<Nagoya University Interdisciplinary Frontier Fellowship>

Nagoya University Interdisciplinary
Frontier Fellowship Application Guidelines(Manual for Internal Applicants)
Education Planning Division, Education & International Affairs Department
Doctoral Education Consortium[Internal Applicants]- Please refer to this manual if your Nagoya University ID has been issued at
the time of your application.

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Step-by-step guide to theapplication submission process

STEP 1●Pre-application (pp. 3–7)
- Submit your pre-application on the Doctoral Education
Consortium website.

- You can only pre-register once, whether for the Interdisciplinary Frontier
Fellowship or Interdisciplinary Frontier Next Generation Researcher.

STEP 2●STEP 3

●STEP 4

●Confirmation of application number (p. 8)- You will be notified of your application number in an
automatic reply email after completing the pre-application
registration.
Application preparation (pp. 9–12)- Check the Points to Note and prepare your application.
Application submission (pp. 13–19)- Convert your application (Forms 1 and 2) to a PDF fileand submit it by NUCT.
- Submit your application outline video to NUSS.
- The recommendation (Form 3) should be submitted
by your academic advisor using the dedicated form.
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Step [1]Complete the pre-application
registration on the Doctoral
Education Consortium
websitehttps://dec.nagoyau.ac.jp/fellowship_information
Access the form through thededicated website on the
homepage or via the banneron the right.

[Pre-Applications]- Based on the pre-registration registration, you will be issued an application
number and registered on the NUCT site for submitting your application.
Note that if you do not submit a pre-application, you will not be able to submit
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an application.

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Step [2]Open the pre-application
form page and select theregistration form for therelevant year.

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Step [3]Please complete all required
fields.
Alphabetic and numericcharacters should be
halfwidth characters.
[Point to Note]- Be sure to select thecorrect Year of Application
and Year of Enrollment.
- Note that the application
field is determined by thegraduate school/major.

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Step [4]Please double-check youremail address before clicking
Confirm Pre-Application
Details.
If you enter an incorrect email
address, you will not receive
an acceptance completion
email and will be unable toconfirm your pre-application.
[Points to Note]
A Nagoya University ID isrequired to register on theNUCT site, so be careful not
to make any mistakes. (2alphabetic characters + 7
numeric digits)

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Step [5]Confirm the entered details
again. If there are no mistakes,click Send.

Before sending,please double-check youremail address again.
You can only pre-register
once, whether for theInterdisciplinary Frontier
Fellowship or the Challenging
Research Program for Next
Generation Researchers.
Make sure that the program,field, and year of yourapplication are all correct.

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Step [6]You will be notified of your application number in an automatic reply email after
completing the pre-application.
Your application number is important because it is used from thesubmission of your application form to the pass/fail decision. Keep it until
the screening process is completed.
*Your application number is also required for the Academic Advisor
Recommendation (Form 3), so please share it with your academic advisor.
Please note that you cannot reply to this email with inquiries and so on.
[Points to Note]- Be sure to check the automatedemail response after completingyour pre-application registration.
If you cannot see the automated
reply, it may be in your email junkfolder, or you may not haveregistered successfully.
- If you have not received the email
response, be sure to confirm
using the Inquiry Form.
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Step [7]The application site will be registered on NUCT 1–2 days (excluding Saturdays,Sundays and national holidays) after your pre-application is completed. Log in to<https://ct.nagoya-u.ac.jp/portal/> with your Nagoya University ID and check to see
whether the application site (name of field and year must be confirmed) isregistered to Participating Lecture Sites. If you cannot see the site or an incorrect site
is displayed, please contact us using the Inquiry Form.
*Only one site selected as your first choice at the time of the pre-application isdisplayed.
Site names- Fellowship Application (Creating the Future of Asia)- Fellowship Application (Information and AI)- Fellowship Application (Quantum Science)- Fellowship Application (Materials)

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Step [8]Documents related to the application can be obtained from the Overview
section of the Frontier Fellowship site on the Doctoral Education
Consortium website. Use a computer to prepare your application. (Nohandwriting)10

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Step [9][Application Submission Form]-Be sure to prepare your application so that it fits the number of pages specified ineach form.
The forms of application documents cannot be changed.
The titles and descriptions of each item in the application documents cannot beedited or deleted.
Add page numbers in the center of the footer.

Add your Application Number in the lower right of the footer.
(Example)

Page Number

Application
Number11

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Step [10][Application Submission Format]- When submitting your application, convert Forms 1 and 2 into a
PDF file and name it form 1 (application number).

Form 1Form 2- Please confirm your Application Number by the notification email
you received from the pre-application.
(1 alphabetic character + 9 numeric digits)
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Step [11]After completing theapplication documents,
submit them using the [1]Submit Application on theleft side of the window.
Click the Project Namelink.
*Confirm that the Project
Name is for the correct
year.
[Point to Note]- Access may be busy
before the deadline.
Make your submissionin plenty of time.

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Step [12]Click Select File and upload
your application documents.
Click Submit to complete thesubmission process.

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Step [13]Please check to see if
your submission has
been completed onNUCT.
When your submission iscompleted, anassignment submission
notification is
automatically sent toyour University email
address. Please notethat you cannot reply tothis email with inquiries
and so on.
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Step [14][Submitting a video]- The submission URL is shown in “②動画を提出する” on the left of the NUCTscreen.
- Name the file mov (application number).
- For details, check “Creating a Video overview of the application”.
[Point to Note]- Only upload the video once. (Once you submit a video, you cannot replace it orchange it, so please check it carefully before submitting.)- This video will be used for the first screening and second screening (interview).

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Step [15][Submitting a video]- Enter the submission URL (NUSS) and upload the video file by select it or
dragging and dropping it into the text frame.

- When uploading is complete, you will see the following.

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Step [16][Submitting an Academic Advisor Recommendation (Form 3)]
The person who prepared the recommendation (academic adviser, etc.) should
submit it directly as a PDF using the form below.
- Submit to: https://dec.nagoya-u.ac.jp/inquiry/fellowship_form3- Point to Note: Name the file to be submitted as follows.
“form 3 (application number)” Ex: form 3 (A21012345)- The deadline for submission is the same as the submission date for Forms 1and 2.

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Fill in the required details and upload Form 3.
*Each application number is made up of one alphabetic character followedby eight numeric digits, and is assigned to a student at the time of preregistration.
19*If you enter an incorrect email address, you will not receive an acceptancecompletion email. Be sure to check your email address before sending.

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Contact Us
If you have any questions, contact us using the inquiry form below.
〇 Contact Information
Education Planning Division, Education & International Affairs
Department (Doctoral Education Consortium Office)〇 Inquiry Form

https://dec.nagoya-u.ac.jp/inquiry/top
See the Doctoral Education Consortium website for the latest
information.
https://dec.nagoya-u.ac.jp/fellowship_information

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