MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICT,LOCKHART, TEXAS 78644
April 15th, 2014

Notices of this regular meeting were posted in the Hays and Caldwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices
are on file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Vice
President, James O Lipscomb.
1:00 PM

1:00PM

J:02PM

J:03PM

1:23PM

1:24PM

The meeting was called to order by President of the Board, James Holt, withthe following Board members present: James 0. Lipscomb (Vice President ),Peter Reinecke (Secretary/Treasurer), Ben Twidwell (Director), Lucy Knight(Director), and Fred Rathert (Director). Also present were Bob Wilson(Attorney) Feathergail Wilson (PCCD Geologist) and PCCD staff Johnie Halliburton, Karen Bassett, and Dan Meyer. Minutes were taken and transcribedby Karen Bassett.
President Holt requested motions or comments regarding the minutes of theregular meeting held on March 25th, 2014. Mr. Lipscomb made a motion thatthe minutes of the regular meeting held on March 25th, 2014 be accepted as
mailed out. Mr. Twidwell provided the second and the motion was approvedunanimously.
President Holt requested any unfinished business that required the Board ofDirectors' attention. Mr. Halliburton explained that there was no unfinishedbusiness at this time.
President Holt requested discussion of item JV on the agenda. Mr. Halliburton informed the Board of Directors that the Plum Creek Conservation District
had received three bid proposals for the structural repair on sites damaged in
the October 31 5\ 2013 flood. President Holt then announced the bid proposals of each site. President Holt explained the bid proposals for site 11
were Nighthawk Construction's at nineteen thousand eight hundred and fifty
dollars ($19,850.00), Dennis Dorsett Ditching lnc.'s at seventeen thousand
one hundred and fifty dollars ($17, 150.00), and Sexton lnc.'s at thirteen thousand one hundred and seventy nine dollars and seventy cents ($13, 179. 70).
Site 12 proposals were Nighthawk Construction's at forty five thousand six
hundred dollars ($45,600.00), Dennis Dorsett Ditching lnc.'s at fifty one thousand six hundred and seventy five dollars ($51,675.00), and Sexton lnc.'s atforty nine thousand eight hundred and ninety one dollars and seventy fourcents ($49,891.74). Site 14 proposals were Nighthawk Construction's at fiftynine thousand seven hundred dollars ($59,700.00), Dennis Dorsett Ditchinglnc.'s at one hundred and eight thousand one hundred and sixty dollars($108, 160.00), and Sexton Jnc.'s at seventy three thousand nine hundred andeighteen dollars and seventy two cents ($73,918.72). Ms. Knight made a motion to select the low bid proposal, Sexton lnc.'s for site 11 and the low bid
proposals, Nighthawk Construction's for sites 12 and 14. Ms. Knight stated in
the motion that if Sexton Inc. was unable to accept the motion for site 11, thatall bid proposals would be awarded to Nighthawk Construction. Mr. Twidwell
provided the second and the motion was approved unanimously.
President Holt requested the Plum Creek Conservation District's quarterly investment report. Mr. Lipscomb then gave the Board of Directors an update of
the investment accounts that the Plum Creek Conservation District currently
holds and their recent activity.
President Holt requested a report from the PCCD's Geologist, Mr. WilliamFeathergail Wilson. Mr. Feathergail Wilson gave a report on the Central Texas drought in Caldwell County and surrounding areas. Mr. Feathergail also

2

recommended PCCD purchase all of the geophysical well logs in Caldwell
County from Cambe Geological Services, Inc. for $2.00 a log. Mr. Feathergail Wilson explained that he felt it was important for the District to have all
the geophysical logs that are available. Ms. Knight made a motion that
PCCD purchase all of the geophysical logs from Cam be Geological Services,
Inc. Mr. Reinecke provided the second and the motion passed unanimously.
Mr. Feathergail Wilson then showed the Board a slide presentation of the total dissolved solids (TDS) profiles and correlations in the District's groundwater in relation to the oilfields in Caldwell County.
4

l: 0PM

President Holt requested a report from the NRCS' District Conservationist,
Mr. Isidro Morales. Mr. Morales was not in attendance at this meeting.

l:40PM

President Holt requested a report from the PCCD's Assistant Manager, Mr.
Daniel Meyer. Mr. Meyer asked the Board for direction in voting on the proposed Groundwater Management Area (GMA) 13's Desired Future Conditions (DFC) in the upcoming May 151h, 2014 meeting. The Board thenacknowledged Mr. Meyer to act as PCCD's representative on voting on theGMA 13 DFCs. Mr. Meyer explained to the Board that PCCD had granted
the Hays Caldwell Public Utility Agency (HCPUA) two test hole permits andtwo test well permits. Mr. Meyer lastly stated that he had attended theHCPUA meeting in March for their lease holders at Delhi, Texas.

1:55PMPresident Holt requested a report from the PCCD's Executive Manager, Mr.
Johnie Halliburton. Mr. Halliburton explained to the Board that he and Mr.
Meyer had assisted Lindemann Fertilizer Service, Inc. on the April 1•\ 2014
application of herbicide and fertilize on a number of PCCD's structures. Mr.
Halliburton stated that the final application of herbicide and fertilize would bein May for the remaining structures. Mr. Halliburton explained to the Board
that he had received inspection reports from the Texas Commission on Environmental Quality (TCEQ) on sites 2, 3, and 4. Mr. Halliburton explained tothe Board that, in the report, TCEQ recommended that PCCD get updatedhydrologic and hydraulic studies performed on site 4 as well as a final Emergency Action Plan (EAP). Mr. Halliburton stated that they had also recommended rehabilitation for sites 2 and 3 and that grazing needed to be monitored on site 4. Mr. Halliburton told the Board that he had visited with Steve
Bednarz with the Texas State Soil and Water Conservation Board (TSSWCB)
and found that they wanted to support PCCD in all possible ways to rehabilitate PCCD's structures with needed rehabilitation. Mr. Halliburton explainedthat the 2014 Federal Farm Bill had appropriated $250 million dollars for 5years for rehabilitation of structures across the United States and that it wasestimated Texas should receive around $40-50 million dollars of that amount.
Mr. Halliburton also noted that PCCD was one of a very few that had alreadyapplied for rehabilitation on a number of its structures and was in an excellent
position to take advantage of the federal funding. Mr. Halliburton explained to
the Board that site 6 was first in line for rehabilitation and that the planning
had been completed. He said the designing would be completed by the endof 2014 and possible construction could start around May of 2015. Mr. Halliburton also explained that surveys are being done on site's 12 and 10. Mr.
Halliburton discussed with the Board a letter from Todd Marek with the Natural Resource Conservation Service (NRCS) regarding the RV Park at site 16.
Mr. Halliburton explained to the Board that Mr. Marek stated that the engineer
for the RV Park was correct on his elevations and that Mr. Marek suggested
allowing them to continue with their work and when the work is completed tohave a Topographic survey performed to see how much storage was lost orgained. The Board discussed with Mr. Halliburton. Mr. Bob Wilson advised
Mr. Halliburton to require the "as built" drawings after the work was completed
to certify that no flood water storage was lost, and that the work complies withthe dam safety act provisions.

2:IOPM

President Holt requested a report from the PCCD's Attorney, Mr. Bob Wilson.
Mr. Bob Wilson briefly discussed the Clean Water Act and the controversy
over the Federal Government trying to reinterpret it as to what waters are regulated. Mr. Wilson stated that nothing has changed at this time, but if it did it.,~3was possible that it could have an impact on PCCD and he did not know whatthat impact would be. Mr. Bob Wilson explained that he would keep theBoard informed .
2: 18PM2: J9PM

President Holt requested any public comments. Mr. Graham Moore with theHays Caldwell Public Utility Agency (HCPUA) took the opportunity to thankMr. Daniel Meyer and Mr. Peter Reinecke for attending the HCPUA leaseholders meeting in Delhi. Mr. Moore also updated the Board on their test wellprogram and said they were going through the bidding process to hire a driller. Mr. Moore anticipated the drilling to start in May.
Mr. Twidwell made a motion to adjourn . Mr. Lipscomb provided the second
and the motion to adjourn passed unanimously.