PHILIPPINE BIDDING DOCUMENTS“Procurement of Services of a Tour
Operator Services for the Thai Tradeand Media Familiarization Trip
(2 Lots)”

Reference Number:
DOT-BAC-IB NO. 2022-024

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Table of Contents
Glossary of Acronyms, Terms, and Abbreviations ………………………….3
Section I. Invitation to Bid……………………………………………………..6
Section II. Instructions to Bidders…………………………………………...10
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.

Scope of Bid ………………………………………………………………………. 11
Funding Information………………………………………………………………. 11
Bidding Requirements ……………………………………………………………. 11
Corrupt, Fraudulent, Collusive, and Coercive Practices
11
Eligible Bidders…………………………………………………………………… 12
Origin of Goods ………………………………………………………………….. 12
Subcontracts ……………………………………………………………………… 12
Pre-Bid Conference ………………………………………………………………. 12
Clarification and Amendment of Bidding Documents …………………………… 12
Documents comprising the Bid: Eligibility and Technical Components ………….12
Documents comprising the Bid: Financial Component …………………………... 13
Bid Prices …………………………………………………………………………. 13
Bid and Payment Currencies ………………………………………………………14
Bid Security ………………………………………………………………………. 14
Sealing and Marking of Bids ………………………………………………………14
Deadline for Submission of Bids …………………………………………………. 14
Opening and Preliminary Examination of Bids ………………………………….. 15
Domestic Preference ……………………………………………………………… 15
Detailed Evaluation and Comparison of Bids ……………………………………. 15
Post-Qualification ………………………………………………………………… 16
Signing of the Contract …………………………………………………………… 16

Section III. Bid Data Sheet …………………………………………………..17
Section IV. General Conditions of Contract ……………………...………..19
1.
2.
3.
4.
5.
6.

Scope of Contract ………………………………………………………………… 20
Advance Payment and Terms of Payment ……………………………………….. 20
Performance Security ……………………………………………………………. 20
Inspection and Tests ……………………………………………………………… 20
Warranty …………………………………………………………………………. 21
Liability of the Supplier ………………………………………………………….. 21

Section V. Special Conditions of Contract ………………………………….22
Section VI. Schedule of Requirements ……………………………………....26
Section VII. Technical Specifications …………………………………………28
Section VIII. Checklist of Technical and Financial Documents …………..422

Glossary of Acronyms, Terms, andAbbreviations
ABC – Approved Budget for the Contract.
BAC – Bids and Awards Committee.
Bid – A signed offer or proposal to undertake a contract submitted by a bidder in response to
and in consonance with the requirements of the bidding documents. Also referred to as
Proposal and Tender. (2016 revised IRR, Section 5[c])Bidder – Refers to a contractor, manufacturer, supplier, distributor and/or consultant who
submits a bid in response to the requirements of the Bidding Documents. (2016 revised IRR,
Section 5[d])Bidding Documents – The documents issued by the Procuring Entity as the bases for bids,
furnishing all information necessary for a prospective bidder to prepare a bid for the Goods,
Infrastructure Projects, and/or Consulting Services required by the Procuring Entity. (2016revised IRR, Section 5[e])BIR – Bureau of Internal Revenue.
BSP – Bangko Sentral ng Pilipinas.
Consulting Services – Refer to services for Infrastructure Projects and other types of projects
or activities of the GOP requiring adequate external technical and professional expertise thatare beyond the capability and/or capacity of the GOP to undertake such as, but not limited to:(i) advisory and review services; (ii) pre-investment or feasibility studies; (iii) design; (iv)construction supervision; (v) management and related services; and (vi) other technical services
or special studies. (2016 revised IRR, Section 5[i])CDA - Cooperative Development Authority.
Contract – Refers to the agreement entered into between the Procuring Entity and the Supplieror Manufacturer or Distributor or Service Provider for procurement of Goods and Services;
Contractor for Procurement of Infrastructure Projects; or Consultant or Consulting Firm for
Procurement of Consulting Services; as the case may be, as recorded in the Contract Formsigned by the parties, including all attachments and appendices thereto and all documents
incorporated by reference therein.
CIF – Cost Insurance and Freight.
CIP – Carriage and Insurance Paid.
CPI – Consumer Price Index.
DDP – Refers to the quoted price of the Goods, which means “delivered duty paid.”
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DTI – Department of Trade and Industry.
EXW – Ex works.
FCA – “Free Carrier” shipping point.
FOB – “Free on Board” shipping point.
Foreign-funded Procurement or Foreign-Assisted Project– Refers to procurement whose
funding source is from a foreign government, foreign or international financing institution as
specified in the Treaty or International or Executive Agreement. (2016 revised IRR, Section5[b]).
Framework Agreement – Refers to a written agreement between a procuring entity and a
supplier or service provider that identifies the terms and conditions, under which specificpurchases, otherwise known as “Call-Offs,” are made for the duration of the agreement. It is in
the nature of an option contract between the procuring entity and the bidder(s) granting the
procuring entity the option to either place an order for any of the goods or services identified
in the Framework Agreement List or not buy at all, within a minimum period of one (1) year
to a maximum period of three (3) years. (GPPB Resolution No. 27-2019)
GFI – Government Financial Institution.
GOCC – Government-owned and/or –controlled corporation.
Goods – Refer to all items, supplies, materials and general support services, except Consulting
Services and Infrastructure Projects, which may be needed in the transaction of publicbusinesses or in the pursuit of any government undertaking, project or activity, whether in thenature of equipment, furniture, stationery, materials for construction, or personal property of
any kind, including non-personal or contractual services such as the repair and maintenance ofequipment and furniture, as well as trucking, hauling, janitorial, security, and related or
analogous services, as well as procurement of materials and supplies provided by the Procuring
Entity for such services. The term “related” or “analogous services” shall include, but is not
limited to, lease or purchase of office space, media advertisements, health maintenanceservices, and other services essential to the operation of the Procuring Entity. (2016 revised
IRR, Section 5[r])GOP – Government of the Philippines.
GPPB – Government Procurement Policy Board.
INCOTERMS – International Commercial Terms.
Infrastructure Projects – Include the construction, improvement, rehabilitation, demolition,
repair, restoration or maintenance of roads and bridges, railways, airports, seaports,
communication facilities, civil works components of information technology projects,
irrigation, flood control and drainage, water supply, sanitation, sewerage and solid waste
management systems, shore protection, energy/power and electrification facilities, national

4buildings, school buildings, hospital buildings, and other related construction projects of thegovernment. Also referred to as civil works or works. (2016 revised IRR, Section 5[u])LGUs – Local Government Units.
NFCC – Net Financial Contracting Capacity.
NGA – National Government Agency.
PhilGEPS - Philippine Government Electronic Procurement System.
Procurement Project – refers to a specific or identified procurement covering goods,
infrastructure project or consulting services. A Procurement Project shall be described,
detailed, and scheduled in the Project Procurement Management Plan prepared by the agency
which shall be consolidated in the procuring entity's Annual Procurement Plan. (GPPB Circular
No. 06-2019 dated 17 July 2019)
PSA – Philippine Statistics Authority.
SEC – Securities and Exchange Commission.
SLCC – Single Largest Completed Contract.
Supplier – refers to a citizen, or any corporate body or commercial company duly organized
and registered under the laws where it is established, habitually established in business andengaged in the manufacture or sale of the merchandise or performance of the general services
covered by his bid. (Item 3.8 of GPPB Resolution No. 13-2019, dated 23 May 2019). Supplier
as used in these Bidding Documents may likewise refer to a distributor, manufacturer,
contractor, or consultant.
UN – United Nations.

5Section I. Invitation to Bid

6

Invitation to Bid for the Procurement of Services of a Tour
Operator Services for the Thai Trade and Media
Familiarization Trip
(DOT-BAC-IB NO. 2022-024)
1. The Department of Tourism (DOT), through the General Appropriation Act 2022
intends to apply the total sum of Three Million Twenty-Nine Thousand Pesos(PhP3,029,000.00) being the ABC to payments under the contract for “Procurementof Services of a Tour Operator Services for the Thai Trade and Media
Familiarization Trip” (DOT-BAC-IB NO. 2022-024). Bids received in excess of the
ABC shall be automatically rejected at bid opening. Breakdown of the total ABC are
as follows:
Particulars
Lot 1: Thai Trade Familiarization Trip

Budget (PHP)
PHP 1,830,000.00

Lot 2: Thai Media Familiarization Trip

PHP 1,199,000.00

GRAND TOTALPHP 3,029,000.00

2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods
is required within the dates provided in the Schedule of Requirements and Technical
Specifications. Bidders should have completed, within five (5) years from the date ofsubmission and receipt of bids, a contract similar to the Project. The description of aneligible bidder is contained in the Bidding Documents, particularly, in Section II(Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules
and Regulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, ororganizations with at least sixty percent (60%) interest or outstanding capital stock
belonging to citizens of the Philippines, and to citizens or organizations of a country
the laws or regulations of which grant similar rights or privileges to Filipino citizens,pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from DOT-BAC Secretariat
through the contact details given below during 8:00 a.m. to 3:00 p.m. Monday to
Friday Excluding holidays and inspect the Bidding Documents as posted on thewebsites of the DOT and the Philippine Government Electronic Procurement System(PhilGEPS).

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5.

A complete set of Bidding Documents may be acquired by interested bidders from 21
December 2022 to 06 January 2022 (8:00 a.m. to 3:00 p.m.) and 09 January 2022
(until 9:00 a.m.) from the given address and website(s) below and upon payment of
the applicable fee for the Bidding Documents, pursuant to the latest Guidelines
issued by the GPPB, in the following amount OR deposited to:
Account Name
Account Number
Beneficiary’s Bank
Bank Branch
Address

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel Branch
809 J.P Rizal corner F. Zobel St., Makati City, Philippines

Breakdown of the bidding documents fee:
Particulars
Lot 1: Thai Trade Familiarization Trip
Lot 2: Thai Media Familiarization Trip
GRAND TOTAL

Fee (PHP)
PHP 3,000.00
PHP 2,000.00
PHP 5,000.00(Note: Pls. send copy of the Transaction report or any proof of payment at the email
addresses vccervantes@tourism.gov.ph and dot.bac@tourism.gov.ph)
It may also be downloaded free of charge from the website of the Philippine
Government Electronic Procurement System (PhilGEPS) and the website of DOT,
provided that bidders shall pay the non-refundable fee for the Bidding Documents notlater than the submission of their bids.
6.

The DOT will hold a Pre-Bid Conference on 27 December 2022 at 10:00 a.m. to be heldat the 3rd Floor Conference Room, DOT Bldg., 351 Sen. Gil Puyat Ave., Bel-Air, Makati
City.

7.

Bids must be duly received by the BAC Secretariat through manual submission on or
before 09 January 2022 at 9:00 a.m. only at the office address indicated below. Latebids shall not be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in
the amount stated in ITB Clause 14.

9.

Bid opening shall be on 09 January 2022 2022 at 10:00 a.m. at the given address below
The Opening of Bids will be conducted at the 3rd Floor Conference Room, DOT
Bldg., 351 Sen. Gil Puyat Ave., Bel-Air, Makati City on 09 January 2022 at 10:00 a.m.

10.

All documents shall be current and updated and any missing document in the checklist
is a ground for outright rejection of the bid. Bidder shall submit one (1) original
and five (5) photocopies of the first and second components of its bid in sealed
envelope.

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To facilitate the evaluation of the bids, bidders are advised to follow the arrangementin the checklist when placed in an Envelope, with documents bounded, tabbed andlabeled accordingly.
11.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6
and 41 of 2016 revised IRR of RA No. 9184, without thereby incurring any liability to
the affected bidder or bidders.

12.

For further information, please refer to:
Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
Procurement Management Division
4th Floor, DOT Bldg.
351 Sen. Gil Puyat Ave., Makati City
Telephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Facsimile No.: 8459-5200 to 30 Loc. 425
Website Address: www.tourism.gov.ph

13.

You may visit the following websites:

For downloading of Bidding Documents: www.tourism.gov.ph /www.philgeps.gov.ph(Original Signed)
ASEC. REYNALDO L. CHING
DOT-BAC Chairperson

21 December 2022

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Section II. Instructions to Bidders

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1.
I.

Scope of Bid
The Procuring Entity, Department of Tourism, wishes to receive Bids for the“Procurement of Services of a Tour Operator Services for the Thai Trade andMedia Familiarization Trip (2 Lots)” with Project Identification Number DOT-BACIB NO. 2022-024.
The Procurement Project (referred to herein as “Project”) is composed of one (1) lot,the details of which are described in Section VII (Technical Specifications).

2.

Funding Information
2.1.

The GOP through the source of funding as indicated below for General
Appropriation Act 2022 in the total amount of Three Million Twenty-Nine
Thousand Pesos (PhP3,029,000.00).
Breakdown of the ABC are as follows:

2.2.

3.

Particulars
Lot 1: Thai Trade Familiarization Trip

Budget (PHP)
PHP 1,830,000.00

Lot 2: Thai Media Familiarization Trip

PHP 1,199,000.00

GRAND TOTALPHP 3,029,000.00

The source of funding is the General Appropriations Act.

Bidding Requirements
The Bidding for the Project shall be governed by all the provisions of RA No. 9184 andits 2016 revised IRR, including its Generic Procurement Manuals and associatedpolicies, rules and regulations as the primary source thereof, while the herein clauses
shall serve as the secondary source thereof.
Any amendments made to the IRR and other GPPB issuances shall be applicable only
to the ongoing posting, advertisement, or IB by the BAC through the issuance of a
supplemental or bid bulletin.
The Bidder, by the act of submitting its Bid, shall be deemed to have verified andaccepted the general requirements of this Project, including other factors that may affectthe cost, duration and execution or implementation of the contract, project, or work andexamine all instructions, forms, terms, and project requirements in the Bidding
Documents.

4.

Corrupt, Fraudulent, Collusive, and Coercive Practices
The Procuring Entity, as well as the Bidders and Suppliers, shall observe the highest
standard of ethics during the procurement and execution of the contract. They or
through an agent shall not engage in corrupt, fraudulent, collusive, coercive, and11

obstructive practices defined under Annex “I” of the 2016 revised IRR of RA No. 9184
or other integrity violations in competing for the Project.

5.

6.

Eligible Bidders
5.1.

Only Bids of Bidders found to be legally, technically, and financially capable
will be evaluated.

5.2.

Foreign ownership limited to those allowed under the rules may participate inthis Project.

5.3.

Pursuant to Section 23.4.1.3 of the 2016 revised IRR of RA No.9184, the Bidder
shall have an SLCC that is at least one (1) contract similar to the Project thevalue of which, adjusted to current prices using the PSA’s CPI, must be at least
equivalent to at least fifty percent (50%) of the ABC.

5.4.

The Bidders shall comply with the eligibility criteria under Section 23.4.1 of the2016 IRR of RA No. 9184.

Origin of Goods
There is no restriction on the origin of goods other than those prohibited by a decisionof the UN Security Council taken under Chapter VII of the Charter of the UN, subject
to Domestic Preference requirements under ITB Clause 18.

7.

Subcontracts
7.1.

The Bidder may subcontract portions of the Project to the extent allowed by theProcuring Entity as stated herein, but in no case more than twenty percent (20%)
of the Project.
The Procuring Entity has prescribed that subcontracting is not allowed.

8.

Pre-Bid Conference
The Procuring Entity will hold a face-to-face pre-bid conference for this Project on 22
December 2022 at 10:00 a.m. to be held at the 3rd Floor Conference Room, DOT Bldg.,
351 Sen. Gil Puyat Ave., Bel-Air, Makati City, as indicated in paragraph 6 of the IB.

9.

Clarification and Amendment of Bidding Documents
Prospective bidders may request for clarification on and/or interpretation of any part ofthe Bidding Documents. Such requests must be in writing and received by theProcuring Entity, either at its given address or through electronic mail indicated in theIB, at least ten (10) calendar days before the deadline set for the submission and receiptof Bids.

10. Documents comprising the Bid: Eligibility and Technical Components
1210.1. The first envelope shall contain the eligibility and technical documents of the
Bid as specified in Section VIII (Checklist of Technical and Financial
Documents).
10.2. The Bidder’s SLCC as indicated in ITB Clause 5.3 should have been completed
within five (5) years prior to the deadline for the submission and receipt of bids.
10.3. If the eligibility requirements or statements, the bids, and all other documents
for submission to the BAC are in foreign language other than English, it mustbe accompanied by a translation in English, which shall be authenticated by theappropriate Philippine foreign service establishment, post, or the equivalent
office having jurisdiction over the foreign bidder’s affairs in the Philippines.
Similar to the required authentication above, for Contracting Parties to the
Apostille Convention, only the translated documents shall be authenticatedthrough an apostille pursuant to GPPB Resolution No. 13-2019 dated 23 May
2019. The English translation shall govern, for purposes of interpretation of thebid.

11. Documents comprising the Bid: Financial Component
11.1.

The second bid envelope shall contain the financial documents for the Bid as
specified in Section VIII (Checklist of Technical and Financial Documents).

11.2.

If the Bidder claims preference as a Domestic Bidder or Domestic Entity, acertification issued by DTI shall be provided by the Bidder in accordance with
Section 43.1.3 of the 2016 revised IRR of RA No. 9184.

11.3.

Any bid exceeding the ABC indicated in paragraph 1 of the IB shall not be
accepted.

11.4.

For Foreign-funded Procurement, a ceiling may be applied to bid prices
provided the conditions are met under Section 31.2 of the 2016 revised IRR of
RA No. 9184.

12. Bid Prices
12.1.

Prices indicated on the Price Schedule shall be entered separately in thefollowing manner:a.

For Goods offered from within the Procuring Entity’s country:i.

The price of the Goods quoted EXW (ex-works, ex-factory, exwarehouse, ex-showroom, or off-the-shelf, as applicable);ii.

The cost of all customs duties and sales and other taxes alreadypaid or payable;iii.

The cost of transportation, insurance, and other costs incidental todelivery of the Goods to their final destination; andiv.

The price of other (incidental) services, if any, listed in e.
13b.

For Goods offered from abroad:i.

Unless otherwise stated in the BDS, the price of the Goods shallbe quoted delivered duty paid (DDP) with the place of destinationin the Philippines as specified in the BDS. In quoting the price,
the Bidder shall be free to use transportation through carriers
registered in any eligible country. Similarly, the Bidder may
obtain insurance services from any eligible source country.

ii.

The price of other (incidental) services, if any, as listed in Section
VII (Technical Specifications).

13. Bid and Payment Currencies
13.1. For Goods that the Bidder will supply from outside the Philippines, the bid
prices may be quoted in the local currency or tradeable currency accepted by the
BSP at the discretion of the Bidder. However, for purposes of bid evaluation,
Bids denominated in foreign currencies, shall be converted to Philippine
currency based on the exchange rate as published in the BSP reference ratebulletin on the day of the bid opening.
13.2. Payment of the contract price shall be made in Philippine Pesos.

14. Bid Security
14.1. The Bidder shall submit a Bid Securing Declaration or any form of Bid Security
in the amount indicated in the BDS, which shall be not less than the percentageof the ABC in accordance with the schedule in the BDS.
14.2. The Bid and bid security shall be valid until May 09, 2023. Any Bid notaccompanied by an acceptable bid security shall be rejected by the Procuring
Entity as non-responsive.

15. Sealing and Marking of Bids
Each Bidder shall submit one copy of the first and second components of its Bid.
The Procuring Entity may request additional hard copies and/or electronic copies of the
Bid as indicated in paragraph 10 of the IB. However, failure of the Bidders to comply
with the said request shall not be a ground for disqualification.
If the Procuring Entity allows the submission of bids through online submission or any
other electronic means, the Bidder shall submit an electronic copy of its Bid, whichmust be digitally signed. An electronic copy that cannot be opened or is corrupted shallbe considered non-responsive and, thus, automatically disqualified.

16. Deadline for Submission of Bids

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The Bidders shall submit on the specified date and time and either at its physical addressor through online submission as indicated in paragraph 7 of the IB.

17. Opening and Preliminary Examination of Bids
17.1.

The BAC shall open the Bids in public at the time, on the date, and at the place
specified in paragraph 9 of the IB. The Bidders’ representatives who are present
shall sign a register evidencing their attendance. In case videoconferencing,
webcasting or other similar technologies will be used, attendance of participants
shall likewise be recorded by the BAC Secretariat.
In case the Bids cannot be opened as scheduled due to justifiable reasons, therescheduling requirements under Section 29 of the 2016 revised IRR of RA No.
9184 shall prevail.

17.2. The preliminary examination of bids shall be governed by Section 30 of the2016 revised IRR of RA No. 9184.

18. Domestic Preference
The Procuring Entity will grant a margin of preference for the purpose of comparisonof Bids in accordance with Section 43.1.2 of the 2016 revised IRR of RA No. 9184.

19. Detailed Evaluation and Comparison of Bids
19.1. The Procuring BAC shall immediately conduct a detailed evaluation of all Bids
rated “passed,” using non-discretionary pass/fail criteria. The BAC shallconsider the conditions in the evaluation of Bids under Section 32.2 of the 2016
revised IRR of RA No. 9184.
19.2. If the Project allows partial bids, bidders may submit a proposal on any of thelots or items, and evaluation will be undertaken on a per lot or item basis, as thecase maybe. In this case, the Bid Security as required by ITB Clause 15 shall be
submitted for each lot or item separately.
19.3. The descriptions of the lots or items shall be indicated in Section VII (Technical
Specifications), although the ABCs of these lots or items are indicated in the
BDS for purposes of the NFCC computation pursuant to Section 23.4.2.6 of the2016 revised IRR of RA No. 9184. The NFCC must be sufficient for the totalof the ABCs for all the lots or items participated in by the prospective Bidder.
19.4. The Project shall be awarded as one project having several items that shall beawarded as one contract.
19.5. Except for bidders submitting a committed Line of Credit from a Universal orCommercial Bank in lieu of its NFCC computation, all Bids must include the
NFCC computation pursuant to Section 23.4.1.4 of the 2016 revised IRR of RA
No. 9184, which must be sufficient for the total of the ABCs for all the lots oritems participated in by the prospective Bidder. For bidders submitting the15

committed Line of Credit, it must be at least equal to ten percent (10%) of theABCs for all the lots or items participated in by the prospective Bidder.

20. Post-Qualification
Within a non-extendible period of five (5) calendar days from receipt by the
Bidder of the notice from the BAC that it submitted the Lowest Calculated Bid,
the Bidder shall submit its latest income and business tax returns filed andpaid through the BIR Electronic Filing and Payment System (eFPS) andother appropriate licenses and permits required by law and stated in the BDS.

21. Signing of the Contract
The documents required in Section 37.2 of the 2016 revised IRR of RA No. 9184 shallform part of the Contract. Additional Contract documents are indicated in the BDS.

16

Section III. Bid Data Sheet

17Bid Data Sheet
ITB
Clause5.3

For this purpose, contracts similar to the Project shall be:a.

Project with the same nature as the project to be bid; Must have
handled domestic tour groups with international/foreign participants

b.

7.1

completed within five (5) years prior to the deadline for the submission
and receipt of bids.
Subcontracting is not allowed.

12

Not applicable

14.1

The bid security shall be in the form of a Bid Securing Declaration, or any of thefollowing forms and amounts:
a. The amount of not less than 2%, if bid security is in cash,
cashier’s/manager’s check, bank draft/guarantee or irrevocable letter ofcredit;Lot 1 – PhP36,600.00
Lot 2 - PhP23,980.00
orb. The amount of not less than 5% if bid security is in Surety Bond.
Lot 1 – PhP91,500.00
Lot 2 - PhP59,950.00

19.3

No further instructions

20

No further instructions

21

No further instructions

18

Section IV. General Conditions of Contract

19

1.

Scope of Contract
This Contract shall include all such items, although not specifically mentioned, that canbe reasonably inferred as being required for its completion as if such items wereexpressly mentioned herein. All the provisions of RA No. 9184 and its 2016 revised
IRR, including the Generic Procurement Manual, and associated issuances, constitutethe primary source for the terms and conditions of the Contract, and thus, applicable incontract implementation. Herein clauses shall serve as the secondary source for theterms and conditions of the Contract.
This is without prejudice to Sections 74.1 and 74.2 of the 2016 revised IRR of RA No.
9184 allowing the GPPB to amend the IRR, which shall be applied to all procurement
activities, the advertisement, posting, or invitation of which were issued after theeffectivity of the said amendment.
Additional requirements for the completion of this Contract shall be provided in theSpecial Conditions of Contract (SCC).

2.

3.

Advance Payment and Terms of Payment
2.1.

Advance payment of the contract amount is provided under Annex “D” of therevised 2016 IRR of RA No. 9184.

2.2.

The Procuring Entity is allowed to determine the terms of payment on the partial
or staggered delivery of the Goods procured, provided such partial payment
shall correspond to the value of the goods delivered and accepted in accordancewith prevailing accounting and auditing rules and regulations. The terms of
payment are indicated in the SCC.

Performance Security
Within ten (10) calendar days from receipt of the Notice of Award by the Bidder fromthe Procuring Entity but in no case later than prior to the signing of the Contract by bothparties, the successful Bidder shall furnish the performance security in any of the forms
prescribed in Section 39 of the 2016 revised IRR of RA No. 9184.

4.

Inspection and Tests
The Procuring Entity or its representative shall have the right to inspect and/or to test
the Goods to confirm their conformity to the Project specifications at no extra cost to
the Procuring Entity in accordance with the Generic Procurement Manual. In addition
to tests in the SCC, Section IV (Technical Specifications) shall specify whatinspections and/or tests the Procuring Entity requires, and where they are to be
conducted. The Procuring Entity shall notify the Supplier in writing, in a timely
manner, of the identity of any representatives retained for these purposes.
All reasonable facilities and assistance for the inspection and testing of Goods,
including access to drawings and production data, shall be provided by the Supplier tothe authorized inspectors at no charge to the Procuring Entity.
20

5.

6.

Warranty
6.1.

In order to assure that manufacturing defects shall be corrected by the Supplier,a warranty shall be required from the Supplier as provided under Section 62.1of the 2016 revised IRR of RA No. 9184.

6.2.

The Procuring Entity shall promptly notify the Supplier in writing of any claims
arising under this warranty. Upon receipt of such notice, the Supplier shall,
repair or replace the defective Goods or parts thereof without cost to theProcuring Entity, pursuant to the Generic Procurement Manual.

Liability of the Supplier
The Supplier’s liability under this Contract shall be as provided by the laws of the
Republic of the Philippines.
If the Supplier is a joint venture, all partners to the joint venture shall be jointly andseverally liable to the Procuring Entity.

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Section V. Special Conditions of Contract

22

Special Conditions of Contract
GCC
Clause1

Delivery and Documents –For purposes of the Contract, “EXW,” “FOB,” “FCA,” “CIF,” “CIP,” “DDP”
and other trade terms used to describe the obligations of the parties shall havethe meanings assigned to them by the current edition of INCOTERMS
published by the International Chamber of Commerce, Paris. The Delivery
terms of this Contract shall be as follows:
Delivery of the Goods and/or Services shall be made by the Supplier inaccordance with the terms specified in Section VI (Schedule of Requirements).
For purposes of this Clause the Procuring Entity’s Representatives at the Project
Site are:Ms. MICAH MARIA ANNE P. SALES
Project Officer
Office of Product and Market Development
msales@tourism.gov.ph
Incidental Services –`The Supplier is required to provide all of the following services, including
additional services, if any, specified in Section VI. Schedule of Requirements:a.
performance or supervision of on-site assembly and/or start-up of the
supplied Goods;b.
furnishing of a detailed operations and maintenance manual for eachappropriate unit of the supplied Goods;c.
furnishing of a detailed operations and maintenance manual for eachappropriate unit of the supplied Goodsd.
performance or supervision or maintenance and/or repair of the
supplied Goods, for a period of time agreed by the parties, provided
that this service shall not relieve the Supplier of any warranty
obligations under this Contract; ande.
training of the Procuring Entity’s personnel, at the Supplier’s plant
and/or on-site, in assembly, start-up, operation, maintenance, and/or
repair of the supplied Goods.
Spare Parts –The Supplier is required to provide all of the following materials, notifications,and information pertaining to spare parts manufactured or distributed by the
Supplier:
1. such spare parts as the Procuring Entity may elect to purchase from the
Supplier, provided that this election shall not relieve the Supplier of any
warranty obligations under this Contract; and23

2. in the event of termination of production of the spare parts:i.
advance notification to the Procuring Entity of the pending
termination, in sufficient time to permit the Procuring Entity to
procure needed requirements; andii.
following such termination, furnishing at no cost to the Procuring
Entity, the blueprints, drawings, and specifications of the spareparts, if requested.
The spare parts and other components required are listed in Section VI(Schedule of Requirements) and the costs thereof are included in the contract
price.
The Supplier shall carry sufficient inventories to assure ex-stock supply of
consumable spare parts or components for the Goods for a period of [indicate
here the time period specified. If not used indicate a time period of three times
the warranty period].
Spare parts or components shall be supplied as promptly as possible, but in any
case, within [insert appropriate time period] months of placing the order.
Final Destination
Gross weight
Any special lifting instructions
Any special handling instructions
Any relevant HAZCHEM classifications
A packaging list identifying the contents and quantities of the package is to beplaced on an accessible point of the outer packaging if practical. If not practical
the packaging list is to be placed inside the outer packaging but outside thesecondary packaging.
Transportation –Where the Supplier is required under Contract to deliver the Goods CIF, CIP,
or DDP, transport of the Goods to the port of destination or such other named
place of destination in the Philippines, as shall be specified in this Contract,shall be arranged and paid for by the Supplier, and the cost thereof shall be
included in the Contract Price.
Where the Supplier is required under this Contract to transport the Goods to a
specified place of destination within the Philippines, defined as the Project Site,transport to such place of destination in the Philippines, including insurance andstorage, as shall be specified in this Contract, shall be arranged by the Supplier,and related costs shall be included in the contract price.
Where the Supplier is required under Contract to deliver the Goods CIF, CIP or
DDP, Goods are to be transported on carriers of Philippine registry. In the eventthat no carrier of Philippine registry is available, Goods may be shipped by acarrier which is not of Philippine registry provided that the Supplier obtains andpresents to the Procuring Entity certification to this effect from the nearest
Philippine consulate to the port of dispatch. In the event that carriers ofPhilippine registry are available but their schedule delays the Supplier in its
performance of this Contract the period from when the Goods were first ready24

for shipment and the actual date of shipment the period of delay will beconsidered force majeure.
The Procuring Entity accepts no liability for the damage of Goods during transit
other than those prescribed by INCOTERMS for DDP deliveries. In the case ofGoods supplied from within the Philippines or supplied by domestic Suppliers
risk and title will not be deemed to have passed to the Procuring Entity until
their receipt and final acceptance at the final destination
Intellectual Property Rights –2.2
4

The Supplier shall indemnify the Procuring Entity against all third-party claimsof infringement of patent, trademark, or industrial design rights arising from useof the Goods or any part thereof.
Partial payment is not allowed.
The deliverables shall be subject to the inspection and acceptance of the Project
Officer.

25Section VI. Schedule of Requirements

26

Schedule of Requirements
Item
No.

1

Description“Procurement of Services of a
Tour Operator Services for theThai Trade and Media
Familiarization Trip (2 Lots)”

Qtty.

Total

PHP 1,830,000.00
2 LotsPHP 1,199,000.00

Delivered,Weeks/Months
Thai Trade
Familiarization Trip
(March 2-8, 2023)
Thai Media
Familiarization Trip
(March 2-7, 2023)*More specific scope and deliverables in Section VII. Technical Specifications
Conforme:___________________________Name of Bidder’s/Representative___________________________
Signature___________________________
Date

27

Section VII. Technical Specifications

28

Technical Specifications
Item

Specification

29

Statement ofCompliance[Bidders must state
here
either“Comply” or “Not
Comply” against
each
of
the
individual
parameters of eachSpecification
stating
thecorresponding
performanceparameter of theequipment offered.
Statementsof“Comply” or “Not
Comply” must be
supportedbyevidence in a
Bidders Bid andcross-referenced tothatevidence.
Evidence shall bein the form of
manufacturer’s unamended
sales
literature,
unconditional
statementsofspecification andcompliance issuedbythemanufacturer,
samples,
independent test
data
etc.,
as
appropriate.
Astatement that is
not supported byevidence or issubsequently foundto be contradictedby the evidence
presented
will
render the Bid
under evaluation

liable for rejection.
A statement either
in the Bidder'sstatementofcompliance or the
supporting
evidence that isfound to be false
either during Bid
evaluation, postqualification or the
execution of theContract may be
regardedasfraudulent
andrender the Bidder
or supplier liableforprosecution
subject to theapplicablelaws
and issuances.]I.

Minimum Requirements
1.

2.
3.

4.

5.
6.
7.

8.
9.

Must be accredited by the Department of Tourism
and must abide to the Memorandum Circular on the
Health and Safety Guidelines Governing the
Operations of Travel and Tour Agencies and Tour
Guides under the New Normal;
Must have handled domestic tour groups withforeign participants within the last 4 years;
Ground arrangement (inclusive of roundtrip
international and domestic airfare, single-occupancy
accommodation, tourist transport services, fullboard meals and snacks, and tour packages withactivities, toll and entrance fees);
Provision of group travel insurance for fifteen (15)Thai participants in case of emergency, trip
cancellation or emergency trip termination;
Provision of tour coordinator to assist guests
throughout the travel period;
Must allow flexible rebooking dates foraccommodation with minimal fees, if applicable;
Provision of participant’s guidebook that includes
itinerary, contact details, and description ofdestinations;
Provision of airport representative to assist guests
upon arrival and departure in airport;
Must be willing to provide services on send-billarrangement;

30

II.

10. A Thai-speaking tour guide/coordinator is anadvantage
Scope of Work and Deliverables
Provision of travel insurance for fifteen (15) Thai
participants in case of emergency trip cancellationor emergency trip termination;
Ground arrangement for tour package, international
air tickets, domestic air tickets, terminal fees,
environmental fees, porterage fees, roundtrip airport
to seaport transfers with provisions fortransportation of luggage, equipment/gear/boat
rental, service of DOT-accredited tour guides,
single-occupancy accommodation inclusive of daily
breakfast, and full board meals (lunch and dinner);
Provision of travel kits for all participants
Van rental (inclusive of professional driver fees,
drivers’ meals and applicable toll fees); andMust be accredited by the Philippine Government
Electronic Procurement System (PhilGEPS)







Lot 1: Thai Trade Familiarization Trip (March 2-8,
2023)
A. International Air Tickets with standard carryon and checked baggage allowance
Provision of roundtrip economy class domestic
air tickets for 9 Thai participants
Unutilized flights, if any, must not be charged to the
DOT and be excluded from the final billing.
No.
of
pax
9

9

Date

Route

1 March 2023
(PM departure,
Next day arrival)
8 March 2023
(AM departure.
PM arrival)

Bangkok –Manila*Manila –BangkokClass

EconomyClass*Bangkok to Manila flight to be replaced with Bangkok
to Cebu direct flight if route is available in time ofsubmission of bids31

B. Domestic Air Tickets with standard carry-on andchecked baggage allowance
Provision of roundtrip economy class domestic air
tickets for 9 Thai participants and 1 OPMD
representative
Unutilized flights, if any, must not be charged to the DOT
and be excluded from the final billing.
No. of
pax
10

10

Date

Route

2 March 2023
(AM departure, AM
arrival)
5 March 2023
(PM departure, PM
arrival)Manila to
Cebu*
Cebu toManila

Class

Econo
my
Class

*To be foregone if Bangkok to Cebu flight route isavailable in time of submission of bids
C. Accommodation
Provision of single room hotel accommodation withbreakfast for Thai participants and OPMD
representative
Unutilized rooms, if any, must not be charged to the DOT
and be excluded from the final billingDate
2-4 March2023(3D/2N)
4-5 March2023(Overnight)
5-8 March2023(4D/3N)
2-4 March2023(3D/2N)
4-5 March2023(Overnight)
5-8 March2023(4D/3N)

Location

Hotel

SumilonIsland3-star orsimilar
DOTaccredited
accomm.

Lapu-Lapu
City
Pasay City
(Newport)
SumilonIslandLapu-Lapu
City
Pasay City
(Newport)

5-star orsimilar
DOTaccredited
accomm.

DOTaccredited
accomm.
(Ratebased onEO 77)

Room TypeNo. ofrooms

DeluxeSingleOccupancy

9 Thai
Participants

SingleOccupancy

1 OPMD
Representati
ve

D. Full Board Meals
Food and dietary restrictions of the participants to follow,
if any

32

Date
2
March
2023
(Day 1)
3
March
2023
(Day 2)
4
March
2023
(Day 3)
5
March
2023
(Day 4)
6
March
2023
(Day 5)
7
March
2023
(Day 6)
8
March
2023
(Day 7)
2-8
March
2023
(Day 17)

Type

No. of Pax

Breakfast
Lunch
DinnerLunch
DinnerLunch
DinnerLunch
Dinner

9 Thai
Participants

Lunch
DinnerBreakfast
Lunch
DinnerPackedbreakfastdrinksBreakfast

Lunch and
DinnerRemarks
Breakfast with 1
round of drinks
Lunch with 1
round of drinks
Dinner with 2
rounds of drinks
Lunch with 1
round of drinks
Dinner with 2
rounds of drinks
Lunch with 1
round of drinks
Dinner with 2
rounds of drinks
Lunch with 1
round of drinks
Dinner with 2
rounds of drinks
Lunch with 1
round of drinks
Poblacion foodcrawl with 3
rounds of drinks
Buffet breakfast
and drinks
Lunch with 1
round of drinks
Dinner with 2
rounds of drinks

1 OPMD
Representati
ve

with

*Based on EO
77

E. Networking Venue on March 6, 2023 (2:00-4:00
PM)
Banquet style meeting venue at the hotel where
the participants are checked in inclusive of
cocktails for 40 pax. Billing should be based on
actual number or participants.

F. Tourist Transport Service
Includes toll, drivers’ fee, meals andaccommodation, parking and entrance fees;

33

TYPE

QUANTITY

2
March
2023
(Day 1)Van

2 (1passenger,
and 1
luggage van)

3
March
2023
(Day
2)

Van

1

Van

2 (1
passenger,
and 1
luggage van)

5
March
2023
(Day 4)Van

2 (1passenger,
and 1
luggage van)

6
March
2023
(Day
5)

Van

1

7
March
2023
(Day
6)

Van

1

Van

2 (1
passenger,
and 1
luggage van)

DAY

4
March
2023
(Day
3)

8
March
2023
(Day
7)

34

ROUTE/REM
ARKS Passengers:
10 pax Transfer from
Mactan-Cebu
International
Airport to
Mactan forlunch and to
Sumilon port
 Passengers:
10 pax Half-day
transportation
withinSumilon fortour
 Passengers:
10 pax Whole day
transportation
to Mactan
 Passengers:
10 pax Airport
transfer fromhotel toMCIA
 Passengers:
10 pax Transfer fromhotel toPoblacion andback to hotel
 Passengers:
10 pax Whole day
tour
transportation
to and from
Tagaytay Passengers: 9
pax
 Airport
transfer fromhotel toNAIA

G. Tours
1. Sumilon Tour - Sumilon sandbar; swimming,
snorkeling, kayaking with lunch setup at the
sandbar, visit the lighthouse and/or one of the
caves in Sumilon
2. Running tour of Baluarte Ruins, Cuartel Ruins
and Immaculate Conception Church
3. Pasalubong shopping and tour of Mactan
Shrine4. Ocular Inspection of Newport City properties
5. Tour of Nurture Wellness Village (withhilot/foot massage for all participants)*Provision of English or Thai-speaking
coordinator and tour guide/s in every
tour/activity*Provision of refreshments, cold towels, andfirst aid kit inside the vehicle during the tours
H. Others
1. Travel Insurance for 9 Thai participants
covering the tour dates
2. Travel kit (1 eco pouch with mini first aid kit,
face masks, alcohol spray bottle, wet wipes,
pocket tissue) for all participants
PROPOSED ITINERARY – THAI TRADE FAMILIARIZATION TRIPDATE
ACTIVITYREMARKS
1 March 2023 11:20 PM ETD from Bangkok(Day 0)03:30 PM ETA in Manila
4:20 – 5:45 AM Flight to Cebu via
Breakfast at local restaurant in Mactan
2 March 2023 Land and sea travel to Sumilon Island(Day 1)(5hrs)
Lunch and check-in at resort
Afternoon at leisureDinner at resort
Overnight in Sumilon
Morning - visit the Sumilon sandbar;
swimming, snorkeling, kayaking
Tour: Visit the
Lunch at the sandbar (packed)
3 March 2023
lighthouse and/or
Back to the resort, freshen up(Day 2)one of the caves in
Afternoon Tour
SumilonDinner at the resort
Overnight in Sumilon
Check-out, proceed to Mactan
Can
includeLunch along the way or at Mactan proper
running tour of
Pasalubong Shopping and tour of Mactan
Baluarte
Ruins,
4 March 2023 Shrine
CuartelRuins,(Day 3)Check-in at the resort
Immaculate
Dinner at a local restaurant (or other
Conception
resort)ChurchOvernight in Mactan
Morning at leisure
Check out and lunch at the resort
Transfer to airport
5 March 2023
3:10 - 4:50 PM flight to Manila(Day 4)Check in at hotel
Overnight in Metro Manila (Newport
City)

35

6 March 2023
(Day 5)

7 March 2023
(Day 6)

8 March 2023
(Day 7)Morning - Ocular Inspection at hotel andother Newport City properties
Lunch at last property inspected
Return to hotel to refresh
4:00-6:00 PM Networking session with
Philippine stakeholders (Meeting room at
the hotel)
Poblacion food crawl
Overnight in Metro Manila
Depart for Tagaytay
Breakfast buffet
Depart for Nurture Wellness Village
Tour of facilities and wellness activities(hilot or foot treatment)
Lunch at a local restaurant in Tagaytay
Return to Manila
Visit mall for shopping
Dinner at local restaurant or mall
Check in at hotel
Overnight in Metro Manila
Transfer to airport
Breakfast at the airport (packed food)
10:10 AM - 12:45 PM Flight to Bangkok

Filipino-foodbuffetLot 2: Thai Media Familiarization Trip (March 2-7,
2023)
A. International Air Tickets with standard carryon and checked baggage allowance
Provision of roundtrip economy class domestic
air tickets for 6 Thai participants
Unutilized flights, if any, must not be charged to
the DOT and be excluded from the final billingNumber ofpax
66

Date (TBC)
1 March 2023
(PM departure,next dayarrival)
7 March 2023
(AM
departure. PM
arrival)Route
Bangkok–
Manila*Class

EconomyClass

Manila –Bangkok*Bangkok to Manila flight to be replaced with
Bangkok to Cebu direct flight if route is available
in time of submission of bids
B. Domestic Air Tickets with standard carry-on andchecked baggage allowance
Provision of roundtrip economy class domestic air
tickets for 6 Thai participants and 1 OPMD
representative
Unutilized flights, if any, must not be charged to the
DOT and be excluded from the final billing36

Numbe
r of
pax

7

7

Date (TBC)
2 March2023(AMdeparture,
AM arrival)
5 March2023(PM
departure,
PM arrival)

Route

Manila
to
Cebu*

Class

Econo
my
Class

Cebu toManila*To be foregone if Bangkok to Cebu flight routeis available in time of submission of bids
C. Accommodation
Provision of single room hotel accommodation
with breakfast for Thai participants and OPMD
representative
Unutilized rooms, if any, must not be charged to
the DOT and be excluded from the final billingDate
2-4 March2023(3D/2N)

Location

Hotel

SumilonIsland3-star orsimilar
DOTaccredited
accomm.

4-5 March
Lapu2023
Lapu City(Overnight)
5-7 March BGC or
2023
Makati(3D/2N)CBD
2-4 March
Sumilon2023
Island(3D/2N)
4-5 March
Lapu2023
Lapu City(Overnight)
5-7 March BGC or
2023
Makati(3D/2N)CBD

5-star orsimilar
DOTaccredited
accomm.

DOTaccredited
accomm.
(Ratebased onEO 77)RoomType

No. ofrooms

DeluxeSingleOccupa
ncy

6 Thai
ParticipantsSingleOccupancy

1 OPMD
Represent
ative

D. Full Board Meals
Food and dietary restrictions of the participants
to follow, if any

37

Date

Type

Num
ber
of
Pax

Remarks

Breakfast

Breakfast with 1 round of
drinks2
March
Lunch with 1 round of
Lunch
2023
drinks(Day 1)Dinner with 2 rounds ofDinnerdrinksLunch with 1 round of
3
Lunch
drinksMarch2023
Dinner with 2 rounds ofDinner(Day 2)
drinksLunch with 1 round of
4
Lunch
drinksMarch
62023
Dinner with 2 rounds ofDinner Thai
(Day 3)
drinksParti
Lunch with 1 round of
5
Lunch cipan
drinks
March
ts
2023
Poblacion food crawl
Dinner(Day 4)
with 3 rounds of drinks
Breakfa
Buffet breakfast withstdrinks6
March
Lunch with 1 round of
Lunch
2023
drinks(Day 5)Dinner with 2 rounds ofDinnerdrinks7
March Breakfa
Packed breakfast with2023
stdrinks(Day 6)
1
2-7
OPM
March
Lunch
D
2023
and
*Based on EO 77
Repr(Day 1- Dinner
esent
6)
ative
E. Tourist Transport Service
Includes toll, drivers’ fee, meals andaccommodation, parking and entrance fees
TY QUADAYPE NTIT ROUTE/REMARKSY
2 March2 (1Van Passengers: 7 pax
2023
passe

38

(Day 1)3 March2023(Day 2)4 March2023(Day 3)5 March2023(Day 4)

6 March2023(Day 5)

7 March2023(Day 6)

nger,
and 1
lugga
ge
van)
Van

Van

Van

1
2 (1
passe
nger,
and 1
lugga
ge
van)
2 (1
passe
nger,
and 1
lugga
ge
van)

 Transfer from
Mactan-Cebu
International Airport
to Mactan for lunch
and to Sumilon port
 Passengers: 7 pax
 Half-day
transportation within
Sumilon for tour
 Passengers: 7 pax
 Whole day
transportation to
Sumilon and to
Mactan Passengers: 7 pax
 Airport transfer fromhotel to MCIA
 Transfer from NAIA
to Poblacion, then to
hotel

Van

1

 Passengers: 7 pax
 Whole day tour
transportation to andfrom Tagaytay, andto and from dinner
location

Van

2 (1
passe
nger,
and 1
lugga
ge
van)

 Passengers: 6 pax
 Airport transfer fromhotel to NAIA

D. Tours
1. Sumilon Tour - Sumilon sandbar; swimming,
snorkeling, kayaking with lunch setup at the
sandbar, visit the lighthouse and/or one of the
caves in Sumilon
2. Oslob Whaleshark Watching
3. Running tour of Baluarte Ruins, Cuartel Ruins
and Immaculate Conception Church
4. Pasalubong shopping and tour of Mactan
Shrine5. Tour of Nurture Wellness Village (withhilot/foot massage for all participants)

39

*Provision of English or Thai-speaking
coordinator and tour guide/s in every
tour/activity*Provision of refreshments, cold towels, andfirst aid kit inside the vehicle during the tours
E. Others
1. Travel Insurance for 6 Thai participants
covering the tour dates
2. Travel kit (1 eco pouch with mini first aid kit,
face masks, alcohol spray bottle, wet wipes,
pocket tissue) for all participants
PROPOSED ITINERARY – THAI MEDIA FAMILIARIZATION TRIPDATE
ACTIVITYREMARKS
1 March 2023
11:20 PM ETD from Bangkok(Day 0)
3:30 AM ETA in Manila
6:25 - 7:55 AM Flight to Cebu
Breakfast at local restaurant in Mactan
Land and sea travel to Sumilon Island
2 March 2023
Lunch and check-in at resort(Day 1)Afternoon at leisureDinner at resort
Overnight in Sumilon
Morning - visit the Sumilon sandbar;
swimming, snorkeling, kayaking
Tour: Visit the
Lunch at the sandbar (packed)
3 March 2023
lighthouse
and/orBack to the resort, freshen up(Day 2)one of the caves in
Afternoon Tour
SumilonDinner at the resort
Overnight in Sumilon
Morning - Oslob Whaleshark
Watching
Check-out, proceed to Mactan
Lunch along the way or at Mactan Can include running
propertour of Baluarte
4 March 2023
Pasalubong Shopping and tour of Ruins,
Cuartel(Day 3)
Mactan Shrine
Ruins, Immaculate
Check-in at the resort
Conception Church
Dinner at a local restaurant (or otherresort)Overnight in Mactan
Morning at leisure
Check out and lunch at the resort
Transfer to airport
5 March 2023
3:10 - 4:50 PM flight to Manila(Day 4)
Poblacion food crawl
Check in at hotel
Overnight in BGC or Makati CBD
Filipino-food buffet

6 March 2023
(Day 5)

Depart for Tagaytay
Buffet breakfast
Depart for Nurture Wellness Village
Tour of facilities and wellness
activities (hilot or foot treatment)
Lunch at a local restaurant inTagaytay
Return to Manila
Visit mall for shopping
Dinner at local restaurant or mall
Check in at hotel
Overnight in BGC or Makati CBD

40

7 March 2023
(Day 6)

Transfer to airport
Breakfast at the airport (packed food)
10:10 AM - 12:45 PM Flight to
Bangkok

Conforme:___________________________Name of Bidder’s/Representative___________________________
Signature___________________________
Date

41

Section VIII. Checklist of Technical and
Financial Documents

42

Checklist of Technical and Financial Documents
I. TECHNICAL COMPONENT ENVELOPE
Class “A” Documents
Legal Documents⬜ (a) Valid PhilGEPS Registration Certificate (Platinum Membership) (all pages);or⬜ (b) Registration certificate from Securities and Exchange Commission (SEC),
Department of Trade and Industry (DTI) for sole proprietorship, or
Cooperative Development Authority (CDA) for cooperatives or its equivalent
document,and⬜ (c) Mayor’s or Business permit issued by the city or municipality where theprincipal place of business of the prospective bidder is located, or theequivalent document for Exclusive Economic Zones or Areas;and⬜ (d) Tax clearance per E.O. No. 398, s. 2005, as finally reviewed and approvedby the Bureau of Internal Revenue (BIR).
Technical Documents⬜ (e) Statement of the prospective bidder of all its ongoing government and private
contracts, including contracts awarded but not yet started, if any, whether
similar or not similar in nature and complexity to the contract to be bid; and⬜ (f) Statement of the bidder’s Single Largest Completed Contract (SLCC) similar
to the contract to be bid, except under conditions provided for in Sections
23.4.1.3 and 23.4.2.4 of the 2016 revised IRR of RA No. 9184, within therelevant period as provided in the Bidding Documents; and⬜ (g) Original copy of Bid Security. If in the form of a Surety Bond, submit also a
certification issued by the Insurance Commission;or
Original copy of Notarized Bid Securing Declaration; and(h)Conformity with the Technical Specifications, which may include⬜
production/delivery schedule, manpower requirements, and/or aftersales/parts, if applicable; andOriginal duly signed Omnibus Sworn Statement (OSS);⬜ (i)and if applicable, Original Notarized Secretary’s Certificate in case of acorporation, partnership, or cooperative; or Original Special Power ofAttorney of all members of the joint venture giving full power and authority
to its officer to sign the OSS and do acts to represent the Bidder.
Financial Documents⬜ (j) The Supplier’s audited financial statements, showing, among others, theSupplier’s total and current assets and liabilities, stamped “received” by the
BIR or its duly accredited and authorized institutions, for the preceding
calendar year which should not be earlier than two (2) years from the date ofbid submission; and(k)
The prospective bidder’s computation of Net Financial Contracting Capacity⬜
(NFCC);43

or
A committed Line of Credit from a Universal or Commercial Bank in lieu of
its NFCC computation.
⬜ (l)Class “B” Documents
If applicable, a duly signed joint venture agreement (JVA) in case the joint
venture is already in existence;or
duly notarized statements from all the potential joint venture partners statingthat they will enter into and abide by the provisions of the JVA in the instancethat the bid is successful.

II. FINANCIAL COMPONENT ENVELOPE⬜ (m) Original of duly signed and accomplished Financial Bid Form; and⬜ (n) Original of duly signed and accomplished Price Schedule(s).
Other documentary requirements under RA No. 9184 (as applicable)⬜ (o) [For foreign bidders claiming by reason of their country’s extension ofreciprocal rights to Filipinos] Certification from the relevant government
office of their country stating that Filipinos are allowed to participate ingovernment procurement activities for the same item or product.
(p)
Certification from the DTI if the Bidder claims preference as a Domestic⬜
Bidder or Domestic Entity.

44

45