Nagoya University International Programs for AY2023
Engineering Physics Graduate Program (Master's Program)
Admission Requirements (October Admission)
Nagoya University invites students to apply for the Academic Year 2023 admission to the Engineering
Physics Graduate Program, a Master's Degree Program with English as the medium of instruction,according to the terms and conditions below.
Admission Policies
For Nagoya University's general admission policies, please see the following website:

http://en.nagoya-u.ac.jp/about_nu/upload_images/admission_policy_en.pdf

I. Eligibility for Application
To be eligible to apply for Nagoya University's International Programs, the applicant must satisfy one of thefour conditions below:
1. The applicant has completed a 16-year curriculum in an educational system(s) other than the Japaneseor is scheduled to complete such a curriculum by September 30, 2023 in an education institution located ina foreign country.
2. The applicant has been or will be granted, by September 30, 2023, a degree equivalent to a bachelor’s
degree upon completion of a program that consists of at least 3 years of study at an overseas university orother overseas schools (limited to those whose comprehensive situation of educational and research
activities have either received evaluation from a person who was authorized by the corresponding country’s
government or related institutions, or which have been separately designated as being equivalent to suchby the Minister of Education; Includes completing distance learning programs conducted by said overseas
schools while living in Japan or completing programs conducted by educational institutions located inJapan that follow the same education system as the overseas schools and have been separately designatedby the Minster of Education.)
3. The applicant has graduated from a Japanese university or is scheduled to graduate by September 30,
2023; provided that this is limited to persons who have completed (or are scheduled to complete) theirhigher education curriculum (university curriculum) in the English language.
4. The applicant is deemed by the Graduate School to possess academic ability equivalent or superior to thatof a university graduate, and to have received an education equivalent to 1. to 3. as stated above.
[Notes]1) Individuals wishing to apply under condition 3 of the terms of eligibility above must, if they have any
concerns about their education history up to undergraduate level, contact the University in advance, as
indicated in the "IX. Contact" section.
2) Individuals wishing to apply under condition 4 of the terms of eligibility above must contact the
University, as indicated in the "IX. Contact" section, at least one month prior to the application deadline
for each recruitment category and complete the prescribed procedures for eligibility review.

II. Requirements for Application
Applicants who have graduated from a university where the primary language of instruction is not English
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must satisfy one of the following requirements. However, those applicants who graduate from a university
where the primary language of instruction is English and can submit official documents confirming thisfact (e.g., certificate of expected graduation prepared in the format designated by Nagoya University), will
be exempt from submitting a certificate showing their English proficiency test score.
English Language Proficiency Test

Qualification (Minimum)

IELTS

Overall band score of 6

TOEFL

80 iBT*TOEIC is not

60 Paper-delivered Test

accepted

Duolingo English Test (DET)

110 and above

Common European Framework of

C1 and above

Reference for Languages (CEFR)

Remark*Must be stated in
official transcripts

If you have any other certificate of English proficiency test score which is equivalent to the abovementioned tests, please consult to the office of the school you apply to by email, referring to IX.
Contact, in advance of application.

III. Number of Available Places
Program (Graduate School)

No. of Places

Engineering Physics Graduate Program(Graduate School of Engineering)

LimitedIV. Application Procedure
1. Important notes before you apply(1) Please refer to the tables containing the names of research laboratories/research groups, research areas,
research projects and faculty members on the website (https://admissions.g30.nagoya-u.ac.jp) and selectyour preferred laboratory/research group.
(2) In the Application Form, please indicate only one choice of your preferred research laboratory/researchgroup and supervisor.
* Inquiries regarding research projects prior to application
The applicant must make a pre-application inquiry regarding research projects to potential supervisors.
Please make sure to contact at least one supervisor as your first choice.
If the applicant decides to apply to the University based on the information gained through this preapplication inquiry, he/she must submit all application documents (including application fee) to theappropriate address as specified in "Application documents submission" by the prescribed deadline foreach recruitment category.
Also, when submitting documents ii, iii, vi, and xi of Documents and Other Materials, please make sure to
submit original and/or certified copies.
(Please note: even if you have already submitted documents to your preferred laboratory/supervisor in thecourse of your pre-application inquiry, those documents may not be deemed to be the formal application2

documents, and thus cannot be accepted as your application.)* Other inquiries
For any other inquiries, please contact us via the contact information indicated in "IX. Contact."

2. Application Periods
Applicants must submit all the application documents and pay the application fee during the appropriate
application period specified in the table below:(The deadlines below apply to all required documents including those that must be submitted in hard copy.)
Recruitment Categories

Starting

Deadline

First Round

January 5, 2023
9:00 (Japan time)

January 16, 2023
16:00 (Japan time)

Rolling Admission

May 9, 2023
9:00 (Japan time)May 23, 2023
16:00 (Japan time)(1) At Nagoya University, the additional selection of applicants that may occur if quotas are not filled during
the first round of admission is called Rolling Admission.
(2) Each applicant may only apply once, for either the First Round or the Rolling Admission.
(3) Programs conducting Rolling Admission will be announced on or after April 21, 2023 on the G30 website(https://admissions.g30.nagoya-u.ac.jp).
(4) If a complete submission of the application fee and application documents is not made during theapplication period, the application will not be accepted.
(5) Application documents that arrive after the submission deadline will not be accepted.
(6) Original hard copies can be submitted before the application opens.

3. Application fee payment and application documents submission
To apply, please prepare and submit all required documents in accordance with the prescribed methods
and be sure to pay the application fee by the deadline. The sender is responsible for the costs of the processing
fee for the Bank Transfer of your application fee payment.
In case the application fee is paid via bank transfer, a receipt must be submitted which states the time oftransfer. The time shall not be later than the stipulated deadline of the respective admission round. The
receipt must be uploaded on the application system before the system closes at the deadline.
Please pay close attention to the notes below the table on the following page when preparing yourdocuments.
< Application fee payment >Application fee: JPY 5,000
Please pay by using PayPal (recommended) or Bank Transfer via the Online Admissions System.
Note that the application fee is for the purpose of checking and screening the submitted
documents, etc., and will not be refunded or returned once paid to the University.
Payment of this application fee is not necessary if you are a Japanese Government (MEXT)
Scholar including from 1st October 2023 onwards, who is enrolled at Nagoya University or
another Japanese university; however, you must submit an original copy of your "MEXT Scholar
Certificate" as one of your application documents to the International Admissions Office.
(Your application documents will be accepted only after the submission of an original copy of your
MEXT scholar certificate to the AO.)
< Application documents submission >Online Admissions System: https://admissions.g30.nagoya-u.ac.jp
Postal submission: International Admissions Office for the International Programs, Nagoya
University, Furo-cho, Chikusa-ku, Nagoya 464-8601 JAPAN3

E-mail: apply@g30.nagoya-u.ac.jpiii

Documents and Other
Materials
Application Form
Bachelor's Degree Diploma (orProspective Bachelor's Degree
Diploma) from Your University(Original Copy)

Academic Transcript for
Undergraduate Education(Original Copy)

Notes
Please submit the application form via the Nagoya University
Online Admissions System.
The diploma, (certificate of prospective graduation) must include
the date of graduation/prospective graduation and the school's
official seal or signature.
*Please submit certificates pertaining to your Eligibility for
Application.
*Applicants applying under “I. Eligibility for Application 3.” must, in addition to their certificate of graduation (orprospective graduation), submit a certificate stating that thelectures etc. of the university in question were conductedprincipally in English. (No specified format)
Academic transcripts must include the school's official seal orsignature.
*Be sure to also submit the grade assessment standards.

iii

English Proficiency Test Scores(Original Copy)

Please submit scores that certify your fulfillment of the English
proficiency requirement.
Make arrangements to have official scores sent directly from thetesting institution by the deadline. (The TOEFL institutional
code for Nagoya University International Programs is 7256.)*Please note that, in all cases, only the results of tests taken fromJanuary 2021 will be considered valid for the application.

iv

Certified Score Report of the
GRE subject test (Physics)(Original Copy)v

Research Proposalvi

Two Letters of Reference(Original Copies)vii

Summary of Undergraduate
Graduation Research

We recommend your taking the GRE subject test (Physics).
Submit a certified score report of the GRE, if available.
*Make arrangements to have official scores sent directly fromthe testing institution by the deadline. (The institutional code for
Nagoya University International Programs on the GRE is 7256.)
A proposal for the research you want to pursue in the graduate
school (Approx. two A4 pages). Please upload the documents to
the Online Application System.
Have two referees each send a signed, and sealed Letter ofReference directly to Nagoya University. Please request for thefull name of the applicant to be mentioned in the letter.
Letters written in Japanese are also accepted.
Please upload a document describing the content of yourgraduation research to the Online Admission System.

viii

Major Publicationsix

Documents Showing Other
Strengths
Document Validating YourNationality and Residence Statusx

If available, please upload up to three reprints/offprints of yourmajor publications to the Online Admission System.
If available, please upload these documents to the Online
Admission System or submit them by postal mail.
Please upload the documents to the Online Application System.
This document may be, for example, a copy of your passport or acertificate issued by an embassy or consulate in Japan. The
certificate should be prepared in English. Attach a translation if
it is issued in any other language. If you reside in Japan, youmust also submit a copy of your Residence Card.
4xi

Certificate of Enrollment(Original Copy)
Only applicable to Nagoya
University students

Applicants who are research students or are due to graduate from
Nagoya University need to upload a copy to the Online
Admissions System and submit the original.
Japanese format of the certificate is also accepted.

[Notes]1) Applications will be accepted only if all required documents for application are received by the deadline.
It is recommended that you send documents by registered express mail or an equivalent air courier (e.g.,
Federal Express, DHL, UPS, etc.). Incomplete applications cannot be considered for the selection
processes. No changes to any of the documents will be allowed after submission.
2) For non-English documents, the document-issuing school or authority must provide a corresponding
English translation of the original language. If the school or authority does not provide such a service,
the documents must be translated and verified by an outside translation organization and certified to be
the same as those issued by the school or authority. Be sure to submit both the original documents andthe certified translations.
3) For documents (v, vii, viii, ix and x) that are requested to be send via the Online Application System, noadditional hardcopy version is required to be send via post. Overlapping hardcopies sent via post will
not be included in the application. When submitting documents ii, iii, vi, and xi and any other materials
if required, please make sure to submit original and/or certified copies.
4) If a subject title, an evaluation result, or any other information in the certificates requested in items ii
and iv above contains codes or abbreviations, an explanation must be attached.
5) To calculate the applicant’s GPA fairly, the grade assessment standards requested in item ii should
include clear evaluation scales (e.g., S=90-100, A=80-89, B=70-79, C=60-69). If there are no evaluation
scales and only raw scores are available, the information of full marks and the lowest raw score to geta course credit are required.
6) Application documents submitted will not be returned for any reason; Upon request however, certain
materials that are unable to be reissued may be returned. Please attach a note to this effect if applicable.
7) If, after admission, it is discovered that any of the documents have been falsified or that any necessary
details or documents have been omitted, admission will be revoked, even in the event that the candidate
has already been admitted to the University.
8) Applicants will be notified of the receipt of their application documents via the Online Admission
System's messaging function. If you are unable to check your messages, please send a message to theInternational Admissions Office.
9) Applicants who have graduated or are expected to graduate from the Fundamental and Applied Physics
Program (School of Engineering) at Nagoya University must submit the following documents listed
above: i, ii, v, x and (for students who are expected to graduate only) xi.
10) The prospective academic advisor/supervisor may contact you directly during the screening regarding
your "Research Proposal" submitted under v of Documents and Other Materials.

4. Applicants with special needs
Applicants with special needs, who require special support in making their application, should consult
Nagoya University before the submission of their admission application, as follows (documents submitted
must be in English):(1) End of consultation period: December 6, 2022
(2) Contact:
International Admissions Office for the International Programs, Nagoya University(3) Consultation Process: Please submit the following three documents. If necessary, the applicant or arepresentative of the school from which the applicant graduated or will graduate who can speak for theapplicant will be interviewed by Nagoya University.
1) A document stating the program to be applied for, the desired major, the nature of the applicant's
special needs, the arrangements desired for examinations, and the applicant's contact details. (A4 (or5letter size) paper. Any format may be used,)
2) A doctor's diagnosis of the applicant's special needs, the written opinion of a social worker, etc. (acopy is acceptable.), or a copy of a disability certificate or equivalent document.
3) A document from an official of the school from which the applicant graduated or will graduate(document stating the nature of the arrangements made at the school for their classes and studies).
(Please use A4 (or letter size) paper. Any format may be used.)(4) If you would like to consult with us regarding the admissions process or your studies after yourenrollment, please inquire with us by the application deadline.

V. Selection Method
1. Selection of successful applicants consists of a first (document) screening and second screening (oralexamination: as a rule, applicants who do not reside in Japan will be interviewed using a VoIP system on
the Internet such as Skype, Zoom, etc.).
2. Results of the first (document) screening will be announced via e-mail.
3. Applicants who successfully pass the first (document) screening will also be informed of the date of thesecond (oral examination) screening and oral examination questions via e-mail.

VI. Announcement of Admission Results
Admission results will be announced by the graduate school you applied to via e-mail and also sent by mailto the address indicated on your Application Form by the date shown as the "Date of Notification of
Selection Results" in the table below. Applicants on a wait list will be separately notified by e-mail.
Admitted students may also verify their results by logging in to the Online Admission System.
Recruitment Categories

Announcement Date of Admission Results

First RoundMarch 23, 2023

Rolling Admission

July 6, 2023

VII. Admission Procedure
Documents and forms required for university enrollment will be sent to every successful applicant together
with an admission offer letter. The registration fee payment must be made in accordance with the due datespecified in the table below.
The registration fee will be waived for successful applicants who are Government (MEXT)-sponsoredscholars.

1. Payment of the registration fee (JPY 282,000)
For details, please refer to the guidelines for enrollment procedures to be sent with the admission offer
letter and be sure to complete the registration fee payment no later than the date below; the registration
fee payment is required to secure your admission.
Recruitment Categories

Deadline for Payment of Registration Fee

First Round

April 6, 2023 by 16:00 (Japan Time)

Rolling Admission

July 13, 2023 by 16:00 (Japan Time)[Notes](1) If the registration fee is revised by the time of enrollment, the new fee after revision will apply.
(2) For details regarding the registration fee payment, please refer to the guidelines for enrollment
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procedures to be sent with the admission offer letter. The registration fee must be paid via either
PayPal (recommended) or Bank Transfer by the date and time indicated in the table above. The
sender is responsible for the costs of the processing fee for the Bank Transfer.
(3) Registration fees will not be refunded once received by the University.
(4) If the payment of the registration fee is not completed by the stipulated deadline, the applicant will
be regarded as withdrawing from admission to the University. Please be particularly mindful of
this point.

2. Other fees required for admission (subject to change):

Program

Tuition Fees

Engineering Physics
Graduate Program

Per semester: JPY 267,900(Per year: JPY 535,800)

Premium for Personal Accident
Insurance for Students' Education andResearch (Premium includes third party
liability insurance)
JPY 2,430 (for 2 years)[Notes](1) If tuition fees are revised at the time of enrollment or during enrollment in the University, the newfee after revision will apply from the time of revision.
(2) Tuition fees payment must be made after the semester begins.
(3) Please refer to the guidelines for enrollment procedures for any other details.

3. Reminder to applicants who are expected to graduate from/complete their university/graduate
school but have not yet graduated from/completed at the time of application
Applicants who have not yet graduated from/completed their university/graduate school at the time of
application must ensure that their certificates of graduation/completion and academic transcripts are sentfrom their school to the University, by August 2, 2023.
Please note: if you are unable to submit the certificate by the above deadline, you must contact us inadvance via the contact information indicated in "IX. Contact."

VIII. Other
1. All personal information submitted to Nagoya University is appropriately managed in compliance withthe "Act on the Protection of Personal Information Held by Independent Administrative Agencies" andthe "Management of Nagoya University Students' Personal Information" regulations.
2. The address, name, date of birth and other personal information of applicants obtained at the time of
application will be used only for admissions, the announcement of results, enrollment, and related matters.
3. Furthermore, the personal details of applicants admitted to Nagoya University will also be used for i)
academic affairs (student registration, academic advising, etc.), ii) student welfare services (health care,
career services, tuition exemption, scholarship applications, etc.), and iii) collecting tuition fees.
4. All times and dates indicated in the Admission Requirements refer to Japan Standard Time (UTC+09).
5. Nagoya University has established the “Security Export Control Regulations for Tokai National Higher
Education and Research System” in accordance with Japan’s “Foreign Exchange Trade Act.” The
Security Export Control Office provides guidance and rigorously conducts necessary procedures when
we accept international students.
Since November 2021, it has been clarified that the ‘deemed export control’ is also regulated andcontrolled by the Foreign Exchange and Foreign Trade Act (“FEFTA”), and thus transfer of controlled
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information, technology, software, and data to anyone even within the territory of Japan is also subject to
the FEFTA. As such, to comply with export control regulations, each applicant must submit the 'selfdeclaration' form (known as ‘Declaration of Applicable Specific Categories’) through the Online
Application System (https://admissions.g30.nagoya-u.ac.jp). In addition, some of those admitted might
be required to submit the Pledge Form regarding export control compliance, as part of enrollment
procedures. Moreover, your research might be regulated if it involves export controlled or restrictedactivities.

IX. Contact
If contacting us from abroad, please make inquiries by e-mail.
Please include the Program name, and MC or PhD in the title of e-mail.
For any questions concerning the admission requirements of the Engineering Physics Graduate Program,please contact us at:[Graduate School of Engineering]Student Affairs Division
Graduate School of Engineering, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8603 JAPAN
Tel: +81-52-789-3972
Fax: +81-52-789-3979
E-mail: admin-eng.g30@engg.nagoya-u.ac.jp
Note: For inquiries regarding how to use the Online Admission System, please contact:
International Admissions Office for the International Programs, Nagoya University
Tel: +81-52-747-6556
E-mail: apply@g30.nagoya-u.ac.jp8