mxHero Mail2Cloud
mxHero Inc., 12/2020

San Francisco, version 1.2

mxHero + Cloud Storage
Customer Metrics
Topic

Data Point

Email Users
Email Systeme.g., O365

Email Archive
Border system
Cloud Storage (CCM)
CCM Users
CCM Features
Key influencers
Key decision makers
Other guidance

e.g. Proofpoint

Notes

Targeted Business Outcomes

Shared mailbox replacement

Regulatory compliance

2.
3.

6.
7.
8.

Email Management
Data Sprawl mitigation
Attachment delivery tracking

Cost take-outs
Storage reduction

Large file attachments
External content control

Email retention enablement

Legacy Archive retirement

5.

Insider threat protection

CO2 reduction

4.

Data Security
Virus/Ransomware defense1.

Value Pillars

Email ContentManagement

Email Security

Governance /Content HarvestingAuto-file and classify emailcommunications

Automatically secure emailcommunications

Move emails and/or attachments outof email storage and into Box• File content based on message
and/or attachment content• Sort by sender, recipient, etc.
• Search in Box using email orcustom metadata (e.g., caseidentifier)• Extends Box Collaboration andContent Management
Capabilities (e.g., Relay+) to bidirectional email content• Protect content inside & outside
the organization• Automatically classify andprotect PII, IP and othersensitive information.
• Detect internal/external
breaches with Box Shield• Defend against viruses/ransom• Meet compliance w/ Box
Governance (legal holds, retention
policies, etc.)• 70% to 90% reduction in storage
system costs• Leverage ample storage quotas ofBox subscription

Email Content Management

Extending the Box Platform
Capabilities to EmailGetting Emailcontent intoBox
Insights

Box Cloud Content Management ushers in a new era of secure,robust, and collaborative content storage for organizations oftoday. Instead of email’s model of “everyone gets a copy,” Box
shares secure links to a single copy in a single silo, providing asingle source of truth, making sensitive data easier to defend,
monitor and control.

Compliance

Documents

KeySafeMediaAPI

Other(CAD, DICOM, etc.)

mxHero brings together the ubiquity and familiarity of email
with the benefits of Box.

Email(Message,Attachments)

GovernanceContentCloudContent

Box ShieldZones

From a thousand silos to one,mxHero addresses email
challenges with Box

With almost no change to how email is used, mxHero gets email
content into Box. MxHero enables Box to replace email’s epic
data proliferation as a single, secure source of truth, all without
the end-user needing to lift a finger.

senderMxHero auto-captures email attachments into Box(bi-directionally: emails sent & received)

All emails and their duplicates point to attachments
now in Box (single silo)

mxHero + Box
Managing Communications
Communication Management
automatic, efficient & secure
Get key communications out of individual or shared inbox silos. Let mxHero
automatically sort and organize email communications with citizens andbusinesses by saving and auto-classifying messages & attachments for efficientand secure search from within the agency’s Box instance.

Compliancewith less effort and less risk
Meet regulations with email content stored to Box and enhanced withmetadata by MxHero. Respond to GDPR or FOI (freedom of information)
requests using Box native metadata driven search to rapidly surface message
and attachments by email date, from, to and other standard and custom fields.

mxHero moves critical emails to the Power of Box
Whether core Box search and collaboration to Box add-ons like Box
Relay™ for workflows or Box Governance™ for legal holds andretention, mxHero optimizes email content, preserving email
message & attachments, enriching with meta-data and setting
context sensitive security.

Email > Box: Auto Classification & Filing
Messages & attachments to the correct Box folders
Automatically set:
Email retention

Correspondence

Assign content meta-data
Context sensitive security

Project 1

Trigger workflows

Acme Inc.

Project 2

Clients
Supports multiple filing hierarchies(e.g., per business unit)

Smith Co.
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Security

When adversaries strike …

Published Dec. 13, 2020 Updated Dec. 14, 2020, 6:49 a.m. ET“The Trump administration acknowledged on Sunday that hackers acting on behalf of aforeign government — almost certainly a Russian intelligence agency, according tofederal and private experts — broke into a range of key government networks, includingin the Treasury and Commerce Departments, and had free access to their email
systems.”

From unprotected attachments
to secure Box links
how mxHero secures email

User sends a file

User attaches files to email using
any device. No changes or enduser software required.

With almost no change to how email is used, mxHero ensuresthat Box stays the single, secure silo from which files are shared– whether for emails sent or received.
The result is total control and visibility over email data exchange.

mxHero uploads

mxHero uploads in-flight email
attachments (sent or received), thenenhances files w/ metadata in Box.

Email delivered
w/ secure Box links

Files stay out of insecure email andin secure Box. Sender controls &monitors access from Box evenafter delivery.

Threat Vectors –Email’s Central RoleWork gets done in email. Whether between agencies or withprivate individuals and businesses. For decades, email has served
as the primary means of communication and file exchange. But
email presents major, systemic challenges of data and virus
proliferation.
Email proliferates data through:•rampant content duplication across every recipient device,email server, archives, etc.
•accidental deliveries•vulnerable remote workers
Every email, at every point, potentially carries malicious content oris vulnerable to theft.

“around 55,000 file duplicates created per businessuser per year as a result of email attachments”
Our Dangerous Reliance On Email Attachments And What To Do About It

Whether dangerously overlooked or recognized but unchecked,
email is the #1 vector of cyber attack and a root cause of data
insecurity. This 50-year-old model of file sharing needs to give
way to modern, secure strategies.

Anatomy of File Proliferation: the email attachment
in thousands of data silos

mxHero + Box
Always-on email security,
automatic, and adaptiveKeep internal communications internal
Keep internal communications internal. Files shared internally are
restricted to organization access only. Accidentally forwarded
emails, or breached inboxes no longer deliver sensitive documents.

Protect attachments sent externally

Email content delivered intelligently
MxHero dynamically applies thecorrect security for each delivery.
Users can just get to work knowingthat email will automatically beprotected on a per recipient basis.

Be protected even beyond the firewall. Emails sent externally tovendors, partner agencies and citizens are vulnerable to breach.
Protect your content from their breach with Box link accessexpiration, authentication, preview only, etc.

Ensure regulatory compliance
Automatically protect PII and other regulated content. Deliver
emails & attachments with end-to-end encryption and requireauthentication.

Allow delivery exceptions for standard attachments
Some situations require standard attachment delivery, whether
specific partners (e.g., banks) or automations (e.g., billing systems)
Allow emails to deliver standard attachments when secure links
aren’t possible.

mxHero + Box Shield
Virus isolation & scanningBefore mxHero virus/ransomware infects the organization…

Automatic upload of inbound attachments by
mxHero allows for Box Shield malware scanningbefore email reaches end users.
Box preview allows for safe preview and isolation offile contents – preventing even zero-day malware
attacks.

After mxHero virus/ransomware is isolated…

mxHero + Box Shield
Automatic content classification

mxHero applies Box Security Classification to files
originating outside of Box and sent through email.
Automatically protect sensitive data traffic overemail (e.g., PII). Capture accidental or malicious
leakage to inappropriate recipients.

mxHero + Box ShieldProtecting externalcommunications

Extend data protection outside of your borders
By ensuring that email attachments become Box links,
organizations no longer lose control and visibility of content
sent externally.
- external breach events
detect when attempted access to attachments occur in
unusual geographies (breached vendor, employee or citizen?)- insider threat exfiltration
get notified when anomalous file transfers occur(insider data exfiltration event)- real-time, integrated alerts
integrate events with your SIEM tool, receive email
notifications and revoke access all from within Box

Email requires that you trust your security and the security of everyone
with whom you communicate. Any access (mistaken or malicious) toemail renders full & untraceable admittance to its content.
Box Shield with mxHero ensures real-time alerts upon breach events …
even outside of your network.

…deny benefits“In the second layer, the U.S. government collaborates
with the private sector to reduce vulnerabilities anddeny benefits to adversaries.”
Cyberspace Solarium Commission

With more than half of organizations reporting breaches,
prudent strategies include assumed breach, deception
and data concealment.
Consistent use of Box links denies cybercriminals accessto sensitive content when email is compromised.

messages +attachments

Email Breach with Attachments
Breach of email accounts, servers orarchives yields all attached documents

only messages(no attachments)

Email Breach with Box links
Breach of email accounts, servers
or archives denies cybercriminal
file content

Email Governance & CostTakeouts

mxHero + Box
Powerful email archiving

Accumulated contribution of attachments to total storage
costs for a 10,000-employee agency
Accumulated costs of email attachments for primary server and archival
storage vs. using mxHero (Box links) for the first year and by the fifth year
(i.e., the amount that has been paid to support 5 years of on-premises
email attachment storage).

A superior email archive
The Box content platform is a superior email archive than traditional archiving
systems. Why continue to pay for expensive, dedicated legacy systems when
you can leverage a Box investment:• reduce IT complexity, use Box as a single, secure platform for all content• gain rapid, native eDiscovery across metadata enriched email content
configured by mxHero• benefit from near unlimited quotas for content storage• with Box Governance add-on create retention schedules, legal holds andmore• empower email content with additional Box add-ons like Box Relay, or lookto thousands of 3rd party applications available from the Box marketplace

mxHero Benefit
MxHero removes attachments from email, avoiding the rapidly growing
costs associated with storing email attachments.
source: mxHero ROI Calculator

Deployment

Setup (1hr – 2hrs)••••

native integration with all email systems
integrates w/ email security tools
supports phased roll out(s)supports exception rules to not Box link

mxHero + Box select customers

Summary of Security Features: Box + mxHero

Detect &Prevent Breaches

Detect & prevent breaches ofemail attachments both within &outside the organization• Breached internal network• Hacked employee devices• Compromised clients, suppliers,
partners

Contain Data Sprawl

Block Malware

Block & Control
attachment trafficDetect & prevent malware attacks

Detect & control attachments sent
through email

Radically reduce attachment
duplication• Block exfiltration of sensitive
documents• Ensure compliance• Reduce data sprawl by a factorof 10x (90%)• Reduce data loss & IP theft• Malware detection• Malware isolation

Summary of Productivity Features: Box + mxHero

Email Storage
Cost Reduction

Automated
Email Management

Content
Consolidation

Move emails and/or attachments
out of email storage and into Box

Auto-file and classify emailcommunications

Simplify IT and content managementwith Box as a single source of truth• 70% to 90% reduction instorage system costs• leverage ample storage quotasof Box subscription• File content based on message
and/or attachment content• Sort by sender, recipient, etc.
• Search in Box using email orcustom metadata (e.g., caseidentifier)• Focus data (file and email) on theBox platform• Increase ROI from Box integrated
tools applied to file & email content• Reduce email data sprawl by 90%

Summary of Organization & User Benefits

Organization

User•

90% reduction in data sprawl•

No change to email usage•

88% reduction malicious attachment
exposure•

Works from every device•

Better email experience(e.g., send large attachments)•

Control & visibility over external emails•

Easy deployment (1hr – 2hrs)•

Control & visibility over delivery

supports gradual rollouts•

Organization of files & versions•

Total Box integration (admin, etc.)•

Box integration (mobile, etc.)•

Unified (email & documents) content
management•

Thank You!
contact@mxhero.com“… cool because it combines
traditional email applications withmodern cloud storage …”- GartnerEmail optimized for Box

Opens original message as email toreply, forward, etc.

Sharing for secure collaboration
Message text OCR for rapid Box
text search & content triggers(ex. Relay™, Retention policies)

Chat over email correspondence
outside of email

Links to attachments saved to Box

Meta-data added to message &attachments saved to Box

Additional Benefits of Email in Box:
Mobile UX • Workflows • Email alerts • Quarantine • Legal Holds • Retention • etc.

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