“Yamada Research Grant 2014”
Outline for Grant Provision(General Principle)
Article No. 1
The provision of the "Yamada Research Grant" (hereinafter referred to as "the Grant") will
be implemented by the following Outline.
(Purpose of the Provisioning of the Grant)
Article No. 2
The purposes of the Grant are (1) to promote research and development activities
implemented by the researchers, (2) to scientifically prove the usefulness of honeybee
products which have been claimed traditionally, (3) to contribute in the advancement ofpreventive medical researches, cosmetic and dermatology researches, honeybee
fundamental scientific researches, and researches on environmental protection. We will
provide a grant in aid as a part of the expenses required new and creative researches on
useful natural materials such as honeybees and their products.
(Targeted Grantees)
Article No. 3
The "Applicant" described in this Outline refers to the person who has applied for theGrant and has received the Informal Notice for the Grant Provision (hereinafter referred tothe "Informal Notice").
(Grant Target Researches)
Article No. 4(1) "Grant Research" described in this Outline refers to the research described in theGrant Research Plan Document for the Grant (Exhibit of Appended Form 1, hereinafterreferred to the "Research Plan Document").
(2) "Feasibility Study" (hereinafter referred to as "FS Study") in this Outline refers to theresearch described in the Research Plan Document, which will have the grant amount of
500,000 Japanese yen provided in principle. In this case, the research was not approvedfor funding because of its low feasibility. Note that FS Studies will be entitled for thesame level of rights and duties for the provision of the Grant. The researches will be basedon the Grant with the Grant Researches specified in the preceding section.
(Grant Target Expenses)
Article No. 5
The Grant will be provided for the expenses which are necessary for the applicants andthe implementation of the creative researches for the useful natural materials such as
honeybees and their products. Such target expenses are to fall into one of the expenses
category described in Appendix, and are to be approved as being necessary andappropriate by the Yamada Bee Company, Inc. (such expenses are hereinafter referred toas "Grant Target Expenses").
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(Applying for the Grant Provision)
Article No. 6(1) The Applicant who agrees to the contents described in the Informal Notice andintends to receive the grant shall submit a copy for each of Grant Application Form for theGrant (Exhibit of Appended Form 1, hereinafter referred to as the "Grant ApplicationForm"), the Research Plan Document (Appended Form 1), the Promissory Letter(Appended Form 2), and the Bank Transfer Account Notice for the Grant (Appended Form
3 or the prescribed form of the Institutional Affiliation) by the date specified separately tothe Yamada Bee Company, Inc.
(2) Pursuant to Paragraph 2 of Article No. 16, the Applicant who intends to receive thecontinuing grant after the first year shall submit the document prepared by using
Appended Form 9 and shall be approved by the examination committee and approved.
He/she shall be approved foe continuation. Application Form, the Bank Transfer AccountNotice for the Grant, and the required documents (the Research Plan Document, thePromissory Letter, etc.) by the date specified separately to the Yamada Bee Company,Inc.
(Withdrawing the Application)
Article No. 7
When the applicant has any objection for the contents of or the conditions attached to theInformal Notice or the Grant Provision Notice, and intends to withdraw the application forthe Grant or to revise the conditions unavoidably, he/she shall submit a notification ofsuch effect (in any format) to the Yamada Bee Company, Inc. within fourteen (14) days
counting from the day when the subject Notice had been received.
(Final Decision on the Provision of the Grant)
Article No. 8
When the Grant Application Form is submitted to the Yamada Bee Company, Inc. in amanner following the rules specified in the preceding section, the Yamada Bee Company,Inc. shall examine the contents, and when they are approved as appropriate and effective,
will make its final decision for providing the Grant and make a notice to the subject
Applicant.
(Provision of the Grant)
Article No. 9(1) The Yamada Bee Company, Inc. shall provide the whole amount of the Grant
determined to be provided by following the preceding section by the end of the following
month of the completion of the grant provision procedure to the bank account specified by
the Applicant for bank transfer. The same is applied for provision to FS studies. TheApplicant who conducts a clinical trial shall be provided the Grant by the end of the month
subsequent to the Applicant’s notification to the Yamada Bee Company, Inc. about theapproval of the Ethics Committee of an organization which the Applicant belongs to or anexperiment facility. The Yamada Bee Company, Inc. shall provide set cost for Conference
expenses, Travel expenses related to participation in Conferences and paper submission
fees and other events by the end of the month following that in which supporting evidence(receipts or copy, presentation summaries, paper prints from submissions) have been2

submitted to the Yamada Bee Company, Inc.
(2) Certificate of the Grant shall be provided at the Grant Provision Ceremony which isto be held by the Yamada Bee Company, Inc. In the case where the research period will
be more than two years, the Certificate shall be provided only in the first year.
(3) The Applicants who have been determined to have the Grant provided shall attend
the Grant Provision Ceremony described in the preceding section. In the case where theApplicant will be compelled to be absent from the Ceremony, his/her substitution shallattend the Ceremony.
(4) In principle, the Grant provided shall be used solely for the purpose described in theResearch Plan Document.
(Provision of the Test Sample)
Article No. 10(1) The Applicant who intends to have test samples provided shall clearly state theamount required and the reasons (purpose of use, grounds of amount, etc.) in the Grant
Application Form when making the application, and receive those samples which theYamada Bee Company, Inc.. has approved to be necessary and appropriate.
(2) The Applicant who will conduct the research for more than one year shall clearlystate the annual amount required in the entire research period and the reasons, in theGrant Application Form in the first year, and shall request in writing to the Yamada Bee
Company, Inc. at the beginning of each fiscal year.
(3) The Applicants shall not use the test samples provided by the Yamada Bee Company,
Inc. for any other purpose than to be used for the Grant Research.
4 The Applicants, the institutes where the Applicants belong to, and the Yamada Bee
Company, Inc. shall not disclose, publish, or convert any of the technical or businessconfidential matters or know-hows of the partner acquired through the implementation ofthe Grant Research not only during the period while the Grant Research is being
implemented but also for two (2) years after the completion of the research period.
(Changing the Contents of the Grant Research, Allocation of the Expenses, and theApplicant’s Contact Information)
Article No. 11(1) The Applicant who intends to change the contents of the Grant Research or theallocation of the expenses shall submit a copy of the Application Form for Changes for theGrant Research for the Grant (Appended Form 4) to the Yamada Bee Company, Inc. inadvance and receive approval for the changes. Note that slight changes do not require
having application forms submitted.
(2) The Yamada Bee Company, Inc., when providing approval as described in thepreceding section, may attach conditions or may change the subject condition asnecessary.
(3) When there has been any change in the organization where the Applicant belongs to,
its address, or the Applicant’s contact information, etc., the Applicant shall submit theRepresentative (Organization, Address) Change Notice (Exhibit of Appended Form 4) tothe Yamada Bee Company, Inc. each time without delay.
(Slight Changes)
3Article No. 12(1) "Slight changes" referred in Paragraph 1 of the preceding section refers to changes
in the quantity of the raw material, specifications of the machines, etc., and other detailed
parts of the Grant Research which are so minor that they will not imply any impact upon
the purpose of the Grant or the efficiency of the Grant Research.
(2) As for the allocation of the expenses, changes in the amount less than 100,000
Japanese yen shall be deemed to be slight changes.
(Cancellation or Discontinuation of the Grant)
Article No. 13(1) The Applicant who intends to cancel or discontinue the Grant Research shall submit
a copy of Grant Research Cancellation (Discontinuation) Approval Application Form for
the Grant (Appended Form 5) to the Yamada Bee Company, Inc. in advance, and receive
approval for the cancellation (discontinuation).
(2) When the cancellation has been approved by following the rules described in thepreceding section, or when it is not expected that the Grant Research will be completed
within the scheduled year, the Applicant shall submit a copy of the Whole Set ofDocuments at the Final Report on the Grant Research for the Grant (Appended Form 7,its exhibit and the Final Report Format for the Grant, hereinafter referred to as "the Whole
Set of Documents to be Submitted at Final Report") and the Payment Details for the Grant
Research for the Grant (Appended Form 8, hereinafter referred to as the "PaymentDetails") to the Yamada Bee Company, Inc. within fifteen (15) days counting from the dateof the approval or by October 14 of the scheduled year of the research completion,
whichever comes earlier.
(Report for the Delay of the Grant Research, etc.)
Article No. 14
When it is not expected that the Grant Research may be completed within the scheduled
period or it has become difficult to implement the Grant Research, the Applicant shallsubmit a copy of Report on Delay of the Grant Research, etc. for the Grant (AppendedForm 6) to the Yamada Bee Company, Inc. in a prompt manner, and wait for an instruction
regarding the matter.
(Status Report)
Article No. 15
Whenever requested by the Yamada Bee Company, Inc., the Applicant shall submit acopy of the Interim Report for the Grant Research (Appended Form 9) and the Payment
Details (Appended Form 8).
(Submitting the Final Report)
Article No. 16(1) The Applicant shall submit a copy of the Whole Set of Documents to be Submitted atFinal Report as for the implementation status of the Grant Report as of September 30 of
the scheduled year of the research completion, and the Payment Details to the Yamada
Bee Company, Inc. by October 20 of the same year.
(2) The Applicant who will conduct the research for over a year shall submit a copy of4

the Grant Research Implementation Interim Report for the Grant (Appended Form 9) on
the status of subsidized research as of May of each fiscal year(FY), research planned tobe completed by September the same year, and research plans for the following year
(October 1 - September 30) and the need for continued research, and the Payment
Details to the Yamada Bee Company, Inc. by the application deadline for the following
year and the advisability of continuance shall be judged.
(Publication and Familiarization of the Outcomes)
Article No. 17(1) When the Yamada Bee Company, Inc. intends to publish or familiarize its outcomes,
the Applicants shall cooperate in its publication or familiarization.
(2) When the Applicant will announce the outcome of the Grant Research at anacademic conference, a scholarly journal, a press release, etc., he/she shall notify theYamada Bee Company, Inc. beforehand. When the Applicant makes a presentation of theoutcome at an academic conference, he/she is expected to notify the Yamada BeeCompany, Inc. 30 days prior to the registration and shall make sure to describe within thepresentation that is has been supported by the Grant for the Yamada Bee Company, Inc..
When publishing the dissertation or other publications, he/she shall make sure to describethat "This research was supported (in part) by the Yamada Research Grant" in theAcknowledgement.
(Returning the Grant)
Article No. 18
The Yamada Bee Company, Inc. shall be entitled to have part or all of the Grant returned
when the case corresponds to any of the following cases;(1) When there had been any false or fraudulence contents included in the Grant
Research.
(2) When the Applicant had used the Grant for a purpose other than those described inthe Research Plan Document.
(3) When the Grant Research matches the conditions described in Paragraph 1 ofArticle No. 11 to make changes for the Research Plan Document, and as a result, it
requires significantly less amount of research fee than the amount alreadyprovided.
(4) When the Applicant did not use the Grant although he/she had described thepurpose of the Grant in the Research Plan Document.
(5) When the case is acknowledged to have breached any of the provisions specified inthis Outline.
(Requirement on Maintaining Confidentiality)
Article No. 19
The Applicants, the institutes where the Applicants belong to, and the Yamada BeeCompany, Inc. shall not disclose, publish, or convert any of the technical or businessconfidential matters or know-hows of the partner acquired through the implementation ofthe Grant Research not only during the period while the Grant Research is being
implemented but also for two (2) years after the completion of the research period.
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(Matters Regarding the Treatment of Private Information)
Article No. 20(1) The private information acquired by the Yamada Bee Company, Inc. regarding theGrant Research will be used with its usage limited for the whole set of businesses
regarding the selection of the Grant Research such as accepting the application, making
the selection, notifying the examination outcomes, and providing the grant. Note that
however, the Yamada Bee Company, Inc. shall be entitled to be able to disclose the nameof the Applicant and the Institutional Affiliate where the Applicant belongs to, and theinformation regarding the theme, etc. of the Grant Research to the general public for theGrant Research which has been determined to be appointed.
(2) Should there be any request made by the Applicant to disclose / correct / cancel theusage of the personal information acquired by the Yamada Bee Company, Inc. as for theGrant Research, the Yamada Bee Company, Inc. shall address such request in an
adequate and prompt manner by first confirming the identity of the requesting person as
being the same person with the Applicant.
(Accounting Business Regarding the Grant Research)
Article No. 21(1) The Applicant shall clarify the facts for the income and expenditures as for theaccounting business (Appendix) regarding the Grant, and shall submit the Payment
Details (Appended Form 8) to the Yamada Bee Company, Inc. at the completion of theGrant Research.
(2) All the rest of the materials regarding the Grant Research except the materials
specified in the preceding section shall be stored by the Applicant for the period of two (2)years after the completion of the Research.
Supplementary ProvisionThis Outline shall be enforced from May 1, 2014, and shall be applied for the Grant
provided for FY 2014 and beyond.
Appendix
Expenses Category(1)

Expenses

Description
forexperiment materials

・Expenses required for purchasing equipments and experimental animals.
・Expenses required for purchasing consumable supplies such as reagents or columns.
・Expenses required for purchasing or borrowing tools or instruments for producing machine
equipments, etc.
・Expenses required for prototyping, improving, installing, or repairing the tools or instruments
by outsourcing the works.

(2) Expenses for machine
equipments

・Expenses required for purchasing the parts to produce the machine equipments, or forpurchasing the machine equipments such as the analyzing machine equipment, etc.
※"Machine equipments such as the analyzing machine equipment, etc." refers to machine
equipments which implement measurement, analysis, or assessment, etc.
・Expenses required for prototyping, improving, installing, or repairing the tools or instruments
by outsourcing the works.
・Expenses required for borrowing the machine equipments.
※ In the case of more than 100,000 Japanese yen, please submit the packing slip and thephotograph of the equipment certifying the completion of registration process for the6

institutional affiliation (the photograph of the site showing registry number, etc.), together
with the Payment Details.
(3) Expenses required for・Expenses required for consigning the surveys or analyses.

analysis consignment(4) Personnel expenses

・The expenses or technical fee which the Applicant pays to the person who supports the Grant
Research.

(5) Indirect expenses

・Expenses that are paid to the organization where the Applicant belongs to such as thefacilities management expenses or the office management expenses.
(Make sure to clearly describe the percentage for which the indirect expenses compriseamong the Grant.)(6) Other miscellaneous
expenses・ Expenses for information and telecommunication machineries: Expenses required forpurchasing or borrowing information and telecommunication machineries. Expenses
required for installing or maintaining / managing information and telecommunication
machineries. ※"Information and telecommunication machineries" refer to the machineriesrequired for establishing the network such as servers, hubs, or routers, etc. (the same shallapply hereinafter)・Expenses for purchasing software: Expenses required for purchasing or obtaining thelicenses for the dedicated software.
・Honorarium: Expenses required for paying honorarium when having requested for making
surveys or analyses to those persons who have the expertise (experts).

Expenses requiredfor paying honorarium to consumer monitors, etc.
・Conference expenses and Travel expenses: Expenses required for attending academic
conferences to make presentations about the outcome of the Grant Research andExpenses required for the Applicant’s or the co-researchers’ travelling and conference
expenses for attending academic conferences to make presentations, etc. regarding theGrant Research.
The Grant will be provided as the set cost after receipt of support documents.
The limit for Conference expenses and travel expenses for participation in Conferences are
set at 100,000 Japanese yen per person for conferences/presentations in own country and
200,000 Japanese yen per person for international conferences/presentations.
・Communication expenses: Expenses required for mailing or delivering the samples ordocuments, etc. or for communication regarding the Grant Research.

・ Meeting expenses: Expenses required for the Applicant or the co-researchers to holdmeetings regarding the Grant Research. ※ The Grant will cover up to 3,000 Japanese yen
per person multiplied by the number of applied persons.
・ Expenses required for the submission of an academic paper: Expenses required forsubmitting or printing the dissertation.
When applicant’s paper is accepted by an academic magazine, the grant will be provided as
the set cost after receipt of support documents. The limit for submission of an academic
paper is at 150,000 Japanese yen per paper.
・Commission paid: Transfer fee required for payment of this Grant Research expenses throughbank or postal transfer.

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