THE SUMITOMO FOUNDATIONFISCAL 2021 GRANT FOR
BASIC SCIENCE RESEARCH PROJECTSApplication Guide
The Sumitomo Foundation (hereafter “Foundation”) offers this grant program to promote Basic
Science research projects which are deemed imperative but have insufficient funds and particularly
seeds research projects by young researchers, where innovative ideas are expected, in accordancewith the following terms and conditions.
Note:
This program may change subject to the condition of novel coronavirus(COVID-19)outbreak.

year) Basic Science Research Project
Grant who needs to apply for thecontinued project of the same researchsubject.
Notes:
 The application forms must be prepared ineither Japanese or English.
 But in the case of English application, only
Page 1 of the application form must be
filled in Japanese. The contact person whois able to communicate in Japanese bothorally and in writing and handle the related
application must be indicated in therequired column on Page 1. The contact
person should belong to the same affiliationof the applicant if the applicant belongs to auniversity, a college or a research
institution.
 Any applicant who belongs to a university,a college or a research institution evenoutside Japan should also acquire an
approval from an authorized person
representing the affiliation to apply for thisgrant program.
 Anyone who belongs to a profit-making
organization fully or even partially is not
eligible to apply.
 In the case of (3) above, please describe theinterim status of your research project andthe reason of applying for the continued
research project in the application form.
The continued project of the same
research subject for the third year is not
acceptable.

I. Eligible Research Projects
1. Eligible Research
Any basic research in each study field ofscience(Mathematics,Physics,Chemistry, Biology) and of multi-study
fields of science (incl. fundamental
engineering of each study field)
Notes:
 The following projects are not eligible:-Research projects for profit making or
those conceivably conducive to profit
making.
-Contracted research projects for a thirdparty.
-Research projects which have been
already substantially completed.
 Please refer to Foundation’s website forthe list of research projects awarded in
FY2020 for your reference.
2. Type of Research
Individual or Joint Research available.
3. Qualifications of Applicant
Any young researcher who falls undereither (1), (2) or (3) described below isqualified to apply.
(1) Regardless of the nationality or age,anyone who belongs to a university, acollege or a research institution in Japan
with an approval from an authorized
person representing the affiliation toapply for this grant program.

(2) Anyone other than (1) above and (3)below who has Japanese nationality or apermission for permanent residence inJapan.

4. Applicable Expenses
Direct expenses for the proposed researchthat fall under the list of ‘Applicable
Expenses’ on ‘Instruction Sheet for
Application Form.’
Notes:(3) A grantee of FY2020 (previous fiscal1

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The following expenses are not applicable:-Remuneration for services rendered by theapplicant and/or his/her collaborator(s).
(The term” collaborator(s)” here refers to
any researcher(s) who carry (ies) out the
proposed research in collaboration withthe applicant and be considered
co-author(s) when the results of proposed
research are published.)-Administrative expenses of universities,
colleges, research institutions, or otherorganizations to which the applicant
and/or collaborator(s) belong(s).
-Expenses for procurement of any
instrument, apparatus or equipment for
general use such as PC, Server, Printer,
Fax and so on, except the PC which isparticularly needed for the proposedresearch.

the grant period has expired. The reports
on research results shall be posted on
Foundation’s website.
(3) When a thesis or any similar document
is to be published based on the results ofproposed research, it is required toclearly mention on such publishedmaterial that the research was madepossible by this grant from Foundation.
One set of photocopies of the material
needs to be submitted to Foundation.
III.Selection and Approval of Eligible
Projects
1. Selection Process
Applications for this grant will be evaluatedfor selection by the Selection Committee ofFoundation. The Board of Directors ofFoundation, scheduled to meet in October
2021, will give the final approval to theselection of the projects eligible for thisgrant. Results of the selection will be
notified to the applicants by letter.

II. Outline of this Grant
1. Total budget for fiscal 2021
¥150,000,000
2. Grant Amount for Each Project
Max ¥5,000,000

5. Duties of Applicants (as Grantees)(1) The applicant is required to agree on andfollow the provisions stipulated inFoundation’s standard “Agreement” (butin Japanese form only) and takeresponsibility to carry out the proposed
research project thoroughly, once his/her
application for the grant is approved by
the Board of Directors of Foundation.

2. Selection Criteria
Selection shall put weight on the following
perspectives;(1) Exploratory
Excellentatinnovationandexpandability(2) Planning
Well planned ahead(3) Science
Scientifically important(4) Necessity
Strong necessity of Foundation’s
grant due to difficulty to be awarded
a grant by other organizations.
Notes:
 The amount of grant applied for may bereduced as a result of the evaluation by
the Selection Committee.
 Foundation may not reply to any
inquiries regarding the reasons forselection/rejection of the proposals.

(2) Written reports on research results andon a final accounting of funds spentshall be submitted to Foundation when

IV Procedure for Application
1. Documents and Steps
Application form should be made under

3. Number of projects to be selected
Approx. 90
4. Duration of Grant
One (1) year
(November 2021-October 2022)
Notes:
 The duration may be extended by 2 years
maximum if required for a specific reasonduring the course of the project withFoundation’s prior permission.

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Windows PC environment as Foundation’sapplication system is based on Windows OS.
(1) Download the application form
(Page 1) from the Foundation’s website.

congestion anticipated just before thedeadline. Foundation shall get back tothe applicant to acknowledge the receiptof the Email Application with a Receipt
Number (6 digits) assigned to theapplication after the confirming theaccuracy of Email Application byFoundation. Be sure to fill in the Receipt
Number in the upper-right corner ofeach application form (Page 1 to 5).
Handwriting the number after printing
out the forms is also acceptable. Afterobtaining the authorization to apply forthis grant program from your affiliationand signing by the applicant on Page 1,
prepare both an original full set (Page 1to 5) and a duplicate set of photocopies.

(2) Fill out the application form (“Page 1”
and “Page2 to 5”) in accordance with
the instruction sheet. The “Page 1”
should not be altered to any other fileformats as it is a special PDF format
where necessary data can be input to be
uploaded by Foundation later.
(3) Refer to “Q &A (frequently asked)” forfurther assistance.
(4) Fill the appropriate number of “BasicSection” from the latest “ReviewSection Table” of Grant-in-Aid for
Scientific Research-KAKENHI in thecolumn of “Review Section” at theupper middle of “Page 1”.

(7) The following application documents(hereafter “Postal Application”) shall be
submitted by postal mail to Foundation.
-One original hard copy (Page 1 to 5)
and-One duplicate hard copy (Page 1 to 5)
Notes:
 Both original and duplicate Application
forms should be mono-color print andsingle-side copy (dual-side copy is notacceptable).
 Staple the upper-left corner of theoriginal application form but as for theduplicate copy, do not staple or clip, justput in a clear plastic file folder.
 After submitting the Email Application, if
an amendment is needed, attach a small
tab indicating “Amendment” to whereamended and highlight the data amended
on Page 1 of the original application.
 Indicate “Application for Basic Science
Research Grant Enclosed” on the face ofthe envelope.
 Read carefully both this Application
Guide and Instruction Sheet before
preparing the application since anyapplication with a discrepancy is not
acceptable by Foundation.
 As for an application from a foreigncountry, the address should be written in
English or a letter-size application form

(5) The “Page 1” should be written in
Japanese only while “Page 2 to 5” canbe written in either Japanese or English.
But in the case of English, a “ContactPerson” who can fluently speak andwrite in Japanese is compulsory to fillin.
(6) Submit only “Page 1” to the designatedemail address below by attaching to anemail (hereafter “Email Application”).
Do not send “Page2 to 5” at this stage.
-Designated Email Addressfor Email Application:
sumitomo-found.kisoboshu2021@xug.bi
globe.ne.jp-Deadline for Email Application:
June 9, 2021
Email Applications should be sent toFoundation on or before the deadline for
Email Applications and be dispatchedpreferably during daytime in Japan localtime. Email Applications should be sent
as early as possible to avoid the heavy3

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V. Where to Apply
Please contact the address below for
application forms prescribed by Foundation orfor any inquiries concerning the application.
(The form both in Japanese and in English canbe downloaded from Foundation’s website in
the format of PDF or Word).

may be exceptionally acceptable.
The application document submitted once
will not be returned to the applicant.
Hand delivery of the application directly
to Foundation by the applicant is not
acceptable.
Since the acknowledgement of Postal
Application will not be made byFoundation, a certified mail or registeredmail is highly recommended.
The designated email address for theEmail Application will be closed in acertain period of time after thesubmission deadline described below.
Use Foundation’s regular email address
below in case of need to contact
Foundation after the closure of thedesignated email address for EmailApplications.
The personal information provided in theapplication is to be used strictly for thepurposes of selection as well as
notification of the results to theapplicants. Please note, however, that thename of grantees (successful applicants),
his/her affiliation, title, subject of
research project and grant amount will beannounced to the public in due course.

The Sumitomo Foundation
1-12-16 Shibadaimon
Minato-ku, Tokyo JAPAN 105－0012
Telephone: 81-3-5473-0161
Facsimile: 81-3-5473-8471
E-mail:sumitomo-found@msj.biglobe.ne.jp
URL:http://www.sumitomo.or.jp/e/2. Deadline
Email Applicationmust be received by Foundation on or
before June 9, 2021.
Postal Applicationmust be received by Foundation on or
before June 30, 2021.
Notes: As described above, 2 steps are needed tocomplete the application procedure.
First: Email Application to obtain Receipt
Number from Foundation.
Second: Postal Application to complete theapplication procedure.
 Postal Applications by means offacsimile or email are invalid.

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