The Japanese version is the authoritative version, and this English translation is intended forreference purposes only. Should any discrepancies or doubt arise between two versions, theJapanese version will prevail.
Rules of the University of Tokyo No.113; March 28, 2013
Revised: Rules of the University of Tokyo No.93; March 30, 2017

The University of Tokyo Rules on the Harassment Prevention Committee(Establishment)
Article 1
The University of Tokyo shall establish the University of Tokyo Harassment Prevention
Committee (hereinafter referred to as the “Prevention Committee”).
(Responsibilities)
Article 2
The Prevention Committee shall carry out the following with the aim of preventing andresolving issues caused by sexual harassment, academic harassment, other harassment and otherforms of human rights violations (referred to collectively below as “Harassment”).
(1) Training, awareness-raising and publicity activities aimed at preventing Harassment.
(2) Provision of a consultation system to handle Harassment.
(3) Support for measures aimed at preventing and resolving Harassment implemented by theUniversity’s departments (hereinafter “departments” shall refer to the organizations cited underChapter 3 and Chapter 4 of the University of Tokyo Rules on Basic Organizations, theSecondary School Attached to the Faculty of Education, and the University of Tokyo Hospital).
(4) Matters related to notification and arbitration in cases of Harassment.
(5) Formulation of proposals for remedial measures and measures aimed at the prevention ofrecurrence that are based on fact-finding investigations into cases of Harassment, andrecommendations to the President.
(6) Recommendations to the President in cases when disciplinary measures are deemed
appropriate in the case of Harassment.
(7) Other matters necessary for the prevention and resolution of Harassment.
(Organization)
Article 3
The Prevention Committee shall be composed of a chairperson, two vice chairpersons, and afew members.
(Chairperson and Vice Chairpersons)
Article 4
1. The role of Chairperson shall be filled by an executive vice president or vice president
nominated by the President.
12. The role of Vice Chairperson shall be filled by a current or past member of the Education andResearch Council, or person of equivalent standing, nominated by the President.
3. The Chairperson shall convene meetings of the Committee, and oversee the work of theCommittee.
4. In the event of an accident preventing the Chairperson from executing his or herresponsibilities, a vice chairperson nominated by the Chairperson in advance shall represent theChairperson in executing said responsibilities.
(Committee Members)
Article 5
Committee members shall be appointed from among the following persons by the Chairperson.
(1) Executive vice presidents or vice presidents nominated by the President.
(2) A few male and female professors or associate professors, as deemed appropriate by thePresident.
(3) Experts from outside the University in fields such as law, psychology and psychiatry.
(4) Any other persons deemed to be necessary by the President.
(Term)
Article 6
1. The term of the members described under Article 5, Items (2) and (3) shall be two years, andthis shall not preclude reappointment.
2. Replacement members appointed in the event that a vacancy arises shall serve for theremainder of the term of the member being replaced.
3. Notwithstanding the provisions of Paragraph 1, the term of any members appointed to anarbitration team as described under the provisions of Article 11 or fact-finding investigationteam as described under the provisions of Article 12, shall be extended until the completion of
all duties related to the case in question.
(Committee Board)
Article 7
1. The Prevention Committee shall establish a Board of Governors (hereinafter referred to as the“Board”) to examine whether or not to handle complaints made in relation to cases ofHarassment (hereinafter referred to as the “complaints”) and the handling of such cases.
2. The Board shall be composed of the Chairperson and two vice chairpersons.
3. When a complaint is made, the Board shall confirm whether or not such complaint satisfies
the preconditions described under Article 8 and make a decision on whether or not suchcomplaint can be handled.
4. When the Board has decided that a complaint can be handled, the Board shall decide whether
or not to pursue notification, arbitration or remedial measures based on a fact-finding
investigation, and whether the case is to be handled at the level of the Department or at aUniversity-wide level.
5. In making its decisions as described under the preceding paragraph, the Board must respect
the wishes of the complainant, unless there are special circumstances.
2(Complaints Made in Relation to Cases of Harassment)
Article 8
1. Recipients of incidences of Harassment (hereinafter shall be referred to as “recipient”) may
apply to the Prevention Committee for notification and/or arbitration and/or remedial measures
based on a fact-finding investigation in the following cases.
(1) When the recipient and the party that has been pointed out to be the transgressor (hereinaftershall be referred to as “transgressor”) are both members of the University of Tokyo.
(2) When the transgressor is a member of the University of Tokyo and the recipient is a former
member of the University of Tokyo or a “person who is involved with the University of Tokyo”(hereinafter this shall refer to any non-member of the University who comes into contact withmembers of the University in the course of education, research or work activities carried out at
the University of Tokyo) and the Harassment in question arose in the course of education,
research or work activities carried out at the University of Tokyo.
(3) When the recipient is a member of the University of Tokyo and the transgressor is a former
member of the University of Tokyo or a person who is involved with the University of Tokyo,
and the Harassment in question arose in the course of education, research or work activities
carried out at the University of Tokyo.
2. As a general rule, it shall not be possible for a person described under the provisions of thepreceding paragraph to make a complaint in the event that a period of ten years has passed sincethe Harassment in question occurred, or when a period of five years has passed since thecomplainant left his or her academic or work position at the University. However, this shall notnecessarily apply in cases when other factors need to be taken into consideration, such as
ongoing research for the purposes of obtaining a degree.
3. As a general rule, Complaints made under the provisions of Paragraph 1 must be carried out
through the Harassment Counseling Center. However, complaints that are not made through theHarassment Counseling Center are not precluded from being handled by the Prevention
Committee.
(Preliminary Surveys)
Article 9
1. When the Board has decided to handle a Complaint and it has been decided to handle such
Complaint at a University-wide level, the Prevention Committee shall establish a preliminary
survey team for each case for the purposes of carrying out a preliminary survey.
2. The preliminary survey team shall be composed of two members of the Prevention
Committee selected by the Chairperson.
3. The following matters shall be examined as part of the preliminary survey.
(1) Whether or not the complaint satisfies any of the preconditions described under thepreceding article.
(2) The reasonableness of carrying out notification, arbitration or a fact-finding investigation in
the case in question.
(3) In the event that it is not deemed reasonable to carry out notification, arbitration or afact-finding investigation in the case in question, whether or not any alternative measures are3required and if so what the nature of such measures should be.
(4) Any other matters deemed to be necessary by the Chairperson for the purposes of handlingthe case in question.
4. During the preliminary survey, the complainant, counselors at the Harassment CounselingCenter and any other relevant persons shall be interviewed as necessary to ascertain thecircumstances of the case.
5. The preliminary survey team shall endeavor to report to the Prevention Committee on theresults of the preliminary survey, as a general rule within two months of the establishment of thepreliminary survey team.
(Notification)
Article 10
1. When the Prevention Committee deems it to be appropriate to carry out notification as aresult of the preliminary survey, the offending party in the case in question (hereinafter referredto as the “Offending Party”) shall be notified of the fact that a complaint has been made andwarned to take the necessary measures in order to prevent and resolve any Harassment.
2. In accordance with the wishes of the complainant and when the Prevention Committee deems
it to be appropriate to carry out notification, the Prevention Committee shall notify the head ofthe department with which the Offending Party is affiliated of the fact that a complaint has been
made and the head of the department in question shall be advised to take the necessary measuresin order to prevent and resolve any Harassment.
3. When making notification under the preceding two paragraphs, if the complainant wishes toremain anonymous, every possible care must be taken to ensure that the complainant cannot beidentified. In the event that notification is made under the provisions of the preceding paragraph,
the head of the department of the Offending Party must also take every possible care to ensurethat the complainant cannot be identified.
4. An Offending Party receiving notification under Paragraph 1 may submit any objections tothe Prevention Committee in writing within one month of receiving the notification in question.
5. A complainant may apply to the Prevention Committee for arbitration or remedial measures
based on a fact-finding investigation even after notification has been made under Paragraph 1 orParagraph 2.
(Arbitration)
Article 11
1. When the Prevention Committee deems it to be appropriate to carry out arbitration as a resultof the preliminary survey, an arbitration team shall be established for each case.
2. The arbitration team shall be composed of three members of the Prevention Committee
selected by the Chairperson. However, when the Board deems it to be necessary, one member ofthe faculty, staff, or an employee of the University of Tokyo who is not a member of thePrevention Committee may be appointed as an additional member of the arbitration team.
3. Membership of the arbitration committee shall be limited to one member of the faculty, staff,
or an employee of the department with which the complainant is affiliated and one member ofthe faculty, staff, or an employee of the department with which the Offending Party is affiliated4(in the case that the complainant and the Offending Party belong to the same department, thetotal number of the faculty, staff, or employees of the department in question who may becomea member of the arbitration team shall be limited to one).
4. The arbitration team shall carry out arbitration with the aim of achieving reconciliation
between the involved parties after interviewing as necessary the involved parties, counselors
from the Harassment Counseling Center and any other related parties.
5. The arbitration team shall endeavor to report to the Prevention Committee on the results ofthe arbitration (including cases when arbitration was not successful), as a general rule within aperiod of six months of the establishment of the arbitration team.
6. A complainant may apply to the Prevention Committee for remedial measures based on afact-finding investigation in the event that arbitration was not successful.
(Fact-finding Investigations)
Article 12
1. When the Prevention Committee deems it to be appropriate to carry out a fact-finding
investigation as the result of a preliminary survey, the Prevention Committee may establish afact-finding investigation team for each case.
2. Membership of the fact-finding investigation team shall be decided in accordance with theprovisions of Article 11, Paragraphs 2 and 3.
3. The fact-finding investigation team shall carry out the following, with the aim of clarifying
the facts in the case in question.
(1) Interviewing of the involved parties and related parties with the aim of establishing the facts.
(2) Demanding and receiving the submission of related documents from the involved parties
and related parties.
(3) Asking for the opinions of the Student Counseling Center or Harassment Counseling Center.
(4) Any other matters necessary in order to clarify the facts of the case in question.
4. The fact-finding investigation team shall endeavor to report to the Prevention Committee on
the results of the investigation and the details concerning the need for remedial measures ormeasures aimed at preventing recurrence, as a general rule within a period of six months of theestablishment of the fact-finding investigation team.
(Expanded Board of Governors)Article 13
1. The Prevention Committee shall establish an Expanded Board of Governors to carry out
initial investigations into any matters reported by a fact-finding investigation team under theprovisions of Article 12, Paragraph 4 or by the head of an department under the provisions ofArticle 18, in relation to anonymity, consistency against precedents, and other matters related tothe appropriateness of the investigation report.
2. The Expanded Board of Governors shall be composed of two members of the Prevention
Committee nominated by the Chairperson, in addition to the members of the Board.
(Recommendations for Remedial Measures, etc.)
Article 145

The Prevention Committee shall examine the content of reports made by the fact-finding
investigation team after an examination by the Expanded Board of Governors, and decide uponrecommendations to the President based upon the results.
(Execution of Remedial Measures, etc.)
Article 15
After receiving recommendations for remedial measures and measures aimed at preventing
recurrence from the Prevention Committee, the President shall order the Offending Party or thehead of his or her department to carry out the necessary measures.
(Recommendations for Disciplinary Proceedings)Article 16
When the Prevention Committee deems disciplinary proceedings to be appropriate after
examining the report from the fact-finding investigation team, it may recommend to thePresident that disciplinary proceedings should be pursued.
(Reinvestigation)
Article 17
1. A complainant or Offending Party who receives notification of the results of a fact-finding
investigation as provided for under Article 12 may place a demand with the Chairperson of thePrevention Committee for a reinvestigation in the case that any of the following apply. A
reinvestigation may only be demanded once, and must be requested within two weeks ofreceiving notification of results.
(1) There is deemed to be a major shortcoming in the fact-finding investigation process.
(2) New evidence is discovered that was not submitted during the fact-finding investigation, and
it is clear that such evidence will have an impact on the ascertainment of the facts.
(3) When it is proved that information with a clear impact on the ascertainment of the facts wasuntrue as a result of falsification or alteration, etc.
2. In the event that a reinvestigation is demanded under the preceding paragraph, the Board shalldecide whether or not a reinvestigation is needed.
3. When the Board has decided that a reinvestigation should be carried out, the Prevention
Committee shall establish a fact-finding investigation team composed of entirely different
members to the fact-finding investigation that has already been carried out, and a reinvestigation
shall be implemented. The composition of the new fact-finding investigation team shall bedecided in accordance with the provisions of Article 12, Paragraph 2.
4. In the event that the Prevention Committee as a result of the reinvestigation accepts any ofthe items described under Paragraph 1 and deems there to have been an impact on theconclusions of the investigation as a result, the original investigation report shall be retracted inwhole or in part, and new recommendations shall be made to the President along with any
additional measures deemed to be necessary based on the new investigation report.
(Reporting Obligation of Departments)
Article 186

The heads of departments must report promptly on the results of the department’s handling of
all cases which the Board has delegated to the departments in question.
(Specialist Committees)
Article 19
1. The Prevention Committee may establish a specialist committee in order to investigate
specific matters.
2. The Prevention Committee shall set out elsewhere matters such as the responsibilities,organization and operation of specialist committees.
3. The membership of specialist committees shall be delegated by the President.
(Confidentiality Obligations)
Article 20
The Chairperson, vice chairpersons, and members of the Prevention Committee, arbitration
teams and fact-finding investigation teams must not leak confidential information learned
through procedures carried out under these Rules, either during the term of their appointment orafter the term has expired (in the case of members of arbitration teams or fact-finding
investigation teams who are not members of the Prevention Committee, this confidentiality
obligation shall continue to apply both during and after their time as a member of such team).
(Prohibition of Inappropriate Behavior)
Article 21
Inappropriate behavior by any members of the university is prohibited, including retaliation,harassment, discrimination, defamation or infringement of privacy against the complainant, theother party, any party who has cooperated with a fact-finding investigation, members of thePrevention Committee, members of the Harassment Counselling Center, or any other party
involved in the harassment case.
(Administration)
Article 22
Administration of the Prevention Committee shall be carried out by the Labor and Working
Environment Group of the Central Administration.
(Supplementary Rules)
Article 23
Any other matters deemed necessary for the operation of the Prevention Committee in addition
to the matters provided for under these Rules shall be stipulated by the Prevention Committee.
Supplementary Provisions
1. These Rules shall come into effect from April 1, 2013.
2. The following Rules are abolished upon the enactment of these Rules.
(1) The University of Tokyo Rules on the Harassment Prevention Committee (enacted July 11,2000).
7(2) The University of Tokyo Rules on the Academic Harassment Prevention Committee(enacted April 1, 2006).
Supplementary Provisions
These Rules shall come into effect from April 1, 2017.

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