Christian Academy in Japan
Board of Councilors Meeting Minutes
Date and Time​: 17 September 2019, 8:45am
Meeting Place​: Annex Meeting RoomHigashi-Kurume-shi, Tokyo 203-0013
Current Board of Councilor Members​: 19 (​AE​ §​25​)
Councilors Present
1.
Carlson, Pauline
2.
Chung, Jaine Yeong Yueh
3.
May, Gerald
4.
Peterson, Joel
5.
Spalink, Lawrence
6.
Stoesz, Karen
7.
Tada, Hiroaki
Councilors who submitted prior opinions (written ballot) on the agenda
1.
Buchholtz, Grant
2.
Duhrkoop, Pamela
3.
Gho, Jeong
4.
Mutenda, Lawrence
5.
Potter, Nelle6.
Reasoner, Jonathan
7.
Roberts, Poppy
8.
Selander, Aileen
9.
Shew, Paul Tsuchido
10.
Taylor, Ken

Absent1.
2.

Duhrkoop, Stephen
Roberts, Mark

Ex-officio
1.
Abraham, Sobi
2.
Foxwell, Anda
3.
Rood, Jennifer
4.
Seminoff, Jeremy
5.
Sexton, DanielQuorum​: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as ​AE​ §​chapter.​ ​article​ (​number​).

2. All motions were moved and seconded.
Votes were YES for all items by all members providing a written ballot.
SY19-20:1 Call to Order and Establish Quorum (Gerald May, Chair, CAJ Board of Directors)
The meeting was called to order by Chair of the Board of Directors, Gerald May. Seventeen of thenineteen (17/19) Councilors were in attendance including ten who submitted their opinions on theagenda items in advance (​AE​ §21.9). A majority (ten) is necessary to establish a quorum inaccordance with ​AE​ §21.8.
SY19-20:2 Election of chair for this meeting
Motion to elect Pauline Carlson to serve as chair for this meeting.
Unanimously approved.
SY19-20:3 Election of Secretary for this meeting.
Motion to elect Karen Stoesz to serve as secretary for this meeting.
Unanimously approved.
SY19-20:4 Approval of the Agenda
Motion to approve the agenda.
Unanimously approved.
SY19-20:5 Approval of the Selection of the Signers of the Minutes
Motion to designate Karen Stoesz and Hiroaki Tada, in addition to Board of Councilors Chair
Pauline Carlson, as signers for the minutes of the September 17, 2019 Board of Councilors
meeting.
Unanimously approved.
SY19-20:6 Resignation of Stephen Durhkoop from Board of Councilors
Motion to approve resignation of Stephen Durhkoop from the Board of Councilors effective
September 17, 2019 (AE §27.2.2)
Unanimously approved.
SY19-20:7 Resignation of Stephen Durhkoop from Board of Directors
Motion to approve resignation of Stephen Durhkoop from the Board of Directors effective
September 17, 2019 (AE §27.2.2).
Unanimously approved.
SY19-20:8 Election of Daniel Sexton to Board of Councilors
Motion to elect Daniel Sexton as replacement for Stephen Durhkoop on the Board ofCouncilors effective September 17, 2019 and fulfilling the remainder of his term to June 30,
2020 (AE §25.1).

Unanimously approved.
SY19-20:9 Election of Daniel Sexton to Board of Directors
Motion to elect Daniel Sexton as replacement for Stephen Durhkoop on the Board of Directors
effective September 17, 2019 and fulfilling the remainder of his term to June 30, 2020 (AE§25.1).
Unanimously approved.
SY19-20:10 Review and approve the minutes of the September 17, 2019 Board of Councilors
minutes.
Minutes were reviewed to confirm the actions of this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may
be approved at our next Board meeting.
Unanimously approved.
SY19-20:11Adjournment
Motion to adjourn.
Unanimously approved.
Respectfully submitted,
Karen Stoesz, Board of Councilors Secretary
Signatures:_________________________________________ (seal)
Pauline Carlson
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Karen Stoesz
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Hiroaki Tada
Board of Councilors Member