What is TMS@Schaeffler
all about?

TMS@Schaeffler – FAQs

PUBLICTMS@Schaeffler

All you need to know about TMS@Schaeffler

1General Information

5

Training / Support

Implementation

62

Communication with LSP´s

TMS Benefits/Advantages

TMS-LSP WebApp
3

TMS@Schaeffler

Project Information

7
EDI-Connections via LLC

Scope
Go-live and support
4

8RequirementsCollection of various Topics LSP´s

Technical Requirements
Business Requirements

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1. General information

Processes and flows
What is the TMS-Project about?

• The Transportation Management System (TMS) is Schaeffler’s future tool to plan and optimize
transportation demands, to order, execute and monitor all transports in the Schaeffler networkand to automate the billing and verification of the related service costs (freight costs).

Why implementing a TMS?

• The TMS@Schaeffler is a global program of Schaeffler Digitalization which helps Schaeffler tobetter manage and control the physical flows, to gain transparency over all transports andrelated costs and supports the Schaeffler Group to move forward to a full digital supply chain.

Will TMS be implemented globally within Schaeffler forall Divisions?

• Yes, the goal of the program is to roll-out the TMS over all Schaeffler plant locations and all
Business Divisions across 4 regions within the next five years, also at distribution centers.

Which TMS-Software will be implemented? Who is theprovider?

• Schaeffler decided to implement a Transport-Management-System provided by Oracle. It iscalled Oracle Transport Management. OTM for short.

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2. TMS advantages / benefits

Processes and flows

Which are the advantages for LSP´s?

• streamlined communication between LSP´s and Schaeffler for all transport related topics• better transport related data, better visibility• advanced features to speed up settlement process like pre-alignment of freight costs wheredisputes are visible and clarified before issue of invoices• more options regarding EDI between LSP and Schaeffler, no longer limited to EDIFACT also otherformats possible like XML

Which are the advantages for Suppliers?

• suppliers do no longer need to contact LSP´s to order transports, this is done by TMS• streamlined communication for all transport related topics via TMS-WebApp between Supplierand Schaeffler• Supplier has the transparency about his related transports and their status in realtime

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3. Project information / GoLive / Support

Which transports are in scope?

• All national and international transports where Schaeffler is freight payer for inbound, outboundand intercompany. (for MVP-Ops-GoLive we start with Inbound from national and EU-Suppliers)

Which transport modes are in scope?

• Road, Rail, Air, Sea, CEP, PFR (Premium Freight)

What will happen on the day of the GoLive and whowill support in case of problems?

• All trained users will start using the TMS based on the knowledge they gained in the trainings.
You can contact the nominated Schaeffler colleagues and the person who did the training.

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4. Requirements technical/business

Processes and flows
Which are the technical requirements to use TMSWebApps?

What are the business requirements to LSP?

• The TMS-WebApp is accessible via www and you are provided an URL.. The supported browsers
are Firefox, Edge, and Chrome or Safari for Mac.
• The average bandwidth• For a site accessing an OTM instance, we recommend a minimum business-quality Internet
connection as follows:− Speed (upload and download): 1 Mb/s− Latency: <150ms to OTM server

LSP´s need to:• confirm/reject transport order (if no automatic confirmation)• enter driver name, truck type, license plate, container number, ….
• LSP needs to take OTM-Shipment Number as reference number for operations and also as
reference number for the invoice• LSP´s need to send separate the invoices based on the ordering system: ordered by TMS or notordered by TMS• These invoices ordered by TMS need to have the Prefix OTM”
• LSP needs to send the detailed invoice data on OTM-Shipment level in a predefined csv-format
or via EDI

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5. Training / Support

Which training formats will be provided?

• Web-based trainings with additional training documents, also access to a training environment

When and where are the training documents provided?

• training documents will be provided during web-based Training sessions.

In which language will the training material beprepared?

• The training language is English and German, for the sessions and training material.

Who is doing the support for LSP´s and Suppliers?

• For Support Schaeffler contact persons will be provided during the trainings.

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6. Communication with LSP´s via TMS LSP WebApp

How are LSP´s connected to TMS?

• By TMS-LSP-WebApp which is accessible via WWW. Schaeffler will provide an URL and LSP´sneed to nominate users which get user rights and roles in TMS-WebApp

Is the use of LSP WebApp free of charge?

• Yes. Schaeffler provides use of TMS-WebApp free of charge

Is EDI connection also possible?

• Yes. This is described in more detail on the next slide.

Can LSP WebApp used if no EDI is possible?

• Yes. In case no EDI is possible due to technical capabilities or to low volume of transports, all thecommunication can be done by LSP WebApp.

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7. Communication with LSP´s via EDI / LLC / IFT-Project

Are EDI connections between TMS and LSP´s planned ?

• Yes, there are multiple EDI-messages between TMS and LSP´s necessary. These are established
via Lobster Logistics Cloud (LLC) E.g. send transport requests and updates and receive tracking
shipment information• LLC is Lobster Logistics Cloud which is a platform to exchange EDI messages between different
What is LLC?

parties. The big advantage is that each party can use their own formats and LLC will provide themapping.
• Also if an LSP has already established connections to another customer via LLC these alreadyestablished connections and EDI messages can be used also for communicating with Schaeffler.
• Advantage: significant reduction of effort which reduces implementation timeline• IFT-Project takes care to establish the EDI-connections to our LSP´s via LLC.
• As long as TMS is not yet rolled out for a lane or location, IFT starts by establishing the EDIWhat is IFT-Project?

Is LLC free of charge?
Are there other formats possible, not only EDIFACT?

connection from our Schaeffler SAP-System via LLC to your IT-System.
• When TMS is rolled out for a lane or location, then the EDI-connection will be changed to ourTMS via LLC to your IT-System. So there will be a transition phase.

• No, there is a fee based to the shipment volume. Here you will get detailed information fromthe members of IFT-Project.

• Yes, multiple formats can be provided also API. LLC has powerful capabilities to support almost
every kind of data exchange.

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8. Various Topics / Projects
Collaboration
Collaboration
betweenLSP´sprovide
and Schaeffler:WhomWhatinformation
will TMS
to determine
thetocontact?
space
required on a truck or other means of transport?
Collaboration between suppliers and Schaeffler: Whom
Consolidation: Will TMS consolidate transport
to contact?
demands during planning ?

• TMS will provide ship unit data with measurements and weight and stackability factor• Yes, TMS consolidates transport demands into an OTM-Shipment. This information is presentedto LSP´s on the TMS-LSP-WebApp. (later also via EDI possible)

When will the OTM-Shipment Number provided toLSP´s?

• The OTM-Shipment Number results out of transport planning in OTM and is visible to LSP´s atWhat about Labels and documents? Will TMS provide
labels and print documents?

• No, TMS will not provide Labels or print freight documents because the existing processes, how

What is Tradeshift?

once when they get the order for a transportlabels and documents are created will not be changed by TMS. But TMS provides the option to
upload documents so that they are avaible to the related parties.

• Tradeshift is a platform to exchange invoices electronically and is introduced by Schaeffler
Finance.

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