CAJ Board of Directors Meeting Minutes
8:45 am Tuesday, September 12, 2023
Harvest Hall – Matsukawa Place
Attendance:
Daniel Sexton (OMS)
Tiffany Neufeld (SEND)
Grant Buchholtz (ECC)
Anne Marie Smoker (CRJM)
Seita Sakaguchi (Member-at-Large)
Gregory Swenson (JVENTURE)
David Mawhinney (CAJ)
Jeremy Seminoff (Member-at-Large and Educator)
Matt Jansson (TEAM) - absent
Supervisor- Auditors
Mark Bedow
Taizo Morimoto- absent
SY23-24:1 Devotions and time of prayer for CAJ
Mark Bedow shared a devotion from Exodus 35.
SY23-24:2 Call to Order and Establish Quorum
The meeting was called to order at 9:07 a.m. A quorum was established with 8members present.
SY23-24:3 Approval of Agenda
MSC to approve the agenda as presented.
SY23-24:4 Approval of the Selection of the Signers of the Minutes:
MSC to designate Anne Marie Smoker and Tiffany Neufeld, in addition to theChairperson of the Board of Directors, as signers for the minutes of theSeptember 12, 2023 Board of Directors Meeting.

SY23-24:5 Head of School Report: David Mawhinney
MSC to accept Head of School Report.
SY23-24:6 Staff members sharing:
The board was introduced to Marie Wahl, Director of Development, and Tyrone
Fambro, the new High School Principal. There was also a time of prayer forthem.
SY23-24:7 WASC update, review and feedback
MSC to accept the WASC update from David Mawhinney, which included afive-point action plan in preparation for the WASC visit in March 2024.
SY23-24:8 Code of Conduct for Child Safety: https://childsafeguarding.com
MSC for the board of directors to receive the three-hour training on child safetythat is now required for all CAJ staff. This training will be recommended for theboard of councilors, as well. We are requesting the Governance and Policy
Committee to write up a policy about this expectation for future boardmembers.
SY23-24:9 Opportunity Leadership: book introduction
The board will study “Opportunity Leadership” by Roger Parrott. We will
discuss Part 1 at the October 10th meeting, with Seita Sakaguchi leading thediscussion.
SY23-24:10 Orientation
Daniel led the board through an orientation of key policies and procedures. He
gave an overview of policies B3 and B4, board member responsibilities, theGrievance Policy Review, Ends Statements Review (B1), and the Governance
Policy.
There is an error discovered in policy B4.2.9.5 that will need to be changed bythe Governance and Policy Committee.
SY23-24:11 Ongoing discussion items this year:

This is a brief list of issues to discuss during the year. We plan to talk about
Sexual Orientation and Gender Identity, Building Committee/Development, and“Opportunity Leadership” book.
SY23-24:12 Discussion regarding intent to serve on Directors for next term
2024-2026
Anne Marie Smoker, as head of the Governance Committee, will contact allfounding missions about their nominees for the next term that starts in July2024 and gather nominations for other members.
SY23-24:13 Committee Assignments
Executive Committee
Daniel Sexton, Board Chair
Jeremy Seminoff, Board Vice-Chair
Tiffany Neufeld, Vice-Chair for Finance
Grant Buchholtz, Secretary
Ex-officio: David Mawhinney, Head of School
Finance and Audit Committee
Tiffany Neufeld, Chair; Jeremy Seminoff; Grant Buchholtz
Ex-officio: David Mawhinney, Head of School; Selwyn Chua, BusinessManager; Daniel Sexton, Board of Directors Chair
Supervisor-Auditors Mark Bedow and/or Taizo Morimoto will attend
when possible.
Governance and Policy Review Committee
Anne Marie Smoker, Chair; Matt Jansson; Seita Sakaguchi; GregSwenson
Ex-officio: David Mawhinney, Head of School; Daniel Sexton, Board ofDirectors Chair
Supervisor-Auditors Mark Bedow and/or Taizo Morimoto will attend
when possible.
SY23-24:13 Board Housekeeping:
The board filled out the sign-up list for devotions, prayer lists and meeting
preparations for this board year.
SY23-24:14 Review and approve the minutes of the September 12th, 2023
Board of Directors Meeting

MSC to approve the minutes.
SY23-24:15 Adjournment
MSC to adjourn at 1:32 p.m.
Respectfully submitted, Grant Buchholtz, secretary
Signatures___________________________ (seal) Daniel Sexton - Board Chair___________________________ (seal) Anne Marie Smoker - Board Member___________________________ (seal) Tiffany Neufeld - Board Member