Guideline
2020

HIKI Academy Japanese Language School Education Center
2-2-2,sinm ei c h o,h i g a s h i m a t s u y a m a s hi , s a i t a m a k e n, 3 5 5 0 0 2 1 , J ap an
HP：https://www.hiki-academy.com/
TEL：0493-81-4131
FAX：0493-81-4132
E-mail：hiki-school@matsubori.co.jp

CONTENTS
I ndexA b o u t Ad m i s s i o n C r i t e r i a・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・
・2
A b o ut th e stu d e n t v i sa , A d mis s ion criteria, Admis s ion time

A dm i s s i o n P r o c e d u r e ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 3
A b o u t Ap p l i c a t i o n ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 4
S c h o o l I n f o r m a ti o n ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 7
A p p l i c a t io n d e a d l i n e , S ch o ol terms ,F e e s ( Tu i tio n , S ch o la rsh ip , A ccommodation fees , Airport trans fer fee )P a y m e n t I n f o r m a ti o n ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 9
P a y m e n t me th o d , b a n k in g f ee, Payment deadline

Re g a r d i n g R e mi t t a n c e i n General・・・・・・・・・・・・・・・・・・・・・・・・・・・ 9
R e f u n d P o l i c y ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 10
Tu i ti o n , Acco mmo d a tio n f e es , About general

Ｑ ＆ Ａ ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 12
1. A b o ut th e S ch o o l
2. S up p o rt-Go i n g Hi g h e r E d ucation in Japan
3. A b o ut A cco mmo d a tio n
4. A b o ut Li v i n g in J a p a n / Location
5. A b o ut th e A p p l i ca tio n
6. T h i n gs to Do Be f o re E n try

About Admission Criteria
About the student visa
・ Usually, those who wish to study from 6 months onwards need a Student Visa.
・ To get it, you must receive a Certiﬁcate of Elegibility (COE) issued by the Japanese Immigration Bureau.
・ HIKI Academy Japanese Language School will apply on your behalf for the COE at the Japanese Immigration Bureau.
・ With this visa you will be allowed to work part time (max. 28 hours per week) if you apply for the“Permission to engage in an activity other than that permitted under the status of residence previously
granted ” (work permit).
・ Please note there are some restrictions regarding the type of work.

Admission criteria
１. With motivation to study.
２. Those who are over 18 years old when entering our school.
３. Those who are expected to graduate from high school or who are expected to graduate andhave some excellent grades during enrollment(After graduating from our school, if you wish to work or go to graduate school in Japan,
graduate of university).
４. Have a ﬁnancial support while
studying
in Japan or ability to pay expenses
duringthe period of study abroad.
4月入学（2年コース）
10月入学（1年6ヶ月コース）

Admission time 2020
Enrollment date

April

OctoberApproximate Application Deadline

from 8/15 to 10/31 of 2019from 3/1 to 5/15 of 2020

Application Submission at Immigration

Late November 2019

Mid June 2020

Residency Grant and Payment

Late February

Late August

Apply to Visa at Embassy/Consulate

Early March

Early September

Scheduled date to come to Japan

April

October※Graduation is in March.
※The school will classify.
※There are supplementary classes for going to university (Mathematics, English, Genera l subjects etc).

2Application Procedure

1

Applicants shall send the application form and other necessary documents to HIKI
Academy Japanese Language School Education Center and pay the visa application fee
afterwards by bank remittance or Flywire.

2

After reviewing the documenta tion, if the applicant is elegible, HIKI Academy Japanese
Language School will apply on their behalf for the Certiﬁcate of Eligibility (COE) at theJapanese Immigration Bureau.

3

After aproximately 2 months and a half, HIKI Academy Japanese Language School will
receive the result of the COE from the Immigration Bureau.

4

After COE is issued, HIKI Academy Japanese Language School will send an invoice.
Payment must be done by bank remittance or Flywire by the due date.

5

Once the payment is conﬁrmed , the original COE,
letter of acceptance and a guide for living in Japan will be sent to the applicants.

6

When you receive the COE, please apply for a Student Visa at the local Japanese Embassy/Consulate.

7

Book a ﬂight ticket and give us a copy of your booking (E-Ticket).

8

Please come to Japan by the day of the entrance ceremony. (If you wish to pick up from the airport,
please arrive at the school-speciﬁed transfer date)Other days (12,000 yen) will be charged separately.

3About Application
IM P ORTAN T N O T I CE
１. Each document must be original and issued within the last 3 months upon submission except forcertiﬁcatesthat are only issued once (e.g. graduation diplomas, grades transcripts, etc.). However, if you can only
submit documents that have passed three months after issuance, you can submit the original only if it iswithin 6 months after issuance by submitting a document explaining the circumstances individually is.
２. For those documents not written in Japanese, please attach a Japanese translation and submit ittogether with the original. If you only submit the translation, it will not be accepted.
３. The documents submitted to the Japanese Immigration Bureau will not be returned. Please let us know
in advance if something needs to be returned.
４. The signatures must be genuine and hand-written. Please sign the documents yourself and do notuse correction ﬂuid on the application form.
５. If the applicant has previously applied for a Certiﬁcate of Eligibility, additional information isrequired regardless of visa type or out come. Please contact us in advance.

Require d d oc um en t s
・Please submit the following documents by each schoolʼs application deadline.
ApplicantʼsDocumentation

Details• Applicants must ﬁll in all the necessary information required in the forms.
School Application form
• Do not leave any blanks, especially supporterʼs occupation or workplace information.
(form provided by School)• The name must be the same as shown in the applicantʼs passport.
• Check the contents and sign by the applicant.
Personal History Form
• If you are less than 5 years after graduating from school, or are currently enrolled in the school, you will
(form provided
also need to provide a separate Japanese translation in the section "15. Reasons to Learn Japanese."by School)• If more than 5 years have passed since graduation from the school with the ﬁnal
academic background, please write down “15. Reasons to Learn Japanese” on adiﬀerent paper. Please submit "Reason for Enrollment" and "Explanation of Career
after Graduating from a Japanese Language Education Institution" separately.
• If there is a blank period in your educational or occupational history, write down thereason in the section “15. Reasons to Learn Japanese”. *A certiﬁcate may be requiredfor your educational or professional background.
Reason for Enrollment ・Only required if you have passed more than 5 years after graduating from your last school.
Explanation of Career after
Graduating from a Japanese ・ Only required if you have passed more than 5 years after graduating from your last school.
Language Education Institution

Final school diploma • Submit the original diploma (graduation certiﬁcate) of the last graduation school.
The original certiﬁcate will be returned after the immigration examination.
• If you are a student at a university, junior college, or vocational school, taking a leave of absence,or dropping out, please submit a high school diploma in addition to the school certiﬁcate.
Final school transcript ・ Please submit a co py of your transcript.
Japanese language
proof materials• Please submit only if you are graduated from or are in high school, or if you
cannot submit a diploma from a higher education institution such as auniversity, junior college, or college of technology.
• A pass certiﬁcate equivalent to N5 or higher or a 150-hour Japanese language certiﬁcate,please submit.
• If you are taking the exam or are waiting for results, please submit your admission ticket.

4

Financial Supporter̀sDocumentation

Details

Warranty• Must be signed by the applicantʼs ﬁnancial supporter after conﬁrming the contents.

Written Proofof Supporter• Must be written and signed by the applicantʼs ﬁnancial supporter after conﬁrming the contents.

Family list of
expenses sponsors• The supporter must ﬁll in the information so that it matches the informationon the family register and resume.
• Check the contents and sign by the supporter.

Documents that prove
the family relationshipof the supporter• Submit a copy of the family register for the entire family of the supporter.
• If you are a ﬁnancial supporter in Japan, submit a resident card for all households.

Relationship Certiﬁcate,
Birth Certiﬁcate or
Family Register• Please, send a document that will prove the relationship between applicant
and supporter.

Bank Balance
Certiﬁcate• Bank account holder and supporter must be the same person, and the certiﬁcate,issued within 3 months before submission.
• The amount stated at the balance must be suﬃcent for the applicantʼs stay in Japan.

Supporterʼs Proofof Employment• Please submit a certiﬁcate of employment or occupation of the supporter.
• In case of self-employment, please send a certiﬁed copy of the company register,and In case of corporate oﬃcers, please submit a copy of the corporate register.
• In the case of Vietnam, please submit the tax registration number of your company.

• Please submit a bank statement for the last three years or a copy of your
Proof of fundbankbook for the last three years.
formation process forthe past three years • If you cannot submit the above, please submit a copy of your time deposit
passbook.
• If you are unable to objectively prove the fund-forming process of the past
three years with th e submitted documents alone, such as when yo u submit
only a copy of the time deposit passbook, or if it is deemed necessary toprovide additional explanation, Please prepare and submit the process manual.
Materials toprove the incom eof the supporterfor the past three years• Please submit a tax certiﬁcate or income certiﬁcate issued by a public organization.
• If you are a self-employed person, please submit one that is issued by apublic organization such as TaxRevenue, VDC, or UBND and that shows thegross income of the sponsor, various deductible income, and tax payment.
• For farmers, please attach the following documents in addition to the above.
１. Income statement (document explaining the following 6 points)①Agricultural scale ②Number of employees ③Production equipment④Sales contractor and sales channel⑤Balance of payments for the last year (the following ﬁgures are listed by item)【i n c o m e：Product, production volume, unit sales pricespending：Land tax, equipment maintenance cost, fertilizer fee, personnel cost, etc】
⑥Monthly sales status for the last year (the following items are listed for each month)【Sales, main products, production volume, sales volume, unit sales price, etc】
２. Copy of registration book, land use right certiﬁcate which understands thedetails of the ownership situation of land and building.
３. Tax payment certiﬁcate of land and building tax or tax exemptio ncertiﬁcate such as income tax, agricultural land use tax, value added tax etc.

5Other things
to prepare

Details

Pass p ort Cop y• If you do not have a passport, please, submit the copy of a document issued
by a public institut ion such as ID.
• Submit all the pages with past entry and departure stamps to Japan.

6 ID photos(size 4x3 cm)• Photos must be recent (within 3 months) and your name written in the back.
• They must be full face with a plain background and clear.

• If you have a history of disapproval of status of residence or genuine
Instructions
disapproval of status of residence, please explain the circumstances and thefor dismissing or
cause, and prove that the cause is now wiped out.
disallowing reasons• Depending on the reason for non-grant / non-permission, please attach a
copy of your current balance certiﬁcate or a copy of your bankbook.
Document certifying
the applicant's
p rofession• If you have a history of non-granting or genuine status of residence pertaining
to your status of residence, and you have a work experience by the time of thisapplication, please submit it (Includes conscription history).
• Submit information that includes information on the place of work, work
period, job type, and position.

6

School I nformation
D ead line for s u b mit t ing vis a d o c um e n t s
Enrolment date

April

OctoberInterview / Writing

Mid August of the previous year

I n e ar ly M ar ch

Preparation of documents

Mid August to late October

From early March to mid May

Sch ool s c hedu le・ Class schedule will be decided after the result of the placement test.
Morning lessons

9：00〜12：20

Afternoon lessons

13：20〜16：40

Fee & Sc hool t e rms
Student visa application fee (unit: yen)・ This fee is for long-term courses with a student visa (20 lessons per week, 20 students per class).
・ Pay the screening fee of 20,000 yen at the time of application submission after passing the interview
and document screening.
・ After the Certiﬁcate of Eligibility is issued, one year's tuition and three months' dormitory fee will be charged.

Tu i t io n
Enrolment period
2 yearsFirst
semesterVisaapplication

Ad m i s sio n

Tu it io n

M at er ial

2 0 ,0 0 0

5 0 ,0 0 0540, 000

80, 000

690, 000

759,000

540, 000

80, 000

620, 000

682,000

540, 000

80, 000

690, 000

759,000

270, 000

40, 000

310, 000

341,000

SecondsemesterFirst

1 year and semester
6 months

2 0 ,0 0 0

5 0 ,0 0 0

Secondsemester

Su bt o t al
Total
(Excluding Tex) (Tax included)※Educational materials expenses include educational materials expenses, facility maintenance expenses,
extracurricular activities expenses, insurance health expenses, etc.

S c ho l a rs h i p※Sch o l a rs h ip s wil l b e a wa rde d i n t h e f or m of t u i t i on w ai v e r

B efo re en terin g s ch ool

Af te r e n te r i n g s c h o o l

N1 a c quirer

50, 000

N 1 acq u ir e r

2 0 ,0 0 0

N2 a c quirer

30, 000

N 2 acq u ir e r

1 0 ,0 0 0

Perfect Attendance Award

7

10, 000

Ac c o m m o d a ti o n f e e
TypeMonthly rent Admission fee

Facility fee

Total 1 term(Containing bedding)S type(Single)

60,0006 0 ,0 0 0

40, 000

280, 000

A type(Single)

40,0004 0 ,0 0 0

40, 000

200, 000

B type(Double)

25,0003 0 ,0 0 0

40, 000

145, 000

Water, electricity, gas

P a y b y y o u rs e l f

Equi pment: air conditioner, refrigerator, washing machine, microwave oven, rice cooker, free WIFI

※Do wn pay ment inclu d e s r e nt fo r t he ﬁ r s t 3 m o nths
※Ro om oc c up anc y ch a n g es a t a n y t ime.
※Th e ab ov e r e nts a re a ll t a x - in clu d ed .

・ Those who wish to choose their own room type need to deliver the request to the school, and thenallocate it according to the order before and after the remittance. Please note that there are cases
where you cannot choose independently because of the reasons before and after the remittance period.
In addition, depending on the occupancy of the house, diﬀerent rents may change, please understand.

B asi c s itua tio n o f t he d o rmit o r y
・ The initial contract time is April 1st and October 1st including the start date.
・ A three-month rent is required for the initial stay. 3 months after check-in, the rent can be paid
monthly or every three months dependi ng on the actual individual situation.
・ Although you can check out freely after check-in, you must inform it one month in advance.
If you do not receive the notiﬁcation, you will be charged one month's rent.

A i r p ort pic k-u p s e rvice f e e s
・ Arrivals on the school's designated date will be exempt from the airport pick-up fee. Airport pick-up feeof 12,000 yen is not required to arrive at the school's designated date and ask the school pick-up.

8

Payment Information
Remitta nce gu id e
・ It is carried out by bank transfer.
・ Visa application fee shall be paid at the time of application submission.

B an k cha rge
・ In case of bank remittance a bank charge will be charged.
・ Please note that all charges caused by bank remittance must be borne by the client.

P ay me nt de a d line
・ Please pay each invoice by the due date stated in the invoice.
・ If there is no prior notiﬁcation and payment cannot be conﬁrmed by the school by the due date,course will be automatically cancelled.
・ Please contact us if remittance cannot be done by the invoice due date.

Regarding Remittance in GeneralP l ea s e kee p in m ind t he f o llo w i n g w h e n m a k i n g a r e m i t t a n c e :1. Please use the provided invoice when making the payment.
2. Please make the money transfer with exactly the speciﬁed bank information (bank name, branch name,account number, account name, etc.) that appears on the invoice provided by us. If the information isincorrect at the time of the remittance, the payment will not be done, so please be careful.
3. Please ﬁll the student ID number and name that appear in the invoice in the message of payee
stat ement/purpose of remittance section. (Example: 2019-12345SMITH JOHN)
4. The above information is important in order to identify the payer. If the payer is someone other than
the applicant (agency, family member, etc.) we wonʼt be able to identify them and enr olment will betreated as unpaid and may cause delay in enrolment procedures, etc.
5. Please contact the representative in charge upon remittance completion and send them thetransaction proof. We recommend you keep it carefully so as not to lose it.
6. Please contact your ﬁnancial institution regarding the bank transfer procedure. We will not be held
responsible for any losses or troubles due to mistransfer errors, etc. so please be careful.

9Refund Policy
Sch ool fee s ( Firs t s e me s t e r)
・ The remaining amount will be refunded after deducting the refund handling fee as speciﬁed below.
・ If the amount paid has not been refunded, the insuﬃcient amount will be paid.
・ When the study period is shortened due to the delay in Japan, the diﬀerence will not be refunded.

P recautions
・ No registration fee will be paid regardless of whether you have obtained the "Certiﬁcate of
Eligi bility". The registration fee will not be refunded for any reason.
・ If you apply for a “Certiﬁcate of Eligibility for Residence”, you will also be required to pay theregistration fee. Due to the unavoidable circumstances, all expenses (tuition fee, teaching material
fee, facility fee) other than the registration fee must be changed when the admission period is changed.
・ It can be used as the course fee for other semester within one year after the consent of the principal.

After COE r e s u l t i s i s s u e dCancellation
Date

After Student

After Student Visa

starting datecourse starting dateStudent
Visa refusal

After course
starting date

Before Student Visa issuance but issuance and entry
before course
in Japan but before
Visa issuance

Visa ApplicationFee

No refundNo refundNo refundNo refundNo refund

Admission Fee

No refundNo refundNo refundNo refundNo refundCourse fee(tuition,material,
facilities)

100％ refund

100％ refund

70％ refund

100％ refund

Cancellation Fee

6,000

6,000

6,000

6,000

Conditions

Conﬁrmation of return
Return of COE and Return of Student
Conﬁrmation of
Visa and conﬁrmation to home country andAcceptance Letter
visa refusalof unused
residence card revocation

According to
School rules

A co mmoda tio n f e e s
・ If you have not completed the payment by due date and after issuing the accommodation
conﬁrmation, ISI will charge the cancellation fee stated below. If you cancel after checking in,
we will not refund. Same cancellation policies apply even if you extend your stay.

P recautions
・ Even if you do not pay the dormitory fee by the payment deadline after applying, if you cancel
within the following period, we will pay the cancellation fee.

10

Change of period of stay after
booking conﬁrmation

Cancellation
Cancellation Less than 4 weeks Less than 2 weeks
Date
but more than 2
but more than 1

RefundVisa RefusalLess than
1 weekmore than
1 weekLess than
1 weekーRe fu ndーー

RefundNo refund

1 00%R e f u n dーNo refund

Admission Fee

RefundRent

RefundFacilities fee

No refundNo refundNo refund

Conditions

ー

ー

ー

Refund after deducting Refund after deducting
Refund of diﬀerence
50% of ﬁrst month rent
one month rentー

Additional fee is charged
if the period of stay is extended.

ーO t h er polic ie s
・ Cancellation requests will be accepted only in written form. The day we receive the cancellation
conﬁrmation will be considered as cancellation date ( Japan time zone).
・ Bank charge from refund remittance shall be borne by the applicant.
・ In case of refund due to applicantʼs mistake (e.g. overpayment), ISI will refund it after deducting
3,000 JPY handling fee.
・ No refunds will be made for remittance fees.
(For overseas remittances, we charge 4,500 yen (6,500 yen depending on the country) as an overseas
remittance fee)・ Refund will be done within 40 days after the cancellation procedure is completed.
・ Course starting date shall be the orientation date set by school or the ﬁrst day of classes for those
who join midterm.
・ Due to New Year Holidays the oﬃce will remain closed. Those who wish to make any changes orcancellation for January intake, shall do so before 20th December.

11

Q&A
1.About the School
Could you tell me the deadline for each term?
<Student Visa Application>• We have two admission dates in a year (April and October).
• For those applying for a student visa, each term has its own deadline. Please contact us well in advance.
• Time of entry and application deadlines are below( When number of applicants is full, we will close application).
Enrollment date

April

OctoberApproximate Application Deadline

Late October Previous year

Mid May

Application submission at immigration

Late November Previous year

Early June

Issuance of status of residence and payment of tuition

Late February

Late August

Apply to visa at Embassy/Consulate

Early March

Early September

Scheduled arrival date

Come to Japan on the day designated by the school.

How many students per classes?
・ The maximum number of students per class is 20.

Could you tell me the class hours?
Morning class

9：00〜12：20

Afternoon class

13：20〜16：40

I have never studied Japanese before, can I enroll?
・ We accept the enrollment of those students that have never studied Japanese before. However, in order toensure a smooth start, it is always a good idea to learn at least Hiragana and katakana before coming to Japan.

Can I enroll in the middle of the semester?
・ You can enroll twice a year from the ﬁrst day of each semester, so we recommend that you enroll
at the appropriate time.

Do the teachers use English or Chinese while teaching?
• We teach using a direct method. The teacher will only use Japanese inside the classroom. They would
bring cards with drawings and pictures so even if you are a beginner, you would have no problem
understanding what they are trying to say.
• Once you get used to this style of learning, you will start thinking in Japanese; therefore, you willlearn the language at a much faster pace. You should take it as a challenge since youʼve come this far.

12

I am a high school student; would I be studying with students that are over 18 years of age?
• Since we assign classes according to the studentʼs level, you will be studying together with otherstudents no matter their age, length of study or type of visa. You will be placed in a class that issuitable to your level.

Would there be quizzes and homework?
• Yes there will be homework and quizzes. In order to retain what youʼve learned during class, You will
have homework almost every day.
• Also, after ﬁnishing every chapter in your textbook, you will have a chapter test. At the end of theterm, in order to see your progress, you will have a general test which includes conversation, reading,listening and comprehension and an essay.

Would I earn a degree or a diploma after completing Japanese Language School?
・ Yes, at the end of the course, you will earn a “Certiﬁcate of Accomplishment” with the course dates
printed.
・ Also for those students that are on a student visa for a course longer than one year and would ﬁnish
in March, We will give them a Graduation Certiﬁcate.
・ We will also issue a certiﬁcate of attendance for those students that are applying for a scholarshipor need to present it to a public agency. This is not the same as a college or university degree.

Does the school have Wi-Fi available?
• Yes, the campuse have Wi-Fi access.
• Also there are computer stations at the campus for the use of the students during break time andafter classes.

132.Support-Going Higher Education in Japan・ A t HI KI A ca demy Japanes e language s cho o l, o u r te ache r s b r ing a lo t o f p as s io n w h e n i t
c o mes to c ouns eling the s tudents ab o u t t he ir car e e r o r acade m ic p lans ; we co un t on ou r
ex t ensi ve experience and large am o u nt o f info r m atio n gathe r e d t hr o u gho u t t he y e a rs s ot h e students c an fulﬁll their wis hes t o go t o a t o p u nive r s it y o r fam o u s p o s t gr ad u a t e
s c h ool a nd step up for the next s tag e in J ap an.

A dv an c e e d u c a tio n g u i d a n ce th a t leads you to an upgraded pas s

Guidance details
1 . Gu i da nc e f or new s tudents : explanat io n o n ho w t o p r e p ar e fo r t he e nt r ance e x a m i n a t i on
a n d th e ti mel ine until they become acce p t e d at t he ir r e s p e ctive s cho o ls .
2 . A t a l l ti mes, a pers onal couns eling s e s s io n is he ld b e t we e n s tu d e nt and t e ache r. C ou n s e l i n gs e s s i on s a r e held as many times as n e e de d u ntil t he s tu d e ntʼ s p lace m e nt has b e e n d e c i d e d .
3 . W e pr epa r e i ndividual advanced educatio n gu id ance b as e d o n car e e r co ns u ltat i on(individual chart) and based on the test results, JLPT, EJU measures, individual strengths, etc.
s o students c an pas s the entrance e x am inat io n o f the ir as p ir ing s cho o l.
4 . E a c h school a dm is s io nʼs criteria and p r o ce s s , e nt r ance e x am inatio nʼ s d ate and c on t e n t ,tuition information and much more is put together so the student can check them at anytime.
5 . Colleges and Universities open campus information is posted so the students can take a looka t them a t a n ytime.
6 . W e tea ch th e s tudents how to g athe r info r m at io n ab o u t e ach s cho o l and ho w t o re a d e a c h
s c hool ʼs a dmi s s io n g uidelines .
7 . W e pl a n , or ga niz e and take s tudent s t o highe r e d u catio n fo r inte r natio nal s tu d e n t s f a i rs .
8 . W e or ga n i ze school vis its .
9 . W e or ga ni ze i n-s chool C olleg es and U niv e r s itie s info r m at io n s e s s io ns .
1 0 . W e w i l l hel p the s tudent ﬁ nd a s uit ab le s cho o l o r a s p e ciﬁ c r e s e ar ch lab .
1 1 . W e w i l l a l so help the s tudents ﬁ ll o u t t he ir ap p licat io n fo r m s , r e s e ar ch p lan, a n d t h e i ro b jecti ves f or s tudy as well as fo r t he ir inte r v ie w if ne e de d .
1 2 . We will also help the students with their matriculation process after they have been accepted.

14

Acade mic p la ce m e nt s che d u le

Apr i lMa y

• Academic Advancement Guidance for new students •Personal counseling(For Enrolled students)• Application preparation for 1st Japanese Language Proﬁciency Test ( JLPT )• Information regarding each schoolʼs admission qualiﬁcations, application dates, process ofadmission, content of examination and tuition• Personal Counseling • Trial test of EJU (out-of-school)• Information regarding Open-campus • College trial classes• Universities and Post-graduate staﬀ Academic Advancement General orientation

June• Trial test of EJU (In-school) • 1st EJU • Universities campuses visits• College trial classes • Going to College Preparatory Fair

Jul y

• 1st JLPT • Application preparation for 2nd EJUAugust• Application preparation for 2nd JLPT • College trial classes

September• Academic orientation held by Universities personnel• Start of admissionʼs examination by private university and vocational colleges• Preparation of application forms and objective form coaching• Interview coaching • College trial classes

October• Personal counseling • Trial test of EJU (in-school)• General orientation for academic advancement held by the school• Going to College Preparatory Fair

November• 2nd EJU • College trial classes

December• 2nd JLPTJan ua r y• Start of admissionʼs examination for national and public Universities

Feb r ua r y•Preparation for next years EJU ʻs application•Preparation for those th at have passed/Application process

March• Graduation • Career/Education Support Orientation (For all students)

15

3.About Accommodation
For how many months can I book accommodation?
・ Basically, we plan to provide dormitories until graduation from school, but students are free to movein or out. When moving into a dormitory, a rent for 3 months is required only for the ﬁrst move in,but from the 4th month, rent will be charged every month.
・ Please consult with school oﬃcials about moving in and out at any time.

Can I use the internet where Iʼll be staying at?
・ Student houses have internet connectivity at each room.
・ In the case of homestay, some homes do not have internet access. In many homes that can be used,
many homes have an internet connectio n in the living room, but the connection may not reach theprivate room.

Could you tell me what kind of facilities or furniture I will ﬁnd where I will be staying?
・ At all types of accommodation there will be a bed with Futon and a microware , shower ,toilet , kitchen , rice cooker , free wi-ﬁ, air conditioners, refrigerators and washing machines.

Can my family stay with me at the student houses/Homestay?
• Due to the policy of each facility, we do not allow a person other than the student, stay at the facilities.
• Students would have to arrange a diﬀerent type of accommodation, such as hotels, for their family to stay.

Is attendance important?
・ Ye s , i t i s i m p o r t a n t . T h i s i s v e r y i m p o r t a n t w h e n r e n e w i n g o r c h a n g i n g y o u r v i s a o r e n t e r i n g a g r a d u a t eschool, university or vocational school. Visa renewals and changes may not be accepted if theattendance rate is 80% or less.
・ On the other hand, students who have a good attendance rate may pass the university recommended
e n t r a n c e e x a m i n a t i o n a n d r e c e i v e s c h o l a r s h i p s a n d t u i t i o n w a i v e r s a t t h e u n i v e r s i t y. T h e s c h o o l i s
instructed to have an attendance rate of 85% or more.

16

4. About living in Japan / Location
How much would the monthly living expenses be?
・ For example , food and utilities should run about: ¥55,000 to ¥130,000 a month in Saitama.

Ar e aH igashimatsuyama

Foo d¥20000〜¥35000

Tr a s p o rt a t i o n¥2000〜¥10000

Communication expenses¥4000〜¥10000

How can I get a mobile phone in Japan?
• Those with a student visa can get a mobile phone if they have a residence card and a Japanesebank account.

How should I bring money into Japan?
• Most Japanese banking institutes will not allow foreign nationals to open a bank account unless they
have already resided in Japan for more than 6 months.
• The easiest way to bring money is by opening an account on a foreign bank that has branches inJapan (Citibank, etc...) and withdraw the money at their branches.
• Most Chinese students get a “ YIN LIAN” card in China which let them withdraw cash from Japanese ATMs.
• Just in case, it is recommended that the student brings a credit card. ATMs in Japan withthe seal of “American Express”“Mastercard ”“ Visa” can be used to withdraw cash.

Can you tell me about the weather and climate in Japan?
• There are trains, buses and subways running throughout the city. Normally, people use passes andIC cards that can be charged.
• Rechargeable IC cards are used by many public transportation systems throughout the country.
We recommend getting one. To get the card you must pay a 500 Yen deposit, this deposit will be given
back when you return the card.

Can you tell me about health insurance in Japan?
• By law, every person that will stay in Japan for more than 3 month, must get the “National Healthinsurance”.
• Once insured, if injured or sick, the student would only pay 30% of the medical costs.
• The student should get the insurance as soon as possible after arriving in Japan at the city oﬃceof the district where the student resides. The cost of the insurance varies depending on the area andthe income of the applicant.

Can I work part-time?
• Student visa holders can work for up to 28 hours a week after getting their “Permission to engage inactivity other than that permitted ”.
• However, there is a restriction on the type of job allowed.

17

5. About the application
How long does it take the process for the visa application
・ It takes about 6 months for the visa application process. Please contact us well in advance.

How do I pay for the classes?
• Once the application is processed, the school will issue an invoice with the amount to be paid.
Please make the payment through the bank.
• For those students paying from abroad, an international bank transfer surcharge from ¥4,500 to ¥6,500,
is additionally required.

Do you oﬀer scholarships or other kind of tuition discount?
・ Yes we do. We have the HIKI award system.

Would I get to know on what level Iʼll be placed when I submit my application?
• For those students with previous Japanese learning experience, sometimes we have them take a level
check test before they start their classes in order to get a rough idea on their level and prepare for
their arrival.
• However, since this will only give us a rough estimate on their level, the ﬁnal decision on theirplacement is made at their level check interview and test on their ﬁrst day at school.
• The teacher in charge will evaluate your level and decide on the most suitable class for the student.

18

6. Things to Do Before Entry
When should I get my plane ticket to Japan?
• Please arrange your ﬂight ticket so that youʼll be arriving the day before the orientation.
• After getting your ﬂight ticket to Japan, please send a copy of your e-ticket to the school staﬀ
helpi ng you with your application.
• If you have asked us to be picked up at the airport, we must receive your ﬂight information ande ticket by e-mail at least 7 business days before your arrival.

How much money should I bring to Japan?
• Even if you arriv e on a weekend, you sh ould be able to withdraw funds from an ATM. You will needenough money t o cover for the train fare from the airport and living and food expenses for about aweek, about ¥100,000 should be good.

Do I need to study Japanese before arriving in Japan?
• We have classes for the absolute beginners. However, it is always a good idea to learn Hiragan andKatakana before coming to Japan.
• It will make transition easier. Hiragana and Katakana are what the alphabet is to English. We highly
recommend that you learn Hiragana and Katakana before coming to Japan. It will help you a lot.

19