New drawing approval management system（POB Cloud）

1st Aug, 2021
SMERT DESIGN CO.,LTD.

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Subject on the drawing approval Understanding the entire progress is difficult.
• How many drawings are left to get approval?
• How many drawings are late submission?

• How many unresolved issues do you have?
• If you are on a business trip, you can’t know a present status.

 If there is unexpected changing, how much effect in entire schedule.
• Is there a problem on the schedule if we extend submitting this drawing up to the next month?

 Difficulty to manage regarding drawings information.
• Where is the latest drawings?
• Who has a brochures of the relating equipment?
• What kind of comment with approved drawings? Is it the resolved?
• How was the drawings before the revision
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Requirement on the drawing approval managements system
 It can be access the latest information whenever and wherever.
 It is important to understand the changing data status.
• The entire approval status visualization.
• Approval drawings schedule visualization.
• Each drawing visualized information.
→ Necessity of organized data centralization and easier expression.

We provide the latest POB system more
evolved from present it.
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POB(Post Office Box) System This present POB is verified to easy to use from many domestic ship yards,
supplier companies and ship owners (including multinational corporation) for 18
years since “Zohaku web”.
 Latest POB is more upgraded Cloud version, and more easier to use than present
POB system.

 We have terminated development in the end of 2019. We had been sufficient
trial with domestic ship owners and ship yards from the beginning of 2020.
As this result, the latest POB obtain a high evaluation.

 As this result, it will be officially released by NKCS in 2021, just like the presentPOB.
Web version

Client application version.

【present POB System】 screen image【Latest POB System】 screen image
4

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Characteristic latest POB system
 Immediacy• It is accessible from anywhere you have an internet.
• Immediate display of updated information.
 Status management• Displays the progress and schedule of eachdrawing.
• Displays which you want to check drawing with oneclick.
→ Late submission and late response drawings near
the deadline.
 Centralized available especially for management
information• Centralized management for every drawing
information.
(Drawings, related documents, revision history,comments, response, deadline）
 Useful function• E-mail notification. (data updating notification,deadline alert notification)
 Available in English version

5

Visualized entire
approval statusin dashboard.

Approved statusof every drawing
and schedule
visualization.

Managedcommentandapproval
history.

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Differences between the present POB
system and latest.（1/2）
【ship owner】

Characteristic of the present POB system【ship supplier】

 This system use for exchanging drawings andcomments between “ship yard to ship owner”
and “ship yards to ship suppliers”.
 Drawings and comments are made byuploading and downloading files.

POB client
for ship yard Strict security system(Access method using a digital certificate,files and encryption communication）and theintegrity of data.(data multiplexing, ensureload balancing, etc.)

POB client
for ship yard

POBserver It is necessary to install the client application
every client, because of client/server format.
（It is necessary to use separated application
between shipyard to ship supplier and shipowner）

POB client
for supplier

POB client forship owner【ship yard】
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Differences between the present POB system and latest.（2/2）
Characteristic the latest POB system【 ship owner 】【 ship supplier 】 In addition to drawing and comment exchange, it is easier
to know the entire status progress and approval schedule.
 It is available in browser because of Cloud system. Everyclient doesn’t install an application, reducing to work forsystem maintenance.

 With a simple screen configuration, it is available topreviewed in browser to comment history and drawings.
The comment history in addition the comment history canbe output to an excel sheet and left as a document.

Available in browser

Cloud server

POBserver

 E-mail notification function prevents for missingconfirmation. (data update and deadline alert function.)【 ship yard 】
Dashboard

Drawing list
and status progress

Available in browser

Available in browser

Comment history
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Summary of the latest POB system(1) Dashboard（summary screen)(2) Drawing list
It is easier to operatewith a simple screen
structure, using abrowser.

(3) Detailed information screen

Security management byuser authentication
Email notification for those involved
・When the drawing will be uploaded
・When the answer to the comment isregistered. etc.
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(1)Dashboard（Summary screen）
Visualized entire approval status

Each number is the number ofapplicable screens and comments.
Drawing folder

Status approval drawing

9Comment status and alerts

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(2) Drawing list
Visualized an approval status and schedule for each drawing.
Drawing folder and drawing name

Status commentSchedule※Mouse on → Pop up overview※click → go to detailed information screen
Pop up overview※A chart color changed
・Green→waiting for ship owner’s comment
・Orange→waiting for ship yard’s reply
・Grey→finished comment※Changed an icon ※The color of the drawing name changes
・Approved・Green→waiting for ship owner’s comment
・Unsubmitted
・Orange→waiting for ship yard’s reply
・submitting
・Blue→unsubmitted drawing

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(3) Detailed information screen
Management for comment and approval history
Drawing information

It is available to setting with anattachment and response deadlines forcomments.
Latest drawing

Attachment
Revision history
Comment

Drawing information

Response

History of comments and response for drawings.
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