Christian Academy in Japan
Board of Directors Minutes
Scheduled online video conference
8:45 a.m.
November 16, 2021
Attendance:
Gerald May (TEAM)
Joel Peterson (Member-at-Large)
Anda Foxwell (Head of School)
Daniel Sexton (OMS)
Jeremy Seminoff (Member-at-Large and Educator)
Pauline Carlson (ECC)
Lawrence Spalink (CRJM)
Karen Stoesz (SEND)
Jaine Chung (Jaine Loh) (JVENTURE)
Supervisor- Auditors
Akira Endo
Takahito Iwagami- absent
Notation conventions in the minutes: All motions were moved and seconded.
SY21-22:32 Devotions
Larry Spalink shared from Deut. 6:1-9, 20-25 and Prov. 22:6.
SY21-22:33 Time of prayer for CAJ (B4.6.7)
Time was spent in prayer for the needs of the school.
SY21-22:34 Call to order / Determination of Quorum (AoE Chap 3, 18.8)
The meeting was called to order at 9:25 a.m. A quorum was established with all members present.
SY21-22:35 Approval of signers for today’s minutes
Motion to designate Karen Stoesz and Jaine Chung (Loh), in addition to the board chair Gerald May,as signers for the minutes of the November 16, 2021 Board of Directors meeting.
Approved
SY21-22:36 Approval of agenda (B 4.3.5.3)
Motion to approve the agenda as presented.
Approved
SY21-22:37 Executive Session
See the November 16, 2021 Executive Action minutes for details.
SY21-22:38 Strategic Discussion continued – Non-Christian Percentage Cap

Anda reported that Michael Essenburg is happy to meet with the Board at some future time to talkabout characteristics of a Christian school and how we apply that to our Christian / non-Christianquota.
Gerald May will reach out to Michael Essenburg to see if January 13 or January 17, 2022 8-10 a.m.
will work in his schedule to speak to the board.
SY21-22:39 November 2021 Head of School monitoring report (B 2.3, End – B 1.1 (students)(B2.1.1., 2.5.1, 3.5.2.1)
Anda Foxwell gave the monitoring report.
Questions were answered about rolling admissions, space available for elementary grades, andstudents who need resource help.
Motion to accept the November 2021 monitoring report.
Approved
SY21-22:40 November 2021 Head of School Report - School “Temperature Check”
Anda Foxwell gave the Head of School report.
Motion to accept the November 2021 Head of School report with thanks.
Approved
SY21-22:41 Head of School Search Committee update
Pauline Carlson gave the Head of School Search Committee update.
● 17 inquiries have been received● 4 candidates will begin the interview process● References have been requested● Waiting on 2 other candidates to fill out essay questions● Hoping to finish interviews by the end of November● Aiming to present a final candidate to the board in December
Motion to receive the verbal report from the Head of School search committee.
Approved
SY21-22:42 Approval of Consent Agenda (B 4.3.3)
Motion to approve the consent agenda
Approved● October 19, 2021 Board of Directors minutes (B 4.2.9.5)● October 19, 2021 Board of Directors Executive Action Minutes● November 9, 2021 Finance and Audit Committee Minutes● Second Reading: Amend B 4.3.6 The board shall select a process to review the school
philosophy (A 4.1), vision statement (A 4.2), and mission statement (A 4.3) and theirimplementation in the year preceding the full WASC self-evaluation and in the year preceding
the mid-term WASC review.(SY 07-08:102; SY 11-12:84, SY 14-15:68)SY21-22:43 November 11, 2021 Governance and Policy Review Committee Minutes andrecommendations.
Karen Stoesz gave the Governance and Policy Review committee report.
An update was given on the board nomination process.
Policy Amendment Recommendation
Current Reading B 2.9.5: Fail to have board-approved guidelines for support raising, including thatwhich may be raised through JCAA.
The committee recommends to the board the following revision:
Motion to Amend (First Reading): B2.9.5: Fail to have board-approved guidelines for supportraising.
Approved
Motion to approve the November 11, 2021 Governance and Policy Review Committee minutes.
Approved
SY21-22:44 Overview of WASC Visiting Committee report (see CAJ MID-CYCLE VC REPORTWORKING DRAFT For Board)
The board was made aware of the Overview of WASC Visiting Committee report on the shared drivefor board member information.
SY21-22:45 Board Policy review: B 3.2; 3.3 Governing Styles and Values (B 4.1.6)
The board members were encouraged to review B3.2 and 3.3 on their own.
SY21-22:46 Board policy compliance: B 4.1
The board members were encouraged to review B4.1 on their own.
SY21-22:47 Head of School Evaluation Committee establishment
The Governance and Policy Review committee was asked to bring a rationale for an exception toB3.3.3 in light of Anda finishing her time as head of school at the end of this school year.
SY21-22:48 Other items
No other items were presented.
SY21-22:49 Board Housekeeping● Reminder: EARCOS Online Seminar - Choosing the Right Chairs and Why We Need ThemNow. Saturday, November 20, 10:00 – 11:00 a.m. The board members were encouraged totake advantage of this training opportunity.
SY21-22:50 Monthly review of board process (B 4.1.7)● Significant progress was made on important issues● Thankful for the engagement of the board members

SY21-22:51 Closing prayer
Akira Endo closed in prayer.
SY21-22:52 Adjournment
Motion to adjourn the meeting at 3:48 p.m.
Approved

Respectfully submitted,
Karen Stoesz
Board secretary
Signatures________________________________
Gerald May- Board Chair________________________________
Jaine Chung- Board Member________________________________
Karen Stoesz- Board Member