Christian Academy in Japan
Board of Councilors Meeting Minutes
May 15, 2023
8:45 a.m.
Current Board of Councilors Members: 19 (AE §25)
Councilors Present
1. Buchholtz, Grant
2. Greer, Jay
3. Julian, Debbie
4. Matsumaru, Josh
5. May, Jim
6. Peterson, Hydi
7. Roberts, Mark
8. Roberts, Poppy
9.. Sakaguchi, Seita
10. Sexton, Daniel
11. Sexton, Keiko
12. Skipper, Heidi
13. Smoker, Anne Marie
14. Tada, Hiroaki
15. Trim, Kathy (online)

Guests Present
1.
2.

Bryan Lewis
Chua, Selwyn

Councilors Who Submitted Prior Opinions on the Agenda1.
2.
3.
4.

Foxwell, Phil
Jansson, Matt
Neufeld, Tiffany
Swenson, Gregory

Supervisor-Auditors
1.
2.

Mark Bedow
Taizo MorimotoObservers
1.
2.

David Mawhinney
Jeremy Seminoff

Quorum: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.

Devotions

Daniel Sexton shared from the Psalms and then we spent time praying for CAJ.
Opening Prayer
SY22-23: 28 Call to Order and Establish Quorum
The meeting was called to order at 9:05 by Chair of the Board of Directors, Daniel Sexton. of the nineteen(/19) Councilors were in attendance. A majority (ten) is necessary to establish a quorum in accordance withAE §21.8.

Heidi Skipper and Anne Marie Smoker entered the meeting at 9:13 am.
SY22-23: 29 Election of Chair for this meeting
Motion to elect Mark Roberts to serve as chair for this meeting.
Approved.
SY22-23: 30 Recognition of Secretary for this meeting
Poppy Roberts was asked to take the minutes for this meeting.
SY22-23: 31 Approval of the Agenda
Motion to approve the agenda as presented.
Approved.
SY22-23:32 Approval of the Selection of the Signers of the Minutes
Motion to designate Daniel Sexton and Poppy Roberts, in addition to the elected meeting chair Mark
Roberts, as signers for the minutes of the May 15, 2023 Board of Councilors meeting.
Motion to approve the selection of the signers of the minutes.
Approved.
SY22-23: 33

Presentation of audit and budget matters

Bryan Lewis shared the business manager’s report.
Motion to accept Business Manager Report.
Accepted.
SY22-23: 34 Acceptance of Audited Financial Statements 2022-2023
Taizo Morimoto shared the auditor's report.
Motion to accept the Audited Financial Statements and approve the results for the fiscal year April 1, 2022 –March 31, 2023 with revenue of ¥928,308,255 and expenses of ¥885,778,237 resulting in an accounting
surplus, after depreciation of ¥87,146,849, of ¥ 42,530,018.
Approved.

SY22-23: 35 Approval of Supervisor Auditor’s Report 2022-2023
Motion to accept the Supervisor Auditors’ audit report for 2022-2023.
Approved.
SY22-23: 36 Approval of third-Party Audit for 2022-2023
Motion to approve the third-party audit for financial year April 1, 2022 to March 31, 2023 (Act of Endowment,Chapter 4 #23.1)
Approved.
SY22-23: 37 Approval of Business Report for 2022-2023
Motion to approve the Business Report for 2022-2023.
Approved.
SY22-23: 38 Head of School Report – David Mawhinney
Head of school David Mawhinney gave a head of school report including the following items:
●
●
●
●
●

Music and Drama programs fully resumed
New Business Manager
WASC report
Teaching for Transformation Observation and Report
Summer construction projects

Motion to accept the head of school report with deep appreciation.
Approved.
SY22-23: 39 Other Matters Deemed Necessary (as needed)
Time spent in appreciation and prayer for Bryan Lewis’ work as business manager.
SY22-23: 40 Review and Approve today’s Minutes
Minutes were reviewed to confirm the actions at this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may beapproved at our next board meeting.
Approved.
SY22-23: 41 Closing Prayer by Jeremy Seminoff.
SY22-23: 42 Adjournment
Motion to adjourn at 10:42.
Approved.

Respectfully submitted,

Poppy Roberts
Board of Councilors secretary

Signatures:_________________________________________ (seal)
Elected Signer: Mark Roberts
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Daniel Sexton
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Poppy Roberts
Board of Councilors Member

CAJ Board of Councilors Meeting, May 15, 2023 8:45 am Response Agenda
In accordance with Act of Endowment, Chapter 4 Board of Councilors and Councilors Article
21.9 “Councilors who have in advance submitted their opinions in writing on the Board ofCouncilors meeting agenda items shall be considered present.” The Councilors named below
submit the following written opinions for items within the approved agenda for this meeting. Bysuch submission this Councilor is considered as part of the voting quorum.
Name of Councilor: Phil Foxwell
Response Agenda for May 15, 2023 scheduled meeting
1. Devotion and prayer
2. Call to Order and Determination of Quorum (BoD chair)
3. Election of Chair for this meeting
Mark Roberts in nomination.
I approve YES4. Acknowledge Secretary for this meeting
Poppy Roberts has agreed to serve as secretary for this meeting.

5. Approval of Agenda
I approve YES
6. Election of signers of the minutes of this meeting
1. Elected chair for this meeting
2. Poppy Roberts in nomination
3. Daniel Sexton in nomination
I approve YES
7. Business Manager’s presentation of audit and budget matters (Bryan Lewis)
8. Motion to accept the Audited Financial Statements and approve the results for the fiscal year
April 1, 2022 – March 31, 2023 with revenue of ¥928,308,255 and expenses of ¥885,778,237
resulting in an accounting surplus, after depreciation of ¥87,146,849, of ¥ 42,530,018.
I approve YES
9. Motion to accept the Supervisor Auditors’ audit report for 2022-2023.
I approve YES
10. Motion to approve the third-party audit for financial year April 1, 2022 to March 31, 2023 (Actof Endowment, Chapter 4 #23.1)
I approve YES
11. Motion to approve the Business Report for 2022-2023.
I approve YES
12. Motion to approve the Head of School Report for 2022-2023 School Year. (DavidMawhinney)
I approve YES
13. Other matters deemed necessary for the Councilors to consider, if any.
14. Review and approve minutes of this meeting
I approve YES
15. Adjournment
I approve YES

Name of Councilor: Tiffany Neufeld
Response Agenda for May 15, 2023 scheduled meeting
1. Devotion and prayer

2. Call to Order and Determination of Quorum (BoD chair)
3. Election of Chair for this meeting
Mark Roberts in nomination.
I approve YES
4. Acknowledge Secretary for this meeting
Poppy Roberts has agreed to serve as secretary for this meeting.
5. Approval of Agenda
I approve YES
6. Election of signers of the minutes of this meeting
1. Elected chair for this meeting
2. Poppy Roberts in nomination
3. Daniel Sexton in nomination
I approve YES
7. Business Manager’s presentation of audit and budget matters (Bryan Lewis)
8. Motion to accept the Audited Financial Statements and approve the results for the fiscal year
April 1, 2022 – March 31, 2023 with revenue of ¥928,308,255 and expenses of ¥885,778,237
resulting in an accounting surplus, after depreciation of ¥87,146,849, of ¥ 42,530,018.
I approve YES
9. Motion to accept the Supervisor Auditors’ audit report for 2022-2023.
I approve YES
10. Motion to approve the third-party audit for financial year April 1, 2022 to March 31, 2023 (Actof Endowment, Chapter 4 #23.1)
I approve YES
11. Motion to approve the Business Report for 2022-2023.
I approve YES
12. Motion to approve the Head of School Report for 2022-2023
School Year. (David Mawhinney)
I approve YES
13. Other matters deemed necessary for the Councilors toconsider, if any.
14. Review and approve minutes of this meeting
I approve YES15. Adjournment
I approve YES

Name of Councilor: Greg Swenson
Response Agenda for May 15, 2023 scheduled meeting
1. Devotion and prayer
2. Call to Order and Determination of Quorum (BoD chair)
3. Election of Chair for this meeting Mark Roberts in nomination.
I approve YES
4. Acknowledge Secretary for this meeting
Poppy Roberts has agreed to serve as secretary for this meeting.
5. Approval of Agenda
I approve YES
6. Election of signers of the minutes of this meeting
1. Elected chair for this meeting
2. Poppy Roberts in nomination
3. Daniel Sexton in nomination
I approve YES7. Business Manager’s presentation of audit and budget matters (Bryan Lewis)
8. Motion to accept the Audited Financial Statements and approve the results for the fiscal yearApril 1, 2022 – March 31, 2023 with revenue of ¥928,308,255 and expenses of ¥885,778,237
resulting in an accounting surplus, after depreciation of ¥87,146,849, of ¥ 42,530,018.
I approve YES
9. Motion to accept the Supervisor Auditors’ audit report for 2022-2023.
I approve YES
10. Motion to approve the third-party audit for financial year April 1, 2022 to March 31, 2023 (Actof Endowment, Chapter 4 #23.1)
I approve YES
11. Motion to approve the Business Report for 2022-2023.
I approve YES

12. Motion to approve the Head of School Report for 2022-2023 School Year. (DavidMawhinney)
I approve YES
13. Other matters deemed necessary for the Councilors to consider, if any.
14. Review and approve minutes of this meeting
I approve YES
15. Adjournment
I approve YES

Name of Councilor: Matthew Jansson
Response Agenda for May 15, 2023 scheduled meeting
1. Devotion and prayer
2. Call to Order and Determination of Quorum (BoD chair)
3. Election of Chair for this meeting Mark Roberts in nomination.
I approve YES
4. Acknowledge Secretary for this meeting
Poppy Roberts has agreed to serve as secretary for this meeting.
5. Approval of Agenda
I approve YES
6. Election of signers of the minutes of this meeting
1. Elected chair for this meeting
2. Poppy Roberts in nomination
3. Daniel Sexton in nomination
I approve YES
7. Business Manager’s presentation of audit and budget matters (Bryan Lewis)
8. Motion to accept the Audited Financial Statements and approve the results for the fiscal yearApril 1, 2022 – March 31, 2023 with revenue of ¥928,308,255 and expenses of ¥885,778,237
resulting in an accounting surplus, after depreciation of ¥87,146,849, of ¥ 42,530,018.
I approve YES

9. Motion to accept the Supervisor Auditors’ audit report for 2022-2023.
I approve YES
10. Motion to approve the third-party audit for financial year April 1, 2022 to March 31, 2023 (Actof Endowment, Chapter 4 #23.1)
I approve YES
11. Motion to approve the Business Report for 2022-2023.
I approve YES
12. Motion to approve the Head of School Report for 2022-2023 School Year. (DavidMawhinney)
I approve YES
13. Other matters deemed necessary for the Councilors to consider, if any.
14. Review and approve minutes of this meeting
I approve YES
15. Adjournment
I approve YES