Organiser:
1st ARABIA TRADESHOWS & CONFERENCES
Office No.7, 2nd Floor, next to Al Moosa Centre,
main Olaya Street, P.O. Box 295771, Riyadh 11351
Kingdom of Saudi Arabia＜ジャパンパビリオン 申込書提出先＞
メッセフランクフルト ジャパン株式会社〒102-0071
東京都千代田区富士見1-8-19
住友不動産千代田富士見ビル4F
海外見本市チーム 太田原（オオタワラ）
Email Erica.Otawara@japan.messefrankfurt.com
Tel 03-3262-8444

21 - 23 April 2025
Riyadh International Convention and Exhibition Center (RICEC)
Riyadh, Kingdom of Saudi Arabia

APPLICATION FORM AND CONTRACT
We accept the Exhibition Terms and Conditions, the Copyright Clause, Technical Guidelines and Price Lists of 1st Arabia Tradeshows &Conferences and their partner Messe Frankfurt Middle East GmbH and wish to register for Beautyworld Saudi Arabia 2025:

1. Exhibitor Data
Full company name:Street, number or P.O. Box:
Postal Code:

City:

Country:

Email:Country Code:

Tel.:

Fax:

Website:Managing Director (first name and surname):
Contact responsible for PR and Media inquiries:
Mr.
Ms.

Email:

Mobile:Contact responsible for trade show organization:Mr.
Ms.

Job Title:

Mobile:Tel:Country code:

Fax:

Email:

Invoicing Details (If invoicing details are different to above, please state below)
Full company nameContact:

Tel.:

Email:
Street, No.:Country, Postal Code, City:
Co-Exhibitors: The following companies will be present as co-exhibitors with their own exhibits and staff on our stand:
The fee for co-exhibitors is 500USD per company. Co-exhibitors will receive their own entry on the catalogue, online exhibitor list.
Full company nameContact:

Tel.:

Email:
Street, No.:Country, Postal Code, City:
Please write the brands that will be presented in the show and tick the appropriate check box that applies to your company/businessSupply Chain

Manufacturer

Distributor

Wholesaler

Import/Export

Retailer

Other

Please select your product section and enter your specific product to the right

Product &Services

Fragrance

Cosmetics &SkincareHair, Nails &Salon Supplies

Personal Care &HygieneSupply Chain &Services

Beauty Tech

Finished Fragrance
Fragrance Compounds
Niche FragranceHome Fragrance

Make-up
Make-up Accessories
Brows
LashesSkincare
Aesthetics

Hair
Nails
Tanning
Mens Grooming
Wellness
Spa
Professional Equipment

Sanitary Products
Shaving Products
Deodorants
Toiletries
Detergent & Homecare
Tissues & Wet Wipes
Dental Care
Baby Care Products

Packaging
Raw Materials
MachineryContract Manufacturing
Business Services

Artificial Intelligence
Augmented Reality
LED
Beauty Apps

Brands
I hereby confirm our company (referred here as customer) or co-exhibitors do not have any direct or indirect connection with Iran,
Syria, North Korea, Cuba, the region of Crimea, Donetsk or Luhansk,Zaporizhzhia Oblast and Kherson Oblast.

Page 1 of 5

21 - 23 April 2025
Riyadh International Convention and Exhibition Center (RICEC)
Riyadh, Kingdom of Saudi Arabia

2. Stand Requirements(for exhibitors booking 18 sqm and below, Trad stand is compulsory)

STEP 1 – Exhibition Space and Stand Type (subject to availability, minimum 9 sqm):
Inline Stand(One open side)

USD 460 per sqm

Peninsula (Head) Stand(Three open sides)

USD 480 per sqm

Corner Stand(Two open sides)

USD 470 per sqm

Island Stand(Four open sides)

USD 490 per sqm

Total square meters

Front
sqm =

Depth
mx

Stand #: (if applicable)m

Total price=

USD

STEP 2 – Stand Construction Type
Trad Stand for Japan Pavilion
USD 147 per sqm(including 1 table, 3 chairs, 1 Info counter, 1 waste bin per 9sqm)

Total square meters=sqm

Japan Pavilion Fascia Name Board(including 1 Japanese flag, 1 text in English, 1 text in Arabic)

Total open side/s=

Total Space Rent

+ Stand Construction

USD 18 per open side/s+ Co-Exhibitors

Total price=

USD= GRAND TOTAL

3. Discounts (Organizer use only)
Discount type/reason:

GRAND TOTAL
Amount in USD:
15% VAT applicable on final invoice amount
Authorized Messe Frankfurt Middle East Signatory:

Percentage:

Amount in USD:

Payments Terms and Cancellation
Please complete and return this booking form (5 pages) to the address mentioned above. A down payment of 30% will be required 14 days from theissuance of the invoice. Please note that deposits are not refundable. The remaining 70% must be settled 60 days after the first payment. Booking
forms received 4 months before the show will be invoiced 100%. The exhibitor will not have access to exhibition grounds without full payment into
the organizer’s account.
Cancellations within 4 months before the Show Opening will be charged a 100% cancellation fee. All payments mentioned above are due within 14
days of receipt of the corresponding invoice.
The Organiser will issue an invitation letter to Saudi Arabia (if needed) subject to Saudi Authorities approval for the confirmed exhibitors only. If a visa
is not granted and he subsequently wishes to withdraw from the show the same cancellation charges apply as above mentioned. In certain countries
travel warnings are issued by the government for some countries in the Middle East. If such a warning is issued for KSA and subsequently theexhibitor wishes to withdraw from the show, the same cancellation charges apply as mentioned above.
The form must be stamped and signed by an authorized signatory of the company. Please make sure to keep one copy of the contract for your files

We accept the Exhibition Terms and Conditions of Participation, the Copyright Clause, the Technical Guidelines and Price List of
1st Arabia Tradeshows & Conferences and wish to register for Beautyworld Saudi Arabia 2025.
Authorized Signature & Company Stamp of Exhibitor

Date

Page 2 of 5

Authorized Signature & Company Stamp of Messe
Frankfurt Middle East GmbHDate

21 - 23 April 2025
Riyadh International Convention and Exhibition Center (RICEC)
Riyadh, Kingdom of Saudi Arabia

4. Traditional Stand Specifications

Electrical Sockets - Each trad stand includes maximum of 500watts power
supply consumption. Any power supply requirement above 500watts must
place an additional mains power order (e.g. coffee machines, kettles, large
equipments, etc.) Electrical socket provided is a 3-PIN UK Standard socket.
Please contact GES directly at: ksacustomercare@ges.com if you require
the sockets in specific positions in your stand. Otherwise, sockets will be
installed in a default position at the discretion of GES. Any changes or socket relocations onsite due to the incorrect grid plan submitted, will incur asurcharge. Please refer to the below breakdown for number of sockets foryour stand size in sqm.
- 0-17 sqms: 1 Socket (3-pin UK Standard), 3 LED Spotlight (30 watts)- 18-26 sqms: 2 Socket (3-pin UK Standard), 6 LED Spotlight (30 watts)- 27-35 sqms: 3 Socket (3-pin UK Standard), 9 LED Spotlight (30 watts)
Stand Walls - Please contact GES at: ksacustomercare@ges.com if you
would like to attach any graphics to the stand walls. Kindly note that you
may affix lightweight posters, graphics materials etc. directly to the wooden stand walls with good quality double-sided adhesive pads or similar,
however such material needs to be removed without damage to the wall
panels or any parts of the stand during teardown. Any damage made to thepanels will be charged $100 per panel to the Exhibitor accordingly.

Exhibitors who have booked a traditional stand will receive a stand erectedto the following specification.
Please note that exhibitors’ exhibition space will vary according to the contracted stand size and location. Please contact the Show Team should you
wish to confirm your stand location and layout.
Stand Construction - Made of wood, each wall panel is 3m(H) x 1m(W),with dividing groove. This is built to an overall height of 3m. Stand heightshould not exceed 3metres.
Rear & Dividing Walls - 6cm thick wooden structure, with white emulsion
paint finish. Each wall panel is 1m W x 3m H (MDF Panels). Number ofwall panel for each stand will vary on how many sides open the stand has.
Please advise the organisers 2 weeks in advance prior to build-up should
you require additional walls. Any onsite orders for additional walls will be
subject to availability and any removal of walls will incur dismantling charges of US$100 per running metre. This service cannot be confirmed unlesspayment has been received.
Floor covering – Exhibition grade carpet is laid directly on the venue floor.
Standard colour carpet for the wooden stand will be provided as part ofthe package. Any request to change the carpet colour will come at an additional cost.
Fascia Board - Fascia panel height is 40cm. The Exhibitor’s name and standnumber will be printed in vinyl lettering cut out at 70mm height upper caseand the colour is White. It will be supplied on a standard panel fixed to
the front and / or side of the wooden stand. Support columns will be positional at corners and in between where fascia’s exceed 3 running metresin length. The company name specified on the Fascia Name/Board form
submitted via the online manual will be the name that will reflect on thestand fascia board.
Furniture – Stand includes furniture package comprising 1 no. BlackArc Table (MT21), 3 nos. Black Iso Chair (MC12), 1 no. White Lockable
Cabinet (MD11) and 1 no. Waste Basket (MA10) per 9sqm size of stand. It
is prohib-ited to exchange/replace furniture items on the package.
Exhibitors may order additional furniture items at an additional cost.
Please refer to the be-low breakdown for number of furniture package foryour stand size in sqm.
- 0-17 sqms: 1 Table, 3 Chairs, 1 Cabinet, 1 Waste Bin- 18-26 sqms: 2 Table, 6 Chairs, 2 Cabinet, 2 Waste Bin- 27-35 sqms: 3 Table, 9 Chairs, 3 Cabinet, 3 Waste Bin- 36+ sqms: 4 Table, 12Chairs, 4 Cabinet, 4 Waste Bin
Lighting – Spotlights on a track can only be installed at the back side of
the fascia board and each spotlight can be rotated 360 degrees. Pleaserefer to the below breakdown list for number of spotlights for your standsize in sqm.
Page 3 of 5

Refer to the above configuration and for extra orders, please contact

IMPORTANT: Trad stands are reusable, and any damages will incur a fee.

21 - 23 April 2025
Riyadh International Convention and Exhibition Center (RICEC)
Riyadh, Kingdom of Saudi Arabia

6. Exhibition Terms and Conditions
In these conditions, the term “Exhibitor” means the signatory of this Contract and includes all employees or agents or J/Vs of such and the term
“Exhibition” means that described on the reverse hereof. “The Organisers”
means 1st Arabia Tradeshows & Conferences and Messe Frankfurt Middle
East GmbH.
1. The Contract must contain details of the proposed exhibits and the namesof any other company represented by the exhibitor whose products are to beshown or whose services are to be referred to on the stand.
2. No exhibitor shall be permitted to exhibit unless he has paid prior to theexhibition all of the fees agreed to in this exhibitor application form and contract. If payment for space is not made when due, any previous deposit may
be forfeited and the space reallocated by the Organisers.
3. Exhibitors may not assign, sublet or grant licenses in respect of any partof the space allotted to them nor may advertisements of firms who are notbona fide Exhibitors be exhibited on any stand. Only those products, services and companies mentioned on the Contract may be incorporated in thestand.
4. In the event of any Exhibitor committing an act of bankruptcy or of a limited company being wound up, the Contract with him shall be determined
and all monies already paid shall be retained by the Organisers.
5. Every Exhibitor shall occupy the space allotted to them by hall accesstiming on the day prior to the opening of the Exhibition. In the event of default, from any cause whatsoever, the Exhibitor shall pay to the Organisers
a further sum in liquidated damages equal to the total charge for the space
and the Organisers shall have the right to deal with the space in any way
they think best.
6. Exhibitor shall not obstruct the view of adjoining exhibitor nor be operated
in any manner objectionable to other exhibitors. Phonographs, radios or other sound emitting devices operated in a manner objectionable to the Organisers shall be prohibited. Exhibitor shall not permit raffles, donations or otherunusual promotional measures unless pre-approved by the Organisers.
7. The Organisers shall have full power to determine in every respect theallocation of area and position of space and they shall be entitled for any
reason which in their sole opinion is in the general interest of the Exhibition
to vary the general layout or the situation and area of any particular standeven if already allotted and the Exhibitor shall accept such new allotment of
space in substitution of that originally allotted.
8. Exhibitors will be completely responsible for the cost of restoring to its
original condition any part of the land or structure occupied by them, which
has been altered or damaged in any way.
9. The Organisers will not be responsible for the safety of any exhibit or property of any Exhibitor for the loss of, or damage, or destruction to same, bytheft, or fire, or other cause whatsoever, or for any loss or damage whatsoever sustained by any Exhibitor by reason of any defect in a building caused byfire, storm, tempest, lightning, national emergency, war, civil disturbances,
explosion, force majeure, or any other cause not within the control of theOrganisers. As the Organisers will accept no responsibility for any of thematters aforesaid, the Exhibitors must cover themselves by insurance in respect thereof to any extent available.
10. Under no circumstances shall the Exhibitor have any claim for damagesof any kind against the Organisers in respect of any loss or damage consequential upon the prevention, or postponement or abandonment of the
Exhibition by reason of the happening or any of the events referred to or otherwise, or of the exhibition building becoming wholly or partially unavailable
for the holding of the exhibition for reasons beyond the Organisers control,
and the Organisers shall be entitled to retain all sums paid by the Exhibitor,or such part thereof as the Organisers shall consider necessary. If, in theopinion of the Organisers, by rearrangement or postponement of the periodof the Exhibition, or by substitution of another hall, or building or any other
Page 4 of 5

reasonable manner, the Exhibition can be carried through, the contracts forspace shall be binding upon the parties, except as to the size and position,
as to which any modification, substitution, or re- arrangement they consider
necessary shall be determined by the Organisers.
11. Stands must be properly manned and exhibits displayed during the entire time that the Exhibition is open to trade visitors. No exhibits may beremoved before the end of the exhibition without the written permission of
the Organisers, which will only be given in exceptional circumstances. All
exhibits and stand fitting materials must be removed from the Exhibition
Building within the period stipulated by the Organisers. The exhibitors shallindemnify the Organisers against any loss by reason of delay or damage tothe exhibition building.
12. The signature of the Contract and its receipt by the Organisers is deemed
conclusive evidence of the Exhibitor’s agreement to pay the full fees duefrom that moment. The Contract is non-cancellable by the Applicant. The Exhibitor further acknowledges that the Organisers, having incurred expenses
as a result of the contract, are not required to refund any of the fees agreed
to in this exhibitor application form and contract and that the Organisers areentitled to any unpaid amounts that may be owing by the Exhibitor to theOrganisers.
13. Breach of Contract and Withdrawal by the Exhibitor. Without prejudice torights and remedies of the Organiser in respect of any breach of the Contract
on the part of the Exhibitor, the Organiser may at its discretion allow the Exhibitor to withdraw from the Exhibition subject to the following conditions:a. The Exhibitor must give written notice to the Organiser that it desires
to withdraw. If the Organiser allows such withdrawal it will notify the Exhibitor of its decision in writing;b. Any such notification by the Organiser to the Exhibitor will constitute acancellation of the Contract subject to the payment by the Exhibitor to theOrganiser a consideration for release from the contract;c. The amount of such payment will be specified in the Organiser’s notification to the Exhibitor and will be that proportion of the space rental payable
under the contract dependent upon the date upon which the Organiser receives the notification from the Exhib- itor as detailed below:
Date of Receipt by Organiser of Notice Withdrawal Proportion of Space
Rental Payable:
More than four months prior to the Exhibition 50%; less than four months
prior to the Exhibition 100%;d. Upon payment of such amount to the Organiser by the Exhibitor (credit
being given by the Organiser for all rental already paid by the Organiser for
all rental already paid by the Exhibitor) the contract shall be cancelled andneither party shall have any further claim against the other.
e. The Organiser will arrange visa to Saudi Arabia (if needed) subject to Saudi Authorities approval for the confirmed exhibitors
only. If a visa is not granted and he subsequently wishes to withdraw fromthe show the same cancellation charges apply as above mentioned. In certain countries travel warnings are issued by the government for some countries in the Middle East. If such a warning is issued for KSA and subsequently the exhibitor wishes to withdraw from the show, the same cancellation
charges apply as mentioned above.
14. The Organisers are not responsible for any loss, damage or delay incurred in freight shipments (transport, handling and clearing) into and out of
the country. Exhibitors are urged to adequately insure all shipments
15. The Organisers are not responsible for any loss, damage or delay incurred in freight shipments (transport, handling and clearing) into and out of
the country. Exhibitors are urged to adequately insure all shipments
16. Exhibitors shall be totally responsible for the obtaining of visas and customs clearance for their staff, agents, products or services and in no event
shall there be any claim for damages or otherwise against the Organiser inrespect of any loss or expense relating thereto. The Exhibitor shall hold theOrganiser safe and harmless from all loss or damage suffered by or arisingfrom out of any act or default of any servant, agent, employee or subcontractor of the Exhibitor.

21 - 23 April 2025
Riyadh International Convention and Exhibition Center (RICEC)
Riyadh, Kingdom of Saudi Arabia

17. Particular attention is drawn to the relevant Safety Standards whichmust be strictly observed for any exhibits involving lasers or radioactive
mate- rials, or which might provide noxious fumes or which make use ofor display any other materials, which may involve a danger to the health orsafety of any person. No such materials may be brought into the Exhibition
without the prior agreement in writing of the Organisers and also the Exhibitor or person responsible agreeing to indemnify the Organisers against any
claim or actions arising from the use or display of such materials.
18. The Exhibitor shall observe and comply with the arrangements detailed
in the “Exhibitors Manual” and comply with all government laws, rules, regulations, and ordinances in force in the Kingdom of Saudi Arabia including
those relating to residence and the carrying on of business in the Kingdom.
The Organisers cannot accept any complaint or claim against them unless
it is submitted in writing to the address given below within two weeks ofthe closing date of the Exhibition. All claims and disputes shall be settled in
Jeddah in accordance with Saudi Laws and regulations.

Copyright Clause
The Exhibitor hereby declares bindingly and irrevocably that the exhibited
products are not unauthorized copies or replicas of the products of othersuppliers or third parties. The Exhibitor also undertakes to respect the priority property rights of third parties. Should an infringement of property rightsof this kind be brought to the Exhibitor’s attention in the correct manner
during their participation in the event, the Exhibitor undertakes to remove
the products concerned from their exhibition stand. The exhibitor is aware
that, in the event of a violation of the undertakings given above, 1st Arabia
Tradeshows & Conferences
19. and Messe Frankfurt Middle East GmbH are entitled to ban the Exhibitor
from taking part in this or future events.
20. Neither party has received or been offered any illegal or improper bribe,
kickback, payment, gift or any item of value from the either party in connection with this Agreement. If the Customer learns of any violation of theabove restriction, the customer shall use reasonable efforts to notify Messe
Frankfurt Middle East Gmbh promptly.

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7. Payment Instructions
A down payment of 30% will be required 14 days from the issuance of theinvoice. Please note that deposits are not refundable. The remaining 70%
must be settled 60 days after the first payment. Booking forms received
four months before the show will be invoiced at 100%. The exhibitor will
not have access to exhibition grounds without full payment to theorganizer’s account. No cheques and/or transfer copies will be accepted.
Cancellations 4 months prior to the show will be charged 50%
cancellation fee and a 100% cancellation fee within those fourmonths. All payments mentioned above are due within 14 days ofreceipt of the corresponding invoice.
Payments receipts should be shared toaccounts@uae.messefrankfurt.com
Bank charges to be borne by Exhibitor.

Authorized Signature