Christian Academy in Japan
Board of Councilors Meeting Minutes
November 14, 2023
8:45 a.m. Online
Current Board of Councilors Members: 19 (AE §25)
Councilors Present
1.
2.
3.
4.
5.
6.
7.
8.

Buchholtz, Grant
Matsumaru, Josh (online)
May, Jim (online)
Neufeld, Tiffany
Roberts, Poppy (online)
Sexton, Daniel
Swenson, Greg
Tada, Hiroaki (online)

Councilors Present Who Submitted Votes through Email.
1.
2.
3.
4.
5.
6.
7.
8.

Foxwell, Phil
Greer, Jay
Sakaguchi, Seita
Sexton, Keiko
Skipper, Heidi
Smoker, Anne Marie
Trim, Kathy
Umipig-Julian, Devorah

Councilors Absent
1. Jansson, Matthew
2. Peterson, Heidi
3. Roberts, MarkSupervisor-Auditors Absent
Observers
1.
2.
3.

Mawhinney, DavidPetkoff, Nicholas
Seminoff, Jeremy

Quorum: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.

SY23-24: 11 Call to Order and Establish Quorum
The meeting was called to order at 8:48 by Chair of the Board of Directors, Daniel Sexton. Seventeen of thenineteen (17/19) Councilors were in attendance. A majority (ten) is necessary to establish a quorum inaccordance with AE §21.8.
Opening Prayer
SY23-24: 12 Election of Chair for this meeting
Motion to elect Daniel Sexton to serve as chair for this meeting.
Approved.
SY23-24: 13 Recognition of Secretary for this meeting
Poppy Roberts was asked to take the minutes for this meeting.
SY23-24: 14 Approval of the Selection of the Signers of the Minutes
Motion to designate Tiffany Neufeld and Grant Buchholtz, in addition to the elected meeting chair DanielSexton, as signers for the minutes of the November 14, 2023 Board of Councilors meeting.
Motion to approve the selection of the signers of the minutes.
Approved.
SY23-24: 15 Approval of the Agenda
Motion to approve the agenda as presented.
Approved.
SY23-24: 16 Motion to accept the resignation of TEAM missionary Matthew Jansson from the CAJ Board ofCouncilors.
Approved.
SY23-24:17 Motion to accept the resignation of TEAM missionary Matthew Jansson from the CAJ Board ofDirectors
Approved.
SY23-24: 18 Motion to approve TEAM missionary Nicholas Petkoff to replace Matthew Jansson on the CAJ
Board of Councilors for the remainder of the term which ends June 30, 2024.
Approved.
SY23-24:19 Motion to approve TEAM missionary Nicholas Petkoff to replace Matthew Jansson on the CAJ
Board of Directors for the remainder of the term which ends June 30, 2024.
Approved.
SY23-24: 20 Review and Approve today’s Minutes
Minutes were reviewed to confirm the actions at this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may beapproved at our next board meeting.

Approved.
SY23-24: 21 Closing Prayer by Grant Buchholtz.
SY23-24: 22 Adjournment
Motion to adjourn at 9:03.
.
Approved.

Respectfully submitted,

Poppy Roberts
Board of Councilors secretary

Signatures:_________________________________________ (seal)
Elected Signer: Daniel Sexton
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Tiffany Neufeld
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Grant Buchholtz
Board of Councilors Member

Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Phil Foxwell___________________________________
Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Jay Greer_________________________________
Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve

Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Seita Sakaguchi_______________________________________
Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Keiko Sexton___________________________________

Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve

PLEASE TYPE YOUR NAME: Heidi Skipper___________________________________

Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replaceMatthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Anne Marie Smoker_________________________________________
Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace Matthew
Jansson on the CAJ Board of Councilors for the remainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace Matthew
Jansson on the CAJ Board of Directors for the remainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Kathy Trim__________________________________
Approval of CAJ Board of Councilors Meeting Motions
8:45 am Tuesday November 14, 2023
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Councilors.
Approve
Motion to accept the resignation of TEAM missionary Matthew
Jansson from the CAJ Board of Directors.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace

Matthew Jansson on the CAJ Board of Councilors for theremainder of the term which ends June 30, 2024.
Approve
Motion to approve TEAM missionary Nick Petkoff to replace
Matthew Jansson on the CAJ Board of Directors for theremainder of the term which ends June 30, 2024.
Approve
PLEASE TYPE YOUR NAME: Devorah (Debbie)Umipig-Julian_________________________________________________