Brochure on Procedures for Childbirth and Parenting
Revised January 1, 2017
1. Exemption from Obligations of Devotion to Duty
For a case in which a staff member (※) who is 12 or more weeks pregnant or within one year
after giving birth visits a hospital to receive health guidance or medical examination following
a physician’s or a midwife’s instructions, the staff member may be exempted from duties evenduring working hours. (However, no pay will be given to part-time staff members during theperiod exemption from the obligations of duty.)※ “A staff member” includes any part-time staff member or temporarily employed staff
member (a staff member who is employed as a replacement for a staff member on childcare leave. The same shall apply hereinafter). The same shall apply hereinafter.

Documents to besubmitted

Request for Leave of Absence (for special leave/sickleave) or a Request for Leave of Absence for Other thanAnnual Paid Leave

Submit andThe office or section in charge of working hours

Inquire to

management in each department

2. Special Leave for Childbirth (before and after giving birth)Staff members may take special leave (※) because of giving birth or having given birth, as
described below.
※ For part-time staff members, a “special leave” shall be deemed to be replaced with a “leaveother than annual paid leave” (unpaid leave). The same shall apply hereinafter.

(1) Special leave for childbirth (six weeks before and eight weeks after giving birth)
For a case in which a staff member is to give birth within six weeks (in the case ofmultiple pregnancy, 14 weeks), the staff member may take a special leave for the period
until the delivery day and for the period from the following day of the delivery day tothe day on which eight weeks have passed.

(2) Special leave for a male staff member whose wife is to give birth※ Full-time staff

only①

For a case in which a male staff member accompanies the wife to and from thehospital for delivery or attends the birth, the male staff member may take a special
leave for a period of up to two days (It may be taken on an hourly basis.).

②

In the period between six weeks (in the case of multiple pregnancy, 14 weeks) before
the wife’s expected delivery date and the day on which eight weeks have passed after

the delivery day, when a male staff member takes care of the child(ren) or achild(ren) under the age of entering elementary school, the male staff member may
take a special leave of up to a period of five days (It may be taken on an hourly
basis.).

Documents to besubmitted

Request for Leave of Absence (for special leave/sickleave) or Request for Leave of Absence Other thanAnnual Paid Leave

Submit andThe office or section in charge of working hours

Inquire to:

management in each department

In a case in which you take the leave before giving birth, present a
document confirming the expected delivery date, such as a maternal andchild health handbook, when submitting the leave book.

(3) Exemption of health insurance and welfare pension insurance premiums ※ Part-time staff
only
For a case in which a part-time staff member taking a maternity leave makes a request,
the part-time staff member may be exempted from paying social insurance premiums
from the month starting the maternity leave to the month preceding the month that
includes the day following the planned ending date.
Inquire to: The Division of Administrative Affairs, Section of Personnel (ext. 9205)
3. Childbirth Benefit(1) For a case in which a member of the Ministry of Education, Culture, Sports, Science andTechnology Mutual Aid Association or the dependent has given birth ※ Full-time staff only
The Childbirth Benefit of 404,000 yen will be paid for each case. In a case of giving birthin the obstetric care compensation system’s member medical institutions, an amountequivalent to the premium for the obstetric care compensation system, 16,000 yen (inthe case of falling short of 16,000 yen, the amount equivalent to the actual expenses)
will be added to the benefit.

Documents to be· A Claim for Childbirth Benefit/ Family Childbirth Benefit

submitted· A physician’s childbirth certificate

Submit andDivision of Administrative Affairs, Section of Welfare andInquire to

Mutual Aid (ext. 9208)

(2) In a case in which a staff member other than the above (1) or the dependent has given
birth ※ Part-time staff only
The Childbirth Lump-Sum Allowance of 420,000 yen will be paid for each case by the healthinsurance under which the staff member is insured (in the case of giving birth in a medical
institution other than the obstetric care compensation system’s members, 404,000 yen).
In the case of receiving no pay because of the maternity leave, the Maternity Allowance
will be paid.

In the case of being insured by the Japan Health Insurance
Inquire to

Association (Kyokai Kenpo), the Division of Administrative
Affairs, Section of Personnel (ext. 9205)

In the case of being insured by the National Health Insurance, inquire to the
local government where you live. In the case of being insured by your family’s
insurance, inquire to your family’s workplace.

4. Child Care Leave
In a case in which a staff member makes a request in advance, the staff member may takechild care leave to take care of a child (or an adopted child) who has not reached three yearsof age (or, in the case of part-time staff members, one year of age. The same shall apply
hereinafter.), retaining the status of a staff member until the date on which the child reaches
three years of age (the day before the birthday). The child care leave may be taken once
for each child unless there are special circumstances.
However, in a case in which a male staff member took a child care leave within the period
until eight weeks have passed after the spouse’s childbirth, the male staff member may takethe leave again without special circumstances as a special case.
Despite the stipulation above, those to whom any of the following cases applies may nottake child care leave.
①

A part-time staff member who has been employed by the university for a continued
period of less than one year

② A part-time staff member whose labor contract will expire by the day preceding the dateon which the child reaches one year and six months of age and will clearly not be renewed(1)

Request for child care leave
Submit a Request for Child Care Leave by the day one month before the time when
you intend to start a child care leave, clearly writing the period that you wish to take thechild care leave and other requested information.

·

A Request for Child Care Leave (PDF: 34KB)

Documents to be·

A copy of one of the following documents: birthsubmitted

certificate, birth notification in a maternal and childhealth handbook, and family register
Division of Administrative Affairs, Section of Employee
Affairs (ext. 9206)

SubmitInquiry to※ When sending by mail: The Division of Administrative
Affairs, Section of Employee Affairs, Nagaoka Universityof Technology
1603－1, Kamitomioka, Nagaoka, Niigata, 940－2188,
Japan

(2)

Status and treatment during and after child care leave
Treatment during and after a child care leave is as described below.
After the request for child care leave has been accepted, the University will issue a
notification on the handling of child care leave that specifies pay and working conditions.
For more detailed information, please refer to the notification.
①

A staff member taking child care leave retains the status of a staff member, but has
no obligations to work.

②

Pay (base pay and allowances) shall not be given during the period of taking childcare leave. However, for a case in which a staff member has worked in a six-month
period before the base dates for a term-end allowance and a diligence allowance(June 1 and December 1), a term-end allowance and a diligence allowance for that
period will be paid.

③

A staff member shall be reinstated in the former position and affiliation after returningfrom a child care leave. However, a staff member may be transferred on the day on
which the staff member has returned to work.

④

With regard to the base pay after a child care leave, the monthly regular salary may
be adjusted by deeming the child care leave period to be the period in which the staff
member has worked continuously. The staff member shall be notified to that effectby a notice of personnel changes when returning to work. (A part-time staff member
shall be paid the base pay that was determined on the day preceding the day ofstarting the child care leave, or on the recent hiring day or the day on which theemployment was renewed.)⑤

A staff member shall be paid the allowances after a child care leave that the staff
member received before the child care leave. However, if there is a change to thematter related to the allowances when returning to work, then make a report
immediately to that effect to the Section of Personnel (ext. 9205).
(3)

Change in the Planned Starting and Ending Dates of Child Care Leave① A staff member to whom any of the following 1–6 applies may change the planned
date of starting child care leave only once to the date before the planned starting date.
In that case, submit a Request for Change of Child Care Leave Period by the day before
the changed planned starting date of the child care leave.
1.

When the child(ren) was born before the expected date of delivery

2.

When the spouse (including a person in a de facto marital relationship with thestaff member, although an application to register marriage has not been filed. The
same shall apply hereinafter.) has died3.

When the spouse has difficulty in raising the child because of an injury or illness

4.

When the spouse no longer lives with the child5.

When the child comes to need of care because of an injury, illness, or a physicalor mental disorder over a period of two weeks or more

6.

In a case in which the staff member wishes to send the child to a day nursery but
is unable to do so, and it is difficult for the staff member to take care of the child
if no other leave is taken② A staff member taking child care leave may change the planned date of ending thechild care leave only once to the date after the planned ending date. Submit a Request
for Change of Child Care Leave Period by the day one month before the planned ending
date.

Documents to be

Request for Change of Child Care Leave Period

submitted(PDF: 34KB)
Division of Administrative Affairs, Section of
Employee Affairs (ext. 9206)※ When sending by mail: The Division ofSubmit andAdministrative Affairs, Section of Employee Affairs,

Inquire to

Nagaoka University of Technology
1603－1, Kamitomioka, Nagaoka, Niigata, 940－
2188, Japan(4) Withdrawal of Child Care Leave

① After a request for child care leave has been accepted, the staff member may withdraw
the request by submitting a Request for Withdrawal of Leave of Absence by the day
preceding the planned starting date of the child care leave. However, once a staff
member makes a withdrawal, the staff member may not make a request for child careleave for the child again unless there are special circumstances.
※ The “special circumstances” in which a staff member may take a child care leave
more than once for a single child are the cases described in the following 1–9.
1.

For a case in which the child care leave period ended because the staff member ispregnant with another child and maternity leave or a new child care leave has
started, when the child no longer lives with the staff member because the childhas died, has been adopted by someone else, or other reasons2.

For a case in which the child care leave period ended because a lay off orsuspension of the staff member has started, when the lay-off period or thesuspension period has ended

3.

For a case in which the staff member submitted a plan for child care leave, at thetime of making the request, mentioning a possibility of retaking child care leave toraise the child in turns with the spouse, when the spouse continues to raise thechild for at least three months after the staff member’s initial child care leave has
ended

4.

When the spouse has died5.

When the spouse has difficulty in raising the child because of an injury or illness,or a physical or mental disorder6.

For a case in which the child care leave ended because a family care leave has
started, when the family member subject to the family care leave has died, or thestaff member has dissolved the relationship with the subject family member
because of divorce or other reasons

7.

When the spouse no longer lives with the child because of divorce or other reasons

8.

When the child becomes in need of care because of an injury, illness, or a physicalor mental disorder over a period of two weeks or more

9.

For a case in which, although the staff member wishes to send the child to a day
nursery but is unable to do so, when it is difficult for the staff member to raise thechild if not taking another leave② After making a request for child care leave, if the following 1–4 arise by the day
preceding the planned starting date of the child care leave, submit a Request forWithdrawal of Leave of Absence without delay.
1.

In the case of the death of a child who is eligible for childcare leave2.

In cases where a child subject to childcare leave is adopted, the adoption of thechild has been rescinded condition

3.

In case of separation from a child who is eligible for childcare leave

4.

In case an employee becomes unable to take care of his/her child due to injury orillness.

Documents to be

Request for Withdrawal of Leave of Absence (PDF: 30KB)

submitted

Division of Administrative Affairs, Section of Employee
Affairs (ext. 9206)※ When sending by mail: The Division of Administrative

Submit andAffairs, Section of Employee Affairs, Nagaoka University ofInquire to

Technology
1603－1, Kamitomioka, Nagaoka, Niigata, 940－2188,
Japan

5. Child Care Leave Benefits
For a case in which a staff member takes child care leave, the staff member shall receive thefollowing financial compensation until the day preceding the date on which the child reaches
one year of age, in principle.
(1) For a case in which a staff member has worked 12 months, each of which includes 11
days or more days (including days given a paid leave) during the two years preceding thedate of starting the leave, the staff member shall be paid the amount equivalent to 67％
of the daily amount of wages at the start of leave until the 180th day and the amountequivalent to 50％ of that on the 181st day thereafter. However, this does not apply topart-time staff members who are not insured by employment insurance.

A certificate of monthly wage at the start of leave for the·

insured of employment insurance
Documents to be

A confirmation sheet of qualification of child care leave·

benefits/(the first) application for child care leave

submitted

benefits·

A copy of maternal and child health handbook or family
register

Submit andDivision of Administrative Affairs, Section of Personnel (ext.

Inquire to9205)

※ When sending by mail: The Division of Administrative
Affairs, Section of Personnel, Nagaoka University of Technology
1603－1, Kamitomioka, Nagaoka, Niigata, 940－2188, JapanFor the second and subsequent application, you must submit an “application for
payment of child care leave benefits” to Hellowork Nagaoka once every twomonths. Return the application form that will be sent to you from the Section of
Personnel, after affixing your name and seal to it.

(2) In cases other than the above (1) ※ Full-time staff only
In a case in which a staff member is unable to receive child care leave benefits under the
Employment Insurance Act, the mutual aid association will pay a child care leaveallowance to the staff member for the period until the date on which the child reaches
one year of age during the period in which the staff member did not work. The staff
member shall be paid the amount equivalent to 67％ of the daily amount of standard
remuneration until the 180th day from the starting date and the amount equivalent to
50％ of that on the 181st day thereafter.
The claim form shall be given by the Division of Administrative Affairs, Section of
Welfare and Mutual Aid.

Documents to besubmitted

Claim for Child Care Leave Allowance

Submit and

The Division of Administrative Affairs, Section of Welfare

Inquire to

and Mutual Aid (ext. 9208)

6. Exemption of Installment in Mutual Aid Association During Child Care Leave(1) Exemption of the installment in the mutual aid association
For a case in which a member taking a child care leave makes a request, the member
may be exempted from paying the installment during the period between the monththat includes the starting date of the child care leave and the month preceding themonth that includes the day following the ending date.

Documents to be

Request for Exemption of Installment During Childsubmitted

Care Leave

Submit and

The Division of Administrative Affairs, Section ofInquire to

Welfare and Mutual Aid (ext. 9208)(2) Suspension of installment savings in the mutual aid association※ Members only

The installment savings shall be suspended because the installment may not be
deducted from pay during child care leave.
(3) Withdrawal and suspension of the group permanent insurance with installment savingsin the mutual aid association ※ Members only
The installment may not be deducted from pay during child care leave. Those who joincourse A shall be treated as a withdrawal (cancellation); those who join course B shallbe treated as a suspension.
(4) Direct debit of cancer, accident, and other insurance premiums in the mutual aid
association ※ Members only
Premiums shall be withdrawn from a registered bank account. Make sure to check yourbank balance.
Inquire to: The Division of Administrative Affairs, Section of Welfare and Mutual Aid (ext.
9208)(5) Exemption of health insurance and welfare pension insurance premiums ※ Part-time
staff only
For a case in which a part-time staff member taking a child care leave makes a request,
the part-time staff member may be exempted from paying social insurance premiums
from the month starting the child care leave to the month preceding the month that
includes the day following the planned ending date.
Inquire to: The Division of Administrative Affairs, Section of Personnel (ext. 9205)
7. Tax Payments During Child Care Leave
Residence taxes may not be withheld from pay during child care leave. The university
changes the manner of collecting residence taxes from special collection (withholding frompay) to ordinary collection. Make a payment using a tax notice that will be sent directly to
you by the municipality in which you live. Those whose housing expenses, premiums,
property accumulation savings, and others have been withheld from pay, please contact thesection in charge.

Matters related to taxes: The Division of Administrative Affairs,
Section of Payroll (ext. 9197)
Inquire to

Matters related to housing expenses, group insurance, and welfare
foundations: The Division of Administrative Affairs, Section of
Administrative Affairs (ext. 9203)

Matters related to property accumulation savings: The Division of
Administrative Affairs, Section of Welfare and Mutual Aid（ext.
9208）

8. Partial Child Care Leave
For a case in which a staff member makes a request in advance, the staff member may be
exempted from work of up to 2 hours (which may be taken by 30 min) at the start or end of
the working hours of the day to take care of a child or adapted child who has not reached three
years of age until the date on which the child reaches three years of age (the day before thebirthday).
(1) Staff members eligible to take partial child care leave
Staff members eligible to take a partial child care leave are those who are raising a childunder three years of age.
However, those whose working hours are fewer than six hours per day may not take partial
child care leave.
(2) Request for partial child care leave
Submit a Request for Partial Child Care Leave by the day one month before the time
when you intend to start a partial child care leave, clearly writing the period that you wish
to take the partial child care leave and providing other requested information.
·

Documents to besubmitted

Request for Partial Child Care Leave (PDF: 38KB)· A copy of one of the following documents: birth certificate,birth notification in a maternal and child health handbook,or family register

Inquire to

Division of Administrative Affairs, Section of Employee Affairs(ext. 9206)(3) Treatment during partial child care leave
During time not working because of a partial child care leave, the university shall, for one
hour, reduce the amount of pay per working hour.
(4) Change in planned starting and ending dates of partial child care and withdrawal
The handling of child care leave shall apply to changes in the planned starting and ending
dates of a partial child care leave and withdrawal from the partial child care leave. Whensuch a matter arises, contact the Division of Administrative Affairs, Section of Employee
Affairs (ext. 9206).

9. Consideration of Working Hours of Staff Raising Children(1) Female staff members who are within one year after giving birth
For a case in which a female staff member is within one year after giving birth, the female
staff member may be exempted from late night work (from 10:00 p.m. to 5:00 a.m. The
same shall apply hereinafter.) by submitting a prescribed claim form at least one day inadvance. Also, the female staff member may be exempted from overtime and holiday workby submitting a prescribed claim form at least one month in advance.
(2) Staff members raising children under three years of age
A staff member raising a child under three years of age may be exempted from overtime
work by submitting a prescribed claim form at least one day in advance.
(3) Staff members raising pre-elementary school children
A staff member raising a pre-elementary school child may be excused from overtime work
not exceeding 24 hours per month and 150 hours per year by submitting a prescribedclaim form at least one day in advance.
In a case in which the staff member has a spouse to whom any of the following applies,
the staff member may also be excused from late night work by submitting a prescribedclaim form at least one month in advance.
1. When the spouse works late at night
2. When the spouse has difficulty raising the child because of an injury or illness, or aphysical or mental disorder
3. When the spouse is between six weeks before and eight weeks after giving birthMultiple claims cannot be made for (1)–(3).

Documents to be

Request for Limitations on Overtime Work, Holiday Work, andsubmitted

Late-night Work

Submit toInquire to

Office or the section in charge of working hours managementin each department
Division of Administrative Affairs, Section of Employee Affairs(ext. 9206)

10. Childcare Time (Special Leave)
For a case in which a staff member raising a child under one year of age (who has notreached the day before the first birthday) performs an act deemed to be necessary to bringup the child (e.g., breast-feeding, travel to and from a daycare center), the staff member
may take a special leave twice a day for a period of up to 30 min each time. (For cases forwhich it is deemed that there are unavoidable circumstances, the staff member may takethe twice-a-day special leave at once.)
A male staff member may take a period not exceeding the period by subtracting each of
the periods that the spouse has taken from each of the periods of 30 min twice a day.

Documents to be

Request for Leave of Absence (for special leave/sick leave) or

submitted

Request for Leave of Absence Other than Annual Paid Leave

Submit andOffice or section in charge of working hours management inInquire toeach department

11. Special Leave to Care for Sick or Injured Children
For a case in which a staff member must care for a child under the age of entering
elementary school who becomes injured or sick (including the cases of having avaccination/medical examination), the staff member may take a special leave of up to fivedays in one year (ten days for a case in which there are two or more children).

Documents to besubmitted

Request for Leave of Absence (for special leave/sickleave) or Request for Leave of Absence Other thanAnnual Paid Leave

Submit andOffice or section in charge of working hours management

Inquire toin each department