Email: coop.japan@ubc.ca
Tel: (604) 822-6579
2385 East Mall, Vancouver
BC, Canada V6T 1Z4
www.thecoopjapanprogram.com

Canada-Japan Co-op Program Work Term Checklist
1. CONTACT INFORMATION:(i) Complete the Student Work Term Information Form
http://thecoopjapanprogram.com/students/download-student- forms/

2. LEARNING OBJECTIVES:(i) Review your CJCP work term parameters and responsibilities
with your supervisor.
(ii) Complete your CJCP Learning Objectives with your supervisor.
(iii) Ask your supervisor to review and sign the form. Email the form
to:The Canada-Japan Co-op Program Attention:
Yuko Nemoto
Email: coop.japan@ubc.ca

3.

Submit it by the third week of yourwork term.

It is your responsibility to schedule ameeting with your supervisor during
your first two weeks of employment.
Submit your Learning Objectives by
the third week of your work term.

CANADA-JAPAN CO-OP PROGRAM WORK REPORT
1. Inform your supervisor that you have to write a CJCP
Experiential Work Term Report and co-op assignment(s) byInform your supervisor of the reportyour home institution.
by the second week of your work
2. Your Canada-Japan Co-op Program Experiential report is aterm.
ten-page experiential report based on your experiences
while inJapan. This report is intended to:
3. Encourage you to reflect on your present Japanese work
experience and how it relates to your academic and careerdevelopment;
4. Give you an opportunity to reflect on the skills that you are
acquiring during your CJCP work term(s) and help you analyze
your personal work preferences;
5. Help you clarify your goals for future Co-op work terms basedon your experience in your CJCP work placement;
6. Assist future CJCP students who are interested in working
where you are now; and,7. Assist your CJCP staff when conducting the site visit.
Please provide your report to yoursupervisor
at least four weeks prior toYour CJCP Experiential Work Report must be:
your end date to allow time for review.
1. A minimum of 10 pages, typed.
2.

Contain a title page, which includes the name, address &webpage (if available) of the organization; your name,discipline, school and date of submission.

3.

Include a discussion on:• The nature of the organization employing you; history,where they fit in the industry, products/services;• The nature of the work you are doing;• Your role in the department/organization;• Where your department fits within the organization, itsrole and responsibilities;• The knowledge and skills you are acquiring;• A reflection on how this CJCP work experience willcontribute to both your academic and careerdevelopment;• A description of the relationships you have with Japanese
co-workers and superiors;• A description of your Japanese living arrangements andcultural experiences;• A list of the cultural experiences you had during yourduration;• Recommendations you would make to other CJCP
students on how to obtain or be successful in the kind ofwork you are doing; and,• Your overall impression of living in Japan for an extended
period and the memories that you will bring back home
to Canada.
• If possible please include photos. NOTE: Approval must
Within 7 days before your last day of
be received by your supervisor if photos taken at thework.
worksite.
Your supervisor must review your report before it is submitted
in order to make sure that it does not contain confidential
information.
Please note: your experiential report may be displayed on The
CJCP website for up to twelve months after submission.
Unlike a technical report, this report may be written in first person
and is based on your impressions and experiences. A Pass (P) or Fail(F) grade will be associated with this report.

(i) Work Term Report:
Submit to your supervisor for review.
(ii) Work Term Report Release Form:
Submit to your supervisor for signature. Forward to the CJCP
Office along with the Report.

4.

* NOTE: No reports will be acceptedwithout a Work Term Report Releaseform.

FORMS:Send your CJCP documents to CJCP(I) Advise your supervisor that you have to send the following
Office at coop.japan@ubc.ca by thecompleted forms into the CJCP to successfully complete the work
last day of your work term in Japan
term:
Your supervisor can submit the Employer Evaluation
Employer Evaluation to CJCP directly.
 Student Evaluation

5.

Canada-Japan Co-op Program Advisor:
Your CJCP Advisor is the CJCP Coordinator, Yuko Nemoto. Pleasecontact Yuko by email to advise her that you have arrived safely inJapan and started your job. Please keep in regular contact with
Yuko via email throughout your period in Japan.

Contact Yuko Nemoto when you
arrive in Japan and havecommenced your position.

CJCP Work term Fees ($821.75 per academic term effective May2022):
While in Japan, all students must be registered in Co-op workterm(s) to maintain status as full-time students as part of
the requirement of your visa.
Student Evaluation of The CJCP Co- operative Education Work
Term Form

Pay CJCP work term fee per term toCJCP/home institution

Yuko Nemotocoop.japan@ubc.ca
Email:
You will be contacted by CJCP staff by phone/zoom/other virtual
Phone:
604-822-6579
methods during your work term to ensure you are satisfied in yourposition. Work site visits will be scheduled and conducted if weare visiting Japan during your work term.

6.

7.

Within 7 days of your last day ofwork.

Employer Evaluation of The CJCP Co- operative Education Student By the last day on the job with yourForm:CJCP employer.
Ensure that you review the evaluation with your supervisor. It should
be signed by you, your supervisor (or an HR representative) before
submission to the CJCP.

Please keep in touch with the CJCP team during your period in Japan.
Yuko Nemoto
The Canada-Japan Co-op Program
Email: coop.japan@ubc.ca
Tel: 604-822-6579

Have a fantastic time in Japan and remember we want to hear from you!

7