Christian Academy in Japan
Board of Directors Minutes
Harvest Hall and Zoom October 18, 2022, 8:45 a.m.
Attendance:
Daniel Sexton (OMS)
Tiffany Neufeld (SEND)
Matthew Jansson (TEAM)
Anne Marie Smoker (CRJM) via Zoom
Seita Sakaguchi (Member-at-Large)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator)
Supervisor- Auditors
Mark Bedow
Taizo Morimoto
AbsentGrant Buchholtz (ECC)

SY22-23:1 Opening prayer
Jeremy Seminoff shared a devotion from Psalm 33.
A time of prayer was held for CAJ.
SY22-23:23 Call to Order and Establish Quorum

The meeting was called to order at 9:01 a.m. A quorum was established with 8members present.
SY22-23:24 Approval of Agenda
MSC to approve the agenda as presented
SY22-23:25 Approval of the Selection of the Signers of the Minutes
MSC to designate Tiffany Neufeld and Gregory Swenson, in addition to the Chairpersonof the Board of Directors, as signers for the minutes of the October 18, 2022 Board ofDirectors Meeting.
SY22-23:26 Review and Approve Head of School Report
MSC to approve Head of School Report
SY22-23:27 CAJ Staff Members Introduction, Sharing, Prayer
Jean Hino and Steve Willson introduced themselves and shared about their work. Board
members prayed for them.
SY22-23:28 Report from Finance and Audit Committee
MSC to accept the Finance and Audit Committee minutes
SY22-23:29 Proposal to JVenture
MSC to endorse the document ‘Proposal to JVenture to vary ownership percentage ofMatsukawa Place’ and agree to forward it to JVenture for consideration at their Day ofBusiness meeting on the 24th of October 2022.
SY22-23:30 Report from Governance and Policy Review Committee
MSC to accept the Governance and Policy Review Committee minutes
SY22-23:31 Amendment to Board Policy B.2.3.9
Current Reading of B.2.3.9: “Suspend longer than thirty days, expel students, denyre-enrollment on non-academic grounds, or re-enroll previously expelled students,
without board approval unless the action is taken for delinquent accounts.” (SY 09-10:9)
MSC to amend B.2.3.9 to “Accordingly, the head of school shall not fail to consult withthe board chair before making the decision to expel a student or suspend a student formore than thirty days, nor fail to inform the board when these decisions are made.” (firstreading)
SY22-23:32 Head of School Monitoring Reports
MSC to accept the head of school monitoring reports on policies B 2.1 and B 2.3
SY 22-23:33 Board Policy Review (B 4.1.6)
B 4.0 and B 4.1 were reviewed
SY 22-23:34 Monthly review of board process: verbal (B.4.1.7)
When discussing potential changes to policy wording, efforts should be made toprioritize policies that most immediately and importantly affect school operation.
Board members are expected to read materials ahead of time. Time can be saved bydoing less reading of reports and policies during the meetings.
SY22-23:35 Closing Prayer
Matthew Jansson prayed to close the meeting.
SY22-23:36 Adjournment
MSC to adjourn at 2:32 p.m.

Respectfully submitted,
Jeremy Seminoff, acting secretary
Signatures________________________________ (seal) Daniel Sexton - Board Chair________________________________ (seal) Tiffany Neufeld - Board Member________________________________ (seal) Gregory Swenson - Board Member