Application Procedures for Short-term Exchange Programat KYOTO INSTITUTE OF TECHNOLOGY
If your exchange program coordinator/international office has told us that you havebeen nominated for the KIT Short-term Exchange Program, we will send you or yourcoordinator an ID and password for accessing the KIT Online Application System. Afterreading this Application Procedures document to the end, complete the four steps
below and submit all the necessary materials by the deadline. All application materials
must be uploaded to the KIT Online Application System.
STEP 1: Use your KIT ID and password to log in to the KIT Online Application Systemand submit an “Application for Admission (Form A)” (1) online.
Note: Students who are notified by KIT that they are eligible for a scholarship can submit
the"KIT Global Human Resource Development Program Financial Assistance from KIT
International Exchange Promotion Fund (Form B-1)" online application at the link below aswell if you wish.
https://www.international.kit.ac.jp/
STEP 2: Download the forms marked with an asterisk (*) (2, 4, 10, 11) from the KITwebsite.
STEP 3: Complete, scan, and upload all the necessary documents to the KIT Online
Application System.
STEP 4: Fill out a CoE/VISA application form we send you after your acceptance as an
exchange student is confirmed.

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【KIT Online Application】:
https://www.international.kit.ac.jp/【Form Downloads】: https://www.kit.ac.jp/en/prospective_student/exchange-short-termprograms/【Eligibility】
KIT will only accept students who meet the following requirements.
*Students must be enrolled in their home institution for the entire duration of their exchange
at KIT.
*Students must be officially nominated by their home institution. Consult with the coordinator
or department in charge at the home institution before proceeding.
*Students must be studying a field related to a KIT academic program.
Note: The field of architectural design may not be accepted due to capacity.
*Students must have language proficiency at or above the levels below.
This is because undergraduate classes at KIT are conducted only in Japanese and graduate
classes and research activities are conducted in English or Japanese (Other languages are
not acceptable).
[Undergraduate students who wish to take classes]
JLPT N2 or an equivalent level of Japanese proficiency[Graduate students, Undergraduate students only conducting research activity
and not being required to get credits]
CEFR B2 or an equivalent level of English proficiency or JLPT N2 or an equivalent level ofJapanese proficiency<The above "equivalent" includes the following examples ;>-Native Japanese/English speakers-Students who have Japanese proficiency certificate (JLPT, JPT, J.Test, EJU etc.) or English
proficiency certificate (TOEIC, TOEFL, IELTS etc.)-Students who are enrolled in a program/course of study primarily conducted in Japaneseor English at their institution-Students who have been issued a certificate of Japanese/English language proficiency
from their home institution.

【APPLICATION DEADLINES】
Please refer to the following website.
https://www.kit.ac.jp/en/prospective_student/exchange-short-term-programs/(Submit your application by these dates. No exceptions are allowed.)- APPLICATIONS: All of the following documents are required 1. Application for Admission (Form A)(This form will appear when you log in to our online application system. Fill in the blanks and click “Submit.”
Note: Students who are notified by KIT that they are eligible for a scholarship can submit the "KIT Global Human
Resource Development Program Financial Assistance from KIT International Exchange Promotion Fund (Form B-1)" aswell, if you wish.)

2. Recommendation Letter (Form B) *2

(Must be signed by the dean/head of department where you are currently enrolled. If the written language is other thanEnglish, please attach an English translation)

3. Recommendation Letter (Free Form)(Preferably from a professor or professional person who can verify the applicant’s suitability and motivation for enrollingat KIT. If the written language is other than English, please attach an English translation)

4. Health Questionnaire (Form C) *5. Certificate of Enrollment(This certifies that the applicant is registered as a regular student at his/her home institution and his/her expectedgraduation/ completion date. If this certificate is in a language other than English, please attach an English translation.)

6. Academic Transcript of your most recently completed full academic year
(This is used to determine your eligibility. If the written language is other than English, please attach an Englishtranslation)

7. Japanese / English proficiency test score(Mandatory for all students. If it has been more than two years since you obtained your English score, please consult atses@jim.kit.ac.jp before applying.)

8. Photocopy of Passport(Personal details page. If unavailable when you are applying, tell us when you expect to submit it.)

9. Face photo for “CoE”(Photo to be submitted: Front view, no hat, upper half of body, plain background, high quality, taken within the past 3months. DO NOT USE THE PHOTO USED IN YOUR PASSPORT!
Click the link below and refer to the "Standards for submitted photos"
https://www.kit.ac.jp/wp/wp-content/uploads/2024/03/photos_2024.pdf
This picture will be used for your residence card and student ID card.)- ACCOMMODATION 10. Application for KIT International House (Forms 1, 2 and 3) *(Applicants wishing to live in an international student dormitory must upload this application as a PDF file.
Rooms will be assigned as they become available, but are not guaranteed.)

To provide as many international students as possible with economically priced accommodation, we will assign you to oneof three room types (single, couple or family) in Marikoji Kaikan (International House) while rooms last. Be aware that you
may have roommates.

- CHECKLIST 11. Submission Checklist *(Check off each item you have submitted to be sure nothing is missing.)- Scholarship application 12. KIT Global Human Resource Development Program Financial Assistance from KIT
International Exchange Promotion Fund (Form B-1)
Note: Students who are notified by KIT that they are eligible for a scholarship should
submit the"KIT Global Human Resource Development Program Financial Assistance fromKIT International Exchange Promotion Fund (Form B-1)" online application at the link
below as well.
https://www.international.kit.ac.jp/- CoE (Certificate of Eligibility)/VISA 3

Apply through the designated web form.
A link will be sent to you after your acceptance as an exchange student is confirmed.
* We request you to obtain a "Student" visa rather than a "Temporary Visitor" visa.
If you receive medical treatment at a clinic or hospital while you are in Japan, you will have to pay the full costs if you do
not join the National Health Insurance (which costs about 10,000 yen/6 months). You cannot enroll in National HealthInsurance unless you have a Student visa.

【Important Communication about Security Export Control in Japan】
Security Export Control is implemented for the purpose of maintaining peace and safety in Japan
as well as in the international community based on the FEFTA (Foreign Exchange and Foreign
Trade Act) under international export control regimes. We conduct strict screening before
approving technology or accepting researchers/students.
We are obligated to apply to the Ministry of Economy, Trade and Industry (METI) in the event
researcher/student acceptance or a technology may infringe on any of the Foreign Exchange andForeign Trade Law regulations.
For this reason, you may not be able to immediately begin your intended educational and/or
research activities if METI does not approve it.
In addition, be aware that if METI fails to approve an application we submit, you may be asked
to change the content of your intended education and research, or you may not be able to conduct
your education and research activities at KIT.
For more information, please visit following website
https://www.meti.go.jp/policy/anpo/englishpage.html
Should you have any questions or concerns, please do not hesitate to contact us.
Contact: Student Exchange Services
International Affairs Office
Kyoto Institute of Technology
Email: ses@jim.kit.ac.jp

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