Hokkaido University

Application guidelines
FY2020 Support program for the implementation of seminars toward
the promotion of diversity and gender equality“The Initiative for the Implementation of the Diversity Research Environment (Traction Type)”
OVERVIEW
Hokkaido University has been selected for “the Initiative for the Implementation of the Diversity
Research Environment (Traction Type)” (FY 2019-2024), one of the Science and Technology HumanResources Development Subsidy Programs (funded by MEXT). The University is aiming to promote auniversity-wide diversity research environment, as well as to increase female research leaders andresearchers responsible for university management.
To this end, with the aim of deepening the understanding of university’s members on the promotion ofdiversity, this program supports the implementation of seminars, etc., that contribute to the promotion ofdiversity and gender equality to be held on campus.

SUPPORT
Up to 300,000 yen of the necessary expenses for each project will be covered.
 In order to prevent the spread of corona virus infections, we support the holding of webinars (webinars).
Please contact us for more information.

SEMINARS TO BE SUPPORTED
Seminars, symposia, and workshops, etc., that meet the following requirements are eligible for support-Project should contribute to the promotion of a diversity research environment or gender equality at theuniversity.

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Projects that span multiple departments or are open to the entire university are encouraged, but projects
targeting a single departmental member are also acceptable.

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The intended participants for the seminar, etc., should be members of Hokkaido University (faculty, staff,students, and researchers)-

Expect more than 20 attendees.
Projects should be proposed by departments, divisions, courses, offices laboratories, research groups,and others.

COVERED EXPENSES
Only the following expenses will be paid per the regulations of this University.

Personnel Costs
Domestic travel
expenses
Travel expenses for
invited foreigners
Rewards
Printing costs
Outsourcing expenses

Supplies expense

Personnel costs for a short-term support worker to assist with theday's operations. This support is only available when eachdepartment is responsible for recruiting and hiring short-term support
staff.
The domestic travel expenses for lectures, etc.*
The travel expenses for lecturers, etc.*
The rewards to be paid to the lecturers, etc.*
The printing costs of the posters and flyers for the publicity of theinitiative
The outsourcing expenses for the venue setup and designing thepublicity materials, temporary childcare services for the participantson the day, or any other work approved by Ree-D.
The supplies expense that are necessary for implementation of theinitiative and the necessity of which is reasonably explained and thatare not appropriate (beneficiaries) to bear. In any case, food andbeverages are not eligible for support.

* lecturers, etc.: Keynote speakers or main lecturers onlyOTHER SUPPORTS
 Installation of application forms
 Lending of basic items necessary for the event
 Printing with a large format printer (A0, A1 size, etc.)

APPLICATION
Email the designated application form to the Promotion office of Research environment for Diversity

Final Application deadline 15 January 2021
However, the application will be closed before the due date when the total amount of funding reaches thebudget limitation.

NUMBER OF SUPPORT
About threeOBLIGATIONS
It is necessary to meet all of the following conditions in the implementation of the project.
-Co-sponsored of the event with the Promotion office of Research environment for Diversity (Ree-D)

-Includes the "Supported by Initiatives for Diversity Research Environment project (JST)" in flyers andother promotional materials-Held by 31 January 2021

IMPREMENTATION REPORT
Please submit the implementation report (including expenditure report) in the specified format within 30
days of the end of the seminar with promotional materials including flyers.

SCREENING
The submitted applications are carefully reviewed and the amount of the support will bedetermined. You will be notified the result of screening within three weeks of receiving your application.

OTHER NOTESAs a part of Diversity (JST) Project, we may ask for the real-time delivery to *KNIT partnerorganization. We will contact you and make an adjustment on this after the screening results is noticed toyou. All work related to real-time video distribution is carried out by staff of the Ree-D Office.
* KNIT partner organizations
Muroran Institute of Technology, Kitami Institute of Technology, Obihiro University of Agriculture andVeterinary Medicine, Nitto Denko Corporation, and Amino Up Co., Ltd.

WHERE TO SUBMIT AND ENQUIRIES
Promotion office of Research environment for Diversity (Ree-D)
Front Office for Human Resource Education and Development
Hokkaido University
Tel. 011-706-3625
E-mail: reed@synfoster.hokudai.ac.jp