Japan EPD Program by SuMPOFee Rules(General Rules, Fee List, Procedures)

Document ID: JR-14-05
Sustainable Management Promotion Organization
Version

Date

Page

05

April 1, 2022

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04
03
02

01

December 24, 2020 6 andothers
October 5, 2020
5, 6
October 1, 2019

April 28, 2017

Details
Modifications due to changes in the program name.
Standardized notation for emission factor dataassessment, clarified requirements classification.
Fixed inconsistency in member discounts.

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Modifications due to changes in the program operator.

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Changed name of emission factor check fee.

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Document created. Newly published following integrationof EcoLeaf Program and CFP Program.

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These rules specify the fees associated with Japan EPD Program by SuMPO (the “Program”),
operated and administered by Sustainable Management Promotion Organization (“SuMPO”).
Section 1 General Rules
1.1 Fee Categories
Fee categories are as follows:
1. PCR certification fee
2. Verification fee
EcoLeaf verification fee
CFP verification fee
3. Quantification tool rental fee
4. Registration and publication fee
Registration and publication fee per product salesRegistration and publication fee (perdeclaration)
5. System certification audit fee
6. Registration and management fee for registered reviewers, internal verifiers, andsystem certification auditorsExamination fee
Training feeRegistration fee
7. Registration and management of certification body
8. Training seminars and individual consultation
Program quantification training seminar feeProgram individual consultation fee
9. Emission factor data assessment fee
10. Certificates and registration certificateCertificate of declaration approved
productRegistration certificate
1.2 Prices
Prices are set forth in Section 2 “Fee List” of these rules.
1.3 Procedures
The procedure for the payment of fees is set forth in Section 3 “Procedure” of these rules.

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Section 2 Fee List
2.1 PCR Certification Fee (consumption tax not included)

Item
PCR
Certification
fee
(with
preliminary
review)

PCR
Certificationfee(without
preliminary
review)

Basic unit price
110,000 yen/PCR* The certification fee iswaived in cases that the
PCR is developed by a
PCR Development WG
before application.
30,000 yen/PCR* The certification fee iswaived in cases that the
PCR is developed by a
PCR Development WG
before application.

Special cases

Details

The unit price may be set
separately in the cases
that, for example, thenumber of man-hours
becomes significantly
large due to a large
number of product parts.

PCR reviewer labor
cost
Administrative costs:
expenses such as
review panel
operation, registration,
publication, andmanagement ofcertification

For cases that the
preliminary review of arevised or newly created
PCR is judged
unnecessary for reasons
such as the differencesfrom the existing PCR areminor.

Administrative costs:
expenses such as
review panel
operation, registration,
publication, andmanagement ofcertification･ If a preliminary review is conducted at a location specified by the applicant instead of SuMPO,
the applicant will be invoiced for the PCR reviewer’s travel and transportation costs, inaccordance with SuMPO regulations.

2.2 Verification Fee
There are separate verification fees for EcoLeaf and for CFP.
2.2.1 EcoLeaf verification fee (consumption tax not included)

Item
Verificationfee

Basic unit price
170,000
yen/productSpecial cases
If many similar products areverified at the same time:
85,000 yen/product for up
to 5 products
76,500 yen/product for 6 ormore products
The unit price may be set
separately in the cases that,for example, the number of
man-hours becomessignificantly large due to alarge number of productparts.

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Details
Verification labor costJR-14-05
2.2.2 CFP verification fee (consumption tax not included)

Item

Basic unit price

Verification
fee

100,000
yen/productSpecial cases

Details

If many similar products areverified at the same time:
50,000 yen/product for up
to 5 products

Verification labor cost

45,000 yen/product for 6 ormore products
The unit price may be set
separately in the cases that,for example, the number of
man-hours becomessignificantly large due to alarge number of productparts.
2.2.3 Conditions for verification fee･ The fee applies to applications for verification created using quantification tool rented from thisProgram.
･ Product similarity is determined on an individual basis, following due consultation based on the“Similar Products Check Sheet”. It is assumed that the products share a design concept, andhave been produced using the same basic configuration of core parts and materials, andaccording to the same core processes. Those applying for verification are required at the time ofdata verification to submit as an attachment a document explaining their reasoning for treating
multiple application products as similar products and the differences between each product.
･ When verification is conducted at a location specified by the applicant, the verifier’s travel andtransportation expenses and daily charge may be collected in accordance with SuMPO
regulations.
･ When corrections to the declaration value become necessary, the reverification fee will vary
based on the content of the corrections and therefore be subject to separate discussion.
･ Verification fees for series products are to be quoted separately.

2.3 Quantification Tool Rental Fee (consumption tax not included)
Item
Quantification tool rental fee

Basic unit priceDetails

30,000 yen/3 months
40,000 yen/6 months

Database usage fee

70,000 yen/12 months･ Quantification tools are lent free of charge to purchasers of IDEA ver. 2.

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2.4 Registration and Publication Fee･ As a rule, the initial period of the registration and publication fee starts from the 1st of the monthfollowing registration to the end of December of that same year. In principle, from the following
year, the Program is renewed for the period of one year (January to December) at a time.
･ The registration and publication fee includes, in addition to administrative and other expenses forregistration and publication of information, costs associated with the operation of this Program
such as membership fees, system development and maintenance costs, public outreach costs,
emission factor management costs, any other operational and administrative costs (personnel
and office processing costs), and mark licensing fees.
2.4.1 Registration and publication fee per product sales (consumption tax not included)

Revenue from registeredproducts by company

Registration and publication fee (yen)/year
Category

Unit price

Not intended for saleAll

10,000Less than 10 million yen

All20,000All

30,000All

60,000

Small and medium enterprises

130,000

Other enterprises

140,000

Small and medium enterprises

260,000

Other enterprises

330,000

1 billion yen or more but less Small and medium enterprises
than 3 billion yen
Other enterprises

390,000

3 billion yen or more but less Small and medium enterprises
than 10 billion yen
Other enterprises

450,000

10 million yen or more but
less than 30 million yen
30 million yen or more but
less than 100 million yen
100 million yen or more but
less than 300 million yen
300 million yen or more but
less than 1 billion yen

10 billion yen or more but
less than 30 billion yen
30 billion yen or more

770,000

1,100,000

Small and medium enterprises

500,000

Other enterprises

1,300,000

Small and medium enterprises

500,000

Other enterprises

1,500,000･ As a rule, registration and publication fees are charged to the company selling the target product,using the appropriate category described above based on all revenue from the product in one
year.
･ The category small and medium enterprises is based on the definition of the Small and Mediumsized Enterprise Basic Act. In principle, industrial associations shall be considered as small andmedium enterprises.

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2.4.2 Registration and publication fee per declaration (consumption tax not included)

Item

Basic unit priceRegistration and publication
fee per declaration

100,000 yen/ declaration/
year

Conditions
Up to 4 declarations in total･ The registration and publication fee per unit is the fee for one declaration, regardless of the type,size or revenue of the product in question.
･ This does not apply in the case of one declaration that includes items that product model
number is unable to be specified, or multiple product model numbers.
･ Businesses registering and publishing with this Program for the first time can select the fee per
declaration for up to four declarations. However, for a total number of declarations greater thanfour, it is necessary to transition to “2.3.1 Registration and publication fee (per product sales)”above.
･ It is possible to transition from the fee per declaration to the fee per product sales even if thetotal number of declaration is less than four. However, the fee per declaration may no longer be
selected after transitioning to the fee per product sales.
･ Businesses eligible for the declaration unit fee are those that had not participated in the thisprogram as of March 2017, as well as those that have participated in the Japan EPD Program in
the past and to which “Fee Transition Measures Accompanying Integration” apply.

2.5 System Certification Audit Fee
Fees for system certification audits are determined individually by each certification body.
SuMPO is also a certification body, and as a rule, the fee for audits it conducts is 1.4 million yen
per system (consumption tax not included).

2.6 Registration and Management of Registered Reviewers, Internal System Verifiers, andSystem Certification Auditors (consumption tax not included)
Item

Basic unit priceSpecial cases

Details

Examination fees for registeredreviewers, internal systemverifiers, and system
certification auditors
Participation fee for training
Training fee
30,000 yen/training Members
discount
seminars for registeredreviewers, internal system
24,000verifiers, and system
yen/training
certification auditors
Registration fee
10,000 yen/year
Fee for registration of registeredreviewers and internal systemverifiers･ The initial registration period is from the date of registration to the end of the next March. All
Examination fee

10,000 yen/exam-

subsequent registration renewals are for one year from April to the end of March of the following
year.
･ Membership discounts apply to members of Sustainable Management Promotion Organization.

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2.7 Registration and Management of Certification Body (consumption tax not included)
Item

Basic unit priceDetails

System certification body
200,000 yen/year
System certification bodyregistration fee
registration･ The initial registration period is from the date of registration to the end of the next March. All
subsequent registration renewals are for one year from April to the end of March of the followingyear.

2.8 Training Seminars and Individual Consultation (consumption tax not included)
Item
Programquantification
training seminarfee

Basic unit priceSpecial cases

30,000 yen/training Members
discount

Details
Overview, quantification
procedures, mock tests, casestudies, application creation
support, etc.

24,000yen/training･ Individually requested on-site training seminars and consultations shall be arranged inconsultation with the organizer.

･ Membership discounts apply to members of Sustainable Management Promotion Organization.

2.9 Emission Factor Data Assessment Fee (consumption tax not included)
Item

Basic unit priceSpecial cases

Emission factor 10,000 yen/hour
dataassessment fee

Details
Labor and administration costs
based on “Requirements for
Emission Factor Data - B”

* In the case that emission factor data for multiple products in the same product group (registereddata) is being verified at the same time, and the emission factor data for the products was
generated using the same method and collected into a single report, this is treated as a single
data set.
* Man-hours shall be discussed on a case-by-case basis depending on difficulty.
* The fee for emission factor data assessment based on “Requirements for Emission Factor Data A” shall be quoted for separately.
* When emission factor data (registered data) that has been approved for verification andregistered is updated, the necessity of assessment will depend on the extent of the update.
The emission factor data assessment fee is therefore to be discussed separately.

2.10 Certificates and Registration Certificate (consumption tax not included)
Item
Certificate of declaration
approved productRegistration certificate

Basic unit priceDetails

1,000
yen/certificateMember
discount: Free of charge
1,000 yen/certificate

Issued to applicants for a fee.

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Issued to applicants for a fee.
･ Registered reviewer･ Internal verifier･ System certification auditor･ Registered system operator

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Section 3 Procedures
The roles and procedures related to matters requiring billing and payment for businesses,
registered reviewers, certification bodies, and SuMPO are described below.
In accordance with the following procedure, SuMPO will issue an invoice and the payer shalltransfer the fee to the bank account indicated by the date specified in the invoice.
3.1 PCR Certification Fee
Payment for PCR certification in the case that an individual company drafts a PCR without using
the WG shall be made according to the following procedures.
･ SuMPO will quote the applicant a fee for PCR certification upon receipt of the PCR certification
application.
･ The unit price may be set by a separate quote in the cases that, for example, the number of
man-hours becomes significantly large due to a large number of product parts.
･ SuMPO will send an invoice to the applicant based on a quote finalized through the above
procedures.

3.2 Verification Fee
Payment of the verification fee shall be made according to the following procedures.
･ SuMPO will quote the applicant a fee for verification upon receipt of the verification application.
･ Even after the verification application has been received, there may be changes to SuMPO
initial quote, for example, in the cases that there is an unexpectedly large increase in thenumber of man-hours required. In this situation, SuMPO will provide the applicant with arevised quote before beginning verification.
･ SuMPO will send an invoice to the applicant based on a quote finalized through the above
procedures.

3.3 Quantification Tool Rental Fee
The verification fees specified in these rules are based on the assumption that the verification
application is prepared using quantification tools rented from this Program, which is subject topayment of the quantification tool rental fee to SuMPO.
3.4 Registration and Publication Fee
An applicant who has been approved and been notified of their temporary registration number by
SuMPO shall carry out the registration and publication procedures using the “registration andpublication application”, report the predicted sales of the registered product, and pay the“registration and publication fee” specified in Section 2 of these rules, within three months of theapproval.
3.4.1 Registration and publication fee (per product sales)
The applicant shall submit explanatory materials sufficient to estimate product sales along with
their application, the contents of which will be used by SuMPO to determine the fee category.
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3.4.1.1

Payment procedure for initial registration and publication fee･ The registration and publication fee is calculated for the period from the 1st of the monthfollowing the date an application is made for registration and publication (month of registration)
after the approval of verification, until December of the same year.
･ SuMPO will invoice the applicant for the registration and publication fee for the category
determined from the predicted (or actual) product sales reported in the registration andpublication application.

<Example of fee calculation for the first year of registration and publication>
Example: Application for registration and publication made on June 23, 2017
･ The fee quantification period for the first year of registration and publication will be from July 1
to December 31 of the same year (six months)･ The fee will apply to predicted sales during the quantification period or actual sales from theprevious six months･ If, for example, sales in 3) amount to 42 million yen, the category will be “30 million yen or more
but less than 100 million yen” and the registration and publication fee will be 60,000 yen.
3.4.1.2

Payment procedure for renewal･ As a rule, the renewal following the initial registration and publication shall be conducted in
January, for a period of one year from January to December.
･ A published and registered business shall report confirmed revenue for the current year
(January - December) as well as predicted revenue for the following year (January - December)when they are contacted to confirm renewal (around November - December each year).
･ Following the initial registration and publication, if there is an additional registration andpublication during the validity period, the registered and published business shall calculate thetotal revenue from each product’s registration and publication quantification fee period (see3.3.1.1), including products registered for the first time, and report it to SuMPO at the time ofregistration renewal.
･ If the fee for the confirmed sales revenue differs from the registration and publication fee paid
for the initial (or previous) product registration, the difference shall be reconciled according to“3.3.1.3” below.
3.4.1.3

Reconciling difference in fees from predicted sales to actual sales･ Because the registration and publication fee is charged based on predicted sales of the relevant
product, it may differ from the registration and publication fee calculated from finalized sales. Asa rule, if there is a difference, the fee will be adjusted in the process of billing and payments forthe registration and publication fee in the following year.
3.4.2 Registration and publication fee (per declaration)
Businesses participating in this Program for the first time may choose to pay the fee for the8JR-14-05
registration and publication per declaration, for up to four products in total.
As a rule, the registration and publication fee per declaration applies to declarations that the
subject product is uniquely identified by its product number.
3.4.2.1

Payment procedure for initial registration and publication fee･ The registration and publication fee is calculated for the period from the 1st of the monthfollowing the date the application is made for registration and publication (month of registration)
after the approval of verification, until December of the same year. SuMPO will send an invoice
to the applicant.
3.4.2.2

Payment procedure for renewal･ As a rule, the renewal following the initial registration and publication shall be conducted in
January, for a period of one year from January to December.
･ If the total number of registered declarations exceeds 4, or if the applicant wishes to transition
from the fee per declaration to the fee per product sales, businesses shall report theirregistered declarations for the current year (including additional declarations) along withpredicted sales for the following year to SuMPO.
3.5 System Certification Audit Fee
System certification audit fees should essentially follow the rules of each individual certification
body, including SuMPO. The breakdown of audit categories are; “new certification audit”,“maintenance audit”, and “renewal audit”. As a rule, the fees will be set according to the man-hours
required for each audit. The business must pay an audit fee to the certification body which
conducted the audit based on the invoice issued by them.
3.6 Registration and Management of Registered Reviewers, Internal System Verifiers, and System
Certification Auditors
3.6.1 Examination and training fees
In order to obtain certification as a registered reviewer, system internal verifier, or system
certification auditor, mandatory examination and training must be completed, and fees must be paid
based on the invoice from SuMPO.
3.6.2 Registered Reviewer/ Internal Verifier Registration/ Renewal Fee
In order to register as a registered reviewer or internal verifier, a registration fee must be paid
based on the invoice from SuMPO, with the initial registration period being from the date ofregistration until the end of the next March, and then subsequently in one year periods from April tothe end of March of the following year. The fee for initial registration shall be paid in a monthly
installment plan from the month of the date of registration until the following March.
3.7 Registration and Management of Certification Body
Upon satisfying the prescribed conditions such as securing auditing personnel, the certificationbody must pay the “System Certification Body Registration Fee” based on the invoice from SuMPO.

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3.8 Training Seminars and Individual Consultation
3.8.1 Quantification training seminars
Anyone who wishes to participate in a quantification training seminar must pay the “Program
Quantification Training Seminar Fee” specified in these rules, based on the invoice from SuMPO
prior to participating.
3.8.2 Individual consultation fee
Anyone who wishes for an individual consultation must pay the “Program Individual Consultation
Fee” specified in these rules, based on the total hours recorded in the “Program Individual
Consultation Confirmation of Use Form” following the consultation.
The total hours above is counted in units of 1 hour, with periods of more than 30 minutes rounded
up to 1 hour, and periods of less than 30 minutes discarded.
3.9 Emission Factor Data Assessment Fee
Anyone wishing to register emission factor data must pay the “Emission Factor Data Assessment
Fee” specified in the invoice sent by SuMPO after evaluation based on the criteria for registereddata of data submitted along with the registration application.
Labor hours for fee calculation are counted in units of 1 hour, with periods of more than 30
minutes rounded up.
3.10 Certificates and Registration Certificate
A business wishing for the issuance of certificates or registration certificate must pay the relevant
fees required by SuMPO for each certificate or registration certificate.

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