[machine translation][Notice]Acceptance of Foreign Researchers, etc. under New Measures for Border
Control

On May 26, 2022, the Ministry of Health, Labor and Welfare (MHLW) announced newmeasures to strengthen waterfront countermeasures, and as shown in Attachment 1,
the new measures have been relaxed as of June 1, 2022. As shown in Attachment 1,
the new measures to strengthen waterfront measures have been eased since June 1,
2022.
Therefore, we would like to ask you to inform all relevant faculty and staff ofthe above. As in the past, new incoming foreign researchers who wish to enter Japanare still required to register with the Entry-Release Medical Check System (ERFS).
Accordingly, the "Acceptance of Foreign Researchers, etc. under the New Measures
for Border Control" dated March 7, 2022, Kyushu University

No. 41, is abolished.

Attn:Takeshi Kuramoto
International affairs Division,
International Department
E-mail：nyukoku@jimu.kyushu-u.ac.jp

[machine translation]

New measures for waterfront measures (28)

Attachment 1

Changes from the previous version

・Whether or not inspection is required at the timeof entry into Japan.
・Change of waiting period after entry into Japan
Depending on whether or not the applicant holds a valid vaccination certificate (3rddose) for the new corona vaccine that meets the requirements and history of stay prior toentry (country/region designation), the requirement for inspection upon entry, thewaiting period after entry, and the waiting area will change.
Country/region designations are categorized as "red, yellow, or green". Details are on thenext page1

1. Change of waiting period after entry into Japan, etc.
Country/Region
Classification
red

Effective
Vaccinevaccination
certificate

green

Waiting period after entry into theport of entry

countrynilhavingyellow

inspection at theimplementation

nil

Three-day quarantine facility
standby(+ negative facility test)"
Wait at home for 3 days + negative
voluntary test (7 days if no test is
taken)

havingnil-

No standby.

havingSee next page for countries/regions
For valid vaccination certificates, please refer the following URL.
[https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/border_vaccine.html].
For voluntary inspections (PCR tests, etc.), please refer the following

2

3

4

3. use of Fast Track and Visit Japan Web Service(1) Fast Track• Please use the Fast Track to simplify immigration procedures.
https://www.hco.mhlw.go.jp/fasttrack/• This service simplifies the procedures required for quarantine procedures at the time of entry
into Japan by allowing you to complete the necessary certificates and other documents on thewebsite prior to your arrival.
• Available at Narita International Airport, Haneda Airport, Central Japan International Airport,
Kansai International Airport, and Fukuoka Airport(2)Visit Japan Web Service• Web service for immigration and customs declaration entry procedures, etc.
• Please register at the following site before entering Japan.
https://www.digital.go.jp/policies/visit_japan_web/5[machine translation]
R4.6.1 changes are shown in red
Attachment 2

New Entry of Foreign Nationals
1.Details of Measures
Under the "Revision of Restrictions on New Entry of Foreign Nationals," a new entry
will be permitted under the control of the person responsible for receiving the foreign
national (not an individual, but a university), who applies for the necessary information in
the MHLW system (Entrants, Returnees Follow-up System (ERFS)).

2. Target
Foreign nationals entering the country for the following purposes(1) Short-term stays of three months or less for business or employment purposes(short-term visiting researchers, etc.)(2) All long-term stays (foreign researchers, etc.)

3. process from application to entry into Japan
See Attachment 3.

4. application procedures(1) Preparation
Set up a person receiving foreigners who is person in charge of health care for incoming
foreigners and handling them in case they test positive (host teacher or administrative staff).
The person in charge of receiving the new entry application should prepare it in
consultation with the person entering the country. At that time, please explain to the person
entering the country the matters to be complied with in Attachment 4 " Explanatory notes
for incoming visitors".
(2) Documents to be submitted

New Entry Application Form [University Form] (Excel File)In the event of any changes prior to entry into Japan
If there are any changes to the submitted application, please report the changes on the"Application for New Entry" form.
Vaccination certificate (copy)
Vaccination Certificate (copy) is not a document to be submitted but is required at
the time of entry if the applicant wishes to "shorten the waiting period". The person in
charge of receiving the applicant must check in advance whether the certificate is valid
or not, so please obtain it from the person entering the country at the time of
application.
(3) Submission method(1) The administrative office of each department shall compile the documents submitted
by the person in charge of receiving the application and submit them to the office ofthe host.
Please save the file in the PJ folder (\nas\PJ 水際対策提出用).
(2) The International Office will enter the contents of the application form saved by 2:00
p.m. every day into the Entrants, Returnees Follow-up System (ERFS) and save the"Acceptance Certificate" issued by 4:00 p.m. on the same day in the PJ folder.

5. after application(1) Upon receiving the Acceptance Certificate (PDF), the person in charge of receiving theapplication should immediately email it to the person entering the country and instruct
him or her to proceed with the visa application.
Please see below for the documents required for visa application.
＜Ministry of Foreign Affairs of Japan
https://www.mofa.go.jp/mofaj/toko/visa/index.html<List of foreign embassies and consulates>.
https://www.mofa.go.jp/mofaj/annai/zaigai/list/index.html
If you need a Certificate of Eligibility (CoE) (for long-term stay), please check the"Application for Certificate of Eligibility (CoE) by proxy" on the following website.
https://www.isc.kyushu-u.ac.jp/intlweb/student/visa
The period of validity of a Certificate of Eligibility that has already been issued isdeemed to be valid when the host institution, etc. submits a written request statingthat they are able to continue to accept the applicant as per the activities at the timeofapplication

for

Certificate

ofEligibility.

https://www.moj.go.jp/isa/content/930005022.pdf(2) Immigrants must be tested for novel coronavirus infection within 72 hours prior to
departure and obtain a "negative" test certificate from a local medical institution using
the prescribed format. For details, please refer to the following(Ministry of Health, Labor and Welfare: Submission of Inspection Certificate)https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00248.html(3) Upon entry into Japan, all immigrants are required to have private medical insurance(including travel insurance that covers medical expenses during the period of stay) or
Japan's public medical insurance system. (3) Upon arrival in Japan, the visitor must becovered by private medical insurance (including travel insurance that covers medical
expenses during the period of stay) or the Japanese public medical insurance system. The
person in charge of receiving the applicant should check the status of the insurance.
(4) After entering Japan, immigrants are required to install the necessary applications(immigrant health whereabouts verification application (MySOS), contact verification
application (COCOA)) and set up location information such as Google Maps.
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00250.html（5) Simplification of immigration procedures (fast track)
Please pre-register the following information required for quarantine and use Fast
Track.
① Questionnaire Web ②Pledge ③ Vaccination Certificate④ Certificate of inspection within 72 hours prior to departure(please prepare image data)
https://www.hco.mhlw.go.jp/fasttrack/
Narita International Airport, Haneda Airport, Chubu Centrair International Airport,
Kansai International Airport, Fukuoka Airport only
（6) About Visit Japan Web Service
This is a web service that allows you to perform immigration procedures such asquarantine, immigration inspection, and customs declaration at the time of entry into
Japan.

Please register in advance from the following URLseparately from Fast Track.
https://www.digital.go.jp/policies/visit_japan_web/（7） The waiting period varies depending on the country/region and the availability of avalid certificate of vaccine, as follows:classification

Valid vaccine

inspection at

Waiting period after entry into the

inoculation

the port ofcountrycertificate

entry

presence orabsencerednilyellowThree-day quarantine facility standby
implementation(+ negative facility test)"

havingWait at home for 3 days + negative

nil

voluntary test (7 days if no test is taken)

having
green

nil

-

No standby.

havingCountry/Region Classification
https://www.anzen.mofa.go.jp/index.html
Classification of Countries and Regions (as of May 26, 2022)
https://www.anzen.mofa.go.jp/covid19/pdf2/0526_list.pd

fInformation on valid vaccination certificateshttps://www.mhlw.go.jp/stf/seisakunitsuite/bunya/border_vaccine.html(8) In the unlikely event of a positive case, please contact the public health center withjurisdiction over the standby facility and follow their instructions.
(9) If the immigrant wishes to shorten the waiting period and the person in charge ofreceiving the immigrant wishes to shorten the waiting period and the person in charge ofreceiving the immigrant is available, please arrange for a PCR test, etc. (PCR test or
antigen quantification test). On or after the third day after entry, have the person register
the negative results of the test, etc. with the Immigration Health Verification Center via
Immigration Health Whereabouts Verification App (MySOS). The immigrant will be
notified through the app that the waiting period is over. If they submit the application by
6:00 p.m. on the same day, they will be notified that the waiting period will be lifted fromthe following day (4th day).
(10) For laboratories to be tested in order to receive the reduced waiting period, pleaserefer to the following website to arrange for PCR testing, etc., as only the medical
institutions or laboratories listed on the website below are eligible.
https://www.c19.mhlw.go.jp/search/

6. points to keep in mind
(1) It is not possible to use the University facilities (Ito Guest House, etc.) as a waiting area.
Please reserve a waiting area at a hotel or other facility.
(2) Please follow the notification from the Division of International Education regarding
the new entry of international students.
(3) Please note that expenses related to waterfront measures, such as the cost of PCR tests,
etc., expenses related to lodging at the waiting area, and expenses for transportation, etc.,
are to be borne by the respective departments (or by the entrant).
(4) Please check the Q&A such as "New Measures for Strengthening Waterfront Measures(29)" as it is an exhaustive document describing the measures taken this time.
https://www.mhlw.go.jp/content/000941306.pdf(5) In the event of a violation of the pledge of the person in charge of receiving theparticipants or the written pledge (individual) (including cases of misrepresentation ineither case), the name of the company/organization responsible for receiving theparticipants will be made public. In the case of a violation of the pledge of the person in
charge of receiving a foreign visitor or the pledge (individual), the name of the company
or organization responsible for receiving the foreign visitor will be made public from theviewpoint of preventing the spread of new-type coronavirus infection. In addition, the"Online Application for New Entry of Foreign Nationals" from the person responsible forreceiving the applicant may not be accepted thereafter.
(6) Please refer to Attachment 5 for items that need to be addressed by the person in chargeof receiving the application, among the pledges of the person in charge of receiving theapplication.

Attachment 3[machine translation]

Entry Flow (for both returnees and new arrivals)
・・・Newly arrived foreigners only, returnees are not required to apply
Please confirm the existence and duration of the waiting period
according to the Quick Reference Table of Waiting Periods for Immigrants.

1

MatterContents

Meeting with people

Explanation of the contents of the "Instructions to Entrants"

entering the country

and "Pledge
Correspondence with the individual to prepare an application
form for a new immigrant (campus form)
Prepare a certificate (copy) of 3 vaccinations

implementor

N B

Entrant Faculty
〇
〇

〇

〇

*Only for those who apply

1 month before departure

Submit to the international （Submit (campus form) Application for New Immigrants to2

department

the PJ folder of the International Office [Country〇

From the Ministry of Health, Labour and Welfare to the
Ministry of Health, Labour and Welfare
Application to the Ministryof Health, Labor andWelfareSend a PDF file to the person when you receive the〇acceptance certificate.

In addition to the visa application form, passport, photo, and certificate of3

Visa Procedures

Submit the acceptance certificate and required documents to
the Japanese embassy or consulate abroad

acceptance, the following documents are required.
〇

For short-term visas, a letter of invitation, a letter of guarantee, a schedule ofstay, and documents showing the applicant's ability to pay for the trip.
For long-term, a certificate of eligibility is required.

Arrangement of tickets, etc.
4

If the case falls under the category that requires a waiting period, the patient willflight ticket
Accommodations for the waiting period (check the tablebe placed on standby at a facility designated by the government〇(quarantine station). In such cases, the government will bear the costs, including

below for waiting periods)
Enrollment
5

1 Weekly before departure

6

PCR tests, etc. the PCR test, etc.

Enrollment Proceduresin private medical

Insurance policies and other documents may be checked at the time of entry into
Japan.

〇

insurance
Immigration Health

Immigrant Health Whereabouts Confirmation App (MySOS)

Residence Verification

Location information storage settings

Application

Contact Confirmation Application COCOA

Ministry of Health, Labour and Welfare, Immigration Health Verification Center〇

https://www.hco.mhlw.go.jp/(MySOS) installation

7

Obtaining inspection

Obtain a "Negative Test Certificate within 72 hours before

certification

departure" from a medical institution in the country/region
where you are staying.

In principle, the prescribed format should be used for the inspection
certificate. Refer to the Ministry of Health, Labor and Welfare Web〇

site
https://www.mhlw.go.jp/stf/seisakunitsuite/bunya/0000121431_00248.html

Fast Track allows
quarantine procedures
to be performed prior toentry into the country
8

Quarantine procedures that can be carried out prior to entry
into Japan
Fill out the Questionnaire

Fast Track:

Fill out the pledge form

https://www.hco.mhlw.go.jp/fasttrack/

Validation of vaccination certificates

Airports served: Narita International Airport, Haneda Airport, Central Japan

Validity of inspection certificate within 72 hours prior toInternational Airport, Kansai International Airport, and those entering fromdeparture

Fukuoka Airport.

Install and log in to the MySOS health whereabouts
verification application.

9

Register for Visit Japan

After obtaining the inspection certificate, register with the

Web Service

Visit Japan Web Service.

Visit Japan Web Services:
https://www.visitjapan.digital.go.jp/Web/〇Web service for immigration procedures such as quarantine, immigration
inspection, and customs declaration at the time of entry into Japan.

Entering Japan

10

Quarantine andQuarantine

immigration

Fast-track (quarantine is completed by simply displaying theat the airport

screen on the smartphone)
Immigration Visa confirmation, etc.

PCR testing

Transfer

12

and the results are available.
Transfer toTravel to accommodation or home, wait (3 or 7 days), andaccommodations andafter airport quarantine, travel is possible for 24 hours.

standbyHealth status report, etc.

13

after entry into Japan and whether or not inspections are required.

As a rule, both returnees and new arrivals waits in the airport
until the PCR test is conducted

11

Refer to [Waiting period after entry into Japan] below for the waiting period〇

PCR test and waiting period at the time of entry will be omitted depending on
the classification of the country/region and submission of the vaccination〇

certificate.
The student will be met by himself/herself or by the receptionist and

〇

〇

〇

〇

Health follow-up during the waiting period through the app(MySOS)
Save location information by using map apps, etc.

f the patient becomes symptomatic, the person in charge of receiving the

Waiting period

Implemented contact verification application and functionality
PCR test (3rd day of entry) Only applicable persons
the app (MySOS)
Waiting period ends when the Immigrant Health Verification
Center contacts you.

patient should immediately contact the "health center in charge" and havethe patient receive medical treatment at a designated medical institution.
PCR testing was performed on the third day.

Reporting to the Immigration Health Verification Center using
14

transferred to the waiting area.

In case of a positive test result, immediately report the test result on MySOS〇〇

and receive instructions.
PCR test is not required if the patient waits for 7 days

〇 Waiting Period Table[machine translation]
R4.6.1 changes are shown in red

Attachment 4

Explanatory notes for incoming visitors□ Please visit the Embassy of Japan for visa application with the documents required for"Receipt of Acceptance and Issuance of Visa". Please contact the Embassy of Japan for thenecessary documents.
□ Obtain a certificate of (negative) test within 72 hours before departure□ Refer to the attached document for necessary information on Japan's water border control
measures, including inspection and waiting measures at the time of entry.
□ Install necessary applications and register information on smart phones.
(i) Install MySOS (the application for confirming the health and whereabouts ofimmigrants) and register necessary information such as inspection certificatesso that fast-tracking can be used to facilitate quarantine.
MySOS
Japanese: https://www.hco.mhlw.go.jp/manual/pdf-jp/summary.pdf
English: https://www.hco.mhlw.go.jp/manual/pdf-en/summary.pdf
fast track
Japanese: https://www.hco.mhlw.go.jp/fasttrack/
English: https://www.hco.mhlw.go.jp/fasttrack/en/(2) Use of the Visit Japan Web Service (a web service that enables entry
procedures such as quarantine, immigration, and customs declarations at thetime of entry into Japan).
Visit Japan Web
Japanese: https://www.digital.go.jp/policies/posts/visit_japan_web
English: https://www.digital.go.jp/en/services/visit_japan_web□ If you do not have a smartphone available, you must rent a smart phone at the airport at
the time of entry into the country.
□ Check the designated country/region and vaccination certificate together with the hostperson in charge to determine standby facilities, aircraft, etc.

□ During the waiting period after entry into Japan, the student should be in daily contact
with the person in charge of receiving the student.
□ If the waiting period is shortened, a PCR test is required after consulting with the person
in charge of acceptance, and if the PCR test is not taken, the applicant must wait for 7 days.
□ If you become symptomatic or positive for novel coronavirus infection or feel unwellduring the waiting period, promptly notify the person in charge of receiving the applicant.
□ Thorough infection prevention measures ((1) wearing non-woven masks, (2) thoroughhand disinfection, and (3) avoidance of "3-Cs (Closed spaces, Crowded places, and Closecontact settings)")□ Comply with the laws and regulations of Japan.
□ If the pledge is violated, or if the contents of the written pledge that the visitor pledges at
the time of quarantine at the time of entry are violated (including cases of misrepresentationin either case), the name of the company/organization, etc. responsible for receiving thevisitor may be made public. In addition, the name of the company or organization
responsible for receiving the foreigner may be made public, and the "online application for
new entry for foreigners" from the responsible person may not be accepted in the future,from the perspective of preventing the spread of new coronavirus infection.

[machine translation]

Attachment 5
Reorganization of the pledge of the person responsible forreceiving
As the person in charge of receiving inbound applicants (Kyushu University National University
Corporation), please check the following items to be handled by the person in charge of receiving
inbound applicants before submitting your application.
(a) The person in charge of receiving the newcomers shall be the person in charge of "online
application for new entry of foreigners" concerning the newcomers, securing waiting
facilities, etc., and taking measures to prevent transmission of the new coronavirus infection
and to deal with symptomatic or positive cases, etc.
→ Each department of the university appoints a person in charge of receiving students.
(b) If there are any changes in the information entered, ensure that the applicant reregisters through the "Online Application for New Entry for Foreigners" before entering
Japan.
→ Supported by the International Department. However, if there is a change in the "scheduled
entry date" or "waiting facility" after the visa is issued, re-registration is not required, so you do notneed to contact the International Affairs Department.
(c)In case an immigrant becomes symptomatic or positive for novel coronavirus infection,or becomes unwell, etc., information on the location and hours of medical facilities in thevicinity of the waiting area should be obtained.
→ Once the waiting area has been determined,
please check with the receptionist to confirm nearby medical facilities.
(d)Provide necessary information on Japan's water border control measures including
inspection and waiting measures at the time of entry to through relevant websites andmaterials to those who enter Japan.
→ The person in charge of reception should provide the English version of the same material
to the incoming students.

(e) In cases where the entrant is able to prepare a smartphone prior to entry, the entrant
should be informed (1) to install MySOS (an application to confirm the health andwhereabouts of the entrant) prior to entry, (2) to enter information such as inspection
certificates into MySOS as much as possible prior to entry, and complete screening in
advance, and (3) to use the Visit Japan Web Service (a web service that enables quarantine,
immigration inspection, and customs declaration entry procedures at the time of entry).
Japan Web Service (a web-based service that enables immigration procedures such asquarantine, immigration inspection, and customs declaration at the time of entry into
Japan).
If a smart phone is not available, inform the entrant that he/she will need to borrow one at
the airport at the time of entry.
→ The person in charge of receiving visitors should guide themaccording to the "Explanatory notes for incoming visitors".
(f) Secure waiting facilities for entrants and provide information on means oftransportation to ensure that entrants can move to such facilities.
→ The receiving officer should check the designated country/region and vaccination certificate
with the applicant to determine the waiting facility .
(g) Confirming daily, by telephone, e-mail, or other means, about the person's status at a
waiting facility during the waiting period and about his/her health condition (except in thecase of waiting at a facility designated by the quarantine station). The applicant shall be
required to make a report to the quarantine station by phone or e-mail. In addition, if theCenter for Health Confirmation of Entrants or the relevant administrative agency is
notified that an entrant has violated his/her pledge, such as not waiting at a waiting facility(violation of the contents of the pledge that the entrant pledges at the time of quarantine
upon entry), the entrant shall cooperate in correcting or investigating such a violation.
→ Have the immigrant be contacted daily by the receptionist.
(h)For those who enter the country with a shorter waiting period, arrange to undergo an
inspection that meets the requirements.
→ (If the waiting period is to be shortened.)
The person in charge of acceptance should arrange for PCR testing, etc.
(i)If an immigrant becomes symptomatic or positive for novel coronavirus infection, or
becomes unwell, etc. during the waiting period, the immigrant should be promptly taken toa medical institution as necessary. In addition, if instructions are given by the public healthcenter, etc., they should follow the instructions.

→ If a positive case occurs, the person in charge of receiving the patient should respondby calling the public health center, etc. that has jurisdiction over the standby location.
Since Fukuoka City has a consultation dial, it is recommended that the standby location be set in
Fukuoka.
Fukuoka City Consultation Dial for Consultation on Infectious Disease of New Type Coronavirus(Medical examination and consultation center)(Phone number: 092-711-4126（Open 24 hours a day)(Consultation with the special dial for foreign residents 092-687-5357 (available 24
hours a day, in 19 languages))
Narita Branch Office, Inba Public Health Center 0476-26-7231
International University of Health and Welfare Narita Hospital Reservation Center
0476-35-5576
Narita Tomisato Tokushukai Hospital 0476-93-1001
The following information should be provided to visitors to Japan according to the "Explanatory
notes for incoming visitors".
(j)Ensure that all co-inhabitants take thorough measures to prevent infection (1) wear nonwoven masks, (2) thoroughly disinfect hands, and (3) avoidance "3-Cs (Closed spaces,
Crowded places, and Close-contact settings)"(k) Comply with laws and regulations related to the waterfront system, such as the Sa
Quarantine Law, the Law Concerning Prevention of Infectious Diseases and Medical Carefor Infectious Patients, and the Immigration Control and Refugee Recognition Act, etc.
(l) If the above pledge is violated, or if the content of the written pledge that the person
entering Japan makes at the time of quarantine upon entry is violated (including cases of
misrepresentation in either case). In addition, the name of the company or organization
responsible for receiving the foreigner may be made public, and the "online application for
new entry for foreigners" from the responsible person may not be accepted in the futurefrom the viewpoint of preventing the spread of new coronavirus infection.