ScanForm
Capture digital data from handwritten forms

With

ScanForm,handwriting

onpaper

istranscribed

intodigital

data with a single smartphone photo. Once the photo is uploaded,artificial

intelligence(AI)

extracts

allinformation

toNo more duplicative datareporting.

automaticallycreate custom summary statistics and visual analytics in seconds.

Higher accuracy andFlexible

andinteroperable,

ScanFormisadigitalsolution

thatsimultaneously improves data quality and saves time by eliminating
manual data entry.

ScanForm performs data quality assessments(DQAs) and source data verification with each image, reducing costs

faster analytics frompaper, for more confident
decision making: that’s
ScanForm.

for audits and monitoring and evaluation (M&E) activities.

How it works

1. Write on paper

2. Take a picture

3. Data is digitized

4. Use the data

Use any form factor,

Typical $100 phone/tablet

In seconds!

Real-time data analysis

A3,A4, A5 ... it’s up to you!

is OK!

and summary reports!

https://scanform.qed.ai
scanform@qed.ai

Advantages

Paper guarantees that data entry is familiar and scalable, and ScanForm ensures that data will be received correctly.
Since 2018, ScanForm has grown exponentially with over 20 million patient records processed in sub-SaharanAfrica … and still counting!
Accurate + Expedient
Analytics

Sustainability: Money +Time Saved• Eliminate manual data entry,

because handwriting is autotranscribed• Eliminate physical source dataverification, because an imageof each form is accessible
digitally• More affordable to deploy andmaintain, compared toelectronic medical records• Easy for ministries of health(MOHs) to adopt• Does not require hiringadditional data clerks• More trustworthy experiencefor HIV patients and refugees• OC accuracy 99 that isR>%

continuously calibrated to local
handwriting• eal-time summaries and data
quality reports• Ability to rapidly identify andresolve data discrepancies• Auto-imputation of logical,
missing data
R

Scalable + Sim lep• o stable electricity, scanners,
Ncomputers, or stable network
needed• o physical removal of forms• Paper is easier and threetimes faster to use than tabletsor PCs• roadly deployable in thecommunity
NB

Malawi: HIV Testing Results

Disa re ated by ccess ointgggAP

How does ScanForm reduce costs?
• Eliminates repetitive expenditures for implementing partners (IPs) byauto-transcribing data from routine registers, and auto-calculating
summary stats, rapidly and reliably• Summary registers, tally sheets, and carbon copies can all be eliminated• DQAs are integrated within the data collection workflow, creating a rapid
and comprehensive approach to continuous quality improvement

Solutions and Use Cases
Surveillance
In places with limited digital infrastructure,
ScanForm enables accurate data collection
in seconds for time-sensitive analyses andaction, with minimal technology required.
The ability to detect epidemic threats innear real-time is critical for response
effortsandpreventing
furthertransmission.

Patient-carried Maternal andChild Health (MCH) handbook,
COVID-19, household surveys,
malaria monitoring and under-5
mortality surveillance led by+20,000 community volunteers
in Kenya-Without ScanForm, IPs can spend
30-40% of their budgets on data
extraction and typing alone. In
one example country from SubSaharan Africa, over 25K USD canbe spent per month for every 50
facilities, amounting to many
millions of dollars per year atnational scale.

Routine Reporting

We work with MOHs to make their national registers scannable with ScanForm. All the same data is captured as
before, but now enhanced with auto-generated summaries, DHIS2 stats, and daily DQA reports for corrections. All
reports are available both on-site and off-site.
Registers Converted Into ScanForm:

ANC, CHV, Child Welfare Clinic, Daily Activity Register, HIV Testing Services (HTS), IDSR, In Patient Department, Labor andDelivery, OPD <5, OPD >5, PNC, STI, VL Request Forms… and many more

National Scale HTS inMalawi: cumulative
number of HIV tests
recorded by ScanForm
over only one year ofrollout

Clinical Trials
Protocols for clinical trials involve complex eligibility and screening requirements to inform individual-level grouping
into cohorts or cases vs. controls. Detailed follow up is required for each participant which is easily monitored with
ScanForm, especially at sites with limited electricity and network. ScanForm also ensures legal compliance when apaper record trail is required.

IMPROVE-2

MalCOV

MiMBa2019-2022 | Kenya, Malawi, Tanzania

2021-2023 | Burkina Faso, Kenya

2021-2024 | Kenya

Evaluating malaria treatments andprevention strategies for pregnant
women in Kenya, Malawi and Tanzania

Assessing COVID-19 and malaria
coinfection with antimalarial
treatments in Burkina Faso and Kenya

Collecting antimalarial safety data for
pregnant mothers and neonates inKenya

Education
Attendance improvement strategies require comprehensive
monitoring and evaluation of student attendance, with active
follow-ups for defaulting students. Timely and accurate tracking ofattendance is challenging due to insubstantial resources for themanual transcription of paper-based attendance registers, andlimitations in network and computer infrastructure to deploy fully
digital solutions.

ScanForm-based attendance registers are being used by 1,000
primary schools in 4 Northernstates of Nigeria, working incollaboration with UNICEF.

Where we areKENYA

MALAWIBENIN

NIGERIA

SOUTH AFRICANAMIBIA

BURKINA FASOZAMBIAMEXICOCAMEROONPOLAND

Accolades• WHO: ScanForm has been featured in the WHO’s Consolidated guidelines on person-centered HIV strategic
information: strengthening routine health data for impact• MIT: ScanForm has won the MIT Solve 2022 challenge for Novel Technologies to Improve PHC in LMICs• AWS: ScanForm has won the 2023 AWS Health Equity Initiative

Interoperability

DHIS2

OpenMRSInterested in ScanForm foryour next project?

Contact us!
https://scanform.qed.ai
scanform@qed.ai

Thanks to support from:ODK

OpenHIM