Important
Information
ManualMain Organizer : Promedia Co. Ltd

Organizer's group : Japan Photo Imaging association ,Japan Photo and imaging Accessories Association

【1】The basic fee ( included /not included)
the basic fee (included exhibit fee)
● included① the exhibitors' booth area usage fee ( from carring -in and exhibition term

to carrying -out day)② the basic booth construction fee

the basic furnishing and supplies for the general booththe special construction for the independent booth③ the ceiling area lighting fee④ the air conditioning fee⑤ the available vehicles' time-share official parking fee⑥ the vehicles's parking certification fee for carrying -in and carring-out day⑦ the exhibitors' pass and workers’ pass

● ⑤〜⑦ for more detail, we shall show " exhibitors manual" after exhibitor
applied.

not included● these fees are not included for the basic fee ( therefore, if you needthese following option, please pay after the exhibition, we are preparing theinvoice.)① the electric fee in the booth② the primary and secondary trunk construction fee③ the anchor bolt fee of floor construction④ the usage fee of exhibitors work outside of designated hours*⑤ the issuance fee for vehicle pass of exceed limit⑥ the parking fee of other than specified organizer⑦ the internet installation fee⑧ the insurance of the objective lost or damage, and injury⑨ the fee of unnecessary waste objects such as decorative items andwaste⑩ the fee which should not included general fee● ④ designated hours;

June 10th (monday) after 20:00

June 11th ( tuesday) after 20:00● The last day of exhibition ( June12th 2024), it doesn't have designatedhour, however the exhibition hall will be closed 24:00 completely. We haveto return any facilities and halls to Pacifico Yokohama ( the exhibition hallowing comany), so exhibitors may completely finish to carry-out by thetime.

For more information, plese check the exhibit manual which will be

distribute in exhibitor's metting.
2 ｜ PHOTONEXT 2024

【2】Payment of the exhibit fee and cancelation fee
invoicing and deadline of the exhibit fee● the dead line of the payment; May 24th ( Friday) 2024
● We are going to send the invoice of the exhibit fee (including leased
meeting rooms and stock rooms ) to all exhibitors in March 2024 from theorganizer's office.

● If you need an invoice as soon as possible due to your axxounting etc.,
please let us know.

● Please transfer your exhibit fee to our requested financial account by thepayment deadline. Bank transfer fee is not included in this amount, pleaseburden this at your expense. Thank you.

about the cancellation and change the number of booths● If the exhibitor would like to cancel, or change the number of booths,
after you registered, the cancellation fee will be charged.
offer datecancellation fee

till February 29th 2024

50% of exhibit fee

after February 29th 2024

100% of exhibit fee● If you need more additional number of booth, please inform to organizer's
office.

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【3】the booth standards and types
general type● You could apply up four general boots.

● You may use the system control panel in the general booth, please look at
the following chart.

*general booth size : frontage 3m × depth 3m × hight 2.7m

● The basic of a general booth is structured by the parepet and the comany
name bord.

The parapet that spans across the top of an opening in front of the booth

to attach comany name board, and consists of a cat board that forms thewalls an serves as a partition between adjacent booth and aisels.

● However, the corner booth will have only the parapet, no panel and also
may stand the poll( 40mm) which support the parapet.

● Over two general booths, there are palls for each booth for supoort theparapet in an opening space.

● It is not possibel to attach achesive sheets or tapes, nail it, screw it, anddrill holes to the cardboard cutout( system control panels) directly. If you

would like to show the explanation signs, and photos or posters on thepanel, please use thumbtacks, push pinds, hanging hardware ( Spipe andchain).

When you carrying out, please be sure to restore it to its original state.

Just in case, if the system control panel is damaged, the actual cost might bebilled by the official construction company after the end of the exhibition.

( Example: 22,000 yen ( tax included) per board

general booth（both sleeves ＋ back panel ＋
front parapet ＋ name board）

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general corner booth（half sleeve panel ＋ back panel ＋
2 sides parapet ＋ pillar ＋ name bord）

the basic equipment ( included exhibit fee)
● the basic equipments are included for the exhibit fee for the each booth.
① the wing panel, the back panel : hight 2.7m
(only the parapet for the coner booth)② parapet : wide : 3m

③ company's name board one booth of each

(white・black letter ：wide 3m × hight 30cm）

Please do not use your comapny's or brand's rogo markThe company's name board should be one, even you have two booths.

● If you need tables, chairs, desks, exhibit shelfs, and special lightings, plesearrange yourself or use " the guide of optional equipments" which will be
prepared by the exhibition officilal construction company.

the booth form of the general booth● the booth form of the general booth is the following;

the inclusive booth ( with equipment)● We prepared the inclusive plan which is included some equipments likespecial spot lights, a reception counter, chairs, carpets in the generalbooth. Please use this plan if you would like.

● For more details about the inclusive plans, plese see and confirm " theguide of optional equipments" will be prepared by the official constructer
company.

● the inclusive booth rate; expample : one booth= 67,650yen,

twobooths=105,600yen, three booths= 150,150yen, over four booths =negotiable

PHOTONEXT 2024

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independent booth
At PHOTONEXT2024, applications for " the independent booth" will be oversix booths

because it will be able to not only respond to more exhibitors request andalso to prioritize the layout of the exhibition hall that it is easy for visitors
to move around.

An independent booth is a booth that is not adjacent to other companie’ sbooths.

It becomes the space for setting -in and setting-out and the system conmtrol
panels and company's name plate are not included.

If you will exhibit in an indepent booth, you cannnot decide yourself for"opening 4 or 3" at the time of your application.

Due to the layout of the venue, There are two types of the independentbooth;

Booth ( A )is open on all four sides facing the aisle

Booth ( B )is ppen on three sides and wall on one side.

6 ｜ PHOTONEXT 2024booth style for the independent booth● For easy for visitors move around, the independent booth will be decided
as shown as below; depending on the number of applications.

● At the time of application, please apply as an integer multiple;
1 nunit= frontage 3m × depth 3m

However, you cannot apply unlisted the number of booth ( 7 11 13 16 17 19
20 booths )● It is not possible to change the combination (direction of the frontage andthe depth) for the number of applying booths.

● The organizer shall decide the vertical and horizontal arrangement (direction of the frontage and the depth) in the layout of the exhibition hall.

● The venue exhibition lay out will be announced at the " Exhibitor briefing/booth allocation lottery" to be held in March 2024.

● If you wish to exhibit with more than 21 booths, please contact to theorganizer at first.

application
numberbooth style

6

2×3

8

2×4

9

3×3

10

2×5

12

2 × 6 or 3 × 4

14

2×7

15

3×5

18

3×6

21

3×7

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【4】Booth height restrictions and opening rules
height restrictions for general or independent booths● The hight limit for general booths is 2.7m for walls, decorations andexhibits.

● The hight limit for the independent booth, 6-10 booths, is 3.6m for walls,
decorations and exhibits.

● The hight limit for the independent booth, over 12 booth is 6m for walls,
12m for decorations and exhibits.

However, if there is a possibility of water desicharge obsruction from thesprinkler, we may consult with you about the hight.

In case of an independent booth with three sides against the wall, if there is a

guide sigh for for Pacifico Yokohama or firefighting equipment on the wallside, it is not possible to display decorations that hide them.

【hight restrictions for general booth】

壁面・装飾物・
展示物とも

壁面は
※装飾物

展示物は

12m まで【ndependent booth】

8 ｜ PHOTONEXT 2024

【5】The joint exhibit
the rule of the joint exhibit● Two or more comapnies could jointly exhibit in one booth.

● If you wish to participate in a joint exhibition, please decide on one

managing company and submit a project proposal stating the purpose of
the joint exhibition to the organizer for approval.

● For joint exhibitions, please arrange the exhibition layout as all the joint

exhibitors will be in one booth. It is not possible to set partition in the boothjust like each companies are exhibiting indivisually. All each companies
must agree on the layout of the exhibition.

● For general booth, one company's name board set per booth. In case of

the joint exhibition, all each companies will be set on one company's nameboard.

Starating with the managing comapny, it will be written each companies’

name in alphabetical order separated by " / slash", other personal notation
is not possible.

● The managing comapany shall be resposoble for all matters relating to

exhibition applications, fees and other payments, various inquiries andoperations. The organizer could not handle the individual project form coexhibitors.

● The organizer will be regarded as " one comapny" , a representative/
managing company and other co-exhibit comapnies and apply each terms,
included carry-in and out vehicle's certified pass and exhibitor's pass . The
managing company provid each companies management please.

PHOTONEXT 2024

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【6】The meeting room
the kind of meeting rooms● Exhibitors could use the business meeting rooms and wating rooms (which are attached to the exhibition Hall B in Pacifico Yokohama on the
mezzanie floor of the exhibiton hall) for a fee.

● Available rooms are seven rooms BM1 to BM3 and BM5 to BM8 in the
diagram below.

Exhibitors who would like to use the room, please apply at the same time as
the exhibitors' application ( on a first-come, first-served basis)

BM1

BM2

BM3

BM5

BM6

BM7

10 ｜ PHOTONEXT 2024

BM8

M2F

the meeting room (waiting room)
Hall B
M2F

BM1（54m2）

window with a view of exhibition hall

BM2

BM3

（38m2）（30m2）○○

BM5（54m2）

BM6

BM7（38m2）（30m2）○○

BM8（54m2）

desks

4

4

4

4

4

4

4

chirs

10

10

10

10

10

10

10

white board

1

1

1

1

1

1

1

partition

1

1

1

1

1

1

1

hanger-rack ( 10 hangers)

1

1

1

1

1

1

1

extension telephone

1

1

1

1

1

1

1

scotch tape

1

1

1

1

1

1

1

You could use equipments freely, please return to the original state

after use. The telephone is internal only, no outside line.

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【7】the rule of the wrokshop or meetup
the rule of the workshop or meetup within a booth● Exhibitors could have workshops/meetups, product explanations anddemonstrations using the microphone or speaker in own booth. At thistime, please strictly observe the following rules【Rule ① prohibition of use of space outside booth】■ Exhibitors should design and plan the stage at first, before apply numberof booths and the necessary space, because it is for visitors who would liketo join the workshop /meetup and listen to the product explanation anddemonstration, could stay comfortable .

■ If the accident or problems have happended such as visitors who joined aworkshop/demonstration, are protruding to the aisle outside of the boothand obstructing traffic and sticking out of the booth, the organizer might

decide to change the implementation of its workshop/demonstration, or
will ask you to stop, so please follow the intructions promptly.

Do not set speakerfor outside

confortable number

To set speaker to theof audience

stage

exhibitor booth
exhibitor booth

stage
stage
aisle

aisle

No overflow audience
aisle

aisle

please check the audience overflow to
outside of the booth

12 ｜ PHOTONEXT 2024

【Rule ② volume regulation】■ The exhibitor should not set up the loudspeakers in the aisle, and toward
the adjacent out of the booth.

■ When to set a speaker, the direction of the speaker should be toward theinside of the exhibitors' own booth, and the angle of the speaker should bewithin 45 ° of the vertical direction of the center axis of the speaker, andshould not exceed 2m from the boundary line of the exhibitor's own booth,and do not exceed the center line of the front aisle.

■ The volume of the speaker is the volume regulation of

PHOTONEXT2024(Positon 2m away from the boundary line of the booth,hight 1m50cm, less than 70dB)

speaker

set 45°the center of the front aisle

aisle
exhibitor's booth

do not over 2m【Rule ③ prohibition of other nuisances】■ It is prohibited to project the lighting onto the aisles, walls, seilings, outside
the booth.

■ Repeatedly playing the same musicor demo tape all day long is prohibited.
■ No smelly demonstrations.

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【8】Prohibited matters and precaustions in the hallprohibited in aisles● Transportation vehicles and mobility support devices are not permitted in
the aisles of the exhibition hall.

● Other than moving from the changing room to your exhibition booth, you

are not allowed to walk around the corridors of the exhibition hall wearing
fur-suits or event costumes.

● These are not allowed in aisle of corridors; to distribute flyers, catalogs,

product's samples promotional items such as pocket tissues and funds,
collection of questionnaires, submission of placards, demonstrations, callingin.

These are not only get in the way of visitors and other neighbor exhibitors,
but also will make trouble.

● Exhibitors who wish to collect questionnaires, handout leaflets, catalogs,

product's samples, should be within your own booth, do not outside of yourbooth.

do not leave equipment or personal items outside● Exhibits items, packing materials, transportation tools, personal belongings

are not allowed to protrude outside the booth, should not be left in a placeaway from the booth. If it is judged that there is a risk of obstructing thepassage of visitors or blocking the flow of firefighters, the organizer shallintruct the exhibitor to remove the abandoned items, if so please follow
the intructions promptly.

● If the exhibitor not accept the organizer's request, items will be removed

or discarded by the organizer, or the exhibitor must be used stockrooms
with charge.

other notes● To distribute and handout balloonsare to visitors is strictly forbidden in
the exhibition, because in the past, there have been problems with balloons

which were handout visitors by exhibitors, were rising up on the ceiling of

the exhibition hall then disrupted the operation of nearby transportation
systems.

● If exhibitor is causing significant trouble to other exhibitors, the organizer
shall request that the act be stopped. Thank you for your cooperation.

14 ｜ PHOTONEXT 2024

【9】Exhibitor Liability
prohibited matter● Exhibitors are prohibited from selling, subleasing, transferring or

exchanging booths. ● Exhibitors are prohibited to lead visitors to
PHOTONEXT2024 to the relevant location and also prohibited hold productdisplays or workshop at locations other than the venue.

handling of personal information● To exhibit that is just a purpose of the collecting visitor's personal
infromation, is prohibited.

● When there is an oppotunity to acquire personal information of visitors

through exhibitions and workshop, exhibitors are requested to obtain
information legally and appropriately in compliance with the Personal
Information Protection Act and related laws.

● Please take legal and appropriate measures in compliance with laws andordinances.

accident prevention● Exhibitors shall be fully responsible for any damages to venue facilities,

event structures, and prsonal injury caused by neglignence or othercauses of themselves or their representatives. ● Exhibitors are responsible

for accidents and damage caused by overturning or falling of exhibits
or decorations in their booths. Please pay attension to safety to avoide
accidents.

protection of exhibits● Exhibitors are solely responsible for the protection of exhibits. Organizer
request to exhibitors to take necessary insurance for during transportingand exhibiting.

● Please be very careful with your valuables to prevent them from being
stolen or lost. Please take sufficient percausions not only during thecarrying-in but also carrying-out period and take necessary measures as aprotection against theft.

PHOTONEXT 2024

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【10】Organizer disclaimer
changes and cancellations before exhibition● Since in case of some situations such as below, the organizer may change

the exhibition period, holding time, or may cancel the event itself; thenatural disasters such as earthquakes, typhoons, torrential rains and heavy
snow, fires, traffic distrurbances, and to spread of virus infections.

● If the organizer decide to cancel the event due to force majeure before
the carrying -day of PHOTONEXT2024, the organizer shall deduct thenecessary expenses to be reimbursed and return the remaining exhibition
fee to the exhibitors and invoice you for the necessary expenses. In
addition, organizer shall not compensate exhibitors for expenses incurred
up to the point.

organizer's disclaimer● In the duration of the PHOTONEXT 2024 exhibition, in case of shortended

holding time or canceled due to force majeure, ( including the preparingday) the organizer is not going to be return exhibit fee. In addition, theorganizer is not going to compensate the exhibitor for expenses incurredso far.

● The organizer is not reaponsible for any damages which are in case of the
injury or damage of exhibitor causing personal, visitors, other exhibitors,
and related patries' injury within the venue.

● The organizer is not

responsible for any disputes arising from theexhibitor's involvement with other parties. The exhibitor is reaponsible forresolving the issue.

● Regarding personal information acquired by exhibitors, in caser of adispute, the exhibitor should resolve the dispute.

● The organizer shall provide general security within the venue, but notreesponsible for theft, loss, fire, damage, or other accidents that occur
within the venue.

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【11】Legal complicance /Exhibitor consent
未記載事項への対応
responding
to matters not mentioned●「PHOTONEXT2024」
The folloing accidents; during exhibitions, organizer is going to issue

instructions for improvement for exhibitors even it is not written in the
manual.

① to lead to mischievous behavior② complaints are reciecedlegal compliance● In PHOTONEXT2024, exhibitor's contractual relationship will be governed
by Japanese law.

● Each exhibitor will comply with the laws and regulations of Japan, andthe organizer will not be held responsible for any violation of laws andregualtios bu exhibitors.

exhibitors consent● Exhibitors who have applied for exhibition shall be deemed to have agreed

to all the contents described in this " Description of important mattersrelated to exhibition".

PHOTONEXT 2024

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【12】Others
Infection prevention measures of Covid-19● It is possible to have meals inside the hall, wearing mask inside and outsidehall is not mandatory. Please sanitize your hands in the entrance, but won't
take your temperatut, everyone could enter the hall smoothly.

● However if the infection spreads again, or the guideline of Pacifico
Yokohama changes to new rules, organizer shall set new infection
prevention measures rules.

(for more details we will show in the official site of PHOTONEXT2024)

18 ｜ PHOTONEXT 2024