CAJ Board of Directors Meeting Minutes
Tuesday, March 14, 2023, 8:45 a.m.
Matsukawa Place – Harvest Hall
Attendance:
Daniel Sexton (OMS)
Tiffany Neufeld (SEND)
Grant Buchholtz (ECC)
Matthew Jansson (TEAM) (Written Response)
Anne Marie Smoker (CRJM)
Seita Sakaguchi (Member-at-Large)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator)
Supervisor- Auditors
Taizo Morimoto
Guest: Selwyn Chua
SY22-23:92 Devotions
Tiffany Neufeld shared from Matthew 5 about the Beatitudes.
SY22-23:93 Time of Prayer for CAJ
SY22-23:94 Call to Order / Determination of Quorum
The meeting was called to order at 8:50 a.m. A quorum was establishedwith 9 members present.
SY22-23:95 Approval of signers for today’s minutes
MSC to designate Anne Marie Smoker and Tiffany Neufeld, in addition
to the Chairperson of the Board of Directors, as signers for the minutes ofthe March 14, 2023 Board of Directors Meeting.
SY22-23:96 Approval of Agenda
MSC to approve the agenda as presented.
SY22-23:97 Introduction of new Business Manager Selwyn Chua

The board welcomed and introduced ourselves with the new business manager,
who is visiting this week before starting in his role in August.
SY22-23:98 Review and Approve Finance and Audit Committee MinutesTiffany Neufeld, Vice-Chair for Finance
MSC to accept the report from the Finance Committee.
An Executive Session was convened.
SY22-23:99 BreakSY22-23:100 CAJ Staff Members Introduction, Sharing, Prayer
Pam Kumate, the human resources manager, introduced herself and shared
about her work. The board prayed for her.
SY22-23:101 Head of School Monitoring Report
MSC to accept the head of school monitoring reports on policies B 2.4.

SY22-23:102 Head of School Report
MSC to accept the head of school report.
SY22-23:103 Report of Alumni Reunion from Anda
David reported on the alumni reunion from Anda Foxwell. There were 160
alumni who gathered in San Diego on February 24-26, 2023.
SY22-23:104 Second Reading: SY22-23:16 Motion to remove the following
board policy from the manual. B 2.9.2 Fail to honor the financial
commitments made to long-term direct hire staff continuously employed at CAJ
since SY 95-96. (See SY 97-98:215, revised SY 99-00:192; SY 00-01:17; 218222; EA SY 05-06:5)
MSC to approve the removal of board policy B 2.9.2. The Policy andGovernance Committee will look at policies related to financial commitments
and retirement.
SY22-23:105 Approval of Consent Agenda (B 4.2.3)

a. Second Reading: SY22-23:85 Amendment to Board Policy
B.2.2.10 Current reading of B.2.2.10 is: When hiring principals,
the business manager, or the director of School Support Services,bring the respective candidate’s file to the board meeting forreview, discussion and approval. (SY 07-08:72; SY09-10:140; SY11-12:183)
MSC to amend policy B.2.2.10 to “Consult with the board
before making the decision to hire a principal or a business manager.”(First Reading)b. Second Reading: SY22-23:86 Amendment to Board Policy
B.2.2.6 Current reading of B.2.2.6 is: Have guidelines for hiring
divorced applicants.
MSC to remove the B.2.2.6 policy. (First Reading)c. Second Reading: SY22-23:87 Amendment to Board Policy
B.2.1.7 Current reading of B.2.1.7 is: Deal with the board as awhole, except when fulfilling individual requests for information,or responding to officers and committees duly charged by theboard.
MSC to amend B.2.1.7 to “Deal with the board as a whole, except
when fulfilling individual requests for information, or communicatingwith officers and committees duly charged by the board.” (FirstReading)d. Second Reading: MSC to approve the addition of B.2.1.7.1,
which states “In matters of urgency and/or confidentiality the headof school may consult with the board chair before informing theboard as whole.” (First Reading)
MSC to approve the consent agenda.
SY22-23:106 Review and Approve dates for Board of Directors and Boardof Councilors meetings for 2023-2024.
-Tuesday, September 12, 2023 8:45 a.m. Board of Directors
Tuesday, October 10, 2023 8:45 a.m. Board of Directors
Tuesday, November 14, 2023 8:45 a.m. Board of Directors
Tuesday, January 16, 2024 8:45 a.m. Board of Directors

- Tuesday, February 20, 2024 8:45 a.m. Board of Councilors (budget& board elections) Board of Directors after BoC meeting- Tuesday, March 12, 2024 8:45 a.m. Board of Directors- Tuesday, May 14, 2024 8:45 a.m. Board of Councilors (audit review,year review and board elections) Board of Directors after BoC
meeting
MSC to approve these dates for board meetings in 2023-2024.
SY22-23:107 Discussion on Mission Hire Staff
David gave a brief report on Mission Hire Staff.
SY22-23:108 Other Business
The HoS Evaluation committee will meet in the near future to conduct anevaluation of the Head of School. They will report at the May meeting.
David suggested a review of the Strategic Plan from Fall 2023, as the school
will also begin preparations for the WASC accredidation.
MSC to change the date of the next Board of Directors meeting from Tuesday,
May 16th to Monday, May 15th after the Board of Councilors meeting.
SY22-23:109 Monthly review of board process: verbal (B.4.1.7)
The board suggested an effort to
SY22-23:110 Next Meetings:- Board of Councilors – Monday May 15, 2023 8:45 a.m. KCC- Board of Directors – Monday May 15, 2023 after BOC KCC
SY22-23:111 Approval of Today’s Minutes
MSC to approve the minutes.
SY22-23:112 Closing Prayer
Greg Swenson prayed to close the meeting.
SY22-23:113 Adjournment

MSC to adjourn at 1:45 p.m.
Respectfully submitted,Grant Buchholtz, secretary
Signatures___________________________ (seal) Daniel Sexton - Board Chair___________________________ (seal) Anne Marie Smoker - Board Member___________________________ (seal) Tiffany Neufeld - Board Member