Atoms for Peace and Development

Vienna International Centre, PO Box 100, 1400 Vienna, Austria
Phone: (+43 1) 2600  Fax: (+43 1) 26007
Email: Official.Mail@iaea.org  Internet: https://www.iaea.org
In reply please refer to: EVT1804576
Dial directly to extension: (+43 1) 2600-22660

The Secretariat of the International Atomic Energy Agency (IAEA) presents its compliments to theIAEA’s Member States and has the honour to draw their attention to the International Workshop
on Preparing for Implementation of Decommissioning of Nuclear Facilities (hereinafter referredto as “event”) to be held in Tsuruga, Fukui Prefecture, Japan, from 11 to 14 November 2019.
The purpose of the event is to review all aspects of the detailed preparations fordecommissioning of nuclear facilities.
The attached Information Sheet provides further details of the event.
The event will be held in English.
Member States are invited to designate one or more participants for this event. Member States arestrongly encouraged to identify suitable women participants.
The IAEA is generally not in a position to bear the travel and other costs of participants in the event.
The IAEA has, however, limited funds at its disposal to help meet the cost of attendance of certain
participants. Upon specific request, such assistance may be offered to normally one participant per
country, provided that, in the IAEA’s view, the participant will make an important contribution to theevent. The application for financial support should be made at the time of designating the participants
using the attached Grant Application Form (Form C).
It should be noted that compensation is not payable by the IAEA for any damage to or loss of personal
property. The IAEA also does not provide health insurance coverage for participants in IAEA events.
Arrangements for private insurance coverage on an individual basis should therefore be made. The
IAEA will, however, provide insurance coverage for accidents and illnesses that clearly result fromany work performed for the IAEA.

Page 1

Designations should be submitted to the IAEA through the competent national authority (Ministry ofForeign Affairs, Permanent Mission to the IAEA or National Atomic Energy Authority) not later than
20 September 2019 using the attached Participation Form (Form A). Completed and authorized
Participation Forms should be sent either by email to: Official.Mail@iaea.org or by fax to:+43 1 26007 (no hard copies needed). Copies should be sent by email to the Scientific Secretary ofthe event, Mr Patrick Joseph O’Sullivan, Division of Nuclear Fuel Cycle and Waste Technology,
Department of Nuclear Energy (Email: P.OSullivan@iaea.org), and to the Administrative Secretary,
Ms Shahnoza Arzikulova (Email: S.Arzikulova@iaea.org). The Scientific Secretary of the event will
liaise with the participants directly concerning further arrangements, including travel details, asappropriate, once official designations have been received.
Should Governments wish, in addition, to appoint one or more observers to assist and advise thedesignated participants, they are kindly requested to inform the IAEA of the names and contact detailsof any such observers by the above date. In accordance with the established rules, Governments areexpected to bear the cost of attendance of any observers they may send to IAEA events. Compensation
is not payable by the IAEA for any damage to or loss of observers’ personal property or for illness,injury or death occurring while travelling to or in connection with their attendance at IAEA events.
The Secretariat of the International Atomic Energy Agency avails itself of this opportunity to assure
the IAEA’s Member States of its highest consideration.

2019-08-29

Enclosures:

Information Sheet
Participation Form (Form A)
Grant Application Form (Form C)

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International Workshop on Preparing forImplementation of Decommissioning of
Nuclear Facilities
Hosted by theGovernment of Japanthrough theFukui International Human Resources Development Center for Atomic Energy,Wakasa Wan Energy Research Center

Tsuruga, Fukui Prefecture, Japan11–14 November 2019
Ref. No.: EVT1804576

Information SheetIntroduction
A significant proportion of the nuclear power plants currently in operation are more than 30 years oldand will be withdrawn from service between now and 2050. The decommissioning of these facilities will
represent the final step in their lifecycle. This will involve a wide range of activities, including shutdown
and dismantling of the facility, removal of spent fuel and radioactive and hazardous materials, andregrading of the site such that it may be reused for other activities. Accordingly, there is an increasing
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need for effective planning of future decommissioning, including provision of systems for managementof relevant information from the operating phase and for development of personnel competent to work on
future decommissioning projects. The increasing need for such personnel will, in many cases, not befulfilled by existing workforces as the age profile of the current nuclear workforce is typically skewed
towards workers in the later stages of their careers.
In light of the above it is important that owners / operators of nuclear power facilities:
 Establish and update regularly decommissioning plans and associated cost estimates which takeaccount of a range of possible future decommissioning scenarios. As the facility reaches the endof its operating life a detailed plan based on the selected scenario will need to be developed as acondition of receiving regulatory approval to proceed with decommissioning.
 Inter alia, the detailed decommissioning plan and cost estimate will need to identify the majorrisks to effective project implementation and describe arrangements for their management. It will
also identify strategies for management of spent fuel and radioactive waste arising from thedecommissioning work.
 Provide information management systems which ensure that information needed for safe andeffective implementation of decommissioning is identified and retained during the operating
lifetime of the facility.
 Develop, and keep maintained at an appropriate level of detail, human resource plans associatedwith decommissioning implementation. Such plans may need to consider a range of futurecontracting scenarios involving the use of specialized organizations and companies that provide
decommissioning-related services.

Objectives
The main purpose of the Workshop will be to provide overview and to discuss current international
practice and lessons learnt concerning the detailed preparation for the decommissioning of nuclear power
facilities. Topics being addressed will include: Development of final decommissioning plans and associated cost estimates;
 Optimization of activities undertaken during the period immediately following shutdown, inpreparation for decommissioning; Contracting and risk management strategies for implementation of decommissioning; Human resource planning for decommissioning; and Knowledge management for decommissioning.
The duration of the Workshop will be 2.5 days, with additional time 1 day, being allocated to the site
visit of major nuclear facilities located in Fukui Prefecture which are currently in a permanent shutdownstatus.

Target Audience
The Workshop will be of greatest interest to professionals involved in the detailed planning,
implementation or oversight of decommissioning of nuclear facilities. The expected number ofparticipants are up to 40 persons.

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Working Language(s)EnglishParticipation and Registration
All persons wishing to participate in the event have to be designated by an IAEA Member State orshould be members of organizations that have been invited to attend.
In order to be designated by an IAEA Member State, participants are requested to send theParticipation Form (Form A) to their competent national authority (e.g. Ministry of Foreign Affairs,
Permanent Mission to the IAEA or National Atomic Energy Authority) for onward transmission to theIAEA by 20 September 2019. Participants who are members of an organization invited to attend arerequested to send the Participation Form (Form A) through their organization to the IAEA by above
deadline.
Selected participants will be informed in due course on the procedures to be followed with regard toadministrative and financial matters.

Expenditures and Grants
No registration fee is charged to participants.
The IAEA is generally not in a position to bear the travel and other costs of participants in the event.
The IAEA has, however, limited funds at its disposal to help meet the cost of attendance of certain
participants. Upon specific request, such assistance may be offered to normally one participant per
country, provided that, in the IAEA’s view, the participant will make an important contribution to theevent.
The application for financial support should be made using the Grant Application Form (Form C)
which has to be stamped, signed and submitted by the competent national authority to the IAEA
together with the Participation Form (Form A) by 20 September 2019.

Visas
Participants who require a visa to enter Japan should submit the necessary application as soon as
possible to the nearest diplomatic or consular representative of Japan.

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Organization
Scientific Secretary
Mr Patrick Joseph O’Sullivan
Division of Nuclear Fuel Cycle and Waste Technology
Department of Nuclear Energy
International Atomic Energy Agency
Vienna International Centre
PO Box 100
1400 VIENNA
AUSTRIA
Tel.: +43 1 2600 22660
Fax: +43 1 26007
Email: P.OSullivan@iaea.org

Administrative Secretary
Ms Shahnoza Arzikulova
Division of Nuclear Fuel Cycle and Waste Technology
Department of Nuclear Energy
International Atomic Energy Agency
Vienna International Centre
PO Box 100
1400 VIENNA
AUSTRIA
Tel.: +43 1 2600 22650
Fax: +43 1 26007
Email: S.Arzikulova@iaea.org

Subsequent correspondence on scientific matters should be sent to the Scientific Secretary andcorrespondence on other matters related to the event to the Administrative Secretary.

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Form A
EVT1804576

Participation FormInternational
Workshop
onPreparing
Decommissioning of Nuclear Facilities

forImplementationofTsuruga, Fukui Prefecture, Japan
11–14 November 2019
To be completed by the participant and sent to the competent national authority (e.g. Ministry of Foreign Affairs,Permanent Mission to the IAEA, or National Atomic Energy Authority) of his/her country for subsequenttransmission to the International Atomic Energy Agency (IAEA) either by email to: Official.Mail@iaea.org or by fax
to: +43 1 26007 (no hard copies needed). Please also send a copy by email to the Scientific Secretary
P.OSullivan@iaea.org and to the Administrative Secretary S.Arzikulova@iaea.org.
Participants who are members of an invited organization can submit this form to their organization for subsequenttransmission to the IAEA.

Deadline for receipt by IAEA through official channels: 20 September 2019
Family name: (same as in passport)

First name(s): (same as in passport)

Mr/Ms

Institution:
Full address:

Tel. (Fax):
Email:
Nationality:

Representing following Member State/non-Member
State/entity or invited organization:

If/as applicable:
Do you intend to submit a paper?

Yes

No

Would you prefer to present your paper as a poster?

Yes

NoTitle:Form C
EVT1804576

Grant Application Form
International Workshop on Preparing for Implementation of Decommissioningof Nuclear Facilities
Tsuruga, Fukui Prefecture, Japan
11–14 November 2019
To be completed by the participant and sent to the competent national authority (e.g. Ministry of Foreign Affairs,
Permanent Mission to the IAEA, or National Atomic Energy Authority) of his/her country for subsequenttransmission to the International Atomic Energy Agency (IAEA) either by email to: Official.Mail@iaea.org orby fax to: +43 1 26007 (no hard copies needed). Please also send a copy by email to
the Scientific Secretary P.OSullivan@iaea.org and to the Administrative Secretary S.Arzikulova@iaea.org.

Deadline for receipt by IAEA through official channels: 20 September 2019
Family name: (same as in passport)

First name(s): (same as in passport)

Mailing address:

Mr/Ms:Tel.:
Fax:
Email:
Nationality:

Date of birth (yyyy/mm/dd):
1. Education (post-secondary):
Name and place of institution

Field of study

Diploma or DegreeYears attended
fromto2. Recent employment record (starting with your present post):
Name and place of employer/
organization

Title of yourposition

Type of work

Years worked
fromto3. Description of work performed over the last three years:

4. Institute’s/Member State’s programme in field of event:Date: ___________________

Signature of applicant: ___________________________

Date: ___________________

Name, signature and stamp of Ministry of Foreign Affairs,Permanent Mission to the IAEA or National Atomic EnergyAuthority_________________________________________