GBC

Conditions of participation

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Conditions of participation
1

Title of event

2

Organizer

3

Venue

4

Dates

5

Deadline for Registration

6

Registration fee/Catalogue Entry

7

Participation fees

8

Application

9

Admission

10 Terms of Payment
11 Withdrawal or Non-Participation
12 Operation of exhibition stands
13 Co-Exhibitors and group stands
14 Exhibits
15 Technical Guidelines
16 Fair Insurance and Exclusion of Liability
17 Circulars
18 Reservations
19 Final Provisions
20 Salvatorian clauseGBC

Conditions of participation

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1

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Title of event
ArabPlast 2025
17th International Trade Show for Plastics, Recycling, 		Petrochemicals, Packaging & Rubber Industry
Organizer
Al Fajer Information & Services
P.O. Box 1 11 83, Dubai, UAE
in co-operation with
Messe Düsseldorf GmbH
Postfach 10 10 06, 40001 Düsseldorf
Messeplatz, 40474 Düsseldorf
Germany
Phone:+49 211 45 60 01
Fax:+49 211 45 60 7740
www.messe-duesseldorf.de•

Furniture: 1 table square, 2 chairs, 1 wastebasket•

1 Spotlight per 4 sqm of booth area•

1 Power outlet 230 V, 13 Amp, incl. power consumption andelectric supply

Any waiver of individual company-specific or general services
shall constitute no claim to reduction of the participation fee.
For additional lighting, outlets etc. it is necessary to order aseparate electric main connection. Resignation or modificationsof a already booked basic or premium package are just valid up
to six weeks before beginning of the exhibition. Afterwards, anarrangement fee has to be paid.
7.1.2 Premium package:
565,– €/m2
(Minimum stand space: 12 m2)(with surface price)
Premium equipment for shell scheme modelStand construction and dismantling, incl. all ancillary costs,
comprising:•
Carpet, grey•Stand partition walls to the neighbouring booths, 250 cm
high, Octanorm system, white•
Lockable cabin, 1 x 1 m

3

Venue
Dubai World Trade Center
Dubai, United Arab Emirates

4

Dates
Construction: 04 – 06 January 2025
Duration:07 – 09 January 2025
Dismantling: 10 January 2025
The exhibition will be opened on Tuesday 07 January, 2025•

2 Towers, 350 cm high with lettering, white with stripes inblue•

Furniture: 1 table, 4 chairs, 1 information counter, 1 wastebasket, 1 bar stool

Deadline for Registration
30 September 2024•

1 Spotlight per 3 sqm of booth area•

1 Power outlet 230 V, 13 Amp, incl. power consumption andelectric supply

Catalogue Entry
The exhibitor is forwarded separate forms in due course for catalogue entries in addition to the 6.1 entry.
These provisions (6.1 and 6.2) also apply to co-exhibitors.
The catalogue is issued by the organizers. Exhibitors will receive
the official catalogue entry forms in due time. No claims can be­entertained for incorrect, incomplete or omitted entries.

Any waiver of individual company-specific or general services shallconstitute no claim to reduction of the participation fee.

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6

7

Participation fees
The costs of participation to be paid are as set forth in theparticipation options described under 7.1–7.2 below.
7.1 Stand space inside exhibition hall
7.1.1 Basic package:
535,– €/m2
(Minimum stand space: 12 m2)(with surface price)
Basic equipment for shell scheme modelStand construction and dismantling, incl. all ancillary costs,
comprising:•
Carpet, grey•Stand partition walls to the neighbouring booths, 250 cm
high, Octanorm system, white•
1 fascia with lettering (without logo) at the aisle, white

For additional lighting, outlets etc. it is necessary to order a separate electric main connection.
7.1.3 Exclusive package:(Minimum stand space: 16 m2)

590,– €/m2
(with surface price)

Exclusive equipment for shell scheme modelStand construction and dismantling, incl. all ancillary costs,
comprising:•
Carpet, grey•Stand partition walls to the neighbouring booths, 300 cm
high, Maxima system, white•

Lockable cabin, 2 x 1 m•

Fascia ca. 200 x 95 cm with lettering (without logo) at theaisle, white•

Furniture: 1 table, 4 chairs, 1 lockable information counter,1 bar stool, 1 coat rack, 1 wastebasket•

Spotlights, general illumination•

1 Power outlet 230V, 13Amp, incl. power consumption andelectric supply

GBC

Conditions of participation

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Any waiver of individual company-specific or general services shallconstitute no claim to reduction of the participation fee.

The fees published by Messe Düsseldorf are fixed prices and arebinding on both parties once the exhibitor has been admitted.
In the event of any change in the initial conditions agreed
between local contractual partners and Messe Düsseldorf or any
amendment to legal provisions and fees after admission, Messe
Düsseldorf shall be entitled to charge these to the exhibitor at thecurrent rate.
7.4 Taxation
The participation fees, in accordance with article 7 of thecontract, are to be understood as net prices, plus any value
added tax and/or usage, or rather, service provision tax requiredby law. If such taxes are triggered by the services, then they are
due in addition to the agreed price. The customer will effect all
payments due hereunder without withholding of, deduction foror on account of any present or future taxes, duties, assessments
or governmental charges of whatever nature imposed or levied byany governmental authority in connection with this agreement. If
the customer becomes obligated by law to make such withholding
or deduction at source, the customer will pay to the Messe
Düsseldorf GmbH such additional amounts as may be necessary toenable the Messe Düsseldorf GmbH to receive on the due date a
net amount equal to the full amount which it would have received
the payment had not been subject to the taxes.
The customer shall promptly pay all of the taxes, deductions andwithholdings and shall not later than eight business days after
receiving the same, furnish the Messe Düsseldorf GmbH with suchcertificates, receipts or other documents confirming receipt by thecompetent authority of such payments.

For additional lighting, outlets etc. it is necessary to order aseparate electric main connection.
7.1.4	Price for row stand: space only 495,– €/m2
1 side open (Minimum stand space: 36 sqm)
7.1.5	Surcharge for corner stand:
205,– €
2 sides open
7.1.6	Surcharge for end of block:
275,– €
3 sides open
7.1.7	Surcharge for island site:
340,– €
4 sides open
7.1.8	Two-storey stands: 50% surcharge on raw-space
price per m2 (for the fitted area)
7.2 Stand construction approval/procedure
The fees for the stand construction approval/procedure by the
fairground owners/organisers can be found in the technicalguidelines.
7.3 General services and facilities
Provision of net fair space (stand area) during the official openinghours•
Pro rata charge for collectively used area (difference­between gross and net area)•
Stand number•
Cleaning of aisles and passages in halls (exhibitors are
responsible for cleaning stands)•
General security (no individual surveillance)•
Fire protection service during assembly, event anddismantling•
Carpet in the aisles•
General illumination•
Design of open-air space and halls (flags, inscriptions)•
Equipping and operating a MD service centre (telephone andtelefax exchange, technical facilities office and organiser‘s
office)•Comprehensive visitor canvassing•
Mandatory liability insurance by local organisers

8

Messe Düsseldorf GmbH
Dept.: G1-IPS Gabriele Schreiber
P.O. Box 10 10 06
40001 Düsseldorf
Germany
No account shall be taken of conditions or provisos contained inapplications. Requests for specific sites do not constitute a
condition of participation. The application shall be binding
irrespective of admission by Messe Düsseldorf. Only upon receipt
by Messe Düsseldorf shall the application be deemed to have been
submitted; it shall be binding pending final admission or nonadmission. Particulars given shall be stored for automatic dataprocessing and shall be made available to third parties upon
implementation of the contract. Applications shall be processed in
the order received. Any applications received after the registration
deadline can only be considered if sufficient space is available.
Any services offered by companies having exclusive rights in thefair grounds must be ordered through Messe Düsseldorf.

Withdrawal fee before admission: 250,00 €Any waiver of individual company-specific or general services shallconstitute no claim to reduction of the participation fee.
All fees are net, without value added tax, which may have to be
paid separately. Any additional technical services required, e.g.
power, security elements, water, local labour etc., are provided
exclusively by Messe Düsseldorf at an extra charge and can beordered using special order forms.
Fees for additional stand assembly services supplementary to
those included in the participation fee, and any orders for services
shall be agreed on or charged according to Messe Düsseldorf ‘s pricelists valid at the time of the event.
Exhibitors shall pay additional rental fees for use of such areas
outside official opening hours.

Application
Applications must be submitted using the enclosed form, acknow­
ledg­ing these conditions of participation. The completed­application form ­bearing a legally binding signature should be
mailed to:9Admission
In principle, only those exhibitors are admitted whose productrange is covered by the title and remit of the event. There is

GBCConditions of participation

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no legal right to admission. Messe Düsseldorf decides on theadmission of exhibitors and exhibits.
Any firm which has failed to meet its financial obligations asagainst Messe Düsseldorf (from previous fair participations and/or under the terms of these Conditions of Participation, Item 10)
may be rejected.
Exhibitors will be informed of admission in writing and admission
shall apply only to the exhibitor stated therein. Exhibitors will
receive written confirmation surface mail or electronically thatthey have been admitted with their products. Notification ofadmission, whether by surface mail or electronically, constitutes
the conclusion of the contract between Messe Düsseldorf GmbHand the exhibitor.
The electronic transmission has been made, as soon as theconfirmation of admission has become accessible to the exhibitor.
The exhibitor must ensure that its inbox is checked at regularintervals and that the technical requirements for the receipt ofe-mails are available. If the exhibitor’s relevant e-mail addresschanges, then Messe Düsseldorf must be notified immediately.
If Messe Düsseldorf suffers loss or damage due to faulty or
missing technical requirements and/or due to the exhibitor’s
failure to notify Messe Düsseldorf of a new email address,
then the exhibitor shall be liable to Messe Düsseldorf forcompensation.
The exhibitor will be given a floor plan showing the position ofits stand. If appropriate, a site map of the exhibition centre or ahall plan will be sent via e-mail additionally.
Messe Düsseldorf reserves the right to cancel a stand booking
approved on the basis of misleading or false information or if therequirements for participation are no longer met or the booking is
no longer in accordance with the admission regulations.
Should Messe Düsseldorf be compelled to relocate or change
individual stands, entrances, exits or aisles at a later point in
time, this shall not give rise to any claims.
If through no fault on the part of Messe Düsseldorf the space
allocated is no longer available, the exhibitor shall be entitled toa refund of the participation fee. No claims for damages may besubmitted.
Following admission by Messe Düsseldorf (conclusion of thecontract), the obligation to pay the participation fee shallremain legally binding even if, for example, the authorities inthe exhibiting country do not approve, in whole or in part, theexhibitor’s import requirements, or if exhibits fail to arrive intime or to arrive at all (e.g. owing to loss, delays in transit orcustoms), or if the exhibitor or his agent is delayed or evenunable to attend. Should the exhibitor or his agent fail to takeover the allocated stand area two days prior to the beginning of
the event, such area may be otherwise disposed of. This shall not
release the exhibitor from his contractual obligations or entitle
him to a demand refund or lodge any other claims.
10T erms of Payment
10.1 Participation costs set forth in item 7 shall become due
upon approval of the admission. The exhibitor shall be billed forthis account.
10.2 Bills for other, separately ordered services or deliveries shallbe payable at the time of performance or on the date of the billat the latest.
10.3 From 1 January 2006, a European Payments Council
resolution requires all European banks to process all crossborder euro payments, received within the European Union andthe European Economic Area (EEA), with mandatory BIC (BankIdentifier Code - colloquially known as the SWIFT code) and IBAN
(International Bank Account Number) information.
Remittances quoting the name of the event, customer’s and billnumbers, are payable into any of the following accounts of Messe
Düsseldorf, Düsseldorf:
The invoice for participation charges will be sent to the exhibitor
together with, or subsequent to, the confirmation of admission
and the allocation of space. If an exhibitor chooses electronic
invoicing, then the invoice is sent to the email address specified
by the exhibitor in electronic form (i.e. by email with a PDF
attachment) and without encryption.
The invoice is considered to have been delivered to the exhibitor
when the email has reached the exhibitor’s domain (i.e. its
email account with the internet provider). The exhibitor mustensure that its inbox is checked at regular intervals and that thetechnical requirements for the receipt of emails are available. If
the exhibitor’s relevant email address changes, then the trade fair
operator must be notified immediately.
If the trade fair operator suffers loss or damage due to faulty
or missing technical requirements and/or due to the exhibitor’s
failure to notify the trade fair operator of a new email address,
then the exhibitor shall be liable to the trade fair company forcompensation. All complaints must be submitted in writing
immediately upon receipt of the invoice. Objections raised at alater date shall not be taken into consideration. Upon receipt of
the invoice for participation charges issued by Messe Düsseldorf it
is payable immediately without deduction.
Invoices for miscellaneous services or supplies ordered separately
are payable with immediate effect, i.e. usually before the relevant
show commences, but at the latest at the time the service isprovided or the items supplied. If the exhibitor gives instructions
to render accounts to a third party, the exhibitor still remains thedebitor. Remittances should be endorsed with the invoice number,marked the event and made payable to:
Messe Düsseldorf GmbH
Postbox 10 10 06
40001 Düsseldorf
Germanyand paid into one of the following bank accounts:
Deutsche Bank AG Düsseldorf
BLZ:
300 700 10
Konto-No:
1641 414 00
Swift-Code: DEUTDEDD
IBAN:
DE66 30070010 0164141400
BIC-Code:
DEUTDEDDXXX
Commerzbank AG Düsseldorf
BLZ: 300 800 00
Konto-No:
211 279 600
Swift-Code: DRESDEFF300
IBAN:
DE05 30080000 0211279600
BIC-Code:
DRESDEFF300

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Stadt-Sparkasse Düsseldorf
BLZ: 300 501 10
Konto-No:
10 117 950
Swift-Code: DUSSDEDD
IBAN:
DE94 30050110 0010117950
BIC-Code:
DUSSDEDDXXX

Exhibitors have no right of access to other stands outside theofficial opening hours, unless permission has been obtained
from the stand exhibitors. Exhibition stands must be operated
in accordance with the legal conditions and administrative
guidelines.
13

10.4 For all outstanding liabilities Messe Düsseldorf may retain
the stand equipment and products of the relevant exhibitor as
security. Sec. 562a, sent. 2 of Germany’s Civil Code (BGB) shallnot apply. Messe Düsseldorf shall not be liable for damage to and/or loss of goods to which a lien attaches.

Permission to accept co-exhibitors will be given only upon
application in writing by the exhibitor to Messe Düsseldorf.
The co-exhibitor is liable to the same conditions as the main
exhibitor. If a co-exhibitor is admitted without the consent ofMesse Düsseldorf, Messe Düsseldorf will have the right to cancel
the contract with the main exhibitor without further notice andto clear the stand at the exhibitor’s cost. The exhibitor waives
the rights of unwarranted interference. The exhibitor will have noright to claim damages.
Co-exhibitors are all exhibitors who are represented on a standwith their own staff and own exhibits alongside the main
exhibitor. Companies with close economic or organisational ties
are also classified as co-exhibitors. Company representatives
will not be admitted as co-exhibitors. Additionally represented
companies are classified as those whose exhibits are shown by
the exhibitor. Manufacturers of such equipment, machinery orother products which are necessary for the demonstration ofan exhibitor’s products are not regarded as co-exhibitors or as
additionally represented companies. In accordance with theadmissions regulations co-exhibitors can be entered into thecatalogue with their full address provided. Messe Düsseldorf
can authorise group stands provided they are in keeping withthe overall pattern of the event. Exhibitors on group stands are
subject to all regulations.
If a stand is allocated to two or more companies, each company
will be jointly and severally liable to Messe Düsseldorf. Companies
on a joint stand should nominate a common representative on theapplication form.

10.5 If invoices are sent to a third party on the exhibitor’s
instructions, the latter shall still remain debtor.
10.6 In case of default, interest shall be charged at a rate
8% above the current base rate according to Sec. 247 ofGermany’s Civil Code (BGB). Where payment dates are not met,
Messe Düsseldorf shall be entitled to rescind the contract orotherwise dispose of the stand area. Item 11 of the conditions ofparticipation shall apply.
10.7 Should the exhibitor request an amendment of its company
name or of the address specified in the invoice obtained,
Messe Düsseldorf may charge EUR 25,-- for the reissuance andresubmission of the invoice, provided that the request for said
amendment is not based on an erroneous entry in the invoice,which is due to a data transmission fault committed by Messe
Düsseldorf, i.e. if the entries in the invoice differ from thespecifications on the application form.
11 ithdrawal or Non-Participation
W
Applications can be withdrawn up until admission. A withdrawal
fee (see Section 7 of the conditions of participation) plus sales
tax is payable.
Following admission, the exhibitor is no longer entitled towithdraw his application or reduce the exhibition space. Both theparticipation fee and any other costs actually incurred must be
paid. Where the exhibitor fails to occupy the stand area allocatedto him and where such area can be otherwise rented by Messe
Düsseldorf (except by way of ex­change), the exhibitor shall pay
40% of the participation fee as well as any other costs actually
incurred. The exhibitor reserves the right to furnish evidence thatthe costs demanded of him are excessive.
Withdrawal by the exhibitor or any waiver of the allocated standarea shall only become effective upon receipt by Messe Düsseldorf
of a written declaration to that effect.

14

Operation of exhibition stands
During the exhibition opening hours the stand must be mannedby a sufficient number of staff and should be accessible tovisitors.

Exhibits
All exhibits must be listed individually on the application form
giving an exact description. Any display of inflammable orpungent exhibits or exhibits whose demonstration entails noise
requires the prior written consent of Messe Düsseldorf.
Exhibits may not be removed during the course of the event.
The operation and demonstration of exhibits is only admissible
within the scope of legal requirements and accepted standards.
Messe Düsseldorf is neither in charge of nor responsible forquestions of legal requirements and licenses, quotas or transfersof sales proceeds.

Messe Düsseldorf is entitled to rescind the contract in the eventof an application for insolvency proceedings in respect of theexhibitor’s assets or where such an application is rejected on the
grounds of insufficient assets. The exhibitor shall inform Messe
Düsseldorf thereof at once.
12C o-exhibitors and group stands
Without the prior consent of Messe Düsseldorf, exhibitors are notpermitted to give their allotted stand either fully or in part to athird party, whether for payment or free of charge. Products
or companies other than those specified on the admission slip
cannot be advertised on the stand.

15

Technical Guidelines
The technical guidelines are a constituent part of these conditionsof participation and must be adhered to. The technical guidelines
shall be handed over to the exhibitor at the latest with the orderform for services.

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17

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F air Insurance and Exclusion of Liability
Messe Düsseldorf has concluded a general exhibiton insurance
contract covering the usual insurable risks such as fire, burglary,theft, breakage, leakage and water damage, including the risks oftransportation to and from the fairgrounds.
On application each exhibitor can have his participation risk
covered at his own expense under this general i­nsurance contract.
On request a corresponding form will be sent to the exhibitor
under separate cover together with the service package offer.
Exhibitors who do not avail themselves of the insurance coveroffered by this general insurance contract or do not do so intime acknowledge in respect of the exhibiton company that they
waive all right to asserting any claims for damages which would
have been covered, had they taken out the insurance protection
offered. All damages incurred must be reported in writing to thepolice and to the insurance broker (also by telex or telefax).
Incidences of fire, theft and burglary must be reported to thetrade fair management and the police within 24 hours.
Messe Düsseldorf is liable for financial losses and damage toproperty or assets only in the case of wilful intent or grossnegligence. Messe Düssedorf accepts no duty to excercise propercare with respect to exhibits and/or stand fittings. This exclusion
is in no way limited by the security measures provided or
decoration services undertaken in individual cases.
The exhibitor is liable for all damages caused to third parties
as a result of his exhibiton participation, including damage tobuildings on the fairgrounds and to the exhibition halls and/or
their furniture and fittings, save where such damages are coveredby a local third-party indemnity insurance.
Circulars
Once the stand areas have been allocated, the exhibitors receive
circulars giving information on preparations for and the stagingof the fair. Any consequences arising from disregarding thesecirculars shall be borne by the exhibitor.
Reservations
Any rules and regulations of the host country or of thelocal contractual partner differing from these conditions ofparticipation or imposing additional restrictions shall haveprecedence at all times. Messe Düsseldorf shall not be liable forany resulting losses or other disadvantages for the exhibitor.Messe
Düsseldorf shall be entitled to postpone, curtail, extend or cancel
the event and to close individual or all sections of the fair either
temporarily or permanently where unforeseen circumstances
so dictate. Should it become necessary to postpone, curtail,extend or cancel the event, the exhibitor shall not be entitled
to withdraw from the contract or to claim compensation; should
he nevertheless waive his right to the stand area allocated tohim, item 11 of these conditions of participation shall apply.
Messe Düsseldorf shall not be liable for any losses sustainedor disadvantages suffered by the exhibitor as a result of acancellation. Rather, the exhibitor shall in such case be required
to bear a reasonable share of the costs incurred by Messe
Düsseldorf in preparing for the event.
Where the exhibitor has placed orders with Messe Düsseldorf forservices supplementary to those covered by the participation fee(item 7), he shall be billed for the contributions incurred until
this point in time.

19

Final Provisions
All agreements, individual approvals and special regulations
require written confirmation by the trade fair company. Whereever
admission documents contain the reference that they haven beendrawn up by Messe Düsseldorf GmbH by computer, even if they
contain no signature, they are legally binding. If the exhibitor isalready registered with Messe Düsseldorf for the relevant event
and if he/she has his/her own signature, orders/offers are also
valid if they are received by Messe Düsseldorf electronically using
this procedure. All claims by exhibitors against Messe Düsseldorf– with the exception of liability with intent – must be madewithin 6 months. Claims made thereafter are invalid. The periodof limitation starts at the end of the month in which the event
finished. The place of performance and jurisdiction for all mutual
obligations is Düsseldorf or, at the request of Messe Düsseldorf,
the jurisdiction of the exhibitor’s place of business.
This also applies to complaints arising from cheques or drafts. If
the exhibitor loses the case, he/she bears the costs of the legal
proceedings as well as the costs of any legal representation.

20

Salvatorian clauseIn the event of any provision of this contract being or becoming
wholly or partially ineffective, or should a loophole transpire inthis contract, such circumstances shall not affect the validity of
the remaining contract. Instead of the ineffective provision and inorder to close the loopholes, an appropriate provision shall apply,
which in as far as legally possible, most closely approximatesthe objective which was, or would have been intended by theparties to the contract according to the sense and purpose of thecontract, based on their consideration of the provision.
If the ineffectiveness of any provision is due to the extent ofservice or period (deadline or date), stated therein, it shall be
replaced by the legally permitted scope which comes closest to
the provision.
The law of the Federal Republic of Germany is applicable.
The German text is binding.
Messe Düsseldorf GmbH			

April 2024