Japan EPD Program by SuMPO

System Certification Body Registration andEvaluation Procedures

Document ID: JC-05-03
Sustainable Management Promotion Organization
Revision history
VersionDatePageDetails

03

April 1, 2022

-Modifications due to changes in the program name.

02

October 1, 2019

-Modifications due to changes in the program operator.

01

February 26, 2018

-Document created. Newly published following integration ofEcoLeaf Program and CFP Program.

JC-05-03
This document specifies the procedures for evaluating and registering system certification bodies
according to the “Requirements for Competence of System Certification Bodies” in the Japan
EPD Program by SuMPO (the “Program”) operated and administered by Sustainable
Management Promotion Organization (“SuMPO”).

1. Application for Initial Registration as System Certification Body
1-1. Application for Registration as System Certification Body
Organizations that wish to be registered as a system certification body (the “ApplicantOrganization”) shall complete the “Application for Registration as System Certification Body” withoutomission and submit it to SuMPO. The Applicant Organization must also send SuMPO thedocuments created in accordance with the “Requirements for Competence of System CertificationBodies”.
Application Details:1). Application for registration as system certification body(1) Name of the representative of the organization(2) Name of company(3) Contact person’s name, title, division, email address, telephone and fax numbers, and address(4) Any approval acquired from a certification body(5) Range of certification services(6) Any basic knowledge regarding LCA/environmental declarations(7) Establishment of systems for implementing system certification(8) Experience conducting GHG management verification(9) Confirmation of agreement to the Section 7 of Requirements for Competence of System Certification
Bodies2). A list of personnel involved in system certification(1) Affiliation, position, and name of the administrative manager(2) The number, name, department, role, and contract type of personnel in the audit or review team(3) Names, department affiliations, and positions of personnel involved in operations
3). Individual worker charts
4). Documents for conducting system certification audits
1-2. Evaluation
SuMPO checks the submitted documents and conducts on-site audits, etc., to determine
conformance with the “Requirements for Competence of System Certification Bodies”.
SuMPO then notifies the results of the assessment to the applicant organization.
1-3. Registration
SuMPO will register Applicant Organizations deemed compatible as a system certification body.
This will also be published on the Program website.
2

JC-05-03

2. Maintenance and Renewal of System Certification Body Registration
2-1. Maintenance and Renewal of Registration
System certification bodies must undergo procedures to retain registration every year and renew
registration every three years. The system certification body registration maintenance and renewal
procedures are as follows.
2-2. Application for Extension of Registration as System Certification Body
System certification bodies shall complete the “Application for Extension of Registration asSystem Certification Body” without omission and submit it to SuMPO to maintain registration.
SuMPO will notify the system certification body of on-site inspections or submission of documents
related to system certification held by the system certification body when deemed necessary. This
includes documents related to system certification audits that have been conducted.
Application Details:
1). Application for extension of registration as system certification body(1) Name of the person in charge of management(2) Name of company(3) Contact person’s name, title, division, email address, telephone and fax numbers, andaddress(4) Any changes in systems for implementing system certification(5) Any changes to documentation systems for system certification(6) Number of system certification audits conducted annually(7) Any objections or complaints received since the previous registration or application formaintenance/renewal, and the response2). A list of personnel involved in system certification(1) Affiliation, position, and name of the administrative manager(2) The number, name, department, role, contract type, and experience of product-by-product verificationof personnel in the audit or review team(3) Names, department affiliations, and positions of personnel involved in operations
2-3. Application for Renewal of Registration as System Certification Body
System certification bodies shall complete the “Application for System Certification Body
Registration” without omission and submit it to SuMPO to renew registration. The Applicant
Organization must also send SuMPO the documents created in accordance with the“Requirements for Competence of System Certification Bodies”. This includes documents related
to system certification audits that have been conducted. SuMPO will notify the system certificationbody of on-site inspections, etc., when deemed necessary.
Application Details:1). Application for renewal of system certification body registration(1) Name of the representative of the organization(2) Name of company(3) Contact person’s name, title, division, email address, telephone and fax numbers, and3

JC-05-03
address(4) Systems for implementing system certification(5) Documentation systems for system certification(6) Number of system certification audits conducted per year since previous registration orrenewal of registration(7) Any objections or complaints received since the previous registration or renewal, and theresponse2). A list of personnel involved in system certification3). Individual worker charts
4). Documents on system certification audits that have been conducted
5). Documents for conducting system certification audits6). Documents addressing requirements for certification body competence
2-4. Evaluation
SuMPO checks the submitted documents and conducts on-site audits, etc., to determine
conformance with the “Requirements for Competence of System Certification Bodies”.
SuMPO will notify the system certification body of their decision.
2-5. Registration
SuMPO will renew registration for system certification bodies deemed compatible.
2-6. Suspension and Revocation of Registration
When a system certification body’s application for maintenance or renewal fails to meet therequirements, SuMPO will notify the system certification body of the suspension or revocation ofits registration.
3. Suspension and Revocation of System Certification Body Registration
If a system certification auditor lacks appropriateness or violates the Program’s ethics andconfidential information handling rules during a system certification audit, SuMPO will verify thefacts of the matter with the system certification body and, based on these results, notify thesystem certification body regarding suspension or revocation of registration, regardless of whenregistration was maintained or renewed.

End of document.

4