NAGOYAUNIVERSITY

Pre-Arrival andPost Arrival
Handbook

2024-2025

G30 International Programs

Table of Contents
PRE-ARRIVAL CHECKLIST ............................................................................................................................................. 2
BEFORE ARRIVAL .............................................................................................................................................................. 3

1. VIRTUAL OFFICE HOUR ............................................................................................................................................... 3
2. AIRPORT PICK-UP BUS (THOSE WHO LIVE IN DORMITORY) .................................................................................... 3

3. DORMITORY TOUR (THOSE WHO WISH TO LIVE IN DORMITORY) ........................................................................... 5

4. CONTACT NUMBERS OF AO AND DORMITORY .......................................................................................................... 5
UPON ARRIVAL ................................................................................................................................................................ 6
1. ARRIVING TO THE AIRPORT-LANDING PERMISSION .......................................................................................... 6
2.

ARRIVING TO THE AIRPORT- RESIDENCE CARD (FOREIGN NATIONALS) ..................................................... 7

3.

PART-TIME WORK PERMIT (OPTIONAL) ............................................................................................................ 8

4.

ARRIVAL TO AIRPORT (INCLUDE LUGGAGE FORWARDING INFORMATION) ................................................... 9

5.

ACCESS- HOW TO GET TO NAGOYA ............................................................................................................... 11

6.

IF MY FLIGHT IS DELAYED, WHAT SHOULD I DO? ........................................................................................... 14

7.

DORM MOVE-IN PROCEDURES ........................................................................................................................ 15

SETTLING DOWN IN J APAN .......................................................................................................................................... 16
1.

RESIDENCE REGISTRATION (ALL STUDENTS EXCEPT FOR THOSE WHO CURRENTLY LIVE IN NAGOYA) 16

2.

JAPAN NATIONAL HEALTH INSURANCE (ALL STUDENTS) ........................................................................... 16

3.

NATIONAL PENSION (STUDENTS AT AGE OF 20 AND ABOVE)...................................................................... 17

4.

MY NUMBER CARD ........................................................................................................................................... 185.

EMERGENCY ...................................................................................................................................................... 196.

MONEY................................................................................................................................................................ 19

7.

SHOPPING .......................................................................................................................................................... 20

8.

TRAVELLING ....................................................................................................................................................... 20

9.

OTHERS .............................................................................................................................................................. 21

CAMPUS LIFE ................................................................................................................................................................ 22
1.

ACADEMIC CALENDAR ...................................................................................................................................... 22

2.

ACADEMIC SUPPORT ........................................................................................................................................ 23

3.

HEALTH AND SAFETY ....................................................................................................................................... 23

4.

DISASTER PREVENTION & CLASS CANCELLATION ....................................................................................... 26

5.

STUDY ABROAD EXCHANGE PROGRAM ......................................................................................................... 29

6.

TUTOR SYSTEM.................................................................................................................................................. 29

7.

NU WIFI ............................................................................................................................................................. 29

8.

HARASSMENT COUNSELING OFFICE .............................................................................................................. 29

9.

INTERNATIONAL STUDENT SUPPORT ............................................................................................................. 30

10.

CAREER SUPPORT OFFICE .......................................................................................................................... 30

Check the schedule for exact dates and times.
Enrollment Instructions is separately provided. Please read through the other booklet.

PRE-ARRIVAL CHECKLISTNo.

EventsDates

1

Obtaining a Passport

As soon as possible

2

Apply for a Certificate of Eligibility (CoE)As soon as we have received your*Not applicable for MEXT Scholarship recipientsregistration fee. Instructions released on
T-Cens system.
CoE Issued: late July – early August3

Apply for dormitory

June. Submit (choose yes or no in the

Information about dormitory found here:

Form 2 of Step 3) on T-Cens system.

Pre-departure Info (nagoya-u.ac.jp)
4

Apply for a student visa (done on your own)

August. Instructions will be sent after*Not applicable for MEXT Scholarship recipients

CoE has been issued via T-Censsystem.

5

Submit Official Documents

By August 1st

You can check the submission status on T-Cens system
and know which official documents (if any) still need tobe submitted.
6

Submit travel itinerary / Apply for airport pickup

By August 5th. Information relating tohttps://forms.gle/KvVRryFTY9mq6hya7

itineraries and airport pickup will be sent
on T-Cens.

Make sure to bring with you:

Notes



Photocopy of your passport

Printed copy and electronic scan

Any prescription medication w/doctor’s note

Only if applicable

Letter of Admission to Nagoya University

Sent as PDF via T-Cens system.
Prepare printed copy and electronic
scan.





Form 3 (Letter of Guarantee) and Form 4 (Consent

If applicable. Download forms from T-

from the Notification of Credits Obtained). Registration

Cens and prepare printed copy. Submit

Fee Waiver (Int’l students) / New HE Study Support

during the G30 Guidance. See details in(Japanese nationals) Application Formthe Enrollment Instructions booklet.

Acceptance Letter to Dormitory

Sent on T-Cens system when available.
Prepare printed copy and electronic
scan.



Contact numbers of AO and Dormitory on hand

Prepare printed copy and electronic
scan.



Comfortable shoes and light layers

First few days of Orientation Week

Smartphone, laptop, SIM card, Microsoft Authenticator

Microsoft Authenticator app (app needed

app. See details in: Information-Security-Session-

to log onto Nagoya University services)

October.pdf
Travel insurance to cover first few days of stay in Japan

Until enrolled in National Health
Insurance at Ward OfficePre-Departure and Post Arrival Information is also available on the website.

https://admissions.g30.nagoya-u.ac.jp/pre-arrival/

BEFORE ARRIVAL
1. [ALL STUDENTS] VIRTUAL OFFICE HOUR
Please join the first get-together. Senpai students will talk about their campus life, and you will e-meet andgreet batchmates there. If you can’t join, no worry. We are planning another fun e-event coming up soon.
Date & Time: July 8, 14:00-15:00 JST

Link: To be shared on Discord / T-Cens

2.[ALL STUDENTS] REGISTER YOUR TRAVEL ITINERARY AND CONTACT INFO &AIRPORT PICK-UP BUS REGISTRATION (THOSE WHO LIVE IN DORMITORY)IMPORTANT
Deadline for submission of your travel itinerary: August 5 JST
https://forms.gle/KvVRryFTY9mq6hya7oPlease do not forget to register if you wish to take an airport pick-up bus before the deadline.

oNote: If you are a MEXT Scholarship recipient, please rest assured that we will secure you a seat for
airport bus pickup until the Japanese Embassy finalizes your travel itinerary.

Note:

For MEXT Scholarship recipients, a travel itinerary will be arranged and get approved by the Japanese

Embassy before finalized. You will be contacted by the Japanese Embassy in middle- to late August with adetailed guide to how to apply for a student visa and what a travel plan looks like. Please let them know thatyou should arrive in Nagoya on the morning of September 17. Don’t worry, all MEXT Scholarship recipientsare also guaranteed seats on the pick-up bus.

Airport Pick Up Bus DetailsooMeeting Place: International Arrivals Lobby
Pick-Up Bus Schedule
Date

September 17ooDeparture Time (Morning)

Departure (Afternoon)

Depart at 9:45

Depart at 14:45

Meet up at 9:15

Meet up at 14:15

Please also read the section ‘If my flight is delayed, what should I do. ‘General information:‐‐

You will meet senior (senpai) students in the first place, waiting right outside the International Arrival

Exit to welcome and greet you. They will have a signboard showing “Nagoya University,” so you

won’t miss them!

If you are arriving very early in the morning, you can walk around inside the airport (Access Plaza)and come back to the international arrival lobby or wait for senpai students, just sitting in the waiting

area (there are many seats available in the waiting area). Senpai students will tell you how to buy a
SIM card, Manaca (prepaid IC card), show you the nearest convenience store and foreign currency‐‐

exchange place at the airport or you can go and grab something to eat or drink.

For students arriving in the domestic arrival lobby, please walk down to the international arrival

lobby (see map below).

Airport pick-up bus is for G30 students. Should you have any accompanying family, please note that

due to the limited space we will prioritize the students. The bus will not let you stop over on the way
to the dormitory.

Meeting Place (right outside the international arrival exit gate)

International & Domestic Arrival Gates

3. DORMITORY TOUR (THOSE WHO WISH TO LIVE IN DORMITORY)o

Do you wanna come and see the dormitory to get a little bit feel for a student life? Join the dormiotry tour
on August 9. Details wil be announced during the Virtual Office Hour.

4. CONTACT NUMBERS OF AO AND DORMITORY
Contact Details
Before departure:

Please contact us via T-Cens.
Admissions Office

After arrival:

Email: admissionsoffice@t.mail.nagoya-u.ac.jp
TEL: +81-(0)52-747-6556

Office Hours: Mon-Fri, 8:30-12:00; 13:00-17:00
Address: {Rm #} 40, Myoken-cho, Showa-ku, Nagoya, Aichi 466-0814
Myoken Dormitory

Ishida Memorial International Residence Myoken
TEL: +81-(0)52-835-3332

Office Hours: Mon-Fri, 9:00-12:00; 13:00-17:00

UPON ARRIVAL
1. ARRIVING TO THE AIRPORT-LANDING PERMISSION
You will present your passport, visa, and the COE (which you received by email) at the airport where you
arrive. You will be presenting these documents to the immigration officer at the airport. The immigration officer
will grant you a "landing permission" by affixing a seal inside your passport. If you land at Narita, Haneda,
Kansai, and Chubu airport, and are granted a period of stay longer than 3 months, then a Residence Card
will be issued. Those who receive a Residence Card can apply for a part-time work permit, which is called"Permission to Engage in Activity other than That Permitted under the Status of Residence Previously
Granted". More information on this is provided in the Part-Time Work Permit section. (You can also apply
for this permission at a later date.)
Example of Landing Permission which will be placed into your passport by an immigration officer:

2. ARRIVING TO THE AIRPORT- RESIDENCE CARD (FOREIGN NATIONALS)
As mentioned above, as a part of the landing procedures in Japan, all international visitors will be required
to present their ‘Certificate of Eligibility and passport at Immigration (airport). Upon arrival at the airport inJapan and presenting the required documents to the immigration officer, you will receive a Residence Card(in Japanese = 在留カード zai ryu ka do) that acts as your official government ID in Japan. Please be sure
to carry your residence card with you at all times. If you are found without your residence card, you may be
fined up to 200,000 JPY.
Ensure that you have enough cash with you when you enter Japan, preferably in Japanese currency, to settle
initial expenses. Please note that not all ATMs in Japan accept credit, debit, and ATM cards issued outsideof Japan.

<- Certificate of Eligibility & Residence Card (below)

3. PART-TIME WORK PERMIT (OPTIONAL)
Who can apply:

Non-Japanese nationals who enter Japan on a student visa (foreign nationals without Japanese Permanent
residency)

Where and When:

Port of entry & Immigration
Things to prepare before coming to Japan:

Application form (download the form from here)

Note: you need to print out, fill out the form beforehand. Application form NOT available at an airport.
How to apply:
1)

2)
3)

Print out the application form prior to departure.

Fill out the form before arrival.

Submit the form at the immigration booth when receiving a landing permission.

When you are granted a permit, you will find:1)
2)

Permission statement on the back side of your residence card
Stamp on your passport page

It is not allowed for international students who enter Japan on a student visa to work full time. But you canwork part time if a work permit, so-called "Shikakugai-Katsudo-Kyoka" in Japanese, is granted.
The maximum hours of work a student with a Part-Time Work Permit can undertake are limited to 28 hours
per week. During long holidays, permitted working hours up to 8 hours a day, 40 hours a week. Please notethat "Golden Week" is not considered a long holiday. If you wish to work a part-time job, on- or off-campus
including a tutor or teaching assistant, you are required to obtain a work permit.
- officially known as a "Permission to engage in activity other than that permitted under the status of residence
previously granted", called "Shikakugai-Katsudo-Kyoka" in Japanese from the Immigration Bureau of Japan.
https://www.isa.go.jp/en/applications/procedures/16-8.html

4. ARRIVAL TO AIRPORT (INCLUDE LUGGAGE FORWARDING INFORMATION)
After passing immigration and customs and picking up baggage, your new journey will start upon exiting thearrival gate! You will see G30 student volunteers eagerly awaiting you in the arrival lobby.
Upon exiting, it is recommended to get Japanese Yen. You may either use currency exchange services thatare available throughout the Arrivals terminal, or you may use an ATM to withdraw cash with your credit/debit
cards.
Want to send baggage to the dormitory?
In case you would like to send baggage and your belongings to the dormitory, please get them to be delivered
after your check-in date (after September 17). When you arrive in Japan, you can send luggage from theairport to your accommodation via the Takuhaibin service at a relatively affordable rate. It usually costs around2,000 JPY (13 USD) for a large suitcase (100L). If you drop baggage early in the morning, you might be able
to receive it at the dormitory in the evening of the same day.
https://www.centrair.jp/en/service/delivery-baggage.html

1 Recipient’s postal code: 466-0814□
2 Recipient’s phone number: 052-835-3332 (c/o dormitory office)□3 Recipient’s address: {Room #} 40, Myoken-cho, Showa-ku, Nagoya, Aichi□
4 Recipient’s name: {Your full name}
□
E

A

A

E

A

A

E

A

A

E

A

10 Delivery date: write in {month}{date} format.
□
11 Delivery time window: select morning hours or 14:00-16:00 if you expect to receive an item on weekdays.
□
A

A

E

E

A

A

Dormitory staff will sign for you to receive a delivered item (receipt signature required to acknowledge adelivery completed).

5. ACCESS- HOW TO GET TO NAGOYA
The most direct way to Nagoya would be to arrive at Chubu Centrair International Airport (NGO). From NGO
airport to Nagoya Station, it is recommended to use the Tokoname / Airport Line serviced by Meitetsu
Railways. For more information, please use the website below:
From & To The Airport | Nagoya Railroad (meitetsu.co.jp)

Access
Narita(Tokyo)

From Narita International Airport (approx. 3.5-4 hrs)

1. Narita International Aiport to Tokyo Station  Akihabara  Tokyo Station (60-90 min.)2. Tokyo Station  JR Tokaido Shinkansen  Nagoya Station (103 min.)3. Take the Higashiyama Subway Line (yellow) from Nagoya Station  Motoyama (22 min.)4. Take the Meijo Subway Line (purple) from Motoyama  Nagoya Daigaku (5 min.)

Osaka



From Shin Osaka Station (approx. 90-120 min.)1. Take the Shinkansen from Shin-Osaka  Nagoya Station (52 min)2. Take the Higashiyama Subway Line (yellow) from Nagoya Station  Motoyama (22 min.)3. Take the Meijo Subway Line (purple) from Motoyama  Nagoya Daigaku (5 min.)

Chubu



From Chubu Centrair International Airport (approx. 90-120 min.)1. Take the Meitetsu (名鉄) Line (Local / Limited Express / μSKY Limited Express) Kanayama (金山) (60-80 min.)2. Take the Meijo Subway Line (purple) from Kanayama  Nagoya Daigaku (30 min)

Yagoto Nisseki(Myoken Dorm)

From/To Myoken Dormitory
Nagoya Daigaku  Myoken
Dorm (7 min.)1. Take the Meijo Subway Line

(purple) bound for Yagoto andAratamabashi from Platform 2 (2stops). Stop name is Yagoto Nisseki
2. Walk (4 min.)

Myoken Dorm  Nagoya
Daigakuo Take the Meijo Subway Line

(purple) bound for Motoyama andOzone from Platform 1 (2 stops)

6. IF MY FLIGHT IS DELAYED, WHAT SHOULD I DO?
If your flight ends up getting delayed, do not worry!
Contact AO through email, telephone or Discord as soon as you know your flight is canceled or delayed.
Contact us at:
Phone: +81-(0)52-747-6556
Email: admissionsoffice@t.mail.nagoya-u.ac.jp
Or use Discord message function

IMPORTANT
Missed a pick-up bus? Arriving at the airport or clearing customs to only get outside of the arrival gate after
15:00?
‐ If it’s still before 15:00, you can still make it!
Find a senpai student who can meet and welcome you at the airport and make your way to the dormitory.
‐ If It’s already past 15:00…
Book a hotel room and contact the Admissions Office as soon as possible. You can find a list of hotels nearby
Chubu Centrair Airport at: https://www.centrair.jp/en/service/hotel.html.

Centrair Hotel

Toyoko INN Central Japan International+81-569-38-1111

Airport 2

https://www.meitetsu-+81-569-38-2045

gh.co.jp/centrairhotel/en/

https://www.toyoko-inn.com/eng/index

Comfort Hotel Central Japan

Four Points by Sheraton Nagoya, Chubu

International Airport

International Airport+81-569-38-7211+81-569-84-8888

https://www.choicehotels.com/japan/toko

https://www.marriott.com/en-

name/comfort-inn-hotels/jp039

us/hotels/ngofp-four-points-nagoyachubu-international-airport/overview/

Toyoko INN Central Japan International
Airport 1Capsule Hotel TUBE Sq (Tube Square)+81-569-38-0045+81-569-84-0700

https://www.toyoko-inn.com/eng/index

https://tubesq.jp/en/

7. DORM MOVE-IN PROCEDURESo

You must arrive in Nagoya before the Orientation Week. So please consider your move-in date & time
before booking a flight ticket. If you are planning to make your way to the dormitory on your own, knowthat the dormitory is situated approximately one-and-half-hour train away from the Chubu International
Airport (note: this is an approximate travel time including stopovers). You should clear customs before
15:00 and hit the road for the dormitory right away to make it in time. From Nagoya Station, the dormitory
is about 40-minute away using public transportation.

oStudents must arrive at the dormitory during the check-in hours (9:30-11:00, 13:30-16:00). Please seea dorm check-in date with the orientation calendar/schedule.

oDo you want to ship your boxes and luggage from the airport to the dormitory? Please make sure thatyour belongings should be delivered after your move-in date.

o

Dormitory rules will be explained during the Dormitory Orientation but please remember no guest willbe allowed to stay overnight at the dormitory.

SETTLING DOWN IN JAPAN1. RESIDENCE REGISTRATION (ALL STUDENTS EXCEPT FOR THOSE WHO CURRENTLY LIVEIN NAGOYA)For Non-Japanese Nationals
As a general rule, residence registration is necessary for all students regardless of nationality. You must go
and visit the Showa ward office (local municipal office controlled by City of Nagoya) to register your addresswhen entering Japan.
For Students who currently live in Japan
Before moving to Nagoya, you must obtain a "Moving-Out Certificate (転出届)" at a municipal government
office of your current city (such as city hall and ward office). This certificate must be submitted when you
register a new address at the ward office in Nagoya.
In case you currently live in Nagoya City and are planning to move into the dormitory, you don’t need to get
a Moving-Out Certificate for this purpose: to streamline the process, submission of this certificate is waived
when you register a new address at the Showa ward office.
For Japanese Nationals who currently live abroad but has a permanent address in JapanYou should collect the following documents at the municipal office of the city where you have a permanent
home before coming to Nagoya.
oo戸籍謄本 (koseki tohon) – records of family register including individual’s full name, parental andspousal relationp
戸籍の附票 (koseki no fuhyo) – records of family register including individual’s full name, parental andspousal relationp and the current home address(es)2. JAPAN NATIONAL HEALTH INSURANCE (ALL STUDENTS)
For both international and Japanese students, it’s compulsory to enroll in a public health insurance program
called Japan National Health Insurance (JNHI) regardless you already have travel insurace policies whichcarry medical coverage while in Japan. The insurance program covers 70% of your hospital bills including
bills for prescription drugs and dental bills but excluding miscellaneous and non-medical expenses. The
premium is based on your age and previous year’s income but approximately costs 1,500 yen per month or
16,000 yen annually. You can get the enrollment process done at the ward office.

<- Insurance Card (Hokensho)3. NATIONAL PENSION (STUDENTS AT AGE OF 20 AND ABOVE)
All residents over 20 years old must enroll in the Japan National Pension plan. If you are at the age of over
20 and wish to get exemptions, do not forget to submit a notification at the ward office and then you don’t
have to pay a premium while you are a student.
You will be required to submit a copy of your student card* (or another document to prove you are a fulltime student at Nagoya University) to complete the exemption process and later on are more likely to get anotification enclosed in an envelop asking you to pay. But don’t worry: you don’t have to pay anyways. In
case your exemption application fails and you are required to pay, please see us at the Admissions Office orinternational student advisors at your school. A result usually comes in a moth or two with a postcard.
(*) Your Student ID Card is only available after October 4 (TBD). Please check with a finalized schedule whento pick it up.

<- Pension handbook

4. MY NUMBER CARD
The “My Number” system streamlines administrative

マイナンバーは、住民票を有する全ての方に１人１つ

procedures

thenational

pension,の 番号を付して、社会保障、税、災害対策の分野で効

insurance,

medicalinsurance,

率的に情報を管理し、複数の機関に存在する個人のwelfare benefits, and the filing of income tax returns.

情報が同一人の情報であることを確認するために活It applies not only to Japanese nationals, but also to

用さ れるものです。みなさんの自宅（市町村に登録しall foreign national resident in Japan for a periodてある 住所）に「個人番号通知書」とカード交付申請

exceeding three months. Your municipality will send

書が、 およそ区役所登録一か月後に簡易書留で届き

an “Individual Number Notice” to your address via

ます.

vis-à-vis

unemployment

registeredregistration.

mail,

3-4

weeks

followingward

5. EMERGENCYEmergency telephone numbers - Don’t hesitate to make a call and ask for a help if you think it’s extremely
urgent.
Police: 110
If you happen to be a witness in a crime scene or are involved in a traffic accident, don’t hesitant to call110. If your bicyle or wallet is stolen, go to police to report a lost/found item. Lost a credit card, bank card?
Contact a card issuer as soon as possible, so they will temporarily stop it from being misused.
Fire Department: 119
Amburance: 119
You can call an ambulance anytime and anywhere in Japan by simply dialing 119. Ambulances as a partof municipal fire departments, do not charge for transportation to hospitals. However, patients are
responsible for medical expenses.

Earthquake: Japan is an earthquake-prone country. It may be scary at first, espeically if you come from aplace with almost no earthquake risk. Please stay calmTyphoon and class cancelation policies:
If a “storm (gale) warning” or another special warning for Nagoya City is announced by the Japan
Meteorological Agency, any classes scheduled after the warning is issued are cancelled. However, if thewarning is lifted before 11:00, classes will meet as scheduled.
Courses | Institute of Liberal Arts and Sciences, Nagoya University (nagoya-u.ac.jp)
Japan Meteorological Agency｜Weather Warnings/Advisories (jma.go.jp)(See more details in the Campus Life section ‘4. Disaster Prevention & Class Cancellation’)6. MONEY

Some small shops/places in Japan still only accept cash, so having cash in Japanese yen is super
helpful!



Opening a bank account: In principle, you must be a resident of Japan as defined by FEFTA (Foreign
Exchange and Foreign Trade Act) which means you’ve been in Japan for at least 6 months or are
employed in Japan and hold a visa and work permit. If you don’t have a bank account in Japan, pleaseattend the Opening Bank Account Orientation held during the Orientation Week. You will create an
account with Japan Post Bank. (See more details in the G30 Enrollment Orientation booklet.)

How to get cash using a bank card issued by a bank in another country – Seven Eleven (might be theeasiest way)
Withdrawal limits at 7-Eleven bank machines
The maximum amount of money you can take out from one transaction at a 7-Eleven ATM / Seven Bank
machine for cards issued overseas is 100,000 Yen at a time. However, the 7-Eleven ATM limit formagnetic stripe card transactions is currently 30,000 Yen. Please note that miscellaneous/processing
fees can defer as it’s usually determined by your individual card provider.
Japan 7-Eleven ATM Seven Bank Guide + Photos - Plan My Japan

Cashless apps – PayPay, LINEPay, AliPay, Apple Pay
Can You Survive Without Cash in Japan? The 12 Top Cashless Payment Options in Japan Examined |tsunagu Japan

7. SHOPPINGSIM Card & Smartphone
https://nug30guide.weebly.com/phones.html

Grocery shopping near dormitory – including Daily necessity
https://nug30guide.weebly.com/groceries.html

BicycleNU sticker: you need one which carries a parking permit on campus;
Register with police for bike anti-theft registration: a bike theft rate is not high but not low either..
Liability Insurance: optional but strongly recommended. See detailed information on Student Insurance in
the G30 Enrollment Orientation booklet.
https://www.u-tokyo.ac.jp/content/400009999.pdf#page=59

8. TRAVELLINGManaca (IC Card)
Manaca | Transportation Bureau, City of Nagoya



Gakuwari (Student discount fares for commuter pass and Shinkansen)
For train trips exceeding 100 km one way by JR lines, NU students can get 20% discount (Gakuwari) on
regular base fare (No discount on express fare, shinkansen express fare, reserved seat fee). To receive
this student discount for a Shinkansen / long-distance ticket, you need to have a Student Travel Fare
Discount Certificate (Discount Certificate) from the Certificate Issuing Machine using your Student ID Card.

9. OTHERSGabage disposal and recycling rules
https://www.nic-nagoya.or.jp/en/living-in-nagoya/livinginformation/living_information/2023/02272329.html

National holidays in Japan
https://www.gotokyo.org/en/story/guide/public-holidays/index.html**Unknown sources of information might be included.

CAMPUS LIFE
1.

ACADEMIC CALENDAR

Each academic year consists of two semesters; fall and spring. Fall semester is from October 1st to March
31st and spring semester is from April 1st to September 30th.
8:45-10:15

10:30-12:00

13:00-14:30

14:45-16:15

16:30-18:00

1st period

2nd period

3rd period

4th period

5th period

Class registration and Add & Drop Classes will be done through NU Portal. Please check the latest information
at:
ILAS Website: https://office.ilas.nagoya-u.ac.jp/news/G30/
Nagoya University Survival Guide: https://nug30guide.weebly.com/registering-for-courses.html

Fall Schedule (TBA)
2nd Week of Oct

Class Registration

Around October 25

Confirmation of Registration Status

By the End of October

Add & Drop!! Please check important dates during the ILAS Orientation and ILAS website. !!
Note:Since the course withdrawal system was introduced in the AY 2020, you won’t be able to delete any registeredclasses after the Add & Drop period: you will see ‘Fail’ in a transcript of records if the class is not dropped
properly before the add & drop deadline.

Academic Calendar
https://office.ilas.nagoya-u.ac.jp/news/G30/
Find the Academic Calendar under section “2. Timetable.”

Grade Evaluation and Scaling System:
https://en.nagoya-u.ac.jp/academics/campus_life/gradeevaluation/index.html

Rules and Important Notes
General Rules: https://en.nagoya-u.ac.jp/academics/campus_life/rules/index.html
Handling Generative AI: https://en.nagoya-u.ac.jp/academics/ai/index.html

2. ACADEMIC SUPPORT
Who is an Academic Advisor?
Students encountering difficulties related to their studies or campus life may consult with their academic
advisors for assistance. Specific walk-in office hours are set at some schools. If not, students are encouraged
to make an appointment for a consultation in advance.

Who is an International Student Advisor?
International student advisors (faculty to promote internationalization) are in place to support international
students at each school. They can provide consultations on various issues related to campus life, study andresearch, a future career path, or even daily life.
A list of academic advisors and international student advisors will be handed out during the G30 Orientation.

3. HEALTH AND SAFETY
Medical Clinics 病院情報
For your first visit, it is recommended to visit a

最初に病院にかかる際は、200 床未満の病院を受診 すhospital with less than 200 beds. If you are a new

るようにして下さい。紹介状なく 200 床以上の病院を

patient to a hospital with 200 or more beds (e.g.

受診すると、初診料以外に選定療養費（7,700 円かそ

Nagoya Daini Red Cross Hospital) without a referral,

れ 以上）が請求されますのでご注意ください。 まa “Fee for Treatment of Patients’ Choice” (7,700 yen

た、国民健康保険証を忘れずに持参してくださ い。保or above) will be charged in addition to the first visit

険証がない場合その日に全額を支払い、後ほど 保険

fee. Also, do not forget to bring your National Health証を持って返金を受け取りに行くことになります のでInsurance card. If you do not bring the card, you will

ご注意ください。

need to pay the full amount of medical cost on the
day and come back to the clinic to receive a refundwith your National Health Insurance card at a later
point.

Health Services on Campus/ 学内の医療サービス
Nagoya University students can receive the名古屋大学の学生は、キャンパス内において、以下のfollowing health services on campus, free of charge.

医療サービスを無料で受けることができます. (受診の(Your Student ID Card is necessary.)

際は、必ず学生証を持参してください。）

4. DISASTER PREVENTION & CLASS CANCELLATION
Related: Nagoya University ALWAYS NU (nagoya-u.ac.jp)

Earthquake
Earthquake: Japan is an earthquake-prone country. It may be scary at first, espeically if you come from aplace with almost no earthquake risk. Please stay calm
“Drop, Cover and Hold” – Don’t wait to see if the earthquake shaking will be strong!
Drop where you are, onto your hands and knees.

Cover your head and neck with one arm and hand.
If a sturdy table or desk is nearby, crawl underneath for shelter.
If no shelter is nearby, crawl next to an interior wall.
Hold on until the shaking stops.
If you are under shelter, hold on to it with one hand; be ready to move with your shelter if it shifts.

Don’ts!
‐ Do not rush to a way out; to protect yourself, drop, cover and hold until the shaking stops.
‐ Do not use elevators when evacuating.

‐ Do not forget to switch off cooking heaters or gas.
‐ Do not try to come to the campus!

Typhoon, Torrential Rain
Weather Warnings / Advisories in Aichi (Japan Meteorological Agency)
If a “storm (gale) warning” or another special warning for Nagoya City is announced by the Japan
Meteorological Agency, any classes scheduled after the warning is issued are cancelled. However, if thewarning is lifted before 11:00, classes will meet as scheduled.
Courses | Institute of Liberal Arts and Sciences, Nagoya University (nagoya-u.ac.jp)
Japan Meteorological Agency｜Weather Warnings/Advisories (jma.go.jp)

Class/Exam Cancellation Policy
Related: Courses | Institute of Liberal Arts and Sciences, Nagoya University (nagoya-u.ac.jp)
All classes and exams will be cancelled if there is an official emergency warning issed due to:oEarthquake with a seismic intensity level of upper 5 or greatero“Storm (gale) warning” issed in Nagoya City

If a “storm (gale) warning” or another special warning issued in Nagoya City by the Japan Meteorological
Agency, any classes scheduled are cancelled. However, if the warning is lifted before 11:00, classes will meetas scheduled.
Class Begins after a warning is lifted as follows:
Time that Warning is Lifted

Period that Classes Commence

At or before 6:45 am

1st Period (8:45-)

After 6:45 through 11:00 am

3rd Period (13:00-)

oPlease note that resumption of classes is carefully considered based on the degree or extent of damage
caused by a disastrous event such as a strong earthquake (seismic intensity level 5 or above) and fire.
Check the Nagoya University Portal or contact the ILAS or professors/instructors for further information.

oAs a rule, ICT-based online classes are not subject to this policy. Please check the class status on the
TACT (Tokai Academic Combination Tools) LMS (Learning Management System).

Make-up classes or special arrangement to replace a class
Announcements of rescheduling of classes canceled due to the above situations will be posted on the Nagoya
University Portal.

NU “Survivor” Confirmation System (ANPIC)
During a disaster, you will be able to inform the university of your situation by using the Survivor Confirmation
system. Accurate safety information is vital for providing proper aid for sufferers.
Get details of this system from the index tab of "防災/Disaster Prevention" on the NU-Portal site. Your
registered e-mail address can also be used for the Survivor Confirmation System or to receive the importantannouncements from Nagoya University.
-

NU Guide for Natural Disaster Preparedness-

What to do in a major earthquake

Evacuation Area (Those who live in Dormitory)
Takikawa Elementary School (those who live in the International Residence Myoken)

5. STUDY ABROAD EXCHANGE PROGRAM
Student exchange is a system based on The Inter-University/-School Agreement that exchanges students
between our university and another (overseas partner university). It allows them to take classes as "exchange
students" at the partner universities they are sent to for a given period of time (1 or 2 semesters). Nagoya
University has agreed upon the "Tuition Waiver System" with most of our partner universities. When a student
is sent to a university where this system is applied, he/she is not obliged to pay any tuition to that partner
university during the study abroad period other than what must be paid to Nagoya University.
There are two selection windows which depend on a study abroad destination. Applications for the Springintake only include Australia, South Korea, Brazil and South Africa.
What you have to present include: transcript of records, a language proficiency test score, a motivation essay(why makes you decide to go study abroad) as long as 1,600 words, a motivation essay 2 (what’s a plan aftercoming back to Japan and how do you intend to make the most of your study abroad experience?) as longas 1,600 words. For details, please refer to:https://ieec.iee.nagoya-u.ac.jp/en/abroad/kokan.html
Study Abroad Office: https://ieec.iee.nagoya-u.ac.jp/en/abroad/

6. TUTOR SYSTEM
International students who enroll in G30 Programs will have a student tutor when they start their studies at
NU for a minimum of six months to help them get accustomed to life in Japan. Tutors help the students in avariety of activities ranging from course registry to house hunting.

Do you want to work as a Teaching Assistant?
NU-EMI: https://labguide.bio.nagoya-u.ac.jp/NUEMI/tutors/

7. NU WIFI
Nagoya University Wireless Network (NUWNET) | Information & Communications, Nagoya University(nagoya-u.ac.jp)

8. HARASSMENT COUNSELING OFFICE
Nagoya University ALWAYS NU (nagoya-u.ac.jp)

9. INTERNATIONAL STUDENT SUPPORT
Advising & Counseling Services for International Students
Experiencing cultural shocks or mental health issues, seeking professional support?
https://acs.iee.nagoya-u.ac.jp/en/index.shtml

NU Help Desk
Helpdesk is a student group under Nagoya University whose main purpose is to support incoming andexisting exchange students under the NUPACE program. Throughout the semester, we are located at thelobby of Nagoya University's international building where we tend to any queries that exchange students
might have. We also plan monthly events for international students to serve as a platform for them to interact
with Japanese students as well as experience and better integrate into life in Japan. For example, shopping
tours, NUPACE welcome party, visit to Meiji-mura, fireworks event, Halloween party, Christmas cake making
party and New Year's visit to the shrine are amongst the myriad of events we have organized in 2023. We
are looking forward to welcoming international students to plan these events and help exchange students
with us. Our weekly meeting is scheduled every Thursday during lunch time. If you have a passion for helping
other exchangers, please contact us through e-mail or Instagram, we are looking forward to seeing you there.
Where you find them: International Building Lounge
Contact at nagoyaunivhelpdesk@gmail.com or @nagoyaunivhelpdesk
https://acs.iee.nagoya-u.ac.jp/en/advising/intl.html

10.

CAREER SUPPORT OFFICE

Brief introduction to job-hunting in Japan:
https://sed.adm.nagoya-u.ac.jp/en/campus/career.html

Career Support Center
The Nagoya University Career Support Center offers various events and educational programs throughout
the year to support students’ career development and job hunting. In 2017, the local governments, academicorganizations and industrial associations in Aichi and Gifu prefectures collaborated to establish the “Aigi
Career Development Consortium for International Students” for the purpose of strengthening job hunting
support for international students. To date, over 1,300 NU international students have registered with theConsortium, received various types of support, and have gone on to start their careers in Japan. International
students can participate in all events and educational programs, from those aimed specifically at international
students to those offered to all students.
https://syusyoku.jimu.nagoya-u.ac.jp/international/
Campus Resources: https://syusyoku.jimu.nagoya-u.ac.jp/