Christian Academy in Japan
Board of Directors Minutes
Matsukawa Place
1:00-4:00 p.m.
February 12, 2019

Attendance:
Gerald May (TEAM)
Johanna Leenders (Mieke Sasaki) (CRJM)
Joel Peterson (Member-at-Large)
Anda Foxwell (Head of School)
Pauline Carlson (ECC)
Stephen Duhrkoop (OMS)
Jeremy Seminoff (Member-at-Large and Educator)
Karen Stoesz (SEND)Supervisor- Auditors
Jennifer Rood
Proxies
Jaine Chung (​Jaine Loh) (Japan Baptist Fellowship)- designated Gerald May as proxyAbsentSobi Abraham
SY18-19:93​ ​Call to order
The meeting was called to order at 1:05 p.m.. Stephen Duhrkoop opened in prayer.
SY18-19:​94​ Determination of Quorum (AoE Chap 3, 18.8)
The quorum was established according to policy.
SY18-19:95 ​Approval of the agenda (B 4.3.5.3)
MSC to approve the agenda.
SY18-19:96 ​Approval of Operating Budget for fiscal 2019​ ​(B 2.6.1, 2.6.3. 2.6.9.1,2.6.9.2)
Moved to approve an operating budget of ¥754,844,000 with anticipated expenses of¥675,536,133 from April 1, 2019 to March 31, 2020.
Unanimously approved

SY18-19:97 ​Approval of Capital Budget for fiscal 2019​ ​(B 2.6.1)
Moved to approve the capital budget of ¥60,000,000 from April 1, 2019 to March 31,2020.
Unanimously approved
SY18-19:98 ​Approval of tuition and fee increases for School Year 2019-2020
Moved to set tuition for the 2019-20 school year with increases ranging from 0.38% to1.04%, and increase the Facilities fee by ¥50,000.
Unanimously approved.
Moved to change fees as follows. The current EAL Entrance fee of ¥100,000 shallremain a one-time only fee for Kindergarten and Elementary new enrollments, andbecome an annual fee for Middle and High school entrants for up to three years. TheSchool Support Services fee shall increase by ¥10,000 and the Distance Discountdiscontinued.
Unanimously approved.
SY18-19:99 ​Approval of Business plan for fiscal 2019-20
Moved to approve the business plan for fiscal 2019.
Unanimously approved.
SY18-19:100 ​Approval of demolition of bicycle parking structure and cafeteria building
Moved to approve the demolition of the current cafeteria and bicycle parking structure
as part of the previously approved construction project in accordance with Act ofEndowment §23:1.
Unanimously approved.
SY18-19:101 ​Executive Session
An executive session was convened.
SY18-19:102 ​ Strategy Session
1. Mission Statement presentation (Anda Foxwell)Anda Foxwell explained the process used in making a Mission Statement.
A mission statement answers the question “how.”
Proposed Mission Statement:
CAJ equips students for servant leadership by providing guidance for their spiritualjourneys, cultivating individual intellectual excellence, fostering healthy relationships andbuilding local and global responsibility in a Christ-centered, nurturing, diverse andinspiring learning community.
Board members offered some feedback on wording (“building a sense of local andglobal responsibility”)
The Governance and Policy Review Committee was asked to review the proposed
mission statement.
The Governance and Policy Review Committee needs to revisit the wording of policies
found in B4.2 regarding the approval of the Vision statement (may need to rename thecurrent Mission statement to become the Vision statement). May need to add theMission statement approval to our board policies.
ENDSVisionMission
Student objectives
Running along the side are the Core Values
2. ENDS review.
The members discussed the revision of 1.2 Program.
a. 1.2 Program: An exemplary, sustainable, Bible-based educational program
Brainstorming remarks:
Exemplary - mark of mastery, completion, highest level of evaluation, something that isrespected
Sustainable - maintainable, takes commitment of finances, staff, not dependent on one
person, continuity
Bible-based - Bible-based Christ-centered educational program
Proposed amendment (First Reading)
1.2 Program: An exemplary, sustainable, Bible-based Christ-centered educational
program.
MSC to approve the proposed amendment of 1.2 Program
Due to time constraints, 1.3 Culture was not discussed.
b. 1.3 Culture: An organizational culture which reflects board-approved values(faithfulness, caring, collaboration, diversity, excellence, and stewardship) and is awareof and responsive to demographic trends

SY18-19:103 ​Time of Prayer
Mieke Sasaki prayed to close the meeting.
SY18-19:104 ​Adjournment
MSC to adjourn at 3:58 p.m.
Respectfully submitted,_________________________(seal)
Karen Stoesz- Secretary_________________________(seal)
Gerald May- Board Chair_________________________(seal)
Johanna Leenders (Mieke Sasaki)- Board Vice Chair_________________________(seal)
Joel Peterson- Vice Chair of Finance_________________________(seal)
Anda Foxwell- Head of School/Board Member_________________________(seal)
Pauline Carlson- Board Member_________________________(seal)
Stephen Duhrkoop- Board Member_________________________(seal)
Jeremy Seminoff- Board Member