A HIGH-LEVEL FEATURE GUIDE FOR CUSTOMERS

Complete visibility andcontrol of your printenvironment
A powerful print management
solution to enable, track, manage,and secure your printing, copying,and scanning.

It doesn’t matter what size youare, what printers you use, or what
operating system your users prefer –PaperCut MF is for you.
That’s because we take a crossplatform, vendor-neutral approachto technology and device support todeliver a print management solutionthat just works.

With PaperCut MF you can:Manage your print environment
Save money and the planet
Secure your printingIntegrate with third-party systems
Manage 3D printing and Print Rooms
Give users power
Digitize documents

Manage your print environmentWeb-based admin dashboard

User sync

PaperCut MF provides built-in, browser-based administration
access from any network location to enable centralized
management of every user and printing device.

PaperCut MF synchronizes user and group information fromsources such as Windows Active Directory, Google Cloud
Directory, Azure Active Directory and LDAP. This simplifies
the administration of the system because you don’t need tomanage a separate database of users and groups.

The dashboard gives an easy-to-read, single-page view of theprinting environment in real time, including system activity,
printer error notifications, toner levels, trend information andstatistics – even environmental impact. You can designate
automatic quotas, deploy print queues in bulk, enablelanguage options, and apply many more features in the pages
to come.

If a user is added to the domain or is removed from a group,
PaperCut automatically synchronizes this information
without any intervention from the administrator. And don’t
worry: you can mix and match multiple sync sources forultimate flexibility.

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Print Deploy

Mobile printing and BYOD

PaperCut’s Print Deploy feature is an innovative print
queue deployment tool, allowing you to get the rightprint driver and right queue to the right person in theright location, automatically.

Your team wants to work on the device they’re most
comfortable with – laptop, tablet, or smartphone; runningiOS, Android, Chrome OS, Microsoft Windows or macOS – andPaperCut supports them all with its BYOD (Bring Your OwnDevice) features.

Print Deploy automates the time consuming, frustratingtasks of setting up print queues and deploying print drivers
on computers in your network. Once a user leaves a site, itremoves the queue and driver automatically, so clean up
is a breeze.
With Print Deploy, you’ll:▶▶ Save time by deploying print queues and drivers
easily at scale▶▶ Maintain flexibility with a tool that supports

environments with or without a print server▶▶ Reduce support tickets with an automated printerconfiguration that’s no touch for end users, even as
they move between sites▶▶ Save money on maintaining and supporting anon-premise Active Directory just to support printing▶▶ Increase end-user productivity with automated setup
and printing that just works▶▶ Remove risk because it’s from an organization withMobility Print is the flagship solution for mobile printing andBYOD, enabling millions of users to easily print from theirdevices, with a native print experience from any application.
It takes away the complexities when working across different
operating systems, file formats, and brands.
Additionally, the Web Print option gives users easy access toprint Microsoft Office, PDF, and image files directly from thebrowser, even when they’re not on site or connected to thelocal print network. Combine this with Email to Print, andusers have the option to email their jobs to an address youcreate (e.g. printme@organization.net), and their documents
will print at an authorized printer within your environment,
making guest printing as easy as PaperCut.

20 years’ experience in print management

Marketing Team - MEL

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Save money and the planet
Reporting

Cost recovery

PaperCut MF includes over 80 one-click reports available foronline viewing, export, or print. Reports address all areas,from detailed page logs to summaries by user, department,device, and environmental impact.

Want a bigger impact than just applying policies? Designate
different costs for print settings, such as color versus
grayscale, single-sided versus duplex, and printer P
versus printer C.

Administrators can also build custom reports to make surethey’re delivering the most applicable data; and all thesereports can be emailed to specific people on a regularschedule, removing any manual efforts.

User pay-for-print

Print policies
Implementing a print policy isn’t just about sending people
an email with a list of rules to follow; a great policy isautomated through a system. Enter PaperCut MF.
Print policies allow you to track and control printing andcopying based on users, department, class, or client. Start
out lightly by suggesting environmentally friendly printing
options like double-sided or grayscale printing, or add firmrules to restrict behavior and reduce waste.

Set users or groups up with quotas by applying credit to theiraccount. This can be a recurring allocation per semester,quarter, month, or hour – or even implement a “use it orlose it” policy.
Integrate with one of many third-party payment gateways– such as PayPal, Authorize.Net, RBS WorldPay andCyberSource – to enable users to transfer balance directlyfrom their bank to their PaperCut account.
Or give users quick and easy print credit by using prepaid/
top-up cards. Create a bulk batch and distribute them todifferent department heads, or offer them in a vending
machine. A user buys a card, enters the unique code into
their PaperCut UI, and ta-da: they’re ready to print!

Advanced scripting
Advanced scripting can be used to define and fine-tune yourprint and copy policies, and support your organization ineliminating waste and changing user behavior.
With advanced scripting, you can:▶▶ Route complex jobs to more efficient, highvolume printers▶▶ Display a pop-up message if a user forgets to selectduplex or grayscale▶▶ Restrict users’ functionality (e.g. after hours)▶▶ Allow free printing on schedules (e.g. during class orworkshop times)▶▶ Give discounts during off-peak times▶▶ And much more…

Client Billing
Are you printing in a business that would like to bill costs
back to a client or project? That’s easy with PaperCut
MF’s Client Billing. Every time a job is initiated, select theappropriate account and the charge will be applied to theirbalance, making tracking and invoicing simple and precise.
To make things extra easy, PaperCut integrates with a varietyof third-party legal and accounting systems so you don’t evenneed to change your existing setup to start feeding
data through.

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Secure your printing
End-to-end encryption

Secure Print Release

PaperCut MF supports end-to-end encryption on the network.
That means not just security at the printer, but from theuser’s device to the print server, the print server to the printer,and the printer to the user’s hand. They’re protected at every
stage, from “I want to print this,” to “I’ve printed this, now it’stime for coffee.”

Secure Print Release increases document security andreduces wasteful, uncollected print jobs. All print jobs sit ina holding state until the user walks up to the multi function
device (MFD), logs in, and approves its release. This avoids
confidential documents sitting on the paper tray until userscan make their way to the MFD, or if a user forgets theypressed “print” at all.

User authentication
To avoid mix-ups with balance allocations and document
handling, PaperCut MF requires users to authenticate at
the MFD with a variety of login options. Enter a unique ID,
username with a correlated password or pin, scan an ID cardor badge, or integrate with biometric hardware for the mostsecure level of identification.
Card numbers can easily be extracted from your network’suser directory or a database (e.g. door access control system),or users can self-associate their card on first use.

Watermarking and digital signatures

Find-Me Printing

Watermarking automatically adds a username, timestamp,
digital signature, or other metadata to every printed page.
It’s a fantastic mechanism to improve behavior in yourorganization – when users see that printed documents can betraced back to them, it’s much less likely they’ll let sensitive
documents lie around the office.

Adding convenience to the already secure mix, Find-Me
Printing saves users from needing to choose what printerthey’d like their job sent to. They can print to the shared
Find-Me queue, then simply walk up to any printer they like,authenticate, and safely release their job under their strict
supervision.
With Find-Me Printing, you’ll:▶▶ Reduce the need for IT administrators to manage
multiple print drivers and queues▶▶ Reduce waste by up to 20% in busy office environments▶▶ Minimize inconvenience when printers are in error byletting users easily select anotherPrint archiving
Print archiving empowers administrators to browse andreview the content of print activity in their environment.
Alongside the powerful tracking and reporting functionality
built into PaperCut MF, this gives administrators a wide rangeof auditing functions.

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Integrate with third-party systems
System integrations

Payment gateways

PaperCut has one of the biggest collections of third-party
integrations around, making it as easy as possible to amp up
your existing business structure with the added support ofPaperCut MF.

PaperCut MF plays nicely with leading payment providers –like PayPal, Authorize.Net, RBS WorldPay or CyberSource –to enable real-time, online payments via credit card. It also
supports closed or internal payment systems like college
fund accounts.

You can connect with:▶▶ Payment gateways▶▶ Accounting systems

Hardware gateways are available to support a range of cash
loaders, self-service kiosks, and bill and coin boxes. For
hardware, please reach out to a PaperCut Authorized Solution
Center (ASC).

▶▶ Legal practice management software▶▶ Coworking management software▶▶ And many more…

Manage 3D printing and Print Rooms
3D printing

Print Rooms

Managing a 3D print environment? PaperCut MF streamlines
the process for everyone. For users, it’s enabling them tosubmit complete job requests and track their progress. For
operators? It’s giving them the tools to stay on top of orders
they need to process, and even communicate with users. It
also gets more people using all that great equipment you’ve
invested in!

By tracking and managing all activity, PaperCut MF doesaway with pesky Print Room problems. No more easily lostemail and paper forms, no more charging and quoting acrossmultiple departments, no more frustration.

You’re covered for more than 3D printing, too. Services on
CNC machines, laser cutters, or any other equipment your lab
offers can all be set up. And since it’s PaperCut, you can also
allocate users’ costs to their traditional printing quotas, andrun consistent reporting.

From when the user submits a job ticket, to when the printroom operator reviews, tracks, and completes the project,
PaperCut’s end-to-end workflow tool keeps things moving
along smoothly and efficiently.
You also get the same consistent reporting and costallocation convenience available with PaperCut MF.

Page 6Give users power
Control at the MFD
Monitor and control all actions directly on your MFD: print,copy, scan, and fax.
With PaperCut MF, users have power at the device to:▶▶ Authenticate with username and password, pin,or card swipe▶▶ Select specific jobs to release or delete

Control from computer, tablet
or smartphone
End users have access to a set of web tools to track theiractivity, check or add to their account balance, and viewprior transactions without administrator assistance. Users
can even choose from 30 languages when interacting on thePaperCut web interface. Want to brand the users' interface?
No problem! Choose custom colors, logos, and messaging tosupport your organization’s spirit.

▶▶ Allocate jobs to a personal or shared account▶▶ Change print settings, including color versus black andwhite, single-sided versus duplex, or quantity of copies▶▶ Select scan destinations like email, folder, Google Drive,
SharePoint Online, or many more▶▶ View account balance▶▶ Select what language the device displays inAnd because PaperCut’s vendor-neutral, users get thatfamiliar experience on the MFD panel – no matter which
printer they go for.

The User Client is a pop-up window that allows users to easily
view their current account balance, or allocate their print job
to a desired personal or shared account. It can also do plenty
more to streamline printing and help organizations reduce
waste, like:▶▶ Provide a final notification to confirm what’s about tobe printed▶▶ Display system messages like low credit warnings or print
policy reminders▶▶ Show users their impact on the planet - measured
in trees, carbon, and energy - with theenvironmental widget

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Digitize documents
Create smart, searchable documents

Scan to Cloud Storage

With Scan Actions applied, users can convert hard documents
into digital masterpieces with just a couple clicks. PaperCut’s
Integrated Scanning empowers you to set up scan workflows
by user or group, with their settings and scan destinations
following them to any compatible MFD in real time.

Scan to Cloud Storage takes your scans and sends them tothe cloud storage service of your choice, like Google Drive,
OneDrive, SharePoint Online, Dropbox, and many others.
Administrators select which destinations users can accessand are able to audit all actions.

With OCR (optical character recognition), you can turn
unlimited scans into text-searchable and editable smart
documents to retrieve information easier than ever. PaperCut
MF’s one-click OCR works right out of the box for all kinds ofworkplaces, and depending on your organization’s needs,
you can process these intelligent files either in the cloud or
locally on site.

But is it secure? Of course! All scan jobs and data areencrypted with signed certificates and transmitted overHTTPS, following industry best practices for security.
Quick and easy to set up with a one-time authorization, Scan
to Cloud Storage requires minimal support and gives users afriendly tap-and-scan workflow. Reducing the extra steps at
the MFD means users waste less time.

Scan to Email and Folders
With PaperCut MF, users can quickly scan documents directly
to their email account, or to pre-configured personal andnetwork folders with just one click. Files will no longer go to
one unorganized “Scanned Documents” folder, causing users
to waste time searching for documents.

Get it now
We’re all about customers, coding, and coffee. Thesepassions come together to make a product that’s
powerful yet simple – and we think you’ll love it!
Want to try a free 40-day trial, experience a live demo,
get a quote, or place an order? Contact a PaperCut
Authorized Solution Center (ASC), or email
sales@papercut.com for further assistance.

Contact us
sales@papercut.com
papercut.com© 2019 PaperCut Software International

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