13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

Administration/Operations
Finance

BENCHMARKS
Monthly finance reports

TARGET DATESTATUS INDICATORCOMMENTS (Mandatory if status is modifiedor canceled)

Commission meetings

COMMENTS (Mandatory if status is modified or
COMMENTS (Mandatory if status iscanceled)modified or canceled)
10/9/20199/26/2019

Venues & Facilities

Secure all venues and facilities

6/1/2019

No new developments

Honolulu Community College Upcoming meetingwith UH Kennedy Center 10/4,

Volunteers
Risk Management

Develop volunteer program
Develop risk mgmt plan

9/30/2019

Pending Release of Additional Funding
Pending Release of Additional Funding

Volunteer Coordinator Pending release of funds,
volunteer opportunities to be placed on website,
No new developments

Meeting with 1) HCC potential venue
for youth programs, student
volunteers, sound & tech interns &media center;2) UH Kennedy Theatre
re: Theatre for dance and theatre
productions, rehearsal spaces andalternative sites for programming if
HCC becomes too expensive and wedonʻt raise the needed funds to cover
costs at HCC; 3) Kumu Kahuacommitted in kind use of their theatre
for theatre productions, lectures,panels; 4) Polynesian Cultural Centeris interested in supporting with space,theatre, cultural demonstrations,volunteers etc.
Volunteer opportunities to be placedon website pending new contract with
Strategies360
No new developments

SMS to conduct initial Evaluation

No new developments

SMS Contract Phase 1 has ended

Grants submitted/pending: IMLS $100,000,
NEA Our Town (Kakaʻako) $200,000, NEA Art
Works - $100,000, MapFund - $45,000
Sen Kalani English

Additional SFCA $15,000 secured

no new developments

Event Evaluation
Fundraising

Hire contractor

5/1/2019 - select & award

FederalStateCity & County

Corporate & Community

RFP Draft

Donor Program

Sponsorships

Hire Fundraiser; set goal to raise $1 million permonth

Potential for City & County to support withPotential for City & County to support with $1million$1million in MOCA Budget for FestPac
in MOCA Budget for FestPac
no new developments
Pending hiring of Fundraiser, Communications
with Beth Lum who suggested we wait until
1) Native Arts & Cultures Foundation
after Legislative session to determine what(NACF) $50,000 sponsorshipfunding Leg may appropriate to set fundraisingcommitted to support Native
goal
Pending Meetings with DBEDT
Hawaiian artists concert at HCC

RFP Set deadline

S360 to send list of potential donors
to PA'I to compare/add to our current
listing. Met with Denise Hayashi,
meeting next week for follow up
regarding sponsorships. Scheduled
meeting with Beth Lum to discuss
fundraising strategies & sponsorships
etc.

Interview, Select & Award

Meetings for Sponsorships & Support
with: 1)Polynesian Culture Center isinterested in participating andsupporting FESTPAC by hostingdelegations at PCC for demonstrations
and will commit to supporting withvolunteers and other resources
pending discussion with PCC
management team. 2) Meeting withKITV4 to discuss livestream of main
events i.e. Wa'a Arrivals,
Opening/Closing Ceremonies,
Ecumenical Service, Kamehameha Day& Parade of Nations

Request from JTB & Prince for sponsor
package

Programs

Page 1 of 3

13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

HCC Exhibition Halls, Bishop Museum, StateArt Museum, Honolulu Museum
HCC Exhibition Halls, Bishop Museum, StateArt Museum, Honolulu Museum

Heritage ArtsCreative Arts
Special Programs
Delegation Advance Visits
Opening & Closing
Ceremonies

Pending Country Confirmations

Pending Country Confirmations

CompletedIolani Palace confirmed, Kapi'olani Park Pending
ʻIolani Palace, Waikīkī Shell/Neil Blaisdell Arena meeting with MOCA & City Parks,
Kainoa Daines/Kamehameha Day Commission Confirmed with Kamehameha Day Commission
Randie & Jamie Lum, Polynesian Voyaging
Confirmed Waʻa Arrivals to be Sponsored bySociety
Kamehameha Schools

WaʻaFestival Village

Official Vote by Temp Commission on Ala Wai
Promenade for FestPac Village Location

ArchitectureConstruction
Logistics/Support Services
Welcome Committee

No New Developments

No new developments

Mtg with June Matsumoto regarding housing &ground transportation 9/6, 9/11

Meetings with 1) Prince Waikīkī
regarding hosting and sponsorshipproposal;. 2) Mufi Hannemann re:presentation at next HLTA annual
meeting at the Prince on Maui;

Meetings with UH catering regarding food andpotential partnerships with local food providers
Meeting and phone conversation with Tom Laidlaw
regarding ground transportation, upcoming meeting
9/26

Meetings with UH catering regarding
food and potential partnerships withlocal food providers
Robert's Hawai'I confirmed they haveenough school buses to handle
FESTPAC.

Artist meetings to be held in May after Merrie
Monarch to organize artists, discuss headofdelegation selection, Country
makana/hosting delegations and volunteer
Hawai'I Artist/Kumu Meetings to be Scheduled foropportunties
late November
Security to be developed with MOCA & City Parks,
Will set up meeting schedule with Misty Kela'i
7/1/2019

Discussing potential sponsors forfloats by hotels & other organizations.

Meetings Kuiniselani, Strategies 360, Ala
Moana Kakaʻako Neigborhood Board, DanielNahoʻopiʻi (SMS Data Evaluation), Tatiana vonOelhoffen/Island Style Innovations/DMC re:
Sept Delegation Mtgs logistics, Secured $159
room rate for Sept. 2019 and $179 Room Rate
for June 2020 includes breakfast,Stage to be constructed at Ala Wai

Hire Destination Management Company; secure
housing by 6/1/2019

Biosecurity Plan(Separate marketing & comm plan)

No New Developments

No new developments

Catering

HOD Info & Admin Center
MedicalCompletedTents & equipment to be purchased

Housing

Security
Customs & Immigration
Biosecurity
Marketing & Communications

Pending Country Confirmations

Dates set for 9/9-13/2019

ParadeGround Transportation

Pending Country Confirmations

Benton Pang Report

Page 2 of 3

Benton Pang Report

Hawai'I Artist/Kumu Meetings to be
Scheduled for late November rodiscuss HOD. Artist Coordinators:
Hālau Hula: Vicky Holt
Takamine/Māpuana de Silva/Michael
Pili Pang, Visual Artists: Kapulani
Landgraf/Kaili Chun/Drew Broderick,
Theatre Artists: Hailiʻōpua Baker,
Culinary Artists: Tammy
Kealoha/Kealoha Domingo/Puka
Asing, Next meeting scheduled for
Sunday Nov. 3rd.

Meeting to be scheduled13th Festival of Pacific Arts and Culture (FESTPAC)
PLANNING PROGRESS REPORT
4.10.19

Public Relations
Advertising & Promotion
Publications
Media Relations
Merchandising
Foreign Affairs

Strategies 360 Report

Strategies 360…pending discussions regarding
contract.

Strategies 360 Meeting facilitated byMonte McComber: Meetingscheduled with John White, VT & Jay,
10/8 to discuss invoices and payment
schedule and deliverables, Strategies
will submit comprehensive list ofdonors, Strategies will launch website
2.0, Strategies and PA'I agree thatwebsite will continue as one of thedeliverables under Strategies newagreement with PA'I, details TBD.

Discussions with DBEDT/Tanaka regarding who thisperson should be

Discussions with DBEDT/Tanakaregarding who this person should be

Govʻt VIP/Protocol
VIP Reception

Suggest Washington Place/Dennis Ling

CPAC Meetings

Convention Center

Convention Center

Education

Convention Center

Convention Center

Symposium & Forums

Convention Center/Kamakakuokalani

Convention Center

TravelNew Zealand 2/20-25/2019

Monte Mccomber - Commissioner
Misty Kelaʻi - Commissioner
Jacob Aki - Rep. Sen English, Commissioner
Honey Maltin-Wisot - Strategies 360$1,432.30$1,432.30$1,428.63$1,428.63

Kahoku Lindsey - Asing, FestPac Youth Program
Michael Pili Pang -FestPac Director of Admin
HotelTotal Travel, New Zealand$1,424.36$1,424.36$1,791.61$10,362.19

Page 3 of 3

Convention Center. Discussions todetermine what exactly will becovered by Hawai'I HostYouth program designed andcurriculum schedule being developed.
Next meeting with 'Aha Puko'a
coordinators scheduled forNovember.
Coordinator for Symposiums to be
determined

2017

2018

2019

$450,000$0$0$0$950,000$0$0$0$1,000,000

Fundraising
FederalStateHawai'I State Legislature
Office fo Hawaiian Affairs
Hawai'I Tourism AuthorityState Foundation of Culture & Arts

$15,000

City & County of Honolulu
MOCANationalNEA Our Town
NEA SFCA

Local
Smiths Boat Tours
Hawaiian Airlines
Barbara Smith
Central Pacific Bank
Bank of Hawai'iFirst Hawaiian Bank
Cooke Foundation

In Kind
Kamehameha Schools
Honolulu Museum of Art
Bishop Museum
Hawai'I State Art Museum/SFCA
Polynesian Cultural Center
Kumu Kahua
Pacific Islanders in Communication
Doris Duke Theatre/Honolulu Museum of Art

Total$60,000$50,000$40,000$10,00020202019 HTA Grant Pending $500,000