Tama University Exchange Program
Information Sheet【2025 Spring Semester】

Name of Institute

Tama University
School of Global StudiesCampus

Shonan Campus

Office Name

International Affairs
Wenchi Cheng (zheng@tama.ac.jp)

Contact person
Jun Suzuki (suzuki-j@tama.ac.jp)
Address
Station802 Engyo, Fujisawa, Kanagawa 252-0805
Odakyu/ Sotetsu/ Yokohama Municipal Subway:

Shonandai station

Tel / Fax

Tel: +81-466-21-7731
Fax: +81-466-82-5070

Websitehttp://www.tama.ac.jp/english/

AirportNarita/ Haneda
Airport : 【Narita】or【Haneda】

From Airport toCampus

YCAT (WAIKYATTO) Yokohama city air terminal - Yokohama City Air*the nearest station isShonandai.

*Pick up service is available at YCAT in Yokohama.

*Our campus is 15
minute walk from theterminal - (j-server.com)

You can use the Airport Limousine Bus which is directly connected to
YCAT (in Yokohama) .

Narita / Haneda

⇌

YCAT

(by Airport Limousine Bus)station.

YCAT⇌

Shonandai(by Sotetsu Line)

Semester Dates

April 1, 2025 ～ August 1, 2025

Number of weeks/Semester

15 weeks

Orientation Date

April 1

RecommendedArrival Date(Housing Check in)

Late March (tentative)*For housing check-in: check-in date is firmly fixed. (onlyavailable during daytime of the weekdays)

Final Exam Week

July 30 ～ August 1, 2025

Transcript Issue
DateApplication
Deadline

Mid- August, 2025
October 15, 2024
*Please fill in the attached documents and email them tointernational@gr.tama.ac.jp (International Affairs)
1.

Student Exchange Applicant Nomination Form - Form 01

2.

Student Exchange Application Form - Form 02

3.

Certificate of Eligibility Inquiry Form - Form 03

4.

Japanese Language Proficiency Questionnaire - Form 04

5.

Immunization and Infectious Disease History - Form 05

6.

Inbound International Student Health Survey – Form 06

7.

Latest student transcripts (PDF) ☛GPA min 2.3 out of 4.0

8.

Japanese Language Proficiency Test (PDF)

9.

English Language Proficiency Test score (PDF)☛N2 and above☛TOEIC min 650 or equivalent

Application Forms

👆 Requires either 8 or 9
10. Scanned copy of current passport photo ID page (COLOR, PDF)
11. Digital passport-style photo in high-res JPEG--

For Certificate of Eligibility and student ID card-Please refer to the following site about the specifications for photos.

https://www.moj.go.jp/isa/applications/status/photo_info_00002.html

12. Study Abroad Plan (1 page [A4 or 8.5” by 11”] in length, including allcontents mentioned below, submitted in WORD):
a. Autobiographical information (name, year in school, academic
major, etc.);b. explanation of why the nominee seeks to study abroad at Tama
University School of Global Studies in Japan, and;c. A proposal of what the nominee intends to study and experience inJapan.

Housing
Information

Tama University Shonan Campus offers assistance withaccommodation arrangements for students.
Once your study abroad application is approved, we will provide youwith detailed information about the accommodation facilities.
All those with “College Student” status of residence (more than 3National HealthInsurancemonths) must enroll into the National Health Insurance system. Please
make an application for the insurance system when you register yourself
at your local City/Ward office within 14 days of moving in your newresidence. The insurance cost is approximately ¥1,500 per month.

Student Exchange Applicant Nomination Form (Form1)
Dear Partners:
We look forward to hosting your student(s) in the coming months! Before
proceeding with the admissions procedures, check the nominees’ eligibility byreading the following ‘Eligibility Requirements’. If there are more than 2nominees, please add them to another sheet and submit them tointernational@gr.tama.ac.jp by e-mail. Thank you.

Deadline for

Deadline for

Nomination

Application

Spring 2025 (April 1 Admission)

1 October 2024

15 October 2024

Fall 2025 (October 1 Admission)

1 May 2025

15 May 2025

Semester

Eligibility Requirements ※1 is mandatory, and either 2 or 3 isrequired.

1. GPA min 2.3 out of 4.0
2. Japanese Language Proficiency Test

N2 and above

3. English Language Proficiency Test score

TOEIC min 650 orequivalentStudent Exchange Nomination FormPartnerinstitution

1Student

Date of(DD)namebirth/(YYYY)

Sex□ Male□ Female/(MM)

Academicmajor
2

Student

Date of(DD)namebirth/(YYYY)

Sex□ MaleAcademicmajor/(MM)□ FemaleStudent Exchange Application Form (Form2)
1. Course of Study Details
Prospective semester of admission☐Spring☐ Fall☐１semester(spring/fall):Prospective period of study☐ 2 semesters

2. Personal Details & Contact Information
Legal name:Surname:(As on passport)

Given nameMiddle name(s):Year in school
Date of birth (day/month/year)☐ Year 1☐ Year 2☐ Year 3☐

Year 4(DD):/(MM):/(YYYY):

Current mailing address:
Permanent home address:(If different from above)
Country of passport issuance:
Telephone (with country code):
Email (Please indicate an email
address you will continue to use inJapan):
3. Student Housing☐ I would like Tama University International Affairs to help me arrange
housing.
☐ I do not require assistance. I will arrange my own accommodation.
Note: Rent rates are not finalized until a contract is signed. Monthly housing
cost is estimated at approximately 50,000JPY if you choose to haveInternational Affairs arrange housing.
4. Pick-up at Designated Meeting Point
Would you like a representative to meet you at a designated meeting point upon
your arrival in Japan? We will contact you with details.
☐ Yes, I would like someone to meet me.
☐ No, I DO NOT need someone to meet me.

5. Health & Disabilities
Do you have any physical, medical, or mental health issues (including addiction)that may affect your ability to fully participate in student exchange? Please
include allergies, especially food allergies, and any other information that may
assist the Student Health Division while you study with us.
☐ Yes☐ No

If you indicated YES above, please provide brief details. If you have a condition
for which you are currently undergoing medical treatment, counseling, or otherconsultation services, you must disclose the details and receive either aphysician’s report or other brief explanatory note from the professional you areseeing. Contact us for details if you are uncertain what sort of document shouldbe submitted.

6. Questions & Concerns
Please list any questions or concerns you may have about studying at Tama
University, School of Global Studies (SGS) or life in Japan as an exchange
student:

END OF DOCUMENT

Certificate of Eligibility Inquiry Form (Form3)
Dear student:
The following information is required for application for your Certificate of Eligibility(COE) through the Japanese Department of Justice Immigration Control. This
Certificate is necessary for you to apply for a Japanese study visa at your local
embassy or consulate. Please answer all questions completely and truthfully, andreturn this form by email together with all other materials. Thank you.

QuestionYour Answer

1. Nationality
2. Date of birth (Day/Month/Year)(DD):/ (MM):/ (YYYY):

3. Surname (Family name)
Given name (First & middlename(s))
4. Sex☐ Male☐ Female☐ Married☐ Single

5. Place of birth(Municipality[city,town]&country)
6. Marital status
7. Occupation
8. Hometown or home city
9. Date of entry into Japan DD-MM-YYYY(Enter if known. If undecided, leave(DD):/ (MM):/ (YYYY):blank.)

10. Port of entry:(Enter if known. If undecided, leave☐ Haneda Airport ☐ Narita Airportblank.)

11. Intended length of study:☐ Half-year☐ One year

12. Accompanying persons☐ Yes☐ No

13. Place of visa application –(Location of closest Japanese embassy orconsulate)

14. Have you been to Japan before?
If YES, how many times?

☐ Once ☐ Twice ☐ Three times☐ More than three times:times

If YES, enter last dates entered &Enter: (DD): / (MM): / (YYYY):

departed (DD/MM/YYYY)

Depart: (DD): / (MM): / (YYYY):

15. Do you have a criminal record in Japanor overseas?

☐ Yes
If yes, explain:☐ No16. Have you ever been deported from orordered to leave Japan?

☐ Yes

☐ No

If YES: (DD): / (MM):

17. Family in Japan or co-residence☐ Yes/ (YYYY):☐ No(Please attach an extra page if you

If yes, please indicate the following:need more room)

1. Relationship:
2. Name:3. Date of birth:(DD): / (MM): / (YYYY):
4. Nationality:
5. Residing with applicant:
6. School/workplace:
7. Residence card number:

18. Last school or educational institution

Name of the school:

OR present school:
19. Date of graduation or expected graduation.

YearMonth

20. Total years of formal education:(from elementary school to last institutionof education)

21. Means of financial support & monthlyyears☐ Myself (amount (Japanese yen [JPY] per month)) (JPY)→ Deposit Balance () (JPY)a☐ Overseas remittance () (JPY)

scholarship and have not yet received☐ Carrying from abroad () (JPY)

NOTE:

If

you

areapplying

forthe funds, you must choose “myself,overseas

remittance,carryingWho?

from（Name ／ Relation to you）

abroad, or benefactor in Japan” andenter the relevant information below.

／When?
☐ Benefactor in Japan (☐ Scholarship () (JPY)) (JPY)

If you checked “Remittance from abroad,” “carrying from abroad,” or “Benefactor inJapan,” please indicate the information below:
Name:
Home address:
Home telephone:
Occupation (type of employment)
Workplace telephone:
Annual income:Relationship to you:
If you checked “Scholarship” and have already received the funds, please indicate
the information below:
Organization providing the scholarship:
END OF DOCUMENTJapanese Language Proficiency Questionnaire (Form4)
Home Institution:
I:

Applicant Name:

Have you learned hiragana and katakana?

Hiragana:
Katakana:II:

Reading☐ Yes☐ NoWriting☐ Yes☐ NoReading☐ Yes☐ NoWriting

☐ Yes

☐ No

Have you ever studied kanji (Chinese characters)?

☐ Yes

☐ No

⇒If yes, how many do you know? Choose the number of kanji.
☐ 0-100 kanji ☐ 100-500 kanji ☐ 500-1000 kanji ☐ 1000 or more kanji
III:

How many hours have you studied Japanese? Choose the number of hours.

☐ 0-200 hours ☐ 200-500 hours ☐ 500-1000 hours ☐ over 1000 hours
IV:

If you have studied Japanese, where and how long did you study?
(e.g., Language school in Japan for 6 months). Be as detailed as possible.

Please provide details of your Japanese language study history here.

V: Have you ever taken JLPT (The Japan Language Proficiency Test)?
☐ Yes ☐NoIf yes, please choose the highest level you have passed:
☐ N1

☐ N2

☐ N3

☐ N4

☐ N5

☐ No certificate

VII. Do you require an English-language student orientation?
☐ YES, I need an English-language orientation AND all essential printed materials in English.
☐ YES, I need an English-language orientation but can read Japanese-language printedmaterials.
☐ No, I do not need an English-language orientation BUT would like English-language
materials.
☐ No, I do not need an English-language orientation or English-language printed
materials.
END OF DOCUMENT

Immunization and Infection Disease History (Form5)
1. This is a survey regarding the immunization of students against infectious diseases.
2. Please complete the following as precisely as possible, referring to your health records or consulting
your parental guardians as necessary. Full in year vaccinated in four-digit format. (e.g. 1995)
VaccineFirst Dose

Number of doses

Second DoseThird Dose

Fourth DoseDPT (Diphtheria, Pertussis, Tetanus)

M

YM

Y

M

YM

Y

DT (Diphtheria Tetanus)

M

Y

M

Y

M

Y

M

Y

BCG

M

Y

M

Y

M

YM

Y

Polio

M

Y

M

Y

M

Y

M

Y

MR (Measles-Rubella)

M

Y

M

Y

M

Y

M

Y

MMR (Measles, Mumps, Rubella)

M

Y

M

Y

M

Y

M

Y

Japanese Encephalitis

M

Y

M

Y

M

Y

M

Y

Varicella

M

Y

M

YM

Y

M

Y

Mumps (If vaccinated separately)

M

Y

M

Y

M

Y

M

Y

Hepatitis BM

YMYM

YM

YHepatitis AMYM

YM

YM

YMeasles (If vaccinated separately)

ConditionMeasles☐NoAt what age?

☐ Yes

☐

I☐ Yes☐I☐ Yes☐I☐ Yes☐I

don’t know
Rubella☐No
don’t know

Epidemic parotitis☐No
don’t know

Varicella (Chickenpox)☐No
don’t know

※ Vaccinations in BLUE are REQUIRED in Japan. Make sure you have all these vaccinations before your admission.
※ Vaccinations in pink are optional in Japan. Talk to your doctor if you have any concerns.
※ For measles, mumps, and rubella, which vaccines were given separately, please provide separate dates. Forcombined vaccines (MR or MMR), please provide the date of the combined vaccination and leave the others blank.

NameDate of birth

Gender

DD／MM／YYYY☐ M☐ F

END OF DOCUMENT

Inbound International Student Health Survey (Form6)
Medical History: Please check YES or NO corresponding to the medical conditions listed below, YES if
you have had the condition and NO if you have no history of the condition.
※For “Current Condition,” indicate “undergoing treatment,” “resolved (cured),” “aftereffects,” etc.
Condition

History

PeriodHeart disease☐YES ・ ☐NO～

Hypertension☐YES ・ ☐NO

Hypotension

Current

Condition

History

PeriodDiabetes☐YES ・ ☐NO～～Ulcer☐YES ・ ☐NO～☐YES ・ ☐NO～

Tuberculosis☐YES ・ ☐NO～

Kidney disease☐YES ・ ☐NO～Anemia☐YES ・ ☐NO～

Liver disease☐YES ・ ☐NO

～

PMS/

☐YES ・ ☐NO～

Current

Menstrual cramping

Epilepsy☐YES ・ ☐NO～

Mental illness☐YES ・ ☐NO～

Hyperventilation☐YES ・ ☐NO～

Somatoform disorder☐YES ・ ☐NO～Asthma☐YES ・ ☐NO～

Other☐YES ・ ☐NO～Eczema☐YES ・ ☐NO～

List all known allergies or sensitivities (Food, drug, animal, plant, etc.):

Current State of Health : Check any current symptoms

Family medical history （List family illnesses/diseases below）☐1. Headache/migraine☐7. Tire easily

FatherMother☐2. Palpitations/Shortness of breath☐8. Lack of appetite☐3. Stiff shoulders☐9. Anxiety/unease

BrothersSisters☐4. Constipation☐10. Easily melancholy

GrandfatherGrandmother☐5. Lumbar pain

☐11. Trouble rising (AM)

☐6. Irregular Menstruation☐12. Social anxieties

About Lifestyle
Number of☐ 1～2☐ 3☐ Other（meals per day）

Breakfast☐ Eat breakfast regularly☐ Sometimes eat breakfast☐ Do not eat breakfast

Smoking☐ Daily （_______ per day）

☐ Sometimes（__________ average ）☐ Non-smokerAlcohol☐ Daily （Type:）☐ Sometimes （Type:☐ Non-drinker（Amount:）（Amount:））

Sleep☐ Less than 4 hours nightly☐ 4-6 hours☐ 6-8 hours☐ More than 8 h ours

Living☐ Apartment (private)☐ Dormitory☐ Shared house☐ Otherarrangement(Share any health concerns or other anxieties you have upon beginning your study in Japan below (Free answer):※The information you provide will remain confidential. Your answers assist us in protecting your health while in Japan)