CAJ Board of Directors Meeting Agenda
Tuesday, October 10, 2023
Matsukawa Place – Harvest Hall
Attendance:
Daniel Sexton (OMS)
Tiffany Neufeld (SEND)
Grant Buchholtz (ECC)
Anne Marie Smoker (CRJM)
Seita Sakaguchi (Member-at-Large)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator)
Matt Jansson (TEAM) - Zoom
Supervisor- Auditors
Mark Bedow
Taizo Morimoto
SY23-24:16 Devotions – Seita Sakaguchi

Seita shared a devotion from Psalm 130.
SY23-24:17 Time of Prayer for CAJ
SY23-24:18 Call to Order / Determination of Quorum
The meeting was called to order at 10:00 a.m. A quorum was established with 9members present.

SY23-24:19 Approval of signers for today’s minutes

MSC to designate Anne Marie Smoker and Jeremy Seminoff, in addition to theChairperson of the Board of Directors, as signers for the minutes of the October
10, 2023 Board of Directors Meeting.
SY23-24:20 Approval of Agenda
MSC to approve the agenda as presented.
SY23-24:21 CAJ Staff Members Introduction, Sharing, Prayer

The board was introduced to Renee Van Druff, Middle SchoolPrincipal, and Nate Rudd, Director of Technology. There was also atime of prayer for them.
SY23-24:22 Head of School Monitoring Report

MSC to accept Head of School Monitoring Report of B 2.1,Communication and Support to the Board, and B 2.3, Students andFamilies.
MSC to approve the expanded policy on B.2.3.1.1.3 as a first reading.
“Non-Christian homes, where the parent(s) or guardian(s) agree tocooperate with the school’s Christian objectives, provided theapplicant is not from the home of a proselytizing religious group.*
The goal should be that students from non-Christian homes shouldmake up no more than 20% of the student body. If the number ofstudents from non-Christian homes exceeds 25% in any school
division then the board must be informed promptly.”
SY23-24:23 Head of School Report – School “Temperature Check”
MSC to accept Head of School Report.
SY23-24:24 Report from Finance and Audit Committee (TiffanyNeufeld)

MSC to accept report from Finance and Audit Committee.
MSC to approve the action for purchasing Matsukawa Place fromWorldVenture for 20,496,032 yen.
MSC to approve the action for demolition of the guardhouse at an estimatedcost of 1,800,000 yen.
SY23-24:25 Report from Governance and Policy Review

Committee (Anne Marie Smoker)
MSC to accept report from Governance and Policy Review
Committee.
MSC to accept the first reading of an amendment to policy B.4.2.9.5.
“Board minutes, including executive action, shall be approved by theboard and signed by the Chair and two or more Directors elected by amutual vote from among the directors present.” This amendment is toalign with Article 20.2 of the Act of Endowment and follow thecurrent practice of the Board.
MSC to accept the first reading of an amendment to policy B.4.4.4.
“Once a year a meeting will be held by the board chair to present anannual report on the state of the school, provide an opportunity toeducate mission leadership on CAJ’s programs, and to gain
information from the missions relevant to the board. Leaders orrepresentatives of founding missions, missions supplying the schoolwith personnel, missions with students at the school and missions
with students in the Parallel program will be invited.” The rationale isthat SSS changed its name to Parallel.
MSC to accept the first reading of an amendment to policy B.2.9.5.
“Fail to enroll employees in the Japanese national health and pension
program, as required by law.” This reflects the change of mission hirestaff to direct hire staff, which requires compliance with Japaneselaw.

MSC to accept the first reading for the deletion of policy B.2.1.9. The
rationale is that this policy is redundant with other policies.
MSC to accept the first reading for the deletion to policy B.2.3.2.3.
The rationale is that this policy does not fit the main idea of this groupof policies.
MSC to accept the first reading for the deletion to policy B.2.3.6. The
rationale is the requirements of this policy are vague and unnecessary.
MSC to accept the first reading of an amendment to policy B.2.2.20.
“Consult with the Board before dismissing a staff member or
declining to renew a contract.” The rationale is to make this policy
consistent with policy 2.2.9 regarding the hiring of principals and theBusiness Manager.
SY23-24:26 Review Opportunity Leadership Part 1 – Seita

Sakaguchi
Seita led a discussion on part one of the book. Jeremy Seminoff has
agreed to lead a discussion on part two at the November meeting.
SY23-24:27 Board Policy Review: B 4.1 Governing Styles andValues
The board discussed policy B.4.1.
SY23-24:28 Any other business for this meeting
SY23-24:29 Monthly review of board process: verbal (B.4.1.7)
SY23-24:30 Review and approve the minutes of the October 10,

2023 Board of Directors meeting.
SY23-24:31 Closing Prayer

Tiffany Neufeld closed the meeting in prayer.

SY23-24:32 Adjournment