FY 2025
Special Japanese Language Course

Application Guidelines

For Additional Application Information
1. Office of Special Japanese Language Course
Meikai University, Akemi 1-chome,
Urayasu-shi, Chiba Prefecture 279-8550
Tel: 047-355-6918, Fax: 047-355-5183
E-mail: bekka@meikai.ac.jp
2. Office Hours
Weekdays: 9:00 a.m. to 12:00 p.m. and 1:00 to 4:00 p.m.

Table of Contents
Schedule (from Application to Admission)............................................................................... 1
2 Process Flow: From Application to Arrival in Japan................................................................ 1
3 Application................................................................................................................................ 2
1. Application Requirements.................................................................................................. 2
2. Application Materials......................................................................................................... 2
		 (1) Documents to be provided by the applicant.................................................................. 2
		 (2) Documents to be provided by the financial provider.................................................... 3
		 (3) Other............................................................................................................................. 5
3. Entrance Exam Fee............................................................................................................. 5
4. Application Procedures...................................................................................................... 5
5. Where to Submit Application Materials............................................................................. 6
6. Important Notes When Applying........................................................................................ 6
4 Selection.................................................................................................................................... 7
1. Selection Method................................................................................................................ 7
2. Notification of Admission or Rejection.............................................................................. 7
5 Enrollment Procedures.............................................................................................................. 7
1. Enrollment Forms and Payments of Academic Fees, Etc................................................... 7
		 (1) Letter of commitment and letter of guarantee.............................................................. 7
		 (2) Payments of academic fees, etc.................................................................................... 7
		 (3) Methods of payment for academic fees, etc................................................................. 7
		(4) Bank balance certificate or equivalent document from the applicant’s financial provider
		 (to be submitted only by successful applicants living in Japan)....................................... 8
2. Important Notes regarding Enrollment Procedures............................................................ 8
1

Forms- Forms prescribed by Meikai University(a) Meikai University Special Japanese Language Course application form(b) Health certificate(c) Contact person residing in Japan(d) Payment plan for expenses (to be submitted by Special Japanese Language Course
applicants applying in Japan)- Forms prescribed by the Ministry of Justice(a) Application for Certificate of Eligibility (completed by the applicant)(b) Resume (for certificate application; for students)(c) Agreement to pay expenses

For Additional Application Information
1. Office of Special Japanese Language Course
Meikai University, Akemi 1-chome,
Urayasu-shi, Chiba Prefecture 279-8550
Tel: 047-355-6918, Fax: 047-355-5183
E-mail: bekka@meikai.ac.jp
2. Office Hours
Weekdays: 9:00 a.m. to 12:00 p.m. and 1:00 to 4:00 p.m.

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Schedule (from Application to Admission)
Spring Enrollment

Fall Enrollment

Schedule A
Schedule B
Schedule D
Schedule C
Schedule E
Applicants overseas Applicants overseas
Applicants overseas
Applicants in Japan
Applicants in Japanand in Japanand in Japanand in Japan

Category
Admission Capacity
Application Period

4025Oct. 15 (Tue.)
Sep. 2 (Mon.)through 17 (Tue.), through Nov. 5 (Tue.),
2024
2024

Feb. 3 (Mon.)through 21 (Fri.),
2025

Apr. 1 (Tue.)through 15 (Tue.),
2025

July 1 (Tue.)through 25 (Fri.),
2025

Notification of
AcceptanceOct. 1 (Tue.), 2024 Nov. 19 (Tue.), 2024 Mar. 4 (Tue.), 2025 May 8 (Thu.), 2025 Aug. 19 (Tue.), 2025

Admission
Procedure Period

Oct. 2 (Wed.)through 11 (Fri.),
2024

Entrance Ceremony

2

Nov. 20 (Wed.)through 29 (Fri.),
2024

Mar. 5 (Wed.)through 14 (Fri.),
2025

Early April 2025 (scheduled)

May 9 (Fri.)
through 23 (Fri.),2025

Aug. 20 (Wed.)through 29 (Fri.),
2025

Mid-September 2025 (scheduled)

Process Flow: From Application to Arrival in JapanTo enter Japan for educational purposes, the individual must obtain a Certificate of Eligibility for a
status of residence and a visa. Meikai University will complete procedures to apply for a Certificate
of Eligibility for a status of residence, which is needed to enter Japan, with the Tokyo Regional
Immigration Bureau on behalf of any newly admitted student. The procedures that international
students will need to follow, from admission to entry into Japan, are outlined below:

Applicant

(a)

(b)

(a) The applicant mails or personally delivers the application to the university andpays the entrance exam fee.
(b) After reviewing the application and making its decision, the university sends theadmission results to the applicant.

Meikai University
The university applies for a Certificate of Eligibility for a status of residence with the Tokyo
Regional Immigration Bureau on behalf of the applicant.

Immigration Bureau
The immigration bureau issues a Certificate of Eligibility for a status of residence.

Meikai University
The university sends the Certificate of Eligibility to prospective students.

Prospective Students
Present your Certificate of Eligibility and passport to the Japanese Embassy (Consular
Section) in your country when applying for a visa.

1Japanese Embassy(Consular Section)
The Japanese embassy issues a visa.

Prospective Students
Upon arrival, present your passport with visa along with the Certificate of Eligibility andrequest entry into Japan.
Landing Application
The visa status and length of stay are determined, and the following text will be stamped inJapanese and English into the passport.

留Student

学

Note: Be sure to enter Japan on a “Student” visa.

3

Application

1. Application Requirements(1) Individuals who have completed twelve years of ordinary school education or the equivalentoutside of Japan(2) In addition to (1), individuals are required to have 150 hours or more of Japanese-language
training (and preferably have passed N5 or higher of the Japanese-Language Proficiency Test,
Level F or higher of the J. TEST, or Level 5 or higher of the NAT-TEST).
Note: Those who live in areas where Chinese characters are not used as part of the language(i.e., outside of China, Taiwan, or South Korea) are required to have passed N4 of theJapanese-Language Proficiency Test.
(3) If an individual attending a Japanese-language educational institution in Japan applies foradmission, (2) is not necessary. However, his/her grades and attendance rate at that institution
need to meet established standards (generally meaning that the applicant should have passing
grades [60% or higher] with an attendance record of 90% or higher).
Notes: 1. Individuals who have spent more than one year enrolled in a Japanese-language
educational institution in Japan are not eligible to apply.
2. Individuals who are in Japan on a short-term (tourist) visa will not be recognized as
applicants applying from within Japan.
2. Application Materials(1) Documents to be provided by the applicant
Application Materials

Instructions

1

Meikai University Special Japanese
Language Course application form

This form is to be completed by the applicant.

2

Diploma or certificate of graduation (orexpected graduation) from the applicant’shigh school

Be sure to submit the original. (It will be returned at alater date.)
Notarization is not needed.

3

High school transcript

A document showing the applicant’s grades for eachschool term needs to be submitted.

4Four photos (4 cm high × 3 cm wide)

Photos need to be in full color, glossy, taken from thefront, with no hat or background, and taken within thepast three months.

2

5Passport copy (if you have a valid passport)• Submit a copy of the page showing applicant’s name,nationality, passport number, issuing date, and photo.
• If you apply from Japan, please also submit a copy ofthe page displaying your landing permission sticker.

6

Contact person residing in Japan

Please submit this form only if you have a contact
person in Japan.

89For new arrivals to Japan only

7

10

12
13

For applicants applying inJapan only

11

A document showing theapplicant’s Japanese-language
ability (a or b)

a. A certificate showing the test results of a Japaneselanguage exam, such as the Japanese-Language
Proficiency Test, needs to be submitted. (It will be
returned at a later date.)b. A document showing the applicant’s Japaneselanguage proficiency issued by a Japanese-language
educational institution needs to be submitted.

Application for a Certificate of
Eligibility for a status of residence

The prescribed form issued by the Ministry of Justice is
to be completed by the applicant.

Resume (for certificate
application; for students)

The prescribed form issued by the Ministry of Justiceis to be completed by the applicant. If section 13 of theresume form, in which you need to write the reason
for applying, is completed in any language other thanJapanese, a Japanese translation of that text must be
attached.

Health certificate

Please use the prescribed form issued by Meikai
University.

Transcript from a Japaneselanguage educational institution

A document showing the applicant’s Japanese grades,
attendance rate up to the month prior to applying to
Meikai University (based on the total number of classhours), and period of enrollment needs to be submitted.

Copy of residence record(juminhyo)

Submit a document showing your visa status andlength of stay (one that does not list your My Number[individual number]).

Payment plan for expenses

Provide details on how the expenses will be covered.

Notes: 1.		Individuals who have graduated or expect to graduate from a university (or juniorcollege) should submit their certificates of graduation (or expected graduation) or
diploma, and transcripts.
2.		Currently enrolled students should submit enrollment certificates and transcripts
from the schools in which they are enrolled.
3.		Provide contact information for the school you graduated from in your country(telephone number, fax number, and address).
4.		Chinese applicants must submit copies of all pages of the family registry of theapplicant and all of his/her family members.
(2) Documents to be provided by the financial provider (the person responsible for the applicant’s
expenses; required if the applicant is a new arrival in Japan)(a) If the applicant’s parents or other relatives are going to send money from abroad to cover
the applicant’s academic and living expenses

12Documents

Instructions

Agreement to pay expenses(prescribed form issued by the
Ministry of Justice)This form is to be completed by the applicant’s financial provider.

Bank balance certificate

A certificate showing the balance of the financial provider’s accountat a bank or other financial institution and a copy of his/her bankpassbook for the past one year showing the accumulation of his/her
assets need to be submitted.
Chinese financial providers are to provide copies of their bankbooks
showing their fixed-term deposits as well.

3

3

Certificate of employment or
occupation

A certificate of employment (showing the address of the company
and the name of the company’s representative) needs to besubmitted.
If the financial provider is a company manager or self-employed,
he/she will need to provide a certified copy of his/her businessregistration.

4

Wage certificate, tax payment
certificate, etc.

Please submit a document certifying the personal income of thefinancial provider (for the past one year).
○ Chinese financial providers should submit tax payment
certificates.

Document verifying the parentchild or other family relationshipA document verifying the applicant’s familial relationship to thefinancial provider needs to be submitted.
○ Chinese financial providers should submit official documents
certifying their familial relationships to the applicants and copies ofall pages of their family registers.

5(b) If a resident of Japan is paying the applicant’s academic and living expenses
1

2

3

4

5

Documents

Instructions

Agreement to pay expenses (prescribed
form issued by the Ministry of Justice)This form is to be completed by the applicant’s financial
provider.

Bank balance certificate

A certificate showing the balance of the financial provider’saccount at a bank or other financial institution needs to besubmitted. Please submit materials (a copy of the financial
provider’s bank passbook) clearly showing how thatbalance was accumulated.

Certificate of employment or occupation

A certificate of employment (showing the address of thecompany and the name of the company’s representative)needs to be submitted.
If the financial provider is a company manager or selfemployed, he/she will need to provide a certified copy ofhis/her business registration.

Certificate of the financial provider’sannual income

Please submit one of the following:(a) Certificate of municipal resident’s tax

Document showing total income and dependent family
members (for the past one year)(b) Tax payment certificate issued by the
tax office

Certificate types 1 and 2 for the past one year

Document verifying the parent-child orother family relationshipA copy of residence record of the financial provider (onethat does not list the My Number [individual number])and a document verifying his/her family relationship tothe applicant needs to be submitted. Chinese financial
providers should provide official certificates indicating
their family relationships to the applicants.

(c) If the applicant is responsible for his/her own academic and living expenses
Documents

Instructions

1

Bank balance certificate

A certificate showing the balance of the applicant’s accountat a bank or other financial institution and a copy of his/her bank passbook for the past one year showing theaccumulation of his/her assets need to be submitted.
Chinese applicants are to provide copies of their bankbooks
showing their fixed-term deposits as well.

2

Wage certificate, tax payment certificate,etc.

Please submit a document verifying your income.

3

Certificate related to any scholarship
received

If you have received a scholarship, you will need to submit
a document indicating the amount received and the periodof the scholarship.

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(3) Other(a) If the form is completed in a language other than Japanese, it must be accompanied by aJapanese translation.
(b) Meikai University will apply for a Certificate of Eligibility for a status of residence,
which is needed to enter Japan, with the Tokyo Regional Immigration Services Bureau on
behalf of any newly admitted student. Please be aware that this means that the university
will submit necessary documents contained in the applicant’s application materials to theimmigration bureau.
3. Entrance Exam Fee¥ 20,000
Be sure to pay this fee during the application period.
(1) If sending the fee from within Japan(a) If you send your application materials by mail, transfer the fee via electronic transfer fromthe nearest branch of your financial institution (excluding post offices). Be sure your nameis on the transfer.
If you bring your application to the office in person, you will be required to pay the fee incash at the counter of the office.
(b) Bank transfer fees are the responsibility of the applicant.
(c) After completing the transfer, affix a copy of the validated portion of the transfer slip toyour application materials.
(d) Be sure to keep the original validated portion in a safe place.
(2) If sending the fee from overseas(a) Transfer the ¥20,000 entrance exam fee to the designated bank account and be sure yourname is on the transfer.
(b) Remittance fees are the responsibility of the applicant. (Fees are charged both in theapplicant’s country and in Japan.)(c) After completing the transfer, affix a copy of the validated portion of the transfer slip (oran equivalent document verifying the transfer) to your application materials.
(3) Entrance exam fees are to be paid into the following account:
Bank name

Mizuho Bank, Ltd.

みずほ銀行

BranchNishikasai Branch

西葛西支店

Branch no.

561

Bank address

5-6-2 Nishikasai, Edogawa-ku,
Tokyo 163-0088, Japan〒 163-0088
日本国東京都江戸川区西葛西 5-6-2

Account nameMeikai Universityガク）メイカイダイガク

Account type

Savings account

普通預金

Account no.

1315529

SWIFT code

MHCBJPJT(4) Once paid, entrance exam fees will not be refunded for any reason.
4. Application Procedures
Gather all application materials (documents the applicant must provide and documents thefinancial provider must provide), place them in an envelope, and submit them either by mail (mustbe received by the deadline) or in person during the application period to the Office of the Special
Japanese Language Course.

5(1) Bringing applications to the office in person (applicants living in Japan should bring theirapplications to the office in person.)• Office hours are as follows (if you bring in your application on a Saturday, please call inadvance and make an appointment.):
Weekdays: 9:00 a.m. to 12:00 noon and 1:00 to 4:00 p.m.
• Entrance exam fees should be paid in cash at the counter of the office.
(2) Sending applications to the office by mail(a) If sending applications from within Japan, please use simplified registered mail.
(b) If sending applications from overseas, please use EMS delivery.
5. Where to Submit Application Materials
Meikai University Special Japanese Language Course
Akemi 1 Urayasu-shi, Chiba-ken 279-8550 Japan
6. Important Notes When Applying(1) If you have ever applied for a Certificate of Eligibility for a status of residence and beendenied, you are not eligible to apply for admission.
(2) All application materials submitted should have been issued within the past three months.
(3) Applications will not be accepted either before or after the designated application period.
(4) Incomplete documents will not be accepted.
(5) If your academic background, Japanese-language training history, place of origin, or any otherinformation in your application materials is found to be false, your admission will be revoked.
(6) Once submitted, applications will not be returned for any reason.
(7) Some applicants may be asked to submit additional documents not included in the standard
application materials.
Also, please note that personal information provided in relation to the procedures outlined in theseapplication guidelines will not be used for any purpose other than screening applicants, submitting
applications to the Immigration Bureau on the applicant’s behalf, and communicating with theapplicant and his/her financial provider.

6

4

Selection

1. Selection Method
Students will be selected based on their application materials.
2. Notification of Admission or Rejection
Admission results will be mailed to applicants.
Inquiries from applicants regarding their admission statuses will not be answered

5

Enrollment Procedures

Enrollment information guidebooks will be sent to applicants who are accepted. The guidebooks
describe enrollment procedures that need to be completed during the prescribed enrollment period.
1. Enrollment Forms and Payments of Academic Fees, Etc.
(1) Letter of commitment and letter of guarantee (prescribed form issued by the university)(2) Payment of academic fees, etc.
(a) Fee amounts (annual)
Enrollment
Procedures

SecondSemester

Total

Admission Fee¥ 100,000−¥ 100,000

Tuition¥ 250,000¥ 250,000¥ 500,000

Category

Personal Accident Insurance for Students Pursuing
Education and Research

¥ 650

Total

¥ 350,650

−

¥ 650

¥ 250,000¥ 600,650

Note: The costs of books and materials are not included in tuition.
(b) Payment deadlines
Category
Enrollment
Deadline
Second Semester
Payment Deadline

Spring Admission
Schedule A

Schedule B

Fall Admission
Schedule C

Schedule D

Schedule E

AmountOct. 11, 2024 Nov. 29, 2024 Mar. 14, 2025 May 23, 2025 Aug. 29, 2025 ¥ 350,650
Oct. 31, 2025

Apr. 30, 2026

¥ 250,000(3) Methods of payment for academic fees, etc.
(a) If sending funds from within Japan
Take the university’s prescribed transfer request form and some form of identification to
your nearest financial institution and transfer your payment by the enrollment deadline.
Bank transfer fees are the responsibility of the successful applicant.
(b) If sending funds from overseas
Send the ¥ 350,650 in academic fees, etc., to the designated account by the enrollment
deadline. Be sure your name is on the transfer. (Detailed information on the designatedaccount will be provided during the enrollment procedure period.) Remittance fees are theresponsibility of the successful applicant.
7(4) Bank balance certificate or equivalent document from the applicant’s financial provider (to besubmitted only by successful applicants living in Japan)
2. Important Notes regarding Enrollment Procedures(1) Incomplete documents will not be accepted.
(2) If any information on your enrollment documents is found to be false, your admission will be
revoked.
(3) If enrollment procedures are not completed by the deadline, the applicant will be treated ashaving rejected the offer of admission.
(4) Once paid, academic fees and other payments will not be refunded for any reason except
the denial of an application for a Certificate of Eligibility for a status of residence or othercircumstances that prevent the applicant from entering Japan.
(5) If there is a possibility that you will not be able to complete enrollment procedures on time
for any reason, be sure to inform the university before the enrollment deadline. After thedeadline, the university does not accept any request for a deadline extension.
(6) Those who receive offers of admission should bring their admission letters, passports,
residence card, and national health insurance cards to the Office of Special Japanese
Language Course of the university by March 28, 2025, for spring admission or by September
5, 2025, for fall admission.

8