Christian Academy in Japan
Board of Councilors Meeting Minutes
Date and Time: 20 March 2017, 8:45am
Meeting Place: Harvest Hall, Matsukawa Place
1-2-12 Shinkawa-cho, Higashi-Kurume-shi, Tokyo 203-0013
Current Board of Councilor Members: 19(AE §25)

Councilors Present
1. Chung, Jaine Yeong Yueh
2. Johnson, Paul
3. Kunnecke, Stephen
4. Leenders, Johanna
5. May, Gerald
6. Mutenda, Lawrence
7. Peterson, James
8. Peterson, Joel
9. Roberts, Mark E.
10. Selander, Aileen
11. Sexton, Daniel
12. Sexton, Keiko
13. Shew, Paul Tsuchido
14. Spalink, Lawrence
15. Stoesz, Karen
16. Tada, Hiroaki
Councilors who submitted written Proxy
1. Ken TaylorAbsent
1. Buchholtz, Grant
2. Berg, Gaius
Ex-Officio & Observers
1. Seely, Rick (Business Manager) attending as proxy for Anda Foxwell who is leading senior trip inThailand

Quorum: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.
Opening Prayer
Gerald May opened in prayer at 8:45am.
SY 16-17:1 Call to Order and Establish Quorum

The meeting was called to order by Chair of the Board of Directors, Gerald May. Seventeen of the nineteen(17/19) Councilors were in attendance (including 1 by proxy). A majority (ten) is necessary to establish aquorum in accordance with AE §21.8.
SY 16-17:2 Election of the Meeting Chair
Motion to elect Lawrence Mutenda to serve as meeting chair in accordance with AE §21.7
Unanimously approved.
SY 16-17:3 Approval of the agenda
Motion to approve the agenda as amended.
Unanimously approved.
SY 16-17:4 Approval of Prior Minutes
Motion to approve the minutes of BOC meeting of June 28, 2016 as corrected.
Unanimously approved.
SY 16-17:5 Signers of the Minutes
Motion to designate Paul Shew and Hiroaki Tada, in addition to Board of Councilors Chair Lawrence
Mutenda, as signers for the minutes of the March 20, 2017 Board of Councilors meeting.
Unanimously approved.
SY 16-17:6 Approval of the budget for April 1, 2017 to March 31, 2018
Report by Business Manager, Rick Seely on the operational budget proposal for 2017 fiscal year (April 1, 2017- March 31, 2018).
Motion to approve budget in accordance with Act of Endowment §4.23(1), as proposed with revenue of¥906,975,000 and expenses of ¥906,081,000.
Unanimously approved.
SY 16-17:7 Approval of tuition rates for school year 2017-2018
Report by Business Manager, Rick Seely, on proposed tuition increases for 2017-18.
The tuition categories are simplified with the elimination of the corporate and capped-missionary ratecategories, and an increase tuition assistance program.
Motion to set tuition for the 2017-18 school year with increases ranging from 4.9% to 5.7%. (Chart inappendix.)
Unanimously approved.
SY 16-17:8 Approve Capital Budget
Report by Business Manager, Rick Seely on capital budget proposal for 2017 fiscal year (April 1, 2017 - March
31, 2018).
Motion to approve the capital budget of ¥68,500,000 as proposed.
Unanimously approved.
SY 16-17:9 Approval of the compensation table
Report by Business Manager, Rick Seely on the compensation table for 2017 fiscal year (April 1, 2017 - March
31, 2018).
Motion to approve the compensation table as amended. (Table in appendix.)
Unanimously approved.
SY 16-17:10 Elections for the Board of Councilors and Board of Directors
Motion tabled to be taken up at the next meeting.
SY 16-17:11 Approve the nominees for supervisor-auditors
Motion tabled to be taken up at the next meeting.

SY 16-17:12 A report from the Chair of the Board of Directors
Gerald May reported as the Chair of the Board of Directors.
Report accepted with thanks.
SY 16-17:13 Head of School Search Committee report
Gerald May reported on the head of school search. A search committee was established and has madesignificant progress, but nominations are still open. The committee is working with Christian Schools
International to solicit external candidates.
Report accepted with thanks.
SY 16-17:14 A report from the Head of School
Anda Foxwell reported via a pre-recorded video message as the Interim Head of School.
Report accepted with thanks.
SY 16-17:15 Approval for extension of Interim Head of School Term
Moved to appoint Anda Foxwell as interim Head of School with the term July 1, 2017 to June 30, 2018.
Unanimously approved.
SY 16-17:16 Other matters
Date of Next Meeting, May 15, 2017, 8:45am, Matsukawa PlaceSY 16-17:17 Review and Approval of the Minutes
Minutes were reviewed to confirm the actions of this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections will beapproved at our next Board meeting.
Unanimously approved.
SY 16-17:18 Closing Prayer
Aileen Selander closed in prayer.
SY 15-16:18 Adjournment
The meeting was adjourned at 12:40pm.

Respectfully submitted,
Paul Tsuchido Shew, Board of Councilors Secretary

Signatures:_________________________________________ (seal)
Lawrence Mutando
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Paul Tsuchido Shew
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Hiroaki Tada

Board of Councilors Member

Appendix 1
Tuition fees set for 2017-2018 School Year
Appendix 2
Compensation Table 2017-2018