Subject to change without prior notice

Provisional
Jul. 2024

Call for applications
Enrollment in Fall Semester of Academic Year 2025
(October 2025)

SESS
Leadership Development Program for Self-Evolving Smart Societies

Human Resource Development Program Facilitating the Resolution of
Global Energy Challenges: Practical Global Education through theUtilization of AI and Quantum Science

GECHAGECHA
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Subject to change without prior notice
PROGRAMS
SESS
The "

Leadership Development Program for Self-Evolving Smart Societies(SESS)" is aninternational graduate program offered by the Graduate School of Informatics and Engineering at
the University of Electro-Communications (UEC Tokyo). The program was selected to be part ofthe prestigious Japanese government (MEXT) special scholarship program, and started in the Fall
Semester of academic year 2023.
This program will develop human resources who will promote research on various elemental
technologies to establish a mechanism of "UEC Super Sustainable Platform" by expanding on theefforts made at MICH. These high-level human resources will lead the solution of social issues andsocial reforms in their home countries, such as carbon neutrality, SDGs, and economic security.
These advanced human resources will lead the solution of social issues and social reforms in theirhome countries, such as carbon neutrality, SDGs, and economic security. These highly skilledhuman resources will lead the solution of social issues and social transformation in their homecountries, including carbon neutrality, SDGs, and economic security.They will be joined byJapanese students, who study the same curriculum to become global leaders with broad
perspectives.

GECHA
The “Human Resource Development Program Facilitating the Resolution of Global Energy Challenges:
Practical Global Education through the Utilization of AI and Quantum Science " is an internationalgraduate program offered by the Graduate School of Informatics and Engineering at the Universityof Electro-Communications (UEC Tokyo). The program was selected to be part of the prestigious
Japanese government (MEXT) special scholarship program, and will start in the Fall Semester ofacademic year 2024.
This program aims to develop human resources who can proactively work on solving various global
issues related to energy and contribute to social implementation in developing countries, etc., byutilizing the know-how cultivated in the existing programs, namely, "human resources who create AI"
aiming to develop innovative AI based on quantum science and "human resources who use AI" aiming
to realize a new society through the implementation of AI. The project aims to develop humanresources who can contribute to solving global problems related to energy and to social
implementation in developing countries, etc., and to build an international brain network(International Brain-Grid) based on such human resources.

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Subject to change without prior notice
Course Overview
Students will pursue their desired major by enrolling in one of the following:
Department of Informatics,
Department of Communication Engineering and Informatics
Department of Mechanical Engineering and Intelligent Systems
Department of Engineering Science,
Joint Doctoral Program for Sustainable ResearchStudents in the programs will receive guidance in the main field and subfieldin order to help students broaden their scope of study and experience.
Students are encouraged to participate in various educational and research
events.

IMPORTANT DATES
1. Contact a potential supervisor ASAP
2. Deadline for submitting application documents
January 7, 2025 (JST)
3. Selection by the university
February, 2025

4. Notification of acceptanceJune, 2025
5. Enrollment
Fall Semester of academic year 2025 (October 2025)
An applicant of UEC’s MEXT scholarship programs must not apply to otheruniversities’ MEXT scholarship programs. If it is found that the applicant hasapplied to two or more universities, they will be disqualified for application.

RECRUITMENT CAPACITY
SESS
Master's Course: 2 students
Doctoral Course: 6 students
Also open to 8 self-financed students and 16 Japanese students

GECHA
Master's Course: 2 students
Doctoral Course: 6 students
Also open to 8 self-financed students and 16 Japanese students3

Subject to change without prior notice
MEXT SCHOLARSHIP
If the annual GPA falls below 2.30/3.00, the student will lose their qualification as a MEXT scholar.

(1) Monthly Allowance
Master's course : 144,000 JPY per month(for 2years)

Doctoral course : 145,000 JPY per month(for 3 years)

A regional allowance of 2,000 yen or 3,000 yen per month will be added
The amount of payment may be subject to change each fiscal year.
(2) Admission & Tuition fees waiver is granted.
(3) Traveling Costs
Economy class air ticket from the international airport closest to their residence ofnationality to the international airports in TokyoELIGIBILITY
Age
Those who are born on or after April 2, 1990.
Exceptions might be made to those who lost due to educational opportunities due to war, military service, etc.
Contact the International Student Office in such cases.

Nationality
Mainly from the "Focus Countries". MEXT regulations allow us to recommend up to two
students of nationalities other than the "Focus Countries" for each programs.
HealthApplicants must be physically and mentally healthy enough to pursue their studies.
GradesAcademic achievements in terms of Grade Point Average on the JASSO evaluation scale(GPA) must be 2.30 or higher. UEC will calculate your GPA, so submit the transcript
and the grade evaluation scale of your university to your prospective supervisor first.
Classification
4-level rating

優(Excellent)

Grade良(Good)可(Average)

不可(Fail)

5-level rating

SA

B

CF

5-level rating

100 -90

89 - 80

79 - 70

69 - 60

59 - 0

Grade Points

33210(GPA Formula)([No. of GP3 Credits] × 3) + ([No. of GP2 Credits] × 2) + ([No. of GP1 Credits] × 1) + ([No. of GP0 Credits] × 0) ／Total Number of Registered Credits* No. = Number * GP = Grade Point*In addition, supervisor may ask you to submit the result of your GRE(Graduate Record Examination) test and othertests.

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Subject to change without prior notice

Field of Study
Applicants must apply for the fields of study that they specialized at their previous
university or those that are related.
Language Proficiency
The following language skills are required either for English or for Japanese.
[Japanese]a) Those who have passed Japanese Language Proficiency Test Level N2 or higher.
b) Those who have obtained an academic degree using Japanese as the main language.
c) Those who are recognized by the UEC as having language skills equivalent to theconditions in a) above.
[English]a) Those who have qualifications and scores equivalent to B2 of Common European
Framework of Reference for Languages (CEFR).
※The applicant must have a CEFL B2 or higher in each of the four English
language skills (Speaking, Listening, Reading, and Writing) and an overall scoreof CEFL B2 or higher.
b) Those who have obtained an academic degree using English as the main language.
c) Those who are recognized by the UEC as having language skills equivalent to theconditions in a) above.

Cambridge English Scale

230
C2|

199
C1|

179
B2|

159
B1|

B1

160

Preliminary /B2 First / for Schools

180

C1 Advanced

200IELTS

TOEFL
iBT

TOEIC L&R
Listening

Reading

490-

455-

400-

385-

275-

275-

9.0

C2 Proficiency

CEFR

|
8.5

140
VISA
5

8.0120

|

|

7.0

95

6.594

|

|

5.5

72

5.071

|

|

4.042

Subject to change without prior notice
Applicants must enter Japan with the resident status of "Student", having obtained the newvisa prior to traveling to Japan. The visa is to be issued by the Japanese embassy or consulate
in the applicant's country of nationality. Applicants should be aware that the scholarship will
be cancelled if they arrive in Japan without a newly obtained "student" visa.
NON-ELIGIBILITY
Those who have any one of the following conditions are ineligible. If identified ineligible after
being selected as a scholarship student, they must withdraw from the scholarship:
1. Those who are military personnel or military civilian employees at the time of their arrivalin Japan or during the period of the payment of the scholarship.
2. Those who cannot arrive in Japan by the last date of the period specified by MEXT or UEC.
3. Those who were students of Japanese Government (MEXT) scholarship programs before(including those who withdrew from the scholarship program after arrival in Japan).
This does not apply to: those who have educational or work experience exceeding more than
three years; students of Japanese Studies Students Program who have graduated or aregoing to graduate from universities in their home countries; students of Japan-Korea Joint
Government Scholarship Program for the Students in Science and Engineering
Departments; students of Young Leaders’ Program; students who received theMonbukagakusho Honors Scholarship for Privately-Financed International Students.
4. An applicant who is also applying for another AY2025 Scholarship program offered by theJapanese Government (MEXT).
5. Those who are already enrolled in a Japanese university or other institution with a residence
status of “Student,” or who are going to be enrolled, or plan to enroll, in a Japanese
university or other institution as a privately financed international student between thetime of application to the MEXT scholarship program in the applicant’s country and thecommencement of the period for payment of the MEXT scholarship. However, thisstipulation does not apply to privately-financed international students who, even though
they are enrolled, or are planning to enroll, in a Japanese university or other institution,verifiably complete their studies before the start of the scholarship payment period, returnto their home country at the time of VISA application, and newly acquire the “Student”
residence status and come to Japan.
6. Those who are planning to receive scholarship money from an organization other thanMEXT (including government organization of the applicant’s country) after the start of theMEXT scholarship payment period.
7. Those who are expected to graduate at the time of application and cannot get the required
degree by the designated period.

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Subject to change without prior notice
8. Holders of dual nationality at the time of application who cannot verify that they will giveup Japanese nationality by the time of the arrival in Japan.
9. Those who plan to, at the time of application for the MEXT scholarship program, engage inlong-term research (such as fieldwork or internship) outside Japan or plan to take a longterm leave of absence from the university.
10. Those who have completed a Doctoral program and does not plan on obtaining anotherdegree.
SUSPENSION OF PAYMENT OF SCHOLARSHIP
Should any of the following items apply, scholarship will be cancelled, and the student may beordered to return a part of, or all of, the scholarship paid up to that time.
1. Determined to have made a false statement on their application.
2. Violates any article of their pledge to the MEXT.
3. Violates any Japanese laws and is sentenced and imprisoned for an indefinite period or for
more than 1 year.
4. Suspended from their university, receives other punishment, or removed from enrollment.
5. When determined it will be impossible for the student to complete the course within thestandard period of study.
6. Coming to Japan without a newly acquired “Student” VISA, or changing their residence
status to others.
7. Received another scholarship (excluding those specified for research expenditures).
8. When proceeding to higher education without receiving approval for an extension of theperiod of the scholarship.
9. Leaving the university or transferred to another university.
10.

When the annual GPA falls below 2.30.

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Subject to change without prior notice
APPLICATION DOCUMENTS
1

Application foradmission

Use double sided printing- Read "INSTRUCTIONS" carefully before filling in the form. In particular,
make sure that the academic record period and language proficiency score arecorrect. Do not insert rows and columns.
- Digital signature is not acceptable.
- Fill in the "Remarks" field of “11.Academic record” according to the“INSTRUCTIONS.” Do not fill in your grades or achievements in this field.

2 Field of Studyand Research
ProgramUse double sided printing
Be sure to consult with your prospective supervisor before filling in the form.

3 Passport copy

The page with photo. If you do not have a passport, submit a copy of the family
register, or the citizen (resident) register.

4 Official
Transcript

Certificate of university academic record (official transcript), authorized by theuniversity which you belong to or graduated from (the last school attended).

5 Graduation
certificate

Certificate of University graduation, diploma or degree, authorized by theuniversity which you belong to or graduated from (the last school attended).

6 Certificate ofhigh academic
performance

Certificate of GPA, academic ranking among other students etc. issued by theuniversity which you belong to or graduated from (the last school attended). If
the GPA is listed on the Academic Record, you do not need to submit any“Certificate of high academic performance”.

Obtain the letter from the university you belong to as a student, or graduated7 Letter offrom (the last school attended).
recommendation
This letter must fulfill all of the following conditions:from "the dean or 1. The name of the addressee stated in the letter must be "the President of thehigher"
University of Electro-Communications"2. The letter must be printed on your university's letterhead.
3. The letter must be written by and signed by the dean or higher.

8 Photograph data-Your passport size photo (4.5 × 3.5cm) taken within the past 6 months.
-The upper half of the body: front face: without a hat. As long as the face isclearly visible, covering head with a cloth when taking a photograph is OK.
- Please submit a clear color photo data. After the screening, it will be used forthe student ID card.

9 Summary of agraduation
thesisIt should be summarized succinctly

10 List of academicpaper(s) andbook(s)Fill in the information regarding your academic paper(s) or book(s). Attach a
copy of academic paper(s) or a copy of the title page of book(s).

11 Certificate oflanguage ability-TOEFL, TOEIC, Japanese language proficiency test etc.
-Submit the English or Japanese score sheet which has been taken AFTERNovember, 2022. If you have taken the test during November 2022, ask theInternational Student Office if it will be considered valid. If you cannot submit
the original score sheet with your application documents, your application will
not be accepted.
-If you do not have a language proficiency certificate, and you have completed adegree course offered mainly in English or Japanese, submit a document toprove you have completed the course mainly in English/Japanese language.
Only official documents issued by the university you belong to or graduatedfrom as a student is valid.

[Note]-Consult with your prospective supervisor when preparing these documents.
-Use designated form for 1) and 2). Do not insert rows and columns for the form 1).
-These documents should be typewritten if possible, or neatly handwritten in block letters, on the paperof the size 29.7 cm × 21.0 cm.
-These documents must be written in either Japanese or English, or accompanied by a translation ineither of these languages.

8Subject to change without prior notice
APPLICATION PROCEDURES
Step 1Gather information on application for MEXT scholarship
http://www.fedu.uec.ac.jp/en/future_students/scholarship/overview.html

You can download application forms at:https://uecdisk2.cc.uec.ac.jp/s/JTLaXzF69485Q6f
Step 2
Search for and contact directly to UEC faculty members via e-mail. Consult about researchcontents and plan. Send your official transcript and the grade evaluation of your university
to your prospective supervisor. UEC will calculate your GPA and will check if it meets therequirements.
< How to find an academic supervisor of UEC >Go to the website listed below, or simply use Google search with keywords such as"Laboratory", "UEC" and your research field.
1) Researcher Profile and Achievements
https://researchers.uec.ac.jp/search/?lang=en2) OPAL-RING Research Field List
https://www.uec.ac.jp/eng/research/introduction/opal-ring/field.htm
3) Lab Guide（Japanese only）
https://sites.google.com/view/uec-arc/labo-guide/
If you want to translate this website from Japanese to other languages, use Google
Chrome. Open Language Setting of Google Chrome and turn on "Offer to translate
pages that aren't in a language you read".

Step 3
If you find a prospective academic supervisor and satisfy minimum GPA requirements,
prepare the application documents. Follow your prospective supervisor's instructions when
preparing them.
Step 4
Double check any mistakes with the application documents, and send the data to yourprospective supervisor via Email.
Step 5
Submit original documents via airmail. Follow the instructions from your prospective
supervisor's and International Student Office.
9Subject to change without prior notice

PROGRAM COMPLETION REQUIREMENTS
Students participating in the SESS/GECHA programs have to fulfill the following
requirements in addition to the requirements for completing a master's or doctoral programat UEC.
1. Students must take at least one Major subject of the department to which the student
belongs, and also take a Major subject of another department or a designated subject.
2. Students must attend the UEC International Mini-Conferences for Students on
Informatics, Sciences and Engineering (UEC mini-Conference) every semester.
3. Students should support cross-cultural exchange and language learning with otherinternational students and Japanese students.
4. During their enrollment, students are recommended to participate in at least one eventfrom the list of events recommended to SESS/ GECHA program students (conferences,lectures, camps, internships, academic events, etc.).
5. Students must cooperate with the university in public relations activities.
LIFE AT UEC-Student dormitories, located on or near the Campus, are available for international students.
https://www.uec.ac.jp/eng/life/dormitory.html-Other Information on campus life https://www.uec.ac.jp/eng/life/

CONTACT INFORMATIONInternational Student Office (ISO): iso@office.uec.ac.jp
If you have any questions, read "FAQ and Useful information for MEXT Scholarships"
carefully first before sending an email to ISO.
• FAQ and Useful information for MEXT Scholarships
https://uecdisk2.cc.uec.ac.jp/s/LGdsjiKqQwjZGnc

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