JSPS International Fellowships for Research in Japan
Postdoctoral Fellowship for Research in Japan (Short-term）
Application through Overseas Nominating Authorities
FY 2024 Application Guidelines

1. PURPOSETo provide opportunities for pre-/post-doctoral researchers from the US, Canada and Europe (*) to conduct
cooperative research under the guidance of their hosts cooperative research with leading research groups inuniversities and other Japanese institutions.
This program is intended to help advance the overseas researchers’ research activities while advancing science andpromoting internationalization in Japan.
*Eligible countries are the US, Canada, European Union countries (as of 1 April 2023), the UK, Switzerland,
Norway and Russia.
2. FIELDS OF RESEARCH
All fields of the humanities, social sciences and natural sciences are included under this program.
3. DURATION OF FELLOWSHIPS
1 to 12 months
This fellowship is provided in full month units.
Note1: The fellowship period covers the period from the day a fellow (invited overseas researcher) comingfrom abroad arrives at an airport in Japan, which is the day that the fellowship starts, to the day that the
fellow departs from an airport in Japan, which is the day that the fellowship ends. (This does not apply tofellows who reside in Japan before or after the fellowship period.)
Note2: As a fellow’s tenure may start anytime during the period stated in the Application Guidelines, there arecases when it will end in the following fiscal year.
Note3: The fellow must reside in Japan continuously over the duration of the fellowship. The duration of the
fellowship may not be divided into multiple stays.
4. STARTING DATE
Fellows must start their Fellowship in Japan during the period of 1 April 2024– 31 March 2025
5. CANDIDATE ELIGIBILITY
Persons are eligible to apply who satisfy the following two conditions as of April 2024 and during thefellowship period.
(1) Be a citizen or permanent resident of an eligible country stipulated in the above 1*. Also eligible are
persons who have been engaged in research continuously over a period of at least three years** at auniversity or research institution in one of the eligible countries. They must be from a country that has
diplomatic relations with Japan or from Taiwan or Palestine, have conducted research continuously forthree or more years before the application deadline set by nominating authority, and must possess an
excellent research record.
(2) Have obtained their doctoral degree at a university outside Japan within six years*** of the date thefellowship goes into effect (on or after 2 April 2018), or currently be enrolled in a doctoral course at auniversity outside Japan, and scheduled to receive a Ph.D. within two years from the time that theirresearch starts in Japan. Whether or not the candidate is employed in a full-time position is not considered.
Note1: Persons who have previously been awarded and started a fellowship under the JSPS Postdoctoral
Fellowship for Research in Japan ([Standard (P)], [Short-term (PE)] and [Pathway to University

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positions in Japan (PU)]) are not eligible. This Short-term Fellowship is only awarded once per
researcher.
Note2: Persons who possess resident cards with mailing addresses in Japan at the application deadline set bynominating authority are not eligible.
Note 3: A Japanese citizen who is also a permanent resident of the country stipulated in the above 1*is not
eligible.
Note 4: ** Researchers who have continuously carried out their research for three or more years minus time
taken for maternity and/or parental leave. (Every four weeks of leave is counted as one month, withany remaining weeks also counted as one month. These months are subtracted from number of years
that the researcher has continuously carried out their research.) In this case, separate submission of
documents is required. Please consult with JSPS in advance via nominating authority.
Note5: *** Researchers who obtained their Ph.D. within six years minus time taken for maternity and/or
parental leave. (Every four weeks of leave is counted as one month, with any remaining weeks alsocounted as one month. These months are subtracted from the number of years elapsed since theresearcher’s Ph.D. was received.) In this case, separate submission of documents is required. Please
consult with JSPS in advance via the nominating authority.
Note6: If it becomes known after being selected that a candidate does not possess application eligibility, theirselection may be cancelled or eligibility terminated during the fellowship period. In such cases, thecandidate may be required to reimburse JSPS their already-paid allowances.
6. HOST RESEARCHER ELIGIBILITY
Host researchers are required to satisfy the following two conditions at the time of application, at the time of
selection and during the fellowship period.
(1) Be affiliated with a research institution as specified in Article 2(*) of the Procedure for the Handling ofGrants-in-Aid for Scientific Research (KAKENHI), issued by the Ministry of Education, Culture, Sports,
Science and Technology (MEXT), be eligible to apply for a KAKENHI grant–in-aid, and wish to host an
overseas researcher.
(2) Be a full-time researcher. However, researchers who are not employed full time may be eligible if the hostinstitutions judge them able to execute their responsibility to carrying out the program uninterruptedly
throughout the fellow’s tenure including providing them a suitable research environment (e.g., laboratory,
space, facilities and personnel), in the same way that a full-time researchers would be able to do.
*Eligible host institutions specified under the above MEXT Procedure are as follows:
1) Universities and inter-university research institutes2) MEXT-affiliated institutions engaged in research3) Colleges of technology
4) Institutions designated by the Minister of MEXT
A fellow’s host researcher may not be changed during the fellowship tenure. Therefore, if it is known at thetime of application that the host researcher will retire, due to reaching retirement age or other reason, during
a candidate’s fellowship tenure, - they should not be a host researcher.
7. TERMS OF FINANCIAL SUPPORTThe amounts of financial support are scheduled to be as follows. They are subject to change for budgetary
reasons.
(1) Airfare: A round-trip air ticket (based on JSPS’s regulations)(2) Maintenance Allowance:(a) For Ph.D. holders by the time the fellowship starts in Japan: ¥362,000 per month(b) For non-Ph.D. holders by the time the fellowship starts in Japan: ¥200,000 per month(3) Miscellaneous: A settling-in allowance of ¥200,000 (only applicable for Fellows with 3 or more monthsof tenure), overseas travel insurance
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Note1: The monthly allowance of ¥362,000 shall be paid to the fellows who have submitted their Ph.D.
diploma or doctoral degree certificate before the starting date of their fellowship. If none of theaforementioned documents are submitted, the monthly allowance shall be ¥200,000.
In the event that a Ph.D. diploma or doctoral degree certificate is submitted after the starting date of
the fellowship, the amount of the monthly allowance will be increased for the first payment from thefollowing month after the date of submission of the documents to JSPS. However, the amountalready paid will not be increased retroactively.
Note2: For candidates who have been staying in Japan (and have a mailing address) before the fellowshipstarting date, the “airfare” for the flight to Japan and the “settling-in allowance” will not be paid.
Note3: A “research support allowance” is available to cover cooperative research-related expenses (in an
amount of up to ¥70,000 x number of months of tenure.) Application is made by the host researcher
through their institution.
8. APPLICATION PROCEDURE FOR PROGRAM
Applications for this program must be submitted to JSPS through an overseas nominating authority. The
application process is as follows:(1) Contact is made between the candidates who wish to conduct cooperative research in Japan and theirprospective hosts.
(2) Candidates submit an application to a nominating authority.
(3) The nominating authority conducts a scientific evaluation to select candidates and nominates them to
JSPS.
(4) Approximately three months after the nomination, JSPS Head Office sends out a notice of selection
decision to both the candidates and the nominating authorities.
Note1: JSPS does not find or introduce host researchers or institutions.
Note2: Application deadlines and selection procedures differ by each nominating authority.
Note3: When setting the starting date of fellowships, adequate time should be allowed for application
processing: e.g. application screening by the nominating authority (time differing by authorities) andselection decision-making by JSPS (about three months).
Note4: In addition to receiving applications through overseas nominating authorities, JSPS also accepts
applications for candidates from their prospective host researchers in Japan (open recruitment).
Note5: Parallel applications for the same program through multiple overseas nominating authorities and/orwith different host researchers in the same fiscal year are not allowed.
9. MATERIALS TO BE SUBMITTED(1) FY2024 Application Form for JSPS International Fellowships for Research in Japan, Postdoctoral
Fellowships for Research in Japan (Short-term), for Application through Overseas Nominating Authorities.
The application form is to be completed by the candidate.
(2) Letter of acceptance/invitation from the candidate’s prospective host researcher in Japan, stating that they
accept the candidate at their institution during the period of the fellowship tenure. The letter should be signedby the host themselves. It is preferable that the letter be written on letterhead paper.
(3) Letter of recommendation signed by the candidate’s doctoral supervisor (etc.) (The writer of the letter must
be a person other than the candidate’s prospective host researcher in Japan). It is preferable that the letter be
written on letterhead paper.
(4) The candidate’s Ph.D. degree diploma or Ph.D. degree certificate. If the degree has not yet been awarded, aletter is required from the candidate’s institution stating the date* that they will officially be awarded thedegree. In that case, the candidate should submit to JSPS the Ph.D. degree certificate or the Ph.D. diploma
promptly before starting their fellowship. The diploma or the certificate should be signed or stamped with an
official seal.

3For candidates who are not scheduled to be awarded a doctoral degree by the time the fellowship starts, oneof the following documents (copy) may be submitted in lieu of a document from the university stating thedate* the Ph.D. will be awarded.
1) Certificate of doctoral course enrollment (showing that the candidate is scheduled to be awarded a
Ph.D. degree within two years from the fellowship starting date.)
2) A document written and signed by the candidate’s supervisor stating that they are scheduled to beawarded a Ph.D. degree within two years from the fellowship starting date. (If the candidate’s
supervisor writes a letter of recommendation for the candidate, this content may be included in it.)Note1: All documents must be in either English or Japanese. When the original document is in anotherlanguage, please be sure to attach an English translation (which does not need to be an officialtranslation, and may be done by the host or candidate).
Note2:* Under the JSPS program, the date of degree award is the date that the issuing university
awarded the degree. It is not the date that Fellows orally defended their dissertation (viva voce) orcompleted a doctoral course.
10. NOTIFICATIONS OF SELECTION RESULTS BY JSPS HEAD OFFICEJSPS will send by email a copy of award letter and accompanying documents to successful applicants first.
A hard copy of award letter and related documents for successful applicants and host researchers will be sent
to host institutions.

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NOTICE
1. False information etc., in the application form
Should JSPS determine any information in an application to be falsified, plagiarized or otherwise flawed,
including the forged signature, the application will be rejected or, if already awarded, the fellowship will bewithdrawn.
2. Response to acts of research misconduct and funding misuse
Measures such as the termination of application screening, cancellation of selection decisions, requirement torefund part or all of already allocated funding may be taken when researchers or others are determined to havedone the following: misused research funds or committed specific research misconduct (forgery, falsification,
plagiarism) when conducting research activities; committed any form of human rights violation (e.g. racial
discrimination, gender discrimination, sexual harassment, academic harassment, power harassment, abuse of
authority, neglect); violated laws; made false statements in an application (including an unauthorized diversionof signature).
JSPS’s policy for handling the misuse of research funds, etc. is specified in the publicly released “Rules for
Responding to Misconduct and Misuse of Funds in Research Activities” (Enacted on December 6, 2006 (RuleNo. 19 of 2006)). Please refer to it for detailed information.
https://www.jsps.go.jp/english/e-inv/guideline/data/regulation_e.pdf
3. System for implementing the “Guidelines for Responding to Misconduct in Research”
When making proposals to JSPS and conducting research activities, research institutions are to follow the“Guidelines for Responding to Misconduct in Research” (adopted by the Ministry of Education, Culture,
Sports, Science and Technology (MEXT), August 26, 2014). If MEXT judges via the results of an inspectionthat a research institution’s system is inadequate or defective, it or an independent administrative institution
under MEXT’s jurisdiction may cut or reduce the indirect budget allocation of the institution’s competitive
funding.
Guidelines for Responding to Misconduct in Researchhttps://www.mext.go.jp/a_menu/jinzai/fusei/1359618.htm
4. Research ethics education coursework
To promote the proper conduct of research activities and prevent misconduct in advance, it is first necessary toraise the level of researcher ethics within research institutions. Host institutions (host researchers’ institutions)
are therefore to establish educational courses for fellows to take in research ethics.
(References) Learning materials on avoiding misconduct in research activities
1) For the Sound Development of Science—The Attitude of a Conscientious Scientist— by Editing Committee ofJapan Society for the Promotion of Science;https://www.jsps.go.jp/english/e-kousei/ethics.html
2) e-Learning Course on Research Ethics [eL CoRE];
https://elcore.jsps.go.jp/top.aspx
3) APRIN e-learning program (eAPRIN)
4) Research ethics courses conducted by institutions based on the “Guidelines for Responding to Misconduct in
Research” (Adopted by MEXT, August 26, 2014)

5. Issues relevant to human right protection and legal compliance5When the proposed research involves issues such as a requirement to obtain the research subject’s consent or
the cooperation of a third party, or consideration in the handling of personal information, or actions related
bioethics and/or biosafety (including guidelines and policies used by the counterpart country in conducting
international joint research and by the countries/regions in which the research will be implemented), describe
the measures and actions planned for handling such issues.
This applies to research activities that require approval by an internal or external information committee or
ethics jury, such as for research involving questionnaire surveys, interviews and/or behavior surveys (including
personal histories and images), surveys of domestic or overseas cultural properties, research involving personal
information, the handling of donated specimens, invasive properties, human genome analysis, recombinantDNA, and experimentation with animals. In such cases, describe concretely the status of your processing andprocedures.
6. Ability to conduct international joint research activities, feasibility
Applicants who are or have carried out international joint research activities should clearly specify those
activities if their content is related to the Postdoctoral Fellowship for which they are currently applying.
If the counterpart country has travel restrictions, etc., please prepare your application to include specific plans
for travel overseas and to Japan based on the best possible assumptions given the situation of travel restrictions
at the time of application.
7. Handling of personal information
Personal information contained in application materials will be strictly controlled in accordance with the “Acton the Protection of Personal Information” and JSPS’s own regulations for protecting personal information.
JSPS uses such information exclusively for the purpose of implementing its programs (JSPS may use personal
data when disseminating information about its operations and programs, and it may entrust personal data toexternal companies for the purpose of conducting electronic processing and management of the data.)
If selected for a fellowship, candidates should note that their name, nationality, title and affiliated organization,
research theme, fellowship tenure, host institution, host researcher’s name and title, and research reports may be
given public access.
For researchers located within the European Economic Area including the EU and in the UK, their agreement
is to be obtained to follow the above-stated “handling of personal information” in line with the “General Data
Protection Regulation (GDPR).”https://www.ppc.go.jp/enforcement/infoprovision/laws/GDPR/ (Japanese only)
8. Ensuring research integrity against new risks as a consequence of the globalization and openness of
research activities
In order to promote the augment of science, technology, and innovation in Japan, we must continue to enhanceoverseas joint research with various partners based on the principle of open science. Concurrently, the newrisks as a consequence of the globalization and openness of research activities have been possible to impair thebasis of research environment such as openness and transparency, and to unknowingly involve researchers totake risk of a conflict of interest or a conflict of responsibilities. In such climate, it is vital for our country tobuild a globally reliable research environment to protect the values that constitute the basis of research
environment while encouraging necessary global collaboration and international exchanges.
Therefore, universities and institutions are required to establish regulations/rules and control management
related to the conflict of interest and the conflict of responsibility based on “Policy on Measures to Ensure
Research Integrity Against New Risks as a Consequence of the Globalization and Openness of Research
Activities (April 27, 2021, Decision of Council for Science, Technology and Innovation)." It is significantly
essential for researchers and universities/institutions to proactively ensure the research integrity in each research
activity.
9. Security trade control (preventing technology leakage outside Japan)

6Much research on cutting-edge technologies is being conducted in Japan’s research institutions. Along withJapan’s advancing internationalization, there has been an increase in the number of foreign students andoverseas researchers residing in Japan. This has increased the risk of advanced technologies and researchmaterials and equipment leaking out and for them to be used in the development and production of weapons ofmass destruction (WMD). Therefore, when research institutions conduct research activities of any kind,including the contracted program, they should take systematic measure to keep research results and productsthat can be diverted to military use out of the hands of WMD developers, terrorist groups, and other persons
whose activities are suspect.
In Japan, export controls (*1) are carried out under the Foreign Exchange and Foreign Trade Act (Act No. 228
of 1949) (hereinafter referred to as “FEFTA”). Therefore, in principle, in order to export (provide) goods andtechnologies regulated by the FEFTA, it is necessary to obtain permission of the Minister of Economy, Tradeand Industry.
Starting with the FEFTA, Fellows must follow all of Japan’s pertinent laws and ordinances, guidelines, anddirectives. If research is conducted in violation of these laws and ordinances, measures and penalties prescribedin them may be enforced along with the termination of the candidate’s research funding or their scheduled
allocation of research funding.
(*1) Export controls
Japan's Security Export Control System established on the basis of international agreements mainly consists of(1) “List Control” which requires permission of the Minister of Economy, Trade and Industry in principle whenexporting goods or providing technologies that carry specifications and/or functions higher than certain levels,
such as carbon fiber and numerically controlled machine tools, etc., and (2) “Catch-all regulation” which
requires permission of the Minister of Economy, Trade and Industry when exporting goods or providing
technologies that are not subject to regulation under the List control but do fall under certain regulatory
requirements (application requirements, consumer requirements and/or informed requirements).
Not only export of goods but also provision of technologies can be subject to regulation under the FEFTA.
When providing a “List Control” Technologies to nonresidents (including residents in the Specific Categories(*2)) or providing it in a foreign country, prior permission for the provision is required. “Provision oftechnologies” includes not only providing technical information such as design drawings, specifications,manuals, samples, and prototypes via storage media such as paper, mail, CD, USB memory, but also providing
work knowledge and technical assistance at seminars through technical instruction, skill training, etc.
Researchers should be aware that there may be cases in which technologies subject to regulation under the
FEFTA are involved when mentoring foreign students and/or doing joint research activities with overseas
groups. Please also bear in mind that the provision of technologies acquired in the contracted program or theprovision of technologies. already in possession with the use of the contracted program may also be subject torestrictions.
(*2) The term “Specific Categories” refers to the types of residents that are heavily influenced bynonresidents. It also indicates the specific types of residents who fall under the clauses in 1 (3)Sa ①thru ③ of
the “Notification for Transactions or Acts of Transferring Technology Requiring Permission pursuant to
Article 25 (1) of the Foreign Exchange and Foreign Trade Act (FEFTA) and Article 17 (2) of the Foreign
Exchange Order (FOE).”
In accordance with FEFTA, a security export control structure must be established when exporting List Control
Goods or providing List Control Technologies to a foreign country. (*3) For this reason, prior to entering into acontract (when the grant decision is made), Fellows may be asked if they have any plans to export goods and/or
technologies that are subject to export restrictions under the FEFTA as a result of this contracted program and,if there is an intent to export, they will be asked whether or not there is a management system in place to control
such exports.

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(*3) Exporters are mandated to comply with the "Compliance Requirements for Exporters" set forth in Article
55-10 (1) of the FEFTA. The security export control structure here refers to an organization's internal control
system to prevent unauthorized exports and other acts by appropriately exporting List Control Goods orproviding List Control Technologies to foreign countries, based on the control system in the "Compliance
Requirements for Exporters".
For details on Security Export Control, please see the following websites.
○Ministry of Economy, Trade and Industry: Security Export Control (General)
http://www.meti.go.jp/policy/anpo/englishpage.html○Ministry of Economy, Trade and Industry: “Handbook on Security Export Control”
https://www.meti.go.jp/policy/anpo/seminer/shiryo/handbook.pdf (Japanese only)○Center for Information on Security Export Controls
https://www.cistec.or.jp//english/index.html○“Guidance for the Control of Sensitive Technologies for Security Export for Academic and ResearchInstitutions 3rd Edition”
https://www.meti.go.jp/policy/anpo/law_document/tutatu/t07sonota/t07sonota_jishukanri03.pdf (Japanese
only)〇Notification for Transactions or Acts of Transferring Technology Requiring Permission pursuant to Article
25 (1) of the Foreign Exchange and Foreign Trade Act and Article 17 (2) of the Foreign Exchange Order
https://www.meti.go.jp/policy/anpo/law_document/tutatu/t07sonota/t07sonota_jishukanri03.pdf (Japaneseonly)
10. Strict enforcement of United Nations Security Council Resolution 2321
In response to North Korea’s conducting nuclear tests in September 2016 and its successive ballistic missile
launches, the UN Security Council met on 30 November 2016 (New York local time) and adopted Resolution
2321, which added and significantly strengthened sanctions imposed on North Korea. Consequently, on 17
February 2017, MEXT issued a request to its cognizant organizations to strictly enforce United Nations
Security Council Resolution 2321.
Not limited to technologies restricted under Japan’s Foreign Exchange Law, Item 11 of this Resolution
suspends all scientific and technical cooperation with North Korea with the exception of medical exchanges.
Research organizations are required to bear the stipulations of this Resolution in mind when carrying out theirvarious research activities.
To read United Nations Security Council Resolution 2321, please go the following website:
https://www.undocs.org/Home/Mobile?FinalSymbol=S%2FRES%2F2321(2016)&Language=E&DeviceType=Desktop&LangRequested=False
11.Use of Generative AI
Using generative AI when preparing your application risks an unintentional infringement of copyrights andleakage of personal or confidential information. It is the applicant’s responsibility to consider this risk when
deciding whether to use generative AI.
12. Approximate number of fellowships awarded and amounts of financial support
The approximate number of fellowships awarded and amounts of financial support are subject to change forbudgetary reasons.
13. Obligations and procedures after being provisionally selected
Candidates, host researchers and host institutions should read the “Program Guidelines” enclosed with theaward letter for information on their obligations under the program, procedures to be carried out, and rules to befollowed (e.g. conditions for taking temporary leaves of absence, for using the Research Support Allowance).
You may refer to the past Program Guidelines posted below.

8https://www.jsps.go.jp/english/e-fellow/guideline_03.html
14. FAQ
FAQ on this program are provided on the following website. Please refer to it if there is something unclear to
you with regard to making an application or procedures to follow after you are selected.
https://www.jsps.go.jp/english/e-fellow/faq.html

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OBLIGATION OF CANDIDATES, HOST RESEARCHERS AND HOST INSTITUTIONS(INCLUDING MEASURES AGAINST MISCONDUCT AND MISUSE OF FUNDS)
The host researchers, candidates and host institutions should bear the following ten points in mind when
applying for the program, and should observe them if selected for a fellowship. After selection, they will be
expected to observe the regulations and procedures stipulated in the Program Guidelines for the JSPS
International Fellowships Program. If either the fellow or host researcher should fail to do so, the fellowship
may be withdrawn, allowances (including airfares) stopped, and already-paid allowances (including researchsupport allowances) reclaimed.
(1) So as to allow the smooth progress of the candidate’s research in Japan, before submitting an application,
the host researcher is to fully inform the candidate of the conditions at the host laboratory, including theirstatus under the fellowship, and ascertain the candidate’s agreement to accept those conditions.
(2) The host researcher will, in cooperation with the administration office of the host institution, provide asuitable arrangement for the candidate to pursue their joint research and other research activities. The hostresearcher will also assist the fellow, when needed, with immigration processing (including applying for a“certificate of eligibility”), securing domicile and other matters related to their stay in Japan.
(3) During the fellowship tenure, the host researcher is advised not to commit such acts equivalent to humanrights violations (e.g. discrimination, gender, discrimination, sexual harassment, academic harassment,
power harassment, abuse of authority or neglect), and should be particularly careful not to say or doanything that could be interpreted as committing such acts. If a researcher should commit such an
unethical act and be punished via measures imposed by the host institution, they will be restricted fromapplying for the JSPS International Fellowships Program for a period of five years starting from the daythat the punishment is administered.
(4) During fellowship tenure candidates shall not, either in or outside the host institution, infringe in any way
on the human rights of others, including racial or gender discrimination or other forms of abuse.
(5) As a rule, candidates are to stay in Japan continuously during their fellowships and concentrate on theirresearch at the host institution. Candidates may not engage in other work, neither paid nor unpaid, during
their tenures. Candidates may, however, suspend their fellowships for the purpose of childbearing or infant
nursing. Candidates may not receive any remuneration for their research activities carried out under the
JSPS Fellowship Program for Research in Japan.
(6) The host researchers and candidates shall follow the rules established by the host institution and JSPS thatprohibit acts of research misconduct, e.g., fabricating or falsifying research results and the misuse of
research funds.
(7) The candidate and host researcher must submit a research report using separately prescribed formats before
the deadline set by JSPS.
(8) When presenting or publishing the content or results of research conducted under the fellowship, the JSPS
fellowship should be acknowledged.
(9) The host institution shall inform both the host researcher and the candidate of the rules that it and JSPS
have established to prevent research misconduct (e.g. fabricating or falsifying research result) and misuse

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of research funds (e.g. personal use of funds, use of funds for other purposes) and of the penalties forviolations. It shall take action to see that these rules are obeyed.
(10) The host institution is to take primary responsibility for the candidate’s actions, so it must be proactive inpreventing any human rights violations, research misconduct or misuse of research funds on the part of thecandidate during their tenure. If any such problems should occur, the host institution will endeavor toresolve them. If requested by JSPS, it is to report such problems.

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OTHER RELEVANT ISSUES
1. Cooperation in carrying out site surveys and questionnaires
Site surveys are carried out on host institutions for the purpose of verifying the program’s implementation
system and the management, execution and auditing of program funding. Host researchers and candidates are
asked to cooperate in these surveys. Also, questionnaires are carried out for the purpose of improving JSPS
programs. Host researchers, candidates and host institutions will be asked to fill out these questionnaires.
2. Promotion of “Open Access” to the research papers supported by JSPS International Fellowships for
Research in Japan
It is JSPS’s policy to provide open access to research papers. Beginning with research supported by
Grants-in-Aid (KAKENHI) and other JSPS funding, research papers should, as a rule, be given open access.
Note that open access is not mandatory if there are justifiable reasons for deferral such as copyright-related
issues, or insufficient repository infrastructure at the research institution.
The open access implementation policy of JSPS is described on the following webpage:https://www.jsps.go.jp/data/Open_access.pdf (Japanese only)(a) [Reference 1: What is “Open Access”]“Open Access” refers to the basic idea that research papers published in peer-reviewed journals, should bemade freely accessible by anyone.
(b) [Reference 2: Different Routes to Open Access]There are three main ways of open access implementation
1) Opening access to articles published in conventional subscription fee type academic journals after a certain
period of time (Embargo) (*1) (for example 6 months later) by opening the final manuscript to an
Institutional Repository (*2) established by the research institution to which the author belongs, or by
opening the final manuscript to the website, etc. established by the researchers (self-archiving) (*3).
2) Opening access to articles by posting them on a Web established by the research community or public
institution.
3) Opening access to articles immediately by paying the publication fee (APC: Article Processing Charge) by
the author of the article.
*1: “Embargo”
The predetermined period from the time an article is published in an academic journal to the time it isreleased so that it can be posted on an online open-access archiving system (repository).
*2: “Institutional Repository”
An online archiving system created by a university or research institution for storage and dissemination of
intellectual products. Institutional repositories play important roles in the reform of academic information
distribution by enabling researchers to register their own articles. They also allow the transmission of researchand education achievements of research institutions, PR for both the research institution and the researcher,guaranteeing the accountability of research and education activities toward society, and long-term
conservation of intellectual products.
*3: “Self-archiving”
Self-archiving refers to online posting of articles published in academic journals, dissertations, or data by
those other than the publisher (the researcher or research institution) generally on their institutional
repositories.

123. Acknowledging research results
When announcing research results obtained under this fellowship, please indicate the support you’ve received
through the program.
Please provide an acknowledgment in research papers. Below is an example of how to write one.
Postdoctoral Fellowships for Research in Japan
1. International Research Fellow of Japan Society for the Promotion of Science (Postdoctoral Fellowships for
Research in Japan)
2. JSPS International Research Fellow (Graduate School of XX, XX University)
4. Registration of the Researcher Information in researchmap“researchmap” is, as a general guide to Japanese researchers, Japan’s largest researcher information database.
Registered information on research results can be openly disseminated over the Internet using researchmap. As
research map is linked to e-Rad and many university faculty databases, it allows registered information to beaccessed by other systems. Furthermore, the Japanese Government plans to further utilize researchmap, so
please register your researcher information on the researchmap site.
http://researchmap.jp/
5. Registration on JSPS-Net
JSPS Research Network (JSPS-Net) is a social networking service oriented to researchers who haveexperienced participating in JSPS programs. It supports the networking of researchers who carry out activities
across national borders and the creation of researcher communities.
In addition to supporting researchers in the similar fields, JSPS-Net provides a platform for establishingcommunities and networks among researchers carrying out activities in different fields and among researchers
conducting activities in the same region— communities and networks that can also include other researchers andresearch-support people who are interested in those activities. In such ways, JSPS-Net works to promote futureinternational collaborations and to advance international joint research while assisting each registered researcher
in carrying out their activities on the world stage.
JSPS-Net also assists young and overseas researchers in finding host researchers and institutions in Japan. The
service it provides matches young researchers with prospective hosts.
We look forward to the participants in this fellowship program registering on JSPS-Net. We’re pretty sure you’ll
find it both interesting and useful.
https://www-jsps-net.jsps.go.jp/

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