Doc 6.11, ver. 3.0 | March 2018

ALMA Snooping Project Interface (SnooPI)
User Manual
Evanthia Hatziminaoglou

ALMA, an international astronomy facility, is a partnership of ESO (representing its member states), NSF (USA) and NINS
(Japan), together with NRC (Canada), NSC and ASIAA (Taiwan), and KASI (Republic of Korea), in cooperation with the Republicof Chile. The Joint ALMA Observatory is operated by ESO, AUI/NRAO and NAOJ.

For further information or to comment on this document, please contact your regional Helpdesk through the ALMA User
Portal at www.almascience.org. Helpdesk tickets will be directed to the appropriate ALMA Regional Centre at ESO,NAOJ or NRAO.

VersionDateEditors

1.0
1.1
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2.0
3.0

March 2016
June 2016
February 2017
May 2017
March 2018

Evanthia Hatziminaoglou
Evanthia Hatziminaoglou
Evanthia Hatziminaoglou
Evanthia Hatziminaoglou
Evanthia Hatziminaoglou

In publications, please refer to this document as:E. Hatziminaoglou 2018, ALMA SnooPI User Manual, ALMA Doc. 6.11 v3.0

TABLE OF CONTENTS
1.THE ALMA SNOOPING PROJECT INTERFACE (SNOOPI) ............................................22.THE INTERFACE ............................................................................................................... 2
3.“MY PROJECTS” VIEW ....................................................................................................2
3.1. The project tree view ..............................................................................................................5

4.“MY SCHEDBLOCKS” VIEW ............................................................................................6
4.1. The Scheduling Blocks detailed view ..................................................................................... 6
4.2. The Execution Blocks detailed view ....................................................................................... 6!11.The ALMA Snooping Project Interface (SnooPI)
The ALMA Snooping Project Interface (SnooPI) is a read-only web application that allows PrincipalInvestigators (PIs) and Co-Is to follow their ALMA projects from the moment of proposal submission
all the way to data delivery. It also allows Contact Scientists to track all the ALMA projects supportedby their node, by accessing exactly the same information that is made available to the PIs. SnooPI
runs on Mozilla Firefox, Google Chrome and Safari.

2.The interface
A user needs to log in to the ALMA Science Portal (SP) to access SnooPI, from the SP left-handmenu, under ‘Observing’. The landing page of the application is a Dashboard-like page with directaccess to the user’s projects and Scheduling Blocks (SBs) as PI (including Co-PI), Co-I andDelegee when available (showing the currently active and total number of projects). At the very topof the Dashboard, behind the icon, there is a direct link to the User Profile in the SP, as well as theLogout option. The details of the various views and functionalities will be described in the followingsections. Below the project buttons, an expandable newsfeed informs the users about the latest
news for their projects. At the very bottom of the home page, a Search feature permits to look for aspecific project or SB, by selecting from the pull-down menu.
The left-hand side menu is retractable and provides direct links to the Home page (dashboardview), Projects and SBs, the User Manual, the SP, the Archive Query Interface and the Helpdesk. At
the very bottom, direct links to the pages of the three ALMA Executives (ESO, NRAO and NAOJ)
are also available.

3.“My Projects” view
The Projects view for PIs (including Co-PIs), Co-Is and Delegees when applicable (shown in
different tabs) lists in a table the code, name, status and priority grade of all active projects and issortable by any of these columns. Active projects are all approved projects of the current cycle witha priority grade A, B (i.e. high priority projects) or C (i.e. filler projects), A-ranked carry-over projects
from the previous cycle, as well as projects from the previous cycle that have not yet been fully
delivered. Before the decision of the ALMA Proposal Review Committee (APRC) is made public,
projects submitted to the next cycle are also listed by default among the active projects. By
selecting “All projects”, including inactive projects (e.g. fully delivered projects from previous cycles,rejected projects etc) are also included in the list, in reverse Project Code order. The status of aproject is indicated by one of the following icons:

a white “thumbs up” symbols marks a project that has been submitted (Phase 1)
a red cross marks a project rejected at the proposal review stage (after the results of theAPRC become public);!2

John Smith
Executive: EU; ARC: EU

Figure 1. The SnooPI home page, with a dashboard appearance.

an asterisk indicates an approved project (priority grades A, B or C) for which the Phase 2material has not yet been submitted
a blue “thumbs up” symbol indicates that the Phase 2 material has been submitted, but
the project is not yet set to “Ready”, in other words it has not yet been placed in theobserving queue;
a red circle indicates that the project has been set to “Ready” but no data have beentaken yet;an orange triangle indicates that some data have been taken;
a green check-mark indicates that all the data have been taken;
a check-mark inside a square indicates that the project has been completed and all data
have been delivered; such projects only appear in the list if “All projects” is selected;
similarly, a check-mark inside a blue square indicates a project that has been partiallycompeted and all data taken have been delivered;!3

a stop sign indicates that the project has timed out; this can happen for time-criticalprojects or projects that require configurations that are no longer coming back in thecurrent cycle;
projects that have been cancelled and have not been observed are marked by a bluecross;project that are not to be observed are indicated by an “undo” symbol;
finally, a question mark indicates an unknown project status, i.e. not properly set in thedata base

John Smith
Executive: EU; ARC: EU

2015.1.09876.S

A most inspired project title

2013.1.04567.S

Observing stars, planets, nebulae, open clusters, globular
galaxies and galaxy clusters with ALMA

2013.1.06789.S

Observing the centre of the galaxy with ALMA

Figure 2. “My Projects” list with the SB list of the last project deployed, after clicking on the cube next to theproject code.

By hovering over a symbol, a text box explaining the meaning of the symbol will appear. To the leftof the project name, a cube indicates that SBs have been generated for this project. Clicking on thecube will open a list with all the available SBs for a given project listed by their names, with anassociated status next to them. A blue “thumbs up” indicates that the SBs have been generated but
not yet set to “Ready”. The red circle, orange triangle and green check-mark have the same
meaning as for a project, namely no/some/all data taken and successfully passed a level 0 quality
assurance, QA0, checked against the required number of executions. A blue cross marks SBs thathave been cancelled, while a question mark indicates an unknown state. Hovering over a symbol
will again trigger some explanatory text (see Figure 2).
The Search function at the top of the list allows the user to look for specific projects by project code.

!43.1. The project tree view
Clicking on the project title will reveal the list of Co-PIs/Co-Is/Delegees when applicable, theproposal priority grade, the abstract of the proposal and the APRC consensus report. Each SB links
to its individual detailed view panel, described in Section 4. At the top of the project panel there arelinks to the web page of the corresponding ARC node, the project report and the pdf file of theproposal. The name of the Contact Scientist is also shown, when available.
Clicking on the project code will open the project tree on a new panel of the application. The projecttree structure is identical to that in the ALMA Observing Tool. The number of successful executionsin shown next to each SB. Once all executions have been completed successfully and the SB
moves to the processing stage, the status is no longer shown next to the SB but next to thecorresponding Member Observing Unit Set (OUS), with one of the following symbols:

a set of gears indicate that the OUS is being processed;
a truck indicates that the OUS has been delivered (see Figure 3);
an ambulance indicates an OUS for which QA3 is in progress.

John Smith
Executive: EU, ARC: EU

2013.1.06789.SRobert Plant.

2013.1.06789.SObserving the centre of the galaxy with ALMAFigure 3. The project tree view.

!54.“My SchedBlocks” view
The SchedBlock (Scheduling Block or SB) view lists in a table the project code, the SB name, theSB unique identifier (UID) mentioned in the data delivery e-mail to the PI, the status of the SB andthe number of successful (i.e. that have passed QA0) executions. To facilitate users searching, theSB table can be sorted by project code, SB name, UID and status, and is also supported by theSearch functionality. By selecting “All SBs”, SBs from non-active projects will also be listed, whenavailable.

4.1. The Scheduling Blocks detailed view
Clicking on an SB name, a new panel will open with the project tree on the left-hand side and thedetails of the SB on the right side (see Figure 4), namely:•

the name of the SB, its status and a status history button (“History”)•

the name of the original Science Goal•

the uid of the MOUS, a status history button and the possibility to launch an ALMA
archive query (“Archive query” button) for this uid as soon as there is a QA0_PASS EB(see Figure 4 for an example). The results of the query will be displayed in a new tab;•the Array (12-m, 7-m or TP), band, representative frequency, nominal configuration,minimum and maximum angular resolution requested by the PI, and the number ofsuccessful executions;•the time constrains and visit constrains for time-critical projects; hovering over theunderlined text, the list of requested time-slots appears, and/or links to other SBs thatneed to be executed in sequence, when applicable;•the QA2 status (when set in the database) and a link to the QA2 report;•a list of all the corresponding Execution Block (EB) IDs, with their execution end times,
execution duration, QA0 status and links to the corresponding QA0 reports. The QA0status is indicated by:green check-mark to signify QA0_PASS;
green check-mark with adjacent danger symbol to signify QA0_SEMIPASS;
red circle to signify QA0_FAIL.

4.2. The Execution Blocks detailed view
Clicking on an EB will expand the bottom of the SB panel to list EB details on the Tsys and the Array(number of antennas, minimum and maximum baselines, angular resolution and maximum
recoverable scale), as well as the science target and calibrators used in this particular EB with theirrespective coordinates and on-source times (see Figure 4).

!62013.1.06789.

Observing the centre of the galaxy withALMA

7m observations of my most favourite objects in the whole
Universe
7m Array
3Figure 4. Detailed SB/EB view next to the project tree view.

!7!

!1