Nagoya University International Programs for AY2024
Engineering Physics Graduate Program (Doctoral Program)
Admission Requirements (October Admission)
Nagoya University invites students to apply for the Academic Year 2024 admission to the Engineering
Physics Graduate Program, a Doctoral Degree Program with English as the medium of instruction,according to the terms and conditions below.
Admission Policies
For Nagoya University's general admission policies, please see the following website:
http://en.nagoya-u.ac.jp/about_nu/upload_images/admission_policy_en.pdf

I. Eligibility for Application
To be eligible to apply for Nagoya University's International Programs, the applicant must satisfy
any of the following criteria:
1. The applicant has been awarded a master's degree in an educational system(s) other than the Japanese, oris expected to be awarded the degree in an education institution located in a foreign country on or before
September 30, 2024.
2. The applicant has completed a 12-year curriculum in an educational system(s) other than the Japanese one
in an education institution located in a foreign country, and has earned a master's degree from a graduate
school of a Japanese university, or is expected to have earned a master’s degree by September 30, 2024.
3. The applicant has earned a master's degree from a graduate school of a Japanese university or is expected
to have earned a master’s degree by September 30, 2024; provided that this is limited to persons who
have completed (or are scheduled to complete) their master’s program in the English language.
4. The applicant is deemed by a Graduate School of Nagoya University to possess academic ability
equivalent or superior to that of a master's degree or professional degree holder based on the individual
eligibility review.
[Notes]Individuals wishing to apply under condition 4 of the terms of eligibility above must contact the University,
as indicated in the "VIII. Contact" section, at least one month prior to the application deadline for each
recruitment category and complete the prescribed procedures for eligibility review.

II. Number of Available Places
Program (Graduate School)

No. of Places

Engineering Physics Graduate Program(Graduate School of Engineering)

Limited1

III. Application Procedure
1. Important notes before you apply(1) Please refer to the tables containing the names of research laboratories/research groups, research areas,
research projects and faculty members on the website (https://admissions.g30.nagoya-u.ac.jp) and selectyour preferred laboratory/research group.
* Inquiries regarding research projects prior to application
The applicant must make a pre-application inquiry regarding research projects to a researchlaboratory/laboratories to which the applicant wishes to belong to receive supervision for his/her doctoral
thesis before submitting application documents.
If the applicant decides to apply to the University based on the information gained through this pre-applicationinquiry, he/she must submit all application documents (including application fee) to the appropriate address
as specified in "Application documents submission" by the prescribed deadline for each recruitment category.
Also, when submitting documents ii and of Documents and Other Materials, please make sure to submit
original and/or certified copies.
(Please note: even if you have already submitted documents to your preferred laboratory/supervisor in thecourse of your pre-application inquiry, those documents may not be deemed to be the formal application
documents, and thus cannot be accepted as your application.)* Other inquiries
For any other inquiries, please contact us via the contact information indicated in "VIII. Contact."(2) In the Application Form, please indicate only one choice of your preferred research laboratory/researchgroup and supervisor.

2. Application periods
Applicants must submit all the application documents and pay the application fee during the appropriate
application period specified in the table below:(The deadlines below apply to all required documents including those that must be submitted in hardcopy.)
Recruitment Categories

Starting

DeadlineFirst Round

January 5, 2024
9:00 (Japan Time)

January 16, 2024
16:00 (Japan Time)

Second RoundMay 7, 2024
9:00 (Japan Time)May 23, 2024
16:00 (Japan Time)(1) Each applicant may only apply once, for either the First Round or the Second Round.
(2) If a complete submission of the application fee and application documents is not made by the First Rounddeadline, the application will be processed under the Second Round category.
(3) In case of situation (2), an e-mail notification to that effect will be sent to the applicant.
(4) Applicants who wish to advance to a Final Three-Year Program (doctoral program) at a Graduate Schoolof Nagoya University directly after the completion of an Initial Two-Year Program (master's program) ata Graduate School of Nagoya University must apply under the Second Round category.
(5) Application documents that arrive after the submission deadline will not be accepted.
(6) Original hard copies can be submitted before the application opens.

3. Application fee payment and application documents submission
To apply, please prepare and submit all required documents in accordance with the prescribed methods and2

be sure to pay the application fee by the deadline.
In case the application fee is paid via bank transfer, a receipt must be submitted which states the time oftransfer. The time shall not be later than the stipulated deadline of the respective admission round. The
receipt must be uploaded on the application system before the system closes at the deadline.
Please pay close attention to the notes below the table on the following page when preparing yourdocuments.
< Application fee payment >Application fee: JPY 5,000
Please pay via the Online Admissions System.
Note that the application fee is for the purpose of checking and screening the submitted
documents, etc., and will not be refunded or returned once paid to the University.
However, in exceptional cases, as specified below, the application fee can be refunded at an
applicant’s request after any charges including miscellaneous fees paid on a refund transaction
are deducted. For any details, please contact the Admissions Office.
a. Duplicate payments are made.
b. Payment is made after the application deadline.
The sender is responsible for the costs of the processing fee for the Bank Transfer of yourapplication fee payment.

The applicant will not be required to pay the application fee if he/she falls under either of thefollowing:1) The applicant wishes to advance to the Doctoral Programs directly after the completion of aMaster's Program at a Graduate School of Nagoya University (the submission of a certificate ofexpected completion is required).
2) The applicant is, or will be accepted as, a Government- or MEXT-sponsored scholar at Nagoya
University, at the moment of enrollment (the submission of a "MEXT Scholarship Certificate" or"Letter of Acceptance" as a MEXT scholar issued by the same faculty you are applying to, isrequired).
< Application documents submission >Online Admissions System: https://admissions.g30.nagoya-u.ac.jp
Postal submission:
International Admissions Office for the International Programs, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8601 JAPANE-mail: apply@g30.nagoya-u.ac.jp3Documents and Other Materials

Notes
Please submit the application form via the Nagoya University
Online Admissions System.

iApplication Formii

Bachelor's Degree Diploma andMaster's Degree Diploma (orProspective Diploma of Master'sDegree) (Original Copies)

These degree certificates (or prospective certificates) must
include the date of graduation/ prospective graduation and theschool's official seal or signature.
*Please submit certificates pertaining to your Eligibility forApplication.

Academic Transcripts ofUndergraduate and Master'sEducation (Original Copies)

Academic transcripts must include the school's official seal orsignature.
*Be sure to also submit the grade assessment standards.

iii

Research Proposal

iv

Two Letters of Referencev

Summary of Master's Thesis

A proposal for the research you want to pursue in the graduateschool. (Approx. two A4(or letter size) pages). Please upload thedocuments to the Online Application System.
The reference letter must be submitted online directly by thereferees themselves. Upon entering referee’s information on theOnline Admissions System, it will automatically send an email
to the email address of each referee you listed. Each referee
should upload their letter according to instructions given in theemail.
The letter should be written on the referee's school or
institution's letterhead paper, signed by the referee, printed out,scanned, and saved as a PDF file before submission. The email
address of the referee that you register for through the Online
Admissions System should be their work email address, whichmeans containing a school- or an institution-managed email
domain.
If no invitation email is delivered to the registered address,
please ask your referee to check their spam mail folder. If noinvitation letter can be found, then the referee should send their
letter (in PDF format) directly to the Admissions Office as anemail attachment. The applicant's full name and applicant
number starting with 'G' followed by a 6-digit number, must be
displayed in the email subject line.
Email to: apply@g30.nagoya-u.ac.jp
The letter must reach the Admissions Office before theprescribed deadline.
Submit your master's thesis, if available. Also submit a summaryof your thesis written in English using the set form (downloadthe form from: https://admissions.g30.nagoya-u.ac.jp).
*For submission requirements, refer to 2) in the [Notes] below.

vi

Major Publicationsvii

Documents Showing OtherStrengths
Document Validating YourNationality and Residence Statusviii

If available, please upload up to three reprints/offprints of yourmajor publications to the Online Admissions System.
If available, please upload these documents to the OnlineAdmissions System.
Please upload the documents to the Online Application System.
This document may be, for example, a copy of your passport or acertificate issued by an embassy or consulate in Japan. The
certificate should be prepared in English. Attach a translation if
it is issued in any other language.
If you reside in Japan, you must also submit a copy of yourResident Card.
4ix

Certificate of Enrollment(Only applicable to Nagoya
University students)

Applicants who are research students or are due to graduate fromNagoya University need to upload a copy to the OnlineAdmissions System.
Japanese format of the certificate is also accepted.

[Notes]1) Applications will be accepted only if all required documents for application are received by the deadline.
It is recommended that you send documents by registered express mail or an equivalent air courier (e.g.,
Federal Express, DHL, UPS, etc.). Incomplete applications cannot be considered for the selection
processes. No changes to any of the documents will be allowed after submission.
2) For non-English documents, the document-issuing school or authority must provide a corresponding
English translation of the original language. If the school or authority does not provide such a service,
the documents must be translated and verified by an outside translation organization and certified to be
the same as those issued by the school or authority. Be sure to submit both the original documents andthe certified translations.
3) For documents (iii, iv, v, vi, vii, viii and ix) that are requested to be sent via the Online Application
System, no additional hardcopy version is required to be sent via post. Overlapping hardcopies sent via
post will not be included in the application. When submitting documents ii and any other materials if
required, please make sure to submit original and/or certified copies.
4) If a subject title, an evaluation result, or any other information in the certificates requested in item ii
above contains codes or abbreviations, an explanation must be attached.
5) To calculate the applicant’s GPA fairly, the grade assessment standards requested in item ii should
include clear evaluation scales (e.g., S=90-100, A=80-89, B=70-79, C=60-69). If there is no evaluationscales and only raw score is available, the information of full marks and the lowest raw score to get acourse credit are required.
6) Application documents submitted will not be returned for any reason; Upon request, however, certain
materials that are unable to be reissued may be returned. Please attach a note to this effect if applicable.
7) If, after admission, it is discovered that any of the documents have been falsified or that any necessary
details or documents have been omitted, admission will be revoked, even if the candidate has alreadybeen admitted to the University.
8) Applicants will be notified of the receipt of their application documents via the Online Admissions
System's messaging function. If you are unable to check your messages, please send a message to theInternational Admissions Office.
9) Applicants who wish to advance seamlessly, after the completion of master's program at Nagoya
University’s Graduate School, to the doctoral program at the same graduate school, will be required tosubmit the documents specified in items i, ii, iii, viii and ix.
10) The prospective academic advisor/supervisor may contact you directly during the screening regarding
your "Research Proposal" submitted under iii of Documents and Other Materials.

4. Applicants with special needs
Applicants with special needs, who require special support in making their application, should consult
Nagoya University before the submission of their admission application, as follows (documents must besubmitted in English):(1) End of consultation period: December 6, 2023
(2) Contact:
International Admissions Office for the International Programs, Nagoya University(3) Consultation Process: Please submit the following three documents. If necessary, the applicant or arepresentative of the school from which the applicant graduated or will graduate who can speak for theapplicant will be interviewed by Nagoya University.
1) A document stating the program to be applied for, the desired major, the nature of the applicant's
special needs, the arrangements desired for examinations, and the applicant's contact details. (A4 (orletter size) paper. Any format may be used.)
2) A doctor's diagnosis of the applicant's special needs, the written opinion of a social worker, etc. (acopy is acceptable.), or a copy of a disability certificate or equivalent document.
53) A document from an official of the school from which the applicant graduated or will graduate(Document stating the nature of the arrangements made at the school for their classes and studies).
(Please use A4 (or letter size) paper. Any format may be used.)(4) If you would like to consult with us regarding the admissions process or your studies after yourenrollment, please inquire with us by the application deadline.

IV. Selection Method
1. Selection of a successful applicant consists of a document screening and an oral examination. (The oralexamination will include a presentation with question-and-answer time on the applicant's master's thesis or
published papers equivalent to the thesis. If the applicant does not reside in Japan, the oral examination
will, as a rule, be conducted using a VoIP system on the Internet such as Zoom, etc.)
2. Results of the first (document) screening will be announced via e-mail.
3. Applicants who successfully pass the first (document) screening will also be informed of the date of thesecond (oral examination) screening and oral examination questions via e-mail.

V. Announcement of Admission Results
Admission results will be announced by the graduate school you applied to via e-mail indicated on yourApplication Form by the date shown as the "Date of Notification of Selection Results" in the table below.
Applicants on a wait list will be separately notified by e-mail.
Admitted students may also verify their results by logging in to the Online Admissions System.
Recruitment Categories

Announcement Date of Admission Results

First RoundMarch 22, 2024

Second Round

July 4, 2024

VI. Admission Procedure
Documents and forms required for university enrollment will be sent to every successful applicant together
with an admission offer letter. The registration fee payment must be made in accordance with the due datespecified in the table below.
You will not be required to pay the registration fee if:- You wish to advance to doctoral program at the Graduate School of Science or Graduate School ofEngineering directly after the completion of master's program at a Graduate School of Nagoya University;or- You are a Government- or MEXT-sponsored scholar.

1. Payment of the registration fee (JPY 282,000)
For details, please refer to the guidelines for enrollment procedures to be sent with the admission offer
letter and be sure to complete the registration fee payment no later than the date below; the registration
fee payment is required to secure your admission.
Recruitment Categories

Deadline for Payment of Registration Fee

First Round

April 4, 2024 by 16:00 (Japan Time)

Second Round

July 11, 2024 by 16:00 (Japan Time)[Notes](1) If the registration fee is revised by the time of enrollment, the new fee after revision will apply.
(2) For details regarding the registration fee payment, please refer to the guidelines for enrollment
procedures to be sent with the admission offer letter. The registration fee must be paid via either
6

PayPal (recommended) or Bank Transfer by the date and time indicated in the table above. The
sender is responsible for the costs of the processing fee for the Bank Transfer.
(3) Registration fees will not be refunded once received by the University.
However, in exceptional cases, as specified below, the registration fee can be refunded at an applicant’s request
after any charges including miscellaneous fees paid on a refund transaction are deducted. For any details, pleasecontact the Admissions Office.
a. Duplicate payments are made.
b. Payment is made after the application deadline.

(4) If the payment of the registration fee is not completed by the stipulated deadline, the applicant will
be regarded as withdrawing from admission to the University. Please be particularly mindful of
this point.

2. Other fees required for admission (subject to change):
Program

Tuition Fees

Premium for Personal Accident
Insurance for Students' Educationand Research (Premium includes third
party liability insurance)

Engineering PhysicsGraduate Program

Per semester: JPY 267,900(Per year: JPY 535,800)

JPY 3,620 (for 3 years)[Notes](1) If tuition fees are revised at the time of enrollment or during enrollment in the University, the newfee after revision will apply from the time of revision.
(2) Tuition fees payment must be made after the semester begins.
(3) Please refer to the guidelines for enrollment procedures for any other details.

3. Reminder to applicants who are expected to graduate from/complete their university/graduate
school but have not yet graduated from/completed at the time of application
Applicants who have not yet been awarded a master's degree at the time of application must ensure that
their master's degree certificates and academic transcripts are sent from their school to the University,
by August 1, 2024.
Please note: if you are unable to submit the certificate by the above deadline, you must contact us inadvance via the contact information indicated in "VIII. Contact."VII. Other
1. All personal information submitted to Nagoya University is appropriately managed in compliance withthe "Act on the Protection of Personal Information Held by Independent Administrative Agencies" andthe "Tokai National Higher Education and Research System Rules on the Protection of PersonalInformation" regulations.
2. The address, name, date of birth and other personal information of applicants obtained at the time ofapplication will be used only for admissions, the announcement of results, enrollment, and related matters.
3. Furthermore, the personal details of applicants admitted to Nagoya University will also be used for i)
academic affairs (student registration, academic advising, etc.), ii) student welfare services (health care,career services, tuition exemption, scholarship applications, etc.), and iii) collecting tuition fees.
4. All times and dates indicated in the Admission Requirements refer to Japan Standard Time (UTC+09).
5. Nagoya University has established the “Security Export Control Regulations for Tokai National Higher
Education and Research System” in accordance with Japan’s “Foreign Exchange Trade Act.” The
Security Export Control Office provides guidance and rigorously conducts necessary procedures when
we accept international students.
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Since November 2021, it has been clarified that the ‘deemed export control’ is also regulated andcontrolled by the Foreign Exchange and Foreign Trade Act (“FEFTA”), and thus transfer of controlled
information, technology, software, and data to anyone even within the territory of Japan is also subject tothe FEFTA. As such, to comply with export control regulations, each applicant must submit the 'selfdeclaration' form (known as ‘Declaration of Applicable Specific Categories’) through the Online
Application System (https://admissions.g30.nagoya-u.ac.jp). In addition, some of those admitted might
be required to submit the Pledge Form regarding export control compliance, as part of enrollment
procedures. Moreover, your research might be regulated if it involves export controlled or restrictedactivities.

VIII. Contact
If contacting us from abroad, please make inquiries by e-mail.
Please include the Program name, and MC or PhD in the title of e-mail.
For any questions concerning the admission requirements of the Engineering Physics Graduate Program,please contact us at:[Graduate School of Engineering]International Student Section, Student Affairs Division
Graduate School of Engineering, Nagoya University
Furo-cho, Chikusa-ku, Nagoya 464-8603 JAPAN
Tel: +81-52-789-3972
E-mail: admin-eng.g30@engg.nagoya-u.ac.jp
Note: For inquiries regarding how to use the Online Admissions System, please contact:
International Admissions Office for the International Programs, Nagoya University
Tel: +81-52-747-6556
E-mail: apply@g30.nagoya-u.ac.jp8