MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICT,LOCKHART, TEXAS 78644
March 19th, 2019

Notices of this regular meeting were posted in the Hays and Caidwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices areon file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Treasur
er/Secretary, Lucy Knight.
1•00 PM

1:01PM—

1:01PM

1:01PM

1:09PM

1:42PM

The meeting was called to order by President of the Board, James Holt, withthe following Board members present: Peter Reinecke (Vice President), Lucy
Knight (Secretary-Treasurer), Ben Twidwell (Director), Fred Rothert (Director),and Tom Owen (Director). Also present were PCCD Attorney Bob Wilson andPCCD staff members Daniel Meyer, Karen Bassett, Mall Shaw, and Alan
Burklund. Minutes were transcribed by Karen Bassett.
President Holt requested motions or comments regarding the minutes of the19th,
2019. Mrs. Knight made a motion that
regular meeting held on February
19th
2019, be accepted
the minutes of the regular meeting held on February
as mailed out. Mr. Twidwell provided the second and the motion was ap
proved unanimously.
President Holt requested any unfinished business that required the Board ofDirectors’ attention. Mr. Meyer explained that there was no unfinished busi
ness.
President Holt requested discussion of item IV on the agenda. Mr. Meyer informed the Board of Directors that Plum Creek Conservation District had received two (2) bids for the fertilization and herbicide application of the Plum
Creek Conservation District’s Flood Control Structures. President Holt thenannounced the bid amounts of each bid with Lindemann Fertilizer ServicesInc. at twenty seven thousand eight hundred and eleven dollars and forty
cents ($27,811.40) and Ehrig Brothers AG. LLC at twenty six thousand eight
hundred and forty seven dollars and forty cents ($26, 847.40) for the liquid
spray fertilizer option and twenty seven thousand three hundred and twentynine dollars and forty cents ($27,329.40) for the impregnated fertilizer option.
Mrs. Knight made a motion to select the low bidder, Ehrig Brothers AG. LLC,for the fertilization and herbicide application of the Plum Creek Conservation
District’s Flood Control Structures and to have Mr. Daniel Meyer coordinate
with Ehrig Brothers AG. LLC in order to determine and select those dams thatwould receive the liquid spray fertilizer versus the impregnated fertilizer. Mr.
Owen provided the second and the motion passed unanimously.
President Holt requested discussion of item V on the agenda. Mr. Dustin
Mortensen with Freese & Nichols discussed in detail the site 6 flood inunda
tion mapping study that was performed by Freese & Nichols. Mr. Mortensen
described the various flood scenarios and those areas that would be inundated. Mr. Wilson elaborated on several of the challenges involved in considering
an easement release for portions of Mr. Ilse’s property, including FEMA designations, upcoming legislation, and District responsibilities. Mr. Bob Wilson andthe Board agreed to have continued conversations with Mr. Ilse concerning
possible options for an easement release.

President Holt requested discussion of item VI on the agenda. Mr. DanielMeyer discussed the Inter Local Agreement between Hays County and PCCDin regards to the installation of weather monitoring stations at sites 1,2,3,5,and 6. Mrs. Knight made a motion to enter into the ILA agreement with Hays
County. Mr. Rothert provided the second and the motion passed unanimously.

______2

1:51PM President Holt requested discussion of item VII on the agenda. Mr. Daniel
Meyer discussed the relocation of a gas line at PCCD’s site 2. Mr. Wilson
discussed with the Board an agreement between PCCD and United Gas
Corp. that was signed back in the 1 960s. Mr. Wilson informed the Board of
the District’s obligations under the agreement. President Holt instructed Mr.
Meyer to, first, contact the City of Kyle to gather more information on the relocationproject, and second, to recommend options that would avoid relocating
the gas line through the dam.
2:05PM

2:14PM

35PM

2:35PM

258PM

3:10PM

3:10PM

President Holt requested discussion of item VIII on the agenda. Ms. Bassett
discussed with the Board possible bank facility options and suggested thatPCCD have the Hays County tax funds deposited directly into PCCD’s
TexPool account to avoid large amounts of money not being secured. TheBoard agreed and instructed Ms. Bassett to make the arrangements with theHays County Tax Assessor-Collector Mrs. Jenifer O’Kane.
President Holt requested a report from the PCCD’s Geologist, Mr. Feathergail
Wilson. Mr. Feathergail Wilson gave a slide show presentation on a numberof topics: the drawdown curve of a well, transmissivity, hydraulic conductivity,
water availability study elements, porosity and permeability sand carbonates,
well testing stages, and population growth.
President Holt requested a report from the NRCS’ District Conservationist,
Mr. Jeremy Hasty. Mr. Hasty was not in attendance.
President Holt requested a report from the PCCD’s Executive Manager, Mr.
DanieiMeyer. Mr. Meyer reported on an inquiry he received from a landown
er at site 6, asking when the horses could return. In addition, Mr. Meyer indicated the landowner requested a letter be sent to the Hays County Appraisal
District documenting the status of site 6. Mr. Bob Wilson informed the Board
that he had drafted a letter explaining PCCD’s responsibilities in general andalso as they relate specifically to livestock grazing within its easements. TheBoard indicated that they preferred a letter be sent to the landowner, Salazar,
rather than the Hays County Appraisal District. Mr. Meyer then updated theBoard on site 10 and explained that there had been a meeting with Sunfield
Mud, M&E Consulting, NRCS, and PCCD regarding the upcoming rehabilita
tion project at site 10. As a result of the meeting, NRCS indicated that thecurrent design for site 10 will need to be modified. Mr. Meyer briefly discussed scheduled dates regarding the site 11 Emergency Watershed Protection (EWP) project and the site 16 Remedial repair project. Mr. Meyer informed the Board that the boring at site 21 had been completed, a requested
easement release for site 34 was being reviewed by PCCD staff, Mr.
Burkiund, Mr. Shaw, and himself attended a Caldwell County Hazard Mitiga
tion Planning meeting, and lastly, Mr. Meyer informed the Board that the Tex
as Department of Licensing and Regulation (TDLR) had conducted a water
well training class at the District office for PCCD staff.
President Holt requested a report from the PCCD Attorney, Mr. Bob Wilson.
Mr. Bob Wilson discussed site 11 and 12 and stated that an affidavit had
been drafted and sent to the landowner for review. Once signed, PCCD could
then proceed to finalize the amended easements for the site 12 rehabilitation
project. Mr. Bob Wilson mentioned that PCCD needed to resume working on
the Mitigation Plan. Lastly, Mr. Bob Wilson, mentioned the Legislature andstated that Friday, May thel 5th, would be the filing deadline and that hewould keep the Board informed on upcoming bills that affected PCCD.
President Holt requested any public comments. There were no public comments.
Mr. Twidwell made a motion to adjourn. Mrs. Knight provided the second andthe motion to adjourn passed unanimously.

aPresident

Vice President