November 2, 2016
To: All Chairs of Department and Heads of Graduate Studies of the Engineering Schools
From: Nobuyuki Iwatsuki, Dean, School of Engineering
Yuji Wada, Dean, School of Materials and Chemical Technology
Kikuo Kishimoto, Dean, School of Environment and Society
Subject: Notification of call for applications for International Exchange Program of the Engineering Schools

Call for Applications
International Exchange Program (Outbound) of the Engineering Schools
We are pleased to announce a call for applications for the International Exchange Program (Outbound) of theEngineering Schools. Students who wish to apply for this exchange program must submit the below documents to theInternational Cooperation Office of the Engineering Schools.
Before applying, students must read through the following website and comply with the guidelines below.
http://www.eng.titech.ac.jp/english/international/iep.html
Program Categories Open for Application: C1~C4

Period of start studying abroad: Between May 2017 and August 2017

Prospective Applicants: Students enrolled in a master’s or doctoral degree program at the Engineering Schools asof October 1, 2016
・ The former Graduate School of Engineering has been replaced by the Engineering Schools, which consist ofthree schools: School of Engineering, School of Materials and Chemical Technology, and School ofEnvironment and Society. Students of the former Graduate School of Engineering are also eligible to apply.
However, those who study at the Departments of Social and Human Sciences, Innovation Science, andTechnology and Innovation Management (professional master’s degree program) in the School ofEnvironment and Society are not eligible. Students in the second year of their master’s degree program anddoctoral degree students belong to the school to which their academic supervisor is affiliated.

Deadline: 17:00 on Wednesday, January 11, 2017
・ Applications that arrive after this deadline will not be processed, regardless of reason.

Interview: From 13:10 on Wednesday, January 18, 2017
・ Details regarding location and time for the interview will be notified by email after the submission of theapplication documents.
・ If an applicant will not be able to attend the interview for legitimate reasons, the Statement of Reason mustbe submitted with the other application documents to request the interview to be scheduled for a different
time. The applicant may not request to reschedule the interview after the submission of the application.

Application Documents
1. Application form (Please use the latest version.)
2. Resume in English (Free format. Click here for sample resume.)
3. A copy of your English language test scores (TOEFL® or TOEIC® score report)
a. Some universities may have their own English language requirements, such as TOEFL iBT® or IELTS scores.
The applicant must check with the university in which he/she wishes to enroll.
b. Applicants may submit a new, better score report to the interviewers in person during the interview.
4. Academic Transcript (Both in Japanese and English)
The transcript must include your academic record of the previous year. Students in their first year of amaster’s degree program must also attach their undergraduate academic transcripts.
・ Incomplete applications and applications received after the deadline will not be accepted.
・ Submitted documents will not be returned.
5. Statement of Reason (Free format)
・ C3-b applicants who cannot apply for or was rejected by the university-wide program conducted byInternational Student Exchange Division (See the link)
・ All C4 applicants (Both by applicants and by their Chair of Department, Head of Graduate Studies oracademic advisor )How to Submit Your Application Documents
・ Hard copies of documents 1, 2, 3, and 4 above must be submitted by campus mail or by hand to theInternational Cooperation Office of the Engineering Schools. The documents must be single-sided A4 copies.
Clip all sheets together.
・ Documents 1 and 2 must also be sent by email.

Where to Submit or InquireInternational Cooperation Office of the Engineering Schools(Main Bldg., Rm 50, 2 Fl)
Mailbox: H106
Extension: 3969
Email: ko.intl@jim.titech.ac.jp

 Application Guidelines
Program
The Engineering Schools offer an international exchange program that consists of five
Outlinecategories, C1, C2, C3, C4, and C5. Study abroad expenses are partially provided to successfully
nominated students.
Based on the Engineering Schools’ funding policy for its international exchange program,financial support is provided for1) Outbound students who will participate in research under the supervision of professors inthe host university2) Outbound students who will conduct research to broaden their own research field

Call forApplications

Eligibility

Language
Proficiency
Requirements

Screening
MethodStudents engaging in the following are NOT eligible to receive funding through this program.
1) Joint research between an overseas university and Tokyo Tech
2) Research related to students’ thesis research or doctoral dissertation
3) Study abroad solely focusing on acquiring course credits
Announcements will be made on the former Graduate School of Engineering’s website andalso will be sent to each chair of department.
Applications for C1 will be processed only in January. Applications for C5 will be processed asneeded.
1) Students on leave of absence are NOT eligible.
2) Applicants planning to study in their home country are NOT eligible.
3) Consideration will be given to students who actively participate in international activities
or classes held by the Engineering Schools or Tokyo Tech. Please mention this in theapplication form if you have such experience.
4) Only students with a GPA of 2.3 or higher are eligible to apply for C1 and C2.
Applicants must satisfy the following English proficiency requirements: TOEFL iBT® score of
70 or higher and/or TOEIC score of 650 or higher. However, even if their score is below thislevel, students may apply for the program if they have special reasons (e.g., have proficiency
in language used in the country where the host university is located, have good English
conversation ability that is not reflected in the scores). In such cases, students must attach astatement (free format) explaining these skills to their application.
Face to face interview in English
・ An applicant will be interviewed by multiple faculty members for 10 minutes (The first 5
minutes is for self-introduction, motivation, and research plan presentation, the latter 5
minutes is for questions and answers)
・ An applicant is allowed to distribute A4-size handouts・ An applicant is not allowed to read scripts or use a PC and/or projector
Note: If the number of applicants is large, only those selected by the initial screening(examination of application documents) will be interviewed.

Financial SupportforOutboundStudents

Important Points
to Note・ Round trip travel expense and/or scholarship is provided
・ Application fees and expenses for VISA acquisition are NOT provided
・ In the case of Japanese government (MEXT) scholarship students, only the roundtrip travel expense (airfare) at cost is provided
・ If other scholarships or financial support are provided to students by Tokyo Tech,
the amount of the financial support under this program will be adjusted
・ Applicants must carefully determine their period of study abroad, taking into
consideration the academic calendars of Tokyo Tech and the university in which
they wish to enroll. The International Cooperation Office of the Engineering
Schools will NOT coordinate schedules of students with classes or courses at
Tokyo Tech. It is the applicant’s responsibility to manage his/her own schedule.
・ Applicants for C2 should note that some universities require applications to becompleted approximately 3 months prior to enrollment.

 Grade Requirements
Students applying for categories C1, C2, C3, and C4 must state their GPA for the previous academic year in theirapplication form. GPA must be calculated based on the calculation method below. To apply for categories C1and C2, students must have a GPA of 2.3 or higher.
How to calculate your Grade Point Average (GPA)
Grade Conversion Table
Four-level(Type 1)
Four-level(Type 2)Four-level(Type 3)Five-level(Type 4)
Five-level(Type 5)
Five-level(Type 6)

gradingscale－Excellent

GradeGood

Fair

Failgrading

scale－ABCF

gradingscale－

100–80

79–70

69–60

59 or lower

gradingscale

100–90

89–80

79–70

69–60

59 or lower

grading

scale

SA

BCFgrading

scale

A

BC

DF

332

10

Grade Evaluation Point(GEP)

First, refer to the above table to convert your grades to Grade Evaluation Points (GEP) and calculate thefollowing.
III
III
IV

The number of credits with a GEP of 3 multiplied by three
The number of credits with a GEP of 2 multiplied by two
The number of credits with a GEP of 1 multiplied by one
The number of credits with a GEP of 0 multiplied by zeroTo calculate your GPA, divide the sum of I, II, III, and IV by the number of total credits earned.
 Supplements
The SERP partner universities have their own requirements for the C1 category. See the link.
* New requirements might be added. Please check out the latest information when you submit the applications.