Mechanical Aids
Application FormMechanical Aids Application Form
Introduction
This form issued under the Mechanical Aids Regulations (‘the Regulations’) for athletes who require the use of a
Mechanical Aid to compete in Applicable Competitions as defined in the Regulations.
Date:

Athlete’s First and Last Name:

Gender:Date of Birth:

Country / Nationality:

Insert Link to World Athletics Profile you can search the database here https://www.worldathletics.org/athletes(if you have one):

Please confirm if you have contacted the Member Federation about your application to the Mechanical Aids
Review Panel as we will need to notify the Member Federation about it.

Athletic Disciplines you wish to compete in (drop down selection) using your Mechanical Aid:
100m
200m
400m
800m
1500m
3000m
10000m

3000m Steeplechase
100m Hurdles
110m Hurdles
400m Hurdles
4 x 100m Relays
4 x 400m Relays
Long Jump

Triple Jump
High Jump
Pole Vault
Javelin Throw
Discus Throw
Hammer Throw
Shot Put

Race Walk
Road Races (e.g.
Marathons; HalfMarathons etc.)
Trail Races
Mountain RacesType of physical impairment and World Para Athletics Classification (if known) and type of Mechanical Aid(s)you require to compete in your chosen disciplines:

If your World Para Athletics Classification is in sport classes T/F61 or T/F62 (i.e. bilateral lower limb deficiency
and requires the use of two leg prostheses in order to compete) then insert link or attach extract from theWorld Para Athletics Master List confirming your Maximum Allowable Standing Height (‘MASH’) https://www.
paralympic.org/athletics/classification/master-list

2

Please attach to your application photographs of your Mechanical Aid including photographs of (brandand model and any relevant settings and bespoke, custom-made, personalised etc. components) for whichauthorisation is sought.
Which specific athletic competition(s) do you wish to compete at? Please provide the name, location and dates(the regulations state that applications be made at least 24 weeks before the competition at which you wish touse your Mechanical Aid).

Dates of Availability for an in person assessment (if necessary) over the next three months (if possible pleaseindicate periods of at least 7 days (please take into account testing and recovery days):
From:
To:

From:

To:

From:

To:

From:

To:

From:

To:

Please do keep these dates free whilst your application is being considered. We will contact you to confirm thedates of assessment or that an assessment is not required.
Please attach or provide any information that may be relevant to the Mechanical Aids Review Panel including(if applicable) the data from any performance and/or testing you might have undergone using your Mechanical
Aid (and, if applicable, any analysis and/or expert opinion based on that data) that might be relevant to theMechanical Aids Review Panel’s consideration of your application.

3If you wish to make a personal statement in support of your application, you can write it in the box below(continue on a separate sheet if necessary):4

Athlete Declaration:
By submitting this application you confirm that:
1. you have been provided with a copy of and have read the Mechanical Aids Regulations;
2. you have obtained the necessary consent, waivers and approval to enable any physician(s) or any otherexpert to disclose to the Review Officer and the Mechanical Aids Review Panel any information that theMechanical Aids Review Panel deems necessary to complete its assessment of your application;
3. you confirm that the information provided is accurate and complete, and that nothing relevant to theMechanical Aids Review Panel’s assessment of your application has been withheld;
4. you acknowledge and understand, if you provide false and/or misleading information to World Athletics,
you may be subject to disciplinary proceedings which could result in a sanction being imposed on you
under World Athletics’ Rules and Regulations and the Integrity Code of Conduct;
5. your personal data be processed by World Athletics in accordance with the Personal Data Policy attached;
6. if you have appointed a representative to submit this application, your representative is duly authorised tosubmit this application on your behalf;
Athlete’s or Representative’s Signature:

Date:

If an authorised representative is signing on the Athlete’s behalf then the representative confirms that they areauthorised and confirms further that the application and that above athlete declaration has been provided andexplained to the athlete and that by signing this application the representative agrees to the be bound by theIntegrity Code of Conduct (see Book D: Integrity & Disciplinary).

5Personal Data Policy
1. Your personal information is being processed by World Athletics. World Athletics is located in Monaco
and its principal office is at 6-8, Quai Antoine 1er, BP 359, MC 98007 Monaco Cedex. As an association
recognised under the laws of Monaco, World Athletics is subject to law 1,165 dated December 23, 1993
on data protection (as amended) and also complies with the EU General Data Protection Regulations 2016.
2. World Athletics respects your privacy and is committed to protecting your personal information. Thispolicy relates to our use of any personal information submitted through the application process under theMechanical Aids Regulations.
3. This policy explains the following:a)b)c)d)e)

the type of information we collect;
how the information is used;
where the information is stored;
whether we will disclose your details to anyone else; andhow to find out what personal information is stored.

4. In the table below we set out what personal information we process, the business purpose it covers, thelegal basis upon which we process the data and retention period for that data. Please note we will retain
personal information beyond of the retention period where we have brought or are defending a legal claim
which runs beyond the retention period.
Type of Personal Information

Business Purpose

Legal Basis uponwhich it is used

Retention Period

Name, gender, information about
your physical impairment or othermedical information, performance
and/or testing data; any analysis
and/or expert (medical or other)opinions about you

To review yourapplication to use a
Mechanical Aids

Consent

From date of yourapplication to its
conclusion plus 5years

5. By submitting your personal information, you agree to the transfer, storing or processing of your personalinformation. We will always take all reasonable precautions to make sure that your data remains secure,handled in accordance with this policy and has the same legal protection as it would have if it remained in
Monaco.
6. You are advised however that the transmission of data via the internet is not completely secure andtherefore we cannot guarantee the security of data sent to us electronically. Any transmission of suchdata is therefore entirely at your own risk and in this respect, we recommend that you take all necessary
measures, for instance by sending your data in encrypted format.

Will my information be shared with anyone else?
7. In the table below we set out the entities that may have access to your personal information and the reason
for such access.
WhoWhy?

Members of the Mechanical Aids Review Panel

To assess your application

World Athletics Appointed Experts

To assess your application and/or carry out an inperson assessment

World Athletics Appointed Representatives(External Counsel)

To assist in the assessment of your application and/or if you challenge a decision

Appeal Body / Court of Arbitration for Sport

If you decide to challenge a decision of theMechanical Aids Review Panel

6Your rights in respect of personal information
8.

World Athletics has a number of obligations in relation to how it handles your personal data. World
Athletics is committed to the key principles of transparency, consent (where applicable), security and data
minimisation. Alongside relying on World Athletics meeting it obligations, you have several rights that you
are entitled to exercise.
a) The right to object
One key right is the right to stop processing (right to object): This allows you to do three things:•You object to the disclosure of your information to the third parties listed above, but we must
inform you that it will be difficult to process your application and provide a decision of theMechanical Aids Review Panel the purposes of providing the basis on which you participate in thesport of athletics without that information being disclosed.

•You have the right to object to World Athletics processing information about you where weprocess on the basis of ‘legitimate interest’. If you believe this to be the case, you should contact
us and provide an explanation of your particular situation so that we be able to appreciate theinterests at stake.

•You have the right to ask World Athletics not to process personal data for purposes of sending you
direct marketing. World Athletics does not use your personal data from this application for such
purposes.

b) The other rights are:
• Right of access: In accordance with the provisions of the data protection laws, you have certain
rights to request a copy of your own personal data held by World Athletics. You can request toreceive a copy of your personal information in a readily understandable format within a reasonable
timeframe (one month from the date of the request).
•Right to rectification: You have the right to ask for rectification of inaccurate or incomplete
personal data which it has about you after you have been registered for accreditation. WhereWorld Athletics positively knows that the personal information that it is processing is inaccurate orincomplete, World Athletics shall, as appropriate, rectify, amend, complete or update the relevant
personal information as soon as possible. Where appropriate, if the personal information in question
has been disclosed to a third party that is known or believed to continue to process the personal
information, the third party shall be informed of the change as soon as possible.

•Right to erasure: you have the right to ask to erase your personal data in some circumstances,including where the information held by World Athletics is no longer necessary for the purposes forwhich it is processed, you withdraw your consent to its use, or we can no longer lawfully process
the data. However, if you do exercise this right during the application process then it will make it
difficult to assess your application and make a decision about whether or not your Mechanical Aids
are permitted or not.

•Right to restriction of processing: you can restrict our processing of your data in some circumstances.
This applies where, for example, if you contest the accuracy of the personal data we use or object tous using the information on the basis of a ‘legitimate interest’ (see part a above (the right to object)).
Please note that where you ask us to restrict processing, we can still store it subject to the retention
period, and use it to establish or defend legal claims, which may run beyond the retention period stated.

•Right to data portability: This permits you to receive from World Athletics a copy of your personal
data in an electronic file or format that commonly be used on different devices and machines, andto transfer your personal data from World Athletics to another data controller or have the datatransmitted directly between two data controllers.

•Right to object to automatic processing: you have the right not to be subject to decisions based
solely on automated processing which significantly affect them. The Mechanical Aids Regulations
application process does not make decisions based on automatic processing as all information issubmitted to the Mechanical Aids Review Panel ( as such this right is not applicable).

7

Changes to the Policy
9. This policy may be updated/amended at any time with or without notice, including complying with newpractices or regulations.

Contacting us
10. If you wish to exercise your rights, have any questions or comments concerning the privacy of yourinformation, you can write to the Department of Legal & Business Affairs, Data Protection, World Athletics
6/8 Quai Antoine 1er, BP 359, MC 98007, Monaco, Cedex or email: dataprotection@worldathletics.org

CCIN (Commission de Contrôle des Informations Nominatives)
11. World Athletics have declared the processing of personal data submitted by you to the Commission deContrôle des Informations Nominatives, Monaco: https://www.ccin.mc/en/ who you may wish to contact
should you have any questions or queries that you would like to raise with them.

8©World Athletics 2022.
All rights reserved.
www.worldathletics.org@WorldAthletics

6-8, Quai Antoine 1er, BP 359
MC 98007
Monaco Cedex