Loss Prevention Services
Protecting Our Global Community of Customers

Equipment Maintenance Program
Introduction
A vehicle maintenance program is a vital part of an overall safety program, and highlights theimportance of proper equipment maintenance.
In addition to ensuring that workers use the tools and equipment properly, it is vital that tools andequipment be properly inspected, maintained, and kept in good repair. Our maintenance program will
reduce the risk of injury, damage and lost production.
Maintenance Personnel Qualifications
The qualifications of maintenance personnel are key to the success of a maintenance program. All
individuals who perform maintenance work will have the appropriate skills, accreditation and/orcertification. This certification applies both to company employees and to contracted maintenanceservices.
Operator Qualifications and Training
All individuals who operate our mobile equipment, cranes, vehicles etc. will have the appropriate
skills, accreditation and/or certification. This applies to both company employees and contracted
equipment services.
The approval process includes the following:
1.

Possession of a valid driver’s license appropriate to the type of equipment.

2.

Successful completion of a practical operating exam administered by competent andauthorized personnel.

3.

Vision test to meet the appropriate standard. Vision tests must be conducted bycompetent and authorized personnel.

4.

Hearing test with or without a hearing aid must be adequate for the specific operation.
Hearing tests will be conducted by competent and authorized medical personnel.

5.

No history of epilepsy or of a disabling heart condition or any other physical disability orimpairment.

6.

The operator should be trained in the following:

their responsibilities to operate the equipment in a safe manner;familiarity and comprehension of safety requirements for the piece of mobileequipment which they intend to operate;

Tokio Marine Americamanufacturer's operating and maintenance procedures;how to communicate to maintenance personnel when there is a problem with a
specific piece of equipment;

Hand signals and/or other requirements set by the company, owner, or dictated bysite conditions.

Records
The maintenance program must contain a recording system. Part of this system should be made upof inventories and schedules. In addition, the recording system should document what maintenancework was done, when, and by whom.
Monitoring
The monitoring functions in a maintenance program fall into two areas.
First, the people responsible for operating and/or maintaining equipment must monitor that equipment
to ensure that appropriate checks and maintenance are done.
Secondly, management should monitor the entire program to ensure that it is functioning inaccordance with company policy.
Scheduled Inspections and MaintenanceAll mobile equipment is to be inspected and maintained according to the following Equipment
Inspection Schedule as a minimum. Records of all inspections and maintenance are completed andmaintained for review and approval.
Maintenance of equipment, release of lubrication fluids, etc., is performed only in approved areas.
Spills and leaks from equipment are cleaned up promptly.

A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in everysituation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).

Tokio Marine America
Equipment Inspection Schedule
Type of Equipment

Type of Inspection

Schedule

Complete inspection and certification

Before put to work and annually

Critical items, controls, overall functioning

Daily

Safety device, hooks, cables, electricalMonthly

Complete inspection

Every 3 months

RepairWhen failure occurs

Preventative maintenance

Manufacturer’s recommendation

Heavy Equipment

Complete inspection

Before put to work

Dozers, Backhoes

Complete inspectionEvery 3 months

RepairWhen failure occurs

Preventative maintenance

Manufacturer’s
recommendation

Operator’s checklist

Daily

Complete inspection

Before put to work

Complete inspection

Every 3 months

RepairWhen failure occurs

Preventative maintenance

Manufacturer’s
recommendation

Deformation, cracks, corrosion, etc.

Daily or before each use

Cranes – Crawler, Truck,Hydraulic, etc.

Compactors, Trucks

MiscellaneousCompressors, Welding
Machines, Generators

A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in everysituation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).

Tokio Marine America
Slings, Shackles, Chokers,
Lifting Devices

Regular inspections of all devices

Every 3 months

Pre-Operation Checks
Walk around checks on all pieces of mobile equipment are necessary to ensure the unit is safe tooperate both from the personnel standpoint and for the equipment; that is, all fluids must be at thecorrect level and all components must be intact.
A. Check for personnel in the cab area and around the equipment.
Before the operator commences the pre-start checks, the operator should check the cab
area for other operators and others who may be working around the equipment.
B. Visual check
The operator should walk completely around the equipment looking underneath theequipment, in the engine compartment, and in the cab.
C. Brake Lines
Visually check the brake lines for leaks. Check for moisture on the brake line. Report anyleaks to maintenance for repair as soon as possible. DO NOT operate equipment withbrake leaks.
D. Steering AssemblyCheck the tie rod ends, pins and keepers, bell cranks, drag links, ball joints, steeringrams and hydraulic hoses.

Check that all the joints are tight.

Report any faulty conditions to your supervisor.

Note: Never operate a truck with faulty steering.

A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in every
situation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).

Tokio Marine America
E. Front Tires
Conduct the following checks on the front tires:
Visually check the tires for deep cuts, separations and embedded rocks, nails, or
any other foreign material.

Check for tire bulges at the road surfaces which indicate low air pressure.

Check the rims for cracks and breaks.

Check the valve stems for wear and cuts.

F. Front Wheel Lugs
Check the front wheel lugs each day.



Report any loose or broken wheel lugs.

If there are broken or loose, do not operate equipment.

Report the condition to your supervisor.

G. Front Suspension
Check the front suspension for bottoming out and also check that all fastening devices
are in place.
H. Fluid Levels
Check all the fluid levels at the beginning of the shift with the equipment on level ground.
Refer to the manufacturer's requirements to ensure the proper procedure is followed.
If the fluid level is low, notify your supervisor. Do not operate the equipment until theappropriate fluid level is brought up to operational level.
I. Fluid Leaks
Look for fluid leaks while checking the fluid levels. There may be fluid lines or gaskets thatare leaking.

A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in every
situation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).

Tokio Marine America
Make a visual check to see if fluid is running down the side of the engine block or any
other areas while the engine is running.
J. Fan Belts, Blower Belts, Alternator Belt etc.
Check that all belts are in place, tight, and in good condition,
K. Air TanksCheck the following air tanks:
The Main Air Tank. The operator should drain the tank twice a shift during the wintermonths and at the beginning of each shift at other times. Take caution when draining
air tanks because of the sludge and water that comes out. The tanks should bedrained until clean air is visible.

Front Air Application Tank. The operator should drain the tank twice a shift in thewinter months and at the beginning of each shift at other times.

Rear Air Application Tanks. The operator should drain the tank twice a shift in thewinter months and at the beginning of each shift at other times.
All air lines should be checked for any damage or deterioration during the check on airtanks.

L. Hoist Rams
Visually check the hoist rams to ensure that the hoist anchor pins and keepers are inplace. Check the condition of the hydraulic hose and look for leaks. Report any concerns
to your supervisor.
M. Main Frame
Visually check the main frame for cracks and report any problems to the supervisor.
N. Lights
A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in every
situation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).

Tokio Marine America
Turn on all equipment lights to see they are working properly including; headlights,
clearance lights, and back-up lights.
All faulty lights will be replaced prior to using equipment.
O. Glass
Check that the windshield, windows and mirrors are clean and free of cracks.
P. Handrails and Ladder
Check the condition of the handrails and ladder and look for loose handrails or rungs.
Report any unsafe conditions.
Q. Wheel Chocks
Ensure that the truck is equipped with two wheel chocks mounted in a readily accessible
place.
R. Seat Belts
Check that the truck has seat belts. It is important that the operator should use them.
S. Fire Extinguishers
Every piece of equipment must be equipped with adequate fire extinguishers in goodcondition. Faulty fire extinguishers must be replaced immediately.
T. Back Up Alarm
Check that the backup alarm is working correctly.

A service of the Tokio Marine America Loss Control Department.
TMM is committed to the highest customer trust.
We exist to deliver ANSHIN (safety, security and peace of mind) to our customers by providing the highest quality services.
This information is provided solely as a client service. Tokio Marine Management, Inc. does not represent, warrant, or guarantee the appropriateness, validity or accuracy of this information in everysituation. This information does not necessarily cover every possible condition, protection, hazard, situation or exposure and is not warranted to be in compliance with laws, regulations, codes or standards
in every jurisdiction. This information is representative of reasonable practices in the industry. However, you may wish to investigate whether these recommendations are applicable to your specificoperations. Loss control is the responsibility of your management. | © 2020 Tokio Marine America, All rights Reserved.
Tokio Marine America (TMA) is the marketing name for Tokio Marine America Insurance Company (TMAIC), Trans Pacific Insurance Company (TPI), and TNUS Insurance Company (TNUS).