MEETING OF THE BOARD OF DIRECTORSPLUM CREEK CONSERVATION DISTRICT,LOCKHART, TEXAS 78644
December 17th, 2013

Notices of this regular meeting were posted in the Hays and Caldwell County
Courthouses at least 72 hours prior to the meeting. Receipts of the notices
are on file in the office of Plum Creek Conservation District.
Checks were reviewed and signed, just prior to the call to order, by Vice
President, James O Lipscomb.
The meeting was called to order by President of the Board, James Holt, with
1:00 PM the following Board members present: James 0. Lipscomb (Vice President ),Peter Reinecke (Secretary/Treasurer), Ben Twidwell (Director) and Fred
Rathert (Director). Also present were Bob Wilson (Attorney) Feathergail Wilson (PCCD Geologist) and PCCD staff Johnie Halliburton, Karen Bassett,and Dan Meyer. Minutes were taken and transcribed by Karen Bassett.
President Holt requested motions or comments regarding the minutes of theregularmeeting held on November 19th, 2013. Mr. Lipscomb made a motion
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that the minutes of the regular meeting held on November 19th, 2013 be accepted as distributed. Mrs. Knight provided the second and the motion wasapproved unanimously.
President Holt requested any unfinished business that required the Board ofDirectors attention. Mr. Halliburton informed the Board of Directors that there
l:02PM was no unfinished business.
President Holt explained that item IV on the agenda would be passed up until
Mr. Jim Jansen arrived. President Holt explained to the Board that Jim Janl:02PM
sen had called and said he would be late.
President Holt requested discussion of item V of the agenda. Mr. Halliburton
explained that Mr. Adam Moore with the Walton Group had called and asked
l:03PMif he could table his report until next month, January 21st, 2014.
President Holt requested discussion of item VI on the agenda. Mr. Halliburton stated that he had met with a landowner at site 37 who had some con1:03PM cerns and requested to be on this month's agenda. Mr. Halliburton informed
the Board that he had called the landowner to remind him of the meeting but
had not heard from him since.
President Holt requested discussion of item VII on the agenda. Mr. Dan Meyer gave an update on the Desired Future Conditions' (DFC) process onl:OSPMGroundwater Management Areas (GMA) 13 and 10. Mr. Meyer explained thetime lines for the DFC process for both GMA 13 and GMA 10. Mr. Meyer explained to the Board that the deadline for proposing DFC, for both GMA, isMay 1st, 2016.
President Holt requested discussion on item VIII on the agenda. Mr. DanMeyer gave an update on the mitigation rules. Mr. Meyer explained to thel:17PM Board that their packets had a copy of the mitigation plan rules that weredrafted. Mr. Meyer then went over the mitigation plan with the Board and explained that it had five parts to the draft which were eligibility of requirements,
the application, the assessment report, a hearing, and a determination by theBoard. Mr. Bob Wilson explained to the Board that this was a "rule making"and that the Board should consider this a "work" in progress. Mr. Bob Wilson
explained to the Board that what the PCCD staff was looking for now was theBoard's impressions, comments, or issues that the Board would like to see
addressed.
President Holt requested discussions on item IX on the agenda. Mr. Bob Wil-•,,_-.,.
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l:32PM

l:59PM2:14PM

2:19PM

2:20PM

President Holt requested discussions on item IX on the agenda. Mr. Bob Wilson discussed with the Board an "easement use" draft letter that could besent to any landowner explaining easements, its obligations, and other subjects as well. Mr. Bob Wilson explained to the Board that the draft letter wasintended to be a general use letter that Mr. Halliburton could send out when
he got inquiries from a landowner. The Board briefly discussed and gave
comments.
President Holt requested a report from the PCCD's Geologist, Mr. WilliamFeathergail Wilson. Mr. Feathergail Wilson explained to the Board that hehad attended two meetings on Dec 41\ 2013. Mr. Feathergail Wilson explained that one meeting was concerning a couple who owned some landnext to the Green Group and that he was there to answer some of their questions. Mr. Feathergail Wilson also stated that on the same day he met withHays Caldwell Public Utility Agency (HCPUA) to discuss permitting requirements for a well field that would be drilled in the Carrizo aquifer. Mr. Feathergail Wilson informed the Board that HCPUA had actually leased 17,738 acresin southeastern Caldwell County. Mr. Feathergail Wilson stated that he believed that HCPUA would be coming to PCCD for a permit to drill their firstwell. Mr. Feathergail Wilson stated that Friday December 201h, he would bemeeting with the Walton Group. Mr. Feathergail Wilson explained that hewas not sure what the meeting would be about but that he believed it would
possibly be regarding a well permit. Mr. Feathergail Wilson also discussed
and explained some drilling logs from the Edwards formation with the Board.
President Holt then returned to item IV on the agenda and requested a reportfrom Mr. Jim Jansen of Jansen and Gregorczyk Certified Public Accountants
regarding the Plum Creek Conservation District's 2012-2013 audit report. Mr.
Jim Jansen then explained the Plum Creek Conservation District's 2012-2013
audit report in detail to the Board of Directors. Mr. Jim Jansen stated that
PCCD had an unmodified report which meant PCCD's financial position wascorrect and that the audit was complete. Mr. Jim Jansen thanked the Board
for allowing him to perform the audit.
President Holt requested a report from the NRCS' District Conservationist,
Mr. Isidro Morales. Mr. Morales explained that he looked into different routesof getting financial assistance for the repair or cleanup of site 12. Mr. Morales stated that one possibility was through the NRCS' Emergency Watershed Program (EWP). Mr. Morales then explained that he had spoken with aField Engineer from New Braunfels and that the Engineer would be gettingwith Mr. Halliburton and himself (Mr. Morales) to start the process. Mr. Morales also discussed with the Board the ruts on the top of the dam at site 16.
Mr. Morales stated that he felt it wasn't going to require much engineeringand that from the NRCS perspective it just needed to be smoothed out. Mr.
Morales spoke of the NRCS' response letter regarding the easement at site
2, but explained that since Mr. Adam Moore had asked to table his report until
the January 21 5 1, 2014 Board meeting, that the discussions of the letter would
be tabled as well.
President Holt requested a report from the PCCD's Assistant Manager, Mr.
Daniel Meyer. Mr. Meyer explained that he and Mr. Johnie Halliburton had
met with Mrs. Kharley Smith the Emergency Management Coordinator for
Hays County, concerning PCCD's Emergency Action Plan (EAP) and to gain
access to their database for reverse 911 phone numbers for residents in theinundation areas. Mr. Meyer explained that PCCD would submit its shape
files to the Hays Emergency Management Office and that Mrs. Smith would
put PCCD into the reverse 911 data base.
President Holt requested a report from the PCCD's Executive Manager, Mr.
Johnie Halliburton. Mr. Halliburton briefly discussed the meeting with Kharley
Smith, the Emergency Management Coordinator for Hays County, and explained that it was a positive meeting and that it was good to be on the samepage in case of an emergency. Mr. Halliburton also showed some picturesfrom the October 2013 flood with the debris and damage. Mr. Halliburton ex-.,ti, ,#.:,....-3

plained to the Board that PCCD had applied with the Federal Emergency
Management Agency (FEMA) for assistance in both Caldwell and Hays
Counties. Mr. Halliburton explained that the Natural Resources Conservation
Services Engineer, John Hrebik from Temple, Texas, had called and encouraged PCCD to apply for financial assistance through the Emergency Watershed Program (EWP). Mr. Halliburton stated to the Board that Mr. John Hrebik explained that NRCS would apply for the funding to help assist in thismatter and that, if received, it would cover 75% of the cost and PCCD's obligation would be 25%. Mr. Halliburton also explained that the Texas State
Soil and Water Conservation Board (TSSWCB) had a grant program to help
on the 25% portion that could also be applied for. Mr. Halliburton stated that
FEMA had requested a letter from NRCS regarding the damage. The Board
all agreed that PCCD should apply for any assistance that is available. Mr.
Halliburton also explained that someone had run into the fence at site 24
again and that PCCD had already filed with the vehicle's insurance company
and that payment had already been received and the fence had been repaired .
2:26PM

2:34PM

President Holt requested a report from the PCCD's Attorney, Mr. Bob Wilson.
Mr. Bob Wilson discussed a letter that NRCS had sent PCCD stating that
NRCS was at the end of its agreement terms on four (4) of PCCD's structures(three in Hays County and one in Caldwell County). Mr. Bob Wilson explained to the Board that all the letter stated was that NRCS was at the end of
its agreements, that the dams were at the end of their evaluated life, and that
NRCS would offer to PCCD their continued support at their convenience. Mr.
Bob Wilson explained to the Board that at some point the Board might wantto consider taking proposals from engineering consultants other than NRCS.
President Holt requested discussion of item XV on the agenda. Mrs. Knight
made a motion to reimburse the staff for expenses incurred in 2013 in theamount of $350.00 (Three hundred and fifty dollars). Mr. Twidwell provided
the second and the motion passed unanimously.

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President Holt dismissed the meeting for a five minute break and moved themeeting into executive session.

3:27PM

President Holt called the meeting back to order after the executive session .

3: 27PM

President Holt requested any public comments. There were no public comments.

3:28PM

Mr. Twidwell made a motion to adjourn. Mr. Lipscomb provided the second
and the motion to adjourn passed unanimously.

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President