Christian Academy in Japan
Board of Directors Minutes
Scheduled Online Meeting
February 14, 2022
1-4 p.m.
Attendance:
Gerald May (TEAM)
Joel Peterson (Member-at-Large)
Anda Foxwell (Head of School)
Daniel Sexton (OMS)
Jeremy Seminoff (Member-at-Large and Educator)
Pauline Carlson (ECC)
Karen Stoesz (SEND)
Jaine Chung (Jaine Loh) (JVENTURE)
Lawrence Spalink (CRJM)
Supervisor- Auditors
Akira Endo
Takahito Iwagami- joined the meeting at 3:13 p.m.
SY21-22:82 Call to order / Determination of Quorum (AoE Chap 3, 18.8)
The meeting was called to order at 1:06 p.m... A quorum was established with all members present.
SY21-22:83 Approval of signers for today’s minutes
Motion to designate Karen Stoesz and Jeremy Seminoff, in addition to the board chair Gerald May, as
signers for the minutes of the February 14, 2022 Board of Directors meeting.
Approved
SY21-22:84 Approval of agenda (B 4.3.5.3)
Motion to approve the agenda as presented.
Approved
SY21-22:85 Review and approve Finance and Audit Committee minutes of February 8, 2022
Motion to accept the February 8, 2022 Finance and Audit Committee minutes.
Approved
SY21-22:86 Approval of Fiscal 2022 Operating Budget
Moved to approve an operating budget of ¥794,228,000 revenues (net of scholarship and bad debtexpenses of 69,450,000) with anticipated expenses of ¥707,127,110 plus depreciation of
approximately ¥90,000,000 from April 1, 2022, to March 31, 2023, producing a cash surplus of¥87,100,890.

Approved
SY21-22:87 Approval of Fiscal 2022 Capital Budget
Moved to approve the capital budget of ¥153,635,000 from April 1, 2022, to March 31, 2023, including¥40,000,000 usual operating capital expenditure, ¥35,282,000 loan repayments and ¥78,353,000 tocomplete final required rectifications of existing buildings.
Approved
SY21-22:88 Approval of tuition and fee increases for School Year 2022-23
Moved to set tuition for the 2022-2023 school year with increases ranging from ¥5,000-¥15,000 aspresented.
Approved
SY21-22:89 Approval of the Management unit table
Moved to approve the management unit table as presented with monthly increases ranging from
¥2,500 to ¥15,000.
Approved
SY21-22:90 Approval of Business Plan for Fiscal 2022
Moved to approve the business plan for Fiscal 2022 as presented.
Approved
SY21-22:91 Review and approve Governance and Policy Review Committee minutes andrecommendations of February 10, 2022
Motion to approve the February 10, 2022 Governance and Policy Review Committee minutes.
Approved
Proposed next step regarding the non-Christian % cap policy discussion:
Consult with Michael Essenburg to conduct a spiritual survey (spiritual temperature check) working
with David Marshall and possibly other staff.
To be done this school year
Results to be shared with the Governance and Policy Review committee and with the board forplanning next steps
Motion to consult with Michael Essenburg to conduct a spiritual survey (spiritual temperature check)
this school year.
Approved
Policy amendment recommendation

Current policy: 2.4.6 Announce by January the starting and ending dates for the next three school
years, and all holidays in the school calendar for the upcoming school year. The calendar must
include no less than 175 teaching days. (SY 05-06:69)
Motion to amend B 2.4.6 (first reading)Announce to the CAJ community by the end of January the starting and ending dates for the next
two school years, and all holidays in the school calendar for the upcoming school year. The calendar
must include no less than 175 teaching days. (SY 05-06:69)
Approved
SY21-22:92 Election of Member-at-Large Educator for the Board of Directors (AoE 6:3; 25:2)
Motion to elect Jeremy Seminoff to serve as Member-at-Large (Educator) on the Board of Directors
for a two-year term starting July 1, 2022 and ending June 30, 2024.
Approved
SY21-22:93 Report from Board of Directors Executive Committee re. HoS Exit Interview
By general consensus the following process for the HoS Exit Interview was approved.
● Joel Peterson will take the lead in scheduling and conducting the exit interview with Anda
Foxwell. The board will be informed of the date and time of the interview.
● The following questions will be provided to Anda prior to the exit interview:○ What do you feel you have accomplished in your time as head of school?
○ What do you feel you have left undone as head of school?
○ What could the board have done better to support you?
○ What are two or three job activities/ requirements that you feel added little value andtook too much time?
○ What is a serious concern you see for CAJ coming in the next 5~10 years?
● In order to allow Anda to speak most candidly, Gerald May voluntarily excused himself fromattendance at the interview. Joel Peterson, Jeremy Seminoff, and Karen Stoesz will be present
at the interview. A report will be made to the board after the interview is completed.
Motion to approve the February 7,2022 Executive Committee minutes.
Approved
SY21-22:94 Executive Session
An executive session was convened.
SY21-22:95 Review proposed draft of Statement on SexualityThe draft Statement on Sexuality (Guidelines for Addressing Sexuality and Gender) was reviewed.
The board will discuss if a position statement needs to come from the board regarding humansexuality at the March meeting.

Larry Spalink left the meeting at 3:48 p.m.
SY21-22:96 Consent Agenda
January 18, 2022 Board of Directors minutes
January 18, 2022 Board of Directors Executive Action minutes
February 9, 2022 Board of Directors Response Agenda minutes
January 13, 2022 Governance and Policy Review Committee minutes
Motion to accept the consent agenda.
Approved
SY21-22:97 Board HousekeepingMotion to approve dates for Board of Directors and Board of Councilors meetings for SY 2022-23.
Approved● Monday, September 12, 2022, 8:45 a.m. Joint orientation and training with Councilors; p.m.
meet with LT● Tuesday, October 18, 2022, 8:45 a.m. BoD● Tuesday, November 15, 2022, 8:45 a.m. BoD● Tuesday, January 17, 2023, 8:45 a.m. BoD● Monday, February 20, 2023 8:45 a.m. BoC (budget-related)● Monday, February 20, 2023, 1:00 p.m. BoD meeting following BoC meeting (budget-related)● Tuesday, March 14, 2023, 8:45 a.m. BoD(policy review and vision casting)● Monday, May 15, 2023 8:45 .m. BoC (audit review)● Tuesday, May 16, 2023, 8:45 a.m. BoD (audit review and year review)
Anda Foxwell left the meeting at 4:01 p.m.
SY21-22:98 Other Matters
Brainstorming – online meeting ideas…can we manage better?
No ideas were suggested.
It’s been good to have the shared drives with all meeting documents posted for board member
information.
Date of next Board of Directors meeting: Tuesday, March 15, 2022.
Training and Strategy Discussions ● Gerald will invite David Mawhinney for part of the morning session.
Gerald will try to set up an unofficial meeting with the incoming SY 2022-2024 BoD members in Aprilfor training and orientation. First choice: April 5, 2022- Second choice: April 26, 2022

SY21-22:99 Review and Approval of the Minutes

The minutes were reviewed.
Motion to approve the minutes.
Approved
SY21-22:100 Closing Prayer
Joel Peterson closed the meeting in prayer.
SY21-22:101 Adjournment
Motion to adjourn the meeting at 4:34 p.m.
Approved
Respectfully submitted,
Karen Stoesz
Board secretarySignatures________________________________
Gerald May- Board Chair________________________________
Jeremy Seminoff- Board Member________________________________
Karen Stoesz- Board Member