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Logistics Guideline
Schaeffler’s Logistics Requirements for SuppliersTable of contents
1.

Introduction

3

2.

Scope of applicability

3

3.

General requirements for the supplier and supplied products

4

4.
4.1
4.2
4.3
4.4
4.5
4.6
4.6.1
4.6.2
4.6.3
4.6.4

Capacity and flexibility
Procedure
Flexibility in the volume production process
Volume production ramp-ups and phase-outs
Measures taken during disruptions
Obligations to provide information in special cases
Premium freights
Information about premium freights
Organization and implementation of premium freights
Premium freights caused by the supplierPremium freights arranged by Schaeffler

4
4
4
5
5
6
6
6
6
6
6

5.
5.1
5.2
5.3
5.4
5.5

Order management
Demand planning and forecast
Control and call-off methods
Order / scheduling agreement processing and tracking
Consignment
Subcontracting

7
7
7
8
8
8

6.
6.1
6.2
6.3
6.4
6.4.1
6.4.2
6.4.3
6.4.4

Communication
Ongoing obligations to provide information
Response time in special cases
Data exchange / Systems
Electronically exchanged documents / messages
Messages to the supplier
Messages to Schaeffler
Transaction data for consignment processing
Data exchange in the VMI process

9
9
9
9
10
10
10
10
10

7.
7.1
7.2
7.3

Logistics supplier evaluation
Delivery performance LKZ
Logistics complaints
Consequences of non-compliance with this policy

11
11
12
12

8.

Terms of delivery (Incoterms)

13

9.
9.1
9.2
9.3
9.4

Packaging and labelingLabelsBasic requirements for labeling
Requirements for labeling in exceptional cases
Detailed information

13
14
14
14
14

10.
10.1
10.2
10.2.110.2.2
10.3
10.3.1
10.3.210.3.3
10.4

Transport, delivery and documents
General provisions
Transport Management System (TMS)
Transport notification logic (Transport Management System)
Schaeffler Traffic Desk
Shipping documents
Bill of lading
RDT goods receipt note and delivery note
Customs documents
Detailed Information

15
15
15
15
16
16
16
17
17
17

11.

Further improvement in the supply chain

18

12.

General provisions

18

2

1. Introduction
The integration of external suppliers into the Schaeffler production system contributes significantly to meet therequirements of our customers in a sustainable manner. The focus here is on securing market supply and meetingcost-, quality- and sustainability targets.
Achieving these goals requires a close cooperation with our suppliers. The relevant specifications are described in
the following chapters.
Note:
The most important changes in content compared to the previous edition of December 2020 are highlighted in blue.

2. Scope of applicability
The Logistics Guideline (LG) serves as a basis for the structuring and implementation of logistics purchasing andprocurement processes for the supply to companies of the Schaeffler Group (i.e. all companies in which Schaeffler AG
directly or indirectly holds a majority interest) with production material by external Suppliers. It is valid worldwide.
Insofar as a General Agreement (GA) has been concluded or the validity of a Quality Assurance Agreement (QAA)
or Schaeffler’s Terms and Conditions of Purchase has been agreed, these shall take precedence over the Logistics
Guideline (LG).
Any additional requirements of an individual Schaeffler production location can be specified by using the form
• “Logistics Agreement” for the Automotive Technologies and Aftermarket Divisions• “Supply Agreement” for the Industrial Divisionand shall then, unless otherwise agreed, take priority over the provisions of this Logistics Guideline.
An overview of all production locations is available on the Schaeffler website.
https://www.schaeffler.com/en/meta/worldwide/locations-worldwide
In order to take account of customer requirements, the Logistics Guideline can be adapted in individual cases.
These adjustments shall be made in coordination with the supplier. The supplier shall not unreasonably refuse
these required or appropriate adjustments to the Logistics Guideline.

33. General requirements for the supplierand supplied products
The supplier is obligated to observe and comply with the statutory, official or other legally binding provisions anddirectives that apply to him and his products, in particular with respect to applicable foreign trade and customs
laws. This applies irrespective of the level in the supply chain that the supplier occupies.

4. Capacity and flexibility
The supplier shall provide sufficient capacity (personnel, production facilities, raw materials, etc.) and ensure asecure supply of materials at all times, which also takes into account and compensates for fluctuations in demand,
including the supply of raw materials by Sub-suppliers.
4.1

Procedure
In order to comply with the stated requirements, the Supplier is obligated to conduct capacity and resource planningon a regular basis and to provide evidence of same when necessary.
For this purpose, the Supplier shall provide a regular reconciliation of requirements (forecasts, delivery schedules
and individual orders provided by Schaeffler) with the supplier's available capacities in the short, medium andlong term.
At Schaeffler’s request, the supplier shall carry out this supplier capacity check (SCC) using the SupplyOn platform.
The comparison enables early detection of bottlenecks. The SCC does not release the supplier from fulfilling theagreements made with Schaeffler (in particular Yearly Pricing and Supply Agreement, Project Agreement, Delivery
Schedules). In this respect, only the delivery quantities and dates from the single orders or delivery schedule calloffs are binding for the supplier. The delivery quantities shown are a non-binding preview which is not binding for
Schaeffler and does not include any obligation to accept. The agreed prices and conditions shall apply.
In the event of recognizable significant deviations, the Supplier shall contact Schaeffler proactively and without
delay (self-disclosure) and reach an agreement on suitable measures.
In the event the Supplier is facing impending or existing capacity or supply bottlenecks, Schaeffler may require
notification and demonstration of capacity and supply related figures (e.g. capacity, inventories, shift models, etc.).
Schaeffler reserves the right to examine the capacities and ability to supply at the Supplier's site.

4.2

Flexibility in the volume production process
The obligation of the Supplier to supply defined quantities on the customer's request and to be able to react flexibly
even to higher demands of the customer and to be able to supply these if necessary is to be agreed separately,
as e.g., in• Master Agreement (MA)• Project Agreement• Yearly Pricing and Supply Agreement (YPSA)• Logistics Agreement (LA) / Supply Agreement (SA)• Consignment Store Agreement

4Capacity and flexibility

4.3

Volume production ramp-ups and phase-outs
Prior to the cessation of production of a contractual product and / or before volume production phase-outs, Schaeffler
shall be given the last opportunity to order the contractual product that will no longer be produced in the future in an
appropriate scope. For this purpose, the Supplier shall announce the cessation of production and / or the phase-out
of a series in a timely manner, but at least six months before the respective termination date, in writing or electronically. Other agreed obligations of the supplier, in particular those from any master or project agreements concluded,
to continue to supply contractual products or spare parts thereof even after the end of series production, shall not
be affected by this.
In case of volume production ramp-ups and phase-outs• a higher flexibility might be required than in the mass production process (see Section 4.2)
• quantities for ramp-ups and phase-outs must be aligned on time
• a control system (including processes, systems and organization) has to be defined
The coordination of the last Supplier’s production lot is not equivalent to the delivery release for this quantity.
In principle, deliveries continue to be made according to the transmitted demands by Schaeffler.

4.4

Measures taken during disruptions
In the event of disruptions with possible effects on the performance of the Supplier (delivery date and /or quantity, quality), the Supplier must immediately provide at least the following information:• Cause of failure and corrective measures• Maximum production capacity• Comparison of target capacity and actual capacity• Personnel requirements and availability (including shift model)• Possible manufacturing alternatives (internal and external)• Special freights to reduce delivery time
• Plans to reduce backlog• All listed information must be submitted in writing; any formats specified by Schaeffler must be used
Regardless of the above notifications, the Supplier is also obliged to• Present an emergency plan for correcting the disruption• Inform every concerned Schaeffler plant and demonstrate the planned measures• Realize the planned actions immediately
If Schaeffler deems the emergency plan to be inadequate, Schaeffler is entitled to propose measures for correcting
the disruption, taking the Supplier's interests into account. The Supplier is obligated to implement these measures ifthese measures and the implementation of them are reasonable. If the Supplier has reservations about the measures
proposed by Schaeffler, the Supplier is obliged, without affecting the obligation to implement them, to inform Schaefflerof these considerations without any delay.
If it is recognizable that agreements and promises cannot be observed or are at risk despite implementation of theagreed measures, the Supplier must inform Schaeffler immediately. The Supplier is also obliged to coordinate further
steps (e.g. delivery of partial quantities, etc.) with Schaeffler.
The Supplier cannot derive any claims against Schaeffler from the measures proposed by Schaeffler and their implementation insofar as nothing else has been explicitly agreed. In particular, the obligation of the Supplier to deliveras agreed shall remain unaffected. A different regulation shall only apply if, after implementation of the measures,the concerns reported by the Supplier have been met.

5

Capacity and flexibility

4.5

Obligations to provide information in special cases
The Supplier shall reimburse Schaeffler for all costs arising from disruptions in the logistics process insofar as the
supplier is responsible for such disruptions (see Section 7.2).
The Supplier shall promptly report all information about circumstances which have or may have an adverse effecton its ability to fulfill its contractual obligations to Schaeffler.
In urgent cases, in particular if timely or orderly deliveries made to Schaeffler by the Supplier are at risk, the Suppliershall, without affecting the measures to be taken in case of disruptions (see Section 4.4), also ensure that a contact
person appointed by the Supplier is available at any time (i.e. also outside of normal business hours and on weekends
and holidays). This person must be authorized to initiate immediate measures or have anytime access to decisionmakers who are empowered to do so.
If supply obligations (e.g., delivery quantity and / or date) cannot be fulfilled, the Schaeffler contact person specified
in the order must be informed immediately.

4.6

Premium freights
Premium freights are all transports which are carried out deviating from the agreed standard or the agreed transport modalities, i.e., in particular all transports with a deviating mode of transport, means of transport or freightpayer, e.g. express instead of standard transport.

4.6.1

Information about premium freights
If the supplier recognizes that a transport of contractual products from the supplier to Schaeffler cannot be carriedout in accordance with the conditions and standards agreed with Schaeffler, the supplier is obliged to inform Schaefflerof this immediately in text form and to coordinate the further procedure with Schaeffler and to obtain instructions
from Schaeffler within the framework of the contractual and legal provisions.
If a premium freight is to be carried out, the supplier is obliged to provide Schaeffler with all information relevant to
the execution of the respective special transport or to obtain such information from Schaeffler.

4.6.2

Organization and implementation of premium freights
Premium freights by the supplier shall be carried out in coordination with Schaeffler, unless otherwise agreed.

4.6.3

Premium freights caused by the supplierIf the supplier is responsible for the transport of the contractual products to Schaeffler in accordance with theagreement and if the supplier is responsible for the process disruption, the supplier shall immediately arrange andcarry out the premium freight at its own expense if coordination cannot be brought about in time and nothing else
has been agreed.
If it is not possible for the supplier to organize the transport, Schaeffler may arrange the transport. The expenses
incurred as a result (effort and costs) shall be charged to the supplier by means of a complaint (see also Sections
7.2 and 7.3) if the supplier was responsible for the process disruption.

4.6.4

Premium freights arranged by Schaeffler
If the supplier is instructed by Schaeffler to organize a special transport on behalf of and for the account of Schaeffler,a so-called premium freight ID (PFR number) is required. The supplier is obliged to request this number from Schaeffler.
This number ensures the cost transfer and payment of the freight invoice. The number must be handed over to thefreight forwarder by the supplier when the transport order is placed.
Without a premium freight ID, the freight invoice is to be paid by the supplier and settled by Schaeffler using thecredit / debit procedure.

65. Order management
5.1

Demand planning and forecast
Long-term planning is required to ensure the Supplier has the capacity to supply. Schaeffler will provide the Supplierwith a long-term, for Schaeffler non-binding demand forecast on an item or a jointly coordinated aggregation level.
In addition to the existing orders, this forecast is also based on a mid- and long-term demand estimate.
Binding production, material and supply approvals as well as delivery obligations will be issued in accordance with
the Master Agreement and/or other agreements existing between Schaeffler and the Supplier.

5.2

Control and call-off methods
The standardized materials requirements planning procedure to be used will be established by Schaeffler based on
the specific requirements of material and Supplier with the objective of high supply security, reasonable stock-range,
standardization of the procurement processes, etc. The Supplier is entitled to object to a specification by Schaeffler
if the implementation of the disposition method selected by Schaeffler is unreasonable for the Supplier. If the Supplierdoes not raise an objection within a reasonable period of time, but not later than two weeks after notification ofmodification, the disposition method chosen by Schaeffler shall be deemed to be reasonable.
Schaeffler uses the following materials requirements planning methods:
Delivery schedule agreement procedure
For a period of up to 12 months the Supplier will regularly receive order information (quantities and delivery dates)in the form of scheduling agreements.
Schaeffler will regularly update the scheduling agreements on specified weekdays, whereby the dates indicate thearrival date (date of day) in the respective Schaeffler plant. This means, regardless of the Incoterm, the specified
dates are always to be understood as dates of arrival at the ordering Schaeffler plant. If Schaeffler is responsible
for transport, the provision date for the Supplier shall be calculated from the arrival date minus the transport time
notified by Schaeffler (provision date = arrival date at Schaeffler plant – transit time). The Supplier respects thealigned transit time (also considered by his system). The last transmitted schedule agreement is relevant and replaces
older delivery schedules.
Any deliveries deviating from this are only permitted if agreed by Schaeffler. The stated delivery dates are independentof the Incoterm.
Deliveries on dates other than the given delivery dates shall only be performed if coordinated with Schaeffler.
• Communication by Schaeffler– Forecast values on a rolling basis on weekdays specified in the Logistics- / Supply Agreement– Maintenance of the planning parameters at item level, or at another agreed level of aggregation• Duties of the Supplier– Delivery of the scheduled quantities on the required date
– Provision of the committed capacity and flexibility (see Logistics- / Supply Agreement)– In the case of consignment processing, the obligations result from the consignment warehouse contract
which must be agreed separately
The call-off process can be agreed between Schaeffler and the Supplier in conjunction with consignment processing.
The general conditions in this regard are regulated in the consignment store agreement.
Vendor-Managed-Inventory (VMI)
The Supplier assumes full responsibility for material planning according to a defined range of items in a plant.
For this purpose, he gets an insight into the relevant planning situation at Schaeffler.
VMI may be agreed on in conjunction with consignment processing between Schaeffler and the Supplier.
The framework conditions, that are required for this, shall be specified in the Consignment Store Agreement.

7Order management• Communication by Schaeffler– Provision of planning figures for the defined range of items– Establishment and maintenance of minimum and maximum inventory limits
If the Supplier is responsible for defining these values, Schaeffler will enter the values specified by the Supplier
into its planning system.
• Duties of the Supplier– Sole responsibility for materials supply of a plant's defined range of items– Independent planning and control of the materials supply by processing the continuously provided planning
figures
5.3

Order / scheduling agreement processing and tracking
The Supplier is obliged• to check an order / schedule agreement on receipt for correctness and plausibility (e.g. addressee, material number,quantity, date, etc.) and to report any irregularities immediately• to carry out continuous internal order tracking• to be able to provide information on the progress of production at any time. This also includes continuous andtransparent order tracking with its Sub-suppliers.

5.4

Consignment
In coordination with the Supplier consignment processing may be set up for the respective Schaeffler plants. Detailsof the consignment processing arrangement shall be specified in a separate Consignment Store Agreement.
Consignment processing may be combined with all supply methods listed in item “5.2. Control and Call-off methods”.

5.5

Subcontracting
In the case of subcontracting, the withdrawal of provided components / parts must be done according to FIFO.
Scrap quantities must be returned separately and marked as scrap for each batch number after subcontracting,in case of• Individual / complete deliveries: immediately• Multiple deliveries: after complete consumption of the respective batch8

6. Communication
The basis for successful cooperation between the Supplier and Schaeffler is properly conducted communication.
For this purpose, modern means of communication shall be used. At Schaeffler’s request, the supplier shall also
register with communication platforms specified by Schaeffler.
The Supplier must provide the supplied Schaeffler plant with the names of responsible contact persons. The following
data must be transmitted:• Name, position• E-mail address, telephone and mobile phone number• Representatives incl. contact details• Emergency phone
The Supplier must notify immediately of all changes affecting communication (e.g. contact person, telephone number,e-mail address, etc.).
The communication shall be in English. In agreement with supplied Schaeffler plants, communication can also bemade in the respective national language.
The Supplier is responsible for complying with any data protection regulations that may apply to the communicationof the above-mentioned data and affecting the Supplier.
6.1

Ongoing obligations to provide information
On request, the Supplier must provide the following information for each contracted product:• Stock information and inventory results• Any expiration of shelf life
• Replenishment lead time
• Tool data (initial quantity and / or period of tools in use, remaining quantity and / or period of tools in use)
• Status of aligned agreements and actions

6.2

Response time in special cases
When Schaeffler has questions regarding the communication of information to be communicated in accordance withthis Logistics Guideline (e.g. regarding inventories, production or delivery status, delivery schedule and changes)
the Supplier must respond by the end of the next working day.

6.3

Data exchange / Systems
In order to ensure a rapid data exchange between Schaeffler and the Supplier, data transfers shall normally be
performed electronically via a variety of transfer procedures.
Schaeffler uses the Internet marketplace SupplyOn for bidirectional electronic message exchange. In this way,
the Supplier can receive call offs, purchase orders, etc. via EDI or retrieve this procurement-relevant informationin WebEDI. The Supplier can use the same systems to send messages (order confirmation, shipping notification,
invoice) to Schaeffler. Participation of the Supplier in the internet marketplace SupplyOn is therefore a prerequisite
for supplying Schaeffler. The use of EDI requires the signing of an EDI contract that regulates EDI-specific details.
Schaeffler currently uses EDIFACT standard formats for data transmission in accordance with the SupplyOn Guidelines (details in the EDI contract).
If the Supplier decides to use the WebEDI solution, data is accessed via the Internet-based web front-end provided
by SupplyOn. Details and training are provided separately by SupplyOn. Further modules of the SupplyOn platform,
such as the Empties Management System (EMS), should be used at Schaeffler’s request.
Any expenses and costs associated with the data exchange or system connection shall be covered by the Supplier.

9Communication

6.4

Electronically exchanged documents / messages
The following documents / messages will be exchanged with the Supplier using SupplyOn-EDI or WebEDI.

6.4.1

Messages to the supplier
For communication directed to the Supplier, depending on the agreed supply strategy, the following messages
will be transmitted:• Schedule lines (call-offs)• Orders and order changes• Credit notes (in accordance with the legal requirements at the respective Schaeffler location)• Inventory and gross demand information (VMI)• Packaging Data Sheets
Any further information to be transmitted via EDI will be aligned individually.

6.4.2

Messages to Schaeffler
The Supplier must provide the following information via SupplyOn (WebEDI or EDI):• Order confirmations (for single orders) considering the agreed reaction time
• Transport notifications, if Supplier is connected to Transportation Order Management System (TOMS)• Advanced Shipping Notice (ASN). The Supplier transmits an ASN to the receiving Schaeffler plant immediately
after departure of the shipping vehicle. The requirement is valid independently of the defined Incoterm.
• ASN for mixed pallets– Several delivery note numbers may not be assigned within one ASN– A separate ASN and delivery note number must be created for each material– The invoice must match the ASN
Combinations:
Delivery unit

Label

Pallet with one

Master-label (Single

material number

Labels if necessary)

Pallet with several material

Mixed Load Label

numbers (mixed pallet)

and Single Labels

Pallet with one

Pallet with several

delivery note number

delivery note numbers

OK

Not applicableOK

Not OK

Further information on the regulations to be complied with can be found at:• www.schaeffler.de/en > Company > Purchasing & Supplier management > Supply chain management & Logistics> Sets of Rules > Schaeffler Global Transport Label• https://service.supplyon.com/schaeffler
Further information to be transmitted via EDI will be aligned individually in each case.
6.4.3

Transaction data for consignment processing
The data to be exchanged is individually coordinated case by case.

6.4.4

Data exchange in the VMI process
In accordance with the agreed supply strategy the VMI process (Vendor Managed Inventory) may be used. VMI messages
are provided by the SupplyOn-VMI solution. The information to be transmitted and the form of transmission has to beagreed in writing between the contracting parties in each individual case.

107. Logistics supplier evaluation
The complete description of Supplier Evaluation is available on the Schaeffler homepage:www.schaeffler.de/en > Company > Purchasing & Supplier management > Quality> Brochures > Supplier evaluation
The chapter includes the basics of Logistics Supplier Evaluation.
The supplier is not entitled to a specific assessment and cannot derive any claims from the assessment or draw any
conclusions with regard to the supply relationship.
7.1

Delivery performance LKZ
Based on the following criteria delivery performance LKZ is calculated regularly:
Abbreviation

Criteria

Weighting

LKZ 1

Date Reliability

40 %

LKZ 2

Quantity Reliability

40 %LKZ 3 *

Logistics Quality

20 %* Logistics complaints are the basics for calculation

Calculation formula for Delivery Performance LKZ:
0,4 × LKZ 1 + 0,4 × LKZ 2 + 0,2 × LKZ 3
LKZ = 						  0,4 + 0,4 + 0,2
Calculation formula for Logistics Quality LKZ 3:
		
Number of quality defect notifications (number of cases) relating to logistics
LKZ 3 = 100 – 1000 × 				
				Number of goods inwards items logistics (max. 500)
For the calculation of quantity and date reliability, the quantity received and the delivery date are compared withthe target data of the purchasing document on which the delivery is based during the goods receipt posting.
Point scheme for date reliability:
25 Points
Early ∞

50 Points–3 days –2 days

100 Points–1 dayDue date

1 Point+1 day∞ LateEvaluation logic for date reliability:
Delivery date = Due date

Delivery date early

Delivery date late

Deliverymeets request
Not perfect, but
production is assured
Production can’t berealized as planned

100 Points

50 or 25 Points

1 Point11

Logistics supplier evaluation

Point scheme for quantity reliability:
100
PointsExact quantity

1 Point

25 Points

Under Delivery

Over Delivery

Evaluation logic for quantity reliability:

7.2

Delivered quantity =Delivery meets

Ordered quantity

requestOrdered quantity

Not perfect, but

is exceeded

production is assured

Ordered quantity

Production can’t be

is not fulfilled

realized as planned

100 Points

25 Points

1 Point

Logistics complaints
A logistics complaint is triggered by disturbances in the logistics process caused by the Supplier.
These can be, for example:• Material– Deviation in date and quantity– Incorrect delivery• Information flow
– Missing or incorrect shipping documents– Incorrect or non-executed transport notification, if Schaeffler organizes the transport– Incorrect or not executed transmission of delivery and transport data (ASN)– Incorrect or missing labeling (master / single label)• Packaging and transport– Non-compliance with the agreed packaging (incorrect or missing packaging)– Incorrect, defective or damaged packing material / packaging– Inadequate load securing– Packing quantity deviates from labeling and documents– Incorrect, dirty or damaged empties / packaging

7.3

Consequences of non-compliance with this policy
In the event of non-compliance with the requirements described in this Logistics Guideline, Schaeffler shall beentitled to demand payment from the Supplier for the additional costs and damages caused by the Supplier andincurred by Schaeffler. Schaeffler shall be entitled to determine the amount of the additional costs or damages
on the basis of the average time and effort determined for the different incidents (according to the appendix in“Further information on the time required for logistical complaints”). In this case, the Supplier shall be entitledto prove that no or lower additional costs or damages have been incurred. Schaeffler shall likewise be entitledto prove that higher or further additional costs or damages have been incurred.
In addition, Schaeffler may initiate further measures insofar as these are necessary to eliminate or minimize disruptions
caused by non-compliance with the requirements described in this guideline.
12

Logistics supplier evaluation

These measures can be, for example:• Refusal to accept the shipment• Repacking of the product• Disposal costs for packaging that does not meet requirements• Storage and handling costs (internal or with a logistics provider)• etc.
The additional costs incurred as a result of the measures initiated shall also be recorded, evaluated and invoiced
to the Supplier in accordance with the existing agreements.
Schaeffler is entitled to check the supply chain maturity level at the Supplier itself or through third parties.
This includes the execution of• process audits• a logistical self-assessment (e.g. Global Materials Management Operations Guideline / Logistics Evaluations > MMOG/LE)
Further information on the time required for logistical complaints can be found at:www.schaeffler.de/en > Company > Purchasing & Supplier management > Supply chain management & Logistics> Sets of Rules > Average time and effort for logistical complaints

8. Terms of delivery (Incoterms)
Schaeffler exclusively uses Incoterms® of the International Chamber of Commerce (ICC).
Incoterms must be contractually agreed and documented. They are used, among other things, in Purchasing and
Master Agreements, Project Agreements, in General Conditions of Purchase, YPSA and in Supply Agreements.

9. Packaging and labeling
The supplier is responsible for the protection and delivery of its products according to the contractual agreements.
He shall use proper and suitable packaging. The packaging handbook for Suppliers (see Section 9.4) valid for thispurpose must be followed.
Unless otherwise explicitly agreed, both the packaging and, if applicable, the products themselves must be marked
in accordance with the agreements made with Schaeffler (e.g. Technical Terms of Delivery) and the applicable packaging
and shipping regulations.
13

Packaging and labeling

9.1

LabelsUnless otherwise explicitly agreed, packaging must be labeled in accordance with the Schaeffler GTL standard,
as per the internationally recognized Global Transport Label Standard (Version 3) of the Joint Automotive Industry
Forum (JAIF). The exact specifications of the GTL can be found in the “Schaeffler GTL Implementation Guidelines”.
www.schaeffler.de/en > Company > Purchasing & Supplier management> Supply chain management & Logistics > Sets of Rules
New suppliers shall, unless otherwise expressly agreed, mark according to this standard. Existing Suppliers must
convert to this standard. The transition is coordinated between the parties.

9.2

Basic requirements for labeling
When labeling packaging and products the following points shall be observed:• The labeling must be legible and clear• Old labels must be removed• Labels must be applied according to specification• Labels must be affixed so that they cannot be lost (e.g. by securing with removable residue-free adhesion dots).
Further details can be found in the GTL guideline• Empty small load carriers must be labeled accordingly• Mixed pallets (different materials on one pallet) must be marked as such
• Only one Schaeffler GTL is allowed per material and package (the marking of different Supplier batches in a packagewith several GTLs is not permitted)
Also note:• Existing labeling surfaces or insert pockets will be used if they do not contravene other requirements• The affixing of returnable packaging materials is not permitted (e.g. shipping label)All• Cargo units• Sub-packaging (e.g. SLC, box)
• Primary packaging (e.g. bag in SLC, box)
must be labeled separately.
Gluing or labeling of customer labels (Schaeffler GTL) with additional labels of any kind (e. g. forwarding labels) is
not permitted.

9.3

Requirements for labeling in exceptional cases
In exceptional cases, with the approval of Schaeffler, the products will be labeled with information that cannot be
included on the standard label.
The information to be provided in these cases includes:• Copy of the permission to deviate from specification / special approval issued by Schaeffler• Note regarding partial or residual shipment• Labeling initial volume production sample

9.4

Detailed information
Further information on the regulations to be complied with can be found in the Packaging Handbook for Suppliers at:www.schaeffler.de/en > Company > Purchasing & Supplier management> Supply chain management & Logistics > Sets of Rules

1410. Transport, delivery and documents
10.1

General provisions
Following points should be observed when delivering the products:• The shipments have to be handed over to the freight operator with properly prepared and complete shipping documents according to 10.3.
• When shipping through a forwarding company the delivery note must be handed over along with the bill of lading
and must not be affixed to the goods.
• The Supplier must ensure that the delivery notes are handed over along with the bill of lading at the respective
Schaeffler plant.
• Acceptance of shipments that do not have the correct shipping documents may be refused.
• Pallets or boxes must not be strapped together for loading.
• All cargo units have to be handed over to the forwarder / carrier in a logistically optimized way.
• Loading (and possibly unloading of the empty goods) must be carried out immediately at the agreed time, but notlater than one hour. Delayed clearance and inappropriate loading and waiting times lead to additional costs andmay be invoiced. Upon request, the Supplier is obliged to confirm the beginning and end of the vehicle provisionon the bill of lading.
F-Clause (e.g. FCA)
• With Incoterm FCA, the Supplier must notify the deliveries to the nominated forwarding company / carrier. A Transport
Management System (TMS) specified by Schaeffler has to be used for this purpose if Schaeffler asks the supplierto do so (see Section 10.2). The supplier must plan so that the goods arrive at Schaeffler’s incoming goods department on time. For this purpose, the transport time of the forwarder/carrier agreed by Schaeffler shall be taken into
account.
D-Clause (e.g. DAP)
• In order to manage deliveries to the plants better and avoid waiting times, some plants use a time slot management
system. If requested by the receiving plant Suppliers are obliged to instruct their forwarding agents / carriers to
use the respectively communicated system and to book time slots.
• If shipping labels have to be used, these must not be attached on the shipping labels (GTL) specified by Schaeffler.
Suppliers are obliged to instruct their forwarding agents / carriers accordingly.
• In general, the use of trucks with box body (truck trailer) is not permitted.
• The calculation of transport and additional transport costs on the Supplier invoice as a separate item is not accepted.

10.2

Transport Management System (TMS)
With the introduction of the Transport Management System at the Schaeffler locations, this system is to be used fortransport notification by suppliers for whom Schaeffler is responsible for transport. Suppliers must notify the transport
online, currently via the OTM WebApp, as soon as the relevant Schaeffler plant is connected to TMS. Detailed explanations of the Transport Management System and the corresponding process and regulations can be found on the
Schaeffler homepage:www.schaeffler.de/en > Company > Purchasing & Supplier management > Supply chain management & Logistics> Sets of Rules as well as > Shipping and Transport Instructions

10.2.1

Transport notification logic (Transport Management System)
Schaeffler uses the ABC-rule for transports within Germany. The same rule is also applied to international transports,
adjusted for the transit time.
• Day A: Notification of the transport by the supplier (registration for pick-up)• Day B: Pick-up the goods from the supplier• Day C: Delivery of the goods at the Schaeffler location• Day C+n: Delivery of goods at the Schaeffler location for international transports
The transit time within Germany is 24 hours (1 day) with a few exceptions. The transit time within Europe depends
on the agreed transit times of the carriers nominated by Schaeffler. If the transit times have not been explicitly
specified, the transit times applicable to you should be requested from your Schaeffler contact.
• Day A (day of notification) does not count towards the transit time
• Day B (pick-up day) does not count towards the transit time15

Transport, delivery and documents

Transport notification with TMS:
• Depending on the transport time, the transport notification in the OTM WebApp must be carried out at the latest
one day before providing (pick-up) by 11:00 a.m. (CET) at the latest• The supplier is not entitled to make specifications to the collecting forwarder with regard to the transport execution(tariffs, service type, fixed date delivery or similar) if the for warder has been contracted by Schaeffler. Notes or
requirements for pick-up can be entered in the system during transport notification and thus transmitted to theforwarder (e.g. required pick-up references, access restrictions, notes on time slot booking etc.).
• Bilateral agreements on collection can be made between the supplier and the Schaeffler freight forwarder(e.g. collection times, time slot booking).
• A transport notification after 11:00 a.m. (CET) as well as a missed transport notification are considered as a
disturbance.
In these cases, the supplier is obliged to contact the responsible contact person / material planner at the receiving
plant (see Sections 4.5 and 4.6) and to coordinate the further procedure in order to ensure the expected delivery
date at Schaeffler.
10.2.2

Schaeffler Traffic Desk
Schaeffler Transport Management is available to help suppliers with transport- or system-specific questions, forexample regarding cooperation with the freight forwarder, transport-relevant questions and incidents, as well as
questions about the OTM WebApp.
You can reach the Transport Management as follows:
E-Mail: OR-HZA-OTM-Transport@schaeffler.com
Phone: +49 (0) 9721 91 1881
If it is a question of order quantities, delivery dates or other issues relating to the delivery as such, suppliers must
coordinate directly with their known contacts in the receiving plants (not part of the transport processing).
The same applies if there is a problem on the supplier side to deliver the ordered quantity or to meet the delivery
date.

10.3

Shipping documents
The following documents must be handed over upon delivery:• Bill of lading• RDT (Remote Data Transmission) goods receipt note (or on demand delivery note in VDA / Odette standard format,
if no EDI is agreed)• If applicable, customs documents with customs invoice• Other documents required in the order

10.3.1

Bill of lading
In all cases, the terms of delivery agreed to with Schaeffler pursuant to Incoterms as amended shall be specified
on the bill of lading and shipping order. The volume of bulky goods must also be indicated.

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Transport, delivery and documents

10.3.2

RDT goods receipt note and delivery note
The delivery note must contain:• Delivery note number• Order number• Supplier number• Material number (Schaeffler number according to order / schedule agreement)• Material abbreviation• Change index (ECV index if available, otherwise drawing version)• Total delivery quantity• Number, type and quantity per package• Gross and net weights• Unloading point• Country of Origin according to ISO 3166 ALPHA-2 as long as suppliers are not sending ASN• In the case of single-variety packages, a separate delivery note must be issued for each material number.
• For mixed pallets (different materials or different vendor batches), a collective delivery note must be created.
• Clear identification of initial samples and mixed pallets• Separate listing of reusable packaging materials. The packaging material number, quantity and description
must be specified for each delivery note. The corresponding data can be found in the packaging data sheet.
• Parts identification and delivery note include Supplier batch (only for batch-managed material)• BBD (best before date only for parts subject to BBD)
• Serial number (only for parts requiring a serial number)• The delivery note or collective delivery note numbers transmitted in the notification must be stated on thecorresponding invoice
We recommend the use of the shipment document according to VDA 4939 or the SupplyOn delivery note.

10.3.3Customs documents
The Supplier, if he is an exporter, must promptly make all documents required for customs / import clearance available,in particular commercial invoices, packing lists, freight documents (bill of lading / AWB) origin / and preferential
documents.
As far as the supplier is responsible for providing customs documents, the supplier shall be obliged to reimburse
import duties which Schaeffler has to bear due to missing customs documents (in particular origin and preferential
documents).
The commercial invoices must contain all foreign trade related data, such as• Customary description of goods• Value of the goods• Currency• Customs tariff no.
• Country of origin• Weight• Quantity• Term of delivery

10.4

Detailed Information
For Schaeffler, further information on the shipping and transport regulations to be complied with can be found on
the Internet at the following link:
www.schaeffler.de/en > Company > Purchasing & Supplier management> Supply chain management & Logistics > Shipping and Transport Instructions

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11. Further improvement in the supply chain
In order to ensure competitiveness and support the continuous improvement process, the Supplier is obliged to
introduce future (technical) innovations in the field of logistics and supply chain management• by examining the feasibility and economic viability• by implementing after consultation with and approval by Schaeffler

12. General provisions
This Logistics Guideline shall be governed by the law agreed between Schaeffler and the supplier for the contractual
relationship under which this Logistics Guideline is to apply. If no such agreement exists or no choice of law has been
made, this Logistics Guideline shall be governed by the law of the country in which the respective Schaeffler Group
company has its registered office. The place of jurisdiction shall be the registered office of the respective SchaefflerGroup company, subject to a deviating exclusive place of jurisdiction. Schaeffler may, however, bring legal proceedings
against the Supplier at any other responsible court.
Should any provision of this Logistics Guideline be or become invalid, the validity of the remaining provisions shallnot be affected thereby. The Parties commit themselves, in good faith, to replace any invalid provision with a valid
provision that has an economic result equivalent the original provision.

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Schaeffler Technologies AG & Co. KG
Industriestrasse 1 – 391074 Herzogenaurach
Germany
www.schaeffler.com
info@schaeffler.com

Every care has been taken to ensure thecorrectness of the information containedin this publication but no liability can be
accepted for any errors or omissions.
© Schaeffler Technologies AG & Co. KG
Version 1.4 · Status: February 2023

BLR / US-D /202301

In Germany:
Phone 0180 5003872
From other countries:
Phone +49 9132 82-0