Japan EPD Program by SuMPO

Document Management Rules

Document ID: JR-01-04
Sustainable Management Promotion Organization
Revision history
VersionDatePageDetails

04

April 1, 2022

-Modifications due to changes in the program name.

03

October 1, 2019

-Modifications due to changes in the program operator.

02

July 17, 2019

3

Changes related to verification number and declaration
registration number.

01

March 20, 2018

Document created. Newly published following integration ofEcoLeaf Program and CFP Program.

JR-01-04(Objectives)
Article 1. These rules specify the management of documents and records used as part of the Japan EPD
Program by SuMPO (the “Program”) operated and administered by Sustainable Management
Promotion Organization (“SuMPO”).
(Document management)
Article 2. All documents, such as rules used in this Program, are to be managed using this Program’s
document management ledger in the document management appendix 1, and revision histories
shall be clearly indicated within each document.

Article 3. Documents, such as rules used in this Program, are to be clearly classified as published or
private within this Program’s document management ledger in the document management
appendix 1.
(Document ID)
Article 4. Document management numbers are to be assigned as follows:(2) General Program Instructions, Rules□□ － ○○ － ○○Revision number (2 digits starting from 01)
Document number (two digits starting from 01)
Hyphen (same applies below)
Classification (2 half-width large alphabetic characters1))
1) General Program Instructions: JG, Rules: JR(3) Secondary documents (excluding those related to criteria, system certification bodies, and system
certification auditors)□□ － ○○S － ○○Revision number (two digits starting from 01)“S” to indicate criteria
Document management number of superordinate rules for criteria(4) Secondary documents (those relating to requirements, criteria, procedures/system certification
bodies and system certification auditors)□□ － ○○ － ○○Revision number (2 digits starting from 01)
Document number (two digits starting from 01)
Hyphen (same applies below)
Classification (half-width large alphabetic characters)2

JR-01-04(5) Others(5)-1 Certified PCR number□□ － ○○○○○○ － ○○ － ○○Revision number (two digits starting from 01)
Document No. (two alphabetic characters starting from AA)
Relevant Japan Standard Commodity Classification (6 digits)Classification (half-width large alphabetic characters “PA”)(5)-2 Verification number□□ － ○○ －○○ ○○○Revision number by certified PCR by document
number/year of verification approval (three digits)
Year of verification approval (last two digits of the year)
Certified PCR document number (2 alphabetical characters)
Classification (half-width large alphabetic characters “JV”)
When a PCR is reverified, its verification number shall be reissued.
(5)-3 Declaration registration number
Upon notification of the verification number, a temporary declaration registration number which
consists of the verification number and declaration category will be issued. This temporary
registration number is made official upon the receipt of the registration and publication
application. When a declaration is altered, a hyphen and one alphabetic character will beappended to its original registration number.

□□ － ○○ － ○○○○○ △ －△Revision number (one alphabetic character starting from A) 1)Hyphen 1)
Declaration category (E for EcoLeaf, C for CFP)
Linked to the initial verification number1) When a declaration is altered

Classification (half-width large alphabetic characters “JR”)(5)-4 Personnel (registered reviewers, internal verifiers, system certification auditors) registrationnumber□□○○○○○
Personnel category (three digits starting from 001)
Year of registration (last two digits of the year)
Personnel category (2 half-width large alphabetic characters1))

1) Registered reviewer: JL, Internal verifier: JI, System certification auditor: JS3

JR-01-04(5)-5 System registration number□□□○○○○○
Revision number (three digits starting with 001)
Year of registration (last two digits of the year)
Classification (half-width large alphabetic characters “JSN”)(Storage period for documents and records)
Article 5. All documents and records, in principle, shall be stored on two independent electronic mediums.
(2) Documents shall be stored for five years following their expiry. Documents that cannot be stored
electronically shall be retained for six months following their expiry.
(3) Records shall be retained until the expiry of attributed documents.

4

JR-01-04
Document Management Appendix 1 Japan EPD Program by SuMPO Document Management Ledger(1) Primary documents (guidelines)
NameDocument
No.

Publication
date

General Program Instructions

JG-01'17.04.28

Published

Document
No.

Publication date Expiry datePublication
statusDocument Management Rules

JR-01'18.03.20

Published

Advisory Board Establishment and Operation
Rules

JR-02

'17.04.28

Published

Review Panel Establishment and Operation
Rules

JR-03

'17.04.28

Published

Emission Factor Data Evaluation and Operation
Rules

JR-05

'17.04.28

Published

PCR Certification Rules

JR-06'17.04.28

Published

Quantification and Declaration Rules

JR-07'17.11.01

Published

Verification Rules

JR-08'17.11.01

Published

System Certification Rules

JR-09'17.11.28

Published

Rules for Registration and Publication ofDeclarations, and Usage of Marks

JR-10'18.03.20

Published

Registered Reviewer/Internal Verifier
Registration and Evaluation Rules

JR-11'17.04.28

Published

System Certification Body Registration andEvaluation Rules

JR-12'18.02.26

Published

Ethics and Confidentiality Rules

JR-13'17.04.28

Published

Fee Rules

JR-14'17.04.28

Published

Objection/Complaint/Dispute Resolution Rules

JR-15'17.04.28

Published

Expiry datePublication status(2a) Secondary documents (rules)
NameSecondary Documents (excluding those related to system certification bodies and system certification auditors)(2b) Secondary documents (criteria)
Document
No.

Publication
date

Evaluation Criteria for
Emission Factor Data

JR-05S'17.04.28

PrivateEmission factor evaluators

Criteria for PCR Certification

JR-06S'17.04.28

PrivateRegistered reviewer

Verification Criteria

JR-08S'17.11.01

PrivateRegistered reviewer, internalverifiers, and system
certification auditor

System certification criteria

JR-09S'18.02.26

PrivateSystem certification auditor

Criteria relating to thecompetence of registeredreviewers and internalverifiers

JR-11S'17.04.28

PrivateOnly the secretariat

NameExpiry date5

Publication
statusAudienceJR-01-04
Secondary documents concerning system certification bodies and system certification auditors(2b) Secondary documents (requirements, criteria, and procedures)
Document
No.

Publication dateRequirements for Competence of System
Certification Bodies

JC-01'18.02.26

Published

Requirements for Competence of System
Certification Auditors

JC-02'18.02.26

Published

Criteria for Evaluation and Registration of System
Certification Body

JC-03

'18.02.26

PrivateCriteria for Evaluation and Registration of SystemCertification Auditor

JC-04'18.02.26

PrivateSystem Certification Body Registration andEvaluation Procedures

JC-05'18.02.26

Published

System Certification Auditor Registration andEvaluation Procedures

JC-06'18.02.26

Published

Name6

Expiry datePublication
status