Green Procurement Guidelines

13th edition

Revision: Sep 30, 2024

CITIZEN MACHINERY Co., Ltd.

Table of Contents

1Introduction ......................................................................................................... 22

Outline of the Green Procurement...................................................................... 3
2.1

About Green Procurement .............................................................................................. 3

2.2

Purchasing Policy of CITIZEN MACHINERY ............................................................... 3

2.2.1

3

About green parts .................................................................................................... 3

Ways of Promoting Green Procurement ............................................................. 5
3.1

Submission of Documents ............................................................................................... 5

3.1.1

Documents to be submitted by suppliers ................................................................ 5

3.1.2

When any request is made based on any standard other than the green

procurement guidelines ......................................................................................................... 5
3.1.3
3.2

Others ....................................................................................................................... 5

About Updating ............................................................................................................... 5

3.2.1

When there is any change in the content of submitted documents ....................... 5

3.2.2

Changes to processes, materials, etc. ...................................................................... 5

3.2.3

Changes in arrangements ....................................................................................... 5

3.2.4

Updating of submitted documents .......................................................................... 6

3.3

Contact Desk ................................................................................................................... 61

1 Introduction
CITIZEN MACHINERY Co., Ltd. abides by the law and strives to continuously improve themanagement of environmental loads by operating a transparent Environmental
Management System (EMS) as a part of corporate activities under its corporate philosophy,
which states: “Contributing to and Striving to be Respected by the Citizens of the World”.
We take it that, for consideration for the environment, it is important to “produceenvironment-friendly products”, which minimize the impact on the environment, in the“presentation of products” as a main duty for a manufacturer, as much as the saving ofenergy and resources and the reduction of waste and hazardous chemical substances.
Our “Green Procurement” is one of our efforts to lessen the burden on the environment bypurchasing products, parts and raw materials preferentially from suppliers which arepromoting environmental management activities.
We would very much appreciate it if you also could reconsider the importance of concern for
the environment and cooperate with our green procurement activities.

CITIZEN MACHINERY Co., Ltd.
Hideo Ina
Representative director and president

22 Outline of the Green Procurement
CITIZEN MACHINERY Co., Ltd. is operating its Green Procurement Guidelines as follows.
The scope of application covers products, component parts, raw materials, packing andpackaging materials and accessories.
Equipment and office supplies are excluded.

2.1

About Green Procurement

Green procurement is an activity to purchase products, parts, raw materials, or other items
which cause less impact on the environment, preferentially from suppliers which arepromoting environmental management activities.

2.2

Purchasing Policy of CITIZEN MACHINERY

We purchase “green parts” from “green suppliers” according to our “Green ProcurementGuidelines”.
2.2.1 About green parts
Green parts means products, parts, raw materials, etc., which have less impact on theenvironment.
More specifically, they are the products, parts and raw materials which meet therequirements of 1) to 3) of the following chemical substance management standards.
1)

Chemical substance management standards, Rank 1: Prohibited substances
should not be contained.

2)

Chemical substance management standards, Rank 2: Conditionally prohibited
substances are not contained.

3)

Chemical substance management standards, Rank 3: The amount and location of
the content of substances to be surveyed are clearly identified.

* For the ranks in the chemical substance management standards, refer to the “GreenProcurement Guidelines - Supplementary Volume”.
* The Rank 3 survey is performed only by information transfer with chemSHERPA-AI.
For details, please refer to the "Green Procurement Standards / SupplementaryVolume ".
4)

Chemical substance management standards, Rank 4: Substances that areprohibited from use in the manufacturing process.

32-2-2

About green suppliers

Green suppliers are those which are promoting environmental management activities andimplementing 1) to 4) below.
1)

It is guaranteed that no prohibited or conditionally prohibited substances areused.
It can be guaranteed that no prohibited substances are used (a prohibited
substance is considered not to be used if the amount of substance in use is smaller
than the threshold value, if specified), regardless of whether such substances areincluded intentionally or not.

2)

Establishment and maintenance of an environmental management system
Regardless of whether certification by an external certification body has beenobtained or not, an environmental management system is owned or there is aconcrete plan to obtain such certification.

3)

Hazardous substances are not used in production processes or there is a plan tototally abolish their use.
Hazardous substances as the term is used here means the ozone depleting
substances and organochlorine cleaning agents. For further details, refer to the“Chemical Substance Management Standards, Rank 4 (Green Procurement
Guidelines, Supplementary Volume)”.

4)

Information can be disclosed.
Information on chemical substances which are contained in products can bedisclosed.

 Confirmation of the Purchasing Policy - Articles which contain prohibited substances of Rank 1 and Rank 2 cannot bepurchased.
- Articles which meet the standards of Rank 3 are purchased preferentially.
Articles are purchased preferentially from suppliers which implement 1) to 4) in2-2-2 above.

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3 Ways of Promoting Green Procurement
3.1

Submission of Documents

3.1.1 Documents to be submitted by suppliers
Suppliers are required to submit documents according to the “Green Procurement
Guidelines, Supplementary Volume”.
3.1.2 When any request is made based on any standard other than the green procurement
guidelines
In accordance with any specific request for a survey from customers to whom we supply ourproducts or according to laws or regulations in Japan or abroad, suppliers may be requested
to follow procedures other than those based on these Standards.
3.1.3 Others
1) Suppliers may be requested to confirm the contents in their replies from our department
in charge.
2) In the event that the prohibited substances of Ranks 1 and 2 are suspected to have been
mixed in as a result of accident occurred on processes, or other, it should be reported
immediately to the Green Procurement Desk of CITIZEN MACHINERY.

3.2

About Updating

The “green parts” and the “green suppliers” will be updated every year in order to promote
green procurement securely and smoothly. You will be contacted on such occasions from theGreen Procurement Desk of CITIZEN MACHINERY.
When any change has occurred earlier than the updating, you will be requested to complywith it.
3.2.1 When there is any change in the content of submitted documents
When any event occurs after submitting the “Guarantee Statement” according to the Green
Procurement Guidelines and the Supplementary Volume” that causes you to become unable
to observe any of contents of the document, you are requested report it immediately to ourgreen procurement desk.
3.2.2 Changes to processes, materials, etc.
Such changes should be reported in advance to our green procurement contact. You may berequested to implement a survey on the content of chemical substances.
3.2.3 Changes in arrangements
When any change occurs in relation to a newly employed article or there is a design change,
you may be requested by our green procurement desk to implement a survey on the content
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of chemical substances.
3.2.4 Updating of submitted documents
Resubmission of each certificate and information transmission sheet may be required whenrelevant legislations or standards have been changed.

3.3

Contact Desk

You are requested to submit documents related to the “Green Procurement Guidelines” andthe “Green Procurement Guidelines, Supplementary Volume” to our Green Procurement
Desk or to contact the Desk if you have any questions.
Zip code: 389-0206
4107-6, Miyota, Miyota-machi, Kitasaku-gun, Nagano, Japan
CITIZEN MACHINERY Co., Ltd.
Production Strategy Section Production Administration Dept. Production Division
Green Procurement Desk, E-mail:green@cmj.citizen.co.jp
Phone:+81-267-31-6718

Fax:+81-267-32-5927

You can download the “Green Procurement Guidelines” and the “Green Procurement
Guidelines, Supplementary Volume” from the following web site of CITIZEN MACHINERY.
Web site:https://cmj.citizen.co.jp/csr/green.html

6Green Procurement Guidelines
Initial issue:

February 25, 20051st edition:

March 11, 2005

2nd edition:

October 1, 2005

3rd edition:

June 4, 2008

4th edition:

March 19, 2010

5th edition:

April 1, 2011

6th edition:

July 1, 2011

7th edition:

September 1, 2012

8th edition:

April 1, 2014

9th edition:

April 1, 2015

10th edition:

April 1, 201711th edition:

October 15, 2018

12th edition:

July 11, 2023

13th edition:

September30, 2024

CITIZEN MACHINERY Co., Ltd.
4107-6, Miyota, Miyota-machi,
Kitasaku-gun, Nagano 389-0206, Japan
TEL +81-267-32-5900
FAX +81-267-32-5903

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