CAJ Board of Directors Meeting Minutes
Tuesday March 12, 2024
Matsukawa Place – Harvest Hall
AttendanceDaniel Sexton (OMS)
Tiffany Neufeld (SEND)
Grant Buchholtz (ECC)
Anne Marie Smoker (CRJM)
Seita Sakaguchi (Member-at-Large)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator)
Nicholas Petkoff (TEAM)
Supervisor-Auditors
Taizo Morimoto
AbsenceMark Bedow (supervisor auditor)

SY23-24:105 Devotions and Time of Prayer for CAJ – Taizo Morimoto
Taizo shared a devotion about inheritance from Genesis 17 and Romans 4.
SY23-24:106 Call to Order and Establish Quorum
The meeting was called to order at 9:05 a.m. A quorum was established with 9 memberspresent.

SY23-24:107 Approval of Agenda
MSC to approve the agenda as presented.

SY23-24:108 Selection of Signers for Today’s Minutes
MSC to designate Jeremy Seminoff and Tiffany Neufeld, in addition to the Chairperson ofthe Board of Directors, as signers for the minutes of the March 12, 2024 Board of Directors
Meeting.

SY23-24:109 Finance and Audit Committee Report – Tiffany Neufeld,Vice-chair for Finance
MSC to approve Finance Committee Minutes from March 5, 2024.

SY23-24:110 Approval to update the signature card on the National
Covenant Properties Deposit
MSC to approve updating the signature card on the National Covenant
Properties Deposit by replacing Bryan Lewis as the signer of the account withSelwyn Chua.
SY23-24:111 CAJ Staff members Introduction, Sharing, Prayer
The board was introduced to Pam Kumate, HR Manager, and Jacquie Willson,
Director of Parallel Educational Services. There was also a time of prayer forthem.
SY23-24:112 Governance and Policy Review Committee Report andRecommendations – Anne Marie Smoker, Chair
MSC to approve the candidates for membership on the Board of Directors andBoard of Councilors for the 2024-2026 school years:
Board of Councilors:
CRJM: Anne Marie Smoker and Jay Greer
ECC: Hydi Peterson and Grant Buchholtz
JVENTURE: Heidi Skipper and Greg Swenson
OMS: Keiko Sexton and Daniel Sexton
SEND: James (Jim) May and Chad Farmer
TEAM: Kathy Trim and Nickolas Petkoff
Member-at-large Educator: Poppy Roberts
Member-at-large Staff: Christine Iijima
Member-at-large Alumni: Phil Foxwell
Member-at-large: Mark Roberts
Member-at-large: Yoshiya (Joshua) Matsumaru
Member-at-large: Devorah Umipig-Julian
Member-at-large: Seita Sakaguchi
Board of Directors:
CRJM: Anne Marie Smoker
ECC: Grant Buchholtz
JVENTURE: Greg Swenson
OMS: Daniel Sexton
SEND: Chad Farmer
TEAM: Nick Petkoff

Member-at-large Educator: Jeremy Seminoff
Member-at-large: Seita Sakaguchi
Supervisor Auditor: Mark Bedow
Supervisor Auditor: Taizo Morimoto
Head of School (automatic member): David Mawhinney
SY23-24:113 Election of Philip Foxwell to serve as Member-at-Large
Alumni Representative on the Board of Councilors for a two-year term
starting July 1, 2024 and ending June 30, 2026.
MSC to approve Philip Foxwell to serve on the Board of Councilors.
SY23-24:114 Election of Poppy Roberts to serve as Member-at-Large
Educator on the Board of Councilors for a two-year term starting July 1,2024 and ending June 30, 2026.
MSC to approve Poppy Roberts to serve on the Board of Councilors.
SY23-24:115 Election of Mark Bedow to serve as Supervisor Auditor for
the Board of Directors for a two-year term starting July 1, 2024 and ending
June 30, 2026.
MSC to approve Mark Bedow to serve on the Board of Directors.

SY23-24:116 Election of Taizo Morimoto to serve as Supervisor Auditor
for the Board of Directors for a two-year term starting July 1, 2024 andending June 30, 2026.
MSC to approve Taizo Morimoto to serve on the Board of Directors.
SY23-24:117 Election of Jeremy Seminoff to serve as Member-at-Large
Educator on the Board of Directors for a two-year term starting July 1,2024 and ending June 30, 2026.
MSC to approve Jeremy Seminoff to serve on the Board of Directors.

SY23-24:118 The Governance and Policy Review committee isrecommending that we add the following policies to the board manual.
i. B3.3.5. The board shall not fail to review annually the headof school contract, compensation, and benefits.
MSC to add this policy to the board manual, as a first reading.
SY23-24:119 Recommendation from the Head of School evaluationcommittee to amend B3.3.3.3. Currently B3.3.3.3 reads like this:
3.3.3.3 A Head of School Evaluation Committee will be formed.
Step 1: The committee will meet to (SY 13-14:23)
a. Review a self-evaluation written by the head of school fromhis or her job description. (SY 13-14:24)
b. Review data from the Leadership Team evaluation of thehead of school (SY 10-11:19; SY 11-12:32)
c. Review data from the board evaluation of the head of school(SY 10-11:19) DELETE
d. Review data from the parent survey (B2.1.4.1) (SY 10-11:19;
SY20-21:95)
e. Ask any additional questions relating to the job,communication/relationship with the board, personal goals,
head of school’s professional development, member careissues, staff survey, etc. (SY 09-10:82; SY 09-10:130; SY 11-12:83;
SY20-21:95)
Step 2: The committee will report the contents of the meeting
to the full board for discussion without the head of schoolpresent at the board meeting following the evaluation.
Step 3: The committee will meet with the head of school,
preferably within a week of that board meeting, to report any
suggestions from the full board and evaluate the process. (SY07-08:11; SY 07-08:148)

We think it might be better to remove Step 1c and include it as part of step 2
and so that the board evaluation of the head of school can be carried out withthe knowledge of data collected in Step 1, parts a, b, d, and e.
MSC to accept changes to this policy by moving 1c into Step 2. This is the firstreading.

SY23-24:120 BreakSY23-24:121 EXECUTIVE SESSION – Head of School Contract

SY23-24:122 Head of School Monitoring Report
MSC to accept Head of School Monitoring Report of B.2.4, Programs andServices.
MSC to recommend the edits and recommendations on B.2.4 from the head ofschool to the Governance and Policy Review committee.
SY23-24:123 Head of School Report – David Mawhinney
MSC to accept Head of School Report.
SY23-24:124 Policy concerning Sexuality and Gender – David Mawhinney
MSC to accept the report related to the policy on sexuality and gender that will
be presented at the KPASS meeting of high school principals.
SY23-24:125 Review and Approve dates for Board of Directors and Boardof Councilors meetings for 2024-2025.
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Tuesday, September 10, 2024 8:45 a.m. Board of Directors
Tuesday, October 22, 2024 8:45 a.m. Board of Directors
Tuesday, November 19, 2024 8:45 a.m. Board of Directors
Tuesday, January 14, 2025 8:45 a.m. Board of Directors
Tuesday, February 18, 2025 8:45 a.m. Board of Councilors(budget & board elections) Board of Directors after BoC
meeting
Tuesday, March 18, 2025 8:45 a.m. Board of Directors
Tuesday, May 13, 2025 8:45 a.m. Board of Councilors (auditreview, year review and board elections) Board of Directors
after BoC meeting

MSC to approve the dates for Board of Directors and Board ofCouncilors meetings during 2024-2025.
SY23-24:126 Monthly review of board process: B.4.1.7
SY23-24:127 Other Matters Deemed Necessary (as needed)
The Missions Representative meeting has been set for Wednesday, April 17, atCAJ.

SY23-24:128 Review and Approve Today’s Minutes
MSC to approve today’s minutes.
SY23-24:129 Closing Prayer
Nicholas Petkoff closed the meeting in prayer.
SY23-24:130 Adjournment
Respectfully submitted, Grant Buchholtz, secretary
Signatures___________________________ (seal) Daniel Sexton - Board Chair___________________________ (seal) Jeremy Seminoff - Board Member___________________________ (seal) Tiffany Neufeld - Board Member