Christian Academy in Japan
Board of Councilors Meeting Minutes
February 20, 2023
8:45 a.m.
Current Board of Councilors Members: 19 (AE §25)
Councilors Present
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.

Buchholtz, Grant
Foxwell, Phil
Jansson, Matt (online)
Matsumaru, Josh
May, Jim
Neufeld, ,Tiffany
Peterson, Hydi
Roberts, MarkRoberts, Poppy
Sakaguchi, Seita (online)
Sexton, DanielSkipper, Heidi
Smoker, Anne Marie
Swenson, Greg
Tada, Hiroaki
Trim, Kathy (online)

Councilors Who Submitted Prior Opinions on the Agenda
1. Greer, Jay
2. Umpig-Julian, Debbie
3. Sexton, KeikoSupervisor-Auditors
1. Mark Bedow
2. Taizo Morimoto
Ex-Officio
1. David Mawhinney
2. Jeremy Seminoff
3. Bryan Lewis

Quorum: 10 members needed for quorum.
Notation conventions in the minutes:
1. Act of Endowment is quoted as AE §chapter.article (number).
2. All motions were moved and seconded.
DevotionsMatt Jannson shared encouragement about the sovereignty and magnificence of God and our response to His glory
with our integrity.
Opening Prayer
Time was spent in prayer for CAJ.

Mark Bedow entered the meeting. 8:58
Seita Sakaguchi (online) entered the meeting. 9:01.
SY22-23: 12 Call to Order and Establish Quorum
The meeting was called to order at 9:01 a.m. by Chair of the Board of Directors, Daniel Sexton. 16 of thenineteen (16/19) Councilors were in attendance. A majority (ten) is necessary to establish a quorum inaccordance with AE §21.8.
SY22-23: 13 Recognition of Secretary for this meeting
Poppy Roberts was asked to take the minutes for this meeting.
SY22-23: 14 Election of Chair for this meeting
Motion to elect Mark Roberts to serve as chair for this meeting.
Approved.
SY22-23: 15 Approval of the Agenda
Motion to approve the agenda as presented.
Approved.
SY22-23: 16 Approval of the Selection of the Signers of the Minutes
Motion to designate Anne Marie Smoker and Heidi Skipper, in addition to the elected meeting chair Mark
Roberts, as signers for the minutes of the February 20, 2023 Board of Councilors meeting.
Motion to approve the selection of the signers of the minutes.
Approved.
SY22-23: 17 Report from Finance and Audit Committee – Tiffany Neufeld, Vice-chair for Finance
Presentation by Business Manager Bryan Lewis (online)
Motion to accept Business Manager Report.
Accepted.
SY22-23: 18 Approval of Fiscal 2023 Operating Budget
Moved to approve an operating budget of ¥841,260,000 revenues (net of scholarship and bad debt expenses of70,500,000) with anticipated expenses of ¥742,712,241 plus depreciation of approximately 90,000,000 from April 1,2023, to March 31, 2024, producing a cash surplus of ¥98,547,759.
Approved.
SY22-23: 19 Approval of Fiscal 2023 Capital Budget
Moved to approve the capital budget of ¥162,360,000 from April 1, 2023, to March 31, 2024, including ¥42,000,000
usual operating capital expenditure, ¥49,410,000 loan repayments, ¥26,950,000 to complete final required
rectifications of existing buildings, and a ¥44,000,000 allowance for Matsukawa Place acquisition and related room
alterations.
Approved.
SY22-23: 20 Approval of tuition and fee increases for School Year 2023-24

Moved to approve the tuition and fee increases for the next school year as presented.
Approved.
SY22-23: 21 Approval of Staff Salary and Benefit changes
Moved to approve staff salary and benefit changes as presented, including retirement allowance introduction, basesalary increase, and changes to the management unit table, child care allowance and overnight allowances.
Approved.
SY22-23: 22 Approval of Business Plan for Fiscal 2023
Moved to approve the business plan for Fiscal 2023 as presented.
Approved.
SY22-23: 23 Head of School Report – David Mawhinney
Head of school David Mawhinney gave a head of school report including the following items:
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CAJ student athletic, music, and robotics achievements
Spiritual Life Emphasis Week
Upcoming changes to COVID protocols
Staff updates
Campus facilities plans and progress
Historic abuse update

Motion to accept the head of school report with thanks. .
Approved.
SY22-23: 24 Other Matters Deemed Necessary (as needed)
No matters were brought to our attention.
SY22-23: 25 Review and Approve today’s Minutes
Minutes were reviewed to confirm the actions at this meeting.
Motion to approve the minutes of today’s meeting with the understanding that minor corrections may beapproved at our next board meeting.
Approved.
SY22-23: 26 Closing Prayer by Jim May.
SY22-23: 27 Adjournment
Motion to adjourn at 11:19.
Approved.

Respectfully submitted,

Poppy Roberts
Board of Councilors secretarySignatures:_________________________________________ (seal)
Elected Signer: Mark Roberts
Board of Councilors Chair_________________________________________ (seal)
Elected Signer: Anne Marie Smoker
Board of Councilors Member_________________________________________ (seal)
Elected Signer: Heidi Skipper
Board of Councilors Member

Name of Councilor: Devorah Umipig-Julian
Response Agenda for February 20, 2023 scheduled meeting
1. Opening Devotional and Prayer for CAJ – Matt Jansson
2. Call to Order and Establish Quorum (Chair, Board of Directors)
3. Acknowledge selection of Secretary – Poppy Roberts
4. Election of Chair for this Meeting
Mark Roberts In nomination
Other nominations
I approve YES
5. Approval of Agenda
I approve YES
6. Selection of Signers for Today’s Minutes
Today’s Chairperson – Mark Roberts
To be determined at meeting – Anne Marie Smoker
To be determined at meeting – Heidi Skipper
I approve YES
7. Report from Finance and Audit Committee – Tiffany Neufeld, Vice-chair for
Finance Presentation by Business Manager Bryan Lewis
8. Approval of Fiscal 2023 Operating Budget

Moved to approve an operating budget of ¥841,260,000 revenues (net of scholarshipand bad debt expenses of 70,500,000) with anticipated expenses of ¥742,712,241 plus
depreciation of approximately 90,000,000 from April 1, 2023, to March 31, 2024,
producing a cash surplus of ¥98,547,759.
I approve YES
9. Approval of Fiscal 2023 Capital Budget
Moved to approve the capital budget of ¥162,360,000 from April 1, 2023, to March31, 2024, including ¥42,000,000 usual operating capital expenditure, ¥49,410,000
loan repayments, ¥26,950,000 to complete final required rectifications of existingbuildings, and a ¥44,000,000 allowance for Matsukawa Place acquisition and relatedroom alterations.
I approve YES
10. Approval of tuition and fee increases for School Year 2023-24
Moved to approve the tuition and fee increases for the next school year as presented.
I approve No
11. Approval of Staff Salary and Benefit changes
Moved to approve staff salary and benefit changes as presented, including retirement
allowance introduction, base salary increase, and changes to the management unit
table, child care allowance and overnight allowances.
I approve YES
12. Approval of Business Plan for Fiscal 2023
Moved to approve the business plan for Fiscal 2023 as presented.
I approve YES
13. Head of School Report – David Mawhinney
Moved to approve the Head of School Report with thanks
I approve YES
14. Other Matters Deemed Necessary (as needed)
15. Review and Approve today’s Minutes
16. Closing Prayer
17. Adjournment

Name of Councilor: Jay Greer
Response Agenda for February 20, 2023 scheduled meeting
1. Opening Devotional and Prayer for CAJ – Matt Jansson
2. Call to Order and Establish Quorum (Chair, Board of Directors)
3. Acknowledge selection of Secretary – Poppy Roberts
4. Election of Chair for this Meeting

Mark Roberts In nomination
Other nominations
I approve YES
5. Approval of Agenda
I approve YES
6. Selection of Signers for Today’s Minutes
Today’s Chairperson – Mark Roberts
To be determined at meeting – Anne Marie Smoker
To be determined at meeting – Heidi Skipper
I approve YES
7. Report from Finance and Audit Committee – Tiffany Neufeld, Vice-chair forFinance Presentation by Business Manager Bryan Lewis
8. Approval of Fiscal 2023 Operating Budget
Moved to approve an operating budget of ¥841,260,000 revenues (net of scholarshipand bad debt expenses of 70,500,000) with anticipated expenses of ¥742,712,241 plus
depreciation of approximately 90,000,000 from April 1, 2023, to March 31, 2024,
producing a cash surplus of ¥98,547,759.
I approve YES
9. Approval of Fiscal 2023 Capital Budget
Moved to approve the capital budget of ¥162,360,000 from April 1, 2023, to March31, 2024, including ¥42,000,000 usual operating capital expenditure, ¥49,410,000
loan repayments, ¥26,950,000 to complete final required rectifications of existingbuildings, and a ¥44,000,000 allowance for Matsukawa Place acquisition and relatedroom alterations.
I approve YES
10. Approval of tuition and fee increases for School Year 2023-24
Moved to approve the tuition and fee increases for the next school year as presented.
I approve YES
11. Approval of Staff Salary and Benefit changes
Moved to approve staff salary and benefit changes as presented, including retirement
allowance introduction, base salary increase, and changes to the management unit
table, child care allowance and overnight allowances.
I approve YES
12. Approval of Business Plan for Fiscal 2023
Moved to approve the business plan for Fiscal 2023 as presented.
I approve YES
13. Head of School Report – David Mawhinney

Moved to approve the Head of School Report with thanks
I approve YES
14. Other Matters Deemed Necessary (as needed)
15. Review and Approve today’s Minutes
16. Closing Prayer
17. Adjournment

Name of Councilor: Keiko Sexton
Response Agenda for February 20, 2023 scheduled meeting
1. Opening Devotional and Prayer for CAJ – Matt Jansson
2. Call to Order and Establish Quorum (Chair, Board of Directors)
3. Acknowledge selection of Secretary – Poppy Roberts
4. Election of Chair for this Meeting
Mark Roberts In nomination
Other nominations
I approve YES
5. Approval of Agenda
I approve YES
6. Selection of Signers for Today’s Minutes
Today’s Chairperson – Mark Roberts
To be determined at meeting –Anne Marie Smoker
To be determined at meeting –Heidi Peterson
I approve YES
7. Report from Finance and Audit Committee – Tiffany Neufeld, Vice-chair forFinance Presentation by Business Manager Bryan Lewis
8. Approval of Fiscal 2023 Operating Budget
Moved to approve an operating budget of ¥841,260,000 revenues (net of scholarshipand bad debt expenses of 70,500,000) with anticipated expenses of ¥742,712,241 plus
depreciation of approximately 90,000,000 from April 1, 2023, to March 31, 2024,
producing a cash surplus of ¥98,547,759.
I approve YES
9. Approval of Fiscal 2023 Capital Budget
Moved to approve the capital budget of ¥162,360,000 from April 1, 2023, to March31, 2024, including ¥42,000,000 usual operating capital expenditure, ¥49,410,000
loan repayments, ¥26,950,000 to complete final required rectifications of existingbuildings, and a ¥44,000,000 allowance for Matsukawa Place acquisition and relatedroom alterations.

I approve YES
10. Approval of tuition and fee increases for School Year 2023-24
Moved to approve the tuition and fee increases for the next school year as presented.
I approve YES
11. Approval of Staff Salary and Benefit changes
Moved to approve staff salary and benefit changes as presented, including retirement
allowance introduction, base salary increase, and changes to the management unit
table, child care allowance and overnight allowances.
I approve YES
12. Approval of Business Plan for Fiscal 2023
Moved to approve the business plan for Fiscal 2023 as presented.
I approve YES
13. Head of School Report – David Mawhinney
Moved to approve the Head of School Report with thanks
I approve YES
14. Other Matters Deemed Necessary (as needed)
15. Review and Approve today’s Minutes
16. Closing Prayer
17. Adjournment