OSG Belux

PRIVACY NOTICE
release 23•05•2018

INDEX
1. Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3
2. Processing of personal data  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3
3. How personal data are collected  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3
4. Which personal data are processed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 3
5. Purposes of processing personal data  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 4
6. Sharing your personal data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 4
7. Retaining your personal data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 5
8. Keeping your data secure  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 5
9. The use of cookies on our website . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 5
10. Your rights  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 6
11. About this privacy notice . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . page 6

PRIVACY NOTICE
1.

Introduction

The purpose of this document is to provide the data subjects with the information required by theapplicable regulations and in particular by the Regulation (EU) 2016/679 of the European Parliament andof the Council of 27 April 2016 on the protection and confidentiality of individuals with regarding theprocessing of personal data and the free movement of such data (General Data Protection Regulation or“GDPR”).
As you are part of our company business partners and contacts whose personal data we save, we would
like to inform you about various aspects of the upcoming GDPR implementation.
2.

Processing of personal data

The entity that is responsible for the processing of your personal data is:
OSG Belux
avenue Lavoisier 1
1300 Wavre NordBelgium
By “personal data”, we understand any information that can identify you, both directly and indirectly. By “processing”, we refer to anything we do with such personal data, including collection, recording,organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure bytransmission, dissemination or otherwise making available, alignment or combination, restriction, erasureor destruction.
3.

How personal data are collected

Primarily, we collect personal data that you provide to us, e.g. when you leave us a message via ourwebsite’s contact page, when you send us your C.V., when you enter into an agreement with us, or when
you agree into a employment contract.
Furthermore, we might be provided with your personal data via other sources, e.g. if you act as contact
person for a legal entity, through the use of cookies when you visit our website, through surveillance video
recordings (CCTV) when you visit our premises, or when you attend events as exhibitions.
4.

Which personal data are processed

We restrict the processing of personal data to avoid excessive processing of personal data. At OSG Beluxwe will therefore process your personal data in a way that is adequate, relevant and limited to what is necessary in accordance with the law.
Typically, the types of personal data we process are:•Identification data: Name, surname, address, registration number, phone number, e-mail address•
Information about your purchases of our trusted partners’ products and services•
Information about your use of our website and/or App•
The communications you exchange with us via letters, e-mails, and phone calls

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We do not process sensitive personal data such as data relating to health, religion, political or philosophicalbeliefs, sexual orientation or ethnicity, except when we would have a legitimate interest or legal obligation
like for health and safety purposes, to adapt the workplace to specific health-related circumstances, forthe prevention and investigation of fraud or other criminal activity, or when required by law enforcement.
5.

Purposes of processing personal data

We process personal data only for specific and well-defined purposes and will not process your personal
data for purposes which go beyond what you could reasonably expect us to do with it.
In particular, we may process your personal data for the following purposes for which we have a legal basis
as indicate below:•Performance of a contract: Processing of your personal data might be required in order to take thenecessary steps at your request prior to entering into a contract, or in order to execute it when acontract is already in place;•Incident management: We may process your personal data if you are affected by an incident, e.g.
at the work floor.
•Legitimate interest: Your personal data might be processed when required for our legitimate
interests to prevent fraud and protect vital interests•
Legal obligation: We may have to process your personal data for compliance with a legal
obligtion to which we may be subject to.
•To establish statistics and reporting•
To improve the security of our network and our information systems•
To better understand the interaction of users with our websites•
To determine the effectiveness of promotional campaigns and advertising•
For any other specific purpose you have given your consent to.
6.

Sharing your personal data

Where required for the purpose for which your personal data were collected (cf. section 5 above), we maytransfer personal data to other entities within the OSG Group .
OSG Belux has taken appropriate safeguards and measures to ensure that if personal data are exchanged
or shared within the OSG Group, they are duly protected in line with applicable legislation.
Your personal data might be transferred to third parties, trusted service providers we are using to run ourbusiness such as transporters, e-mail marketing service providers assisting our marketing team.
We ensure that third parties only have access to personal data when they need them to carry out thespecific tasks necessary and commit to process the data in a secure and confidential manner as well as use
them in line with our instructions.
Please note that we do not sell your personal data to any third party for commercial purposes.
Where personal data are transferred out of the European Economic Area (EEA) and where the level of
personal data protection is not the same as in the EEA, we provide appropriate safeguards in the form ofstandard contractual clauses and with adequate decisions.
In this way, we ensure that your personal data transferred to third parties outside of the EEA is processedwith the same degree of care as in Belgium.

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If you wish to receive more information on the third parties to whom we may communicate yourpersonal information to according to the law or as part of a service we have entrusted to them, or on theappropriate or suitable safeguards we use in case of international data transfer referred to before, pleasecontact gdpr.privacy@osgeurope.com.
7.

Retaining your personal data

At OSG Belux we are not willing to store personal data for longer than is necessary for the purpose(s) for
which they were collected.
As the retention period depends on the purpose for which the personal data were initially collected, we
use the purpose as criterion to determine such retention period in compliance with legal and contractualobligations.
After expiry of the retention period, we are committed to securely erase, destroy or anonymize personal
data that is no longer required in relation to the purpose for which they were collected.
8.

Keeping your data secure

At OSG Belux we are committed to keeping your data secure. To that end, we have adopted appropriatetechnical and organizational measures to duly protect your personal data.
(i)
Maintenance of an information security policy;(ii)
Definitions of functions and obligations of every member of our personnel with access to yourpersonal data, as appropriately documented;(iii)
Strict security procedures in the storage and disclosure of your personal data, and to protect itagainst accidental loss, destruction or damage;(iv)
Back-up copying and data recovery procedures;(v)
Training of our personnel on company’s data protection and information security standards andpolicies.
9.

The use of cookies on our website

OSG Belux uses cookies on its websites, for example to help it perform better, remember your preferences,and present you with information that we think is of interest or use to you.
In general terms, cookies are small data files sent by a web server that are stored on your computer. They
can perform different functions but typically keep a record of websites visited. They contain a small amountof information regarding website visits that can be used to remember you and your preferences for latervisits.
Cookies can be either ‘functional’ containing, for example, the choice of language or region chosen by thewebsite visitor enabling you to not repeat entering the same data when visiting our website.
Those functionalities are for instance provided by session cookies that store information about user page
activities allowing them to easily pick up where they left off on OSG Belux’s website.
We also process data recorded through non-functional cookies to draw up statistics or studies relevant tothe OSG Belux website and to ensure that its content and performance is improved.
Most web browsers are automatically configured to accept cookies. However, you can configure yourbrowser to inform you of each cookie sent, or to prevent them being saved on your hard drive. If you
refuse cookies we cannot guarantee you full access to our website; you may experience it running at reduced speed or be unable to access to all services.
For more information on the use of cookies by OSG Belux, please consult thewww.
osgeurope.com cookie notice.
For more general information on the use of cookies, please see www.allaboutcookies.org

5PRIVACY NOTICE
10.

Your rights

At OSG Belux, we aim to be transparent, not only about how we process personal data about you, but also
about your rights that are linked to such processing. Therefore, we want to remind you of the existence ofthe following rights:•••••

Right to request access to the personal data we hold about you;
Right to rectification or erasure of such data;
Right to obtain restriction of processing or to object to such processing;Right to data portability;
Right to withdraw your consent at any time, where the processing is based upon such consent;

You can exercise these rights by contacting us at gdpr.privacy@osgeurope.com.
In order to avoid unlawful access to your personal data, OSG Belux will request you to provide a proof ofyour identity.
If you have any queries about this privacy notice or experiencing any other privacy issue, we arecommitted to promptly dealing with any privacy-related complaints and as such have procedures thatenable us to efficiently respond to any issue you may have.
If you have a complaint related to the processing of your personal data by OSG Belux including a databreach, please contact us via :Letter to the address:
OSG Belux
Avenue Lavoisier 1
1300 Wavre NordBelgium
Phone nr : +32 10 23 05 11
E-mail : gdpr.privacy@osgeurope.com
If you are not satisfied with the way your complaint relating to personal data protection has been dealt
with, you can also report your complaint to commission@privacycommission.be11.

About this privacy noticeThis privacy notice, dating from 23.05.2018, may be adapted in order to ensure that its content accuratelyreflects regulatory developments, as well as changes that may occur at OSG Belux.
The latest applicable version will be available on the website and we will inform you of changes via thewebsite and other communications.

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OSG EUROPE LOGISTICS
Avenue Lavoisier 1
B-1300 Z.I. Wavre - Nord - Belgium
Tel: +32 10 23 05 07
Fax: +32 10 23 05 51
info@osgeurope.com

OSG POLAND Sp. z.o.o.
Spółdzielcza 57
05-07 Halinów - Poland
Tel: +22 760 82 71
Fax: +22 760 82 71
osg@osg-poland.com

OSG TURKEY
Rami Kişla Cad.No:56 Eyüp
Istanbul 34056 - Turkey
Tel+90 212 565 24 00
Fax: +90 212 565 44 00
info@osg-turkey.com

OSG BELUX
Avenue Lavoisier 1
B-1300 Z.I. Wavre - Nord - Belgium
Tel: +32 10 23 05 11
Fax: +32 10 23 05 31
info@osg-belgium.com

OSG GERMANY
Karl-Ehmann-Str. 25
D - 73037 Göppingen - Germany
Tel: +49 7161 6064 - 0
Fax: +49 7161 6064 - 444
info@osg-germany.de

ROMSAN INTERNATIONAL CO. SRL
Reprezentant Exclusiv OSG
23-25, Nerva Traian Street
031044 Bucuresti - România
Tel: +40 021 322 07 47
Fax: +40 021 321 56 00
romsan.int@romsan.ro

OSG FRANCE
Parc Icade, Paris Nord 2Immeuble “Le Rimbaud”
22 Avenue des Nations
CS66191 - 93420 Villepinte - France
Tel: +33 1 49 90 10 10
Fax: +33 1 49 90 10 15
sales@osg-france.com

OSG SCANDINAVIA(For Scandinavian countries)
Langebjergvaenget 16
4000 Roskilde - Denmark
Tel: +45 46 75 65 55
Fax: +45 46 75 67 00
osg@osg-scandinavia.com

OSG NETHERLANDS
Bedrijfsweg 5 - 3481 MG Harmelen
Tel: +31 348 44 2764
Fax: +31 348 44 2144
info@osg-nl.com
OSG UK
Shelton house, 5 Bentalls
Pipps Hill Ind Est, Basildon Essex SS14 3BY
Tel: +44 845 305 1066
Fax: +44 845 305 1067
sales@osg-uk.com
SLOVAKIA
Branch office of OSG Europe Logistics s.a.
Tel (SK) +421 2 4329 1295
Tel (BE) +32 10 23 05 07
Fax (BE) +32 10 23 05 51
sales-osgsvk@osgeurope.com

SWEDEN
Branch office of OSG SCANDINAVIA
Abrahams Gränd 8295 35 Bromölla - Sweden
Tel: +46 40 41 22 55
Fax: +46 40 41 32 55
osg@osg-scandinavia.com

OSG ITALIA
Via Cirenaica n. 52 int. 61/63
I - 10142 Torino - Italy
Tel: +39 0117705211
Fax: +39 0117071402
info@osg-italia.it

OSG IBERICA
Bekolarra 4
E - 01010 Vitoria-Gasteiz - Spain
Tel: +34 945 242 400
Fax: +34 945 228 883
osg.iberica@osg-ib.com

WEXO PRÄZISIONSWERKZEUGE GmbH
Siemensstraße 13
D-61352 Bad Homburg
Tel: (06172) 10 62 06
Fax: (06172) 10 62 13
verkauf@wexo.com

RUSSIA
Butlerova street, 17B, office 5069
117342 Moscow - Russia
Tel: +7 (495) 150 41 54
info@osg-russia.com

OSG EUROPE LOGISTICS S.A.

05/2018 - All rights reserved. © OSG Europe 2018
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without the express, written permission of the copyright owner. If prices are stated,
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Tool specifications subject to change without notice.

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AUSTRIA
Branch office of OSG GERMANY
Messestraße 11A-6850 Dornbirn
Tel: +49 7161 6064-0
Fax: + 49 7161 6064-444
info@osg-germany.de