Overseas Selection for International Students

Application Guidelines for
Enrollment in October 2022

Graduate School of Environmental and Life Science(Master’s Course)

OKAYAMA UNIVERSITY

Policies for Graduate Education（Diploma Policy, Admission Policy, Curriculum Policy）
Please refer to the following website about the Policies for Graduate Education. https://www.gels.okayama-u.ac.jp/profile/3_policy_en.html

I Admission Quota
Quota

Division

October 2022

Social Engineering and Environmental Management

A Few

Biological and Human Environment

A Few

Sustainability of Resources

A Few

Science for Bioresources

A Few

Science for Bio-Production

A Few

II Eligibility for Application
Those to whom all the following provisions are applicable:
1. Those to whom any of the following items is applicable, or are expected to be applicable by September
2022.
(1) Have graduated from a Japanese university(2) Have been awarded a bachelor’s degree under the provisions of paragraph (7) of Article 104 of
the School Education Law (Law No.26 of 1947)(3) Have completed a 16-year course of school education in a foreign country(4) Have completed a 16-year course of school education in a foreign country by taking class subjects
in Japan through a correspondence course offered by an educational institution in the country(5) Are deemed to have academic ability equal to or greater than that of a university graduate throughan individual admission eligibility screening by the Graduate School and who have reached theage of 22.
(6) Have been awarded a degree equivalent to a bachelor's degree by completing a course of study ata foreign university or other foreign school (only those that have been evaluated by a person
certified by the relevant foreign government or relevant organization for the overall status of its
education and research activities, etc., or those that are separately designated by the Minister of
Education, Culture, Sports, Science and Technology as equivalent there to) with a duration of
three years or more (including the completion of a course in Japan through the completion of classsubjects in correspondence courses offered by a school in a foreign country and the completion ofa course at an educational facility designated in the school education system of the foreigncountry as specified in the preceding item).
2. Those who are foreign citizens who live outside Japan and who are unable to come to Japan to taketheir entrance examinations (except citizens and permanent residents of Japan).
3. Those who are expected to obtain a visa status of “Student” stipulated in the Immigration Control andRefugee Recognition Act by the time of enrollment in the Graduate School.
4. Those who were recommended by the schools from which they graduated as being particularly
excellent in both personality and academic ability.

15. Those who have passed a selection process, such as scholarship and training systems, made by publicorganizations at home and abroad, or those who have prior approval from your prospective supervisor.
Note 1. “Those who are deemed to have academic ability equal to or greater than that of a university graduate throughan individual admission eligibility screening by the Graduate School” specified in item 5 of Provision 1 of II
Eligibility for Application refers to applicants who passed the document screening that the Graduate School
provides as the screening of the eligibility for application. (See III Individual Admission Eligibility Screening
in Eligibility for Application.)
Note 2. We withdraw permission for admission for those who applied as a prospective degree holder but failed to beawarded the degree by September 2022.
Note 3. Those “who live outside Japan and are unable to come to Japan to take their entrance examinations” specified
in Provision 2 of II Eligibility for Application includes people who are staying in Japan at the time of
application but depart from Japan because their duration of stay expires by the end of June, 2022.

III Individual Admission Eligibility Screening in Eligibility for Application
For those applicants for admission who fall under item 5 of Provision 1 specified in the previously
described II Eligibility for Application, we conduct individual admission eligibility screenings for theapproval of admission eligibility before application. The applicants must submit the documents required
for the admission eligibility screening specified in Provision 2 to the address in IV-3 (P.3) by thedeadline stated in Provision 1.
1. Submission Period of Documents for Admission Eligibility Screening
Submission Period

Enrollment
October 2022 Enrollment

May 25, 2022 to May 26, 2022

2. Documents Required for Admission Eligibility Screening
Documents Required for Admission
Eligibility Screening〈1〉Form of Eligibility for Application

Remarks

Use the forms prescribed by the Graduate School ofEnvironmental and Life Science.

〈2〉Record of Academic Performance

Submit a list of research achievements or a researchplan/ progress report relevant to the field of study thatyou wish to pursue at the Graduate School ofEnvironmental and Life Science, summarizing in adocument in any form.

〈3〉Academic Transcript (of lastcompleted education)

Submit a transcript issued by the president of the last〈4〉 Graduation Certificate (of lastcompleted education)

Submit a graduation certificate issued by the president

school from which you graduated.

of the last school from which you graduated.

Note 1. All documents mentioned above must be prepared in English, in principle. (When English is not yournative language, attach English translations.)2

Note 2. The documents 〈1〉 mentioned above should be submitted using the forms prescribed by the Graduate
School of Environmental and Life Science, in principle. However, using any forms containing thenecessary matters other than the prescribed forms may be allowed only when the Graduate School ofEnvironmental and Life Science permits.
Note 3. The result of the Admission Eligibility Screening will be notified through your prospective supervisor.

Enrollment

Date of notification of screening result

October 2022 Enrollment

June 22, 2022

IV Application Procedures
1. How to Apply
Applicants must complete all the procedures described in items (1) through (3) below:(1) Before preparing documents for application, applicants must directly contact a prospective
supervisor at Graduate School of Environmental and Life Science by means such as email,consult about research and education after enrollment, obtain approval to take the examination,and receive a copy of “Letter of Informal Acceptance by Prospective Supervisor”. With regard toprospective supervisors at Graduate School of Environmental and Life Science, please visit theWebsite of the Graduate School of Environmental and Life Science below:
https://www.gels.okayama-u.ac.jp/en/profile/index.html(2) Pay the entrance examination fee after having obtained approval from the prospective supervisor.
(Except those who are exempted from payment.)(3) Send all the documents for application by mail to arrive no later than the date stated in “2Application Period”.
2. Application Period
Enrollment
October 2022 Enrollment

Application Period
June 23, 2022 to July 6, 2022

3. Address for Submission of Documents
Division・Department
Division of Social Engineering andEnvironmental Management

Address for Submission
Admission Section,
Faculty of Environmental Science and Technology
Okayama University
3-1-1, Tsushima-naka, Kita-ku, Okayama
700-8530, Japan

Division of Biological and Human Environment
Department of Human Ecology
Division of Sustainability of Resources
Division of Biological and Human Environment
Department of Environmental Ecology

Admission Section,
Faculty of Agriculture
Okayama University
1-1-1, Tsushima-naka, Kita-ku, Okayama
700-8530, Japan

Division of Science for Bioresources
Division of Science for Bio-Production

3

4. Notes on Application(1) No change shall be permitted after submission in terms of the contents of the documents submitted.

(2) No document shall be returned for any reason after the application documents are accepted.
(3) Application with incomplete application documents or shortage of examination fee shall not be
accepted.
(4) Please note carefully that admission might be withdrawn even after enrollment if the contents ofthe submitted documents are found to include false entries.
(5) Certificates issued under the former name, which differs from the name written on the application
form are useful. However, in such case, attach a document (in any form) with the date of namechange and the new and the former name, which are written personally by the applicant.
5. Documents Required for Application
Documents Required for Application

Remarks〈1〉Application for admission
Curriculum Vitae (CV)Use the forms prescribed by the Graduate School of Environmental
and Life Science
Affix a photograph (4 cm long × 3 cm wide, upper body, noheadwear, facing forward, taken within the three months before
application) on the prescribed space on the “Application foradmission”. Before affixing it, write your nationality, name and thename of major desired on the back of the photograph.

〈2〉Entrance Examination Fee

30,000yen(handling fees will be charged separately)
Please refer to “Paying for Entrance Examination Fees”
below and pay the entrance examination fee by 17:00(Japan time) on the last day of the application period on“Payment for Entrance Examination Fee website".
In addition, please be sure to choose "Credit Card" forpayment method. Other payment methods cannot use
from overseas.
After confirming the payment of the entrance examination
fee, print "Certificate of Entrance Examination Fee
Payment" and attach it to the prescribed section of theprescribed form.
Paying for Entrance Examination Fees
https://www.gels.okayama-u.ac.jp/up_load_files/freetext/kenteiryo/oversea_eng.pdf

Payment for Entrance Examination Fee website
https://e-apply.jp/n/okayama-payment-eng

If you could not pay by the payment method above, contact
Graduate School Section, Academic Affairs Division,
Graduate School of Natural Sciences.

4

Refund of Entrance Examination Fee
The entrance examination fee paid is not refundable for any reason,
except in the following cases:a) Entrance examination fee was paid, but application was notmade (application documents were not submitted or not
accepted.)b) Entrance examination fee was accidentally transferred twice.
c) Those applicants who are Japanese-government sponsored
students need not pay the entrance examination fee, in
principle.
〈3〉 (Prospective) Graduation
Certificate from University〈4〉 Transcript of University

Submit a certificate issued by the university from which you
graduated (or will graduate).

〈5〉 Copy of Papers Submitteda) Abstract of bachelor’s thesis or an equivalent research paper(in English)b) List of research achievements after earning the bachelor’s
degree and one or two representative papers related to them
(if applicable).

〈6〉 Research Plan Document

Use the form prescribed by the Graduate School of Environmental andLife Science.

〈7〉 Document Certifying English
Language Ability (TOEIC®,TOEFL-iBT®, etc.)

When you have not taken TOEIC®, TOEFL-iBT®, or other tests,
submit a certificate of English ability issued by the university, etc.
from which you graduated.

〈8〉 Copy of Passport, or Copy of
Family Registry or Certificate
of Citizenship in HomeCountry

Submit a copy of the page which can confirm the names of thepassport and the dates of birth, etc.
When not possessing the passport, please submit the certificate
which is acquired copy of the family register or citizen
membership, etc. in your home country.

〈9〉(Two kinds of) Letters ofRecommendation Addressed to
the President

Use the form prescribed by the Graduate School of Environmental
and Life Science.
Please check the description on each form for the person who toprepare the letter of recommendation.

〈10〉Document Confirming
Success in Selection by Public
Organizations at Home andAbroadAs prescribed in Ⅱ-5 of eligibility for application, those who havepassed a selection process, such as scholarship and training
systems, made by public organizations at home and abroad, submita (copy of) letter of acceptance, notification of employment, etc.

〈11〉 Letter of Acceptance by
Prospective Supervisor

Contact to your prospective supervisor at Graduate School ofEnvironmental and Life Science to prepare the document. Submit a
copy of the letter written by your prospective supervisor.

Note 1. All documents to be submitted must be prepared in the same size (preferably A4 size) and be typewritten.
Note 2. We do not accept documents that are incomplete, not written completely and accurately, or which arereceived after the deadline for submission.

5Note 3. Documents <1>, <3>, <4>, <6>, and <9> must be submitted in original. For documents<3> and <4>, acopy of the original document verified by the issuer is acceptable.

The previously described documents must be prepared in English, except〈11〉. (When English is
not your native language, attach English translations.)
6. Purpose of Use of Personal Information
Application documents submitted and personal information written on them are used for affairs
related to the selection of entrants.
However, regarding entrants, we use their personal information written on the application form,
including the name, gender, date of birth, current address, and schools graduated from, as registrydata for basic student information in the academic affairs system at Okayama University.
In addition, successful applicants’ personal information, examinee number and name (kanji/ kana),
are used for clerical systems for tuition fee debt management and tuition fee waiver at Okayama
University.
When application for admission fee waiver, postponement of admission fee collection, tuition fee
waiver, or various scholarships was made, the applicant’s entrance examination results and academictranscript might be used to handle academic ability judgment related to affairs such as postponementof admission fee collection.

V Methods for Selection of Entrants
Selection of entrants shall be made based on document screening and pass or failure is determined.

VI Announcement of Successful Applicants
Enrollment
October 2022 Enrollment

Date of Announcement
July 29, 2022

A letter of acceptance and others will be sent to successful applicants themselves dated on the day of theannouncement described above.

VII Admission Procedures
1. Method of Admission Procedures
Details will be notified separately by your supervisor with a letter of acceptance.
2. Period of Admission Procedures
The period of admission procedures has been scheduled as follows:
Enrollment
October 2022 Enrollment

Period of Admission Procedures
September 16, 2022 to September 20, 2022

6

VIII Other
1. Admission Fee and Tuition Fee (Applicable only for self-supporting international students.
Foreign-government sponsored students must pay.)
Admission fee: 282,000 yen (expected amount)
Tuition fee: 267,900 yen (for half a year); 535,800 yen (for a year)* When the amount was revised at the time of admission or while at school, the new amount will beapplied from the time of the revision.

2. Study Assistance
For self-supporting international students, we have systems as part of study assistance: admission fee
waiver, postponement of admission fee collection, tuition fee waiver, and various scholarships.
If your academic achievement, income, etc. meet the requirements, you may apply for the admission
fee waiver, postponement of admission fee collection, and tuition fee waiver and have a full or half
waiver.
When your academic achievement, income, etc. meet the requirements, you may apply for various
scholarships and receive scholarship benefits.
3. Notes
It is recommended that international students have sufficient knowledge of the climate, weather, andcustoms of Japan as well as the situation of the university in advance before coming to Japan.
Education and research activities will be conducted mainly in Japanese language. Consult with yourdesired supervisor in advance if you wish to have guidance in English.
For everyday life, you will need Japanese language skills. It is also desired that candidates havestudied Japanese language.
Okayama University has a Japanese language course for international students. Please take the course
if you like.
4. Security Export Control System
Okayama University has established the “Security Export Control Regulations of Okayama
University” under the Security Export Control System based on the “Foreign Exchange and Foreign
Trade Act (FEFTA)”, and conducts strict screening when accepting foreign students.
If you are subjected to this regulation or FEFTA, you may not be accepted or your desired research
activities may be restricted.
For details concerning the Security Export Control System in Japan, please refer to the following
website.
URL； https://www.meti.go.jp/policy/anpo/englishpage.html

7

5. For more details about the application, please contact the following offices by e-mail.
(1) Inquiry about application, major field, and supervisor, etc.:
Division・Department
Division of Social Engineering and Environmental
Management
Division of Biological and Human Environment
Department of Human Ecology

Contact address for inquiry
Admission Section,
Faculty of Environmental Science andTechnology
E-mail : pgg8420@adm.okayama-u.ac.jp

Division of Sustainability of Resources
Division of Biological and Human Environment
Department of Environmental Ecology
Division of Science for Bioresources

Admission Section,
Faculty of Agriculture
E-mail : qgg8286@adm.okayama-u.ac.jp

Division of Science for Bio-Production(2) Inquiry about scholarship, dormitory, etc.:
International Affairs Department
Okayama University
2-1-1, Tsushima-naka Kita-ku, Okayama 700-8530, Japan
Fax: +81-86-252-5022 (from overseas)
Fax: 086-252-5022 (from inside Japan)
E-mail: housing@cc.okayama-u.ac.jp (Dormitory)
istudent@cc.okayama-u.ac.jp (Scholarship)

8