SUCCESS STORY
Preh GmbHIndustry• AutomotiveSolution• OpenText™ Business Centerfor SAP Solutions• OpenText™ Vendor Invoice Managementfor SAP Solutions• OpenText™ Archiving for SAP Solutions®

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Services

Preh transforms purchase orderconfirmation processing with OpenText
Automotive manufacturer significantly reduces processing time toimprove visibility, compliance and reporting with OpenText BusinessCenter for SAP Solutions• OpenText Professional Services

Results
Reduced the time and effort
to raise order confirmations
Improved the visibility of thestatus of purchase order requests
Provided compliancewith a full audit trail of requests
Eliminated manual data entry
into SAP and the associatederrors and delays“We know OpenText
Business Center for SAP
Solutions was the rightchoice for us and we feel
good about the future andthe strategic partnershipthat has developed between
Preh and OpenText.”
Michael Kamien

Director, Corporate IT
Preh GmbHPreh transforms purchase order confirmation processing with OpenText

Dating back to 1919 and the pioneering work of Jakob Preh in theproduction of components for the first radio receivers, today PrehGmbH is a top global automotive supplier. As part of the Joyson
Group, Preh is headquartered in Bad Neustadt, Germany andemploys more than 7,800 staff worldwide in the development
and manufacturing of human machine interface systems,
electronic control units for e-mobility applications, navigation
systems and infotainment, as well as connectivity solutions.
The firm’s products are used by brands, such as Audi, Bentley,BMW, Claas, Daimler, John Deere, Porsche, Rolls-Royce, Tesla
and Volkswagen. In addition to multiple locations in Germany, thefirm also has operations in Sweden, Romania, Poland, Portugal,China, Mexico and the United States, generating revenue ofapproximately €1.3 billion in 2018.
Due to continued growth, Preh faced a number of challenges, oneof which was handling purchase order requests for its expanding
production facilities. Requests are often complex, with multiple
contributors, reviewers and approvers. The process must handle
the accompanying technical drawings, specifications and otherattachments for everything from a hand tool to a complete
production line.
Juergen Orf, head of SAP applications at Preh, explained, “We had
no digital workflow process in place to handle our purchase orderrequests. With a mixture of physical paper and email, requests
could stall and become stuck at various stages, causing lengthy
delays. It was difficult to obtain an accurate status of a particular
request and providing a transactional trail of approvals for audit wasextremely difficult, too. We also had to rekey request details intoSAP, another potential source for error or omission.”

Preh has been using SAP as its core platform for many years, so
any new solution for processing purchase order requests needed
to integrate seamlessly. Having used other OpenText solutionsin its SAP environment, such as OpenText™ Vendor Invoice
Management for SAP Solutions to automate supplier invoiceprocessing and OpenText™ Archiving for SAP Solutions to improve
SAP performance, Preh naturally turned to OpenText once again.
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“Over the years we have built up a great relationship withOpenText, more of a partnership in fact, as we continue to digitize
our processes. Past implementations have been successful
and continue to deliver benefits. So with this in mind, weselected OpenText™ Business Center for SAP Solutions to meet
our purchase order processing needs,” stated Michael Kamien,
director, corporate IT at Preh.
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To implement the solution, Preh involved key personnel to represent
the business to ensure its needs were met. In addition to its own
project management team, IT representatives and a technicalmanager, Preh engaged OpenText Professional Services throughout
the design and implementation of Business Center for SAP Solutions.
“We adopted an agile project approach, which, thanks to the close
cooperation between our team and Professional Services, was acomplete success. Everyone worked together to face challenges
head on, quickly dealing with changes and despite a very busy
workload with many projects running in parallel, successfully
delivered the project without any adverse impact on either internalor external relationships,” said Orf.
For users at all levels in the business, adopting the new solution wasa seamless process. Although some required training and a little
encouragement, now all users are saving time and can concentrate“We adopted an agile
project approach, which,thanks to the close
cooperation between
our team and OpenText
Professional Services,
was a complete success.”
Juergen Orf

Head of SAP Applications
Preh GmbHPreh transforms purchase order confirmation processing with OpenText

on their respective roles without having to chase order requests or
track down misplaced paperwork.
“Although we didn’t formally measure the before and afterperformance, we instinctively know that Business Center for SAP
Solutions has saved us a significant amount of time, perhaps inmany cases halving the effort involved in purchase order requests.
We no longer have to rekey data into SAP, which not only saves time
but eliminates keying errors and with the process now electronic,
paper has been eliminated. From the initial request through toreview, approval and purchase order production, requests are now
immediately reflected in SAP where a status can instantly beviewed at any time. Also, as every step is recorded, compliance andaudit is also seamlessly taken care of,”explained Kamien.

With the first process successfully implemented and ensuring improved
performance, accuracy, reporting and compliance, the businesswill drive demand for future projects using the solution for otherdocument types. The team at Preh was able to learn the necessary
skills from the Professional Services team to support the existingprocess and also to implement future processes. Today, users accessthe solution through the desktop SAP user interface, however, withits native support for SAP Fiori , the solution is well placed to provide
mobile access.
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“We know Business Center for SAP Solutions was the right choicefor us and we feel good about the future and the strategic
partnership that has developed between Preh and OpenText,”
concluded Kamien.

preh.com
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