Online Safety
PolicyThe Japanese School

1

Approved by:

SMC

Last reviewed on:

February 2024

Next review due by:

February 2025

Date: February 2024

Version Number
1.0

2

Modified By
K Okamoto

Modifications Made
Creation of Online safety policy

Date Modified
24/11/2023

Contents
1. Aims3
2. Legislation and guidance3
3. Roles and responsibilities4
4. Educating pupils about online safety6
5. Educating parents/carers about online safety7
6. Cyber-bullying7
7. Acceptable use of the internet in school9
8. Pupils using mobile devices in school9
9. Staff using work devices outside school9
10. How the school will respond to issues of misuse10
11. Training10
12. Monitoring arrangements11
13. Links with other policies11
Appendix 1: EYFS and KS1 acceptable use agreement (pupils and parents/carers)12
Appendix 2: KS2, KS3 and KS4 acceptable use agreement (pupils and parents/carers)13
Appendix 3: acceptable use agreement (staff, governors, volunteers and visitors)14
Appendix 4: online safety training needs – self-audit for staff15
Appendix 5: online safety incident report log16

1. Aims
Our school aims to:• Have robust processes in place to ensure the online safety of pupils, staff, volunteers and SMC• Identify and support groups of pupils that are potentially at greater risk of harm online than others• Deliver an effective approach to online safety, which empowers us to protect and educate the whole
school community in its use of technology, including mobile and smart technology (which we refer to as‘mobile phones’)• Establish clear mechanisms to identify, intervene and escalate an incident, where appropriate
The 4 key categories of risk
Our approach to online safety is based on addressing the following categories of risk:• Content – being exposed to illegal, inappropriate or harmful content, such as pornography, fake news,
racism, misogyny, self-harm, suicide, antisemitism, radicalisation and extremism• Contact – being subjected to harmful online interaction with other users, such as peer-to-peerpressure, commercial advertising and adults posing as children or young adults with the intention togroom or exploit them for sexual, criminal, financial or other purposes• Conduct – personal online behaviour that increases the likelihood of, or causes, harm, such as making,sending and receiving explicit images (e.g., consensual and non-consensual sharing of nudes andsemi-nudes and/or pornography), sharing other explicit images and online bullying; and• Commerce – risks such as online gambling, inappropriate advertising, phishing and/or financial scams

2. Legislation and guidanceThis policy is based on the Department for Education’s (DfE’s) statutory safeguarding guidance, Keeping Children
Safe in Education, and its advice for schools on:• Teaching online safety in schools• Preventing and tackling bullying and cyber-bullying: advice for headteachers and school staff• Searching, screening and confiscation
It also refers to the DfE’s guidance on protecting children from radicalisation.
It reflects existing legislation, including but not limited to the Education Act 1996 (as amended), the Education andInspections Act 2006 and the Equality Act 2010. In addition, it reflects the Education Act 2011, which has given
teachers stronger powers to tackle cyber-bullying by, if necessary, searching for and deleting inappropriate
images or files on pupils’ electronic devices where they believe there is a ‘good reason’ to do so.

3This policy complies with our funding agreement and articles of association and the Japanese curriculum by the
Ministry of Education, Culture, Sports, Science and Technology in Japan (MEXT) guidelines on moral education.
The policy also takes into account the National Curriculum computing programmes of study.

3. Roles and responsibilities
3.1 The School Management Committee (SMC)The SMC has overall responsibility for monitoring this policy and holding the headteacher to account for its
implementation.
The SMC will make sure all staff undergo online safety training as part of child protection and safeguarding
training, and ensure staff understand their expectations, roles and responsibilities around filtering and monitoring.
The governing board will also make sure aall staff receive regular online safety updates (via email, e-bulletins andstaff meetings), as required and at least annually, to ensure they are continually provided with the relevant skills
and knowledge to effectively safeguard children.
The SMC will co-ordinate regular meetings with appropriate staff to discuss online safety, requirements fortraining, and monitor online safety logs as provided by the designated safeguarding lead (DSL).
The SMC should ensure children are taught how to keep themselves and others safe, including keeping safe
online.
The SMC must ensure the school has appropriate filtering and monitoring systems in place on school devices andschool networks and will regularly review their effectiveness. The board will review the DfE filtering andmonitoring standards, and discuss with IT staff and service providers what needs to be done to support the school
in meeting those standards, which include:• Identifying and assigning roles and responsibilities to manage filtering and monitoring systems;• Reviewing filtering and monitoring provisions at least annually;• Blocking harmful and inappropriate content without unreasonably impacting teaching and learning;• Having effective monitoring strategies in place that meet their safeguarding needs.
The SMC member who oversees online safety is Shigeki Okada, Chair of Governors.
ALL SMC members will:• Ensure they have read and understand this policy• Agree and adhere to the terms on acceptable use of the school’s ICT systems and the internet(appendix 3)• Ensure that online safety is a running and interrelated theme while devising and implementing theirwhole-school or college approach to safeguarding and related policies and/or procedures• Ensure that, where necessary, teaching about safeguarding, including online safety, is adapted forvulnerable children, victims of abuse and some pupils with special educational needs and/or disabilities(SEND). This is because of the importance of recognising that a ‘one size fits all’ approach may not beappropriate for all children in all situations, and a more personalised or contextualised approach may
often be more suitable

3.2 The headteacher
The headteacher is responsible for ensuring that staff understand this policy, and that it is being implemented
consistently throughout the school.

3.3 The designated safeguarding lead
Details of the school’s designated safeguarding lead (DSL) and deputies are set out in our child protection andsafeguarding policy, as well as relevant job descriptions.
The DSL takes lead responsibility for online safety in school, in particular:• Supporting the headteacher in ensuring that staff understand this policy and that it is being
implemented consistently throughout the school4•Working with the headteacher and governing board to review this policy annually and ensure theprocedures and implementation are updated and reviewed regularly• Taking the lead on understanding the filtering and monitoring systems and processes in place onschool devices and school networks• Working with the ICT manager to make sure the appropriate systems and processes are in place• Working with the headteacher, ICT manager and other staff, as necessary, to address any online safetyissues or incidents• Managing all online safety issues and incidents in line with the school’s child protection policy• Ensuring that any online safety incidents are logged (see appendix 5) and dealt with appropriately inline with this policy• Ensuring that any incidents of cyber-bullying are logged and dealt with appropriately in line with theschool behaviour policy• Updating and delivering staff training on online safety (appendix 4 contains a self-audit for staff on
online safety training needs)• Liaising with other agencies and/or external services if necessary• Providing regular reports on online safety in school to the headteacher and/or governing board• Undertaking annual risk assessments that consider and reflect the risks children face
• Providing regular safeguarding and child protection updates, including online safety, to all staff, at least
annually, in order to continue to provide them with relevant skills and knowledge to safeguard
effectively
This list is not intended to be exhaustive.

3.4 The academic department/school office
The academic department/school office is responsible for:• Putting in place an appropriate level of security protection procedures, such as filtering and monitoring
systems on school devices and school networks, which are reviewed and updated at least annually toassess effectiveness and ensure pupils are kept safe from potentially harmful and inappropriate content
and contact online while at school, including terrorist and extremist material• Ensuring that the school’s ICT systems are secure and protected against viruses and malware, and thatsuch safety mechanisms are updated regularly• Conducting a full security check and monitoring the school’s ICT systems on a monthly.
• Blocking access to potentially dangerous sites and, where possible, preventing the downloading ofpotentially dangerous files• Ensuring that any online safety incidents are logged (see appendix 5) and dealt with appropriately inline with this policy• Ensuring that any incidents of cyber-bullying are dealt with appropriately in line with the school
behaviour policy
This list is not intended to be exhaustive.

3.5 All staff and volunteers
All staff, including contractors and agency staff, and volunteers are responsible for:• Maintaining an understanding of this policy• Implementing this policy consistently• Agreeing and adhering to the terms on acceptable use of the school’s ICT systems and the internet(appendix 3), and ensuring that pupils follow the school’s terms on acceptable use (appendices 1 and
2)• Knowing that the DSL is responsible for the filtering and monitoring systems and processes, and being
aware of how to report any incidents of those systems or processes failing by contacting IIJ through theschool office• Following the correct procedures by contacting IIJ through the school office if they need to bypass thefiltering and monitoring systems for educational purposes• Working with the DSL to ensure that any online safety incidents are logged (see appendix 5) and dealt
with appropriately in line with this policy• Ensuring that any incidents of cyber-bullying are dealt with appropriately in line with the school
behaviour policy• Responding appropriately to all reports and concerns about sexual violence and/or harassment, bothonline and offline, and maintaining an attitude of ‘it could happen here’
This list is not intended to be exhaustive.

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3.6 Parents/carers
Parents/carers are expected to:• Notify a member of staff or the headteacher of any concerns or queries regarding this policy• Ensure their child has read, understood and agreed to the terms on acceptable use of the school’s
ICT systems and internet (appendices 1 and 2)• Parents/carers can seek further guidance on keeping children safe online from the following
organisations and websites:• What are the issues? – UK Safer Internet Centre• Hot topics – Childnet International• Parent resource sheet – Childnet International

3.7 Visitors and members of the community
Visitors and members of the community who use the school’s ICT systems or internet will be made aware of thispolicy, when relevant, and expected to read and follow it. If appropriate, they will be expected to agree to theterms on acceptable use (appendix 3).

4. Educating pupils about online safety
Pupils will be taught about online safety based on Japanese curriculum by the Ministry of Education, Culture,
Sports, Science and Technology in Japan (MEXT)••••

Relationships education and health education moral education, integrated learning, classroom activity
in primary schools
Relationships and sex education and health education technology and home economics, moral
education in secondary schools
MEXT curriculum Primary education:
https://www.mext.go.jp/content/20230308-mxt_kyoiku02-100002607_001.pdf(page 83 to 87)
Secondary education:
https://www.mext.go.jp/component/a_menu/education/micro_detail/__icsFiles/afieldfile/2011/01/05/123
4912_011_1.pdf(page 9)https://www.mext.go.jp/component/a_menu/education/micro_detail/__icsFiles/afieldfile/2019/03/18/138
7018_011.pdf(page 99)https://www.mext.go.jp/component/a_menu/education/micro_detail/__icsFiles/afieldfile/2019/03/18/138
7018_001.pdf(page 84 to 86)

Primary school pupils will be taught to:• Use technology safely and respectfully, keeping personal information private• Identify where to go for help and support when they have concerns about content or contact on theinternet or other online technologies• Use technology safely, respectfully and responsibly• Recognise acceptable and unacceptable behaviour• Identify a range of ways to report concerns about content and contact
By the end of primary school, pupils will know:• That people sometimes behave differently online, including by pretending to be someone they are not• That the same principles apply to online relationships as to face-to-face relationships, including theimportance of respect for others online, including when we are anonymous• The rules and principles for keeping safe online, how to recognise risks, harmful content and contact,and how to report them
• How to critically consider their online friendships and sources of information including awareness of
the risks associated with people they have never met• How information and data is shared and used online• What sorts of boundaries are appropriate in friendships with peers and others (including in a digitalcontext)• How to respond safely and appropriately to adults they may encounter (in all contexts, including
online) whom they do not know

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In KS3, pupils will be taught to:• Understand a range of ways to use technology safely, respectfully, responsibly and securely,
including protecting their online identity and privacy• Recognise inappropriate content, contact and conduct, and know how to report concerns
Secondary school students will be taught:• To understand how changes in technology affect safety, including new ways to protect their online
privacy and identity• How to report a range of concerns
By the end of secondary school, pupils will know:• Their rights, responsibilities and opportunities online, including that the same expectations of
behaviour apply in all contexts, including online• About online risks, including that any material someone provides to another has the potential to beshared online and the difficulty of removing potentially compromising material placed online• Not to provide material to others that they would not want shared further and not to share personalmaterial which is sent to them
• What to do and where to get support to report material or manage issues online• The impact of viewing harmful content• That specifically sexually explicit material (e.g. pornography) presents a distorted picture of sexual
behaviours, can damage the way people see themselves in relation to others and negatively affect
how they behave towards sexual partners• That sharing and viewing indecent images of children (including those created by children) is acriminal offence that carries severe penalties including jail• How information and data is generated, collected, shared and used online• How to identify harmful behaviours online (including bullying, abuse or harassment) and how toreport, or find support, if they have been affected by those behaviours• How people can actively communicate and recognise consent from others, including sexual consent,
and how and when consent can be withdrawn (in all contexts, including online)
The safe use of social media and the internet will also be covered in other subjects where relevant.
Where necessary, teaching about safeguarding, including online safety, will be adapted for vulnerable children,
victims of abuse and some pupils with SEND.

5. Educating parents/carers about online safety
The school will raise parents/carers’ awareness of internet safety in letters or other communications home, and in
information via our website or virtual learning environment (VLE). This policy will also be shared withparents/carers.
Online safety will also be covered during Parents’ Day.
The school will let parents/carers know:• What systems the school uses to filter and monitor online use• What their children are being asked to do online, including the sites they will be asked to access andwho from the school (if anyone) their child will be interacting with online
If parents/carers have any queries or concerns in relation to online safety, these should be raised in the first
instance with the headteacher and/or the DSL.
Concerns or queries about this policy can be raised with any member of staff or the headteacher.

6. Cyber-bullying
6.1 Definition
Cyber-bullying takes place online, such as through social networking sites, messaging apps or gaming sites. Likeother forms of bullying, it is the repetitive, intentional harming of 1 person or group by another person or group,
where the relationship involves an imbalance of power. (See also the school behaviour policy.)

6.2 Preventing and addressing cyber-bullying
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To help prevent cyber-bullying, we will ensure that pupils understand what it is and what to do if they becomeaware of it happening to them or others. We will ensure that pupils know how they can report any incidents andare encouraged to do so, including where they are a witness rather than the victim.
The school will actively discuss cyber-bullying with pupils, explaining the reasons why it occurs, the forms it may
take and what the consequences can be. Home room teachers will discuss cyber-bullying with their tutor groups.
Teaching staff are also encouraged to find opportunities to use aspects of the curriculum to cover cyber-bullying.
This includes personal, social, health and economic (PSHE) education, and other subjects where appropriate.
All staff, governors and volunteers (where appropriate) receive training on cyber-bullying, its impact and ways tosupport pupils, as part of safeguarding training (see section 11 for more detail).
The school also sends information/leaflets on cyber-bullying to parents/carers so they are aware of the signs, how
to report it and how they can support children who may be affected.
In relation to a specific incident of cyber-bullying, the school will follow the processes set out in the school
behaviour policy. Where illegal, inappropriate or harmful material has been spread among pupils, the school will
use all reasonable endeavours to ensure the incident is contained.
The DSL will report the incident and provide the relevant material to the police as soon as is reasonably
practicable, if they have reasonable grounds to suspect that possessing that material is illegal. They will also workwith external services if it is deemed necessary to do so.

6.3 Examining electronic devices
The headteacher, and any member of staff authorised to do so by the headteacher can carry out a search andconfiscate any electronic device that they have reasonable grounds for suspecting:• Poses a risk to staff or pupils, and/or• Is identified in the school rules as a banned item for which a search can be carried out, and/or• Is evidence in relation to an offence• Before a search, if the authorised staff member is satisfied that they have reasonable grounds for
suspecting any of the above, they will also:• Make an assessment of how urgent the search is and consider the risk to other pupils and staff. If thesearch is not urgent, they will seek advice from the headteacher / DSL• Explain to the pupil why they are being searched, how the search will happen, and give them theopportunity to ask questions about it• Seek the pupil’s co-operation•
Authorised staff members may examine, and in exceptional circumstances erase, any data or files on anelectronic device that they have confiscated where they believe there is a ‘good reason’ to do so.
When deciding whether there is a ‘good reason’ to examine data or files on an electronic device, the staff member
should reasonably suspect that the device has, or could be used to:• Cause harm, and/or• Undermine the safe environment of the school or disrupt teaching, and/or• Commit an offence
If inappropriate material is found on the device, it is up to the DSL in conjunction with the headteacher to decide
on a suitable response. If there are images, data or files on the device that staff reasonably suspect are likely to
put a person at risk, they will first consider the appropriate safeguarding response.
When deciding if there is a good reason to erase data or files from a device, staff members will consider if thematerial may constitute evidence relating to a suspected offence. In these instances, they will not delete thematerial, and the device will be handed to the police as soon as reasonably practicable. If the material is notsuspected to be evidence in relation to an offence, staff members may delete it if:• They reasonably suspect that its continued existence is likely to cause harm to any person, and/or• The pupil and/or the parent/carer refuses to delete the material themselves• If a staff member suspects a device may contain an indecent image of a child (also known as a nudeor semi-nude image), they will:• Not view the image

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•Confiscate the device and report the incident to the DSL (or equivalent) immediately, who will decide
what to do next. The DSL will make the decision in line with the DfE’s latest guidance on screening,searching and confiscation and the UK Council for Internet Safety (UKCIS) guidance on sharing
nudes and semi-nudes: advice for education settings working with children and young people

Any searching of pupils will be carried out in line with:•••The DfE’s latest guidance on searching, screening and confiscation
UKCIS guidance on sharing nudes and semi-nudes: advice for education settings working with children
and young people
Our behaviour policy / Anti-bullying policy

Any complaints about searching for or deleting inappropriate images or files on pupils’ electronic devices will be
dealt with through the school complaints procedure.

6.4 Artificial intelligence (AI)Generative artificial intelligence (AI) tools are now widespread and easy to access. Staff, pupils andparents/carers may be familiar with generative chatbots such as ChatGPT and Google Bard.
The Japanese School in London recognises that AI has many uses to help pupils learn but may also have thepotential to be used to bully others. For example, in the form of 'deepfakes', where AI is used to create images,
audio or video hoaxes that look real.
The Japanese School in London will treat any use of AI to bully pupils in line with our anti-bullying/behaviour
policy.
Staff should be aware of the risks of using AI tools whilst they are still being developed and should carry out a risk
assessment where new AI tools are being used by the school.

7. Acceptable use of the internet in school
All pupils, parents/carers, staff, volunteers and governors are expected to sign an agreement regarding theacceptable use of the school’s ICT systems and the internet (appendices 1 to 3). Visitors will be expected to readand agree to the school’s terms on acceptable use if relevant.
Use of the school’s internet must be for educational purposes only, or for the purpose of fulfilling the duties of anindividual’s role.
We will monitor the websites visited by pupils, staff, volunteers, governors and visitors (where relevant) to ensure
they comply with the above and restrict access through filtering systems where appropriate.
More information is set out in the acceptable use agreements in appendices 1 to 3.

8. Pupils using mobile devices in school
Pupils may bring mobile devices into school but are not permitted to use them during the school day.
Any use of mobile devices in school by pupils must be in line with the acceptable use agreement (see appendices
1 and 2).
Any breach of the acceptable use agreement by a pupil may trigger disciplinary action in line with the school
behaviour policy.

9. Staff using work devices outside school
All staff members will take appropriate steps to ensure their devices remain secure. This includes, but is not
limited to:• Keeping the device password-protected – strong passwords are at least 8 characters, with a
combination of upper and lower-case letters, numbers and special characters (e.g. asterisk or currency
symbol)

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•
•
•
•
•

Ensuring their hard drive is encrypted – this means if the device is lost or stolen, no one can access thefiles stored on the hard drive by attaching it to a new device
Making sure the device locks if left inactive for a period of time
Not sharing the device among family or friends
Installing anti-virus and anti-spyware software
Keeping operating systems up to date by always installing the latest updates

Staff members must not use the device in any way that would violate the school’s terms of acceptable use, as set
out in appendix 3.
Work devices must be used solely for work activities.
If staff have any concerns over the security of their device, they must seek advice from Academic department/
office].

10. How the school will respond to issues of misuse
Where a pupil misuses the school’s ICT systems or internet, we will follow the procedures set out in our policies
on Behaviour, ICT and internet acceptable use. The action taken will depend on the individual circumstances,
nature and seriousness of the specific incident, and will be proportionate.
Where a staff member misuses the school’s ICT systems or the internet or misuses a personal device where theaction constitutes misconduct, the matter will be dealt with in accordance with the staff disciplinary procedures /staff code of conduct. The action taken will depend on the individual circumstances, nature and seriousness ofthe specific incident.
The school will consider whether incidents that involve illegal activity or content, or otherwise serious incidents,
should be reported to the police.

11. Training
All new staff members will receive training, as part of their induction, on safe internet use and online safeguarding
issues, including cyber-bullying and the risks of online radicalisation.
All staff members will receive refresher training at least once each academic year as part of safeguarding training,as well as relevant updates as required (for example through emails, e-bulletins and staff meetings).
By way of this training, all staff will be made aware that:• Technology is a significant component in many safeguarding and wellbeing issues, and that children are
at risk of online abuse• Children can abuse their peers online through:o Abusive, harassing and misogynistic messageso Non-consensual sharing of indecent nude and semi-nude images and/or videos, especiallyaround chat groupso Sharing of abusive images and pornography, to those who don’t want to receive such content• Physical abuse, sexual violence and initiation/hazing type violence can all contain an online element
Training will also help staff:• Develop better awareness to assist in spotting the signs and symptoms of online abuse• Develop the ability to ensure pupils can recognise dangers and risks in online activity and can weigh up
the risks• Develop the ability to influence pupils to make the healthiest long-term choices and keep them safe fromharm in the short term
The DSL and deputies will undertake child protection and safeguarding training, which will include online safety,
at least every 2 years. They will also update their knowledge and skills on the subject of online safety at regularintervals, and at least annually.

10Governors will receive training on safe internet use and online safeguarding issues as part of their safeguarding
training.
Volunteers will receive appropriate training and updates, if applicable.
More information about safeguarding training is set out in our child protection and safeguarding policy.

12. Monitoring arrangements
The DSL logs behaviour and safeguarding issues related to online safety. An incident report log can be found inappendix 5.
This policy will be reviewed every year by the head teacher. At every review, the policy will be shared with thegoverning board. The review will be supported by an annual risk assessment that considers and reflects the risks
pupils face online. This is important because technology, and the risks and harms related to it, evolve and change
rapidly.

13. Links with other policies
This online safety policy is linked to our:Child protection and safeguarding policy
Behaviour policy
Staff disciplinary procedures policy
Complaints policy and procedure
Anti-bullying policy
Mobile phone policy

11Appendix 1: Primary education acceptable use agreement (pupils andparents/carers)
ACCEPTABLE USE OF THE SCHOOL’S ICT SYSTEMS AND INTERNET: AGREEMENT FOR PUPILSAND PARENTS/CARERS

Name of pupil:
When I use the school’s ICT systems (like computers) and get onto the internet in school I will:• Ask a teacher or adult if I can do so before using them
• Only use websites that a teacher or adult has told me or allowed me to use• Tell my teacher immediately if:o I select a website by mistakeo I receive messages from people I don’t knowo I find anything that may upset or harm me or my friends• Use school computers for schoolwork only
• Be kind to others and not upset or be rude to them
• Look after the school ICT equipment and tell a teacher straight away if something is broken or notworking properly• Only use the username and password I have been given• Try my hardest to remember my username and password• Never share my password with anyone, including my friends• Never give my personal information (my name, address or telephone numbers) to anyone without thepermission of my teacher or parent/carer• Save my work on the school network• Check with my teacher before I print anything• Log off or shut down a computer when I have finished using it
I agree that the school will monitor the websites I visit and that there will be consequences if I don’t
follow the rules.

Signed (pupil):

Date:Parent/carer agreement: I agree that my child can use the school’s ICT systems and internet whenappropriately supervised by a member of school staff. I agree to the conditions set out above for pupils
using the school’s ICT systems and internet and will make sure my child understands these.

Signed (parent/carer):

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Date:

Appendix 2: Secondary education acceptable use agreement (pupils andparents/carers)
ACCEPTABLE USE OF THE SCHOOL’S ICT SYSTEMS AND INTERNET: AGREEMENT FOR PUPILSAND PARENTS/CARERS

Name of pupil:
I will read and follow the rules in the acceptable use agreement policy.
When I use the school’s ICT systems (like computers) and get onto the internet in school I will:• Always use the school’s ICT systems and the internet responsibly and for educational purposes only
• Only use them when a teacher is present, or with a teacher’s permission• Keep my usernames and passwords safe and not share these with others• Keep my private information safe at all times and not give my name, address or telephone number toanyone without the permission of my teacher or parent/carer• Tell a teacher (or sensible adult) immediately if I find any material which might upset, distress or harmme or others• Always log off or shut down a computer when I’ve finished working on it
I will not:• Access any inappropriate websites including social networking sites, chat rooms and gaming sites
unless my teacher has expressly allowed this as part of a learning activity• Open any attachments in emails, or follow any links in emails, without first checking with a teacher• Use any inappropriate language when communicating online, including in emails• Create, link to or post any material that is pornographic, offensive, obscene or otherwise inappropriate• Log in to the school’s network using someone else’s details• Arrange to meet anyone offline without first consulting my parent/carer, or without adult supervision
If I bring a personal mobile phone or other personal electronic device into school:• I will not use it during lessons, tutor group time, clubs or other activities organised by the school, without
a teacher’s permission• I will use it responsibly, and will not access any inappropriate websites or other inappropriate material
or use inappropriate language when communicating online
I agree that the school will monitor the websites I visit and that there will be consequences if I don’t
follow the rules.
Signed (pupil):

Date:Parent/carer’s agreement: I agree that my child can use the school’s ICT systems and internet whenappropriately supervised by a member of school staff. I agree to the conditions set out above for pupils
using the school’s ICT systems and internet, and for using personal electronic devices in school, and will
make sure my child understands these.
Signed (parent/carer):

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Date:

Appendix 3: acceptable use agreement (staff, governors, volunteers andvisitors)
ACCEPTABLE USE OF THE SCHOOL’S ICT SYSTEMS AND INTERNET: AGREEMENT FOR STAFF,
SMC, VOLUNTEERS AND VISITORSName of staff member/governor/volunteer/visitor:
When using the school’s ICT systems and accessing the internet in school, or outside school on awork device (if applicable), I will not:• Access, or attempt to access inappropriate material, including but not limited to material of a violent,
criminal or pornographic nature (or create, share, link to or send such material)• Use them in any way which could harm the school’s reputation• Access social networking sites or chat rooms• Use any improper language when communicating online, including in emails or other messaging
services• Install any unauthorised software, or connect unauthorised hardware or devices to the school’s network• Share my password with others or log in to the school’s network using someone else’s details• Take photographs of pupils without checking with teachers first• Share confidential information about the school, its pupils or staff, or other members of the community• Access, modify or share data I’m not authorised to access, modify or share• Promote private businesses, unless that business is directly related to the school
I will only use the school’s ICT systems and access the internet in school, or outside school on a work
device, for educational purposes or for the purpose of fulfilling the duties of my role.
I agree that the school will monitor the websites I visit and my use of the school’s ICT facilities and systems.
I will take all reasonable steps to ensure that work devices are secure and password-protected when using
them outside school, and keep all data securely stored in accordance with this policy and the school’s dataprotection policy.
I will let the designated safeguarding lead (DSL) and ICT manager know if a pupil informs me they havefound any material which might upset, distress or harm them or others, and will also do so if I encounterany such material.
I will always use the school’s ICT systems and internet responsibly and ensure that pupils in my care do sotoo.

Signed (staff member/governor/volunteer/visitor):

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Date:

Appendix 4: online safety training needs – self-audit for staff
ONLINE SAFETY TRAINING NEEDS AUDITName of staff member/volunteer:

Date:

Question

Yes/No (add comments if necessary)

Do you know the name of the person who has lead
responsibility for online safety in school?
Are you aware of the ways pupils can abuse theirpeers online?
Do you know what you must do if a pupil approaches
you with a concern or issue?
Are you familiar with the school’s acceptable use
agreement for staff, volunteers, governors andvisitors?
Are you familiar with the school’s acceptable use
agreement for pupils and parents/carers?
Are you familiar with the filtering and monitoring
systems on the school’s devices and networks?
Do you understand your role and responsibilities inrelation to filtering and monitoring?
Do you regularly change your password for accessing
the school’s ICT systems?
Are you familiar with the school’s approach to tacklingcyber-bullying?
Are there any areas of online safety in which you
would like training/further training?

15

Appendix 5: online safety incident report log
ONLINE SAFETY INCIDENT LOG
Date

16

Where the incident
took place

Description of the incident

Action taken

Name andsignature of staff
member recording
the incident