Subject to change without prior noticeprovisional

Call for applications
2025 University Recommended Japanese Government (MEXT)
Scholarship (General frame)
Jly. 2024

We recruit International students with outstanding academic records who wish to enter UEC inOctober, 2025 as a new student to study in the Master's or Doctoral Program of the Graduate Schoolof Informatics and Engineering. Preparatory course (Maximum duration of 1.5 years) is offered forstudents who want to spend some time in intensive Japanese learning and preparing for research
activities as a non-regular student before entering Master’s or Doctoral program.

IMPORTANT DATES：

1. Deadline for submitting application documents
January 7, 2025 (JST)
2. Selection by the university
February, 2025
3. Notification of acceptanceJune, 2025
4. Enrollment
Fall Semester of academic year 2025 (October 2025)
An applicant of UEC’s MEXT scholarship programs must not apply to otheruniversities’ MEXT scholarship programs. If it is found that the applicant has applied
to two or more universities, they will be disqualified for application.

RECRUITMENT CAPACITY
2 students

MEXT SCHOLARSHIP(1) Monthly Allowance
Non-regular students: 143,000JPY per month (up to 1.5 years)
Master's course : 144,000 JPY per month (for 2years)
Doctoral course : 145,000 JPY per month (for 3 years)
A regional allowance of 2,000 yen or 3,000 yen per month will be added
The amount of payment may be subject to change each fiscal year.
(2) Admission & Tuition fees waiver is granted.
(3) Traveling Costs
Economy class air ticket from the international airport closest to their residence ofnationality to the international airports in Tokyo1

Subject to change without prior notice

ELIGIBILITY
Age
Those who are born on or after April 2, 1990.
Exceptions might be made to those who lost due to educational opportunities due to war, military service, etc.
Contact the International Student Office in such cases.

Nationality
We are only able to nominate an applicant who holds one of the nationalities of "Focus Countries"
specified by MEXT.

HealthApplicants must be physically and mentally healthy enough to pursue their studies.
GradesAcademic achievements in terms of Grade Point Average on the JASSO evaluation scale(GPA) must be 2.30 or higher. UEC will calculate your GPA, so submit the transcript andthe grade evaluation scale of your university to your prospective supervisor first.
Classification
4-level rating

優(Excellent)

Grade良(Good)可(Average)

不可(Fail)

5-level rating

SAB

CF

5-level rating

100 -90

89 - 80

79 - 70

69 - 60

59 - 0

Grade Points

33210(GPA Formula)([No. of GP3 Credits] × 3) + ([No. of GP2 Credits] × 2) + ([No. of GP1 Credits] × 1) + ([No. of GP0 Credits] × 0) ／Total Number of Registered Credits* No. = Number * GP = Grade Point*In addition, supervisor may ask you to submit the result of your GRE(Graduate Record Examination) test. and othertests.

Field of Study
Applicants must apply for the fields of study that they specialized at their previous
university or those that are related.

2Subject to change without prior notice

Language Proficiency
The following language skills are required either for English or for Japanese.
[Japanese]a) Those who have passed Japanese Language Proficiency Test Level N2 or higher.
b) Those who have obtained an academic degree using Japanese as the main language.
c) Those who are recognized by the UEC as having language skills equivalent to theconditions in a) above.
[English]a) Those who have qualifications and scores equivalent to B2 of Common European
Framework of Reference for Languages (CEFR).
※The applicant must have a CEFL B2 or higher in each of the four English
language skills (Speaking, Listening, Reading, and Writing) and an overall scoreof CEFL B2 or higher.
b) Those who have obtained an academic degree using English as the main language.
c) Those who are recognized by the UEC as having language skills equivalent to theconditions in a) above.

Cambridge English Scale

230
C2|

199
C1|

179
B2|

159
B1|

B1160

Preliminary /B2 First / for Schools

180

C1 Advanced

200IELTS

TOEFL
iBT

TOEIC L&R
Listening

Reading

490-

455-

400-

385-

275-

275-

9.0

C2 Proficiency

CEFR

|
8.5

140

3

8.0

120

|

|

7.0

95

6.5

94

|

|

5.5

72

5.0

71

|

|

4.042

Subject to change without prior notice

VISA
Applicants must enter Japan with the resident status of "Student", having obtained the newvisa prior to traveling to Japan. The visa is to be issued by the Japanese embassy or consulate
in the applicant's country of nationality. Applicants should be aware that the scholarship will
be cancelled if they arrive in Japan without a newly obtained "student" visa.
NON-ELIGIBILITY
Those who have any one of the following conditions are ineligible. If identified ineligible after
being selected as a scholarship student, they must withdraw from the scholarship:
1. Those who are military personnel or military civilian employees at the time of their arrivalin Japan or during the period of the payment of the scholarship.
2. Those who cannot arrive in Japan by the last date of the period specified by MEXT or UEC.
3. Those who were students of Japanese Government (MEXT) scholarship programs before(including those who withdrew from the scholarship program after arrival in Japan).
This does not apply to: those who have educational or work experience exceeding more than
three years; students of Japanese Studies Students Program who have graduated or aregoing to graduate from universities in their home countries; students of Japan-Korea Joint
Government Scholarship Program for the Students in Science and Engineering
Departments; students of Young Leaders’ Program; students who received theMonbukagakusho Honors Scholarship for Privately-Financed International Students.
4. An applicant who is also applying for a Japanese Government (MEXT) Scholarship for
another AY2025 program.
5. Those who are already enrolled in a Japanese university or other institution with aresidence status of “Student,” or who are going to be enrolled, or plan to enroll, in a
Japanese university or other institution as a privately-financed international student
between the time of application to the MEXT scholarship program in the applicant’s country
and the commencement of the period for payment of the MEXT scholarship.
6. Those who are planning to receive scholarship money from an organization other thanMEXT (including government organization of the applicant’s country) after the start of theMEXT scholarship payment period.
7. Those who are expected to graduate at the time of application and cannot get the required
degree by the designated period.
8. Holders of dual nationality at the time of application who cannot verify that they will giveup Japanese nationality by the time of the arrival in Japan.
9. Those who plan to, at the time of application for the MEXT scholarship program, engage inlong-term research (such as fieldwork or internship) outside Japan or plan to take a longterm leave of absence from the university.
10. Those who have completed a Doctoral program and does not plan on obtaining anotherdegree.

4Subject to change without prior notice

SUSPENSION OF PAYMENT OF SCHOLARSHIP
Should any of the following items apply, scholarship will be cancelled, and the student may beordered to return a part of, or all of, the scholarship paid up to that time.
1. Determined to have made a false statement on their application.
2. Violates any article of their pledge to the MEXT.
3. Violates any Japanese laws and is sentenced and imprisoned for an indefinite period or for
more than 1 year.
4. Suspended from their university, receives other punishment, or removed from enrollment.
5. When determined it will be impossible for the student to complete the course within thestandard period of study.
6. Coming to Japan without a newly acquired “Student” VISA, or changing their residence
status to others.
7. Received another scholarship (excluding those specified for research expenditures).
8. When proceeding to higher education without receiving approval for an extension of theperiod of the scholarship.
9. Leaving the university or transferred to another university.

5Subject to change without prior notice
APPLICATION DOCUMENTS
1

Application foradmission

Use double sided printing
2025 Version will be distributed by the early November. 2024 version should be
used only for reference purpose and not for submission.
- Read "INSTRUCTIONS" carefully before filling in the form. In particular, makesure that the academic record period and language proficiency score are correct.
Do not insert rows and columns.
- Digital signature is not acceptable.
- Fill in the "Remarks" field of “11.Academic record” according to the“INSTRUCTIONS.” Do not fill in your grades or achievements in this field.

2 Field of Studyand ResearchProgram

Use double sided printing
Be sure to consult with your prospective supervisor before filling in the form.

3 Passport copy

The page with photo. If you do not have a passport, submit a copy of the family
register, or the citizen (resident) register.

4 OfficialTranscript

Certificate of university academic record (official transcript), authorized by theuniversity which you belong to or graduated from (the last school attended).
If you are currently enrolled in a university as a student, you need to submit bothyour official transcript of your current university and of the university you
graduated from.

5 Graduation
certificate

Certificate of University graduation, diploma or degree, authorized by theuniversity which you belong to or graduated from (the last school attended).

6 Certificate ofhigh academic
performance

Certificate of GPA, academic ranking among other students etc. issued by theuniversity which you belong to or graduated from (the last school attended). If theGPA is listed on the Academic Record, you do not need to submit any “Certificateof high academic performance”.

Obtain the letter from the university you belong to as a student, or graduated7 Letter offrom (the last school attended).
recommendation
This letter must fulfill all of the following conditions:from "the dean or 1. The name of the addressee stated in the letter must be "the President of thehigher"
University of Electro-Communications"2. The letter must be printed on your university's letterhead.
3. The letter must be written by and signed by the dean or higher.

8 Photograph data-Your passport size photo (4.5 × 3.5cm) taken within the past 6 months.
-The upper half of the body: front face: without a hat. As long as the face is clearlyvisible, covering head with a cloth when taking a photograph is OK.
- Please submit a clear color photo data. After the screening, it will be used for thestudent ID card.

9 Summary of a
graduation thesis

It should be summarized succinctly

10 List of academic
paper(s) andbook(s)Fill in the information regarding your academic paper(s) or book(s). Attach a copyof academic paper(s) or a copy of the title page of book(s).

11 Certificate oflanguage ability-TOEFL, TOEIC, Japanese language proficiency test etc.
-Submit the English or Japanese score sheet which has been taken AFTER
December, 2022. If you have taken the test during December 2021, ask theInternational Student Office if it will be considered valid. If you cannot submit
the original score sheet with your application documents, your application will
not be accepted.
-If you do not have a language proficiency certificate, and you have completed adegree course offered mainly in English or Japanese, submit a document to prove
you have completed the course mainly in English/Japanese language. Only
official documents issued by the university you belong to or graduated from as astudent is valid.

[Note]-Consult with your prospective supervisor when preparing these documents.
-Use designated form for 1) and 2). Do not insert rows and columns for the form 1).
-These documents should be typewritten if possible, or neatly handwritten in block letters, on the paper ofthe size 29.7 cm × 21.0 cm.
-These documents must be written in either Japanese or English, or accompanied by a translation in eitherof these languages.

6Subject to change without prior notice
APPLICATION PROCEDURES
Step 1Gather information on application for MEXT scholarship
http://www.fedu.uec.ac.jp/en/future_students/scholarship/overview.html
You can download application forms at:https://uecdisk2.cc.uec.ac.jp/s/8FApTZJQqJ4BnMY
Step 2
Search for and contact directly to UEC faculty members via e-mail. Consult about researchcontents and plan. Send your official transcript and the grade evaluation of your university
to your prospective supervisor. UEC will calculate your GPA and will check if it meets therequirements.
< How to find an academic supervisor of UEC >Go to the website listed below, or simply use Google search with keywords such as"Laboratory", "UEC" and your research field.
1) Researcher Profile and Achievements
https://researchers.uec.ac.jp/search/?lang=en2) OPAL-RING Research Field List
https://www.uec.ac.jp/eng/research/introduction/opal-ring/field.html
3) Lab Guide（Japanese only）
https://sites.google.com/view/uec-arc/labo-guide/
If you want to translate this website from Japanese to other languages, use Google
Chrome. Open Language Setting of Google Chrome and turn on "Offer to translate
pages that aren't in a language you read".
Step 3
If you find a prospective academic supervisor and satisfy minimum GPA requirements,
prepare the application documents. Follow your prospective supervisor's instructions when
preparing them.
Step 4
Double check any mistakes with the application documents, and send the data to yourprospective supervisor via Email.
Step 5
Submit original documents via airmail. Follow the instructions from your prospective
supervisor's and International Student Office.
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Subject to change without prior notice
LIFE AT UEC-Student dormitories, located on or near the Campus, are available for international students.
https://www.uec.ac.jp/eng/life/dormitory.html-Other Information on campus life https://www.uec.ac.jp/eng/life/

CONTACT INFORMATIONInternational Student Office (ISO): iso@office.uec.ac.jp
If you have any questions, read "FAQ and Useful information for MEXT Scholarships" carefully
first before sending an email to ISO.
• FAQ and Useful information for MEXT Scholarships
https://uecdisk2.cc.uec.ac.jp/s/aNDZqTAFNxtzNyk

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