2020-2021

Kyoto University
Information Environment
Start Guide
Published on April 1, 2020

Welcome to Kyoto University.
We can easily imagine that you are so excited about new life here at
the most excellent environment for studies in Japan. Kyoto
University provides you with Information Environment to support
your activities ranging from studies to student life. This guidebook
introduces the important matters in starting using Information
Environment, the service added lately, the point to have beenchanged. We recommend internal students to refer to thisguidebook.

Website of Institute for Information Management and Communication, Kyoto University

http://www.iimc.kyoto-u.ac.jp/en/

Information Environment Manual for Students（PDF version）

http://www.iimc.kyoto-u.ac.jp/en/services/ecs/support/tebiki.html

Information Environment at Kyoto University
Conceptual View for Kyoto University Information Environment
On-campus
IT Systems & Services
Common Portalfor All Students

KUMOI

KULASISThe Internet

e-Learning
Training System

PandA

Campus Network（KUINS）

VPN Connection via the Internet

At HomeICT Commons etc.

KUINS-Air

On-campus
Facilities and Equipments

Examples of Daily Schedules of Kyoto University Students
Student A (an undergraduate student)
07:00

Waking up / Having breakfast

Logging in with ECS-ID

07:00

08:00

Checking the academic information and emails
Common Portal for All Students
with smartphone / Going to school

08:00

09:00
10:00
11:00
12:00
13:00
14:00
15:00
16:00
17:00
18:00
19:00

Taking a class in lecture room(1st)Taking a class in CALL classroom(3rd)

Logging in with ECS-ID

Writing papers with a carry-on PC /Borrowing some documents from the University Library

Having dinner at the university cafeteria with club members

Going home / Preparation for classes /Writing papers / Submitting papers
Free timeTaking a bath / Going to bed

10:00

Doing research at laboratory

12:00
13:00

15:00
16:00
17:00
18:00
19:00
20:00

PandA

Logging in with ECS-ID

Logging in with ECS-ID

09:00

14:00

Using the lending service of librarywith IC Student ID card

Club activities

24:00

Logging in with ECS-ID

Taking a class in Satellite seminar room(4th)

21:00

23:00

Connecting to KUINS-Air

Contacting friends in LINE / Having lunch together at the university cafeteria

Waking up / Having breakfast

Checking the academic information and emails
Common Portal for All Students
with smartphone / Going to school11:00

Taking a class in lecture room(2nd)

20:00

22:00

01

Student B (a graduate student)

21:00
22:00
23:00
24:00

Connecting to KUINSTaking a class in lecture room(2nd)
Having lunch at the university cafeteria / Checking emails with smartphone
Connecting to KUINS-Air
Research seminar(It will be held at Learning Commons in the University Library today) /Connecting a carry-on PC to the Internet
Connecting to KUINS-Air
Spending times in the University Library after the seminar /Borrowing some documents
Using the lending service of library with IC Student ID cardExperiments
in laboratory, Collecting and analyzing some data, Supercomputer System
Writing thesis etc
Connecting to KUINS
Having dinner with some members
from the laboratory at the university cafeteria
Going homeLogging in with ECS-ID

Surveying the literature from E-Journals Kyoto University Libraries e-resources
Free timeTaking a bath / Going to bed

Connecting to e-resources
authentication system via a Plug-inAccount and IC Card for Identiﬁcation
The Student Account (a.k.a. ECS-ID) is an account to identify youat Kyoto University similar to IC Student ID provided by Kyoto
University. By using this ECS-ID, you can use IT Systems andServices provided by IIMC, Library, Schools and Graduate
Schools. Entering your ECS-ID and Password identiﬁes you.
Besides, as for your IC Student ID, you can use not only as aphysical identiﬁcation but also as a digital identiﬁcation to use forthe entrance at facilities and for certiﬁcation issuing machines.

Accounts for students ECS-ID
Use of IT systems and services provided
by IIMC, Library, Schools and Graduate Schools

IC Student ID
Identiﬁcation at Facilities, certiﬁcation issuing machines and so on
Use as a member's card and use as electronic money (for Kyoto
University Co-op members only)

The Use of IT System・Services on-Campus
Kyoto University has been providing various IT Systems andServices to support daily activities in wide variety of disciplines
as a comprehensive university. You could feel that the environment
Common Portal
for All Students

Kyoto University Mail for Student

Common window
for various IT systems & services
Liberal Arts Syllabus Information System

KULASIS
Student Information System for syllabi,
course registrations, grades & skip-class infoe-Learning Training System

GakuNin LMS

All-university Mail for each student

Take ILAS e-Learning
Take Information Security e-Learning

Supplementary material ofInformation Security

Learning Support Service PandA

Global Online Resources forInternational Language Learning Assistant

Kyoto University Digital Archive System

KUMOIClass support system for content delivery,
assignments and assessments

Kyoto University Book Search KULINE
Search for books, magazines,
journal papers, rare materials,
dissertations and so on

is something like jangle where diverse creatures and plants areliving. Please enjoy the environment with curious and wonder.

PeekGORILLA

Search for materials collected throughprocesses of education and research

Online language learning system for
English classes of Liberal Arts and Sciences

Other Systems Providedby Home Schools
and Graduate Schools

Kyoto University
Libraries e-resources

MyKULINE
Manage your reservation
for books and order citations

E-Journals, E-Books and Databases

Graduate students are subject to use the super computer system for research. The exclusive account will be required for use.

・・・・・Major systems all students must use

Use of Campus Network
Kyoto University has the Campus Network, KUINS, connected to not
only main three campuses (Yoshida, Katsura and Uji) but also
almost all facilities and small ofﬁces distributed from Hokkaido toYakushima island in Japan. The KUINS enables us to communicate
internally within campuses and also externally through the Internet.

You can hook up to KUINS by using wired connection via information
sockets located at each room and also by using wireless connection
via Wi-Fi access points equipped with the entire campus. In
addition to them, you can use various services restricted to
on-campus use by using VPN connections from outside campus.

KUINS (Kyoto University Integrated Network System)
Network connection for information terminal（e.g. PCs, Smart Phones）

Wired（via Information Socket）

VPN Connection ServiceWireless（ via Wi-Fi Access Point）
KUINS Air, eduroam and so on

IKEv2 Connection,
OpenVPN Connection, etc.

Use of PC on-campus
The PCs equipped by Kyoto University are available in ICT
Commons, Satellite seminar rooms, CALL classroom, andLibraries. (ECS-ID will be required in using PC). The area touse your own carry-on PC is prepared in ICT Commons and inlibraries. You can do self-study with your own PC in open
spaces where campus Wi-Fi (KUINS-Air) is available. Also, you
ICT Commons
Shared PC Area
PC terminals
for self-learning
PC terminalsand Software
Placed at ACCMS

The Place for Self-Instruction
with Carry-on PC

・ICT Commons, ACCMS, South Bldg.
・Learning commons, University Library・Wa-on, Graduate school of Human andEnvironmental Studies Bldg.
・Each university cafeteria
And morecan purchase the general academic license or blanket license(some of the licenses are available during you enrollmentperiod.) for Kyoto University and personal software etc. The
various inquiries concerning PC (including carry-on PC) areaccepted in ICT Support Center.

Satellite Seminar RoomCALL Classrooms

ICT Support Center

PC terminal rooms
for classes

Computer-aided
language learning
system for classes

Generalinformation counter,
IT helpdesk

PC terminals
and Software
Placed at each faculty(See p. 05)

CALL Terminals
Placed at ACCMS etc.
in Yoshida-South Campus

ACCMS, South Bldg. 1F02

Kyoto University's Network and Security
Wired LAN and Wireless LAN
Every room in all buildings within Kyoto University's campuses
is equipped with information sockets and KUINS isavailable. There are two types of information sockets, yellow
and green, and they are used to connect to KUINS-II andKUINS-III explained below.
Also, almost all buildings are covered by wireless LAN. There
are about 2,700 access points (APs) in Kyoto University. EachAP, except some minor differences, broadcasts the SSIDs
listed on the right side:

・ KUINS-Air(after ECS-ID or SPS-ID authentication, connect to KUINS-III)・ eduroam(connect to the Internet by Eduroam account given to university members)

・ 0000docomo

Wi2̲clubmobilepoint2(available by a speciﬁc contract of NTT docomo, au or Softbank, respectively)
Wired LAN

Wireless LANThrough information sockets

Through wireless LAN AP
KUINS-Air
eduroam
ISP's Wi-Fi
servicesKUINS-II and KUINS-III
KUINS network consists of two logically different networks
mainly for security reasons.
One is called KUINS-II, in which global IP addresses are assigned toconnected computers (most of them are servers). And one of themain uses of this network is to transmit Web pages by Web servers.
The other is called KUINS-III and is used to connect PCs and printersthrough information sockets or mobile terminals through accesspoints. In this network private IP addresses are assigned, which isonly valid within the local network. Although you cannot go to theInternet directly from within this network, Proxy or NAT servers
provide the connectivity.
In almost all laboratories and ofﬁces all the necessary proceduresare done by lab staff. So if you connect your PC and mobile
devices to the Internet, please follow the instructions given by anadministrator in your laboratory.

VPN Services to Connect to KUINS from Outside Campus
VPN(Virtual Private Network) enables you to connect to thecampus network from off-campus such as home, a place ofacademic meeting, and a business trip destination and to use theservices limited to on-campus.
We provide some VPN services and the major ones are "IKEv2
Connection" and "OpenVPN Connection". They are available on
Windows PC, Mac, iPhone, and Android devices.
Please refer to the following webpage for the usage of the services.
http://www.iimc.kyoto-u.ac.jp/ja/services/kuins/vpn/

On-campus
Information
Systems &Services

The Internet

Virtual dedicated network(VPN services)
Impossible
to browse
on-campus
only Web
contents

KUINS
Possibleto browse
on-campus
only Web
contents

Off-campus

Possibleto browse
on-campus
only WebcontentsOn-campus

Monitoring Information Security of the Networks
Kyoto University's network KUINS has an IDS (IntrusionDetection System) and it monitors all the communication
coming-in and going-out, 24 hours a day, 7 days a week. If it

ﬁnds out malware related suspicious communication, we will
request a security conﬁrmation to a person responsible for thetargeted machine. We do these requests day by day.

Campus-Wide Information Security Depends on Your Shoulder
IDS does not guarantee 100% information security of ouruniversity network. Although the Internet is a very useful tool,
if you lack necessary precautions, you may get involved in
unexpected information security incidents due to potential
danger. Moreover, one person's careless mistake may cause
disastrous whole university information security incidents.
That is typical in the Internet. Therefore, your precaution is

the most important shield against attacks.
Particularly an attached ﬁle of an e-mail or a suspicious Web
site is very common place where malware may hide itself. So
you must make your eyes wide open and use e-mail and Web
carefully. Also, updating OS (basic software), anti-virussoftware and applications is a must for everyone.

Please Take Information Security e-Learning Every Year!
Under the supervision of the University Information Security
Committee, every member at Kyoto University is obliged tolearn the basic program regarding information security usinge-learning and update the acquired knowledge in order to use
03

information environment safely and effectively.
Be sure to take e-Learning courses on Information Security, oryou might not be allowed to use the various information
services with ECS-ID.

Campus Mail and Portal
Please be sure to check mails every day!
available. This makes you not to enter your password several
times. (That's why the management of password is important.)
We recommend you to set the mail address as a forwarding
address which you usually use such as smart phone or mobile
address in case you don't access to all-university mail.
Common portal for all students is useful for Kyodai Jungle.

Kyoto University sends important notice to users and urgent
notice to all-university mail address. Please be sure to checkmails once every day. You can access all-university mail in
logging in to portal. You can access to various system as well asall-university mail from portal and Single Sign On, which you
can access without entering password more than once, is also

全学生共通ポータル

KUMOI

https://student.iimc.kyoto-u.ac.jp/

You can conﬁrm your KUMOI Mail address on the following URL.
Kyoto University Student Account Management

https://ecs.iimc.kyoto-u.ac.jp

The inbox size is 50GB. Please delete needless messages appropriately.
Or you cannot receive messages when exceeding the limit.
You can log in to All-University mail in the following way as well as to log in to Common Portal for All Students.

〈Method of Use Mail Software〉
In the case of using PC Mail Software to read and write messages, please use the following settings for your mail account.
Receiving Settings

Server Name：outlook.ofﬁce365.com
User Name：Your-ECS-ID@st.kyoto-u.ac.jp
Password：Your ECS-ID's password
IMAP4 available（SSL mandatory：993 port）
POP3 available（SSL mandatory：995 port）

Sending Settings

should be a00XXXY@st.kyoto-u.ac.jp
in case that your ECS-ID is a00XXXY

Server Name：smtp.ofﬁce365.com
Auth Account：Your-ECS-ID@st.kyoto-u.ac.jp
Password：Your ECS-ID's password
SMTP AUTH available (needs STARTTLS：587 port)〈Mail Forwarding〉
You can forward your messages to your another mail addresses you use usually such as your mail address of mobile phone or
your Internet Service Provider, on the following URL.
Kyoto University Student Account Management https://ecs.iimc.kyoto-u.ac.jp

Good news to Apple users !
Kyodai Rakuraku Setting Tool for iOS/Mac OSX
IIMC in Kyoto University provides Kyodai
Rakuraku setting tool, to perform the setting of
all-university mail(KUMOI), VPN(IKEv2), Wi-Fi(KUINS-Air) all together/Mac OSX component
proﬁle. In using Kyodai Rakuraku setting tool insmart phone or tablet installed iOS or Mac OSX
by Apple Inc, and MacBook etc, the setting toread all-university mail, the setting of KUINS-Air
and IKEv2 connection setting will be performed
automatically.

Kyodai Rakuraku Setting Tool
https://www.rd.iimc.kyoto-u.ac.jp/apps/kyodairaku2/index-ecs.html

04Locations ofOpen Space Laboratory (OSL), ICT Commons and Satellite Seminar Rooms(as of April 2020) Please check the latest information in the IIMC website.

1 -●3 Locations of OSL, ICT Commons●North Campus

Yoshida Campus
1 3F, Kyoto University Library●
2 2F, Yoshida-South Library●
3 1F, Academic Center for Computing and Media Studies, South Bldg.
●Yoshida Campus

13●9●Imadegawa St.

Main Campus

6●
8●

7●West Campus

1●

12●

Higashi-Ichijo St.

5●
10●

4●

2●
3●
14●
15●

Faculty of Medicine Campus

Yoshida-South Campus

4 -●14 Locations of Satellite Seminar Rooms●
Use of satellite seminar room in each faculty is limited to persons who belong
to the faculty. Please contact each faculty for details.
Faculty of Integrated Human studies / Graduate School of Human and Environmental Studies

4 1305, 3F, 1206, 2F,●

Faculty of Integrated Human Studies Bldg.

Institute for Liberal Arts and Sciences (ILAS)

Konoe St.

5 21, 23, 24,●Yoshida-South Campus Academic Center Bldg. North Wing

Faculty of Pharmaceutical Science Campus

University Hospital, East Campus

22,
Yoshida-South Campus Academic Center Bldg. East Wing
14 301, 302, 3F,●

University Hospital, West Campus

Academic Center for Computing and Media Studies, South Bldg.

11●

Faculty/Graduate School of Letters
Kasugakami St.
Higashioji St.

Kawabata St.

15 General Information Counter●Open from 8:30ー17:15 on weekdays

6 L312, 3F,●

Faculty of Letters Main Bldg.

Faculty/Graduate School of Education

7 226, 2F, 420, 4F,●

Faculty of Education Main Bldg.

Faculty/Graduate School of Economics

8 Information seminar room1, BF,●

Faculty of Law and Faculty of Economics East Bldg.

15 ICT Support Center, 1F,●

Faculty/Graduate School of Science

Academic Center for Computing and Media Studies, South Bldg.
TEL 075-753-7840
FAX 075-753-9001
E-MAIL support@iimc.kyoto-u.ac.jp

9 210, 2F,●

Graduate School of Science Bldg. No.6

Faculty/Graduate School of Medicine

10 Laboratory, 2F,●

Faculty of Medicine Center for Anatomical Studies

11 Terminal room, 1F,●

Academic Center for Computing and Media Studies,South Building

Faculty of Human Health Sciences West Bldg.

↓ Entry

Faculty/Graduate School of Engineering

12 124, 1F, 230, 2F,●
ICT Commons
BYOD Area

ICT Commons
Shared PC Area

Entry Hall
Security Desk

EV

05

Faculty of Engineering Engineering Science Depts Bldg.

Faculty/Graduate School of Agriculture

13 W222, W228, 2F,●

Faculty of Agriculture Main Bldg.

Contact ofICT Support
CenterAcademic Center for Computing and Media Studies (ACCMS)

14 203, 204, 2F, 303, 3F,●

Academic Center for Computing and Media Studies, South Bldg.

Appendix

The proper use of computer software/application
Software which is used in computers and mobile devices andso on is essential when you carry on your duties in your study
or research. If computer software is illegally used, it is aviolation of the copyright law, there is a possibility that theuser himself or the university may be subject to legal liability.
Also, illegal software may contain a malware and it will cause a
big problem in terms of information security.
Please check the items below and use the computer software
properly.
✓ The computer software should be acquired as a genuine
item through proper distribution routes (Authorizeddistributors, directly from the company producing it etc.).
Pirated software should not be bought or used.
✓ Crack tools (tools used to illegally modify the software)
should not be bought or used.
✓ The computer software should be properly used according
to the “License Agreement”. Illegal copying and unauthorized
modiﬁcations should not be made.

Recently, the copyright law related control measures gotvery strict.
As a result of the illegal use, severe punishments such as
criminal punishments or high compensatory damages canbe imposed.

You must refrain from using software illegally !

06

Please check at ﬁrst
ー To secure the Information Security ー
Purpose ofusing information
assets・The purpose of using Kyoto University Integrated NetworkSystems（KUINS）or All-University account（ECS-ID/SPS-ID）is
ﬁxed as education, research activities and work.
・Accounts and passwords should be managed appropriately.
・Security update program of OS or software should be securely
installed and kept up-to-date.

Certainimplementationof basic security
countermeasures

・Install a security software and be sure the security software islatest version.
・Please be careful in opening the attached ﬁles and clicking
URL in emails.
・In sending emails, please double check the destination address
to prevent information leakage, due to mail missending.
・Please don't access the website nothing to do with education,
research, work.

・Isn't it the information of discrimination, insult, harassment orslander potentially?
・Isn't it the information which violates privacy?
Be sure to checkbefore sending
information.

・Isn't it the information of abuse of conﬁdentiality?
・Isn't it the information which infringes the right of property
such as copyright?
・Isn't it the information which the sender may be punished by
the law of Japan or which causes civil responsibilities such asindemnity?

P2Pﬁle exchange
softwareis not allowed
to useTakinge-learning courses,
Information Security

07

・P2P ﬁle exchange software is used to share ﬁles via the Internetwith other people, consealing the users' identity. It is also called"File sharing software". It's not allowed to use it in the University
because it may infringe the copyright without intention.
・Examples of P2P ﬁle exchange software：
Winny, Share, Xunlei (迅雷), Bit Torrent, Edonkey etc.
・All members in Kyoto University are obliged to take thesecurity e-learning courses. Please take it every ﬁscal year.
http://www.iimc.kyoto-u.ac.jp/en/services/ismo/e-Learning/