Logout .

If Login User︓（⽒名） button is not
displayed, click NOUS button in
the upper left corner of the screen
to return to the login screen.

79

Then you can go back to the login
page
https://nous.nins.jp/user/signin ).
Please try to log into NOUS using
your password.

The process of resetting your password is completed.
80How to launch a new application

81

When applying for continuation
If you would like to apply for continuation of an approved application,please find your application in the list of “採択済課題”(Approved applications)and click continue .
※If you are unable to click on thecreate a new application.

continue

button please click New application to
From the list in “採択済課題”(Approved
applications), you can find yourapproved application that you would
like to apply for continuation and clickon the button continueto the right of
the title so that you can start up a new
application form with a copy of yourprevious application.

82

When applying for a new application

After logging into NOUS, click the
button New application at the bottomof "新規申請／New applications".

83

Select the institute.

84

Then, select the application category.

If you cannot find the application
category, scroll down the pop-up
window.

Please be sure to select thecorrect category, type and fiscal
year of application.

85

You will be asked "Do you reallycreate an application with 〇〇(category name)? Click "OK" when
the confirmation screen appears.

The process of launching a new application is completed.
86How to register an applicantʼs
information

1

When you create a new application,the "Name of research
representative" is not yet registered.
Since only the applicant themselves
can edit and save the application, theapplicant information must first beentered before applicants click the
temporarily save bottun ( Save
App. ) or Submit bottun ( Submit
App. ) in NOUS.

2

Click on the green bar labeled"Name”

3

Click "Select" on the left side of thescreen as your registration
information pops up.

To change your registration information,please refer to the manual below.
（ https://www.ims.ac.jp/guide/docs/14_en_update_2022.pdf ）4

Save App.
Submit App.

The applicant's information will beentered into the application form.
After this, you will be able to click on
the temporary save and submit
buttons.

The process of registering an applicantʼs information is completed.
5How to apply for continuation ofan approved application

1

From the list in “採択済課題”(Approved
applications), you can find yourapproved application that you would
like to apply for continuation and clickon the button continueto the right of
the title so that you can start up a new
application form with a copy of yourprevious application.

If you are unable to click on thecontinue button please clickto create a new
New application
application.

2

You will be asked “Do you reallycreate a continuous application?”.
Click "OK" when the confirmation
screen appears.

3You can start up a new application
form with a copy of your previous
application. Edit the information thatneed to be updated and submit theapplication.

・Approval from your department head isrequired every year, even if you are
applying for continuation. Please be sure
to obtain the approval of your department
head before submitting the application
form.
・Applications with exactly the samecontent as the previous year will not be
accepted. Please be sure to provide a
reason why a continuation of theapplication is necessary based on the
progress you made.
・If you have changed your research
project title, please select "New project"
for the question "Is this a New or Ongoingproject?"

The process of applying for continuation of an approved application is completed.
4How to review rejected
applications or approved
proposals over two years ago

1

Please log into NOUS from here.
(https://nous.nins.jp/user/signin )2

If you would like to know about the
project approved this fiscal year,
please see the "Approved
applications" in my page.

3

If you would like to know about the
project approved last fiscal year,
please see the "Completed
applications last year" in my page.

4

All of rejected applications andapproved Collaborative Research
Projects over two years ago is here.
In order to show the list of Expand
applications, please clisk “Click to
expand” in blue.
過去の申請

5

A list of previous application years
will appear.

6

Click on the blue text for the fiscal
year you want to review.

7

A list of projects will appear.

8

In order to review the application,
click on the text "Title."

The process of reviewing rejected applications or approved proposals over two years ago is completed.
9How to add a collaborative
researcher (collaborator/assistantresearcher/participant)91

BEFORE YOU READ THIS GUIDELINE...
NOTE:
If you would like to edit the information of your collaborators, etc., please contact the
Joint Research Section with the incorrect and correct information.
On the last page, you will find our contact information.

e.g.
If you are supposed to type"Thomas" but you have typed"Thomaaas" and have registered it.
(Incorrect) Thomaaas->(Correct) Thomas92Adding a collaborative researcher(collaborator/assistant researcher/participant)After logging into NOUS, click editor title of application and go to theapplication form editing screen.

The account information of thecollaborators on NOUS can only
be updated during the open callperiod. If you would like tochange your account information
after the deadline of the call,please contact the Joint
Research Section.
93

Click on the “4.組織(members)" tabto open the registration page forcollaborative researcher.

94

Click on add at the bottom of thescreen to increase the number of fields
for the Collaborative Researcher.
提案代表者:Proposal Representative
共同利⽤研究者︓ Collaborative Researcher
研究補助者︓Assistant researcher

95

Click on the grayed-out area in the“共同利⽤研究者(Collaborative
Researcher)” and/or ”研究補助者(Assistant researcher)” information
field.

96

When the "研究者確認(identify
researcher)" window pops up, search
for the member you want to add in
the researcher search field. Whenyou enter a researcher's name,affiliation, or email address, a list of
potential researchers registered in
the NOUS database will be displayed.

If you see more than three candidates
in the list, you will need to refine yoursearch by adding additional condition.
If you do not see the corresponding
researcher, click 新しい研究者を登録する(register new person) to register a977
new researcher.

Click 選択 Select when appropriate
researcher is displayed.

If you would like to register a newresearcher please go to page 9-12.

98

Registering a new researcher

If the corresponding researcher is
not registered in the NOUS database,please click on 新しい研究者を登録する(register new person) to register a
new researcher by yourself.

99

Please read the instructions forhandling personal information (*)
and click Accept .

(*) Full text of the explanation of thehandling of personal information
With the consent of the principal investigator, personal
information provided in the application form will be
provided to parties not affiliated with the National
Institutes of Natural Sciences (NINS) to the extent
necessary for the review of the application, and will be
used by NINS and the relevant research term(s) forthe purpose of conducting joint research, management
and statistical processing.
In addition, your name, affiliation, and job title may bedisplayed on the screen when you complete theapplication form in NOUS. The personal information
provided in the application form will not be used forany purpose other than those described above.
100

Please fulfill the researchers information.

Fields marked with a red
asterisk (*) (Name, Family
Name, First Name, E-mailaddress, Institute, Department,
Job title) are required.

101

After fulfilling the blanks, click
新しい研究者を登録する (register new
person) and a new researcher's
information on NOUS database will becreated.

If the error pop "使⽤済のメールアド
レスです。登録できません“ is displayed,
please search again from the "研究者確認(identify researcher)", as theresearcher is considered to bealready registered.
If you still cannot find theresearcher's information, pleasecontact the Joint Research Section.

102

Once you have updated yourapplication, click on Save App. in thegreen bar at the top left of theapplication form to temporarily savethe updated information.

The researcher information will bereflected in the application form.

The process of adding a collaborative researcher is completed.
103How to temporally save anapplication

104

Save App.
Click onin the green
bar at the top left of the application
form to temporarily save the updated
information.

105

Click “OK” when the confirmation
screen “Do you really update yourapplication data?” appears.

・Some items, such as expenses, will
not show up in the auto-calculation
results until you have temporarily
saved them.
・Even you have submitted yourapplication, you can edit it as manytimes as you like until theapplication deadline.

The process of temporally saving your application is completed.
106How to submit an application107

ClickSubmit App.

in the upper green bar.

108

Click “OK” when the confirmation
screen “Do you really update yourapplication data?” appears.

Even you have submitted yourapplication, you can edit it as manytimes as you like until the application
deadline.

The process of submitting an application form is completed.
109How to withdraw an application

110

BEFORE YOU READ THIS GUIDELINE...
NOTE:
You can only withdraw your application during the application period. If you would like towithdraw your proposal after the application period, please contact the Joint Research Section.
On the last page, you will find our contact information.

Once the application period is over,/ submit / withdraw
edit
buttons will not be clickable, and you
will not be able to edit, submit, orwithdraw your application.

111

Withdrawing an application form

After logging in to NOUS, go to My
Page, select the proposal from "新規
申請／New applications", and click
withdraw to withdraw on the right.

If you are unable to click on withdraw,
please contact the Joint Research
Section, as you are unable towithdraw your application by yourself.
Our contact information can be foundon the last page.

112

The withdrawn application form will
be removed from the from "新規申請／New applications“.

If you have mistakenly
withdrawn your application
form, please contact the Joint
Research Section, as you will
not be able to restore it
yourself.

The process of withdrawing an application form is completed.
113

How to enter your visit schedule114

BEFORE YOU READ THIS GUIDELINE...
NOTE:• Please make sure to enter planned visiting period(s) if you/research members
will visit NIPS.
• Please select "NO" for a member of NIPS.
• If you are unable to see the numbers after entering the dates of yourvisit, please refer to page 8 onwards of the manual.

If you/research members will visit NIPS,
enter the dates for the visit is required.

Please select "NO" for a member of
NIPS.

115

How to enter your visit schedule

Open the "２．組織・来所計画 / Members"
tab of your application form and select"YES" or "NO" in the "来所の有無 (Willthey come to NIPS?)" column.

“来所の有無 (Will they come to
NIPS?)” is a required field. Please
select “YES” or “NO”.

116

If “YES” click+

button.

Please be sure to enter thedates even if you are not sure ofyour visit plans. The schedule at thetime of application is fine.

117

Please enter the dates of your visit in
the field as [● Nights ▲ Days ■ Times].
If you have more than one visit, click on+ to add more lines.

e.g.
Visiting Schedules

Click + to add a field for entering
the schedule of your visit.

Input Example

One visit for a day trip

0 Nights 1 Days 1 Times

Two visits for three days
and two nights

2 Nights 3 Days 2 Times

・Two one-day visits.

・Two visits for one night
and two days.

2 Nights 3 Days 2 Times
2 Nights 3 Days 2 Times※(※You can add a column)
118

Click on Download PDF
PDF application form.

to download the

To add a Joint researcher or
Undergraduate student,
add row
click onbelow the table.

If you are unable to enter thenumbers, your browser's display
zoom factor may be too high. You
can lower the display magnificationor download the application formin PDF format in order to see thecorrect display. For more details,
please refer to page 8 onwards ofthe manual.
119Click Save App.
your entry.

to temporarily save

The process of entering your visit schedule is completed.
120

If you are not able to see the dates you entered.

If you enter a number in the "Nights","Days", or "Times" field and it does
not appear, please try the two
methods on the next page.

121

Method 1:
Lower the browser's (web page) display magnification

Lower the browser's (web page)
display magnification.

The input field for the schedule of visits
will be enlarged to make it easier todisplay the numbers.
122

Method 2:
Download the application form in PDF format andcheck the contents.

After saving your application, click onin the upper left
Download PDF
green bar of the application screen
to download a PDF of the application
form.

123

Method 2:
Download the application form in PDF format andcheck the contents.

You can view the schedule of visitson the PDF to confirm your input.

This is the end of "If you are not able to see the dates you entered".
124

How to update a NOUS account125

BEFORE YOU READ THIS GUIDELINE...
NOTE:
If you wish to change your login ID (e-mail address), please apply for a
new user instead of updating your existing account.

To apply for a new user
Click on the New User in the upper
green bar on the NOUS login screen.
( https://nous.nins.jp/user/signin )126

How to update your NOUS accountAfter logging in to NOUS, clickon the My Profilein the upper
green bar at the top of My Page.

127

Click on the account ID you suppose
to renewal.

128

Click the button edit on the“所属”(Affiliation)

129

Please reedit your accountinformation.

If the field is grayed out and you
canʼt change your accountinformation click the button updateso that it will be editable.

130PressGoat the bottom of the page.

Fields “⽣年” (Year Of Birth) and“学位取得年”（Year Of Degree) are
required. Please enter any number
you like.

131

Confirm the explanation of the handlingof personal information at the bottom of
the screen, and click OK .

132

Please make sure that your new
account has been added in the upperof fields.

133

Click My Page in the upper green
bar to return to My Page.

The process of update a NOUS account is completed.
134How to add information to yourprofile135

BEFORE YOU READ THIS GUIDELINE...
NOTE:Your login ID (email address) will not be changed even if you add information
to your profile.
If you wish to change your login ID (email address) due to a job change, etc.,
please apply as a new user instead of adding an account (*).

(*) To apply for a new user
Click on the New User in the upper
green bar on the NOUS login screen.
( https://nous.nins.jp/user/signin )136

Adding information to your profile

After logging in to NOUS, click on the
My Profile in the upper green bar
at the top of My Page.

137

Click an account ID that you would
like to add profile information.

138

Please click on add in the“所属(Affiliation)” column.

139

Enter your own profile informationthat you would like to add.

140

Click on theGoin lower bar on screen.

"⽣年 (Year Of Birth)" and "学位取得年（Year Of Degree）" are required.
Please enter any number you like.

141

Please confirm the explanation about
the handling of personal information
at the bottom of the confirmation
screen, and then click OK .

142

Please make sure that your new
profile information has been addedat the top of screen.

143

Click on the My Page in upper green
bar and go back to My Page.

The process of adding information to your profile is completed.
144

How to update a collaborative
researcherʼs information(collaborator/assistantresearcher/participant)145

BEFORE YOU READ THIS GUIDELINE...
NOTE:
In the following cases, please provide "before correction (incorrectly entered)" information andthe "after correction (correct)" by email to the Joint Research Section. (See last page forcontact information)•

When you would like to correct the collaborating researcher's information in case of
misregistration when applying.

•

If you need to change the account information of a collaborating researcher after theapplication period (because it can only be updated during the application period of thecollaborative research).

e.g.
If you are supposed to type "Thomas" butyou have typed "Thomaaas" and haveregistered it.
(Incorrect) Thomaaas->(Correct) Thomas146

Updating a collaborative researcherʼs information(collaborator/assistant researcher/participant)If you would like to update your collaborative researcher's affiliation information
due to their changing sections, please follow the instructions in this manual.

Please log into NOUS. Click on edit
button or the green text of the “タイトル”(Title) of the appropriate proposal
in the list of “新規申請”(NewApplications). And then you can see

The account information of acollaborating researcher can only
be updated during the application
period. Please see the previous
page for details.

147

After logging into NOUS, click editor title of application and go to theapplication form editing screen.

148

Click on the “4.組織(members)" tabto open the registration page forcollaborative researcher and click on
the grayed-out area in the “共同利⽤研究者(Collaborative Researcher)”
and/or ”研究補助者(Assistantresearcher)” information field.
申請者:Applicant/ Proposal Representative
共同利⽤研究者︓ Collaborative Researcher
研究補助者︓Assistant researcher

149

Click on 所属を追加する (add affiliation)in the "研究者確認 (identify
researcher)" window.

150

Please read the instructions forhandling personal information (*)
and click Accept .

(*) Full text of the explanation of thehandling of personal information
With the consent of the principal investigator, personal
information provided in the application form will be
provided to parties not affiliated with the National
Institutes of Natural Sciences (NINS) to the extent
necessary for the review of the application, and will be
used by NINS and the relevant research term(s) forthe purpose of conducting joint research, management
and statistical processing.
In addition, your name, affiliation, and job title may bedisplayed on the screen when you complete theapplication form in NOUS. The personal information
provided in the application form will not be used forany purpose other than those described above.
151

Please fulfill the researchers information.

Fields marked with a red
asterisk (*) (Name, Family
Name, First Name, E-mailaddress, Institute, Department,
Job title) are required.

If you need to change an item that cannot be edited (name,family name, etc.), please let the section in charge know.
See the inquiry below.

If you see the error message“The email address is alreadyregistered", please go back to
the Researcher Search screen
and select an existing account.
152

After fulfilling the blanks, click
所属を追加する (add affiliation).

153

Once you have updated yourapplication, click on Save App. in thegreen bar at the top left of theapplication form to temporarily savethe updated information.

The process of updating a collaborative researcherʼs information is completed.
154

How to check your review
result via NOUS

1

BEFORE YOU READ THIS GUIDELINE...
NOTE:•

After logging into NOUS, you can use your MY PAGE, which is your own account page on NOUS. It
provides you with four contents, such as New applications, Approved applications, Completed
applications last year and Expired applications.

•If your application is approved, it will be listed in “Approved applications”. If you can not find yourproject listed in Approved applications, your application is rejected. It will be listed in Expired
applications.
Content

1. New Applications

Information

1. New Applications

Applications not being reviewed.
If you would like to write anapplication, please click
New application from thiscontents.

2. Approved applications

Collaborative Research Projects
approved this year.
If you would like to submit yourannual report, please upload thefile from here by clicking upload
button.

3. Completed applications
last year

Collaborative Research Projects
approved last year

4. Expired applications

All of rejected applications andapproved Collaborative Research
Projects over two years ago. Inorder to show the list of Expand
applications, please click “Clickto expand” in blue.

2. Approved applications

3. Completed applications last year

4. Expired applications

2

Enter the e-mail address andpassword registered as your login ID
to log in to NOUS.
Please see the following guide fordetails on how to log in.
https://www.nibb.ac.jp/collabo/uploads/2022/01_02_en.pdf

After logging into NOUS, please findyour application in the list of
Approved applications and click the
fourth notification button from theright.

If your application is rejected, it will belisted in “Expired applications”, not“Approved applications”. In order tocheck the result in Expired applications,please make the list appear by clicking“Click to expand” highlighted in blue atthe Expand applications and press
notification button.

4

On this screen you can see thenotification of the results; if you
want to get the PDF file, click on the
button in the Download PDF button
at the top of the screen.

If you require a official sealed
document, please let us know.

The process of checking the examination result is completed.
5How to check the approval dateof your application and Reference
number168

BEFORE YOU READ THIS GUIDELINE...
NOTE:•

After logging into NOUS, you can use your MY PAGE, which is your own account page on NOUS. It
provides you with four contents, such as New applications, Approved applications, Completed
applications last year and Expired applications.

•If your application is approved, it will be listed in “Approved applications”. If you can not find yourproject listed in Approved applications, your application is rejected. It will be listed in Expired
applications.
Content

1. New Applications

Information

1. New Applications

Applications not being reviewed.
If you would like to write anapplication, please click
New application from thiscontents.

2. Approved applications

Collaborative Research Projects
approved this year.
If you would like to submit yourannual report, please upload thefile from here by clicking upload
button.

3. Completed applications
last year

Collaborative Research Projects
approved last year

4. Expired applications

All of rejected applications andapproved Collaborative Research
Projects over two years ago. Inorder to show the list of Expand
applications, please click “Clickto expand” in blue.

2. Approved applications

3. Completed applications last year

4. Expired applications

169

After logging into NOUS, please findyour application in the list of
Approved applications and click the
fourth notification button from theright.

If your application is rejected, it will belisted in “Expired applications”, not“Approved applications”. In order tocheck the result in Expired applications,please make the list appear by clicking“Click to expand” highlighted in blue atthe Expand applications and press
notification button.

170

At this point, you could see yournotification of the result in Japanese.

171approved/rejected date

The date at the upper part of thescreen is the approved/rejected date.

172

The string in the line marked “課題
番号“ in Japanese is the Reference
number.

Reference number

If the application was approved in 2022
or later, the Reference number consistsof last two digits of the year, the string
NIBB and three digits of the serial
number.
If the application was approved before
2021, the Reference number consists oflast two digits of the year, a single
hyphen and three digits of the serial
number.

The process of check the approval date of your application and Reference number is completed.
173

How to submit your research
report via NOUS

1

Please log into NOUS and go to yourMy Page.

Please log into NOUS from here.
( https://nous.nins.jp/user/signin )The guideline in English to log into
NOUS is given below.
(https://www.nibb.ac.jp/collabo/invite/nous.html )2

“New Applications”: list of the applications not being reviewed“Approved applications”:
list of the approved Collaborative Research Projects for Fiscal Year
2023.

There are four contents in My Page:
・New applications
・Approved applications
・Completed applications last year
・Expired applications“Completed applications last year”:
list of the completed Collaborative Research Projects for Fiscal Year 2021 and 2022

“Expired applications”:
list of the past projects and all of the rejected applications

3

Your Collaborative Research Projects
conducted in Fiscal Year 2022 will belisted in［Completed applications lastyear].

4

Approved project of FY2022
Collaborative Research Project

Click on the button "report”.

5Please click [OK] to confirm.

202
0

6

Please check carefully as you will beshown instructions regarding thereport and how to submit it. Scroll
down the screen to see theexplanation in English.

7

Click on the tab titled "Report" next
to “Guideline."

8

The report entry form will appear.

9After completing the report, be sure
to submit it by clicking the "SubmitApp." button at the end.(Clicking the"Save App." button will temporarily
save the file.)

We apologize, but due to current NOUS
specifications, you will not receive asubmission confirmation email even if you
click on "Submit App. Basically, if you do notreceive an error message, your submission iscomplete. Our staff will also check the statusof your submission and will contact you later
if we find that your application has not been
submitted.

10

If you wish to submit a report for
public release to protect some
information, please click on the tabtitled "file Upload" after submitting
the regular report.

Please note that even if you submit areport for pubic release in word format,
you must submit a undisclosed reportthat is text-entered into NOUS.

11

Please confirm that you haveswitched to the report upload screen.

12Select the line “[For public release
optional field] Collaborative Research
Report” and upload the report you
have prepared using the prescribed
format from "Select File". (*)（*）Click here for the form.
https://www.nibb.ac.jp/collabo/uploads/NIBBcollabo_12.docx

For the Collaborative research projects forTrans-Scale Biology and or the Collaborative
research projects for new model organism
development, forms for submitting workshop
or results debriefing session report will also
be displayed. If you would like to submit aworkshop or results debriefing session reportfor publication separately , please send aword document by e-mail to the Joint
Research Section.

13

After selecting a report, click [Send]
to the right of "Select File.

Reports can be uploaded as many times
as you like within the deadline.

14

Please click [OK] for confirmation.

15

Check that the date of submission isvisible and the reportʼs STATUS haschanged to “Uploaded”

16基礎⽣物学研究所共同利⽤研究実施報告書(2021年度)(word形式)
Submitted/R2020-6117

A confirmation email will be sent toyou once the submission has been
completed.

When you create a report by entering directly
into NOUS and click "Submit App.", nonotification email like this will be sent.

17

You can download all available
reports by clicking the [Upload]
button.

The process of submitting your research report via NOUS is completed.
18

Inquiry….

If you have any questions about NOUS, please do not hesitate to contact
to us. Alternatively, please contact your host laboratory first.

Address
Joint Research Section, International Relations and Research Cooperation Division,
Okazaki Administration Center , National Institutes of National Sciences(NINS)
38 Nishigonaka Myodaiji, Okazaki, Aichi, 444-8585
MAIL

r7133@orion.ac.jp19