Christian Academy in Japan
Board of Directors Minutes
Harvest Hall Matsukawa Place
12:45 p.m.
February 10, 2020

Attendance:
Gerald May (TEAM)
Joel Peterson (Member-at-Large)
Anda Foxwell (Head of School)
Pauline Carlson (ECC)
Jeremy Seminoff (Member-at-Large and Educator)
Karen Stoesz (SEND)
Daniel Sexton (OMS)
Lawrence Spalink (CRJM)
Supervisor- Auditors
Sobi Abraham
Jennifer Rood
AbsentJaine Chung (Janie Loh) (JBF)
Notation conventions in the minutes:
1. All motions were moved and seconded.
SY19-20:76 Call to order / Determination of Quorum (AoE Chap 3, 18.8)
The meeting was called to order at 12:46 p.m.. A quorum was established according to policy.
SY19-20:77 Approval of agenda (B 4.3.5.3)
Moved to accept the agenda as presented.
Unanimously Approved
SY19-20:78 Approval of Fiscal 2020 Operating Budget
Moved to approve an operating budget of ¥812,308,000 revenues (net of scholarship and bad debt
expenses of 74,450,000) with anticipated expenses of ¥709,902,000 plus depreciation of 72,364,000
from April 1, 2020 to March 31, 2021, producing a cash surplus of ¥102,406,000.
Note: The BoD reviewed the Operating Budget at the January 21, 2020 BoD meeting.
Unanimously Approved
SY19-20:79 Approval of Fiscal 2020 Capital Budget

Moved to approve the capital budget of ¥605,000,000 from April 1, 2020 to March 31, 2021, including¥40,000,000 usual operating capital expenditure, ¥550,000,000 building construction costs and¥15,000,000 to continue required rectifications of existing buildings.
Note: The BoD reviewed the Capital Budget at the January, 2020 BoD meeting
Unanimously Approved
SY19-20:80 Approval of tuition and fee increases for School Year 2020-21
Summary of recommendations and background information.
- Tuition fees increase from between ¥16,000-¥50,000 as per proposed schedule.
- The Elementary EAL Entrance fee of ¥100,000 to become an annual program fee and only apply
from Grade 3 while students remain in the program. Not to apply to those who have already paid an
Entrance fee.
Note: The BoD reviewed the tuition and fee increases for SY 2020-2021 at the January, 2020 BoD
meetingMoved to approve the tuition and fee increases for the next school year as presented.
Unanimously Approved
SY19-20:81 Approval of the compensation table
Moved to approve the compensation table for school year 2020-2021 starting July 1, 2020 aspresented.
Note: The BoD reviewed the compensation table for SY 2020-2021 at the January21, 2020 BoD
meeting
Unanimously Approved
SY19-20:82 Approval of building project expansion
Updates the value and scope of the project over last year’s proposal
Moved to approve a new total expenditure of ¥840 million to include the new building, field expansion
with artificial turf, playground structure replacement and rectification of current buildings. This
supersedes the approval given at the March 20, 2018 (SY 17-18:98) meeting.
Note: The BoD reviewed the building project expansion at the January 21, 2020 BoD meeting
Unanimously Approved
SY19-20:83 Approval for expanded building project loan
Moved to approve a loan in the amount of ¥420 million be taken for project funding (with theunderstanding that collateral will consist of the piece of land on which the building will stand.)Note: The BoD reviewed the building project loan expansion at the January, 2020 BoD meeting
Unanimously Approved

SY19-20:84 Approval for use of building fund moneys
Moved that the ¥160 million of reserves in the 2019 Financial Statement’s Balance Sheet, with thetitle of ‘#2 Basic Fund”, plus an additional ¥40million to be transferred to the fund for the 2019
Financial year, be approved to be used for the purposes of the new building, field, playgroundstructure and related building rectifications.
Unanimously Approved
SY19-20:85 Approve the extension of our status as a ‘charitable organization’ in Japan, as
originally obtained from the government in June 2015.
This needs to be updated every 5 years and will allow Japanese taxpayers to continue to receive tax
deductions for capital donations to CAJ.
Moved to approve the extension of our status as a ‘charitable organization’ in Japan.
Unanimously Approved
SY19-20:86 Approval of Business Plan for Fiscal 2020
The Business Plan was presented for the 2020 fiscal year (April 1, 2020 - March 31, 2021).
Moved to approve the business plan for Fiscal 2020 as presented.
Unanimously Approved
SY19-20:87 Approval of Revised Act of Endowment
As a result of code changes in Private School Laws, which comes into effect on April 1, 2020, theBoard approved the revised Act of Endowment as presented. Effective date of the revision is on April
1, 2020 or the date when the governor of Tokyo approves it. ​In the case where minor changes inwording are found to be needed, the Board agrees to leave such changes to the Chairperson of theBoard of Directors.
Note: The BoD reviewed the Revised Act of Endowment at the January 21, 2020 BoD meeting.
Unanimously ​Approved
SY19-20:88 Approve dates for Board of Directors meetings for SY 2020-21-Monday, September 14, 2020, 8:45 a.m. (orientation and training; p.m. meet with LT)-Tuesday, October 20, 2020, 8:45 a.m.
-Tuesday, November 17, 2020, 8:45 a.m.
-Tuesday, January 19, 2021, 8:45 a.m.
-Monday, February 15, 2021, 1:00 p.m. (budget-related agenda)-Tuesday, March 16, 2021, 8:45 a.m. (policy review and vision casting)-Tuesday, May 11, 2021, 8:45 a.m.
Moved to approve the BoD meetings for SY 2020-2021.
Unanimously ​Approved

SY19-20:89 Other Matters-Date of next Board of Directors meeting - Tuesday, March 17, 2020, 8:45am
Date of Mission Representatives Meeting – Tuesday, April 21, 2020, 9:00 a.m.

SY19-20:90 Review and Approval of the Minutes
Minutes were reviewed to confirm the actions of this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may
be approved at our next Board meeting.
Unanimously Approved
SY19-20:91 Closing Prayer
Anda Foxwell closed in prayer.
SY19-20:92 Adjournment
The meeting was adjourned at 1:31 p.m.
Respectfully submitted,_________________________(seal)
Karen Stoesz- Secretary_________________________(seal)
Gerald May- Board Chair_________________________(seal)
Pauline Carlson- Board Vice Chair_________________________(seal)
Joel Peterson- Vice Chair of Finance_________________________(seal)
Anda Foxwell- Head of School/Board Member

_________________________(seal)
Lawrence Spalink- Board Member_________________________(seal)
Jeremy Seminoff- Board Member_________________________(seal)
Daniel Sexton​- Board Member