<Nagoya University Interdisciplinary Frontier Fellowship>

Nagoya University Interdisciplinary
Frontier Fellowship Application Guidelines(Manual for External Applicants)
Education Planning Division, Education & International Affairs Department
Doctoral Education Consortium[External Applicants]- Please refer to this manual if your Nagoya University ID has not been issued
at the time of your application.

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Step-by-step guide to theapplication submission process

STEP 1●Pre-application (pp. 3–7)
- Submit your pre-application on the Doctoral Education
Consortium website.

- You can only pre-register once, whether for the Interdisciplinary Frontier
Fellowship or Interdisciplinary Frontier Next Generation Researcher.

STEP 2●STEP 3

●STEP 4

●Confirmation of application number (p. 8)- You will be notified of your application number in an
automatic reply email after completing the pre-application
registration.
Application preparation (pp. 9–11)- Check the Points to Note and prepare your application.
Application submission (pp. 12–16)- Convert your application to a PDF file and submit it byemail.
- Submit your application outline video to NUSS.
- The recommendation (Form 3) should be submitted byyour academic advisor using the dedicated form.
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Step [1]Complete the pre-application
registration on the Doctoral
Education Consortium website
https://dec.nagoyau.ac.jp/fellowship_information
Access the form through thededicated website on the
homepage or via the banner atthe bottom right.
[Pre-Applications]- Submitting a preapplication registration isan essential process tohave an Application
Number issued. Please
note that if you do not
submit a pre-application,
you will not be able tosubmit an application.

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Step [2]Open the pre-application
form page and select theregistration form for therelevant year.

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Step [3]Please complete all requiredfields.
Alphabetic and numericcharacters should behalfwidth characters.
[Point to Note]- Be sure to select the correct
Year of Application and Yearof Enrollment.
- If you are not a Nagoya
University student, enter“None” in the Student ID andNagoya University ID fields.
Select “Other than Nagoya
University*” for enrollment
category.

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Step [4]Please double-check youremail address before
clicking Confirm PreApplication Details.
If you enter an incorrect
email address, you will notreceive an acceptancecompletion email and will be
unable to confirm your preapplication.
[Point to Note]
Note that the application
field is determined by thegraduate school/major you
are scheduled to enter.

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Step [5]Confirm the entered details
again. If there are no mistakes,
click Send.

Before sending,please double-check youremail address again.
You can only pre-register once,
whether for theInterdisciplinary Frontier
Fellowship or the THERSInterdisciplinary Frontier Next
Generation Researcher.
Make sure that the program,field, and year of yourapplication are all correct.

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Step [6]You will be notified of your application number in an automatic reply email after
completing the pre-application.
Your application number is important because it is used from thesubmission of your application form to the pass/fail decision. Keep it until
the screening process is completed.
*Your application number is required for the Academic Advisor Recommendation(Form 3), so please share it with your academic advisor.
Please note that you cannot reply to this email with inquiries and so on.
[Point to Note]- Be sure to check the automatedemail response after completingyour pre-application.
If you cannot see the automated
reply, it may be in your email
junk folder, or you may not haveregistered successfully.
- If you have not received theemail response, be sure toconfirm using the Inquiry Form.

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Step [7]Documents related to the application can be obtained from theOverview section of the Frontier Fellowship site on the Doctoral
Education Consortium website. Use a computer to prepare yourapplication. (No handwriting)9

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Step [9][Preparing Your Application]-Be sure to prepare your application so that it fits the number of pages
specified in each form.
The application forms cannot be changed.
The titles and descriptions of each item in the application forms cannot beedited or deleted.
Add page numbers in the center of the footer.

Add your Application Number in the lower right of the footer.

(Example)

Page Number

Application
Number10

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Step [9][How to Submit Your Application]- When submitting your application, convert Forms 1 and 2 into a
PDF file and name it form 1 (application number).

Form 1Form 2- Please confirm your Application Number by the notification
email you received from the pre-application.
(1 alphabetic character + 9 numeric digits)
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Step [10][Submitting Your Application]
After completing your application, please submit it to the following email address.
(The time it is received is determined by when it is received by our email server.
Please avoid submitting your application at the last minute.)[Point to Note]- Once an application has been submitted, it cannot be replaced withanother or corrected according to changes in content. Please
prepare and submit your application carefully.
If you have submitted your application, you will receive an application acceptanceemail 1–2 days (excluding Saturdays, Sundays and national holidays) after yourapplication is received. If you do not receive a response, please contact the following
email address.
〇 Contact Us: nu-fellowship2@adm.nagoya-u.ac.jp
Please note that it is not <nu-fellowship>.
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Step [11][Submitting a video]- Upload your video to NUSS (Nagoya University Storage Service).
*You will be notified of the submission URL by email.
- Name the file mov (application number).
- For details, check “Creating a Video overview of the application”.
[Points to Note]- Only upload the video once. (Once you submit a video, you cannot
replace it or change it, so please check it carefully beforesubmitting.)- This video will be used for the first screening and second screening(those eligible only).
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Step [12][Submitting a video]- Enter the submission URL (NUSS) and upload the video file by select it or
dragging and dropping it into the text frame.

- When uploading is complete, you will see the following.

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Step [13][Submitting an Academic Advisor Recommendation (Form 3)]
The person who prepared the recommendation (academic adviser, etc.) should
submit it directly as a PDF using the form below.
- Submit to: https://dec.nagoya-u.ac.jp/inquiry/fellowship_form3- Point to Note: Name the file to be submitted as follows.
form 3 (application number) Ex: form 3 (A21012345)- The deadline for submission is the same as the submission date for Forms 1and 2.

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Fill in the required details and upload Form 3.
*Each application number is made up of one alphabetic character followedby eight numeric digits, and is assigned to a student at the time of preregistration.
16*If you enter an incorrect email address, you will not receive an acceptancecompletion email. Be sure to check your email address before sending.

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Contact Us
If you have any questions, contact us using the inquiry form below.
〇 Contact Information
Education Planning Division, Education & International Affairs
Department (Doctoral Education Consortium Office)〇 Inquiry Form
https://dec.nagoya-u.ac.jp/inquiry/top
See the Doctoral Education Consortium website for the latest
information.
https://dec.nagoya-u.ac.jp/fellowship_information

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