INTERNATIONALCAMPING FELLOWSHIP

Constitution
Drafted: 1988, Amended: May 1, 2001 Ratified: February 20, 2002
I.

NAME

The name of this organization shall be the International Camping Fellowship.
II.

PURPOSEThe purpose of the International Camping Fellowship shall be to foster international understanding
through the camp and outdoor experience.
III.

HEADQUARTERS

The ICF Steering Committee shall determine the headquarters of the International Camping Fellowship.
IV.

MEMBERSHIPThe [voting] members of the International Camping Fellowship may be any individual, camp, ororganization agreeing to the stated purpose and paying specified annual dues.
[There is also a category for non-voting members.]
V.

OPERATIONS

Day-to-day operations of the International Camping Fellowship shall be vested in a Steering Committee.
The Steering Committee shall appoint an Executive Committee. The fiscal year shall be January 1 throughDecember 31.
VI.

ANNUAL MEETING

1. An annual meeting shall be held once a calendar year at a date specified by the Steering Committee ofthe organization. A notice of the meeting shall be sent to all members at their last known addresses at least
ninety (90) days in advance of said meeting, along with any motions proposed for action.
2.

Members may provide a proxy vote in writing for the annual meeting.

VII. FOUNDERS
The founding members of the Constitution are: Armand Ball, Sanibel, FL, USA; Philippe Bertholet,Anhee, Belgium (European Region); Bill Bowker, Princetown, Victoria, Australia (Oceania/India Region);
Richard Chamberlain, Brentwood, NH, USA (USA Region); Valery Kostin, Moscow, Russia (RussianRegion); Theresa Lucas, Caracas, Venezuela (Latin American Region); Don MacDowall, View Bank,Victoria, Australia; Jack Pearse, Huntsville, Ontario, Canada (Canadian Region); Sachiko Tanaka, Tokyo,
Japan (Eastern Asian Region).
VIII. DUES
The dues of the International Camping Fellowship shall be set by the Steering Committee.
IX.

AMENDMENTS

Amendments to the Constitution may be made by two-thirds approval of ballots cast in a mail election ofthe membership, provided a sixty-day (60) written notice is given the membership.

INTERNATIONALCAMPING FELLOWSHIP

By-Laws
Amended: October 2005, November 2011I.

OBJECTSThe objects of this organization shall be:To coordinate the exchange of news and information among individuals, camps, outdoor
experiences, and organizations in different countries.

To encourage and facilitate bi-lateral and multi-lateral exchanges.

To stimulate efforts to achieve international understanding and global living, leadership, andecological action through organized camping and outdoor experience.

To encourage the organization of regional and national camping associations.

These objects should be achieved in the highest ethical framework that stimulates mutual respect
and understanding.
II.

MEMBERSHIP AND CLASSIFICATION

Section 1.

Membership categories shall be: Full Member and Affiliate Member

Section 2.

Classes of Full Membership: Individual, Camp, Organization, Association.

Section 3.

Full Members in the Camp, Organization and Association classes shall be recorded with
the name of a person who shall cast the vote for that member.

Section 4. An Association Member must be a national association of camps and camping
professionals, must accept the purpose and objects of the organization and pay theappropriate dues. Association Members may vote in ICF affairs and elections.
Section 5.

Full Member must accept the purpose and objects of the organization and pay theappropriate dues. Full Members may vote in ICF affairs and elections.

Section 6.

Affiliate membership is proffered by virtue of membership in their Association
Member national association. They are not Full Members of ICF but they accept thepurpose and objects of the organization.

III.

BOARD

The term Steering Committee (in the Constitution) and Board (used here) may be usedinterchangeably.
Section 1.

The Board shall be composed of Members-at-large and other officers as determined bythe Board

Section 2.

Each member of the Board shall be a current Full Member.

Section 3.

The President shall first be elected to the position of President-Elect by a simple
majority of the current Association and Full Members of ICF.

Section 4.

The positions of Secretary and Treasurer shall be nominated by any Full Member ofICF and elected by a simple majority of current Association and Full Members of ICF.

Section 5.

The Board shall determine other officer and member positions on the Board andwhether these positions are to be filled by appointment of the Board or election. No

member may hold more than one Board position at the same time. (The position of vicePresident is a supplementary position assigned to a current member of the Board) TheBoard may take action to fill vacancies on the Board at any time.
Section 6.

The region or organization hosting an International Camping Congress shall have theopportunity to name a Congress Chair who, upon appointment, shall be invited to attend
Board meetings.

Section 7.

The Board shall be responsible for the day-to-day operations of the organization, andin conjunction with the Council of Ambassadors shall perform all the duties related
thereto. The Board shall call for nominations for Board and Ambassador positions.

Section 8.

ICF Full Members who accept appointment to the Board commit to the following
obligations:(a) Obtaining personal or independent funding for travel to the meetings of theBoard;(b) Understanding that the working language of Board meetings shall be English,
and interpretation is only available at the expense of the member(c) Agreeing to perform such duties as may be set out by the Board.

Section 9.

The term of office for Board members will expire at the completion of the next
International Camping Congress, unless otherwise determined by the Board. ElectedBoard members will usually stand for re-election to the same Board position only once,
unless otherwise determined by the Board. Board members may re-nominate for adifferent position on the Board.

Section 10. A member of the Board may arrange for another Board member to be a proxy
representative to vote or register a vote on his/her behalf at a meeting of the Board
provided such proxy appointment is made in writing to the Secretary prior to themeeting.
IV. OFFICERS
Section 1.

The President, Vice-President, Treasurer, and Secretary shall be the officers who form
the Executive Committee.

Section 2.

The duties of the Executive Committee shall be:(a) The President shall coordinate meetings of the Executive Committee and preside atthese meeting. The President shall chair meetings of the Board and represent ICF
in all official capacities.
(b) The Secretary shall record and circulate the minutes of the Board, and shall record
action taken to implement decisions of the Board. Duties shall include managingelections; notifying successful and unsuccessful candidates, and convening ameeting of the new Board.
(c) The Treasurer shall collect all monies, and shall report on the state of the financesof ICF to enable budgeting and the setting of dues to be undertaken. The Treasurer
shall have authority to pay all bills with the approval of the President.
(d) The Vice-President shall perform the duties of the President in the absence of thePresident.
(e) The Board shall seek an Elections Chair from the Advisory Committee for any
elections required for Executive Committee positions. Duties shall include seeking
nominations, managing elections; notifying candidates, and announcing the results.

Section 3.

After the election of the President-Elect, he or she may be invited to serve in an exofficio capacity on the Executive Committee. Similarly, after the President takes office
at a Congress, the Past President may be invited to serve ex-officio on the Executive
Committee. Both of these positions are one year terms.

Section 4.

The Executive Committee is to exercise such powers of the Board as are deemednecessary by the Board to best serve the interests of the International CampingFellowship.

V.

AMBASSADORS

Section 1.

The voting members of ICF from any country may elect or appoint an ICF Ambassador
with such responsibilities as are set out below, and such other responsibilities as may bedetermined by the Board.

Section 2.

Any Member in good standing may be nominated to be an Ambassador provided theyagree to commit to the following obligations:(a)Obtaining personal or independent funding to travel to ICF General Assembly(b)

Understanding that the working language of ICF General Assembly meetings
shall be English, and interpretation is only available at the expense of themember(c)Undertaking such duties as may be set by the Board. Such duties may include, but
are not restricted to the following:Recruit additional ICF members within their countryAssist in international linkages between individuals and/orcamps/organizations, including the exchange of campers and camp staff.

Supply information from their country for the ICF newsletter and othercommunication on a regular basis

Survey known information on organized camping in their country

Disseminate in their country information on international camping
programsServe as a member of the ICF General Assembly held at each International
Camping Congress

Section 3.

When more than one person is nominated to be Ambassador in a country, a ballot voteshall be conducted. Details, including a biographical sketch of each legitimately
nominated candidate shall be sent to all ICF voting members in the country. Election ofthe Ambassador of a country shall be by a simple majority of the ballots cast in thatcountry. This election will be managed and supervised by the Board member
responsible for Ambassadors.

Section 4.

The term of office for Ambassadors shall be from a point six months prior to the ICF
General Assembly at one International Camping Congress to the same point related tothe next International Camping Congress.

Section 5.

During the General Assembly at an International Congress, the ICF Ambassadors shallelect or appoint a specified number of Members-at-Large (3) who will become membersof the Board. Whenever possible, candidates should be nominated and held to election,rather than be elected by acclamation or selected on site. The opportunity to electMembers-at-Large is designed to encourage the maximum diversity and global
distribution of representation on the Board.

Section 6.

The Board shall reserve the right to appoint not more than one Member-at-Large
directly as a mechanism to further ensure diversity and distribution.

VI AMENDMENTS
Amendments to the By-Laws may be made by a two-thirds vote of the Board, or, a majority of the
mail ballots cast by the [voting] membership provided that a written or electronic notice of the
proposed amendments is given to all members at their last known addresses at least sixty (60) days
before the election.