Horizon Europe (HORIZON)
Euratom Research and Training Programme(EURATOM)
General Model Grant Agreement
EIC Accelerator Contract(HE MGA — Multi & Mono)

Version 1.0
01 June 2021

Disclaimer
This document is aimed at assisting applicants. It shows the full range of provisions that may be applied to thistype of agreement, and is provided for information purposes only. The legally binding agreement will be thatwhich is signed by the parties in the system.

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

HISTORY OF CHANGES
VersionPublicationdate

1.0 DRAFT

25.02.2021

Initial version.

1.0

01.06.2021

Initial version with some small corrections from EU MGA v1.0.

Changes2

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

EUROPEAN COMMISSION[NAME DG]
[Name Directorate][Name Unit]

GENERAL MODEL GRANT AGREEMENT/CONTRACT FOR THE
HORIZON EUROPE PROGRAMME (HORIZON)1EURATOM RESEARCH AND TRAINING PROGRAMME (EURATOM)2(HE MGA — MULTI & MONO)

Options [in green square brackets] will be automatically activated during grant agreement
preparation in the IT tools. Options not chosen will automatically either not appear or appear as ‘notapplicable’. Options chosen will appear without brackets and without the green instruction.
For fields in [grey in square brackets], the system will insert the appropriate data.
Text in grey indicates that text which is used in other EU programmes is not applicable for thisprogramme.
Footnotes in green are internal instructions and will not appear in the text generated by the system
for signature.

[GRANT AGREEMENT][CONTRACT]
Project [insert number] — [insert acronym]
PREAMBLE
This Agreement (‘the Agreement’) is between the following parties:
on the one part,[OPTION 1: the European Union (‘EU’), represented by the European Commission(‘European Commission’ or ‘granting authority’),][OPTION 2: the European Atomic Energy Community (‘Euratom’), represented by theEuropean Commission (‘European Commission’ or ‘granting authority’),][OPTION 3 for direct management by executive agencies: the [European Climate,
Infrastructure and Environment Executive Agency (CINEA)] [European Education and
1

2

Regulation (EU) 2021/695 of the European Parliament and of the Council of 28 April 2021 establishing
Horizon Europe – the Framework Programme for Research and Innovation, laying down its rules forparticipation and dissemination (OJ L 170, 12.5.2021, p. 1).
Council Decision (EU) 2021/764 of 10 May 2021 establishing the Specific Programme implementing
Horizon Europe – the Framework Programme for Research and Innovation (OJ L 167I , 12.5.2021, p. 1).
Council Regulation (Euratom) 2021/765 of 10 May 2021 establishing the Research and Training
Programme of the European Atomic Energy Community for the period 2021-2025 complementing Horizon
Europe – the Framework Programme for Research and Innovation (OJ L 167I , 12.5.2021, p. 81).

3

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Culture Executive Agency (EACEA)] [European Research Council Executive Agency(ERCEA)] [European Health and Digital Executive Agency (HaDEA)] [European
Innovation Council and SME Executive Agency (EISMEA)] [European Research
Executive Agency (REA)] (‘EU executive agency’ or ‘granting authority’), under the powers
delegated by the European Commission (‘European Commission’),][OPTION 4 for indirect management by EU funding bodies: [insert name of funding body](‘granting authority’)[, under the powers delegated by the European Commission (‘European
Commission’)]]andon the other part,1. ‘the coordinator’:[full official name (short name)], PIC [number], established in [legal address],[and the following other beneficiaries, if they sign their ‘accession form’ (see Annex 3 andArticle 40):
2. [full official name (short name)], PIC [number], established in [legal address],[3. Joint Research Centre (JRC), PIC [number], established in RUE DE LA LOI 200,
BRUSSELS 1049, Belgium,][same for each beneficiary] ]Unless otherwise specified, references to ‘beneficiary’ or ‘beneficiaries’ include thecoordinator and affiliated entities (if any).
If only one beneficiary signs the grant agreement (‘mono-beneficiary grant’), all provisions
referring to the ‘coordinator’ or the ‘beneficiaries’ will be considered — mutatis mutandis —as referring to the beneficiary.
The parties referred to above have agreed to enter into the Agreement.
By signing the Agreement and the accession forms, the beneficiaries accept the grant andagree to implement the action under their own responsibility and in accordance with theAgreement, with all the obligations and terms and conditions it sets out.
The Agreement is composed of:Preamble
Terms and Conditions (including Data Sheet)
Annex 1

3

Description of the action

3

Template published on Portal Reference Documents.

4

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Annex 2Estimated budget for the action

Annex 2aAdditional information on unit costs and contributions (if applicable)

Annex 3

Accession forms (if applicable)

Annex 3aDeclaration on joint and several liability of affiliated entities (if applicable)

Annex 4Model for the financial statements

Annex 5Specific rules (if applicable)

4[OPTION for EIC Accelerator Blended Finance Annex 6455Investment agreement]

Template published on Portal Reference Documents.
Template published on Portal Reference Documents.

5

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

TERMS AND CONDITIONSTABLE OF CONTENTS[GRANT AGREEMENT][CONTRACT] ...................................................................................................... 3
PREAMBLE ..................................................................................................................................................... 3
TERMS AND CONDITIONS ......................................................................................................................... 6
DATA SHEET ................................................................................................................................................ 10
CHAPTER 1
GENERAL ....................................................................................................................... 19
ARTICLE 1 — SUBJECT OF THE AGREEMENT ................................................................ 19
ARTICLE 2 — DEFINITIONS................................................................................................. 19
CHAPTER 2
ACTION........................................................................................................................... 20
ARTICLE 3 — ACTION .......................................................................................................... 20
ARTICLE 4 — DURATION AND STARTING DATE ........................................................... 21
CHAPTER 3
GRANT ............................................................................................................................ 21
ARTICLE 5 — GRANT............................................................................................................ 21
5.1
Form of grant ......................................................................................................... 21
5.2
Maximum grant amount ......................................................................................... 21
5.3
Funding rate ........................................................................................................... 21
5.4
Estimated budget, budget categories and forms of funding ................................... 21
5.5
Budget flexibility ................................................................................................... 22
ARTICLE 6 — ELIGIBLE AND INELIGIBLE COSTS AND CONTRIBUTIONS ............... 22
6.1
General eligibility conditions ................................................................................. 22
6.2
Specific eligibility conditions for each budget category ........................................ 24
6.3
Ineligible costs and contributions .......................................................................... 34
6.4
Consequences of non-compliance .......................................................................... 35
CHAPTER 4
GRANT IMPLEMENTATION ..................................................................................... 35
SECTION 1 CONSORTIUM: BENEFICIARIES, AFFILIATED ENTITIES AND OTHERPARTICIPANTS .............................................................................................................. 35
ARTICLE 7 — BENEFICIARIES ............................................................................................ 35
ARTICLE 8 — AFFILIATED ENTITIES ................................................................................ 38
ARTICLE 9 — OTHER PARTICIPANTS INVOLVED IN THE ACTION ............................ 39
9.1
Associated partners ................................................................................................ 39
9.2
Third parties giving in-kind contributions to the action ......................................... 39
9.3
Subcontractors ....................................................................................................... 40
9.4
Recipients of financial support to third parties ...................................................... 40
ARTICLE 10 — PARTICIPANTS WITH SPECIAL STATUS ............................................... 40
10.1 Non-EU participants .............................................................................................. 40
10.2 Participants which are international organisations ................................................. 41
10.3 Pillar-assessed participants .................................................................................... 41
SECTION 2 RULES FOR CARRYING OUT THE ACTION .......................................................... 44
ARTICLE 11 — PROPER IMPLEMENTATION OF THE ACTION ..................................... 44
11.1 Obligation to properly implement the action ......................................................... 44
11.2 Consequences of non-compliance .......................................................................... 44
ARTICLE 12 — CONFLICT OF INTERESTS ........................................................................ 44
12.1 Conflict of interests ................................................................................................ 44

6

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
12.2 Consequences of non-compliance .......................................................................... 44
ARTICLE 13 — CONFIDENTIALITY AND SECURITY...................................................... 44
13.1 Sensitive information ............................................................................................. 44
13.2 Classified information............................................................................................ 45
13.3 Consequences of non-compliance .......................................................................... 46
ARTICLE 14 — ETHICS AND VALUES ............................................................................... 46
14.1 Ethics ..................................................................................................................... 46
14.2 Values .................................................................................................................... 46
14.3 Consequences of non-compliance .......................................................................... 46
ARTICLE 15 — DATA PROTECTION................................................................................... 46
15.1 Data processing by the granting authority ............................................................. 46
15.2 Data processing by the beneficiaries ...................................................................... 47
15.3 Consequences of non-compliance .......................................................................... 47
ARTICLE 16 —INTELLECTUAL PROPERTY RIGHTS (IPR) — BACKGROUND
AND RESULTS — ACCESS RIGHTS AND RIGHTS OF USE ......................... 48
16.1 Background and access rights to background ........................................................ 48
16.2 Ownership of results .............................................................................................. 48
16.3 Rights of use of the granting authority on materials, documents andinformation received for policy, information, communication, disseminationand publicity purposes ........................................................................................... 48
16.4 Specific rules on IPR, results and background....................................................... 49
16.5 Consequences of non-compliance .......................................................................... 49
ARTICLE 17 — COMMUNICATION, DISSEMINATION AND VISIBILITY ..................... 49
17.1 Communication — Dissemination — Promoting the action ................................. 49
17.2 Visibility — European flag and funding statement ................................................ 50
17.3 Quality of information — Disclaimer .................................................................... 51
17.4 Specific communication, dissemination and visibility rules .................................. 51
17.5 Consequences of non-compliance .......................................................................... 51
ARTICLE 18 — SPECIFIC RULES FOR CARRYING OUT THE ACTION ........................ 51
18.1 Specific rules for carrying out the action ............................................................... 51
18.2 Consequences of non-compliance .......................................................................... 51
SECTION 3 GRANT ADMINISTRATION ........................................................................................ 51
ARTICLE 19 — GENERAL INFORMATION OBLIGATIONS ............................................ 51
19.1 Information requests .............................................................................................. 51
19.2 Participant Register data updates ........................................................................... 51
19.3 Information about events and circumstances which impact the action .................. 52
19.4 Consequences of non-compliance .......................................................................... 52
ARTICLE 20 — RECORD-KEEPING ..................................................................................... 52
20.1 Keeping records and supporting documents .......................................................... 52
20.2 Consequences of non-compliance .......................................................................... 53
ARTICLE 21 — REPORTING ................................................................................................. 54
21.1 Continuous reporting ............................................................................................. 54
21.2 Periodic reporting: Technical reports and financial statements ............................. 54
21.3 Currency for financial statements and conversion into euros ................................ 55
21.4 Reporting language ................................................................................................ 55
21.5 Consequences of non-compliance .......................................................................... 55

7

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
ARTICLE 22 — PAYMENTS AND RECOVERIES — CALCULATION OF AMOUNTS
DUE ....................................................................................................................... 55
22.1 Payments and payment arrangements .................................................................... 55
22.2 Recoveries.............................................................................................................. 56
22.3 Amounts due .......................................................................................................... 56
22.4 Enforced recovery .................................................................................................. 6222.5 Consequences of non-compliance .......................................................................... 63
ARTICLE 23 — GUARANTEES ............................................................................................. 64
ARTICLE 24 — CERTIFICATES............................................................................................ 64
24.1 Operational verification report (OVR) ................................................................... 64
24.2 Certificate on the financial statements (CFS) ........................................................ 64
24.3 Certificate on the compliance of usual cost accounting practices (CoMUC)......... 65
24.4 Systems and process audit (SPA) .......................................................................... 65
24.5 Consequences of non-compliance .......................................................................... 65
ARTICLE 25 — CHECKS, REVIEWS, AUDITS AND INVESTIGATIONS —EXTENSION OF FINDINGS ............................................................................... 66
25.1 Granting authority checks, reviews and audits ...................................................... 66
25.2 European Commission checks, reviews and audits in grants of other granting
authorities .............................................................................................................. 67
25.3 Access to records for assessing simplified forms of funding ................................. 67
25.4 OLAF, EPPO and ECA audits and investigations ................................................. 67
25.5 Consequences of checks, reviews, audits and investigations — Extension offindings .................................................................................................................. 68
25.6 Consequences of non-compliance .......................................................................... 69
ARTICLE 26 — IMPACT EVALUATIONS ........................................................................... 70
26.1 Impact evaluation ................................................................................................... 70
26.2 Consequences of non-compliance .......................................................................... 70
CHAPTER 5
CONSEQUENCES OF NON-COMPLIANCE ............................................................ 70
SECTION 1 REJECTIONS AND GRANT REDUCTION ................................................................ 70
ARTICLE 27 — REJECTION OF COSTS AND CONTRIBUTIONS .................................... 70
27.1 Conditions .............................................................................................................. 70
27.2 Procedure ............................................................................................................... 70
27.3 Effects .................................................................................................................... 70
ARTICLE 28 — GRANT REDUCTION .................................................................................. 71
28.1 Conditions .............................................................................................................. 71
28.2 Procedure ............................................................................................................... 71
28.3 Effects .................................................................................................................... 71
SECTION 2 SUSPENSION AND TERMINATION ........................................................................... 71
ARTICLE 29 — PAYMENT DEADLINE SUSPENSION ...................................................... 71
29.1 Conditions .............................................................................................................. 71
29.2 Procedure ............................................................................................................... 72
ARTICLE 30 — PAYMENT SUSPENSION ........................................................................... 72
30.1 Conditions .............................................................................................................. 72
30.2 Procedure ............................................................................................................... 73
ARTICLE 31 — GRANT AGREEMENT SUSPENSION ....................................................... 73
31.1 Consortium-requested GA suspension ................................................................... 73
31.2 EU-initiated GA suspension .................................................................................. 74

8

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
ARTICLE 32 — GRANT AGREEMENT OR BENEFICIARY TERMINATION .................. 75
32.1 Consortium-requested GA termination .................................................................. 75
32.2 Consortium-requested beneficiary termination ...................................................... 76
32.3 EU-initiated GA or beneficiary termination .......................................................... 77
SECTION 3 OTHERCONSEQUENCES:DAMAGESAND
ADMINISTRATIVESANCTIONS .................................................................................................................... 81
ARTICLE 33 — DAMAGES .................................................................................................... 81
33.1 Liability of the granting authority .......................................................................... 81
33.2 Liability of the beneficiaries .................................................................................. 81
ARTICLE 34 — ADMINISTRATIVE SANCTIONS AND OTHER MEASURES ................ 81
SECTION 4 FORCE MAJEURE ......................................................................................................... 82
ARTICLE 35 — FORCE MAJEURE ....................................................................................... 82
CHAPTER 6
FINAL PROVISIONS .................................................................................................... 82
ARTICLE 36 — COMMUNICATION BETWEEN THE PARTIES ....................................... 82
36.1 Forms and means of communication — Electronic management .......................... 82
36.2 Date of communication .......................................................................................... 83
36.3 Addresses for communication ................................................................................ 83
ARTICLE 37 — INTERPRETATION OF THE AGREEMENT ............................................. 83
ARTICLE 38 — CALCULATION OF PERIODS AND DEADLINES ................................... 83
ARTICLE 39 — AMENDMENTS ........................................................................................... 84
39.1 Conditions .............................................................................................................. 8439.2 Procedure ............................................................................................................... 84
ARTICLE 40 — ACCESSION AND ADDITION OF NEW BENEFICIARIES ..................... 84
40.1 Accession of the beneficiaries mentioned in the Preamble .................................... 84
40.2 Addition of new beneficiaries ................................................................................ 85
ARTICLE 41 — TRANSFER OF THE AGREEMENT ........................................................... 85
ARTICLE 42 — ASSIGNMENTS OF CLAIMS FOR PAYMENT AGAINST THE
GRANTING AUTHORITY .................................................................................. 85
ARTICLE 43 — APPLICABLE LAW AND SETTLEMENT OF DISPUTES ....................... 86
43.1 Applicable law ....................................................................................................... 8643.2 Dispute settlement.................................................................................................. 86
ARTICLE 44 — ENTRY INTO FORCE .................................................................................. 86

9

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

DATA SHEET

1. General data
Project summary:
Project summary
Text from DoA Annex 1 Part A (same text as proposal abstract)

Keywords: [keywords from proposal]
Project number: [project number, e.g. 690853330]
Project name: [full title]
Project acronym: [acronym]
Call: [call ID, e.g. PROG-(SUBPROG-)YEAR-CALLABREV]
Topic: [topic ID, e.g. PROG-(SUBPROG-)YEAR-CALLABREV-NN/TOPICABBREV]
Type of action: [ToA, e.g. HORIZON Research and Innovation Actions]
Granting authority: [European Commission – EU] [European Commission – Euratom] [[name of Executive Agency]][[name of EU funding body]]
Grant managed through EU Funding & Tenders Portal: Yes (eGrants)[OPTION for SGAs: Framework Partnership Agreement No [insert number] — [insert acronym]]
Project starting date6: [OPTION 1 by default: first day of the month following the entry into force date] [OPTION
2 if selected for the grant: fixed date: [dd/mm/yyyy]]
Project end date: [dd/mm/yyyy]
Project duration: [number of months, e.g. 48 months][OPTION if selected for the grant: Linked action: Linked with other action:--[insert linked action information, e.g. name, acronym, number, funded by (EU/name of other donororganisation), description (grant/ procurement/ prize/ equity investment/ repayable loan/etc)]-[OPTION if selected for the grant: Specific linked action type: [Synergy]]-

Collaboration agreement: [OPTION 1 by default: No] [OPTION 2 if selected for the call:
Yes]

…]

Consortium agreement: [OPTION 1 by default: Yes] [OPTION 2 if selected for the call: No][OPTION for HE EIC Accelerator Blended Finance: Additional information: Blended finance (single action);
grant component (‘grant’) complemented by an investment component (equity, loan or other) of EUR[insert amount]]

6This date must normally be the first day of a month and later than the entry into force of the agreement. The RAO can decide onanother date, if justified by the applicants. However, the starting date may not be earlier than the submission date of the grantapplication – except if provided for by the basic act or in cases of extreme urgency and conflict prevention (Article 193 EU Financial
Regulation 2018/1046).

10Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
2. Participants
List of participants:
Num
ber

Role

Short
name

Legal name

Count
ry

PIC

Total eligible
costs

Maximum
grant amount

Entry date

Exit date(BEN and AE)

1

COO[country][amount][amount]2

BEN[country][amount][amount]

2.1

AE[country][amount][amount]

3

BEN[country][amount]

0[country][amount][amount](UTRO)

4

BEN(pillarassessed)

5

BEN[country][amount][amount]

6

BEN[country][amount][amount][country]00[amount][amount](IO, pillarassessed)

7

AP

Total

[date][date][date]

Coordinator:-[name BEN (short name)]: from [insert date] to [insert date]-…

3. Grant
Maximum grant amount, total estimated eligible costs and contributions and funding rate:
Total eligible costs(BEN and AE)[amount]

Fundingrate

Maximum grantamountMaximum grantamount(%)(Annex 2)(award decision)[...], […][amount][amount]

Grant form: Budget-based
Grant mode: Action grant
Budget categories/activity types:[OPTION 1 by default (all HE and Euratom ToA except HE PCP/PPI, Euratom
Programme Cofund Actions, HE ERC Grants):

11

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

A. Personnel costs-

A.1 Employees, A.2 Natural persons under direct contract, A.3
Seconded persons-

A.4 SME owners and natural person beneficiaries-

B. Subcontracting costs-

C. Purchase costs

-

-

-

C.1 Travel and subsistence-

C.2 Equipment-

C.3 Other goods, works and services

D. Other cost categories-[D.1 Financial support to third parties]-

D.2 Internally invoiced goods and services-[D.3 Transnational access to research infrastructure unit costs]-[D.4 Virtual access to research infrastructure unit costs]

E. Indirect costs][OPTION 2 for HE PCP/PPI:-A. Personnel costs-

A.1 Employees, A.2 Natural persons under direct contract, A.3
Seconded persons-

A.4 SME owners and natural person beneficiaries-

B. Subcontracting costs-

C. Purchase costs

-

-

-

C.1 Travel and subsistence-

C.2 Equipment-

C.3 Other goods, works and services

D. Other cost categories-[D.1 Financial support to third parties]-

D.2 Internally invoiced goods and services-

D.5 PCP/PPI procurement costs

E. Indirect costs][OPTION 3 for Euratom Programme Cofund Actions:-

A. Personnel costs-

A.1 Employees, A.2 Natural persons under direct contract, A.3
Seconded persons-

A.4 SME owners and natural person beneficiaries-

B. Subcontracting costs-

C. Purchase costs-

C.1 Travel and subsistence-

C.2 Equipment

12Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021--

C.3 Other goods, works and services

D. Other cost categories-[D.1 Financial support to third parties]-

D.2 Internally invoiced goods and services-[D.3 Transnational access to research infrastructure unit costs]-[D.4 Virtual access to research infrastructure unit costs]-

D.6 Euratom Cofund staff mobility costs

E. Indirect costs ][OPTION 4 for HE ERC Grants:-

A. Personnel costs-

A.1 Employees, A.2 Natural persons under direct contract, A.3
Seconded persons-

A.4 SME owners and natural person beneficiaries-

B. Subcontracting costs-

C. Purchase costs

-

-

-

C.1 Travel and subsistence-

C.2 Equipment-

C.3 Other goods, works and services

D. Other cost categories)-[D.1 Financial support to third parties]-

D.2 Internally invoiced goods and services-

D.7 ERC additional funding-

D.8 ERC additional funding (subcontracting, FSTP and internallyinvoiced goods and services)

E. Indirect costs]

Cost eligibility options:7-

In-kind contributions eligible costs-

Parental leave-

Project-based supplementary payments-

Average personnel costs (unit cost according to usual cost accounting practices)-[OPTION if selected for the call: Country restrictions for subcontracting costs]-[OPTION if selected for the grant : Limitation for subcontracting]-

Travel and subsistence:

7-

Travel: Actual costs-

Accommodation: Actual costs

This is a standard obligation for all EU grants. It may be unselected only for actions where subcontracting is a key/large part of theaction (e.g infrastructure projects; technical assistance, statistical programmes, etc).

13

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

Subsistence: Actual costs-

Equipment: [OPTION 1 by default: depreciation only][OPTION 2 if selected for the call: full costonly][OPTION 3 if selected for the call: depreciation and full cost for listed equipment][OPTION 4 if
selected for the call: full cost and depreciation for listed equipment]-[OPTION if selected for the call: Costs for providing financial support to third parties (actual cost;8
max amount for each recipient: EUR [60 000][[…]] )]-Indirect cost flat-rate: 25% of the eligible direct costs (categories A-D, except volunteers costs,
subcontracting costs, financial support to third parties and exempted specific cost categories, if any)-

VAT: Yes-[OPTION if selected for the grant: Double funding for Synergy actions]-[OPTION if selected for the call: Country restrictions for eligible costs]-

Other ineligible costs

Budget flexibility: Yes (no flexibility cap)
4. Reporting, payments and recoveries
4.1 Continuous reporting (art 21)
Deliverables: see Funding & Tenders Portal Continuous Reporting tool
[OPTION for HE ERC Grants: Progress reports (ERC Scientific report): No/Yes (deadline for submission, 60
days after end of period)
Progress report
No

Month fromMonth to1

[number][number]2[number][number]][OPTION for HE EIC Grants: Progress meetings: No/Yes (with 30 days prior notice)]
4.2 Periodic reporting and payments
Reporting and payment schedule (art 21, 22):
Reporting
Reporting periods
RP No

8

Month from

Payments
Type

Deadline

Type

Deadline (time to pay)

Month toThe amount applicable to the call must be specified in the call conditions. It may not be more than 60 000 EUR, unless the objective of
the actions funded by the call would otherwise be impossible or overly difficult to achieve (Article 204 EU Financial Regulation
2018/1046). A higher amount may exceptionally be agreed with the granting authority, if this is announced in the call and is needed
because otherwise the objective of the action would be impossible or overly difficult to achieve.

14

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Initialprefinancing[OPTION 1 by default: 30 days from entry into
force/10 days before starting date – whicheveris the latest][OPTION 2: if selected for the call: n/a]1

[number][number]

Additional
prefinancing report

60 days afterend ofreportingperiodAdditional
prefinancing[OPTION 1 if selected for the grant: 60 days
from receiving additional prefinancing report –whichever is the latest][OPTION 2: n/a]2

[number][number]

Periodic report

60 days afterend ofreportingperiodInterim payment[OPTION 1 if selected for the grant: 90 days
from receiving periodic report][OPTION 2: n/a]3

[number][number]

Periodic report

60 days afterend ofreportingperiodFinal payment

90 days from receiving periodic report

Prefinancing payments and guarantees: [n/a]Prefinancing payment
Type

AmountPrefinancing 1 (initial)[[amount]] [n/a]Prefinancing 2(additional)[[amount]][n/a]Reporting and payment modalities (art 21, 22):
Mutual Insurance Mechanism (MIM): Yes
MIM contribution: [5-8%][[…]%] of the maximum grant amount ([insert amount]), retained from the initial
prefinancing [additional OPTION if selected for the call:, […]% of the maximum grant amount ([insert
amount]), retained from the second prefinancing][additional OPTION if selected for the call: and[…]% of the maximum grant amount ([insert amount]), retained from the third prefinancing]Restrictions on distribution of initial prefinancing: The prefinancing may be distributed only if the minimum
number of beneficiaries set out in the call conditions (if any) have acceded to the Agreement and only tobeneficiaries that have acceded.
Interim payment ceiling (if any): 90% of the maximum grant amount15

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021[OPTION if selected for the call: Exception for revenues: Yes]
9

No-profit rule: [OPTION if selected for the grant : No/Yes]
Late payment interest: ECB + 3.5 %Bank account for payments:[IBAN account number and SWIFT/BIC, e.g. IT75Y0538703601000000198049; GEBABEBB]
Conversion into euros: Double conversion
Reporting language: Language of the Agreement
4.3 Certificates (art 24)
Certificates on the financial statements (CFS):[OPTION 1 for HE EIT KIC Actions:
Conditions:
Schedule: interim/final payment, if threshold is reachedStandard threshold (beneficiary-level):financial statement: requested EU contribution to costs ≥ EUR 430 000-

Special threshold for beneficiaries with a systems and process audit (see Article 24): financial
statement: requested EU contribution to costs ≥ EUR 725 000[OPTION if selected for the grant: Exempted beneficiaries:-[short name of BEN/AE]-[short name of BEN/AE]] ][OPTION 2 for all other HE and Euratom ToA:
Conditions:
Schedule: only at final payment, if threshold is reachedStandard threshold (beneficiary-level):financial statement: requested EU contribution to costs ≥ EUR 430 000-

Special threshold for beneficiaries with a systems and process audit (see Article 24): financial
statement: requested EU contribution to costs ≥ EUR 725 000[OPTION if selected for the grant: Exempted beneficiaries:-[short name of BEN/AE]-[short name of BEN/AE]] ]4.4 Recoveries (art 22)
First-line liability for recoveries:

9This is a standard obligation for all EU grants. It may be unselected only under the conditions of Article 192(3) EU Financial
Regulation 2018/1046):- actions with the objective to reinforce the financial capacity of the beneficiaries- actions where the continuity after their end is to be ensured by the income generated by the action- grants in the form of study, research or training scholarships paid to natural persons or as other forms of direct support paid tonatural persons who are most in need
- grants which are entirely in the form of financing not linked to costs- actions implemented only by non-profit organisations (i.e. all beneficiaries and affiliated entities are non-profit organisations)- grants with a maximum amount of not more than EUR 60 000 (low value grants).

16

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
Beneficiary termination: Beneficiary concerned
Final payment: Each beneficiary for their own debt
After final payment: Beneficiary concerned
Joint and several liability for enforced recoveries (in case of non-payment):
Individual financial responsibility: Each beneficiary is liable only for its own debts (and those of its affiliatedentities, if any).
[OPTION 1 by default: Joint and several liability of affiliated entities — n/a] [OPTION 2 if selected for the
grant: Joint and several liability of the following affiliated entities with their beneficiary — up to the
maximum grant amount for the affiliated entity indicated in Annex 2:- [name AE (short name)], linked to [short name BEN]-

[name AE (short name)], linked to [short name BEN]]

5. Consequences of non-compliance, applicable law & dispute settlement forum
Suspension and termination:
Additional suspension grounds (art 31)
Additional termination grounds (art 32)
Applicable law (art 43):
Standard applicable law regime: EU law + law of Belgium[OPTION if selected for the grant: Special applicable law regime:-[name BEN (short name)]: [OPTION 1: no applicable law clause selected] [OPTION 2: [EUlaw][+][ law of [name of Member State or EFTA country]][+][general principles governing thelaw of international organisations and the general rules of international law]]-[name BEN (short name)]: [OPTION 1: no applicable law clause selected] [OPTION 2: [EUlaw][+][ law of [insert name of Member State or EFTA country]][+][general principles governing
the law of international organisations and the general rules of international law]]]

Dispute settlement forum (art 43):
Standard dispute settlement forum:
EU beneficiaries: EU General Court + EU Court of Justice (on appeal)
Non-EU beneficiaries: Courts of Brussels, Belgium (unless an international agreement provides forthe enforceability of EU court judgements)[OPTION if selected for the grant: Special dispute settlement forum:-[name BEN (short name)]: Arbitration-[name BEN (short name)]: Arbitration ]6. OtherSpecific rules (Annex 5): Yes-

Sensitive information with security recommendation-

EU classified information-

Ethics and research integrity-

Gender mainstreaming-

IPR, results and background, access rights and rights of use (Horizon Europe)-

Communication, dissemination, open science and visibility (Horizon Europe)-

Specific rules for carrying out the action

17

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

Implementation in case of restrictions due to strategic assets, interests, autonomy or security of the
EU and its Member States-

Recruitment and working conditions for researchers-

Specific rules for access to research infrastructure activities-

Specific rules for PCP and PPI procurements-

Specific rules for Co-funded Partnerships-

Specific rules for ERC Grants-

Specific rules for EIC actions-

Specific rules for EIT KIC Actions

Standard time-limits after project end:
Confidentiality (for X years after final payment): 5
Record-keeping (for X years after final payment): 5 (or 3 for grants of not more than EUR 60 000)
Reviews (up to X years after final payment): 2
Audits (up to X years after final payment): 2
Extension of findings from other grants to this grant (no later than X years after final payment): 2
Impact evaluation (up to X years after final payment): 5 (or 3 for grants of not more than EUR 60 000)18

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

CHAPTER 1

GENERAL

ARTICLE 1 — SUBJECT OF THE AGREEMENT
This Agreement sets out the rights and obligations and terms and conditions applicable to the
grant awarded [OPTION for SGAs: under Framework Partnership Agreement No [insert
number] — [insert acronym]] for the implementation of the action set out in Chapter 2.
[OPTION for EIC Accelerator Blended Finance: For grant components complemented by aninvestment component (blended finance with equity, loan or other; see Data Sheet, Point 1),
the Agreement also covers the investment agreement attached in Annex 6.]
ARTICLE 2 — DEFINITIONS
For the purpose of this Agreement, the following definitions apply:
Action —The project which is being funded in the context of this Agreement.

Grant —The grant awarded in the context of this Agreement.

EU grants —Grants awarded by EU institutions, bodies, offices or agencies (including
EU executive agencies, EU regulatory agencies, EDA, joint undertakings,etc.).

Participants —Entities participating in the action as beneficiaries, affiliated entities,
associated partners, third parties giving in-kind contributions, subcontractors
or recipients of financial support to third parties.

Beneficiaries (BEN) — The signatories of this Agreement (either directly or through anaccession form).
Affiliated entities (AE) — Entities affiliated to a beneficiary within the meaning of Article
10
187 of EU Financial Regulation 2018/1046 which participate in the action
with similar rights and obligations as the beneficiaries (obligation to
implement action tasks and right to charge costs and claim contributions).
Associated partners (AP) — Entities which participate in the action, but without the right tocharge costs or claim contributions.

10

For the definition, see Article 187 Regulation (EU, Euratom) 2018/1046 of the European Parliament and of
the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending
Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No
1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU andrepealing Regulation (EU, Euratom) No 966/2012 (‘EU Financial Regulation’) (OJ L 193, 30.7.2018, p. 1):“affiliated entities [are]:(a) entities that form a sole beneficiary [(i.e. where an entity is formed of several entities that satisfy thecriteria for being awarded a grant, including where the entity is specifically established for the purposeof implementing an action to be financed by a grant)];(b) entities that satisfy the eligibility criteria and that do not fall within one of the situations referred to in
Article 136(1) and 141(1) and that have a link with the beneficiary, in particular a legal or capital link,
which is neither limited to the action nor established for the sole purpose of its implementation”.

19Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Purchases —Contracts for goods, works or services needed to carry out the action (e.g.
equipment, consumables and supplies) but which are not part of the action
tasks (see Annex 1).

Subcontracting — Contracts for goods, works or services that are part of the action tasks (seeAnnex 1).
In-kind contributions — In-kind contributions within the meaning of Article 2(36) of EU
Financial Regulation 2018/1046, i.e. non-financial resources made available
free of charge by third parties.
Fraud —

11

Fraud within the meaning of Article 3 of EU Directive 2017/1371 andArticle 1 of the Convention on the protection of the European Communities’
12
financial interests, drawn up by the Council Act of 26 July 1995 , as well as
any other wrongful or criminal deception intended to result in financial or
personal gain.

Irregularities — Any type of breach (regulatory or contractual) which could impact the EU
financial interests, including irregularities within the meaning of Article
13
1(2) of EU Regulation 2988/95 .
Grave professional misconduct — Any type of unacceptable or improper behaviour inexercising one’s profession, especially by employees, including grave
professional misconduct within the meaning of Article 136(1)(c) of EU
Financial Regulation 2018/1046.
Applicable EU, international and national law — Any legal acts or other (binding or nonbinding) rules and guidance in the area concerned.
Portal —EU Funding & Tenders Portal; electronic portal and exchange systemmanaged by the European Commission and used by itself and other EU
institutions, bodies, offices or agencies for the management of their funding
programmes (grants, procurements, prizes, etc.).

CHAPTER 2

ACTIONARTICLE 3 — ACTION
The grant is awarded for the action [insert project number] — [insert acronym] (‘action’),as described in Annex 1.
14[OPTION if selected for the grant (for linked actions) : This action is linked to the action(s)set out in the Data Sheet (see Point 1) (‘linked actions’). ]

11

12
13

Directive (EU) 2017/1371 of the European Parliament and of the Council of 5 July 2017 on the fight against
fraud to the Union’s financial interests by means of criminal law (OJ L 198, 28.7.2017, p. 29).
OJ C 316, 27.11.1995, p. 48.
Council Regulation (EC, Euratom) No 2988/95 of 18 December 1995 on the protection of the European
Communities financial interests (OJ L 312, 23.12.1995, p. 1).

20

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021[OPTION for EIC Accelerator Blended Finance: For grant components complemented by aninvestment component (see Data Sheet, Point 1 and Annex 6), the description of the action in
Annex 1 covers both the grant and the investment component.]
ARTICLE 4 — DURATION AND STARTING DATE
The duration and the starting date of the action are set out in the Data Sheet (see Point 1).
CHAPTER 3

GRANT

ARTICLE 5 — GRANT
5.1

Form of grant
15

The grant is an action grant which takes the form of a budget-based mixed actual cost grant(i.e. a grant based on actual costs incurred, but which may also include other forms offunding, such as unit costs or contributions, flat-rate costs or contributions, lump sum costs orcontributions or financing not linked to costs).
5.2

Maximum grant amountThe maximum grant amount is set out in the Data Sheet (see Point 3) and in the estimatedbudget (Annex 2).
5.3

Funding rate

The funding rate for costs is [OPTION A default (all HE and Euratom ToA except IA): […%]of the action’s eligible costs] [OPTION B for HE and Euratom Innovation Actions (IA):[…%] of the eligible costs for beneficiaries that are non-profit legal entities16 and […%] of
the eligible costs for beneficiaries that are profit legal entities].
Contributions are not subject to any funding rate.
5.4

Estimated budget, budget categories and forms of funding

The estimated budget for the action is set out in Annex 2.
It contains the estimated eligible costs and contributions for the action, broken down byparticipant and budget category.

14

15

16

Linked actions cover all types of joint/combined/coordinated actions, where the action implementation
should be linked to another action (e.g. Horizon complementary grants, Horizon joint actions; Horizon
MSCA SNLS grants, EDIDP COFUND, JU implementing grants, etc.).
For the definition, see Article 180(2)(a) EU Financial Regulation 2018/1046: ‘action grant’ means an EU
grant to finance “an action intended to help achieve a Union policy objective”.
For the definition, see Article 2(18) of the Horizon Europe Framework Programme Regulation 2021/695:‘non-profit legal entity’ means a legal entity which by its legal form is non-profit-making or which has alegal or statutory obligation not to distribute profits to its shareholders or individual members.

21

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
17

Annex 2 also shows the types of costs and contributions (forms of funding) to be used foreach budget category.
If unit costs or contributions are used, the details on the calculation will be explained in
Annex 2a.
5.5

Budget flexibility

The budget breakdown may be adjusted — without an amendment (see Article 39) — bytransfers (between participants and budget categories), as long as this does not imply any
substantive or important change to the description of the action in Annex 1.
However:-changes to the budget category for volunteers (if used) always require an amendment-

changes to budget categories with lump sums costs or contributions (if used; including
financing not linked to costs) always require an amendment-

changes to budget categories with higher funding rates or budget ceilings (if used)
always require an amendment-

addition of amounts for subcontracts not provided for in Annex 1 either require anamendment or simplified approval in accordance with Article 6.2-

other changes require an amendment or simplified approval, if specifically provided
for in Article 6.2-

flexibility caps: not applicable.

ARTICLE 6 — ELIGIBLE AND INELIGIBLE COSTS AND CONTRIBUTIONSIn order to be eligible, costs and contributions must meet the eligibility conditions set out inthis Article.
6.1

General eligibility conditions

The general eligibility conditions are the following:(a) for actual costs:

17

(i)

they must be actually incurred by the beneficiary(ii)they must be incurred in the period set out in Article 4 (with the exception of
costs relating to the submission of the final periodic report, which may be
incurred afterwards; see Article 21)(iii)they must be declared under one of the budget categories set out in Article 6.2
and Annex 2

See Article 125 EU Financial Regulation 2018/1046.

22

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(iv)

they must be incurred in connection with the action as described in Annex 1
and necessary for its implementation(v)

they must be identifiable and verifiable, in particular recorded in thebeneficiary’s accounts in accordance with the accounting standards applicablein the country where the beneficiary is established and with the beneficiary’s
usual cost accounting practices(vi)

they must comply with the applicable national law on taxes, labour and social
security and(vii)they must be reasonable, justified and must comply with the principle ofsound financial management, in particular regarding economy and efficiency(b) for unit costs or contributions (if any):(i)they must be declared under one of the budget categories set out in Article 6.2
and Annex 2(ii)

the units must:

(iii)

-

be actually used or produced by the beneficiary in the period set out in
Article 4 (with the exception of units relating to the submission of the
final periodic report, which may be used or produced afterwards; see
Article 21)-

be necessary for the implementation of the action andthe number of units must be identifiable and verifiable, in particularsupported by records and documentation (see Article 20)(c) for flat-rate costs or contributions (if any):(i)they must be declared under one of the budget categories set out in Article 6.2
and Annex 2(ii)

the costs or contributions to which the flat-rate is applied must:-be eligible-

relate to the period set out in Article 4 (with the exception of costs orcontributions relating to the submission of the final periodic report,
which may be incurred afterwards; see Article 21)(d) for lump sum costs or contributions (if any):(i)they must be declared under one of the budget categories set out in Article 6.2
and Annex 2(ii)

the work must be properly implemented by the beneficiary in accordancewith Annex 1

23

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(iii)

the deliverables/outputs must be achieved in the period set out in Article 4(with the exception of deliverables/outputs relating to the submission of the
final periodic report, which may be achieved afterwards; see Article 21)(e) for unit, flat-rate or lump sum costs or contributions according to usual costaccounting practices (if any):(i)they must fulfil the general eligibility conditions for the type of cost
concerned(ii)

the cost accounting practices must be applied in a consistent manner, basedon objective criteria, regardless of the source of funding(f) for financing not linked to costs (if any): the results must be achieved or the conditions
must be fulfilled as described in Annex 1.
In addition, for direct cost categories (e.g. personnel, travel & subsistence, subcontracting andother direct costs) only costs that are directly linked to the action implementation and cantherefore be attributed to it directly are eligible. They must not include any indirect costs (i.e.
costs that are only indirectly linked to the action, e.g. via cost drivers).
In-kind contributions provided by third parties free of charge may be declared as eligible
direct costs by the beneficiaries which use them (under the same conditions as if they were
their own, provided that they concern only direct costs and that the third parties and their inkind contributions are set out in Annex 1 (or approved ex post in the periodic report, if theiruse does not entail changes to the Agreement which would call into question the decisionawarding the grant or breach the principle of equal treatment of applicants; ‘simplified
approval procedure’).
6.2

Specific eligibility conditions for each budget category

For each budget category, the specific eligibility conditions are as follows:
Direct costs
A. Personnel costs
A.1 Costs for employees (or equivalent) are eligible as personnel costs if they fulfil thegeneral eligibility conditions and are related to personnel working for the beneficiary under an
employment contract (or equivalent appointing act) and assigned to the action.
They must be limited to salaries (including net payments during parental leave), social
security contributions, taxes and other costs linked to the remuneration, if they arise fromnational law or the employment contract (or equivalent appointing act) and be calculated on
the basis of the costs actually incurred, in accordance with the following method:{daily rate for the person
multiplied bynumber of day-equivalents worked on the action (rounded up or down to the nearest half-day)}.

The daily rate must be calculated as:24

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021{annual personnel costs for the person
divided by
215}

The number of day-equivalents declared for a person must be identifiable and verifiable (seeArticle 20).
The actual time spent on parental leave by a person assigned to the action may be deductedfrom the 215 days indicated in the above formula.
The total number of day-equivalents declared in EU grants, for a person for a year, cannot behigher than 215 minus time spent on parental leave (if any).
For personnel which receives supplementary payments for work in projects (project-based
remuneration), the personnel costs must be calculated at a rate which:-corresponds to the actual remuneration costs paid by the beneficiary for the time
worked by the person in the action over the reporting period-

does not exceed the remuneration costs paid by the beneficiary for work in similar
projects funded by national schemes (‘national projects reference’)-is defined based on objective criteria allowing to determine the amount to which theperson is entitledand-reflects the usual practice of the beneficiary to pay consistently bonuses or
supplementary payments for work in projects funded by national schemes.

The national projects reference is the remuneration defined in national law, collective
labour agreement or written internal rules of the beneficiary applicable to work in projects
funded by national schemes.
If there is no such national law, collective labour agreement or written internal rules or if the
project-based remuneration is not based on objective criteria, the national project reference
will be the average remuneration of the person in the last full calendar year covered by thereporting period, excluding remuneration paid for work in EU actions.
If the beneficiary uses average personnel costs (unit cost according to usual cost accounting
practices), the personnel costs must fulfil the general eligibility conditions for such unit costs
and the daily rate must be calculated:-using the actual personnel costs recorded in the beneficiary’s accounts and excluding
any costs which are ineligible or already included in other budget categories; theactual personnel costs may be adjusted on the basis of budgeted or estimated elements,
if they are relevant for calculating the personnel costs, reasonable and correspond to
objective and verifiable information

and25

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

according to usual cost accounting practices which are applied in a consistent manner,
based on objective criteria, regardless of the source of funding.

A.2 and A.3 Costs for natural persons working under a direct contract other than an
employment contract and costs for seconded persons by a third party against payment arealso eligible as personnel costs, if they are assigned to the action, fulfil the general eligibility
conditions and:(a) work under conditions similar to those of an employee (in particular regarding the way
the work is organised, the tasks that are performed and the premises where they are
performed) and(b) the result of the work belongs to the beneficiary (unless agreed otherwise).
They must be calculated on the basis of a rate which corresponds to the costs actually incurred
for the direct contract or secondment and must not be significantly different from those for
personnel performing similar tasks under an employment contract with the beneficiary.
A.4 The work of SME owners for the action (i.e. owners of beneficiaries that are small and18
medium-sized enterprises not receiving a salary) or natural person beneficiaries (i.e.
beneficiaries that are natural persons not receiving a salary) may be declared as personnel
costs, if they fulfil the general eligibility conditions and are calculated as unit costs inaccordance with the method set out in Annex 2a.
B. Subcontracting costs
Subcontracting costs for the action (including related duties, taxes and charges, such as nondeductible or non-refundable value added tax (VAT)) are eligible, if they are calculated on thebasis of the costs actually incurred, fulfil the general eligibility conditions and are awarded
using the beneficiary’s usual purchasing practices — provided these ensure subcontracts withbest value for money (or if appropriate the lowest price) and that there is no conflict ofinterests (see Article 12).
Beneficiaries that are ‘contracting authorities/entities’ within the meaning of the EU
Directives on public procurement must also comply with the applicable national law on public
procurement.
[OPTION if selected for the call: The beneficiaries must ensure that the subcontracted work is
performed in the eligible countries or target countries set out in the call conditions — unlessotherwise approved by the granting authority.]18

For the definition, see Commission Recommendation 2003/361/EC: micro, small or medium-sizedenterprise (SME) are enterprises- engaged in an economic activity, irrespective of their legal form (including, in particular, selfemployed persons and family businesses engaged in craft or other activities, and partnerships or
associations regularly engaged in an economic activity) and- employing fewer than 250 persons (expressed in ‘annual working units’ as defined in Article 5 of
the Recommendation) and which have an annual turnover not exceeding EUR 50 million, and/or anannual balance sheet total not exceeding EUR 43 million.

26

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
19[OPTION if selected for the grant : Subcontracting may cover only a limited part of theaction.]The tasks to be subcontracted and the estimated cost for each subcontract must be set out inAnnex 1 and the total estimated costs of subcontracting per beneficiary must be set out inAnnex 2 (or may be approved ex post in the periodic report, if the use of subcontracting does
not entail changes to the Agreement which would call into question the decision awarding the
grant or breach the principle of equal treatment of applicants; ‘simplified approval
procedure’).
C. Purchase costs
Purchase costs for the action (including related duties, taxes and charges, such as nondeductible or non-refundable value added tax (VAT)) are eligible if they fulfil the generaleligibility conditions and are bought using the beneficiary’s usual purchasing practices —provided these ensure purchases with best value for money (or if appropriate the lowest price)and that there is no conflict of interests (see Article 12).
Beneficiaries that are ‘contracting authorities/entities’ within the meaning of the EU
Directives on public procurement must also comply with the applicable national law on public
procurement.
C.1 Travel and subsistence
Purchases for travel, accommodation and subsistence must be calculated as follows:-

travel: on the basis of the costs actually incurred and in line with the beneficiary’s
usual practices on travel-accommodation: on the basis of the costs actually incurred and in line with thebeneficiary’s usual practices on travel-subsistence: on the basis of the costs actually incurred and in line with thebeneficiary’s usual practices on travel.

C.2 Equipment[OPTION 1 by default (depreciation only):
Purchases of equipment, infrastructure or other assets used for the action must be declared
as depreciation costs, calculated on the basis of the costs actually incurred and written off inaccordance with international accounting standards and the beneficiary’s usual accounting
practices.
Only the portion of the costs that corresponds to the rate of actual use for the action during theaction duration can be taken into account.
19

This is a standard obligation for all EU grants. It may be unselected only for actions where subcontracting isa key/large part of the action (e.g infrastructure projects; PCP/PPI; technical assistance, statisticalprogrammes, etc).

27

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Costs for renting or leasing equipment, infrastructure or other assets are also eligible, if they
do not exceed the depreciation costs of similar equipment, infrastructure or assets and do notinclude any financing fees. ][OPTION 2 full cost only (if selected for the call20):
Purchases of equipment, infrastructure or other assets specifically for the action (ordeveloped as part of the action tasks) may be declared as full capitalised costs if they fulfil thecost eligibility conditions applicable to their respective cost categories.
‘Capitalised costs’ means:-costs incurred in the purchase or for the development of the equipment, infrastructure
or other assets and-which are recorded under a fixed asset account of the beneficiary in compliance withinternational accounting standards and the beneficiary’s usual cost accounting
practices.

If such equipment, infrastructure or other assets are rented or leased, full costs for renting or
leasing are eligible, if they do not exceed the depreciation costs of similar equipment,
infrastructure or assets and do not include any financing fees.][OPTION 3 depreciation + full cost for listed equipment at grant level (if selected for thecall21):
Purchases of equipment, infrastructure or other assets used for the action must be declared
as depreciation costs, calculated on the basis of the costs actually incurred and written off inaccordance with international accounting standards and the beneficiary’s usual accounting
practices.
Only the portion of the costs that corresponds to the rate of actual use for the action during theaction duration can be taken into account.
Costs for renting or leasing equipment, infrastructure or other assets are also eligible, if they
do not exceed the depreciation costs of similar equipment, infrastructure or assets and do notinclude any financing fees.
22[additional OPTION if selected for the grant : Moreover, for the following equipment,
infrastructure or other assets purchased specifically for the action (or developed as part of theaction tasks):
-

20

21

22

[insert name/type of equipment]

To be used as an exception, only if justified by the nature of the actions and the context of the use of theequipment or assets.
To be used as an exception, only if justified by the nature of the actions and the context of the use of theequipment or assets.
Full purchase cost option and conditions must be specified in the call.

28

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021- [insert name/type of equipment][same for more equipment]
costs may exceptionally be declared as full capitalised costs, if they fulfil the cost eligibility
conditions applicable to their respective cost categories.
‘Capitalised costs’ means:-costs incurred in the purchase or for the development of the equipment, infrastructure
or other assets and-which are recorded under a fixed asset account of the beneficiary in compliance withinternational accounting standards and the beneficiary’s usual cost accounting
practices.

If such equipment, infrastructure or other assets are rented or leased, full costs for renting or
leasing are eligible, if they do not exceed the depreciation costs of similar equipment,
infrastructure or assets and do not include any financing fees.]][OPTION 4 full cost + depreciation for listed equipment at grant level (if selected for thecall23):Purchases of equipment, infrastructure or other assets specifically for the action (ordeveloped as part of the action tasks) may be declared as full capitalised costs if they fulfil theeligibility conditions applicable to their respective cost categories.
‘Capitalised costs’ means:-costs incurred in the purchase or for the development of the equipment, infrastructure
or other assets and,-

which are recorded under a fixed asset account of the beneficiary in compliance withinternational accounting standards and the beneficiary’s usual cost accounting
practices.

If such equipment, infrastructure or other assets are rented or leased, full costs for renting or
leasing are eligible, if they do not exceed the depreciation costs of similar equipment,
infrastructure or assets and do not include any financing fees.
24[additional OPTION if selected for the grant : However, for the following equipment,
infrastructure or other assets used for the action:- [insert name/type of equipment]- [insert name/type of equipment][same for more equipment]

23

24

To be used as an exception, only if justified by the nature of the actions and the context of the use of theequipment or assets.
Depreciation option and conditions must be specified in the call.

29

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

the costs must be declared as depreciation costs, on the basis of the costs actually incurred andwritten off in accordance with international accounting standards and the beneficiary’s usual
accounting practices.
Only the portion of the costs that corresponds to the rate of actual use for the action during theaction duration can be taken into account.
Costs for renting or leasing such equipment, infrastructure or other assets are also eligible, ifthey do not exceed the depreciation costs of similar equipment, infrastructure or assets and do
not include any financing fees. ]]C.3 Other goods, works and services
Purchases of other goods, works and services must be calculated on the basis of the costs
actually incurred.
Such goods, works and services include, for instance, consumables and supplies, promotion,dissemination, protection of results, translations, publications, certificates and financial
guarantees, if required under the Agreement.
D. Other cost categories[OPTION if selected for the call: D.1 Financial support to third parties
Costs for providing financial support to third parties (in the form of grants, prizes orsimilar forms of support; if any) are eligible, if and as declared eligible in the call conditions,
if they fulfil the general eligibility conditions, are calculated on the basis of the costs actually
incurred and the support is implemented in accordance with the conditions set out in Annex 1.
These conditions must ensure objective and transparent selection procedures and include atleast the following:(a) for grants (or similar):

25

(i)

the maximum amount of financial support for each third party (‘recipient’);
this amount may not exceed the amount set out in the Data Sheet (see Point3)25 or otherwise agreed with the granting authority(ii)

the criteria for calculating the exact amount of the financial support(iii)

the different types of activity that qualify for financial support, on the basis ofa closed list(iv)

the persons or categories of persons that will be supported and(v)

the criteria and procedures for giving financial support

The amount must be specified in the call. It may not be more than 60 000 EUR, unless the objective of theaction would otherwise be impossible or overly difficult (Article 204 EU Financial Regulation 2018/1046).

30

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(b) for prizes (or similar):(i)the eligibility and award criteria(ii)

the amount of the prize and(iii)

the payment arrangements.

This cost will not be taken into account for the indirect cost flat-rate.]
D.2 Internally invoiced goods and services
Costs for internally invoiced goods and services directly used for the action may bedeclared as unit cost according to usual cost accounting practices, if and as declared eligible
in the call conditions, if they fulfil the general eligibility conditions for such unit costs and theamount per unit is calculated:-using the actual costs for the good or service recorded in the beneficiary’s accounts,
attributed either by direct measurement or on the basis of cost drivers, and excluding
any cost which are ineligible or already included in other budget categories; the actual
costs may be adjusted on the basis of budgeted or estimated elements, if they are
relevant for calculating the costs, reasonable and correspond to objective andverifiable informationand-according to usual cost accounting practices which are applied in a consistent manner,
based on objective criteria, regardless of the source of funding.

‘Internally invoiced goods and services’ means goods or services which are provided within
the beneficiary’s organisation directly for the action and which the beneficiary values on thebasis of its usual cost accounting practices.
This cost will not be taken into account for the indirect cost flat-rate.
[OPTION for all HE and Euratom ToA (except HE IA, HE PCP/PPI, HE ERC Grants, HE
EIC Grants and HE EIT KIC Actions): [OPTION if selected for the call: D.3 Transnational
access to research infrastructure unit costs
Unit costs for providing transnational access to research infrastructure are eligible, if
and as declared eligible in the call conditions, if they fulfil the general eligibility conditions,are calculated in accordance with the method set out in Annex 2a and exclude any cost which
are ineligible or already included in other budget categories.
Beneficiaries that declare costs under this cost category cannot use other cost categories suchas internally invoiced goods and services or equipment costs (for charging the capital costs of
the infrastructure), unless explicitly allowed in the call conditions.
This cost will not be taken into account for the indirect cost flat-rate.]][OPTION for all HE and Euratom ToA (except HE IA, HE PCP/PPI, HE ERC Grants, HE
EIC Grants and HE EIT KIC Actions): [OPTION if selected for the call: D.4 Virtual accessto research infrastructure unit costs
31

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Unit costs for providing virtual access to research infrastructure are eligible, if and as
declared eligible in the call conditions, if they fulfil the general eligibility conditions, arecalculated in accordance with the method set out in Annex 2a and exclude any cost which are
ineligible or already included in other budget categories.
Beneficiaries that declare costs under this cost category cannot use other cost categories suchas internally invoiced goods and services or equipment costs (for charging the capital costs of
the infrastructure), unless explicitly allowed by the call conditions.
This cost will not be taken into account for the indirect cost flat-rate.]][OPTION for HE PCP/PPI: D.5 PCP/PPI procurement costs
PCP/PPI procurement costs are eligible, if and as declared eligible in the call conditions, if
they fulfil the general eligibility conditions, are calculated on the basis of the costs actually
incurred and:-are incurred for a joint pre-commercial procurement or joint or coordinated public
procurement of innovative goods and services targeted by the action and described in
Annex 1 and-the procurement is carried out by a ‘contracting authority/entity’ as defined in the EU
26
27
public procurement Directives (in particular, Directives 2014/24/EU , 2014/25/EU
28
and 2009/81/EC ).

The beneficiaries must award the procurement contracts to the tender(s) offering best value
for money and use objective and transparent procedures which — unless otherwise provided
in the call conditions — include:-

if a preliminary market consultation is carried out: the publication of a priorinformation notice about the consultation in the Official Journal of the European
Union

-

the publication of a contract notice in the Official Journal of the European Union-

the publication of a contract award notice within 48 days after concluding thecontract(s) in the Official Journal of the European Union

in English and any additional language(s) chosen by the beneficiaries.

26

27

28

Directive 2014/24/EU of the European Parliament and of the Council of 26 February 2014 on public
procurement and repealing Directive 2004/18/EC (OJ L 94, 28.3.2014, p. 65).
Directive 2014/25/EU of the European Parliament and of the Council of 26 February 2014 on procurement
by entities operating in the water, energy, transport and postal services sectors and repealing Directive
2004/17/EC (OJ L 94, 28.3.2014, p. 243).
Directive 2009/81/EC of the European Parliament and of the Council of 13 July 2009 on the coordination ofprocedures for the award of certain works contracts, supply contracts and service contracts by contracting
authorities or entities in the fields of defence and security, and amending Directives 2004/17/EC and2004/18/EC (OJ L 216, 20.8.2009, p. 76).

32

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Where the call conditions restrict participation or control due to security reasons, thebeneficiaries must ensure that the performance of the contract takes place in the eligible
countries or target countries set out in the call conditions — unless otherwise approved by the
granting authority.
For PPI procurements, beneficiaries that are ‘contracting authorities/entities’ within themeaning of the EU Directives on public procurement must also comply with these Directives
and the applicable national law on public procurement.
The beneficiaries which act as procurers (i.e. the buyers group and the lead procurer), theobject and estimated cost for each procurement and the estimated financial contribution per
member of the buyers group must be set out in Annex 1 and the estimated procurement costs
per beneficiary must be set out in Annex 2.
The costs for the cost categories other than procurement costs are eligible only up to 50% of
the total estimated eligible costs of the action set out in Annex 2.
This cost will not be taken into account for the indirect cost flat-rate. ][OPTION for Euratom Programme Cofund Actions: D.6 Euratom Cofund staff mobility
costs
Euratom Cofund staff mobility costs are eligible, if and as declared eligible in the callconditions, if they fulfil the general eligibility conditions and are calculated as unit cost inaccordance with the method set out in Annex 2a.
This cost will not be taken into account for the indirect cost flat-rate.][OPTION for HE ERC Grants: D.7 ERC additional funding
Costs for ERC additional funding (e.g. start-up costs, major equipment, access to large
facilities, major experimental and field work costs) are eligible, if and as declared eligible inthe call conditions, if they fulfil the general eligibility conditions, are calculated on the basisof the costs actually incurred, comply with the conditions set out in Points A and C for theunderlying types of costs (personnel and purchases) and are incurred for activities eligible forsuch additional funding.
Changes to this cost category require either an amendment or, exceptionally, simplified
approval (ex post in the periodic report). These changes may only be accepted provided thatthe objectives for which the additional funding was awarded remain the same.][OPTION for HE ERC Grants: D.8 ERC additional funding (subcontracting, FSTP andinternally invoiced goods and services)
Costs for ERC additional funding (subcontracting, financial support to third parties(FSTP) and internally invoiced goods and services) are eligible, if and as declared eligible
in the call conditions, if they fulfil the general eligibility conditions, are calculated on thebasis of the costs actually incurred, comply with the conditions set out in Points B, D.1 andD.2 for the underlying types of costs (subcontracting, financial support to third parties andinternally invoiced goods and services) and are incurred for activities eligible for such
additional funding.
33

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Changes to this cost category require either an amendment or, exceptionally, simplified
approval (ex post in the periodic report). These changes may only be accepted provided thatthe objectives for which the additional funding was awarded remain the same.
This cost will not be taken into account for the indirect cost flat-rate.]
Indirect costs
E. Indirect costs
Indirect costs will be reimbursed at the flat-rate of 25% of the eligible direct costs(categories A-D, except volunteers costs, subcontracting costs, financial support to third
parties and exempted specific cost categories, if any).
Contributions
6.3

Ineligible costs and contributions

The following costs or contributions are ineligible:(a) costs or contributions that do not comply with the conditions set out above (Article 6.1
and 6.2), in particular:(i)costs related to return on capital and dividends paid by a beneficiary(ii)

debt and debt service charges(iii)

provisions for future losses or debts(iv)

interest owed(v)

currency exchange losses(vi)bank costs charged by the beneficiary’s bank for transfers from the granting
authority(vii)

excessive or reckless expenditure(viii)

deductible or refundable VAT (including VAT paid by public bodies acting
as public authority)(ix)

costs incurred or contributions for activities implemented during grant
agreement suspension (see Article 32)(x)

in-kind contributions by third parties: not applicable(b) costs or contributions declared under other EU grants (or grants awarded by an EU
Member State, non-EU country or other body implementing the EU budget), except
for the following cases:(i)[OPTION 1 by default: Synergy actions: not applicable] [OPTION 2 if
selected for the grant: if the grants are part of jointly coordinated Synergy
actions and the funding under the grants does not go above 100% of the costs
and contributions declared to them]34

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
29

(ii)

if the action grant is combined with an operating grant running during thesame period and the beneficiary can demonstrate that the operating grant does
not cover any (direct or indirect) costs of the action grant(c) costs or contributions for staff of a national (or regional/local) administration, foractivities that are part of the administration’s normal activities (i.e. not undertaken
only because of the grant)(d) costs or contributions (especially travel and subsistence) for staff or representatives of
EU institutions, bodies or agencies
30(e) other :

6.4

(i)

[OPTION 1 by default: country restrictions for eligible costs: not applicable][OPTION 2 if selected for the call: costs or contributions for activities that do
not take place in the eligible countries or target countries set out in the callconditions — unless approved by the granting authority](ii)

costs or contributions declared specifically ineligible in the call conditions.

Consequences of non-compliance

If a beneficiary declares costs or contributions that are ineligible, they will be rejected (seeArticle 27).
This may also lead to other measures described in Chapter 5.
CHAPTER 4
SECTION 1

GRANT IMPLEMENTATIONCONSORTIUM: BENEFICIARIES, AFFILIATED ENTITIES AND
OTHER PARTICIPANTS

ARTICLE 7 — BENEFICIARIESThe beneficiaries, as signatories of the Agreement, are fully responsible towards the granting
authority for implementing it and for complying with all its obligations.
They must implement the Agreement to their best abilities, in good faith and in accordancewith all the obligations and terms and conditions it sets out.
They must have the appropriate resources to implement the action and implement the action
under their own responsibility and in accordance with Article 11. If they rely on affiliatedentities or other participants (see Articles 8 and 9), they retain sole responsibility towards the
granting authority and the other beneficiaries.

29

30

For the definition, see Article 180(2)(b) EU Financial Regulation 2018/1046: ‘operating grant’ means an
EU grant to finance “the functioning of a body which has an objective forming part of and supporting an EU
policy”.
Condition must be specified in the call.

35

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

They are jointly responsible for the technical implementation of the action. If one of thebeneficiaries fails to implement their part of the action, the other beneficiaries must ensurethat this part is implemented by someone else (without being entitled to an increase of the
maximum grant amount and subject to an amendment; see Article 39). The financial
responsibility of each beneficiary in case of recoveries is governed by Article 22.
The beneficiaries (and their action) must remain eligible under the EU programme funding
the grant for the entire duration of the action. Costs and contributions will be eligible only as
long as the beneficiary and the action are eligible.
The internal roles and responsibilities of the beneficiaries are divided as follows:(a) Each beneficiary must:(i)keep information stored in the Portal Participant Register up to date (seeArticle 19)(ii)

inform the granting authority (and the other beneficiaries) immediately of any
events or circumstances likely to affect significantly or delay the
implementation of the action (see Article 19)(iii)

submit to the coordinator in good time:- the prefinancing guarantees (if required; see Article 23)- the financial statements and certificates on the financial statements(CFS) (if required; see Articles 21 and 24.2 and Data Sheet, Point 4.3)
- the contribution to the deliverables and technical reports (see Article
21)- any other documents or information required by the granting authority
under the Agreement(iv)

submit via the Portal data and information related to the participation of theiraffiliated entities.

(b) The coordinator must:(i)monitor that the action is implemented properly (see Article 11)(ii)

act as the intermediary for all communications between the consortium andthe granting authority, unless the Agreement or granting authority specifies
otherwise, and in particular:-

submit the prefinancing guarantees to the granting authority (if any)-

request and review any documents or information required and verify
their quality and completeness before passing them on to the granting
authority-

submit the deliverables and reports to the granting authority
36

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

-

(iii)

inform the granting authority about the payments made to the otherbeneficiaries (report on the distribution of payments; if required, see
Articles 22 and 32)

distribute the payments received from the granting authority to the otherbeneficiaries without unjustified delay (see Article 22).

The coordinator may not delegate or subcontract the above-mentioned tasks to any otherbeneficiary or third party (including affiliated entities).
However, coordinators which are public bodies may delegate the tasks set out in Point (b)(ii)
last indent and (iii) above to entities with ‘authorisation to administer’ which they havecreated or which are controlled by or affiliated to them. In this case, the coordinator retains
sole responsibility for the payments and for compliance with the obligations under the
Agreement.
31

Moreover, coordinators which are ‘sole beneficiaries’ (or similar, such as European research
infrastructure consortia (ERICs)) may delegate the tasks set out in Point (b)(i) to (iii) above to
one of their members. The coordinator retains sole responsibility for compliance with the
obligations under the Agreement.
The beneficiaries must have internal arrangements regarding their operation and coordination, to ensure that the action is implemented properly.
If required by the granting authority (see Data Sheet, Point 1), these arrangements must be set
out in a written consortium agreement between the beneficiaries, covering for instance:-

the internal organisation of the consortium-

the management of access to the Portal-

different distribution keys for the payments and financial responsibilities in case ofrecoveries (if any)-

additional rules on rights and obligations related to background and results (see Article
16)-

settlement of internal disputes-

liability, indemnification and confidentiality arrangements between the beneficiaries.

The internal arrangements must not contain any provision contrary to this Agreement.

31

For the definition, see Article 187(2) EU Financial Regulation 2018/1046: “Where several entities satisfy
the criteria for being awarded a grant and together form one entity, that entity may be treated as the sole
beneficiary, including where it is specifically established for the purpose of implementing the action
financed by the grant.”

37

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021[OPTION if selected for the grant: For linked actions, the beneficiaries must havearrangements with the participants of the other action, to ensure that both actions are
implemented and coordinated properly.
If required by the granting authority (see Data Sheet, Point 1), these arrangements must be set
out in a written collaboration agreement with the participants of the other action or, if theconsortium is the same, as part of their consortium agreement, covering for instance:-

the internal organisation and decision making processes-

the areas where close collaboration/synchronisation is needed (e.g. on management of
outputs, common approaches towards standardisation, links with regulatory and policy
activities, common communication and dissemination activities, sharing of
information, access to background and results, etc.)-

settlement of disputes-

liability, indemnification and confidentiality arrangements between the beneficiaries inboth actions.

The arrangements with the participants of the other action must not contain any provisioncontrary to this Agreement.]
ARTICLE 8 — AFFILIATED ENTITIES[OPTION 1 if selected for the grant: The following entities which are linked to a beneficiary
will participate in the action as ‘affiliated entities’:-[AE legal name (short name)], PIC [number], linked to [BEN legal name (shortname)]- [AE legal name (short name)], PIC [number], linked to [BEN legal name (shortname)][same for more AE]
Affiliated entities can charge costs and contributions to the action under the same conditions
as the beneficiaries and must implement the action tasks attributed to them in Annex 1 inaccordance with Article 11.
Their costs and contributions will be included in Annex 2 and will be taken into account forthe calculation of the grant.
The beneficiaries must ensure that all their obligations under this Agreement also apply totheir affiliated entities.
The beneficiaries must ensure that the bodies mentioned in Article 25 (e.g. granting authority,
OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards the affiliatedentities.
Breaches by affiliated entities will be handled in the same manner as breaches by
beneficiaries. Recovery of undue amounts will be handled through the beneficiaries.

38

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If the granting authority requires joint and several liability of affiliated entities (see Data
Sheet, Point 4.4), they must sign the declaration set out in Annex 3a and may be held liable incase of enforced recoveries against their beneficiaries (see Article 22.2 and 22.4). ][OPTION 2: Not applicable]
ARTICLE 9 — OTHER PARTICIPANTS INVOLVED IN THE ACTION
9.1

Associated partners[OPTION 1 if selected for the grant: The following entities which cooperate with abeneficiary will participate in the action as ‘associated partners’:-[AP legal name (short name)], PIC [number] [, associated partner of [BEN legalname (short name)]]- [AP legal name (short name)], PIC [number] [, associated partner of [BEN legalname (short name)]][same for more AP]
Associated partners must implement the action tasks attributed to them in Annex 1 inaccordance with Article 11. They may not charge costs or contributions to the action and thecosts for their tasks are not eligible.
The tasks must be set out in Annex 1.
The beneficiaries must ensure that their contractual obligations under Articles 11 (proper
implementation), 12 (conflict of interests), 13 (confidentiality and security), 14 (ethics), 17.2
(visibility), 18 (specific rules for carrying out action), 19 (information) and 20 (recordkeeping) also apply to the associated partners.
The beneficiaries must ensure that the bodies mentioned in Article 25 (e.g. granting authority,
OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards the associatedpartners.][OPTION 2: Not applicable]
9.2

Third parties giving in-kind contributions to the action

Other third parties may give in-kind contributions to the action (i.e. personnel, equipment,
other goods, works and services, etc. which are free-of-charge) if necessary for the
implementation.
Third parties giving in-kind contributions do not implement any action tasks. They may not
charge costs or contributions to the action, but the costs for the in-kind contributions are
eligible and may be charged by the beneficiaries which use them, under the conditions set out
in Article 6. The costs will be included in Annex 2 as part of the beneficiaries’ costs.
The third parties and their in-kind contributions should be set out in Annex 1.
The beneficiaries must ensure that the bodies mentioned in Article 25 (e.g. granting authority,
OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards the third parties
giving in-kind contributions.
39

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

9.3

Subcontractors

Subcontractors may participate in the action, if necessary for the implementation.
Subcontractors must implement their action tasks in accordance with Article 11. The costs forthe subcontracted tasks (invoiced price from the subcontractor) are eligible and may becharged by the beneficiaries, under the conditions set out in Article 6. The costs will be
included in Annex 2 as part of the beneficiaries’ costs.
The beneficiaries must ensure that their contractual obligations under Articles 11 (proper
implementation), 12 (conflict of interest), 13 (confidentiality and security), 14 (ethics), 17.2
(visibility), 18 (specific rules for carrying out action), 19 (information) and 20 (recordkeeping) also apply to the subcontractors.
The beneficiaries must ensure that the bodies mentioned in Article 25 (e.g. granting authority,
OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards thesubcontractors.
9.4

Recipients of financial support to third parties

If the action includes providing financial support to third parties (e.g. grants, prizes or similar
forms of support), the beneficiaries must ensure that their contractual obligations under
Articles 12 (conflict of interest), 13 (confidentiality and security), 14 (ethics), 17.2 (visibility),
18 (specific rules for carrying out action), 19 (information) and 20 (record-keeping) also
apply to the third parties receiving the support (recipients).
The beneficiaries must also ensure that the bodies mentioned in Article 25 (e.g. granting
authority, OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards therecipients.
ARTICLE 10 — PARTICIPANTS WITH SPECIAL STATUS
10.1

Non-EU participantsParticipants which are established in a non-EU country (if any) undertake to comply with
their obligations under the Agreement and:32-

to respect general principles (including fundamental rights, values and ethicalprinciples, environmental and labour standards, rules on classified information,
intellectual property rights, visibility of funding and protection of personal data)-

for the submission of certificates under Article 24: to use qualified external auditors
which are independent and comply with comparable standards as those set out in EU
Directive 2006/43/EC32-

for the controls under Article 25: to allow for checks, reviews, audits andinvestigations (including on-the-spot checks, visits and inspections) by the bodies

Directive 2006/43/EC of the European Parliament and of the Council of 17 May 2006 on statutory audits ofannual accounts and consolidated accounts or similar national regulations (OJ L 157, 9.6.2006, p. 87).

40

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

mentioned in that Article (e.g. granting authority, OLAF, Court of Auditors (ECA),etc.).
Special rules on dispute settlement apply (see Data Sheet, Point 5).
10.2

Participants which are international organisations

Participants which are international organisations (IOs; if any) undertake to comply with their
obligations under the Agreement and:-to respect general principles (including fundamental rights, values and ethicalprinciples, environmental and labour standards, rules on classified information,
intellectual property rights, visibility of funding and protection of personal data)-

for the submission of certificates under Article 24: to use either independent public
officers or external auditors which comply with comparable standards as those set out
in EU Directive 2006/43/EC-

for the controls under Article 25: to allow for the checks, reviews, audits andinvestigations by the bodies mentioned in that Article, taking into account the specificagreements concluded by them and the EU (if any).

For such participants, nothing in the Agreement will be interpreted as a waiver of theirprivileges or immunities, as accorded by their constituent documents or international law.
Special rules on applicable law and dispute settlement apply (see Article 43 and Data Sheet,
Point 5).
10.3

Pillar-assessed participants

Pillar-assessed participants (if any) may rely on their own systems, rules and procedures, in so
far as they have been positively assessed and do not call into question the decision awarding
the grant or breach the principle of equal treatment of applicants or beneficiaries.
‘Pillar-assessment’ means a review by the European Commission on the systems, rules andprocedures which participants use for managing EU grants (in particular internal control
system, accounting system, external audits, financing of third parties, rules on recovery andexclusion, information on recipients and protection of personal data; see Article 154 EU
Financial Regulation 2018/1046).
Participants with a positive pillar assessment may rely on their own systems, rules andprocedures, in particular for:-record-keeping (Article 20): may be done in accordance with internal standards,
rules and procedures-

currency conversion for financial statements (Article 21): may be done inaccordance with usual accounting practices-

guarantees (Article 23): for public law bodies, prefinancing guarantees are notneeded41

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

certificates (Article 24):-

certificates on the financial statements (CFS): may be provided by theirregular internal or external auditors and in accordance with their internalfinancial regulations and procedures-

certificates on usual accounting practices (CoMUC): are not needed if
those practices are covered by an ex-ante assessment

and use the following specific rules, for:-recoveries (Article 22): in case of financial support to third parties, there will be norecovery if the participant has done everything possible to retrieve the undue
amounts from the third party receiving the support (including legal proceedings)
and non-recovery is not due to an error or negligence on its part-checks, reviews, audits and investigations by the EU (Article 25): will be
conducted taking into account the rules and procedures specifically agreed
between them and the framework agreement (if any)-

impact evaluation (Article 26): will be conducted in accordance with theparticipant’s internal rules and procedures and the framework agreement (if any)-

grant agreement suspension (Article 31): certain costs incurred during grantsuspension are eligible (notably, minimum costs necessary for a possible
resumption of the action and costs relating to contracts which were entered into
before the pre-information letter was received and which could not reasonably besuspended, reallocated or terminated on legal grounds)-

grant agreement termination (Article 32): the final grant amount and final payment
will be calculated taking into account also costs relating to contracts due for
execution only after termination takes effect, if the contract was entered into
before the pre-information letter was received and could not reasonably beterminated on legal grounds-

liability for damages (Article 33.2): the granting authority must be compensatedfor damage it sustains as a result of the implementation of the action or because
the action was not implemented in full compliance with the Agreement only if thedamage is due to an infringement of the participant’s internal rules and procedures
or due to a violation of third parties’ rights by the participant or one of its
employees or individual for whom the employees are responsible.

Participants whose pillar assessment covers procurement and granting procedures may also dopurchases, subcontracting and financial support to third parties (Article 6.2) in accordancewith their internal rules and procedures for purchases, subcontracting and financial support.
42

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Participants whose pillar assessment covers data protection rules may rely on their internal
standards, rules and procedures for data protection (Article 15).
The participants may however not rely on provisions which would breach the principle ofequal treatment of applicants or beneficiaries or call into question the decision awarding the
grant, such as in particular:-

eligibility (Article 6)-consortium roles and set-up (Articles 7-9)-

security and ethics (Articles 13, 14)-

IPR (including background and results, access rights and rights of use),
communication, dissemination and visibility (Articles 16 and 17)-

information obligation (Article 19)-

payment, reporting and amendments (Articles 21, 22 and 39)-

rejections, reductions, suspensions and terminations (Articles 27, 28, 29-32)

If the pillar assessment was subject to remedial measures, reliance on the internal systems,
rules and procedures is subject to compliance with those remedial measures.
Participants whose assessment has not yet been updated to cover (the new rules on) dataprotection may rely on their internal systems, rules and procedures, provided that they ensurethat personal data is:-processed lawfully, fairly and in a transparent manner in relation to the data subject-

collected for specified, explicit and legitimate purposes and not further processed in amanner that is incompatible with those purposes-

adequate, relevant and limited to what is necessary in relation to the purposes forwhich they are processed-

accurate and, where necessary, kept up to date-

kept in a form which permits identification of data subjects for no longer than isnecessary for the purposes for which the data is processed and-processed in a manner that ensures appropriate security of the personal data.

Participants must inform the coordinator without delay of any changes to the systems, rules
and procedures that were part of the pillar assessment. The coordinator must immediately
inform the granting authority.

43

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Pillar-assessed participants that have also concluded a framework agreement with the EU,
may moreover — under the same conditions as those above (i.e. not call into question thedecision awarding the grant or breach the principle of equal treatment of applicants or
beneficiaries) — rely on the provisions set out in that framework agreement.
SECTION 2

RULES FOR CARRYING OUT THE ACTION

ARTICLE 11 — PROPER IMPLEMENTATION OF THE ACTION
11.1

Obligation to properly implement the action

The beneficiaries must implement the action as described in Annex 1 and in compliance withthe provisions of the Agreement, the call conditions and all legal obligations under applicable
EU, international and national law.
11.2

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 12 — CONFLICT OF INTERESTS
12.1

Conflict of interests

The beneficiaries must take all measures to prevent any situation where the impartial andobjective implementation of the Agreement could be compromised for reasons involving
family, emotional life, political or national affinity, economic interest or any other direct orindirect interest (‘conflict of interests’).
They must formally notify the granting authority without delay of any situation constituting or
likely to lead to a conflict of interests and immediately take all the necessary steps to rectify
this situation.
The granting authority may verify that the measures taken are appropriate and may require
additional measures to be taken by a specified deadline.
12.2

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28) and the grant or the beneficiary may be terminated (see Article 32).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 13 — CONFIDENTIALITY AND SECURITY
13.1

Sensitive information

The parties must keep confidential any data, documents or other material (in any form) that is
identified as sensitive in writing (‘sensitive information’) — during the implementation of theaction and for at least until the time-limit set out in the Data Sheet (see Point 6).
44

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If a beneficiary requests, the granting authority may agree to keep such information
confidential for a longer period.
Unless otherwise agreed between the parties, they may use sensitive information only to
implement the Agreement.
The beneficiaries may disclose sensitive information to their personnel or other participants
involved in the action only if they:(a) need to know it in order to implement the Agreement and(b) are bound by an obligation of confidentiality.
The granting authority may disclose sensitive information to its staff and to other EU
institutions and bodies.
It may moreover disclose sensitive information to third parties, if:(a) this is necessary to implement the Agreement or safeguard the EU financial interests
and(b) the recipients of the information are bound by an obligation of confidentiality.
The confidentiality obligations no longer apply if:(a) the disclosing party agrees to release the other party(b) the information becomes publicly available, without breaching any confidentiality
obligation(c) the disclosure of the sensitive information is required by EU, international or nationallaw.
Specific confidentiality rules (if any) are set out in Annex 5.
13.2

Classified information

The parties must handle classified information in accordance with the applicable EU,international or national law on classified information (in particular, Decision 2015/44433 andits implementing rules).
Deliverables which contain classified information must be submitted according to special
procedures agreed with the granting authority.
Action tasks involving classified information may be subcontracted only after explicit
approval (in writing) from the granting authority.

33

Commission Decision 2015/444/EC, Euratom of 13 March 2015 on the security rules for protecting EU
classified information (OJ L 72, 17.3.2015, p. 53).

45

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Classified information may not be disclosed to any third party (including participants
involved in the action implementation) without prior explicit written approval from the
granting authority.
Specific security rules (if any) are set out in Annex 5.
13.3

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 14 — ETHICS AND VALUES
14.1

Ethics

The action must be carried out in line with the highest ethical standards and the applicable
EU, international and national law on ethical principles.
Specific ethics rules (if any) are set out in Annex 5.
14.2

ValuesThe beneficiaries must commit to and ensure the respect of basic EU values (such as respectfor human dignity, freedom, democracy, equality, the rule of law and human rights, including
the rights of minorities).
Specific rules on values (if any) are set out in Annex 5.
14.3

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 15 — DATA PROTECTION
15.1

Data processing by the granting authority

Any personal data under the Agreement will be processed under the responsibility of the data
controller of the granting authority in accordance with and for the purposes set out in the
Portal Privacy Statement.

46

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

For grants where the granting authority is the European Commission, an EU regulatory or
executive agency, joint undertaking or other EU body, the processing will be subject toRegulation 2018/172534.
15.2

Data processing by the beneficiaries

The beneficiaries must process personal data under the Agreement in compliance with theapplicable EU, international and national law on data protection (in particular, Regulation35
2016/679 ).
They must ensure that personal data is:-processed lawfully, fairly and in a transparent manner in relation to the data subjects-

collected for specified, explicit and legitimate purposes and not further processed in amanner that is incompatible with those purposes-

adequate, relevant and limited to what is necessary in relation to the purposes forwhich they are processed-

accurate and, where necessary, kept up to date-

kept in a form which permits identification of data subjects for no longer than isnecessary for the purposes for which the data is processed and-processed in a manner that ensures appropriate security of the data.

The beneficiaries may grant their personnel access to personal data only if it is strictly
necessary for implementing, managing and monitoring the Agreement. The beneficiaries mustensure that the personnel is under a confidentiality obligation.
The beneficiaries must inform the persons whose data are transferred to the granting authorityand provide them with the Portal Privacy Statement.
15.3

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.

34

35Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on theprotection of natural persons with regard to the processing of personal data by the Union institutions, bodies,
offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 andDecision No 1247/2002/EC (OJ L 295, 21.11.2018, p. 39).
Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protectionof natural persons with regard to the processing of personal data and on the free movement of such data, andrepealing Directive 95/46/EC (‘GDPR’) (OJ L 119, 4.5.2016, p. 1).

47

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 16 — INTELLECTUAL PROPERTY RIGHTS (IPR) — BACKGROUND
AND RESULTS — ACCESS RIGHTS AND RIGHTS OF USE
16.1

Background and access rights to backgroundThe beneficiaries must give each other and the other participants access to the background
identified as needed for implementing the action, subject to any specific rules in Annex 5.
‘Background’ means any data, know-how or information — whatever its form or nature(tangible or intangible), including any rights such as intellectual property rights — that is:(a) held by the beneficiaries before they acceded to the Agreement and(b) needed to implement the action or exploit the results.
If background is subject to rights of a third party, the beneficiary concerned must ensure that
it is able to comply with its obligations under the Agreement.
16.2

Ownership of results

The granting authority does not obtain ownership of the results produced under the action.
‘Results’ means any tangible or intangible effect of the action, such as data, know-how orinformation, whatever its form or nature, whether or not it can be protected, as well as any
rights attached to it, including intellectual property rights.
16.3

Rights of use of the granting authority on materials, documents and information
received for policy, information, communication, dissemination and publicity
purposes

The granting authority has the right to use non-sensitive information relating to the action andmaterials and documents received from the beneficiaries (notably summaries for publication,deliverables, as well as any other material, such as pictures or audio-visual material, in paperor electronic form) for policy, information, communication, dissemination and publicity
purposes — during the action or afterwards.
The right to use the beneficiaries’ materials, documents and information is granted in the formof a royalty-free, non-exclusive and irrevocable licence, which includes the following rights:(a) use for its own purposes (in particular, making them available to persons working forthe granting authority or any other EU service (including institutions, bodies, offices,
agencies, etc.) or EU Member State institution or body; copying or reproducing themin whole or in part, in unlimited numbers; and communication through press
information services)(b) distribution to the public (in particular, publication as hard copies and in electronic
or digital format, publication on the internet, as a downloadable or non-downloadable
file, broadcasting by any channel, public display or presentation, communicating
through press information services, or inclusion in widely accessible databases orindexes)48

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(c) editing or redrafting (including shortening, summarising, inserting other elements(e.g. meta-data, legends, other graphic, visual, audio or text elements), extracting parts(e.g. audio or video files), dividing into parts, use in a compilation)(d) translation(e) storage in paper, electronic or other form(f) archiving, in line with applicable document-management rules(g) the right to authorise third parties to act on its behalf or sub-license to third parties
the modes of use set out in Points (b), (c), (d) and (f), if needed for the information,communication and publicity activity of the granting authority and(h) processing, analysing, aggregating the materials, documents and information received
and producing derivative works.
The rights of use are granted for the whole duration of the industrial or intellectual property
rights concerned.
If materials or documents are subject to moral rights or third party rights (including
intellectual property rights or rights of natural persons on their image and voice), thebeneficiaries must ensure that they comply with their obligations under this Agreement (inparticular, by obtaining the necessary licences and authorisations from the rights holders
concerned).
Where applicable, the granting authority will insert the following information:“© – [year] – [name of the copyright owner]. All rights reserved. Licensed to the [name of granting
authority] under conditions.”

16.4

Specific rules on IPR, results and background

Specific rules regarding intellectual property rights, results and background (if any) are set out
in Annex 5.
16.5

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such a breach may also lead to other measures described in Chapter 5.
ARTICLE 17 — COMMUNICATION, DISSEMINATION AND VISIBILITY
17.1

Communication — Dissemination — Promoting the action

Unless otherwise agreed with the granting authority, the beneficiaries must promote the action
and its results by providing targeted information to multiple audiences (including the media
and the public), in accordance with Annex 1 and in a strategic, coherent and effective manner.
Before engaging in a communication or dissemination activity expected to have a major
media impact, the beneficiaries must inform the granting authority.
49

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

17.2

Visibility — European flag and funding statement

Unless otherwise agreed with the granting authority, communication activities of thebeneficiaries related to the action (including media relations, conferences, seminars,
information material, such as brochures, leaflets, posters, presentations, etc., in electronic
form, via traditional or social media, etc.), dissemination activities and any infrastructure,equipment, vehicles, supplies or major result funded by the grant must acknowledge EU
support and display the European flag (emblem) and funding statement (translated into local
languages, where appropriate):

The emblem must remain distinct and separate and cannot be modified by adding other visual
marks, brands or text.
Apart from the emblem, no other visual identity or logo may be used to highlight the EU
support.
When displayed in association with other logos (e.g. of beneficiaries or sponsors), the emblem
must be displayed at least as prominently and visibly as the other logos.
For the purposes of their obligations under this Article, the beneficiaries may use the emblem
without first obtaining approval from the granting authority. This does not, however, givethem the right to exclusive use. Moreover, they may not appropriate the emblem or any
similar trademark or logo, either by registration or by any other means.

50Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

17.3

Quality of information — Disclaimer

Any communication or dissemination activity related to the action must use factually accurate
information.
Moreover, it must indicate the following disclaimer (translated into local languages whereappropriate):“Funded by the European Union. Views and opinions expressed are however those of the author(s) onlyand do not necessarily reflect those of the European Union or [name of the granting authority]. Neither
the European Union nor the granting authority can be held responsible for them.”

17.4

Specific communication, dissemination and visibility rules

Specific communication, dissemination and visibility rules (if any) are set out in Annex 5.
17.5

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 18 — SPECIFIC RULES FOR CARRYING OUT THE ACTION
18.1

Specific rules for carrying out the action

Specific rules for implementing the action (if any) are set out in Annex 5.
18.2

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such a breach may also lead to other measures described in Chapter 5.
SECTION 3

GRANT ADMINISTRATIONARTICLE 19 — GENERAL INFORMATION OBLIGATIONS
19.1

Information requests

The beneficiaries must provide — during the action or afterwards and in accordance with
Article 7 — any information requested in order to verify eligibility of the costs orcontributions declared, proper implementation of the action and compliance with the otherobligations under the Agreement.
The information provided must be accurate, precise and complete and in the format requested,
including electronic format.
19.2

Participant Register data updates

The beneficiaries must keep — at all times, during the action or afterwards — theirinformation stored in the Portal Participant Register up to date, in particular, their name,address, legal representatives, legal form and organisation type.
51

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

19.3

Information about events and circumstances which impact the action

The beneficiaries must immediately inform the granting authority (and the other beneficiaries)of any of the following:(a) events which are likely to affect or delay the implementation of the action or affect the
EU’s financial interests, in particular:(i)changes in their legal, financial, technical, organisational or ownershipsituation (including changes linked to one of the exclusion grounds listed in
the declaration of honour signed before grant signature)(ii)[OPTION 1 by default: linked action information: not applicable] [OPTION
2 if selected for the grant: changes regarding the linked action (see Article 3)](b) circumstances affecting:

19.4

(i)

the decision to award the grant or(ii)

compliance with requirements under the Agreement.

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the grant may be reduced(see Article 28).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 20 — RECORD-KEEPING
20.1

Keeping records and supporting documents

The beneficiaries must — at least until the time-limit set out in the Data Sheet (see Point 6) —keep records and other supporting documents to prove the proper implementation of theaction in line with the accepted standards in the respective field (if any).
In addition, the beneficiaries must — for the same period — keep the following to justify theamounts declared:(a) for actual costs: adequate records and supporting documents to prove the costs
declared (such as contracts, subcontracts, invoices and accounting records); in
addition, the beneficiaries’ usual accounting and internal control procedures must
enable direct reconciliation between the amounts declared, the amounts recorded intheir accounts and the amounts stated in the supporting documents(b) for flat-rate costs and contributions (if any): adequate records and supporting
documents to prove the eligibility of the costs or contributions to which the flat-rate isapplied(c) for the following simplified costs and contributions: the beneficiaries do not need tokeep specific records on the actual costs incurred, but must keep:52

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(i)for unit costs and contributions (if any): adequate records and supporting
documents to prove the number of units declared(ii)

for lump sum costs and contributions (if any): adequate records andsupporting documents to prove proper implementation of the work as
described in Annex 1(iii)

for financing not linked to costs (if any): adequate records and supporting
documents to prove the achievement of the results or the fulfilment of theconditions as described in Annex 1(d) for unit, flat-rate and lump sum costs and contributions according to usual costaccounting practices (if any): the beneficiaries must keep any adequate records andsupporting documents to prove that their cost accounting practices have been appliedin a consistent manner, based on objective criteria, regardless of the source of funding,and that they comply with the eligibility conditions set out in Articles 6.1 and 6.2.
Moreover, the following is needed for specific budget categories:(e) for personnel costs: time worked for the beneficiary under the action must be
supported by declarations signed monthly by the person and their supervisor, unless
another reliable time-record system is in place; the granting authority may accept
alternative evidence supporting the time worked for the action declared, if it considers
that it offers an adequate level of assurance(f) additional record-keeping rules: not applicable.
The records and supporting documents must be made available upon request (see Article 19)
or in the context of checks, reviews, audits or investigations (see Article 25).
If there are on-going checks, reviews, audits, investigations, litigation or other pursuits ofclaims under the Agreement (including the extension of findings; see Article 25), thebeneficiaries must keep these records and other supporting documentation until the end ofthese procedures.
The beneficiaries must keep the original documents. Digital and digitalised documents are
considered originals if they are authorised by the applicable national law. The granting
authority may accept non-original documents if they offer a comparable level of assurance.
20.2

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, costs or contributions
insufficiently substantiated will be ineligible (see Article 6) and will be rejected (see Article27), and the grant may be reduced (see Article 28).
Such breaches may also lead to other measures described in Chapter 5.

53

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 21 — REPORTING
21.1

Continuous reporting

The beneficiaries must continuously report on the progress of the action (e.g. deliverables,
milestones, outputs/outcomes, critical risks, indicators, etc; if any), in the Portal
Continuous Reporting tool and in accordance with the timing and conditions it sets out (asagreed with the granting authority).
Standardised deliverables (e.g. progress reports not linked to payments, reports on cumulative
expenditure, special reports, etc; if any) must be submitted using the templates published on
the Portal.
21.2

Periodic reporting: Technical reports and financial statements

In addition, the beneficiaries must provide reports to request payments, in accordance with theschedule and modalities set out in the Data Sheet (see Point 4.2):-

for additional prefinancings (if any): an additional prefinancing report-for interim payments (if any) and the final payment: a periodic report.

The prefinancing and periodic reports include a technical and financial part.
The technical part includes an overview of the action implementation. It must be preparedusing the template available in the Portal Periodic Reporting tool.
The financial part of the additional prefinancing report includes a statement on the use of theprevious prefinancing payment.
The financial part of the periodic report includes:-

the financial statements (individual and consolidated; for all beneficiaries/affiliatedentities)-

the explanation on the use of resources (or detailed cost reporting table, if required)-the certificates on the financial statements (CFS) (if required; see Article 24.2 andData Sheet, Point 4.3).

The financial statements must detail the eligible costs and contributions for each budget
category and, for the final payment, also the revenues for the action (see Articles 6 and 22).
All eligible costs and contributions incurred should be declared, even if they exceed theamounts indicated in the estimated budget (see Annex 2). Amounts that are not declared in theindividual financial statements will not be taken into account by the granting authority.
By signing the financial statements (directly in the Portal Periodic Reporting tool), thebeneficiaries confirm that:-the information provided is complete, reliable and true-

the costs and contributions declared are eligible (see Article 6)54

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

the costs and contributions can be substantiated by adequate records and supporting
documents (see Article 20) that will be produced upon request (see Article 19) or in
the context of checks, reviews, audits and investigations (see Article 25)-

for the final periodic report: all the revenues have been declared (if required; see
Article 22).

Beneficiaries will have to submit also the financial statements of their affiliated entities (ifany). In case of recoveries (see Article 22), beneficiaries will be held responsible also for thefinancial statements of their affiliated entities.
21.3

Currency for financial statements and conversion into euros

The financial statements must be drafted in euro.
Beneficiaries with general accounts established in a currency other than the euro must convert
the costs recorded in their accounts into euro, at the average of the daily exchange rates
published in the C series of the Official Journal of the European Union (ECB website),
calculated over the corresponding reporting period.
If no daily euro exchange rate is published in the Official Journal for the currency in question,
they must be converted at the average of the monthly accounting exchange rates published on
the European Commission website (InforEuro), calculated over the corresponding reporting
period.
Beneficiaries with general accounts in euro must convert costs incurred in another currency
into euro according to their usual accounting practices.
21.4

Reporting language

The reporting must be in the language of the Agreement, unless otherwise agreed with the
granting authority (see Data Sheet, Point 4.2).
21.5

Consequences of non-compliance

If a report submitted does not comply with this Article, the granting authority may suspend
the payment deadline (see Article 29) and apply other measures described in Chapter 5.
If the coordinator breaches its reporting obligations, the granting authority may terminate thegrant or the coordinator’s participation (see Article 32) or apply other measures described in
Chapter 5.
ARTICLE 22 — PAYMENTS AND RECOVERIES — CALCULATION OF
AMOUNTS DUE
22.1

Payments and payment arrangements

Payments will be made in accordance with the schedule and modalities set out in the Data
Sheet (see Point 4.2).
They will be made in euro to the bank account indicated by the coordinator (see Data Sheet,
Point 4.2) and must be distributed without unjustified delay (restrictions may apply to
distribution of the initial prefinancing payment; see Data Sheet, Point 4.2).
55

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Payments to this bank account will discharge the granting authority from its payment
obligation.
The cost of payment transfers will be borne as follows:-

the granting authority bears the cost of transfers charged by its bank-the beneficiary bears the cost of transfers charged by its bank-the party causing a repetition of a transfer bears all costs of the repeated transfer.

Payments by the granting authority will be considered to have been carried out on the datewhen they are debited to its account.
22.2

Recoveries

Recoveries will be made, if — at beneficiary termination, final payment or afterwards — itturns out that the granting authority has paid too much and needs to recover the amounts
undue.
Each beneficiary’s financial responsibility in case of recovery is in principle limited to theirown debt and undue amounts of their affiliated entities.
In case of enforced recoveries (see Article 22.4), affiliated entities will be held liable forrepaying debts of their beneficiaries, if required by the granting authority (see Data Sheet,
Point 4.4).
22.3

Amounts due

22.3.1 Prefinancing payments
The aim of the prefinancing is to provide the beneficiaries with a float.
It remains the property of the EU until the final payment.
For initial prefinancings (if any), the amount due, schedule and modalities are set out in the
Data Sheet (see Point 4.2).
For additional prefinancings (if any), the amount due, schedule and modalities are also set
out in the Data Sheet (see Point 4.2). However, if the statement on the use of the previous
prefinancing payment shows that less than 70% was used, the amount set out in the Data
Sheet will be reduced by the difference between the 70% threshold and the amount used.
The contribution to the Mutual Insurance Mechanism will be retained from the prefinancing
payments (at the rate and in accordance with the modalities set out in the Data Sheet, see
Point 4.2) and transferred to the Mechanism.
Prefinancing payments (or parts of them) may be offset (without the beneficiaries’ consent)
against amounts owed by a beneficiary to the granting authority — up to the amount due tothat beneficiary.

56

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

For grants where the granting authority is the European Commission or an EU executive
agency, offsetting may also be done against amounts owed to other Commission services or
executive agencies.
Payments will not be made if the payment deadline or payments are suspended (see Articles
29 and 30).
22.3.2 Amount due at beneficiary termination — Recovery
In case of beneficiary termination, the granting authority will determine the provisionalamount due for the beneficiary concerned. Payments (if any) will be made with the next
interim or final payment.
The amount due will be calculated in the following step:
Step 1 — Calculation of the total accepted EU contribution
Step 1 — Calculation of the total accepted EU contribution
The granting authority will first calculate the ‘accepted EU contribution’ for the beneficiaryfor all reporting periods, by calculating the ‘maximum EU contribution to costs’ (applying thefunding rate to the accepted costs of the beneficiary), taking into account requests for a lower
contribution to costs and CFS threshold cappings (if any; see Article 24.5) and adding thecontributions (accepted unit, flat-rate or lump sum contributions and financing not linked tocosts, if any).
After that, the granting authority will take into account grant reductions (if any). The resulting
amount is the ‘total accepted EU contribution’ for the beneficiary.
The balance is then calculated by deducting the payments received (if any; see report on the
distribution of payments in Article 32), from the total accepted EU contribution:{total accepted EU contribution for the beneficiaryminus{prefinancing and interim payments received (if any)}}.

If the balance is positive, the amount will be included in the next interim or final payment tothe consortium.
If the balance is negative, it will be recovered in accordance with the following procedure:
The granting authority will send a pre-information letter to the beneficiary concerned:-

formally notifying the intention to recover, the amount due, the amount to be
recovered and the reasons why and-requesting observations within 30 days of receiving notification.

If no observations are submitted (or the granting authority decides to pursue recovery despite
the observations it has received), it will confirm the amount to be recovered and ask thisamount to be paid to the coordinator (confirmation letter).
57

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If payment is not made to the coordinator by the date specified in the confirmation letter, thegranting authority may call on the Mutual Insurance Mechanism to intervene, if continuationof the action is guaranteed and the conditions set out in the rules governing the Mechanism
are met.
In this case, it will send a beneficiary recovery letter, together with a debit note with theterms and date for payment.
The debit note for the beneficiary will include the amount calculated for the affiliated entities
which also had to end their participation (if any).
If payment is not made by the date specified in the debit note, the granting authority will
enforce recovery in accordance with Article 22.4.
The amounts will later on also be taken into account for the next interim or final payment.
22.3.3 Interim payments
Interim payments reimburse the eligible costs and contributions claimed for the
implementation of the action during the reporting periods (if any).
Interim payments (if any) will be made in accordance with the schedule and modalities set out
the Data Sheet (see Point 4.2).
Payment is subject to the approval of the periodic report. Its approval does not imply
recognition of compliance, authenticity, completeness or correctness of its content.
The interim payment will be calculated by the granting authority in the following steps:
Step 1 — Calculation of the total accepted EU contribution
Step 2 — Limit to the interim payment ceiling
Step 1 — Calculation of the total accepted EU contribution
The granting authority will calculate the ‘accepted EU contribution’ for the action for thereporting period, by first calculating the ‘maximum EU contribution to costs’ (applying thefunding rate to the accepted costs of each beneficiary), taking into account requests for alower contribution to costs, and CFS threshold cappings (if any; see Article 24.5) and adding
the contributions (accepted unit, flat-rate or lump sum contributions and financing not linked
to costs, if any).
After that, the granting authority will take into account grant reductions from beneficiary
termination (if any). The resulting amount is the ‘total accepted EU contribution’.
Step 2 — Limit to the interim payment ceiling
The resulting amount is then capped to ensure that the total amount of prefinancing andinterim payments (if any) does not exceed the interim payment ceiling set out in the Data
Sheet (see Point 4.2).

58

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Interim payments (or parts of them) may be offset (without the beneficiaries’ consent) against
amounts owed by a beneficiary to the granting authority — up to the amount due to that
beneficiary.
For grants where the granting authority is the European Commission or an EU executive
agency, offsetting may also be done against amounts owed to other Commission services or
executive agencies.
Payments will not be made if the payment deadline or payments are suspended (see Articles
29 and 30).
22.3.4 Final payment — Final grant amount — Revenues and Profit — Recovery
The final payment (payment of the balance) reimburses the remaining part of the eligible
costs and contributions claimed for the implementation of the action (if any).
The final payment will be made in accordance with the schedule and modalities set out in the
Data Sheet (see Point 4.2).
Payment is subject to the approval of the final periodic report. Its approval does not imply
recognition of compliance, authenticity, completeness or correctness of its content.
The final grant amount for the action will be calculated in the following steps:
Step 1 — Calculation of the total accepted EU contribution
Step 2 — Limit to the maximum grant amount
Step 3 — Reduction due to the no-profit rule
Step 1 — Calculation of the total accepted EU contribution
The granting authority will first calculate the ‘accepted EU contribution’ for the action for allreporting periods, by calculating the ‘maximum EU contribution to costs’ (applying thefunding rate to the total accepted costs of each beneficiary), taking into account requests for alower contribution to costs, CFS threshold cappings (if any; see Article 24.5) and adding thecontributions (accepted unit, flat-rate or lump sum contributions and financing not linked tocosts, if any).
After that, the granting authority will take into account grant reductions (if any). The resulting
amount is the ‘total accepted EU contribution’.
Step 2 — Limit to the maximum grant amountIf the resulting amount is higher than the maximum grant amount set out in Article 5.2, it will
be limited to the latter.
Step 3 — Reduction due to the no-profit rule
If the no-profit rule is provided for in the Data Sheet (see Point 4.2), the grant must not
produce a profit (i.e. surplus of the amount obtained following Step 2 plus the action’s
revenues, over the eligible costs and contributions approved by the granting authority).
59

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021‘Revenue’ is all income generated by the action, during its duration (see Article 4), forbeneficiaries that are profit legal entities [OPTION if selected for the call: (— with the
exception of income generated by the exploitation of results, which are not considered asrevenues)].
If there is a profit, it will be deducted in proportion to the final rate of reimbursement of theeligible costs approved by the granting authority (as compared to the amount calculated
following Steps 1 and 2 minus the contributions).
The balance (final payment) is then calculated by deducting the total amount of prefinancing
and interim payments already made (if any), from the final grant amount:{final grant amountminus{prefinancing and interim payments made (if any)}}.

If the balance is positive, it will be paid to the coordinator.
The amount retained for the Mutual Insurance Mechanism (see above) will be released andpaid to the coordinator (in accordance with the rules governing the Mechanism).
The final payment (or part of it) may be offset (without the beneficiaries’ consent) against
amounts owed by a beneficiary to the granting authority — up to the amount due to that
beneficiary.
For grants where the granting authority is the European Commission or an EU executive
agency, offsetting may also be done against amounts owed to other Commission services or
executive agencies.
Payments will not be made if the payment deadline or payments are suspended (see Articles
29 and 30).
If— despite the release of the Mutual Insurance Mechanism contribution — the balance isnegative, it will be recovered in accordance with the following procedure:
The granting authority will send a pre-information letter to the coordinator:-

formally notifying the intention to recover, the final grant amount, the amount to be
recovered and the reasons why-

requesting a report on the distribution of payments to the beneficiaries within 30 daysof receiving notification and-requesting observations within 30 days of receiving notification.

If no observations are submitted (or the granting authority decides to pursue recovery despite
the observations it has received) and the coordinator has submitted the report on the
distribution of payments, it will calculate the share of the debt per beneficiary, by:(a) identifying the beneficiaries for which the amount calculated as follows is negative:
60

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021{{{total accepted EU contribution for the beneficiary
divided bytotal accepted EU contribution for the action}
multiplied by}

final grant amount for the action ,minus{prefinancing and interim payments received by the beneficiary (if any)}}and(b) dividing the debt:{{amount calculated according to point (a) for the beneficiary concerned
divided by
the sum of the amounts calculated according to point (a) for all the beneficiaries identified according topoint (a)}multiplied by
the amount to be recovered}.

and confirm the amount to be recovered from each beneficiary concerned (confirmation
letter), together with debit notes with the terms and date for payment.
The debit notes for beneficiaries will include the amounts calculated for their affiliatedentities (if any).
If the coordinator has not submitted the report on the distribution of payments, the granting
authority will recover the full amount from the coordinator (confirmation letter and debit
note with the terms and date for payment).
If payment is not made by the date specified in the debit note, the granting authority will
enforce recovery in accordance with Article 22.4.
22.3.5 Audit implementation after final payment — Revised final grant amount —Recovery
If — after the final payment (in particular, after checks, reviews, audits or investigations; see
Article 25) — the granting authority rejects costs or contributions (see Article 27) or reduces
the grant (see Article 28), it will calculate the revised final grant amount for the beneficiary
concerned.
The beneficiary revised final grant amount will be calculated in the following step:
Step 1 — Calculation of the revised total accepted EU contribution
61

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Step 1 — Calculation of the revised total accepted EU contribution
The granting authority will first calculate the ‘revised accepted EU contribution’ for the
beneficiary, by calculating the ‘revised accepted costs’ and ‘revised accepted contributions’.
After that, it will take into account grant reductions (if any). The resulting ‘revised total
accepted EU contribution’ is the beneficiary revised final grant amount.
If the revised final grant amount is lower than the beneficiary’s final grant amount (i.e. its
share in the final grant amount for the action), it will be recovered in accordance with thefollowing procedure:
The beneficiary final grant amount (i.e. share in the final grant amount for the action) is
calculated as follows:{{{total accepted EU contribution for the beneficiary
divided bytotal accepted EU contribution for the action}
multiplied by}

final grant amount for the action .

The granting authority will send a pre-information letter to the beneficiary concerned:-

formally notifying the intention to recover, the amount to be recovered and the reasons
why and-requesting observations within 30 days of receiving notification.

If no observations are submitted (or the granting authority decides to pursue recovery despite
the observations it has received), it will confirm the amount to be recovered (confirmation
letter), together with a debit note with the terms and the date for payment.
Recoveries against affiliated entities (if any) will be handled through their beneficiaries.
If payment is not made by the date specified in the debit note, the granting authority will
enforce recovery in accordance with Article 22.4.
22.4

Enforced recovery

If payment is not made by the date specified in the debit note, the amount due will berecovered:(a) by offsetting the amount — without the coordinator or beneficiary’s consent —against any amounts owed to the coordinator or beneficiary by the granting authority.
In exceptional circumstances, to safeguard the EU financial interests, the amount may
be offset before the payment date specified in the debit note.

62Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

For grants where the granting authority is the European Commission or an EU
executive agency, debts may also be offset against amounts owed by otherCommission services or executive agencies.
(b) financial guarantee(s): not applicable(c) joint and several liability of beneficiaries: not applicable(d) by holding affiliated entities jointly and severally liable (if any, see Data Sheet, Point
4.4) or(e) by taking legal action (see Article 43) or, provided that granting authority is theEuropean Commission or an EU executive agency, by adopting an enforceable
decision under Article 299 of the Treaty on the Functioning of the EU (TFEU) and
Article 100(2) of EU Financial Regulation 2018/1046.
If the Mutual Insurance Mechanism was called on by the granting authority to intervene,
recovery will be continued in the name of the Mutual Insurance Mechanism. If two debit
notes were sent, the second one (in the name of the Mutual Insurance Mechanism) will beconsidered to replace the first one (in the name of the granting authority). Where the MIM
intervened, offsetting, enforceable decisions or any other of the above-mentioned forms ofenforced recovery may be used mutatis mutandis.
The amount to be recovered will be increased by late-payment interest at the rate set out in
Article 22.5, from the day following the payment date in the debit note, up to and including
the date the full payment is received.
Partial payments will be first credited against expenses, charges and late-payment interest andthen against the principal.
Bank charges incurred in the recovery process will be borne by the beneficiary, unless36
Directive 2015/2366 applies.
For grants where the granting authority is an EU executive agency, enforced recovery byoffsetting or enforceable decision will be done by the services of the European Commission(see also Article 43).
22.5

Consequences of non-compliance22.5.1 If the granting authority does not pay within the payment deadlines (see above), thebeneficiaries are entitled to late-payment interest at the reference rate applied by theEuropean Central Bank (ECB) for its main refinancing operations in euros, plus thepercentage specified in the Data Sheet (Point 4.2). The ECB reference rate to be used is therate in force on the first day of the month in which the payment deadline expires, as publishedin the C series of the Official Journal of the European Union.

36

Directive (EU) 2015/2366 of the European Parliament and of the Council of 25 November 2015 on payment
services in the internal market, amending Directives 2002/65/EC, 2009/110/EC and 2013/36/EU andRegulation (EU) No 1093/2010, and repealing Directive 2007/64/EC (OJ L 337, 23.12.2015, p. 35).

63

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If the late-payment interest is lower than or equal to EUR 200, it will be paid to thecoordinator only on request submitted within two months of receiving the late payment.
Late-payment interest is not due if all beneficiaries are EU Member States (including regional
and local government authorities or other public bodies acting on behalf of a Member Statefor the purpose of this Agreement).
If payments or the payment deadline are suspended (see Articles 29 and 30), payment will not
be considered as late.
Late-payment interest covers the period running from the day following the due date forpayment (see above), up to and including the date of payment.
Late-payment interest is not considered for the purposes of calculating the final grant amount.
22.5.2 If the coordinator breaches any of its obligations under this Article, the grant may be
reduced (see Article 29) and the grant or the coordinator may be terminated (see Article 32).
Such breaches may also lead to other measures described in Chapter 5.
ARTICLE 23 — GUARANTEESNot applicable
ARTICLE 24 — CERTIFICATES
24.1

Operational verification report (OVR)

Not applicable
24.2

Certificate on the financial statements (CFS)

If required by the granting authority (see Data Sheet, Point 4.3), the beneficiaries must
provide certificates on their financial statements (CFS), in accordance with the schedule,
threshold and conditions set out in the Data Sheet.
The coordinator must submit them as part of the periodic report (see Article 21).
The certificates must be drawn up using the template published on the Portal, cover the costs
declared on the basis of actual costs and costs according to usual cost accounting practices (ifany), and fulfil the following conditions:(a) be provided by a qualified approved external auditor which is independent andcomplies with Directive 2006/43/EC (or for public bodies: by a competent
independent public officer)(b) the verification must be carried out according to the highest professional standards toensure that the financial statements comply with the provisions under the Agreement
and that the costs declared are eligible.
The certificates will not affect the granting authority's right to carry out its own checks,
reviews or audits, nor preclude the European Court of Auditors (ECA), the European Public
64

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Prosecutor’s Office (EPPO) or the European Anti-Fraud Office (OLAF) from using theirprerogatives for audits and investigations under the Agreement (see Article 25).
If the costs (or a part of them) were already audited by the granting authority, these costs do
not need to be covered by the certificate and will not be counted for calculating the threshold(if any).
24.3

Certificate on the compliance of usual cost accounting practices (CoMUC)

Not applicable
24.4

Systems and process audit (SPA)

Beneficiaries which:-use unit, flat rate or lump sum costs or contributions according to documented (i.e.
formally approved and in writing) usual costs accounting practices (if any) or-

have formalised documentation on the systems and processes for calculating theircosts and contributions (i.e. formally approved and in writing), have participated in atleast 150 actions under Horizon 2020 or the Euratom Research and Training
Programme (2014-2018 or 2019-2020) and participate in at least 3 ongoing actions
under Horizon Europe or the Euratom Research and Training Programme (2021-2025
or 2026-2027)

may apply to the granting authority for a systems and process audit (SPA).
This audit will be carried out as follows:
Step 1 — Application by the beneficiary.
Step 2 — If the application is accepted, the granting authority will carry out the systems
and process audit, complemented by an audit of transactions (on a sample of thebeneficiary’s Horizon Europe or Euratom Research and Training Programmefinancial statements).
Step 3 — The audit result will take the form of a risk assessment classification for the
beneficiary: low, medium or high.
Low-risk beneficiaries will benefit from less (or less in-depth) ex-post audits (see Article 25)
and a higher threshold for submitting certificates on the financial statements (CFS; see
Articles 21 and 24.2 and Data Sheet, Point 4.3).
24.5

Consequences of non-compliance

If a beneficiary does not submit a certificate on the financial statements (CFS) or thecertificate is rejected, the accepted EU contribution to costs will be capped to reflect the CFS
threshold.
If a beneficiary breaches any of its other obligations under this Article, the granting authority
may apply the measures described in Chapter 5.

65

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 25 — CHECKS, REVIEWS, AUDITS AND INVESTIGATIONS —EXTENSION OF FINDINGS
25.1

Granting authority checks, reviews and audits

25.1.1 Internal checks
The granting authority may — during the action or afterwards — check the proper
implementation of the action and compliance with the obligations under the Agreement,
including assessing costs and contributions, deliverables and reports.
25.1.2 Project reviews
The granting authority may carry out reviews on the proper implementation of the action andcompliance with the obligations under the Agreement (general project reviews or specificissues reviews).
Such project reviews may be started during the implementation of the action and until thetime-limit set out in the Data Sheet (see Point 6). They will be formally notified to thecoordinator or beneficiary concerned and will be considered to start on the date of thenotification.
If needed, the granting authority may be assisted by independent, outside experts. If it uses
outside experts, the coordinator or beneficiary concerned will be informed and have the rightto object on grounds of commercial confidentiality or conflict of interest.
The coordinator or beneficiary concerned must cooperate diligently and provide — within thedeadline requested — any information and data in addition to deliverables and reports alreadysubmitted (including information on the use of resources). The granting authority may request
beneficiaries to provide such information to it directly. Sensitive information and documents
will be treated in accordance with Article 13.
The coordinator or beneficiary concerned may be requested to participate in meetings,
including with the outside experts.
For on-the-spot visits, the beneficiary concerned must allow access to sites and premises(including to the outside experts) and must ensure that information requested is readily
available.
Information provided must be accurate, precise and complete and in the format requested,
including electronic format.
On the basis of the review findings, a project review report will be drawn up.
The granting authority will formally notify the project review report to the coordinator or
beneficiary concerned, which has 30 days from receiving notification to make observations.
Project reviews (including project review reports) will be in the language of the Agreement.
25.1.3

AuditsThe granting authority may carry out audits on the proper implementation of the action andcompliance with the obligations under the Agreement.
66

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Such audits may be started during the implementation of the action and until the time-limit set
out in the Data Sheet (see Point 6). They will be formally notified to the beneficiary
concerned and will be considered to start on the date of the notification.
The granting authority may use its own audit service, delegate audits to a centralised service
or use external audit firms. If it uses an external firm, the beneficiary concerned will be
informed and have the right to object on grounds of commercial confidentiality or conflict ofinterest.
The beneficiary concerned must cooperate diligently and provide — within the deadline
requested — any information (including complete accounts, individual salary statements orother personal data) to verify compliance with the Agreement. Sensitive information anddocuments will be treated in accordance with Article 13.
For on-the-spot visits, the beneficiary concerned must allow access to sites and premises(including for the external audit firm) and must ensure that information requested is readily
available.
Information provided must be accurate, precise and complete and in the format requested,
including electronic format.
On the basis of the audit findings, a draft audit report will be drawn up.
The auditors will formally notify the draft audit report to the beneficiary concerned, whichhas 30 days from receiving notification to make observations (contradictory audit procedure).
The final audit report will take into account observations by the beneficiary concerned andwill be formally notified to them.
Audits (including audit reports) will be in the language of the Agreement.
25.2

European Commission checks, reviews and audits in grants of other granting
authorities

Where the granting authority is not the European Commission, the latter has the same rightsof checks, reviews and audits as the granting authority.
25.3

Access to records for assessing simplified forms of funding

The beneficiaries must give the European Commission access to their statutory records for theperiodic assessment of simplified forms of funding which are used in EU programmes.
25.4

OLAF, EPPO and ECA audits and investigations

The following bodies may also carry out checks, reviews, audits and investigations — during
the action or afterwards:

67

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
37-

the European Anti-Fraud Office (OLAF) under Regulations No 883/2013
38
2185/96

and No-the European Public Prosecutor’s Office (EPPO) under Regulation 2017/1939-

the European Court of Auditors (ECA) under Article 287 of the Treaty on the
Functioning of the EU (TFEU) and Article 257 of EU Financial Regulation 2018/1046.

If requested by these bodies, the beneficiary concerned must provide full, accurate andcomplete information in the format requested (including complete accounts, individual salarystatements or other personal data, including in electronic format) and allow access to sites andpremises for on-the-spot visits or inspections — as provided for under these Regulations.
To this end, the beneficiary concerned must keep all relevant information relating to theaction, at least until the time-limit set out in the Data Sheet (Point 6) and, in any case, until
any ongoing checks, reviews, audits, investigations, litigation or other pursuits of claims havebeen concluded.
25.5

Consequences of checks, reviews, audits and investigations — Extension offindings

25.5.1Consequences of checks, reviews, audits and investigations in this grantFindings in checks, reviews, audits or investigations carried out in the context of this grant
may lead to rejections (see Article 27), grant reduction (see Article 28) or other measuresdescribed in Chapter 5.
Rejections or grant reductions after the final payment will lead to a revised final grant amount(see Article 22).
Findings in checks, reviews, audits or investigations during the action implementation may
lead to a request for amendment (see Article 39), to change the description of the action set
out in Annex 1.
Checks, reviews, audits or investigations that find systemic or recurrent errors, irregularities,
fraud or breach of obligations in any EU grant may also lead to consequences in other EU
grants awarded under similar conditions (‘extension to other grants’).
Moreover, findings arising from an OLAF or EPPO investigation may lead to criminal
prosecution under national law.
25.5.2 Extension from other grants

37

38

Regulation (EU, Euratom) No 883/2013 of the European Parliament and of the Council of 11 September
2013 concerning investigations conducted by the European Anti-Fraud Office (OLAF) and repealing
Regulation (EC) No 1073/1999 of the European Parliament and of the Council and Council Regulation(Euratom) No 1074/1999 (OJ L 248, 18/09/2013, p. 1).
Council Regulation (Euratom, EC) No 2185/1996 of 11 November 1996 concerning on-the-spot checks andinspections carried out by the Commission in order to protect the European Communities' financial interests
against fraud and other irregularities (OJ L 292, 15/11/1996, p. 2).

68

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Findings of checks, reviews, audits or investigations in other grants may be extended to thisgrant, if:(a) the beneficiary concerned is found, in other EU grants awarded under similar
conditions, to have committed systemic or recurrent errors, irregularities, fraud or
breach of obligations that have a material impact on this grant and(b) those findings are formally notified to the beneficiary concerned — together with thelist of grants affected by the findings — within the time-limit for audits set out in the
Data Sheet (see Point 6).
The granting authority will formally notify the beneficiary concerned of the intention toextend the findings and the list of grants affected.
If the extension concerns rejections of costs or contributions: the notification will include:(a) an invitation to submit observations on the list of grants affected by the findings(b) the request to submit revised financial statements for all grants affected(c) the correction rate for extrapolation, established on the basis of the systemic orrecurrent errors, to calculate the amounts to be rejected, if the beneficiary concerned:(i) considers that the submission of revised financial statements is not possible orpracticable or(ii) does not submit revised financial statements.
If the extension concerns grant reductions: the notification will include:(a) an invitation to submit observations on the list of grants affected by the findings and(b) the correction rate for extrapolation, established on the basis of the systemic orrecurrent errors and the principle of proportionality.
The beneficiary concerned has 60 days from receiving notification to submit observations,revised financial statements or to propose a duly substantiated alternative correction
method/rate.
On the basis of this, the granting authority will analyse the impact and decide on theimplementation (i.e. start rejection or grant reduction procedures, either on the basis of therevised financial statements or the announced/alternative method/rate or a mix of those; see
Articles 27 and 28).
25.6

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, costs or contributions
insufficiently substantiated will be ineligible (see Article 6) and will be rejected (see Article27), and the grant may be reduced (see Article 28).
Such breaches may also lead to other measures described in Chapter 5.

69

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 26 — IMPACT EVALUATIONS
26.1

Impact evaluation

The granting authority may carry out impact evaluations of the action, measured against theobjectives and indicators of the EU programme funding the grant.
Such evaluations may be started during implementation of the action and until the time-limit
set out in the Data Sheet (see Point 6). They will be formally notified to the coordinator or
beneficiaries and will be considered to start on the date of the notification.
If needed, the granting authority may be assisted by independent outside experts.
The coordinator or beneficiaries must provide any information relevant to evaluate the impactof the action, including information in electronic format.
26.2

Consequences of non-compliance

If a beneficiary breaches any of its obligations under this Article, the granting authority may
apply the measures described in Chapter 5.
CHAPTER 5
SECTION 1

CONSEQUENCES OF NON-COMPLIANCEREJECTIONS AND GRANT REDUCTION

ARTICLE 27 — REJECTION OF COSTS AND CONTRIBUTIONS
27.1

Conditions

The granting authority will — at beneficiary termination, interim payment, final payment orafterwards — reject any costs or contributions which are ineligible (see Article 6), in
particular following checks, reviews, audits or investigations (see Article 25).
The rejection may also be based on the extension of findings from other grants to this grant(see Article 25).
Ineligible costs or contributions will be rejected.
27.2

Procedure

If the rejection does not lead to a recovery, the granting authority will formally notify thecoordinator or beneficiary concerned of the rejection, the amounts and the reasons why. The
coordinator or beneficiary concerned may — within 30 days of receiving notification —submit observations if it disagrees with the rejection (payment review procedure).
If the rejection leads to a recovery, the granting authority will follow the contradictory
procedure with pre-information letter set out in Article 22.
27.3

Effects

If the granting authority rejects costs or contributions, it will deduct them from the costs orcontributions declared and then calculate the amount due (and, if needed, make a recovery;see Article 22).
70

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 28 — GRANT REDUCTION
28.1

Conditions

The granting authority may — at beneficiary termination, final payment or afterwards —reduce the grant for a beneficiary, if:(a) the beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed:(i)substantial errors, irregularities or fraud or(ii)

serious breach of obligations under this Agreement or during its award(including improper implementation of the action, non-compliance with thecall conditions, submission of false information, failure to provide required
information, breach of ethics or security rules (if applicable), etc.), or(b) the beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed— in other EU grants awarded to it under similar conditions — systemic or recurrent
errors, irregularities, fraud or serious breach of obligations that have a material impact
on this grant (extension of findings; see Article 25.5).
The amount of the reduction will be calculated for each beneficiary concerned andproportionate to the seriousness and the duration of the errors, irregularities or fraud or breachof obligations, by applying an individual reduction rate to their accepted EU contribution.
28.2

Procedure

If the grant reduction does not lead to a recovery, the granting authority will formally notify
the coordinator or beneficiary concerned of the reduction, the amount to be reduced and thereasons why. The coordinator or beneficiary concerned may — within 30 days of receiving
notification — submit observations if it disagrees with the reduction (payment review
procedure).
If the grant reduction leads to a recovery, the granting authority will follow the contradictory
procedure with pre-information letter set out in Article 22.
28.3

Effects

If the granting authority reduces the grant, it will deduct the reduction and then calculate theamount due (and, if needed, make a recovery; see Article 22).
SECTION 2

SUSPENSION AND TERMINATIONARTICLE 29 — PAYMENT DEADLINE SUSPENSION
29.1

Conditions

The granting authority may — at any moment — suspend the payment deadline if a payment
cannot be processed because:71

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(a) the required report (see Article 21) has not been submitted or is not complete or
additional information is needed(b) there are doubts about the amount to be paid (e.g. ongoing extension procedure,
queries about eligibility, need for a grant reduction, etc.) and additional checks,
reviews, audits or investigations are necessary, or(c) there are other issues affecting the EU financial interests.
29.2

Procedure

The granting authority will formally notify the coordinator of the suspension and the reasons
why.
The suspension will take effect the day the notification is sent.
If the conditions for suspending the payment deadline are no longer met, the suspension will
be lifted — and the remaining time to pay (see Data Sheet, Point 4.2) will resume.
If the suspension exceeds two months, the coordinator may request the granting authority toconfirm if the suspension will continue.
If the payment deadline has been suspended due to the non-compliance of the report and therevised report is not submitted (or was submitted but is also rejected), the granting authority
may also terminate the grant or the participation of the coordinator (see Article 32).
ARTICLE 30 — PAYMENT SUSPENSION
30.1

Conditions

The granting authority may — at any moment — suspend payments, in whole or in part for
one or more beneficiaries, if:(a) a beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed
or is suspected of having committed:(i)substantial errors, irregularities or fraud or(ii)

serious breach of obligations under this Agreement or during its award(including improper implementation of the action, non-compliance with thecall conditions, submission of false information, failure to provide required
information, breach of ethics or security rules (if applicable), etc.), or(b) a beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed— in other EU grants awarded to it under similar conditions — systemic or recurrent
errors, irregularities, fraud or serious breach of obligations that have a material impact
on this grant (extension of findings; see Article 25.5).
If payments are suspended for one or more beneficiaries, the granting authority will makepartial payment(s) for the part(s) not suspended. If suspension concerns the final payment, the72Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

payment (or recovery) of the remaining amount after suspension is lifted will be considered tobe the payment that closes the action.
30.2

Procedure

Before suspending payments, the granting authority will send a pre-information letter to thebeneficiary concerned:-

formally notifying the intention to suspend payments and the reasons why and-requesting observations within 30 days of receiving notification.

If the granting authority does not receive observations or decides to pursue the procedure
despite the observations it has received, it will confirm the suspension (confirmation letter).
Otherwise, it will formally notify that the procedure is discontinued.
At the end of the suspension procedure, the granting authority will also inform thecoordinator.
The suspension will take effect the day after the confirmation notification is sent.
If the conditions for resuming payments are met, the suspension will be lifted. The granting
authority will formally notify the beneficiary concerned (and the coordinator) and set thesuspension end date.
During the suspension, no prefinancing will be paid to the beneficiaries concerned. Forinterim payments, the periodic reports for all reporting periods except the last one (see Article21) must not contain any financial statements from the beneficiary concerned (or its affiliatedentities). The coordinator must include them in the next periodic report after the suspension islifted or — if suspension is not lifted before the end of the action — in the last periodic report.
ARTICLE 31 — GRANT AGREEMENT SUSPENSION
31.1

Consortium-requested GA suspension

31.1.1 Conditions and procedure
The beneficiaries may request the suspension of the grant or any part of it, if exceptional
circumstances — in particular force majeure (see Article 35) — make implementation
impossible or excessively difficult.
The coordinator must submit a request for amendment (see Article 39), with:-the reasons why-

the date the suspension takes effect; this date may be before the date of the submissionof the amendment request and-the expected date of resumption.

The suspension will take effect on the day specified in the amendment.

73

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Once circumstances allow for implementation to resume, the coordinator must immediately
request another amendment of the Agreement to set the suspension end date, the resumption
date (one day after suspension end date), extend the duration and make other changes
necessary to adapt the action to the new situation (see Article 39) — unless the grant has been
terminated (see Article 32). The suspension will be lifted with effect from the suspension end
date set out in the amendment. This date may be before the date of the submission of theamendment request.
During the suspension, no prefinancing will be paid. Costs incurred or contributions for
activities implemented during grant suspension are not eligible (see Article 6.3).
31.2

EU-initiated GA suspension

31.2.1 Conditions
The granting authority may suspend the grant or any part of it, if:(a) a beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed
or is suspected of having committed:(i)substantial errors, irregularities or fraud or(ii)

serious breach of obligations under this Agreement or during its award(including improper implementation of the action, non-compliance with thecall conditions, submission of false information, failure to provide required
information, breach of ethics or security rules (if applicable), etc.), or(b) a beneficiary (or a person having powers of representation, decision-making orcontrol, or person essential for the award/implementation of the grant) has committed— in other EU grants awarded to it under similar conditions — systemic or recurrent
errors, irregularities, fraud or serious breach of obligations that have a material impact
on this grant (extension of findings; see Article 25.5)(c) other:(i)[OPTION 1 by default: linked action issues: not applicable] [OPTION 2 if
selected for the grant: the linked action (see Article 3) has not started as
specified in Annex 1, has been suspended or can no longer contribute, andthis impacts the implementation of the action under this Agreement](ii)

additional GA suspension grounds:-

the action has lost its scientific or technological relevance-for EIC Accelerator actions: the action has lost its economic relevance-for challenge-based EIC Pathfinder actions and Horizon Europe
Missions: the action has lost its relevance as part of the Portfolio forwhich it has been initially selected.

31.2.2 Procedure74Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Before suspending the grant, the granting authority will send a pre-information letter to thecoordinator:-

formally notifying the intention to suspend the grant and the reasons why and-requesting observations within 30 days of receiving notification.

If the granting authority does not receive observations or decides to pursue the procedure
despite the observations it has received, it will confirm the suspension (confirmation letter).
Otherwise, it will formally notify that the procedure is discontinued.
The suspension will take effect the day after the confirmation notification is sent (or on alater date specified in the notification).
Once the conditions for resuming implementation of the action are met, the granting authority
will formally notify the coordinator a lifting of suspension letter, in which it will set thesuspension end date and invite the coordinator to request an amendment of the Agreement to
set the resumption date (one day after suspension end date), extend the duration and makeother changes necessary to adapt the action to the new situation (see Article 39) — unless the
grant has been terminated (see Article 32). The suspension will be lifted with effect from thesuspension end date set out in the lifting of suspension letter. This date may be before the dateon which the letter is sent.
During the suspension, no prefinancing will be paid. Costs incurred or contributions for
activities implemented during suspension are not eligible (see Article 6.3).
The beneficiaries may not claim damages due to suspension by the granting authority (seeArticle 33).
Grant suspension does not affect the granting authority’s right to terminate the grant or abeneficiary (see Article 32) or reduce the grant (see Article 28).
ARTICLE 32 — GRANT AGREEMENT OR BENEFICIARY TERMINATION
32.1

Consortium-requested GA termination

32.1.1 Conditions and procedure
The beneficiaries may request the termination of the grant.
The coordinator must submit a request for amendment (see Article 39), with:-the reasons why-

the date the consortium ends work on the action (‘end of work date’) and-the date the termination takes effect (‘termination date’); this date must be after thedate of the submission of the amendment request.

The termination will take effect on the termination date specified in the amendment.
If no reasons are given or if the granting authority considers the reasons do not justify
termination, it may consider the grant terminated improperly.
75Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

32.1.2 Effects
The coordinator must — within 60 days from when termination takes effect — submit aperiodic report (for the open reporting period until termination).
The granting authority will calculate the final grant amount and final payment on the basis of
the report submitted and taking into account the costs incurred and contributions for activities
implemented before the end of work date (see Article 22). Costs relating to contracts due for
execution only after the end of work are not eligible.
If the granting authority does not receive the report within the deadline, only costs andcontributions which are included in an approved periodic report will be taken into account (nocosts/contributions if no periodic report was ever approved).
Improper termination may lead to a grant reduction (see Article 28).
After termination, the beneficiaries’ obligations (in particular Articles 13 (confidentiality andsecurity), 16 (IPR), 17 (communication, dissemination and visibility), 21 (reporting), 25(checks, reviews, audits and investigations), 26 (impact evaluation), 27 (rejections), 28 (grant
reduction) and 42 (assignment of claims)) continue to apply.
32.2

Consortium-requested beneficiary termination

32.2.1 Conditions and procedure
The coordinator may request the termination of the participation of one or more beneficiaries,
on request of the beneficiary concerned or on behalf of the other beneficiaries.
The coordinator must submit a request for amendment (see Article 39), with:-the reasons why-

the opinion of the beneficiary concerned (or proof that this opinion has beenrequested in writing)-the date the beneficiary ends work on the action (‘end of work date’)-the date the termination takes effect (‘termination date’); this date must be after thedate of the submission of the amendment request.

If the termination concerns the coordinator and is done without its agreement, the amendment
request must be submitted by another beneficiary (acting on behalf of the consortium).
The termination will take effect on the termination date specified in the amendment.
If no information is given or if the granting authority considers that the reasons do not justify
termination, it may consider the beneficiary to have been terminated improperly.
32.2.2 Effects
The coordinator must — within 60 days from when termination takes effect — submit:(i)a report on the distribution of payments to the beneficiary concerned76Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(ii)

a termination report from the beneficiary concerned, for the open reporting
period until termination, containing an overview of the progress of the work, thefinancial statement, the explanation on the use of resources, and, if applicable, thecertificate on the financial statement (CFS; see Articles 21 and 24.2 and Data
Sheet, Point 4.3)

(iii)

a second request for amendment (see Article 39) with other amendments needed(e.g. reallocation of the tasks and the estimated budget of the terminatedbeneficiary; addition of a new beneficiary to replace the terminated beneficiary;change of coordinator, etc.).

The granting authority will calculate the amount due to the beneficiary on the basis of thereport submitted and taking into account the costs incurred and contributions for activities
implemented before the end of work date (see Article 22). Costs relating to contracts due for
execution only after the end of work are not eligible.
The information in the termination report must also be included in the periodic report for the
next reporting period (see Article 21).
If the granting authority does not receive the termination report within the deadline, only costs
and contributions which are included in an approved periodic report will be taken into account(no costs/contributions if no periodic report was ever approved).
If the granting authority does not receive the report on the distribution of payments within thedeadline, it will consider that:-the coordinator did not distribute any payment to the beneficiary concerned and that-the beneficiary concerned must not repay any amount to the coordinator.

If the second request for amendment is accepted by the granting authority, the Agreement isamended to introduce the necessary changes (see Article 39).
If the second request for amendment is rejected by the granting authority (because it calls into
question the decision awarding the grant or breaches the principle of equal treatment ofapplicants), the grant may be terminated (see Article 32).
Improper termination may lead to a reduction of the grant (see Article 31) or granttermination (see Article 32).
After termination, the concerned beneficiary’s obligations (in particular Articles 13(confidentiality and security), 16 (IPR), 17 (communication, dissemination and visibility), 21(reporting), 25 (checks, reviews, audits and investigations), 26 (impact evaluation), 27(rejections), 28 (grant reduction) and 42 (assignment of claims)) continue to apply.
32.3

EU-initiated GA or beneficiary termination

32.3.1 Conditions
The granting authority may terminate the grant or the participation of one or more
beneficiaries, if:77Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(a) one or more beneficiaries do not accede to the Agreement (see Article 40)(b) a change to the action or the legal, financial, technical, organisational or ownershipsituation of a beneficiary is likely to substantially affect the implementation of theaction or calls into question the decision to award the grant (including changes linked
to one of the exclusion grounds listed in the declaration of honour)(c) following termination of one or more beneficiaries, the necessary changes to theAgreement (and their impact on the action) would call into question the decisionawarding the grant or breach the principle of equal treatment of applicants(d) implementation of the action has become impossible or the changes necessary for its
continuation would call into question the decision awarding the grant or breach theprinciple of equal treatment of applicants(e) a beneficiary (or person with unlimited liability for its debts) is subject to bankruptcy
proceedings or similar (including insolvency, winding-up, administration by aliquidator or court, arrangement with creditors, suspension of business activities, etc.)(f) a beneficiary (or person with unlimited liability for its debts) is in breach of social
security or tax obligations(g) a beneficiary (or person having powers of representation, decision-making or control,or person essential for the award/implementation of the grant) has been found guilty ofgrave professional misconduct(h) a beneficiary (or person having powers of representation, decision-making or control,or person essential for the award/implementation of the grant) has committed fraud,corruption, or is involved in a criminal organisation, money laundering, terrorismrelated crimes (including terrorism financing), child labour or human trafficking(i) a beneficiary (or person having powers of representation, decision-making or control,or person essential for the award/implementation of the grant) was created under adifferent jurisdiction with the intent to circumvent fiscal, social or other legal
obligations in the country of origin (or created another entity with this purpose)(j) a beneficiary (or person having powers of representation, decision-making or control,or person essential for the award/implementation of the grant) has committed:(i)substantial errors, irregularities or fraud or(ii)

serious breach of obligations under this Agreement or during its award(including improper implementation of the action, non-compliance with thecall conditions, submission of false information, failure to provide required
information, breach of ethics or security rules (if applicable), etc.)(k) a beneficiary (or person having powers of representation, decision-making or control,or person essential for the award/implementation of the grant) has committed — inother EU grants awarded to it under similar conditions — systemic or recurrent
errors, irregularities, fraud or serious breach of obligations that have a material impact
on this grant (extension of findings; see Article 25.5)
78

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021(l) despite a specific request by the granting authority, a beneficiary does not request —through the coordinator — an amendment to the Agreement to end the participation of
one of its affiliated entities or associated partners that is in one of the situations underpoints (d), (f), (e), (g), (h), (i) or (j) and to reallocate its tasks, or(m) other:

32.3.2(i)[OPTION 1 by default: linked action issues: not applicable] [OPTION 2 if
selected for the grant: the linked action (see Article 3) has not started as
specified in Annex 1, has been terminated or can no longer contribute, andthis impacts the implementation of the action under this Agreement](ii)

additional GA termination grounds:-

the action has lost its scientific or technological relevance-for EIC Accelerator actions: the action has lost its economic relevance-for challenge-based EIC Pathfinder actions and Horizon Europe
Missions: the action has lost its relevance as part of the Portfolio forwhich it has been initially selected.

Procedure

Before terminating the grant or participation of one or more beneficiaries, the granting
authority will send a pre-information letter to the coordinator or beneficiary concerned:- formally notifying the intention to terminate and the reasons why and- requesting observations within 30 days of receiving notification.
If the granting authority does not receive observations or decides to pursue the procedure
despite the observations it has received, it will confirm the termination and the date it willtake effect (confirmation letter). Otherwise, it will formally notify that the procedure is
discontinued.
For beneficiary terminations, the granting authority will — at the end of the procedure — also
inform the coordinator.
The termination will take effect the day after the confirmation notification is sent (or on alater date specified in the notification; ‘termination date’).
32.3.3

Effects(a) for GA termination:
The coordinator must — within 60 days from when termination takes effect — submit
a periodic report (for the last open reporting period until termination).
The granting authority will calculate the final grant amount and final payment on thebasis of the report submitted and taking into account the costs incurred andcontributions for activities implemented before termination takes effect (see Article
79

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

22). Costs relating to contracts due for execution only after termination are noteligible.
If the grant is terminated for breach of the obligation to submit reports, the coordinatormay not submit any report after termination.
If the granting authority does not receive the report within the deadline, only costs andcontributions which are included in an approved periodic report will be taken into
account (no costs/contributions if no periodic report was ever approved).
Termination does not affect the granting authority’s right to reduce the grant (seeArticle 28) or to impose administrative sanctions (see Article 34).
The beneficiaries may not claim damages due to termination by the granting authority(see Article 33).
After termination, the beneficiaries’ obligations (in particular Articles 13(confidentiality and security), 16 (IPR), 17 (communication, dissemination andvisibility), 21 (reporting), 25 (checks, reviews, audits and investigations), 26 (impact
evaluation), 27 (rejections), 28 (grant reduction) and 42 (assignment of claims))
continue to apply.
(b) for beneficiary termination:
The coordinator must — within 60 days from when termination takes effect —submit:(i)a report on the distribution of payments to the beneficiary concerned(ii)

a termination report from the beneficiary concerned, for the openreporting period until termination, containing an overview of the progressof the work, the financial statement, the explanation on the use ofresources, and, if applicable, the certificate on the financial statement(CFS; see Articles 21 and 24.2 and Data Sheet, Point 4.3)

(iii)

a request for amendment (see Article 39) with any amendments needed(e.g. reallocation of the tasks and the estimated budget of the terminatedbeneficiary; addition of a new beneficiary to replace the terminatedbeneficiary; change of coordinator, etc.).

The granting authority will calculate the amount due to the beneficiary on the basis of
the report submitted and taking into account the costs incurred and contributions for
activities implemented before termination takes effect (see Article 22). Costs relating
to contracts due for execution only after termination are not eligible.
The information in the termination report must also be included in the periodic reportfor the next reporting period (see Article 21).
If the granting authority does not receive the termination report within the deadline,
only costs and contributions included in an approved periodic report will be taken into
account (no costs/contributions if no periodic report was ever approved).
80

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If the granting authority does not receive the report on the distribution of payments
within the deadline, it will consider that:-the coordinator did not distribute any payment to the beneficiary concerned
and that-

the beneficiary concerned must not repay any amount to the coordinator.

If the request for amendment is accepted by the granting authority, the Agreement isamended to introduce the necessary changes (see Article 39).
If the request for amendment is rejected by the granting authority (because it calls
into question the decision awarding the grant or breaches the principle of equal
treatment of applicants), the grant may be terminated (see Article 32).
After termination, the concerned beneficiary’s obligations (in particular Articles 13(confidentiality and security), 16 (IPR), 17 (communication, dissemination andvisibility), 21 (reporting), 25 (checks, reviews, audits and investigations), 26 (impact
evaluation), 27 (rejections), 28 (grant reduction) and 42 (assignment of claims))
continue to apply.
SECTION 3

OTHER CONSEQUENCES: DAMAGES AND ADMINISTRATIVESANCTIONSARTICLE 33 — DAMAGES
33.1

Liability of the granting authority

The granting authority cannot be held liable for any damage caused to the beneficiaries or tothird parties as a consequence of the implementation of the Agreement, including for grossnegligence.
The granting authority cannot be held liable for any damage caused by any of thebeneficiaries or other participants involved in the action, as a consequence of theimplementation of the Agreement.
33.2

Liability of the beneficiaries

The beneficiaries must compensate the granting authority for any damage it sustains as aresult of the implementation of the action or because the action was not implemented in fullcompliance with the Agreement, provided that it was caused by gross negligence or wilful act.
The liability does not extend to indirect or consequential losses or similar damage (such as
loss of profit, loss of revenue or loss of contracts), provided such damage was not caused bywilful act or by a breach of confidentiality.
ARTICLE 34 — ADMINISTRATIVE SANCTIONS AND OTHER MEASURES
Nothing in this Agreement may be construed as preventing the adoption of administrative
sanctions (i.e. exclusion from EU award procedures and/or financial penalties) or other publiclaw measures, in addition or as an alternative to the contractual measures provided under this81Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Agreement (see, for instance, Articles 135 to 145 EU Financial Regulation 2018/1046 and39
Articles 4 and 7 of Regulation 2988/95 ).
SECTION 4

FORCE MAJEURE

ARTICLE 35 — FORCE MAJEURE
A party prevented by force majeure from fulfilling its obligations under the Agreement cannot
be considered in breach of them.
‘Force majeure’ means any situation or event that:-prevents either party from fulfilling their obligations under the Agreement,-

was unforeseeable, exceptional situation and beyond the parties’ control,-

was not due to error or negligence on their part (or on the part of other participants
involved in the action), and-proves to be inevitable in spite of exercising all due diligence.

Any situation constituting force majeure must be formally notified to the other party without
delay, stating the nature, likely duration and foreseeable effects.
The parties must immediately take all the necessary steps to limit any damage due to force
majeure and do their best to resume implementation of the action as soon as possible.
CHAPTER 6

FINAL PROVISIONSARTICLE 36 — COMMUNICATION BETWEEN THE PARTIES
36.1

Forms and means of communication — Electronic management

EU grants are managed fully electronically through the EU Funding & Tenders Portal(‘Portal’).
All communications must be made electronically through the Portal, in accordance with thePortal Terms and Conditions and using the forms and templates provided there (except if
explicitly instructed otherwise by the granting authority).
Communications must be made in writing and clearly identify the grant agreement (project
number and acronym).
Communications must be made by persons authorised according to the Portal Terms andConditions. For naming the authorised persons, each beneficiary must have designated —before the signature of this Agreement — a ‘legal entity appointed representative (LEAR)’.
The role and tasks of the LEAR are stipulated in their appointment letter (see Portal Terms
and Conditions).
39

Council Regulation (EC, Euratom) No 2988/95 of 18 December 1995 on the protection of the European
Communities financial interests (OJ L 312, 23.12.1995, p. 1).

82

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If the electronic exchange system is temporarily unavailable, instructions will be given on the
Portal.
36.2

Date of communication

The sending date for communications made through the Portal will be the date and time ofsending, as indicated by the time logs.
The receiving date for communications made through the Portal will be the date and time thecommunication is accessed, as indicated by the time logs. Formal notifications that have notbeen accessed within 10 days after sending, will be considered to have been accessed (seePortal Terms and Conditions).
If a communication is exceptionally made on paper (by e-mail or postal service), generalprinciples apply (i.e. date of sending/receipt). Formal notifications by registered post with
proof of delivery will be considered to have been received either on the delivery dateregistered by the postal service or the deadline for collection at the post office.
If the electronic exchange system is temporarily unavailable, the sending party cannot be
considered in breach of its obligation to send a communication within a specified deadline.
36.3

Addresses for communication

The Portal can be accessed via the Europa website.
The address for paper communications to the granting authority (if exceptionally allowed) is
the official mailing address indicated on its website.
For beneficiaries, it is the legal address specified in the Portal Participant Register.
ARTICLE 37 — INTERPRETATION OF THE AGREEMENT
The provisions in the Data Sheet take precedence over the rest of the Terms and Conditions of
the Agreement.
Annex 5 takes precedence over the Terms and Conditions; the Terms and Conditions takeprecedence over the Annexes other than Annex 5.
Annex 2 takes precedence over Annex 1.
ARTICLE 38 — CALCULATION OF PERIODS AND DEADLINES
In accordance with Regulation No 1182/7140, periods expressed in days, months or years arecalculated from the moment the triggering event occurs.
The day during which that event occurs is not considered as falling within the period.
‘Days’ means calendar days, not working days.
40

Regulation (EEC, Euratom) No 1182/71 of the Council of 3 June 1971 determining the rules applicable toperiods, dates and time-limits (OJ L 124, 8/6/1971, p. 1).

83Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 39 — AMENDMENTS
39.1

Conditions

The Agreement may be amended, unless the amendment entails changes to the Agreement
which would call into question the decision awarding the grant or breach the principle ofequal treatment of applicants.
Amendments may be requested by any of the parties.
39.2

Procedure

The party requesting an amendment must submit a request for amendment signed directly in
the Portal Amendment tool.
The coordinator submits and receives requests for amendment on behalf of the beneficiaries(see Annex 3). If a change of coordinator is requested without its agreement, the submission
must be done by another beneficiary (acting on behalf of the other beneficiaries).
The request for amendment must include:-

the reasons why-

the appropriate supporting documents and-for a change of coordinator without its agreement: the opinion of the coordinator (orproof that this opinion has been requested in writing).

The granting authority may request additional information.
If the party receiving the request agrees, it must sign the amendment in the tool within 45
days of receiving notification (or any additional information the granting authority hasrequested). If it does not agree, it must formally notify its disagreement within the samedeadline. The deadline may be extended, if necessary for the assessment of the request. If nonotification is received within the deadline, the request is considered to have been rejected.
An amendment enters into force on the day of the signature of the receiving party.
An amendment takes effect on the date of entry into force or other date specified in theamendment.
ARTICLE 40 — ACCESSION AND ADDITION OF NEW BENEFICIARIES
40.1

Accession of the beneficiaries mentioned in the Preamble

The beneficiaries which are not coordinator must accede to the grant by signing the accession
form (see Annex 3) directly in the Portal Grant Preparation tool, within 30 days after the entry
into force of the Agreement (see Article 44).
They will assume the rights and obligations under the Agreement with effect from the date ofits entry into force (see Article 44).

84

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

If a beneficiary does not accede to the grant within the above deadline, the coordinator must
— within 30 days — request an amendment (see Article 39) to terminate the beneficiary andmake any changes necessary to ensure proper implementation of the action. This does notaffect the granting authority’s right to terminate the grant (see Article 32).
40.2

Addition of new beneficiaries

In justified cases, the beneficiaries may request the addition of a new beneficiary.
For this purpose, the coordinator must submit a request for amendment in accordance with
Article 39. It must include an accession form (see Annex 3) signed by the new beneficiary
directly in the Portal Amendment tool.
New beneficiaries will assume the rights and obligations under the Agreement with effectfrom the date of their accession specified in the accession form (see Annex 3).
Additions are also possible in mono-beneficiary grants.
ARTICLE 41 — TRANSFER OF THE AGREEMENT
In justified cases, the beneficiary of a mono-beneficiary grant may request the transfer of the
grant to a new beneficiary, provided that this would not call into question the decisionawarding the grant or breach the principle of equal treatment of applicants.
The beneficiary must submit a request for amendment (see Article 39), with-the reasons why-

the accession form (see Annex 3) signed by the new beneficiary directly in the Portal
Amendment tool and-additional supporting documents (if required by the granting authority).

The new beneficiary will assume the rights and obligations under the Agreement with effectfrom the date of accession specified in the accession form (see Annex 3).
ARTICLE 42 — ASSIGNMENTS OF CLAIMS FOR PAYMENT AGAINST THE
GRANTING AUTHORITY
The beneficiaries may not assign any of their claims for payment against the granting
authority to any third party, except if expressly approved in writing by the granting authority
on the basis of a reasoned, written request by the coordinator (on behalf of the beneficiary
concerned).
If the granting authority has not accepted the assignment or if the terms of it are not observed,
the assignment will have no effect on it.
In no circumstances will an assignment release the beneficiaries from their obligations
towards the granting authority.

85

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ARTICLE 43 — APPLICABLE LAW AND SETTLEMENT OF DISPUTES
43.1

Applicable law

The Agreement is governed by the applicable EU law, supplemented if necessary by the lawof Belgium.
Special rules may apply for beneficiaries which are international organisations (if any; see
Data Sheet, Point 5).
43.2

Dispute settlement

If a dispute concerns the interpretation, application or validity of the Agreement, the parties
must bring action before the EU General Court — or, on appeal, the EU Court of Justice —under Article 272 of the Treaty on the Functioning of the EU (TFEU).
For non-EU beneficiaries (if any), such disputes must be brought before the courts ofBrussels, Belgium — unless an international agreement provides for the enforceability of EU
court judgements.
For beneficiaries with arbitration as special dispute settlement forum (if any; see Data Sheet,
Point 5), the dispute will — in the absence of an amicable settlement — be settled inaccordance with the Rules for Arbitration published on the Portal.
If a dispute concerns administrative sanctions, offsetting or an enforceable decision under
Article 299 TFEU (see Articles 22 and 34), the beneficiaries must bring action before theGeneral Court — or, on appeal, the Court of Justice — under Article 263 TFEU.
For grants where the granting authority is an EU executive agency (see Preamble), actions
against offsetting and enforceable decisions must be brought against the European
Commission (not against the granting authority; see also Article 22).
ARTICLE 44 — ENTRY INTO FORCE
The Agreement will enter into force on the day of signature by the granting authority or thecoordinator, depending on which is later.

SIGNATURES
For the coordinator[function/forename/surname][electronic signature]
Done in [English]on [electronic time stamp]

For the granting authority[forename/surname][electronic signature]
Done in [English]on [electronic time stamp]86

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 1DESCRIPTION OF THE ACTION

87

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 2ESTIMATED BUDGET

88

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 2a

ADDITIONAL INFORMATION ON UNIT COSTS AND CONTRIBUTIONS

SME owners/natural person beneficiaries without salary (Decision C(2020) 711541)
Type: unit costs
Units: days spent working on the action (rounded up or down to the nearest half-day)Amount per unit (daily rate): calculated according to the following formula:{EUR 5 080 / 18 days = 282,22}
multiplied by{country-specific correction coefficient of the country where the beneficiary is established}

The country-specific correction coefficients used are those set out in the Horizon Europe Work Programme(section Marie Skłodowska-Curie actions) in force at the time of the call (see Portal Reference Documents).

HE and Euratom Research Infrastructure actions

42

Type: unit costs
Units43: see (for each access provider and installation) the unit cost table in Annex 2b
Amount per unit*: see (for each access provider and installation) the unit cost table in Annex 2b* Amount calculated as follows:
For trans-national access:average annual total trans-national access costs to the installation (over past two years 44)________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

average annual total quantity of trans-national access to the installation (over past two years45)
For virtual access:total virtual access costs to the installation (over the last year 46)
total quantity of virtual access to the installation (over the last year47)___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Euratom staff mobility costs

41

42

43
44
45
46
47

48

Commission Decision of 20 October 2020 authorising the use of unit costs for the personnel costs of the owners of small and mediumsized enterprises and beneficiaries that are natural persons not receiving a salary for the work carried out by themselves under an action
or work programme (C(2020)7715).
Decision of 19 April 2021 authorising the use of unit costs for the costs of providing trans-national and virtual access in Research
Infrastructure actions under the Horizon Europe Programme (2021-2027) and the Research and Training Programme of the European
Atomic Energy Community (2021-2025).
Unit of access (e.g. beam hours, weeks of access, sample analysis) fixed by the access provider in proposal.
In exceptional and duly justified cases, the granting authority may agree to a different reference period.
In exceptional and duly justified cases, the granting authority may agree to a different reference period.
In exceptional and duly justified cases, the granting authority may agree to a different reference period.
In exceptional and duly justified cases, the granting authority may agree to a different reference period.

89

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Monthly living allowance
Type: unit costs
Units: months spent by the seconded staff member(s) on research and training in fission and fusion activities(person-month)
Amount per unit*: see (for each beneficiary/affiliated entity and secondment) the unit cost table in Annex 2b* Amount calculated as follows from 1 January 2021:{EUR 4 300 multiplied bycountry-specific correction coefficient** of the country where the staff member is seconded}49**Country-specific correction coefficients as from 1 January 202150
EU-Member States51

48

49

Country / Place

Coefficient (%)

Bulgaria

59,1

Czech Rep.

85,2

Denmark

131,3Germany

101,9

Bonn

95,8

Karlsruhe

98

Munich113,9Estonia82,3

Ireland

129

Greece

81,4

Spain

94,2

France120,5Croatia

75,8

Italy

95

Varese90,7

Cyprus78,2Latvia77,5Lithuania

76,6

Decision of 15 March 2021 authorising the use of unit costs for mobility in co-fund actions under the Research and Training
Programme of the European Atomic Energy Community (2021-2025).
Unit costs for living allowances are calculated by using a method of calculation similar to that applied for the secondment to theEuropean Commission of seconded national experts (SNEs).

50

For the financial statements, the amount must be adjusted according to the actual place of secondment.
The revised coefficients were adopted in the Decision authorising the use of unit costs for the Fusion Programme co-fund action under the
Research and training Programme of the European Atomic Energy Community 2021-2025. They are based on the 2020 Annual updateof the remuneration and pensions of the officials and other servants of the European Union and the correction coefficients applied
thereto (OJ C 428, 11.12.2020) to ensure purchasing power parity. The revised coefficient are applied as from 1 January 2021 throughan amendment to the grant agreement.
51
No correction coefficient shall be applicable in Belgium and Luxembourg.

90

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Hungary

71,9

Malta

94,7

Netherlands

113,9Austria

107,9Poland70,9Portugal

91,1

Romania

66,6Slovenia

86,1

Slovakia

80,6Finland118,4

Sweden124,3Country/place

Coefficient (%)

Third countries

China

82,2

India

72,3

Japan

111,8

Russia92,7South Korea

92,3

Switzerland

129.2

Ukraine82.3

United Kingdom

97.6

United States

101,4 (New-York)90,5 (Washington)

Mobility allowance
Type: Unit costs
Units: months spent by the seconded staff member(s) on research and training in fission and fusion activities(person-month)
Amount per unit: EUR 600 per person-month; see (for each beneficiary/affiliated entity and secondment) the unit
cost table in Annex 2b

Family allowance
Type: unit costs
Units: months spent by the seconded staff member(s) on research and training in fission and fusion activities(person-month)
Amount per unit: EUR 660 per person-month; see (for each beneficiary/affiliated entity and secondment) theunit cost table in Annex 2b

91

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Education allowance
Type: Unit costs
Units: months spent by the seconded staff member(s) on research and training in fission and fusion activities(person-month)
Amount per unit*: see (for each beneficiary/affiliated entity and secondment) the unit cost table in Annex 2b*Amount calculated as follows from 1 January 2021:{EUR 283.82 x number of dependent children52}

52

For the estimated budget (Annex 2): an average should be used. (For the financial statements, the number of children (and months)
must be adjusted according to the actual family status at the moment the secondment starts.)

92

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 2b

ADDITIONAL INFORMATION ON CUSTOMISED UNIT COSTS AND
CONTRIBUTIONSHE and Euratom Research Infrastructure actions

53

Unit cost table (Transnational access to research infrastructure unit cost and virtual access to research infrastructure unitcost)54
Short nameaccessprovider*

*

Short
name
infrastructure

Installation
No

Unit ofaccessAmount per
unit

Estimated No
of units

Short name

Total unit cost
(cost per unit
x estimated noof units)

Beneficiary or affiliated entity. For installations of third parties indicate in this column the short name of the beneficiary/affiliatedentity to which the third party is associated.

Euratom staff mobility costs

55

Unit cost table (Euratom Cofund staff mobility unit cost)

53

54
55

Participant

Secondment (name*,
destination,
duration**)[insert short name ofbeneficiary/affiliatedentity][insert information]

Type of unit cost

Monthly
allowance

livingUnit

Amountper unit

Estimated
No of units

personmonth3

Mobility allowance

personmonth3

Family allowance

personmonth3

Education allowance

personmonth3

Total unit
cost (costper unit x
estimated
no of units)

Decision of 19 April 2021 authorising the use of unit costs for the costs of providing trans-national and virtual access in Research
Infrastructure actions under the Horizon Europe Programme (2021-2027) and the Research and Training Programme of the European
Atomic Energy Community (2021-2025).
Data from the Table on estimated costs/quantity of access to be provided that is part of the proposal and Annex 1.
Decision of 15 March 2021 authorising the use of unit costs for mobility in co-fund actions under the Research and Training
Programme of the European Atomic Energy Community (2021-2025).

93

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021***

For the estimated budget: NN should be used. (For the financial statements, NN should be changed to the real name.)
For the estimated budget’ count 30 days per month. (For the financial statements, the number of days and months must be adapted
according to the actual duration of the secondment — according to the calculation explained in the AGA – Annotated Grant Agreement
published on the EU Funding & Tenders Portal.)94

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 3
ACCESSION FORM FOR BENEFICIARIES

56

56

Template published on Portal Reference Documents.

95

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021[OPTION if selected for the grant:
ANNEX 3a
DECLARATION ON JOINT AND SEVERAL LIABILITY OF
57
AFFILIATED ENTITIES ]57

Template published on Portal Reference Documents.

96

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 4
MODEL FOR THE FINANCIAL STATEMENTS

97

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

ANNEX 5SPECIFIC RULES

CONFIDENTIALITY AND SECURITY (— ARTICLE 13)
Sensitive information with security recommendation
Sensitive information with a security recommendation must comply with the additional
requirements imposed by the granting authority.
Before starting the action tasks concerned, the beneficiaries must have obtained all approvals
or other mandatory documents needed for implementing the task. The documents must be
kept on file and be submitted upon request by the coordinator to the granting authority. If they
are not in English, they must be submitted together with an English summary.
For requirements restricting disclosure or dissemination, the information must be handled inaccordance with the recommendation and may be disclosed or disseminated only after written
approval from the granting authority.
EU classified information
If EU classified information is used or generated by the action, it must be treated inaccordance with the security classification guide (SCG) and security aspect letter (SAL) set
out in Annex 1 and Decision 2015/44458 and its implementing rules — until it is declassified.
Deliverables which contain EU classified information must be submitted according to special
procedures agreed with the granting authority.
Action tasks involving EU classified information may be subcontracted only with prior
explicit written approval from the granting authority and only to entities established in an EU
Member State or in a non-EU country with a security of information agreement with the EU(or an administrative arrangement with the Commission).
EU classified information may not be disclosed to any third party (including participants
involved in the action implementation) without prior explicit written approval from the
granting authority.
ETHICS (— ARTICLE 14)
Ethics and research integrity
The beneficiaries must carry out the action in compliance with:

58

Commission Decision 2015/444/EC, Euratom of 13 March 2015 on the security rules for protecting EU
classified information (OJ L 72, 17.3.2015, p. 53).

98

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

ethical principles (including the highest standards of research integrity)and-applicable EU, international and national law, including the EU Charter ofFundamental Rights and the European Convention for the Protection of Human Rights
and Fundamental Freedoms and its Supplementary Protocols.

No funding can be granted, within or outside the EU, for activities that are prohibited in all
Member States. No funding can be granted in a Member State for an activity which isforbidden in that Member State.
The beneficiaries must pay particular attention to the principle of proportionality, the right toprivacy, the right to the protection of personal data, the right to the physical and mental
integrity of persons, the right to non-discrimination, the need to ensure protection of theenvironment and high levels of human health protection.
The beneficiaries must ensure that the activities under the action have an exclusive focus on
civil applications.
The beneficiaries must ensure that the activities under the action do not:-aim at human cloning for reproductive purposes-

intend to modify the genetic heritage of human beings which could make suchmodifications heritable (with the exception of research relating to cancer treatment of
the gonads, which may be financed)-

intend to create human embryos solely for the purpose of research or for the purposeof stem cell procurement, including by means of somatic cell nuclear transfer, or-lead to the destruction of human embryos (for example, for obtaining stem cells).

Activities involving research on human embryos or human embryonic stem cells may be
carried out only if:-they are set out in Annex 1 or-

the coordinator has obtained explicit approval (in writing) from the granting authority.

In addition, the beneficiaries must respect the fundamental principle of research integrity —59
as set out in the European Code of Conduct for Research Integrity .
This implies compliance with the following principles:-59

reliability in ensuring the quality of research reflected in the design, the methodology,
the analysis and the use of resources

European Code of Conduct for Research Integrity of ALLEA (All European Academies).

99

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

honesty in developing, undertaking, reviewing, reporting and communicating researchin a transparent, fair and unbiased way-

respect for colleagues, research participants, society, ecosystems, cultural heritage andthe environment-

accountability for the research from idea to publication, for its management andorganisation, for training, supervision and mentoring, and for its wider impacts

and means that beneficiaries must ensure that persons carrying out research tasks follow thegood research practices including ensuring, where possible, openness, reproducibility andtraceability and refrain from the research integrity violations described in the Code.
Activities raising ethical issues must comply with the additional requirements formulated by
the ethics panels (including after checks, reviews or audits; see Article 25).
Before starting an action task raising ethical issues, the beneficiaries must have obtained all
approvals or other mandatory documents needed for implementing the task, notably from any(national or local) ethics committee or other bodies such as data protection authorities.
The documents must be kept on file and be submitted upon request by the coordinator to the
granting authority. If they are not in English, they must be submitted together with an English
summary, which shows that the documents cover the action tasks in question and includes theconclusions of the committee or authority concerned (if any).
VALUES (— ARTICLE 14)
Gender mainstreaming
The beneficiaries must take all measures to promote equal opportunities between men andwomen in the implementation of the action and, where applicable, in line with the genderequality plan. They must aim, to the extent possible, for a gender balance at all levels of
personnel assigned to the action, including at supervisory and managerial level.
INTELLECTUAL PROPERTY RIGHTS (IPR) — BACKGROUND AND RESULTS —ACCESS RIGHTS AND RIGHTS OF USE (— ARTICLE 16)
Definitions
Access rights — Rights to use results or background.
Dissemination — The public disclosure of the results by appropriate means, other thanresulting from protecting or exploiting the results, including by scientificpublications in any medium.
Exploit(ation) — The use of results in further research and innovation activities other thanthose covered by the action concerned, including among other things,
commercial exploitation such as developing, creating, manufacturing andmarketing a product or process, creating and providing a service, or instandardisation activities.

100Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Fair and reasonable conditions — Appropriate conditions, including possible financial terms
or royalty-free conditions, taking into account the specific circumstances of
the request for access, for example the actual or potential value of the results
or background to which access is requested and/or the scope, duration orother characteristics of the exploitation envisaged.
FAIR principles — ‘findability’, ‘accessibility’, ‘interoperability’ and ‘reusability’.
Open access — Online access to research outputs provided free of charge to the end-user.
Open science — An approach to the scientific process based on open cooperative work, tools
and diffusing knowledge.
Research data management — The process within the research lifecycle that includes theorganisation, storage, preservation, security, quality assurance, allocation of
persistent identifiers (PIDs) and rules and procedures for sharing of data
including licensing.
Research outputs — Results to which access can be given in the form of scientificpublications, data or other engineered results and processes such assoftware, algorithms, protocols, models, workflows and electronic
notebooks.
Scope of the obligations
For this section, references to ‘beneficiary’ or ‘beneficiaries’ do not include affiliated entities(if any).
Agreement on backgroundThe beneficiaries must identify in a written agreement the background as needed for
implementing the action or for exploiting its results.
Where the call conditions restrict control due to strategic interests reasons, background that is
subject to control or other restrictions by a country (or entity from a country) which is not oneof the eligible countries or target countries set out in the call conditions and that impact the
exploitation of the results (i.e. would make the exploitation of the results subject to control or
restrictions) must not be used and must be explicitly excluded from it in the agreement on
background — unless otherwise agreed with the granting authority.
Ownership of results
Results are owned by the beneficiaries that generate them.
However, two or more beneficiaries own results jointly if:-they have jointly generated them and-it is not possible to:-establish the respective contribution of each beneficiary, or101Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

separate them for the purpose of applying for, obtaining or maintaining theirprotection.

The joint owners must agree — in writing — on the allocation and terms of exercise of theirjoint ownership (‘joint ownership agreement’), to ensure compliance with their obligations
under this Agreement.
Unless otherwise agreed in the joint ownership agreement or consortium agreement, eachjoint owner may grant non-exclusive licences to third parties to exploit the jointly-owned
results (without any right to sub-license), if the other joint owners are given:-at least 45 days advance notice and-fair and reasonable compensation.

The joint owners may agree — in writing — to apply another regime than joint ownership.
If third parties (including employees and other personnel) may claim rights to the results, thebeneficiary concerned must ensure that those rights can be exercised in a manner compatible
with its obligations under the Agreement.
The beneficiaries must indicate the owner(s) of the results (results ownership list) in the final
periodic report.
Protection of results
Beneficiaries which have received funding under the grant must adequately protect theirresults — for an appropriate period and with appropriate territorial coverage — if protection
is possible and justified, taking into account all relevant considerations, including theprospects for commercial exploitation, the legitimate interests of the other beneficiaries andany other legitimate interests.
Exploitation of results
Beneficiaries which have received funding under the grant must — up to four years after theend of the action (see Data Sheet, Point 1) — use their best efforts to exploit their results
directly or to have them exploited indirectly by another entity, in particular through transfer or
licensing.
If, despite a beneficiary’s best efforts, the results are not exploited within one year after theend of the action, the beneficiaries must (unless otherwise agreed in writing with the granting
authority) use the Horizon Results Platform to find interested parties to exploit the results.
If results are incorporated in a standard, the beneficiaries must (unless otherwise agreed withthe granting authority or unless it is impossible) ask the standardisation body to include thefunding statement (see Article 17) in (information related to) the standard.
Additional exploitation obligations
Where the call conditions impose additional exploitation obligations (including obligations
linked to the restriction of participation or control due to strategic assets, interests, autonomy
102

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

or security reasons), the beneficiaries must comply with them — up to four years after the endof the action (see Data Sheet, Point 1).
Where the call conditions impose additional exploitation obligations in case of a public
emergency, the beneficiaries must (if requested by the granting authority) grant for a limited
period of time specified in the request, non-exclusive licences — under fair and reasonableconditions — to their results to legal entities that need the results to address the public
emergency and commit to rapidly and broadly exploit the resulting products and services atfair and reasonable conditions. This provision applies up to four years after the end of theaction (see Data Sheet, Point 1).
Additional information obligation relating to standards
Where the call conditions impose additional information obligations relating to possible
standardisation, the beneficiaries must — up to four years after the end of the action (see Data
Sheet, Point 1) — inform the granting authority, if the results could reasonably be expected tocontribute to European or international standards.
Transfer and licensing of results
Transfer of ownership
The beneficiaries may transfer ownership of their results, provided this does not affectcompliance with their obligations under the Agreement.
The beneficiaries must ensure that their obligations under the Agreement regarding theirresults are passed on to the new owner and that this new owner has the obligation to passthem on in any subsequent transfer.
Moreover, they must inform the other beneficiaries with access rights of the transfer at least
45 days in advance (or less if agreed in writing), unless agreed otherwise in writing forspecifically identified third parties including affiliated entities or unless impossible under theapplicable law. This notification must include sufficient information on the new owner toenable the beneficiaries concerned to assess the effects on their access rights. The
beneficiaries may object within 30 days of receiving notification (or less if agreed in writing),
if they can show that the transfer would adversely affect their access rights. In this case, thetransfer may not take place until agreement has been reached between the beneficiaries
concerned.
Granting licences
The beneficiaries may grant licences to their results (or otherwise give the right to exploitthem), including on an exclusive basis, provided this does not affect compliance with their
obligations.
Exclusive licences for results may be granted only if all the other beneficiaries concerned
have waived their access rights.
Granting authority right to object to transfers or licensing — Horizon Europe actions
Where the call conditions in Horizon Europe actions provide for the right to object to transfers
or licensing, the granting authority may — up to four years after the end of the action (see103Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Data Sheet, Point 1) — object to a transfer of ownership or the exclusive licensing of results,if:-

the beneficiaries which generated the results have received funding under the grant-

it is to a legal entity established in a non-EU country not associated with Horizon
Europe, and-the granting authority considers that the transfer or licence is not in line with EUinterests.

Beneficiaries that intend to transfer ownership or grant an exclusive licence must formallynotify the granting authority before the intended transfer or licensing takes place and:-identify the specific results concerned-

describe in detail the new owner or licensee and the planned or potential
exploitation of the results, and-include a reasoned assessment of the likely impact of the transfer or licence on EU
interests, in particular regarding competitiveness as well as consistency withethical principles and security considerations.

The granting authority may request additional information.
If the granting authority decides to object to a transfer or exclusive licence, it must formallynotify the beneficiary concerned within 60 days of receiving notification (or any additional
information it has requested).
No transfer or licensing may take place in the following cases:-

pending the granting authority decision, within the period set out above-

if the granting authority objects-

until the conditions are complied with, if the granting authority objection comeswith conditions.

A beneficiary may formally notify a request to waive the right to object regarding intended
transfers or grants to a specifically identified third party, if measures safeguarding EU
interests are in place. If the granting authority agrees, it will formally notify the beneficiary
concerned within 60 days of receiving notification (or any additional information requested).
Granting authority right to object to transfers or licensing — Euratom actions
Where the call conditions in Euratom actions provide for the right to object to transfers or
licensing, the granting authority may — up to four years after the end of the action (see Data
Sheet, Point 1) — object to a transfer of ownership or the exclusive or non-exclusive licensingof results, if:-

the beneficiaries which generated the results have received funding under the grant104

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

it is to a legal entity established in a non-EU country not associated to the Euratom
Research and Training Programme 2021-2025 and-the granting authority considers that the transfer or licence is not in line with the EUinterests.

Beneficiaries that intend to transfer ownership or grant a licence must formally notify the
granting authority before the intended transfer or licensing takes place and:-identify the specific results concerned-

describe in detail the results, the new owner or licensee and the planned or
potential exploitation of the results, and-include a reasoned assessment of the likely impact of the transfer or licence on EU
interests, in particular regarding competitiveness as well as consistency withethical principles and security considerations (including the defence interests of the
EU Member States under Article 24 of the Euratom Treaty).

The granting authority may request additional information.
If the granting authority decides to object to a transfer or licence, it will formally notify thebeneficiary concerned within 60 days of receiving notification (or any additional information
requested).
No transfer or licensing may take place in the following cases:-

pending the granting authority decision, within the period set out above-

if the granting authority objects-

until the conditions are complied with, if the granting authority objection comeswith conditions.

A beneficiary may formally notify a request to waive the right to object regarding intended
transfers or grants to a specifically identified third party, if measures safeguarding EU
interests are in place. If the granting authority agrees, it will formally notify the beneficiary
concerned within 60 days of receiving notification (or any additional information requested).
Limitations to transfers and licensing due to strategic assets, interests, autonomy or security
reasons of the EU and its Member States
Where the call conditions restrict participation or control due to strategic assets, interests,
autonomy or security reasons, the beneficiaries may not transfer ownership of their results or
grant licences to third parties which are established in countries which are not eligible
countries or target countries set out in the call conditions (or, if applicable, are controlled bysuch countries or entities from such countries) — unless they have requested and received
prior approval by the granting authority.
The request must:-

identify the specific results concerned105

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

describe in detail the new owner and the planned or potential exploitation of theresults, and-include a reasoned assessment of the likely impact of the transfer or license on thestrategic assets, interests, autonomy or security of the EU and its Member States.

The granting authority may request additional information.
Access rights to results and background
Exercise of access rights — Waiving of access rights — No sub-licensing
Requests to exercise access rights and the waiver of access rights must be in writing.
Unless agreed otherwise in writing with the beneficiary granting access, access rights do notinclude the right to sub-license.
If a beneficiary is no longer involved in the action, this does not affect its obligations to grant
access.
If a beneficiary defaults on its obligations, the beneficiaries may agree that that beneficiary nolonger has access rights.
Access rights for implementing the action
The beneficiaries must grant each other access — on a royalty-free basis — to backgroundneeded to implement their own tasks under the action, unless the beneficiary that holds the
background has — before acceding to the Agreement —:-informed the other beneficiaries that access to its background is subject to restrictions,or-agreed with the other beneficiaries that access would not be on a royalty-free basis.

The beneficiaries must grant each other access — on a royalty-free basis — to results needed
for implementing their own tasks under the action.
Access rights for exploiting the results
The beneficiaries must grant each other access — under fair and reasonable conditions — toresults needed for exploiting their results.
The beneficiaries must grant each other access — under fair and reasonable conditions — tobackground needed for exploiting their results, unless the beneficiary that holds the
background has — before acceding to the Agreement — informed the other beneficiaries thataccess to its background is subject to restrictions.
Requests for access must be made — unless agreed otherwise in writing — up to one year
after the end of the action (see Data Sheet, Point 1).
Access rights for entities under the same control

106

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Unless agreed otherwise in writing by the beneficiaries, access to results and, subject to therestrictions referred to above (if any), background must also be granted — under fair andreasonable conditions — to entities that:-are established in an EU Member State or Horizon Europe associated country-

are under the direct or indirect control of another beneficiary, or under the same direct
or indirect control as that beneficiary, or directly or indirectly controlling that
beneficiary and-need the access to exploit the results of that beneficiary.

Unless agreed otherwise in writing, such requests for access must be made by the entity
directly to the beneficiary concerned.
Requests for access must be made — unless agreed otherwise in writing — up to one year
after the end of the action (see Data Sheet, Point 1).
Access rights for the granting authority, EU institutions, bodies, offices or agencies andnational authorities to results for policy purposes — Horizon Europe actions
In Horizon Europe actions, the beneficiaries which have received funding under the grant
must grant access to their results — on a royalty-free basis — to the granting authority, EU
institutions, bodies, offices or agencies for developing, implementing and monitoring EU
policies or programmes. Such access rights do not extend to beneficiaries’ background.
Such access rights are limited to non-commercial and non-competitive use.
For actions under the cluster ‘Civil Security for Society’, such access rights also extend tonational authorities of EU Member States for developing, implementing and monitoring theirpolicies or programmes in this area. In this case, access is subject to a bilateral agreement todefine specific conditions ensuring that:-the access rights will be used only for the intended purpose and-appropriate confidentiality obligations are in place.

Moreover, the requesting national authority or EU institution, body, office or agency(including the granting authority) must inform all other national authorities of such a request.
Access rights for the granting authority, Euratom institutions, funding bodies or the Joint
Undertaking Fusion for Energy — Euratom actions
In Euratom actions, the beneficiaries which have received funding under the grant must grant
access to their results — on a royalty-free basis — to the granting authority, Euratom
institutions, funding bodies or the Joint Undertaking Fusion for Energy for developing,
implementing and monitoring Euratom policies and programmes or for compliance withobligations assumed through international cooperation with non-EU countries andinternational organisations.

107

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Such access rights include the right to authorise third parties to use the results in public
procurement and the right to sub-license and are limited to non-commercial and noncompetitive use.
Additional access rights
Where the call conditions impose additional access rights, the beneficiaries must comply with
them.
COMMUNICATION, DISSEMINATION, OPEN SCIENCE AND VISIBILITY (—ARTICLE 17)
Dissemination
Dissemination of results
The beneficiaries must disseminate their results as soon as feasible, in a publicly available
format, subject to any restrictions due to the protection of intellectual property, security rules
or legitimate interests.
A beneficiary that intends to disseminate its results must give at least 15 days advance noticeto the other beneficiaries (unless agreed otherwise), together with sufficient information on
the results it will disseminate.
Any other beneficiary may object within (unless agreed otherwise) 15 days of receiving
notification, if it can show that its legitimate interests in relation to the results or backgroundwould be significantly harmed. In such cases, the results may not be disseminated unlessappropriate steps are taken to safeguard those interests.
Additional dissemination obligations
Where the call conditions impose additional dissemination obligations, the beneficiaries mustalso comply with those.
Open Science
Open science: open access to scientific publications
The beneficiaries must ensure open access to peer-reviewed scientific publications relating totheir results. In particular, they must ensure that:-at the latest at the time of publication, a machine-readable electronic copy of the
published version or the final peer-reviewed manuscript accepted for publication, isdeposited in a trusted repository for scientific publications-

immediate open access is provided to the deposited publication via the repository,
under the latest available version of the Creative Commons Attribution International
Public Licence (CC BY) or a licence with equivalent rights; for monographs and otherlong-text formats, the licence may exclude commercial uses and derivative works (e.g.
CC BY-NC, CC BY-ND) and108

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

information is given via the repository about any research output or any other tools
and instruments needed to validate the conclusions of the scientific publication.

Beneficiaries (or authors) must retain sufficient intellectual property rights to comply with theopen access requirements.
Metadata of deposited publications must be open under a Creative Common Public Domain
Dedication (CC 0) or equivalent, in line with the FAIR principles (in particular machineactionable) and provide information at least about the following: publication (author(s), title,
date of publication, publication venue); Horizon Europe or Euratom funding; grant project
name, acronym and number; licensing terms; persistent identifiers for the publication, theauthors involved in the action and, if possible, for their organisations and the grant. Where
applicable, the metadata must include persistent identifiers for any research output or any
other tools and instruments needed to validate the conclusions of the publication.
Only publication fees in full open access venues for peer-reviewed scientific publications are
eligible for reimbursement.
Open science: research data management
The beneficiaries must manage the digital research data generated in the action (‘data’)
responsibly, in line with the FAIR principles and by taking all of the following actions:-establish a data management plan (‘DMP’) (and regularly update it)-

as soon as possible and within the deadlines set out in the DMP, deposit the data in atrusted repository; if required in the call conditions, this repository must be federated
in the EOSC in compliance with EOSC requirements-

as soon as possible and within the deadlines set out in the DMP, ensure open access —via the repository — to the deposited data, under the latest available version of theCreative Commons Attribution International Public License (CC BY) or Creative
Commons Public Domain Dedication (CC 0) or a licence with equivalent rights,
following the principle ‘as open as possible as closed as necessary’, unless providing
open access would in particular:--

be against the beneficiary’s legitimate interests, including regarding
commercial exploitation, or-be contrary to any other constraints, in particular the EU competitive interestsor the beneficiary’s obligations under this Agreement; if open access is notprovided (to some or all data), this must be justified in the DMP

provide information via the repository about any research output or any other tools andinstruments needed to re-use or validate the data.

Metadata of deposited data must be open under a Creative Common Public Domain
Dedication (CC 0) or equivalent (to the extent legitimate interests or constraints are
safeguarded), in line with the FAIR principles (in particular machine-actionable) and provide
information at least about the following: datasets (description, date of deposit, author(s),venue and embargo); Horizon Europe or Euratom funding; grant project name, acronym and109

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

number; licensing terms; persistent identifiers for the dataset, the authors involved in theaction, and, if possible, for their organisations and the grant. Where applicable, the metadata
must include persistent identifiers for related publications and other research outputs.
Open science: additional practices
Where the call conditions impose additional obligations regarding open science practices, thebeneficiaries must also comply with those.
Where the call conditions impose additional obligations regarding the validation of scientificpublications, the beneficiaries must provide (digital or physical) access to data or other results
needed for validation of the conclusions of scientific publications, to the extent that theirlegitimate interests or constraints are safeguarded (and unless they already provided the(open) access at publication).
Where the call conditions impose additional open science obligations in case of a public
emergency, the beneficiaries must (if requested by the granting authority) immediately
deposit any research output in a repository and provide open access to it under a CC BY
licence, a Public Domain Dedication (CC 0) or equivalent. As an exception, if the accesswould be against the beneficiaries’ legitimate interests, the beneficiaries must grant nonexclusive licenses — under fair and reasonable conditions — to legal entities that need theresearch output to address the public emergency and commit to rapidly and broadly exploit
the resulting products and services at fair and reasonable conditions. This provision applies up
to four years after the end of the action (see Data Sheet, Point 1).
Plan for the exploitation and dissemination of results including communication activities
Unless excluded by the call conditions, the beneficiaries must provide and regularly update aplan for the exploitation and dissemination of results including communication activities.
SPECIFIC RULES FOR CARRYING OUT THE ACTION (— ARTICLE 18)
Implementation in case of restrictions due to strategic assets, interests, autonomy orsecurity of the EU and its Member States
Where the call conditions restrict participation or control due to strategic assets, interests,
autonomy or security, the beneficiaries must ensure that none of the entities that participate asaffiliated entities, associated partners, subcontractors or recipients of financial support to third
parties are established in countries which are not eligible countries or target countries set out
in the call conditions (or, if applicable, are controlled by such countries or entities from suchcountries) — unless otherwise agreed with the granting authority.
The beneficiaries must moreover ensure that any cooperation with entities established incountries which are not eligible countries or target countries set out in the call conditions (or,if applicable, are controlled by such countries or entities from such countries) does not affectthe strategic assets, interests, autonomy or security of the EU and its Member States.
Recruitment and working conditions for researchers

110Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

The beneficiaries must take all measures to implement the principles set out in theCommission Recommendation on the European Charter for Researchers and the Code of60
Conduct for the Recruitment of Researchers , in particular regarding:-working conditions-transparent recruitment processes based on merit, and-career development.

The beneficiaries must ensure that researchers and all participants involved in the action areaware of them.
[OPTION for all HE and Euratom ToA (except HE IA, HE PCP/PPI, HE ERC Grants, HE
EIC Grants and HE EIT KIC Actions): Specific rules for access to research infrastructure
activities
Definitions
Research Infrastructures — Facilities that provide resources and services for the researchcommunities to conduct research and foster innovation in their fields. Thisdefinition includes the associated human resources, and it covers major
equipment or sets of instruments; knowledge-related facilities such ascollections, archives or scientific data infrastructures; computing systems,
communication networks, and any other infrastructure, of a unique natureand open to external users, essential to achieve excellence in research andinnovation. Where relevant, they may be used beyond research, for example
for education or public services, and they may be ‘single-sited’, ‘virtual’ or
61‘distributed’ :When implementing access to research infrastructure activities, the beneficiaries must respect
the following conditions:-for transnational access:-access which must be provided:
The access must be free of charge, transnational access to research infrastructure
or installations for selected user-groups.
The access must include the logistical, technological and scientific support and thespecific training that is usually provided to external researchers using theinfrastructure. Transnational access can be either in person (hands-on), provided
to selected users that visit the installation to make use of it, or remote, through theprovision to selected user-groups of remote scientific services (e.g. provision of

60

61

Commission Recommendation 2005/251/EC of 11 March 2005 on the European Charter for Researchersand on a Code of Conduct for the Recruitment of Researchers (OJ L 75, 22.3.2005, p. 67).
See Article 2(1) of the Horizon Europe Framework Programme Regulation 2021/695.

111

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

reference materials or samples, remote access to a high-performance computing
facility).
-

categories of users that may have access:Transnational access must be provided to selected user-groups, i.e. teams of one
or more researchers (users).
The majority of the users must work in a country other than the country(ies)where the installation is located (unless access is provided by an internationalorganisation, the Joint Research Centre (JRC), an ERIC or similar legal entity).
Only user groups that are allowed to disseminate the results they have generated
under the action may benefit from the access (unless the users are working forSMEs).
Access for user groups with a majority of users not working in a EU Member
State or Horizon Europe associated country is limited to 20% of the total amountof units of access provided under the grant (unless a higher percentage is foreseen
in Annex 1).

-

procedure and criteria for selecting user groups:
The user groups must request access by submitting (in writing) a description of
the work that they wish to carry out and the names, nationalities and homeinstitutions of the users.
The user groups must be selected by (one or more) selection panels set up by the
consortium.
The selection panels must be composed of international experts in the field, atleast half of them independent from the consortium (unless otherwise specified in
Annex 1).
The selection panels must assess all proposals received and recommend a shortlist of the user groups that should benefit from access.
The selection panels must base their selection on scientific merit, taking into
account that priority should be given to user groups composed of users who:-

have not previously used the installation and-are working in countries where no equivalent research infrastructure exist.

It will apply the principles of transparency, fairness and impartiality.
Where the call conditions impose additional rules for the selection of user groups,
the beneficiaries must also comply with those.
-other conditions:112

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

The beneficiaries must request written approval from the granting authority for theselection of user groups requiring visits to the installations exceeding 3 months(unless such visits are foreseen in Annex 1).
In addition, the beneficiaries must:--advertise widely, including on a their websites, the access offered underthe Agreement-

promote equal opportunities in advertising the access and take into
account the gender dimension when defining the support provided to
users

-

ensure that users comply with the terms and conditions of the Agreement-

ensure that its obligations under Articles 12, 13, 17 and 33 also apply tothe users-

keep records of the names, nationalities, and home institutions of users,
as well as the nature and quantity of access provided to themfor virtual access:-access which must be provided:
The access must be free of charge, virtual access to research infrastructure or
installations.
‘Virtual access’ means open and free access through communication networks todigital resources and services needed for research, without selecting the users towhom access is provided.
The access must include the support that is usually provided to external users.
Where allowed by the call conditions, beneficiaries may in justified cases define
objective eligibility criteria (e.g. affiliation to a research or academic institution)
for specific users.

-

other conditions:
The beneficiaries must have the virtual access services assessed periodically by aboard composed of international experts in the field, at least half of whom must be
independent from the consortium (unless otherwise specified in Annex 1). For thispurpose, information and statistics on the users and the nature and quantity of theaccess provided, must be made available to the board.
The beneficiaries must advertise widely, including on a dedicated website, theaccess offered under the grant and the eligibility criteria, if any.

113

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021
62

Where the call conditions impose additional traceability obligations, informationon the traceability of the users and the nature and quantity of access must be
provided by the beneficiaries.
These obligations apply regardless of the form of funding or budget categories used to declarethe costs (unit costs or actual costs or a combination of the two).][OPTION for HE PCP/PPI: Specific rules for PCP and PPI procurements
When implementing procurements in Pre-commercial Procurement (PCP) or Public
Procurement of Innovative Solution (PPI) actions, the beneficiaries must respect the following
conditions:62-

avoid any conflict of interest and comply with the principles of transparency, nondiscrimination, equal treatment, sound financial management, proportionality andcompetition rules-

assign the ownership of the intellectual property rights under the contracts to thecontractors (for PPI procurements: unless there are exceptional overriding public
interests which are duly justified in Annex 1), with the right of the buyers to accessresults — on a royalty-free basis — for their own use and to grant (or to require thecontractors to grant) non-exclusive licences to third parties to exploit the results forthem — under fair and reasonable conditions — without any right to sub-license-

allow for all communications to be made in English (and any additional languages
chosen by the beneficiaries)-

ensure that prior information notices, contract notices and contract award notices
contain information on the EU funding and a disclaimer that the EU is notparticipating as contracting authority in the procurement-

allow for the award of multiple procurement contracts within the same procedure(multiple sourcing)-for procurements involving classified information: apply the security rules set out inAnnex 5 mutatis mutandis to the contractors and the background and results of thecontracts-

where the call conditions restrict participation or control due to strategic assets,interests, autonomy or security reasons: apply the restrictions set out in Annex 5
mutatis mutandis to the contractors and the results under the contracts-

where the call conditions impose a place of performance obligation: ensure that thepart of the activities that is subject to the place of performance obligation is performedin the eligible countries or target countries set out in the call conditions

According to the definition given in ISO 9000, i.e.: “Traceability is the ability to trace the history, application, use and location of an
item or its characteristics through recorded identification data.” The users can be traced, for example, by authentication and/or byauthorization or by other means that allows for analysis of the type of users and the nature and quantity of access provided.

114

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

to ensure reciprocal level of market access: where the WTO Government Procurement
Agreement (GPA) does not apply, ensure that the participation in tendering proceduresis open on equal terms to bidders from EU Member States and all countries withwhich the EU has an agreement in the field of public procurement under the conditions
laid down in that agreement, including all Horizon Europe associated countries. Where
the WTO GPA applies, ensure that tendering procedures are also open to bidders fromstates that have ratified this agreement, under the conditions laid down therein. ][OPTION for HE and Euratom Programme Cofund actions: Specific rules for Co-funded
Partnerships
When implementing financial support to third parties in Co-funded Partnerships, thebeneficiaries must respect the following conditions:-avoid any conflict of interest and comply with the principles of transparency, nondiscrimination and sound financial management-

for the types of activity and categories of persons that will be supported:--

for multi-beneficiary projects (including multi-participant projects): the projects
supported must be transnational, involving at least two independent legal entities
from two different EU Member States or Horizon Europe associated countries asrecipients of the financial support and may also include legal entities establishedin a non-associated third countries not receiving financial support-

for mono-beneficiary projects (multi-participant projects): the projects supported
must be transnational, involving one legal entity established in an EU Member
State or Horizon Europe associated country as recipient of the financial support
and one legal entity established in a non-associated third country not receiving
financial support

for the selection procedure and criteria:-

publish open calls widely (including on the Funding & Tenders Portal and thebeneficiaries’ websites)-

keep open calls open for at least two months-

inform recipients of call updates (if any) and the outcome of the call (list of
selected projects, amounts and names of selected recipients)-

measures to avoid potential conflicts of interest or unequal treatment ofapplicantsmust
beensured(notably
through
appropriate
communication/exchange of information channels and independent and faircomplaints procedures)-

use the following selection criteria: the standard Horizon Europe award criteria-

use the following selection procedures:-projects must be selected following a joint transnational call for
proposals
115

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

beneficiaries must make the selection through a two-step procedure:-

Step 1: review at national or transnational level (including
national eligibility checks)-

Step 2: single international peer review

and in Step 2:-

proposals must be evaluated with the assistance of at least three
independent experts-

proposals must be ranked according to the evaluation results andthe selection must be made on the basis of this ranking-

the selection procedure must be followed by an independent
expert observer, who must make a report.

Where the financial support is implemented through implementing partners, the beneficiaries
must:-

ensure that the partners comply with the same rules, standards and procedures for
implementing the financial support-

implement effective monitoring and oversight arrangements towards the partners,
covering all aspects relating to the action-

ensure effective and reliable reporting by the partners, covering the activities
implemented, information on indicators, as well as the legality and regularity of theexpenditure claimed-

ensure that the partners provide that the bodies mentioned in Article 25 (e.g. granting
authority, OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards
the final recipientswhere the call conditions restrict participation or control due to strategic assets,interests, autonomy or security reasons: apply the restrictions set out in Annex 5
mutatis mutandis to the final recipients and their results.][OPTION for HE ERC Grants: Specific rules for ERC Grants
When implementing ERC Grants, the beneficiaries must ensure that the action tasks describedin Annex 1 are performed under the guidance of the principal investigator.
In accordance with Article 21, beneficiaries must submit progress reports (scientific reports)
and periodic reports according to the schedule and modalities set out in the Data Sheet (seePoints 4.1 and 4.2). Reports must be prepared using the templates available in the Portal (ERC
Scientific and Periodic reports).
The internal arrangements set out in Article 7 must cover the decision making procedures forscientific and grant management issues, the distribution of the EU contribution, internal
116

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

dispute settlement and division of responsibilities for cases of rejection of costs or reductionof the grant.
In addition to the obligations set out in Article 17, communication and dissemination
activities as well as infrastructure, equipment or major results funded by the grant must
moreover display the following special logo:

In addition, the beneficiaries must respect the following conditions for the principal
investigator and their team:63-

host and engage the principal investigator for the whole duration of the action-

take all measures to implement the principles set out in the Commission
Recommendation on the European Charter for Researchers and the Code of Conduct
for the Recruitment of Researchers63 — in particular regarding working conditions,transparent recruitment processes based on merit and career development — andensure that the principal investigator, researchers and third parties involved in theaction are aware of them-enter — before grant signature — into a Supplementary Agreement with the principal
investigator, that specifies:-

the obligation of the beneficiary to meet its obligations under the Grant
Agreement-

the obligation of the principal investigator to supervise
technological implementation of the action-

the obligation of the principal investigator to assume the responsibility for thescientific reporting for the beneficiary and contribute to the financial reporting-

the obligation of the principal investigator to meet the time commitments for
implementing the action and for working in an EU Member State or Horizon
Europe associated country, as set out in Annex 1

the scientific andCommission Recommendation 2005/251/EC of 11 March 2005 on the European Charter for Researchers andon a Code of Conduct for the Recruitment of Researchers (OJ L 75, 22.3.2005, p. 67).

117

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

the obligation of the principal investigator to apply the beneficiary’s usual
management practices-

the obligation of the principal investigator to inform the coordinator immediatelyof any events or circumstances likely to affect the Grant Agreement, such as:-a planned transfer of the action (or part of it) to a new beneficiary (seeArticle 41)-

any personal grounds affecting the implementation of the action-

any changes in the information that was used as a basis for signing the
supplementary agreement-

any changes in the information that was used as a basis for awarding the
grant

-

the obligation of the principal investigator to ensure the visibility of EU fundingin communications or publications and in applications for the protection of
results (see Article 16 and 17)-

the arrangements related to the intellectual property rights — during theimplementation of the action and afterwards —, in particular, the obligation of
the principal investigator to uphold the intellectual property rights of thebeneficiary and full access — on a royalty-free basis — for the principal
investigator to background and results needed for their activities under the action-

the obligation of the principal investigator to maintain confidentiality (seeArticle 13)-

for transfers of the action to a new beneficiary (portability; see Article 41):-

the right of the principal investigator to request the transfer, provided thatthe objectives of the action remain achievable
the obligation of the principal investigator to:-

propose to the coordinator (in writing) to what extent the action willbe transferred and the details of the transfer arrangement-

provide a statement to the coordinator with the detailed results of theresearch up to the time of transfer-

the right of the bodies mentioned in Article 25 (e.g. granting authority, OLAF,
Court of Auditors (ECA), etc.) to exercise their rights also towards the principal
investigator-the applicable law and the dispute settlement forum-

provide the principal investigator with a copy of the signed Agreement-

guarantee the principal investigator scientific independence, in particular for the:118Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

use of the budget to achieve the scientific objectives-

authority to publish as senior author and invite as co-authors those who havecontributed substantially to the work-

preparation of scientific reports for the action-

selection and supervision of the other team members, in line with the profiles
needed to conduct the research and in accordance with the beneficiary’s usual
management practices-

possibility to apply independently for funding-

access to appropriate space and facilities for conducting the research-

provide — during the implementation of the action — research support to the principal
investigator and the team members (regarding infrastructure, equipment, access rights,
products and other services necessary for conducting the research)-

support the principal investigator and provide administrative assistance, in particular
for the:-general management of the work and their team-scientific reporting, especially ensuring that the team members send theirscientific results to the principal investigator-financial reporting, especially providing timely and clear financial information-

application of the beneficiary’s usual management practices-

general logistics of the action-access to the electronic exchange system-

inform the principal investigator immediately (in writing) of any events orcircumstances likely to affect the Agreement-

ensure that the principal investigator enjoys adequate:--

conditions for annual, sickness and parental leave-

occupational health and safety standards-

insurance under the general social security scheme, such as pension rights

allow the transfer of the Agreement to a new beneficiary, if requested by the principal
investigator and provided that the objectives of the action remain achievable(portability; see Article 41). The beneficiary may object only on the basis that thetransfer is not possible under national law. In particular, the beneficiary must:119

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

agree with the principal investigator and the new beneficiary on a plan for thetransfer of the intellectual property rights under the Agreement to the new
beneficiary-transfer to the new beneficiary any part of the prefinancing received which is notcovered by an approved financial report (if requested by the granting authority)-transfer to the new beneficiary the equipment purchased and used exclusively forthe action against reimbursement of the costs that have not yet been depreciated(if requested by the principal investigator and the granting authority, and unlessthe transfer is not possible under national law).

For ERC grants with more than one principal investigator, the above-mentioned obligations
must be ensured by each beneficiary towards their principal investigators and their teams (andby each principal investigator towards their beneficiary, the coordinator and the otherprincipal investigators). Moreover, the following specificities must be observed:-

for the implementation of the action: the corresponding principal investigator bears theoverall responsibility for the supervision of the scientific and technological
implementation of the action, while the other principal investigators must contribute tothe overall implementation and supervise each one their parts-

for the reporting: the corresponding principal investigator assumes the primary
responsibility for the scientific reporting and contribution to the financial reporting,while the other principal investigators must contribute to both the scientific andfinancial reporting-for events or circumstances likely to affect the Agreement: each principal investigatormust inform the coordinator, their beneficiary and the other principal investigators-

for transfers of a part of the action by one of the principal investigators (portability;
Article 41):--the corresponding principal investigator must verify that the beneficiary of theprincipal investigator and the coordinator were informed-

the principal investigator concerned must provide the coordinator and theirbeneficiary with a statement on the detailed results of the research up to the timeof transfer

for the internal arrangements (Article 7): they must also cover settlement of disputes
between the principal investigators and between them and the beneficiaries). ][OPTION for HE EIC Grants: Specific rules for EIC actions
All EIC actions (EIC Pathfinder actions, EIC Transition actions and EIC Accelerator actions)
are subject to the call conditions. They will be managed proactively by the granting authority
and the EIC Programme Manager it has appointed. When implementing them, thebeneficiaries must closely cooperate and follow their instructions and provide requested
information and data in a timely, helpful and constructive manner. Communication between
EIC Programme Managers and beneficiaries must take place via the EIC Market Place.
120

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

When implementing EIC actions, the beneficiaries acknowledge and accept that they must
attend regular (normally six-monthly) progress meetings, if organised by the granting
authority.
In addition, the beneficiaries must provide the granting authority with regular data andinformation on the implementation of the action (normally every three months), if requestedby the granting authority and via the EIC Market Place.
The beneficiaries acknowledge and accept that EIC actions are part of (one or more) EIC
Portfolio(s) managed by the granting authority and the EIC Programme Managers andtherefore subject to the following specific portfolio-related conditions:--the granting authority may:-

move the action to another EIC Portfolio or add additional EIC Portfolios during
the action — with 30 days prior notice via the EIC Market Place-adjustments: change EIC Challenge Portfolio objectives and roadmap during theaction and, if needed, request adjustments to the action activities, milestones ordeliverables (amendment; see Article 39)-

for challenge-based EIC Pathfinder actions: suspend or terminate the action, if
there is no agreement on adjustments needed to ensure relevance with theobjectives or roadmap of the Challenge Portfolio for which the action has been
selected (see Articles 31.2 and 32.3)

the Programme Manager may:-request participation in EIC Portfolio activities (such as conferences, workshops,
EIC Portfolio or networks meetings, experience and data sharing activities, and
EIC Business Acceleration Service events, etc.)-

propose or accept the organisation of EIC additional Portfolio activities (for EIC
Pathfinder actions: possibility of additional funding of up to EUR 50 000 tocover the related costs).

The beneficiaries must comply with the additional IPR, dissemination and exploitation
obligations set out in the call conditions, in particular:-

use the EIC Market Place platform to exchange information on results (including
preliminary findings) and Portfolio activities, in accordance with the Terms andConditions of that platform-

clarify all intellectual property issues before the grant is signed and cover them in the
consortium agreement (including ownership and co-ownership of results, consortiuminternal approval processes for the dissemination of results, pre-existing technologies,
appropriate licensing agreements for background, etc.) and, if requested, provide a
copy to the granting authority-

provide updates to the plan for exploitation and dissemination of the results andinformation on dissemination or exploitation activities, if requested by the granting
authority and for up to four years after the end of the action
121Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

in case of indirect exploitation of the results: give priority to entities established in a
Member State or a Horizon Europe associated country to exploit the results-

for beneficiaries that are non-profit legal entities in EIC Pathfinder or EIC Transition
actions: EIC Inventors are granted indefinite access rights for exploitation purposes
under the following conditions:

-

-

-

the access rights are granted on a royalty-free basis, unless the beneficiaryprovides support to the EIC inventor to exploit the results (in which case theroyalties may be shared on mutually beneficial terms, provided this does notmake the exploitation by the EIC inventor impossible)-

the EIC Inventor must inform the beneficiary in due time before any exploitation
activity they intend to undertake, and report to the beneficiary on theimplementation-

if the beneficiary considers that the exploitation activity could negatively affectits own exploitation activities (as set out in the plan for exploitation anddissemination), it may request the granting authority to suspend the EIC
Inventor’s access rights

comply with dissemination restrictions imposed by the granting authority in the planfor exploitation and dissemination of the results (if any), i.e.:-

prior protection-

simultaneous unrestricted dissemination through the EIC Market Place-for results that qualify for an EIC Transition action or EIC BusinessAcceleration Services: prior assessment of the innovation potential

allow the granting authority to also disseminate and promote the exploitation of theresults, if they have already been made public by the beneficiary (or with its consent)
or if, despite its best efforts, no exploitation has taken place, no interested party to
exploit the results through the Horizon Results Platform has been found and it cannot
demonstrate an alternative exploitation opportunity

In addition to the obligations set out in Article 17, communication and dissemination
activities as well as infrastructure, equipment or major results funded under EIC actions mustalso display the following special logo:.
When implementing EIC Accelerator actions, the beneficiaries must moreover comply withthe following additional obligations:-investment component: the pursuit of the action depends on the approval of theinvestment component by the EIC Fund and its integration into the Agreement(amendment to add the investment component into the Data Sheet, Point 1 and122

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021

Articles 1 and 3 and to adapt the description of the action in Annex 1 and add theinvestment agreement as Annex 6) if no agreement can be reached with the EIC Fundon the investment, the action may be terminated-implementation, monitoring and reporting:-the grant and investment components of the action will be interlinked andmanaged and monitored together and in close coordination with the EIC Fund, inparticular:-

the information, data and documents regarding both components(including sensitive information within the meaning of Article 13) areconsidered as information, data and documents of the action and may bemutually exchanged between the granting authority and the EIC Fund andrelied on for the management of both components (if needed)-

the investment agreement signed by the EIC Fund will be attached to theAgreement and become an integral part of it (Annex 6)-

the rights and obligations under the investment agreement may be
exercised and enforced both by the granting authority or the EIC Fund,interchangeably-

issues regarding either component may impact the other component andlead to the suspension or termination of the entire action (including exitfrom the investment)-

reorientation: the parties (beneficiary or granting authority) may request an
amendment (see Article 39) to reorient the action (including its objectives orsubstantial changes affecting the objectives), if required by a change ofcircumstances and provided that the action remains eligible under the call forwhich it was selected and does not lose its relevance-

progress meetings and reviews:-

there will be at least one intermediary progress meeting and a final
progress meeting at the end of the action, before submission of the final
report-the granting authority will be represented by the EIC Project Officers and
EIC Programme Managers and may be assisted by other Commission
representatives, EIC Fund representatives or independent outside experts;
if independent outside experts are used as reviewers, the beneficiaries will
be informed and have the right to object on grounds of commercial
confidentiality or conflict of interest-

if a progress meeting confirms grounds for suspension or termination of
the action, the notification of the meeting minutes (progress meetingconclusions) will serve as pre-information letter, with a reduced deadline
for submitting observations (15 days after receiving the meeting minutes)
123

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

the final report will be assessed by independent outside reviewers (seeArticle 25.1.2)

IPR, dissemination and exploitation:-

the IPR, dissemination and exploitation obligations set out in the EIC Fundinvestment agreement (see Annex 6) will apply; the provisions set out in Annex
5 will therefore only apply until the EIC Fund investment agreement isconcluded or if the Agreement is terminated early. ][OPTION for HE EIT KIC Actions: Specific rules for EIT KIC Actions
EIT KIC Actions must be implemented in accordance with the EIT KIC Partnership
Agreement, in particular as regards the KIC Strategic Agenda, European added value andgood governance, openness and transparency principles.
In addition to the obligations set out in Article 17, communication and dissemination
activities as well as infrastructure, equipment or major results funded by the grant must
moreover display the following special logo of the KIC:

and the following text:“KIC [name] is supported by the European Institute of Innovation and Technology (EIT), a body of theEuropean Union”.

When implementing financial support to third parties in EIT KIC Actions, the beneficiaries
must respect the following conditions:-avoid any conflict of interest and comply with the principles of transparency, nondiscrimination and sound financial management-

for the types of activity and categories of persons that will be supported: clearly
identify the recipients which can apply for funding-

for the selection procedure and criteria:-

publish open calls widely (including on the Funding & Tenders Portal and the
EIT website and the beneficiaries’ websites)-

keep open calls open for at least two months-

inform recipients of call updates (if any) and the outcome of the call (list of
selected projects, amounts and names of selected recipients)-

evaluate the proposals:

124

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

in accordance with the following pre-defined award criteria described in
the call document: (a) Excellence (b) Impact (c) Quality and efficiency of
the implementation and (d) KIC portfolio strategic fit and compliance withthe financial sustainability principles and knowledge triangle integration
and, for multi-beneficiary projects, (e) EU dimension (consortia with apan-European character involving at least two independent entities fromtwo different eligible countries)- based on pre-fixed scoring grid that is announced in the call document,
which includes pass thresholds for the individual award criteria- with the assistance of normally at least three independent external experts- select the proposals on the basis of the evaluation result and the pass thresholds- allow that selection procedures may be followed by an independent expert
observer, who makes a report-make available a complaints procedure for the recipients

other conditions:-ensure compliance with the KIC financial sustainability principles indicated in
the EIT Strategic Innovation Agenda and the EIT Invitation to submit a BusinessPlan-

ensure that the eligibility rules (Article 6) are transposed in agreements signedwith recipients of support above EUR 60 000 and that financial control and audit
mechanisms are in place-ensure that the final recipients comply with the IPR rules (Article 16) and thecommunication, dissemination and visibility rules (Article 17)-

ensure the following standards for the monitoring and reporting of recipients:-

systematic monitoring and review of the supported projects (e.g. staff
management, procurement, financial management, quality control,
distribution and provision of support to final recipients, etc.), in the format
and timing specified by the granting authority-

effective and reliable monitoring and reporting of the supported projects(including information on indicators, EIT impact framework, progress
towards financial sustainability, KIC partnership, legality and regularity ofthe expenditure claimed, etc.), in the format and timing specified by the
granting authority-

provisions for re-orienting or stopping underperforming projects (withregular ‘go’/’no go’ decision points, including a payment system linked tomilestone achievements) and, for stopped activities, quarterly informationof the granting authority

125

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021-

a mechanism to evaluate high potential project outcomes and fast track
them towards further investment and rapid development

provide the granting authority with the following:-at least 30 days before the expected date of publication: information on thecall and its content-

at the end of the evaluation:

-

-

-

the ranking lists of the activities-

the independent observers' report on the evaluation (if applicable)at the end of selection:-a budget and funding overview-

information on the projects selected for funding, including data on
participants and abstracts of the proposal, in the format specified
by the granting authority

at the end of the action:-

updated budget and funding overview-

information on funded projects, including data on the participants
and overview of the results, in the format specified by the
granting authority.

If the financial support is implemented through a partner, the beneficiaries must:-ensure that the partner complies with the same rules, standards and procedures for
implementing the financial support-

implement effective monitoring and oversight arrangements towards the partner,
covering all aspects relating to the action-

ensure effective and reliable reporting by the partner, covering the activities
implemented, information on indicators, as well as the legality and regularity of theexpenditure claimed-

ensure that the partner provides that the bodies mentioned in Article 25 (e.g. granting
authority, OLAF, Court of Auditors (ECA), etc.) can exercise their rights also towards
the final recipients.]

126

Project: [insert number] — [insert acronym] — [insert call identifier]
EU Grants: HE MGA — Multi & Mono: V1.0 – 01.06.2021[OPTION 1 for EIC Accelerator Blended Finance:
ANNEX 6INVESTMENT AGREEMENT ]127