Student Application
Guidelines(Autumn 2025 Enrollment)– First Window (October 2024 Apply)
Bachelor’s Degree Offered in English

FAQ

Contact

Admissions Ofﬁce, Eikei University of Hiroshima
1-5 Nobori-cho, Naka-ku, Hiroshima-shi, Hiroshima 730-0016, Japan+81 (0)82-225-6224 (9:00 am‒5:00 pm on weekdays)
admissions@eikei.ac.jp

Who Can Apply?
Eligibility

Please contact the

The applicant must meet one of the following (must meet these eligibility
requirements by September 30, 2025):□ 12 years of school education in Japan or abroadNO

Admissions Office via
e-mail.

□ 12 years of education at a WASC, ACSI, or CIS accredited international school□ A university entrance qualification (IB, Abitur, French-Baccalaureate,
GCE A-Levels, etc.)□ Graduation Diploma from a secondary school accredited by MEXT
* If you have no applicable criteria or have skipped-grade in school, you may
still be eligible to apply, so please contact the Admissions Office via e-mail.

Y
E
S

Proof of English Language Proficiency
The applicant must have scores (within 2 years) from one of the following:□ IELTS™ (Academic Module)…Overall 5.5 or above□ TOEFL iBT ® …72 or above□ TOEFL ITP ® Special Test for Eikei Applicants …543 or above□ Duolingo English Test…100 or above□ Cambridge English or Linguaskill (General)…160 or above□ PTE Academic…59 or above□ TOEIC ® L&R+S&W…1560 or above□ EIKEN …Grade Pre-1 or above□ GTEC CBT…1190 or 1180 above (p.6)□ TEAP…309 or above□ TEAP CBT…600 or above

Y
E
S

N
O

N
O

Do you meet the categor y of

Can you submit a “Verification“Secondary Schools taught in

Proficiency in English issued by

English (p.7)”?

Secondary School (p.7)”?

Y
E
S

Y
E
S

Application Documents:

Application Documents:

Application Documents:□ Education History

No proof of English□ Education History□ Letter of Recommendation

language is required.

□ Statement of Purpose□ Education History□ Statement of Purpose□ Activity Report□ Letter of Recommendation□ Activity Report□ Short Essay□ Statement of Purpose□ Short Essay□ Official Transcripts□ Activity Report□ Official Transcripts□ English Proficiency Test

□ Short Essay□ Verification of Proficiency

Scores□ Letter of Recommendation□ Official Transcripts

in English issued by Secondary
School-1-

N
O

Please contact
the Admissions
Office via e-mail.

Table of Contents
Admissions Policy ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 2
Selection Schedule (Japan Standard Time, UTC+9) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3
Selections ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3
Notice of Results ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 3
Eligibility for Application ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4
Application Requirements ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 4
Application Documents ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 5
Notes for the Application ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 8
Application Procedures ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 9
Online Examination ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 10
Enrollment Procedures ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11
Fees Necessary from Application to Enrollment ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11
Tuition and Fees ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 11
Financial Aid ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12
Students with Special Needs ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12
Getting a Student Visa and Resident Card (Only Applicable Persons) ∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙ 12

Handling of Personal Information
The personal information (name, address, date of birth, and all other information) obtained throughthe admission process will be used only for the purpose of: selecting students for admissions, notifying
selection results, enrollment procedures, academic and career support, and surveys and research on
admissions (for the purpose of improving entrance examinations and analyzing the applicant trends). In
addition, to facilitate effective delivery of these services, all or part of the personal information will be
provided to companies contracted by the university.

Admissions Policy
Eikei University of Hiroshima aims to foster a cadre of young people who have high aspirations tocontribute to local communities and to the world in the midst of uncertain socioeconomic circumstances, aswell as to boldly take on unsolved challenges and to tenaciously pave the way for a new era.
The university admits students from Japan and overseas with the following qualities, abilities, andaspirations.
・ A person who has strong interests in various cultures, history, society in Japan and overseas, andinternational relations and is willing to learn further by actively communicating with others
・A person who aims to strengthen his or her own abilities by studying with a sense of purpose and looking
ahead to the future
・A person who has gained basic academic skills through high school studies, takes the initiative in facing
various challenges with a broad perspective while engaging others, and intends to contribute to society at
large
Qualifications, Abilities, and Motivations Required of Entrants
・Basic academic skills
・Broad vision
・Strong interest in inquiring about various cultures, histories, societies both at home and abroad, andinternational relations・Willingness to learn
・Willingness to strengthen one’s ability
・Willingness to contribute to society
・Positive attitude toward studying with a sense of purpose and a vision for the future・Positive attitude toward actively communicating with others
・Positive attitude toward taking initiative and involving others in addressing various challenges-2-

Selection Schedule (Japan Standard Time, UTC+9)
There will be three application windows before June 2025. If the quota is filled in the first (October 2024
apply) and second window (January 2025 apply), the third window (May 2025 apply) may not be conducted.
First Window
Application Period

Friday, October 11, 2024, 9:00 a.m. - Thursday, October 17, 2024, noon
Must have completed application registration and submission of all
documents within the period.

Notice of Results(First-Stage)

Friday, November 22, 2024, at noon

Online Individual
Interview(Second-Stage)

The following date and time to be designated by the university
・Saturday, November 30, 2024
・Sunday, December 1, 2024
・Monday, December 2, 2024
・Tuesday, December 3, 2024

Notice of Final Results

Friday, December 13, 2024, at noon

Matriculation Deadline
for Admitted Students

Monday, December 23, 2024 (post-marked)

Selections
Based on the admissions policy of the university, the contents of the application documents and interview
will be evaluated and successful applicants will be selected.

1 Document Screening (First-Stage)
The first-stage will involve a comprehensive evaluation of the application documents.

2 Online Individual Interview (Second-Stage)
The second-stage will be an online individual interview. Questions will be asked in English based on
the content of the application documents.
・Details of the second-stage will be provided to those who pass the first-stage.
・Refer to “Online Examination (p.10)” before the interview.

Notice of Results
Access theAnnouncement of Successful
Applicantsfrom the university’s website.

Enter
Examination ID Number
and Date of Birth .

-3-

The results
will be displayed.

Eligibility for Application
The applicant must meet one of the following criteria:

1 Selection of International Students
Number of Students to be Admitted: 20 students

A) Persons who have completed or are expected to complete 12 years or more of formal education in
Japan (for persons who have a nationality other than Japanese) or abroad by September 30, 2025, or aperson equivalent thereto, as designated by the Japanese Ministry of Education, Culture, Sports,
Science and Technology (MEXT).
B) Persons who have completed or are expected to complete 12 years or more of formal education by
September 30, 2025, at an international school in Japan or abroad that is certified by an international
certification organization (e.g., WASC, ACSI, or CIS).
C) Persons who have obtained or are expected to obtain by September 30, 2025, an IB (International
Baccalaureate), Abitur, French-Baccalaureate or GCE A-Level.
D) Persons who have been recognized by Eikei University of Hiroshima through individual screening of
eligibility for admission as having scholastic ability equivalent to or higher than that of secondary
school graduates and who will be 18 years of age by September 30, 2025.

2 Integrated Selection of Japanese Students in English
Number of Students to be Admitted: A few students

A) Persons who have completed 12 years of schooling outside Japan or are expected to complete thecourse by September 30, 2025, or a person equivalent thereto, as designated by the Japanese Ministryof Education, Culture, Sports, Science and Technology (MEXT).
B) Persons who have completed or are expected to complete by September 30, 2025, a course of study atan overseas educational institution recognized by the Japanese Ministry of Education, Culture, Sports,
Science and Technology (MEXT) as offering a course equivalent to that of secondary schools.
C) Persons who have completed or are expected to complete 12 years or more of formal education by
September 30, 2025, at an international school in Japan or abroad that is certified by an international
certification organization (e.g., WASC, ACSI, or CIS).
D) Persons who have obtained or expect to obtain by September 30, 2025, an IB (International
Baccalaureate), Abitur, French-Baccalaureate or GCE A-Level.
E) Persons who have been recognized by Eikei University of Hiroshima through individual screening of
eligibility for admission as having scholastic ability equivalent to or higher than that of secondary
school graduates and who will be 18 years of age by September 30, 2025.

Application Requirements
The applicant must meet all of the following requirements:A) Have a strong desire to study at Eikei University of Hiroshima and the intention to enroll if admitted.
B) Have English language proficiency equivalent to or higher than CEFR B2 (p.6).
C) Is capable of participating in classes taught in English.
D) Has not applied to any other selection category at Eikei University of Hiroshima within thisapplication period. It is not possible to apply to more than one selection at the same time.

-4-Application Documents
All Application Documents Must Be Submitted via the Eikei’s Online Application System.
Application Form and Examination Card
These documents can be downloaded after the registration to Eikei’s Online Application System. These are
not required to be submitted. Examination Card must be printed to be used in the interview.
Application Documents◎◎◎

Education History

Contents and Method of Submission
Enter all your education and employment history up to the present.
Forms Download the form from the university’s website.

Letter of Recommendation* Two (2) must be submitted.

Only for selection of international students.
・Ask two persons to write letters of recommendation.
・The recommenders must have known the applicant for at least six (6) months
or more, such as a teacher from the applicant’s last school (language schools
are acceptable,) a person from the applicant’s institution, organizations,company, or places of internship etc. Note that the applicant’s family, friends,
or faculty members of Eikei University of Hiroshima cannot be accepted as arecommender.
・Directly submitted by the recommender to the Admissions Office via e-mail.
(admissions@eikei.ac.jp)
Forms Download the form from the university’s website.

Statement of Purpose

Enter your reasons for applying to Eikei University of Hiroshima, such as“What I want to learn at Eikei,” “Reasons or background for choosing Eikei,” and“How I hope to make use of what I learned at Eikei” based on your own learningand experience.
Forms Download the form from the university’s website.
List up to three activities you have undertaken that you are most proud of, suchas secondary school learning, extracurricular activities, competitions, group
activities, community-based activities, volunteer work, etc.
In addition, up to three references related to your own activities can be submitted.
Forms Download the form from the university’s website.
Note
・It must be clearly stated “which contents of the activity report they relate to,”e.g. by titling or numbering it.
・The forms are optional and must be in PDF format (up to 10 MB).
・It is accepted to include multiple items or URLs in a same PDF file. However,shared online storage links are not permitted.

◎

Activity Report◎

Short Essay

Check the “Short Essay Question” on the university’s website. It is posted on
the same web page as this guideline.

◎

Official Transcripts

Confirm the “ 4 Official Transcripts (p.7)” and submit a PDF file of the official
document with signatures or seals, etc.

◎

Proof of English
Language Proficiency

One of the following documents must be submitted:A) English Proficiency Test Scores (p.6)
B) Verification of Proficiency in English issued by Secondary School (p.7)
If you completed your secondary school education in an English medium
institution, you do not need to submit any of the above documents (p.7).

-5-

1 Submission of English Proficiency Test Scores
The test scores are valid for two years from the date of testing for each test. If there are a first andsecond (final) stage examinations, the date of the second (final) examination will be considered.
The applicant must have valid scores as of Thursday, October 17, 2024.
Those who expect to obtain these scores may extend the submission deadline until Tuesday, November
19, 2024. If the score is not obtained by the deadline, the applicant will be disqualified for the first-stage
selection. In this case, the application documents and entrance selection fee will not be refunded, and the“Verification of Proficiency in English issued by Secondary School” will not be submitted.

◆ Accepted English Proficiency Tests
Test Name

Score or Grade

How to Submit

IELTS™ (Academic Module)

Overall 5.5 or above①Register the “TRF (Test Report Form) Number” on Eikei’s
Online Application System.
②Submit the “Test report Form” via same system.

TOEFL iBT ®
TOEFL iBT ® Home Edition

72 or above
Except MyBest™
score.

①Log in to the ETS website and complete the request
procedures for sending the “Test Taker Score Report”
directly to the university. The ETS registration code number
for Eikei University of Hiroshima is C765.
②Submit the “Test Taker Score Report” via Eikei’s Online
Application System.

TOEFL ITP ® Special Test
for Eikei Applicant

543 or above

No procedure is required. Score reports will be sent directlyto Eikei University of Hiroshima by the test organization.
Other TOEFL ITP is not accepted.

100 or above①Log in to the Duolingo website and complete the request
procedures for sending the score directly to the university.
②Submit the “Score Certificate” via Eikei’s Online
Application System.

Cambridge English
・C2 Proficiency
・C1 Advanced
・B2 First/for Schools
・B1 Preliminary/for Schools
・A2 Key/for Schools

160 or above①Log in to the Cambridge English website and complete therequest procedures for sending the score directly to theuniversity.
②Register the “Reference Number (8-digits)” on Eikei’s
Online Application System.
③Submit the “Statement of Results” via same system.

Linguaskill (General)

160 or above

Duolingo English Test

PTE Academic

59 or above

TOEIC ® L&R + S&W

1560 or above

EIKEN
EIKEN S-CBTEIKEN S-Interview

Grade Pre-1 pass or
above

GTEC CBT

1190 or 1180 above

TEAP

309 or above

TEAP CBT

600 or above

Submit the “Test Report” via e-mail.
①Log in to the PTE-Academic website and complete the request
procedures for sending the score directly to the university.
②Submit the “Score Report” via Eikei’s Online Application
System.
Send the “Score report” via e-mail.
TOEIC IP is not accepted.
①Register the “Examinee ID (7-digits)” etc. on Eikei’s Online
Application System.
②Submit the “Score Report” via same system.
①Register the “Test ID (9-digits)” on Eikei’s Online
Application System.
②Submit the “Official Score Certificate” via same system.
①Register the “TEAP Exam Number (Registration ID,
11-digits)” on the Eikei’s Online Application System.
②Submit the “Official Score Report” via same system.

Note:・Linguaskill is required to take three test types: the Reading & Listening Test, the Speaking Test and the Writing Test.
・TOEIC ® L&R and S&W scores are calculated by multiplying the TOEIC ® S&W score by 2.5 and adding the L&R score.
・EIKEN is for those who have passed Grade Pre-1 or above. The EIKEN CSE scores are not accepted.
・GTEC CBT scores are accepted 1190 or above for those taken before March 1, 2023, and 1180 or above for those taken on
or after April 1, 2023.
-6-

2 Verification of Proficiency in English issued by Secondary School
For those who are unable to take the English Proficiency Test due to financial or health reasons, a“Certificate of English Proficiency” prepared by a secondary school or other institution may be submitted
instead.
Please download the form from the university’s website and submit evidence of English proficiency
equivalent to CEFR B2 or above (in any format).

3 The applicants Graduating from Secondary School Fully Taught in English
The applicants who have completed secondary school education in English (all classes) may submit
either an official certificate issued by their secondary school or official academic transcripts instead. For
details on this submission option, please contact the Admissions Office via e-mail.

4 Official Transcripts

・Documents issued after April 1, 2024, will be considered valid.
・If the applicant was enrolled in more than one school, submit the transcripts of each school.
・In cases where the required documents cannot be issued due to the educational system of the country or
region, contact the Admissions Office via e-mail.
Eligibility for Application

Documents to be Submitted

A person who has completed or is
expected to complete 12 years of school
education outside Japan● Official Transcript● Secondary school diploma or Certificate of Graduation (Completion), or
Certificate of Prospect of Graduation (Completion)

A person who has completed a 12 year
course at an international school inJapan or overseas that is certified by aninternational certification organization(e.g., WASC, ACSI, or CIS)

● Official Transcript● Secondary school diploma or Certificate of Graduation (Completion), or
Certificate of Prospect of Graduation (Completion)

International Baccalaureate Diploma
Holder*Both Japanese and English DP areacceptable.

● Official Transcript● Secondary school diploma or Certificate of Graduation (Completion), or
Certificate of Prospect of Graduation (Completion)● International Baccalaureate Diploma● International Baccalaureate Final Examination Certificate for Six Subjects

Abitur Qualifications acquired
Certified Baccalaureate (prospect)
GCE A-Level Qualifier● Official Transcript● Certificate of Graduation (Completion) or Certificate of Prospect ofGraduation (Completion)● A document certifying the acquisition of a qualification

A person who has completed or is
expected to complete their course of
study at an overseas educational
institution recognized by MEXT
Graduates of a Japanese High School

Must mail original documents.
● Chosa-sho（調査書）
Please send it via postal mail in the form designated by MEXT and mail itin a strictly sealed envelope.

-7-Notes for the Application
1 Application Procedures

・Incomplete application documents will not be accepted. Review all documents before submission.
・ Once the application is accepted by the university, changes to the submitted documents will not beallowed. However, if there are any changes due to unavoidable reasons, please contact the Admissions
Office via e-mail.
・ If application documents and essays are found to be highly unlikely to have been written by theapplicants themselves, suspected of plagiarism or other misconduct, or containing false or factually
incorrect statements, there will be serious consequences for their scores, and the applicant may bedisqualified.
・Once accepted, documents related to the application procedures and the entrance selection fees
already paid will not be refunded. However, if the applicant submitted original versions of documents
such as graduation certificates or English proficiency test scores, the original documents will be
returned via postal mail after the selection.

2 Preparing the Application Documents

・ The forms designated by the university need to be downloaded from the university’s website andcompleted using a personal computer (not handwritten). The font size should be 10.5 points or larger.
・The application documents must be filled in English. If any documents are written in a language otherthan English, please attach an English translation of the documents verified by a public institution suchas the school attended.
・ In general, in the application form, only describe the applicant’s activities undertaken after entering
secondary school.
・As a rule, only PDF files will be accepted for application documents to be submitted. Create a PDF files
for each application document and convert the application from Microsoft ® Word to PDF format(A4-size). Do not set a password or security.
・The file names of the application documents should be “Name of Document_ Name.”-8-Application Procedures
Must have completed application registration and submission of all documents within theapplication period.

Preparation

STEP 1■ Application Documents (All in PDF format)■ The Applicant’s Photo Data
・ The photo must have been taken within three months before the application (front
upper body ((front upper chest)), no hat, no background, and the applicant’s face must
be clearly identifiable)
・Data sizes and format: 560 px H × 420 px W (4 cm × 3 cm), JPEG up to 4 MB
■ A PrinterThis is required to print the examination card.

Apply via Eikei’s Online Application System andSubmit Application Documents
STEP 2

STEP 3￥＄ €① Access the Online Application System from the university’s website.
② Enter the applicant’s information and upload application documents.
Note
・Be careful to note that uploaded application documents cannot be replaced.
・For those who have Kanji names, only the set of standard Kanji letters（常用漢字）canbe used for registration. If a Kanji cannot be registered, please enter alternative
characters.

Payment of Entrance Selection Fee (17,000 JPY)
Payment Method
・Credit Card (preferred)・Flywire・Convenience Store (only available in Japan)

Postal Mail
STEP 4〒

Only those who have graduated from a Japanese high school (other than international
schools in Japan).
Mail within Japan
Attach the “Envelope Address Sheet (download it with the application form)” to acommonly available No.2-square envelope（ 角形２号封筒）and mail it via express
registered postal mail（簡易書留速達）.
Mail from outside Japan
Submit via DHL, FedEx, etc., that has a tracking option.

-9-Online Examination
The individual interview will be conducted via Zoom (Zoom Video Communications, Inc.).
Please prepare your own examination environment and equipment.

1 Preparation
1) Prepare a quiet environment (e.g., a room at home).
2) Print out the “Examination Card.” It will be used for identification at the second-stage selection.
3) Prepare a computer or tablet, microphone, and earphones or headphones for a video meeting.
A computer connected to a wired LAN is preferred. Smartphones are not preferred for taking the exam.
4) Install the Zoom application on the computer. Access the Join a Test Meeting – Zoom website andcheck the audio and video settings.
5) Edit the display name in Zoom to “Examination ID Number.”

2 Prohibitions and Precautions
The following examination rules must be observed.
If the applicant violates any of the following rules and the university confirms the violation, allexamination results will be invalidated, and the applicant’s admission will be revoked.
・No one except the applicant is allowed to be present in or enter the examination room.
・Failure to follow instructions from the university is prohibited.
・ Moving to a different room or leaving the online examination room without permission from theuniversity is prohibited.
・The use of devices, materials other than those designated by the university is not permitted.
・ Recording of examination and disclosing them to others are not permitted (e.g., posting on websites,
social media, etc.).
・The use of virtual backgrounds during the online examination is not allowed.
・During the examination, any means of communication with others who are not taking the examination
are not allowed.
In Addition, Please Note the Following.
・ Be sure to connect to Zoom at the time designated by the university and wait for permission toenter the room. In the case that applicants do not connect to Zoom by the designated time, it will
be considered as absent, and the examination will not be re-scheduled.
・The university will not contact applicants individually on the examination day.
・The examination will be conducted in Japan standard time (UTC+9). Those who take the examinationfrom outside Japan should be aware of the time difference.
・ When connecting to Zoom from a public place, please make sure that there will be no noise orother people talking during the examination.
・Only one device is allowed to connect to Zoom. If the university permits, connection from morethan one device at the same time will be permitted.
・If the internet connection is lost during the examination, or if the examination is deemed too difficult tocontinue due to the internet environment, the examination may be stopped. In this case, reexaminationor other examination means can be used for evaluation. Failure of connections due to the internet
environment will not affect the evaluation of the applicant.
・ In addition to the examination ID, the applicant will be required to present identification documents(such as student ID card with a photograph, passport, driver’s license, etc). Furthermore, the university
may check the room in which the applicant is taking the examination and the surrounding environment,
and may give instructions to move to a different room.
・To ensure that examination is fair, the university will record the entire examination. Recorded data will
be strictly managed by the university and will only be used for the purpose of admission selection.
Additionally, if the university instructs the applicants to take certain actions, please follow the
instructions.
- 10 -

Enrollment Procedures
1 How to Proceed
Please register for the enrollment procedures (registration of guarantor information, payment ofenrollment fee, etc.) on Eikei’s Online Application System and submit the necessary documents via
e-mail within the enrollment procedures period.

2 Important Notes
・ The applicant who do not complete the enrollment procedures within the specified period will bedeemed to have declined admission.
・ If the applicant wishes to decline the offer of admission after completing the enrollment procedures,
please contact the Admissions Office via e-mail before September 30, 2025.
・Once accepted, documents related to the enrollment procedures and the enrollment fees alreadypaid will not be refunded.
・If the applicant fails to obtain the qualifications and application requirements by September 30, 2025, orif the facts differ from those stated in the documents related to the admission process, or if fraud or
falsehood is found, all examination results will be invalidated, and the applicant will be disqualified.

Fees Necessary from Application to Enrollment
The following fees are required from application to enrollment. These fees must be paid in a single paymenton time. It is not possible to pay in installments or extend the due date.
Fees

AmountEntrance Selection Fee

17,000 JPY

All applicants

394,800 JPY

Students not domiciled in Hiroshima Prefectureof Japan

282,000 JPY

Students domiciled in Hiroshima Prefecture ofJapan(Applicable to those who have been living in
Hiroshima Prefecture between the period ofDecember 1, 2023, and November 30, 2024.)

4,660 JPY

All students

Enrollment Fee

Student Insurance Fee

Categories

Time

How to Pay

Application

Enrollment

Eikei’s Online
Application System

Note: A transfer fee is required at the time of payment.

◆ Purchasing a Personal Computer (A Laptop Computer)
Students are required to bring their own personal computing devices to the university via a method
called BYOD (Bring Your Own Device). After completing the enrollment process, students will be
informed of the minimum specifications, so please prepare devices before enrollment.

Tuition and Fees
535,800 JPY per year
In principle, a bank transfer (only possible from bank accounts in Japan) shall be made for tuition.
Annual tuition will be paid in two installments as follows: The first term is due on the last day of October
and the second term is due on the last day of May.
Expenses for textbooks, study abroad, and extracurricular activities (transportation expenses,
accommodation expenses, etc.) are required.

- 11 -

Financial Aid
International students may apply for the university’s own tuition exemption and deferment programs, or
scholarships from the Japan Student Services Organization (JASSO) and foundations off-campus. Each
program has its own eligibility requirements for application, and there is a screening process based on criteriasuch as family finances and academic records.

1 Special Scholarship for International Students
A special scholarship will be introduced. For more information, please refer to the university’s website.
It is necessary to have a “College Student（留学）” status of residence in Japan to be eligible for thisscholarship.

2 Tuition Exemption and Deferment
Students whose families are experiencing financial difficulties paying tuition due to unforeseen
disasters or the like may be granted a tuition exemption or deferment.

3 Monbukagakusho (MEXT) Honors Scholarship
Applicants who do not reside in Japan may apply for the Reservation Program for Monbukagakusho(MEXT) Honors Scholarship for Privately-Financed International Students by Pre-arrival Admission
through the university.
For details on eligibility and other information, please check the JASSO website.
Admission Month

Monthly Stipend

Scholarship Period

Autumn (September)

48,000 JPY

6 months(From October to next March)

Students with Special Needs
If the applicant wishes to request arrangements for special needs, please contact the Admissions Office via
e-mail before the end day of the application period. Please note that not all requests will be taken into
consideration.

Getting a Student Visa and Resident Card (Only Applicable Persons)Students coming from abroad to study at Eikei University of Hiroshima must have student status ofresidence or any other appropriate status of residence, such as diplomatic, official, or dependent status. It isnecessary to apply for a student visa as stipulated in the Immigration Control and Refugee Recognition Act.
Additional information concerning student status of residence will be sent to each student after acceptance.

- 12 -