Published June 23, 2022

Graduate School Application Process
1. Application Process
By carrying out all of the steps below during the application period, your application will
be complete:① Registration of your application on the Graduate School Online
Application page
② Payment of the examination fee (except in cases where an examination
fee is not required)③ Postage of the required documents
Please refer to the application guidelines for the entrance exam for which you
intend to apply and this document when registering your application on the Graduate
School Online Application page.

2. Things to prepare before applying
2-1 A computer with Internet connection
You will need PDF reader software (we recommend Adobe Acrobat Reader) in order todisplay and print the Application for Admission Form and Exam Admission Card (PDFfile) used when applying online.
It is possible to use a tablet or smartphone; however, the layout for entering yourapplication information and so on is configured for a computer, and so we recommend
applying online from a computer.

2-2 Printer and printing environment
Each individual candidate will need to print out the “Application for Admission Form” and“Exam Admission Card” listed above. Please print in colour on a white A4-sized sheet ofpaper.

2-3 Email address
The email address which you register will be used not only for all communications during
the online application registration process, but also for Hitotsubashi University to send
any urgent information about the entrance examination. Please register an email addresswhich you check on a daily basis (you may use an address for a free email service suchas Gmail or Yahoo!, or for a smartphone).
If your account is set up to receive only emails from specified domains, please set it up
in advance to receive emails from “@ad.hit-u.ac.jp”.

2-4 Facial photo data and application document data
Since you will need to upload the following data during the application registration
process on the Graduate School Online Application page, please get it ready inadvance.
① Facial photo data for uploading to the Graduate School Online Application page(please refer to “3-2 Registering your facial photo data”)② Application document data for uploading to the Graduate School Online Application
page (please refer to “3-3 Uploading your application documents”)

3. Registering your application on the Graduate School
Online Application page
Graduate School Online Application pagehttps://reg31.smp.ne.jp/regist/is?SMPFORM=nitj-lesbpf6eb53e20eb925ee7dec0f2c79c02fe25

3-1 Entering your application information■ Since the content to be entered and application documents to be uploaded differ
according to the entrance examination classification, please be sure to refer to theapplication guidelines as you carry out the procedures.
■ Please fill in all the fields applicable to you, the candidate, even if they are notmarked as " * "(Required field).
■ No corrections or changes can be made after completion of registration, soplease check thoroughly for any mistakes or omissions before completing yourregistration.
■ If there is no division between lower and upper secondary schools in the school system
in which you studied, please write the same name of school and period in both the“Lower secondary education/ junior high school” and “Upper secondary education/senior high school” fields.

■ For “Academic history” fields, if you fill in “Academic history 4 University/ graduateschool”, additional fields will be displayed, up to a maximum of seven.
■ For the “Research or work experience” field, if you fill in field no. 1, additional fields will
be displayed (up to five).
■ For the “Qualification” and “Language proficiency qualification” fields, if you fill in field
no. 1, additional fields will be displayed in each case (up to three).
■ For the “Matters requiring special mention field”, since the content to be entered differs
according to the entrance examination classification (and is not required in somecases), please refer to the application guidelines and enter information regarding
the matters listed there.

3-2 Registering your facial photo data
In addition to being used for the entrance examination, your facial photo data will be
registered after you enter the University, and will be used as the photo on your student
ID card.
Please prepare and upload facial photo image data in line with the specifications below.
1. Image file format:

JPG

2. Acceptable size: 5MB or less
3. Aspect ratio: 4 : 3
4. A colour photograph, taken within the last six months, in which you are facing
the camera directly and bareheaded, without any background colour* There are no specifications regarding the file name.
* Each candidate should check for themselves how to change the file format (the fileformat of photos taken with the iPhone (HEIC files) must be converted) and size of theimage file and trim it to fit the 4 : 3 aspect ratio.
[Ineligible photos]

× Photos in which your face is to one side of the image, or in which you are looking
sideways or your face is tilted to one side× Photos in which there is a chair or other object or a shadow in the background× Photos in which your facial appearance is markedly different from normal
× Photos which are blurred due to poor focus or shaking

× Photos in which you cannot be identified because you are wearing a hat,sunglasses, etc.
× Photos in which you cannot be identified due to reflections on your glasses,
shadows on your face, etc.
× Photos containing noise (image distortion), dotting (a web of dots), jaggies(jagged lines in a step-like pattern), etc.
× Photos which have been digitally processed, e.g. to modify shapes or apply
masking (remove lines), etc.

3-3 Uploading your application documents
The type of application documents to be uploaded is different for each entrance
examination (uploads are unnecessary in some cases).
Please refer to the application guidelines and, if you are required to upload application
documents, please upload the data according to the instruction (maximum five items).
If you are not required to upload any application documents, please continue without
uploading anything.

4. Individual Candidate Page
Login for your Individual Candidate Page:
https://area31.smp.ne.jp/area/p/nitj9pflho4lfpinc2/IG0VI4/login.htmlAfter you complete the registration of your application on the Graduate School Online
Application page, an email telling you your reference number, which you will need when
you log in to your Individual Candidate Page, will be sent to your registered email address.
Please enter this reference number and your registered password in order to log in tothe Individual Candidate Page given above.
* The reference number is different from the Examinee number.
* If you forget your password, please re-register it from the "Password re-registration"link on the Login for your Individual Candidate Page above.
On the Individual Candidate Page, you can check your registered application contents,
print your Application for Admission Form, and print your Exam Admission Card (whereapplicable).

4-1 Checking your registered application contents
You can check your registered application contents (you cannot make corrections orchanges).

4-2 Printing your Application for Admission Form
You can print your Application for Admission Form.

4-3 Printing your Exam Admission Card
Refer to “7. Exam Admission Card”

5. Examination fee(except in cases where an examination fee is not required)
Fees for graduate school entrance examinations(Hitotsubashi University website)
https://www.hit-u.ac.jp/faculties/graduate/examfee.html
If you are applying from outside Japan, you can pay the examination fee by credit card(there is a transaction fee in addition to the examination fee).
Please check the application guidelines or the “Fees for graduate school entranceexaminations” page listed above for details.
Please note that if an examination fee is not required, you should not pay this fee, butshould submit supporting documents as necessary.

6. Postage of the required documents
Please post any documents required, in accordance with the application guidelines.

7. Exam Admission Card
When your application has been received, you will become able to print your ExamAdmission Card from your Individual Candidate Page. (You will not be able to print it
as soon as you have completed the registration of your application).
Please print the Exam Admission Card (English version) on A4-sized paper, and cut out

the Exam Admission Card printed in the middle.
Please be sure to bring your Exam Admission Card when you come to take theexamination.
Please check the application guidelines to confirm when you will become able to print
your Exam Admission Card.