DEPARTMENT OF BUSINESS, ECONOMIC DEVELOPMENT & TOURISM (DBEDT)MINUTES OF THE COMMISSION ON THE 13TH FESTIVAL OF
PACIFIC ARTS & CULTURE (FESTPAC) MEETINGWEDNESDAY, JUNE 12, 2019, AT 9:00 A.M.
HAWAI‘I CONVENTION CENTER
1801 KALĀKAUA AVE., BOARD ROOM AHONOLULU, HAWAIʻI 96815

Commission Members Present were:
J. Kalani English, Chair
Māpuana de Silva
Mehana Hind
Kalani Ka‘anā‘anā
Misty Kela‘i
Mike McCartney-

Senate President’s Designee
Community Member At-Large
Office of Hawaiian Affairs
Hawaiʻi Tourism Authority Designee
City & County of Honolulu Designee
Department of Business,
Economic Development &Tourism (DBEDT)

Jacob Aki
Rebecca Crall
Honey Maltin-Wisot
Shari Nishijima
Michael Pili Pang
Jay Rojas
Kanoe Takitani-Puahi-

Senator English’s Office
Rep. Decoite’s Office
Strategies 360
Strategies 360
PA‘I Foundation
PA‘I Foundation
Mayors Office of the Culture & Arts (MOCA)

Guests:Staff:
Gregg J. Kinkley
Jamie Lum
Selma Malcolm (Recording) -Attorney General’s Office
DBEDT
DBEDT

Apologies:
Snowbird Bento
Lynn DeCoite
Monte McComber-

Community Member At-Large
House Speaker’s Designee
Governor’s Designee

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 2 of 9

CALL TO ORDER:
The meeting was called to order by Chair English on Wednesday, June 12, 2019, at 9:17 a.m.,
who welcomed everyone present.
APPROVAL OF MAY 8, 2019 MEETINGS MINUTES:Members were provided time to review the Minutes.
Minutes of the meeting held on Wednesday, May 8, 2019, were approved on a motion by
Mr. Kalani Ka‘anā‘anā and seconded by Ms. Māpuana de Silva.
The motion was passed unanimously.
OLD BUSINESS:
A. Festival Director’s Report:
In the absence of Ms. Takamine, Mr. Rojas presented the Festival Director’s Report. He
reported the following:
Fundraising:

The National Endowment for the Arts (NEA) Our Town Grant for $60,000 was
approved and will be used for the Festival Village.



A NEA Grant for $50,000 is being submitted through the State Foundation ofCulture and the Arts (SFCA) on 6/13/2019 to assist with displaying the native
Hawaiian artworks and artworks that will be brought in for the Festivals bydelegates at the Hawai‘i Convention Center.



SFCA biennial application for $15,000 was submitted to assist with additional
funding for FESTPAC.

PAʻI Foundation has not yet met with Ms. Beth Lum regarding fundraising.
Venues:

No new venues were added since the last meeting.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 3 of 9

Meetings with:Kanaeokana, Hawaiian Charter Schools and the Kamehameha Schools on
5/13/2019 to see if it is possible to hold any of the FESTPAC events at Kualoa
Ranch.
Mr. McComber 5/14/2019 regarding transportation.
Ms. Sarah Kiel, University of Hawaiʻi (UH) Conference Housing on 5/29/2019, toconfirm housing for delegates. PA‘I Foundation was offered 1,800 beds from
June 9-22, 2020, with additional roll-away beds for those rooms that canaccommodate them. Approximately 2,500 beds are required for the Festivals but
PA‘I Foundation is trying to obtain additional accommodations on other campuses,
including Hawaiʻi Pacific University (HPU) and the East-West Center. Regarding
the meal plan, Mr. Rojas stated that two (2) meals per day (breakfast and a lunch
box to go) will be provided for each resident with dinner being provided by hostvenues and that the estimated cost of catering is $1.8 million and $2.2 million for
housing. He also stated that PA‘I Foundation budgeted approximately $3.2 million
for both meals and housing and a deposit of $258,000 (based on 2019 rates) was
requested to hold the reservations for meals and accommodation. The contract iswaiting for review and signature from administration. He noted that PA‘I
Foundation is still waiting for an updated contract from DBEDT to move forward
and requested to invoice DBEDT directly for the reservation deposit. Mr.
McCartney suggested that to expedite the process, DBEDT would arrange aninterdepartmental (State-to-State) transfer of funds to UH for the reservation
deposit of $258,000. The Commissioners concurred.
Ms. de Silva indicated she will provide Mr. Rojas with contact information
regarding housing at HPU.
Mr. Rojas stated that both the Bishop Museum and the Hawai‘i State Art Museum
were requested to provide at least one meal per day (preferably dinner) for thedelegations that will be at their facilities during FESTPAC. Chair English pointed
out that at a previous meeting, Ms. Takamine announced the New Zealand
Delegation would cover their own costs for FESTPAC as well as the costs for
Cook Islands and Niue. Hence, he asked if their rooms should be taken out of the
UH count. Mr. Rojas responded that PAʻI does not have any alternatives to offer
them yet. This will be discussed further at the 29th Meeting of the Council ofPacific Arts and Culture (CPAC) in September 2019.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 4 of 9

Kapulani Landgraft, Ka‘ili Chun and Drew Broderick 6/2/2019 regarding an art
exhibition and installation at Hawaiʻi Convention Center (HCC). The discussion
focused on native Hawaiian art exhibits, FESTPAC art exhibits, artist selection, art
sales, volunteers, cultural demonstrations and performing arts spaces andequipment, etc. A quote is forthcoming.



Denise Yamaguchi at Hawai‘i Food and Wine on 6/3/2019 regarding Food andWine fundraising potential.

Representatives of the Ford Foundation in New York City on 6/5/19.



NEA Folk and Traditional Culture meeting in Minneapolis on 6/11/19.

PAʻI Planning Committee:


The PAʻI Planning Committee met on 5/14/2019 and formed three maincommittees with respective sub-committees that will report to the main committee
in order to execute FESTPAC in a manner that the Commission expects, especiallysince it is only one year away. The PAʻI Committes/Sub-committes are organized
as follows: Finance (Mr. Rojas), sub-committees are Logistics, Marketing andCommunication, Finance and Contracts, Legal and Fundraising; Programming(TBA), sub-committees are Events, Venues, Arts and Calendar; andAdministration (Mr. Pili Pang), sub-committees are Security, Credentials, Arrival& Departure, Surveys, Volunteers, Protocol and Medical.

Update on the Number of Delegates Confirmed for FESTPAC:

French Polynesia 100; Wallis & Futuna 50; Palau 100; Aotearoa 130; and Tonga
50 delegates.

The Commissioners reviewed and discussed the schedule for the 2020 DelegatesParticipation in the Artistic Programming. Mr. Rojas stated that the schedule would be
updated when the delegates indicate the type activities they would participate in and that
PA‘I Foundation would use that information to assist with the logistics for housing,transportation, etc.
Liability: Mr. Ka‘anā‘anā asked who would assume responsibility for any loss orproperty damage at the facilities that the delegates will reside in during the Festivals, theCommission or the Delegations. Mr. Rojas stated that the Head of Delegations would
accept responsibility, but certain procedures would be in place at UH for lost keys,

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 5 of 9

damages, etc. He also said they are considering requiring a security deposit from eachdelegation. PA‘I Foundation holds liability insurance and would work out the logistics tosign the contract under their insurance cover. Further discussions to be held.
Software System re Credentialing: Mr. Rojas informed the Commissioners that PA‘I
Foundation identified a software system to contract with for the duration of the Festivals
to gather data on the delegates and move them through the credentialing aspect of theprocess. The estimated cost is 0.99 cents per delegate, a cost not currently in the budget,
but that could hopefully be absorbed given the anticipated savings from theaccommodations and meals at UH.
Marketing and Communications - Strategies 360:
Ms. Maltin-Wisot of Strategies 360 provided the Communications update.
The ad created for the Prince Lot Hula Festival Program is pending Ms. Takamine’s
approval and is a personal donation from Mr. Pili Pang to FESTPAC. Chair English
thanked Mr. Pili Pang for the donation and recommended that the State logo be includedin the ad.
Newsletter:
Ms. Maltin-Wisot presented the first draft of the FESTPAC Newsletter for review. She
stated that Strategies 360 was given the task of preparing a newsletter to publish on aquarterly basis starting June 2019, a year ahead of the Festivals, and then monthly
beginning January 2020. The draft was with Ms. Takamine for review but was presented
to the Commission due to the June 2019 deadline.
There was much discussion about purpose, audience and content. Ms. de Silva stated thatthe main purpose of the newsletter is to provide specific information for the participating
nations. She also stated that for previous Festivals, the newsletters were basically one
page and distributed electronically. She suggested that the information in this draft
newsletter be spread out over several newsletters and that the first issue should be awelcome from Hawaiʻi and include links to locate information, etc.
Mr. Ka‘anā‘anā stressed the importance of style and branding guidelines for the Festival
from its planning through to its completion in a consistent manner.
Chair thanked Ms. de Silva for clarification about the newsletter and noted that given thelimited direction Strategies 360 received, they did a great job. He recommended that
PA‘I Foundation and Strategies 360 communicate with DBEDT on how they plan toproceed with the Newsletter, and DBEDT will provide Commissioners with theinformation.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 6 of 9

FESTPAC Website Discussion:
Discussion was held regarding FESTPAC’s new website printed on the draft newsletter.
Mr. Rojas stated that he was not aware of the switch from www.festpac-hawaii2020.org
to www.festpachawaii.org and that all their letterheads, emails, business cards, etc., at
PA‘I Foundation were printed with the www.festpac-hawaii2020.org website on them.
Ms. Maltin-Wisot explained that at a previous meeting, Strategies 360 was advised to
identify and purchase all the domains related to FESTPAC and to create one main
domain at www.festpachawaii.org with all the other domains directed to that main
website including www.festpac-hawaii2020.org. Chair English then requested a motion
to accept www.festpachawaii.org as the official website for FESTPAC.
Motion was made by Mr. Mike McCartney and seconded by Mr. Kalani Ka‘anā‘anā toaccept www.festpachawaii.org as the official website of FESTPAC and to have all theother websites re-directed to the main one. The motion was passed unanimously.
NEW BUSINESS:

Commissioners’ Retreat Held – May 20, 2019:
Chair English thanked everyone for attending the retreat. Special thanks to Mr.
McCartney for organizing it. Mr. McCartney advised that Mr. Tanaka was in
Washington, DC, and when he returns to Hawaiʻi they will continue to prepare notesfrom the retreat and a plan as a result of the discussions at the retreat, to present to theCommissioners for consideration.



Request for Proposals for Fundraising & Logistical Services for the Festival:
Mr. McCartney reported that DBEDT issued two Requests for Proposal (RFPs) for
fundraising and logistical services. The RFP deadline is June 14th.
Mr. Rojas said that PA‘I Foundation contracted a destination management company(DMC), Island Information Strategies (IIS) for the logistics for housing andtransportation and that they would bill PA‘I Foundation for everything at cost.
Mr. McCartney requested that PA‘I Foundation send a copy of their contract with IIS to
Jamie Lum at DBEDT. He stated that he was under the impression that DBEDT wasgoing to do the RFP for the DMC. Mr. Rojas stated that the supplemental contract with
DBEDT needs to be executed because as of now, PA‘I only has the authority to spend$450,000 on salaries. Ms. Lum pointed out that the estimated budget attached to theoriginal contract was for $24 million and while it contained a budget for salaries equal to$450,000, the scope of services is very broad, and therefore DBEDT expected that PA‘I

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 7 of 9

would move forward and engage sub-contractors to help accomplish everything that is in
the scope.
Mr. McCartney said he would discuss the contract with Ms. Takamine. He stated thatthe supplemental contract was on his desk for review and signature.
 Pre-Festival Visit – September 9-13, 2019
Regarding the Pre-Festivals Visit, Ms. de Silva reported that there was no update on who
will be attending the meetings in September. However, Ms. Keituala Kuiniselani and
Ms. Louisa made reservations at Ala Moana Hotel (the price ranged below $100 to $250
per night.) Also, that the Pacific Community (SPC) indicated that they prefer to hold themeetings at the Hawaiʻi Convention Center (HCC) rather than at the Senate Chambers
as certain equipment might be available at HCC that SPC would not have to bring withthem. A dry-run of the facility was requested. During a brief discussion regarding
meals, etc., Mr. Ka‘anā‘anā stated that the Hawaiʻi Tourism Authority (HTA) agreed to
donate up to $15,000 to cover costs for the pre-meeting in September. He requested that
PA‘I Foundation handle all the logistics with HCC including food and beverages, and hewould handle the logistics on the back end, including the bills. The Senate Chambers
will be held as back-up until HCC is reserved for the meeting.
Ms. Kela‘i asked what kind of assistance the City and County of Honolulu could provide
for the pre-meetings. She also noted that the assistance requested must be scheduled inJuly because Ms. Takitani-Puahi will be going on leave. Ms. de Silva will coordinate
with Mr. Pili Pang to provide Ms. Kela‘i with a schedule for security/transportation/Fire
Chief, etc.
Ms. de Silva advised that the Pacific Ministers for Culture Meetings will not be held asinitially indicated because Ms. Keituala Kuiniselani of SPC would like to dedicate moretime on the agenda to discuss the 2020 FESTPAC. Ms. de Silva also advised that theofficial name of the Pre-Festival Visit is the 29th Meeting of the Council of Pacific Arts
& Culture (CPAC).
Mr. Jacob Aki asked if we want ʻOlelo to record the CPAC. Ms. de Silva will checkwith SPC to see if it’s okay to broadcast the CPAC meeting on ʻOlelo, even though it
will be open to the public.
Hawaiʻi Delegation to the Festival:
Discussion was held regarding the Hawaiʻi delegation to the Festival. Ms. de Silva
thought that selection of the Hawaiʻi delegation was a part of the Contract. Ms. Lum toMinutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 8 of 9

research and report at next meeting. Chair English said that he met with Ms. Keituala
Kuiniselani when she visited Hawai‘i and she advised that it was up to the Commission
to choose their Head of Delegation (HOD). He noted that the Head of Delegation must
be able to communicate effectively with all the different groups. Ms. de Silva gave asynopsis of the role of the Head of Delegation. She defined the roles of the Head ofDelegation for the visiting country and for the host country. She also pointed out thatfor the host country, the Head of Delegation and the Festival Director have very
different roles, and therefore cannot be the same person. Chair English thanked Ms. deSilva for the clarification. He also stated that he believes the Commission should
approve/confirm whomever is selected as the HOD as the authority from the Statute wasgiven to the Commission.
Mr. Pili Pang explained that the delegation is being organized by different communities
of artists, and they are aware that there can only be one overall HOD for the Hawaiʻidelegation. Ms. de Silva requested PA‘I Foundation provide the Commission with atimeline for this process. She also requested that the information be emailed to theCommission to review before the meeting. Mr. Rojas stated that he would submit the
information requested on 6/28/2019 for the next meeting.
Chair English also requested a list of the country HODs so that if any of theCommissioners are contacted directly and asked questions, they know who to refer therequest to.
PAʻI shared that they view the festival planning efforts as a Commission versus PAʻI
and a State versus Community issue. Sen. English shared that it should be seen as one
in the same. Chair English said he is looking to make the FESTPAC Commission apermanent body to support future participation of Hawaiʻi delegations in the Festival.
Mr. McCartney stated that the return on investment for this project goes beyond thenumber of visitors and visitor experience, and we need to identify what that is as wemove forward to try to get premanent support for the Festival.
DATE OF NEXT MEETING:
The next meeting is scheduled for Wednesday, July 3, 2019, at 10:00 a.m., at the Hawaiʻi
Convention Center, Board Room A.
Chair English thanked everyone for attending the meeting.

Minutes of the Commission on the 13th Festival of Pacific Arts & Culture
Wednesday, June 12, 2019, Hawaiʻi Convention Center, Board Room A
1801 Kalākaua Avenue, Honolulu, Hawaiʻi 96815
Page 9 of 9

ADJOURNMENT:The meeting was adjourned at 11:39 a.m.
Respectfully submitted,

August 14, 2019_______________________________________
Senator J. Kalani English
Chair________________________
Date