Important Notice for Recipients of Doctorate Degree from Osaka University(1) Individuals who receive a doctorate degree from Osaka University (hereinafter referred to as the‘Degree Recipient’) must publish the full text of their doctoral thesis on the internet(hereinafter referred to as ‘Internet Publication’) within one year of the degree being issued.
(*1)
Osaka University will make these theses available to the public via Osaka University’s
institutional repository, the Osaka University Knowledge Archive (OUKA). (*2)
Prior to the full text publication of the doctoral thesis, the Degree Recipient must confirm hisor her right to publish the text, including any external publisher’s copyright agreement.
(*1)[Osaka University Degree Regulation Article 20-1]
Individuals in receipt of a doctorate degree must publish the full text of theirdoctoral thesis within one year of the degree being issued. However, this does not
apply to those who have already published their thesis.
(Note: ‘Have already published their thesis’ is here referred to publishing on the
Osaka University’s institutional repository.)[Osaka University Degree Regulation Article 20-3]
In accordance with the regulations in Paragraphs 1 and 2, individuals in receipt ofa doctorate degree from Osaka University must publish their thesis online via Osaka
University’s institutional repository, the Osaka University Knowledge Archive(OUKA).
(*2)[University institutional repository]
The University institutional repository is a digital archive of intellectual products,
such as theses, created by education and research activities at university. University
institutional repository makes these products available to the public, free of charge,
via the internet.
[Osaka University Knowledge Archive (OUKA)]OUKA is Osaka University’s institutional repository. It is an electronic archivesystem that is used to store and make available theses created by members of Osaka
University during the course of their education and research activities. Through ‘open
access’ to scholarly literature, permanent free availability on the public internet isachieved, permitting any user to read the university’s academic achievements free ofcharge. A variety of academic achievements are registered, such as theses for academic
journals, doctoral theses, departmental bulletin papers, and presentation materials formeetings, and full texts of these documents are available.
(URL: https://ir.library.osaka-u.ac.jp/repo/ouka/all/）However, if, for unavoidable reasons (*3), the full text of one’s doctoral thesis cannot bepublished, a summary of the thesis may be published on the internet instead of the full text,
after obtaining permission from the graduate school responsible for the thesis.
If and when the reason for not being able to publish the full text ceases to apply, the full textof the entire thesis must then be published on the internet after obtaining permission from thegraduate school responsible for the thesis.
During the publication of the thesis summary, the entire thesis shall be made available by
the graduate school responsible for the thesis for inspection upon request. (*4)(*3)
[Examples of ‘unavoidable reasons’]
1. In cases where doctoral thesis cannot be published on the internet due toreasons of expression, such as physical limitations of the material content fromwhich the thesis has been made.
2. In cases where doctoral thesis cannot be published on the internet due toreasons of copyright protection and/or private information for more than a year
after the date of the degree being issued.
3. In cases where publication of the doctoral thesis on the internet will havenegative consequences for the Degree Recipient(s) more than one year after thedate of the degree being issued because of the academic journal publishers
prohibiting publication of the thesis in books, or multiple publications of thethesis, or where patent application(s) are being made.
Etc.

(*4)
[Osaka University Degree Regulation Article 20-2]
Notwithstanding the conditions outlined in the preceding paragraph, individuals
in receipt of a doctorate degree may, if they have valid reason(s), and after obtaining
permission from a faculty council at the graduate school in charge of the thesis,
publish a summary of the content of the thesis for which the degree was awarded inplace of the entire thesis. In this case, the faculty council at the graduate school incharge will provide the thesis for inspection upon request.
(2) In cases where the entire thesis cannot be published via the internet, the suitability for
publication of the thesis summary shall be determined by the thesis examination committee atthe graduate school responsible for the thesis.
Degree Recipients should complete the following procedures:
1. Confirm, in advance, his or her right to publish the doctoral thesis.
2. Submit Form 10: ‘Doctoral Thesis Internet Publication Confirmation(University’sInstitutional Repository)’ to the graduate school responsible for the thesis. If necessary,
submit Form 11: ‘Doctoral Thesis’s Internet Publication Suspension Form(University’sInstitutional Repository)’
3. If and when the Degree Recipient’s doctoral thesis is published in book and/or in an
academic journal(s), he or she must confirm the publisher’s copyright policies and policies
regarding the publication of a doctoral thesis on the internet. If it is not possible to confirm
these policies with the external publisher, Osaka University shall investigate them. In thatcase, submit this as a reason on Form 11: ‘Doctoral Thesis’s Internet Publication
Suspension Form(University’s Institutional Repository)’
4. In the case that procedures for publishing the doctoral thesis in a book or academic
journal(s) are underway or being planned, or in the case of patent pending or planned
patent application (excluding the cases in which patent contents are disclosed), Degree
Recipients must, after the publication of the doctoral thesis or after the disclosure of thepatent content, immediately submit Form 11: ‘Doctoral Thesis’s Internet Publication
Suspension Form(University’s Institutional Repository)’ to the graduate school responsiblefor the thesis. In these cases, Degree Recipients must confirm the publisher’s copyrightpolicies.
5. The graduate school responsible for the thesis shall determine whether or not thepublication of a summary of the thesis is acceptable.
Forms 10 and 11 may be downloaded from the ‘Points to Remember for Doctorate Degree
Recipients of Osaka University’ section of the Osaka University website:(https://www.osaka-u.ac.jp/ja/education/gakui/ryui)
Form 11: ‘Doctoral Thesis’s Internet Publication Suspension Form (University’sInstitutional Repository)’ is to be submitted to the following address:
Osaka School of International Public Policy, Osaka University
1-31 Machikaneyama-cho, Toyonaka, Osaka 560-0043
Tel: 06-6850-5612

Fax: 06-6850-5600

Email: kyomu@osipp.osaka-u.ac.jp(3) Once submitted to Osaka University, Form 3: ‘Abstract of Thesis’ and the full text of the doctoral
thesis will be made available to the public as follows.
〇Form 3: ‘‘Abstract of Thesis’
1. The data shall be published on the internet within three months of the date of the degree
being issued.
〇Doctoral thesis
1. If the full text of the Degree Recipient’s doctoral thesis is available to the public via theinternet, the data shall be published on Osaka University’s institutional repository within
one year of the date of degree being issued.
2. If the full text of the Degree Recipient’s doctoral thesis cannot be published via the internet,
the data shall be made available for inspection at the Osaka University Library after one
year of the date of the degree being issued.

3. Once the doctoral thesis has been made accessible at the Osaka University Library, or madeavailable to the public via Osaka University’s institutional repository, the data shall be sent
to the National Diet Library of Japan, whereupon it shall be made available for inspection.
(4) When making (formal) reference to the degree received, the Degree Recipient shall include‘Osaka University’ as part of the name.
[Osaka University Degree Regulation Article 21](5) In the case that a diploma is accidentally lost or damaged, the diploma shall not be reissued. ACertificate of Degree Conferral may be issued upon submission of a ‘Request Form for
Issuance of a Certificate of Degree Conferral’ to the university’s President, including astatement of the reason(s) for loss or damage of the diploma.
〔Note〕If the request is made by postal mail, the following must be included:
1. Completed ‘Request Form for Issuance of a Certificate of Degree Conferral’
2. A copy of your driver’s license or other ID
3. A self-addressed and stamped envelope (120mm x 235mm) for reply
Along with the three items listed above, the applicant should write ‘Request Form for
Issuance of a Certificate of Degree Conferral’ in red ink on the top of the envelope. Forms
should be sent to the address below.
The ‘Request Form for Issuance of a Certificate of Degree Conferral’ may be downloaded
from the ‘Points to Remember for Doctorate Degree Recipients of Osaka University’ section ofthe Osaka University website:（https://www.osaka-u.ac.jp/ja/education/gakui/ryui）
Enquiries concerning the ‘Certificate of Degree Conferral’ should beaddressed to:
Education Planning Division, Department of Education and StudentAffairs, Osaka University
1-1 Yamadaoka, Suita-city, Osaka 565-0871
TEL: 06-6879-7107
E-mail: gakusei-gakumu-gakumu@office.osaka-u.ac.jp