EXAMINATION MANUAL

Controller of Examination
Madan Mohan Malaviya University of Technology,
Gorakhpur-273010 U.P.

Examinations Manual - Page 1

CONTENTSI.
II.

INTRODUCTION
EXAMINATIONS AND DISTRIBUTION OF MARKS FOR ACADEMICPERFORMANCEa. Distribution of Marks for Theory based Subjects
b. Distribution of Marks for Practical based Subjects
c. Distribution of Marks for Theory & Practical based Subjects
d. Distribution of Marks for Project Based Industrial/Practical Training
e. Distribution of Marks for Seminarf. Distribution of Marks for Projectg. Audit Courses
h. Distribution of Marks for General Proficiency
i. Award of Division, Rank and Medals
III.
GRADING SYSTEMIV.
EVALUATION OF PERFORMANCEV.
DUTIES AND RESPONSIBILITIES OF CONTROLLER OF EXAMINATION
VI.
DUTIES AND RESPONSIBILITIES OF CENTRE SUPERINTENDENT
VII.
DUTIES AND RESPONSIBILITIES OF INVIGILATORS
VIII. DUTIES AND RESPONSIBILITIES OF FLYING SQUAD
IX.
INSTRUCTIONS FOR THE CANDIDATESX.
GUIDELINES FOR CONDUCT OF THEORY EXAMINATIONSXI.
GUIDELINES FOR CONDUCT OF PRACTICAL EXAMINATIONS AND VIVAVOCE
XII.
GUIDELINES FOR VALUATION OF THEORY SCRIPTS
XIII. INSTRUCTIONS TO PAPER SETTERS
XIV. MODERATION OF THE QUESTION PAPERSXV.
GUIDELINES FOR EVALUATION OF ANSWER SCRIPTS
XVI. GUIDELINES FOR UPLOADING OF SESSIONAL AND EXAMINATIONMARKS ON SERVER
XVII. RESULT PROCESSING STEPSXVIII. DETAILED DESCRIPTION OF EXAMINATION MODULE FORCOMPUTERIZED RESULT PROCESSING
XIX. INSTRUCTIONS AND PENALTY FOR THE USE OF UNFAIR MEANS
a. Procedure to be followed by the invigilator/Centre
superintendent/ Flying Squadb. Convening of Committee on Unfair Meansc. Table Showing Punishment Details for Unfair MeansXX.
RESULT DECLARATION
XXI. GUIDELINES FOR REVALUATION OF ANSWER COPIES
a. Challenge Revaluation of Answer Script for Undergraduate andPost Graduate Studentsb. Award of Marks After Revaluationc. Eligibility of Teachers for Revaluationd. Power to Modify
XXI. RULES FOR ISSUE OF MIGRATION CERTIFICATE

5
5
6
6
6
6
7
8
8
8
9
10
11
15
16
18
21
22
25
28
28
29
31
31
32
33
34
34
34
36
36
40
40
40
41
42
42
43

Examinations Manual - Page 2

XXII.

a. Eligibility & Procedure
43b. How to Apply for Migration Certificate
43
c. Fee Structure
44
RULES FOR ISSUE OF DEGREE CERTIFICATE
44
a. Eligibility & Procedure44b. How to Apply for Degree Certificate
45
c. Fee Structure
45
d. Fee Structure for Transcript
46
ANNEXURES
Annexure-1: Theory based subject (Minor Test Format)
47
Annexure-2: Theory-Practical based subject (Minor Test QP Format)
48
Annexure-3: Major Exam. QP Format
49
Annexure-4: M.Tech/MSc Dissertation Evaluation Sheet- Semester III
50
Annexure-5: M.Tech/MSc Dissertation Evaluation Sheet- Semester IV
51
Annexure-6: Non-Relationship Certificate
52
Annexure-7: Format for Unfair Means Report
53-55
Annexure-8: Application for Migration Certificate
56
Annexure-9: Application for Degree Certificate
57
Annexure-10: Attendance Sheet Theory/Practical
58
Annexure-11: Format for Details of Practical Exams
59
Annexure-12: Bill for Evaluator of Answer Books
60
Annexure-13: Bill for Question Paper Setting
61
Annexure-14: Bill for Question Paper Moderation
62
Annexure-15: T.A. & Remuneration Bill for Practical Examination
63-64

Examinations Manual - Page 3

Examinations Manual - Page 4

I.

Introduction

Madan Mohan Malaviya University of Technology is non-affiliating residential Universityof Uttar Pradesh. There are eleven departments running UG, PG and PhD courses with several
specializations as under.
Sl.
No.
1

Departments
Civil Engg.

UG
ProgramB.Tech.

2

Mechanical Engg.

B.Tech.

3

Electrical Engg.

B.Tech.

4Electronics
Communication Engg.

&

B.Tech.

M.Tech. in (i)Digital Systems (ii)Communication Engineering

5Computer Science & Engg.

B.Tech.

M.Tech. in Computer Science & Engg.

6

Chemical Engg.

B.Tech.

---7

Information
Technology
and Computer Application

B.Tech.

MCA &M.Tech. in Information Technology

8Physics
Science

Material---

M.Sc. Physics

9

ChemistryandEnvironmental Science---

M.Sc. Chemistry10

Humanities
andManagement Science

BBA

MBA

11

Mathematics and Scientific
Computing---

M.Sc. Mathematics

and

PG Program

Research Ph.D.

M.Tech. in (i)Hill Area Development
Engineering(ii)Environmental
Engineering (iii)Seismic Design andEarthquake Engineering (iv)StructuralEngineering.
M.Tech. in (i). Energy Technology andManagement (ii). Computer Integrated
Manufacturing.
M.Tech. in (i) Power Electronics &Drives (ii) Control and Instrumentation.

Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.
Allavailable
specialized area ofthe dept.

The UG and PG level students are evaluated through continuous evaluation consisting of midsemester Minor examination, Quizzes/assignments, viva-voce and end semester Major
examination for theory based, theory practical based and practical based subjects.

II.

EXAMINATIONS AND DISTRIBUTION OF MARKS FOR ACADEMIC PERFORMANCEThe theory and practical examinations shall comprise of continuous assessment throughout thesemester in all subjects and Major examination conducted by University at the end of thesemester (November/December or April/May). The assessment of a course will be done on
absolute marks basis. However, for the purpose of reporting the performance of a candidate,Examinations Manual - Page 5

letter grades, each carrying certain points, will be awarded as per the range of total marks (outof 100) obtained by the candidate, as detailed below. The rounding off shall be done on thehigher side.
(a) Distribution of Marks for Theory based Subjects
S.No.
1

Assessment BasisContinuous Evaluation

2

Major Examination

Duration
2 Hours--3 Hours

Minor Test
Tutorial/ Assignment/Quiz/Attendance

Marks
30
20
50

(b) Distribution of Marks for Practical based Subjects
S.No.
1

Assessment BasisContinuous Evaluation

2

Major Examination

Viva voce
Practical work
Attendance/record

Duration------3 Hours

Marks
20
20
10
50

Duration
2 Hours

Marks
20

-----

10
10
10
50

(c) Distribution of Marks for Theory & Practical based Subjects
S.No.
1

2

Assessment BasisContinuous
Minor Test
Evaluation
Tutorial/ Attendance Home Assignment/QuizPractical Work/ Record/Viva Voce
Practical Examination
Major Examination

3 Hours

The syllabus for Minor Test will be 50% of the total syllabus. However, the Major examination
will be conducted from the entire syllabus of the subject in such a way that 20% weightage is
given to Unit-I & II and 80% weightage to Unit-III & IV of the syllabus. There is no provision of
special minor test or special major exam. It is compulsory for a student to appear in major
examination otherwise he/she will be declared fail in that subject. There is no minimum marks
criterion in continuous evaluation for appearing in major examination. If a student could notpass in a subject, he/she may be allowed for re-registration of the subject in subsequent
semesters.
(d) Distribution of Marks for Project Based Industrial/Practical Training
For evaluation of industrial/practical training, the respective industry shall nominate an Incharge/Supervisor from its organization under intimation to the University. For evaluation by
the respective University department, Head of Department shall get it done by a panel ofteachers. The three-month industrial training of project based type could be under Cooperative
Education Model (CO-OP Model).
Examinations Manual - Page 6

60 to 75 days Industrial/Practical Training:
There will be two parts in the evaluation process.
Part A: Marks Awarded by the respective Industrial/Practical training organization: 40

Part B : Marks Awarded by the Department/Centre for Industrial/ Practical training

: 60

S.No.
1.
Part-A

2.
Part-B

Assessment Basis
Technical Quality of the work
Internal Marks
AttendanceDiscipline
Involvement
Interest of the student
Project work
Viva voce & presentation
Project Report

Marks
20
5
5
5
5
20
30
10

30 days Industrial Training and 30 to 45 days Minor Project in University Department:

There will be three parts in the evaluation process.
Part A : Marks Awarded by the respective Industrial/Practical training organization
Part B : Marks Awarded by the Department/Centre for Industrial/Practical training
Part C : Marks Awarded for Minor Project
S.No.
1.

Part-A

2.

Part-B

3.

Part-C

Assessment Basis
Technical Quality of the work
AttendanceDiscipline
Internal Marks
Involvement
Interest of the student
Project Work/Learning in Industry
Viva Voce & Presentation
Project Report
Relevance, Scope and Dimension of Project
Application Methodology
Analysis, Result and Report
Final Product

: 20
: 30
: 50

Marks
10
3
2
3
2
10
15
5
10
10
10
20

(e) Distribution of Marks for Seminar
S.No.
1
2
3
4

Assessment Basis
Quality of Material
Quality of Presentation
Quality & Extent of Response of Questions Asked
Participation in Other Seminars (Attendance)

Marks
30
30
20
20

Examinations Manual - Page 7

Any student securing less than 40 marks (‘F’ grade) in seminar shall have to repeat
the seminar in the same semester. This will be limited to only one chance.
(f) Distribution of Marks for ProjectStudents are required to begin project work after the end of B.Tech. III year Major
Examination. A project grade is awarded in both the semesters on the basis of theprescribed evaluation process.
In 7th Semester
S. N.
1

2

Assessment Basis
Mid-Semester Viva Voce/
Presentation
Continuous Evaluation Preliminary Project Report, Effort
and Regularity (awarded bysupervisor)
End Semester Presentation

Duration
---

Marks
25

---

25

1 Hour50

Duration
---

Marks
25

---

25

1 Hour50

In 8th Semester
S. N.

1
2

Assessment Basis
Mid-Semester Viva Voce/
Presentation
Continuous Evaluation Final Project Report &Contribution Made to LiteraryWorld (awarded by supervisor)
Major Examination(g) Audit Courses
S.No.
1
2

Audit Course Status
Audit Pass (AP)Audit Pass (AF)Marks Obtained
40% and Above
Below 40%, Candidate has to repeat the course

Note: From session 2019-20, awarding of AP/AF grades for Audit Pass/Audit Fail will discontinue. Moreover, letter
grades shall be awarded to students based on their performance in Audit Courses. However, the credits earned
through such Audit Courses will not be taken into account.

(h) Distribution of Marks for General Proficiency
General proficiency remark will be based on the cumulative percentages of marks
scored by the student during each semester through various components as detailed
below. Detailed distribution for award of marks in each component and/or theirweightage may be as prescribed by the University from time to time.
S. N.
1Assessment
Discipline/Behaviour of Students Inside/Outside University campus

Weightage of Marks
40%

Examinations Manual - Page 8

23Games/Sports/Cultural/Literary Events
Academic & Research/Special Lecture/Extracurricular Events &Industrial Visits
S. N.

1
2
3
4
5

Marks Secured
80-100%60-79%
40-59%
20-39%
<20%

40%
20%

RemarkExcellent
Very Good
Good
Satisfactory
Average

Students with F grade (Fail) in any subject. will be required to re-register in the subject
in subsequent semesters when it is run by department or in Summer Term. Suchstudents will have to attend the classes of that subject on regular basis and appear in
the minor and major examination to satisfy all the requirements mentioned in theordinance for passing the subject(i)

AWARD OF DIVISION, RANK AND MEDALS

A candidate who satisfies the course requirements for all semesters and who passes all
the examinations prescribed for all the semesters within a maximum prescribed periodby the University shall be declared to have qualified for the award of the degree subject
to the fulfillment of requirements as per University UG/PG/PhD ordinances. Award of
the Division in the UG/PG degree shall be governed by the provisions given below.
(a) A candidate who qualifies for the award of the degree securing D or above gradesin all subjects pertaining to all semesters in his/her first attempt within eight
consecutive semesters (four academic years)/six consecutive semesters (threeacademic years) as applicable for B.Tech./BBA/MCA, four Consecutive semesters for
M.Tech./MSc/MBA and in addition secures a CGPA of 7.5 and above for the semesters
I to VIII shall be declared to have passed the examination in FIRST DIVISION WITH
HONOURS.
(b) A candidate who qualifies for the award of the degree by securing D or above
grades in all subjects of all the semesters after his/her commencement of study inthe 1st/3rd semester and in addition secures CGPA not less than 6.5 shall be declared
to have passed the examination in FIRST DIVISION.
(c) All other candidates (not covered in (a) and (b)) who qualify for the award ofdegree by securing D or above grades in all subjects of all semesters after his/hercommencement of study in the 1st/3rd semester shall be declared to have passed theexamination in SECOND DIVISION.
(d) For the Award of Ranks for each branch of study and overall for the programme,
the CGPA secured in all semesters shall be considered and it is mandatory that suchExaminations Manual - Page 9

candidate should have passed all the subjects by securing D or above grades in all
the semesters in the first attempt in 4/3 year duration of programme as applicable.
Rank certificates in the form of “Certificate of Merit” would be issued to top three
students as 1st, 2nd& 3rd rank in each branch of study and to one student as “University
topper of B.Tech./BBA” on the overall basis in the programme selected on the basisof CGPA in particular academic session.
(e) Chancellor Gold Medal-This gold medal is awarded to the “University topper ofB.Tech.” i.e. the passing out B.Tech. students who is adjudged to be theacademically best, securing the highest CGPA at the end of the eighth semester infirst attempt for B.Tech. Degree programme amongst the graduating students of all
B.Tech. Courses as per RANK rule mentioned above in (d).
(f) Vice-Chancellor Gold Medal-The Gold Medal is awarded to the student who
secures the highest CGPA at the end of semester VIII in first attempt, i.e. 1st Rank
holder for each branch of the B. Tech. and BBA programme.

III.

GRADING SYSTEM

The academic performance evaluation of a student will be according to a Letter Grading
system based on class performance of students. The Letter Grades and thecorresponding Grade Points are as follows. Grades falling between A(+) and D in
different subjects are called pass grades, while the students securing F grade will betreated fail in the subject and shall have to re-register, or appear in re-major
examination or repeat the semester as per provision of Clause 6.1.7 & 6.1.9,
respectively.
Letter Grade Completion
A(+)
A
B(+)
B
C
D
F
U
W
I
AP
AF
S
Z

Grade Points
10
9
8
7
6
5
0
--------

Description
Outstanding
Excellent
Very Good
Good
Average
Below Average
FailShort Attendance
Withdrawal
Incomplete
Audit Pass
Audit Fail
Satisfactory
Course Continuation

Grade Award System
Grade
A(+)

Grade Points
10

Marks (in %)90 - 100

Examinations Manual - Page 10

A
B(+)
B
C
D
F

IV.

9
8
7
6
5
0

80 - 89
70 – 79
60 – 69
50 – 59
40 – 49<40

EVALUATION OF PERFORMANCE

The performance of a student will be evaluated in terms of two indices, viz. theSemester Grade Point Average (SGPA) which is the Grade Point Average for a semester,and Cumulative Grade Point Average (CGPA) which is the Grade Point Average for all
the completed semesters at any point in time considered cumulatively.
Points Secured in the Semester = ∑ (Course Credits x Grade Point) for courses in which
A(+) to D grade has been obtained.
Total Credits Registered in the Semester Excluding Audit Courses= ∑ (Course credits)for courses in which A(+) to D grade has been obtained.
SGPA =

Points secured in the semester in all passed courses (A(+) to D Grade)
Total Credits registered in the semester excluding audit courses

The CGPA is calculated on the basis of all pass grades, except audit courses and courses
in which S or Z grade is awarded/secured in all completed semesters.
Cumulative Points secured in All Passed Courses= ∑ (Course Credits x Grade Point) for
courses in which A(+) to D grade is obtained.
Cumulative Total Credits Excluding Audit Courses= ∑ (Course credits) for courses inwhich A(+) to D grade is obtained
CGPA =

Cumulative Points secured in all passed courses (A(+) to D Grade)
Cumulative total credits excluding audits courses

An example of these calculations is given below.
ODD Semester
Course No.
Column 1
XX101
XX102
XX103
XX104
XX106

CourseCredits
Column 2
5
4
4
2
4

Grade
AwardedColumn 3
B
C
A(+)
B(+)
D

Total
Credits
Column 4
5
4
4
2
4

Grade
Point
Column 5
7
6
10
8
5

PointsSecuredColumn 6
35
24
40
16
20

Examinations Manual - Page 11

XX107
XX108 (AC)
Total

3
19

S
AP

19

-

135

Credits registered in the semester excluding audit courses (total of column 2)= 19

Total credits earned in the semester excluding audit courses (total of column 4) = 19
Points secured in this semester (total of column 6 for all passed courses)
SGPA == 135

Points secured in the semester in all passed courses (A(+) to D Grade) 135== 7.105
Total Credits registered in the semester excluding audit courses
19

CGPA =

Cumulative Points secured in all passed courses (A(+) to D Grade) 135== 7.105
Cumulative total credits, excluding audits courses
19

Semester performance:

SGPA= 7.105

Cumulative performance:

CGPA= 7.105

EVEN Semester

Course No.
Column 1
XX151
XX152
XX153
XX154
XX155
XX156
XX157
XX158 (AC)Total

CourseCredits
Column 2
5
4
4
2
4
4
3
23

Grade
AwardedColumn 3
B(+)
A
F
B
C
A(+)
S
AF

Total
Credits
Column 4
5
4
2
4
4
19

Grade
Point
Column 5
8
9
0
7
6
10
-

PointsSecuredColumn 6
40
36
0
14
24
40
154

Credits registered in the semester excluding audit courses (total of column 2)= 23

Total credits earned in the semester excluding audit courses (total of column 4)= 19

Points secured in this semester (total of column 6 for all passed courses)= 154

Cumulative points in all passed courses = 135 (past semesters) + 154 (this sem.) = 289
Cumulative total credits registered =19 (past semesters) + 23 (this sem.)

SGPA∗ =

= 42

Points secured in the semester in all passed courses (A(+) to D Grade) 154== 6.695
Total Credits registered in the semester excluding audit courses
23

Examinations Manual - Page 12

CGPA∗ =Cumulative Points secured in all passed courses (A(+) to D Grade) 135 + 154== 6.881
Cumulative total credits, excluding audits courses
19 + 23

Semester performance:

Tentative SGPA∗ =6.695

Cumulative performance:

Tentative CGPA∗ = 6.881

When a student gets the grade ‘F’ in any subject during a semester, the SGPA and the CGPA
from that semester onwards will be tentatively calculated [SGPA∗ and CGPA∗ ] taking only
‘zero point’ for each such ‘F’ grade. After the ‘F’ grade(s) has/have been substituted bybetter grades during a subsequent semester or summer term, the SGPA and the CGPA of all
the semesters, starting from the earliest semester in which the ‘F’ grade has been updated,
will be recomputed and recorded to take this change of grade into account.
If the student (as mentioned in above example) registers the failed subject in the Summer
Term-20XX and clears it with “B” grade, its grade sheet will be:
Summer Term-20XX
Course No.

Course
Grade
Total
Grade
Credits
AwardedCredits
Point
Column 1
Column 2
Column 3
Column 4
Column 5
XX153
4
B
4
7
The revised grade sheet of even semester will now be recomputed as

PointsSecuredColumn 628

EVEN Semester
Course No.
Column 1
XX151
XX152
XX153*
XX154
XX155
XX156
XX157
XX158 (AC)Total

CourseCredits
Column 2
5
4
4
2
4
4
3
23

Grade
AwardedColumn 3
B(+)
A
F/B
B
C
A(+)
S
AF

Total
Credits
Column 4
5
4
4
2
4
4
23

Grade
Point
Column 5
8
9
7
7
6
10
-

PointsSecuredColumn 6
40
36
28
14
24
40
182

Note: Subject XX153* is cleared in Summer Term-20XX
Credits registered in the semester excluding audit courses (total of column 2) = 23
Total credits earned in the semester excluding audit courses (total of column 4) = 23
Points secured in this semester (total of column 6 for all passed courses)= 182

Cumulative points in all passed courses = 135 (past semesters) + 182 (this sem.)= 317
Cumulative total credits registered =19 (past semesters) +23 (this sem.)= 42

Examinations Manual - Page 13

SGPA =CGPA =

Points secured in the semester in all passed courses (A(+) to D Grade) 182== 7.913
Total Credits registered in the semester excluding audit courses
23

Cumulative Points secured in all passed courses (A(+) to D Grade) 135 + 182== 7.547
Cumulative total credits, excluding audits courses
19 + 23
Semester performance:

SGPA = 7.913

Cumulative performance:

𝐶𝐺𝑃𝐴 = 7.547

Examinations Manual - Page 14

V.

DUTIES AND RESPONSIBILITIES OF CONTROLLER OF EXAMINATION
1.

The Controller of Examinations shall be responsible for the orderly andtimely conduct of examinations of the University. He shall be responsiblefor due custody of records pertaining to his work. This includes all records
related to the conduct of examinations and declaration of results.

2.

The Controller of Examinations shall be responsible for preparing theexaminations scheme both for theory and practical examinations and shallalso be responsible to conduct the examinations as per scheme so prepared.

3.

The Controller of Examinations shall notify the University examinations
through an annual calendar of examination within two months of newacademic session with the prior approval of the Vice Chancellor.

4.

The Controller of Examinations shall fix the examinations and appoint
centre superintendent(s) with the prior approval of the Vice Chancellor.

5.

The Controller of Examinations shall have powers to cause examinations
and related activities inspected by flying squad/observer or any person
appointed by him with the approval of Vice Chancellor.

6.

It shall be the duty of Controller of Examinations to ensure free, fair andsmooth conduct of examinations and declare results expeditiously.

7.

The Controller of Examinations shall notify the results of the University
examinations and also put the results in the public domain through the
University website in an expedition’s manner.

8.

He shall ensure maintenance of the records related to the examinations inan efficacious manner and through systems which enable quick retrieval.

9.

The Controller of Examinations shall be the ex-officio Secretary of the
Examination Committee of the University and shall conduct theexaminations and make all other arrangements therefore and be
responsible for due execution of all processes connected therewith, subject
to the superintendence of the Examinations Committee.

10. The Controller of Examinations shall maintain a database of students andshall inform the University adhere, to the policy concerned thereof, as laid
down by the Exanimations Committee.
11. The Controller of Examinations shall forward name(s) of candidates forconferment of degree(s) except honorary degrees.

Examinations Manual - Page 15

12. The Controller of Examinations shall appoint paper setters,
tabulators/collators, moderators, observers and flying squads etc. with theapproval of the Vice Chancellor, and shall be the controlling officer withregard to T.A./D.A./honorarium and remuneration bills of examiners, paper
setters, moderators and the persons invited for the purpose of theconfidential works related to examinations and all other related works in
the University.
13. The Controller of Examinations shall issue under the direction of the Vice
Chancellor, all notices convening meetings of board of examiners. Board ofmoderators and of the committees appointed in connection withexaminations and maintain the minutes of all such meetings. He shall act
as member secretary of such committees as assigned by Vice Chancellor.
14. The Controller of Examinations shall ensure that any malpractices related
to examinations shall immediately be brought to the notice of the
Examinations Committee and the Vice Chancellor and be suitably dealt
with.
15. The Controller of Examinations shall have administrative control over theemployees of the examination section and have in this regard, all thepowers of the Registrar as prescribed in the Act and statutes.
16. The Controller of Examinations shall review from time to time the conductof examinations of the University in order to ensure that high standards ofprobity are being maintained in the examinations systems of the University.
17. The Controller of Examinations shall superintend the tasks and duties of all
subordinate officers in Examination Section as created by Vice Chancellor /Board of Management from time to time and shall cause work to be
distributed amongst them with the prior approval of the Vice Chancellor.
18. Honorarium to the Controller of Examinations and others shall be as decided
by Board of Management but the same shall not be precondition.

VI.

DUTIES AND RESPONSIBILITIES OF CENTRE SUPERINTENDENT
1.

The Controller of Examinations (COE), after taking approval fromcompetent authority, shall appoint one Centre Superintendent (CS) andAssistant Centre Superintendents for examinations.

2.

He/she shall be present at the centre for the entire duration of theexamination and shall be responsible for the smooth conduct of theexaminations.

Examinations Manual - Page 16

3.

Controller of Examination shall appoint Invigilators for conduct of theexamination.

4.

The Centre Superintendent shall ensure that the staff members so
appointed are made aware of their duties and responsibilities. He shallclosely monitor and supervise their activities.

5.

The Centre Superintendent shall arrange for collection of required numberof answer booklets, additional sheets and other material from the COE.

6.

The CS shall ensure that only those candidates who are in possession ofadmit cards are permitted to enter the examination hall. The CS shall also
ensure that only staff posted for duty are permitted in the hall.

7.

In the event of non-possession or loss of Admission card the CS isempowered to permit the Candidate to appear in the examination or issue
a duplicate admission card, in exceptional circumstances, and after
verifying the identity and eligibility of the candidate.

8.

The CS shall ensure that candidates are not in possession of cell phones,
electronic equipment, books, paper chits or any other material which may
be used for copying. CS shall seize any such equipment if found with any
candidate. He shall also seize admit card and answer book of such acandidate indulging in any kind of malpractice. Such booklets shall bepacked, marked and sent separately to the COE. The candidate shall bebooked for malpractice.

9.

On completion of the examination, the CS shall ensure that the answer
scripts, Invigilators’ report, etc are received from each invigilator, tallied,verified attendance sheet and that the answer scripts are packed in covers
and super scribed with details of the course, subject and paper code, dateof examination and signature to be handed over COE.

10. He shall send date wise details of the examination to the COE.
11. Schedule of exams shall be as follows:i. Invigilators shall be present to check admit cards at least half an hourprior to the commencement of the exam.
ii. Candidates in possession of admit cards shall be allowed into the hall andpermitted to be seated in their places.
iii. Verification of identity card and admission cards by invigilators.
iv. Distribution of answer scripts to candidates present only by invigilators.
Examinations Manual - Page 17

v. Filling up of front page of answer scripts by candidates.
vi. Distribution of question papers to candidatesvii. Commencement of exams
viii. Verification of candidate details and affixing of signatures on the answer
scripts by invigilators.
ix. No candidate to leave the hall Verification of the above and affixing of
signatures on the answer scripts by invigilators.
x. Attendance sheet, unused answer scripts and question papers shall be
returned by the invigilators to the Centre Superintendent.
xi. Consolidated subject wise absentee/attendance lists submitted
xii. No candidate shall be permitted to enter the hall after half an hour fromthe scheduled commencement time.
xiii. No candidate shall be permitted to leave the hall without handing over
the Answer script to Room Invigilator.
xiv. At the end of examination, the invigilators shall collect answer scripts,
arrange them in ascending order of roll number and along with otherrelevant documents, hand them over to the Centre Superintendent.

VII.

DUTIES AND RESPONSIBILITIES OF INVIGILATORSThe Room Invigilators are requested to ensure compliance of these guidelines in a goodway, irrespective of how experienced and efficient they are in the examination work.
1.

Room Invigilators must reach in the examination rooms, at least 20 minutes
before the commencement of the examination along with examinationmaterial (except question paper). The question papers will be supplied by
the Centre Superintendent in the invigilator’s rooms in time.

2.

As soon as the room invigilators arrive in the examination room, it may beensured that the blackboard (if it is in the examination room), walls of theclass or candidate's seating chair, etc., if something is written, it should becompletely wiped out before the commencement of the examination.

3.

The room invigilators should thoroughly check the answer sheets before
distributing it to the examinees and ensure that at the place wherefacsimile of the centre superintendent is marked at that place and at its
surroundings, if facsimile of the centre superintendent's or name of centre

Examinations Manual - Page 18

superintendent or the name of the examination centre or the seal of thecentre, is incorrect/ not present, change such answer sheets immediately.
4.

The room invigilators should also ensure that there is no written paper or
improper examination material, inside and outside the examination room,on the windows and at the entrance. it should be specifically investigatedand if there is any such improper material, take action to destroy it before
the commencement of the examination.

5.

A close search of the examinees must be done by the room invigilators
before allowing them to enter the room at the entrance of the examination
room.

6.

After commencement of examination, the candidates who are late may be
admitted by the room invigilators on the written permission of the centre
superintendent. But, in no case, admission should be given to any of theexaminees who are present after half an hour of commencement of
examination. It should be strictly adhered to by the room invigilators.

7.

The admit card of the examinees may be examined by the room invigilators
at the entrance. No candidate without admit card may be allowed in theexamination in any case and the candidate may be allowed to appear in theexamination of the subjects mentioned in the admit card.

8.

The following announcements must be made in the examination room by
the room invigilators before the commencement of examination in eachexamination day shift.
i.

The candidate should check the material brought with him in or around to
him that he does not have any material in or around him which falls within
the ambit of improper means use.

ii.

The candidate should write his roll number at the designated place on theanswer book and should not write his roll number etc. in any other place
other than that.

iii.

The candidate must write his roll number at the proper place on the front
page of the question paper.

iv.

The candidate should write answers to questions on both sides of thepages of the answer book and cut off whatever rough work or calculation
they have done.

v.

The candidates should not write anything on the question paper in any
case.

Examinations Manual - Page 19

vi.

Candidate must record the correct number of questions in the answer bookaccording to the question paper.

vii.

In respect of university examinations, the Uttar Pradesh Public
Examination (Prevention of Unfair Means) Act, 1998 is applicable andappropriate action will be taken as per the said laws if found copying or
attempting.

viii.

Do not write anything behind the cover and back page in the answer
booklet and write the answer in English on both sides of the page in theanswer booklet.

9.

Invigilators are requested to verify all the entries to be made by thestudents at the main page of answer booklet, especially the roll number
and paper code, and put signature at the locations shown on the main page.

10. The room invigilators are required to roam in the examination room
regularly during the examination period and be alert so that no candidate
should use improper material.
11. The room invigilators should sign a declaration that his son, daughter, or
relative is not appearing in the ongoing examinations.
12. The room invigilators will not allow any candidate to leave before thestipulated time for examination.
13. The room invigilators will not in any case redress any missprint or error in
the question papers. If there is any missprint or error in the question papers,
immediately inform the centre superintendent. The necessary action will
be taken by the Centre superintendent.
14. In special circumstances, the writer is allowed, but the room invigilators
will not allow the writer to enter the examination room without the written
permission from Controller of Examination.
15. In the examination period, the room invigilators will not allow anyone otherthan the water-man,centre superintendent, assistant centre
superintendent, internal flight squad member, observers appointed by theuniversity and the officers of the university to enter the examination room.
16. The room invigilators will ensure seating arrangements in the examination
room as per the seating plan.
17. Design data book is allowed, room invigilators take care of this fact.
18. No electronic devices like mobile, electronic diary, programmable watch,etc., are allowed except calculators.
Examinations Manual - Page 20

19. Invigilators are required to ensure,i.

Generally, no candidate is permitted for place of convenience in the firsthour of the commencement of the examination and 15 minutes before theexamination is over.

ii.

The candidate may be allowed to go with the escort invigilator outside
the classroom and the escort invigilator should fill up the prescribed formof his/her departure and arrival including the time and roll number. Only
one student should be allowed to go at a time. In the meantime, thecandidate should be monitored by the escort invigilator that he is notusing unfair means.

20. Room Invigilators please ensure that if the student has been provided agraph paper, semi log paper etc., then the student should not write his/herroll number, name or any other thing on it.
21. Room Invigilators should announce that students do not write his personal
details anywhere except at the prescribed location on the front page of theanswer booklet. If any student writes elsewhere other than the prescribedlocation in the front page, his/her will be withheld. Also, if the candidate
writes his roll number or name, etc., anywhere within the answer book,this will be treated in the category of unfair means. (Important)
22. They shall leave the examination hall only after performance of all theirduties and after obtaining permission of the Centre Superintendent.
23. NO PORTION OR PART OF THE ANSWER BOOKS SHALL BE DETACHED AT THE
EXAMINATION HALL BY THE STUDENT.

VIII.

DUTIES AND RESPONSIBILITIES OF FLYING SQUAD
1.

The Flying Squad members shall be appointed by the COE after taking
approval of the competent authority.

2.

The Flying Squad team shall visit each of the Examination rooms every dayof the examination.

3.

The Flying Squad team is empowered to physically check any candidate
suspected of using unfair means. In case the squad chief is a male then theassistance of a lady invigilator may be taken to check a lady candidate. If
the squad chief is a female, a male invigilator would be asked to check a
male candidate.

4.

The Flying Squad team is empowered to check the assigned staff in case of
suspicion of unfair practices.
Examinations Manual - Page 21

IX.
i.

5.

The Flying Squad team ascertain that the security measures are adequate.

6.

In case of any malpractice, the Flying Squad team is empowered to seize
the Admit Card and the answer booklet of the candidate and to hand overthe same to the Centre Superintendent/invigilators for further necessary
action.

7.

The Flying Squad team shall report any discrepancies/malpractices
observed to the Controller of Examination.

INSTRUCTIONS FOR THE CANDIDATESInstructions on answer book of Major/Minor/Practical Examination
1.

Do not write anything on back side of the cover page.

2.

Write your Roll No. only in the specified place.

3.

The Roll No found written elsewhere or any unnecessary symbol found in
the answer book will be treated as the use of unfair means.

4.

Read the instructions carefully given on the Question Paper and Admit Card.

5.

Write on both sides of pages of answer books.

6.

Do not write anything on question paper except Roll No.

7.

Fill in the status of candidate correctly:
a. Those appearing in Regular papers should fill status as Regular.
b. Those appearing as Re-admitted should fill status as Re-admitted.
c. Those appearing in carry over papers should fill status as carry over.

8.

Do not use pencil for answering the questions except diagrams.

9.

Use of programmable calculator is not allowed.

10. Fill the entries on the cover of the answer booklet with care. Do not fold or
smudge. Make no stray marks on sheet.
11. Supplementary copy will be provided in Minor Test/ Major examination on
demand of the student.
ii.

Instructions for Examiner/Evaluator for filling cover page

Examinations Manual - Page 22

iii.

1.

Fill in the boxes corresponding to the Question numbers with the marks
obtained for each question in respective boxes.

2.

Enter the total marks in boxes provided for.

3.

Use Pen to fill in the boxes.

4.

Fill the entries on the cover page of the answer booklet with care. Use thisform with care. Do not fold or smudge. Make no stray marks on sheet.

5.

Practical answer books are to be returned to office of Controller of
Examination, Madan Mohan Malaviya University of Technology, Gorakhpur
after evaluation. The evaluation will be randomly scrutinized on the basisof performance in the End Semester Major Examination.

Other Instructions for candidates (to be displayed on notice boards)
1.

Both sides of each page of the answer book should be used. No blank spaceshould be left to prevent wastage and to “Save Pages” and “Save Trees” –“Save Our Environment”. No supplementary answer-books would be issued
to those candidates who try to waste paper.

2.

The examination will commence as per programme of examination notified
earlier. The doors will open half an hour before the scheduled time. No
candidate will be admitted after half an hour of the commencement of
examination on any day.

3.

Seating plan with roll numbers will be displayed on notice board one day inadvance. The notice regarding seating plan will also be displayed on the
University website www.mmmut.ac.in. The Candidates are required to findand occupy the seats allotted to them.

4.

During the course of examination, the candidates shall be under thediscipline and control of the Centre Superintendent and shall obey all orders
issued by the Superintendent in all matters relating to the Examinations.

5.

The candidate is required to show the examination admit card toinvigilator/Centre superintendent/Flying squad or other University
authority when asked. The candidate is also required to sign on theexamination attendance sheet during examination.

6.

Where candidate changes ink while he/she is answering a paper, he/sheshould bring this fact to the notice of the Room Invigilator on duty who willrecord this fact as note at front cover page of the answer book.

Examinations Manual - Page 23

7.

Candidates must write the words “The End” at the end of the last answer
in their answer books.

8.

No candidate should leave any blank page in between answers of twoquestions in the answer book. If a page or two is/are inadvertently left
blank the letters “P.T.O.” must invariably be written on that page or pages
for the information of the examiner.

9.

Candidates should not leave the Examination Hall without handing overtheir answer books to the Room Invigilator.

10. Candidates are warned against writing their Roll Number, Name, Enrolment
Number or make any other sign or mark inside their answer-books. Any
breach of this instruction is liable to be penalized.
11. All candidates are required to bring their own pens and to use BLUE/BLACK
INK only for answering their question papers. They must not bring any textbooks or notes with them inside the Examination Hall.
12. Candidates are forbidden from writing answers (or anything else) on thequestion paper or on the admission card.
13. CANDIDATES MUST READ THE QUESTION PAPER AND THE INSTRUCTIONSCAREFULLY BEFORE THEY BEGIN TO WRITE THEIR ANSWERS.
14. A candidate found guilty of use of unfair means or disorderly conduct at orin connection with the examination or violation of the preceding rules orfound making personal approaches to concerned examiner will be liable tosevere action under the provisions contained in UFM rules. The candidate
found guilty of using unfair means during exam will be supplied with a copyof the charge sheet immediately in the prescribed format to submit his/her
written reply on the charge and also to sign the material recovered from
him/her. If the candidate refuses to give his/her statement on the spot
and/or refuses to sign the material recovered or leaves the centre without
giving his/her statement or if he/she is found guilty of showing disorderly
conduct, a disciplinary action should be taken against him/her. Such cases
will be decided by the University in absentia on the basis of the report of
the room invigilator/centre superintendent and the reply, if any, received
from the candidate and no representation or protest from him/her will beentertained afterwards.
15. No enquiries by telegram, post, telephone or email concerning results will
be answered by the University. Candidates must wait for the announcementof their results on the web site www.mmmut.ac.in .

Examinations Manual - Page 24

16. In case the original admission/admit card is lost, its duplicate copy may be
downloaded or get issued on receipt of an application through proper
channel.

X.

GUIDELINES FOR CONDUCT OF THEORY EXAMINATIONS
1.

Examination Centre: Examination shall be conducted in the classrooms
under the supervision of Invigilators/Centre Superintendent appointed by
the University. The Centre Superintendent shall ensure that all theappointed staff are aware of their duties and responsibilities. He shall give
instructions to candidates based on relevant portions of these guidelinesand display the same prominently at the examination hall/notice boards.

2.

Examination Forms: The University is non-affiliating residential institute.
Any student registering the courses in any semester are eligible to appear
in the examinations of the semester provided he/she fulfils the attendancenorms of the University. The list of registered students and the list ofdetained (from exam) students are received from the Dean of Academic
Affairs before the commencement of examination.

3.

Internal Assessment Marks & Attendance Statement: Dates for submissionof attendance and Internal assessment marks shall also be notified by Deanof Academic Affairs. Students with shortage of attendance are not eligible
for appearing in the semester examinations. Dean of Academic Affairs will
provide list of candidates who are not eligible for the examination toController of Examination at least seven days before the first exam date
and will also inform their parents. If ineligible candidates appear in theexam, the student shall be held solely responsible and his/her answer script
shall not be evaluated and will be treated as null and void. Fees once paid
will not be refunded or adjusted for any reason.

4.

Admission Cards: Schedule for issue of admission cards shall be notified by
the COE. Candidates shall be in possession of Admission cards on all thedays of theory and practical examinations. In the event of non-possession
or loss of Admission card the Centre Superintendent is empowered to permit
the Candidate to appear in the examination or issue a duplicate admission
card, in exceptional circumstances, and after verifying the identity of thecandidate.

5.

Time-Table: The University releases academic calendar prior to the startof session in every year. The academic calendar schedules all examination(minor, major and practical viva-voce, quizzes, evaluation, showing theevaluated answer books etc) dates. The Controller of Examination notifies
the tentative dates of all examinations strictly according to the Academic
Calendar. All the notifications shall be prominently displayed for
Examinations Manual - Page 25

information of the candidates on notice boards and the University website.
The examination date shall not be postponed or cancelled to maintain theregularity of academic sessions. It shall be held as per schedule.
6.

Demand and Collection of Stationary: The required number of answer
booklets and other material will be demanded and obtained by the Centre
Superintendent from the Controller of Examination well in time.

7.

Seating Arrangement: Seating arrangement shall be displayed prominently
on the notice board by Centre Superintendent one day in advance.
Candidates with admit cards and appointed staff only shall be permitted toenter the hall. The examination hall shall be suitably guarded by security
staff. Access to the examination hall shall be disabled friendly. The
examination hall shall be free from noise and air pollution. Strict silence
shall be maintained by all during the examination. Each candidate shall be
provided a separate space. Candidates shall not bring any programmable
watch/calculators and mobile phones or any electronic gazettes which canbe used for unfair means. Arrangement shall be made for providing safe
potable water to the candidates in the hall. Candidates shall not be
permitted to use clipboards or any similar item while writing the exams.

8.

Lighting: The examination hall shall have adequate natural and/or artificial
light to enable the candidates to write comfortably without eye strain.
Standby power arrangement in the form of generators shall be ensured.

9.

Washroom: Candidates shall not ordinarily be permitted to go to the toilet
during the examination. In exceptional cases they may be permitted by the
Room Invigilator to go to the washroom under escort after physical checkfor material that may be use for copying, both on the person of thecandidate and in the washroom. Such candidates shall not be permitted tocommunicate with anyone during the period that they are outside theexamination hall.

10. Timings: The timings of the examination shall be prominently displayed on
the notice board and brought to the notice of the candidates by all available
means, prior to the dates of the examination. Candidates should strictly
follow the time schedules announced by the Controller of Examination.
Activities to be carried out by the appointed staff with reference to thetimings shall be strictly followed. These details shall be issued separatelyby the Centre Superintendent.
11. Answer Books: Answer books shall be issued only to the candidates who arepresent in the hall as per the answer book allocation chart approved by theController of Examination. Each answer book shall be of 32 pages (Major
Exam) or 24 pages (Minor Exam). Additional copy of (4 pages) shall be
Examinations Manual - Page 26

provided in the Major examination and Minor examination. Unused answer
booklets shall be returned to the Controller of Examination. No part of theanswer booklet is to be detached by any person.
12. Filling up of the Answer Booklets: The candidates fill the entries on front
cover of the answer books as per the instruction given on overleaf of front
cover. The invigilators shall read out the pertinent instructions for the
benefit of the candidates and also render any other assistance thereof. The
invigilators shall verify the entries and then sign in the appointed place.
13. Opening of QP Packets: The Centre Superintendent shall personally checkthe covers containing the question papers for the intactness of the seal andcorrectness of the question paper code before issuing it to Room
Invigilators. Discrepancies, if any, shall be immediately brought to thenotice of the Controller of Examination.
14. Issue of Question Papers: Invigilators shall issue question papers to thecandidates at the appointed time and shall ensure that question papers withcodes corresponding to the codes mentioned in the admit cards arecorrectly issued. Unused question papers shall be returned to the Office ofController of Examination.
15. Collection of Answer Books: The invigilators shall collect the answer
booklets from all the candidates at the end of the examination and arrange
them course wise, subject wise, branch wise and roll number wise etc. andhand them over to the Centre Superintendent. Similar action shall be taken
regarding Invigilators’ report, attendance sheets, absentee statement etc.
16. Packing & Dispatch: The answer books are then packed in envelops
subject/paper wise, separately for each question paper code and superscribed with details of the course, session, subject name, paper codes, dateof examination and hand it over to Controller of Examination after
completion of Examination on the same day along with the check list/daily
summary report.
17. Malpractices: Candidates are prohibited from writing their names and Roll
number in any place other than indicated. Invocation to Gods or any othermarks of identification shall not be written anywhere in the answer book(as Answer Books can be coded). Candidates shall not bring into theexamination hall any book, portion of book, manuscript or paper of any
description. They shall not copy or communicate with anyone inside oroutside the hall or exchange answer books. Candidates shall not be inpossession of cell phones, programmable calculators, pen scanners, blue
tooth equipment or any other equipment which may be used for any kindof malpractice. If found, these would be seized and confiscated and caseExaminations Manual - Page 27

of use of UFM in the exam will be started. Candidates suspected of violatingthese instructions shall be subjected to physical check and verification byauthorized persons. If found to be indulging in malpractice the candidate
shall be booked for malpractice. The answer book shall be seized, marked
as “UFM case”, signed by the Invigilators and the Centre Superintendent,
packed, and sent separately to the Controller of Examination. A fresh
answer booklet will be given to the candidate for remaining time of theexamination. Bothe answer books along with the UFM report will be
submitted to the centre superintendent (to be sealed separately) for
further action.

XI.

XII.

GUIDELINES FOR CONDUCT OF PRACTICAL EXAMINATIONS AND VIVA-VOCE
1.

Timings: The timings of the Practical examinations and Viva Voce
examination shall be brought to the notice of the candidates by all HOD’s
concerned, prior to the dates of the examination.

2.

Demand of Stationery: The required number of answer booklets and othermaterial shall be demanded and obtained by the subject teachers/HoDsfrom CoE well in time.

3.

Malpractice: Candidates shall not bring into the examination hall any book,portion of book, manuscript, or paper of any description. They shall notcopy or communicate with anyone inside or outside the hall or exchange
answer books. Candidates shall not be in possession of cell phones,
programmable calculators, pen scanners, blue tooth equipment or any
other equipment which may be used for any kind of malpractice, if found,these would be seized and confiscated. Candidates suspected of violatingthese instructions shall be subjected to physical check and verification byauthorized persons. If found to be indulging in malpractice the candidate
shall be booked for malpractice and sent out of the examination hall
immediately. The answer book shall be seized, marked as “malpracticecase”.

GUIDELINES FOR VALUATION OF THEORY SCRIPTS
1.

Appointment of examiners for Valuation: The University shall appoint
Examiners for the evaluation of theory scripts with the approval ofcompetent authority.

2.

No of days for valuation (Within schedule of Academic Calendar)
S.No.

Major Exam Answer Books

Time

a.

Up to 70

04 daysb.

71 to 160

07 days

Examinations Manual - Page 28

c.

XIII.

160 and above

10 days4.

Answer Booklets: Subject/paper-wise answer booklets shall be madehandover (with proper receiving) to the appointed examiners.

5.

Evaluation and Showing the Answer Booklets to Examinees: The
appointed examiner shall evaluate all the assigned answer booklets andthen notify to all concerned examinees to see their respective evaluatedanswer books. The students should look their evaluated answer booklets
and if any unevaluated answers and/or any error in totalling/posting errors
are found, it should be reported to the examiner to get it rectified. The
marks awarded by the examiner shall be entered in the award sheet (hardcopy) and also to be uploaded on the Examination Server through the login
password allotted to the examiner. If the student is not satisfied with theevaluation done by the examiner in Major examination, he has option
for Challenge evaluation as per University rule.

6.

Return of Answer booklets: After uploading the marks, the examiner shallreturn all the evaluated answer booklets along with the hard copies of theprint out of uploaded marks and the award sheets to the Examination
Section.

7.

Remuneration: Remuneration for the examiners doing the valuation shallbe paid by the University on completion of the assignment and on
completion of documentary formalities as per approved rules.

INSTRUCTIONS TO PAPER SETTERS
1.

Madan Mohan Malaviya University of Technology, Gorakhpur has divided
syllabus content of each subject into four Units. Question Papers are to be
set from all units of the syllabus as per the given format (see annexures for
Minot Test and Major Exam Question Paper Formats). The question papers
are required to be set to evaluate the set course objective in order to easein evaluation of Course Outcome.

2.

Paper setter should appreciate that question papers are key tools inassessing students’ learning ability. Question Papers need therefore to bevery meticulously designed and planned so as to cover the entire syllabus
and possibly imbibe all components of assessment such as (i) knowledge (ii)comprehension (iii) application (iv) analysis & evaluation (v) synthesis (vii)
creativity & innovation. At the same time the ambit of a question paper
should be such that a good student is able to solve the question paper inthe given time frame.

Examinations Manual - Page 29

3.

A copy of current syllabus, format of question paper and instructions will
be enclosed. A MS-Word file of the format of question paper will also be
provided through email which can be used for paper setting. In case of any
doubt, the examiner/paper setter is requested to contact Controller of
Examination.

4.

Important Instructions for Major Exam Question Paper Setteri.

As per the Question Paper format, the Question 1 will be from Unit 1&2,
Question 2&3 will be from Unit 3 and Question 4&5 will be from Unit 4.

ii.

All Questions carry equal marks (total 10 marks). Question Paper is to beprepared according to the attached format.

iii.

Please see that none of the question from previous years question paper
is repeated in the current question paper. Copy of previous year’squestion paper is provided herewith.

iv.

Provide the solution for all numerical portion of the question paper.

v.

Please mention clearly the additional requirements like steam table etc.
to be provided to students for solving question paper.

vi.

The envelope containing question paper Manuscript and Solution are to besealed separately and duly marked on top of the envelope of bigger size.

vii.

Please send the soft copy of the question paper(s) in Microsoft Word in
C.D. along with hard copy of the question papers).

5.

The non-relationship certificate and remuneration bills are to be kept in
the outer envelope. All the envelops must be properly sealed and sent by
Registered Post/Speed Post to Controller of Examination, Madan Mohan
Malaviya University of Technology, Gorakhpur.

6.

In case, for some reasons, if it is not possible to prepare the question paper,
you are requested to kindly intimate this to the Controller of Examination
immediately for making alternate arrangements.

7.

All the rough work/drafts used for setting the question paper as also any
related file may be destroyed to maintain utmost secrecy and a certificate
to that effect may kindly be sent to the Controller of Examination.
Certificate that none of your closed relatives is appearing in theexamination and that utmost secrecy has been ensured may also please beprovided.

8.

The Institute appreciates the efforts made by you and also is aware that itis never possible to adequately compensate the efforts involved in setting
Examinations Manual - Page 30

the question paper. The Institute has a system of paying a token honorariumof Rs. 1000/- per set. In-addition contingent expenses are also payable as
per receipt provided by you on actual. Similarly, honorarium for evaluationof Answer Books is Rs. 18/- per Answer Book (subject to minimum Rs. 100/) for Post Graduate exams and Rs. 15/- per Answer Book (subject tominimum Rs. 100/-) for Undergraduate exams plus courier/postal charges
etc. on actual. A copy of remuneration bill is enclosed which may please be
sent duly pre-receipted. It should be kept in the outer envelope. For
practical examination for Undergraduate practical examinations Rs12/- percandidate (minimum Rs.500/-) and for Post Graduate practicalexaminations Rs15/- per candidate (minimum Rs.500/-).

XIV.

MODERATION OF THE QUESTION PAPERS
The University appoints examiners for setting of question papers fromamong the faculty of the University itself (internal) as well as faculty(external examiner) from reputed Institutes/University of India. All thequestion papers received by the Controller of Examination and these papers
are moderated department wise by the Moderation Committee of respective
Departments.


There shall be a Moderation Committee for end semester major
examination question papers of the concerned department. The
committee shall consist of the following members:(i)Head of Department concerned (convenor)(ii)
Senior faculty member(s) of the Department from each broad areaof specialization (to be appointed by the Hon’ble Vice Chancellor).
Appointments are valid for one year.
 The moderation Committee is empowered to modify or change any
question with a view to maintain the standard of question paper.
 The moderation Committee is empowered to delete/add anyquestion in question paper, if committee feels so.

XV.

GUIDELINES FOR EVALUATION OF ANSWER SCRIPTS
1.

Please ensure all answers have been evaluated and marks have been
awarded.

2.

Marking may be made in Red ink by pen or Ball Point pen.

3.

Please ensure the marks given inside the Answer books are accordingly
tabulated on the cover page with correct total. The Total Marks in Answer
Book should tally with the result sheet.

4.

The examiners are requested to please see that no question or part of thequestion is left un-assessed. If a candidate has attempted more questions
Examinations Manual - Page 31

than required, the marks obtained in the best questions be totalled. The
questions for which marks were awarded but not counted be indicated andshown “Extra attempted”.

XVI.

5.

Blank pages of all Answer-books may please be crossed by you at the timeof assessing the answer-books.

6.

If, during the course of marking, an examiner feels that the pass percentage
is low or there are some other serious discrepancies, he should report thesame to the Controller of Examination.

7.

Evaluator shall also fill up the “marks statement” available with the answer
book in the packet as well soft copy via the login Id provided.

8.

If a candidate or any person on his behalf approaches the examiner toinfluence the result, the fact may be reported to the Controller of
Examination immediately.

9.

It is to be remembered that our evaluation decides the fate of the students
and academic standards of the Institute for which co-operation from every
person involved is solicited and such contribution will always beremembered.

GUIDELINES FOR UPLOADING OF SESSIONAL AND EXAMINATION MARKS ON SERVER

Step1: Download all the formats for filling up the marks from the link mentioned below

and fill in the marks manually. This will help you to upload the marks online.
http://172.16.1.250:8081/jasperserver/login.html

username: ****** password: ******* (to be provided via official email Id of faculty)
Step 2: Head of Department of respective department are required to login to thefollowing site
http://172.16.1.250:8080/

and reset their password. Username will be the first word of their official email
id (if email id is rkcs@mmmut.ac.in then username and password will be rkcs).
After the first login, password is to be changed. (Password is provided via official
login Id of respective HoDs)
Step3: After resetting password, HOD will allocate the subjects to all the regular faculty

for filling up the marks. The subjects taken by the guest faculty and researchscholars can also be allocated to any regular faculty/or other faculty (ondiscretion of HoDs) for marks upload. They will also submit the hard copy duly
signed by them.

Examinations Manual - Page 32

Step 4: Once the HOD have allocated the subjects to regular faculty members, they are

required to upload the sessional marks. The username and initial password forthe faculty members will be the first word of their e-mail id as mentioned in Step
2 and a password reset is required.
All the marks except major and practical exams shall be filled by before thenotified dates. While uploading the marks care must be taken to match thecolumn name of the printed format with that of web form.
The marks of M.Tech dissertation will be uploaded in two columns consisting of
50 marks each (as sessional and exams) but their detail sheet obtained fromdownloaded format section will be send duly filled after the exams are over.
Step 5:After uploading all the marks (sessional and exams) hard copy of sessional marks
including practical exams duly singed by faculty member(s) and countersigned
by HOD will be send to exam section before the notified date. This filled sheet
can be downloaded from the link provided to the examiners.
The exams marks should be sent separately by HOD after collection it fromconcerned faculty members and tallying with the list of subjects of thedepartment.

All faculty members are requested to adhere to the timeline as the results has to be
declared by the University to get aligned with the University Academic Calendar.
NB: For any discrepancy kindly mail to coe@mmmut.ac.in.
Last Dates of events:
Uploading of sessional marks:

As
notifiedduring eachsemester via
email.

Uploading of exams marks:
Uploading of practical examinations marks:
Sending of sessional and major exams hard copy to exam section:
Sending of MBA/M.Tech dissertation/MCA project marks to exams
section:

XVII.






RESULT PROCESSING STEPSChecking the data entry received from the faculty/examiners. Performing any
updating and deletion work
Result procession on University Ms-SQL server
Preparing result analysis
Printing of Tabulation Register, Marksheets and various reports
Showing results to students via University Website (on public domain) and also
on our University server. Also sending SMS alert to students.

Examinations Manual - Page 33

XV.

XIX.

DETAILED DESCRIPTION OF EXAMINATION MODULE FOR COMPUTERIZEDRESULT PROCESSINGi.

Receiving of students’ data from Dean Academicsii.

Design of Students’ portaliii.

Creation of Students Master, Teachers Master, Courses Master, CourseSubject-Relation, Teacher-Subject-Relation, Subject Allotment toteachers, Students allotment to teachers, Exam-Form Filling by students,
Test-Marksheet Entry, TAQ, AT and other activities marks and other data
entry, Major Exam-Marks Entry etc.

iv.

Module to process the results of B.Tech., BBA, MBA, MCA, M.Tech, M.Sc.
(Physics), M.Sc.(Maths)., M.Sc.(Chemistry) and Ph.D.

v.

Generation of Tabulation Register, Mark-sheets,
Migration/Provisional Certificate, Seating Plan etc.

vi.

Locking of result records and TRs records.

vii.

Preparation of result analysis

viii.

Showing result to students on internet/intranetix.

SMS/mail alerts to students about their marks, results, passwords etc.

x.

SMS/mail to faculty about their examination duties, copy checking andother related work.

xi.

Backing up of databasexii.

Various other options which come into notice during design and use of thesystemTranscripts,

INSTRUCTIONS AND PENALTY FOR THE USE OF UNFAIR MEANS

a. Procedure to be followed by the invigilator/Centre superintendent/ Flying Squad1.

As soon as, any case of unfair means comes to the notice of the Invigilator,
Flying Squad be/she shall bring it to the notice of the Examination Centre
Superintendent of the Examination.

2.

The invigilator(s) shall take in their possession Answer Booklet of thestudent along with unwanted paper or other materials found and
immediately issue a second Answer Booklet to the student.

3.

The Centre superintendent of the Examination shall record the time when
the case was brought to his notice. He/she shall also record the time of
Examinations Manual - Page 34

issue of the second Answer Booklet “(A): UFM-Main Answer Booklet” should
be written on the page cover of the main answer booklet and “(B): UFMSecondary Answer Booklet” on the cover page of the second answer
booklet.
4.

The Invigilator(s), who has detected the use of UFM by a student, shall also
record his statement about the UFM case on specified UFM form.

5.

The Centre Superintendent of the Examination shall also give his statementin specified UFM format (see Annexure).

6.

In case the student refuses to give his statement, he should NOT BE forced
to do so, only the fact of his refusal and the time of occurrence of theincident should be recorded by the Invigilator(s) on duty in that room. The
statement of the student if any and the statement of the Invigilator(s) areattested by the Centre Superintendent of the Examination.

7.

In case, a student is found to have written something on the body part, aphoto of same may be taken by the web cam/mobile camera etc. if
possible.

8.

No extra time will be given for completing the Examination as a result of
this procedure to the student.

9.

After the completion of the Examination both of the answer booklets
marked as Booklet “(A): UFM Main answer Booklet” and “(B): UFM- Second
answer Booklet” along with the material found in possession of the student
and prescribed UFM FORM SHALL BE SEND IN SEPARATE ENVELOPE MARKED
UFM OT THE OFFICE OT HE CONTROLLER OF EXAMINATION.

10. In Case a student has smuggled out an Answer Booklet, the Centre
Superintendent should call the student directly and try to secure the Answer
Booklet, In case of non-availability of the Answer Book, the matter should
be reported to the police and a copy of the FIR is to be sent to the officeof the controller of Examination along with the statement of theInvigilator(s) present in the room.
11. In Case of impersonation, the Centre Superintendent shall report the matterto the Controller of Examination along with the detailed report withnecessary documents.
12. In cases of misconduct of very serious nature, the matter should be reported
to the police, if necessary. Statement of the Invigilator/s and that of theother concerned (e.g. Security person etc.) may be obtained and sent to
the office of the Controller of Examination.
Examinations Manual - Page 35

In case of electronic gadgets, the clear photocopy of that from front andback, and the enlarged photocopy of the screen shot/ the printout of thematerial stored in the electronic gadgets duly signed by the student,
invigilator, Centre Superintendent, MUST be attached with UFM report .

13.

b. Convening of Committee on Unfair Means
A Committee (Standing Committee) appointed by the Vice-chancellor shall enquire into
cases of unfair means in the Examination. The student who is involved in UFM cases will
be given a chance to submit his/her representation to the committee, if he wants during
a period as specified via circular by the office of the Controller of Examination. The
Committee shall thoroughly examine the cases on the basis of the material /documents
found and student report (if any). The committee shall submit its recommendations
after laying down clearly the nature of the offence and punishment to the ViceChancellor for consideration and necessary order. The composition of UFM Committee
is as under.
(i)
(ii)
(iii)
(iv)

Controller of Examination
ProctorMember Nominated by Vice Chancellor
Concerned Heads of Departments (UFMs of the concerned dept. subjects).

c. Table Showing Punishment Details for Unfair Means
ClauseSl.No.

A

B

Nature of UFM Offence

Punishment

1.

Student doesn’t follow the instruction given by the Centre
Superintendent/Invigilator

2.

Student communicates with another examinee or tries topass on information even after a word of caution from theinvigilator(s) or any competent authority.

3.

Any sort of writing on the question paper except the Roll No.
at the given space.

4.

Any examination relevant literature found near or justbeneath his/her seat but he/she has not copied from the said
material as ascertained by Centre Superintendent/flying
squad/Invigilator(s)Warning will be
issued to thestudent not torepeat in future. If
repeated
CONCERNED MINOROR MAJOR SUBJECT
examination only
will be awarded
ZERO marks on thebasis of the written
report of the room
invigilator(s).

5.

Student Indulges in writing the matter relevant to subject
before commencement of examination.

6.

Student’s Indecent behaviour at the examination centre or
the examination hall

7.

If the examinee is found in his possession notes, chits, answer
book of any other examination ; however he/she has not
written from the said material in his /her answer book .

1.

Use of indecent of abusing words in the answer book.

Examinations Manual - Page 36

C

2.

Possess any sort of exam relevant material in theexamination hall or even outside the examination hall liketoilet, lobby etc. or tries to contact any unauthorized person
during the examination timings.

3.

Brings any electronic gadgets (except memory less scientificcalculator if permitted in that paper) in the examination
hall.

4.

Any sort of writing on the question paper regarding solutionof the questions.

5.

Examinee has copied from the relevant material, Scribble on
chits compass box, calculator, pad, cloth, handkerchief,
dress or any part of the body or stored in electronic –gadgets
including mobile-phone.

1.

Examinee has indulged in exchanges of answer book withother examinee

2.

Examinee has copied from another examinee or deliberately
allows other examinee to copy from his own answer book orpass on the exam relevant material or literature in any form
to another examinee in exam hall.

3.

If the examiner find some written/Printed papers etc. of
exam related material from the answer book of an examinee

4.

Attempts to get rid of or to destroy any kind of exam relevant
prohibited material with which he is caught or helps other insuch an act.

5.

Examinee is found to throw away his answer booklet,
question paper, practical job or part thereof.

6.

If examinee is found to have torn the answer booklet,
question paper, any other exam related material or part
there of his/her own or other examinee.

7.

If the examiner reports that in the examinee’s answer bookis written with more than one type of hand writing

8.

If the examiner reports about missing pages or additional
pages in the answer book of examinee.

9.

If the examinee obstructs the process of conducting theexamination in any way.

10.

If the examinee tries to destroy the evidence by chewing thechit or in any other manner, which was found in his
possession during examination.

11.

If the examinee attempts to bribe by way of Keeping
currency notes in his/her answer book.

CNCERNE SUBJECT asa whole will beawarded “F” grade.

CancellationofresultoftheCONCERNED subject
and
two
other
cleared/passed
subjects in which thestudent has secured
the lowest marks
except the subject inwhich student has
UFM i.e. total threepapers will
UFM.
That is total threepaperswill
beawarded “F” grades.

Examinations Manual - Page 37

D

E

F

G

12.

Attempts to bribe the examiner by mentioning address,
contact detail, Mobile No. etc. or to contact the examiner
directly or through any representative for his/her favour.

1.

If the examinee obstructs/threatens orally or assaults theinvigilator(s) or any competent authority on exam duty.

2.

Tries to bring duly written answer book or supplementaryfrom outside prior of start of examination.

3.

If the examinee is found with bulk material like book, note
book, and short notes etc. related with the concerned
subject of or after the examination.

1.

If person impersonates as examinee and if this is detectedduring or after the examination.

2.

If the examinee carries away an answer booklet,
supplementary or practical job or part thereof outside theexam hall.

3.

Leaves the examination hall without submitting his/heranswer book or tries to destroy it.

4.

If student is being helped by other student(s) of the
University or outsider and behaves in as indiscipline manner
during particular the examination.

1.

Possesses Gum, Revolver, Knife or any other prohibited
weapon in or around exam hall

2.

Physically assaulting invigilator or any competent authority
on examination duty.

3

Physically assaulting examiner

4

If anyone is writing other’s examination.

1.

(In the case of re-registered Paper).
If unauthorized material is found with the candidate in bulk
such as books, huge cheating material, etc. which shows theclear intention of copying.

H

1.

If during the examination or afterwards any examinee isfound to have indulged in unfair means other than specified
in A to G as above and which has been bearing on theCancellationofresult of the all thesubjectinthatsemester (all thetheory papers plus
practical
examination in thatsemester will beawarded “F” grades)
Cancellationofresultoftheexamineebeing
helped of all theexaminationofregistered courses inthat
concerned
session (theory andpractical) will becancelled. (All the
paper
will
be
awarded “F” grades

Cancellationofresultoftheexaminee of all theexaminationofregistered courses inthat concerned year
(theory
andpractical) will becancelled. (All thepaper will be “F”
grades)CancellationofresultoftheCONCERNED subject
and
two
other
cleared/passed
subjects in which thestudent has secured
the lowest marks
except the subject inwhich student has
UFM i.e. total threepapers will be F”
gradesThe
examinationcommittee
shall
decide the penalty
depending upon thenatureandExaminations Manual - Page 38

I

examination or result of the examinee and /or any otherexaminee.

complexityofinvolvement of theexaminee concernedon case to basis.

1.

If person. is not a appearing in that particular examination
but student of other examination of the University/outsider
behaves in an indiscipline manner during particularexamination or helps other examinee by using unfair means.

2.

If anyone is writing other’s examination

The person helping
the examinee will bepunishedasperdecisionoftheUniversity
Administration.

The result of the student will be declared after implementation of the decision of examination committee.

Examinations Manual - Page 39

XIX.

RESULT DECLARATIONThe result is prepared taking utmost care about the student marks, attendance etc.
A result analysis is also prepared, and standard deviation is observed. If a large
deviation in marks/result is observed, the Controller of Examination can call aModeration Committee meeting with prior approval of Vice Chancellor. Generally,
the prepared result is put before the Examination Committee for the ratification
before its declaration. If it is not possible to convene the Examination Committee
and the result declaration is required to comply student placement needs or to avoid
delay in session, the result can be declared with approval of the Vice Chancellor andit can be brought in agenda of next Examination Committee Meeting in anticipationof its approval. The answer scripts/booklets can be disposed off after one year fromthe declaration of the result by the Examination Committee.
The composition of Examination Committee is as under.
(i)
(ii)
(iii)
(iv)
(v)

Vice Chancellor
All Dean of the University
Two External Members (Nominated by Vice Chancellor)Two Internal Members (Nominated by Vice Chancellor)
Controller of Examination
Secretary

Chairperson
MemberMemberMemberMemberThe composition of Moderation Committee is as under.
(i)
(ii)
(iii)
(iv)

Dean/Senior Professor nominated by Vice Chancellor
All Deans
All HoDs
Controller of Examination
SecretaryXX.

GUIDELINES FOR REVALUATION OF ANSWER COPIES

Chairperson
MemberMemberMember

The university proposes a facility to the student to challenge the evaluation ofanswer copies of his/her major examination from even semester of 2018-19
session onwards. It will be applicable to all the undergraduate and postgraduate
programs conducted by the University. Here, "Revaluation" means Valuation ofanswer copies to be done by the external examiners.
a. Challenge Revaluation of Answer Script for Undergraduate and Post Graduate
Students
i.

Revaluation of answer script will be carried out only for the latest
semester whose result has been declared.

ii.

All the students of UG & PG appearing for the University major
examinations are eligible to apply for Revaluation of answer scripts in all
theory subjects.
Examinations Manual - Page 40

iii.

These regulations will also be applicable for Pre-Ph.D courses of research
programs.

iv.

All the interested students, who wishes to apply for Challenge Evaluationof Answer Scripts must apply for Challenge Evaluation to COE by paying
the requisite fee within 10 working days from the date of declaration of
results by University. The requisite fee shall be Rs.5000/- per subject fromeven semester of 2018-19 session, which can be modified in future byexamination committee from time to time. The remuneration to eachfaculty member involved in challenge evaluation will be Rs.500/- percopy. Remuneration to the faculty may be modified by examinationcommittee from time to time.

v.

A student cannot apply Challenge Evaluation of answer scripts in thesubjects other than the theory subjects.

vi.

After the last day of application for challenge evaluation, the exam
section shall initiate the process of challenge evaluation as per theprocedure detailed hereunder:The COE may finalize a panel of examiner of each subject in whichchallenge evaluation is to be conducted, in consultation withrespective HODs.
The COE shall take approval from hon’ble vice chancellor of two
faculty members for each subject.
Each answer script will be revaluated by two faculty members.
After the revaluation of each copy, average of marks given by two
evaluators shall be taken into consideration for any comparison
purpose.

The student will be informed about the outcome of challenge/reevaluation of answer copies within two months of receipt ofstudent’s request.
b. Award of Marks After Revaluation
 If the difference in original marks from average marks are less than 10% (i.e. lessthan ±5 marks for major examination of 50 Max Marks) then marks of student will
not be modified and the fee submitted by student will be forfeited(FF). Student’s
Fee will be forfeited for all cases where average marks is less than the original
marks of the student.
 If the difference in original marks from average marks is greater than or equal
to 10% (i.e. greater than or equal to±5 marks for major examination of 50 Max
Marks) then the average marks will be awarded to the student. If average marks
are larger by 10% or more, then the fee submitted by student will be returned as
per fee refund policy framed by examination committee time to time.
Examinations Manual - Page 41

 For current session, it is proposed that the Fee Refund (FR) should be done after
deducting the remuneration paid to first and second valuator. Hence, FR shallbe Rs. 4000/- for current session.
Cases

Case-1Case-2Case-3Case-4

Original
Evaluated
marks
(A)
(out
of
50)
15
15
15
15

After revaluation
First
Valuator

SecondValuator

Average
Marks of
1st and 2nd
valuator
(B)

20
20
14
12

18
22
08
08

19
21
11
10

Difference
Between A
&B

Final
Marks
awardedafter
challengeFeestatus(19-15) < 5(21-15) >5(15-11) < 5(15-10) ≤ 5

15
21
15
10

FF
FR
FF
FF

 In the above table, only in one case, fee of student shall be returned. It can beseen that the student fee status (FR-status) is shown for case-2 where marks
awarded to the student is more than his/her original marks by 10% or more. For
rest of the cases, where student’s average marks are either less than the original
marks or variation (A-B) is less than 10%, fee of student has been forfeited.
NOTE: THE CHALLENGE EVALUATION MUST BE APPLIED WITH CAUTION AS THE MARKS OBTAINEDAFTER THE CHALLENGE EVALUATION SHALL BE FINAL IRRESPECTIVE OF WHETHER THOSE MARKSARE MORE OR LESS THAN THE ORIGINAL MARKS.

c. Eligibility of Teachers for Revaluation
The faculty members who will be evaluating the answer copies during revaluationmust possess at least five years of teaching experience and must be regularfaculty of reputed institute/university (preferably IIT/NIT/IIIT or State/Central
University or Govt. Engg. College).
d. Power to Modify
Notwithstanding all that has been stated above, the Academic Council has theright to modify partly or completely the provisions of above ordinances with theapproval of Board of Management. Under extreme exceptional circumstances
arising out of certain inconsistency in the ordinance or otherwise, the ViceChancellor can take suitable decision in deference to the laid down provisions
provided standard of evaluation is not compromised and the same shall bereported to ensuing Academic Council/Board of Management with suitablejustification. Such actions of Vice-Chancellor shall not be treated as precedence
under any circumstances.

Examinations Manual - Page 42

XXI.

RULES FOR ISSUE OF MIGRATION CERTIFICATEThe students desiring to obtain the Migration Certificate from the University forfurther studies in any other University/ any other purpose should apply to theController of Examination of the University.
a. Eligibility & Procedurei.

Migration Certificate is not issued in favour of a student whose name has
not been enrolled under this University.

ii.

Migration Certificate is not issued in favour of a student who has appearedin any examination under the University but the results of the same has
not been published. In such case, Migration Certificate will be issued only
after the results have been published.

iii.

Delivery of Migration Certificate will be made to the concerned student
only or sent by registered post at the permanent address of student as
indicated by him/her in application form upon his/her request.
Alternatively, it can be issued to some faculty in case of written
authorization letter by the student, only after the issuing office is satisfied
with genuinely.

iv.

The Migration Certificate will be issued within 3 to 5 (three to five)working days after the receipt of complete request if there is no othercomplication, excluding Saturday/Sunday or any other holiday.

v.

Students who seek migration without completing the course will have tosubmit their University leaving certificate.

vi.

The duly completed application form should be signed and stamped by therespective Head of Department/Centre/School.

vii.

A student will not be issued a Migration Certificate more than once.
However, if the original Migration Certificate issued to a student has been
lost irrecoverably, a duplicate will be issued on remittance of Rs.500/towards fee together with an application. An affidavit worth Rs.50/- of
the Notary Public to the effect that the original Migration Certificate
issued to student has been lost irrecoverably and that it has not beenutilized for the purpose for which it was issued may also be accompaniedby the application.

b. How to Apply for Migration Certificate
There is a prescribed application form (Given in Annexure). This has to be
filled in and submitted along with the attested copies of the relevant documents.
Documents Requiredi.
Photocopy of Degree
Examinations Manual - Page 43

ii.
iii.

Photocopy of All Mark Sheets
Bank draft containing the requisite fee/online payment receipt
subject to verification by the University.

All the documents should be self-attested. Students are advised to bring his/her original
documents for verification at the time of submission of request.
c. Fee Structure
Students seeking Migration Certificate will have to submit fee as per following details.
If requested within 01 Years
If requested after 01 years and within 05 Years
If requested after 05 years and within 15 Years

Rs,200/Rs.1000/Rs.2500/-i.

Fee once remitted will not be refunded.

ii.

The fee for the issue of a Migration Certificate should be deposited by abank draft/online in favour of “Controller of Finance, M.M.M. Universityof Technology, Gorakhpur” payable at Gorakhpur.

iii.

No Money Order/Cash will be accepted by the University.

iv.

The University reserves right to make changes in the fee at any time in its
absolute discretion.

XXII. RULES FOR ISSUE OF DEGREE CERTIFICATEThe bonafide students of the University, who have not taken their degree in theirconvocation, should apply to the Controller of Examination of the University
following the procedure as detailed below.
a. Eligibility & Procedurei.

Degree Certificate is not issued in favour of a student who has appearedin any examination under the University but the results of the same has
not been published. In such case, Degree Certificate will be prepared andissued only after the results have been published and in the forthcoming
convocation.

ii.

Delivery of Degree Certificate will be made to the concerned student onlyor sent by registered post at the permanent address of student as
indicated by him/her in application form upon his/her explicit written
request. Alternatively, it can be issued to some faculty member in case of
written authorization letter by the student, only after the issuing office issatisfied with genuinity.

Examinations Manual - Page 44

iii.

The Degree Certificate will be issued within 3 to 5 (three to five) working
days after the receipt of complete request if there is no othercomplication, excluding Saturday/Sunday or any other holiday.

iv.

The duly completed application form for the issue of Degree Certificate
should be got forwarded and recommended by the respective Head of
Department/Centre/School.

v.

A student will not be issued a Degree Certificate more than once.
However, if the original Degree Certificate issued to a student has been
lost irrecoverably, a duplicate will be issued on remittance of Rs.1000/towards fee together with an application. An affidavit worth Rs.100/- of
the Notary Public to the effect that the original Degree Certificate issued
to student has been lost irrecoverably and that it has not been utilized forthe purpose for which it was issued may also be accompanied by theapplication. Duplicate Degree Certificate will not be issued unless original
Degree Certificate has not been issued.

b. How to Apply for Degree Certificate
There is a prescribed application form (Given in Annexure-9). This has to be
filled in and submitted along with the attested copies of the relevant documents.
Documents Requiredi.
Photocopy of Provisional Degree Certificate
ii. Photocopy of All Mark Sheetsiii.
Bank draft containing the requisite fee/online payment receipt
subject to verification by the University.
iv.
No dues certificate (if not already submitted).
All the documents should be self-attested. Students are advised to bring his/her original
documents for verification at the time of submission of request.
c. Fee Structure
Students seeking Degree Certificate will have to submit fee as per following details.
In convocation

Rs.1000/-out of
which Rs.800/is refunded.
If requested within 01 month from convocation No fees
If requested after 01 month upto 6 months
Rs.1000/- only
If requested after 06 month
Rs.3000/i.
ii.

Fee once remitted will not be refunded.
The fee for the issue of a Degree Certificate should be deposited by a bankdraft/online in favour of “Controller of Finance, M.M.M. University ofTechnology, Gorakhpur” payable at Gorakhpur.
Examinations Manual - Page 45

iii.
iv.

No Money Order/Cash will be accepted by the University.
The University reserves right to make changes in the fee at any time in its
absolute discretion.

d. Fee Structure for Transcript
Fee and time required for issue of transcript (consolidated mark-sheet) and
Migration Certificate

Transcript(consolidated
mark-sheet)

Rs.1000/- up to 10 or lesscopies (Rs.100/- per copy
beyond the10 copies)

Same
Day

If application along with fee
receipt is submitted inforenoon on working days.

Examinations Manual - Page 46

Annexure-1: Theory based subject (Minor Test Format)

Subject Code*

Roll No.
B. Tech. / M.B.A. / M.C.A. / M. Tech.
ODD/EVEN SEMESTERMINOR TEST 2017 - 2018
Subject Name **Time: 2 Hrs.

Max. Marks: 30

Note: Answer all questions.
Q.1 Attempt any Three parts of the following. Q. 1(a) is compulsory.
(a). 1stUnit(b). 1stUnit(c). 2nd Unit(d) 2nd Unit
Q.2 Attempt any Three parts of the following. Q. 2(a) is compulsory.
(a). 1st Unit(b). 1stUnit(c). 1stUnit(d) 1stUnit
Q.3 Attempt any Three parts of the following. Q. 3(a) is compulsory.
(a). 2nd Unit(b). 2nd Unit(c). 2nd Unit(d) 2nd Unit

4
3
3
3
4
3
3
3
4
3
3
3

* Subject Code as mentioned in offer letter** Subject Name as mentioned in offer letter

Examinations Manual - Page 47

Annexure-2: Theory-Practical based subject (Minor Test QP Format)

Subject Code*

Roll No.
B. Tech. / M.B.A. / M.C.A. / M. Tech.
ODD/EVEN SEMESTERMINOR TEST 2017 - 2018
Subject Name **Time: 2 Hrs.

Max. Marks: 20

Note: Answer all questions.
Q.1 Attempt any Three parts of the following. Q. 1(a) is compulsory.
(a). 1st Unit(b). 1stUnit(c). 2nd Unit(d) 2nd Unit
Q.2 Attempt any Two parts of the following. Q. 2(a) is compulsory.
(a). 1stUnit(b). 1st Unit(c). 1st Unit
Q.3 Attempt any Two parts of the following. Q. 3(a) is compulsory.
(a). 2nd Unit(b). 2nd Unit(c). 2nd Unit

4
2
2
2
4
2
2
4
2
2

* Subject Code as mentioned in offer letter** Subject Name as mentioned in offer letter

Examinations Manual - Page 48

Annexure-3: Major Exam. QP Format

Printed Pages: 1
Roll
No.

ABC123*

B. Tech. / M.B.A. / M.C.A. / M. Tech.
(SEM II / IV / VI / VIII) EVEN SEMESTER
MAJOR EXAMINATION 2019 - 2020
Subject Name **Time: 3 Hrs.
Note: Attempt all questions. Each question carry equal marks.
1.

Attempt any five parts of the following:

Max. Marks: 50(5× 𝟐 = 𝟏𝟎)

(a)
(b)
(c)
(d)
(e)
(f)
(g)
2.

Attempt any two parts of the following:(2× 𝟓 = 𝟏𝟎)

Attempt any two parts of the following:(2× 𝟓 = 𝟏𝟎)

(a)
(b)
(c)
3.
(a)
(b)
(c)
4.

Attempt any two parts of the following:𝟏𝟎)(2× 𝟓 =

Attempt any two parts of the following:𝟏𝟎)(2× 𝟓 =

(a)
(b)
(c)
5.
(a)
(b)
(c)
* Subject Code as mentioned in offer letter** Subject Name as mentioned in offer letter

Examinations Manual - Page 49

Annexure-4: M. Tech./MSc Dissertation Evaluation Sheet- Semester III

Madan Mohan Malaviya University of Technology, Gorakhpur-273 010, India
M. Tech./MSc/MBA Dissertation
Evaluation Sheet- Semester III(To be prepared in duplicate for sending one copy to Controller of Examination and one copy to be retained in the Department)

Academic Session:……………… Course: M. Tech.

Specialization:…………………

Name of Department:……………………………………….Date of End Semester Presentation:………..
Name of Student:……….................

Enrolment No.:…………………

Title of Dissertation:………………………………………………………………………………………..
Name of Supervisor(s):……………………………………………………………………………………..
S.
No.
1.

Assessment BasisContinuous
Evaluation

2.

3.

Panel of
Evaluator(s)Mid
Term *HeadofPresentation
Department,
Literature
Dissertation
Survey/Progress Supervisor(s) and
Review
Two Senior Faculty
MembersofDepartment
Preliminary Dissertation Report, Effort
andRegularity(awardedbysupervisor(s))

End Semester Presentation(Methodology adopted/Work
Plan/Progress)

*Head
of
Department,
Dissertation
Supervisor(s) and
Two Senior Faculty
MembersofDepartment

Total

Maximum
Marks
30

Marks
Obtained

Name & Signature of
Evaluator(s)
1.
2.
3.

20

4.
1.
2.

50

1.
2.
3.
4.

100

*Please refer clause no. 6.2.6.2 (e) of M. Tech. Ordinance
It is to certify that the above marks have been awarded as per provision of the Ordinance and these marks havebeen uploaded on the University Management System (UMS).

Date:

Name and Signature of Head of Department(Seal)

Examinations Manual - Page 50

Annexure-5: M. Tech./MSc Dissertation Evaluation Sheet- Semester IV

Madan Mohan Malaviya University of Technology, Gorakhpur-273 010, India
M. Tech./MSc/MBA Dissertation
Evaluation Sheet- Semester IV(To be prepared in duplicate for sending one copy to Controller of Examination and one copy to be retained in the Department)

Academic Session:……………… Course: M. Tech.

Specialization:……………….

Name of Department:………………………………………

Date of Examination:………..

Name of Student:……….................

Enrolment No.:……………….

Title of Dissertation:………………………………………………………………………………………
Name of Supervisor(s):……………………………………………………………………………………
S.
No.
1.

2.

Assessment Basis

Panel of
Evaluator(s)*Head of Department,
Dissertation
Supervisor(s)andTwo Senior Faculty
MembersofDepartment

Max.
Marks
10

*Head of Department,
Dissertation
Supervisor(s)andTwo Senior Faculty
MembersofDepartment

20

Final Dissertation Report/Attendance(awarded by supervisor(s))
Publicationof
Research Paper(s)*Supervisor(s) on the basis of Dissertation Work
External Examiner onExternal Examiner
the basis ofDissertation
Evaluation
Board of Examiners External
Examiner,
based on merit of Head of Department
dissertation and viva- and Supervisor(s)voce performance

20

Mid
Term
Presentation(Intermediate
Results/Innovation in
Work)

Continuous
Evaluation

3.
4.
5.
6.
Major
Examination
7.

Pre-Submission
Presentation(Results
Obtained/Dissertation
Outcome)Marks
Obtained

Name & Signature of
Evaluator(s)
1.
2.
3.
4.
1.
2.
3.

10
(Max.)
10
10

20

4.
1.
2.
1.
1.
1.

1.
2.
3.

Total

100

*Please refer clause no. 6.2.6.2 (e) of M. Tech. Ordinance
Title Technical Paper(s) Published/Accepted (Print out enclosed):(1)(2)
No. of Enclosures:
Final Remark/Report (to be given by board of examiners):
It is to certify that the above marks have been awarded as per provision of the Ordinance and these marks havebeen uploaded on the University Management System (UMS).
Date:

Name and Signature of Head of Department(Seal)

Examinations Manual - Page 51

Annexure-6: Non-Relationship Certificate

Madan Mohan Malaviya University of Technology Gorakhpur
FROM------------------------------------------------------------------------------------------------------------------------------------------------------------------------------TOThe Controller of Examinations,
Madan Mohan Malaviya University of Technology
Deoria Road, Gorakhpur – 273010

Subject: Non-Relationship Certificate
Dear Sir,

1. I am to confirm you that none of my near relations (husband, wife, son,daughter, brother, sister, nephew, niece, brother-in-law, sister-in-law, son-inlaw, grand children) is a candidate for the above said examinations.
2. I do hereby declare that the question paper set by me, if accepted, it shall be theexclusive property of Madan Mohan Malaviya University of Technology,
Gorakhpur. I further assign the Madan Mohan Malaviya University ofTechnology, Gorakhpur the copyright and all other rights in the said paper,
including those of the copyrights in such manner as the Madan Mohan
Malaviya University of Technology, Gorakhpur may deem fit.
3. I also hereby declare that the question paper has been set, written/typed by me
and all rough drafts, carbon paper and other materials used are sent to you andno copy, in any form on computer, etc, of the question paper has beenretained by me.

Yours Faithfully,(Signature of Paper Setter)…………..
…………….

Full Name …………………………..
Residential Address………..........................
…………………………………………………
….
Tel.(Res.)………………(Off.)………
E-mail:………………..Mobile

No.

Examinations Manual - Page 52

Annexure-7: Format for Unfair Means Reportenu eksgu ekyoh; izkS|ksfxdh fo”ofo|ky; xksj[kiqj ¼m0iz0½
vkjksi i=
laLFkku ijh{kk ----------lsesLVj l= 20----&20----- ds ijh{kkFkhZ Jh --------------------------------------------vuqØekad -------------------------tc vki ----------------------------------------------------------------------------------dsUnz ls ------------------------------------------------------------------------ ¼iz”u&i= dk uke ,oa dksM½
I"z”u&i= gy dj jgs Fks] fnukad --------------------dks --------------------------------cts iwokZgu@ vijkgu gy] fuEufyf[kr vukf/kd`r lkexzh@ fdrkc
ds iUus@ gLrfyf[kr fpVsa vkfn ftudk o.kZu fuEuor~ gS] vkids dCts ls cjken dh xbZ vkSj@ vFkok vkidks vuqfpr lk/ku iz;ksx
djrs gq, ik;k x;k &1&-------------------------------------------------------------------------2&-------------------------------------------------------------------------3&-------------------------------------------------------------------------4&-------------------------------------------------------------------------vLrq mijksDr vukf/kd`fr lkexzh vkids dCts ls cjken gksus ,oa vuqfpr lk/ku iz;ksx djus dk dfFkr nks"kh Bgjkrs gq,
vkidks dkj.k crkus gsrq vkjksfir fd;k tkrk gSAd`i;k uhps Li"Vhdj.k gsrq fuf”pr LFkku ij viuk i{k Li"V djsaA
ifjfujh{kd ds gLrk{kjfnukad -------------d{k la[;k ---------------

Nk= dk Li"Vhdj.k-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------

Nk= ds iw.kZ gLrk{kjfnukad -----------------------uke ----------------------------------------------dkslZ----------------------------------------------czkUp----------------------------------------------o"kZ ,oa lsesLVj-----------------------------------Page-1 of 3

Examinations Manual - Page 53

ijh{kd dk oDrO;¼ifjfujh{kd izi= dks Lo;a iw.kZ rF;kRed fooj.k lfgr Hkjsa ½
1- frfFk fnol rFkk le; tc mUgksaus ijh{kkFkhZ ¼vuqØekad ------------------------½ ds dCts ls vukf/kd`rlkexzh ;k vfHkys[k izkIr fd;sA------------------------------------------------------------------------------------2- ijh{kkFkhZ ds dCts ls izkIr vukf/kd`r lkexzh dh ¼fxurh½ la[;k rFkk fooj.k------------------------------------------------------------------------------------3- vukf/kd`r lkexzh cjken gksus ds le; ijh{kkFkhZ ds vuqfpr lk/ku iz;ksx djus dh Li"V ,oalgh ifjfLFkr dk fooj.kA------------------------------------------------------------------------------------4- ifjfujh{kd dk oDrO; ¼Nk= }kjk vuqfpr lk/ku iz;ksx fd;s tkus lEcU/kh iw.kZ fooj.k nsaA½--------------------------------------------------------------------------------------------------------------------------------f}rh; ijhfujh{kd dk gLrk{kj ¼lk{kh½

ifjfujh{kd gLrk{kj ----------------------¼iwjk uke fy[ksa½¼ftlus igyh ckj mRrj iqLrd Nhuh½---------------------------------------------¼iwjk uke fy[ksa½

frfFk -----------------------------------------------------------------------------------frfFk ---------------------------------------

dsUnz v/kh{kd dh vk[;k¼dsUnz v/kh{kd iw.kZ tkap ds ckn viuk fuf”pr er ,oa laLrqfr nsrs gq, gLrk{kj djsaA½

gLrk{kj ---------------------------frfFk ------------------------------dsUnz v/kh{kd dh eqgj
Page-2 of 3

Examinations Manual - Page 54

enu eksgu ekyoh; izkS|ksfxdh fo”ofo|ky; xksj[kiqj ¼m0iz0½¼ijh{kd dh vk[;k½
eSusa vuqØekad -------------------------------- ls izkIr vukf/kd`r lkexzh vkSj@ vFkok vfHkys[k ns[ks vkSj esjh vk[;k fuEuor gS ¼tks ykxw u gks] mls
dkV nsa½A ;fn vkidh vk[;k uhps Øekad ¼1½ vFkok ¼2½ easa ls ,d ;k nksuksa gksa] rks d`i;k iz”u&i= la[;k Hkh fy[ksa &¼1½ ijh{kkFkhZ us vukf/kd`r lkexzh dk mi;ksx fd;k gS lkexzh dk mi;ksx djrs gq, gy fd;s x;s iz ”u i= dh iz”u la[;k ---------------------------gSA¼2½ vukf/kd`r lkexzh dk mi;ksx ijh{kkFkhZ }kjk ugha fd;k x;k gS] ysfdu og mldk mi;ksx dj ldrk Fkk] vxj mlus iz ”u -------------------------- gy djus dk ,slk volj izkIr gqvk gksrkA¼3½ vukf/kd`r lkexzh fo"k; ls lEcfU/kr ikB~;ppkZ ds vUrxZr gS rFkk mldk iz;ksx gks ldrk Fkk ;fn iz ”u i= esa bl fo"k; ls lEcfU/kriz”u vk;s gksrAs¼4½ vukf/kd`r lkexzh fo"k; ls lEcfU/kr ikB~;ppkZ ds vUrxZr ugha gS rFkk eSa lUrq"V gwa fd ijh{kkFkhZ }kjk fdUgha Hkh ifjfLFkfr;ksa esa bldkiz;ksx ugha fd;k tk ldrk FkkA
izFke mRrj iqfLrdk esa fn;s x;s vad -------------------------------f}rh; mRrj iqfLrdk esa fn;s x;s vad -------------------------------};ksx ------------

dqy izkIrkad tks] ijh{kd ds erkuqlkj ijh{kkFkhZ dks feyuk pkfg, ------------------------------------------

ijh{kd dk gLrk{kj o fnukad
uke -----------------------------------------inuke ----------------------------------------

Page-3 of 3

Examinations Manual - Page 55

Annexure-8: Application for Migration Certificate

APPLICATION FOR MIGRATION CERTIFICATE
Full Name of the Student in Block Letters(according to the Registration)
Name in Hindi Script
Name of Student’s Father
Name of Student’s MotherRegistration & Enrolment Number with theYear of Registration with this University
Sex
Address of the Student
WhetherCompletedtheCourseor
Discontinued
The Name of Different Examinations of this
University He/She Passed or Appeared

1.
2.
3.

Migration Fee Submission Details
Contact Number
e-mail id
Migration Certificate Collection Details(Signature of the Student)

Self/by Registered Post at Permanent Address/Authorized
Faculty

Signature of the Head of Department with His/Her Official Seal
under this University where the Student studied last.

Forwarded to the Controller of Examination, MMMUT, Gorakhpur for necessary action.
This is to certify that Mr/Ms ……………………………………………………………………………………. has
1.

Successfullycompletedthecourse
work
for
the
award
of
degreeofB.Tech./BBA/M.Tech./MCA/MBA/PhD in ………………………………………………………………….. during theacademic year from ……………………. To …………………….. All the original marks cards of the student areverified.
OR
2. Discontinued the Course.
This department has no objection to issue Migration Certificate to the student.

Date:

Signature of the Head of Department

Examinations Manual - Page 56

Annexure-9: Application for Degree Certificate

APPLICATION FOR DEGREE CERTIFICATE
Full Name of the Student in Block Letters(according to the Registration)
Name in Hindi Script
Name of Student’s Father
Name of Student’s MotherRegistration & Enrolment Number with theYear of Registration with this University
Sex
Address of the Student for dispatch of
Certificate

WhetherCompletedtheCourseor
Discontinued
Month and Year of Admission
Month and Year of Qualifying Examination
Passed/Discontinued
Name of the Examinations of this University
He/She Passed
Degree Fee Submission Details
Contact Number
e-mail id
Degree Certificate Collection Details(Signature of the Student)

Self/by Registered Post at Permanent Address/Authorized
Faculty

Signature of the Head of Department with His/Her Official Seal
under this University where the Student studied last.

Forwarded to the Controller of Examination, MMMUT, Gorakhpur for necessary action.
This is to certify that Mr/Ms ……………………………………………………………………………………. has Successfullycompleted the course work for the award of degree of B.Tech./BBA/M.Tech./MCA/MBA/PhD in………………………………………………………………….. during the academic year from ……………………. To……………………..
This department has no objection to issue Degree Certificate to the student.

Date:

Signature of the Head of Department

Examinations Manual - Page 57

Annexure-10: Attendance Sheet Theory/Practical

Madan Mohan Malaviya University of Technology Gorakhpur
Attendance sheet must be prepared room-wise course /paper-wise
THEORY / PRACTICAL
Session : 20

- 20

Semester :(i). Date ……………………

Room No./Lab ………………..

(ii). Day …………………….

Subject Code …………………………..……….

(iii). Time …………………….

Subject Name : …………………………..……….…………………………..……….………………………….
I promise that I shall not use unfair means and I swear on oath that I have nothing in my possession, which may
render me liable for a case of unfair means.
Sl.
No.

Roll No.

Sl.
No.

Full Name of Candidate

1.

21.

2.

22.

3.

23.

4.

24.

5.

25.

6.

26.

7.

27.

8.

28.

9.

29.

10.

30.

11.

31.

12.

32.

13.

33.

14.

34.

15.

35.

16.

36.

17.

37.

18.

38.

19.

39.

20.

40.

Roll No.

Full Name of Candidate

Details of Students
Total No. of students in the room

No. of students appeared

No. of students absent

Signature of Invigilators / Practical Examiners
Signature of Centre Supdt. / HODs

1.

………………………………………………….

2.

………………………………………………….

3.

………………………………………………..

Kindly send this paper along with award sheet and answer books in original to the Controller of Examination.

Examinations Manual - Page 58

Annexure-11: Format for Details of Practical Exams

Madan Mohan Malaviya University of Technology Gorakhpur
Details of Practical Exams held by the Department Session 20…..-20…..
ODD/ Even Semester
Department……………………………………..

Course ……………………

Branch …………………………

This is to certify that following examiners have conducted the practical examinations as
details given below:
S.
No

Subject
Code
&
Name

Internal
Examiner
Name

External
Examiner
Name

Semester

1

2

3

4

5

Total
Registeredcandidates

Total
Appearedcandidates67AbsentCandidatesRoll No(s)Date of
ExaminationRemuneratio
n
(Rs.)

8

9

10

1

2

3

4

5

6

7

Date: …………………………

-----------------------------------------------

Signature of Head of Department

Examinations Manual - Page 59

Annexure-12: BILL FOR Evaluator of Answer Books

Madan Mohan Malaviya University of Technology Gorakhpur(Formerly Madan Mohan Malaviya Engineering College Gorakhpur)

EXAMINATION SECTION
BILL FOR Evaluator of Answer Books
01
Name of the Evaluator / Checker……………………………………………………..
02
Designation………………………………………………………………………
……..
03
College/Faculty/Department…………………………………………………
………
04
Residential
Address………………………………………………………………….
Tel.(Res.)………………(Off.)………………………..Mobile : ………………………..
Paper Code………………………
Duration ………………………………………….. SBI A/C No : ………………………..

Details
Rs.

AmountP.

Remuneration Charges :01

Number of Answer Books Evaluated / Checked ------------× Rs-------

02

TA, If Applicable.

Total
Rupees(in………………………………………………………………………………………

words)* Undertaking: Certified that I will show this income of Rs. …………………in my Tax
return.

Verified by Controller of Examination

Signature of claimant :Date :

Revenuestamp forRs.500.00 or
more

SIGNATURE OF CONTROLLER OF FINANCE

Examinations Manual - Page 60

Annexure-13: BILL FOR QUESTION PAPER SETTING

Madan Mohan Malaviya University of Technology Gorakhpur
EXAMINATION SECTION
BILL FOR
Question Paper(s) Setting
1. Name of the Paper Setter………………………………………………………………………
2. Residential Address…………………………………………………………………………….
Tel.(Res.)………………(Off.)………………………..Designation…………………………….
3. College/Faculty/Department…………………………….
4. Mobile No : …………………………….
5. S B I A/C No : …………………………IFSC ………………………..….

SETTING OF QUESTION PAPER(S) FOR
THEORY EXAMINATION
Programme B.Tech. / BBA/MCA /MBA/ MTech/MSc/PhD
Paper code ……………………………………………………………………………………..
Subject ………………………………………………………………………………………….
Details
AmountRs.
P.
Remuneration Charges
1. Paper setting Charges @ 1000/- per paper
2. Contingent expenses
e.g. Postage charges, railway freight , C D, etc.

Total
Rupees (in words) ………………………………………………………………
* Undertaking: Certified that I will show this income of Rs. ……………in my Tax return.
Dated ……………………….
Countersigned

Received payment
Verified

Signature of Examiner

Controller of Examination
Note : The paper setter is requested to ensure that every column provided in the examination
remuneration bill is filled properly to enable the Finance Branch to make payment.

Examinations Manual - Page 61

Annexure-14: BILL FOR QUESTION PAPER MODERATION

Madan Mohan Malaviya University of Technology Gorakhpur
EXAMINATION SECTION
BILL FOR QUESTION PAPER(S) MODERATION
1. Name of the Moderator ………………………………………………………………………
2. Residential Address…………………………………………………………………………….
Tel.(Res.)………………(Off.)………………………..Designation…………………………….
3. College/Faculty/Department…………………………….
4. Mobile No : …………………………….
5. SBI A /C No : …………………………….IFSC……………………………….

MODERATION OF QUESTION PAPER(S) FOR
THEORY EXAMINATION
Programme B.Tech. / BBA/MCA /MBA/ MTech/MSc/PhD
Paper code ……………………………………………………………………………………..
……………………………………………….
Details
AmountRs.
P.
Remuneration Charges
1. Moderation Charges @ 1000/- per Day
2. D A

Total
Rupees (in words) …………………………………………………………………………
* Undertaking: Certified that I will show this income of Rs. …………in my Tax return.
Dated ………………
Countersigned

Received payment
Verified

Signature of Examiner

Controller of Examination
Note :The Moderator is requested to ensure that every column provided in the examination
remuneration bill is filled properly to enable the Finance Branch to make payment.

Examinations Manual - Page 62

Annexure-15: T.A. & Remuneration Bill for Practical Examination

Madan Mohan Malaviya University of Technology Gorakhpur
T.A. & Remuneration Bill for Practical Examination
Subject /Paper(s)………………………..………………………..……………………

No. of Students………………………..

1.

________Semester

20__ - 20__

Date(s) of Exam.

………………………...

(a). Name/Designation of Examiner……………………………………………………………………………….

(b). Name of College/Institute where posted……………………………………………………………………………….

(c). Pay Structure :Basic Pay : Rs. ……………

Scale of pay : Rs. …………………

2.

Allotted No. of practical examinations during semester :3.

Time/Date of Journey :(a). Starting from place of posting/prev. centre** at

4.

Emoluments/month Rs. ……………………

……………………………………….
…………………….. on ……………………

(b). Reaching Exam. Centre at…………………….. on ……………………

(c). Leaving Exam. Centre at…………………….. on ……………………

Local mileage :ONWARD

BACKWARD(a)

At place of posting/previous centre** …………..

(a)

At Exam. Centre(b)

At Exam. Centre(b)

At next Exam. Centre/place of posting** …………….

………………………

5.

One way distance between concerned cities (for incidental charges)

6.

Mode of Journey (Taxi/Train/Road etc.)
(1)
(2)
(3)
(4)
(5)
(6)

7.

………………….

……………………………………………………

……………………………………………………

College of posting by Rly. Station/Stand**City of posting to city of exam.
City of exam. To exam. Centre
Examination centre to exam. City
Exam. City to city of place of posting/next centre** whichever is applicable
City of place of posting/next destination** to residence/next centre**
whichever applicable

PNR/Taxi No.**PNR/Taxi No.**

Claims (Certificates overleaf)
Rs.
(1)
(2)
(3)
(4)
(5)

Total fare charged on
train/taxi
Total local mileage :Total incidental charges
Total Daily Allowances
Total Remuneration***Total Claim (in words)……………….
……………….
……………….
……………….

P……. km x Rs.4.00……. km x Rs.
……….. x Rs.
……….. x Rs.
Total Rs.

…………………………………………………………
Signature of claimant :Date :

SIGNATURE OF FINANCE CONTROLLER
Verified by HOD*
See the instructions regarding claims and rules overleaf**
Strike out whichever is not applicable***
Separate remuneration bill not needed

Received
Revenuestamp forRs.500.00 or
more

For Office use only

Examinations Manual - Page 63

CERTIFIED THAT
(1)
(2)
(3)
(4)

The TA claims are not source of profit anddetails/distances enumerated are true and expenditures
shown are actual.
These claims, as a whole or part of it, has been nowheresubmitted and they are being put up for the first time.
I undertake the responsibility on my own to deposit theincome tax on remuneration amounts as per rules.
I
have
travelled
by
my
own
car
No.
…………………………………. and meter reading on thisdate is ………………………. (Struck out if not applicable).

1.

2.

3.

Date :

Signature of Examiner/Claimant

FILLING UP PRACTICAL EXAMINATION CLAIM FORM
INSTRUCTIONS
1.
2.
3.
4.

All entries in the claim form are to be filled by the examiner concerned and cages/boxes on the margin ofcertificates above to be are correctly filled. However, rules for TA issued by UP Govt. are applicable.
Separate remuneration bill need not to be filled. The claims will be verified by college. However, separate
claims may be submitted at individual Centre.
Subject/paper(s) and no. of students are to be filled up.
The PNR no in case of train travel or taxi no. for travel between two cities are invariably to be written in thebox provided in the claim form. Taxi receipt or PNR No. and/or photocopy of ticket is to be written/ attachedwith the claim. If the examiner uses his own vehicle, its No. and meter reading is to be provided in thecertificate. Every effort be please made to retain these records. If the examiner does not have train ticket nor
PNR No., he is to record train no./name, birth no. and coach no. along with a certificate of travel issued byconcerning Railway Station.

-2-

Examinations Manual - Page 64