Kobe University
Basic Policy and Guidelines on Genderand Sexual Diversity

September 2022

Diversity
Statement

Kobe University Diversity Statement

Kobe University strives to educate leaders equipped to address the complex
issues of this 21st century world and able to contribute to the development ofknowledge, protection of the environment, well-being of humanity and toworld peace. This requires not only rich experience and wisdom born fromunderstanding of diverse perspectives, but also the creativity and innovationthat comes from encountering the unknown.
Therefore, building on its work since 2007 to achieve gender equality, Kobe
University will now also promote diversity. We will create an environment forstudy, education, research and work where each person is treated with respect
and can express her/his/their individuality and talents regardless of gender,
sexual orientation, gender identity, ethnicity, culture, religion, language,
background, age, educational background, physical or mental characteristics
and/or other affiliation and/or identity.
The promotion of this kind of diversity may at times result in discord or
confrontation. However, rather than fearing such disagreements all membersof the Kobe University community will work together to create a campus where
difference is respected and appreciated. Convinced that the knowledge bornout of this process will open new horizons from Kobe to the world, Kobe
University hereby declares its commitment to the promotion of diversity.

The President of Kobe University(December 13, 2018）

Basic Policy

Kobe Universityʼs Basic Policy on Gender andSexual Diversity
The Kobe University Diversity Statement was adopted in December 2018. Building
on efforts since 2007 to promote gender equality, this statement asserts Kobe
Universityʼs aim to create an environment for study, education, research and workwhere each person is treated with respect and can express her/his/their individuality
and talents regardless of gender, sexual orientation, gender identity, ethnicity, culture,religion, language, background, age, educational background, physical or mental
characteristics and/or other affiliation and/or identity.
In aiming to achieve respect for diversity and a campus where individuality
flourishes, this Basic Policy rests on recognition of the rights of people of diverse
sexualities and/or genders, as well as commitment to eliminating prejudice anddiscrimination through raising the awareness of all members of the university
community.
Through the implementation of the Kobe University Diversity Statement and thisBasic Policy, Kobe University is striving to create an environment for study, research,
and work where the free will and freedom of choice of each individual are respected,
and each person can fully express her/his/their individuality and talents.
Based on the Basic Policy outline above, the following points will serve as practicalguidelines for students, faculty, and staff:（１）Respect for the free will and choices of each individual.
（２）Strict safeguarding of personal information.
（３）Formation, when appropriate, of a support team centered on the individualand composed of faculty and/or staff members, with the objective of fully
discussing and implementing solutions to resolve any issues and meet theindividualʼs needs.
（４）Collaboration among different departments/schools on campus and, where
necessary, support from people outside the university to ensure support.
（５）Accommodation, within reason, for all aspects of the individualʼs life on
campus, including education, research, other student activities, and/or work
environment.
（６）Creation of an environment where discrimination is not tolerated throughraising awareness and understanding of gender and sexual diversity.
September 27, 2022

Contents＜For students, faculty and staff＞◆1. Understanding ʻcoming outʼ ・・・・・・・・・・・・・・・・・・・・・・・・・・ 2◆2. Prohibition of ʻoutingʼ ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 2◆3. Improvement of the campus environment ・・・・・・・・・・・・・・・・・・・・・・・・・・ 3＜For students＞◆4.

Use and management of names and information related to gender・・・ 4◆5. Classes ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 6◆6. Student life ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ 7◆7.

Consulting about student life and seeking employment ・・・・・・・・・・・・・・ 8＜For faculty and staff＞◆8. Use and management of names and information related to gender・・・・・ ９◆9. Information pertaining to employee welfare and benefits ・・・・・・・・・・・ １０◆ Counselling and support services ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ １０◆ Terminology ・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・・ １１◆ Using preferred names (students) ・・・・・・・・・・・・・・・・・・・・・・・・・・・・ １３◆ Guidelines for the use of preferred names by Kobe University students １４-1-

Students andfaculty/staff＜For students and faculty/staff＞
１． Understanding ʻcoming outʼ①

What is ʻcoming outʼ?
Minorities often encounter situations where they must decide whether to reveal

aspects of themselves (e.g. their sexuality, etc.) to others. Sharing this information
is called ʻcoming outʼ. In addition to alleviating the pain and disadvantages of hidingoneʼs true self, coming out is a way for the person to live with dignity. Coming out
is often misunderstood; it is not done merely as a minority statement nor for selfaggrandizement.
Deciding to come out as LGBTQI+ is not only a weighty decision but also carries
significant risk as there is still deeply rooted discrimination and prejudice towards
LGBTQI＋ individuals. Coming out is not something to be taken lightly. Decisions suchas whether, when, and to what extent to come out should be up to the individual.
②

What to do if someone comes out to you

Many people feel bewildered when someone reveals a previously unknown secretabout themselves. When someone comes out to you, first be considerate of their
feelings.
Even if the person who comes out to you tells you not to tell anyone, you can still
discuss the matter with Kobe Universityʼs counselling services, which are bound to
confidentiality. The counselling services are for everyone. Please feel free to use them
if someone has come out to you and you are not sure how to respond or are worried
about something.

２．Prohibition of ʻOutingʼ① What is ʻoutingʼ?
When someone declares that they are LGBTQI+ it is called ʻcoming outʼ, but
revealing aspects of anotherʼs identity (e.g. sexuality, etc.) without their permission
is called ʻoutingʼ. As explained above, deciding to come out is a weighty decision,
involving great risk. Regardless of the intention, revealing undisclosed aspects of apersonʼs identity is completely impermissible as it can cause the LGBTQI+ individualin question to experience immeasurable shock and despair. Please be aware that evenwell-meaning actions with no malicious intent can result in outing. For example,
encouraging a friend who you think may be LGBTQI+ to come out by saying, “Iʼm
not prejudiced towards LGBTQI+ people, so you can tell me,” might lead to outing.
-2-

Students andfaculty/staff② For those who have been outed (LGBTQI+ individuals）
If you are outed, your first instinct might be to handle the matter yourself by
confronting the person who outed you and trying to find out the extent to which
this information has been made public. However, doing this carries the risk of being
outed on an even wider scale. The on-campus counselling services can provide
advice and support to those who have been outed. Depending on the situation,some cases may require police involvement or legal intervention.

３．Improvement of Campus Environments
With our campus master plan, we are aiming to create a comfortable campus forall. We are promoting universal design, and implementing plans to provide facilities
and equipment that take into consideration the needs of all users.
①Inclusive toilets（accessible toilets）
Each building at Kobe University has accessible toilets, however from a universal
design perspective we aim to provide ʻinclusive toiletsʼ that can be easily used byanyone including disabled people, those with children, LGBTQI+ people and others.
In addition, we will redesign and gradually replace the signs for these toilets tomake them easy for everyone to use and to understand what amenities are provided.
② Changing rooms
Kobe University has changing rooms for men and for women. If you have apersonal request or concern regarding changing rooms, please consult the Campus
Life Support Center or the office of your affiliated faculty or graduate school.
Depending on the available facilities and equipment, we may not always be able tomeet requests, but we will do our best.

-3-

Students＜For Students＞
４. Use and management of names and information related to gender（１）Changing your nameAs a rule, Kobe University students use their full name based on their family register(koseki) or in the case of foreign nationals, their passport. Students can use apreferred name (alternative name) that matches their gender identity after
completing a designated process. Please ask the academic affairs section of youraffiliated faculty/graduate school for more information.
After the application has been approved, your preferred name will be used on yourstudent card (requires a reissue application), Uribo Net and on each type of certificate
issued by the university. Rules regarding the recognition of such requests are outlinedin ʻEssential Form 5: About the use of preferred names, etc. by studentsʼ. If you
require a copy of this, please request one from your affiliated academic affairs section.
However, on documents that by law require the full name as written in the family
register (or passport in the case of foreign nationals), the preferred name cannot be
used. The full name on your family register (or passport) is required for application
forms and certificates issued by organizations outside of Kobe University. This
includes applications for such things as teaching licenses, JASSO scholarships and forsitting national examinations.
（２）Changing the indication of your sex/gender
When sex/gender is required information, it will be the same as that written on thestudentʼs family register, or passport in the case of international students (i.e. maleor female). If the gender written on the studentʼs family register (or passport) ischanged, then it is possible to change the gender written on the studentʼs school
register.
（３）About the handling of information related to gender
Kobe University takes the following measures to ensure that information related toa personʼs gender is not unintentionally made public.
①

Student register
Unless otherwise necessary, the gender column shall be removed from registers
distributed or made visible to students.

②

Academic information system
Authorized access to gender-related information on the academic information
system is limited to the faculty members and staff responsible for academic andstudent affairs.
-4-Students（４）Indication of gender on certificates and other documents issued by theuniversity
Please see below for information regarding the indication of gender for some of the
documents issued by Kobe University.
Documents without an indication of gender（As of August 2022）
Certificate of enrollment, academic transcript, certificate of prospective
graduation, student discount certificate, certificate of graduation, degree
certificate (diploma).
Documents with an indication of gender (as of August 2022)
Commuter certificate, medical examination certificate (it is possible to makerequests regarding the indication of gender on medical examination certificatesplease contact the Medical Center for Student Health), and others.
（５）Indication of gender on documents submitted to the university
Please see below for information regarding the requirements for the indication ofgender on some of the main documents to be submitted to the university (such as
various application forms including those for enrollment fee exemption/deferral andtuition fee exemption).
Documents not requiring indication of gender (as of August 2022)
Privatescholarship

applications,enrollment

fee

exemption/deferralapplication, tuition fee exemption application, registration for extracurricular
activities.
Documents requiring indication of gender (as of August 2022)
Document granting permission to move into student residences, document
granting permission to move into International House, student medical checkup slip, teacher training applications, and applications for training sessions(e.g. nursing).

-5-Students

５．Regarding classes① Off-campus training
Although it might not always be possible to meet requests relating to off-campus
training due to the host institutionʼs circumstances or system, please discuss in advanceany concerns related to toilets, changing rooms or attire worn during the training, etc.
with the faculty member overseeing the training or the office of the applicable faculty or
graduate school. If you are not sure with whom to discuss the matter or you are feelinganxious about it, please consult the Campus Life Support Center.
② About formation of groups
Faculty and staff have been informed that students should not be split into groups basedon their gender unless otherwise necessary.
③ Use of names in class and elsewhere
If a student has completed the process for using a preferred name, then this will bereflected in the register. When it is necessary to use a studentʼs name, this will be basedon the name that is written in the register. In addition, faculty and staff will be madeaware of the appropriate terms of address and pronouns.
④

Concerns regarding the following Liberal Education courses: ʻBasic Health andSports Science Practicumʼ and ʻHealth and Sports Science Practicum 1 & 2ʼStudents may have some of the following concerns related to the practicum part of
Kobe Universityʼs Health and Sports Science Liberal Education courses that are offered toall students. If you have any matters you would like to discuss or accommodations you
would like to request before registering for these courses, please contact the consultation
email address shown on the College of Liberal Arts and Sciences website or on the syllabus.
Alternatively, you may ask the instructor during the first class of the course, which is a
guidance session. If you wish to discuss something beforehand you may also contact thecommon education group in the Student Affairs Division of the Student Affairs Department(078-803-7533). The content will be kept confidential.
●Class registration
From a safety point of view, components of sports subjects such as the Liberal
Education courses ʻBasic Health and Sports Science Practicumʼ and ʻHealth and Sports
Science Practicum 1 & 2ʼ are conducted separately for male and female students toprevent accidents and injuries. This is explained in the syllabus and at the first guidance
session. Students can choose among variations on the above courses. After discussing
your concerns in advance, you can choose the type of course that best suits you.

-6-Students●Changing rooms
If you have any requests regarding changing room usage, please discuss them
beforehand. Depending on the studentʼs request, accommodations such as use of aseparate room in order be alone while changing, or getting changed at a different timefrom the other students may be possible. Due to the available facilities and equipment,
we may not always be able to meet student requests, but we will do our best.

６．Regarding student life
① Periodical Medical Check-ups
Periodical medical checkups at Kobe University can be conducted separately based on
the individualʼs wishes. Please contact the Medical Center for Student Health (Tel.: 078803-5245）② Student Housing
Kobe University offers various types of student housing, with each building having
different facilities and layout (e.g. in terms of male and female shared spaces, andindividual rooms on floors divided by gender). Therefore, before applying for student
housing, please consult with the Student Support Division of the Student Affairs
Department (for Japanese students: Tel.:078-803-5220, email: stdnt-ryou@office.kobeu.ac.jp）or the section of the International Exchange Division in charge of housing (forinternational students: Tel.: 078-803-5264, email: stdnt-ryulife@office.kobe-u.ac.jp).
Support will be considered by the Student Dormitory Subcommittee. This subcommittee
has been established under the Student Council, which discusses important mattersrelated to supporting Kobe University students.
Building nameResidents

Kokui Residence

Japanese &Floor Divisions
Co-ed

Toilets
All rooms: toilet & bath. 3rd

International

floor: shared toilets

students(separate for men/women)

Sumiyoshi

Japanese &Separate floors

International

international

for men/women.

Student House

students

Sumiyoshi

Japanese &Residence

international

1st floor: shared toilet

students(separate for men/women)

Womenʼs

Japanese &Toilet in each room.

Showers/bathing facilities
All rooms have a bath.

Shared baths/shower
rooms (separate formen/women).

Men only

Women only

Bath/toilet in each room.

Bath/toilet in each room.
stdormitory (Joshi

international

1 floor: shared toilet (forRyo)

students

women only)-7-

All rooms have a bath.

All rooms have a bathStudents

Hakuo dormitory

Japanese &Separate floors

international

for men/women.

students

1 unit=Toilet in each room.

Shared bathroom in eachunit.

individual rooms
for 4 people

International

International

Separate floors

Residence

students

for men/women.

International

International

Co-ed

House

students

1 unit=Bath/toilet in each room.

Bath in each room.

Toilet in each room.

Shared bath in each unit.

individual rooms
for 4 people

７．Discussing school life and job hunting
At Kobe University, you can discuss aspects of student life such as those listed below
with a professional. During the discussion, you may be asked about yourcircumstances but you do not have to come out if you do not wish to.
① Discussions related to student life
At the Campus Life Support Center, you can talk about problems or difficulties
related to course completion. The Medical Center for Student Health offers mental
health consultations where you can talk to a specialist about issues relating to student
life, as well as those concerning gender, sexuality and sex or other concerns.
International students may also use the counselling services provided by the Global
Education Center (GEC).
② Internships and job-hunting activities
Individuals may discuss internships and job-hunting with a career advisor at the
Career Center, covering matters ranging from job applications to their career after
they have started working.

-8-Faculty andStaff＜Faculty and Staff＞
８．Use and management of names and information related
to gender① Changing your nameAs a general rule, Kobe University faculty and staff use their full name (i.e. the name as
written on their family register, passport, etc.). However, except in circumstances
restricted by law or university regulations, it is possible to use a former surname orpreferred name (a name or surname that is not written on the family register, or in thecase of foreign nationals, passport or residence card) but is commonly used by theindividual and others, and where the usage of this name is recognized as not hindering
the identification of the employee).
Use of such a name requires completion of a designated application process, so pleasecontact your affiliated human resources section for the necessary information.
② Changing the indication of your gender
If the gender written on your family register (or passport or residence card in thecase of foreign nationals) is changed, then it is possible to change the gender
information held by Kobe University.
③ About the handling of information related to gender
At Kobe University, we treat gender-related information as personal information, andmake every effort to ensure that an individualʼs gender is not made public against theirwishes. We handle the gender-related information in staff registers and the system for
managing personal information carefully, as detailed below:●Staff register
As a rule, we work hard to raise university-wide awareness that gender should not
be listed on staff and faculty registers.

●The system for managing personal information
Permission to access gender information on the system for managing the personal
information of staff and faculty is restricted to those responsible for personnel andgeneral affairs. At Kobe University, we make sure that these people are not only given
training on how to treat information about gender and other personal matters, butthat they also receive training related to broader LGBTQI+ issues. We are raising
greater awareness of the need to handle gender information carefully and promoting
deeper understanding of diverse sexualities and genders.
In addition, we will continue to carefully assess whether it is necessary to include genderon documents submitted to the university.
-9-Faculty andCounselling/Staff

support

９．Information pertaining to employee welfare and benefits
At Kobe University, we aim to provide a working environment where faculty and staff
can express their individuality and talents and where the differences among all our
employees (including members of the LGBTQI+ community) are respected. Therefore,
we are establishing internal regulations stating that employees with a same-sex partner
will receive the same benefits (listed below) as a those who are married (this does notinclude national systems or the MEXT Mutual Aid Association System) .
Vacation day system (Special vacation), Leave system (childcare, caregiving and spouserelated leave), other benefits（regarding dependent support, housing and job transfers）

Counselling and support services
At Kobe University, faculty and staff are available for consultations relating to sexuality
and gender at each of the following Centers.

These services provide a safe space for

Kobe University undergraduate and graduate students, faculty, staff, and their family
members to discuss any discomfort, anxieties, or difficulties in relation to their everyday
lives.
Depending on the issue, it may be considered appropriate to collaborate with other onor off-campus organizations. To protect your privacy, we will inform you beforehand of
the extent of such collaboration and the information involved, and obtain your consent,so please feel free to discuss your concerns openly.

□Counselling Services＜Students/staff＞
Gender Equality OfficeE-mailgnrl-kyodo-sankaku@office.kobe-u.ac.jp

Websitehttps://www.office.kobe-u.ac.jp/opge-kyodosankaku/

Opening hours:
Weekdays 10:30〜16:00- 10 -

Counselling/
Support＜Students/faculty/staff＞
Medical Center forStudent HealthOpening hours:
Weekdays 9:00〜17:00

Phone

078-803-5245

Websitehttp://www.health.kobe-u.ac.jp/＊Internal Medicine
You may discuss any concerns you have regarding the periodical medical examination
conducted by Kobe University (e.g. request for it to be conducted separately) prior
to the examination.
＊Psychiatry
Mental health consultations with a psychiatrist or clinical psychologist are available if
you have worries (i.e. are experiencing mental distress) relating to sexuality or gender,
etc. In accordance with your wishes, you may be referred to a specialist medical
establishment.

＜Students＞
Campus Life Support
E-mailCenter

stdnt-campuslife@office.kobe-u.ac.jp

Opening hours:
Weekdays 10:30〜
16:00

Websitehttps://www.kobe-u.ac.jp/SCCL/＊You can also discuss any adjustments that you would like to be made to your classes.
□About reservations
Many students use these services, so it is recommended that you make a reservationin advance.
When you email or telephone one of the centers, please give your email address, name,topic for discussion (just a brief outline) and the date and time that you would like tomake a reservation.
※ Emails received by each center after hours will be answered after they reopen.

- 11 -

Terminology

Terminology◆Sexual Orientation
Sexual Orientation refers to who or what a person is sexually attracted to.
In humans, there are many types of sexual orientation. For example, some people
like those who are of the opposite sex (men who like women, and women who likemen), some people like those who are the same sex (men who like men, and women
who like women), and some people like a particular person regardless of their gender.
◆Gender Identity
ʻGender identityʻ refers to the way an individual understands their gender. People
who feel uncomfortable with the gender they were assigned at birth and live as adifferent gender are called ʻtransgenderʼ. In Japan, this is sometimes termed ʻgender
identity disorder (GID)ʼ.

◆「LGBTQI＋」 and 「SOGIESC」「LGBTQI」 is an acronym for the following:
Ｌ Lesbian︓ Women who like women.
Ｇ Gay︓ Men who like men.
Ｂ Bisexual︓ People who like people of more than one gender.
Ｔ Transgender︓ A person who feels uncomfortable with the gender they wereassigned at birth and lives as a different gender.
Q

Questioning︓ A person who is uncertain about their gender identity and/or

sexual orientation.
Queer ︓ A reclaimed slur that is used as an umbrella term for sexual
minorities and those who do not conform to traditional notions of sexual orientationand gender identity.
I Intersex︓ A person with a combination of the physical sex characteristics used
to define male and female, and who does not fit into either category.
The plus sign (+) on the end refers to other diverse genders and sexualities.
「SOGIESC」 is an acronym for the following terms:
Sexual Orientation︓Who or what a person is sexually attracted to
Gender Identity︓The gender with which a person identifies
Gender Expression︓The gender that a person wishes to express
Sex Characteristics︓Biological/anatomical sex characteristics of a personʼs body- 12 -

Terminology

SOCIESC covers the entire range of sexuality and gender-related characteristics
and includes everyone. Those who are attracted to the opposite sex and are
comfortable with their assigned gender at birth are just one type of people. It is also
said that sexuality and gender identity are a continuum, therefore there are as many
variations as there are people.
（References）
・ Guidelines for the consideration and treatment of students with regard to diverse
SOGI(Sexual Orientation and Gender Identity) (Osaka University) (in Japanese)
https://www.osaka-u.ac.jp/ja/campus/life/2101

・

Missions and Guidelines for LGBT+-inclusive Practices（Nagoya University）
https://en.nagoya-u.ac.jp/about_nu/upload_images/LGBT%20guideline03162021_en.pdf

・ Support Guide for Sexual Minority Students（Waseda University）
https://www.waseda.jp/inst/gscenter/assets/uploads/2018/12/Support-Guide-for-SexualMinority-Students.pdf- 13 -

Using an alternative name (students)

I want to use a name that matches
my gender identity

I want to use the namewritten on my certificate of
I want to use myresidenceprevious surname

Discussion/
Application

Academic Affairs Section of yourFaculty or Graduate School
As a result of successful completion of the process:・Your student ID and other certificates will be issued
with your preferred name.
・A certificate showing that you are permitted to use
your preferred name will be issued.
・Your full name as written on your family register (orpassport) and your preferred name will be written next toeach other on your diploma.

- 14 -

Guidelines for the use of preferred names by
Kobe University students
Purpose
Article 1. These guidelines determine the necessary matters regarding the use of aprevious surname or preferred name (hereafter referred to as ʻpreferred nameʼ) at
Kobe University (hereafter ʻthe universityʼ) and related processes after graduation,
course completion or withdrawal.
Cases in which a preferred name can be used
Article 2. A preferred name may be used in the following cases:(1) When a student wants to use their previous surname after the surname on
their family register has been changed due to marriage, etc.
(2) When a student (who has not changed the name on their family register) uses
a preferred name because the name on the family register does not match theirgender identity, etc.
(3) When a student who is a foreign national uses the preferred name as written
on their certificate of residence.
(4) When the use of a preferred name by a student is deemed appropriate by thefaculty/graduate school dean (hereafter ʻdean etc.ʼ) for reasons different from thoseabove.
Documents on which the preferred name can be used
Article 3. Preferred names can be used on all documents, except for the following:(1) Documents that, by law, require the use of the full name as written on thefamily register.
(2) Documents other than those in (1) above where the use of the full name on
the family register is deemed appropriate by the dean, etc.
Application to use a preferred name
Article 4. Students who wish to use a preferred name should fill in an ʻApplication touse a preferred name ʼ (Supplementary Form 1), attach confirmation documents andsubmit it to the dean, etc. of their affiliated school.
Permission to use a preferred name
Article 5. If the dean, etc. grants permission for the use of the preferred name, thestudent in question will be informed by the issuance of a ʻNotification of Permission
to use a preferred nameʼ (Supplementary Form 2).
2 If the dean, etc. finds the contents of the application to be false, permission to use
the preferred name will be revoked.

- 15 -

Cancelling the use of a preferred name, etc.
Article 6. If a student using a preferred name wishes to cancel the use of that name.
they must submit a ʻRequest to Suspend the Use of a Preferred Name.ʼ
(Supplementary Form 3) to the dean, etc.
Records
Article 7. Matters related to the usage of a preferred name including permission,
cancellation requests and revocation are recorded in the academic information
system.
Regarding the name printed on the diploma
Article 8. The preferred name is used on the diploma of students for whom suchusage has been approved. However, if the student wishes the name to appear ineither of the following ways, they must submit ʻRequest to Change Name on Diplomaʼ
(Supplementary Form 4) to the dean, etc.
(1) Only the full name as written in the family register.
(2) Both the full name as written in the family register and the preferred name
Procedures after graduation, course completion or withdrawal
Article 9. 1. The name printed on documents pertaining to a student who used apreferred name, etc. at university will be processed in the same manner after theirgraduation, course completion or withdrawal (hereafter ʻgraduation etc.ʼ).
2 If a student who changes their name and/or gender on the family register after
graduation etc. wishes to have documents issued with their new name/gender, they
will receive said documents with the altered name and/or gender after the request
has been deemed appropriate by the dean, etc.
3 The format for application for (2) above is not designated. It should be attached
to an official copy of the relevant portion of the family register (Certificate ofIndividual Records) attached.
Verification of usage of the preferred name, etc.
Article 10. 1. If the university recognizes a studentʼs request to use a preferred name,etc., the university will issue a document stating this (Supplementary Form 5).
2 The student concerned is responsible for proving their identity with regard to useof the preferred name, etc. and the name on their family register or certificate ofresidence.
Miscellaneous provisions
Article 11. Any other matters related to the use by students of preferred names, etc.
that are not covered by these guidelines will be decided upon separately.
Supplementary provisions
These guidelines come into effect from September 27, 2022.

- 16 -