2024 Application Guidelines
Special Selection based on the Chinese Government Graduate StudentOverseas Study Program (国家建設高水平大学公派研究生項目)
The University of Tsukuba (UT) will be accepting applications from Chinese students based on theChinese Government Graduate Student Overseas Study Program (国家建設高水平大学公派研究生項目), which is conducted by the China Scholarship Council (CSC). In this special selection, receiving ascholarship from CSC will be a prerequisite for admission. Applicants who failed to win the scholarshipwill not be admitted to UT, regardless of the result of the entrance examination.

1. ScheduleDate/Deadline
October 27, 2023

December 1, 2023
December 8, 2023
December 15, 2023
January 19, 2024 – January 26,2024
February 15, 2024
After February 15, 2024

Tasks & Events
Deadline for eligibility screening (Eligibility screening isrequired for those who fall under the category (4) of therequirement of eligibility. See also “3. Eligibility forAdmission.”)Examination application opens
Deadline for application documents as electronic files via
e-mailDeadline for all application documents
Oral examination

Announcement of examination results
A letter of acceptance will be sent to those who passed theentrance examination
Mid-July 2024
Enrollment procedure guidelines will be sent out to those
who won a CSC scholarship
TBD (Late August 2024)
Submission deadline for enrollment procedure documents
October 1, 2024
Date of enrollment
Note: The dates and times listed in this document are in Japan Standard Time (JST).

2. Number of Students to be Accepted

The following doctoral programs at the Degree Programs in Systems and Information Engineering arerecruiting students in this special selection.
Program
Doctoral Program in Policy and Planning Sciences
Doctoral Program in Risk and Resilience Engineering
Doctoral Program in Computer Science
Doctoral Program in Intelligent and Mechanical Interaction Systems
Doctoral Program in Engineering Mechanics and Energy

3. Eligibility for Admission

Number of students tobe admitted
A few
A few
A few
A few
A few

(1) Applicants who have been awarded a master’s degree or expected to achieve it by September
2024(2) Applicants who have been awarded a professional degree or expected to achieve it by September
2024(3) Applicants who have been awarded an overseas degree equivalent to a master’s degree orprofessional degree as of September 2024
(4) Applicants who are 24 years or older as of September 2024, and recognized as having academic
competency equivalent to persons with a master's degree or professional degree, as a result of theeligibility screening conducted by UT
Note: If you have any questions about your eligibility or would like to be screened, please contact us
individually at sysinfo.admission@un.tsukuba.ac.jp.
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4. Fees & Tuition

The entrance examination fee for this special selection will not be collected.
Applicants who have passed the examination and confirmed to receive a CSC scholarship will beadmitted to UT. Entrance fee and tuition will be waived. However, students must pay the tuition for thestudy period that exceeds the scholarship payment period (i.e. 36 months, which is the standard
period required to complete the doctoral programs listed in “2. Number of Students to be Accepted”).

5. Application Procedures
Before Applying
Before applying, applicants must contact a faculty member and obtain consent to become theirprospective supervisor (the person who gives them academic instructions after enrollment).
For the lists of faculty members and their fields of research, see:Faculty Directory: https://www.sie.tsukuba.ac.jp/fac_search2/
Faculty List: https://www.sie.tsukuba.ac.jp/eng/org/staff/
International students who plan to apply for the following programs will need a “referencenumber” to complete the application (It is a required item on the application form). The reference
number will be issued via the prospective supervisor. Since it will take some time to obtain areference number, please contact your desired faculty member as soon as possible.


Doctoral Program in Risk and Resilience EngineeringDoctoral Program in Computer Science
Doctoral Program in Intelligent and Mechanical Interaction Systems
Doctoral Program in Engineering Mechanics and Energy

Apply for Eligibility Screening
Those who fall under the category (4) of the requirement of eligibility (See “3. Eligibility forAdmission”) are required to undergo eligibility screening.
Apply for eligibility screening via e-mail at sysinfo.admission@un.tsukuba.ac.jp by the following
deadline.
Deadline: October 27, 2023 5:00 PM (JST)

Apply for Entrance Examination
All applicants are required to submit the entrance examination application documents during thefollowing period. In addition to submitting the application in electronic format, the original
documents must also be sent by mail. Both must be completed within the application period.
- Electronic files Submission Deadline: December 8, 2023 5:00 PM(JST)- Original copy/Printed documents Deadline: December 15, 2023 5:00 PM (JST)Note:1) The deadlines are strictly observed. Applications received after the deadline will not beaccepted.
2) You cannot change the desired program from one to another after the submission ofapplication documents.
See “7. Examination Schedule, Announcement of Acceptance & Enrollment Procedures”
for subsequent procedures

2[E-mail address]
Please send all application documents to be submitted electronically to the email address below.
sysinfo.admission@un.tsukuba.ac.jp[Mailing Address]
Send all the application documents to be submitted via a tracked delivery service to the address below.
Graduate Support
Academic Service Office for Systems and Information Engineering Area
University of Tsukuba
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan

6. Documents to Be Submitted

Please read the lists and notes below carefully and prepare the necessary documents for application.
Documents that require the original to be mailed are marked 'Required' in the 'Original copy/ Printed
document' column in the table below. For documents not marked 'Required' in this column, only
electronic data shall be submitted.
Your completed application form and other supporting documents will not be returned to you.
[Electronic files] Submission Deadline: December 8, 2023 5:00 PM(JST)[Original copy/Printed documents] Submission Deadline: December 15, 2023 5:00 PM (JST)No.

Required

Original
copy/Printed
document-[Expected]
Graduation
Certificate/[Expected]
DegreeCertificate

Required

Required

Academic
Transcript

Required

RequiredDocument

1

Application
Form

2

3

Electronic
file(Format)(XLSX)
(PDF)

(PDF)

Instructions
Use the prescribed form.
-A printed document is not required.
Submit the certificate of [expected] graduationand degree certificate to certify that you have or
expected to achieve a master's degree,
professional degree or overseas degree
equivalent to a master's/professional degree.
The document(s) must clearly indicate the dateof enrollment and completion, the type and nameof the degree.
-[Electronicfile]Scanoriginalpaper
document(s) to PDF.
[Original copy/Printed document] Submit theoriginal copy(-ies).
Submit an official academic transcript issued by
the university that awarded/will award the mostrecent degree which is required in “3. Eligibilityfor Admission.” The document must cover allacademic years in the said university. If any
credits were transferred from another school, an
academic transcript issued by that school is also
required.
-[Electronic file] Scan an original paper
document to PDF.
[Original copy/Printed document] Submit theoriginal copy.

3Required

Originalcopy/Printed
document
RequiredResearch Plan

Required-6

Research
Outlines

Required-7

List of Papers
and Publications

If applicable-

8

Certificate
Language
Proficiency

Required

RequiredNo.

Document

4

A
Letterof
Recommendation5Electronic
file(Format)

(PDF)

(PDF)

(PDF)

of(PDF)(PDF)

Instructions
A letter of recommendation should be on official
letterhead of the recommender’s institution andsigned by the recommender. The recommendershould be the applicant’s academic advisor who
is a faculty member of the university that theapplicant has completed or currently enrolled in.
The letter must contain the following information:
recommender’s name, title, contact information;
recommender’s relationship with the applicant;applicant’s name; evaluation of the applicant(academic performance, personal characters,etc.); date of issue.
-[Electronic file] Scan an original paper
document to PDF.
[Original copy/Printed document] Submit theoriginal copy.
Use the prescribed form.
Summarize your research plans within 1000
words in English.
-A printed document is not required.
Use the prescribed form.
Summarize research outlines of your master’s
thesis or equivalent within 2000 words inEnglish.
-A printed document is not required.
Use the prescribed form.
Provide bibliographic information (author names,
title of the paper, journal name, volume, number,starting and ending pages, publication year) of
your major papers within 300 words in English.
If there is no applicable paper or publication, you
do not have to submit it.
-A printed document is not required.
Submit a photocopy of valid official score reportfor any of the language proficiency tests listedbelow (or equivalent tests) to prove yourJapanese or English proficiency.
* Please note that you cannot withdraw thesubmitted score and replace it with the new oneeven if you get a new score after submitting theapplication documents.
The test must be taken in July 2021 or later.
[Japanese]JLPT[English]
TOEFL, TOEIC or IELTS-[Electronic file] Scan an original paper
document to PDF.
[Original copy/Printed document] Submit a
photocopy.
4No.
9Document
ID Photo

Electronicfile(Format)
Required(JPEG)

Originalcopy/Printed
document-Instructions
Your ID photo must be: 40 x 30 mm in size;
facing forward and looking straight at thecamera; no hats or other objects that obscure
your face. The photo quality must be: clear andin sharp focus; taken within last 3 months.
Submit the digital image in JPEG format.
-Printed photo is not required.

Notes:
1) If your current name is different from that on the documents you submit (for example, becauseof marriage), you will be required to submit proof of your name change (e.g., copy of marriagelicense).
2) All documents must be written in Japanese or English. Otherwise, attach a Japanese or English
translation.

7. Examination Schedule, Announcement of Acceptance & Enrollment
Procedures
See “5. Application Procedures” for precedent procedures

Examination
Applicants will be selected based on screening of the application documents and oral
examination.
1) The oral examination will be conducted during the following period via Skype, Zoom or othervideo conferencing tools.
Examination Period: January 19, 2024 – January 26, 2024
2) Follow instructions from the degree program, that will determine the date and location of theoral examination.
3) Applicants will be asked about their research plan, related knowledge and skills.
Announcement of Examination Result
February 15, 2024
The result of examination will be announced individually after the oral examination. An
acceptance letter will be sent to successful applicants on the same day by email.
Apply for Scholarship
Applicants who passed the entrance examination must apply for a CSC scholarship bythemselves (UT will not provide information on when and how to apply for the scholarship).
Please note that receiving a scholarship from CSC will be a prerequisite for admission.
Inform UT of CSC Scholarship Selection Result
Successful applicants are required to inform us of CSC scholarship selection result.
If you won the scholarship, please send a copy of certificate issued by CSC as PDF via e-mail atsysinfo.admission@un.tsukuba.ac.jp (You will also need to provide the original copy of thecertificate, which can be sent with the enrollment confirmation documents at a later date).
Receive Enrollment Procedure Guidelines
Mid-July 2024 –Successful applicants who won a CSC scholarshipwill receive enrollment procedure guidelines, whichcontain an acceptance letter and documents to besubmitted
beforeenrollment. Follow
theinstructions in the guidelines.
Important:
5Obtain a Visa
Successful
applicants
withforeign
nationality must acquire a status ofresidence which is suitable for admission,in accordance with the Immigration Controland Refugee Recognition Act (Cabinet
Order No. 319 of 1951), before beginning
enrollment procedures. Those who wish toenroll in UT as an international student

Successful applicants should send an e-mail tosysinfo.admission@un.tsukuba.ac.jp by the endof May 2024, if they want the enrollment
procedure guidelines to be delivered to anaddress different from the "Current Address"
given on the Application Form (No. 1).
Otherwise, the documents will be sent to the"Current Address" on the Application Form.

must obtain a “Student” visa and enter
Japan with a residence status of “Student.”

Submit Documents to Confirm Enrollment
Deadline: TBD (Late August 2023)
The documents should be mailed in a designated envelope (which will be sent to you together
with the enrollment procedure guidelines). The deadline date will be stated in the enrollment
procedure guidelines.
Enrollment
October 1, 2024

8. Handling of Personal Information

Applicants’ personal information obtained from the application documents and the results of theentrance examination will be used for the affairs concerning admission and screening. UT may also
process the information so that it is not personally identifiable and use it for research and study aimed
at improvement of the admission procedure and the university education.

9. Security Export Control

The University of Tsukuba has established the University of Tsukuba Rules on Security Export Control
in accordance with the Foreign Exchange and Foreign Trade Act, and conducts strict examinations for
acceptance of international students. Applicants who fall under any of the conditions set out in the said
regulations may be unable to enter their desired program.

10. Contact1) If you have any questions about this application guidelines, please contact us:
Graduate Support, Academic Service Office for the Systems and Information EngineeringArea
1-1-1 Tennodai, Tsukuba, Ibaraki 305-8573 Japan
Monday – Friday (except university holidays),from 9:00 AM to 5:00 PM (except 12:15 PM - 1:15 PM) (JST)E-mail: sysinfo.admission@un.tsukuba.ac.jp
2) If you have any questions about curriculum or research field, contact your desired program.
Doctoral Program in Policy and Planning Sciences
E-mail: entexam_pps@sk.tsukuba.ac.jp
Doctoral Program in Risk and Resilience Engineering
E-mail: entexam@risk.tsukuba.ac.jp
Doctoral Program in Computer ScienceE-mail: exam@cs.tsukuba.ac.jp
Doctoral Program in Intelligent and Mechanical Interaction Systems
E-mail: entexam@imis.tsukuba.ac.jp
Doctoral Program in Engineering Mechanics and Energy
E-mail: entexam@kz.tsukuba.ac.jp

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