EPEAT Program
Continuous Monitoring Round Plan
Imaging Equipment
IE-2022-03
March 14, 2022
BackgroundEPEAT® is a comprehensive voluntary sustainability Type 1 ecolabel that helps purchasers identify sustainable
technology products and services. Central to EPEAT are conformity assurance activities that meet the technicalrigor and credibility needs of the institutional purchasers who rely upon EPEAT. The EPEAT Program ensures
the ongoing conformance of EPEAT-registered products through an ongoing surveillance process known asContinuous Monitoring. Continuous Monitoring activities occur throughout the year and test the ability ofParticipating Manufacturers to prove conformance with EPEAT Criteria on an ongoing basis.
Some Continuous Monitoring activities require that Investigations be conducted in discrete timeframes calledRounds. The EPEAT Program develops an individual plan for each Continuous Monitoring Round, which
specifies the EPEAT Criteria to be investigated, the method of investigation that GEC-approved Conformity
Assurance Bodies (CABs) must use and the specific dates when the Investigation activities must be completed.
The EPEAT Program also selects the Participating Manufacturers and EPEAT-registered products and assigns
Investigations to CABs, which must fully participate in and are responsible for implementing ContinuousMonitoring Round activities with their Participating Manufacturer clients. Participating Manufacturers arerequired to cooperate fully with their GEC-approved CAB during Round activities.
This document contains the individual plan for Continuous Monitoring Round IE-2022-03.

Continuous Monitoring Round IE-2022-03 Investigation Activities
Continuous Monitoring Round IE-2022-03 will use documentation review to determine the conformance ofproducts with specific EPEAT Criteria. The EPEAT Program assigns specific products and EPEAT Criteria forevaluation to GEC-approved CABs. Participating Manufacturers have a discrete time period in which they must
provide evidence that supports conformance with the selected criteria. GEC-approved CABs review thedocumentation, make recommendations on conformity based solely on the evidence provided by Participating
Manufacturers, and send Investigation Reports to the EPEAT Program, which makes the final decisions onconformity.

Continuous Monitoring Round IE-2022-03 Criteria and Product Selection
Both the products and Criteria for investigation in Continuous Monitoring Round IE-2022-03 were selected
randomly using a random number generator. Each Participating Manufacturer was assigned two investigations,and any manufacturers who received a major nonconformance in a 2021 Continuous Monitoring Round wereassigned one additional investigation.

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Overview of Criteria and Products Selected
Product Category

Imaging Equipment

Number of Products Selected

42Criteria Selected

4.1.2.1— Further reduction of the use of European Union RoHS Directive hazardous
substances (cadmium)4.1.3.2— Use of non-mercury containing light sources
4.1.4.1— Reduction of substances on the European Union REACH Candidate List of SVHCs
4.1.6.1— Reducing BFR/CFR/PVC content of external plastic casings
4.1.7.1— Reduce fluorinated gas emissions resulting from flat panel display
manufacturing
4.2.1.2— Declaration of postconsumer recycled plastic
4.2.1.3— Minimum 5% to 10% content of postconsumer recycled plastic
4.2.2.1— Declaration of renewable/biobased plastic materials content
4.2.3.1— Declaration of product weight
4.3.1.1— Ease of disassembly of product4.3.2.1— Use of single recyclable plastic type per plastic part4.3.2.2— Restriction on materials not compatible with reuse and recycling
4.3.2.3— Manual separation and marking of plastics
4.3.3.1— Notification regarding the identification of both materials and components thathave hazardous characteristics or special handling needs
4.3.4.2— Minimum reusable/recyclable rate-based requirements of European WEEE
Directive
4.4.2.1— Product Upgradeability4.4.3.1— Spare Parts
4.5.2.1— Product specific greenhouse gas emissions - life cycle assessment
4.5.3.1— Standby power level ≤ 1 W and disclosure
4.5.3.2— Auto standby capability
4.6.1.2— Provision of product take-back service for broader scope of products
4.6.2.1— End of life processing requirements
4.7.2.1— Public disclosure of key environmental aspects
4.7.3.1— Product life cycle assessment and public disclosure of analyses
4.8.1.2— Elimination of elemental chlorine as a bleaching agent in packaging material
4.8.2.1— Separable packaging materials
4.8.2.2— Packaging 90% compostable/recyclable
4.8.2.3— Plastics marked in packaging materials
4.8.3.1— Recovered content in select fiber-based packaging materials
4.8.4.1— Provision of take-back service for packaging
4.9.2.1— Documentation that product does not prevent the use of Non-Manufacturer
Cartridges and Non-Manufacturer Containers
4.9.3.3—Manufacturer recycles or reuses plastic material collected through its cartridgeand container take-back program

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Continuous Monitoring Round IE-2022-03 Schedule
Phase of Round

DatePreparation Phase
CABs notified of Round schedule and activities by EPEAT

March 7, 2022

CABs receive Round assignments and materials from EPEAT

March 14, 2022

Week of Round Training for CABs

Week of March 28

Investigation Phase (CABs performing investigations)
Investigative period begins

April 4, 2022

Investigative period ends

June 3, 2022

Deadline for CAB submission of Investigation Reports to EPEAT

June 17, 2022

Deliberation Phase (EPEAT making conformity decisions)
Deliberation period begins

June 18, 2022

CABs receive Investigation Reports with final conformity decisions from EPEAT

August 2, 2022

Corrective Action Phase (Participating Manufacturers restoring accuracy of EPEAT Registry)
Corrective action period begins

August 9, 2022

Corrective action period ends

September 8, 2022

Deadline for CAB submission of corrective action reports to EPEAT

September 22, 2022

CABs receive final Investigation Reports with correction decisions from EPEAT

October 6, 2022

Reporting Phase
Outcomes Report published

October 20, 2022

Process Details – Continuous Monitoring Using Documentation Review
Continuous Monitoring Rounds that use documentation review activities are conducted in accordance withEPEAT Policy Manual (P65) and EPEAT Conformity Assurance Implementation Manual (also called EPEAT
Requirements of CABs and Conformity Assurance Procedures) (P66) in effect at the time of the Round.
•The EPEAT Program downloads a list of all active EPEAT-registered products, select products from thelist for investigation and assigns EPEAT Criteria to products, as per the Round Plan.

•GEC-approved CABs receive the list of products and EPEAT Criteria selected for their Participating
Manufacturer clients but do not yet notify the Participating Manufacturers of the imminent
investigations.

•The EPEAT Program publishes the Round Plan on the start date of the Round.

•On the start date of the Round, GEC-approved CABs notify the Participating Manufacturers that theirproducts have been selected for investigation and begin the evidence collection process.

•Participating Manufacturers have a discrete time period in which they must provide evidence that
supports conformance with the selected criteria.

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GEC-approved CABs review the documentation, make recommendations on conformity based solely
on the evidence provided by Participating Manufacturers, and prepare an Investigation Report foreach product.

•GEC-approved CABs submit the Investigation Reports to the EPEAT Program. At the same time, CABs
forward these same Reports to the Participating Manufacturers.

•The EPEAT Program reviews Investigation Reports and makes the final decisions on conformity. The
EPEAT Program then sends the Investigation Reports back to the GEC-approved CABs.

•GEC-approved CABs send the Investigation Reports with the final decision on conformity to theParticipating Manufacturers.

•For decisions of nonconformance, Participating Manufacturers must make corrections within 30
calendar days to restore the accuracy of the EPEAT Registry.

•The EPEAT Program publishes an Outcomes Report identifying the nonconforming products andParticipating Manufacturers, as well as the actions taken to restore accuracy of the EPEAT Registry.

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Document Control and Change HistoryIssue
1Revision
011Owner
Senior Manager,
Ecolabels andResources
Senior Manager,
Ecolabels andResources

Global Electronics Council

ApproverDirector, EPEAT
ProgramDescription
Initial release

Approval Date
2020 Aug 20

Effective Date
2020 Aug 23

Senior Director,
Ecolabels andManufacturer
Resources

Updates throughout to match revisions toP66. Addition of Preparation Phase toschedule table.

2021 Feb 22

2021 Feb 26

Level 1 Continuous Monitoring Round Plan (P42B Issue1 Rev1)

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