Annual Report
2016
Pacific Coast
ReproductiveSociety

S U P PORTIVE
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Member and Sponsor Supported Scholarship Program for REI
Fellows and other Trainees to attend Annual Meeting

33

Leadership Development through Junior- and Senior- Level
Committee Service and Board Directorship

33

Concierge Service for Attendees, Exhibitors and Sponsors

I NNOVATI V E
33Custom databases enable convenient, time-effective online interactions withMembers, Attendees, Faculty, Authors, Volunteers, and with Exhibit and Sponsor staff

33

Program Planning teams change each year, providing freshand timely educational activities and content33Strategic Planning Committee provides oversight, direction
and action plans, fostering PCRS development

I NCLUS I VE
33Complimentary membership to all REI trainees; discountedmembership to allied healthcare teammates

33

PCRS Board and Committees reflect an inter-professional workforce, including
physicians, biologists, nurses, counselors and practice management

33

Members include medical students, residents and fellows, aswell as private practice, academic and retired physicians

CO LLEG I ATE
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PCRS demands an even playing field among REI professionals

33

Relationships with SGI, ASRM, CFS, and Fertility & Sterility provide
gateways of advancement and partnership for PCRS Members

33

Pre- and Post- PCRS Annual Meeting Evaluations
contribute to efficacy of REI field of medicine

PRO F ES S I ONAL
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PCRS CME is accredited by the ACCME to provide CME to physicians

33

PCRS attendees in reproductive sciences earn ABB PEER credits

33

Nurses and genetic counselors may apply for CEUs from their appropriate
accrediting bodies with their PCRS certificate of attendance

33

Abstracts published by PCRS are peer-reviewed and selectedby an inter-professional committee of REI experts

I NT I M ATE
33

PCRS Sessions teach to the team of individuals in reproductive medicine

33

Informal dress code promotes an environment of collegiality and solidarity

33

Annual Meeting blends Education with Networking to allow ample
learning and opportunity to build and foster relationships

FINANCIAL
PCRS maintains a strong financial position by continually striving toward these objectives:

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Building Revenue
Maintaining Expenses within Appropriate Percentage of Revenue
Diversifying Income Streams
Maintaining an investment strategy with emphasis on moderate
growth and protection against downside risks
The following five charts illustrate various mechanisms of maintaining a healthy,
vibrant financial outlook for the Society.

TOTAL REVENUEATTENDEE FEES	  	  900,000	  	  	  180,000	  	  	  800,000	  	  	  160,000	  	  	  700,000	  	  	  140,000	  	  	  600,000	  	  	  120,000	  	  	  500,000	  	  	  100,000	  	  	  400,000	  	  	  80,000	  	  	  300,000	  	  	  60,000	  	  	  200,000	  	  	  40,000	  	  	  100,000	  	  	  20,000	  	  	  -­‐	  	  	  	  2007	  2008	  2009	  2010	  Sponsors	  A�endee	  Fees	  2011	  2012	  2013	  2014	  Other	  	  Endowment	  2015	  2016	  	  -­‐	  	  	  	  2007	  Exhibits	  Dues	  2008	  2009	  2010	  2011	  2012	  2013	  2014	  2015	  2016	  VIABILITY
EXHIBIT FEES

COMMERCIAL SPONSORS	  	  250,000	  	  	  450,000	  	  	  400,000	  	  	  200,000	  	  	  350,000	  	  	  300,000	  	  	  150,000	  	  	  250,000	  	  	  200,000	  	  	  100,000	  	  	  150,000	  	  	  100,000	  	  	  50,000	  	  	  50,000	  	  	  -­‐	  	  	  	  	  -­‐	  	  	  	  2007	  2008	  2009	  2010	  2011	  2012	  2013	  2014	  2015	  2016	  2007	  2008	  2009	  2010	  OTHER REVENUE	  60,000	  	  	  50,000	  	  	  40,000	  	  	  30,000	  	  	  20,000	  	  	  10,000	  	  	  -­‐	  	  	  	  2007	  2008	  2009	  2010	  2011	  2012	  2013	  2014	  2015	  2016	  2011	  2012	  2013	  2014	  2015	  2016	  INVESTMENTCOMMITTEEThe Investment Committee, chaired by Philip Chenette, MD, left, oversees
the investment of PCRS funds designated as “Investment Funds” by theBoard of Directors.
The BOD established the Investment Committee in 2014 to recommend
policy for the purposes of managing investment risk and to optimize
investment returns within acceptable risk parameters.

PCRS Investment Fund (IF)Balance - Start of the Year$102,120

Moved to IF by BOD from Reserves$-Gain/Loss on investments
Moved from IF by BOD to Reserves

$$

1,808
-$

103,928

Balance - End of Year
Return on Investment

1.77%

Investment Portfolio:
Vanguard Life Strategy Mod Growth(VSMGX)

Shares 4,375.922

Total Investment - End of Year$103,928$103,928

S T R ATE GIC PL ANNI N GCOM M ITTE E
The Strategic Planning Committee continued reviewing and upholding the mission of PCRS into
the committee’s ninth year.
Among current set goals:

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Contact Executive Director of Canadian Fertility andAndrology Society to propose paper exchange.

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Create library of previous Annual Meeting presentations
for “Members Only” on www.pcrsonline.org.

33

Appoint
fundraisingcommittee toincrease awarenessand contributions
to the endowment
fund.

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Establish clear
goals and amarketing plan.

SCHOL ARSHIP PROGRAM
To encourage the participation of medical professionals in-training, particularly of fellows
specializing in reproductive medicine, PCRS established a Scholarship Program, funded by Societymembers and commercial sponsors.
Provided by PCRS to scholarship awardees:

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Airfare and transportation allowances
Registration fee reimbursement
Accommodations
Meals from Wednesday Lunch through Sunday Brunch

PCRS set a new record at the 2016 meeting by awarding 63 individual scholarships.
PCRS provides customized online scholarship application process.

SCHOLARSHIP AWARDS70	  60	  50	  40	  30	  20	  10	  0	  Scholarships	  2007	  11	  2008	  11	  2009	  11	  2010	  14	  2011	  17	  2012	  23	  2013	  29	  2014	  35	  2015	  47	  2016	  63	  2 016 ANNUAL M EE TI N G
The sixty-fourth PCRS Annual Meeting, March 9 - 13, 2016, New Frontiers in Reproduction andGenetics, held at Rancho Las Palmas in Rancho Mirage, California, was another impressive success.
PCRS set new record highs for attendance for the last five years in a row!
Program Chairs Rick Burney, MD, Rusty Pool, PhD, and President Ruth Lathi, MD, along with thePCRS CME and Program Committees, put together an outstanding program. PCRS continues
to be a global, interactive organization promoting leadership and innovation in reproductive
medicine within a collegial environment. The annual CME program is based on the integration ofclinical practice, scientific research, and education in the field of reproductive medicine.
More than eighty abstracts were selected for oral or poster presentation at the 2016 annual
meeting and were also published in a special digital edition of Fertility & Sterility.
Register online now at www.pcrsonline.org for the sixty-fifth Annual
Meeting, March 22 - 26, 2017: Advancing Reproductive Medicine: Oasis or Mirage?
Save the dates for future PCRS Annual Meetings:
March 21 - 25, 2018; April 3 - 7, 2019; and March 25 - 29, 2020.

ABSTRACT SUBMISSIONS
140	  120	  100	  80	  60	  40	  20	  0	  Abstracts	  2006	  38	  2007	  49	  2008	  74	  2009	  50	  2010	  62	  2011	  88	  2012	  85	  2013	  110	  2014	  101	  2015	  95	  2016	  126	  STATEMENTS OF FINANCIAL POSITIONKEY FINANCIAL STATISTICS - 5 YEAR HISTORY
2010-11

2011-12

2012-132013-142014-152015-16

Ratio of Unrestricted Reserves (Equity Fund Balance) vs. Operating Expenses (non AM)		
Reserves
393,779
498,831642,255
731,796824,568
861,022
Operating Expenses
149,152
167,147
180,796
197,091
202,189
180,084
Ratio
2.64
2.98
3.55
3.71
4.08
4.78						Expense as a % of Income					Income607,526
693,630
835,644822,998
823,919880,800
Expense507,354595,829
697,695
677,457
731,147
844,347
%
83.5%
85.9%
83.5%
82.3%
88.7%
95.9%						Commercial Support as a % of Income
Income607,526
693,630
835,644822,998
823,919880,800
Commercial Support
292,675
315,250
392,850
390,500
342,500
416,000
%
48.2%
45.4%
47.0%
47.4%
41.6%
47.2%						Program Revenue as a % of Income
Income607,526
693,630
835,644822,998
823,919880,800
Program Revenue
270,296332,510392,654
380,758
421,424
453,815
%
44.5%
47.9%
47.0%
46.3%
51.1%
51.5%						Dues as a % of Income						Income607,526
693,630
835,644822,998
823,919880,800
Dues
44,55545,87050,14051,74059,995
10,985
%
7.3%
6.6%
6.0%
6.3%
7.3%
1.2%						Growth % vs. Prior Year - Annual Meeting Paid Attendance
Current Year
182
216
225
225
262
271
Prior Year192
182
216
225
225
262%-5.2%18.7%
4.2%
0.0%
16.4%
3.4%						Growth % vs. Prior Year - PAID Membership
Current Year
271
272
303
337
357
194
Prior Year276271
272
303
337
357
%
-1.8%
0.4%
11.4%
11.2%
5.9%
-45.7%						Membership Retention
Current Year
92.8%
93.4%
90.4%
83.5%
80.1%
61.3%

BALANCE SHEETINCOME STATEMENTASSETS				

6/30/2016 6/30/2015			

6/30/2016

6/30/2015

Revenue:			Current Assets:		
Cash
651,116
Accounts Receivable
4,002
Prepaid Expense
19,081
Total Current Assets
674,199

603,992
41,193
11,524
656,708

Property and Equipment:		
Website & Software
10,26017,100Equipment
00
Accumulated Depreciation
00
Total Property & Equipment
10,26017,100		
Other Assets:		
Certificates of Deposit
52,811
52,599Investments
103,928 102,120
Scholarship Endowment Fund
112,843 101,543
Total Other Assets
269,581 256,262			
TOTAL ASSETS$954,040 $930,070			

Member Dues

10,98559,855

Annual Meeting

856,707760,744

00

Other Income
Total Revenue$867,692 $820,599			
Program Services:		
Newsletter

4,080

3,960

Website46,91869,197

Annual Meeting

698,065546,266$749,063$619,423

Total Program Services			

Supporting Services:		
Administration

95,284

111,724

Total Expenses$844,347$731,147

Current Liabilities:		
Accounts Payable
11,0792,944
Deferred dues and sponsorships
0250
Deferred expenses and fees
81,940 102,308
Total Current Liabilities
93,019 105,502			
Net Assets:		
Unrestricted
861,022 824,568
Restricted
00
Total Net Assets
861,022 824,568

Change in net assets before$23,346
Investment Income & Contributions		

$89,452

TOTAL LIABILITIES & NET ASSETSLIABILITIES & NET ASSETS		

$954,040 $930,070					Investment Income

1,808

2,120		

Endowment Contributions

11,3001,200

Change in Net Assets$36,454$92,772

Net Assets, July 1$824,568$731,796

Net Assets, June 30$861,022$824,568			

The accompanying notes are an integral part of the preceding Statements of Financial Position.
Note 1: Summary of Significant Accounting Policies
A. System of Accounts and Regulation – the accompanying financial statements have been prepare in accordance with United States generallyaccepted accounting principles.
B. Estimates – The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America
requires management to make estimates and assumptions. These estimates and assumptions affect the reported amounts of revenues, expenses,
assets, liabilities and disclosure of contingencies as of the date of the financial statements. Actual results could differ from these estimates andassumptions.
C. Depreciation – For financial reporting purposes, depreciation is computes on a straight line composite basis using the estimated useful service livesof the depreciable property.
D. Accounts Receivable – Credit is extended to members, customers, and sponsors as invoices are prepared. Members are prompted to pay
membership dues once each year on July 1. Customers are billed upon request of services. Sponsors are billed upon pledge of funds. Accounts arereviewed periodically to determine collectability. Bad debts related to membership dues and customer accounts are written off automatically after twoyears of non payment. Bad debt write-offs related to sponsorship require the approval of the Board of Directors.
E. Income Taxes – As a not-for-profit corporation under Section 501(c)3 of the internal revenue code, PCRS is exempt from federal and state incometaxes. Accordingly, no provision for such taxes has been made in the accompanying financial statements. Certain income earned from other unrelated
products and services may require PCRS to pay federal and state income taxes. Should this situation arise, the necessary provisions for income tax
liability will be recorded in the financial statements.

Pacific Coast
Reproductive
Society
Where Cutting-Edge Information Blends with Intimate Collegiality
Post Office Box 2223 Sisters, Oregon 97759
541-549-1607
info@pcrsonline.org
www.pcrsonline.org