(1)The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021

For Presenters and Chairs
1. Introduction

P. 2

2. Schedule outline

P. 3

3. Preparation ①~⑥

P. 4 – 9

4. Seminar Day ①~⑥

P. 10 – 15

5. Remarkable points

P. 16

6. Contact

P. 17Introduction(2)

We are going to use ZOOM Webinar for the seminar operation.
This support document provides step-by-step instructions for presentersand chairs on how to use ZOOM.
Please read this carefully in advance and be prepared.
1. Please make sure of your internet connection environment first.
We recommend using a wired LAN.
2. Find a quiet place as much as possible.
3. Make sure your PC has a camera, speaker, and microphone.
4. Use earphones with mic or headset microphones.
5. Close all unnecessary applications before joining.

(3)Schedule Outline
Preparation

In advance

Install Zoom

Make sure that zoom is installed on your PC in advance. Check the function of the microphone and speaker.

April 24

9:00-16:00

Test
connection

A director will be waiting on ZOOM at any time from 9:00am to 14:00pm. Please access zoom to check the connection
status, mic, settings, and anything you need to know.
Note: If more than one person join at the same time, you may have to wait for a little. Please keep connecting and wait.

30min prior toyour session

Enter a room

All chairs and presenters are required to enter zoom at latest 30 minutes prior to your session time start. Please make sureof using your full name when you log-in the zoom, so that operator will know who is the speaker/chair easily.

Upgrade to apanelist

The operator will upgrade chair/presenter to the "panelist". As a panelist, you're then available to turn videos andmicrophones on and off.
The other session may still in progress, so please wait with the video and microphone off.
If anything is required, we will call you by chat. Always check your chats. Any information like as schedule delay will also
be notified by chat.

Stand-by

About 1 min prior to your session start, operator will request you to stand-by, so please stand-by with the video on andthe mic off.
When it's time to start, operator will tell you "please start session".
Turn on mic and start the session.

5-10 min prior
to your session

1 min prior toyour session
April 25

On timeStart

Start your session. Below is the basic flow.
① Chair：Greeting② Chair：Introduction of the presenter
Presenter : Greeting③ Operator: Broadcast presentation slides with narrationor presenter may talk on live with sharing screen④ Live Q&A (Q&A will be conducted by “Q&A” and “raise hand” function. Support staff will assist the chairs.)
Note: Chat cannot be used by attendees

End of yoursession

FinishAfter the closing remarks of the chair, operator will display the title slide and session is closed.

After thesession

Back to anattendee

Set mic and video off when the session is closed. The chair/presenter will return to an attendee.

Preparation①

Install Zoom

If this is first time for you to use zoom, please install zoom in your PC.
Go https://zoom.us/download#client_4meeting
Click “Download”

Zoom will be automatically operated from the next log-in time
Note: Please avoid using smart devise when you make presentation.

(4)

Preparation②

Setting1

Please sign in zoom in advance and make necessary setting.
1) Sign in zoom.

(5)2) Click Setting where shown below at the right-side upper corner.

Preparation③(6)

Setting2

3) Click “Video”, then check the details as below.

4) Click “Audio” and test your speaker and mic.
Check the details as below.

NOTE: Please set the "Display resolution" of the PC to "Full HD (1920 x 1080)".

Preparation④

Test connection (revised)(7)

Since there is no time to check the connection status on the seminar day, we will be having

connection test day in advance. We have set it on April 19, but some could not join on that day, so
we will set up an additional connection day as follow.
Please join this test connection. (This URL is different from the seminar URL)

【Test connection date】
URL

April 24, Saturday 9:00am - 16:00pm (JST)https://us02web.zoom.us/j/81257583339
Meeting ID 812 5758 3339

Reservation is not required. You may join anytime you wish.
Available Language: Japanese or English.
A director will be on standby to assist you. Please understand that in case there are some persons
joined at the same timing, you may have to wait for a while.
[Inquiry]E-mail:18jkcpns@jtbcom.co.jp

Preparation⑤

Registering for Zoom Webinar 1

Please firstly finish pre-registration & payment at
the 18th Japan-Korea-China Pediatric Nephrology
Seminar 2021 official HP.
You will receive following invitation email afterApril 16th.

Click on the "Click Here to Join" link. All participants arerequired to make registration for the webinar in advance.
Your pre-registration record has already been enteredinto the webinar. Just add your country information andclick Register.

Taro Yamada,“the 18th Japan-Korea-China Pediatric
Nephrology Seminar 2021”.
18jkcpns@jtbcom.co.jp

The 18 th Japan-Korea-China
Pediatric Nephrology Seminar 2021

April 25, 2021 09:30 AM Osaka, Sapporo, Tokyo

The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021

April 25, 2021 09:30 AM Osaka, Sapporo, Tokyo

123 4567 8901

Preparation⑥

Registering for Zoom Webinar 2

Join from a PC: You will be directed to approval message withseminar login URL information.
Join from a mobile: You will receive another confirmation email.
Please click “Click Here to Join” again and youwill see seminar login URL.
Non registrant will not be approved. Please complete preregistration first.

The 18th Japan-Korea-China
Pediatric Nephrology Seminar 2021

The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021

April 25, 2021 09:30 AM Osaka, Sapporo, Tokyo

123 4567 8901

The 18th Japan-Korea-China
Pediatric Nephrology Seminar 2021

The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021

April 25, 2021 09:30 AM Osaka, Sapporo, Tokyo

Even if the above procedure is completed, the screen will be in
the following standby mode until the host starts the meeting.
Please wait until the meeting starts.
If you enter the room from another browser or device on theday of the meeting, you may
be required to register again.
2021/04/25
In that case, repeat the same
9:30 AM
procedure.
The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021

Seminar day①

How to enter the meeting venue(10)

Click the URL for the actual meeting in the approval email or remind email. Following screen will be displayed.
Press "Open zoom".
Depending on the ZOOM setting environment on your PC, the button to open Zoom may not be displayed.
In that case, please execute "Launch Meeting" or "Download Now".
If you still cannot connect, click "Join from your Browser".

Seminar Day② Change role (upgrade to panelist)(11)

All participants will be able to join as an attendee first. You can watch the seminar, but you cannot speak or turn on
the video. Please log in at least 30 minutes before the start of your session.
At least 5-10 minutes before the start of your session, the secretariat will upgrade the level of participation fromAttendee to Panelist.
Chairs and presenters are then able to turn on their mic & video, but the other session may still in progress, soplease wait with the video and mic off. If anything is required, we will call you by chat. Always check your chats.
Any information like as schedule delay will also be notified by chat.
In addition, the operator will assign the chair to a co-host. This allows the chair to mute all at once, allow / prohibit
talk, and perform other tasks on the web.
After your session is over, turn off the mic and video, and keep enjoying the following session.
After a while, participation level will be back to an Attendee.

Seminar Day③ How to set mic and video(12)

Once you become a Panelist, you can turn the mic and video on and off by yourself.
About 1 min before the session starts, the director will send a message in chat asking you to stand by.
Turn on the video by clicking "Video" button at the bottom left.
When the director send a chat asking a chairperson to start the session, please set mic on and start thesession. The presenter should turn on the mic only when he/she speaks.
* The chair may turn on the mic when turning on the video together, but please keep quiet. Chair needto turn off the mic during the presentation.

ChairPresenterSeminar Day④ Basic flow of the session(13)① Chair：Greeting② Chair：Introduction of the presenter
Presenter : Greeting③ Operator: Broadcast presentation slides with narrationor presenter may talk on live with sharing screen④ Live Q&A
Q&A will be conducted by “Q&A” and “raise hand” function.
Support staff will assist the chairs.)
Note: Chat cannot be used by attendees※Chair is required to set mic “OFF”, when he/she is not talking.
※Chair and Presenter are required to set video “ON” while their session is on.

Session Day⑤ Discussion “by Q&A”

(14)

Question from attendees are shown in "Q&A". The chair need to check the "Q&A" at the bottomof window during session. As the chair may overlook it, there is a support staff to let chairknow by chat about Q&A status.

The chair should check the contents of Q&A, read the question you want to answer, and ask thepresenter to reply.
Q & A can only be viewed by panelists.
Ex.: [chair] We have a question from Dr. A about ***, Dr. Yamada, …
[presenter] About *** , …
I have a question about ***Please do not click either button.
Support staff will check it.

Session Day⑥ Discussion“by Q&A & raise hand”(15)

In case attendees wish to talk for question, they are required to fill in their question briefly andmention “I want to talk” in Q&A.
If there is no description of "I want to talk", read the Q & A as it is.

If chair allow an attendee's talk, please request support staff to "allow talk" of the attendee.
Q & A can only be viewed by panelists.
Ex: [chair] We have a question from Dr. A about ***, please allow talk of Dr. A[support staff] check “raise hand” of Dr. A and allow to talk[Dr. A] I have a question about ***[presenter] About *** , …

Attendee Dr. A* When moving to the next question, support staff will remove permission to talk.
When you hover over the name, “Allow to talk” and “More”

will be displayed. Allow the talk and encourage the attendee
to unmute and ask a question.
Attendee Dr. AAttendee Dr.

(16)Remarkable points① Microphone ON / OFF

The chair and presenter will put the mic ON/OFF by themselves, but depends on the situation, operator may forcibly switch the mic.
② Presentation time keep

There is no time-keeping clock display on the Zoom screen to show the remaining time. Please check the lecture time of eachperformer in advance and manage the time with your own clock. Depending on the situation, the director may send you a chatregarding time management.
③ In case of network trouble of chairs/presenters
Chair︓ Please contact the support staff in by chat. The staff will check with the organizer and act on your behalf.

Presenter: If the problem does not improve after waiting for a while, please switch to the next presenter.
⑤ Chat function of Zoom
Zoom has a chat function. If you have any questions when you cannot speak, such as when someone else is speaking, please contact
the secretariat via Zoom chat (If you specify All Panelist and chat, you can contact only between the panelists). Please be noted thatthe person who share screen cannot see chat message until stop sharing.
In addition, the secretariat may contact you via chat during the session. Please keep checking chat message.

Secretariat will send information
about session by chat function.

(17)Contact information
The 18th Japan-Korea-China Pediatric Nephrology Seminar 2021
Secretariat:

18jkcpns@jtbcom.co.jp【Hotline of the day : April 25】
Any queries about zoom and program, please contact withfollowing hotlines.
ZOOM hotline︓

https://zoom.us/j/91569492256

Mobile hotline︓

070-3601-5320*available from 0900-1600 JST on April 25