2023 TPM Award
Outline (Official ver. : Nov 2022)
Valid for regions outside of Japan[Note]
Due to the impact of COVID-19, TPM Award 2023 will be implemented as follows.
1st Stage Assessment : ‘On-site’ or ‘Online’ Assessment
2nd Stage Assessment : ‘On-site’ or ‘On-line Assessment* On-site in principle, but On-line in areas where travel is not possible.
* On-site Assessment Requirements- Must be able to travel from Japan- No quarantine period after arrival or before departure- PCR testing is not required prior to departure for Japan

This Application Outline is valid for regions outside of Japan for 2023 TPM Awards only.
TPM and TPM logo are registered trademarks of Japan Institute of Plant Maintenance.

2023: SECTION 1

INTRODUCTION

Foreword

Established in 1964, with the purpose of encouraging development of the manufacturing industry,factories which displayed remarkable achievement in plant maintenance were presented with PM
Excellence Awards, the predecessor of the TPM Awards. Since 1971, the awarding criteria werechanged due to advancements in plant maintenance technology, and factories which displayed
remarkable achievement in Japan originated Total Productive Maintenance were presented with TPM
Awards. In response to further advancements, the definition of TPM was refined in 1989. It now
encompassed the entire company from the shop floor to the executive boardroom, creating a truecompany wide commitment to production excellence. As a result, factories which have achieved
company-wide efficiency by adopting company-wide TPM are presented with the award.
In accordance with amendments made to the Japanese legal system, JIPM transformed itself on April
1, 2012 from a Shadan-Hojin, a public interest corporation under the control of the Ministry of Economy,
Trade and Industry, to a Ko-eki Shadan-Hojin, a public interest incorporated association approved by
the Cabinet Office. The TPM Awards, which started in 1964, has been certifying Assessment Agencies
since 2007 and, in cooperation with these certified agencies, has been operating the TPM Awardsystem for enterprises and factories outside Japan. Due to the change of its structure, JIPM will directly
accept applications for evaluation from the 2013 TPM Awards onward. Agencies that have served todate as assessment agencies—CETPM (Centre of Excellence for TPM, Germany), CII (Confederationof Indian Industry, India), CSD (Corporate Synergy Development Center, Taiwan), KSA (KoreanStandard Association, Korea), SMMT (The Society of Motor Manufacturers and Traders Limited, UK)
and TPA (Technology Promotion Association Thailand-Japan, Thailand)—are going to assume the roleof Associate Agency during the evaluation for the JIPM-TPM Award. We recommend that enterprises
and factories that would like to be evaluated consult with the nearest Associate Agency as required.
We would like to take this opportunity to offer our sincere gratitude to all enterprises and factories who
have received awards and have embraced the system of evaluation by overseas assessment agencies
as well as by assessment agencies and concerned parties who have been involved.
We strongly recommend the use of the TPM Awards operated by JIPM, who has evaluated andawarded for “Operational Excellence and Maintenance Excellence” throughout the world, as a step tofurther progress and develop your enterprise or factory.
Japan Institute of Plant Maintenance2023: SECTION 1

INTRODUCTION

2. Application Outline & Principles
2.1 Application Outline

1. Eligibility and Requirements
Plants/factories that have introduced TPM (Total Productive Maintenance - PM with participation by
all members) and that have shown significant achievement are eligible to apply.
Please confirm that your plant meets the requirement before applying.
Eligibility for each category is as specified below.

1)

Award for TPM Excellence, Category B
 Must have minimum of 2 years or more of achievement activity after the introduction ofTPM Must have deployed activity based on 5 pillars of TPM focusing on the production site(individual improvement; autonomous maintenance; planned maintenance; education anddevelopment; safety, sanitation and environment control).
 Must have completed Step 4 for autonomous maintenance activity1.
 Must have completed infrastructure development for TPM activity with both tangible andintangible achievements obtained

2)Award for TPM Excellence, Category A
 Must have minimum of 3 years or more of achievement activity after the introduction ofTPM Must have deployed activity based on 8 pillars of TPM by all staff members of theplants/factories (individual improvement; autonomous maintenance; planned
maintenance; initial management; quality maintenance; administrative and supervisorydepartment; education and development; safety, sanitation and environment control).
 Must have completed Step 4 for autonomous maintenance activity１.
 Must have completed infrastructure development for TPM activity with both tangible andintangible achievements obtained

3)

Award for Excellence in Consistent TPM Commitment
 Must have received the Award for TPM Excellence (Category A or B)
 Must have approximately 2 years of achievement activity after receiving the Award for
TPM Excellence Must have deployed activity based on 8 pillars of TPM by all staff members of theplants/factories (individual improvement; autonomous maintenance; planned
maintenance; initial management; quality maintenance; administrative and supervisorydepartment; education and development; safety, sanitation and environment control).
 Must have maintained and enhanced the results achieved at the time the Award for TPM
Excellence was received and have established measures for their maintenance andcontinuation

1

From 2011 there must be clear evidence of completion of Step 4 from the time of making the application.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.1 Application Outline
4)

Special Award for TPM Achievement
 Must have received the Award for Excellence in Consistent TPM Commitment
 Must have minimum of 2 years or more of achievement activity after receiving the Award
for Excellence in Consistent TPM Commitment
 Must have deployed activity based on 8 pillars of TPM by all staff members of theplants/factories (individual improvement; autonomous maintenance; planned
maintenance; initial management; quality maintenance; administrative and supervisorydepartment; education and development; safety, sanitation and environment control).
 Must have maintained and enhanced the results achieved at the time the Award for
Excellence in Consistent TPM Commitment was received, and be engaged in distinctive
and revolutionary activities
NB Award for excellence in Consistent TPM Commitment is required for the applicants who wish
to apply for Special Award for TPM Achievement.

5)

Advanced Special Award for TPM Achievement
 Must have received the Special Award for TPM Achievement
 Must have minimum of 2 years or more of deployment activity based on 8 pillars of TPM
after receiving the Special Award for TPM Achievement and show significant
improvement in results Must be deploying TPM activities after establishing important items and be showing
results
eg: Management (production maintenance, quality maintenance, environment
maintenance, cost reduction, etc.), SCM, Development (new products, new facilities,etc.), and other contents are independently determined in line with the business categoryof the eligible site.

6) Award for World-class TPM Achievement
 Must have minimum of 2 years or more of deployment activity based on 8 pillars of TPM
after receiving the Special Award for TPM Achievement or the Advanced Special Award
for TPM Achievement.
 Must have deployed distinctive and creative TPM activities, and be showing results.

[Notes for Application]
1.

Each Award Category is applicable by plant/factory. (Applications for single department or lines
are not eligible).

2.

Applicant must have implemented Total Productive Maintenance (TPM) for at least the minimum
time periods outlined above.

3.

The period between winning an award and applying for the next award category must be twoyears at least; however, in certain situations such as temporary shutdown of the applicants’plants, this requirement may be waived.
(e.g. Plant who wins the Award for Category A in 2022 can apply in 2024 at the earliest.)

4. The eligibility of applications from sites which have had a serious accident resulting in pollution,
explosions, fires and/or serious injury or which has been/is involved in any social scandal within ayear of application will be decided by the TPM Awards Committee.
5. All of the awards above can be applied for again after being won

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.1 Application Outline

IMPORTANT
Definition of “Completion of the 4th Step” with regard to Autonomous
Maintenance (Jishu-Hozen) in the Application Requirements for 2023
One of TPM’s focuses is preventive action. In Autonomous Maintenance (Jishu-Hozen), operators are
expected to have the ability to prevent equipment and workplace-related losses. An assessment iscarried out to quantitatively evaluate each operator’s results and performance obtained throughAutonomous Maintenance activities and verify whether each operator has the ability to prevent losses.
The phrase “completion of the 4th step" with regard to Autonomous Maintenance means that each
operator has understood the functions and structures of the equipment in their workplaces in order toprevent losses.
Under the application requirements, the 4th step is NOT considered to be complete in any of thefollowing cases.
A.

If the 4th step in Autonomous Maintenance has been completed only for model equipment, model
lines, and model workplaces

B.

If the 4th step is determined to have been completed through diagnosis by the Autonomous
Maintenance teams (without involvement of managements)

C.

If the percentage of equipment subject to Autonomous Maintenance in the workplace being
assessed for which the 4th step has been completed is less than 75% (note that this calculation
includes equipment and production lines that existed at the kickoff of TPM but does not include
new equipment introduced (or relocated) after the kickoff.)* In the future, this percentage will be changed to 100% after sufficient notice has been given.

Applicants for 2023 category A or category B are required to have completed atminimum 76% of the 4th step by the application deadline.
Typical examples of names for the 7 steps of Autonomous Maintenance:
STEP

Mechanical Equipment case1

Initial clean-up (Cleaning and inspection)

2

Countermeasures for contamination sources and hard-to-access areas

3

Preparation of tentative standards for “Jishu-Hozen”

4

General inspection

5

Autonomous inspection

6

Standardization

7

Thorough implementation of self-management

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.1 Application Outline

2. How to Apply
Apply from JIPM Web page
* Apply page will open in Early December.
https://jipmglobal.com/service/tpm-awards/tpm-excellent-awards
1. Please follow the procedure from the JIPM web page by December 23, 2022..
After the application is completed, a confirmation page (Application confirmation form) will be
displayed. After confirming the contents of the application, please print it out and have therepresentative sign and mail it together with the other documents.
* The application page for 2023 will be opened on the JIPM Web page (scheduled to open by
December 1, 2022).
* Please note that this is a registration-only site. Take over the site when you change the person in
charge of the application.
2. The application should be typed and made by the plant/factory.
3. It is optional (not obligatory) to submit a Non-Disclosure Agreement (NDA) (refer to sample in
Section 3. The actual form is separately provided.)

3. Withdrawal and Refund Policy
The applicant may withdraw the application at anytime by submitting a withdraw form from JIPM Web
page.
The withdrawal fee applicable will depend on the progress of the process at the time that the completed
withdrawal form is received by JIPM.
See Section 4 for details of the fees that would apply.

4. Assessment Fee, Travel Cost and Tax
 For details of the Assessment costs, please refer to Section 4.
 All invoices will be issued in JP Yen and all payments should be in JPY also
 The invoiced amount does not include any tax and transfer fee levied by the applicant’s country.
 Where withholding tax may apply due to specific circumstances in certain countries, JIPM must be
made aware of this and the applicant must provide all necessary support to enable JIPM to recoveramounts from the tax authorities on a timely basis.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.1 Application Outline

5. Optional Pay Service for Applicants
1. Follow-Up
This is for applicants who have won a TPM award in the past and wish to know whether their plant iswell improved as based on comment given by assessors during TPM Award assessment or their plantlevel is qualified enough to apply upper award.
An assessment team of two from JIPM, including an assessor, visit plant and give further advice.
[Fee]:

500,000 JPY per day + travel cost of two person[Note]: * This is not consulting service.
* A plant which apply to TPM Award of the year cannot apply to Follow-up during TPM Awardassessment (from accepted application form to finish all assessment).
* Applicant should submit Application Form for Follow-up (Please refer to our web-page) atleast 3 month before the request schedule.
* The schedule might be changed from the request. The schedule will be concluded in
discussion after accepted Application Form.
* It can also be conducted Online if you wish or considering your situation.
(Online Implementation Fee is not required.)

2. Pre-assessment
This is for applicants that are challenging the TPM Award for the first time (Category A or Category B).
An assessment team of two from JIPM, including an assessor, will visit plant and check whether youractivities meet the requirements for the assessment and point out any shortcomings.
[Fee]:

500,000 JPY per day + travel cost of two person[Note]: * This is not consulting service.
* A plant which apply to TPM Award of the year cannot apply to Pre-assessment during TPM
Award assessment (from accepted application form to finish all assessment).
* Applicant should submit Application Form for Pre-assessment (Please refer to our webpage) at least 3 month before the request schedule.
* The schedule might be changed from the request. The schedule will be concluded in
discussion after accepted Application Form.
* It can also be conducted Online if you wish or considering your situation.
(Online Implementation Fee is not required.)2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.2 Flow of TPM Award Categories

TPM Award Categories

All of the awards may be applied for more than once.

Award for World-class TPM
Achievement

Advanced Special Award for TPM
Advanced Special Award for TPM
Advanced Special Award for TPM
Achievement

Special Award for TPM Ahievement

Award for Excellence in Consistent
TPM Commitment

Award for TPM Excellence,
Category A

All categories can be challenged repeatedly.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLESAward for TPM Excellence,
Category B

2. Application Outline & Principles
2.3 Main Assessment Principles

1. Main Assessment Principles(1)

Assessment consists of first and second stages.

(2)

Assessment will be performed by the Award for TPM Excellence Assessment Committee inline with the assessment criteria and checklist items.

(3)

As a rule, the number of assessors is as follows:
Note: the number of assessors is subject to change depending on the scale of theplant/factory and the content of the assessment.
i)Award for TPM Excellence Category A and Category B, Award for
Excellence in Consistent TPM Commitment, Special Award for TPM Achievement:‘On-site’ or ‘On-line’ Assessment : 2 assessorsii)
Advanced Special Award for TPM Achievement,Award for World-class TPM Achievement:‘On-site’ or ‘On-line’ Assessment : 3 assessors(4)

Other than the above-mentioned assessors, an assistant assessor may be present during
the assessment.

(5)

As a rule for ‘On-site’ and ‘On-line’ Assessment, Category B, A, Consistent, Special
Award, the assessment will be performed in 1 day. However, this is subject to change
depending on the scale of the plant/factory and the content of the assessment.

(6)

Advanced Special and World Class Award, the duration of the assessment will be decided
after the submission of the application (2 days or longer in many cases).

2. Competence Research (Period: February – April 2023)
About the detail of Competence Research, TPM Award Office will announce to applicants
after received application form.

3. First-stage Assessment (Period: March - July 2023)
The 1st Stage Assessment will be conducted in one of the following ways. (Early Dec 2022,
JIPM will make a decision based on the situation at that time.)
1) On-site assessment of applicant plant/factory2) On-line assessment using web conference system(1)

Using the Assessment Criteria and Checklist for each award (refer to Section 6),
assessment will be performed for the status of TPM activities, their tangible and intangible
results, and the level of understanding exhibited by supervisors, promotional staff incharge, and promotional staff members. Assessors will determine whether the applicant iseligible to move on to the next stage.

(2)

Applicant being assessed must satisfy the items contained in the “Assessment Criteria”(refer to Section 6).

(3)

The assessment of tangible and intangible achievements will be based on the performanceafter the kick-off of TPM activities.

(4)

The results of the assessment will be announced on assessment day. .

(5)In the event that the applicant does not pass the first-stage assessment, the applicant may
reapply in following years.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.3 Main Assessment Principles

Required Documents to be submitted[Common materials : Onsite / On-line]
 TPM Activity Reports : should be delivered to JIPM (Qty = Number of assessors + 2 books)* Please also send the TPM Activity Report data (PDF) by online storage or electronic file suchas USB (2 pieces) Assessment Agenda[On-line Assessment ] Presentation materials for ʻRoom Presentation’ Presentation materials for ‘Onsite Presentation’ Videos showing TPM activity (ex. On-site, work process, equipment …)
within 10 minutes*To avoid a large data volume, the resolution of the video is fine at HD(1280 x 720
pixels) or Full HD(1920 x 1080 pixels).

4. Second-stage Assessment (Period: September - December 2023)
The 2nd Stage Assessment will be conducted in one of the following ways. (Early July 2023,
JIPM will make a decision based on the situation at that time.)
1) On-site assessment of applicant plant/factory2) On-line assessment using web conference system(1)

Applicants who have successfully passed the first-stage assessment will continue to thesecond stage.

(2)

Using the assessment checklist for each award, assessment will be performed for progressin the status of TPM activities following the first-stage assessment.

(3)

Assessment results will be determined at JIPM TPM Awards Committee Meeting that will
be held by the early February 2024.

(4)

In the event that the applicant does not pass the second-stage assessment, theassessment result from the first-stage assessment will be annulled.

Required Documents to be submitted[Common materials : Onsite / On-line ] TPM Activity Reports : should be delivered to JIPM (Qty = Number of assessors + 2 books)* Please also send the TPM Activity Report data (PDF) by online storage or electronic file suchas USB (2 pieces) Kaizen/Improvement Report Assessment Agenda

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.3 Main Assessment Principles[On-line Assessment] Presentation materials for ʻRoom Presentationʼ Presentation materials for ‘Onsite Presentation’ Videos showing TPM activity (ex. On-site, work process, equipment …)
within 10 minutes*To avoid a large data volume, the resolution of the video is fine at HD(1280 x 720
pixels) or Full HD(1920 x 1080 pixels).
Note:

Updated information from the First Stage assessment should be easily recognized by theassessor such as highlighting the section with the updated information. Sections with new
improvement cases also should be highlighted to be found easily. (Information in the CDformat should be protected as a security measure).

5. Passing Score
Using the assessment criteria and checklist, the following minimum scores are required to pass theSecond Stage assessment. (Note: Applicants’ scores are confidential and will not be disclosed to theapplicants themselves)
1)

Award for TPM Excellence, Category B
The applicant must score a minimum of 70 points on 100-point Checklist C.

2)Award for TPM Excellence, Category A
The applicant must score a minimum of 70 points on 100-point Checklist C.

3)Award for Excellence in Consistent TPM Commitment
The applicant must score a minimum of 80 points on 100-point Checklist C.

4)Special Award for TPM Achievement
The applicant must score a minimum of 70 points on 100-point Checklist B.

5)

Advanced Special Award for TPM Achievement
The applicant must score a minimum of 80 points on 100-point Checklist A.

6)

Award for World-class TPM Achievement
The applicant must score a minimum of 80 points on 100-point Checklist S.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.3 Main Assessment Principles
6. In the Case of Social Scandal or Serious Accident(1)

In the event that a TPM Award applicant has a past record of social scandal or serious
accident causing pollution, casualty, or death 1 year prior to the TPM Award application, the
TPM Awards Committee will determine whether the application will be accepted.

(2)

In the event that a TPM Award applicant has a social scandal or serious accident causing
pollution, casualty, or death before passing the assessment by the TPM Awards Committee
Meeting, the TPM Awards Committee will discuss the matter and may cancel assessment.

(3)

In the event that a TPM Award applicant has a social scandal or serious accident causing
pollution, casualty, or death during the year after passing the assessment by the TPM
Awards Committee Meeting, the TPM Awards Committee will discuss the matter and may
revoke the Award given.

(4)

A report should be submitted to JIPM at the time an application is submitted if (1) above
applies, or upon the occurrence of the scandal or accident if (2) or (3) above applies.
Please include the following information in the report: Name of company/plant/factory Location
 Date of occurrence Location of occurrence Status (including casualty)
 Copies of any articles if published in the media such as newspapers
 Causal analysis
 Measures taken to prevent recurrence, etc.

(5)

In the event that the application has been withdrawn or revoked due to social scandal or
serious accident, achievements for the relevant year will be annulled (passing of
application screening, etc.). If a decision has been made to withdraw or repeal the award
after the awards ceremony, the award plaque must be returned immediately.

7. Notification of the Assessment Result
The assessment result will be finalized Early February 2024, and all applicants will be advised of theresult.
The TPM Awards Committee will take charge of the final approval of passing.
The results of the TPM Awards will be announced by e-mail from JIPM to the contact person within theapplicant company as stated on the application form.
The Awards winners will then be listed on the JIPM Web-Site (http://jipmglobal.com)
For further progress of TPM throughout the world, JIPM would ask the winners to make their TPM activity
public by presentation or publishing.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles
2.4 Other Points
1. Confidentiality Agreement
A confidentiality contract (Non-Disclosure Agreement) will be entered into between the applicant
plant/factory and JIPM concerning the intellectual properties of the applicant provided through theassessment processes.

2. Handling of Activity Reports and Requirement for their Return
The applicant will send activity reports, USB, minutes, Kaizen improvement plans, and otherpresentation materials to JIPM. JIPM will use the activity reports, USB, minutes, Kaizen improvement
plans, and other presentation materials sent by the applicant only for the purpose of assessment.
JIPM will compulsorily store all of the activity reports and USB of the awarded applicants asconfidential data that will not be disclosed publicly.

3. Assessors and Assistant Assessors
Since 2007 JIPM has commenced a programme to develop new Assessors on an international (nonJapanese) basis. During 2009 the first non-Japanese TPM Award Assessors were appointed.
Others are progressing towards becoming Assessors and are categorized as Assistant Assessors.
The Assistant Assessor will make comments to the Assessors but will not be involved in the scoringprocess during the Assessment Day.

4. The Assessment Days
Great care must be taken to ensure the Assessment Day runs efficiently.

5. Awards Ceremony
Winners will be presented with a plaque at the “TPM Awards Ceremony” to be held some time during
March of 2024. (The exact details to be announced in the future)

6. Complaints
During the assessment process, neither JIPM nor the Assessors will make any personal requests tothe applicants that are unrelated to the assessment. If an Assessor personally requests an applicant totake them sightseeing, to play golf, to dine at a fancy restaurant, or to any other places at theapplicant's expense, the applicant should immediately report it to JIPM.

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

2. Application Outline & Principles



Reference information

PAS 1918:2022 has been developed.
PAS is a public specification issued by the British Standards Institution (BSI), and although it is not as
influential as ISO, it is positioned as a standard in the same industry/technical field as thosestandards.
PAS 1918:2022 is a PAS standard for TPM, officially named "Total productive maintenance (TPM) Implementing key performance indicators - Guide. It is sponsored by the Japan Institute of Plant
Maintenance and was established in 2022.
Although TPM has spread throughout the world, more than 50 years have passed since it was first
proposed, and some activities have become far removed from those proposed by the Japan Instituteof Plant Maintenance (JIPM), the originator of TPM. Therefore, we decided to compile a guide that
describes the basic concept of TPM activities, how to proceed, and how to collect indicators, in orderto prevent the spread of activities based on a wrong understanding of TPM.
* PAS1918:2022 is available from the BSI Shop
https://knowledge.bsigroup.com/products/total-productive-maintenance-tpm-implementing-keyperformance-indicators-guide/standard

2023: SECTION 2

APPLICATION OUTLINE & PRINCIPLES

3. Document Submission Schedule
Schedule of Submission

Every document should reach JIPM by each deadline
Application
Content

Web Application
Application Confirmation form with signature (not a photocopy)Company Profile
TPM Award Assessment Achievement Sheet
2 copies of Non-Disclosure Agreement(NDA) with signature

Delivery
By Webpage
By Courier

Deadline
23 December 2022

By Email
By Courier

Arbitrary

1st Stage Assessment : March - July 2023
* JIPM will make a decision by February 2023 on whether or not the travel will be approved.

<On-site Assessment>

BEFORE
Assessment

AFTER
Assessment

Content
TPM Activity Report (Book)TPM Activity Report (PDF) *Sending USB ispossible.
Assessment Agenda

The Minutes of the 1st Stage Assessment

Delivery
By Courier
By Email or
Onlinestorage
By Email or
Onlinestorage

Deadline
40 Days prior to 1stStage Assessment
date
30 Days prior to 1stStage Assessment
date
30 Days after the 1st
Stage Assessment
date

1st Stage Assessment : March - July 2023
* JIPM will make a decision by February 2023 on whether or not the travel will be approved.

<On-line Assessment>

BEFORE
Assessment

AFTER
Assessment

2023: SECTION 3

Content
 TPM Activity Report (Book) TPM Activity Report (PDF) *Sending USB ispossible.
 Assessment Agenda
 Presentation materials for ‘Room Presentation’ Presentation materials for ‘Onsite Presentation’・ Videos showing TPM activity


The Minutes of the 1st Stage Assessment

APPLICATION

Delivery
By Courier
By Email or
Onlinestorage

By Email or
Onlinestorage

Deadline
40 Days prior to 1stStage Assessment
date
30 Days prior to 1stStage Assessment
date
30 Days after the 1st
Stage Assessment
date3. Document Submission Schedule
Schedule of Submission

2nd Stage Assessment: September – December 2022
* JIPM will make a decision by July 2023 on whether or not the travel will be approved.

<On-site Assessment>

BEFORE
Assessment

AFTER
Assessment

Content
TPM Activity Report (Book)TPM Activity Report (PDF) *Sending USB/CD is
possible.

Kaizen/Improvement ReportAssessment Agenda

The Minutes of the 2nd Stage Assessment

Delivery
By Courier
By Email or
Onlinestorage

Deadline
40 Days prior to 2ndStage Assessment
date
30 Days prior to 2ndStage Assessment
date

By Email

30 Days after the 2nd
Stage Assessment
Date

2nd Stage Assessment: September – December 2023
* JIPM will make a decision by July 2023 on whether or not the travel will be approved.

<On-line Assessment>

BEFORE
Assessment

AFTER
Assessment

Content
TPM Activity Report (Book)TPM Activity Report (PDF) *Sending USB/CD is
possible.

Kaizen/Improvement ReportAssessment Agenda
Presentation materials for ‘Room Presentation’Presentation materials for ‘Onsite Presentation’Videos showing TPM activity



The Minutes of the 2nd Stage Assessment

By Email or
Onlinestorage

APPLICATION

Deadline
40 Days prior to 2ndStage Assessment
date
30 Days prior to 2ndStage Assessment
date

By Email[Delivery address]
Japan Institute of Plant Maintenance
TPM Award Office
Jimbocho SF III 5F, 3-3 Kanda-Jimbocho,
Chiyoda-ku, Tokyo, 101-0051, Japan
Telephone: +81 3-6865-6081
E-mail: TPMAWARDS@jipm.or.jp

2023: SECTION 3

Delivery
By Courier

30 Days after the 2nd
Stage Assessment
DateCompany Profile

Required Profile of Applicant
This should be sent via email at the time of submission of the Application Form.

1.

Company Profile

Your Company Profile should be prepared as a Microsoft Word document using Helvetica for theheadline of each article and Times New Roman font, size 12pt, for the body of the text.
We request that printed data or a PDF file also be submitted at the same time in order to prevent
printing errors. Both black-and-white photos and color photos are acceptable.
Item
1.

2.

Company, Plant/Factory Profile

3.

4.

This should include company ownership, national or international spreadof other divisions within the group but the main emphasis should be on
the profile of plant applying for the TPM award.

1.2

Items to include would be product range, process technology,
management organization and staffing structure.

Milestone on the Journey of Manufacturing Excellence

3.1

Tangible business results that have improved and

3.2

Employee involvement, motivation and other intangible improvementsthat have occurred.

Key of our Manufacturing ExcellenceWith the experience gained so far on the TPM journey what are the key
items in our manufacturing excellence programme the in the future.

Achievement Record
5.1

Objective measures should be listed for the following general headings:
Productivity
Quality
Cost
Delivery
SafetyMoral
See next page for suggested items for inclusion

5.2

400 – 440 words

Please explain the reasons for adopting TPM as a company policy andthe major items that have been introduced since commencing thejourney.

Benefits Achieved Explain the benefits that have occurred from:

4.1
5.

300 - 350 words

1.1

2.1

Words

Serious Accident Index

2023: SECTION 3

APPLICATION

140 – 200 words

200 – 300 words

TPM Award Assessment Achievement Sheet-SAMPLEFill out the application form on the web page

Index
(Calculation Formula)

Category

Unit

Kick off/
TPM Started Actual Status2022(or last timeTarget 2023

awarded)S

Number of work-related accidents
Cases/ year
requiring days off work

S

Number of work-related accidents
Cases/ year
not requiring days off work
Productivity for main products

P
P

P

%

Availability%

Performance Rate%

Quality Products Rate%

Number of breakdowns

Breakdowns/
year
Hour

MTTR

P

Hour

Number of customer complaints

Q

Scrap
Scrap and rework

Number/year

Q

In-line defectrate

CCost index

Cost/Unit
Cost/Kilogram

D

Production Lead time

Days

D

Delivery performance%S

Safety index(ex Lost Time Incident Rate)(Accidents per
1,000,000
operator hours)

Number of Employee Suggestions

M

Other

Note:

OEE
(or Overall Plant Efficiency)

MTBF

P

Parts/Operator
hours

%
%

Number/year<Specify achievements not expressible in numerical terms>
1. Do you have a program where all employees can participate in TPM?
2. Do you have a program allowing employees to be recognized their achievements?
3. Are top management involved in the audit/verification of completion of TPM pillar steps?
4. Are all pillar activity boards displayed and reviewed by top management?

Have the indices covered all important items related to PQCDSM measures being undertaken in theentirety of the subject to be assessed. Note all indices in the TPM Activity Report. Where your specificindices vary from those above attach relevant data.

2023: SECTION 3

APPLICATION

Non-Disclosure Agreement-SAMPLE (page 1 of 2)Use separate form

THIS AGREEMENT is made on [Insert Date of filling out this form] BETWEEN:(1)
Japan Institute of Plant Maintenance whose registered office is at Jimbocho SF III 5F, 3-3 KandaJimbocho, Chiyoda-ku, Tokyo, 101-0051, Japan (hereinafter referred to as the “JIPM”); and(2)[Insert Company Name] whose registered office is at [Insert Company Address](hereinafter referred to as the “ASSESSEE”.)

BACKGROUNDThis Agreement is made with respect to the confidentiality of the information provided by either party to the otherparty in connection with the assessment affairs (hereinafter referred to as the “Assessment”) for the TPM Award
conducted by the Company for the Assessee.
Article 1 Definition
1.

2.
3.

The term “Confidential Information” herein used means any technological or business information disclosed
by either part to the other party, whether orally, in writing, in electronic or optical form or in other type of media,
in connection with the Assessment, except the information that:(1) was already publicly known when disclosed;(2) was already obtained and possessed by the receiving party in a lawful manner when disclosed;(3) becomes publicly known after being disclosed without fault of the receiving party;(4) is obtained by the receiving party in a lawful manner after disclosure from a duly authorized third
party without confidential obligation;(5) is required by law to be disclosed; or(6) is required by a duly authorized third party, including without limitation a competent authority, tobe disclosed.
The Confidential Information either party intends to disclose to the other party must be marked as confidential.
The Confidential Information which may be disclosed orally must be specified in writing and marked asconfidential within 30 days from such disclosure.
No information that may be disclosed in a manner not governed by the preceding clause shall be considered
as confidential Information.

Article 2 Confidentiality
1.
2.
3.

Neither party shall use the Confidential Information for any purpose other than the Assessment or disclose or
divulge it to a third party unless the disclosing party first gives its advance written consent.
The two parties shall strictly control the Confidential Information disclosed by the other party, or that theygained knowledge of from the other party, in connection with the Assessment, and neither party shall use theConfidential Information for any purpose other than the Assessment or disclose or divulge it to a third party.
If reasonably needed, either party may disclose the Confidential Information only to its officers or employees
who need to know it or a third party to whom JIPM subcontracts the Assessment. In this case, the sameobligation as imposed on JIPM hereunder shall be imposed on the officers and employees or subcontracting
third party to whom the Confidential Information has been disclosed.

Article 3 Return
All documents submitted to JIPM will be destroyed except one TPM Activity Report in Digital Media for JIPM’sarchives. If you would like your TPM Activity Report returned, you must contact JIPM immediately after theassessment. The Report will be returned by receiver-pay international courier.
Article 4 Terms of Contract
1.

This Agreement shall be valid from the date of this Agreement for five (5) years and may be renewed inaccordance with the discussion of both parties.
2. Notwithstanding the preceding clause, this Agreement may be terminated if either party proposes thetermination of this Agreement to the other party in writing and the other party accepts the same in writing.
3. Provisions of clause 2 of Article 2 and Article 5 shall survive the termination of this Agreement by expiry,
cancellation or any other reason as long as a relevant event exists.

2023: SECTION 3

APPLICATION

Non-Disclosure Agreement-SAMPLE (page 2 of 2)Use separate form

Article 5 Compensation for Damages
Either party may make a claim against the other party to compensate for damage incurred by it arising out of theother party’s violation of this Agreement without reasonable cause or may seek an injunction to suspend such
violation.
Article 6 Settlement of Doubt
Anything now specified in this Agreement or any doubt arising out of this Agreement shall be settled by both parties
with a good-faith negotiation. This Agreement shall be governed by and construed in accordance with theprovisions of Japanese Law and any dispute which cannot be settled with negotiation shall be subject to the
exclusive jurisdiction of the Japanese courts to which the parties to the Agreement hereby submit.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in duplicate as a deedand each party shall retain one original.

Date : ………………………………
Signed as a deed and delivered by……………………………………………….
Senior Managing Director, Satoshi Suzuoki
For and on behalf of Japan Institute of Plant MaintenanceSigned as a deed and delivered by……………………………………………….
[Insert Position][Insert Name of Representative]
For and on behalf of [Insert company name]2023: SECTION 3

APPLICATION

4. Assessment Fees andOther Associated Costs

All Fees are in JPY(Japanese yen)

1st Stage Assessment Fees (for On-site Assessment)
Assessment Fee
per dayAward for TPM Excellence - Category B

JPY 1 050 000.

Award for TPM Excellence - Category A

JPY 1 050 000.

Award for Excellence in Consistent TPM Commitment

JPY 1 100 000.

Special Award for TPM Achievement

JPY 1 150 000.

Advanced Special Award for TPM Achievement

JPY 1 250 000.

Award for World Class TPM Achievement

JPY 1 350 000.

Additional Fee(Travel Cost)

Actual cost

[Note]*Assessment Fee is for a single day Assessment. (Make sure to check the number of days
required to carry out the assessment for each assessment category. -See Section 2.3.1(6) and (7).
Multiple day Assessments - See Section 4.5.
* Travel Cost is required for the On-site Assessment. JIPM will arrange the travel.

1st Stage Assessment Fees (for On-line Assessment)
Assessment Fee
per dayAward for TPM Excellence - Category B

JPY 1 050 000.

Award for TPM Excellence - Category A

JPY 1 050 000.

Award for Excellence in Consistent TPM Commitment

JPY 1 100 000.

Special Award for TPM Achievement

JPY 1 150 000.

Advanced Special Award for TPM Achievement

JPY 1 250 000.

Award for World Class TPM Achievement

JPY 1 350 000.

Additional Fee(Online Implementation Fee)

JPY 450 000.

[Note]*Assessment Fee is for a single day Assessment. (Make sure to check the number of days
required to carry out the assessment for each assessment category. -See Section 2.3.1.
Multiple day Assessments - See Section 4.3.)*For On-line assessment Additional fee includes the following costs.
- Domestic traveling fee- Accommodation fee- System usage fee- Conference room fee

2023: SECTION 4

FEES & ASSOCIATED COSTS

4. Assessment Fees andOther Associated Costs

2nd Stage Assessment Fees (for On-site Assessment)
Assessment Fee
per dayAward for TPM Excellence - Category B

JPY 1 050 000.

Award for TPM Excellence - Category A

JPY 1 050 000.

Award for Excellence in Consistent TPM Commitment

JPY 1 100 000.

Special Award for TPM Achievement

JPY 1 150 000.

Advanced Special Award for TPM Achievement

JPY 1 250 000.

Award for World Class TPM Achievement

JPY 1 350 000.

Additional Fee(Travel Cost)

Actual cost

[Note]*Assessment Fee is for a single day Assessment. (Make sure to check the number of days
required to carry out the assessment for each assessment category. -See Section 2.3.1(6) and (7).
Multiple day Assessments - See Section 4.5.
* Travel Cost is required for the On-site Assessment. JIPM will arrange the travel.

2nd Stage Assessment Fees (for On-line Assessment)
Fee per day
Award for TPM Excellence - Category B

JPY 1 050 000.

Award for TPM Excellence - Category A

JPY 1 050 000.

Award for Excellence in Consistent TPM Commitment

JPY 1 100 000.

Special Award for TPM Achievement

JPY 1 150 000.

Advanced Special Award for TPM Achievement

JPY 1 250 000.

Award for World Class TPM Achievement

JPY 1 350 000.

Additional Fee(Online Implementation Fee)

JPY 450 000.

[Note]*Assessment Fee is for a single day Assessment. (Make sure to check the number of days
required to carry out the assessment for each assessment category. -See Section 2.3.1.
Multiple day Assessments - See Section 4.3.
*For Online Assessment Additional fee includes the following costs.
- Domestic traveling fee- Accommodation fee- System usage fee- Conference room fee*Depending on the points raised in the 1st Stage Assessment, Category B, Category A, Consistent,
Special Award will also be assessed online in the 2nd Stage Assessment.

2023: SECTION 4

FEES & ASSOCIATED COSTS

4. Assessment Fees andOther Associated Costs

1.

Invoices, Payment of Fees and Receipts
1.1

Upon receipt of the application, an invoice will be issued as follows.
⚫

January, 2023
- Assessment Fee for 1st Stage- Assessment Fee for 2nd Stage- (If 1st Stage is On-line Assessment) Additional Fee for On-line Assessment⚫

After 1st Stage Assessment-(If 1st Stage is On-site Assessment) Additional Fee for On-site Assessment⚫

After 2nd Stage Assessment- Additional Fee for On-site Assessment or On-line Assessment

2.

1.2

When the fee is paid from overseas by bank transfer, please make sure that the
total amount of the fee is paid as per invoice.
All transfer fees and bank comissions are to be paid by the applicant. In
case of a shortage in the payment, additional payment for the lacking amount will
be required.

1.3

All invoices are payable within 60 days of invoice date. Where purchase ordernumbers or contracts are required to remit payments, this must be indicated on theapplication form.

1.4

When you make wire transfer, please fill in correct bank information of JIPM which
mentioend in invoice, for example, bank account number, receiver name: Japan
Institute of Plant Maintenance.

1.5

If your company has outstanding bills for JIPM, the application might be cancelled.

1.6

JIPM does not have chack, so cannot provide scanned voided check or deposit slip
as certificate document of bank account. Please confirm on this issue with yourfinancial term in advance.

Travel Expense
JIPM will make reservation for air tickets (In principle, air tickets are business-class withregular fare tickets), local transportation in Japan (From assessor’s home to airport andback), travel insurance and business VISA if applicable .
These travel expense will be charged to the applicant.
Only under special circumstances will JIPM consider requesting the applicant to reserveand pay for air tickets.

3.

Accommodation Expense
Accommodation and subsistence expenses that are necessary to carry out an assessment
will be paid by the applicant.
If additional expenses are incurred that are necessary to the assessment process these will
be charged to the applicant.

2023: SECTION 4

FEES & ASSOCIATED COSTS

4. Assessment Fees andOther Associated Costs

4.

Tax
The fee does not include taxes, such as transaction tax and value added tax.
When you electronically transfer the fee, please make sure that the total amount of the fee
is paid. In case of underpayment the application may not be accepted.
Any tax and bank commission should be paid by applicants.
If TPM Award Office does not received the full amount of invoice, the application will
be canceled.
Note that invoices for travel and subsistence are also not considered to attract with-holding
tax as there is no provision of services.

5.

Additional Fee
An assessment is defined as 0900 – 1700 hrs or as 8 hours including 1-hour lunch andnecessary breaks. The assessment schedule should be formatted to fit this time frame.
If the Assessment requires all or part of a second day to complete, the fee charged will be
2 x the fee shown in the table at the beginning of Section 4. Similarly, if a third day isrequired the fee charged will be 3 x the fee shown in the table at the beginning of Section
4.

6.

Withdrawal Fee
In the event of withdrawal, a withdrawal fee in line with the table outlined below will beapplied with the balance of the payments made by the applicant to be refunded.
Should an applicant company wish to withdraw after submitting an application, they are
required to complete and submit the Withdrawal Form – See page 13.
Timing of Notification of Withdrawal

Fee Payable to JIPM

1)From Issued Invoice
To 28th February 2023
2)-300 000 Yen as Admin Fee-50% of 1st Stage Assessment fees

From 28th February 2023
To Date of 1st stage Assessment
3)-100% of 1st Stage Assessment fees

From Date of 1st stage Assessment
To Date of 2nd stage assessment-50 % of 2nd Stage Assessment fees
-100% of 1st Stage Assessment fees

4)
After 2nd Stage Assessment

2023: SECTION 4-100 % of 2nd Stage Assessment fees

FEES & ASSOCIATED COSTS

4. Assessment Fees andOther Associated Costs

Application for TPM Awards 2023
No withdraw fee
Issued Invoice by TPM Awards Office (Mid - Late January)
1)
28 February 2023
2)
Date of 1st Stage Assessment (March - July)
3)
Date of 2nd Stage Assessment (September - December)
4)

7.

Follow-up/Pre-assessment Fee
7.1 Follow-up/Pre-assessment Fee

Fee (for 1 day)All Fees are in JPY(Japanese yen)
JPY 500 000.

*Not including travel cost. (Actual cost will be charged.)*In the case of Online implementation, “Online Implementation Fee” is not required.

2023: SECTION 4

FEES & ASSOCIATED COSTS

5. Preparing for the Assessment

The following section will assist with the necessary preparations for an Assessment.
Items contained in this section are:

Section Contents
1

The Activity Report
1.1

Guide to Creating the activity Report

1.2 TPM Activity Report Contents- Award for TPM Excellence Category B & A andAward for Excellence in Consistent TPM Commitmen- Special Award for TPM Achievement- Advanced Special Award to TPM Achievement- Award for World-class TPM Achievement- General Points
1.3 Example of Content- Outline of Your Company and Plant- TPM Policies and Objectives
2

Example of Meeting Minutes

3

Example of Kaizen / Improvement Report2023: SECTION 5

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

1. The Activity Report*Please refer to 'Preparation of TPM Activity Report'.

One of the main objectives of the TPM activity report is to provide a record of the TPM activities conducted todate and to allow Assessors to study carefully prior to commencing the assessment. The report should notcontain audio or video material as this may hinder the screening process.
1.1 Guide to TPM Activity Report
Style
Paper Format- A4 (210 mm (297 mm) or similar size with left-bound format- Printing copy number on the cover page is required.
- Duplex printing (printing on both sides of paper)- Use 12 point font or larger- Provide the Report in easy to read styleMust bookbinding (Just papers with clip cannot be accepted)- Avoid using plastic ring binder (the ring might be broken when the reports are delivered bycourier)- Provide 4 Copies (5 Copies for Advanced Special, World-class)

CD/USB Format- Must be in PDF file format with using 12 point font or larger and with indexes for eachchapter. For the security purpose, some sort of protection should be on the data or the file itself.
- Provide 2 CDs or USBs
Language-Must be in English or Japanese.
If you prepare Activity report in Japanese, please mention your English company name also
on cover page.

Report Length-

Report to be a maximum of 300 pages

Report for Second Stage Assessment
Update information from the First Stage assessment should be recognised easily by the assessor suchas highlighting the section with the updated information. Sections with new improvement case studies also
should be highlighted to be found easily.
Activity Reports Submission Deadline
Item
TPM Activity Reports for 1st stage
4 or 5 Copies, and 2 USBs or sharing by storage site
TPM Activity Reports for 2nd stage
4 or 5 Copies, and 2 USBs or sharing by storage site2023: SECTION 5

Submission Deadline
40 Days prior to Assessment
Date-Onsite or Online assessment
40 Days prior to Assessment
Date

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

NOTES: mn
1.

In cases, please prepare the spares of Activity Report in your plant.

2.

If any changes have been made after the submission of the Activity Report, please prepare
excerpts that show the changes made. You may bring the excerpts to the hotel on the day before
the assessment.
In addition, please indicate the additional changes in an easy-to-understand manner so that theassessment can proceed with questions and answers based on the page numbers of thesubmitted Activity Report in advance.

3.

Should the company require the Activity Reports to be returned, shipment charges will be paid by
the applicant.

4.

While the activity reports may contain PowerPoint slides, slides alone are insufficient information.
Support evidence on TPM implementation should be provided.

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

1.2 TPM Activity Report Contents
EXAMPLE CONTENTS FOR:OOOAward for TPM Excellence – Category B
Award for TPM Excellence – Category A
Award for Excellence in Consistent TPM Commitment

Index
Chapter 1 “Outline of Your Company and Plant” (Refer to page 33 – Example of Content for Structure
Guidelines)
1-1Company
1-1.1
Brief history; History of Capitalization and Sales. (Here and in the rest of
your report, you may refer to necessary details by using item numbers that are consistentthroughout the report, e.g., ‘1.’ or ‘1)’ or ‘(1)’, etc.)
1-1.2
Areas of business your company/plant is engaged in
1-1.3
Organizations
1-2 Plant
1-2.1
Brief history
1-2.2
Organizations
1-2.3
Plant Layout
1-2.4
Size of Business Annual production volume
 Major equipment
Specify the equipment you have, and its volume, etc; volume subject
to TPM, and average length of use of such equipment.
 The Staffs
How they are organized, what their work schedule is, and what theirworking hours is, etc.
1-3 Production Systems  From order receiving down through shipping; also production leadtime
1-4 Main Products and Production Processes
1-5 Position of Your Company within Industry; Your Share of Market
1-6 Date of TPM Inauguration in Your Plant (What year and month, etc.)

Chapter 2 “TPM Policies and Objectives” (Refer to page 32 for Example)
2-1
2-2

Company’s/Plant’s Overall Policies and TPM; how they are inter-related
TPM Policies, Objectives, Implementation

Chapter 3 “TPM Organizations and Activities”
3-1
3-2
3-3

History of Equipment Management Organization Evolution
Status of Plant Organization and Staffing by Section
TPM Promotion Organization and Activities

Chapter 4 “Individual Improvement Activities (Kaizen)”
4-1
4-2
4-3
4-4
4-5
4-6
2023: SECTION 5

Outline Aims, Goals, Concepts and Key Points of Practice
Structure of Losses and Analysis
Kaizen Topics; how is being practiced
 Major/minor topics; number of ideas, present status, and techniques used
PM Analysis
Individual Kaizen  Examples and Effects
Results and Future Plans
PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

Chapter 5 “Autonomous Maintenance Activities”
5-1
5-2
5-3
5-4
5-5
5-6

Outline  Aims, Goals and Concepts
Key Points of Activity
Step-by-Step Implementation and Diagnosis Systems
Activity Status; Status of each step, activity boards, one point lessens, etc.
Autonomous Maintenance  Examples and Effects
Results and Future Plans

Chapter 6 “Planned Maintenance Activities”
Outline  Features of equipment; issues of equipment maintenance
Maintenance Department Organization and Staffing
Role Sharing between Operating Departments and Maintenance Group
Support for Autonomous Maintenance
Establishing Planned Maintenance System
Maintenance Information Control, Breakdown Analysis, MTBF, MTTR, etc.
Status of Corrective MaintenanceTechnical Developments for Automatic Maintenance
Equipment Diagnosis Techniques, Status of Predictive MaintenanceLubrication Control
Stock Control
Control of Dies, Jigs, Measuring Instruments, Drawings and etc
Maintenance Budgets and Control
6-13.1 How maintenance costs are determined In relation to sales, staffing and maintenance cost
6-13.2 How budget is classified  By department, goal, etc.
6-13.3 Budget item breakdown Material repair costs paid outside, internal labor cost, etc.
6-13.4 Criteria by which total budget is fixed Actual performance in previous accounting periods, production
volume, repair plans by nature of repair, etc.
6-13.5 Authority for appropriation  By position level
6-14 Planned Maintenance  Examples and Effects
6-15 Results and Future Plans
6-1
6-2
6-3
6-4
6-5
6-6
6-7
6-8
6-9
6-10
6-11
6-12
6-13

Chapter 7 “Quality Maintenance Activities”
7-1
7-2
7-3
7-4

2023: SECTION 5

Outline  Aims and Objectives
Progress and Inspection Methods
Examples and Effects
Results and Future Plans

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

Chapter 8 “Development Management Activities”
8-1

Product Development Management
8-1.1
Outline  Concepts, Aims, and Schedule
8-1.2
Designing easy-to-make products in the development stage
8-1.3
Product Development Management System
8-1.4
MP Information, its collection and use
8-1.5
Designing Recyclable Products and Manufacturing Systems
8-1.6
Results achieved and Future Plans
Equipment Development Management
8-2.1
Outline  Concepts, Aims, and Schedule
8-2.2
Integrating Product Development Management and Equipment
Development Management
8-2.3
Equipment Development Management Systems
 Status Analysis, Capital Investment Plans, Economic Comparisons,Development and control of equipment budgets
8-2.4
MP Information; its collection, storage and use
8-2.5
Results and Future plans
Individually developed Management  Examples and Effects

8-2

8-3

Chapter 9 Training and Education
9-1
9-2
9-3
9-4
9-5
9-6
9-7

Basic Concepts and Priority Measures
Determining Training Budgets
Outline of training and education and methods to improve skills
Evaluation of maintenance work knowledge and skills
Qualified specialists
Examples of training/education materials and effects
Results achieved and future plans

Chapter 10 Administration and Other Indirect Departments
10-1
10-2
10-3
10-4
10-5
10-6

OutlineAutonomous maintenance activities in administrative and other indirect departments
Individual improvement (Kaizen) activities in administrative and other indirect departments
Support for Production Departments
Examples of improvement in administrative and other indirect department and the effects
Results and Future Plans

Chapter 11 “Safety, Sanitation and Environment Control”
11-1
11-2
11-3
11-4
11-5
11-6
11-7

OutlineObjectives
Organizations and Systems for promotion
Environmental Protection at work places
Activity Status
Examples of improvement in Safety, Sanitation and Environmental Management and Effects
Results and Future Plans

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

Chapter 12 “TPM Effect and Evaluation”
12-1

12-3
12-4

Tangible Effects (List specific equipment and/or the number of machines)
12-1.1TPM Effect from overall management viewpoints
12-1.2TPM Effect on Production (P)12-1.3
TPM Effect as seen from quality (Q) viewpoints
12-1.4
TPM Effect on Cost (C)12-1.5
TPM Effect on Delivery (D)12-1.6
TPM Effect on Safety (S)12-1.7
TPM Effect from Morale/Training (M) viewpoints
12-2
Intangible EffectIssues of present practice and counter-measures
Visions of 21st century and their implications for TPM

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

EXAMPLE CONTENTS FOR:oSpecial Award for TPM Achievement

Index
Chapter 1“Outline of Your Company and Plant”

Chapter 2“TPM Policies/Objectives and TPM Organization/Management”

Chapter 3“Innovative/Breakthrough TPM Activity”

Chapter 4 – 12Contents can be the same as for “Award for TPM Excellence Category A”“Award for TPM Excellence Category B

EXAMPLE CONTENTS FOR:oo

Advanced Special Award for TPM Achievement
Award for World-class TPM Achievement

Index
Chapter 1“Outline of Your Company and Plant”

Chapter 2“TPM Policies/Objectives and TPM Organization/Management”

Chapter 3“Creative TPM Activity”

Chapter 4 – 12Contents can be the same as for “Award for TPM Excellence Category A”“Award for TPM Excellence Category B

GENERAL POINTS FOR ALL CATEGORIES OF ACTIVITY REPORT:
1.

Terminology Definitions should be attached to the reports especially when applicant uses their own
terminology which assessors might not understand.

2.

If there is updated Information and new improvement cases in the activity report for Second
assessment, these should be highlighted for easy recognition.

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

Stage

5. Preparing for the Assessment

1.3

Example of Content
1.3.1

Chapter 1, “Outline of Your Company and Plant”

1.3.1.1

Introduction of Enterprise Group Group

1.3.1.2 Profile of the Company(Registered Name of the Company)

Production Division
 Corporation
Marketing Division(Location)(Representative)(Initiation/Establishment)

 Corporation(Cooperate Fund)Distribution Division
 Corporation(Amount of Proceeds)(Number of Employee) Corporation

1.3.1.3 Company History
1XXX  Initiation/ Establishment of the company

1.3.1.4 Company Organization
Name of Company

1XXX 
1XXX 
1XXX 
1XXX 
1XXX  TPM Kick Off
1XXX 
1XXX 

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

1.3.2

Chapter 2, “TPM Policies and Objectives”
1.3.2.1

Background of TPM Implementation(Reason for TPM Implementation)
Example: For becoming valuable and survivable company in the 21st century and becoming more competitive in
the global market, we need effective business tool as TPM.

External Needs

Internal Needs

Diversified customer needsAmount of LossIntensification of global competition



Unorganized/unplanned operation



Correspondence to environmental
movement

Lack of management ability

20XX, XXX (Date)
TPM Kick Off

1.3.2.2 Emphasized Target/Slogan and Category
TPM Slogan

All Commitment TPM
Focal PointsPlanning Skill-up Course
throughout design process
Maintain information system forbetter information sharing
Reduce lead-time
Etc.

2023: SECTION 5

TPM Target




BM
Added Value Production:
Improvement Agenda
Etc.

Year: 20XX

PREPARING FOR THE ASSESSMENT

5. Preparing for the Assessment

2. Example of Meeting Minutes-Please submit in PDF file.
-Font size should be big enough to read when printing it out

Example (Cover Page)
First Stage/Second Stage Assessment Meeting Minutes(Name of Your Company and Plant)(Name of Award Category)(Date of Assessment)

Attendees: (Names of Attendee)

Example Contents (pages after the cover)
Name of
Assessor

Question

Autonomous Maintenance

On-SitePresentation

Individual Improvement(cases)Comment

Presentation

Assessment Category(name of assessor)(cases)(cases)(name of assessor)

2023: SECTION 5

PREPARING FOR THE ASSESSMENT

Response

Name of
Respondent

5. Preparing for the Assessment

3. Example: Kaizen / Improvement Report-Please submit in PDF file.
-Font size should be big enough to read when printing it out
Company
Name:
Plant:
TPM 1st Stage Assessment Date:
TPM 2nd Stage Assessment Date:
KAIZEN IMPROVEMENT PLAN

REF
1

KAIZEN ITEM
Reach Step 4 in all ‘A’ Class machines

ACTIVITY PLANRESP

New Plan agreed withall team members
and machine-bymachine masterschedule prepared

KP

COMP
DATE

STATUS

Oct
2018

2

3

Continue as required…….

Report prepared by:Name:……………………………………………….
Signed:………………………………………………

2023: SECTION 5

PREPARING FOR THE ASSESSMENTOKASSESSMENT CRITERIA

6. Reference Documents

Award for World-class TPM Achievement

Check list S

Advanced Special Award for TPM
Achievement

Check list A

Special Award for TPM Achievement

Check list B

Award for Excellence in Consistent TPM
Commitment

Award for TPM Excellence – Category A

Award for TPM Excellence – Category B

2023: SECTION 6

REFERENCE DOCUMENTS

Check list C

6. Reference Documents
Assessment Criteria
For all Categories of TPM Award

Explanations

Basic conditions as business
manager

The basic conditions are to fulfil the social responsibility to be exercised by an enterprise,
and achieve labour and equipment safety.

Prerequisites for implementation

Assessment Criteria

Formulation of policy andtargetA target contributing to management is established in line with the concepts that TPM
policy is consistent with the basic corporate policy, TPM is clearly positioned in thestrategy as an enterprise or working site, and “TPM is a job.”

Formulation of master plan

The master plan showing the basic promotion plan of TPM in chronological order iscreated in order to fulfil the initial purpose, and is used as a criterion for all activities andas a fundamental when making a plan to promote each pillar at the working site.

Establishment of promotion
system by top
management

The chief executive for TPM promotion is the business manager who exercises
leadership based on his/her own intentions. The organization for TPM promotion basedon the premise above is established and functions.

Manager and technicalstaff-led type formation of
overlapping small groups

A manager and technical staff-led type of working organization consisting of overlapping
small groups is formed in establishing the promotion system. The role and responsibilityof each level of overlapping small-group organizations are clarified.

Creation of opportunity for
all members to participate

All members participate in TPM activities across all departments and levels, in order toclarify the presence and accomplishment of each member through participation by eachmember in the activities based on the idea that “TPM is a job.”

Introduction of step-by-step
implementation system

The steady progress management of activities is carried out through step-by-step
implementation which clearly shows what to do at the present stage, what to do at thenext stage and the final picture, in order to definitely implement what to do and clarify theguidance points in the process of activities.

Implementation of step-bystep examination

Appropriate consultation is carried out in the system where a group in a position ofleadership evaluates the appropriateness of going on to the next step when
implementing activities through step-by-step implementation, and where top
management at the working site also evaluates it.

Ensuring of top
management diagnosis
function

The business manager confirms at a certain time the status of accomplishment as statedin the TPM policy and implemented as planned by the manager to produce results, andalso confirms the need to change the future policy, plan, system, etc.

Establishment of pillars of
TPM implementation

Basic pillars toward activities are established from the viewpoints of a double-wheel
system concerning equipment management by a field operator and specialized
maintenance so as to avoid problems in production equipment, prevent the occurrence ofproblems by upstream control, and develop human resources. Based on the above,
pillars for activities according to the needs as a working site are clarified.

Clarification of loss

TPM aims to contribute to business by thoroughly eliminating “losses” including chronic
loss. Therefore, the existence and definitions of loss and structure are clarified, and thelevel of contribution to business by eliminating such losses is clarified.

Utilization of methods andtechniques to solve
problems/issues

In order to produce results toward solving problems including chronic loss, suchapproaches as applicable analyses and improvement, and their methodologies areclarified and activities logically implemented.

Utilization of tools for circle
activation“TPM activities board,” “one-point lessons” and “circle meetings” are utilized as effective
tools for circle activation.

Establishment of systemfor developing humanresources

A system for training is established in order to secure personnel having capabilities
corresponding to the work, and education and training based on that system are carriedout. Special programs are systematized and implemented for workers directly engaged inequipment management, in order to secure professional engineer capabilities anddevelop human resources having new capabilities.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist C – Page 1 of 2
Award for TPM Excellence - Category B
Award for TPM Excellence - Category A
Award for Excellence in Consistent TPM Commitment
Categories
1

TPM Policies
and Objectives

Check Points
TPM policies are planned in relation between company policies and plant/factory policy.
The relation between TPM target values and management target results are clear.
The master plan is in an appropriate order as an action plan to achieve TPM.
TPM policies and objectives are checked using methods such as benchmarking that all sections of PQCDSME are displayed corresponding to 8 pillars.
TPM policies and objectives have been set forth and observed by all the departments and sections.
The achievement status of TPM policies and objectives is available in a time line using objective data.
Overlapping small groups, the TPM promotion committee, and other special committees are organized in a way that leads to TPM activities.
TPM promotion units help facilitate TPM activities within departments/sections.
Small groups on the front line have been vitalized.
The achievement status of TPM objectives is confirmed and necessary actions are taken for unachieved indexes.

2

Individual
Improvement

Individual improvement issues and themes are set up in relation to TPM policies and objectives.
Objectives are set forth for each subject of individual improvement, and contributions are being made clear by performance indexes.
Terms and definitions are being made clear on production department losses and their elimination is being dealt with.
A system is set up to analyze and understand the relationship between loss and cost using the loss map and loss tree methods.
Improvement activities are being actively carried out, and contribution to the achievement index is clearly understood.
A system to prevent recurrence of problems such as defects, breakdown, and short mechanical stalling is standardized.
A system to apply cases of individual improvement horizontally is established.
There are many cases of zero occurrences of defects, breakdown, and short mechanical stalling.
Many necessary improvement measures, such as the QC method, Nazenaze analysis, and PM analysis, are used effectively and the custom of thinking withrationales and principles is being established.
The results of improvement are being announced qualitatively and in terms of PQCDSME, and future issues and goals are clearly set.

3

Autonomous
Maintenance

Autonomous maintenance achievement goals are set up using a step-by-step method.
Achievement goals are appropriately assessed at each step by managers for progress and completion.
Workplace/on-site visual boards, which show the status of activities, goals, accomplishments, and issues to be resolved, are in place.
Actions are being taken to remove dirt, stains, scattered raw materials, oil leakage, etc. and to eliminate their cause.
Cleaning, lubrication, bolt tightening, and inspections are performed perfectly and without fail, and thorough measures are taken for difficult-to-handle areas.
Excellent storage procedures are in effect for tools and jigs, and cleaning is carried out routinely.
Improvement proposals are made and implemented.
A system to upgrade the skills of all employees is established with a skill evaluation chart, one-point lessons, and maintenance skill training, and is showing
results.
One-point lessons are available as training texts and are being used.
Employee morale surveys and skill maps are used to confirm that all employees are working on workplace improvement with a sense of accomplishment.

4

PlannedMaintenance

Goals for autonomous maintenance are set up in line with TPM policies.
Duties for autonomous maintenance and planned maintenance are clearly defined and a mutual cooperative structure is established.
Appropriate equipment diagnosis technologies are being put to use for predictive maintenance and deterioration checks, and TBM (time-based
maintenance) and CBM (condition-based maintenance) are selectively used.
Maintenance standards are in order and an appropriate maintenance calendar is created.
Sudden breakdown has significantly decreased with thorough failure analysis and enhanced improvement maintenance; a system is set up for MP design
information to accumulate and utilize the data.
A system is set up and is being upgraded for professional maintenance skills such as repair skills, inspection skills, lubrication control skills, and failure
analysis skills, for which a sufficient technical level has been reached.
Spare parts, molds jigs, fixtures, measuring equipment, drawings, etc. are all stored as data.
Maintenance information on the status of equipment deterioration, failure, equipment shutdown, maintenance man-hours, etc. is stored and utilized.
Maintenance technology training is provided, and maintenance men are obtaining certification as equipment maintenance engineers.
Maintenance costs are being adequately budgeted and controlled, and the maintenance cost ratio is monitored.

5

Quality
Maintenance

Goals for quality maintenance are set up in line with TPM policies.
Data are being accumulated for defect outflow and defect process, causes are being analyzed, and improvement goals are being set up.
A system is structured to set up requirements for equipment that will not turn out defects, and maintenance control is performed appropriately.
For quality defects, measures are taken to prevent recurrence from the aspect of 4M.
Various analytical methods such as Pareto analysis, QM matrix, and PM analysis are effectively used at the appropriate stages.
Based on fundamentals and principles, quality defects are being analyzed for cause.
Measures aiming for zero occurrences of quality defects are showing results.
A measure is set up to effectively and thoroughly applies the brakes on defect recurrence.
A system is established to set up a quality maintenance system with figure 8 deployment.
In order to reduce the defect rate caused by equipment, necessary training and research are moving forward.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist C – Page 2 of 2

Award for TPM Excellence - Category B
Award for TPM Excellence - Category A
Award for Excellence in Consistent TPM Commitment

Categories
6

Product andEquipment
Development
and Control

Check Points
Goals for development and control of plants and products are set up in line with TPM policies.
Items of development and control of plants and products and their standards are clear and the progress is monitored.
In product and plant development management, a system that extracts the origin of problems in design review and debugging is fully functioning.
The structure generating loss for product development management is clear and improvement measures are put in place.
The MP design approach and the implementation of equipment, molds, jigs, and fixtures are both systemized.
An information feedback system for MP design is in place.
Economic comparison and risk analysis of plant investment plans are carried out appropriately for the cash flow base.
A design method based on assessment standards for ease of production is introduced.
Initial phase control is being exercised on new products and equipment, and there is a positive case.
There is a case in which development of new technology and processing has led to the development of new products and equipments.

7

Training andDevelopment

Goals for training programs are qualitatively set up.
Important themes for the training programs are interlinked with the future plans of the company.
A systematic training program for each job and rank is established with employees having a full understanding of the required knowledge and skills for each job
and rank.
A training curriculum and lecturers are available based on the training system, and appropriate training is provided.
Effective training programs are set up for managers, staff members, operators, and maintenance workers.
A place for maintenance skill training is provided and utilized for professional maintenance training and operator training, making it possible to carry on the skills.
OJT training programs are fully functioning leading to the upgrading of skills for all staff members and progress in multi-skilled worker training.
Staff members are actively working to obtain certification as autonomous maintenance engineers and equipment maintenance engineers.
Employee satisfaction and the status of motivation are quantitatively analyzed and measures are in place for their enhancement.
Results from the human resources program are being fed back to TPM activity, and achievement is understood.

8

Administrative
andSupervisory
Departments

Goals for administrative and supervisory departments are set up in line with TPM policies.
By supporting the efficacy of production activity and improvement of supplier activity, the product inventory and goods in process have been reduced.
Losses by the administrative and supervisory departments are accurately measured.
Significant reduction in man-hours has led to a reduction in overtime and work on holidays, which has reduced fixed administrative costs.
A multi-disciplinary and multi-skill approach has moved forward, and man-hours for different departments are becoming equal.
Morale is being enhanced in the administrative and supervisory departments.
The office supply inventory is kept at a minimum and the office environment is improved.
An information system is being structured and a system is set up for quick and accurate information transmission.
Each department is dealing with reducing costs incurred from operations and overall cost reduction is improving.
A system to carry over the skills required for sustainable operation maintenance is in place.

9

Safety,Sanitation andEnvironmental
Control

Safety, sanitation, and environment control policies are well defined, improvement targets are set for reduction in waste and emissions, etc.
Past cases of labour accidents and plant disasters have been scientifically analyzed, and action has been taken to prevent recurrence.
The Industrial Safety and Health Law is being complied with and the work environment (noise, vibration, dust, light, etc.) meets the legal standards.
A risk analysis hazard map of the entire plant has been created, and the safety inspection manual is in order and is being audited.
Safety awareness improvement activities take place regularly with near accident, KY and other measures.
An emergency manual is in place, protective equipment and lifesaving equipment are ready to use, and emergency drills are being executed.
Safety devices such as safety covers, safety nets, safety signage, and foolproof disaster prevention measures are appropriately prepared.
Safety assessment is enforced before introducing new equipment and/or process.
Results from improvement activities have led to energy and resource conservation.
Environmental measures such as risk management and waste management are being considered, moving forward targeting zero emissions and reduced
environmental load.

10

Effects and
Evaluation of
TPM

The level of achievement for the TPM goal is being assessed, and cause analysis is being carried out for its achievement or non-achievement.
Objectives are being met in terms of overall equipment effectiveness, sporadic breakdowns, minor stoppages, and defective product indexes.
Prominent results have been obtained in reducing process defects and customer complaints.
The product inventory and works in process have been drastically reduced in comparison to before TPM introduction.
A record of zero accidents and zero pollution is continuing.
Product cost is reduced, and cash flow is improved.
Achievement is seen that contributes to the operation profit improvement.
TPM cost/benefit analysis is in order.
High worker morale and a stimulating working environment are in place as an intangible benefit of TPM activities.
Problems that remain unsolved in connection with TPM activities are being clearly recognized and concrete action plans are being envisioned.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist B – Page 1 of 2
Special Award for TPM Achievement

Categories
1

TPM Policies
andObjectives

Check Points
As premises for the fulfillment of corporate social responsibility (CSR), the corporate vision is clearly defined for business growth in the 21st century.
TPM policies are planned in relation between company policies and plant/factory policy.
TPM policies and objectives are checked using methods such as benchmarking that all sections of PQCDSME are displayed corresponding to 8
pillars.
A TPM target value is established in line with management results, and a system is set up to quantitatively evaluate the progress of activities.
The achievement status of TPM policies and objectives is available in a time line using objective data.
The achievement status of TPM objectives is confirmed and necessary actions are taken for unachieved indexes.
Distinctive and innovative TPM activities are exercised fusing the market needs and seeds of the company.

2

Individual
Improvement

Each loss from equipment, procedure, operation, unit requirement, and management are being exposed along with the flow of materials andinformation, and improvement issues are prioritized according to the level of importance.
Thinking and procedures for zero-loss are thoroughly implemented.
Human-machine systems are completed in line with management objectives.
Efforts are made to set up easy-to-operate equipment.
There are many improvement cases that directly connect to management.
Individual improvement issues and themes are set up in relation to TPM policies and objectives.
A system is set up to analyze and understand the relationship between loss and cost using the loss map and loss tree methods, and achievement isseen.
A system to prevent recurrence of problems such as defects, breakdown, and short mechanical stalling is standardized aiming for zerooccurrences.
A system to apply cases of individual improvement horizontally is established and results are being achieved.
The results of improvement are announced qualitatively and in terms of PQCDSME, and future issues and goals are clearly set.

3

Autonomous
Maintenance

Autonomous maintenance is established and the improvement structure is moving forward.
Small-group activities have been revitalized and specified achievements are gained.
Kaizen proposals are made actively and the contents are at a high level.
Continued level improvement training is provided for maintenance skills.
The achievement target for autonomous maintenance is shown in steps, and there is a system established to diagnose the progress andcompletion showing results.
Actions are being taken to remove dirt, stains, scattered raw materials, and oil leakage, etc. and to eliminate their cause.
Cleaning, lubrication, bolt tightening, and inspections are performed perfectly and without fail, and thorough measures are taken for difficult-tohandle areas.
A system to upgrade the skills of all employees is established with a skill evaluation chart, one-point lessons, and maintenance skill training,
showing results.

4

PlannedMaintenance

Computerized systems are being successfully used for the purpose of spare parts control, maintenance cost control, maintenance information, etc.,
showing results.
The concept of optimal maintenance cost is being effectively applied.
Equipment diagnostic techniques are steadily being applied and are showing results.
Equipment is set up for easy autonomous maintenance.
A number of cases are available that demonstrate excellent results of corrective maintenance.
Goals for planned maintenance are set up in line with TPM policies and their progress is being monitored.
Duties for autonomous maintenance and planned maintenance are clearly defined and a cooperative structure among operators and professional
maintenance men is established, showing results.
Sudden breakdown is significantly decreased with thorough failure analysis and enhanced maintenance; a system is set up for MP design
information to accumulate and utilize the data showing results.
A system is set up and is being upgraded for professional maintenance skills such as repair skills, inspection skills, lubrication control skills, andfailure analysis skills.
A system is set up and is being upgraded ensuring the accumulation of maintenance information such as the status of equipment deterioration,
failure, equipment shutdown, maintenance man-hours, etc.

5

Quality
Maintenance

The 4M requirement for quality assurance is clearly defined and duty segregation for each pillar and collaborative issues are noted.
Details of manufacturing procedures are traceable.
A system is structured to realize a facility that will not send out defects.
A system is structured to set up and manage operations and work requirements that will not send out defects.
A production line with zero defects is available.
Quality maintenance goals are established in line with TPM policies and progress is monitored.
Based on fundamentals and principles, quality defects are being analyzed for their cause.
A measure is set up to effectively and thoroughly applies the brakes on defect recurrence.
A system is established to set up a quality maintenance system with figure 8 deployment.
In order to reduce the defect rate caused by equipment, necessary training and research are moving forward.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist B – Page 2 of 2
Special Award for TPM Achievement
Categories
6

Product andEquipment
Development
and Control

Check Points
Systems are in effect for the development and control of plants and products; results have been achieved.
Systems are in effect for economic comparison and risk analysis of plant investment alternatives.
Systems are in effect for MP design and MP information feedback.
A number of cases are available for easy-to-make products and easy-to-use equipment.
Plants and products have been developed that achieve high-level customer satisfaction.
Management items and standards are clearly defined for product and plant development management, goals are set in line with TPM policies, andprogress is being monitored.
In product and plant development management, a system that extracts the origin of problems with design review and debugging is fully functioning.
The MP design approach and implementation in equipment, molds, jigs, and fixtures are all systemized and an information feedback system for MP
design is in place.
Initial phase control is being exercised on new products and equipment, and it is producing a positive result.
A system that connects the development of new technology and processing to the development of new products and equipments is in place andspecific cases are available.

7

Training andDevelopment

The training environment, curriculum, and tools are in order for the improvement of knowledge, skills, and techniques.
Internal TPM instructors have been trained and appointed.
All company staff members eligible for certified maintenance specialist have taken the examination, with a high passing rate.
The criteria for training assessment are in good order and are proving conducive to operator vitalization.
A challenging training program is in good order providing a comfortable workplace.
Goals for training programs are qualitatively set up and important themes for the training programs are interlinked with the future plans of thecompany.
A systematic training program for each job and rank is established with employees having a full understanding of the required knowledge and skills
for each job and rank, showing results.
A place for maintenance skill training is provided and utilized for professional maintenance training and operator training, increasing the ability tocarry on skills.
OJT training programs are fully functioning and lead to the upgrading of skills for all staff members, improving multi-skilled worker training.
Results from the human resources program are being feed back to the TPM activities and system to verify that achievement is moving forward.

8

Administrative
andSupervisory
Departments

People-friendly, pleasant offices are in place.
Actions are being taken to provide shorter work hours and care of senior workers.
Effective support is being rendered to production departments to improve operation efficiency.
Cost control is in effect for each product.
Work improvement is being aggressively pursued, and concrete results are being obtained.
Improvement goals for administrative and supervisory departments are in place in line with TPM policies and progress is being monitored.
By supporting the efficacy of production activity and improvement of supplier activity, the product inventory and goods in process have been
reduced.
Losses by the administrative and supervisory departments are accurately measured, significant reduction in operation man-hours is achieved, andindirect fixed costs are reduced.
Information is being transmitted quickly and accurately, and information needed is available on demand.
A system to carry over the skills required for sustainable operation maintenance is in place.

9

Safety,Sanitation,andEnvironmental Control

Company policies regarding safety and the environment are being observed in every area of company operation.
Human contact is being aggressively pursued on production floors.
Work environment protection (noise, odor, light, etc.) is in effect.
Zero accidents and zero pollution are being pursued in an effort to create a globally friendly plant.
Safety, sanitation, and accident prevention are all being handled adequately.
Safety, sanitation, and environment control policies are well defined, improvement targets are set for reduction of waste and emissions, etc., andprogress is being monitored.
Past cases of labor accidents and plant disasters have been scientifically analyzed, and action has been taken to prevent recurrence.
A risk analysis hazard map of the plant has been created, the safety inspection manual is in order, and safety patrols are being made.
Safety assessment is enforced before introducing new equipment and/or process.
Environmental measures such as risk management and waste management are being considered, moving forward targeting zero emissions andreduced environmental load.

10

Effects and
Evaluation ofTPM

TPM activities are in place with a goal-oriented emphasis.
The level of achievement for TPM goals is being assessed, and cause analysis is being carried out for its achievement or non-achievement.
Objectives are being met in terms of overall equipment effectiveness, sporadic breakdowns, minor stoppages, and defect product indexes.
Prominent results have been obtained in reducing process defects and customer complaints.
The product inventory and works in process have been drastically reduced in comparison to before TPM introduction.
A record of zero accidents and zero pollution is continuing.
Product cost reduction, cash flow improvement, and achievements leading to operating profits are showing.
High worker morals and a stimulating working environment are in place as an intangible benefit of TPM activities.
Problems that remain unsolved in connection with TPM activities are being clearly recognized and concrete action plans are being envisioned.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist A
Advanced Special Award for TPM Achievement
Categories
1

TPM Policies andObjectives

Check Points
As premises for the fulfillment of corporate social responsibility (CSR), the corporate vision for business growth is defined and open management takes place based on
the roadmap.
With distinctive and innovative TPM activities fusing market needs and corporate seeds, restrictions hindering product cost reduction and loss are being thoroughly
eliminated.

Important
Themes2

Individual
Improvement

Loss hindering product cost reduction is accurately extracted, with the participation of all departments, including sales, development, production, distribution, andmanagement.
Loss from product cost is being categorized in line with the flow of materials and information, and activities in each department and section and activities surpassing
departments and sections are clarified to achieve zero-loss.
Cost effectiveness is being considered for improvement, and methods appropriate for loss items are being effectively used.
Many zero-defect and zero-breakdown lines are created with improvement measures, and there are many cases of reduction in non-value-added processes.
New technologies and processes are being developed that can be boosted in the industry.

3

Autonomous
Maintenance

Steps for autonomous maintenance are evolving to the point that autonomous management is being implemented.
Training to upgrade maintenance skills continues to be provided, with skill level goals being upgraded and reaching a high level.
The autonomous maintenance percentage has been heightened to reach goals by involving a part of the professional maintenance operation.
All staff members are flexibility dealing with new equipment, products, and processes, and are working for workplace improvement.
Improvement proposals are actively made, leading to a cheerful, safe, and pleasant workplace.

4

PlannedMaintenance

Computers are effectively utilized to provide good results for spare supply management, maintenance fee management, and maintenance information management.
Methods, tools (measuring instruments, sensors), and evaluation methods for facility analysis are being systemized.
Ex post facto, regular, prognostic, and improvement maintenance are differentiated in consideration of appropriate maintenance fees, and are effectively implemented.
The facility makes autonomous maintenance easy to handle.
With improved maintenance, measures for zero breakdown and defects, and conservation of resources and energy, are implemented and there are many cases that
produce effects for product cost reduction.

5

Quality
Maintenance

The 4M requirement to ensure quality is clearly defined, role sharing by each pillar is accomplished, and collaboration issues are specified to prevent defect occurrence
and outflow.
A structure and facility that prevent material defects, and establish and manage operation and work requirements, are set up and are showing results.
It is possible to track down material procurement, manufacturing, and distribution records for each product, enabling easy pinpointing of causes of defect generationand outflow, making it possible for improvement measures to be taken immediately.
Quality maintenance at the mass production stage is in effect.
Systems are in effect for zero-defect production.

6

Product andEquipment
Development
and Control

A cross-functional system and information network is organized for development management by sales, development, designing, trial production, manufacturing, anddistribution departments.
Evaluation is performed in new facility development for product cost-saving benefit, operability, maintenance, safety, environmental load, and LCC.
LCA is introduced in the development of new products.
CAE and 3D-CAD simulation technology is used at the development stage progressing in non-test production.
In view of the market lifespan of a product, a percentage-of-sale goal value is set up for new products, and the goal is being met.
Product development with high customer satisfaction is taking place with intellectual property rights, such as patent applications, being obtained.

7

Training andDevelopment

Necessary technology and skills, core and detailed, are being systemized, and training programs are installed and provided in steps according to job and position.
Training programs are established in line with corporate renovation, and employees are improving in the technological and skill aspects of their positions.
Training is provided to foster human resources that can comprehensively manage cross-functional organization for development.
The criteria for training assessment are in good order and are proving conducive to operator revitalization.
The number of certified equipment maintenance engineers is increasing.
The training provided, which is firmly established, inspires motivation, purpose, and ease.

8

Administrativeand Supervisory
Departments

A management control system is established that connects related departments such as the sales and distribution departments.
A system is established for product cost control for each product in line with the flow of materials and information.
A support system is established that leads to the optimization of the overall production process.
Improvement measures are actively installed for operation contents and are showing results.
A project is actively deployed for time reduction with significant efficacy of operation.
The workplace is made kind and pleasant by taking time reduction measures and giving consideration to senior staff members.

9

Safety,Sanitation, andEnvironmental
ControlCompany policies regarding safety and the environment are being observed in every area of company operation.
Considerations are made for sound human relationships in the workplace and employee satisfaction surveys are carried out regularly.
Training is systematically provided for safety assurance, environmental conservation, and disaster measures.
Workplace safety, environmental conservation, and disaster measures are evaluated when new technology, equipment, or products are being introduced.
Waste and emissions are being controlled with yield enhancement and energy source improvement.
The work environment is becoming pleasant to its workers with workplace environmental protection (measures for noise, odor, and light), sanitary measures, andhealth checkups.

10

Effects and
Evaluation ofTPM

TPM activities are in place with a goal-oriented emphasis.
Through continuation of TPM activities, applied goals are being met.

2023: SECTION 6

REFERENCE DOCUMENTS

6. Reference Documents
Checklist S
Award for World-class TPM Achievement
Categories
1

TPM Policies andObjectives

2

Individual
Improvement

Check Points
As premises for the fulfillment of corporate social responsibility (CSR), the corporate vision for business growth is defined and open management takes place basedon the roadmap.
Fusing market needs and corporate seeds, creative world-class TPM activities take place giving birth to innovative products and manufacturing methods.
Company-wide backbone technologies such as product quality improvement, reliable equipment, process streamlining, ease of operation, production efficiency,
speeding up of information processing, and efficient distribution are being theoretically systemized and utilized in relation to the flow of funds, materials, andinformation.
Processing and reaction phenomena, the core of production, are being visualized and monitored by visual images, sensors, and simulations, aiming to enhance
product quality.
An innovative plant and production system that can flexibly respond to new product manufacturing and small-volume production of multiple items are established.
Profit planning is established with product value enhancement and reduction of prime cost.
Review of loss is being performed regularly and zero-loss activity has been established.

3

Autonomous
Maintenance

Autonomous plant maintenance is evolving into autonomous production maintenance, and into autonomous production management, thereafter developing into
company-wide autonomous management.
Systemized maintenance training has been established to gain skills, and achievements have been made.
Innovative activities and suggested activities directly related to company management are producing achievements.
A friendly and comfortable workplace exists.
Autonomous maintenance is taking place with commitment and a sense of ownership.

4

PlannedMaintenance

The relationship between facility function and component parts is systematically understood, leading to effective weakness improvement, the specification ofsections prone to produce defects, and the establishment of a maintenance time cycle.
Deterioration of the facility is categorized as regular and irregular deterioration based on facility structure and load history, for which measures are taken to prevent
breakdown and accidents.
Measurement and sensor technology for facility analysis is being upgraded, and the maintenance period, cycle, and area are determined with a high degree of
accuracy.
With the improvement in the planned maintenance technology, measures to prevent recurring breakdown are established and the facility is improved for ease of
autonomous maintenance.
The system and concept of optimal maintenance is completed in comprehensive consideration of the 4M requirements.
Facility maintenance is systemized and implemented from the perspective of the production system.

5

Quality
Maintenance

Unified control of materials, purchasing, specifications, design, manufacturing, and distribution data has been developed, with which quality can be guaranteed, andhas become a source of pride for the company in its industry.
A system is established to swiftly obtain information on defective products and immediately utilize the information in the production process and company-wide
operations.
Quality maintenance is implemented for new product development.
Zero customer complaints and zero defects are standardized and are being achieved.
The structure is systemized to avoid defects and, at the same time, continuous feedback concerning quality improvement is leading to learning opportunities.

6

Product andEquipment
Development
and Control

New product development and technological development are taking place through strategic alliances.
Internal and external technologies and market information are being managed in unification and utilized in the establishment of development themes for products
and equipment.
Development in consideration of the product lifecycle management (PLM) of products and equipment is taking place and a management system for the development
is established.
A cross-functional system is organized for product and equipment development by planning, designing, manufacturing, distribution, and marketing departments.
A mutual relationship between product development and equipment development is fully considered.
There are many cases that show examples of user-friendly and environmentally gentle product design and development.
Innovative products that can be boosted in the industry are being developed.

7

Training andDevelopment

The thinking that a company stands on its people is being established and implemented.
An ideal of training has been developed individually among employees with different jobs and positions, and training is provided systematically.
Training is provided to foster human resources that can comprehensively manage cross-functional organization for development.
A training program is available for young and mid-level employees aiming to foster managers with an understanding of management, sales, finance, development,
technology, and skills.
Systemization and technological improvement of skilled workers is being done through cooperation from individuals exceeding the pillars of TPM activities.
TPM training is provided at cooperative companies and other plants/factories, leading them to the level for assessment.
The number of certified maintenance specialists (highest level) is increasing.
The results of TPM implementation are periodically presented and experiences are exchanged with other plants for the purpose of mutual development.

8Administrativeand Supervisory
Departments

A consolidated system is established ahead of the industry that organizes management resources (people, things, funds, information).
Major operation processes are defined and continued process improvement is taking place with the operation inventory.
An SCM system is established that is consistent in terms of procurement, manufacturing, sales, and distribution.
Reform of the operation content is performed appropriately.
Use of a comprehensive system is leading to a stronger relationship with related and cooperating companies.
Expansion in ROA is further progressing with downsizing.
The workplace has become kind and pleasant to its employees.
Considerations are made for part-time and senior workers, increasing the pleasantness of the workplace.
Evaluation is performed on 4 levels of satisfaction (4S: CS, ES, SS, GS) and specific activities are deployed.

9

Safety,Sanitation, andEnvironmental
ControlSufficient consideration is given to health and safety issues.
Physically demanding labor has been automated and a user-friendly assembly line is being structured.
Basic thinking on environmental conservation is clarified and regional environment assessment is being performed for new business development.
In addition to the realization of a safe and sound workplace, contributions are made for the realization of a safe and sound community.
Steady reform is taking place for the realization of a resource-recycling production factory.
Exchange activities take place with the local community.

10

Effects and
Evaluation of TPM

TPM activities are in place with a goal-oriented emphasis.

2023: SECTION 6

REFERENCE DOCUMENTS

Contact Details

Send all application documents and inquiries to:

TPM Awards Office

Japan Institute of Plant MaintenanceJimbocho SF III 5F, 3-3 Kanda-Jimbocho,
Chiyoda-ku, Tokyo, 101-0051, Japan
E-mail: TPMAWARDS@jipm.or.jp
TEL: +81-3-6865-6081