CAJ Board of Directors Meeting Minutes
Wednesday June 7, 2023 8:00 pm
Zoom Video
Attendance:
Daniel Sexton (OMS)
Tiffany Neufeld (SEND)
Grant Buchholtz (ECC)
Anne Marie Smoker (CRJM) (Written Response)
Seita Sakaguchi (Member-at-Large) (Written Response)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator) (Written Response)Supervisor- Auditors
Mark Bedow
SY22-23:128 Prayer
SY22-23:129 Call to Order and Determination of Quorum
The meeting was called to order at 8:02 p.m. A quorum was established with 8members present.
SY22-23:130 Approval of Agenda
MSC to approve the agenda as presented.
SY22-23:131 Approval of signers for today’s minutes
MSC to designate Grant Buchholtz and Tiffany Neufeld, in addition to theChairperson of the Board of Directors, as signers for the minutes of the June 7,2023 Board of Directors Meeting.
SY22-23:132 Motion to approve the following changes as a 2nd Reading topolicies 2.8.12.1 and 2.8.12.2
The current policy states:

Accordingly, the head of school shall not:2.8.12 Fail to protect the school’s bank accounts.
2.8.12.1 Authorized signatories to all bank accounts shall be: head ofschool, business manager, chairman of the board, and vice chairman offinances.
2.8.12.2 Two signatures are required on all payments in excess of one
million yen. (SY 06-07:24)
It is proposed to change this to:
Accordingly, the head of school shall not:2.8.12 Fail to protect the school’s bank accounts.
2.8.12.1 Authorized signatories to all bank accounts shall be: head ofschool, business manager, chair of the board, one other Board member(usually vice chair of finances), and one other school employed Finance
Officer approved by the board.
2.8.12.2 Two signatures/approvals are required for all payments in excess
of one million yen. (SY 06-07:24)
MSC to approve policy 2.8.12.1 and 2.8.12.2 changes as a second reading.
SY22-23:133 Motion to approve of the following removals and additions to thecurrent signatories and approvers.
Deletions
Bryan Lewis (as of 30th June 2023)
Anda Foxwell (immediate)
Gerald May (immediate)
Jimmy Hayashi (as of 30th June 2023)
AdditionsDavid Mawhinney (Head)
Selwyn Chua (new Business Manager)
Daniel Sexton (Chair)
Hiroaki Tada (Finance Officer)
Tiffany Neufeld (Vice Chair of Finance)
MSC to approve these removals and additions to the current signatories andapprovers.

SY22-23:134 Motion to approve the Head of School, David Mawhinney andBoard of Directors chair, Daniel Sexton to sign the following documents fromAdelfi, formally ECCU, to formalize the changes to signatories/approvers.
1. Non-Profit Beneficial Ownership Certification
2. Master Authorization for all deposit accounts and services
MSC to approve the changes of David Mawhinney and Daniel Sexton as
signatories/approvers on the Adelfi account.
SY22-23:135 Review and approve the minutes of this meeting.
MSC to approve the minutes.
SY22-23:136 Adjournment
MSC to adjourn at 8:27 p.m.

Respectfully submitted, Grant Buchholtz, secretary
Signatures___________________________ (seal) Daniel Sexton - Board Chair___________________________ (seal) Grant Buchholtz - Board Member___________________________ (seal) Tiffany Neufeld - Board Member