CHARTER OF THE INTERNATIONAL SOCIETY FOR INTEGRATED DISASTER RISKMANAGEMENT
As amended on 2 October, 2016

Article 1 (Name)
This society is a non-profit organization named the International Society
for Integrated Disaster Risk Management (hereinafter called the IDRiM
Society or IDRiM).

Article 2 (Office)The principal office of the IDRiM Society shall be located at the office ofthe Secretariat, or such other place as the Board of Directors may
designate from time to time.
Article 3 (Objectives and main activities).
1. The main objective of the IDRiM Society is to promote knowledge
sharing, interdisciplinary research and development on integrated
disaster risk management contributing to the implementation of
success models for efficient and equitable disaster risk management
options. Furthermore, the IDRiM Society aims at promoting knowledgetransfer and dissemination of information and concepts on integrated
disaster risk management.
2. The IDRiM Society pursues the following activities:(a) Organization of research meetings, symposia and training
seminars;(b) Publication of the International Journal of Integrated Disaster
Risk Management (IDRiM Journal), which will also be promoted
online on the web. The Journal will critically examine validated
real world implementation cases as well as the state of the art in
all aspects of integrated disaster risk management.
(c) Fostering of communication and exchange of knowledge andinformation between individuals and with academic and otherrelated organizations throughout the world; and(d) Organization of other activities consistent with the IDRiM
Society 's objectives.

Article 4 (Membership)
1. There shall be seven classes of membership:(a) Regular: members who pay the regular dues.
(b) Supporting member: members who support reduced fee
memberships(c) Supporting organization: organizations who pay extra dues,such as corporations and NGOs.
(d) Reduced fee: members who pay the reduced dues because
they meet the income requirement for this membership class as
specified by the Board of Directors.
(e) Student: full-time students engaged in a degree program withan interest in integrated disaster risk management who pay thestudent dues.
(f) Associated organization members: Individuals who are regularmembers of associated organizations and who pay theassociated members fees.
(g) Honorary member: members that are recommended by themembership committee and approved by the Board of Directors
and are exempt from paying dues. Founding members of IDRiM
may be honorary members.
2. Eligibility. Any person interested in the activities of the society andsharing the same values shall be eligible for membership in one of thefive classes of membership. Application for membership shall be madeby providing a completed membership application form (on theInternet or submitted by mail) to the IDRiM Society and shall be acted
upon in accordance with procedures established by the Board ofDirectors.
3. Resignation. Resignation from membership shall be made in writing tothe IDRiM Society. Resignation shall not relieve any member fromliability for any debt to the Society at the time when such resignation issubmitted.
4. Delinquency. Any member whose dues remain unpaid within the time
specified by the Board of Directors shall automatically be dropped
from membership in the Society.

Article 5 (Rights and Obligations)
1. Members shall be eligible to vote on any matter subject to a vote of
the membership under the Society’s Bylaws. All members shall beconsidered as in good standing as long as they are not delinquent inpaying their dues. Members are entitled to a copy of the generalpublications of the IDRiM Society.
2. The dues for each category of membership shall be established by theBoard of Directors once each year for the following calendar year.
3. Any member who exercises such right shall be obliged to pay theapplicable membership and subscription fees by the datedesignated by the IDRiM Society secretariat.

Article 6 (General Meetings of the Members)
1. General Meeting of the Members. A regular General Meeting shall beheld at least once every two years, at such time and place as shall bedetermined by the Board of Directors. Members of the Society shall be
notified of the time and place of the meeting at least two months inadvance.
2. Extraordinary meetings. Extraordinary meetings of the members shallbe held when deemed necessary by the Board of Directors. Membersof the Society shall be notified of any such extraordinary meeting atleast four weeks in advance.
3. Voting. At any meeting of the members of the Society, or by ballot via
mail or e-mail, each member shall be entitled to one vote on anymatter requiring a vote of the members.

4. Matters Determined by Ballot. In lieu of holding a meeting of themembers, the Board of Directors may submit any matter to themembers for determination by a ballot. Notice of the matter to bevoted upon shall be sent (by mail or e-mail) to every member of theSociety, and members shall be provided at least 30 days to return theirvotes on the matter to the Society. Unless required by these Bylaws, theaffirmative vote of a majority of all members voting on any matter byballot shall be necessary for the adoption of any matter.
5. Quorum. One fifth of all individual members, including thosesubmitting letters of attorney, constitutes a quorum for a General
Meeting. Resolutions, except for those to amend the charter, will be
ratified by a simple majority vote.

Article 7 (Board of Directors)
1. The affairs of the Society shall be managed by a Board of Directors.
The Board of Directors shall have the power of management andsupervision of the property and affairs of the Society, including
appropriation of funds, appointment of the editor and editorial boardof the IDRiM journal of the Society, establishing the dues, establishingappropriate subgroups (including geographically- andtopically-appropriate subgroups), selecting individuals for Society
awards, calling the membership meetings, and all other authority
relating to the management of the Society.
2. Board of Directors meetings shall be called by the President of theSociety at least twice per year. The President shall be obliged to call ameeting if so requested by more than one third of theBoard members.
3. Non-Board members (termed Observers) may be invited to attend
portions of Board meetings, by either the President or by a majority ofthe Board. Observers shall not participate in voting.
4. The Board of Directors may establish a Steering Committee of theBoard to oversee the operations of IDRiM and makerecommendations on the direction and priorities of IDRiM to the Boardof Directors.

Article 8 (Members of the Board of Directors)
1. The members of the Board of Directors shall consist of the President
and twelve elected Board members, including Vice President,
Secretary and Treasurer.
2. Members of the Board of Directors shall attend Board of Directors
meetings and carry out business necessary for the administration ofthe organization.
3. To be eligible for election as a Board of Directors member, anindividual shall be a member in good standing.
4. A member of the Board of Directors shall serve a term of three years.
Only half (6 members) (those with the highest votes) of the Board ofDirectors (excluding the President) who have already served twoconsecutive terms can be re-elected. A former President may run for
the Board of Directors for the term following his /her term in office.
5. In the event that one fifth of the Board of Directors member positions
become vacant, an election shall be held within 90 days to fill suchvacancies. Such election shall be supervised by the standing
members of the Board of Directors. The newly elected members shallserve for a term as described in the bylaws.

Article 9 (President and Vice President)
1. The IDRIM Society shall be represented by the President or, when thePresident is absent, by the Vice President. Procedures for theirelections are prescribed in the Bylaws.
2. The President shall serve a term of three years, and shall serve no
more than two consecutive terms. The President shall chair the Boardof Directors.
3. The Vice President shall assist the President and, in the President’sabsence, shall serve as acting chair of the Board of Directors.
4. In the event that the President’s office becomes vacant, the Vice
President shall take over the post of the President for the remainder of
the President’s term. A new Vice President shall promptly be elected
within 90 days thereafter. The same procedure shall apply to the caseof vacancy of the office of Vice President.
Former presidents are not eligible for election to the post of President.

Article 10 (Secretariat)
1. The Secretariat is responsible for the day-to-day operations of theIDRIM Society. The president shall propose the location of theSecretariat and its Executive Director, which shall require approval ofthe Board of Directors.
2. The Secretariat consists of the Executive Director, the Treasurer andother secretarial members. The number of secretarial members mayvary and will depend on the extent of the activities of the IDRiM
Society.
3. The Secretariat shall publish the IDRiM Society Newsletters, and keep
records of membership. The Secretariat shall be allowed to establish
special accounts in order to carry out specific functions of IDRiM
Society administration.
4. The Secretariat prepares for and reports to the meetings of the Boardof Directors including: a) preparation of an annual work plan for thescientific and administrative activities of IDRiM; b) preparation of anannual budget and financial report for IDRiM; and c) preparation ofan annual report of the scientific and administrative activities of IDRiM.

Article 11 (Fiscal Year)
1. The fiscal year of IDRiM Society shall commence on the first of April,
lasting until the final day of March of the following year.
2. The terms of duty of officials shall be based on the above-mentioned
fiscal year.
Article 12 (Amendment of the Charter)
Amendments to the IDRiM Society charter may be proposed either by theBoard of Directors or by a request accompanied by the signatures ofmore than one fifth of the individual members. Any proposal must beapproved by a two-thirds majority in a General Meeting.

Article 13 (Committees)1. Standing Committees. The Society shall have the following standing
committees, which shall be chaired by current Management
Committee members or past Presidents:
a. Finance Committee. The Finance Committee shall review thefinancial status of the Society, develop a budget, make any
recommendations to the Board of Directors relating to finances,and shall submit an annual financial report to the membership atthe General meeting.
b. Publications Committee. The Publications Committee shalldetermine the editorial policy for the Society’s journal and shallrecommend to the Board of Directors individuals to serve as theEditor and on the Editorial Board.
d. Membership Committee. The Membership Committee shall beresponsible for serving as a liaison between members and theBoard of Directors, responding to issues raised by members,
recruiting new members, and proposing annual dues.
e. Meetings Committee. The Meetings Committee shall beresponsible for the planning and organization of the General
Meetings of the members of the IDRiM Society, and othermeetings, conferences, and workshops.
g. Specialty Groups Committee. The Specialty Groups Committee
shall consist of the current Chairpersons of each Specialty Groupto support the functions of the Specialty Groups.
h. Communications Committee. The Communications Committee
shall be responsible for Society communications, excluding themanagement of the journal, which is the responsibility of thePublications Committee. This committee will maintain responsibilityfor the IDRiM Society website, for providing the membership withnews including publication of the IDRiM Newsletter, and for
publicizing the Society.
2. Other Committees. The Board of Directors may establish such othercommittees as may be deemed appropriate for the objectives of theSociety, such as Committees concerned with specific thematic issues
pertaining to disaster risk management. All such committees may bechaired by any Society member and shall report on their activities tothe Board of Directors. The Board of Directors may disband anycommittee other than a standing committee.
3. Appointment of Committee Members. The President of the Society
shall appoint all members, and the chairpersons, of standing and othercommittees of the Society, not otherwise determined by thecommittee charter, except that the President shall serve as theChairperson of the General Meetings Committee and appoint its
members. Any member of the Society shall be eligible to serve on any
committee of the Society.

General Bylaws of the IDRiM Society
As amended on 2 October, 2016
Article 1"General publications" in Article 5 means "IDRiM SOCIETY Newsletters".
Article 2
Annual dues for regular and other members shall be set once a year bythe Board of Directors for the following fiscal year.
Article 3
The grace period before dismissal in Clause 4 of Article 4 of the Chartershall be three years.
Article 4
The term of the Vice President shall run consecutively with that of thePresident. These Bylaws may be amended by a majority vote of theBoard of Directors.
Article 5
The tenure of a member of the Board of Directors who is elected byClause 4 of Article 8 shall be the same as that of existing members.
Article 61. The President, Vice-president, and Treasurer of the IDRiM Society workon a voluntary basis and shall not be compensated. Appropriate
expenses may be reimbursed.
The Society may hire an Executive Director, and other personnel needed
for the day-to-day operation and management of the IDRiM Society.

Election Bylaws
Section 1 (Election Procedures)
Article 1
Election of the President and Members of the Board of Directors shall be
as follows:
1. The president and members of the Board of directors shall be electedby vote by all members of the society in good standing.

2. Each member shall cast one vote for President. The person receiving
the most votes shall be President.
3. Each eligible Society member shall cast their vote for twelve members
to compose the Board of Directors. The twelve members with thehighest votes shall be Members of the Board of Directors, but only half
(6 members) (those with the highest votes) of the Board of Directors
who have already served two consecutive terms can be re-elected.
4. In the event of a tie in items 1, 2 and/or 3 above, each tie shall bedecided by a flip of a coin by one of the election administrators, that
person also being decided by a flip of a coin.
Article 2
The Vice President, Secretary and Treasurer shall be elected by the Boardof Directors.
Article 3
Elections shall be administered by two election administrators to beappointed by the President.