Presentations – Preparation Guides
Speaker Ready Room (Convention Hall, Room 208-B)
The computers here are being provided to Windows-based PC users. The PC will beconfigured with Microsoft Windows XP Professional operating system as well as with
Microsoft Office XP and Adobe Acrobat Reader.
Participants may review presentation materials here‐
16 June, Monday:
Opens 8.30am to 2pm‐
17 June, Tuesday to 19 June, Thursday:
Opens 8.30am to 5pm‐
20 June, Friday:
Opens 8.30am to 3.30pm
Presentation Time Slots (Actual may vary – please check session schedules)
AM1: 8:30 – 10:30
PM1: 2:00 – 3:30
AM2: 11:00 – 12:30
PM2: 4:00 – 6:00

Oral Presentation
1. Presentation ID – How to Read
Session Code
▼AS03

AS03 – D1 – AM1 – 204 - 008
Conference Day 1 AM Session 1RoomPresentation Order
▼▼▼
▼
D1
AM1
2048

2.

Prepare Your Presentation
Length of presentation material should be in accordance with your time allotted. Youare requested to load your presentation material if it is Power Point before the session
starts.

3.

Determine Your Audio Visual Needs
All meeting rooms are equipped with the following audio-visual equipment:
1-LCD Projector
1-Windows-based PC
1-Screen
1-Laser PointerThe computers in the meeting rooms are being provided to Windows-based PC users.
The PC will be configured with Microsoft Windows XP Professional operating system aswell as with Microsoft Office XP and Adobe Acrobat Reader.

4.

Create a Backup Copy of Your Presentation
We recommend that you bring at least 2 copies of your presentation to the meetingfor backup purposes. Thumb drives, CD-R and CD-RW are acceptable.

5.

Give Your Presentation
Be considerate to the other speakers and audience by staying within your allocatedtime.
The allocated time for your presentation includes a discussion and achangeover to the next speaker. Session Chairs will hold you to the allotted time. Thisis essential to ensure adequate time for questions and discussion as well as adherence
to the schedule.
Please discuss the same material as reported in your abstract submission.
At the end of the meeting, all presentation files will be destroyed.

Poster Presentation
Poster sessions will be located on Level 1 of the convention centre and your assigned
poster board will be marked with your Paper ID. Please feel free to approach the help
desk for assistance.
1.

2.

Poster Display and Viewing
Poster Viewing Time
Poster Set-up from 10am
From 4pm to 6pm
Poster Tear Down after 6pm
Sections: HS & ST
Day 2 – 17 Jun – TueSections: OS & SE
Day 3 – 18 Jun – Wed
Sections: PS, AS, IWG
Day 4 – 19 Jun - Thu
Prepare Your Poster
Each presenter is provided with a 2.5 metre high by 1 metre wide poster board.
The presentation must cover the same material as the abstract submitted.
 Place your Paper ID, Paper Title and Authors’ names prominently at the topof the poster to allow viewers to identify your paper easily.
 Highlight the Authors' names, e-mail and address information in case theviewer is interested in contacting you for more information.
 You have complete freedom in displaying your information in figures,tables, text, photographs, etc in the poster.
 Include the background of your research followed by results andconclusions. A successful poster presentation depends on how well you
convey information to an interested audience.

3. Set Up Your Poster
Posters should be set up at the given time of the assigned day.
Posters are scheduled to be on display from 10am to 6pm for a day.
Interactive forum is as scheduled and presenters are required to be at theirposters during poster viewing times.
Adhesive tapes and scissors are available at the Information Desk, nearby
the poster boards. If you have special needs for your poster presentation,please bring those supplies with you to the meeting.
4. Remove Your Poster
Posters must be removed after the viewing time by 6.30pm
Posters remaining after these times will be removed. AOGS will not be
responsible for posters and materials left on poster boards after the statedhours.