Contact: igsesaadmission@tj.kyyushu-u.ac.jp

Interdiscipllinary Graduate School of Engin
neering Sciencess (IGSES) at Ky
yushu UniversityyOctober, 20200

1Guideline
es for Onlin
ne Submisssion to the Intellectu
ual Exchangge and Inno
ovation Prrogram(IEI Proggram) withh the MEXT
T scholarshhipn for using th
he online submission sysstem
Preparation
Before usiing the onlinee submission system, pleasse carefully prrepare the dig
gital data of thhe necessary documents.
dApplicantts who apply for the MEX
XT scholarshiip categorizedd as D-a and D-c need to submit at leaast 7 types off
documentts (See also thhe applicationn guidelines shhown in our website).
w#1

Table A liist of documeents to be subm
mitted via thee IGSES Onliine Submissioon SystemRequisite(Formm D-1)
Appplication forrm#2

Reesearch propoosal

Requisite#3

Abbstract of youur master thessis

Requisite

#5

Academicc transcripts forf both mastter and bacheelor degrees Requisitethat quanntitatively ind
dicate your academic performancepevaluationn (e.g., grade point
paveragee, GPA)
t completioon of your unndergraduate Certificatees indicating theand graduuate studies
Requisite
Yoour English teest/exam certiificate#6

Coopy of your passportp(phottograph and innformation paage)

Requisite#7

Ann invitation leetter from an IGSES facultty member

Requisite#4Word, PDF or jpeg image.
Each tyype of the abbove documeents must bee bundled intto one file either MS Wo
Therefoore at least 7 files
f are requiired.
The filee size of eachh file must be smaller than 55MB.
Use alpphabets and nuumbers only for a name off files. The fille names uplo
oaded should bbe as followss.
“NUMMBER” Yourr Family Nam
mee.g. If th
the applicant is
i “John Smitth”, the file naame will be as below:
1 Smmith, 2 Smith, 3 Smith, 4 Smmith, 5 Smithh, 6 Smith, 7 SmithS

1: Click th
he button “D-a,“D-c”.

Click

Contact: igsesaadmission@tj.kyyushu-u.ac.jp

Interdiscipllinary Graduate School of Engin
neering Sciencess (IGSES) at Ky
yushu Universityy
October, 20200

2
2: Click th
he button “Create“an account”

Click

3: Make an Account
The followinng form willl appear, pleaase input thee required infformation in each field. TThen click th
he “Make annaccount” buttton.

Input your information

ClickkContact: igsesaadmission@tj.kyyushu-u.ac.jp

Interdiscipllinary Graduate School of Engin
neering Sciencess (IGSES) at Ky
yushu Universityy
October, 20200

3
4: Upload Files
By clicking tthe “make ann account” buttton, the next form for uplooading your files
f will appeear.
If you are nnot ready to uploaduyour files, you caan logout, andd login againn by using thhe account ID
D which youu
previously mmade.
If you want tto upload the application files,
fplease seelect the file names
nfor upload.
By clicking tthe “SAVE” button,bthe daata will be savved on the Ky
yushu Universsity server.
Here is a sam
mple image shhown for applicants in thiss process.

Seelect a file

Click to confirmcthe files
ffor the uuploadE” button, the information w
which you typped and uploaaded will apppear.
After clickinng the “SAVE
If the data diisplayed is coorrect, click th
he “CONFIRMM” button shoown below th
he table.
If not, pleasee click the linkk “<<BACK””.

Contact: igsesaadmission@tj.kyyushu-u.ac.jp

Interdiscipllinary Graduate School of Engin
neering Sciencess (IGSES) at Ky
yushu Universityy
October, 20200

4
5: Submitt your Filess to the Stu
udent Affairrs Division of IGSES
After all the required filess have been saaved on the seerver, the folllowing messaage will appeaar.
ve just uploadded, please cllick the buttonn “Submit thee application documents”,
If you are haappy with thee files you hav
after enablinng the ’Yes’ chheck mark.

oaded, the folllowing messaage will be shhown.
If some of thhe requisite doocuments (#1 to #7) have nnot been uplocthe linnk “<<BACKK” and uploadd the residuall files.
You can retuurn to the uplooad page by clicking
Alternativelyy, you can logg out of this online
osystem,, and log in th
he system to uploadufiles laater.
Here is a sam
mple image shhown for applicants in thiss process.

Contact: igsesaadmission@tj.kyyushu-u.ac.jp

Interdiscipllinary Graduate School of Enginneering Sciencess (IGSES) at Ky
yushu Universityy
October, 20200

5Select a new fileByy clicking thiss button, filees will be tem
mporarily saved in our server.
sAfter clickinng “Save” buutton, a list off files which you uploadedd with your accountainform
rmation will beb shown forr
confirmationn.
Then, pleasee click “Conffirm” button forf uploadingg files to the server. If you need to addd or replacee files, pleaseclick “Back””.
mation Mes
ssage of the Submisssion Proceddure
6: Confirm
If the submiission process has been su
uccessfully coompleted, thee following message
mwill appear, and ana automaticconfirmationn email will beb sent to you
ur login emaiil address. Affter this proceess, you will nno longer be able to loginn
using your eemail accountt.
In addition tto the automaatic confirmattion email, thhe Student Afffairs Divisionn of IGSES w
will send anoother email toyou after chhecking all thhe submitted materials forr the final coonfirmation. If
I you didn’t receive the confirmationn
email fromm the Studdent Affairs Division 1 week afterathe su
ubmission, please conttact us at:
igsesadmissiion@tj.kyushhu-u.ac.jp