Student dormitory
management regulations

旭日本語学院〒358-0023

埼玉県入間市扇台 3-1-4

TEL：04-2941-5853

FAX：04-2941-5850

2019 年 10 月 11 日

Check-In Procedures
1. Application for Check-In
Those who wish to check into the dormitory should inquire about room availability
with the school. If dormitory space is available, the designated check-in application
form will be sent to you. Please fill in the required information and submit yourapplication along with the reservation fee.
※ Priority for room allocation will be given to those who have paid the reservationfee.

2. Reservation Fee and Dormitory Fee
The reservation fee is 30,000 yen. This reservation fee will be transferred to thedormitory fee upon check-in.
※ In case you wish to cancel your application after submitting the dormitory
check-in application form, the reservation fee will be considered a cancellation
fee and will not be refunded.

3. Dormitory Fees (Fees to be paid to the school on a monthly basis)※ Please pay by the end of the previous month.
2-Person Room

4-Person Room

Dormitory Fee

30,000 yen

20,000 yen

Utilities (Water and Electricity)

5,000 yen

5,000 yenInternet Fee0 yen

0 yen※ Utility costs (water and electricity) are set at a lower rate for students.
Additional charges may apply if usage exceeds the norm.
※ The school covers the internet fee.

14. Check-In Fees
Please make payments for the security deposit and three months' worth ofdormitory fees upon check-in. The security deposit will be refunded after deducting
expenses such as cleaning fees when you check out. It should be noted that thereservation fee is included in the check-in fee (30,000 yen).

2-Person Room

4-Person Room（check-in fee）

（30,000 yen）

（30,000 yen）

Security Deposit

40,000 yen

40,000 yen

Dormitory Fees for 3 Months

90,000 yen

60,000 yen（Fire Insurance for 1 Year）

0 yen

0 yen

130,000 yen

100,000 yen(+30,000 yen）(+30,000 yen)

Total

※ Please note that the money paid once is generally non-refundable.
※ The fire insurance premium will be covered by the school.

2

Check-Out Procedure
1. Request for Check-Out
Please submit a "Check-Out Form" to the office at least one month before yourintended departure date. If you have less than 30 days remaining until yourdeparture date, you will be required to pay one month's dormitory fee. Check-out is
not permitted on Saturdays, Sundays, or public holidays.
- Students graduating in March should check out by around March 20th .
- Students graduating in September should check out by around September 20th.

2. Cleaning
Before or on the day of check-out, the school will conduct a room check (cleaningconfirmation) in your presence. If the cleanliness is not satisfactory, you will berequired to redo it. Please do not forget to clean the kitchen shelves. Any damages
or stains will be deducted from your security deposit during settlement.

3. Handling of Belongings and Trash
You must not leave your belongings in the room or kitchen. Please ensure that you
separate your trash into burnable, non-burnable, and recyclable categories anddispose of them in the designated trash disposal area.
For electrical appliances such as TVs and computers, consult with an electronics
store or a recycling shop.
For larger items like bookshelves and beds, contact the Bulky Waste Reception
Center at

そ だい

うけつけ04-2934-5546 ( 粗 大 ゴミ受 付 センター ).

4. Procedures at the City Hall(Regarding Residence Card, National Health Insurance Card, etc.)(1) If You Move Within the Same City➀ Change of Address on Your Residence Card
② Change of Address on Your National Health Insurance Card3

(2) If You Move to a Different City
➀ Submit a Moving Out Notification (at your current city hall)② Return Your National Health Insurance Card (at your current city hall)③ Submit a Moving In Notification (at the new city hall)④ Change of Address on Your Residence Card (at the new city hall)⑤ Enroll in National Health Insurance (at the new city hall)(3) If You Return to Your Home Country or Move to Another Foreign Country➀ Show your return flight ticket or reservation to the school② Return your National Health Insurance Card to the city hall
③ Return your Residence Card at the airport

5. Other Procedures (When Moving Within Japan)
・Visit the post office to get a change of address notification form, fill it out,
and drop it in the mailbox. (Your mail addressed to you will be forwarded
to your new address for one year by the post office.)
・Inform your bank about the change of address. (You can often do thisthrough their app.)・Contact your credit card companies to update your address.
・Notify your phone service provider of the change of address.
・Arrange for water service at your new place. (Call or go online to schedulewith the water company at least two weeks in advance.)
・Arrange for gas service at your new place. (Call or go online to schedulewith the gas company at least two weeks in advance.)
・Arrange for electricity service at your new place. (Call or go online toschedule with the electricity company at least two weeks in advance.)・If you want to use the internet in your new place, sign up for an internet
service contract.
6. On the Day of Departure(1) Settlement of Dormitory Fees, etc.
(2) Cleaning and Confirming No Personal Belongings Remain(3) Close the Windows and Doors in Your Room
(4) Return the Room Key to the School4

Main contact information
Name

Address・TEL
いる ま し とよおか

い る ま し やくしょ

入間市 役 所

いる ま し けんこう

入 間市 健 康

入 間市 豊 岡 1-16-1
04-2964-1111

いる ま し かみふじさわ

入 間市 上 藤 沢 730-1

ふく し福 祉センター

04-2966-5511

は ら だ びょういん

いる ま し とよおか

おおたいいんいる ま し とよおか

かたぎりいる ま し おうぎだい原田 病 院
太田医院

クリニック

入 間市 豊 岡 1-13-13
入 間市 豊 岡 1-8-26

入 間市 扇 台 4-7-15とよおか

豊岡

いる ま し とよおか

せいけい げ か

整 形 外科入 間市 豊 岡 1-8-3

Name

Access- Residence
registration
10 min. on foot from- National health
Irumashi Station
insurance enrollment- Address change
15 min. by bus from - Health checkup
Irumashi Station.
- X-ray imaging
5 min. on foot from
Irumashi Station
10 min. on foot from
Irumashi Station
10 min. on foot fromour school
5 min. on foot from
Irumashi StationPlaceTEL

とうきょう で ん き

東 京 電気カスタマーセンター

いる ま し入 間市

0120-552-496

とうきょう

東 京 ガス

きゃくさま

お 客 様 センター

0570-002211

いる ま し入 間市

03-3344-9100

すいどうきょく

水道 局

きゃくさま

お 客 様 センター

いる ま し入 間市

Procedures

04-2960-1301

5

General hospital
Private clinic(Internal medicine)
Private clinic(Internal medicine,Dermatology)
Orthopedic clinic

Procedures- Moving report- Contract changes[24-hour phone reception]- Moving report- Fee settlement- Opening/closing- Gas trouble- Moving report- Contract changes- Water troubleDormitory Rules and Guidelines for Residents
1. Purpose
These rules and guidelines are established to ensure that residents of the Asahi
Nihongo Gakuin international student dormitory understand and adhere toJapanese rules and manners, allowing them to integrate into Japanese life.

2. Obligation to Comply
Residents shall recognize that the dormitory is a place for communal living and must
adhere to these rules and guidelines, conduct themselves with decency as students ofAsahi Nihongo Gakuin.

3. Prohibited Activities➀ Residents must not manufacture or store items that violate laws, such as
firearms, edged weapons, or dangerous explosives or flammable materials.
② Inviting individuals other than dormitory residents (including animals) into
the dormitory is not allowed. However, fathers, mothers, brothers, and sisters
are permitted to visit only when their relationship with the resident can beconfirmed with identification documents. Prior approval and presentation ofidentification documents are mandatory.
③ Hosting non-residents (including family members) in dormitory rooms is notallowed.
④ Overnight stays outside the dormitory are generally prohibited.
⑤ Residents must not engage in activities that cause inconvenience to others
through actions such as drinking alcohol or committing acts of violence.
⑥ Smoking is prohibited inside the dormitory or in its vicinity.
⑦ Altering, dismantling, or renovating the dormitory's buildings, facilities, orrooms is not allowed (e.g., making holes in walls).
⑧ Residents must not claim ownership of shared spaces. Items used in sharedspaces must be cleaned and returned to their original places.
⑨ Consuming or using others' belongings without permission is prohibited (labelpersonal belongings with your name).

6⑩ Making loud noises that disturb other residents or neighbors, such as playing
instruments, watching television or audio devices at high volume, makingcalls, or hosting parties, is not allowed.
⑪ Residents must not engage in actions deemed inconvenient to other residents
or neighboring residents, as determined by Asahi Nihongo Gakuin.

4. Management Duties① Residents must clean their own rooms and maintain cleanliness and tidiness.
They should also regularly clean the air conditioner filters.
②

Shared spaces (unit baths, toilets, kitchens, laundry rooms, etc.) must be
periodically cleaned.

③Residents must help maintain cleanliness around the dormitory. They arerequired to participate in cleaning events organized by the dormitory andfulfill their cleaning duty when assigned.

④ Residents must follow the instructions of Asahi Nihongo Gakuin regarding
daily waste disposal. Waste should be sorted by type and placed in thedesignated area on the specified collection day.
⑤ After using shared items, residents must clean them and return them to their
original places.
⑥If there is any damage to shared furniture or electrical appliances in thedormitory rooms, residents must report it to Asahi Nihongo Gakuin. If
intentional damage is confirmed, the resident will be responsible for repair
costs.

⑦ Residents are encouraged to practice energy conservation, including electricity
and water usage.
⑧ Residents must exercise caution when handling fire. The use of cassette stovesor kerosene heaters is prohibited.

5. Bicycle Parking① Bicycles must be parked in the designated bicycle parking areas as specified
by Asahi Nihongo Gakuin.
② Bicycles must be securely locked, and residents should be cautious about theft.

7

Asahi Nihongo Gakuin assumes no responsibility for theft or damage.
③ The use of automobiles or motorized bicycles is prohibited.

6. Notification of Absence① Residents must obtain prior approval from Asahi Nihongo Gakuin whenplanning to leave the dormitory temporarily due to hometown visits, trips, orother reasons.
Note

やま かわ

There is no need to contact the board of directors ( 山 川 先生). Please
やま かわ

submit an application to the school. Even if 山 川 先生 verbally approves,
without submitting the application to the school, there will be no evidence ofyour intention to return, and the school cannot protect you. In the worst case,
you may face expulsion.
② Before an extended absence, residents must ensure that their rooms are cleanand securely manage their valuables. Asahi Nihongo Gakuin assumes noresponsibility for lost items.
③ Monthly rent fees continue during extended absences, and no discounts areapplied.

7. Dormitory Equipment and Supplies
Consumables used within the dormitory, including shared spaces (such as toilet
paper, detergents, light bulbs, etc.), shall be replaced at the expense of the residents.
Additionally, if any dormitory equipment or facilities are damaged or soiled, theactual repair costs will be billed.

8. Dormitory Fees
Residents are obliged to pay the monthly dormitory fees for the following month by
the end of each month. Dormitory fees are accepted in cash or by bank transfer.

9. Theft Prevention

8

Residents must always lock their rooms when leaving, even within the dormitory
premises. It is advised not to leave large amounts of cash or cards in your room while
going out. Asahi Nihongo Gakuin assumes no responsibility in case of loss.

10. Access to Dormitory Rooms
Asahi Nihongo Gakuin reserves the right to enter dormitory rooms in cases ofemergencies such as disasters, incidents, or accidents, as well as for facility
inspections or when residents are suspected of violating these rules, even if theresidents are not present in their rooms.

11. Reasons for Dormitory Termination
Asahi Nihongo Gakuin may instruct a resident to vacate the dormitory without priornotice in the following circumstances. In such cases, the resident in question must
vacate by the specified deadline.
① If the resident violates dormitory regulations or engages in unlawful activities,
and Asahi Nihongo Gakuin deems it necessary to terminate their stay.
② If the resident has unpaid dormitory fees for two months or more.
③ he resident ceases enrollment at Asahi Nihongo Gakuin due to suspension,
withdrawal, or reasons affecting their physical or mental health.

12.Self-Requested Dormitory Termination
If a resident wishes to vacate the dormitory due to reasons such as graduation,
returning to their home country, or moving to a regular apartment, they must submit
a notice and a dormitory termination form at least one month in advance of theintended departure date.
Note

やまかわ

There is no need to contact the board of directors (山 川 先生). Please submit an
やまかわapplication to the school. Even if 山 川 先生 verbally approves, without submitting
the application to the school, there will be no evidence of your intention to vacate,
and the resident must continue to pay dormitory fees.

9Transitional Provisions
1

This regulation shall come into effect on April 1, 2019.

2

Certain amendments to this regulation shall come into effect on October 1,
2019. However, regardless of the provisions in "4. Entrance Fees" for thedormitory application procedure, the entrance fee for students entering inApril 2019 shall be 60,000 yen, and the security deposit shall be 10,000 yen.

旭日本語学院
Asahi Japanese Language School
理事長

山川龍一

YAMAKAWA, Ryuichi

This booklet has been translated from Japanese. If there are any discrepancies in thetranslated languages, the original Japanese version will be prioritized.

10

入寮申込書兼誓約書
Dormitory Application and Pledge Form

旭日本語学院

殿

To: Asahi Japanese Language School

私は、旭日本語学院の学校寮に入居するにあたり、寮規則をよく理解し、守ることを誓約し、入寮契約致します。
I,(your name),hereby acknowledge that I have a thorough understanding of the dormitory
regulations of Asahi Japanese Language School. I pledge to abide by theseregulations and enter into the dormitory contract.

年月Year Month Day
氏

名(Signature)

11日

退 寮 届Dormitory Move-Out Notification
必ず退寮予定日の 1 か月以上前に届けを出すこと。
Please submit this move-out notification at leastone month before your intended move-out date.
年月Year Month Day

旭日本語学院

殿

To: Asahi Japanese Language School
部屋番号：Room氏

名：Name記

退寮予定日
Move-Out Date

年

月Year Month□

帰日Day

午前・午後時AM PMo’clock

国Return to Home Country□

一般のアパートを借りて住む。
Rent an Apartment Off-Campus

転居先

住所

New Address

TEL
12日