Christian Academy in Japan
Board of Directors Mini Retreat and Time with Leadership Team
Matsukawa Place
September 18, 2018

Attendance:
Gerald May (TEAM)
Johanna Leenders (Mieke Sasaki) (CRJM)
Joel Peterson (Member-at-Large)
Anda Foxwell (Head of School)
Pauline Carlson (ECC)
Stephen Duhrkoop (OMS)
Jeremy Seminoff (Member-at-Large and Educator)
Jaine Chung (​Jaine Loh) (Japan Baptist Fellowship)
Karen Stoesz (SEND)Supervisor-Auditors
Sobi Abraham
Jennifer Rood
SY18-19:9 Devotions
Gerald May started the meeting at 8:45 am. He pointed us to our Core values as themost significant values of our school and the reasons we serve on the Board of CAJ.
SY18-19:10 Introductions and Prayer
Gerald May asked each member to introduce themselves. Time was spent in prayer.
SY18-19:11 Overview of pertinent policies for discussion
The quorum was established according to B4.3.5.2.
Gerald May lead in an overview of board policies and the schedule for today’s meeting.
MSC to approve the Agenda.
Gerald May introduced the use of a timer to keep us focused and on task.
SY18-19:12 Executive Session
MSC to enter into an executive session at 9:29 a.m. The session ended at 10:40 a.m.
SY18-19:13 Orientation Overview
Gerald May lead in an overview about the processes and responsibilities of the board.

The monitoring report will be put on the consent agenda with the understanding that all
members will read the material beforehand. If any member has questions on any pointof the monitoring report, sending that question to Anda Foxwell and all board members
prior to the meeting is acceptable.
Committee minutes will be put on the consent agenda for approval. Specific actions
from the committees will be voted on separately from the approval of the minutes.
Ends statements will be reviewed over the 2018-2019 school year.
SY18-19:14 Sign up for devotions, snacks and prayer and signing of theAgreement with CAJ’s Doctrinal Statements and Support for the Purpose of theSchool
The board members signed up for devotions, snacks and prayer and signed theagreement with the doctrinal statements and support for the purpose of the school.
SY18-19:15 Building Project Update
Joel Peterson gave the building project update.
SY18-19:16 Head of School ReportAnda Foxwell gave the Head of School report
SY18-19:17 Schedule Overview for SY18-19
Gerald May briefly talked about the Annual Agenda.
SY18-19:18 Development Committee
Gerald May raised the issue of the need for a Development committee. Forming thiscommitting will be an ongoing discussion in subsequent board meetings.
SY18-19:19 Other Items for Discussion
The board members were reminded of the next meeting on October 16, 2018.
Gerald May introduced some books and magazines for further board education.
SY18-19:20 Mini-Meetings (Finance Committee, G&PR Committee,Supervisor-Auditors)
The committees spent some time to briefly discuss processes and responsibilities andschedules.
SY18-19:21 Afternoon Session with Leadership TeamGerald May welcomed the LT. The board members briefly introduced themselves to theLT.
The LT members gave brief self-introductions and shared their vision and goals for
SY18-19.
LT Members:
Winnie Langelaar- MS Principal
Nate Rudd- IT Director
Pam Kumate- HR Manager
Jacquie Willson- SSS Director
Damon Ealey- HS Principal
Stephen Willson- Facilities Manager
Jean Hino- ES Principal
Bryan Lewis- Business Manager
Anda Foxwell- Head of School (CAJ is hosting a Child Safety Protection Network
seminar February, 2019)
We spent time in prayer in small groups.
SY18-19:22 Adjournment
The meeting was adjourned at 3:48 pm.

Respectfully submitted,_________________________(seal)
Karen Stoesz- Secretary_________________________(seal)
Gerald May- Board Chair_________________________(seal)
Johanna Leenders (Mieke Sasaki)- Board Vice Chair

_________________________(seal)
Joel Peterson- Vice Chair of Finance_________________________(seal)
Anda Foxwell- Head of School/Board Member_________________________(seal)
Pauline Carlson- Board Member_________________________(seal)
Stephen Duhrkoop- Board Member_________________________(seal)
Jeremy Seminoff- Board Member_________________________(seal)
Jaine Chung (​Jaine Loh)- Board Member