Student Application
Guidelines
I. Available courses
CourseGeneral 2-year course(starts in April and October)
General 1 and a half-year course(starts in October)

Length of course
2 years
1 and a half years

II. Admission requirements(1) Possess a high school diploma or equivalent.

(2) Have competed at least 12 years of school education or possess equivalent academic history.
(3) Honest and hard-working and willing to learn Japanese.

III. Application documents◆Notes(1) The applicant and financial sponsor are required to fill out the application form by themselves. All items
must be filled out.
(2) Corrections and correction liquid are prohibited. If a filling- out mistake is made, a new form should beused.
(3) All documents in other than Japanese language must be translated into Japanese.
(4) If required, the applicant must submit other documents.
◆Documents the applicant must submit
Document

Note

(1)

Application

Applicants should fill out the school
designated form by themselves.

(2)

ResumeApplicants should fill out the school
designated form by themselves.

(3)

Original diploma from last school attended(or certificate of expected graduation)

Original(4)

Academic transcript from last school attended

Original(5)

Certificate of enrollment and academic transcript(for applicants currently attending school)

Original(6)

The following items should be submitted as proof
of applicant’s studying Japanese history(1) Japanese Language Proficiency Test
certificate (JLPT) and results(2) NAT-TEST pass certificate and results(3) J-CERT certificate and results
Other certificates not be listed here but
accepted by Immigration Bureau(4) Original of certificate issued by Japanese
educational institution

Applicants should take exam (1) or (2) or(3) if possible and submit the requested
items.
See note 1 below.

(7)

Copy of passport

If applicant has one.

(8)8 photos (4 cm x 3 cm)(9)

Other items required by the school

Note 1◆

Photos taken by digital camera are notaccepted.

Applicants should submit the pass certificate and results of the Japanese Language
Proficiency Test (JLPT), NAT-TEST, etc.
A copy of the Japanese Language Proficient Test pass certificate from level N5 up, or test
result of other examination equaled to level N5 and over of the Japanese Language
Proficient Test is required as a rule. (For example, the pass certificate of NAT-TEST (level5), or the certificate of J-cert at beginners` course, etc. For other certification exams,
please contact with us.)Documents the financial sponsor must submit

Different documents required by different financial sponsor.
1. Documents if the applicant will pay the fees
(1)

Account balance certificate (name of applicant)Original(2)

Certificate of employment

Original(3)

Earnings certificate (for past three years)

Original(4)

Material shows how funds were accumulated

Copy of bank book, etc.

2.

Documents if applicant’s parents or relatives will pay the fees (if living outside Japan)

(1)
(2)

Financial support statement
Account balance certificate of financial sponsor
If company employee・・・certificate of employment
If company director ・・・copy of register, etc.
If self-employed・・・ copy of business license
Income certificate of the financial sponsor (for past
three years)
Tax payment certificate (for past three years)(if required by the school)
Documents proving the relationship between theapplicant and financial sponsor
Material shows how funds were accumulated
Other items (if required by the school).

(3)
(4)
(5)
(6)
(7)
(8)

Original
Original
Item that indicates number of continuous
employment years.
Original
Original.
Item that indicates earnings or income.
Official document showing family
relationship, birth certificate, etc.
Copy of bank book, etc.

3. Documents if financial sponsor living in Japan will pay the fees
(1)
(2)
(3)
(4)
(5)

Financial support statement
Account balance certificate of financial sponsor
If company employee・・・ certificate of employment
If company director・・・copy of register, etc.
If self-employed・・・copy of tax returns
Income certificate (for past three years)
Certificate of residence or certificate of registeredmatters on the original certificate(6)

Documents proving the relationship between theapplicant and sponsor

(7)
(8)

Material that shows how funds were accumulated
Other items (if required by the school).

Original
Original
Item that indicates number of continuous
employment’ years.
Tax payment certificate of tax certificate
For whole household
Copy of family registry, official document
showing family relationship, certificate ofregistered matters, etc.
Copy of bank book, etc.

IV. Contact information / Application documents subimitted to…
Heart Japanese Language School
2F Mizuho Bldg., 1-2-6 Yoshiki Nakahigashi, Yamaguchi City, Yamaguchi Prefecture, 753-0813, Japan
Tel: +81-83-925-2450
Fax: +81-83-925-2452
E-mail: heart-japanese-kyomu@seirankai.or.jp

◆Flow from applying to enrolling

STEP 1

Submit application documents

STEP 2 Screening by the school

STEP 3Applicants must submit all documents required for theapplication to Heart Japanese School by the submission
deadline.
After the documents are received, a judge of the admission
permission is made based on screening application
documents. An admission certificate is issued, andapplication material is submitted to the responsible
Immigration Bureau.

Document screening by Immigration
BureauIssue certificate of eligibility

After screening the documents, the Immigration Bureau
issues a certificate of eligibility.

STEP 4 Pay school fee
Send certificate of eligibility and admission
certificateThe school gives a notice to applicants whose certificate
of eligibility were issued. The applicant (or agent) should
pay attachment payment amount into the accountdesignated by the school. After the money is paid, theschool sends the certificate of eligibility, admission
certificate, and entrance schedule.

STEP 5 Apply for visa
Visa issued
Decide the day to arrive in Japan and purchaseairline ticket

Incoming students should submit the visa application to aJapanese Embassy/Consulate abroad. After obtaining avisa, they should purchase an airline ticket and notify theschool of the date they expect to arrive in Japan. Incoming
students should arrive in Japan on the day designated by
the school if possible.

STEP 6

Come to Japan

STEP 7 Enroll in Heart Japanese School

Orientation of Dormitory

Orientation and start of class