Minutes for the PRSCO Council Meeting, Bandung
Date and time: 18:00-19:30, Monday July 1st, 2013
Venue: Savoy Homann Hotel
Meeting Place: Consulate Rooma) Apologies received, roll-call, and confirmation of Section representatives
The PRSCO President meeting welcomed participants and asked attendees to introduce themselves.
The following members of the PRSCO Council and invited guests were present:
Jichung Yang (KRSA, PRSCO President)
Budy Resosudarmo (IRSA, PRSCO Vice President)
Hiroyuki Shibusawa (JSRSAI, PRSCO Executive Secretary)
Arief Anshory Yusuf (IRSA)
Daigee Shaw (CRSA-T)
Jean-Claude Thill (RSAI president)
Jiuwen Sun (China)
Kingsley Haynes (WRSA)
Mohamad Fahmi (Chair, Local Organizing Committee, PRSCO 2013)
Paul Dalziel (ANZRSAI, responsible for recording these Minutes)
Richard Shearmur (CRSA)
Robert Stimson (ANZRSAI)
Shin-Kun Peng (CRSA-T)
Suminori Tokunaga (JSRSAI)
Yoshiro Higano (JSRSAI, past RSAI president)
Yuyuan Wen (China)
Yuzuru Miyata (JSRSAI)The following apologies were received in advance of the meeting: Ronny Correa Quezada, John
Madden, S. Eréndira Serrano-Oswald, Anping Chen, Chitta Ranjan Pathak, David Edgington, DavidPlane, Edgard Moncayo Jiménez, Fakrul Islam, Jacques Poot, Lay J. Gibson, Luis Armando Galvis,
Michael C. Carroll, Rachel Franklin, Roberta Capello, Sung-Bae Kim, Dusan Paredes, JorgeSerrano. The following further apologies were accepted at the meeting: Leonardo Izquierdo; PeterNijkamp.
b) Minutes of the PRSCO Council Meeting in Ottawa, Friday, November 9th, 2012
There were no corrections requested to the Minutes of the previous meeting. They were therefore
accepted as a true and accurate record of the PRSCO Council Meeting held in Ottawa, Friday,November 9th, 2012. The PRSCO President thanked the minute taker, Rachel Franklin.
c) Report on the venue of the 13th PRSCO Summer Institute , 2014, Ecuador
Leonardo Izquierdo was a late apology for the meeting. The PRSCO President gave a report on thevenue of the 13th PRSCO Summer Institute, to be held in Ecuador, which will be in Loja. ThePRSCO Executive Secretary provided an update on the formation of the Ecuador organizing
committee. A full presentation will be made to the next meeting in Atlanta.

d) Discussion of possible venues of the PRSCO Conference and Summer Institute in 2016-2019
The PRSCO President led a discussion of possible venues for future PRSCO Conferences andSummer Institutes. He noted that the 2012 Summer Institute had been held in China and the 2013PRSCO conference is being hosted in Indonesia. A full list of previous meetings had been provided
with the Agenda. The President also noted that previous meetings had agreed that the 2014 Summer
Institute would be held in Ecuador and the 2015 PRSCO Conference would be held in Chile. Heinvited suggestions for events in 2016 to 2019.
A suggestion was made for a PRSCO Conference in Malaysia in 2017. There was a discussion abouta Summer Institute in Vietnam in 2016. Four scientists from Vietnam had submitted abstracts for
PRSCO 2013, but had not registered. China was suggested for 2018 as a regular meeting. Taiwan
was suggested for 2019. The RSAI President recommended the preparation of a strategic plan,
perhaps overseen by a committee, for using conferences as part of wider initiative for involving
regional scientists from different places into PRSCO; for example, world ranking institutions inSingapore are not involved in regional science conferences. Russia was suggested as a country thatmight host a future PRSCO event. An email was tabled from Chitta Ranjan Pathak explaining that
the India section is unable to host a conference.
e) Nomination of the PRSCO Representative for the RSAI Council for the term 2014-2016
The PRSCO President led a discussion to nominate a PRSCO representative for the RSAI Council
for the term 2014-2016 to succeed the current representative, Paul Dalziel, whose term is ending atthe end of 2013. He noted that the other two PRSCO representatives are Patricio Aroca (2009-2011,2102-2014) and Jichung Yang (2013-2015). Paul Dalziel thanked Council members for hisnomination, saying he was pleased to have represented PRSCO on the RSAI Council. He regretted
to inform Council that he could not accept a second term due to financial constraints at this
University following the 2010-2011 earthquakes.
The RSAI President explained the requirements for the position, which involve 2-3 meetings a year
and possibly some committee work. It was agreed to search for a successor to Paul Dalziel, in theexpectation of confirming the nominee at the next meeting in Atlanta.
f) Establishment of the PRSCO Advisory Committee
The President led a discussion of a proposal to establish a PRSCO Advisory Committee, which hesuggested would be made up of the two previous President (term 4-6 years) and one or two continent
representatives from each of PRSCO, ERSA and NARSC. Members of the committee could begiven missions to help advance PRSCO. A question was asked about whether the continent
representatives are needed, since their function is really the responsibility of the RSAI Council. Itwas agreed not to include these and instead the President would seek to form an Advisory
Committee comprised of three past Presidents.
g) Establishment of the PRSCO Awards
John Madden, who chairs the subcommittee on this initiative, was an apology for the meeting. This
agenda item will be followed up at the next meeting in Atlanta when John Madden can attend.

h) Report on the 23rd Pacific Conference of the RSAI
Budy Resosudarmo welcomed Council members to the 23rd PRSCO conference and thanked theCouncil for its trust to host the conference. Mohammed Fahmi gave a PowerPoint presentation on
the conference statistics. 212 papers and 14 posters had been accepted with the presenter registered.
261 people had registered, but there might be some late registrations when the conference opens.
The West Java Governor has invited delegates to a reception and gala dinner on Wednesday evening.
The meeting thanked both speakers for their report and congratulated the organizing committee forits excellent work with acclamation.
i) Report on activities of Pacific Rim regional science communities
1) Promotion of comparative bi-lateral regional studies from different countries: The PRSCO
Executive Secretary tabled a short note prepared by Dr Prithvish Nag on this topic.
2) China: Yuyuan Wen gave a short summary of the successful Summer Institute in Beijing andadvised the group had since then been preparing for the World Congress in 2014. The RSAI
President explained that an announcement about the World Congress would be made shortly
after consideration by the RSAI Council on Wednesday. PRSCO needs to take into account thatthe dates are likely to be in the first week of July (or the last week of June).
j) Any further business
1) The PRSCO President raised the issue of the RSAI membership fee. There are some disparities
in the annual fees being paid by different sections. The President proposed a single lifetime fee
paid once for membership; not an annual fee. The RSAI President explained that the fee isbased on the principle of universal membership set at 10 Euros per person. This gives members
access to journals and to discounted conference registration fees. It is an important source ofincome for RSAI. Efforts are being made to reduce free-riding and to regularize the situation
where some Associations are not paying. A grace year is generally offered for Associations thatenter RSAI for the first time. Longer-term fees could be considered as part of those efforts. ThePRSCO President asked for a short document explaining the fees and the benefits. In Indonesia,
there is no membership fee, since all revenue comes from the conference and no secretary isemployed; hence membership of RSAI is an individual matter. The RSAI President commented
that individual membership is more expensive than become a universal member (US$50 versus
10 Euros). A possibility is to make membership automatic on attending the conference, with the10 Euro fee included in the conference fee (with a lower fee for students) and budget. This
would involve a 50 per cent increase in the Indonesian conference fee.
2) The PRSCO President sought clarification about conference papers that appear in a proceedings.
There was agreement that appearance in a proceedings publication (where copyright remainswith the author) does not prevent later publication in an academic journal, but a chapter in anacademic book is copyrighted and cannot be resubmitted to a journal.
3) The PRSCO President advised members that the next PRSCO Council meeting would takeplace at the NARSC conference in Atlanta.
The PRSCO President thanked members for their participation and closed the meeting.