5-000-611-18(1)Optical Disc Archive
File Manager2

Help
ODS-FM2© 2018 Sony Corporation

Overview
ODS-FM2 is a software application for archiving and retrieving using the Optical Disc Archive System.
In addition to systems using ODS-L10 and ODS-L30M devices, it can also be used with drive units
connected directly to a server.
ODS-FM2 can be used to manage not just cartridges inserted in an Optical Disc Archive System, but also
cartridges for shelf management.

2File Manager Mode
This section describes the screens and operation in File Manager mode.
• Archive screen• Archiving• Archiving using watched folders• Retrieving• Displaying/editing file metadata• Deleting cartridge information• Deleting files/folders on cartridges• Duplicating cartridges• Duplicating libraries in bulk
• Adding a network path

Archive Screen
Archive and retrieve operations are performed from this screen.
The Archive screen is made up of the following sections.
(1)

(3)

(2)

(4)

Common operations
Tree area (left side of Desktop/Library area)• Multiple selections are not supported.
List area (right side of Desktop/Library area, Job area, [Placeholder] dialog)
The operating method is analogous to both Explorer (Windows) and the Finder (macOS).
• Select multiple files using the Shift key, Ctrl key (Windows), and Command key (macOS).
• Select all files using Ctrl+A (Windows) or Command+A (macOS).
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(1) Global menu
Click the icons to move between screens.
•(Archive): Displays the Archive screen to perform archive/retrieve operations.

•(Settings): Displays the Settings screen.

•(Help): Displays the Help and version information.

•(Logout): Logs the user out.

(2) Desktop area
Displays the folders and files on the local computer and computers on the network.
When archiving, select the files to archive. When retrieving, select the save destination of the files toretrieve.
The folder (base path) specified in [Base Path] on the [Archive] page of the Settings screen, and thefolders and files within that folder, are displayed in the Desktop area.

(a) Tree area
Displays the base path folder and its subfolders.
Clicking a folder in the tree refreshes the display of that folder and subfolders with the latest status.
(b) List area
The following information is displayed in the file/folder list.
• Name: File/folder name• Date modified: Date of last modification• Type: File extension
4• Size: File size
If “Watched Folder” is selected in the Watched Folder area, information about the watched folders is
displayed.
(c) Pull-down menu
Clicking

displays a pull-down menu. The pull-down menu contains the following menu items.

• Open Placeholder: Opens the Placeholder dialog. The Placeholder is a virtual folder for temporarily
storing files/folders when archiving files and folders from different folders at the same time.
• Stop Monitoring: Stops watching folders when archiving using watched folders.
• Create Folder: Creates a new folder in the folder or drive selected in the tree area.
• Up: Moves up one level in the folder hierarchy.
• Open Folder: Opens the folder selected in the list area.
(d) Watched Folder
Displays a list of folders designated as watched folders. Select a folder and drag and drop it into the
Library area to start watching the folder. Folder icons change towhile the folder is being watched.

(3) Library area
Displays a list of the files and folders archived on cartridges.
When archiving, select the destination of the file to be stored. When retrieving, select the files to retrieve.
In addition to cartridges currently inserted in the Optical Disc Archive System, all cartridges that havebeen inserted are displayed in the Library area.

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(a) Tree area
Displays cartridges and folders in a cartridge in tree view. The System folder and Shelf folder are
topmost, and the cartridges are displayed below them.
Cartridges inserted in the Optical Disc Archive System are displayed in the System folder.
Cartridges stored outside the Optical Disc Archive System, such as a management shelf, are displayed in
the Shelf folder. Archive/retrieve operations can also be performed for cartridges in the Shelf folder.
Clicking a folder in the tree refreshes the display of that folder and subfolders with the latest status.
(b) List area
Displays a list of files/folders on a cartridge. The following items are displayed.
• System/shelf icon: Displayed during searches only. When a file is in the optical disc archive system,
icon is displayed. When the file is on a shelf, thetheicon is displayed.

• File type icon
• Name: File name• Date Archived: Date and time the file was archived• Type: File extension• Disc number: Number of the disc where the file is written• Size: File size
• Metadata icon: Metadata indicator: Has metadata
No icon: No metadata• Archive icon: Archive status
No icon: Archived (can be retrieved in this state only): Archiving: Error occurred during archiving: Checking file status(c) Pull-down menu
Clicking

displays a pull-down menu. The pull-down menu contains the following menu items.

• Edit Metadata: Displays the [Edit Metadata] dialog for viewing and editing metadata for the selected
file or folder. For details, see “Displaying/Editing File Metadata.”• Export Catalog Data: Exports a list of files on the cartridge selected in the tree area or cartridge area
in CSV format.
• Delete: If a cartridge in Shelf is selected, it deletes the cartridge information in the database for theselected cartridge. For details, see “Deleting Cartridge Information.” If a file or folder on a cartridgein the Optical Disc Archive System is selected, it deletes the selected file or folder. For details, see“Deleting Files/Folders on Cartridges.” Files on cartridges in Shelf cannot be deleted.
• Create Folder: Creates a new folder in the folder or cartridge selected in the tree area.
• Up: Moves up one level in the folder hierarchy.
• Open Folder: Opens the folder selected in the list area.
• Open File Location: Opens the folder containing the selected file when search results are displayedin the list area.

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(d) Search area
Searches the target cartridges.
1. Select the cartridge or folder to be searched in the tree area.
2. Specify the search type in the list box.
ˇˇ Search by Name: Search for files and folders with a name containing the entered keyword.
ˇˇ Search by File Name: Search for files with a name containing the entered keyword.
ˇˇ Search by Folder Name: Search for folders with a name containing the entered keyword.
ˇˇ Search all: Search for files and folders with a name or metadata value containing the enteredkeyword.
ˇˇ (Metadata title): Search for files and folders containing the entered keyword in the value for theselected metadata.
3. Enter the search keyword.
If “Search by Name,” “Search by File Name,” or “Search by Folder Name” is selected, enter part of thefile or folder name.
If a metadata title is selected, enter the metadata value.
When “Search all” is selected, enter part of the file name, folder name, or metadata value.
4. Click the

button.

The search results are displayed in the list area.
(e) Cartridge display
Displays the cartridge information for the selected cartridge. The following items are displayed.
• Cartridge Name
• Cartridge typeˇˇ ODC1-RE-300
ˇˇ ODC1-RE-600
ˇˇ ODC1-RE-1200
ˇˇ ODC1-WO-300
ˇˇ ODC1-WO-600
ˇˇ ODC1-WO-1500
ˇˇ ODC2-WO-3300
ˇˇ ODC3-WO-5500• Cartridge status (Normal, Read only, Error, Checking, Formatting, Finalizing, Duplicating, Ejecting)• Cartridge barcode• Cartridge free space (with bar display)
Note
Depending on the cartridge status, there may be a difference between the capacity displayed andthe capacity that can actually be used.

(4) Job area
Displays a list of archive, retrieve, and other jobs.
Multiple files and folders to be archived/retrieved in a single operation form a single job group.

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Processing a single file in a job group counts as a single job. Job groups are displayed in the Job area.
Clicking the “+” mark for a job group displays each job in the group.
Registered jobs are processed in the background. The order of job execution may differ from the order ofregistration.
If a job is waiting for a cartridge exchange or the job has failed, the job is displayed highlighted.
Jobs in the Job list can be canceled, but the order of execution cannot be changed.
Clicking the

button refreshes the display with the latest status.

Pull-down menu
Clicking

displays a pull-down menu. The pull-down menu contains the following menu items.

• Pause: Temporarily stops processing of the selected job or job group.
• Resume: Resumes processing of the selected job or job group.
• Stop: Stops processing of the selected job or job group.
• Reregister: Reregisters failed jobs or canceled jobs within the selected job group.
• Change condition and reregister: Allows you to modify conditions and then reregister a job. You canreregister all jobs or only those jobs that failed. You can change the archive destination or retrieve
destination.
• Display Job Report: Displays a report for jobs in the selected job group when a job fails, is stopped,
or is paused.
• Export Job Report: Exports a report for jobs in the selected job group in CSV format.
• Columns to display: Selects the columns to display in the job list.
Note
Jobs cannot be stopped in the following cases.
• If a user with general user privileges tries to stop a job registered by a user with administrator
privileges• Jobs for which a cancel request has already been received (mark is displayed)

Job list
Displays the following job list items. The columns displayed can be changed using [Columns to display]in the pull-down menu.
• Group ID: Job group ID• ID: Job ID•: Jobs for which a pause request has been received•: Jobs for which a stop request has been received• Type: Job typeˇˇ Archive: Archive8ˇˇ Retrieve: Retrieve (an asterisk is displayed for the retrieve job specified for priority execution)
ˇˇ Monitor: Watched folder archiveˇˇ Delete: Delete files on a cartridge
ˇˇ Delete Cartridge: Delete cartridge information from the databaseˇˇ Format: Format cartridge
ˇˇ Finalize: Finalize cartridge
ˇˇ Volume Duplication: Duplicate cartridge volume
ˇˇ Write Protect ON: Enable write protection
ˇˇ Write Protect OFF: Disable write protection
ˇˇ DB Update: Read cartridge content to update catalog content
ˇˇ Bin Open: Open bin
ˇˇ Bin Close: Close binˇˇ Eject Cartridge: Set cartridge to ejectable status
ˇˇ Shutdown (Fast): Terminate service after “Stand-by” and “Processing” jobs are finishedˇˇ Shutdown (Normal): Terminate service after all jobs are finishedˇˇ DB Backup: Back up the databaseˇˇ Cartridge Duplication: Duplicate cartridge• Name: File name• Cartridge: Cartridge name• Status: Job status
Jobs
ˇˇ Registered: Job is registered, waiting for start of processing.
ˇˇ Standby: Job has started and cartridge is moving from the library to the driveˇˇ Processing: Reading and writing cartridge in the drive. Progress status is displayed under[Progress].
ˇˇ Finished: Job has finished successfully.
ˇˇ Failed: Job was aborted.
ˇˇ Canceled: Job was canceled at the request of the user.
ˇˇ Waiting for cartridge: Waiting for cartridge insertion.
ˇˇ Suspended: Processing paused.
Job groupsˇˇ Waiting: Interval between request received and job insertion.
ˇˇ Waiting for cartridge: All jobs within the group with Waiting for Cartridge status.
ˇˇ Processing: Includes jobs within the group with Registered, Standby, Processing, and Waiting for
Cartridge status.
ˇˇ Partially finished: Mix of jobs within the group with Finished, Failed, and Canceled status.
ˇˇ Finished: All jobs within the group with Finished status.
ˇˇ Failed: All jobs within the group with Canceled or Failed status.
ˇˇ Canceled: All jobs within the group with Canceled status.
ˇˇ Suspended: Includes jobs with Finished, Canceled, Failed, and Suspended status.
ˇˇ Monitoring: Watching a folder.
• Progress: Archive or retrieve progress status
9• User: ID of user who registered the job• Create Time: Time job was created (requested)• Start Time: Job start time
• End Time: Job end time

Placeholder dialog
The Placeholder is a virtual folder for temporarily storing files/folders ready to be archived. Using thePlaceholder enables folders or files located in different folders to be archived at the same time.
To insert files in the Placeholder, drag and drop them from the Desktop area.

Total Size
Displays the total size of the files in the Placeholder.
buttonRemoves the selected file or folder from the Placeholder.
File list
Displays a list of the files in the Placeholder. The following items are displayed in the list.
• Path: Full path to the file/folder• Date modified: Date of last modification• Type: File extension• Size: File size

10Archiving
2.

1.

Note
The folder specified as the base path (the folder displayed immediately below [File Manager] in the tree
area of the Desktop area) cannot be archived.
1. Display cartridges for storing files/folders in the Library area on the Archive screen. Subfolders are
displayed if files/folders are stored in subfolders on cartridges.
You can also request archive to Shelf cartridges. If the cartridge is in Shelf when archiving is started,mark appears in the global menu. Holding the mouse over the mark displays a tooltip

anotifying you that the cartridge is not inserted. Insert the cartridge to continue.
The files/folders to archive can be dragged and dropped to the following locations in the Libraryarea.
ˇˇ Cartridges or folders in the tree area
ˇˇ List area
Note
Archiving is not supported in the following cases. If one of the following states occur during anarchive request, a warning message appears and the job is not registered.
ˇˇ When the cartridge status is not “Normal”
ˇˇ When the system status is not “Working”
ˇˇ When archiving data may exceed the total capacity of the cartridge
ˇˇ When the number of files/folders to archive at the same time exceeds the maximum number offiles for the cartridge 1)
ˇˇ When the total number of files/folders on the cartridge may exceed the maximum number offiles 1)
1) For details about the maximum number of files, refer to the Help of the Optical Disc Archive Utility.

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2. Select the file or folder to archive in the Desktop area.
You can select the following in the Desktop area.
ˇˇ Media or folders in the tree area
ˇˇ Files or folders in the list area
If archiving files/folders from different folders or media at the same time, see “Archiving files fromdifferent folders.”
3. Drag and drop the selected files or folders onto the destination cartridge or folder.
The [Archive Request] dialog appears. You can add the same metadata to all files being archived
using the [Archive Request] dialog.
4. Add metadata in the [Archive Request] dialog, as required, then click the [Archive] button.
The archive job is registered in the Job area and then processed.
If a file with the same name exists in the archive destination folder, a confirmation dialog appears.
Select whether to archive, appending a number suffix to the file name, or to cancel.

Archiving files from different folders
Use the [Placeholder] dialog if you want to archive files from multiple folders.
1. Display cartridges for storing files/folders in the Library area on the Archive screen. Subfolders are
displayed if files/folders are stored in subfolders on cartridges.
2. Select [Open Placeholder] from the Desktop area pull-down menu.
The [Placeholder] dialog appears.

3. Drag and drop the files you want to archive from the Desktop area into the [Placeholder] dialog.
4. Select a file or folder in the [Placeholder] dialog, then drag and drop it into the Library area.
If some files or folders only are selected and dragged to the Library area, then only the selected
files/folders will be archived.
5. In the [Archive Request] dialog, specify the metadata as required and then start archiving.

Archiving using Watched Folders
This function archives files automatically when they are copied to specified folders.

12Notes• Files created in watched folders are deleted automatically after they are archived. However, folders
created in watched folders are not deleted automatically. To delete folders, use Explorer (Windows)
or Finder (macOS) as required.
• Read-only files are not archived by the Watched Folder function.
• If the total size of the files to write exceeds the capacity of a cartridge, archiving automatically stops.
1. Click the [Setting] icon in the global menu.
2. Click [Archive].
3. Click the [Add] button for [Watched Folder].
The [Add Watched Folder] dialog appears.

4. Enter a folder name.
The folder name is the name that is displayed in the Watched Folder display area on the Archive
screen.
5. Click the [Browse] button for [Path], and specify the path of the folder to watch.
To specify a network path, click the [Browse] button and follow the procedure in “Adding a Network
Path.”
6. Click the [OK] button to close the [Add Watched Folder] dialog.
7. Click the [Archive] icon in the global menu.
8. Select the folder to watch in the Watched Folders display area, and drag and drop it onto the archivedestination folder in the Library area.
The [Watched Archive Request] dialog appears.
9. Specify an archive title, the metadata to extract, and other options.
For details, see “Archiving.”
10.Click the [Start] button in the [Watched Archive Request] dialog.
The system starts watching the folder. Files copied to the watched folder are automatically archived.
After the file is archived, the file is automatically deleted from the watched folder.
Folder icons in the Watched Folder area change towhile the folder is being watched.

11. To stop watching a folder, select [Watched Folder] in the tree area of the watched folder display
area, select the watched folder you want to stop watching in the list area, and then select [StopMonitoring] from the pull-down menu.

13Retrieving
1.

2.

1. Display the folder in which to save retrieved files in the Desktop area.
The file to retrieve can be dragged and dropped to the following locations in the Desktop area.
ˇˇ Media or folders in the tree area
ˇˇ List area
2. In the Library area, select the cartridge, or file stored on the cartridge, to retrieve.
Only one cartridge can be selected.
You can also retrieve from Shelf folder cartridges. If the cartridge is in Shelf when retrieving isstarted, amark appears in the global menu. Holding the mouse over the mark displays a tooltip

notifying you that the cartridge is not inserted. Insert the cartridge to continue.
You can select the following in the Library area.
ˇˇ Cartridges or folders in the tree area
ˇˇ Files or folders in the list area
Notes
Files cannot be retrieved in the following cases.
ˇˇ When the cartridge status is not “Normal” or “Read only”
ˇˇ When the system status is not “Working”
3. Drag and drop the selected cartridge or file onto the save destination folder.
If a file with the same name exists in the retrieve destination folder, a confirmation dialog appears.
Select whether to retrieve, appending a number suffix to the file name, or to cancel.
4. To set the priority for retrieve processing over other jobs, place a check mark in [Set the job priorityhigh] of the [Confirmation] dialog.
Enabling the checkbox will process the retrieve job ahead of other currently processing and waiting
jobs.

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5. Click [Yes].
The retrieve job is registered in the Job area and then processed.

Displaying/Editing File Metadata
You can display the metadata of archived files. You can also add and edit metadata.
1. Select the file or folder whose metadata you want to display in the Library area on the Archive
screen.
2. Select [Edit Metadata] from the pull-down menu.
The [Edit Metadata] dialog appears.

3. Select the file or folder whose metadata you want to check in the tree list.
The file path, size, registered date, MD5 checksum value, and user-added metadata are displayed.
You can edit the values of user-added metadata. You can also click the [Add] button to add new
metadata items.
4. To add a metadata item to all files, select [All Files] in the tree list, click the [Add] button, and thenenter a title and value for the metadata.
5. When finished, click the [Save] button.
The edited metadata is saved.

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Deleting Cartridge Information
You can delete the cartridge information for cartridges stored in Shelf. This function does not delete theoriginal files on the cartridges. To completely delete files, use the Optical Disc Archive Utility.
1. Select the [Shelf] folder in the tree area in the Library area on the Archive screen.
2. Select the cartridge whose information you want to delete in the List area.
3. Select [Delete] from the pull-down menu.
4. Click the [Yes] button when the confirmation dialog box appears.
The cartridge information is deleted.

Deleting Files/Folders on Cartridges
You can delete files and folders stored on cartridges in the Optical Disc Archive System.
1. Select the file/folder you want to delete in the Library area on the Archive screen.
2. Select [Delete] from the pull-down menu.
3. Click the [Yes] button when the confirmation dialog box appears.
The file/folder and corresponding information is deleted from the cartridge.

Duplicating Cartridges
You can copy all the files and folders stored on a cartridge in the Optical Disc Archive System to anothercartridge or external storage.
Note
To duplicate on a single drive that is connected in Direct Mode, the duplicate destination cartridge must
be registered in the database beforehand. Insert the duplicate destination cartridge in the drive, andregister the cartridge information in the database. Then, insert the duplicate source cartridge in thedrive, and start the duplication operation.
1. Click the(Duplication) button for the duplicate source cartridge on the [Library] page.

The [Cartridge Duplication] dialog appears.

162. Select the drives to use for duplication in [Drives to use for duplication].
• [2 drives]
Duplicate using two of the drives connected to the system. Insert the duplication source cartridgein one drive, and the duplicate destination cartridge in another drive. Simultaneously retrieve fromthe duplicate source cartridge and archive to the duplicate destination cartridge.
• [1 drive]
Duplicate by swapping between cartridges using a single drive. First, insert the duplicate source
cartridge into the drive. Retrieve the files from the cartridge, and temporarily save the files to a
local disk on the server. Then, insert the duplicate destination cartridge into the same drive, andarchive the files from the local disk.
ĄĄ [Temporary save destination]
When [1 drive] is selected, specify the folder for temporarily saving files from the duplicate
source cartridge. Specify an empty folder, containing neither files nor folders. Specify a folder
with sufficient capacity in which all the files on the duplicate source cartridge can be saved.
• [Save to external storage]
Duplicate the duplication source cartridge files and save them in a folder on the local computer or
a computer on the network. First, insert the duplicate source cartridge into the drive. Retrieve thefiles from the cartridge, create a folder named with the serial number of the cartridge on the local
computer or a computer on the network, and save the files in the folder.
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When [Save to external storage] is selected, the following steps are not required. Click the [OK]button to register the cartridge duplication job.
ĄĄ [Save destination]
When [Save to external storage] is selected, specify a folder on the local computer or acomputer on the network for saving the files from the duplication source cartridge. Specify
a folder with sufficient capacity in which all the files on the duplicate source cartridge canbe saved. An error will occur if there is a folder or file in the destination folder with the same
name as the serial number of the duplication source cartridge.
3. Select the duplicate destination cartridge.
4. In [What do you want to do if a write error occurs?], select whether to terminate the cartridge
duplication if a write error occurs or to try to rewrite.
5. Place a check mark in the checkbox if you also want to duplicate the volume label and barcode
stored in cartridge memory.
6. Click the [OK] button.
The cartridge duplication job is registered in the job list.
7. When [1 drive] is selected, if using a drive connected in Direct Mode, insert the duplicate destination
cartridge in the drive after retrieving from the duplicate source cartridge ends.
A dialog appears prompting you to swap cartridges when retrieving from the duplicate source
cartridge ends. Follow the on-screen instructions to swap the cartridges.

Duplicating Libraries in Bulk
You can duplicate multiple libraries in an Optical Disc Archive System at the same time to external
storage.
Note
To duplicate on a single drive that is connected in Direct Mode, the duplicate destination cartridge must
be registered in the database beforehand. Insert the duplicate destination cartridge in the drive, andregister the cartridge information in the database. Then, insert the duplicate source cartridge in thedrive, and start the duplication operation.

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1. Select the checkboxes for the cartridges you want to duplicate on the [Library] page.
2. Click the [Bulk Duplication] button.
The [Cartridge Duplication] dialog appears.

3. Select the drives to use for duplication in [Drives to use for duplication].
Note
When multiple cartridges are selected, only [Save to external storage] can be selected.
• [2 drives]
Duplicate using two of the drives connected to the system. Insert the duplication source cartridgein one drive, and the duplicate destination cartridge in another drive. Simultaneously retrieve
from the duplicate source cartridge and archive to the duplicate destination cartridge.
• [1 drive]
Duplicate by swapping between cartridges using a single drive. First, insert the duplicate source
cartridge into the drive. Retrieve the files from the cartridge, and temporarily save the files to a
local disk on the server. Then, insert the duplicate destination cartridge into the same drive, andarchive the files from the local disk.
ĄĄ [Temporary save destination]
When [1 drive] is selected, specify the folder for temporarily saving files from the duplicate
source cartridge. Specify an empty folder, containing neither files nor folders. Specify a folder
with sufficient capacity in which all the files on the duplicate source cartridge can be saved.
19• [Save to external storage]
Duplicate the selected cartridge files and save them in a folder on the local computer or acomputer on the network. First, insert the duplicate source cartridge into the drive. Retrieve thefiles from the cartridge, create a folder named with the serial number of the cartridge on the local
computer or a computer on the network, and save the files in the folder.
When [Save to external storage] is selected, the following steps are not required.
Click the [OK] button to register the cartridge duplication job.
ĄĄ [Save destination]
When [Save to external storage] is selected, specify a folder on the local computer or acomputer on the network for saving the files from the duplication source cartridge. Specify
a folder with sufficient capacity in which all the files on the duplicate source cartridge canbe saved. An error will occur if there is a folder or file in the destination folder with the same
name as the serial number of the duplication source cartridge.
4. Select the duplicate destination cartridge.
5. In [What do you want to do if a write error occurs?], select whether to terminate the cartridge
duplication if a write error occurs or to try to rewrite.
6. Place a check mark in the checkbox if you also want to duplicate the volume label and barcode
stored in cartridge memory.
7. Click the [OK] button.
The cartridge duplication job is registered in the job list.
8. When [1 drive] is selected, if using a drive connected in Direct Mode, insert the duplicate destination
cartridge in the drive after retrieving from the duplicate source cartridge ends.
A dialog appears prompting you to swap cartridges when retrieving from the duplicate source
cartridge ends. Follow the on-screen instructions to swap the cartridges.

Adding a Network Path
You can specify a network path for the base path, watched folder, and backup destination folder.
1. Click the [Browse] button in the [Add Base Path] dialog, [Add Watched Folder] dialog, or [DB Backup
Now] dialog.
2. Click the [Add Network Drive] button in the [Browse] dialog.
3. Enter a network drive path in UNC format (\\server_name\share_name\folder_name) in [Networkpath] in the [Network drive] dialog.
4. Enter a user name and password, if required.
5. Click the [OK] button.
The added network path is displayed in the [Browse] dialog.
To remove a network path
Select the network path to be deleted in the [Browse] dialog, then click [Remove Network Drive].
Note
If a network path is configured in the base path, watched folder, or database backup destination, it
cannot be removed.

20File Server Mode
This section describes the screens and operation in File Server mode.
• System Dashboard screen• Cartridge screen• Switching to maintenance mode
• Recovering files

System Dashboard Screen
Displays the system operating status.

(1)

(2)

(3)

(4)

(5)

(1) Global menu
Click the icons to move between screens.
•(System): Displays the System Dashboard screen.

•(Cartridge): Displays the Cartridge screen.

•(Settings): Displays the Settings screen.

•(Help): Displays the Help and version information.

•(Logout): Logs the user out.

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(2) System Status
Displays the system operating status. If an error occurs, it displays details about the problem.
The system operating status displays one of the following.
• Working• Maintenance• Stopped• Fault(3) Cache
Displays a graph showing the breakdown of usage status of the cache folder.
The following items are displayed.
• Archived• Unarchived• Free space(4) Device Configuration
Displays the device configuration of the system in tree view. An icon appears for devices on which anerror exists.

(5) Jobs
Displays a list of jobs. Displays the following job list items. The columns displayed can be changed using[Columns to display] in the pull-down menu.
• Group ID: Job group ID• ID: Job ID•: Jobs for which a pause request has been received•: Jobs for which a stop request has been received• Type: Job type
• Name: File name• Cartridge: Cartridge name• Status: Job status• Progress: Archive or retrieve progress status• User: ID of user who registered the job• Create Time: Time job was created (requested)• Start Time: Job start time
• End Time: Job end time

Pull-down menu
Clicking

displays a pull-down menu. It contains the following menu items.

22• Display Job Report: Displays a report for jobs in the selected job group when a job fails, is stopped,
or is paused.
• Export Job Report: Exports a report for jobs in the selected job group in CSV format.
• Columns to display: Selects the columns to display in the job list.

Cartridge Screen
Displays cartridge information and the files stored on the cartridges.

(1)

(2)

(3)

(4)

(1) Cartridge list
Displays a list of cartridges. Displays the following cartridge list items.
• Online: Displays a green

indicator when cartridges are online, or “Ejecting” when a request toeject a cartridge is received. Nothing is displayed when offline.
• Cartridge name
• Last read date/time• Usage: Usage of the cartridge capacity.
• Media serial number• Barcode

Pull-down menu
Clicking

displays a pull-down menu. It contains the following menu items.

• Export Catalog Data: Exports a list of files on the selected cartridge in CSV format.

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• Delete Cartridge Information: Deletes the cartridge information from the database if an offline
cartridge is selected. Files on the cartridge are not deleted. This command cannot be executed if an
online cartridge is selected.
• Eject: Requests ejection of a cartridge. The status of a cartridge for which ejection has beenrequested changes from “Online” to “Ejecting.” This operation can only be executed when System
Status on the Maintenance page is “Working” or “Maintenance” and Service Change Request is “No
Requests”.
Notes• Ejection of a cartridge does not start in the following cases.
ˇˇ A file is open in a folder that has the same name as the corresponding cartridge on the virtual
volume.
ˇˇ There is an unarchived file for the corresponding cartridge on the virtual volume.
• If the service is terminated while the cartridge status is “Ejecting,” the cartridge may not be able tobe removed.
• This function is not supported when using the ODS-L10.

(2) Cartridge file list
Displays the files and folders on the cartridge selected in the Cartridge list.
Search area
You can search for files/folders on the cartridge.
1. Select the cartridge or folder to be searched in the tree area. To search all cartridges, deselect all the
cartridges in the tree area.
2. Specify the search type in the list box.
ˇˇ Search by Name: Search for files and folders with a name containing the entered keyword.
ˇˇ Search by File Name: Search for files with a name containing the entered keyword.
ˇˇ Search by Folder Name: Search for folders with a name containing the entered keyword.
ˇˇ Search all: Search for files and folders with a name or metadata value containing the enteredkeyword.
ˇˇ (Metadata title): Search for files and folders containing the entered keyword in the value for theselected metadata.
3. Enter the search keyword.
If “Search by Name,” “Search by File Name,” or “Search by Folder Name” is selected, enter part of thefile or folder name.
If a metadata title is selected, enter the metadata value.
When “Search all” is selected, enter part of the file name, folder name, or metadata value.
4. Click the

button.

The search results are displayed in the list area.
Tree area
Displays the folders on a cartridge in tree view.

24List area
Displays a list of the folders and files in the folder selected in the tree area.
The following items are displayed.
• File type icon
• Name: File name• Date Archived: Date and time the file was archived• Type: File extension• Disc number: Number of the disc where the file is written• Size: File size
• Metadata icon: Metadata indicator: Has metadata
No icon: No metadata• Archive icon: Archive status
No icon: Archived (can be retrieved in this state only): Archiving: Error occurred during archiving: Checking file status

Pull-down menu
Clicking

displays a pull-down menu. It contains the following menu items.

• Edit Metadata: Displays the [Edit Metadata] dialog for viewing and editing metadata for the selected
file or folder.
• Up: Moves up one level in the folder hierarchy.
• Open Folder: Opens the folder selected in the list area.

(3) Capacity and File countDisplays graphs showing a breakdown of cartridge capacity and file count.

Capacity• Used space: Total file size of archived files• Reserved space: Total file size scheduled for writing by archive jobs
• Free space: Size given by the cartridge capacity less the [Used space] and [Reserved space] values.

File count• Record: Number of archived files• Reserve: Number of files reserved for writing by archive jobs
• Remaining: Number of files given by the maximum file count of the cartridge less the [Record] and[Reserve] values.

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(4) Cartridge information
Displays detailed information about the cartridge. The following items are displayed.
• Title• Media serial number• Barcode• Vendor• Product name• Media type
• Status• Location• Eject request status• Message

Switching to Maintenance ModeIn File Server mode, you must switch to maintenance mode to perform database, drive, and cartridge
operations.
In maintenance mode, the virtual volume is unmounted. Stop any applications using the virtual volume.
To start maintenance mode
1. Open the Maintenance page of the Settings screen.
2. Confirm that the [System Status] field under [Status] displays “Working.”
3. Click the [Start Maintenance] button under [Service Termination & Start].
The virtual volume is unmounted, and then the system switches to maintenance mode after theregistration and processing of unarchived jobs in cache are finished.
After switching to maintenance mode, the [System Status] field under [Status] changes to “Maintenance.”
To exit maintenance mode
1. Open the Maintenance page of the Settings screen.
2. Click the [Stop Maintenance] button under [Service Termination & Start].

Recovering Files
If archiving fails, the file server may be in a fault state in which unarchived files have been written tocache on the server. If this occurs, the process of writing unarchived files safely to a cartridge is called arecovery process.
In states where recovery becomes necessary, “An error occurred on the file server. Failed to synchronize
to the cartridge. Start maintenance mode and repair the cartridge.” appears in [System Status] on the
System Dashboard screen. Perform recovery using the following procedures.

(1) Trying to synchronize from the cache to the cartridge again
1. Click the [Start Maintenance] button on the [Maintenance] page.
2. When “Do you want to switch the maintenance state?” appears, click the [Yes] button.

26

3. When the dialog appears prompting you to resynchronize unarchived files, follow the on-screen
instructions to try and synchronize from the cache to the cartridge.
If synchronization is successful
Maintenance mode is automatically invoked. Check that there is nothing that can cause writing to fail,such as incorrectly inserted cables, then exit maintenance mode and continue operation.
If synchronization fails
Try to synchronize again, or select whether to temporarily save unarchived files. If you try to synchronize
again, check that there is nothing that can cause writing to cartridge to fail. If you select to temporarily
save files, an “Archive the temporarily saved files to a cartridge from the cartridge screen.” message
appears after saving the files. Follow the on-screen instructions and move to procedure (2).

(2) Selecting the processing method for temporarily saved unarchived files
Cartridges for which recovery processing is required display a redmark in the cartridge list on the

Cartridge screen.

Select a cartridge for recovery, and select one of the following from the pull-down menu in the cartridge
list.
• [Discard the unarchived files]
No archiving is performed. The unarchived files in cache are discarded, and the processing ends.
• [Restore the unarchived files]
Archives unarchived files in cache to a cartridge. Move to procedure (3).
Note[Restore the unarchived files] cannot be selected if the target cartridge is offline.
27

When all cartridges have been processed, maintenance mode is automatically invoked.
Cartridges on which unarchived files are being discarded or restored display alist. The mark disappears when processing is finished. The

mark in the cartridge

reappears if processing fails.

(3) Restoring unarchived files
In the [Select the unarchived file restore method] dialog, select whether to restore unarchived files to thesource cartridge, duplicate the source cartridge to another cartridge, or restore unarchived files to the
duplicate cartridge.
When [Restore to the source cartridge] is selected
The archive process for the unarchived files in cache to the source cartridge starts.
When [Duplicate the source cartridge to another cartridge, and restore the unarchived files on thesecond cartridge.] is selected
The duplication dialog appears. Specify settings, and click the [OK] button. The duplication process
starts.

(4) Discarding unarchived files
A confirmation dialog appears. Select [Yes] to start the discard process for unarchived files on thecorresponding cartridge.

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Settings
This section describes the names of parts and functions of the Settings screen for the software.
• My Settings page
• Library page
• Users page
• Archive page
• Maintenance page
• Notification page
• File Server page (File Server mode only)• Database page
• Set DB Backup Schedule / Set DB Cleanup dialog

My Settings Page
Makes settings related to the software display and login user accounts.
When finished changing the settings, click the [Save] button.
The preferences on this page are saved independently for each user.

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Language
Selects the software display interface language.

Change password
Changes the login user password.

Change e-mail settings
Place a check mark in the [Receive messages by e-mail] checkbox and enter an e-mail address to receive
notifications after archive/retrieve has finished or failed, and when the administrator changes the
password.
In order to use mail notifications, e-mail settings must be configured on the [Notification] page.

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Library Page
This page is used to check the status of cartridges in the Optical Disc Archive System and to open andclose the I/E tray.
This page is displayed for users having Administrator authority only.

I/E Tray Status
Displays the I/E tray status.
• Locked: Tray is locked (cannot be opened/closed).
• Unlocked: Tray is unlocked (can be opened/closed).
• Locking: Locking is in progress.
• Unlocking: Unlocking is in progress.
Note
Not displayed if drives are connected directly to the computer.

31

[Lock] / [Unlock] button
When the I/E tray is locked, this button unlocks the I/E tray, allowing it to be opened in order to insert or
remove cartridges.
When the I/E tray is unlocked, this button locks the I/E tray.
Note
After the I/E tray has been opened, always close and lock it in order to use File Manager.
Auto refresh
Place a check mark in the checkbox to automatically refresh the screen display every 10 seconds.
Whether checked or unchecked, clicking the

button immediately refreshes the screen.

System
Displays the status of the Optical Disc Archive System connected to this software.
• Name: Name of connected system. “Direct Mode” is displayed if the drive is connected directly to thecomputer.
• Type: Name of connected model. “Drive-Direct” is displayed if the drive is connected directly to thecomputer.
• Status: Device status. The status varies depending on File Manager mode and File Server mode.
In File Manager modeˇˇ Working: Operating normallyˇˇ Standby: In standby modeˇˇ Suspend: I/E tray is open.
ˇˇ Failed: An error occurred, and system is not operating.
ˇˇ Not Ready: Not yet operating
In File Server modeˇˇ Working: Operating normallyˇˇ Stopped: System is stopped.
ˇˇ Fault: A system error occurred.
ˇˇ Maintenance: In maintenance modeˇˇ IE slot open: I/E tray is open.
• Message: An error message is displayed if the status is “Failed.” For details about errors, consult yourlocal Sony representative.
[Synchronize] button
Updates the cartridge and drive information when connected with an ODS-L30M.
This button is not displayed when connected with an ODS-L10.

Cartridge
Displays the status of cartridges in the Optical Disc Archive System and performs operations for eachcartridge.

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Note
In File Server mode, the format, finalize, duplicate, and eject buttons and [Write Protection] options areenabled in maintenance mode only.
• Checkbox: Selects the cartridges to be duplicated when bulk duplicating libraries.
• Indicator: Displays the eject indicator status.
• Title: Displays the cartridge name.
• Serial number: Displays the serial number of the cartridge.
•(Print) button: Displays the screen for printing the cartridge title, media serial number, andmedia serial number QR code on a label.

•(Edit) button: Displays the [Cartridge Information] dialog to view details about the cartridge.
The cartridge name can be edited from this dialog.

•(Format) button: Formats the cartridge. You can set parity on/off for writable-type cartridges.
For ODC3300R cartridges, fixed to PARITY ON.
Note
Formatting using this button recovers the capacity of the cartridge, making roll back impossible. To
format without recovering the capacity, use Optical Disc Archive Utility.

•(Finalize) button: Finalizes the cartridge.

•(Duplication) button: Duplicates the cartridge. For details, see “Duplicating Cartridges.”•(Eject) button: Ejects the cartridge. The cartridge moves from the drive to the I/E slot if currently
in the drive. The LED in the corresponding slot flashes when the I/E tray is opened.

• Eject Request: Displays the eject execution status.
ˇˇ None: Not ejecting
ˇˇ Eject Requested: Eject button was clicked and the cartridge is moving or waiting to move to theI/E slot.
ˇˇ Eject Prepared: The cartridge has moved to the I/E slot and is ready to be ejected. The LED in thecorresponding slot flashes when the I/E tray is opened.
• Write Protection: Switches write protection on/off. Writing to the cartridge is not possible, evenwhen write protection is set to Off, if the write protect switch on the cartridge is set to prohibit
writing.
• Status: Displays the cartridge status.
ˇˇ Normal: Normal status
ˇˇ Read Only: Read (retrieve) onlyˇˇ Error: All operations are disabledˇˇ Checking: Cartridge status check is in progressˇˇ Formatting: Formatting is in progressˇˇ Finalizing: Finalizing is in progressˇˇ Duplicating: Duplication is in progress33• Location: Displays the cartridge location. If the cartridge is in a slot, the slot address is displayed. If
the cartridge is in a drive, the drive address or drive letter is displayed.
• Free Space: Displays the available capacity.
• Total Capacity: Displays the total capacity.
[Bulk Duplication] button
Duplicates all the cartridges selected using the checkboxes in the cartridge list.

Drive
Displays the Optical Disc Archive System drive status.
Note
In File Server mode, [Setting] options are enabled in maintenance mode only.
• Location: Location of the drive. The address or drive letter of the drive in a library is displayed.
• Serial number: Displays the serial number of the drive.
• Status: Drive statusˇˇ Injected: A cartridge has been inserted.
ˇˇ Ejected: There is no cartridge inserted.
ˇˇ Injecting: Inserting a cartridge.
ˇˇ Ejecting: Ejecting the cartridge.
• Setting: When enabled, drives are available for use. When disabled, the drives are not available.
• Message: Displays an error message if a drive error occurs.

Users Page
Manages user accounts for this software.
This page is displayed for users having Administrator authority only.

User List
Displays the list of users. The user ID, authority, full name, and last login date are displayed.
34

To add a user
1. Click the [Add] button.
2. In the [New Account] dialog, specify the user ID and user privileges (Administrator/General User) for
the new user. To receive mail notifications, select the checkbox and enter a mail address.
If mail notification is enabled, e-mail is sent when archive/retrieve has finished or failed, and when
the password is changed.
3. Click the [OK] button.
A user password is generated automatically when adding a new account. The generated password issent by mail if mail notification is enabled. The generated password is displayed in the confirmation
dialog if mail notification is not enabled.
To edit user information
1. Select the user, then click the [Edit] button.
2. In the [Edit Account] dialog, select the desired user privileges (Administrator/General User).
3. To change the password, place a check mark in the [Issue new password] checkbox.
4. Click the [OK] button.
The updated information is registered. If [Issue new password] is selected, a new login password isgenerated automatically. The generated password is sent by mail to the specified e-mail address if
mail notification is enabled. The generated password is displayed in the confirmation dialog if mailnotification is not enabled.
Note
User information cannot be modified while that user is logged in.
To delete a user
Select the user, then click the [Delete] button.

Archive Page
Makes settings related to archiving.
This page is displayed for users having Administrator authority only.
Note
The [Enable MD5 checksum] and [Restrict disc spanning] settings cannot be modified while running anarchive job or retrieve job.

35

Enable MD5 checksum
Place a check mark in the checkbox to check data using an MD5 checksum.
Note
If verification is enabled using the Optical Disc Archive Utility, enabling MD5 checksum here will run
a duplicate check when archiving, increasing the archive time. A confirmation message appears if
verification is enabled in the Optical Disc Archive Utility and MD5 checksum is enabled in this software,or if both are disabled. If this occurs, change the settings of one or the other as required.

Restrict disc spanning
Place a check mark in the checkbox to restrict saving of files across disc boundaries within a cartridge toa minimum when archiving.

Enable strict file compare when retrieving
Place a check mark in the checkbox to perform a file size and MD5 checksum (if [Enable MD5 checksum]is selected when archiving) comparison of the retrieved file with the archived file to check that they
match.

36

Note
Uncheck the checkbox if automatically converting the format of the file when retrieving.

Base Path (File Manager mode only)
Specifies the folder (base path) to be displayed in the Desktop area on the Archive screen.
The files/folders under the specified folder are displayed on the Archive screen. Restricting the folders
that are displayed prevents system files being changed in error.
The following items are set for base paths.
• Virtual path: Specifies the name of the virtual folder displayed in the Desktop area on the Archive
screen.
• Physical path: Specifies the physical path on the local computer or network storage.
• Delete after archived: Specifies whether to delete source files after they have been archived.
To add a base path
1. Click the [Add] button.
2. In the [Add Base Path] dialog, specify the virtual path name, physical path, and whether to delete
files after they are archived, then click the [OK] button.
To specify a network path as the base path, click the [Browse] in the [Add Base Path] dialog and thenfollow the procedure in “Adding a Network Path.”
To edit a base path setting
Select the base path, then click the [Edit] button.
To delete a base path
Select the base path, then click the [Delete] button.

Watched Folder (File Manager mode only)
Specifies watched folders that trigger file archiving automatically when a file is created in the folder.
For details, see “Archiving using Watched Folders.”
Notes• Files saved in watched folders are automatically deleted after they are archived. However, folders
created in watched folders are not deleted automatically. To delete folders, use Explorer (Windows)
or Finder (macOS) as required.
• Read-only files are not archived by the Watched Folder function.

Cartridge nameSpecifies a character string prefix for the cartridge name when registering a new cartridge. The cartridge
name format is “Prefix + consecutive number.”37

Maintenance Page
Makes settings related to software maintenance.
This page is displayed for users having Administrator authority only.
File Manager mode

Filer Server mode

Service Termination & Start (File Manager mode)
Terminates or starts the software service. When terminating service, you can select whether to terminate
service after all jobs have been processed or after the currently processing jobs have been processed.
To terminate the service
1. Confirm that the [System Status] field under [Status] displays “Working.”
2. Select either [Terminate service after all jobs are finished] or [Terminate service after “Stand-by &Processing” jobs are finished].

38

3. Click the [Terminate] button.
When service terminates, the [System Status] field under [Status] changes to “Standby.”
To start the service
1. Confirm that the [System Status] field under [Status] displays “Standby.”
2. Click the [Start] button. (When service terminates, the [Terminate] button changes to a [Start]
button.)When service starts, the [System Status] field under [Status] changes to “Working.”
To cancel service terminate/start operation, click the [Cancel] button.
Note
The software service cannot be started if Optical Disc Archive Filer is running.
Status
Displays the service status.
• Service Request Status: Displays the service request status.
• System Status: Displays the system processing status.
ˇˇ Working: Operating normallyˇˇ Standby: In standby modeˇˇ Suspend: I/E Tray is open.
ˇˇ Failed: An error occurred, and service is not working
ˇˇ Not Ready: Not running• Waiting & Running Jobs: Displays the number of jobs registered in the cue or being processed.
• Running Jobs: Displays the number of jobs being processed or are waiting.

Service Termination & Start (File Server mode)
Terminates or starts the software service.
In maintenance mode, the virtual volume is unmounted. Stop any applications using the virtual volume.
To terminate the service
1. Confirm that the [System Status] field under [Status] displays “Working.”
2. Click the [Terminate] button.
The virtual volume is unmounted, and then the service terminates after all “Stand-by” and“Processing” jobs are finished. Jobs other than “Stand-by” and “Processing” jobs are canceled.
When service terminates, the [System Status] field under [Status] changes to “Stopped.”
To start the service
1. Confirm that the [System Status] field under [Status] displays “Stopped.”
2. Click the [Start] button. (When service terminates, the [Terminate] button changes to a [Start]
button.)When service starts, the [System Status] field under [Status] changes to “Working.”
Note
The software service cannot be started if Optical Disc Archive Filer is running.
Status
Displays the service status.
39• Service Change Request: Displays the service request status.
• System Status: Displays the current system status.
ˇˇ Working
ˇˇ Stopped
ˇˇ Maintenanceˇˇ Fault• Waiting & Running Jobs: Displays the number of jobs registered in the cue or being processed.
• Running Jobs: Displays the number of jobs being processed or are waiting.
[Terminate] / [Start] button
Terminates or starts the service. The button display changes depending on the system status.
[Start Maintenance] / [Stop Maintenance] button
Used to start maintenance mode for changing database, drive, and cartridge settings. Also used to exit
maintenance mode. The button display changes depending on the system status.

Log Collection
Saves File Manager logs to the computer.
Specify the start and end dates of the logs to save, then click the [Output] button.

Notification Page
Makes settings related to sending e-mail notifications.
This page is displayed for users having Administrator authority only.
Mail notification is sent to users on the [My Settings] page and [Users] page who have mail notification
enabled in the following cases.
• When archive/retrieve has finished• When archive/retrieve failed• When a new account is added or the password is changed• When reissuing a password

40

Specify the following items.
• Port number• SMTP server• Use secure connection: Place a check mark in the checkbox, and select a connection type.
• Use SMTP Auth
• Account: Enter the mail server account.
• Password: Enter the mail server password.
• E-mail address: Enter the e-mail address from which to send mail notifications.
Click the [Set to Typical Webmail Settings] button to enter values (in this example, Gmail settings) in eachfield. Modify settings as required.

File Server Page (File Server mode only)
Configures the virtual volume name and cache settings of the file server.
This page is displayed for users having Administrator authority only.
Note
File server settings are enabled in maintenance mode only.

41Virtual Volume Setting
Sets the drive letter and drive name of the virtual volume. After configuration, click the [Save] button.
Drive letter
Select the drive letter from the pull-down menu.
Volume nameEnter the volume name.

Cache Setting
Cache folder
Specify the folder to use as cache memory.

42

Cache capacity
Specify the upper limit of the cache capacity. The capacity should be less than the remaining free spaceof the volume where the cache folder is located.

Detail Setting
Template
You can use a configuration template for high-level applications when configuring the file server. To
continue without using a template, select [Custom].
Flush unit
Sets whether the sync process for writing from the cache to cartridge occurs in file units or cartridge
units.
• [File]: The time since a file was last updated before flushing the cache is managed for eachfile. When that value reaches the [Flush interval] setting, an archive job is registered in order tosynchronize that file.
• [Cartridge]: The time since a file was last updated before flushing the cache is managed for eachcartridge. When that value reaches the [Flush interval] setting, an archive job is registered in order tosynchronize all the updated files.
Flush interval
Sets the time from when writing a file to a virtual volume ends or from when the file is last updated until
the file in cache is synchronized with a cartridge.
Optional flush condition
This setting is valid only when flushing by cartridge units. When enabled, in addition to the normalarchive job registration based on the [Flush interval], faster synchronization can be performed according
to the total size of files to be updated.
When both the total size of files to be synchronized exceeds the [File Size (A)] setting and the files havenot been written or updated for a duration given by [Time (B)], an archive job is registered to synchronize
the files.

Template-specific SettingSpecifies the template characteristics.
SmartDocs
Cache capacity for scan
Sets the cache capacity used by the SmartDocs scan function. A capacity independent of the [Cache
capacity] in [Cache Setting] is reserved on the same volume.
[Cache Clear] button
Deletes the files from within the cache capacity for scanning, clearing the used space.

Database Page
Makes settings related to the database of the software.
This page is displayed for users having Administrator authority only.
43

Backup/Restore of the database
Backs up and restores the database.
Regular backup, using a specified schedule, and immediate backup methods, using the [Manual Backup]
button, are supported.
Restoring restores the database to the status it had when it was backed up.
DB Backup Schedule
Displays the specified backup schedule.
To set the backup schedule
1. Click the [Set] button.
The [Set DB Backup Schedule] dialog appears.
2. Set the schedule in the dialog, then click the [OK] button.
ˇˇ Start Time: Specifies the time to start backup.
ˇˇ Day Of Week: Specifies the day(s) to perform backup (multiple selection supported).
ˇˇ Output Folder: Selects the output folder.
ˇˇ Max Preserved Files: Specifies the maximum number of previous backup files to be preserved.
To delete the schedule, click the [Delete] button.
Note
When setting the backup schedule, a network path cannot be selected for the output folder.
Backup status display
Displays information about the last database backup.
• Last Backup Date & Time
• Output File• Message
44

[Manual Backup] button
Immediately executes backup.
When the button is clicked, a dialog appears prompting for the backup destination folder. If a different
folder than the one for backing up files using the backup schedule is specified, the backup will not be
automatically deleted.
To specify a network path for a backup, click the [Browse] button and follow the procedure in “Adding a
Network Path.”
DB Restore• Backup File• Message[Restore] button
Restores the database. Select a backup file in the [Restore] dialog.
Note
In File Server mode, [DB Restore] is enabled in maintenance mode only.

DB Cleanup
Deletes finished jobs automatically at regular intervals.
• Start Time (Daily): Displays the date and time to delete finished jobs.
• DB Cleanup (Days before): Displays the number of days to retain finished jobs before deletion.
• Last Cleanup Date & Time: Displays the date and time when finished jobs were last deleted.
To set the schedule for deleting finished jobs, click the [Set] button to display the configuration dialog.

Set DB Backup Schedule / Set DB Cleanup Dialog
Sets schedules for backing up/cleaning the database.

Start Time
Specifies the time to start backup/cleanup.
Day of Week ([Set DB Backup Schedule] dialog only)
Specifies the day(s) to perform backup (multiple selection supported).
Output Folder ([Set DB Backup Schedule] dialog only)
Selects the folder where backup files will be output.

45

Max Preserved Files ([Set DB Backup Schedule] dialog only)
Specifies the maximum number of previous backup files to be preserved.
DB Cleanup ([Set DB Cleanup] dialog only)
Specifies the number of days of data to retain (cleaning up older data).

46

Appendix
The appendix comprises the following topics.
• Notice to Users• Trademarks

Notice to Users
This manual or the software described herein, in whole or in part, may not be reproduced, translated or
reduced to any machine readable form without prior written approval from Sony Corporation.
© 2018 Sony Corporation
IN NO EVENT SHALL SONY CORPORATION BE LIABLE FOR ANY INCIDENTAL, CONSEQUENTIAL OR SPECIAL
DAMAGES, WHETHER BASED ON TORT, CONTRACT, OR OTHERWISE, ARISING OUT OF OR IN CONNECTION
WITH THIS MANUAL, THE SOFTWARE OR OTHER INFORMATION CONTAINED HEREIN OR THE USE THEREOF.
This software may not be used for purposes other than those specified.
Sony Corporation reserves the right to make any modification to this manual or the information
contained herein at any time without notice.

Trademarks• Microsoft and Windows are registered trademarks of Microsoft Corporation in the United States and/or other countries.
• Apple, Finder, and macOS are registered trademarks of Apple Inc. in the United States and/or othercountries.
• SmartDocs is a trademark of Teknowmics Co., Ltd.
• Arcserve Backup is either a registered trademark or trademark of Arcserve or one of its subsidiaries.
• Veritas, Backup Exec, and NetBackup are trademarks or registered trademarks of Veritas
Technologies LLC or its affiliates in the U.S. and other countries.
• Commvault is a trademark or registered trademark of Commvault Systems, Inc.
• IBM and IBM Spectrum are trademarks of International Business Machines Corporation, registered inmany jurisdictions worldwide.
All product names and brand names are registered trademarks or trademarks of their respective owners.
Trademarked items are not indicated by ® or ™ symbols in this document.

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