Rotary Yoneyama Memorial Foundation
Information on 2025FY Application
The following information is for those who wish to apply from Saitama University. Since the application will take during
the summer break, we strongly suggest to read the information below, not to miss the application procedure and deadline.

Name of Foundation

Rotary Yoneyama Memorial Foundation
Applicants must meet all the following :1. Non-Japanese, non-permanent resident who will be enrolled in the following years ofthe degree program in Saitama University as of April, 2025:
・Undergraduate : 3rd or 4th year・Master's: 1st or 2nd year
・Doctoral: 2nd or 3rd year
2. Self-financed students with “Student” Visa status(Other Visa status holders may apply under the circumstance of changing the Visa
Status to “Student” after being accepted by the foundation)
3. Born after April 2, 1980 (age under 45)

Eligibility Requirements

The following are ineligible :・ Former recipients of Rotary Yoneyama Scholarship・ Holders of scholarships from any other scholarship program for the duration of theRotary Scholarship.
(Tuition Exemption from the university may not be subject to this limitation.)・ Those who plan to leave Japan or take a leave of absence from school that exceeds
the number of days of limitation set by the foundation.
An overview is provided below, but please refer to the applicaton guideline for detail.
-The total period of time allowed to leave Japan is 60 days per year but if the supervisor
approves the need, a total of 90 days will be allowed.
-To study abroad for a short period of time, you may take a leave of absence for up to 185
days within the scholarship period.

Application Period

Eligible applicants may submit the necessary documents to the Office of International
Affairs starting from the time of opening until the following deadline.

【Deadline】 September 20 (Fri), 2024 11:00
Documents submitted after the deadline will not be accepted. Please read thedocuments carefully and ensure that they are complete.
<Number of applicants to be selected as nominees> 35【University Criteria】
・ Applicant's transcript records, financial situation, quality of written essays etc.
・ Applicant's Japanese proficiency*University will hold interviews as a pre-screening process to the students who areenrolled in programs that award academic degrees in English.

Selection Criteria

Application Documents【Foundation Criteria】
・ Those who are interested in the activities of Rotary, and willing to cooperate with themembers of the foundation
Those who are able to communicate in Japanese(All interviews and activities at the・foundation are conducted in Japanese)* If you are unsure about the Japanese proficiency and would like to know about yourqualication, it is strongly suggested to consult with our office prior to your application.
You may also consult with Prof. Nakamoto (International Student Advisor) to receive
any kind or advise regarding your Japanese proficiency.
*All documents must be hand written in Japanese.
1. Application Form / Resume
2. Research Plan : in Japanese with 500 - 800 letters【Theme】 Undergraduate : “ Current study / Course Registration Status or plans ”
Graduate : “Research Plan or Current Research Situation”
3. Essay : in Japanese with 500 - 800 letters【Theme】 “Why chose Japan to study abroad? Your plans after graduation”
Before submitting 2 and 3, please ask your supervisor or an equivalent teacher to asupervisor to check it out.
4. Academic Transcript : Current program including Spring 2024 (disclosed after August23, 2024), or the most recent one available for new students (attach an
English/Japanese translation if it's writtend in any other language)
5. Copies of Student ID card (current SU students) and Residence card (both sides)*Be sure to have your current address stated on your residence card. If youraddress is not updated, you must go to the ward office to change the stated address.
6. Prospective students must submit the acceptance letter from SU. Current SU students
who have not yet taken the entrance exam must declare the date of submission.

7. Copy of the documents showing your financial situation for the past 3months(e.g. copies of bank books, bank statements, etc.)
8. Application Entry Sheet：Please fill out and submit the prescribed form below.
Current SU Student → https://forms.office.com/r/AzN1NBe1sw
Prospective students → https://forms.office.com/r/LEbmNZVP8z
9.

Photo ( jpeg, gif, png) : Please attach the data to "8. Application Entry Sheet".
*Prospective students should submit this separately by email as it cannot be uploaded inabove Forms (address; ryugaku@gr.saitama-u.ac.jp).
Taken within the last 3 months. Within 1MG. A photo facing straight at thecamera 4.0cm x 3.0cm. The file name should be "Student ID Number_Name inKatakana_Photo".

Submit the necessary documents to the Office of International Affairs counter.
"8. Application Entry Sheet" and "9. Photo"must be submitted through the designated Forms
1. Applications will be declined if not correctly completed and submitted. All missing
documents and / or revised documents must be resubmitted by the application
deadline. If you fail to submit any of the required documents by thedeadline, the application will NOT be accepted.
Please remember that your documents may be incomplete.

We strongly suggest

you not to wait until the last minute to submit your application documents.
2. University will hold interviews as a pre-screening process to the students who areenrolled in programs that award academic degrees in English. Applicant in this subject
will be invited to a zoom interview when a confirmation mail is sent. You must reply
within 24 hours to schedule an appointment. Failing to attend the interview will
make the application incomplete, thus will not be considered.
3. Result of the screening will be announced via E-mail.
4. Selected nominees must reply within 24 hours after the notice of selection in order toreceive further instructions. Anyone who fails to reply by the deadline will beconsidered as to be declined.
Submission by e-mail will be permitted ONLY for SU Students being away from Japan.
Please follow the instruction below.
Prospective students who are not living in Japan at the time of application are not eligible toapply

How to Apply

1. Scan ALL the documents in PDF file. Attach the soft copy to the mail and send itto the Office of International Affairs : ryugaku@gr.saitama-u.ac.jp*Student ID may be sent by photo, but must be attached alongwith the other documents (do NOT paste the photo directly to the mail).
2. E-mail must be sent with the title, “ Rotary Scholarship Application / applicant's name ” .
Please be sure to indicate your name, student ID number and your current situation
including the date of coming back to Japan in your mail.
(If the applicant is not present at the time of the Foundation interview in January,
he/she may be asked to withdraw from the application)After returning to Japan, submit the original hard copy to the office.
3. Applications will be declined if not correctly completed and submitted. If there isany problem or missing documents in your application, notice mail will be sent andthe application will be considered as incomplete.

All missing documents and / orrevised documents must be resubmitted by the application deadline. If you fail tosubmit any of the required documents by the deadline, the application will NOT beaccepted.
Please remember that your documents may be incomplete.

We strongly suggest

you not to wait until the last minute to submit your application documents.
4. When the application is accepted, a confirmation mail will be sent to you.
*Contact the Office if you do not receive any confirmation mail within 3 business days.
5. University will hold interviews as a pre-screening process to the students who areenrolled in programs that award academic degrees in English. Applicant in this subject
will be invited to a zoom interview when a confirmation mail is sent. You must reply
within 24 hours to schedule an appointment. Failing to attend the interview will makethe application incomplete, thus will not be considered.
6. Result of the screening will be announced via E-mail.
7. Selected nominees must reply within 24 hours after the notice of selection in order toreceive further instructions. Anyone who fails to reply by the deadline will beconsidered as to be declined.

Place to Submit / Contact

Office of International Affairs
E-mail : ryugaku@gr.saitama-u.ac.jp

TEL : 048-858-3011