Christian Academy in Japan
Board of Councilors Meeting Minutes
Scheduled online video conference
February 14, 2022
8:45 a.m.
Current Board of Councilors Members: 19 (AE §25)
Councilors Present
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.

Buchholtz, Grant
Carlson, Pauline
Chung, Jaine Yeong Yueh
Duhrkoop, Pamela
Matsumaru, Yoshiya (Joshua)
May, Gerald
May, JamesPeterson, Joel
Potter, Nelle
Roberts, Mark
Roberts, Poppy
Sexton, Daniel
Shinagawa, Kenichi
Spalink, Lawrence
Stoesz, KarenTada, Hiroaki
Trim, Kathy

Councilors Who Submitted Prior Opinions on the Agenda
1. Skipper, Heidi
2. Gho, Jeong
Supervisor-Auditors
1. Endo, Akira
2. Iwagami, Takahito- Absent
Ex-Officio
1. Foxwell, Anda
2. Seminoff, Jeremy
Quorum: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.
Devotions
Pauline Carlson shared from the book of Isaiah about resting in the command and promise not to beafraid, but trust God who is in control of all things.
Opening Prayer
Time was spent in prayer for CAJ.
SY21-22:15 Call to Order and Establish Quorum
The meeting was called to order at 9:09 a.m. by Chair of the Board of Directors, Gerald May.
Nineteen of the nineteen (19/19) Councilors were in attendance. A majority (ten) is necessary toestablish a quorum in accordance with AE §21.8.
SY21-22:16 Recognition of Secretary for this meeting
Poppy Roberts was asked to take the minutes for this meeting.
SY21-22:17 Election of Chair for this meeting
Motion to elect Daniel Sexton to serve as chair for this meeting.
Approved.
SY21-22:18 Approval of the Agenda
Motion to approve the agenda as presented.
Approved.
SY21-22:19 Approval of the Selection of the Signers of the Minutes
Motion to designate Lawrence Spalink and Karen Stoesz, in addition to the elected meeting chair
Daniel Sexton, as signers for the minutes of the February 14, 2022 Board of Councilors meeting.
Motion to approve the selection of the signers of the minutes.
Approved.
SY21-22:20 Report from Finance and Audit Committee
Joel Peterson, Vice-Chair for Finance and Business Manager Bryan Lewis gave the finance and audit
committee report.
SY21-22:21 Approval of Fiscal 2022 Operating Budget
Moved to approve an operating budget of ¥794,228,000 revenues (net of scholarship and bad debt
expenses of 69,450,000) with anticipated expenses of ¥707,127,110 plus depreciation of
approximately ¥90,000,000 from April 1, 2022, to March 31, 2023, producing a cash surplus of¥87,100,890.
Approved.
SY21-22:22 Approval of Fiscal 2022 Capital Budget
Moved to approve the capital budget of ¥153,635,000 from April 1, 2022, to March 31, 2023, including¥40,000,000 usual operating capital expenditure, ¥35,282,000 loan repayments and ¥78,353,000 tocomplete final required rectifications of existing buildings.
Approved.

SY21-22:23 Approval of tuition and fee increases for School Year 2022-23
Moved to set tuition for the 2022-2023 school year with increases ranging from ¥5,000-¥15,000 aspresented.
Approved.
SY21-22:24 Approval of the Management unit table
Moved to approve the management unit table as presented with monthly increases ranging from
¥2,500 to ¥15,000.
Approved.
SY21-22:25 Approval of Business Plan for Fiscal 2022
Moved to approve the business plan for Fiscal 2022 as presented.
Approved.
SY21-22:26 Approval of New Head of School
Moved to approve the hiring of Mr. David Mawhinney as Head of School for an initial two-year
contract from August 1, 2022, through July 31, 2024.
Approved.
SY21-22:27 Elections for the Board of Councilors (AE §3.6, 4.25)
Motion to elect the following mission-nominated representatives for membership on the Board of
Councilors for a two-year term starting July 1, 2022 - June 30, 2024:
OMS: Daniel Sexton
OMS: Keiko Sexton
SEND: James May
SEND: Tiffany Neufeld
TEAM: Kathy Trim
TEAM: Matthew Jansson
CRJM: Jay Greer
CRJM: Anne Marie Smoker
JVENTURE: Heidi Skipper
JVENTURE: Gregory Swenson
ECC: Hydi Peterson
ECC: Grant Buchholtz
Approved.
SY21-22:28 Election of Members-at-Large for the Board of Councilors
Motion to elect the following for membership on the Board of Councilors for a two-year term starting
July 1, 2022-June 30, 2024:
Member-at-large: Mark Roberts
Member-at-large: Yoshiya (Joshua) Matsumaru
Member-at-large: Devora Umipig-Julian
Member-at-large: Seita Sakaguchi

Approved. Two members abstained.
SY21-22:29 Election of Member-at-Large Staff Representative for the Board of Councilors (AE§25.2)
Motion to elect Hiroaki Tada to serve as Member-at-Large (Staff representative) on the Boardof Councilors for a two-year term starting July 1, 2022 and ending June 30, 2024.
Approved.
SY21-22:30 Approval of Member-at-Large Alumni Representative for the Board of Councilors(AE §25.3, 25.4)
Motion to approve the Board of Directors election of Philip Foxwell to serve as Member- at-Large(Alumni representative) on the Board of Councilors for a two-year term starting July 1, 2022 andending June 30, 2024.
Approved. One member abstained.
SY21-22:31 Approval of Member-at-Large Educator for Board of Councilors (AE §25.3, 25.4)
Motion to approve the Board of Directors election of Poppy Roberts to serve as Member-at-Large(Educator) on the Board of Councilors for a two-year term starting July 1, 2022 and ending June 30,
2024.
Approved. Two members abstained.
SY21-22:32 Election of Board of Directors
Motion to elect the following list of nominees from the six sponsoring missions to the Board of
Directors for membership on the Board of Directors for a two-year term starting July 1, 2022 - June30, 2024:
OMS: Daniel Sexton
SEND: Tiffany Neufeld
TEAM: Matthew Jansson
CRJM: Anne Marie Smoker
JVENTURE: Gregory Swenson
ECC: Grant Buchholtz
Approved.
SY21-22:33 Election of Member-at-Large for the Board of Directors
Motion to elect Seita Sakaguchi as Member-at-Large for the Board of Directors for a two-year term
starting July 1, 2022 - June 30, 2024.
Approved.
SY21-22:34 Approval of Supervisor-Auditors for the Board of Directors (AE §7)
Motion to approve the Board of Directors election of Mark Bedow as Supervisor-Auditor for the Boardof Directors for a two-year term starting July 1, 2022, and ending June 30, 2024.
Approved.
Motion to approve the Board of Directors election of Taizo Morimoto as Supervisor-Auditor for the
Board of Directors for a two-year term starting July 1, 2022, and ending June 30, 2024.

Approved.
SY21-22:35 Head of School Report – Anda Foxwell
Head of school Anda Foxwell gave a head of school report including the following items:●●●●

Covid updates
Program and Student updates
Staff updates
Development updates

Motion to accept the head of school report with deep appreciation.
Approved.
SY21-22:36 Investigation update discussion
Board members were directed to the CAJ Public Web site under “Alumni/CAJ News” for Investigation
Report and all related items. Anda Foxwell gave a historical abuse investigation update.
SY21-22:37 Chair of the Board of Directors Report – Gerald May
Gerald May gave the Chair of the Board of Directors report.
Grant Buchholtz left the meeting. (11:04)
Nelle Potter left the meeting (11:16)
Motion to accept Chair of the Board Report with thanks.
Approved.
SY21-22:38 Other Matters Deemed Necessary (as needed)
Karen Stoesz, Chair of the Governance and Policy Review Committee gave a report on the Board of
Councilors operating process update and Board of Councilors chair’s election and role.
SY21-22:39 Review and Approve today’s Minutes
Minutes were reviewed to confirm the actions at this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may
be approved at our next board meeting.
Approved.
SY21-22:40 Closing Prayer by Akira Endo.
SY21-22:41 Adjournment
Motion to adjourn at 11:46 a.m.
Approved.

Respectfully submitted,
Poppy Roberts
Board of Councilors secretary

Signatures:_________________________________________ (seal)
Elected Signer: Daniel Sexton
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Lawrence Spalink
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Karen Stoesz
Board of Councilors Member

CAJ Board of Councilors Written Response Agenda, February 14, 2022
Response Agenda
In accordance with Act of Endowment Chapter 3, Article 18.10 the board officer named below submits the following written opinions
for items within the approved agenda for this meeting. By such submission this officer is considered present as part of the voting
quorum.
Name of Councilor: Heidi Skipper
CAJ Board of Councilors
Response Agenda for February 14, 2022 scheduled online meeting
Opening Devotional and Prayer for CAJ - Pauline Carlson
1.
2.
3.

Call to Order and Establish Quorum (Chair, Board of Directors)
Acknowledge selection of Secretary - Poppy Roberts with Karen Stoesz
Election of Chair for this Meeting
Daniel Sexton in nomination
Other nominations
I approve YES

5.

Approval of the Agenda
I approve YES

6.

Selection of the Signers of today’s Minutes○○○

Today’s Chairperson
To be determined at meeting
To be determined at meeting

I approve YES
7.

Report from Finance and Audit Committee – Joel Peterson, Vice-Chair for Finance
Presentation by Business Manager Bryan Lewis

8.

Approval of Fiscal 2022 Operating Budget
Moved to approve an operating budget of ¥794,228,000 revenues (net of scholarship and bad debt expenses of 69,450,000)
with anticipated expenses of ¥707,127,110 plus depreciation of approximately ¥90,000,000 from April 1, 2022, to March 31,
2023, producing a cash surplus of ¥87,100,890.
I approve YES

9.

Approval of Fiscal 2022 Capital Budget
Moved to approve the capital budget of ¥153,635,000 from April 1, 2022, to March 31, 2023, including ¥40,000,000 usual
operating capital expenditure, ¥35,282,000 loan repayments and ¥78,353,000 to complete final required rectifications ofexisting buildings.
I approve YES

10.

Approval of tuition and fee increases for School Year 2022-23
Moved to set tuition for the 2022-2023 school year with increases ranging from ¥5,000-¥15,000 as presented

I approve YES
11.

Approval of the Management unit table
Moved to approve the management unit table as presented with monthly increases ranging from ¥2,500 to ¥15,000.
I approve YES

12.

Approval of Business Plan for Fiscal 2022
Moved to approve the business plan for Fiscal 2022 as presented.
I approve YES

13.

Approval of New Head of School
Moved to approve the hiring of Mr. David Mawhinney as Head of School for an initial two-year contract from August 1,
2022, through July 21, 2024.
I approve YES

14.

Elections for the Board of Councilors (AE §3.6, 4.25)
Motion to elect the following mission-nominated representatives for membership on the Board of Councilors for a two-year
term starting July 1, 2022 - June 30, 2024:
OMS: Daniel Sexton
OMS: Keiko Sexton
SEND: James (Jim) May
SEND: Tiffany Neufeld
TEAM: Kathy Trim
TEAM: Matthew Jansson
CRJM: Jay Greer
CRJM: Anne Marie Smoker
JVENTURE: Heidi Skipper
JVENTURE: Greg Swenson
ECC: Hydi Peterson
ECC: Grant Buchholtz
I approve YES

15.

Election of Members-at-Large for the Board of Councilors
Motion to elect the following for membership on the Board of Councilors for a two-year term starting July 1, 2022-June, 30,
2024:
Member-at-large: Mark Roberts
Member-at-large: Yoshiya (Joshua) Matsumaru
Member-at-large: Devora Umipig-Julian
Member-at-large: Seita Sakaguchi
I approve YES

16.

Election of Member-at-Large Staff Representative for the Board of Councilors (AE§25.2)
Motion to elect Hiroaki Tada to serve as Member-at-Large (Staff representative) on the Board of Councilors for a two-year
term starting July 1, 2022 and ending June 30, 2024.
I approve YES

17.

Approval of Member-at-Large Alumni Representative for the Board of
Councilors (AE §25.3, 25.4)
Motion to approve the Board of Directors election of Philip Foxwell to serve as Member- at-Large (Alumni representative) on
the Board of Councilors for a two-year term starting July 1, 2022 and ending June 30, 2024.
I approve YES

18.

Approval of Member-at-Large Educator for Board of Councilors (AE §25.3, 25.4)

Motion to approve the Board of Directors election of Poppy Roberts to serve as Member-at-Large (Educator) on the Board of
Councilors for a two-year term starting July 1, 2022 and ending June 30, 2024.
I approve YES
19.

Election of Board of Directors
Motion to elect the following list of nominees from the six sponsoring missions to the Board of Directors for membership on
the Board of Directors for a two-year term starting July 1, 2022 - June 30, 2024:
OMS: Daniel Sexton
SEND: Tiffany Neufeld
TEAM: Matt Jansson
CRJM: Anne Marie Smoker
JVENTURE: Greg Swenson
ECC: Grant Buchholtz
I approve YES

20.

Election of Member-at-Large for the Board of Directors
Motion to elect Seita Sakaguchi as Member-at-Large for the Board of Directors for a two-year term starting July 1, 2022 June 30, 2024.
I approve YES

21.

Approval of Supervisor-Auditors for the Board of Directors (AE §7)
Motion to approve the Board of Directors election of Mark Bedow as Supervisor-Auditor for the Board of Directors for a
two-year term starting July 1, 2022, and ending June 30, 2024.
I approve YES

Motion to approve the Board of Directors election of Taizo Morimoto as Supervisor-Auditor for the Board of Directors for a
two-year term starting July 1, 2022, and ending June 30, 2024.

I approve YES

22.

Head of School Report – Anda Foxwell
Motion to accept the Head of School Report with thanks
I approve YES

23.

Investigation update discussion
Please see CAJ Public Web site under “Alumni/CAJ News” for Investigation Report and all related items.

24.

Chair of the Board of Directors Report – Gerald May
Motion to accept the Chair of the Board of Directors Report
I approve YES

25.

Other Matters Deemed Necessary (as needed)a. Board of Councilors process update and discussion – Chair’s election and role (Karen Stoesz)
26.

Review and Approve today’s Minutes

27.

Closing Prayer

28.

Adjournment

CAJ Board of Councilors Written Response Agenda, February 14, 2022
Response Agenda
In accordance with Act of Endowment Chapter 3, Article 18.10 the board officer named below submits the following written
opinions for items within the approved agenda for this meeting. By such submission this officer is considered present as part ofthe voting quorum.

Name of Councilor: (insert your name here)
Jeong Gho

CAJ Board of Councilors
Response Agenda for February 14, 2022 scheduled online meeting

Opening Devotional and Prayer for CAJ - Pauline Carlson
1.
2.
3.

Call to Order and Establish Quorum (Chair, Board of Directors)
Acknowledge selection of Secretary - Poppy Roberts with Karen Stoesz
Election of Chair for this Meeting
Daniel Sexton in nomination
Other nominations
I approve YES

5.

Approval of the Agenda
I approve YES

6.

Selection of the Signers of today’s Minutes○○○

Today’s Chairperson
To be determined at meeting
To be determined at meeting

I approve YES

7.

Report from Finance and Audit Committee – Joel Peterson, Vice-Chair for FinancePresentation by Business Manager Bryan Lewis
8.

Approval of Fiscal 2022 Operating Budget
Moved to approve an operating budget of ¥794,228,000 revenues (net of scholarship and bad debt expenses of
69,450,000) with anticipated expenses of ¥707,127,110 plus depreciation of approximately ¥90,000,000 from April 1,
2022, to March 31, 2023, producing a cash surplus of ¥87,100,890.
I approve YES

9.

Approval of Fiscal 2022 Capital Budget
Moved to approve the capital budget of ¥153,635,000 from April 1, 2022, to March 31, 2023, including ¥40,000,000 usual
operating capital expenditure, ¥35,282,000 loan repayments and ¥78,353,000 to complete final required rectifications ofexisting buildings.
I approve YES

10.

Approval of tuition and fee increases for School Year 2022-23
Moved to set tuition for the 2022-2023 school year with increases ranging from ¥5,000-¥15,000 as presented
I approve YES

11.

Approval of the Management unit table
Moved to approve the management unit table as presented with monthly increases ranging from ¥2,500 to ¥15,000.

I approve YES

12.

Approval of Business Plan for Fiscal 2022
Moved to approve the business plan for Fiscal 2022 as presented.

I approve YES

13.

Approval of New Head of School
Moved to approve the hiring of Mr. David Mawhinney as Head of School for an initial two-year contract from August 1,
2022, through July 21, 2024.

I approve YES

14.

Elections for the Board of Councilors (AE §3.6, 4.25)
Motion to elect the following mission-nominated representatives for membership on the Board of Councilors for a
two-year term starting July 1, 2022 - June 30, 2024:
OMS: Daniel Sexton
OMS: Keiko Sexton
SEND: James (Jim) May
SEND: Tiffany Neufeld
TEAM: Kathy Trim
TEAM: Matthew Jansson

CRJM: Jay Greer
CRJM: Anne Marie Smoker
JVENTURE: Heidi Skipper
JVENTURE: Greg Swenson
ECC: Hydi Peterson
ECC: Grant Buchholtz

I approve YES

15.

Election of Members-at-Large for the Board of Councilors
Motion to elect the following for membership on the Board of Councilors for a two-year term starting July 1, 2022-June,30, 2024:
Member-at-large: Mark Roberts
Member-at-large: Yoshiya (Joshua) Matsumaru
Member-at-large: Devora Umipig-Julian
Member-at-large: Seita Sakaguchi

I approve YES

16.

Election of Member-at-Large Staff Representative for the Board of Councilors (AE§25.2)
Motion to elect Hiroaki Tada to serve as Member-at-Large (Staff representative) on the Board of Councilors for a two-year
term starting July 1, 2022 and ending June 30, 2024.

I approve YES

17.

Approval of Member-at-Large Alumni Representative for the Board of
Councilors (AE §25.3, 25.4)
Motion to approve the Board of Directors election of Philip Foxwell to serve as Member- at-Large (Alumni representative)on the Board of Councilors for a two-year term starting July 1, 2022 and ending June 30, 2024.

I approve YES

18.

Approval of Member-at-Large Educator for Board of Councilors (AE §25.3, 25.4)
Motion to approve the Board of Directors election of Poppy Roberts to serve as Member-at-Large (Educator) on the Boardof Councilors for a two-year term starting July 1, 2022 and ending June 30, 2024.

I approve YES

19.

Election of Board of Directors
Motion to elect the following list of nominees from the six sponsoring missions to the Board of Directors for membershipon the Board of Directors for a two-year term starting July 1, 2022 - June 30, 2024:
OMS: Daniel Sexton
SEND: Tiffany Neufeld
TEAM: Matt Jansson
CRJM: Anne Marie Smoker

JVENTURE: Greg Swenson
ECC: Grant Buchholtz

I approve YES

20.

Election of Member-at-Large for the Board of Directors
Motion to elect Seita Sakaguchi as Member-at-Large for the Board of Directors for a two-year term starting July 1, 2022 June 30, 2024.

I approve YES

21.

Approval of Supervisor-Auditors for the Board of Directors (AE §7)
Motion to approve the Board of Directors election of Mark Bedow as Supervisor-Auditor for the Board of Directors for a
two-year term starting July 1, 2022, and ending June 30, 2024.
I approve YES

Motion to approve the Board of Directors election of Taizo Morimoto as Supervisor-Auditor for the Board of Directors fora two-year term starting July 1, 2022, and ending June 30, 2024.

I approve YES

22.

Head of School Report – Anda Foxwell
Motion to accept the Head of School Report with thanks
I approve YES

23.

Investigation update discussion
Please see CAJ Public Web site under “Alumni/CAJ News” for Investigation Report and all related items.

24.

Chair of the Board of Directors Report – Gerald May
Motion to accept the Chair of the Board of Directors Report
I approve YES

25.

Other Matters Deemed Necessary (as needed)a. Board of Councilors process update and discussion – Chair’s election and role (Karen Stoesz)

26.

Review and Approve today’s Minutes

27.

Closing Prayer

28.

Adjournment