Visitation or Contact Based on Hague Convention

March 1, 2018

Rules for Implementation of FPIC Support
1

Preliminary Consultation(1) How to Apply
Reservation is required by telephone, fax or email.
Telephone: 03-3971-3741
Fax: 03-3971-8592
Email: aan29030@nyc.odn.ne.jp
Each of the parents shall make an application for a separate interview/consultation.
Hours for Application: 10:00 a.m. - 5:00 p.m. (except on Saturday, Sunday, andNational Holidays)(2) Contents of Consultation
Explanation on FPIC Support
Understanding and consideration of both parents on visitation or contact shallbe requested.
(3) FeeEach of the parents shall pay ¥5,000 (tax included) in cash after consultation of1 hour or 1.5 hours.
After JCA(the Japanese Central Authority) decides the commencement offinancial support, it is free.
2Prerequisites to Commencement of Support(1) You have attended a preliminary consultation as required in the paragraph 1.
(2) You have submitted a copy of "Application for Support of Visitation or Contact
Supporting Institution", which you submitted to the Minister of Foreign Affairs, toFPIC.
(3) You have submitted to FPIC "Written Confirmation Concerning Visitation orContact" as specified by FPIC.
3Commencement of Support(1) Scheduling (How to set dates of implementation)① The support is extended for 4 visitations at maximum.
② A parent living separately shall communicate with FPIC at least one monthbefore the planned duration of stay in Japan. The parent living together with thechild shall propose possible dates within the planned duration to FPIC. Then,FPIC shall set the dates of implementation and notify of the dates to the parent
living separately and the parent living together with the child.
③ In case the parent living separately is already staying in Japan, earlier
scheduling shall be requested to FPIC.
In case where conditions on the side of the parent living together or FPIC
supporter or on the securing of the implementation place, etc. are met,
implementation dates may be set even within a month as an exception regardlessof the provision of the previous item.
(2) Implementation Method (Implementation Hours, Place)① The Supporter-Accompany Type (FPIC supporter to accompany during thevisitation)
The first visitation, basically, is implemented under Supporter -Accompany Type.
The allocated time shall be around 2 hours. If, however, the child starts crying orrejecting, it may be terminated even within the allocated time.
The place shall be inside FPIC Office. In case the parent living together with thechild has given consent to the terms explicitly stated in " Written Confirmation
Concerning Visitation or Contact" specified by FPIC, it may be implemented
outside as in a recreation facility for children, etc. It shall not be implemented in
the parent residence, in an acquaintance's residence or in a place where theparent living separately is staying.
②Consignment Type (FPIC supporter to hand-over and pick-up child to and fromthe parent living separately)
From 2 hours to overnight for one set date. Specific hours, place of visitation,participants, etc. shall be explicitly stated in advance in "Written Confirmation
Concerning Visitation or Contact". The place of hand-over shall be inside FPIC
Office. The hours of hand-over shall be from 10:00 a.m. to 4:00 p.m.

③ Liaison and Coordination Type(FPIC supporter to liaison and coordinatevisitation)
The first visitation shall not be implemented in Liaison and Coordination Type.
Only as the second ,the third and the forth visitation this type can be
implemented by both parents themselves according to the conditions including
date and time, place, participants, etc. coordinated in advance by FPICsupporter.

(3) Meeting Method on Implementation Day
Be punctual on time.
You shall take either Method A or Method B, as specified below, according to theinstruction of FPIC supporter.
A: The parent living separately arrives first. He or she arrives at the office ordesignated place 15 minutes before or earlier than the time of commencing,and waits there. The parent living together with the child makes a telephone
call from outside of FPIC Office to FPIC supporter 5 minutes before thecommencing time, and follows the instruction.
B: The parent living together with the child arrives first. The sequence inMethod A is reversed for the parent living separately and the parent living
together with the child.
(4) Communication of Change
In case of a visitation cannot be implemented as scheduled due to a suddenchange of situation including indisposition of the child or irregularity in air
flights, etc. communicate with FPIC supporter as soon as possible.
As long as there is no communication of change, it shall be implemented asscheduled.
FPIC will not take any responsibility even if a visitation cannot be implemented
due to indisposition of the child, etc. after the parent living separately arrives inJapan.
(5) Substitute Implementation
Unimplemented set dates can be substituted up to other 4 visitations.
4

Participation of the parent living together with the child in a visitation or contact ofThe Supporter -Accompany TypeThe parent living together with the child shall not be allowed to participate in avisitation or contact, except with a baby or little child, unless FPIC supporter
requests or gives permission to do so. The waiting place of the parent living withthe child shall be indicated by FPIC supporter.
5Considerations as to the Child's Relaxed Enjoyment of Visitation or Contact(1) Considerations Expected of the Parent Living Separately① Be in casual clothes to play with the child.
② Avoid an abrupt close contact upon meeting or a hug with the child. Greet thechild with a gentle smile, and sit down to lower the eye level to talk with thechild.
③ Avoid asking questions as the child may be nervous. He or she may be afraid or
feeling as if interrogated.
Wait for spontaneous words from the child.
④ Smile and have fun with the child throughout the visitation. Praise andencourage the child.
⑤ Make no promise with the child without consent of the parent living together
with the child.
⑥ Speaking ill of the parent living together with the child shall be strictly
prohibited. Do not talk about the past when the parents were living together,either.
⑦ During the visitation, drinking alcohol beverage or smoking shall be prohibited.
Participating in the visitation under the influence of alcohol or drug is also
prohibited.
⑧ Don't directly visit the child or the parent living together, or communicate withthem other than the set dates.
(2) Considerations Expected of the Parent Living Together with the Child① Tell the child that he or she is to have visitation with the parent living separately
based on agreement of both parents. Let the child know the face of the parent
living separately in advance by showing a photo, etc. if possible.
② Don't make the child have any taboos.
③ Don't be inquisitive with the child after the visitation. The child must be very
tired after the visitation whether it was a success or a failure.
(3) Considerations Expected of Both Parents① Don't communicate between each other parent without permission of FPICsupporter.
② Success is not guaranteed from the beginning. Don't give up. Don't hurry. Do it
without making a fuss.
③ Live up to the role of father or mother. Try to be friendly parents.
6Gifts① As for giving gifts to the child for special occasions such as birthday, consult
FPIC supporter in advance.
②Bring back any articles you have brought in without prior consultation in case ofThe Supporter-Accompany Type visitation.

7Communications Devices such as Camera or Mobile Phone ( in case of support inThe Supporter-Accompany Type)① You may take several shots of photograph as long as the child don't mind it. To
publicize the photos you have taken or to use them in trials, etc. is prohibited.
Audio or video recording is also prohibited.
①

Don't let the child have communications on mobile phone, etc. with anybody
outside during the visitation.

②
8

Don't use a smart phone, etc. as a toy.

Suspension of Support
If any serious violation against the rule mentioned in the previous paragraphs isfound or if any of the following incidents occurs, all the support shall be suspended
and any support in the future shall not be provided.
① Removal or attempt at removal② Violence against people or physical objects, verbal abuse or coercion③ Carrying in hazardous materials such as knives, guns or chemicals④ Emerging around the residence of the child and the parent living together, hisor her school or nursing school, etc.

Written Confirmation Concerning Visitation or Contact
Messrs. Public Service Corporation: Family Problems Information Center (FPIC)
1 I hereby submit the contents of agreement reached by both parents by filling orencircling the relevant fields, as I acknowledge that the support for visitation or contact
is only for the 4 set visitations according to Hague Convention.
Name

Date of birth()yrs old Male Female

Child’s Name

Date of birth()yrs old Male Female

Name

Date of birth()yrs old Male Female

The First Visitation
Method ofSupport
Hours ofThe Second Visitation

Supporter-Accompany

Supporter-Accompany

Consignment

Consignment
Liaison and Coordination

2 Hours

2 Hours

Visitation
Accommodation
Place()NoNo

in FPIC Officein FPIC OfficeOutside（）Parent Living Together
Participants

Remarks

Yes（）

Outside（ParentLiving）
Togetherwith the Child

with the Child（No Attend /Attend）（No Attend / Attend）
Others(Grandfather/Grandmother/Brothers/Sisters)

Gifts
Interpreter
Language
Others

NoYes（）NoYes（）Needed (Self pay / Request

Needed (Self pay / Request

FPIC)

FPIC)

No needNo needJapanese/English/others

Japanese/English/others

Method of
Support
Hours of
Visitation
Accommodation
Place

The Third Visitation

The Forth Visitation

Supporter-Accompany

Supporter-Accompany

Consignment

Consignment

Liaison and Coordination

Liaison and Coordination

2 Hours

2 Hours()No

Yes((in FPIC Office）

Parent Living Together

InterpreterLanguage）

Outside（Parent）

LivingTogetherwith the Child

with the Child（No Attend /Attend）（No Attend / Attend）

Others

Gifts

Yes（in FPIC OfficeOutside（Participants)
No)

Remarks

Others(Grandfather/Grandmother(Grandfather/Grandmother/Brothers/Sisters)/Brothers/Sisters)No

Yes（No）

Yes（）

Needed (Self pay / Request

Needed (Self pay / Request

FPIC)

FPIC)

No needNo needJapanese/English/others

Japanese/English/others

Others2 Both parents shall comply with "Rules for Implementation of FPIC Support" which
was specified with due considerations on welfare of children, and shall follow guidance
and advice given by FPIC supporter for any matters not prescribed in the said Rules.
I hereby submit the signature to acknowledge and confirm the above.
Month
Item Number of the Ministry of Foreign Affairs
Signature
Telephone No.

Email Address

DateYearFatherMother

List of Supporting Organizations

Inspection
Application
forPreliminaryConsultation
Submit Application

Submit a Copy ofApplication
Submit Written
Confirmation
Report of Support
Completion

Family Problems Information Center (FPIC)

Central Authority the Ministry of Foreign Affairs

Reception ofApplication

Reference*1 After JCA decides the commencement of financial support, the fee is free.

PreliminaryConsultation for
Each Parent（with Fee）＊１

Commencing
SupportFor 4 visitations(Free of Charge)

of