USUI
Virginia Plant

Revision 00 – October 2013

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Log in to WebEDI via PLEX Supplier Portal
This is a manual aimed at suppliers of Usui International that are using the web based
application PLEX WebEDI. The purpose of the manual is to describe how to log in and use
the WebEDI via the Usui International PLEX Supplier Portal.

Index
Log in to WebEDI via Usui PLEX Supplier Portal…………………………………………………………………2
Open WebEDI …………………………………………………………………………………………………………………3Online Releases ……………………………………………………………………………………………………………..4Acknowledge Releases …….. …………………………………………………………………………………………..5
Printing Labels …………………………………………………………………………………………………………… 6-7
Creating the Shipper and BOL ………………………………………………………………………………….. 8-10
User Support….……………………………………………………………………………………………………………..11General
This manual describes how to log in to WebEDI via the Usui International PLEX Supplier
Portal.

User Support
For user support concerning the Usui International PLEX Supplier Portal please contact yourcustomer service representative via email or by calling 757-558-7300.

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Supplier Portal Log In Procedure
To reach the log in window for the PLEX supplier portal, open your internet browser and type
http://www.plexushttp://www.plexus-online.com in the address field and either press enter or click on thecorresponding button in the browser (illustrated in picture 1)

http://www.
http://www.plexus
www.plexusplexus-online.com/

Picture 1 – Address in Browser

Once the log in window has been opened the interface in picture 2 will be displayed.

To Log In
Fill in your User ID and password in the corresponding fields and click on the button marked“Login” (See picture 2)

Picture 2 – Log In Window2USUITo Open WebEDI
Once you are logged in to the supplier portal, click on the “Online Releases” menu node togain access to supplier releases.

Picture 3 – Online Releases Menu

Once you have accessed the Online Releases, from the next screen (picture 4) you will beable to access all releases. It is the supplier’s responsibility to review and acknowledge allreleases. The supplier must review the supplier portal daily after 10:00am to review andacknowledge all releases.

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Online Releases
Online releases can be accessed by filling in the fields as illustrated in picture 4.

Choose type of
release to review

Picture 4 – Supplier Online Release Screen

The supplier also has the option to look at releases by date, part number, release number,
as well as the PO No. All can be filtered by filling in the appropriate fields in the above
screen.

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Acknowledging Releases,
Releases, Additions, Changes and Notes
Start by filling in your Supplier Code and choosing “NO” for “Release Acknowledged”.
(Picture 4) The screen will then show all releases that have not been acknowledged. Oncethe releases appear on the screen click the box under the acknowledge column toacknowledge the release. You may also click the green check mark within the column
heading to acknowledge all at once. A note column is also provided for the supplier. Notes
may be entered by clicking on the miniature asterisk (*) in the supplier note column.
(Illustrated in picture 5)

Mini. Asterisk

Acknowledgment box

Generate
Shipping Label

Picture 5 – Supplier Online Release Screen

Once the releases are acknowledged the system will generate an automated notification
letting the UIC Material Planner and Manager know that the release has been acknowledgedby the supplier. NOTE: New releases will be submitted no later than close of business every
Wednesday. If Usui should
should need to add additional releases after this time the supplier will
be notified by email. All suppliers are responsible for acknowledging all releases by close ofbusiness the following Friday.

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Printing Labels for Shipment
Labels must be printed via the supplier once the product is ready to ship. (Picture 5) Labels cannot
be printed unless the release is in firm status, (Picture 6)

Firm OrderLabel Access

Picture 6 – Supplier Online Release Screen

When product is ready for shipment you must click on the link “Label and Ship”. This will bring you tothe “Add Inventory” screen. Supplier must fill in the following information:
PO No:
Tracking no.
Quantity per Container
No. of Containers.
Containers

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Once this information is filled in please click on the green “AddAdd”
Add button at the top of the screen.
(See Picture 7) This will generate the shipping label. Labels can only be printed on Zebra printers
supporting ZPL (Zebra Programming Language) – label size is a minimum 4” x 3”.

Picture 7 – Add Inventory Screen

Continue to add until all parts that need labeled are complete. Once all are labeled follow steps toCreating the Shipper and BOL.

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Creating the Shipper and BOL
After you create your last label for the shipment then click the DONE button located at thetop of the screen. This will bring you to the BOL screen. As the supplier, you may opt to fill inthe Supplier Serial number (optional),(optional) next check the items that are to be included in theshipment and then click on the SHIP button located at the top of the screen. (See Picture 8)
Click on SHIP when all items
have been selected.

Check items to beshipped.

Picture 8 – BOL Screen

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Once you have clicked on the ship button your screen will move to the final stage of the BOL.
At this screen, (see Picture 9), enter the BOL/Shipper number. This number should be thesame number that will be used as the customer invoice number. Once the invoice number
has been entered then click on Submit.
SubmitPicture 9 – BOL Number Screen

9USUIThe Supplier Shipper will now generate. See picture 10.

Picture 10 – Supplier Shipper
The supplier shipper should be printed and attached to the shipment. This document will be
used at the time of receipt at Usui. Once the supplier shipper is printed an ASN is
automatically generated and entered into Usui’s ERP system.

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User Support
For user support concerning the Usui International PLEX Supplier Portal please contact yourcustomer representative via email or by calling 757-558-7300.

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