The TSU Inventory Internship Regulations
IGES Regulation No. 18
Established on 13 December 2003
Amended on 1 April 2013

Chapter 1 General Provisions
Article 1(Purpose)
These regulations set out the conditions and procedures, based on Article 63 of the Articles
of Incorporation of the Institute for Global Environmental Strategies (hereafter referred toas IGES), for accepting TSU Inventory Interns, who are young experts with a backgroundrelated to national greenhouse gas inventories at the Technical Support Unit of the Institutefor Global Environmental Strategies (hereafter referred to as TSU) for the National
Greenhouse Gas Inventories Programme of the Intergovernmental Panel on Climate
Change (IPCC NGGIP).

Article 2(Aims of the TSU Inventory Internship Programme)
The TSU Inventory Internship Programme aims to provide young scientists with
opportunities to familiarise with the IPCC work on methodologies for national greenhousegas inventories as well as to contribute to the work of TSU through applied studies in
relevant inventory-related science.
Further objectives are:(1) To support national inventory activities, in particular those of developing countries
and countries with economies in transition, through dissemination of the IPCC
methodologies for greenhouse gas inventories.
(2) To identify and fill gaps in the science/data/information with a view towards
contributing to the future revision of the IPCC Guidelines.
(3) To broaden a network of inventory experts that will be a great asset to the
IPCC-NGGIP.

Article 3(The Qualifications of participant)
The participant of the TSU Inventory Internship Programme (hereafter referred to as TSU
Inventory Intern) shall be an expert with a background related to GHG inventories, who(1) Has a master or equivalent degree relevant to the work,(2) Is in a health condition that would not hinder research activities, and(3) Has a good command of English.

Article 4(Recruitment)
TSU Inventory Interns shall be selected from among young scientists who possess abilities
required for the performance of job through the following procedures;(Selection Procedures)(i) Essentially, recruitment of the TSU Inventory Intern shall be carried out through theannouncement on website with a one-month period of call for applications.
Information on vacancies will be disseminated also through other possible channels toensure the broad access.
(ii) Each applicant must submit his/her Curriculum Vitae and a brief proposal of researchhe/she wishes to undertake (maximum one page).
(iii) The TSU and IGES Secretariat will evaluate CVs and research proposals, and selectseveral potential candidates.
(iv) The TSU and IGES Secretariat will interview the selected candidates to identify thebest candidate(s). (The interview will be done by telephone.)1

(v) The selected candidate(s) will be requested to elaborate the detailed research proposal
in consultation with the TSU.
(vi) After the evaluation of the detailed research proposal, the Chair of the Board of
Directors of IGES (hereafter referred to as the Chair) shall make the decision on
successful candidate, based on the recommendation of the TSU.
Article 5(The training supervisor)
1. The Head of the TSU will supervise TSU Inventory Interns and provide guidance for theirresearch works during the term of their internship.
2. The supervisor shall take into account the aim of these regulations in order that the training
shall be smooth and meaningful.

Article 6(Duties)
1. The TSU Inventory Interns shall engage in the research works assigned by his/hersupervisor, having submitted an oath (attached format of the TSU Inventory Internship
Regulations) to the Chair, and shall follow the directions given by the supervisor stipulated
in the previous articles and shall make sincere efforts to produce the best results of the
TSU Inventory Internship.
2. TSU Inventories Interns shall submit the report on their achievements at the end of theirterms to the Chair.

Article 7(Term of internship)
The term of the internship shall be basically six months. However, this can be modified
based on a decision by the Head of the TSU.

Chapter 2

Working Regulations of the TSU Inventory Interns

Article 8(Working hours)
1. Working hours and other conditions for TSU Inventory Interns shall be determined by
the Head of the TSU in line with the Regulations on Working of IGES.
2. Essentially, TSU Inventory Interns shall work based on the flex time working hours inaccordance with the Flex time Working Hour Contracts set out in the Article 7
paragraph 3 of Regulations on Working of IGES.
3. If some part of the working hours is unfulfilled at the end of the settlement period, it
will be calculated by a unit of an hour and will be added to the required working hoursof the following month. As stipulated in Article 11 “Annual vacation and Leave” ofthese TSU Inventory Internship Regulations, unfulfilled working hours will be
regarded as leave by a unit of an hour.

Article 9(Days off)
Days off shall consist of the days stipulated in Article 9 of the IGES Regulation on
Working.

Article 10(Special leave)
The Head of the TSU may grant TSU Inventory Interns special leave when they comeunder one of the cases stipulated in the classification column in the table in Article 15 of
the IGES Regulation on Working. The number of days granted to each case shall bedecided by the Head of the TSU in relevance to which is specified in the table mentioned
above.

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Article 11(Annual vacation and leave)
1. One day leave per month will be given to TSU Inventory Interns. Such leave may be
given in the unit of a day or hour. Eight hours shall be counted as one day when theleave will be given in the unit of an hour..
2. Leave will be given on the basis of the notice of request filed by the TSU Inventory
Interns; provided, however, that the Head of the TSU reserves the right to change
timing if it deems that the requested timing would interfere with the normal operationof its business.

Article 12(Procedures for leave)
Procedures for annual vacation and leave will follow the ones specified in the Article 16 of
the IGES Regulation on Working.

Article 13(Overtime and holiday work)
1. The Head of the TSU may issue to TSU Inventory Interns instructions to work after
their normal working hours or on weekly holidays or holidays if such work becomes
necessary due to temporary business requirements.
2. Instructions to work overtime or on a holiday shall be given by the Overtime/Holiday
Work Order Register (Form No. 4 of the IGES Regulation on Working).

Article 14 (Transfer of holidays)
1. In giving instructions to work on a weekly holiday or holiday to any TSU Inventory
Interns pursuant to the preceding Article, the Head of the TSU shall give TSU
Inventory Interns a replacement holiday in substitution in accordance with the
Article 11 of the IGES Regulation on Working.
Article 15(Attendance)
TSU Inventory Interns must indicate the time they report to and leave work following the
Article 18 of the IGES Regulation on Working. In this case, the respective head in theRegulations shall be the “Head of TSU”.

Article 16(Absence)
1. TSU Inventory Interns shall, if they fail to work during their working hours withoutobtaining an order or permission for temporary retirement, complying with formalities
for taking leave or vacation, or in violation of a work order, be treated absent.
2. TSU Inventory Interns who intend to be absent must follow the procedure stipulated in
Article 20 of the IGES Regulation on Working.

Article 17(Leaving early)
TSU Inventory Interns, who intend to leave their assigned posts temporarily during theirworking hours or leave office early, must obtain permission to do so from their supervisor.

Article 18(Product ownership)
Ownership of all copyrights of products made by the TSU Inventory Interns during thecourse of his/her internship shall belong primordially to IGES or IPCC NGGIP.

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Article 19(Prohibited acts)
TSU Inventory Interns shall not engage in any of the following acts:(1) To discredit IGES, or compromise its interest;(2) To disclose trade secrets of IGES. This provision shall remain in place in the event of
the termination of employment for any cause;(3) To receive any entertainment or gift in connection with official duties;(4) To undertake other employment or activities without prior permission of the Chair;(5) To disrupt order of IGES or discipline of workplace.

Article 20(Confidentiality)
The TSU Inventory Interns shall not disclose to outside parties, nor use for their own
purpose or otherwise for the purpose of any other party, any confidential information
obtained from IGES and the IPCC during the course of, or even after the termination of the
TSU Inventory Internship, without the express permission of IGES or the IPCC.

Article 21(Termination of internship)
The Chair reserves the right to terminate the TSU Inventory Internship at any time for anyof the following reasons:(1) The TSU Inventory Intern himself/herself expresses the wish to discontinue theinternship;(2) When an intern’s service record or ability is so poor that the TSU Inventory Intern isdeemed unqualified as an TSU Inventory Intern;(3) The Chair deems it impossible or inappropriate for the internship to continue due tothe condition of the intern’s health or for any other reason;(4) When the Institute retrenches or dissolves its undertakings of the TSU due to causes
beyond its control;(5) When there is any other event deemed similarly compelling as the foregoing.

Article 22(Damage compensation)
IGES reserves the right to claim compensation from the TSU Inventory Interns for thewhole or part of any damage caused to IGES by the TSU Inventory Interns through intent
or serious negligence.

Chapter 3

Travel Expenses of the TSU Inventory Interns

Article 23 (Travel order)
1. Depend on the experience/background of a TSU Inventory Interns, he/she may receivea travel order from the Chair for the business trip which is related to the research
activities and meets purpose of the TSU Inventory Internship, or for the needs of the
TSU activities, in accordance with the procedure set out in Article 3 and 4 ofRegulations on Travelling Expenses of IGES.
2. TSU Inventory Interns who have received a travel order in the preceding paragraphshall be given traveling expenses according to the Article 9-14, 18 (domestic
travelling expenses) and 19-22 (international traveling expenses) of the IGES
Regulations on Travelling Expenses.
3. The classification relevant to the Research Associates B is applied to the TSU
Inventory Interns for the schedule 4 of the IGES Regulations on Travelling Expenses.

44. For domestic business trip, the upper limit of total travel expenditure is calculated as
JPY20,000 times total number of months that the Inventory Interns stays in Japan for
the internship.
Article24(Miscellaneous travelling expenses)
Miscellaneous traveling expenses shall be provided, in respect of miscellaneous expenses
incurred in the course of a business trip by a fixed amount per diem or the amount of actual
expenses incurred.

Article 25(Change of travelling period)
TSU Inventory Interns shall, if they received a travel order and cannot return on thespecified date, obtain approval from their supervisor promptly.

Article 26(Report of mission)
Upon completion of the travel and its purpose, and to the exclusion of cases where thetravel was made in attendance on superior officers, TSU Inventory Interns shall submit areport of mission in writing to the Chair within one week after the return from the travel;
provided, however, that any routine or minor matter may be reported orally instead.

Chapter 4

Remuneration of the TSU Inventory Interns

Article 27(Provisions of allowance)
Provisions of allowance for TSU Inventory Interns that are set out in the Article 28‐37 of
the TSU Inventory Internship Regulations shall be determined by the Chair separatelyfrom the Internship Regulations for the IGES and the Regulations on Remuneration of
IGES.

Article 28 (Payment of remuneration)
1. In accepting TSU Inventory Interns, IGES will provide them with a prescribedmonthly living allowance of JPY300,000 in compensation for necessary living
expenses during the term of his/her TSU Inventory Internship. The amount is fixedand no adjustment stipulated in the Regulation of Remuneration of IGES will beapplicable.
2. Living allowance shall be calculated from the first through the last day of each month,and shall be paid on the 16th day of the same month; provided, however, that if the
16th day of a month falls on a Sunday or a national holiday as prescribed by the
National Holidays Act (Law No. 178 of 1948 of Japan), payment shall be made on the
17th day; and provided, further, that if the 16th day falls on a Saturday, payment shallbe made on the 14th day if the month is September, and on the 15th day in any othermonth.
3. Remuneration may be paid by bank transfer at the request of a TSU Inventory Intern.
4. In a case in which his/her term as TSU Inventory Internship does not start from thefirst day, or does not end the last day of a month, the amount of the living allowanceshall be calculated on a daily basis by subtracting the amount that JPY10,000
multiplied by the number of days that are not included in the contract term.

5Article 29(Commuting allowance)
A commuting Allowance will be paid to TSU Inventory Interns in accordance with
Article 16 of Regulations on Remuneration of IGES.

Article 30(Welfare benefits)
1. IGES will not provide TSU Inventory Interns with health insurance, pension,
unemployment insurance, or labour accident compensation. However, IGES will
defray the cost of any injury, disease, death, etc, that occurs to the TSU Inventory
Intern while he/she is engaged in IGES business, provided that the sum of that expense
shall fall within the range of the injury insurance that is held by IGES. Dependants are
not insured under this policy.
2. A TSU Inventory Intern from abroad shall be responsible for obtaining overseas travel
accident insurance provided by third party, before his/her departure to Japan to reportfor their duty, for injury and sickness to cover medical expenses for injury or disability
that may occur during his/her stay in Japan. In obtaining such insurance, he/she needs
the agreement by IGES on the details and the price/premium of the insurance inadvance. The actual amount for purchasing health insurance shall be defrayed by
IGES. Any insurance for dependants shall not be defrayed by IGES.

Article 31 (Housing allowance)
1. IGES will provide accommodation basically in the IGES headquarters building,inclusive utilities of electricity and water, for TSU Inventory Interns.
2. Housing allowance will be provided to a TSU Inventory Intern (limited to heads ofhousehold) who will not stay at the IGES accommodation but will rent a house orapartment in accordance with Article 15 of Regulations on Remuneration of IGES.
Article 32(Travel allowance for reporting to IGES for the first time)
1. Travelling expenses, consisting of terminal expenses in Japan and air fares (cheapest
available economy class ticket for the most economical route) in accordance with
Clauses 2-5 of Article 5 of the IGES Regulations on Travelling Expenses, will be
provided to report for duty for the first time to IGES.
2. Fixed amount of daily allowance per night (JPY5,000) for the period consumed fortravelling to report to IGES for the first time shall be provided by IGES.

Article 33(Moving Allowance):
Moving expenses shall be subsidised by IGES for the initial international move to Japan.
The amount will depend on the following conditions:(i) with dependants: JPY200,000 yen(ii) without dependants: JPY100,000 yen

Article 34(Family Allowance)
Family allowance by a fixed amount, set out in Article 13, paragraph 2 of the IGES
Regulations on Remuneration, shall be provided for the TSU Inventory Interns
accompanied by one or more dependants during his or her internship in Japan.

Article 35(Travelling expenses after completion of the TSU Inventory Internship
The travelling expenses, consisting of terminal expenses and air fares (cheapest available
economy class ticket for the most economical route) between the current place of workand the new place of residence, will be provided after completion of the TSU Inventory
Internship, provided that the travel accompanying the completion of the internship will bemade within one week from the day following the end of the TSU Inventory internship.

Article 36(Miscellaneous traveling expenses)
6Miscellaneous traveling expenses shall be provided by the amount of actual costs incurred
for foreign exchange fees, entry/departure taxes.
Article 37(Other expenses)
IGES will defray any expense that may occur in association with the TSU Inventory
Interns carrying out his/her training when the Chair decides it is necessary, other than the
expenses stipulated in Articles 27 to 36 above.

Chapter 5

Others

Article 38

Remaining details concerning the regulations of the TSU Inventory Internship except forthe matters stipulated in the articles above will be determined based on the regulations of
IGES.

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Oath
1. I hereby pledge that during my participation to the TSU Inventory Internship Programme at the TechnicalSupport Unit (hereafter referred to as TSU) of the Institute for Global Environmental Strategies (hereafterreferred to as IGES), I will make all efforts necessary to produce the best results of the internship andfulfil the expectations of IGES, whilst abiding by the following regulations:(1) To abide by the Japanese laws
(2) To follow all instructions given by IGES, and to abide by IGES regulations and TSU Inventory
Internship Regulations(3) To take care of myself and my health during the term of the internship(4) To inform IGES immediately of any change in address or other personal circumstance during the termof the internship(5) Not to disclose to outside parties, nor use for my own purpose or otherwise for the purpose of any
other party, any confidential information obtained from IGES and the National Greenhouse Gas
Inventories Programme of the Intergovernmental Panel on Climate Change (IPCC NGGIP) during
the course of, or even after the termination of the internship, without the express permission of IGES
or the IPCC NGGIP .
(6) To recognise that ownership of all copyrights of products made by me during the course of myinternship shall belong primordially to IGES and/or IPCC NGGIP.
(7) To submit to measures taken by IGES to claim compensation for the whole or part of any damage
caused to IGES by me through intent or serious negligence(8) To respect directions given by my training supervisor at IGES concerning matters that may not havebeen stipulated in this oath or in any other contract drawn up with IGES concerning the internship,
and to follow these directions.
2. I understand that my TSU Inventory Intern status may be removed by the Chair should I violate any of theabove regulations, or if the Chair judges it improper or impossible to continue the internship for reasonsof health or any other reason, and I shall accept this without complaint.
Date:
To the Chair of the Board of Directors of
The Institute for Global Environmental Strategies:
TSU Inventory Intern: (Name)(seal or signature)(Address)(N.B. This oath is a standard form, and some parts may differ slightly in certain cases)8