PhD Workshop China 2024 – Beijing & Shanghai

PhD WorkshopChina— International PhD Programs for Graduate StudentsӰ‫ܣ‬ၷ‫ڎ‬ᬅરၷ᭧ត̔ื͘Ӓ̛ǌʽ๒
November 23-24 (Saturday–Sunday) Shangri-la Hotel Beijing
November 26 (Tuesday) Okura Garden Hotel ShanghaiYour Offer Makes More Sense Here…

Registration & Contract
Registration Deadline: Oct. 11, 2024
Visit the official website: www.phdworkshop.cn for online registration or complete the Registration & Contract and email to:huangtao@ceaie.edu.cn, chenhanyu@ceaie.edu.cn, or harden@ceaie.edu.cn

Part I. INSTITUTION REGISTRATION:
Basic Info:Country/Region: ____________________Name of University / Institution: ______________________________________________________________________________________
Graduate/Doctoral School Name or College/Department/Faculty Name:___________________________________________________________________________________________________________________Address: ____________________________________________________________________________________________________________
Tel. (incl. area code & extension): ______________________________ Email: _________________________________________________
Website: ___________________________________________________________________________________________________________

Participation in Beijing and/or Shanghai:
1. Reserve Meeting Tables-Mandatory:
NOTE: Each delegate is required to pay a participation fee. To ensure an optimal experience, only two delegates are permitted per table during
the workshop. In the event that more than two delegates are expected to attend, an additional table should be reserved.
OptionsCities

Meeting Table
Beijing

Early Bird Rates Before June 30

Final Rates After June 30

Dates & Times

Nov. 23 09:00-17:00
Nov. 24 09:00-12:00

1st Delegate Rate

2nd Delegate Rate

1st Delegate Rate

2nd Delegate Rate

Table One

CNY15,000

CNY7,500

CNY17,000

CNY8,500

Table Two

CNY15,000

CNY7,500

CNY17,000

CNY8,500

Table One

CNY10,000

CNY5,000

CNY12,000

CNY6,000

Table Two

CNY10,000

CNY5,000

CNY12,000

CNY6,000

Shanghai Nov. 26 10:00-17:00

Participation rates include:
1. Use of 1 meeting table with 4 chairs (2 for institution delegates, 2 for students) ;2. Access iSchedule system for online scheduling with the pre-registered students;
3. Opening Reception Dinner;
4. Coffee/tea break and lunch during the workshop in Beijing and in Shanghai;

5. WIFI connection at workshop venues;
6. Profile in the workshop Catalogue;
7. USB Key with the whole list of registered students;

2. Reserve Seminar Presentation (30 minutes / session) - Optional
Presentation rate includes: A 50-people capacity room, AV equipment, multi-media projector, laptop and audience promotion.

CitiesDates & Times

Early Bird Rates Before June 30

Nov. 23 09:00-17:00
CNY4,500/Session

Beijing

CNY5,500/Session_____ Session(s)Nov. 24 09:00-12:00
Shanghai Nov. 26 10:00-17:00_____ Session(s)Final Rates After June 30

CNY4,500/Session

Tel: +86-10 6499 8310, 6499 8309, 6499 8306_____ Session(s)_____ Session(s)_____ Session(s)CNY5,500/Session

Website: www.phdworkshop.cn_____ Session(s)Page 1 of 43. Reserve Ad and Sponsorship – Optional
Institutions are invited and encouraged to place advertisements in the Catalogue, Workshop Tote Bag, Online Logo Banner as well as thesponsorship opportunity.
Items

Dimensions(W x H)

Placements

Bleed

Please tick

12,000Inside Full Page
CatalogueRates(CNY)

Inside Back Cover117 x 215 mm

3mm

14,500Inside Front Cover

15,000Inside First Page

15,500Online Logo Banner

Login Webpage and Visitor Webpage

200 x 100 pixels-18,000

Notepad Sponsorship (New)

Logo and website highlighted on the notepad

117 x 215 mm-20,000

Workshop Tote Bag

Logo, name and slogan listed on one side of the bag

400 x 320 mm-

23,000NOTES:
1. Online Logo Banner will be placed with your institution logo and website on the Login webpage and Visitor registration webpage, where the logo banner could beseen by every visitor and could be linked to your institution website by clicking on the logo.
2. Notepad will be distributed to the students on site for ready use during the meeting and interviews. Your Institution Logo and website will be highlighted on thenotepad for promotion. It is expected that 2000 notepads will be produced.
3. Workshop Tote Bag will be carried and recognized by all school delegates and students from the workshop to the streets, or even on campus. It is expected that2000 bags will be produced.
4. Artwork design should be more than 300(dpi) & set extra 3mm bleeding on each side for trimming, and be submitted in PDF or JPG by Oct. 11, 2024

4. Invitation Letter for Visa – Optional (Free of Charge)
If you need a visa to enter China, we could help provide the invitation letter. It will be issued within 5 working days after we get your filled-in
application form and scanned Passport copy.
Please kindly check with the Chinese embassy or consulate near your location at homeland to allow sufficient time for your visa processing.

TOTAL COST FOR ALL ABOVE BOOKED: CNY
Ą PAYMENT
Following the receipt of the registration, we will verify and confirm your participation by a return email, together with an invoice. Payment should bemade by the date indicated on the invoice. The registration could only be processed once full payment is received.
If no invoice is received, please contact us immediately at chenhanyu@ceaie.edu.cn, huangtao@ceaie.edu.cn, or harden@ceaie.edu.cn

Tel: +86-10 6499 8310, 6499 8309, 6499 8306

Website: www.phdworkshop.cn

Page 2 of 4

Part II. DETAILS OF DELEGATES ON-SITE
The professors and advisors are much expected by the students, who are keen to meet with them for on-site interviews.
Please provide details of the delegate who will represent your institution on site as follows:
Delegate Participation Guidelines
1. Only regionally accredited academic institutions may participate.
2. Authorized delegates such as faculty professors, advisors, lecturers or in-house recruiters may represent institutions.
3. No third party recruiters are allowed. The PhD Workshop exclusively promotes direct delegate-to-candidate interviews and meetings.
4. Only two delegates are permitted any time at one table during the workshop. If more than two delegates are expected, an additional table should
be booked.
※ If no details of your delegates are given below when filling in this Registration & Contract, you could skip it now, but weencourage you to submit and update the delegates details online ASAP with your assigned “User Name” and “Password” no later
than October 11, 2024, so that the students and your registered delegates could make online scheduling with each other directly.
Delegate Details:Ms.

Mr.

Dr.

Prof.

Associate Prof.

Assistant Prof.

Given Names: _____________________________________ Surname: ___________________________________________________
Title / Position: ____________________________________ Department: ________________________________________________
Email: ____________________________________________ Tel. (incl. area code & extension): ______________________________Key Points:• Purpose of Participation:
General Inquiry

Interview & Recruitment

Cooperation

Others, please specify: _________________________• Estimated Number of PhD Students to be Recruited from China in 2025: _____________________________________________• Admission Criteria ( Max. 300 letters ):________________________________________________________________________________________________________________________________________________________________________________________________________________________________• PhD Programs Offered:
Full PhD Programs
Joint PhD Programs
Postdoc Programs• Majors / Topics / Projects / Programs Offered ( Max. 400 letters ):________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________• Scholarship:

YesNoOthers, Please Specify: _____________________________________________________________• Language of Instruction: __________________________________________________________________________________________• Application Deadline: ____________________________________________________________________________________________• On-site Admission Offer:YesNoNote: If more than one delegate, please submit the others in the online account after getting the first “User Name” and “Password”.

Part III. SIGNATURE AND SUBMISSION:
By signing we have acknowledged the accuracy of information provided on this Registration & Contract, and agreed to accept the Terms andConditions overleaf.

Contact Person: ______________________________________ Position: ______________________________________________________
Email: _________________________________________________ Tel.: ________________________________________________________
Signature: ___________________________________________ Date: _________________________________________________________

Tel: +86-10 6499 8310, 6499 8309, 6499 8306

Website: www.phdworkshop.cn

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Terms & Conditions
1. General
The workshop is open to regionally accredited academic institutions, which may be represented by authorized delegates (faculty professors,advisors, lecturers, or in-house recruiters) from the institutions.
The Management Office – Yuansheng Education Ltd. reserves the right in our sole discretion to enforce the event participation guidelines set
out on the workshop brochure and website in order to maintain the integrity and safety of our event. We reserve the discretion to refuse
entry to the workshop venue to any third-party recruiters or agents. Should we be alerted to any violation of our institution representationguidelines by the presence of such recruiters or agents during the course of the workshop, we reserve the right to require that therecruiter/agent leave the venue immediately. No refund or reimbursement will be made to institutions for any inconvenience caused due toany violation of the workshop guidelines. In the event of a dispute, the decision of the workshop Management Office is final.
Institution’s participation will be confirmed by the Office, and will be made definitive by forwarding the confirmation and invoice.
2. Force Majeure and Cancellation or Postponement
In the event of acts of war, disaster, fire, terrorism, public health and disease, government regulations, civil authority requisition, strike, travel
restriction, actual or threatened hazardous weather like earthquake, flood and typhoon etc, or any other occurrence beyond the control of
the Office that renders the fulfillment of this workshop illegal, impossible, or commercially impracticable, at the Office’s option, the service
contract will be terminated or the parties shall mutually amend it. The participant hereby waives any claim against the Office for damages
or compensation in such event.
In the event that “PhD Workshop China” is cancelled or postponed then, the liability of the Office shall be limited solely to the costs paid byparticipants, or any part thereof may be refunded at the sole discretion of the Office to the participants, but without prejudice to the Office's
right to appropriate the entire sum or any part thereof for expenses they have already incurred for the workshop.
3. Breach of Contract
The registration is considered as binding and the contract becomes effective with the dispatch of the confirmation.
Cancellation Policy:－ 60+ days before workshop starts: 70% refund－ 30-59 days before workshop starts: 50% refund－ 0-29 days before workshop starts: No refund
4. Allocation of Tables and Catalogues
The Office will allocate the tables and accommodate, as far as possible, the wishes of the delegates. Workshop catalogue will be provided
to each registered delegate of institution free of charge.
5. Payment
All fees must be paid by registered institutions in accordance with the terms of payment stated on the Invoice.
6. Advertising and Promotion during the Event
Interviews will take place at tables.
Delegates must abide by the following unless written approval from the Management Office has been attained:－ The only type of display and advertising materials permitted are small items, such as brochures, leaflets, photographs and laptops,
which can be placed on the table and do not obstruct the view of other delegates’ tables.
－ No advertising materials can be distributed outside your own table.
7. Liability and Insurance
Delegates should be insured against personal liability, fire and theft. The Office will not be liable for any loss or damage to exhibits, materials
or equipment as for instance through fire or theft, regardless of whether this damage or loss is sustained prior to, during, or after the event.
The delegates on their part will be liable for any damage to persons or objects caused by them, their employees, their delegates or by exhibits
or items of their equipment.
8. Belongings
While the Office will take precautions to keep delegates’ promotional materials safe, the Office is not liable for any loss or damage.
9. Concluding Provisions
The contract is valid under Chinese law. The venue is Beijing, China.

Tel: +86-10 6499 8310, 6499 8309, 6499 8306

Website: www.phdworkshop.cn

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