GUIDE FOR ADMISSION

Japanese Language Institute, Asian Students Cultural Association

Application
Qualification of Requirement (Prep.Course 1, 2)●Applicants must complete at least twelve(12) years of formal education done in other countries than Japan.
*Those are also qualified to apply who have completed senior high school or upper secondary like Form5 and so on.
●Applicants who wish to enroll in university or professional training college must be at least 18 years old and older
at the time of enrollment to that institute.

Period of Application (Prep.Course 1, 2)●April-Intake (1 Year Course)From 1 Sepember to 31 October in the previous year of the entrance●October-Intake (1 Year and a half Course)

From 1 March to 28 April in the year of entrance*Application closing date may be shortened if application exceeds our capacity.

Number of Students to be Admitted●April-Intake

80 students●October-Intake

40 students

Required Documents
Applicants must submit "Required documents on an applicant" and "Required documents to prove financial capacity
for studying in Japan" listed on the 3rd page during the period of application.
Regarding to application form, you can request us or our agency in your country. Documents written in foreign
languages except for English, attach translation in Japanese. If it is incovenient to use the application form of Excelversion, please do not hesitate to contact us.

Application Procedure

Refer to the 4th page.

Application Fee

JPY20,000
Make the application fee by remittance through bank or credit card when submit your application form. Bank charges
must be paid by the sender. Take note enrollment is not complete until we have an application and full application
payment. Once the application fee is paid, non-refundable for any reason.

Attention on application
Each application will be given a reference number when accepted by our school. You must use the reference number
and applicant name for any enquiries purpose.

Screening on Enrollment
How to screen
The screening on enrollment is made on the bacis of application documents submitted. Direct interview from our side
to the applicant may be engaged on the case by case base.

Announcement of screening result●April-Intake・・・・Around the beginning of December by E-mail or post.
●October-Intake・・・Around the middle of June by E-mail or post.

Entrance Fee (Prep.Course 1) * Closure

Entrance Fee (Prep.Course 2)●JPY80,000●JPY95,000

Those who passed school screening on enrollment must pay Entrance fee by remitance through a bank or credit card no later than thedesignated date. In remittance of the fee through a bank, please clear the bank commission by the sender. In case Entrance fee is not confirmedby the designated date, we may regard it as cancellation and withdraw the application from the screening process.
Once Entrance fee is paid, it is not refundable except the case of no-endorsement of COE (certificate of eligibility).

Application for COE (Certificate of Eligibility)
For applicants who have qualified to be admitted to our school, the school applies 'Certificate of Eligibility' to theTokyo Regional Immigration Bureau. 'Certificate of Eligibility' is a required document together with Certificate ofadmission issued by our school to obtain student visa.

Tuition Fee
Tuition Fee (Prep.Course 1, 2)●April-Intake●October-Intake

JPY720,000 (1 Year)
JPY1,080,000 (1 Year and a half Course)

Tuition fee includes study material fee, school facility fee, extracurricular activity fee and insurance fee (desaster compensation scheme fee inJapanese language school). Payment of tuition fee can be paid in installments for 6 months. Tuition fee for Prep. course is acceptable in 3times (JPY 360,000 / 6 months×3).
Those who has got the announcement that 'Certificate of Eligibility' has been issued must remit Tuition fee to the school bank account no later
than the designated date in applicant's name and the reference number. As is the case above, bank commission is to be cleared on the senderside, and when all the necessary fees are not installed by the closing date, its application will be treated as being in valid.
Regarding to refundment policy of tuition fee, please refer to the 3rd page.

2

Required documents
Documents marked with "*" must be on the school's prescribed form.

Required documents on an applicant (All applicants must submit 1～11)
1 Application form for admission*

10 Certificate of Japanese language proficiency
Submit an original certificate of Japanese language proficiency equivalent to JLPT N5(150 hours of class hours) or higher.
①Certificate of Result and Scores for JLPT N5 or higher

2 Reason for studying in Japan*
Write in your native language or English. The content and volume are also aselection criterion.

②Certificate of Japanese language proficiency test designated by the Immigration
Bureau*You can check the URL below -"Japanese language proficiency for admission to a
Japanese language institution".
https://www.isa.go.jp/en/publications/materials/nyuukokukanri07_00159.html③Certificate of Japanese Language Study
This is a certificate of having studied Japanese language for more than 150 hours at aJapanese language education institution in your home country. The following items
must be included in the certificate.
Name of the student/ Length of study/ Total hours of study in the curriculum/ Total
hours of study by the student/ Attendance rate/ Course content/ Course title/ Target
level for completion of the course/ Name of materials used/ Date of publication/
Information on the Japanese language institution (name, location, and contactinformation)④Explanation of Self-study for Japanese Language-If you cannot submit the above

3 Questionnaire*

4 Parent's/Guardian's Letter of Consent*
The column of the signature must be filled out by parent's own hand.

5 Original Diploma of graduation or Certificate of graduation(Secondary school or University)
A copy of them is not acceptable. Certified true copy of them is acceptable. Those whocurrently at school are requested to submit Certificate of expected graduation issued
by principal to certify the expected graduation date. An original diploma ofgraduation must be submitted immediately at the time of completion of the school.
Those who withdrew from high school or university must submit certificate ofenrollment or leaving certificate.

6 Transcript of Secondary school or University (every year)
A copy of certificate is not acceptable, but certified true copy is acceptable. Those whohave taken national general examination are requested to submit a copy of therecord.

7 Agreement Related to the Handling of Personal Information*
Complete and submit the agreement form in writing after you understand and agree
to the contents of "Personal Information Policy".

8 Copy of passport
Those who have a passport must submit copies of passport. Those who have entered
Japan in the past must also submit a copy of all pages bearing the immigration
stamp.

9 6 Photographs

4cm x 3cm, fullface, upper body, taken within the last 3 months. Write down theapplicant's name and nationality on the back.

certificates ① through ③.

11 Health Certificate*
The prescribed form must be filled in and signed by a doctor.

12 Attendance certificate and Transcript of the school which have enrolledin Japan.
Only those who have studied in Japan with Student visa

13 Copies of both front and back sides of Residence card(在留カード) or
Certificate of residence of family(住民票) who reside in Japan
Only those who have family or relative who reside in JapanRequired documents to prove financial capacity for study in Japan (A, B or C)
A:In case an applicant's family in home country bears student's expenses.
1 Letter of Pledge*

4 Sponsor's present work certificate(a or b)

The entry date and signature must be filled in by the sponsor's own hand. Fill in the
average amount per month which the sponsor intends to remit in space of Living
expenses.

a.For company employees, a certificate of employment issued by the employer
b.For company owners and sole proprietors, a certified copy of the company
registration, business license, or other documents showing both sponsor's andcompany name2 Bank certificate of sponsor's deposit
It must have the amount of deposit, the issuing date and signature/stamp of bankclerk in charge. A certificate of sponsor's company name is invalid.

5 Certificate of proof of kinship
Submit a copy of the family register or birth certificate or other evidence of therelationship between the sponsor and the applicant.

3 Certificate of Sponsor's annual income
Submit a tax certificate showing the annual income of the individual sponsor or acertificate issued by the company showing the annual income of the individualsponsor.

B:In case an applicant relative in Japan bears student's expenses.
1 Letter of Pledge*

5 Sponsor's present work certificate (a, b or c)

The entry date and signature must be filled in by the sponsor's own hand. Fill in theaverage amount per month which the sponsor intends to remit in space of Living
expenses.

a.For company employees, a certificate of employment issued by the employer
b.For a company owner, Company registration certificate and certificate ofincumbencyc.For a sole proprietor, a copy of the final return(確定申告書) with the receipt stamp of
the tax office (to be returned at a later date) and a certificate of employment preparedby the sponsor

2 Bank certificate of sponsor's deposit
3 Certificate of Sponsor's annual income
Submit Tax declaration ceritificate(課税証明書) showing sponsor's annual income
issued by the municipal office

6 Certificate of proof of kinship
Submit a copy of the family register or birth certificate or other evidence of therelationship between the sponsor and the applicant.

4 Sponsor's Certificate of residence(住民票)It must have all of family members.

C:In case an applicant bears own expenses.
1 Letter of Pledge*

3 Applicant's present work certificate

The entry date and signature must be filled in by the applicant's hand. Fill in theaverage amount per month which the applicant intends to prepare in space of Living
expenses.

4 Certificate of Applicant's annual income
Tax certificate or certificate issued by the company showing applicant's personalannual income.

2 Bank certificate of applicant's deposit
It must be clearly shown the amount of deposit, the issuing date and signature/stampof bank clerk in charge.

Attentions
Invalid documents:Application forms and other documents are to be submitted to Tokyo Regional Immigration Bureau. Following documents will be invalid.
・Documents issued (or filled out) more than 3 months before the date of submission to the Immigration Office*Reference: For April students, submission will be around late November. For October students, submission will be around late June.
・Documents without issue date or signature of issuer
・Documents that have been corrected with correction fluid, etc..

If Certificate of eligibility is not issued:After screening of Tokyo Regional Immigration Bureau, a certificate of eligibility may not be issued. In this case, theapplicant cannot come to Japan at his/her expected time. If you receive the notice that the certificate of eligibility has not been issued, you are requested to inform the school which
way you choose from the following, A)Apply for admission again during the next application period (application fee and entrance fee are not required), or B)Decline the application.
In case you choose choice B, you are requested to submit the subscribed rufund request form to the school to refund entrance fee.

Refundment of tuition fee
Once tuition fee is paid, it shall not be refund. However in the following cases, it shall be refunded after proper documentation by request.
(1)In case visa is not issued by the embassy or consular office, all following documents are required to submit to the school, 'Certificate of admission' , ' Refund request form' and 'Copy of passport'.
(2)In case that an applicant declines admission before entrance ceremony without entry in japan, all following documents are required to submit to the school, 'Certificate of eligibility' or 'Copy of passport onwhich the page has a stamp with void visa, 'Certificate of admission' ,'Letter of declining reason'and ' Refund request form' .

3Application Procedure①Obtain APPLICATION FORM from us or our agency in your country and fill in the blank.

https://abk-institute.org/②Save the file with your name in English and e-mail it to us as an attachment.

Email : nihongo@abk.or.jp

We check your application form and return it with advices.

③Correct errors according to our advices.
④Print it out and put your signature in the signature boxes.
Letter of pledge must be filled in by sponsor's own hand and Parent's/Guardian's
Letter of Consent must be filled in by parent's own hand.
⑤Submit all required documents including corrected application form by post.
※Please prepare to reach all required documents by closing date.

Once we receive the documents from an applicant, wesend e-mail to confirm receiving his/her documents.
In case the applicant fails to receive our e-mail in 2weeks, please contact us.
※Feel free to contact us, if you have questions about application procedure.

From application to enrollment
April-Intake

October-Intake

Sepember to OctoberMarch to April

October to November

April to May

Late November

Early June

December

June

Late February

Late AugustMarch

September

ApplicantTo submit application documents
and pay application fee

Late September

Early April

Late September

To pay entrance fee
・Application for ABK dormitory
・Application for JLPT・Application for EJU

TEL：(81-3)3946-2171
FAX：(81-3)3946-7599
E-mail：nihongo@abk.or.jp
URL： https://abk-institute.org/

Application for Certificate of eligibility

To announce screening result*Time of Application and announcement screening
result for Prep.course 2 may be earlier or later.

(Immigration) Certificate of eligibility is issued
To pay tuition fee

To announce result of 'certificate of eligibility'
To send 'certificate of eligibility' &'Certificate of admission'

To enter into Japan
Orientation・Placement Test・Entrance Ceremony・Classes start

公益財団法人 アジア学生文化協会
2-12-13, Hon-komagome, Bunkyo-ku, Tokyo 113-8642
JapanTo receive application documents
To send E-mail to confirm

School Screening on enrollment

To obtain passport & visa
Around 1st April

ABK＜振込先：国内振込用＞
金融機関名：みずほ銀行
支店名：本郷支店
口座種類：普通預金
口座番号：075-1361603
口座名義：（公財）アジア学生文化協会
留学生日本語コース

4日本語コース＜振込先：海外送金用＞
Name of Bank: Mizuho Bank
Branch: Hongo Branch
Account Number: 075-1361603
Account Name: Japanese Language Institute, ASCA
Address: 3-34-3 Hongo, Bunkyo-ku, Tokyo
TEL: (81-3)3812-3261
Swift Code: MHCBJPJT