SES-QUA-0009-J

SOSHIN ELECTRIC Group
Green Procurement Guidelines
Version 9

SOSHIN DEVICE CO., LTD.
SOSHIN POWERTECH CO., LTD.
RISSHIN ELECTRONICS CO., LTD.
SOSHIN ELECTRONICS (M) SDN. BHD.
SOSHIN ELECTRONICS (SZ) LIMITED

0[Contents]
Introduction
1. Revision History

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2. Environmental Activities of the SOSHIN ELECTRONICS Group4

3. Green Procurement Objectives of the SOSHIN ELECTRIC Group4

4. Scope of Application of Green Procurement

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5. Start of Application

5

6. Environmentally Controlled Substances

5(1) Categories of Environmentally Controlled Substances,
List of Environmentally Controlled Substances

5(2) Definition of Terms

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7. Requests for Business Partners

7(1) Management System for Environmentally Controlled Substances

7(2) Supplier, Contractor Management

7(3) Activities to Determine and Reduce Greenhouse Gas Emissions

7(4) Promotion of Water Risk Management

7(5) Biodiversity Conservation Initiatives

8(6) Contained Chemical Substances Investigations

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8. Inquiries

10[Appendix: SOSHIN ELECTRIC Group List of Environmentally Controlled Substances]
Introduction
The SOSHIN ELECTRIC Group considers the conservation of the global environment as one of the mostimportant issues facing management, and we have striven to make continued efforts to improve the environment
through the development, design, manufacturing, and sale of our products, and other corporate activities.
The recent surge in social interest in environmental issues, coupled with the strengthening of environmental
regulations in the EU and other countries, have raised the bar for the social responsibility considerations requiredof companies as they conduct their corporate activities.
The SOSHIN ELECTRIC Group views green procurement as a key role for companies to fulfill, and has revised its
Green Procurement Guidelines to reduce the impact of its materials procurement on the environment.
Looking ahead, the SOSHIN ELECTRIC Group will comply with laws and regulations based on its Green
Procurement Guidelines, and will work to procure materials (parts, secondary materials, packaging materials, etc.)with limited environmental impact from business partners that actively promoted environmental load reduction
activities. Further, with the requirement to establish an environmental management system, implement greenhousegas reduction activities, measures that address the drain on water and other resources, and initiatives that tackle
biodiversity and responsible mineral procurement (avoidance of conflict minerals), we ask our business partners to1

likewise actively implement measures to address these issues.
This cannot be achieved without the understanding and the promotion of similar initiatives by our business partners.
We humbly ask for your cooperation and support in this matter.

SOSHIN ELECTRIC CO., LTD.
Manufacturing Innovation Headquarters Procurement Department
Management Promotion Division, ESG Promotion Office2

1. Revision History

Version 1 May 21, 2004
Version 2 September 19, 2006
Main changes: Changed the list of chemical substances under investigation from JGPSSI Ver.2 to
the JIG-compatible Ver. 3.
Version 3 January 13, 2010
Main changes: Changed the list of chemical substances under investigation to JIG-101 ED2.0 Ver.
4.
Adopted JAMP AIS, MSDSplus to comply with REACH Regulations.
Version 4 January 1, 2012
Main changes: Changed the list of chemical substances under investigation to JIG-101 ED4.0.
Added dibutyltin compounds (DBT) and dioctyltin compounds (DOT) to the list ofprohibited substances.
Adopted JIG-201 Ed1.0 for substances prohibited for use in packaging.
Version 5 December 1, 2013
Main changes: Changed the List of Environmentally Controlled Substances to Appendix [SOSHIN
ELECTRIC Group List of Environmentally Controlled Substances].
Changed the list of chemical substances under investigation from JIG-101 to the
JAMP list of controlled substances.
Changed the processing method for analysis data on prohibited substances to theIEC62321 standard.
Version 6 April 1, 2016
Main changes: Removed batteries and substances prohibited from use in batteries, and removed
article SDS (MSDS) requirements.
Revised the Appendix [SOSHIN ELECTRIC Group List of Environmentally
Controlled Substances].
Version 7 September 1, 2018
Main changes: chemSHERPA-AI was AIS.
chemSHERPA-CI was MSDSplus.
For analysis data of substances restricted or prohibited by law
in the survey documents table, analysis data of 4 heavy metals
are made sufficient for metal and ceramic products.
3) Investigation into and reduction activities ofgreenhouse gas emission amounts,
4) Enhanced implementation of water risk control, and5) Efforts for preservation of biodiversity
were added to 6. Request to Suppliers.
Version 8 September 30, 2021
Main changes: Added control symbols
Moved revisions to item 1
Added chemSHERPA controlled substances to term definitions
Changed the investigation data format
Changed the investigation documents
Corrected the expression used for environmental data submissions conditions,
added “when procuring supplies for the first time in a while”
Changed JAMA sheet to JAPIA sheet
Added the supplier form to warranty instructions
Added note on FMD: Full Material Declarations
Added sample photos to high-precision analysis data
Changed the point of contact from the Environmental Control Office to theEnvironmental Control Department
Revised the Appendix [SOSHIN ELECTRIC Group List of Environmentally
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Controlled Substances].
Version 9 April 1, 2023
Main changes: Changed names of issuing department and contact department
Changed from “Quality Assurance Headquarters Environmental Management
Department” to “ESG Promotion Office, Management Promotion Division”
Changed “4. Scope of Application of Green Procurement” section note to “nopossibility of contact with products”
In the “7. Requests for Business Partners” section, added request for presentation of
chemSHERPA data to item “4) Change control” under “(1) Management System forEnvironmentally Controlled Substances” and revised items “(3) Activities todetermine and reduce greenhouse gas emissions” and “(4) Promotion of water risk
management”
Changed use of “CO2” to “greenhouse gases”
2. Environmental Activities of the SOSHIN ELECTRONICS GroupManagement philosophy
SOSHIN WAY - Connecting people with the future through communication
We will protect the harmony between the earth and people in a "circle" of mutual trust toward the <realization ofan environmentally symbiotic society>.
Each and every employee actively works on their own accord to reduce greenhouse gas emissions in an aim toachieve zero emissions in order to establish a SOSHIN ELECTRIC Group oriented toward acquiring green parts toleave a smaller, more environmentally-friendly footprint.
(Excerpt from the section on the environment)
Environmental policyObservance of laws, agreements, and arrangements established with customers, and of self-defined
standards

Definition of environmental targets with local communities in an organized and continual manner toreduce environmental loads together



Development, designing, manufacturing, and marketing of eco-friendly products

Exercising and monitoring efforts to prevent environmental pollution

Promoting education and awareness-raising activities for employees and those involved in thebusiness activities of the SOSHIN ELECTRIC Group to establish a higher level of conscious toward
their roles and responsibilities.

3. Green Procurement Objectives of the SOSHIN ELECTRIC GroupWe aim to provide our customers with environmentally-friendly products by designing and developing
products with a low environmental impact through the promotion of Green Procurement.
As part of these efforts, we promote prioritizing the procurement of materials and parts with a low
environmental impact from suppliers involved in environmental conservation. These Guidelines outline the
SOSHIN ELECTRIC Group’s basic approach to Green Procurement, and details the specific requirements
we ask of our supplier partners.
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The SOSHIN ELECTRIC Group shares issues concerning environmental conservation activities with our
suppliers while implementing these activities alongside our partners in the spirit of mutual cooperation
based on these Guidelines. As such, we will prioritize the use of products and services from suppliers thatengage in business activities with a greater awareness of their impact on the environment.
4. Scope of Application of Green Procurement(1) Parts (electrical and mechanical parts, semiconductor devices, PWBs, wires, metal cases, screws, plated
goods, and molded plastics)(2) Secondary materials used in products (coating material, adhesives, solders, pastes, plastic materials, andmaterials used for ceramics), other materials.
(3) Packaging materials (trays, reels, bags, cushions, cartons, tapes, labels, printing ink, and other materials).
* Facilities, tools, protective gear, molds and other tools for which there is no possibility of contact withproducts are exempt.
5. Start of Application
These Guidelines will take effect on April 1, 2023.
6. Environmentally Controlled Substances(1) Categories of environmentally controlled substances, and list of environmentally controlled substances
Environmentally controlled substances are classified as substances prohibited for use, controlled substances,and substances not to be contained in packing/packaging materials.
See the Appendix [SOSHIN ELECTRIC Group List of Environmentally Controlled Substances] for details.
(2) Definition of terms- Substances prohibited for use: Chemical substances prohibited under the scope of application of Green
Procurement.
- Controlled substances: Chemical substances whose use, and amount of use, must be maintained to within thescope of application of Green Procurement.
- Substances not to be contained in packing/packaging materials: Applicable to packing/packaging materials
used within the scope of application of Green Procurement.
- Homogeneous materials: Materials that cannot be separated into different materials by mechanical means.
Here, homogeneous is used to mean “uniform in composition throughout.”- Intentionally added: This refers to the intentional use of a substance in the formulation of a product where its
continued presence is desirable in order to provide a specific characteristic, appearance, or quality.
- Threshold level: Concentration levels which define the limit above (or equal to) which the presence of a
substance in a product shall be declared based on the requirement of these Guidelines. Numerical thresholdlevels are provided as a percentage of the weight (%) and parts per million (ppm). 1000 ppm converts to
0.1%.
- IEC62474:
One of the standards published by the International Electrotechnical Commission (IEC).
This document serves as a successor to the JIG-101 (Material Composition Declaration Guide forElectrotechnical Products), and specifies material declarations related to products and the5electricity/electrical industry.
- chemSHERPA:
A scheme for communicating information on chemical substances in products developed under thesupervision of the Ministry of Economy, Trade and Industry. This scheme is currently managed by
JAMP (Joint Article Management Promotion-consortium).
- chemSHERPA-AI: A format for communicating information on molded goods
Composition information: Content rate (amount) of chemical substances contained in products, parts,and materials
Compliance information: Determines whether products contain substances subject to specific legal
regulations and industry standards.
- chemSHERPA-CI: A format for communicating information on chemicals
Composition information: Content rate (amount) of chemical substances contained in products, parts,and materials- chemSHERPA controlled substance:
List of substances regulated by the laws and regulations of the following countries. chemSHERPA
determines whether products contain controlled substances based on this list.
Japan: Act on the Evaluation of Chemical Substances and Regulation of Their Manufacture, etc. Class I Specified Chemical Substances
U.S.: Prohibited or restricted substances under the Toxic Substances Control Act (Article 6)
EU: ELV Directive
EU: RoHS Directive - Annex II China-RoHS
EU: Convention on POPs - Annex I
EU: REAH Regulations - Candidate List of Authorization (candidate substances subject to approval)
and Annex XVII (substances subject to approval)
EU: REACH Regulations - Annex XVII (restricted substances)
EU: Medical Devices Regulation (MDR) - Annex I 10.4 Chemical Substances
Global Automotive Declarable Substance List (GADSL)
IEC62474DB Declarable substance groups and declarable substances- JAPIA Standard Material Datasheet (hereafter, JAPIA Datasheet):Format provided by JAPIA (Japan Auto Parts Industries Association) for inspecting chemical
substances contained in parts and materials.

67. Requests for Business Partners(1) Management system for environmentally controlled substances
1) Request for cooperation concerning supplier environmental evaluations
SOSHIN ELECTRIC performs evaluations of the supplier’s management system before commencing
business and periodically thereafter.
To better understand your management system, please fill out and send back the check list we will sendyou.
If an on-site inspection is deemed necessary, please assist our inspection team with the inspection.
2) Control of environmentally controlled substances
We request that all goods delivered to us are in compliance with the relevant laws and regulations, and thatall substances contained within said goods is understood and controlled in accordance with the Appendix[SOSHIN ELECTRIC Group List of Environmentally Controlled Substances].
In addition, even with regard to catalog items, we ask suppliers to supply us with information on substancesthat may potentially come into conflict with the list of controlled substances due to revisions to laws andregulations.
3) Prevention of mixture and contamination of environmentally controlled substances
We ask that environmentally controlled substances are identified and controlled to prevent their mixture andcontamination.
In addition, recycled materials may be used subject to prior verification of their contents and retention of
their production history. (Please refer to the individual specifications for the use of recycled materials.)
4) Change control
Changes to goods delivered to SOSHIN ELECTRIC may only be applied based on a contractual agreement
following the Company’s approval of change proposals submitted to the Procurement Department. Indicate
in chemSHERPA format that the delivered goods conform to our list of environmentally controlled
substances. Changes should not be applied until receipt of a change approval notice.
(2) Control of suppliers and their sources (hereafter, second-tier suppliers)
We request that the requirements and information provided by SOSHIN ELECTRIC, including those inthese Guidelines, are clearly communicated to second-tier suppliers, and that guidance and understanding of
the management system in place at said second-tier suppliers is maintained.
(3) Activities to determine and reduce greenhouse gas emissions
The reduction of greenhouse gas emissions is now a vital issue from the perspective of preventing global
warming.
We request that suppliers endeavor to maintain an understanding of, and reduce greenhouse gas emissions
as part of their business activities. Suppliers may be requested to submit information concerning theirprogress in these efforts.
(4) Promotion of water risk management
In addition to water pollution and other pollution-prevention efforts, a broad range of water-related issues,
including water shortages, has grown more serious.
We ask our suppliers to promote reduction of water consumption and appropriate wastewater discharge, and7

may request that you provide information on water consumption and wastewater treatment results.
(5) Biodiversity conservation initiatives
The importance of biodiversity is being increasingly stressed in recent time, and companies are also called
upon to implement biodiversity preservation initiatives.
Suppliers may also be requested to submit information concerning their progress in these efforts.
(6) Contained chemical substances investigations
We ask for your cooperation in providing information on the contents of chemical substances as prescribedin the [SOSHIN ELECTRIC Group List of Environmentally Controlled Substances]. Please submit therequested survey documents as soon as possible.
* You may be requested to analyze and examine individual items at the request of our clients.

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Investigation documents(1) Parts (articles)
Submission
conditions
Initialnegotiations
Amendments tolaws andregulations
Submission ofchange proposals
When article issupplied for the
first time in awhile (aroundthree years or
more)

When requested
by SOSHINELECTRICClassification
Information oncontrolled
substance content

Document titles

chemSHERPA-AI
Highly accurate analysis
data specific to eachhomogeneous material
location*

Analysis data of
substances
restricted or
prohibited by law

Information aboutchemicalingredients

Letter of guarantee(Analysis report using
ICP analysis, GC-MS, or
other highly accuratemeans of analysis: 10
substances prohibited
under the RoHS
Directive)

Standard /Management
body, etc.

The latest revision must becomplied with

JAMP

Reports must be issued
by
ISO/IEC17025-certified
analysis laboratories(general requirements
concerning thecompetence of testing
and calibrationlaboratories)

JAPIA datasheet

JAPIA

Remarks

Certificate for the non-use
of prohibited substances-

Analysis data of four heavy
metals (Pb, Cd, Hg, andCr6+) is sufficient for
ceramic products, andmetal products which do
not use brominated flame
retardants (PBBs, PBDEs)
and four substances ofphthalic esters.

The latest revision must becomplied withFormat set by SOSHIN
ELECTRIC or the supplier(2) Secondary materials used in products (substances, preparation)
Submission
conditions

Classification
Information
concerning thecharacteristics andhandling ofchemical products

Initial negotiations
Amendments to laws
and regulations
Submission of change
proposals
When article issupplied for the firsttime in a while(around three years or
more)Document titles

Standard/Management
body, etc.
JIS Z
7253

SDS

Information oncontrolled substancecontent

chemSHERPA-CI

chemSHERPAcontrolled
substance

Analysis data of
substances restrictedor prohibited by law

High-precision analysis data
(Analysis report using ICP
analysis, GC-MS, or otherhighly accurate means ofanalysis: 10 substances
prohibited under the RoHS
Directive)

IEC62321 etc

Letter of guarantee

Letter of guarantee issued
when a certificate for the
non-use of prohibited
substances which, if
chemSHERPA-CI cannot beprovided, states that
chemSHERPA-controlled
substances are within
regulatory limits.

chemSHERPAcontrolled
substance

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Remarks

The latest revision must becomplied withThe latest revision must becomplied withIf chemSHERPA-CI cannot
be provided, report thecontent of substances
specified as
chemSHERPA-controlled
substances.
Reports must be issued by
ISO/IEC17025-certified
analysis laboratories(general requirements
concerning the competenceof testing and calibrationlaboratories). A copy of theIEC17025 certificate mustbe attached to thehigh-precision analysis
report.

Submission
conditions

When requested

Classification

Standard/Management
body, etc.

Document titles

Remarks

JAPIA datasheet

JAPIA

The latest revision must becomplied with

chemSHERPA-CI

chemSHERPAcontrolled
substance

The latest revision must becomplied with

Information about
ingredients

When suppliers are requested to survey the response to changes in laws and regulations of various countries and changes
in restricted materials issued by industry bodies, suppliers are asked to provide full material declarations (FMD)
containing information on all chemical substances constituting products subject for review in order to alleviate theburden on clients during re-investigations.
Information on all chemical substances refers to the names and CAS numbers of materials constituting 100% of all parts of the productprovided.

[Requirements for high-precision analysis data]
The following items must be included in the report:
1) Pre-processing method:
Name of the official method used. If a method other than the official method is used, please provide
the name of the method used.
2) Analysis method:
Name of the analysis method used, or the official method.
3) Name of analyzer:
Name of the person and laboratory responsible for the analysis, and the ISO/IEC17025 certificate
number4) Date of analysis:
Provide analysis data within one year of the analysis date.
5) Analysis result:
Lower limit value for quantification in the case of ND.
6) Analysis flowchart:
The specimen used for pre-processing for analysis must be completely solved into solution.
This shall be stated as “complete dissolution” on the analysis report or analysis flowchart.
7) Analysis of plating:Plating must be analyzed separately for both the plating film and the base material.
(Analysis results will vary significantly when analyzing the plating film and base material at thesame time)8) Photo of the analysis sample:
Provide a photo showing the external appearance of the sample to be analyzed before analysis.
8. Inquiries
For more information, please contact us at:
SOSHIN ELECTRIC CO., LTD.
Management Promotion Division, ESG Promotion Office664-1 Sarukubo, Saku City, Nagano
TEL: (+81) 267-67-4580
FAX: (+81) 267-68-4553
Email: environment@soshin.co.jp
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