First Aid Policy
The Japanese School

Approved by:

The School Management Committee

Last reviewed on:June 2023

Next review due by:June 2024

First Aid Policy 202306 v1.4

Date: June 2023

1

Version Number

Modified By

Modifications Made

1.1
1.2
1.3
1.4

K. Nishihara
K. Okamoto
K. Okamoto
K. Okamoto

Update format.
Updated
Review and update
Review and update

First Aid Policy 202306 v1.4

Date
Modified
01/04/2021
28/04/2022
04/05/2022
01/06/2023

2Contents
1. Authority and circulation ……………………………………………………………………………………………….3
2. Definitions ………………………………………………………………………………………………………………………33. Aims of this policy …………………………………………………………………………………………………………..34. Who is responsible? ………………………………………………………………………………………………………..3
5. First aid boxes ………………………………………………………………………………………………………………….4
6. Information on pupils ……………………………………………………………………………………………………...4
7. Procedures for pupils with medical conditions such as asthma, epilepsy, diabetes, etc. …4
8. Procedure in the event of illness ……………………………………………………………………………………..4
9. Procedure in the event of an accident or injury ……………………………………………………………….4
10. Procedure in the event of contact with blood or other body fluids ………………………………….5
11. Reporting ………………………………………………………………………………………………………………………….5
12. Monitoring ……………………………………………………………………………………………………………………….6APPENDIX ……………………………………………………………………………………………………………………………….7

1. Authority and circulation
1-1. This policy has been authorised by the School Management Committee of TheJapanese School Limited (the School). It is available to parents and pupils and to allmembers of school staff.
1-2. The arrangements within this policy (for example the number of First Aiders,Appointed Persons and first aid boxes and contents of first aid boxes) are based on theresults of a suitable and sufficient risk assessment carried out by the School with regard toall staff, pupils and visitors.
1-3. This policy complies with paragraph 3(6) of the schedule to the Education(Independent School Standards) (England) Regulations 2003 (SI 2003/1910), the Health andSafety at Work etc. Act 1974 and subsequent regulations and guidance including the Healthand Safety (First Aid) Regulations 1981 (SI 1981/917) and the First aid at work: Health andSafety (First Aid) Regulations 1981 approved code of practice and guidance, School Premises(England) Regulations 2012 and Education (Independent School Standards) Regulations
2014.
2. Definitions
2-1. First Aid means the treatment of minor injuries which do not need treatment by amedical practitioner or nurse as well as treatment of more serious injuries prior toassistance from a medical practitioner or nurse for the purpose of preserving life andminimising the consequences of injury or illness. For the avoidance of doubt, First Aid does
not include giving any tablets or medicines, the only exception being giving aspirin inaccordance with accepted first aid practice to treat a suspected heart attack.
2-2. First Aiders are members of staff approved First Aid course and hold a valid
certificate of competence in First Aid at Work (FAW) or Emergency First Aid at Work (EFAW).
2-3. First Aid Guidance is the First aid at work: Health and Safety (First Aid) Regulations
1981: approved code of practice and guidance (Health and Safety Executive, 2nd edition,2009).
2-4. Appointed Persons are members of staff who are not qualified First Aiders who areresponsible for looking after the first aid equipment and facilities and calling the emergency
services if required. Appointed persons should not administer first aid.
2-5. Staff means any person employed by the school, volunteers at the school and selfemployed people working on the premises.

3.

Aims of this policyFirst Aid Policy 202306 v1.4

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3-1. To ensure that the School has adequate, safe and effective First Aid provision in orderfor every pupils, member of staff and visitor to be well looked after in the event of any
illness, accident or injury, no matter how major or minor.
3-2. To ensure that all staff and pupils are aware of the procedures in the event of any
illness, accident or injury.
3-3. Nothing in this policy should affect the ability of any person to contact theemergency services in the event of a medical emergency. For the avoidance of doubt, Staff
should dial 999 for the emergency services in the event of a medical emergency before
implementing the terms of this Policy and make clear arrangements for liaison withambulance services on the School site.
4. Who is responsible?
4-1. The Headteacher has overall responsibility for ensuring that the school has adequate
and appropriate First Aid equipment, facilities and First-Aid personnel and for ensuring thatthe correct First Aid procedures are followed.
4-2. The Headteacher delegates to the Deputy Headteacher and the School nurse the dayto-day responsibility for ensuring that there are adequate and appropriate First Aidequipment, facilities and appropriately qualified First Aid personnel available to the school.
The Deputy Headteacher, the School nurse and the Headteacher will regularly (at leastannually) carry out a First Aid risk assessment and review the school’s First Aid needs toensure that the School’s First Aid provision is adequate.
4-3. The Headteacher is responsible for ensuring that all staff and pupils are aware of, andhave access to, this policy.
4-4. The Headteacher delegates to the Deputy Headteacher responsibility for collating
medical consent forms and important medical information for each pupil and ensuring theforms and information are accessible to staff as necessary.
4-5. The Headteacher is responsible for ensuring that staffs have the appropriate andnecessary First Aid training as required and that they have sufficient understanding,confidence and expertise in relation to First Aid.
4-6. First Aiders: The Headteacher is responsible for ensuring that the School has theminimum number of First Aid personnel (First Aiders and/or Appointed Persons).
The main duties of First Aiders are to give immediate First Aid to pupils, staff or visitors
when needed and to ensure that an ambulance or other professional medical help is called
when necessary. First Aiders are to ensure that their First Aid certificates are kept up to datethrough liaison with the Headteacher.
4-7. All staff should read and be aware of this Policy, know who to contact in the event of
any illness, accident or injury and ensure this Policy is followed in relation to theadministration of First Aid. All staff will use their best endeavours, at all times, to secure thewelfare of the pupils.
4-8. Anyone on School premises is expected to take reasonable care for their own andothers’ safety.
5. First aid boxes
First aid boxes are marked with a white cross on a green background and are stocked.

6. Information on pupils
6-1. Parents are requested to provide written consent for the administration of First Aidand medical treatment before pupils are admitted to the School.
6-2. The Deputy Headteacher (in consultation with the Head Teacher if necessary) will be
responsible for reviewing pupils’ confidential medical records and providing essential
medical information regarding allergies, recent accidents or illnesses, or other medical
First Aid Policy 202306 v1.44

conditions which may affect a pupil’s functioning at the school to the Headteacher, classteachers and First Aiders on a “need to know” basis. This information should be kept
confidential but may be disclosed to the relevant professionals if it is necessary to safeguardor promote the welfare of a pupils or other members of the school community.
7. Procedures for pupils with medical conditions such as asthma, epilepsy, diabetes, etc.
The information held by the School nurse will include a record of pupils who need to haveaccess to asthma inhalers, epipens, injections or similar and this information should becirculated to teachers and First Aiders. Individual pupils usually have responsibility forkeeping such equipment with them. In other cases, the equipment will be kept, suitablylabelled, by the School nurse.
8. Procedure in the event of illness
Illness: If a student is unwell during lessons then they should consult the member of staff incharge who will assess the situation and decide on the next course of action. (Appendix )9. Procedure in the event of an accident or injury
9-1. If an accident occurs, then the member of staff in charge should be consulted. That
person will assess the situation and decide on the next course of action, which may involve
calling immediately for an ambulance. Appointed Persons or First Aiders can also be called
for if necessary.
9-2. In the event that the First Aider does not consider that they can adequately deal withthe presenting condition by the administration of First Aid, then they should arrange for theinjured person to access appropriate medical treatment without delay.
9-3. Ambulances: If an ambulance is called then the First Aider in charge should makearrangements for the ambulance to have access to the accident site. Arrangements should
be made to ensure that any pupils are accompanied in the ambulance if necessary, or
followed to hospital, by a member of staff if it is not possible to contact the parents in time.
10. Procedure in the event of contact with blood or other bodily fluids10-1. The First Aider should take the following precautions to avoid risk of infection:(1) cover any cuts and grazes on their own skin with a waterproof dressing;(2) wear suitable disposable gloves when dealing with blood or other bodily fluids;(3) use suitable eye protection and a disposable apron where splashing may occur;(4) use devices such as face shields, where appropriate, when giving mouth to mouthresuscitation;(5) wash hands after every procedure.
10-2. If the First Aider suspects that they or any other person may have been contaminatedwith blood and other bodily fluids which are not their own, the following actions should betaken without delay:(1) wash splashes off skin with soap and running water;(2) wash splashes out of eyes with tap water or an eye wash bottle;(3) wash splashes out of nose or mouth with tap water, taking care not to swallow thewater;(4) record details of the contamination;(5) report the incident to the Health and Safety Officer and take medical advice if
appropriate.

11. Reporting
11-1 The First Aider should complete a record of first aid provisionFirst Aid Policy 202306 v1.45

11-2 All injuries, accidents and illnesses, however minor, must be reported to the Deputy
Headteacher and he is responsible for ensuring that the accident report forms anddatabases are filled in correctly and that parents and HSE are kept informed asnecessary.
11-3 The Records: All injuries, accidents, illnesses and dangerous occurrences (unless veryminor) must be recorded in the Records. The date, time and place of the event orillness must be noted with the personal details of those involved with a brief
description of the nature of the event or illness. What happened to the injured or ill
person immediately afterwards should also be recorded.
The record should be readily accessible, and details recorded should include:






date, time and place of incident
name of injured or ill person
details of the injury or illness
details of what first aid was given
what happened immediately after the incident (for example, went home, went
back to class, went to hospital)
name and signature of first aider or person dealing with the incident

11-4 Reporting to Parents: In the event of accident or injury parents must be informed assoon as practicable. The member of staff in charge at the time will decide how andwhen this information should be communicated, in consultation with the Deputy
Headteacher if necessary.
11-5 Insurance
The Japanese School Ltd shall arrange commercial insurance which covers all theactivities of first aiders.
11-6 Reporting to HSE: The School is legally required under the Reporting of Injuries,
Diseases and Dangerous Occurrences Regulations 1995 (SI 1995/3163) (RIDDOR) toreport the following to the HSE(1) Accidents involving Staff⋅ Work related accidents resulting in death or major injury (including as a result ofphysical violence) must be reported immediately (major injury examples:
dislocation of hip, knee or shoulder; amputation; loss of sight; fracture other thanto fingers, toes or thumbs);⋅ Cases of work related diseases that a doctor notifies the School of (for example:
certain poisonings; lung diseases; infections such as tuberculosis or hepatitis;
occupational cancer);⋅ Certain dangerous occurrences (near misses – reportable examples: bursting ofclosed pipes; electrical short circuit causing fire; accidental release of any substancethat may cause injury to health).
(2) Accidents involving pupils or visitors
Accidents where the person is killed or is taken from the site of the accident tohospital and where the accident arises out of or in connection with:–Any school activity (on or off the premises);–The way a school activity has been organised or managed (e.g. the supervision ofa field trip);–Equipment, machinery or substances;–The design or condition of the premises.
11.7 Automated external defibrillators
There are automated external defibrillators (AED) as part of their first aid equipment.
Further details are provided in the AED guide for schools.
First Aid Policy 202306 v1.4

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11.8 Medicines administration in schools
First aid at work does not include giving tablets or medicines. The only exception iswhen aspirin is used as first aid to a casualty with a suspected heart attack for thoseover 16. Never give aspirin to a child younger than 16, unless it has been prescribedby a doctor.
Medication should not be kept in a first aid container.
The administration of prescription only medication specified in Schedule 19 of the
Human Medicines Regulations 2012 should only be given by those trained to do so.
However, where a first aid needs assessment identifies that Schedule 19 medication
may be required to be administered in an emergency, the Japanese School will
provide further first aiders with additional training so that they can be aware of thesymptoms and condition and administer lifesaving medication in an emergency.
11.9 Mental health
The Japanese School will appoint a senior mental health lead. The mental healthleader shall make the best use of existing resources and effort to help improve thewellbeing and mental health of pupils and staff with professional advisor’s assistance,if necessary.
12. Monitoring
The Headteacher will organise a regular review of the Records in order to take note oftrends and areas of improvement in accidents and illnesses. This will form part of the (atleast) annual First Aid risk assessment. The information may help identify training or otherneeds and be useful for investigative or insurance purposes. In addition, the Headteacher
will undertake a review of all procedures following any major incident to check whether theprocedures were sufficiently robust to deal with the major occurrence or whether
improvements should be made.

First Aid Policy 202306 v1.4

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