2015/01/16
Minutes
Expert meeting to collect EFDB and Software users’ feedback
Hayama, Japan
14 – 16 October 2014

1. This paper summarises the expert meeting to collect EFDB and Software users’ feedback held in Hayama, Japan on
14-16 October 2014 and its discussion.
Objective and organization of the meeting
2. The objective of this meeting was to help inventory compilers going beyond the Revised 1996 IPCC Guidelines,
specifically to encourage the use of the 2006 IPCC Guidelines and IPCC Inventory Software. In addition, the meeting
was expected to collect any feedback on Inventory Software and Emission Factor Database (EFDB). 21 experts from19 countries and one representative from the UNFCCC Secretariat participated. The list of participants is attached asAnnex 1.
3. The organization of the meeting was as follows. On the first day, the overview of emission inventory and TFI activities,and guidance on good practice elements were presented. Each presentation was followed by Q&A and discussion.
On the second day, the meeting was split into two groups, Group 1 on Energy, Industrial Processes and Product Use(IPPU) and Waste sectors and Group 2 on Agriculture, Forestry and Other Land Use (AFOLU) sector, for hands-on
training using Inventory Software. Both groups reviewed the methods provided in the 2006 IPCC Guidelines andworked through examples using dummy data for Inventory Software. On the third day, there was a hands-on training
session for simulation exercise to experience inventory compilation using Inventory Software. Following this session,
there was another hands-on training on time series consistency to try out the splicing techniques (this was moved tothe third day from the first day due to time constraints). Finally the meeting discussed the issues and areas to explore
what the TFI can do to help inventory compilers further. The agenda of the meeting is attached as Annex 2.
Summary of discussion
4. The meeting collected the participants’ feedback on the meeting itself and discussed the areas for potential
improvement of the IPCC tools, specifically on Inventory Software based on the experiences shared and issues
identified.
5. Overall, the participants expressed a feeling of satisfaction. They agreed that the meeting was well organized andvery efficient to learn important elements in the 2006 IPCC Guidelines, and also useful in gaining practical experiences
via all the hands-on trainings. The feedback and suggestion on the meeting and Inventory Software from theparticipants are summarized in the table below.

TopicFeedback and suggestion

Meeting

Wider opportunity to participate in the meetingProvide further training opportunities.



Generate on-line training pages in the TFI website (e.g. to make the training
materials available on the website, to organize regional webinar).

Establish an on-line discussion forum where many experts can join in discussion
and exchange of information/opinions.

Meeting materialsInventory Software

Provide guidance on units (e.g. by putting a note such as “kilotonnes are equal togigagrams.” in the dummy data set).

Improvement of current functions
Correct an error detected in the worksheets on livestock. Currently, if a long nameentered as name of subcategory under Livestock category, it will be shown wrongly.

Make the warning about password stronger and more explicit so that users will
never forget their passwords.

Enhance automatic QC functions, e.g. consistency check (showing outliers),
completeness check (listing the empty cells) and notation keys documentation
check.

Review and improve the way of entering uncertainty data. For example, uncertainty
ranges cannot be differentiated by technology type in the worksheet for PFC
emissions from Aluminium Production.

Provide concise guidance (quoted from Guidelines) in 2006 IPCC Guidelines
window in each worksheet. It will help inventory compilers correctly use eachworksheet.

Improve the linkage between relevant worksheets/windows so that the same
information/data can be automatically filled in (e.g. livestock manager andworksheet on manure management). It will help avoid mistakes and ensure
consistency within an inventory.

Add new functions to:Make the data entry faster.

Import data from spreadsheet directly.

Show the IPCC reference tables so that all default data and equations can beviewed in the software.



Alert the user about errors in entering data with a brief explanation on what thecorrect way is. Some of the current error message are not very clear.

Show national total emissions in Gg-CO2 unit.

Generate reporting tables and figures showing estimated emissions for the entire
time series (i.e. emission trends).

Help implement recalculation more easily.

Help ensure correct data matching to avoid erroneous data transfer between
inventory team members and coordinator. For example, when importing an XML

2

file, an automatic check of inventory year should be made to avoid unintentional
overwrite.
Help correct and appropriate use of notation keys.

User Manual and supporting materials
Update the current User Manual.

Translate the User Manual into non-English languages

Provide documentation on how the software can be used for:‐Biennial Update Reports (BURs), National Communications (NCs) under theUNFCCC;‐

Establishment/enhancement of institutional arrangement.

Provide guidance on the difference between GPGs and 2006 Guidelines, so thatthe GPG users can better use the software. For example, guidance about how toseparate Agriculture and LULUCF and explanation about “BEF” and “BCEF” wouldbe useful.

Generate and disseminate blank dummy sheets for all the categories (Excelfiles), together with advice on how to use them. This will facilitate training and canalso serve as a list of activity data requirements.

SupportAnswer the questions from users as quickly as possible. Inventory compilers often
need quick expert help. Response within a few days or even within a few hours
would be desirable.

Conclusion
6. The participants were actively involved in the hands-on training and discussion throughout the meeting. The meetingprovided an opportunity to share the experiences in use of 2006 IPCC Guidelines and relevant tools amongst theparticipants. The participants agreed it is desirable that TFI continue to hold this type of meeting to help inventory
compilers and to disseminate the IPCC Guidelines and relevant tools.
7. The meeting collected various useful inputs on the meeting and the Inventory Software. The TFI will consider thefeasibility and priority of the suggestions to improve the software and supporting materials in the future.
8. Finally, the TFI extends its appreciation to the Government of Japan for the support by hosting this meeting. It also
attends its appreciation to the Institute for Global Environmental Strategies (IGES) for the support by providing themeeting facilities.

3Annex 1.

List of Participants

BeninG. H. Sabin Guendehou
Benin Centre for Scientific and TechnicalResearch03 P.O. Box 1665 / 2048, Cotonou, BJ
Benin
Tel: +229 95 05 93 91
Fax: +229 21 32 36 71

Indonesia
Prasetyadi Utomo
Mitigation and Atmospheric Function Preservation,
Ministry of Environment
Jl. DI. Panjaitan Kav. 24 Kebon Nanas, Jakarta,
13410 Indonesia
Tel: +62 21 8517164
Fax: +62 21 85902521

BrazilThelma Krug (TFI Co-chair)
INPE-Instituto Nacional de Pesquisas Espaciais
Av. Dos Astronautas, 1758 - Jardim da Granja,
San Jose dos Campos - Sao Paulo, 12227-010
BrazilTel: +55 12 3208 6005
Fax: +55 12 3941 2077

Japan
Taka Hiraishi (TFI Co-chair)
C/o Institute for Global Environmental
Strategies (IGES)
2108-11 Kamiyamaguchi, Hayama, Kanagawa,
240-0115 Japan
Tel: +81 46 855 3758
Fax: +81 46 855 3808

Cambodia
Vichet Ratha Khlok
Ministry of Environment#48, Preah Sihanouk Blvd., Chamkarmon,
Phnom Penh Cambodia
Tel & Fax: +855 23 218 370

Midori Yanagawa
Greenhouse Gas Inventory Office of Japan (GIO),
Center for Global Environmental Research(CGER), National Institute for Environmental
Studies (NIES)
16-2 Onogawa, Tsukuba, Ibaraki 305-8506 Japan
Tel: +81 29 850 2353
Fax: +81 29 850 2219

Ecuador
Pamela Germania Sangoluisa Rodriguez
Ministry of Environment - FOCAM ProjectCoruña N24-611 y Valladolid, 170517 Ecuador
Tel: +593 223945980 ext:121

Lao PDR
BounEua Khamphilavanh
Department of Disaster Management and Climate
Change, Ministry of Natural Resources andEnvironment
Nahaideow RD, Sisavath village,
Vientiane Capital, 7864 Lao PDR
Tel: +865 21 255125
Fax: +856 21 265017

Egypt
Mosaad Kotb HassaneinCentral Laboratory for Agricultural Climate,Agriculture Research Centre (ARC), Ministry ofAgriculture and Land Reclamation, Egypt
6 Al-nour St., Dokki, Giza, 296
Egypt
Tel: +20 2 37490053
Fax: +20 2 37605793

MalawiChristopher Manda
Environmental Affairs Department, Malawi
P/Bag 394, Lilongwe 3 Malawi
Tel: +265 999450895

4

Mauritius
Bhardowaz Ramlowat
Roger Fayd'herbe & Co. Ltd.
Reservoir Road, Camp Fouquereaux, Highlands
Mauritius
Tel: +230 5497 2202

Romania
Sorin Deaconu
Ministry of Environment and Climate Change
Libertăţii Boulevard no. 12, Sector 5,
Bucharest Romania
Tel: +40 758055011

Myanmar
Myint SoeMinistry of Environmental Conservationand Forestry
No(3/A) Parame Road, Mayangon Township,Yangon, 11061 Myanmar
Tel: +95 9 420702034
Fax: +95 67 431322

SenegalBabacar Sarr
ENERTEC-SARL
Léo Frobénius No 18, Fann Résidence, Dakar,
BP16277 Senegal
Tel: +221 77 149 80 43
Fax: +221 33 864 6560
UkraineNataliya Stranadko
Ministry of Regional Development, Construction,Housing and Communal Services of Ukraine
24, Dymytrova Str., Kyiv 03150
UkraineTel: +38 050 172 63 33Namibia
Reagan Sibanga Chunga
Ministry of Environment and Tourism
Private Bag 13306, Windhoek
Namibia
Tel: +264 61 284 2712
Fax: +264 61 240 339

USATiffany Troxler
Florida International University
11200 SW 8th St, OE148, Miami,FL 33199 USA
Tel: +1 305 348 1453

Peru
Alfonso Eduardo Córdova
Ministry of Environment
Javier Prado Oeste 1440 Avenue
Peru
Tel: +51 1 611 6000 / 1420

VietnamNguyen Trong Hung
Department of Meteorology, Hydrology and Climate
Change, Ministry of Natural Resources andEnvironment
No. 10, Ton That Thuyet Str. Cau Giay District,Hanoi 0084 Vietnam
Tel: +84 4 37759384
Fax: +84 4 37759382

Papua New Guinea
Joe Neil Pokana
Office of Climate Change & Development
PO Box 4017, Boroko 111, NCD
Papua New Guinea
Tel: +675 77540875 / +675 70316636
Fax: +675 3257620
Sherlyn Weplu
Office of Climate Change & Development
PO Box 4017, Boroko, National Capital District,
Port Moresby, 134
Papua New Guinea
Tel: +675 344 2276
Fax: +675 325 7620

Zimbabwe
Dingane Sithole
Ministry of Environment, Water and Climate
Private Bag 7753, Causeway, Harare Zimbabwe
Tel: +263 772 425 928
Fax: +263 4 701399

5UNFCCC
Uazamo Kaura
United Nations Framework Convention on Climate
ChangePlatz der Vereinten Nationen 1, D-53113
Bonn Germany
Tel: +49 228 815 1474
Fax: +49 228 815 1999
IPCC TFI TSU
C/o Institute for Global Environmental
Strategies (IGES)
2108-11 Kamiyamaguchi, Hayama, Kanagawa,
240-0115 Japan
Fax: +81 46 855 3808
Kiyoto Tanabe
Tel: +81 46 855 3752
Baasansuren Jamsranjav
Tel: +81 46 855 3757
Maya Fukuda
Tel: +81 46 855 3753
Eriko Nakamura
Tel: +81 46 855 3750
nakamura@iges.or.jp
Toru Matsumoto
Tel: +81 46 855 3746
t-matsumoto@iges.or.jp
Koh Mikuni
Tel: +81 46 855 3876
mikuni@iges.or.jp

6Annex 2.

Meeting Agenda

Tuesday 14th October: Plenary 1
09:00
09:30

Registration
Welcome

Co-Chairs
Mr. Akio Takemoto, Ministry of Environment, JapanIntroduction


10:00

11:30

13:00
14:30

17:30
18:00

Explanation of the objective of this meeting

Overview

National GHG Inventories: Scope and general principles
Development of the 2006 IPCC Guidelines and relationship to earlier IPCC
Guidelines

Guidance on good practice elements
Approaches to data collection
Uncertainty analysis
Methodological choice & key category analysis

LUNCH
Guidance on good practice elementsTime series consistency <hands-on training>
QA/QC and documentation
IPCC Tools: Emission Factor Database (EFDB)IPCC Tools: Inventory Software
Discussion

ENDReception

Wednesday, 15th October: Parallel Sectoral Sessions
Group 1 - Energy, IPPU and Waste
09:00
Both groups will:





Group 2 – AFOLU

Review the methods used and work through examples
Provide hands-on training on the Software
Provide time for discussion
Q&AConsider potential issues for consideration by the TFIConsider ideas for potential improvement and development of the Software

EnergyAFOLUFuel Combustion
Reference Approach
Fugitive Emissions

Types of Sources




IPPU

7LivestockLand
Aggregate Sources and NonCO2 Emission Sources on Land

Cement Industry
Iron & Steel Industry
F-gases

Waste Data
Solid Waste Disposal andTreatment
Wastewater Treatment

Waste



18:00

END

Thursday, 16th October: Plenary 2
09:00
Hands-on training on the IPCC Inventory Software



13:00
14:30

16:00

Simulation exercise on inventory compilation
Key category analysis
Reporting tablesLUNCH
Closing plenary

Discussion on experiences and issues raised – what can TFI do to help?
Identification of potential areas of improvement/development

FINISH8