1

List of Sponsorship Opportunities

Please refer to each section for the details.

○：New sponsorship opportunities
Special Lecture Room Sponsor (Pre-registration required)
Biotechnology Short Seminar (Pre-registration not required)
Biotechnology (Luncheon) Seminar (Pre-registration required)
After Party Seminar (Pre-registration required)
Exhibition/ + Demonstration Seminar
Spot Advertising before/after Lecture
Banner Advertising on the Annual Meeting Website
Screen Advertising
E-mail Marketing
SNS Marketing
Corporate Campaign Advertising
Other Sponsorship Opportunities

2

Sponsorship Opportunities (1)Please refer to each section for the details.

【NEW】Special Lecture Room Sponsor→ P9

One room exclusive package by co-hosting company. The room will be also used for the annual meeting program.
A high-impact sponsorship opportunity that allows for intensive promotion.
Date
No. of rooms
available

Benefits

Fee
Application
deadline

November 30 – December 2, 2022 at 9:00 – 18:00 (3-day exclusive)
Up to 7 rooms *Tentative
1. Naming right for the room
You can name the room as you like.
2. Biotechnology (Luncheon) seminar
Seminar during lunch time
3. Technical seminar
Seminar held in parallel with the poster session
4. Exclusive screen advertising
Exclusive screen advertising is available during the free time of the program.
5. Exclusive flyer distribution
You can distribute flyers around the room.
6. Decoration (Optional)
Ad balloons, hanging signs, truss signs, etc.
1,650,000 JPY (Incl. tax)
*Lunch, food and beverage are not included, and will be charged to each co-hosting
company.
The Secretariat will place an order for box lunches according to the number of seats.
July 15, 2022

【NEW】Biotechnology Short Seminar→ P11

Luncheon style seminars co-hosted by companies during the lunch time.
Date
No. of slots
available
DetailsFee

November 30 – December 2, 2022 at 12:10 – 12:30 (Presentation time: 20 min)8 slots per day (Total: 24 slots) *Tentative
A 20-minute seminar can be held in a short presentation booth (40-50 seats for seated,
20-30 seats for standing) in the International Exhibition Hall.
165,000 JPY /slot (Incl. tax)
*Lunch, food and beverage are not included, and will be charged to each co-hosting
company. The Secretariat will place an order for box lunches according to the number ofseats.
*No academic type for this seminar.
As a rule, requests for date and order of your seminar will be accepted in the order ofthe date of application. However, please note that your request may not be
accommodated due to program considerations.

Application
deadline

July 15, 2022

3

Sponsorship Opportunities (2)Biotechnology (Luncheon) Seminar→ P13

Theater style seminars co-hosted by companies during the lunch time.
Date
No. of slots
available
FormatNovember 30 – December 2, 2022 at 12:10 – 13:00
Up to 18 slots
On-site theater style〇 Exhibitor 1,100,000 JPY/slot (Incl. tax)
〇 Non-exhibitor - 1,320,000 JPY/slot (Incl. tax)
*Lunch is not included and will be charged separately.

Fee〇Academic type - 770,000 JPY/slot (Incl. tax) - room and equipment fees included*Universities, public research institutions, university venture companies can apply.
Lunch (100 box lunches) is included for the Academic type.
As a rule, requests for date and room of your seminar will be accepted in the order ofthe date of application. However, please note that your request may not be
accommodated due to program considerations.

Application
deadline

July 15, 2022

【NEW】 After Party Seminar→ P15

Party style seminars co-hosted by companies during the evening forum hours.
Pre-registration system will be prepared by the secretariat on your behalf.
Please take advantage of this opportunity to deepen engagement with your customers.
Date
No. of slots
available
DetailsFee

November 30 – December 1, 2022 at 19:15 – 20:45 (90 min)1 slot per day (Total: 2 slots) *No slot on Day 3.
A seminar room, a simple exhibition booth, and a table for eating and drinking will be
set up in one room of the International Conference Center. The room can be used as
you like during your slot, and it can be also used as a place to get to know participants
after the seminar.
1,210,000 JPY/slot (Incl. tax)
*The cost for snacks are not included and will be charged separately.
The secretariat will place an order for snacks according to the number of seats.
*No academic type for this seminar.
As a rule, requests for date and order of your seminar will be accepted in the order ofthe date of application. However, please note that your request may not be
accommodated due to program considerations.

Application
deadline

July 15, 2022

4

Sponsorship Opportunities (3)Exhibition/ + Demonstration Seminar→ P17

The exhibition to be held as part of the annual meeting.
Date

November 30 – December 2, 2022 at 10:00 – 18:00 (tentative)

Venue

International Exhibition Hall, Makuhari Messe
Type A: Instruments, reagents, disposables, contract services, computer systems, etc.
Type B: Book shops or publishers dealing in related books, translation/proofreading
services
Type C (former Academic Type): Universities, research institutions of publicorganizations, etc.

Fee
[Exhibition]Fee(per booth/incl.tax)

Type A

Type B

Type C390,500 JPY

132,000 JPY

220,000 JPY

Secondary 407,000 JPY

154,000 JPY

220,000 JPY

〇

×

×

5 badges/booth5 badges/booth5 badges/boothPrimary

Meeting pass
Exhibitor’s name badge

Seminars can be held at a short presentation booth in the International ExhibitionHall. Please make use of it for instrument demonstrations and reading sessions.
Type AS: Instruments, reagents, disposables, contract services, computer systems, etc.
Type BS: Book shops or publishers dealing in related books, translation/proofreading
services
Fee[Exhibition+
Demonstration
Seminar]Type CS: Universities, research institutions of public organizations, etc.

Fee(per booth/incl.tax)
Meeting pass
Exhibitor’s name badge

Application
deadline

Primary: June 30, 2022

Type AS

Type BSType CS

500,500 JPY

242,000 JPY

330,000 JPY

Secondary 517,000 JPY

264,000 JPY

330,000 JPY

〇

×

×

5 badges/booth5 badges/booth5 badges/boothPrimary

Secondary: July 29, 2022

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Sponsorship Opportunities (4)Spot Advertising before/after Lecture→ P23

Spot advertising which allows you to play a video or give a presentation for 3 minutes or 1 minute before orafter each symposium/workshop. You can choose a symposium or a workshop where you would like to playa video or give a presentation, and effectively promote your company to related researchers with this highly
matching sponsorship opportunity.

Details

Fee
Application
deadline

One company can exclusively play a video or give a presentation for 3 minutes or 1
minute before or after each symposium/workshop. Also, you can distribute flyers infront of the room.
Assignments of symposium/workshop will be made on a first-come-first-served basis.
It is acceptable to apply for more than one symposium/workshop.
Please refer to the annual meeting website for the list of symposia and workshops.
For 3 minutes before a symposium/a workshop: 176,000 JPY/slot (Incl. tax)
For 1 minute after a symposium/a workshop:

88,000 JPY/slot (Incl. tax)

September 30, 2022

Banner Advertising on the Annual Meeting Website→ P24

Banner ads on the annual meeting website.
No. ofbanners
available

10 banners

Rate

220,000 JPY/banner (Incl. tax)

Application
deadline

When applications reach 10.

Screen Advertising→ P24

Screen ads projected on the screens of lecture rooms.
No. of slots
available

20 slots (tentative)

Projectiontime

30 seconds /slot

File format

MP4

Rate
Application
deadline

110,000 JPY/slot (Incl. tax)

*88,000 JPY/slot (Incl. tax) from the 2nd slot

September 30, 2022

6

Sponsorship Opportunities (5)Corporate Campaign Advertising→ P24

Campaign ads of sponsor companies placed on the annual meeting website.
No. of ads
available
Rate
Application
deadline

50 ads88,000 JPY/ad (Incl. tax)
When applications reach 50.

E-mail Marketing→ P25

Ads sent to pre-registered participants by e-mail.
No. of ads
available

10 adsRate

165,000 JPY /ad (Incl. tax)

Application
deadline

October, 2022 (tentative)

SNS Marketing→ P25

Ads on official Twitter account of MBSJ2022.
No. of ads
available

10 adsRate

165,000 JPY /ad (Incl. tax)

Application
deadline

When application reaches 10.

7Sponsorship Opportunities (6) / Cancellation Policy
Other Sponsorship Opportunities
Thumb Tack Container (Paper Cup) Sponsor
・Your company ad will be printed on the containers (paper cups), and a bookmark-size flyer can be put in.
・By printing campaign information on the flyers, you can reach out to a range of researchers who are giving
poster presentations.

Rate: 55,000 JPY/slot (Incl. tax)
The actual cost for preparing paper cups and flyers.
* If there are multiple applications, the number of paper cups for advertising will be divided among theapplicants according to the number of poster presentations.

Stamp Rally Advertising
Ads on the stamp rally mount which will be printed on
the registration card.

Exclusive to one company: 165,000 JPY (Incl. tax)
Details such as ad size will be informed by thesecretariat after an application.
* If there is an application for Gold Sponsorship,priority will be given to the Gold Sponsor.

Stamp rally
mount

Ad

Cancellation Policy
Once an application is received, the application cannot be cancelled unless the organizing committee recognizes
it is due to reasons beyond one’s control. Should the organizing committee accept a cancellation, please send us
the reason of the cancellation in a written notice and pay a cancellation fee based on the day your notice isreceived by the secretariat.
[Cancellation fee]
When a cancellation notice is received by the application deadline … 50% of the amount billed
When a cancellation notice is received on and after the application deadline …Full amount billed* The annual meeting and the exhibition may be changed or cancelled due to natural disasters, or other reasonsthat are beyond one’s control, or for reasons that are not in the scope of the organizer’s responsibility.
* The organizer will not pay compensation to sponsor companies for damages or losses caused by such changes.
* In case the annual meeting is cancelled, or the format of the annual meeting is changed due to reasonsmentioned above, the organizer will deduct preparation costs from the sponsorship fees and charge or refund
the difference to sponsor companies.

8

Special Lecture Room Sponsor – Application Guidelines (1)Special lecture room sponsorship allows you to do promotion in the special room for 3 days during the annual meeting.
Date

November 30 – December 2, 2022 at 9:00 – 18:00 *tentative

Venue

International Exhibition Hall, Makuhari Messe

Eligibility

Basically, exhibitors

No. of rooms
available

Up to 7 rooms
1. Naming right for the room
You can name the room as you like.
ex. Room 2 → ***** Science Room
2. Biotechnology (Luncheon) seminar (50 min scheduled)
Seminar during lunch time *No limit to the number of slots.
3. Technical seminar (20 min scheduled)
Seminar held in parallel with the poster session *No limit to the number of slots.

Benefits

4. Exclusive screen advertising
Exclusive screen advertising is available during the free time of the program.
5. Exclusive flyer distribution
You can distribute flyers in and around the room.
The room will be used for symposia or workshops of the meeting program except
for the lunch time.
6. Decoration (Optional)
Ad balloons, hanging signs, truss signs, etc.
Room, equipment (projector, screen, microphones and other audio equipment etc.) areFee

included.
1,650,000 JPY (Incl. tax) + Lunch fee* Please apply for lunch separately, which will be charged additionally.

Application

Please apply via the online application form on the annual meeting website.

Application
deadline

July 15, 2022

Contact

MBSJ2022 Sponsorship Secretariat (c/o A & E Planning, Co., Ltd.)
Tel: +81-3-3230-2744

E-mail: e_22mbsj@aeplan.co.jp

Distribution of Seminar Tickets
Pre-registration is under consideration (as of December 2021, subject to change).
A seminar ticket will be required to get a box lunch.
How to distribute seminar tickets will be announced to co-hosts once it is determined.
* Information about the participants who pre-registered for the seminar will be provided to cohost(s) of the seminar.

9Special Lecture Room Sponsor – Application Guidelines (2)What is included in the package1) Special lecture room2) Basic equipment and facilities (LCD projector, screen, audio equipment, and laser pointer)3) 1 operating support staff: Projection operation, time keeping, and lighting staff
4) Equipment: Desk light, bell, stopwatch, and a table for distributing handouts, box lunches, etc.
5) 3 meeting passes* Note: If a speaker you have invited is a member of MBSJ, we would ask him/her to register for the meeting as othermembers do.
6) 10 name badges indicating seminar staff for the seminar staff (apart from name badges for the exhibition staff).
When several companies jointly apply for one seminar, items 5) and 6) mentioned above will be distributed to therepresentative company.

What is NOT included in the package
1）Equipment other than those mentioned above. Equipment for filming and recording.
Please bring a PC for presentation and check the connection and performance of the LCD projector.
2）Support staff: Staff for distributing box lunches and announcement3）Box lunches: The necessary number of box lunches will be decided by the co-host companies. The secretariat will thenplace an order for the total number of all.
(1,300 JPY/box (Incl. tax) with packet drink (green tea) *tentative, separately charged by the secretariat.)
4）Hospitality fees: Transportation expenses including travel expenses, honorarium, accommodation fee, etc. for speakers
and chairs.
5）Signage: Signboards in front of the room, name boards, ad balloons, hanging signs, truss signs etc.
6）Please note that an anteroom will be a simple one which is set up in the International Exhibition Hall.

10

Biotechnology Short Seminar – Application Guidelines (1)Biotechnology short seminars will be co-hosted by companies and MBSJ as part of the annual meeting program.
November 30 – December 2, 2022 at 12:10 – 12:30 *tentative
Presentation time: 20 min (at lunch time)
Date

Up to 10 seminars per day will be held in parallel. Subject to change depending on thenumber of applications.
* The time slot may be changed for scheduling reasons.

Venue
Eligibility
No. of slots
available

A short presentation booth, International Exhibition Hall, Makuhari Messe
Basically, exhibitors* Non-exhibitors are offered another rate.
8 slots per day (Total: 24 slots)
Room, equipment (projector, screen, microphones and other audio equipment etc.) are
included.
●Exhibitor:

165,000 JPY (Incl. tax) + Lunch & snacks fees

●Non-exhibitor: 198,000 JPY (Incl. tax) + Lunch & snacks fees
Fee

* Please apply for lunch and snacks separately, which will be charged additionally.
As a rule, requests for date of your seminar will be accepted in the order of the date ofapplication. However, please note that your request may not be accommodated due toprogram considerations.

Application

Please apply via the online application form on the annual meeting website.

&

You may jointly apply for a seminar with other companies. Please contact theNotesponsorship secretariat in such a case.

Application
deadline

Contact

July 15, 2022

MBSJ2022 Sponsorship Secretariat (c/o A & E Planning, Co., Ltd.)
Tel: +81-3-3230-2744

E-mail: e_22mbsj@aeplan.co.jp

Distribution of Seminar Tickets
Distribution on a first-come, first-served basis in front of the venue on the day of the seminar isunder consideration (as of December 2021, subject to change).
Box lunches and snacks will be distributed upon presentation of the registration card.
* The secretariat will not provide any registration information of the biotechnology short seminar toco-host(s) of the seminar.
11

Biotechnology Short Seminar – Application Guidelines (2)What is included in the package
1) Seminar room2) Basic equipment and facilities (LCD projector, screen, audio equipment, and laser pointer)3) Equipment: Bell, stopwatch, and a table for distributing handouts, box lunches, etc.
4) 1 meeting pass
* Note: If a speaker you have invited is a member of MBSJ, we would ask him/her to register for the meeting as othermembers do.
5) 4 name badges indicating seminar staff for the seminar staff (apart from name badges for the exhibition staff).
When several companies jointly apply for one seminar, items 4) and 5) mentioned above will be distributed to therepresentative company.

What is NOT included in the package
1）Equipment other than those mentioned above. Equipment for filming and recording.
Please bring a PC for presentation and check the connection and performance of the LCD projector.
2） Support staff: Staff for distributing box lunches and announcement3）Box lunches & Snacks: The necessary number of box lunches and snacks will be decided by the co-host companies.
The secretariat will then place an order for the total number of all.
(1,300 JPY/box (Incl. tax) with packet drink (green tea) *tentative, separately charged by the secretariat.)
4）Hospitality fees: Transportation expenses including travel expenses, honorarium, accommodation fee, etc. for speakers
and chairs.
5）Signage: Signboards in front of the room, name boards, etc.
6）Individual anterooms: Anterooms are not prepared for each co-host.

12Biotechnology (Luncheon) Seminar – Application Guidelines (1)Biotechnology (luncheon) seminars will be co-hosted by companies and MBSJ as part of the annual meeting program.

Date

November 30 – December 2, 2022 at 12:10 – 13:00 *tentative
Presentation time: 50 min (at lunch time)
4-6 seminars per day will be held in parallel. Subject to change depending on the number
of applications.
* The time slot may be changed for scheduling reasons.

Venue

International Conference Hall, Makuhari Messe

Eligibility

Basically, exhibitors* Non-exhibitors are offered another rate.

No. of slots
available

Up to 18 slots

FormatOn-site theater styleRoom, equipment (projector, screen, microphones and other audio equipment etc.) are
included.
●Exhibitor:
1,100,000 JPY (Incl. tax) + Lunch●Non-exhibitor: 1,320,000 JPY (Incl. tax) + Lunch* Please apply for lunch separately, which will be charged additionally.

Fee●Academic type: 770,000 JPY (Incl. tax) Lunch included* Universities, public research institutions, university venture companies can apply.
100 box lunches are included in the academic type.
As a rule, requests for date of your seminar will be accepted in the order of the date ofapplication. However, please note that your request may not be accommodated due toprogram considerations.
To share your seminar recordings on a viewing platform later will cost extra.

Application&
Note

Please apply via the online application form on the annual meeting website.
You may jointly apply for a seminar with other companies. Please contact thesponsorship secretariat in such a case.

Application
deadline

July 15, 2022

Contact

MBSJ2022 Sponsorship Secretariat (c/o A & E Planning, Co., Ltd.)
Tel: +81-3-3230-2744

E-mail: e_22mbsj@aeplan.co.jp

Distribution of Seminar Tickets
Pre-registration is under consideration (as of December 2021, subject to change).
A seminar ticket will be required to get a box lunch.
How to distribute seminar tickets will be announced to co-hosts once it is determined.
* Information about the participants who pre-registered for the seminar will be provided to cohost(s) of the seminar.

13

Biotechnology (Luncheon) Seminar – Application Guidelines (2)What is included in the package
1) Seminar room2) Basic equipment and facilities (LCD projector, screen, audio equipment, and laser pointer)3) 2 operating support staff: Projection operation, time keeping, and lighting staff
4) Equipment: Desk light, bell, stopwatch, and a table for distributing handouts, box lunches, etc.
5) 3 meeting passes* Note: If a speaker you have invited is a member of MBSJ, we would ask him/her to register for the meeting as othermembers do.
6) 10 name badges indicating seminar staff for the seminar staff (apart from name badges for the exhibition staff).
When several companies jointly apply for one seminar, items 5) and 6) mentioned above will be distributed to therepresentative company.

What is NOT included in the package
1） Equipment other than those mentioned above. Equipment for filming and recording.
Please bring a PC for presentation and check the connection and performance of the LCD projector.
2）Support staff: Staff for distributing box lunches and announcement3）Box lunches: The necessary number of box lunches will be decided by the co-host companies. The secretariat will thenplace an order for the total number of all.
(1,300 JPY/box (Incl. tax) with packet drink (green tea) *tentative, separately charged by the secretariat.)
4）Hospitality fees: Transportation expenses including travel expenses, honorarium, accommodation fee, etc. for speakers
and chairs.
5）Signage: Signboards in front of the room, name boards, etc.
6）Individual anterooms: Anterooms are not prepared for each co-host. Please share an anteroom
with other co-hosts.

14

After Party Seminar – Application Guidelines (1)After party seminars will be co-hosted by companies and MBSJ as part of the annual meeting program.
A seminar room, a simple exhibition booth, and a table for eating and drinking will be set up in one room of
the International Conference Center. The room can be used as you like during your slot, and it can be also
used as a place to get to know participants after the seminar.
November 30 – December 1, 2022 at 19:15 – 20:45 (90 min) *tentativeDate

No parallel seminar in a day.
* The time slot may be changed for scheduling reasons.

No. of slots
available
Venue

1 slot per day (Total: 2 slots) *No slot on Day 3.

International Conference Hall, Makuhari Messe
Room, booth set-up, equipment (projector, screen, microphones and other audio
equipment etc.) are included.
1,210,000 JPY/slot (Incl. tax) + food and drink* Please apply for food and drink separately, which will be charged additionally.

Fee

The secretariat will place an order for food and drink according to the number of seats.
* No academic type for this seminar.
As a rule, requests for date of your seminar will be accepted in the order of the date ofapplication. However, please note that your request may not be accommodated due toprogram considerations.

Application
Application
deadline

Contact

Please apply via the online application form on the annual meeting website.
July 15, 2022

MBSJ2022 Sponsorship Secretariat (c/o A & E Planning, Co., Ltd.)
Tel: +81-3-3230-2744

E-mail: e_22mbsj@aeplan.co.jp

Distribution of Seminar Tickets
Pre-registration is under consideration (as of December 2021, subject to change).
A seminar ticket will be required to get food and drink.
How to distribute seminar tickets will be announced to co-hosts once it is determined.
* Information about the participants who pre-registered for the seminar will be provided to cohost(s) of the seminar.

15

After Party Seminar – Application Guidelines (2)What is included in the package
1) Seminar room2) Simple exhibition booth set-up3) Basic equipment and facilities (LCD projector, screen, and audio equipment)
4) 2 operating support staff: Projection operation
5) A table for distributing handouts, food, drink, etc.
6) 1 meeting pass
* Note: If a speaker you have invited is a member of MBSJ, we would ask him/her to register for the meeting as othermembers do.
When several companies jointly apply for one seminar, item 6) mentioned above will be distributed to the representative
company.

What is NOT included in the package
1) Equipment other than those mentioned above. Equipment for filming and recording.
Please bring a PC for presentation and check the connection and performance of the LCD projector.
2) Support staff: Staff for distributing food & drink and announcement
3) Food & drink: The necessary number of food and drink will be decided by the co-host companies.
The secretariat will then place an order for the total number of all.
4) Hospitality fees: Transportation expenses including travel expenses, honorarium, accommodation fee, etc. forspeakers and chairs.
5) Signage: Signboards in front of the room, name boards, etc.

16

Exhibition – Application Guidelines (1)Exhibition Packages
3 levels of sponsorship packages are available.
Max 3,670,000 JPY worth→Gold

3,000,000 JPY (Incl. tax)・Exhibition: 6 booths
・E-mail marketing: To be sent to approx. 600 recipients・Up to 3 of your favorite advertising options

Benefit 1: First priority to choose the exhibition booth location
Benefit 2: Ad on the stamp rally mount on the registration card.

Max 2,270,000 JPY worth→

Silver

1,700,000 JPY (Incl. tax)・Exhibition: 4 booths
・E-mail marketing: To be sent to approx. 200 recipients・Up to 2 of your favorite advertising options

Benefit: Second priority to choose the exhibition booth location

BronzeMax 1,390,000 JPY worth→

1,150,000 JPY (Incl. tax)・ Exhibition: 3 booths・ Up to 1 of your favorite advertising option

Advertising Options
1）Banner Advertising on the Annual Meeting Website (110,000JPY) * Usually 220,000JPY
2）Screen Advertising (110,000JPY)
3）Spot Advertising before Lecture (110,000JPY) * Usually 176,000JPY
4）Spot Advertising after Lecture (66,000JPY) * Usually 88,000JPY

17

Exhibition – Application Guidelines (2)Date

November 30 – December 2, 2022 (3 days) at 10:00 – 18:00 *tentative

Venue

Exhibition Hall, Makuhari Messe * Same venue as the Poster Presentation
Life science research related instruments, reagents, disposables, computer systems

Applicable
Exhibits

including software, database, etc., contract services, joint usage / introduction /recruitment of universities and research institutions, and other life science related
services and publications.
Please apply via the online application form on the annual meeting website.
(1) A confirmation e-mail will be sent after you have submitted an application.
(2) Then, another e-mail confirming the receipt of your application will be sent from theApplication

sponsorship secretariat.
Your application will be complete by receiving (1) and (2) mentioned above. Please notethat applicants that are not eligible for application will be notified later after due
consideration. When you have trouble applying online, please contact the sponsorshipsecretariat (e_22mbsj@aeplan.co.jp).
Primary:

June 30 (Fri), 2022

Type A - 390,500 JPY (Incl. tax)
Type B - 132,000 JPY (Incl. tax)

Application
deadline&
Fee

Secondary: July 29 (Fri), 2022

Type A - 407,000 JPY (Incl. tax)
Type B - 154,000 JPY (Incl. tax)

When the prepared number of booths are sold out, the application may be closed even
before the deadline.
If it is difficult for your staff to make a business trip due to restrictions, the secretariat
will install and remove your exhibits on your behalf. Please feel free to contact us.
The formal date of application will be the date when the application has reached thesponsorship secretariat (A & E Planning Co., Ltd.), however, acceptance of an application

Application
receipt

from an applicant that does not have applicable exhibits will be determined after
consulting the organizing committee.
・An invoice will be sent after an application is received.
・Please make a payment before the due date written on the invoice.
・Bank transfer fees should be covered by the exhibitors.
Please confirm the due date written on the invoice, which will be sent after yourapplication is received.

Payment duedate* Please make sure to inform us if the payment will not be made by the due date on theinvoice due to unforeseen circumstances. Should we do not receive a payment before
the due date without a notice, your exhibition is regarded as cancelled and you should
pay a cancellation fee. Please note that there will be no booth prepared on site in suchcase.

Contact

MBSJ2022 Sponsorship Secretariat (c/o A & E Planning, Co., Ltd.)
Tel: +81-3-3230-2744

E-mail: e_22mbsj@aeplan.co.jp

18

Exhibition – Application Guidelines (3)Exhibitors can view abstracts online
An online abstract viewing system is planned to be installed. Exhibitors will be provided with a corporate ID foraccessing the system.
The ID will be issued and sent individually after the system is launched.

Meeting passType A: 1 meeting pass will be provided.
Even if you apply for more than one booth, you will receive 1 meeting pass.
Type B/Academic type: No meeting pass will be provided.
* The exhibition is part of MBSJ2022 and only participants of MBSJ2022 are allowed to enter.
There is no invitation issued.
* Admission tickets for the exhibition are planned to be sold during the period of MBSJ2022.

Dates of installation and dismantling
Installation: November 29, 2022, 14:00 – 18:00
Dismantling: December 2, 2022, 18:00 –* The above schedule is tentative, please be sure to check the confirmation which will be sent around 2 to 1
and a half months before the meeting.

Other important notice to exhibitors
Cancellation
Once an application is received, the application cannot be cancelled unless the organizing committee recognizes
it is due to reasons beyond one’s control. Should the organizing committee accept a cancellation, please send us
the reason of the cancellation in a written notice and pay a cancellation fee based on the day your notice isreceived by the secretariat.
[Cancellation fee]
When a cancellation notice is received by the application deadline … 50% of the amount billed
When a cancellation notice is received on and after the application deadline …Full amount billed

Booth assignment
After application is closed, booths will be assigned in consideration of the type, shape, and weight of theexhibits and the number of booths applied for, and notify the exhibitors in the confirmation.
Please note that exhibitors’ briefing will not be held.

Use of display table
Each booth is equipped with a display table. Please enter the number of booths that do not need a display
table in the application form.

Exhibit management
Please note that the exhibitors are responsible for the management of their own exhibits, and the secretariat
shall not compensate for any damages caused by theft, loss, or disaster during the exhibition period.

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Exhibition – Application Guidelines (4)Booth type and Fee
Application deadline: Primary

June 30 (Thu), 2022

Secondary July 29 (Fri), 2022
* When the number of booths prepared are sold out, application will be closed even before the deadline.
Number of booth available: 320 booths●Type A Primary

390,500 JPY/booth (Incl. tax)

Secondary 407,000 JPY/booth (Incl. tax)

●Type B Primary

132,000 JPY/booth (Incl. tax)

Secondary 154,000 JPY/booth (Incl. tax)

Applicable exhibits:

Applicable exhibits:

Life science research related instruments, reagents, disposables, computer

Life science related publishers, bookstores, and translation / proofreadsystems including software, database, etc., contract services, joint usage /services are applicable to Type B.

introduction / recruitment of universities and research institutions, andother life science related services.

Parapet (with a 40W equivalent lighting on the back)

Back panel(white plywood)

Company name plate

Side panel

Side panel

Company name plate

Display table,
covered with cloth

Display table,
covered with cloth●Booth size: W1,980 x D1,980 x H2,400 mm●Booth size: W1,800 x D900 x H700 mm●Furniture: Display table (W1,800×D900×approx.H700mm), Company●Furniture: Display table (W1,800×D900×approx.H700mm), Company

name plate, Lighting (equiv. 40W) and 1 chair (2 chairs for 4 boothapplication).
●Back and side panels are system panels. The tabletop is covered withname plate and 1 chair (2 chairs for 4-booth application).
●The tabletop is covered with white cloth and four sides wrapped withblue cloth.

white cloth and four sides wrapped with blue cloth.
●Location of the booths cannot be designated at the time of application.

◆5 name badges per booth will be provided for the exhibition staff.

If you wish to set up a booth side-by-side with your affiliate or associatecompanies, please inform the sponsorship secretariat by theapplication deadline after obtaining mutual consent. Also pleasecontact us when you wish to have cross-aisle booths (6 or more boothapplication required) or a peninsula booth (4 or more booth application
required for 3 sides open).
●Carpets can not cross the border of the booth size and can not be
placed on the aisle (even in the case of cross-aisle booth).
◆1 meeting pass will be provided to the exhibitors of type A, regardlessof the no. of booths they applied for.
◆5 name badges per booth will be provided for the exhibition staff.

● Electricity is optional, please order via the online application system if needed.
The electricity bill and costs for electrical installation work should be paid by the exhibitor.

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Exhibition – Application Guidelines (5)● Type C: 220,000 JPY/booth (Incl. tax)
Eligible to Apply:
Universities and research institutions of public organizations are eligible for the academic type. University venturecompanies are also eligible to apply on the condition of concurrently putting the names of the universities.
Parapet(with a 40W equivalent lighting on the back)

Back panel(white plywood)

Company name plate (not 1 plate for multi-booth applications),
Lighting (equiv. 40W) and 1 chair.
 Back and side panels are system panels. The tabletop is covered
with white cloth and four sides wrapped with blue cloth.
 5 name badges per booth will be provided for the exhibition staff.
* Please note that meeting pass will not be provided.
* The venue and booth assignment for academic type will be decided
by the sponsorship secretariat after the application is closed. Please
note that exhibitors’ briefing will not be held.
* If you wish to set up a booth side-by-side with your affiliate or
associate companies, please inform the sponsorship secretariat by theapplication deadline.

Side panel

Side panel

Company name plate Booth size: W1,980 x D1,980 x H2,400 mm
 Furniture: Display table (W1,800×D900×approx.H700mm),

Display table,
covered with cloth● Electricity is optional, please order via the online application system if needed.
The electricity bill and costs for electrical installation work should be paid by the exhibitor.

Type A (Image of booth layout)
A partition wall is installed between booths.
Company name plate

Company name plate

Company name plate

Pillar for 3 or more booths

Pillar for 3 or more booths
・2 booths: No pillars
・3-4 booths: 1 pillar at the center of the booths
・5-7 booths: 2 pillars

PillarWhen the booth is at the corner and no sidepanels are needed, a pillar is installed.

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Exhibition + Demonstration Seminar – Application Guidelines
Booth type and fee
15-minute seminars can be held at a short presentation booth in the International Exhibition Hall.
* Only the hours that are not used for academic sessions. Details will be announced after the academic program isdetermined.
Please make use of it for instrument demonstrations and reading sessions.
Application deadline: Primary

June 30 (Thu), 2022

Secondary July 29 (Fri), 2022

●Type AS Primary

500,500 JPY/booth (Incl. tax)

Secondary 517,000 JPY/booth (Incl. tax)

Applicable exhibits & Spec: Same as type A●Type BS Primary

242,000 JPY/booth (Incl. tax)

Secondary 264,000 JPY/booth (Incl. tax)

Applicable exhibits & Spec: Same as type B

Parapet (with a 40W equivalent lighting on the back)Company name plate

Back panel(white plywood)

Side panel

Side panel

Company name plate

Display table,
covered with cloth

Display table,
covered with cloth●Type CS Primary

330,000 JPY/booth (Incl. tax)
Secondary 330,000 JPY/booth (Incl. tax)

Applicable exhibits & Spec: Same as type C
Parapet(with a 40W equivalent lighting on the back)

Back panel(white plywood)

Side panel

Side panel

Company name plate

Demonstration seminar time
Demonstration seminars are limited to one 15minute session per booth during the exhibition
period. If you apply for multiple booths, the seminartime can be extended according to the number ofbooths.
ex. 2-booth application → 30 minutes
4-booth application → 60 minutes
Please note that the date and time can not bedesignated and each day use can not be accepted.

Display table,
covered with cloth

Booth assignment
The booths will be preferentially located near the
short presentation booth. However, if the number ofapplications is larger than expected, it will be on afirst-come, first-served basis.

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Spot Advertising before/after Lecture – Application Guidelines
Spot advertising which allows you to play a video or give a presentation before or after each symposium/workshop isavailable. Videos/presentations can be used for promoting your company/products, introducing your exhibition booth,etc. Also, you can distribute flyers in front of the room. You can choose a symposium or a workshop where you would
like to play a video or give a presentation, and effectively promote your company to related researchers with thishighly matching sponsorship opportunity.

* Please refer to the annual meeting website for the details of symposia and workshops.
 One company per symposium/workshop can exclusively play a video or give a
presentation and can choose the time either 3-minute before it starts or 1-minute after it
ends.
Details Assignments of symposium/workshop will be made on a first-come-first-served basis.
(Even if you are a package sponsor, priority will be given to the company choose first.)
 It is acceptable to apply for more than one symposium/workshop.
 It is acceptable to apply for both before and after symposium/workshop.
 You can distribute and place flyers in front of the room.
Any presentation format is acceptable as long as it is within the time frame.
ex. Project a pre-recorded video on the screen for 1 min and give a presentation for 2 min.
ex. Give a 3-min presentation using PowerPoint

Presentation
format Language: either in Japanese or English
 Please bring your own PC.
 Flyers can be distributed in front of the room.
 Pre-recorded videos can be projected by the secretariat.
(Please contact the sponsorship secretariat for the details.)

Fee
Application
deadline

For 3 minutes before a symposium/a workshop: 176,000 JPY/slot (Incl. tax)
For 1 minute after a symposium/a workshop:

88,000 JPY/slot (Incl. tax)

September 30, 2022
Please apply via the online application form on the annual meeting website.
(1) A confirmation e-mail will be sent after you have submitted an application.
(2) Then, another e-mail confirming the receipt of your application will be sent from theApplication

sponsorship secretariat.
Your application will be complete by receiving (1) and (2) mentioned above. Please note thatapplicants that are not eligible for application will be notified later after due consideration.
When you have trouble applying online, please contact the sponsorship secretariat(e_22mbsj@aeplan.co.jp).

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Other Advertising Opportunities - Application Guidelines
MBSJ2022 is calling for various ads as follows.
Please make use of the advertising media MBSJ2022 offers.

Banner Advertising on the Annual Meeting Website
Banner ads will be embedded in the annual meeting website.

Banner Ad

No. of Banners

Up to 10 banners

Ad Size

W 200 px x H 80 px

File
FormatImage file: GIF (animation and infinite loop available), JPEG
* Please send the URL to be linked to the banner as well.
The submitted ad can be replaced once.

Application
Deadline

When application reaches 10.

Rate

220,000 JPY/banner (Incl. tax)

Screen Advertising
Screen ads will be projected on the screens of the rooms while not in use for symposium, workshop, etc.

スクリーン広告
Screen Ad

No. of Slots

20 slots (tentative)

Projectiontime

30 seconds/slot

File Format

MP4 (aspect ratio 4:3)

Application
Deadline

September 30, 2022

Rate

110,000 JPY/slot (Incl. tax)
88,000 JPY/slot (Incl. tax) from the 2nd slot
* A 60-sec slot by combining 2 slots is available.

Corporate Campaign AdvertisingCampaign ads of sponsor companies will be placed on the annual meeting website.
No. of Ads

50 ads

Ad Size

W 200 px × H 120 px

Order of
Display

On a first-come-first served basis
Image file: GIF (animation and infinite loop available), JPEG

File Format* Please send the URL to be linked to the banner as well.
The uploaded image cannot be replaced.

Application
Deadline

When application reaches 50.

Rate

88,000 JPY/slot (Incl. tax)24E-mail/SNS Marketing – Application Guidelines
Email Marketing
TargetRegistered participants *Only those who agreed to receive marketing e-mails when registering.
Registrants will select a topic from the list of abstract categories.

Rate

No. of recipients

Rate (Incl. tax)

50 - 100

165,000 JPY

100 - 150

220,000 JPY

Costs extra 110,000 JPY for every
additional 50 recipients hereafter.
The number of registered participants selected for each topic will be informed by the secretariat.
Please select a topic according to the number of recipients.
150 - 200

Character
limit

275,000 JPY

Up to 48 one-byte characters per line and up to 10 lines per e-mail.

Delivery date

Any business day between the 2nd and the 4th week in November after pre-registration is closed.
Please note that e-mail delivery is limited to one company per day, therefore, if there is anotherapplication on the same day before you, you will be asked to choose other day.

No. of times

Once per company
•

Notes

•
•
•

Please send the text at least 1 week before the delivery date (2 replacements will be accepted if
there is any correction).
Please be sure to include contact information (phone number or e-mail address) in the signature at
the end of the e-mail text.
Please include the applicant’s company name in the title.
The text will not be proofread. Please check the text before you send it to us.

Application
deadline

October, 2022 (tentative)

Text deadline

October, 2022 (tentative)

How to Apply
and Contact

Please apply via the online application form on the annual meeting website.
(1) A confirmation e-mail will be sent after you have submitted an application.
(2) Then, another e-mail confirming the receipt of your application will be sent from the sponsorshipsecretariat.
Your application will be complete by receiving (1) and (2) mentioned above. Please note thatapplicants that are not eligible for application will be notified later after due consideration. When you
have trouble applying online, please contact the sponsorship secretariat (e_22mbsj@aeplan.co.jp).

SNS Marketing
No. of ads
Media

Up to 10 ads
Official Twitter account of The 45th Annual Meeting of the Molecule Biology Society of Japan

No. of followers TBA
Details
Application
deadline
Rate

You can use one tweet to promote your company. Images, URL links, etc. can be used within the scope ofTwitter's specifications. After the submission, we will tweet it on the secretariat's TEST Twitter, and thenon the official Twitter. Please note that the secretariat may ask you to edit or adjust images after the TEST
tweet.
When application reaches 10.
165,000 JPY/ad (Incl. tax)

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