For recipients
CloudSign user guideCloudSign user guide

Table of Contents

1 . Wh at i s Cl ou d Si gn?
2 . F l o w o f Co ncl usi on
3 . B e n e fi t s o f el ec t ro ni c c o nt ra c t in g
4 . F req uen t ly Ask e d Q ue st io n s

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1. What is CloudSign?

Structure of CloudSign

Supervised by Bengo4.com(Lawyer.com), Inc

From contract conclusion to contract management
Cloud-based electronic subscription services
You can upload the negotiated contract and enter into agreement once the other party approves it.
The recipients of the document do not have to register with CloudSign.

Contract Uploaded

ConsentSender

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Consent
Digital Signature(tamper-proof)()

Recipient42. Flow of Conclusion

Getting Ready to Use CloudSign

No special preparations are required.
You can authenticate by email and use it now.

No setup or installation required

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All you need is your PC or smartphone

6Conclusion of contract completed in 3 steps

You can open the PDF document from the email received and enter into an agreement with a click.
Recipients do not have to register with CloudSign.

STEPSTEP

STEP

01

02

03

SenderReceive by email

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Agreement confirmation and agreement

ReceiverAfter conclusion of the contract,
you can print it out or store as PDF.

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Closing flow

When concluding a contract on a PC

STEP 01. Receive via mail (PC)
STEP01-1. Click the link in the “Review Request” email that you received from CloudSign.

Click to confirm the document.

You can open the document confirmation screen by clicking the link in the e-mail (in the red frame in the figure above).
Email title sample: A request to confirm the Confidentiality Agreement has been received from Mr. Jiro Sign (CloudSign Co., Ltd.).

STEP01-2. Confirm the terms of use (https://www.cloudsign.jp/tos) and click “Agree to the terms of use and open the document”.

Click to confirm the document.

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STEP 02. Contract confirmation/agreement (PC)
STEP02-1. Review the contents of the contract and click the entry to enter the required items in the entry field.

Click to move to each
input item

Enter information in the entry fieldIf an input item has been specified by the sender, click the "Free Text" field or the "Seal" field and enter the required information.
Free text and sealed fields are voluntarily set by the sender and may be sent without these items.
※ In this service, the conclusion of the agreement itself is formed by both parties pressing the “Agreed and complete review" button, and the seal is a pseudo-impression that isconsistent with general business practices.

STEP02-2. Click the Accept Button to complete the Agreement.

Click to consent to thecontents of the document

Click “Agree to document contents”.
In addition, a confirmation window will appear in the pop-up window. Click the "Agreed and complete review” button.
At this point, the agreement is concluded and the electronic signatures that cannot be altered are processed.
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STEP 03. After conclusion of the contract, the documents can be printed or stored as PDF (PC).
STEP03. The PDF file of the signed document with the electronic signature is sent by e-mail, and the file can be saved.

Agreed-upon PDF file(with electronic signature)

PDFs attached to emails can be saved even if they are not registered in CloudSign.
If you have registered to CloudSign, you can use more convenient functions such as document storage and search functions.

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Closing flow
When concluding a contract with a smartphone

STEP 01. Receive by email (smartphone)
STEP01-1.
Click the link that is listed in the Confirmation Request mailreceived from CloudSign

STEP01-2.
By reviewing the terms of use (https://www.cloudsign.jp/tos)
Click “Agree to the terms of use and review”.

Click to proceed

Click to proceed

You can open the document confirmation screen by clicking the link in the e-mail (in the red frame in the figure above).
Email title sample: A request to confirm the Confidentiality Agreement has been received from Mr. Jiro Sign (CloudSign Co., Ltd.).

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13STEP 02. Agreement confirmation/agreement (smartphone)

STEP02-1.
Review the contents of the contract and click the entry to enter the required items in the entry field.

Click to proceed

ClickClickto proceed
to proceed

Click to proceed

When the document opens, check the contents.
If an input item is specified by the sender, select the input field from "Start input", then click "Enter".
Tap "Enter" to start the smartphone keyboard. Enter characters.
Free text and sealed fields are voluntarily set by the sender and may be sent without these items.
※ In this service, the conclusion of the agreement itself is formed by both parties pressing the "consent" button, and the seal is a pseudo-impression that is consistent with general business practices.
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STEP 02. Agreement confirmation/agreement (smartphone)

STEP02-2.
Click the “Agree and complete review” to complete the Agreement.

Click to proceed

Click to proceed

Click “Confirm”.
In addition, a confirmation window will appear in the pop-up window. Click the "Agree and complete review” button.

At this point, the agreement is concluded and the electronic signatures that cannot be altered are processed.
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STEP 03. After conclusion of the contract, the documents can be printed and stored as PDF (smartphone)

STEP03.
The PDF file of the signed document with the electronic signature is sent by e-mail, and the file can be saved.

Agreed-upon PDF file(with electronic signature)

PDFs attached to emails can be saved even if they are not registered in CloudSign.
If you have registered to CloudSign, you can use more convenient functions such as document storage and search functions.

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There are such functions as well.

Document transfer function
Received documents can be forwarded to other contract signing authorities.
For example, if you receive a document but do not have the authority to make the decision, transfer it to an internal decision-maker.
Appropriate authorities agree to ensure legal validity.

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Forwarding function (PC)
1. After accessing the contract URL, click Transfer in the upper right corner.

Click to proceed

2. Add an optional destination message for the forwarding destination.

Add a forwarding recipient
Add optional messages

Click to proceed

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Forwarding function (PC)
3. After adding the recipient, click the button to transfer to complete the transfer.

Click to proceed

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Transfer function (smartphone)
1. After accessing the contract URL, click the icon in
the lower-left corner, and then click Transfer
Documents.

2. Enter the transfer recipient information and click
the “Agree and Forward” button to complete thetransfer.

Click to proceed

Click to proceed

Click to proceed

to proceed
Click Clickto proceed

Click to proceed

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3. Benefits of electronic contracting

Benefits of using CloudSign

Increase closing speed

Cost reduction

Zero Loss Risk

For transactions(service introduction and collaboration)
to be started faster

Expenses of stamps, mail, printing, and storage
will not be needed

Solving the problems of not knowing where thedocuments are or accidentally discarding themor losing them while sending by mail

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Five Reasons Why CloudSign Is a Secure Service

1. Strong background
The operating company is Bengo4.com, Inc. Legality and evidence, as well as sophisticated security.

2. Introduced by more than 0.3 million companies
This service has a market share of more than 0.3 million companies
that have installed it and has been used for more than 5 million documents.

3. Can inquire easily
Inquiries can be made directly by chat without having an account.

4. Intuitive and easy-to-use operation screen
A simple and easy-to-use design that also won the Good Design Award.

5. Can be used without registration and free of charge
Recipients can enter into agreements without creating an account. Therefore, no expenses are incurred.

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What you can do by registering with CloudSign

Conclusion ofa contract

Custody of contractual
documents

Contract Search

Identity Confirmation

You can enter into a contract
in just a few minutes.

With a secure storage function,
Also help to strengthen
compliance.

Search with various conditions
such as contract name,company name, date andamount, etc.

In addition to e-mailauthentication, access codeauthentication is available at thesender's discretion.

How to Register with CloudSign
Access CloudSign (https://www.cloudsign.jp ) and set the mail address and password.
If the number of new documents sent is 5 per month and the number of users is up to 1, the usage fee is free.

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4. Frequently Asked Questions

Frequently Asked Questions
The answers on this page only apply in Japan.
We recommend you to check with your local attorney for more description.

Q. Are there really no problems, using not paper
but electronic?

Q. What is the probative security approach in
CloudSign?

A. The contracting system is free and electronic contracts are also
legitimate.
In principle: Freedom of contracting
In principle, the method for concluding contracts is free.
It is possible to conclude contracts on the cloud via e-documents, inaddition to verbal and e-mail formats, even if they are not written, andthe conclusion of contracts by CloudSign is of course legitimate.
The principles of this contract method are also stipulated in the revised
Civil Code enacted in 2017.

A. CloudSign has adopted a new system of electronic signatures in
the name of Bengoshi.com, Inc. on behalf of customers and business
partners.
In order to execute electronic signatures on behalf of us, it is notnecessary for customers and business partners to acquire electronic
certificates.
In addition, the certification time stamp is given so that "who", "what"and "when" can be proved over the long term.

Q. How to prevent unauthorized agent risk?

Q. How to prevent the person who is authorized toconclude the contract not send or receive?

A. We recommend that persons with contract signing authority
themselves send and receive cloud contracts. If a person other than
the authorized person enters into a contract on behalf of theCompany without delegation/approval from the authorized person,
there is a risk of unauthorized agency being claimed and thecontract being invalidated, as in the case where the seal is affixed toa document by an unauthorized person and the authentic executionof the document is not approved, even if the seal is affixed to thedocument by the unauthorized person.
In order to minimize this risk, it is recommended that the holders ofcontracts and the authorities themselves undertake the same work as in
the principle of sealing.

A. If the person who is authorized to conclude the contract does notsend or receive the contract, consider the following methods as analternative. In this case, it is recommended that the internal
regulations stipulate that a contract by e-signature be executed byproxy.
① The signer shall separately obtain the approval of the person
authorized to conclude the contract and sign the contract on his or herbehalf.
Send and receive as a messenger② Include persons who have the right to enter into a contract in thesending/receiving address
It also provides the ability to transfer and share documents entered intoby persons with contract signing authority.

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