2019, Jan. 29th
ICONE27 Tsukuba Japan TRACK 16 Student Paper Competition (Ver.4)
Student Support and Awarding
Only students-presenters from Track 16 “Student Paper Competition” withaccepted final papers and submitted copyright forms are eligible for thissupport. The acceptance notification (Qualified students notification) will be sent
to you via e-mail by Feb. 22 2019. This selection will be based on the Final
Paper submitted by Feb. 15, 2019. Non-qualified students are able to join Track
16 “Student Paper Competition” without this student support if you are notselected.
The award competition committee includes ASME, JSME, CNS and European
Student-Track Leaders. The student paper competition committee will bechaired by JSME Track 16 leader. There will be three competition categories:
1. Akiyama Medal
2. Best paper
3. Best poster
ASME, JSME, CNS and European Student-Track Leaders will select 15 "qualifiedstudents" from each of the following geographic regions with support: North
America, Japan/Asia, China, and Europe (in total – 60 students). Each region will
select 5 best papers and 5 best posters from all accepted papers. One paper will
be selected for Akiyama Medal from Japan/Asia region for ICONE27.
Registration, Payment & Refund
All students who have been accepted as the “qualified students” in Track 16
Student Paper Competition and have been notified accordingly must register andpay for the conference on the official website by March 1, 2019. Presentation only
(No publication) is not allowed in TRACK 16. The registration fee will be refunded
to the register’s credit card by JSME after the end of ICONE27. The registration
provides the events which are Workshop & CFD Seminar, Oral Presentation,Poster presentation, Reception, Welcome Party for Qualified Students, Banquet,
Student Technical Tour and Student Award Ceremony. If you don’t attend allevents, JSME does NOT refund the registration fee. If you do not register by thisdate, your paper will be pulled out from the conference proceedings, and lose theright of the qualified students. If you plan to attend non-student tours, you must
pay for the activity.
Tentative Schedule

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The “qualified students” are charged for the following events accordingly.
May 18 Saturday: Check inMay 19 Sunday: Breakfast Briefing, Workshop & CFD Seminar, Reception
May 20 Monday: Opening Ceremony & Plenary,
Oral Presentation and Poster Presentation
Welcome Party for Qualified Students
May 21 Tuesday: Oral Presentation and Poster Presentation
May 22 Wednesday: Oral Presentation and Poster Presentation,
Conference Banquets
May 23 Thursday: Student Technical Tour, Student Award Ceremony
May 24 Friday: Free discussion
May 25 Saturday: Check out
Note: May 24 Friday is free discussion day among qualified students to make afuture networking.
Hotel
The funding for “qualified students” will cover hotel sleeping rooms up to 7 nights(May 18-25, 2019) per person (hotel/sleeping rooms are based on doubleoccupancy: two or more students to share a room). Sleeping rooms' arrangement
will be made by JSME Student Track Leaders. All students should check in at thereserved hotel- on May 18, 2019 (please find updated details on Conference
Official Website). Conference folder will be provided when you check in at thefirst floor of the hotel. All students should participate in Breakfast Briefing at thehotel meeting room on May 19 Sunday morning. The details during ICONE 27
will be informed to you by JSME Student Track Leaders.
Hotel Route Tsukuba
20 minute walk from Tsukuba StationAddress: 1145-3 Hanamuro, Tukuba city Ibaraki prefecture Japan
TEL: +81-(0)29-860-2111
FAX: +81-(0)29-855-4123
E-mail : info@route-tsukuba.jp

Web page (Only Japanese language): http://www.route-tsukuba.jp/

Map from Tsukuba Station to Hotel Route Tsukuba
How to get to Tsukuba
JSME Student Track Leaders recommend a coach from Narita Tokyo
International Airport or Haneda International Airport to get to Tsukuba. Also, JRtrain and Tsukuba express train are available, but you have to change trains
several times.
To Tsukuba Center from Narita Tokyo International Airport

One way price 2,200JPY
Time table from Tsukuba Center to Narita Tokyo International Airport
http://pfwww.kek.jp/users_info/access/busnrte.html
To Tsukuba Center from Haneda International Airport

One way price 1,850JPYTime table from Tsukuba Center to Haneda International Airport
http://hnd-bus.com/airport/h-tsukuba/Restrictions
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Qualified students from North America and Europe should be members of theASME; qualified students from Japan should be members of JSME; qualifiedstudents from China should be members of CNS. If you are not a member of
ASME/JSME/CNS, then should obtain student membership before theconference.
Qualified students must provide proof of a student status.
In qualified students' papers, students must be first authors.
Only one student per paper will be considered for support.
Usually, number of student co-authors should not be less than a number ofprofessor co-authors
The first author of the paper must present the paper orally with support of Power
Point slides and make posters, which will be presented by them during the poster
session.
One qualified student per supervisor (professor).
All Qualified student should send their feedback on the conference following theirreturn from the conference - A list of questions will be provided to all Qualified
Students for this feedback.
All qualified students will be a part of Conference Support Crew and are required
to support the operation of conference session
Poster Requirements
All accepted students must prepare a poster for display and presentation during
the student poster session.
Poster Preparation

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Poster Size: Posters should not exceed 1.2 m high by 0.9 m wide.
Material: Posters should be printed on paper that can be tacked to a core board.
Do NOT be pre-mount your poster on foam core, as that is NOT mountable to thecore boards.
Visibility: All lettering and diagrams should be large enough to be read from aminimum of 2 meters away. Authors are urged to use colors, symbols and

schemes to improve clarity. Suggested lettering size is 3 cm (1-1/4") for the poster
title and 2 cm (3/4") for names and addresses of authors and section headings,
such as ABSTRACT, INTRODUCTION METHODS, RESULTS, DISCUSSION
AND SUMMARY. Remember, space the typing for easier reading.
Layout: Posters should be prepared in a manner that can be easily understood.
Ideally, the content of each poster should be clearly divided into sections,
including abstract, introduction, problem definition (or aims of the work), summary,results and conclusions. In short, posters should contain all the essential
information of your paper, but should not be cluttered with unnecessary details.
Figures, charts, photographs, etc. should be similar to those in the preprint of
your paper for easy recognition by conference attendees. Each figure and tableshould have a brief title. Overall, your posters should provide an easilyremembered "take home message."
Poster Arrangement
It is very important to plan carefully and organize for the optimum use of the poster
space. Subdivision into sections may be helpful. Comprehension of the poster
will be greatly facilitated by mounting all sections in vertical columns. There is noobligation to fill the entire space. At the same time, do not mount a complete
manuscript that may take 30 minutes to read!
All poster components must be made up before your arrival. The poster should
be assembled, mounted, viewed, discussed, and possibly improved by yourcolleagues before setting off to the conference. Remember that the impression
your posters create will greatly influence the evaluation of your paper by thetechnical community.
Tips: Do not try to provide too much information on one sheet. An overloaded
poster rarely attracts attention. Our suggestion is to display only short sentences
or a list of sentences (or phrases) under each heading preceded by bullets or
numbers to describe the work. Remember, you will be there to provide further
information to delegates.
Attendance at Booths
For papers with multiple authors, only one author needs to be present during thesession, but co-authors can be present. If authors are unable to be present attheir booth during the time assigned, they should arrange for their booth to bestaffed by a person familiar with their work. If an author has more than one paperin the poster session, it is the author's responsibility to pre-arrange staffing ofeach booth. It is impossible for a single person to cover more than one booth,and no such plan will be accepted at the conference.
Mini Lectures
The poster session is much more than a question-answer session. It should retain
all the good points of the oral session as well as provide an opportunity forindividuals to ask specific questions. In this regard, we urge you to prepare ashort (3-5 minutes) oral summary (mini-lecture) of your paper and give these minilectures to the audience at your booth. This will enable them to understand yourwork, and encourage them to ask specific questions. You should not anticipate
the audience knowing your research work and immediately asking questions.
Please prepare mini-lectures and deliver when appropriate.
Suggestion to Authors
If you can provide something for the participants to carry away, a one-page
outline, bibliography, etc., your presentation will be remembered longer. This islargely a matter of taste, since a published version of your paper will be available
at the conference. Whatever you furnish should be supplementary information.
You may provide a sign-up sheet at your booth to collect the names andaddresses of participants who wish to obtain more information about your paper.
Mounting and Removal of Poster
The authors are to arrive at least one-half hour before the poster session starts.
Carefully arrange your posters beforehand; 15 minutes should be ample time tomount your signs and posters. It is imperative that you plan the layout of posters
before you arrive. It is the author's responsibility to remove all the posters andclean the area before they leave (and within 15 minutes after the scheduled
session closing time).
Concluding Remarks
Well-organized and well-prepared poster sessions offer a better way than paper
sessions to develop personal contacts in specialized fields as well asaccommodate a large number of papers in one session. It is hoped that thegeneral suggestions presented here will leave enough freedom to the authors forindividual and imaginative layout of posters, yet provide the necessary
information required for rapid and efficient transfer of information to the audience.
Responsibilities
All qualified students will be a part of Conference Support Crew and are required
to support the operation of conference session. This provide them withmanagement and operational experience as Support Crew. The responsibilitiesof the Support Crew include oversees the availability of session room and Chairs,
providing support on installation of presentation files, provide help to session onaudio visual systems, and keep track of attendance to each sessions. One to twostudents per room will be assigned for two half days period to help as Support
Crew. Given 60 students, the Support Crew will cover all parallel sessions forthree days Monday to Wednesday.

Tentative Student Tour Schedule
All qualified students will visit Japan Proton Accelerator Research Complex(JPARC) and HItach Co. LTD Rinkai Factry
https://j-parc.jp/index-e.html
http://www.hitachi-ibaraki-technicalservice.co.jp/company/factory_rinkai.html