Step inside your new look businesswith S AP Business One

SA P Solution Brief
SAP Solutionsfor SmallMidsizeBusinesses

S AP Business One designed for all yoursmall and midsize company’s needs
Whatever your business we’ve got you covered

Affordable

Industry solutions

low total cost of ownershiptailored to your needs

Comprehensive

28 languages,

all your departments needsfrom one solution

44 localized versions,multi-currency support

Quick and easy to implement,

8 0 0 local partners

Powerful enough

60.000 customers

to help your business growrun S A P Business One around the Worldup and running in days or weeks

implemented in 150+ countries

S AP Business One designed for all yoursmall and midsize company’s needs
Whatever your business we’ve got you covered

Financialmanagement

Sales and customer
management

Purchasing andinventory control

Production planning

Business intelligence

Analytics and reportingSuccessfully manage
and grow your business
The S A P Business One® application offers an affordable way tomanage your entire business – from accounting and financials,
purchasing, inventory, sales and customer relationships, andproject management, to operations and human resources.
S A P Business One helps you to streamline processes, gain agreater insight into your business, so that you can act fast andmake decisions based on real time information, to help you
drive profitable growth.
A single view of your business to help you stay in control
We understand that businesses like yours have big dreams
and big goals, and as your business grows it can be difficult
to get a single view of what is happening at any given time,
when information resides in different applications or evenlocations. S A P Business One is designed for small andmidsized companies to grow with you, it is flexible, modular,
yet powerful and with its user-friendly interface, it is simple
to use.

S A P Business One
A complete and customizable solution
S A P Business One is a single, integrated solution that provides
clear visibility into your entire business and complete control
over every aspect of your operations. It captures all criticalbusiness information for immediate access and use companywide. Unlike accounting packages and spreadsheets, it delivers
what you need to manage your key business areas.
Because every business is different, S A P Business One isdesigned with flexibility in mind. Whether it’s deployed onpremise or in the cloud, you can access S A P Business One atanytime, anywhere via any mobile device. And because S A P
Business One runs on both the S A P HANA® and Microsoft
SQL server platforms, you can choose the one that suits yourbusiness best.
What’s more, your employees can start using it from day one.
As your business grows, you can customize and extend S A P
Business One to meet your evolving needs.

Do you want to grow your business overseas? S A P BusinessOne supports 28 languages and 44 country-specific versions,delivered and supported locally by our extensive network ofover 8 0 0 S A P Business One partners.

Total control ofyour finances
S A P Business One provides a complete set of tools to help
manage and streamline your financial operation. It automates
everyday accounting tasks such as maintaining ledger andjournal entries, supporting tax calculations, and enabling
multicurrency transactions.

You can conduct all your banking activities – including
processing bank statements and payments, as well asreconciling accounts. You can also manage cash flow, trackbudgets, and compare actuals versus plans to see where yourbusiness stands at a moment’s notice.
By integrating your financial operation in real time with otherbusiness processes, such as purchasing and sales, you canspeed transactions and improve visibility into cash flow.

Financialmanagement• Accounting – automatically handle all key accounting
processes, such as journal entries, accounts receivable,
and accounts payable.

• Controlling – accurately manage cash flow, track fixed
assets, control budgets, and monitor project costs.
• Simplified – management of fixed assets, the virtual
fixed asset function frees you from repetitive manual
data entry.

• Banking and reconciliation – quickly process
reconciliations, bank statements, and payments by
various methods including checks, cash, and banktransfers.
• Financial reporting and analysis – create standard or
customized reports from real-time data for businessplanning and audit reviews.

Create a loyal
customer baseAcquiring new customers is important for success, but
maximizing customer relationships is just as crucial.
S A P Business One provides the tools to help you efficiently
manage the entire sales process and customer lifecycle – frominitial contact to final sale, to after-sales service and support.

Its integrated functionality provides a complete view ofprospects and customers so you can better understand andmeet their needs. As a result, you can turn prospects into
customers, increase sales and profitability, and improvecustomer satisfaction.

Sales and customer
management• Sales and opportunity management – track
opportunities and activities from the first contact todeal closing.

•Marketing campaign management – create, manage,
and analyze marketing activities.
•Customer management – store all critical customer
data in one place, synchronize and manage customer
contacts stored in Microsoft Outlook•Service management – manage warranty and service
contracts efficiently, enter and respond to service calls
quickly.
• Reporting and analysis – create detailed reports on all
aspects of the sales process, including sales forecastingand pipeline tracking, using time saving templates.
•Mobilize your sales team – manage your sales
information on the move with SAP Business One Sales
mobile app.

Optimize buying andpurchasing to increase
margins
Every small business needs a systematic approach to
managing the procurement process, from requesting vendor
quotes, to creating purchase requests and paying vendors.
S A P Business One helps manage the complete order-to-pay
cycle, including receipts, invoices, returns, and payments.
Integrated reporting tools let you easily compare suppliers andprices to negotiate better deals and identify opportunities forcost savings.

Purchasing andinventory control• Procurement – create purchase requests, POs, andgoods receipts; link purchasing documents and view
document trails for audit purposes; and manage
returns, additional expenses, and multiple currencies.
• Master data management – manage detailed data
in a user-friendly interface, view account balanceand purchase analyses, and maintain detailed item
purchasing information with price lists and tax
information.

• Warehouse and accounting integration – achieve realtime synchronization of goods receipts and inventory
warehouse levels;• Process accounts payable invoices, cancellations, andcredit memos with a PO reference; plan your material
needs; and schedule your purchases accordingly• Easier, up-to-date reporting – generate reports withreal-time data and display them in various reportformats or dashboards.

Transparent inventory
control and distribution
S A P Business One provides accurate information about
inbound and outbound shipments, inventory, and item
location. You can value inventory using standard costing,moving average, FIFO, and other methods; monitor stocklevels; and track transfers in real time. You can run realtime inventory updates and availability checks and manage
standard and special pricing. You can also apply volume, cash,
and customer discounts and run reports that reveal theirimpact.

Production
planning• Warehouse and inventory management – manage
inventory using various costing models, maintain item
master data, and use multiple units of measure andpricing.
• Bin location management – manage stock in multiple
warehouses, by dividing each one into multiple
subzones, set up allocation rules, optimize stock
movement, and reduce picking times.
• Goods receipt and issue control – record goods
receipts and issues; track stock locations and transfers;
enable consignment, drop-ship, and other orders; andperform inventory and cycle counts.
•Production and material requirements planningcreate and maintain multilevel bills of materials(BOMs), issue and release production orders manually
or by backflush, and globally maintain prices for BOMs.
• Efficient reporting – generate reports with timely data
and display them in various formats or dashboards.

See your business clearlywith business intelligence,
analytics and reporting

BusinessIntelligence

S A P Business One provides powerful analytic and reporting
tools. It includes a complimentary and fully integrated version
of S A P Crystal Reports® for S A P Business One, so you cangather data from multiple sources and generate timely andaccurate reports based on company-wide data. Integrated
with Microsoft Office, S A P Crystal Reports lets you choose
from a variety of report formats and control access to
information displayed.

• Report creation and customization – access datafrom multiple sources, create new reports, andcustomize existing ones in a variety of layouts withminimal IT overhead.

With optional analytics powered by S A P HANA, S A P Business
One takes advantage of in memory computing for analysis andreporting. You gain real-time access to predefined dashboards
and reports, as well as productivity tools to support decisionmaking. You can tailor forms and queries to meet specificrequirements without technical training. You can also
configure settings to define exchange rates, set authorization
parameters, and create import and export functions forinternal mail, e-mail, and data.

• Intuitive tools – drag and relate, drill downs, search
assistance, and workflow-based alerts.

• Interactive analysis – use with standard M S Excel
features to create reports and see your business fromnew angles.

• Analytics plus pre-defined KPIs (key performanceindicators) help you to see average delivery variancedays, top five sales employees• Enhance your reports with powerful visualizations by
integrating S A P Lumira for S A P Business One.

Empower your people
to make smart decisions
fasterAnalytics
and reporting

S A P Business One empowers your employees to make smart,confident decisions, faster by capturing all critical information
across sales, customers, operations, and finance – making it
instantly available company-wide. By integrating this data in
one system instead of multiple disconnected spreadsheets,
it eliminates duplicate data entry, costs, and related errors.
Workflow-based alerts trigger automatic responses whenimportant business events occur, allowing you to focus on
the most critical events. You have clear visibility into how
your business is performing and greater confidence in theinformation used to make decisions.

Together with the fully integrated SA P Crystal Reports
for S A P Business One you can create dashboards andreports that provide insight into all business areas.
Intuitive, interactive drill-down functionality helps you
get answers to your most pressing questions. Employees
can address customer needs faster, and managers canaccurately track revenues, costs, and cash flow to assess
performance and take quick corrective action.

For even faster information access, the S A P HANA
version for S A P Business One provides powerful
analytics in real time, making it easier for users to search
S A P Business One for the information you need andcreate standard or ad hoc reports in a moment.

And now there is a S AP Business One to suit yourbusiness today and tomorrow and the future.

Cloud

MobileOn premise

You can now deploy S A P Business One
Cloud for a monthly licence fee, sowhen your business grows your S A P
Business One solution grows with you.

Manage your business on the moveand mobilise your sales team with S A P
Business One mobile apps, so you arein control, available anytime, anywhere
and on any mobile device.

If you want to deploy your S A P BusinessOne solution in the office – that’s justfine too, we have a deployment solution
to suit all our customers’ needs

Myth busting – whoever said S AP Business One is….
Too expensive
Designed to be affordable for small businesses S A P Business One has a low
total cost of ownership and is one comprehensive application to cover all
your departments needs from one solution

Too complex

Too difficult to implement
Quick and easy to implement – get you up andrunning in days or weeks 0ver 60.000 S A P BusinessOne customers, implemented in over 150+ countries,
in 28 languages and 44 localized versions.

We packed a lot in yes but S A P Business One is also
modular and flexible with over 5 0 0 add-on solutions,tailored to industries or special functions. And with anestablished network of over 8 0 0 S A P Business One
partners to support you wherever you are in the world.

Consumer products
Align every aspect of your operations to the needs of modern
consumers – with S A P Business One software for the
consumer products industry. Anticipate, plan, and manage
demand – and deliver the consumer goods and products
shoppers crave.
• C R M – Improve customer loyalty using up-to-date sales andmarketing data, forecasts, order history, and promotion tracking• End-to-end business management – Get full visibility into yourbusiness, from profitability and margins to sales, marketing, andCRM• Purchasing support – Use powerful demand forecasting tools
to make better, more cost-effective buying decisions• Supplier control – Protect low margins with a complete view ofsupplier information, from purchasing to stock management• Order information – View inventory, sales, orders, and pricing
as well as products in your distribution, dispatch, and returns
pipeline• Head office / subsidiary / supplier integration – Integrate
and standardize processes across your business locations

Industrial Machineryand Components
Meet customer demand and develop new revenue streams withS A P Business One for the industrial manufacturing industry.
Shrink supply chain costs, accelerate cycle times, minimize
scrap and re-work – and ultimately speed time to profit.
• End-to-end business management – Get full visibility into yourbusiness processes, including accounting, production, sales andmarketing, and more
• Goods distribution – Minimize stock by efficiently dispatchingfinished goods to distributors and end-customers• Production planning – Optimize yield and increase theefficiency of your production process• Supplier control – Increase visibility and control of supplierinformation, from component purchasing to stock management• Inventory management – View and report on component
supplies in production and finished goods• Order information – Improve visibility into sales, orders,pricing, and products in your warehouses and dispatch

Professional Services
Deliver consistent, high-value services to your clientswith S A P Business One software for professional services
and consulting firms. Establish a repeatable process forservice delivery – and improve resource planning, project
management, billing, and more.
• End-to-end business management – Get full visibility into
opportunity and bid management, resourcing, billing, project
management, sales and marketing, and more

• C R M – Access up-to-date sales and marketing information,
forecasts, and order history – and zero-in on profitablecustomers with repeat business opportunities• Resource supply management – Identify qualified andavailable employees, recruits, and contingent workers – andoptimize overall resource management• Business process management – Manage end-to-end
business processes for selling services, scheduling resources,delivering projects, invoicing, and moreRetailGive consumers the products, information, and personalized
shopping experiences they want – across any channel – withS A P Business One for retail. Harness real-time customer andP O S insights, engage shoppers, and optimize everything frommerchandising to your supply chain.
• C R M – Get easy access to up-to-date sales and marketing
information, forecasts, and order history• End-to-end business management – Maximize visibility into
profitability and margins, sales, marketing, inventory, and more
• Purchasing support – Use accurate forecasts to make better,more cost-effective buying decisions• Supplier control – Improve visibility into supplier information,
including purchasing and stock management• Order information – View inventory, sales, orders, and pricing
as well as products in the distribution, dispatch, and returns
pipeline• Head office / subsidiary / supplier integration – Integrate
and standardize processes across your business locations

Wholesale Distribution
Proactively meet customer and supplier demand with S A P
Business One for wholesale distribution. Improve everythingfrom demand planning to inventory and supply chain
management – and run flexible, tightly integrated processes
to achieve operational excellence.
• End-to-end visibility – Get full visibility into your business,
including accounts, inventory, sales order processing, invoicing,and deliveries• Supply chain and supplier management – Streamline yoursupply chain processes, and build and manage your supplier
network• Chargeback management – Increase profitability with smarter,
more efficient chargebackmanagement• Ordering and order processing – Improve the overallcustomer experience with multi-channel ordering and fast orderprocessing• Reporting – Create fast, accurate reports on inbound andoutbound shipments, inventory, and item locations

Whatever your business we’ve got you covered
S A P Business One designed specifically for small companies and midsize

businesses, the S A P Business One application is a single, affordable
solution for managing your entire company – including financials, sales,customer relationships, and operations.
Sold exclusively through S A P partners, it helps streamline youroperations from start to finish, gain instant access to complete

information, and accelerate profitable growth

https://axxis-consulting.com/sap-business-one/

Contact us for your personalized
demo of
Axxis Consulting (S) Pte Ltd
10 Ubi Crescent #02-26 | Ubi Techpark, Lobby B | Singapore
408564 Tel.: (+65) 6749 7069

Axxis Consulting (M) Sdn Bhd#23-01 One Mont Kiara | No 1, Jalan Kiara, Mont Kiara | 50480
Kuala Lumpur, Malaysia
Tel.: (+60) 3 2785 6845
Contact:www.axxis-consulting.com
info@axxis-consulting.com

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