Mail EDI“e-Express” (Ver8.4)

Mail Handler“Mail Connect” (Ver4.4)

SETUP MANUAL

Please installin Administrator mode

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Internet EDI Pro “e-Express”

Contents
1.

Setup Procedures
1.1 Creating EDI Mail Box .........................................................................................................2
1.2 Maintenance of Mail Address Book......................................................................................3
1.3 Basic Environment
Setting of Mail Server ...........................................................................................................4
Setting of the drive for back-up files and preservation term.................................................5
Connect .................................................................................................................................5
Mail to Person in Charge …………………………………………………………………...5
Emergency Mail ....................................................................................................................5
1.4 Setting of Receiving Environment
Setting of Receiving Mail Address .......................................................................................6
Setting of Receiving-Allowed Mail Address List .................................................................9
Automatic Starting-up of Business Application..................................................................10
1.5 Setting of Sending Environment
Three Ways of Sending Method..........................................................................................12
Setting of Sending Mail Address
In case of defining the destination for each sending folder: .......................................... 13
In case of sending data to all the destinations from one sending folder: ....................... 15
In case of free sending to the destination by manual operation (free sending): ............ 17
Editing of Sending Message ...............................................................................................17
1.6 Setting of Administrator Authority .....................................................................................18
1.7 Running of Multiple Jobs....................................................................................................19
1.8 Management of Encryption Keys
Necessity .............................................................................................................................20
Systems of Encryption ........................................................................................................20
System Employed by “e-Express” ......................................................................................20
Structure of Digital Authentication using both Common Key Cryptosystem andPublic Key Cryptosystem ..............................................................................................21
Installation System of Keys ................................................................................................22
1.9 Exporting / Importing of Environment …………………………………………………...25

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Internet EDI Pro “e-Express”

1.

Setup Procedures
Please take the following steps for the setup.

1.1

Creating EDI Mail Box
 Create a dedicated mailbox for EDI for information exchange.

This address is used exclusively as the mailing address for information exchange.
 Do not disclose your password. Never access it by using an ordinary mailer such as Outlook

Express.
 Do not specify the mail address that you are normally using as the EDI mail address.

Otherwise, it may erase ordinary mails.

<e-Express>
Center Side
EDI mail address

e-Express

Remote Side
Compress.
Cipher

EDI mail address

e-Express<Mail Connect>
Center Side
EDI mail address

Remote Side
User mail address(ordinary mail account)

Mail Connect2

Mailere.g.Outlook Express

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Internet EDI Pro “e-Express”

1.2 Maintenance of Mail Address Book
Click Address Book button.
Register all of mail addresses of remote parties fordata exchange.

Field

Description

Required
Input

ExamplesGroup

Any characters

Trading partner, businessoffice, etc.

Y

Name

Any characters

Name of trading partner, etc.

Y

xyz@abc.co.jp

Nabc@xyz.co.jp

N

EDI mail address
Person in charge Mail Address

Can register
plural address
by “CR”

Customer code, Company
name, Division, Name of
Person in charge, TEL, FAX,
Remarks

Any characters

N

New

Note 1:

Either of EDI mail address field or Customer code field is a required input.

Note 2: The address book can be delivered.
(Delivering the entire address book)
Select Utility and Export Address Book in the menu.
Select Utility and Import Address Book.
(Delivering individual address)
Press Address Book button, select the desired address in the list, and select Exportin the menu.
Press Address Book button, and select Import in the menu.
Note 3: For setting of public key and private key, refer to 1.8 Management of Encryption Keys.

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1.3

Basic Environment
Select Environment and Basic Environment in the menu.

<Setting of Mail Server>
Set the mail servers for sending and receiving.
Field
EDI mail address

Description
This is the mail address used for EDI

Reply toReturn Address (Usually no need)

Sending mail Server

Specifies sending mail server.

Port NoPop before SMTP

Port No of sending mail server.
Default 25
Check if your mail server has
Pop before SMTP auth system.
If your sending mail server has SMTP
Auth mechan ism Check here.

SMTP Authsv01.abc.com

SSL Connection
Flow Control

SSL Connection to Server
Set limit of send mails

Type of Receive Mail Server
Receiving mail ServerPort No

POP3 or IMAP4Specifies receiving mail server.
Port No of receiving mail server.

Account
Password

Account name
This is the password set in the mailserver.
Be careful that this is case-sensitive.
If your receiving mail server has Authmechanism Check here.
Server timeout value.
Default 120

Secure password
Authentification
Server timeout
License number,
Public key

4

Examplesorder@abc.com
abc<order@abc.com>

Default POP3
sv01.abc.com
Default POP3:110
IMAP4:143

Click Import Key button.
Select the following data on the license
media:\Internet_EDI_PRO\yyyyyyyy.key(yyyyyyyy is the license number.)

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Internet EDI Pro “e-Express”<Setting of the drive for back-up files and preservation term>
Set the drive for back-up files and preservation term.
File
Log file
Sending back-up file
Receiving back-up file
Error file

Default
Drive Prev. Term
C:\
50 daysC:\
10 daysC:\
10 daysC:\
10 daysWork areaC:\

Description
Stores sending and receiving log.
Back-up of sending data
Back-up of receiving data
Storage area for files that were
determined as NG in receiving check.
Temporary work file used incompression or encryption, etc.

Leave enough capacity in the disk drive for back-up files. Passing the preservation term
automatically erases the file.
<Connect>
Check here if you want to disconnect dial-up connection of Internet after sending and receiving
was terminated.
Do not check here if the connection is not dial-up connection (e.g. via LAN, etc.).
<Mail to Person in Charge>
Set up only when you want to sent to “Person in charge” by using another Mail Server.
Usually you need not set this page.
<Emergency Mail>
If you want to send emergency mail in case of failure, please setup sending environment.
Emergency mail will not be sent in manual operation.
If you want to set plural addresses, enter “CR”(Carrage Return) .

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1.4 Setting of Receiving Environment<Setting of Receiving Mail Address>
Select Environment, Receive Environment, and Set Receive_Data_Control_Table in the menu.
Create folders to store received data beforehand.
Assign received data based on some conditions to store in those folders.

Set distribution
rules.

New
Set receiving
folder.

UpdateUserAP only when deta isdlivered to this folder.

Set distribution rules. If no setting is made,all the received data are selected.

Set in Address Book dialog. No
case-sensitive is made.

Set in the Address Book dialog. No
case-sensitive is made.
Wild card characters are allowed in a file name.
A question mark "?" indicates any one character.
An asterisk "*" indicates a character string.
(Example)"TEST?.C" includes "TEST1.C" and "TEST2.C", but does notinclude "TEST11.C".
"TEST*.C" includes all of "TEST1.C", "TEST2.C" and"TEST11.C".
"?" and "*" characters can be used together.
A file name is not case-sensitive.

Specify subject.
This is not case-sensitive.
you can set Partial match

 The conditions for mail address, customer code, file name, and subject are connected by"AND".
 Each condition in mail address, customer code, file name, and subject is connected by "OR".
 Pressing Delete Key deletes the condition.

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Field
Distribution Rule

Distribution conditions

Description
Specifies data handling when received data satisfies conditions of several folders.
1. Stores received data in the first folder that satisfies the conditions.
2. Stores received data in all the folders that satisfy the conditions.
<Mail Address>
Press Add button and select mail addresses in Address Book dialog.
A mail address is not case-sensitive.
<Customer Code>Press Add button and select customer codes in Address Book dialog.
A customer code is not case-sensitive.
<File Name>
Press Add button to set a file name.
A file name accepts wild card characters.
A question mark "?" indicates any one character.
An asterisk "*" indicates a character string.
(Example)"TEST?.C" includes "TEST1.C" and "TEST2.C", but does not include "TEST11.C".
"TEST*.C" includes all of "TEST1.C", "TEST2.C" and "TEST11.C".
"?" and "*" characters can be used together.
A file name is not case-sensitive.
<Subject>
Press Add button to set a subject.
A subject is not case-sensitive.
<In case where multiple conditions are set.>
The conditions for mail address, customer code, file name, and subject are connected by"AND".
Each condition in mail address, customer code, file name, and subject is connected by"OR".

<Deleting of conditions>
To delete a condition, select it and press Delete Key.

<Specifying of no conditions>
If no conditions are specified (condition field is blank), it is regarded that the assignmentis unconditional.

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ReceivingfolderStore Mode

Specify the name of the folder that stores received data.
If distribution rules are set, only data that satisfaies theconditions is stored in this folder.
Set the mode in storing data.
Rename:If the file already exists in the receiving folder, it isrenamed for the filename plus (2),(3),(4)….

Specify it in the fileselection dialog window.
(Browse button)
This is set in the combobox.

C:\OrderAppend:If the file already exists in the receiving folder, it isappended to the existing file.
Data is effective if it is in a text format.
Beware that, if data in a format other than text wasreceived, it is not processed correctly.
Replace:
If the file already exists in the receiving folder, it isoverwritten on the existing data.
Wrap attached file in folder:
A sub-folder is created in the receiving folder. Header,subject, and body of the mail, the invoice of“e-Express”, and the attached file are stored in one
folder. Sub-folders are created as many as the numberof attached files. It is not created if the mail has noattached file.
Wrap received mail in folder:
A sub-folder is created in the receiving folder. Header,subject, and body of the mail, the invoice of“e-Express”, and the attached file are stored in one
folder. A sub-folder is created for one mail.
Sub-folders are created even if the mail has no attachedfile.
If a mail has multiple attached files, they are stored in
the same sub-folder.
However, if the same file name exists, it is stored in
Rename mode.
Note 1: An invoice of “e-Express” is created when an“e-Express” mail is sent, and is an information file thatdelivers the sending information to the receiving party.
This invoice is not generated when an ordinary mailer isused.
Note 2: Folder name, file name and receiving folder tobe generated are as follows:
Receiving folder: ¥yyyymmdd_hhmmss_nnn¥
Year, Month, Day
Hour, Minute, Second
Serial Number
Invoice of “e-Express”:
nse_internet_edi_pro_contents.xml
Mail Header:
nse_internet_edi_pro_header.txt
Subject:
nse_internet_edi_pro_subject.txt
Body:
nse_internet_edi_pro_body.txt
Confirm Mail

Remarks
UserAP

8This field is set when you want to send confirmation mailof receiving to person in charge of the sender (the mailaddress of the person in charge in the address book).
If you want to customize the reply message, use Edit
Message button. N: Not to send. Y: Send
You can use this space as you like.
If you have user AP program to be processed only whendata is delivered to this folder. Register here.

N or YThis is set in the combobox.

Any characters

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YYInternet EDI Pro “e-Express”<Setting of Receiving-Allowed Mail Address List>
Select Environment, Receive Environment, and Permitted Mail Address List in the menu.
In the Permitted Address List window, you can register the mail addresses for which receiving
is allowed in order to reject mistaken mails and mischievous mails. Press New button in theaddress book. Received data from a mail address that is not registered in this list is regarded asa mistake.
This function is not necessary when public keys are exchanged and data is exchanged using
encrypted mails because authentication is executed mutually. In this case, check Ignore
Permitted Address List box. (Default)

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Internet EDI Pro “e-Express”<Automatic Starting-up of Business Application>
Select Environment, Receive Environment, and Shell Command in the menu.
To automatically start up a business application program after data was received, register theprocessing command in this window.
The receiving task of “e-Express” will resume after the user application has been terminated.
(Example)
C:\User_AP¥Program1.exe

UserAP1

UserAP2
UserAP3

To deliver parameters to the program being started up, type them in by using “|” symbol as thedelimiter.
Description after the “|” symbol is regarded as the parameters.
Spaces are allowed before and after the “|” symbol.
(Example)
C:\User_AP\Program1.exe | AAAAA BBBBBTiming of process (Checkbox of “every each time when one file is ……” is off)
Receive all data, deliver all data.

<Details>
1. Receive all data, deliver all data.
2. Process userAP.

UserAP1. UserAP sequence.
See illustration.

UserAP2(1) UserAP1(2) UserAP2UserAP3(3) UserAP3
3. Each userAP task resume previuos user
application has been terminated.
4. e-Express/MailConnect does process only 1 timeabout same UserAP(Command & Parameters).

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Internet EDI Pro “e-Express”

Timing of process (Checkbox of “every each time when one file is ……” is on)<Details>
1. Receive one data, and deliver the data, and.
process userAp
Receive one data, deliver one data.

2. UserAP sequence.
See illustration.

UserAP1(1) UserAP1(2) UserAPn (Applicable userAP)

UserAPn

3. Each userAP task resume previuos user
application has been terminated.
4. e-Express/MailConnect repeat these steps until all

Finish all data ?

data are finished<Comments>
e-Express/MailConnect retrieve data according to e
mail Date-Time time-stump.
In business application fields, sequence process ofsending date-time is essential. e.g. cancel slip.
In this case please set “every each time when one
file is ……” checkbox on, then UserAP programs areprocessed according to sending Date-Time.

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Internet EDI Pro “e-Express”

1.5

Setting of Sending Environment<Three Ways of Sending Method>
There are three ways of sending.
(1) Defining destination for each sending folder:
C:\Sending\Osakaoosaka@ABC.co.jp

C:\Sending\Sendai

sendai@ABC.co.jp

C:\Sending\Sapporo

sapporo@ABC.co.jp

All the files in the sending folder are sent to the destination.
This method requires the same number of folders as the number of destinations.
(2) Sending to all the destinations from one sending folder:
The destination is specified by the file name.
The letters from the top of the file name to the first underscore (_) are regarded as thecustomer code.
(Example) An order sheet for customer code AB0001
AB0001_chuumon_00120465.dat
The EDI mail address of the destination is retrieved from the customer codes registeredin the address book and is used for sending.
Customer code: AB0001
C:\Sending
Customer code: AB0002
Customer code: AB0003(3) Free sending to the destination by manual operation (Free sending):
Select the sending file and the destination manually.
The sending file is specified in the file selection dialog window. The destination forsending is specified in the Address Book dialog window.
Setting of the sending folder is not required.

Note 1: It is possible to combine any of the above three ways.

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Internet EDI Pro “e-Express”<Setting of Sending Mail Address>(1) In case of defining the destination for each sending folder:
Select Environment, Send Environment, and Send_Data_Control_Table in the menu.
Create a folder for each sending destination.
(This defines the folder and its destination.)
Data in this folder is sent to the registered destination.
(Example) Sending Folder

Receiver EDI Mail Address

C:\Sapporo_Branch

xxx@x.abc.co.jp

C:\Oosaka_Branch

yyy@y.abc.co.jp

C:\Sendai_Branch

Zzz@z.abc.co.jp

New

Check here when you want to receive“Ack Exchange Message”, each time
befor send operation.

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Field
File Folder

Accepted
Characters

Description

A file of large volume can be sent byautomatically dividing it.
Divided files will be reunified at receiver side
before being delivered to the receiver.
The default size is 1 MB.
When the receiving computer received sending
Ack Exchange
data, it returns an ACK message to the sending
computer, allowing confirmation between thesecomputers.
The sending log file of the sender is automatically
updated, allowing the sender to check success ofsending.
To utilize this function, the remote system is also
required to have installed “e-Express”.
Compress
Data is automatically compressed.
The remote system de-compresses it and delivers
it to the user.
Only the Professional version has this function.
If the remote system uses the “e-Express” of theversion that is other than Professional version,
data is not compressed.
If the file has been already compressed (e.g. injpeg format), it is not compressed.
CryptoData is sent after it has been encrypted.
The remote system decrypts and authenticates it
before delivery to the user.
Only the Professional version has this function.
If the remote system uses the “e-Express” of theversion that is other than Professional version,
data is not encrypted.
Send to selected
Check here to define the destination for eachaddress
sending folder.
Send by file name Do not check here to define the destination foreach sending folder.
EDI mail address This is the EDI mail address of the receiver.
Press Browse button to select the receiver.
Mail to person in
chargeEdit message

Required
Input

C:\Send\Sapporo
OfficeSets the folder for sending data.
The folder must be created in advance.
The data stored in this folder is sent.
Pressing Browse button displays the file selection
dialog window.

DivideExamplesSet in the radio
buttons.

N

Set in the checkbox.

N

Set in the checkbox.

N

Set in the checkbox.

N

Set in the radio
buttons.
Set in the radio
buttons.
Accepted
characters for a
mail addressY

Set “Y” when you want to send mail of receiving
person in charge(the mail address of the person in charge in theaddress book).
If you want to customize the message of mail toperson in charge,
use Edit Message button.

For the above fields, see the screen copy in the previous page.

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Y

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NYInternet EDI Pro “e-Express”(2) In case of sending data to all the destinations from one sending folder:
Select Environment, Send Environment, and Send_Data_Control_Table in the menu.
Create a sending folder.
Data in this folder is sent to the destination according to file name.
For detaills see operation manual.
(Example)

Sending Folder

Receiver Customer Code

C:\Sending

Customer code: AB0001

Customer code: AB0002

Customer code: AB0003

New

Check here when you want to receive“Ack Exchange Message”, each time
befor send operation.

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Field

Accepted
Characters

Description

File Folder

Sets the folder for sending data.
The folder must be created in advance.
The data stored in this folder is sent.
Pressing Browse button displays the file selection
dialog window.

DivideA file of large volume can be sent byautomatically dividing it.
Divided files will be reunified at receiver side
before being delivered to the receiver.
The default size is 1 MB.

When the receiving computer received sending
data, it returns an ACK message to the sending
computer, allowing confirmation between thesecomputers.
The sending log file of the sender is automatically
updated, allowing the sender to check success ofsending.
To utilize this function, the remote system is also
required to have installed “e-Express”.
Compress
Data is automatically compressed.
The remote system de-compresses it and delivers
it to the user.
Only the Professional version has this function.
If the remote system uses the “e-Express” of theversion that is other than Professional version,
data is not compressed.
If the file has been already compressed (e.g. injpeg format), it is compressed.
CryptoData is sent after it has been encrypted.
The remote system decrypts and authenticates it
before delivery to the user.
Only the Professional version has this function.
If the remote system uses the “e-Express” of theversion that is other than Professional version,
data is not encrypted.
Send to selected
Do not check here to send data to all theaddress
destinations from one sending folder.
Send by file name Check here to send data to all the destinations
from one sending folder.
EDI mail address Always “ALL”
Ack Exchange

Mail to person in
chargeEdit message

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ExamplesRequired
Input

C:\SendY

Set in the radio
buttons.

N

Set in the checkbox.

N

Set in the checkbox.

N

Set in the checkbox.

N

Set in the radio
buttons.
Set in the radio
buttons.

N

Set “Y” when you want to send mail of receiving
person in charge(the mail address of the person in charge in theaddress book).
If you want to customize the message of mail toperson in charge,
use Edit Message button.

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Y
Y

N

N

Internet EDI Pro “e-Express”(3) In case of free sending to the destination by manual operation (free sending):
It is not required to set the Send_Data_Control_Table.

<Editing of Sending Message>
Select Environment, Send Environment, and Edit Send Message in the menu.
Users can freely edit a sending message (subject and body of the message).

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1.6

Setting of Administrator Authority
Select Environment and Administrator Authority in the menu.
The administrator authority can be set in the following fields:
Environment setting
Sending process
Receiving data process
Updating of address book
Check the fields that require the administrator authority and type in the user ID and password.
To delete the administrator authority, make the user ID blank.
Without the password, it is unable to continue the operation of “e-Express.”
Please be careful of handling the password.

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1.7

Running of Multiple Jobs
With “e-Express”, it is possible to set the environment for multiple jobs in one PC.
This allows simultaneous running of multiple jobs.
Select File, JOB, and Add-Modify-Delete in the menu.

In the above screen, you can execute Add, Modify, and Delete jobs.
Each environment is independent.
The address book can be imported and exported to each other.
The operation is completely independent.

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1.8

Management of Encryption Keys (only e-Express)<Necessity>
For data exchange using Internet, the important point is to consider how we make sure thesecurity.
In electronic trading, the following conditions must be satisfied: Protecting data from wiretapping. (Encryption)
 Preventing falsification.

(Digital signature) Preventing impersonation.

(Principal authentication)

 Not allowing denial.

(Principal authentication)<Systems of Encryption>
In general, there are common key cryptosystem and public key cryptosystem as encryption
systems.
Their advantages and disadvantages are as follows:
SystemCommon Key Cryptosystem
System of Sender and receiver use the sameencryption andkey.
decryption
 Sender encrypts data by
predetermined common key.
 Receiver decrypts it by that
common key.

Advantages

 Encryption and decryption do

Disadvantages

not require longer processing
time in CPU.
 Increased number of partners
makes management of keys
complicated.

Public Key Cryptosystem
 Each party has a pair of private
key and public key, and informs
the other party of the public key
only.
 Sender encrypts data by using
the public key of the other party.
 Receiver decrypts data by using
his/her private key.
 Management of keys is simple.

 Processing in CPU forencryption and decryption takes
long time.

<System Employed by “e-Express”>
Common key cryptosystem and public key cryptosystem have their own advantages anddisadvantages.
Currently, most of the tools employ the Hybrid system which utilize the advantages of both
systems and supplement the disadvantages. “E-Express” employs the S/MIME system that iscurrently the standard for encryption of mails.

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Public key, private key:

RSA 1024 bit

Digest:SHA-1

Common key:

DES 56 bit

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Internet EDI Pro “e-Express”<Structure of Digital Authentication using both Common Key Cryptosystem and Public
Key Cryptosystem>

(A)

(B)

Message(4) Encryption using
common key(1) Hashing

Message digest(2) Encryption
using A’s
private key
Digitalsignature(3) Generating
common key using
random number
Commonkey

Message(11) Hashing(10) Decryption using(13) Comparison(9) decrypted common key

Encrypted
message(5) Encryption using
B’s public key
Digitalsignature
Commonkey(6) Encryption using
B’s public key

Message digest

Encrypted
message(7)
Sending

Digitalsignature
Commonkey

Message digest(12) Decryption
using A’s public(8) Decryption using
key
B’s private key
Digitalsignature(9) Decryption using
B’s private key
Commonkey

Note:Hashing: This is irreversible conversion in which data of any length is converted to fixed
length.

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Internet EDI Pro “e-Express”<Installation System of Keys>(1) Outline Diagram

ReceiverAddress
Book

Import Key
Sender Mail Box(3)

Send to receiver

Import Key(Registering of private
key and public key)
Licensemedia(1)

1. Address Book
2. Modify
3. Import Key

Export Key(Export of public key)(2)

1. Environment
2. Basic Environment
3. Mail Server
4. Import Keys

1. Environment
2. Basic Environment
3. Mail Server
4. Export Keys

Public key
media(2) Installation Procedures (Exchange Public Key)
Steps 1: Registration of License (private key and public key)
Select Environment, Basiv Environment, Mail Server
Press Import Key button.
This imports the keys from the license media.

<FileName>(Example)

LicenseNo.key
1P002023.key

Import key

Caution:Carefully keep the license media since it contains the private key.

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Step 2: Exporting of Public Key
Select Environment, Basiv Environment, Mail Server
Press Export Key button.
This exports the public key. Deliver this media disk to the receiver.
The receiver imports the public key in the address book.
<FileName>(Example)

MailAddress.pki
abc@xyz.co.jp.pki

Export key

Step 3: Importing of Sender Public Key
Select Address Book and Modify in the menu. Press Import Key button.
This imports the public key of the sender from the media.
<FileName>(Example)

MailAddress.pki
abc1@xyz.co.jp.pki

Import key

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Internet EDI Pro “e-Express”(3) Installation Procedures (Delivering the Address Book)
This requires the license media from all the receivers.
(This method is effective when you manage the keys intensively.)
Step 1: Registration of Public Key in Address Book of All Receivers
Select Address Book, Modify, and Import Key in the menu.
This imports the keys from the license media.
Register the keys in all the address books.
<FileName>

LicenseNo.key(Example)

1P002023.key

Import key

Step 2: Exporting of Address Book
Select Utility and Export address book in the menu.

Step 3: Delivery to All the Receivers
Deliver the address book and the license media to all the receivers.

(Caution) This is the method to manage intensively the keys of all the receivers.
There is a case where this method is inappropriate due to the security reason.

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1.9 Exporting / Importing of Environment
It is possible to export and import the environment you have set.
<Exporting of Environment>
Select Utility and Export Environment in the menu.
This exports the entire environment you have set.
The data to be exported are as follows:
Basic setting
Receiving environment setting
Sending environment setting
Administrator’s authority setting
Address book
<Importing of Environment>
Select Utility and Import Environment in the menu.
This imports the environment from the exported file.
All the files that are currently existing will be erased and overwritten.
The data to be imported are as follows:
Basic setting
Receiving environment setting
Sending environment setting
Administrator’s authority setting
Address book

Note: If the environment is imported, the Send_ID will be reset and numbered newly at the time
when a mail is sent next time.

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