INVITATION TO BID FOR THE
Procurement of ICT Equipment and Peripherals
1.

The Department of Tourism (DOT), through the General Appropriations Act (GAA)
Continuing Funds 2020 intends to apply the following sum, inclusive of applicable taxes,
being the ABC to payments under the contract for “Procurement ICT Equipment andPeripherals” (Project Identification No. DOT-BAC IB 2021-017):
Lot
No.
12
3
45

ITEMS
Laptop
Network Devices
Desktop UPS
Peripherals
Printers

Approved Budget for theContract (ABC) per Lot:
PhP 439,465.00
PhP 967,813.00
PhP1,912,092.00
PhP1,708,440.00
PhP 364,651.00
TOTAL PhP5,392,461.00

Bids received in excess of the ABC shall be automatically rejected at bid opening.
2.

The DOT now invites bids for the above Procurement Project. Delivery of the Goods isrequired by Forty-Five (45) calendar days upon receipt of the Notice to Proceed. Bidders
should have completed, within three (3) years from the date of submission and receipt ofbids, a contract similar to the Project. The description of an eligible bidder is contained inthe Bidding Documents, particularly, in Section II (Instructions to Bidders).

3.

Bidding will be conducted through open competitive bidding procedures using a nondiscretionary “pass/fail” criterion as specified in the 2016 revised Implementing Rules andRegulations (IRR) of Republic Act (RA) No. 9184.
Bidding is restricted to Filipino citizens/sole proprietorships, partnerships, or organizations
with at least sixty percent (60%) interest or outstanding capital stock belonging to citizensof the Philippines, and to citizens or organizations of a country the laws or regulations ofwhich grant similar rights or privileges to Filipino citizens, pursuant to RA No. 5183.

4.

Prospective Bidders may obtain further information from the DOT-Bids and Awards
Committee (BAC) Secretariat through the contact details given below and inspect theBidding Documents as posted on the websites of the DOT and the Philippine Government
Electronic Procurement System (PhilGEPS).

5.

A complete set of Bidding Documents may be acquired by interested Bidders on November
16, 2021 to December 3, 2021 (8:00 a.m. to 5:00 p.m.) and December 6, 2021 (up to 9:00

a.m. only) from the address below and upon payment of the applicable fee for theBidding Documents, pursuant to the latest Guidelines issued by the GPPB, in theamount of PhP10,000.00 in accordance with the following schedule:

LotNo.
1
2
3
4
5

ITEMS
Laptop
Network Devices
Desktop UPS
Peripherals
Printers

Approved
Budget for theContract (ABC)per Lot:
PhP 439,465.00
PhP 967,813.00
PhP1,912,092.00
PhP1,708,440.00
PhP 364,651.00

BiddingDocuments Fee
PhP 500.00
PhP1,000.00
PhP4,000.00
PhP4,000.00
PhP 500.00

Or deposited to:
Account Name
Account Number
Beneficiary’s Bank
Bank Branch
Address

Department of Tourism-Regular Trust
00-0-05002-407-4
Development Bank of the Philippines (DBP)
F. Zobel Branch
809 J.P Rizal corner F. Zobel St., Makati City, Philippines(Note: Please send a copy of the Transaction report or any proof of payment at the email address
dot.bac@tourism.gov.ph / mpsingzon@tourism.gov.ph).

It may also be downloaded free of charge from the website of the Philippine Government
Electronic Procurement System (PhilGEPS) and the website of DOT, provided that bidders
shall pay the non-refundable fee for the Bidding Documents not later than the submission oftheir bids.
6.

The DOT will hold a virtual Pre-Bid Conference on November 23, 2021 at 11:00 a.m. using
the Google Meet platform. The prospective bidders are advised to send their email address tothe DOT-BAC Secretariat at dot.bac@tourism.gov.ph / jpvillamin@tourism.gov.ph not later
than 5:00 p.m on November 22, 2021.

7.

Bids must be duly received by the BAC Secretariat through manual submission on or before
December 6, 2021 at 9:00 a.m. only at the office address indicated below. Late bids shallnot be accepted.

8.

All Bids must be accompanied by a bid security in any of the acceptable forms and in theamount stated in ITB Clause 14.

9.

Bid opening shall be on December 6, 2021 at 11:00 a.m. at the given address below.
The Opening of Bids will be conducted through video conference using the Google Meet
platform on December 6, 2021 at 11:00 a.m.

Prospective bidders who are interested in joining the opening of bids must send thefollowing details to the BAC Secretariat via e-mail at dot.bac@tourism.gov.ph not later
than 5:00 p.m. of December 3, 2021.

10.

Name of Representative(s) - Maximum of two (2)Company Name:
Email Address:
Contact No.

All documents shall be current and updated and any missing document in the checklist is aground for outright rejection of the bid. Bidder shall submit one (1) original and five (5)photocopies of the first and second components of its bid in sealed envelope.
To facilitate the evaluation of the bids, bidders are advised to follow the arrangement in thechecklist when placed in an Envelope, with documents bounded, tabbed and labeledaccordingly.

11.

The DOT reserves the right to reject any and all bids, declare a failure of bidding, or notaward the contract at any time prior to contract award in accordance with Sections 35.6 and41 of 2016 revised IRR of RA No. 9184, without thereby incurring any liability to theaffected bidder or bidders.

12.

For further information, please refer to:
Mr. GODOFREDO R. MALDONADO, JR.
Head, DOT-BAC Secretariat
Procurement Management Division
4th Floor, DOT Bldg.
351 Sen. Gil Puyat Ave., Makati CityTelephone Nos. 8459-5200 to 30 Loc. 425
Email Address: grmaldonado@tourism.gov.ph
Facsimile No.: 8459-5200 to 30 Loc. 425
Website Address: www.tourism.gov.ph

13.

You may visit the following websites:
For downloading of Bidding Documents: www.tourism.gov.ph /www.philgeps.gov.ph

OIC-USEC. REYNALDO L. CHING
DOT-BAC Chairperson
November 15, 2021