Cooperative Education throughResearch Internships(“ジョブ型研究インターンシップ”)
Student Participation Guide

The consortium for cooperative education through researchinternships of Japan(Coop-J consortium)（Internship Matching Support Institution: Acaric Co., Ltd.)(2023-01-31Ver.)1

Contents -for StudentCooperative education through research internships
Chapter 1: Overview
1. What is about the ”Cooperative education
through research internships”
2. Beneﬁts of ”Cooperative education throughresearch internships”
3. Overall Flow
4. List of Preparation Materials and Procedures*Subsequent chapters provide detailed explanations.

Chapter 2: Preparation
i. Overview of Dedicated Systems
ii. Student Account Registrationiii. Login and Password ResetSome appendix about Program(i): If your university is not a member of theconsortium(ii): Scope of Publication of Registered Items(iii): About the target grade level(iv): if the social insurance of the host company
applies ★
(v): Combination with JSPS and other support
funds ★

Chapter 3: View JDs, Consider
Applications, and Applyingi. View JD
ii. Brieﬁng and Eventiii. Invitation to Apply
iv. Consultation before Apply ★
v. Set Up Address for Sharing Email Notiﬁcations ★
vi. Notes on Application Conﬁrmation Screen ★
vii Application Process(i) Application approval
request & Conﬁrmation of Application Approvalviii Application Process(2) Once you have received
permission to apply*Be sure to read Chapter 1 as basic points onparticipating in the program.
In particular, Overall Flow and Materials andProcedure list the main points.
Acaric Co., Ltd. plays a role to support Student,
University and Company. In this manual, “support
institution” & “internship matching support
institution” refer to Acaric Co., Ltd..
Email: student-coopj@acaric.co.jp
Principal contacts: Dr. KAMINAKA / Dr. KIM / Yusuke
2

Contents -for StudentCooperative education through research internships
Chapter 4: Matching with JD

Chapter 6: After Internshipi. Matching Selection ★
ii. Conﬁrm selection results

i. About Series of Procedures / After Internshipii. Receive Evaluation Document & Certiﬁcate ★
iii. Evaluation Certiﬁcate

Chapter 5:
Procedures after Matching

Othersi. Contracts, Employment / Implementation
Agreement ★
ii. Procedures Required for International
Students ★
iii. Attend Required Pre-Trainingiii. If Internship is Canceled
iv. Course Registrationi. Credit Recognition and Others
ii. Recruitment information after internshipiii. Contact information

Appendix materials *Japanese only
*Be sure to read Chapter 1 as basic points onparticipating in the program.
In particular, Overall Flow and Materials andProcedure list the main points.
Acaric Co., Ltd. plays a role to support Student,
University and Company. In this manual, “support
institution” & “internship matching support
institution” refer to Acaric Co., Ltd..
Email: student-coopj@acaric.co.jp
Principal contacts: Dr. KAMINAKA / Dr. KIM / Yusuke
3Terminology● “support institution” & “internship matching support institution”○ Cooperative Education through Research Internships oﬃce of Acaric
Co., Ltd., a matching support Institution. Establish a contact point
for inquiries for each student, university, and company.
Email：student-coopj@acaric.co.jp● (Dedicated) System○ A matching system prepared by the secretariat exclusively for
Cooperative Education through Research Internships. The system is
not open to the public, so please login from the following URL.
https://2022ss-lgbr.coopj-intern.com/login● Job Description (often shortened to simply as JD)○ Internship requirements for each company● University Student Support Members (Student supporter)○ A person in charge of explaining, counseling, and permitting students
to apply for participation in the program.
○ Since this internship program is a regular educational program of theuniversity, university faculty and staﬀ will also assist students inmatching JDs.
■ University career coordinator, student's supervisor, etc.
4

Chapter 1: Overview

5What is about ”Cooperative education through research internships”
The ”Cooperative education through research internships” is a long-term, salariedinternship program that will begin in earnest in FY2022. The program will target
graduate students, but will initially focus on R&D-related internships in the ﬁelds ofengineering and science in the doctoral course.

Point 1. The internship is long-term, salaried, and job-based
Corp.

Employment
contract

Student

More than

Salaried

２mo.

💴💰

Job
description-basedPoint 2. Implemented as a regular educational program
Univ.
・Credit Recognition
・Application Approval・oﬃce support etc.,

Point 3. Internship evaluations can be used for recruiting and hiring
Corp.
Receive Evaluation
Document & Certificate

This is also usefulfor the selection ofother companies.
6Benefits of ”Cooperative education throughresearch internships”

1Earn salary and university credit●●

2

Experience more cutting-edge research projects and practical work●

3

By concluding an employment contract between a student and a company, the handling of confidential informationand the authority to use facilities and information can be strictly defined, and the student can be involved in thework as an employee.

Experience how your expertise and skills are useful in industry.
●4

The internship is paid on a salaried basis, and the working conditions are set forth in the JD and in the contract.
The internship is a educational program, and credits can be awarded after the internship is completed.

Learning what you can do with the knowledge and skills you have acquired in your daily study and research
activities, you can discover your own strengths, gain awareness of new aspects of your field of expertise, and apply
them to your future research activities and career.

Develop practical skills to work in a team environment●

Many jobs in companies and research institutes are “Team work” that proceeds through communication withresearchers in different fields and other professions. This will surely be useful not only for those who are
considering employment in the private sector after the doctoral program, but also for those who wish to becomefaculty members.
7

”Cooperative education through researchinternships” for international students●

In FY2021, we have a record of internship participation by students who do
not have sufficient Japanese language skills.
○

However, there are only a few companies that can offer an internshipenvironment in English.

●

Read the job description carefully and consult with your supervisor or
career coordinator before applying.

●

Certain additional documents are required to start the internship.
○●

Please be sure to read the detailed explanation in Procedures
Required for International Students.

If you can create a profile in Japanese, please give it a try!

8

i. Overview of Dedicated Systems
Matching for Cooperative Education through Research Internships (direct
employment type) is conducted through a dedicated system.
Only those who belong to organizations participating in the consortium can registerfor this system, and the matching can be conducted through the system.

University

Company

Systems
Invitation to apply※You may receive offers from companies only when you set up
to receive them.

Students

Instructors
Subject instructors, etc.

Employment Support
Section, etc.

2. Apply for internship.

3. Application
confirmation＆approval

1. Register JD

5. File Confirmation
Student Support＆ Permission

4. Upload contracts, evaluation forms, etc.

person in charge(HR)

9The Cooperative education through researchinternships (direct employment type) involves two
types of contracts.
University

Company

Internship Implementation Agreement

Student
Employment Contracts(including non-disclosureagreements, pledges, etc.)
The contract is signed not only between the company and the student, but also between
the company and the university.
10(Reference)Key Points in Japanese Employment/Labor
従
業
員

労務の提供

企
業

雇用契約
対価の支払い●Employment Contract○ The content of the contract may be diﬀerent depending on whether it is fora permanent or ﬁxed term and on the number of hours worked per week, but
it is always concluded.
○ In general, there are more procedures than for admission to a university or
graduate school. After graduating from a doctoral program, most students
work as employees. Cooperative education through research internships also
provide experience in the process of conﬁrming and signing an employment
contract.
○ After signing an employment contract, the employee is under the employer's(company's) direction during working hours, and patents, inventions, andother results imagined during working hours are generally the property of
the company.
11

( Reference)Key Points in Japanese Employment/Labor2
Membership type employment●●

job-type employment

Characteristics of Membership-Type Employment○ Employment laws in many countries determine the details that must be
speciﬁed in the employment contract.
○ However, in Japan, employment contracts that do not limit the job
content (with the assumption that the employee will be transferred orreassigned) are customarily used for indeﬁnite-term direct employment.
○ Since the job content is not limited, salary is set on an individual basis.
Characteristics of Job-Type Employment○ Corporate activities are divided into development, manufacturing, sales,
intellectual property management, labor management, accounting, etc.,.
○ Job-based employment is a method of hiring employees with thenecessary knowledge and experience for each job, and is characterized by"equal pay for equal work”.
12Select by “Job Description”
Cooperative education through research internships involve
long-term participation (2 months or more) in projects at eachcompany. In addition, since you sign an employment contract, youwill be exposed to highly conﬁdential information and technology.

SO,
Please take another step beyond the selection ofcompanies that you want to work for or companies thatmatch your specialty.
In addition to your own motivation, please take into account your aﬃnity
with the acquired technology and research content.

Please select an internship that you would like toexperience, that will be useful for your future research,that will deepen your knowledge, and that will be helpful
in your career choice, and scrutinize the "jobdescription" to challenge yourself!
13

Please ﬁnd “JD” reﬂect on your basic knowledge& your interests.
Unique matching results in the last ﬁscal year (trial period)
Department of Earth and Planetary Science× Contact Thermal Resistance from Investigation to Proposal
Biology major (no experience in analysis)
×Data science in biotechnology
Department of Civil Engineering × Study on improvement ofsocial infrastructure operation method using AI
Mathematics ×Data science and analytical algorithm
development in the business ﬁeld

"This company is going to do this kind of project!?"
You may make an unexpected discovery.

Overall Flow *Red boxes indicate matters that occur to all
preparatory
periodBeginningof eachmonthMonthly
Mid-monthor laterInternshipAftercompletion

Dedicated System
Account
Registration

Common briefing
at the beginning ofeach month

Matching selection &Check the matching
results.

Check JDs andconsider applying〉〉

Receive a summary in aninterview
Receipt of evaluation andevaluation certificate

Participation insocial events(“Open Door”) withcompanies
Confirmation &conclusion ofcontract〉〉

Profile completion& application to JD〉

Preparation forinternshipparticipation

Credit approval(On-campus debriefing session, etc.)
15

List of Preparation Materials and Procedures

Preparations and Procedures

Explanation

Ｐ
Ｒ
ＥＰ

Create a system account

Use JD's until the end of the checking/application, post-acceptancecorrespondence, etc.

Fill in your profile information

Required when applying. Please prepare well in advance as there aremany open-ended items.

AP
P
L
Y

Consultation with student supporters on
application and confirmation of permission

Please consult with the University in advance. Written requests forcontract details, if any, will be submitted at the time of application.

Additional documents required by the company

e.g., presentation slides, research summary, etc.

Answer to「応募時に回答を希望する質問」

In some JDs, answers are required.

Check and sign the contract

Contracts are required between the student and the company andbetween the university and the company, respectively.

Pre-Internship Learning

Be sure to take the pre-study test provided by the support institution.

Submit documents to JSPS(Beneficiaries only)

There are certain procedures required to receive a research grantPreparation of other documents for on-site
acceptance, attendance to some training.

Some companies require receiving training and submitting of
paperwork documents (e.g., photos for entrance passes).

(For international students) Notification to theregional immigration officeSubmit the notice of employment conditions issued by the company tothe local regional immigration office.

(*if applicable)Application for individual permit

If you work more than 28 hours per week, please bring the Notice ofConditions of Employment to the Immigration and Residence Office

M
A
T
CH
I
N
G

A
F
T

The
following table lists the preparations andprocedures for
Receipt of evaluation report & certificate
Received with interview after completion of internship
Cooperative Education through Research Internships fromEnrollment in the insurance plan you joined prior to
If your host company's social insurance enrollment is required, theparticipationtocreditapproval.
Items
that
are
mandatory
for all after the internship is over.
participating in the internshipprocedure
will be completed
students are indicated in red.
16

Chapter 2: Preparation
before application

17

Employment Customs in Japan
This page is devoted to brief explanation of Japan's employment customs and its
unique recruitment system. Although this is not directly related to the Internshipproject, it is meaningful to learn the selection-style.
1. “メンバーシップ型雇用” -Membership Employment”正社員” -Sei Shain-, parmanet position who could not be terminate
even if his/her engaged work were gone.
”契約社員” -Keiyaku Shain-, temporal employment with a fixed term of
6-months to 5-years, work and salary is limited.
2. New Graduate Ph.D as “（総合職）正社員” -SouGouShoku Sei ShainAlmost Ph.D holders are emploied as Sei Shain, thus…
i. Companies share an schedule to hire new graduate in April.
ii. Employment examination is conducted separately from Internshipselection. Examination will be held from June D2 through March D3.
iii. Japanese language skills are important in selections, as Ph.D will
work with people who can only speak Japanese.
18ii. Student Account Registration
First, please create an account in the dedicated system.
The URL for the dedicated system is not publicly available on the general web.
The following login URLs in this document should not be published on social
networking sites or personal websites.
https://2022ss-lgbr.coopj-intern.com/login●●

The entire JD can only be viewed after system login.
The number of companies offering internship positions varies depending on
timing.
*The list of companies participating in the consortium can be found on thisexternal page19

ii. Student Account Registration
Please create an account through the dedicated system.
*Time required: 7-8 minutes

1.
2.

3.

4.
5.

Click on【新規登録の方はこちら】
On the registration page for new members, select 「大学院名」「部局・研究科名」「メールアドレス」 and click [無料登録する].
a. If the information you ﬁlled out is correct, click 【はい】
The system will send you an Email to your registered address.「（★重要）新規会員登録」Click on【登録作業を継続する】（The button expires in 30 minutes）
Set a password on the Password Setup page and click 【登録する】
a. If the information you ﬁlled out is correct, click 【はい】
Click [アカウントを登録する] after ﬁlling in the "Required Fields for
Registration" page.（You can update the information later）

20

ii. Student Account Registration
The account issuance procedure is explained one by one with images.
Please use this page to conﬁrm your account in advance and to resolve any
questions you may have during the creation of your account.
1. click here for new registration

21

ii. Student Account Registration
2．On the registration page for new members, enter "大学院名", "部局・研究科名",and "メールアドレス", and click [無料登録する].
The following ﬁgure is divided into two pages, but you can follow the procedure 2.
on the same page.

22

ii. Student Account Registration
2．On the registration page for new members, enter "大学院名", "部局・研究科名",and "メールアドレス", and click [無料登録する].
The following ﬁgure is divided into two pages, but you can follow the procedure 2.
on the same page.

23

ii. Student Account Registration
3．The system will send an Email to your registered address. Click 【登録作業を継続
する】 in the body of the Email.
Notes
●
●
●

If you do not receive the automatic email notiﬁcation from the system, pleasecheck your spam folder and settings.
The "Continue Registration" button in the Email is valid for 30 minutes.
If you cannot successfully complete registration, please try the following【What to do if authentication fails】
1.
2.

3.

Make sure you are in HTML email view.
Right click on 「登録作業を継続する」 on
the left, copy the URL and open it in yourbrowserIf 1 or 2 does not work correctly, pleasecontact the support institution

24

ii. Student Account Registration
4．Set a password on the password setting page and click【登録する】
The password must contain at least one uppercase letter, one lowercase letter, andone number, and at least 10 alphanumeric characters.

25

ii. Student Account Registration
4．Set a password on the password setting page and click【登録する】
a.

If there are no mistakes in the ﬁlling out of the form, click 【はい】.

26

ii. Student Account Registration
5．Fill out the「登録時必須項目を入力」page and click 【アカウントを登録する】 （You can
update your information later.）
Note:
You don’t need to fill out the entire profile at the time of account registration.
【Required Information for Registration】
University (Current) / Graduate School / Departments / Status of Enrollment / Grade / Student ID /Name (KANA) / Field of Study / Japanese Language Ability / Skills gained from past experience /Enthusiasm for participating in Internship●●●If you have not prepared the free writing section in advance, you may fill it in tentatively
at the time of registration.
If you have not refused to receive "Invitation to apply" (*later discussion), the company
staff will be able to confirm your application upon completion of account registration, so
please be careful not to offend public order and morals when entering your information
tentatively.
Some universities have a policy of not disclosing anonymous information to companies
prior to application. In that case, please check the box [Not receive scouts fromcompanies] at the bottom of the page.

27

ii. Student Account Registration(Continued from previous page)
There are two buttons to register an account, one in the middle of the page and theother at the bottom. If you only want to create an account, you only need to enter
the information up to the button in the middle of the page.

[Not receive scouts from companies] form is at the bottom of the page.

28

iii. Login and Password Reset
After completing your account registration, you can log in to the system by entering
your registered Email address and password at this URL.
After logging in, you can view detailed JD information, register or modify your profile,
etc.

29

iii. Login and Password Reset1.
2.

You can reset any password from this login URL, "Forgot your password?"under the "ログイン" button.
If you have any problems with logging in or setting your password, pleasecontact the support institution.

30

Supplementary (i): If your university is not a member of theconsortiumIf your university (or department, such as a graduate school) is not a member of Coop-J consortium,
we will not be able to respond to your application for selection or internship participation through thisprogram.

Coop-J consortium Member University List
Please refer to the consortium website https://coopj-intern.com/membership(Reference: As of April 2022 *Please refer to the website for the latest information)
北海道大学大学院総合化学院 / 北海道大学大学院情報科学院 / 北海道大学大学院工学院 / 北海道大学人材育成本部 / 東北大学 / 宇都宮大学 / 埼玉大学大学院理工学研究科 / 山梨大学 / 信州大学大学院総合医理工学研究科 / 新潟大学 / 筑波大学理工情報生命学術院 / 筑波大学人間総合科学学術院 / 筑波大学グローバル
教育院 / お茶の水女子大学 / 電気通信大学大学院情報理工学研究科 / 東京大学大学院工学系研究科 / 東京大学大学院農学生命科学研究科 / 東京大学大学院理学系研究科 / 東京大学大学院総合文化研究科 / 東京大学大学院新領域創成科学研究科 / 東京工業大学 / 富山大学 / 金沢大学大学院自然科学研究科 / 名古屋大学
大学院工学研究科 / 名古屋大学理学研究科 / 京都大学大学院情報学研究科 / 京都工芸繊維大学 / 大阪大学
/ 神戸大学 / 和歌山大学大学院システム工学研究科 / 奈良先端科学技術大学院大学 / 鳥取大学大学院工学研究科 / 岡山大学 / 広島大学 / 徳島大学大学院創成科学研究科 / 高知大学大学院総合人間自然科学研究科
医学専攻 / 九州大学大学院理学府 / 九州大学大学院数理学府 / 九州大学大学院人間環境学府 / 九州大学大学院システム情報科学府 / 九州大学大学院システム生命科学府 / 九州大学大学院工学府 / 九州工業大学 /佐賀大学 / 熊本大学大学院自然科学教育部 / 大分大学 / 鹿児島大学 / 大阪府立大学 / 広島市立大学大学院
情報科学研究科 / 東京電機大学大学院先端科学技術研究科 / 東京都市大学 / 明治大学 / 早稲田大学 / 創価
大学 / 中京大学 / 立命館大学 / 関西学院大学大学院理工学研究科 / 神戸薬科大学 / 福岡工業大学工学研究
科 / 沖縄科学技術大学院大学 / 甲南大学 / 中央大学

31

Supplementary (ii): Scope of Publication of Registered Items●

The following items for student registration cannot be viewed by the company until
the student actually applies to the company.
【Items that will not be made public until you apply.】
Name (KANA) / Date of birth / Gender / Email Address / Phone Number / Current Address●

Only if you wish to receive Invitation to apply, the following items from the student's
registration will be available for companies to review.
【Items that can be verified by the company in case of receipt of Invitation to apply】
Previous University, Research institute, or Other career(Company name etc.) / Graduate School, Departments,
laboratory, other affiriation, position etc. / University (Current) / Graduate School / Departments / Status of
Enrollment / Grade / Field of Study / Title of Major Research / Details of Major Research / Major Research
Achievements (Papers, Presentations at Conferences, Funds Received, Awards Received) / Licenses andQualifications / Japanese Language Ability / Language Ability(Others) / Experience of Studying Abroad / Experienceof other international projects / Other notable activities / Skills gained from past experience / Self-promotion / When
you want to participate in the internship / Enthusiasm for participating in Internship / Research topics that you would
like to conduct during your internship / Vision for the future, what you want to achieve, etc.

32Supplementary (iii): About the target grade level

●
●
●
●

●

Applicants must be currently enrolled in a doctoral program.
In the case of 5-year integrated doctoral programs, the 3rd year or later is eligible.
The eligible academic year may differ depending on the JD.
You do not need to consider the prospect of completing the doctoral program or the
possibility of dropping out of the program. Please apply for the internship you areinterested in first.
If you are not in the target academic year but would like to apply for an internship, you
can contact the company representative to inquire whether or not you are eligible toapply. The contact information is listed at the end of each JD, so please contact thecompany directly.

33Supplementary (iv)：If the social insurance of the host company
applies●

If the internship is for two months or longer, the intern will be required to join thesocial insurance (health insurance and employee pension insurance) of the hostcompany.
(*If the weekly working hours are more than 3/4 of the company's regular
employees)●(mainly Japanese students) If you are a dependent of a family member, werecommend that you share this information with your dependents in advance, as it
will affect the amount of take-home pay for your dependents.

●

Please note that if you are covered by your host company's social insurance, youwill need to switch to your original insurance (National Health Insurance of Japan)
after the internship.
*Please see the guideline description on the next page for details.

34

(Ref.) Handling of various types of insurance during the implementationof Cooperative Education through Research Internships
労働保険
雇用保険

本インターンシップに参加する学生はいわゆる昼間学生に当たるため、加入対象とならない。

労働者災害補償保険

本インターンシップに参加する学生の業務上の事由又は通勤による傷病等に対して、必要な保険給付が行われる。

社会保険
健康保険
厚生年金保険雇用期間が２カ月を超え、かつ１週間の所定労働時間及び１月間の所
定労働日数が通常の労働者の４分の３以上である場合、インターンシッ
プ期間中は雇用される企業・大学の健康保険及び厚生年金保険に加入することになる。

損害賠償
本インターンシップに参加する学生についても、従業員としての雇用契約関係に基づき取り扱われる。
（引用）文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」P.20
https://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
35

Supplementary (v): Combination with JSPS and other support funds
You can participate in the internship program as long as it meets the purpose of eachproject.
Please check about salary as follow:(1) JSPS Research Fellowship for Young Scientists→Notiﬁcation to JSPS required, within 6 months(2) University Fellowship Creation Project →No restriction(3) SPRING →No restriction(4) Government-sponsored international students, MEXT Scholarship for Privately
Financed International Students→You need Permission to Engage in Activity Other Than That Permitted under the
Status of Residence Previously Granted(5) WISE Program
The university will set an appropriate amount based on the fact that the DC can receive
internship salary, considering the combined amount of salary.

36

（Ref.）（citation）文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」P.21
https://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
37

Chapter 3: View JDs, Consider
Applications, and Applying38

i. View JD
After login, click 【インターンシップを探す】on the left side, and You can checkinternship job descriptions.

39

i. View JD●●

On the page 「インターンシップを探す」, students can search, refine, and view
published JDs.
「気になる」 is a bookmark function. It helps students to consider jobs at a latertime. *The company will not be notified.
*Notes for the 2022 season●●

Most JDs are of the "テーマ
付与型" type, where theprojects are assigned bycompanies.
See the next page for a
description of each type.
(Japanese page)40

(Ref.)
Type of research internship (job contents)
テーマ探索型

テーマ付与型

研究開発支援型

企業・大学からはインターン
シップ募集時に学生に研究
開発テーマを具体的に提示せず、学生が新しい研究開
発テーマ*を提案・探索

企業・大学がインターンシッ
プ募集時に学生に研究開発
テーマ*を提示

企業・大学はインターンシッ
プ募集時に学生に特定の研究開発支援業務*を提示* 研究開発テーマ、研究開発支援業務の内容については、開発関連業務などをめ学生の研究経験が生かせる業務を柔軟に付与

含（引用）文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」P.11
https://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
41

i. View JD●●●

The contents of JDs can be viewed from pages in 【詳細】.
The "Jobs" and "Company" information is summarized, and the full text can befound in 【詳細を見る】. Select the 【企業】 tag to see basic information(headquarters information, capital, etc.) about the company posting the JD.
Appart form JDs, information about internships is available at student information
sessions and exchange programs ("Open Door").
*【企業】 includes the following
●
●
●
●
●
●
●
●
●

Name of Company/Institution
URL
CapitalAddress of Head Office
Date of Establishment
Number of employees
Average AgeName of Representative
Business Activities
42

ii. Brieﬁng and Event
To assist students in understanding the internship programs andconsidering applying for JDs, support institute and universities will
periodically hold information sessions for students.
Brieﬁng by support institute○○○Held in an online format on the ﬁrst weekday of each month andopen to all registered student in the system.
Presentations introducing internships by companies.
*Only if the participation of the company can be coordinated.
Participation will be announced by Email to those registered in thesystem and in the "Notices" that can be found after login to thesystem.

Brieﬁng by University / Department○○○

Some universities will hold individual information sessions.
Check the Career Center or organization's information.
To participate in the information session, students apply in themanner described in information from the university.
43

ii. Brieﬁng and Event; “Open Door”
Contact information for students will be posted to inquire before applying,and "Open Doors" will be held monthly to provide an opportunity forstudents and companies to interact and deepen mutual understanding.
●●

The "Open Door" program allows for individual interviews (online) withstudents who have not yet applied.
The ﬂow of implementation is as follows *Subject to change(1) Support institute releases a list of available reservation dates and times to companies
during the implementation period.
(2) Companies can make reservations by specifying date and time.
(3) Once the date and time are conﬁrmed, support institute will issue individual
participation URLs for each company.
(4) The date and time will be announced to students registered in the system.
(5) The participation URL will be shared only with students who have requested toparticipate on the date and time announced.
(6) On the day of the event: Participating students enter the URL, and support institutewill guide them to the company breakout session one by one.
*The time required per person is limited to 10 minutes.

44

iii. Invitation to Apply
Companies can view the proﬁles of registered students and send them
"Invitation to apply". Students are encouraged to take this into account when
considering which JD to apply for.
● Students can choose whether receive Invitation to apply or not.
● If choose not to, all companies, except the company to which applying
for, will not be able to see any of students registration information.
● In some cases, university or department may have its own policy on theuse of Invitation to apply.
● There is no diﬀerence between applying through an Invitation to apply
and a regular application, and JDs who receive an Invitation to apply may
not always be successful in their selection procedure.
● There is no disadvantage or problem if you do not respond or apply for
Invitation to apply.
● Once a match is made, the Invitation to apply need to be changed.
Students who have internship oﬀer will not receive any other Invitation
to apply.

45

iv. Consultation before Apply●●●

When students have any questions about the content of JDs, they cancheck with company representatives before applying.
The contact information is listed at the bottom of the JD.
If students are not sure which JD apply for, they can consult with ancareer advisor of Acaric (Freely welcomed to ask questions via Email!)○ Please ﬁll out and submit the form below.
Interview Request Form
https://forms.gle/cHikq1feD9HUyvcAA●

Please consult also with their internship course instructor and/or
supervisor regarding the JDs.
○ If the contractual content described in the JD is needed to makeadjustments, Student supporter may submit “Written request fromthe university” and students need to send to a company at the timeof application.
○ It is very important to consult with academic advisor when
considering how research plan ﬁts in. We encourage students to
consult with their advisor.
46

v. Set Up Address for Sharing Email Notiﬁcations
Students add the University Student Support Members address as [Yourstudent supporter(supporters’ email address)] (“メール通知共有用アドレス”)
for status sharing of application, matching results and subsequent
contracting procedures.
●●

Students add the University Student Support Members address.
○ Students conﬁrm the address of their academic advisor and/or otherrelevant members.
○ The administration oﬃce address may be automatically populated.
In improper entry, administration account may correct the information.

Click after entering
the address

47

vi. Notes on Application Conﬁrmation Screen
●

●
●
●

Once students have decided which JD they apply for, click 【応募する＞】
button to proceed.
○ Incomplete proﬁle information will not be accepted.
Students check the application requirements and advance preparations
carefully before submitting application.
In a case of the question 【応募時に回答を希望する質問】 is listed in the JD,
be sure to include it in application.
Answers to the questions can be entered and submitted from the
conﬁrmation screen after the 【応募する＞】 button.

48

vii Application Process(i) Application approval request &Conﬁrmation of Application Approval by Student Supporter
The application process involves the following steps
1.
2.
3.
4.

Fill in all required ﬁelds in your proﬁle.
Click on "応募承認依頼" in JD
A request will be sent from the system to all your student supporters.
Your student supporter reviews the approval request email and decides
whether to approve your application.

49

viii Application Process(2) Once you have received permission to
apply, please click "応募する" on the system
1. You will receive an email notiﬁcation if your student supporters haveaccepted or rejected your application.
2. Once all of your student supporter's applications have been approved,
please click on "応募する" in the system.
3. Once your application is complete, following the instructions provided by
the company to which you are applying.
*In particular, please remember to follow the second step.
Email message(Sample)”応募する” in the system(Final step)50

IMPORTANT Notes on Apply page 1
This Internship is also a University curriculum. On application, student needto receive a permission from Supervisor/Administration oﬃce. This page
explains essential operations on the system. This List shows 2 types offrequently asked questions(1) "Application"(「応募する」) has not been completed after application
approval.
- If the button in the job description is [ 応募する ]("Apply"), please push
the button and proceed with the application from there.
- If the job description contains [ 応募時に回答を希望する質問 ] ("Questions
you wish to answer when applying for a position"), please enter them on thenext screen.
- If University student supporter speciﬁes that you are required to submit
a "Request for Contract" or other documents, please submit them at thistime.
(2) When there are multiple student supporter addresses, the application
approval has not been completed at the speciﬁed address.
51

IMPORTANT Notes on Apply page 2This Internship is also a University curriculum. On application, student needto receive a permission from Supervisor/Administration oﬃce. This page
explains essential operations on the system. This List shows 2 types offrequently asked questions(2) When there are multiple student supporter addresses, the application
approval has not been completed at the speciﬁed address.
- If more than one person has been approved for an application in the "Yourstudent supporter(supporters’ email address)" section of the proﬁle, theapplication must be approved by all of them.
- Please check the 「応募一覧画面」("Application List"), etc., as the address
may have been added by the supporter.
https://2022ss-lgbr.coopj-intern.com/apply-job/list*If the button for the job description is [ 応募承認依頼 ]("Application
Approval Request") and all the applications have already been approved, youwill be redirected to the 「応募一覧画面」("Application List").
52

IMPORTANT Notes on Apply page 3(Student Action 0) On the [ プロフィール ] page, ﬁll in Your student supporter(supporters’ email address) , click [ 認証依頼する ] ("Approval Request")↓ Notiﬁcation by email(Authorizer Action 1) "Authenticate" from the email received.
(Student Action 1) [応募承認依頼]("Application Approval Request")in the job description↓ Notiﬁcation by email(Authorizer Action 2) "Authorize" from the email received↓ Notiﬁcation by email(Student Action 2) "Approved" email received.
Students have not applied yet(Student Action 3) [ 応募する ]("Apply") for the approved job↓ Notiﬁcation by email(Company Action) Respond to applicants
53

Chapter 4: Matching with JD

54

i. Matching Selection
Ⅰ. Selection by proﬁle documents●●

Some companies have a selection process by the registered proﬁle.
When students pass the proﬁle selection, matching interviews will be setup.

Ⅱ. Matching Interview●

In matching interviews, students meet with a responsible person for therecipient department or Human Resources.
*Matching interview in principle once, but in some cases more than once.

●

If companies instructs you to prepare some materials (e.g., slides forresearch presentations), please do so.

●

When matching results are conﬁrmed, companies enters the results in thesystem, and notiﬁes students with corresponding messages.

55

i. Matching Selection
Ⅲ. Decline after Matching Interview or Decline to another
JD/Company
Decline after Matching Interview●

After ﬁnal selection interviews, Student has the right to withdraw.

●

The deadline for notifying to withdraw is within one business day from thedate of the ﬁnal selection interview.

●If students do not contact with companies about refusal by the deadline, there
is no intention to decline the oﬀer. Students and companies will assume thatStudents will not decline oﬀer.

●

In principle, please do not withdraw after the selection process.

Decline to another JD/Company●

If students have applied for some internships and after been selected for ainternship programs, please be sure to notify other companies to withdraw
selection by Email or phone by the next business day.

●

Please respond promptly to avoid receiving multiple acceptance decisions.
56

ii. Conﬁrm selection results
The selection results will be registered in the system by the applying JD
companies and corresponding messages will be sent to students.
●

Notiﬁcation messages are also shared with University Student
Support Members.
○

In the case of notiﬁcation of acceptance, students will contact withcompanies to participate in the internship immediately by Email,telephone, etc.

○

Students work with University Student Support Members to conﬁrm
the various contracts sent by companies and to prepare for theinternships.

○

In unsuccessful cases, selection reasons may be shared. Consult withadvisors so that making the best use of the information for anotherinternship.

57

Chapter 5:
Procedures after Matching58

i. Contracts, Employment / Implementation Agreement
In this internship program, the employment contract between a student
and a company must be signed. In addition, Internship Implementation
Agreement (“インターンシップ実施契約書”) will be concluded between auniversity and a company.

Employment Contract●

Students and Student support members coordinate the internship startdate, working conditions, etc., and conclude contracts with Company.

●

Students review the contents of the various contracts with University
Student Support Members to ensure that there are no major discrepancies in
the JD or in the interview.

●

Students should discuss the actual number of working days per week ormonth, the frequency of work if the work location is far from theuniversity, and also check transportation and lodging subsidies.

●

For international students, there will be additional documentation for local
immigration oﬃces.
59

i. Contracts, Employment / Implementation Agreement
Internship Implementation Agreement●●●

Companies conclude Internship Implementation Agreement (“インターン
シップ実施契約書”) with universities to which the student belongs.
This agreement includes the university's responsibility to provide
guidance to the student (conﬁdential information, student reporting,IP, etc.) and the education provided through the internship (credit
recognition, termination during the course, etc.).
The following ﬁve pages provide details on this agreement. (Japaneseonly)○ Following contents about contract have already been explained tothe persons in charge of each university at the Coop-J consortium
meeting. Please check them for your reference.

60

(Ref.)
Guideline's statement on employment contracts

引用：文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」、P28よりhttps://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
61

Conﬁrmation of Internship Implementation Agreement(details)
１．大学と企業とのインターンシップ実施契約書は、必須に変更し、学生と企業の誓約書、労働条件通知書と併せて必須とする。
２．インターンシップ実施契約書（案）は、協議会審議事項とし、決定の上は、全会員に共通ひな形を使用するか否か判断する
３．共通ひな形を使用しない場合は、以下の１．の流れにより契約手続きを行う
４．誓約書（案）、労働条件通知書（案）については、サンプルとし、書式は各企業の書式を用いるものとする。
５．単位認定に伴う成果報告会において、秘密情報を取り扱う必要がある場合も以下１．②以下の流れにより進めるものとする。

１．契約の基本的流れの考え方①企業のＪＤ掲載時の項目として、契約に関する基本的考え方を記載するものとする。
(2)サンプルを使用する場合(3)共通ひな形・
サンプルを使用しない場合「インターンシッ
プ実施契約書」

共通契約ひな形を使用の旨をＪＤに掲載－

・企業の契約に対する考え方を記載「誓約書」－

サンプルを使用する旨をＪＤに記載「労働条件通知書」－②大学において、学生応募時に、成果報告会に関する要望事項がある場合
は、あらかじめ、まとめておくものとする。
③学生は、企業応募時に、大学の指導教員等及び事務に確認をとり、契約及び成果報告会に関する要望書を提出。（任意、対応者明記）④学生から契約に関する要望書の提出があった場合は、企業は受入決定時までに必要に応じ、大学の対応者と調整する。
⑤選考の結果、受入決定連絡を行う場合は、企業側から契約の要望書に対する回答を書面で学生・大学へ提示する。

①ＪＤ・契約情報掲載
要望書の提出があった場合の流れ(1)共通ひな形の使用する場
合

企業

③
応
募

④
必
要
に
応
じ
調
整

⑤
要
望
書
に
対
す
る
回
答

学生

⑥
受
入
承
諾
の
決
定
の
回
答

要望書提出（任意、対応者明記）②大学⑥その内容を踏まえ、学生は、大学の指導教員等及び事務と相談の上、受入受諾の決定を行うものとする。
62

Conﬁrmation of Internship Implementation Agreement(details)
２．それぞれの契約書に対する基本的考え方◆インターンシップ実施契約書（案）に対する基本的考え方①第２条 秘密情報の保持について
秘密情報の保持の有効期間については、以下のとおり整理する
・学生の遵守期間は、企業の規則に従うものとし、学生が遵守する「誓約書」において秘密情報の保持期間を明記するものとする。
（無期限の設定も可。ただし、学生の遵守期間及び遵守期間の調整が可能か否か企業のＪＤに必須で記載をすること）
・大学が学生に対し、秘密情報の保持を遵守させるのは、学生の在学中とし、かつインターンシップ実施契約書の有効期間中とする。（有効期間以降については、大学と企業とが協議して有効期間を延長できるものとする。）
・企業は、学生に対し、インターンシップ期間中における秘密情報の開示・提供は必要最小限度にとどめるよう留意し、秘密情報となるものについて学生に説明すること。
②第２条 学生の大学への報告（成果報告会等）について
・学生は、インターンシップに関する大学への報告が必要な場合は、秘密情報の有無に関わらず、事前に受入企業から書面による事前の同意を得ること。
・大学が秘密情報を含む報告を学生から受ける場合は、大学と企業とで協議の上、秘密保持期間を決定すること。
③第２条 大学の未公表の研究情報を使用したインターンシップについて・企業は、学生に対し、大学の事前の了解がない段階では、大学の未公表の研究情報について、開示または提供を求めないこととし、大学が了解した場合は、大学の事前の書面による同意があった場合以外は、第３者に漏洩およびインターンシップの目的以外に使用しないこと。
④第３条 知的財産権等の取扱いについて
知的財産権等の取扱いについては、以下のとおり整理する
・学生がインターンシップ期間中にインターンシップにおいて創造された成果物、またはインターンシップ終了後においてイン
ターンシップ中に知り得た知識または入手した情報を使用して創造された成果物に関しての知的財産権等については、乙の帰属となるか、または、乙がその承継を受けることができるものとする。
・乙が学生のなした知的財産権等を承継する場合、乙が承継の対価として乙の規程に基づく補償金を学生に支払い、共同でなした発明等を承継する場合は発明者寄与率に基づき乙の規程に基づく補償金を学生に支払うものとする。

63

Conﬁrmation of Internship Implementation Agreement(details)
２．それぞれの契約書に対する基本的考え方⑤ 誓約書、労働条件通知書の取扱いについて
・誓約書・労働条件通知書は、大学と学生とで締結するものであるが、企業は学生に誓約書及び労働条件通知書の案を提示をする際は、大学に対し、同様の誓約書及び労働条件通知書の写しを送付するものとする。
・大学は、学生と企業における誓約書及び労働条件通知書の締結に対し、疑義等がある場合は、協議できるものとする。
・乙は、学生との誓約書の締結にあたり、甲と乙で締結するインターンシップ実施契約書の内容を遵守することとする。
⑥ インターンシップの終了について
・インターンシップの終了について、大学、企業双方が終了できる規定を追記⑦ 契約の有効期限について
・インターンシップ実施契約書については、各学生ごとに作成し、有効期間は３か年とする。ただし、延長も可とする。

◆誓約書に関する基本的考え方
・誓約書は、インターンシップ実施前に学生が提出するものとすること
・誓約書には、サンプルを使用しない場合についても損害賠償に関する記載は明記するものとすること
・サンプルを使用しない場合は、ＪＤに「企業の契約に対する考え方」を記載すること◆労働条件通知書に関する基本的考え方
・労働条件通知書については、サンプルで提示した項目について記載すること・サンプルを使用しない場合は、ＪＤに「企業の契約に対する考え方」を記載すること

64

Conﬁrmation of Internship Implementation Agreement(details)〇ＪＤにおける「契約に関する基本的考え方」の掲示項目について【共通】契約に関する基本的な考え方の必須項目について
以下の「項目」、「条件」、「相談可否」について、ＪＤに記載し、提示すること【ＪＤ記載項目】
項目

条件

学生が遵守すべき秘密情報の範囲

秘密情報の範囲を記載

秘密情報の遵守期間

有（〇年）無期限

単位認定のために実施する成果報告会における手順に
ついて

手順：

単位認定のために実施する成果報告会への企業側の参加の可否について企業の参加 可・否

学生が実施したインターンシップ内容の論文発表や学会発表等の外部への公開の手順について

手順：

インターンシップ実施中における大学の機密情報利用について利用の有無

知的財産権の範囲

知的財産権の範囲を記載

インターンシップに関し創造された成果物に関する知的財産権の帰属について

知的財産権の帰属を記載

上記の補償について

学生に対する補償について記載

大学（大学の指導教員等を含む）の研究情報を利用した
場合の知的財産の帰属と補償について

知的財産権のと帰属と補償を記載

学生の損害賠償範囲の考え方について誓約書に記載する損害賠償の内容を記載

インターンシップの終了の考え方についてインターンシップに関する終了の考え方を記載

誓約書に対する考え方について

上記以外で企業側から考え方を記載

労働条件通知書に対する考え方について

上記以外で企業側から考え方を記載

相談可否

65

ii. Procedures Required for International Students●●

If an international student has a comprehensive permit, Student can participate in the researchinternship almost the same as a Japanese student as long as Student workswithin 28 hours perweek.
If Student who works more than 28 hours, international students with the status of residence"Student" are required to obtain Application for permission to engage in an activity other thanthose permitted by the status of residence previously granted (individual permission) from ISA in
advance.
○ Please submit your application approximatelyone month prior to the start of the internship,
as it takes time for the screening process to be completed.
○ Please refer also ISA web page.
Class

comprehensive permit

individual permission

Available
working time

- Within 28 hours per week
- Up to 8 hours per day during long vacations- Depends on the details of the permit

Procedure

Submit the following to the regional immigration
office with jurisdiction over your place ofresidence- Application form
- Contract of employment- Residence card
- Passport or Certificate of Eligibility

Submit the following to the regional immigration
office with jurisdiction over your place of residence- Application form
- Residence card
- Passport or Certificate of Eligibility- Certificate of enrollment- Documents explaining the activity, duration of theactivity, remuneration, etc.
(Contract of employment or notice of working
conditions, etc.)
66

(Ref.) Guideline's statement

引用：文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」、 P22より
https://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
67

iii. Attend Required Pre-Training
Ⅰ.Taking the conﬁrmation test (pre-study)●●●

Support institute has prepared comprehension tests (Google Form) on"Intellectual Property and Patents," "Information Management and Cyber
Risk," and "Safety Management in the Field," as well as preliminary study
materials (PDF) for each.
Support institute will send the information to the participating students upon
conﬁrmation of a successful match.
The following link will take you to the test
"Intellectual Property and Patents""Information Management and Cyber Risk""Safety Management in the Field"

68iii. Attend Required Pre-Training
Ⅱ. Pre- Training in University●●

Depending on the affiliation, the university may provide training to participation in
the internship.
Students confirm with supervisors before participating in the internship not totake confidential information from laboratories.

Ⅲ. Pre- Training in Company●●

Depending on the internships’ work, companies will provide the necessary
training and reference documents. Students follow the instructions and checkthem.
Students may be sent necessary documents, equipment (e.g., security card), andprocedural information.

69

iii. If Internship is Canceled
I. Conditions for Cancellation of Internship●●In case of emergency, the internship may be cancelled even in the middle.
The following are examples of conditions for cancellation. Please conﬁrm the details in
the notice of employment conditions or written pledge, as well as in the internship
implementation contract.
○ If the university or company violates the contract○ If the student violates the employment contract (company rules)○ When it becomes difﬁcult or inappropriate to continue the internship due to●natural disasters or other unavoidable reasons
If the internship ends in the middle of the internship period and the employment
contract is still in effect, please conﬁrm the details in the written pledge and notice ofworking conditions.
○ Example. The written pledge includes a statement that the student is responsible
for the resignation procedure.

Ⅱ．Cancellation of InternshipIf the internship has to be cancelled, the university or company will notify you to that effect.
70

iv. Course Registration
Once the employment contract is completed, students check the course
registration procedures.
●●●

Check the course registration and complete procedures within the deadline.
Please be sure to conﬁrm in advance, because additional documents may berequired for course registration and credit approval.
Some universities and departments may require students to "register forcourses after the internship is completed. Students follow the instructions ofuniversity and/or department for registration and credit.

71Chapter 6: After Internship72

i. About Series of Procedures / After InternshipA summary will be given at the end of the internship.
●Company issues Evaluation Document (capability evaluation section & result
evaluation section) and Evaluation Certificate.

●●

Company also conducts a feedback interview with students.
Capability evaluation sections will be shared with universities by support
institution. *Secrets, IP and know-how will not be included.
Evaluation document are used as reference for grading and credit Recognition.
*Some universities would assign reports and/or presentations.
Students can use Evaluation Certificate for their own job search.

●
●

73

ii. Receive Evaluation Document & Certificate●

Evaluation Document is divided into two parts - capability evaluation section andresult evaluation section. Please confirm the description of the guidelines on thenext page for details (Japanese document).

●

Company’s feedback is based on Evaluation Document.

●

Student will receive a document and a certificate in feedback interviews as usual.

●

University will receive Evaluation Documents (only capability evaluation section)
via system. *Suport institute also receive these documents.

●

Result evaluation section will be presented only to Student, depending on its
content. If it contains confidential information, be careful to avoid information
leakage.

74

(Ref.)
Description of Evaluation in the Guideline

引用：文部科学省「ジョブ型研究インターンシップ（先行的・試行的取組）実施方針（ガイドライン）（案）」、 P32より
https://www.mext.go.jp/content/20210521-mxt_senmon01-000014929_3.pdf
75

iii. Evaluation Certificate
Evaluation Certificate will be issued by companies as proof of completion ofinternships. Students receive certificate directly or through the system.

Evaluation Certificate●●“Overall” and “growth evaluation” isprinted in certificate.
Certificate can be used for job search.
*Even when students apply for otherjobs, certificate can be used.

76

Others
i. Credit Recognition and Others

Ⅰ. Credit Recognition
Cooperative Education through Research Internships are offered as credit courses in theregular curriculum. When universities recognize credits, some universities requirepresentations of "internship report".

Ⅱ. Implementation Report Meeting●●

In implementation reports and meetings, students should be careful in handlingconfidential information.
Students will receive prior confirmation from companies that the presentation
does not contain confidential information.

77

Othersii. Recruitment information after internship●●

After students receive evaluation document and evaluation certiﬁcate,companies can send recruitment information to students.
○ Companies evaluate students by the high standard of comparison with"ﬁrst year new graduate Ph.D employees".
○ In Japanese employment practices, companies treat internship hiring andnew graduate hiring as two separate things.
Following the company's guidance, students will formally apply for the newgraduate selection after the internship .

78

Others / Inquiries
iii. Contact information
Support institution has set up a consultation desk.
If you have any questions or concerns, please contact us.
Contact information
Email: student-coopj@acaric.co.jp
Principal contacts: Dr. KAMINAKA / Dr. KIM / Yusuke

79Appendix materials*Japanese only80

参考：提出・対応・連絡の一覧（情報の登録→選考結果の通知まで）◯：システム上で対応・確認、△：システムから送られるメールで対応・確認、×：システム外の手段で対応・確認

項目

企業

学生

大学（指導教員等）

大学（大学事務等）※新機能①学生アカウントの登録

―

◯

―

ー

②学生支援者（指導教員等及び大学事務） アカウントの登録

ー

ー

◯

◯
※指定されたアドレスに対してアカリク事
務局にてアカウント発行◯※システムにて自動で学生支援者として登録※大学の判断により応募承認者設定を変更（複数可）③学生プロフィールへ支援者アドレス入力
および応募承認者設定―◯

×※学生による支援者登録および応募承認者として設定を依頼④ジョブディスクリプションの閲覧

―

◯

◯

◯
△
※学生プロフィールにて応募承認者として指定された場合、応募許可確認を実施⑤応募、および応募許可確認―◯△※学生プロフィールにて応募承認者として指定された場合、応募許可確認を実施⑥応募情報の受取・応募状況確認

◯

―

―

◯

学生のみ：◯
学生支援者同席： ×

学生のみ：◯
学生支援者同席： ×××⑧選考辞退の連絡・受取

×

×※電話・メールで直接連絡

ーー⑨学生辞退の確認通知

◯

△

△

△

⑩マッチング結果の通知

◯

△

△

△
※登録されたステータスはシステムで確
認可⑪インターン参加応諾の回答・受取

×

×

ー

ー

⑫学生参加応諾のステータス登録

◯

―

―

◯

⑦選考日時の調整（面接ありの場合）

81

参考：提出・対応・連絡の一覧（受入決定連絡→履修登録まで）◯：システム上で対応・確認、△：システムから送られるメールで対応・確認、×：システム外の手段で対応・確認

項目

企業

学生

大学（指導教員等）

大学（大学事務等）※新機能①受入企業名・ JDの共有

―

×

×

◯

②雇用契約書（案）の提示◯◯
企業がアップロードした
資料を確認

×

◯
企業がアップロードした
資料を確認③インターンシップ実施契約（案）の提示◯◯企業がアップロードした
資料を確認

×

◯
企業がアップロードした
資料を確認④雇用契約書（案）及びイン
ターンシップ実施契約（案）の
調整・締結

×

×

×

×

⑤契約締結完了のステータ
ス登録

◯

ー

ー

ー

⑥履修登録完了のステータ
ス登録

ー

ー

ー

◯

82

参考：提出・対応・連絡の一覧（評価書の取り扱い）◯：システム上で対応・確認、△：システムから送られるメールで対応・確認、×：システム外の手段で対応・確認

項目

企業

学生

大学（指導教員等）

大学（大学事務等）※新
機能①評価書・評価証明書様式
の取得

◯

ー

ー

ー

②作成した評価書（能力評価部分）の提出・取得

◯

◯

×

◯

③作成した評価書（業績評価部分）の提出・取得

×（公開可能な場合：◯）×（公開可能な場合：◯）ーー（公開可能な場合：◯）④作成した評価証明書の提
出・取得

◯

◯

×

◯

83

参考：事前準備～実施後の業務フロー（システム登録～選考前まで）

企業

事務局/システム

学生

大学

システムログイン
アカウント情報提出システム登録（教職員）
学生向け説明会(月初)システムログインアカウント受取ジョブディスクリプション（JD）
作成

JDシステム公開＆アカウン
ト発行

教職員
学生
登録受付

アカウント情報提出（大学事務）

システム登録

企業との個別交流会

学生登録状況を確認（※大学事務）

学生支援者
情報の修正
JD閲覧・応募検討
学生情報閲覧
応募オファー送付

2022/04/27版

参考：事前準備～実施後の業務フロー（JD閲覧～受入合否通知受取まで）

企業

事務局/システム

学生

大学
応募相談・許可確認（指導教員等）

JD閲覧

応募許可承認者へ承認可否の通知

応募企業決定、システムから応募
応募承認(応募許可承認者
のみ)

応募書類確認面談を実施する
書類通過確認、面接案内受取
面談
実施
なし

マッチング状況確認（※大学事務）

面接実施
選考辞退判断辞退許可確認

受入可否決定マッチング結果をシステム登録

結果通知の受取2022/04/27版
85

参考：事前準備～実施後の業務フロー（マッチング成立通知受取～受入決定まで）

企業

事務局/システム
マッチング結果をシステム登録

学生

大学
結果通知の受取結果の閲覧（※大学事務）

雇用条件、雇用契約書案の検討・提示
インターンシップ実施契約書の提示システムにて各種ファイルの取得
労働条件、契約内容の確認・検討

契約内容・条件の調整

不成立
マッチングのステータスを変更

新たに応募

契約締結

履修登録報告確認

履修登録

現場での受入準備

2022/04/27版
86参考：事前準備～実施後の業務フロー（インターン終了後）

企業

事務局/システム
評価書、評価証明書の様式取得

学生

大学

インターンシップ業務（期間終了まで）

評価書（業績評価部分）受領

評価書、評価証明書の発行
面談で成果の総括
評価書（能力評価部分）、評
価証明書の提出

評価書（能力評価部分）、評価証明書の受領※評価書（業績評価部分）は企業が開示可能と判断した場合のみシステム経
由で提出

単位認定

認定報告確認2022/04/27版
87What you need to do after the briefing if you want to participate
Please check following items:
1.Email address of univ student support member
2."Invitation to apply" function available/not available
The recording video of this briefing will also be shared with the universities later.
If there is anything you missed today, please check there.

Acaric has set up a dedicated consultation desk.
If you have any questions or concerns, please feel free to contact us.
Contact information
email: student-coopj@acaric.co.jp
contact person: Dr. Kaminaka / 神中（かみなか）