Keihanna Science City2 0 2 4
Regions and industries to create asustainable and livable future– Creating a “Meta-Comfort” smart society

Kyoto

Osaka

Together Towards
the Future

Nara

KYOTO SMART CITY EXPO 2024・KYOTO FOODTECH EXPO 2024

Sponsorship and Exhibitions.
2024.10 3Thu 4Fri
Event dates

Venue Keihanna Open Innovation Center@Kyoto (KICK)
Seika/ Nishi-Kizu area of Kyoto Prefecture

THE ORGANIZING COMMITTEE OF KYOTO SMART CITY EXPO
Organizer

Kyoto Prefecture, Kyoto City, Kyotanabe City, Kizugawa City, Seika Town, Barcelona City Council, Fira de Barcelona,Embassy of Spain Economic and Commercial Office Tokyo, Embassy of Denmark,Japan Spain Business Cooperation Committee,Kyoto Chamber of Commerce and Industry, Kyoto Industrial Association, Public Foundation of Kansai Research Institute, Kyoto Chiesangyo Sozonomori,Kyoto Industrial Support Organization 21, Advanced Scientific Technology & Management Research Institute of KYOTO, Kyoto Convention & Visitors Bureau,
Internet Association Japan, Keihanna Interaction Plaza Incorporated

For further information and applications https://smartcity.kyoto/expo2024/en/[Deadline] Fri. July 26th, 2024 at 23:59

KYOTO SMART CITY EXPO

2024
"Find, Meet, Create" at the Kyoto Smart City Expo in Keihanna
Keihanna Science City, where more than 150 research, educational, and cultural facilities are concentrated,
is a hub for open innovation, and works on smart city keywords such as AI, health/femtech, metaverse, foodtech,municipal DX, SDGs, etc. Keywords related to smart cities are brought together to build a new creative space.
Exhibitions and business seminars on the latest technologies and services related to smart cities on adomestic and international scale
Keihanna Expo Special Exhibition introduces Keihanna's new gathering of knowledge for innovations
BtoB and BtoG business matching to build alliances, from KeihannaStartup pitch meetings and ideathons for open innovation【Concurrent events】「KYOTO FOODTECH EXPO 2024」
The pursuit of traditional food culture and health functionality nurtured in
Kyoto's history, combined with processing, distribution, and other technologies.
「Keihanna Business Messe 2024」
Local companies offering world-class, one-of-a-kind technology andmanufacturing will be exhibiting.

OutlineEvent Date

Thu. Oct. 3rd - Fri. Oct. 4th, 2024

Event time

10：00 〜 17：00

Venue

Keihanna Open Innovation Center@Kyoto (KICK)［Seika Nishi-Kizu area of Kyoto Prefecture］

Entrance fee

FreeProgram

02

Exhibitions

Smart city and food tech companies, international pavilions,
Keihanna Expo 2025 special exhibition, etc.

Speeches

Symposium, Seminars, Start-up Pitch Contest, etc.

Networking

Reception, Exhibitors networking event, Booth tours, Roundtables, etc.

Attendees by category (for Kyoto Smart City Expo 2023)
Attendees(for both days)
Exhibitors

12,500112
33Companies / Organizations(including 20 Exhibitors in KYOTO FOODTECH EXPO 2023)

Sponsors

Affiliation
The number of business achievement
Business talks that will leadto a possible contract
Business talks that may leadto future sales

42272

NPO 1％

Others 6％

High school/
University students 2％
University,
Research body 4％

Government,
Municipality,
Institution

25％

Private 62％
corporation

Others28％

Operations/
Sales 24％

Visitors purpose
Nationwide Local Government Exchange Symposium

Job category

5％

Invitation from a trading or collaborating partner

5％

Examination /Materials/
information gathering
Purchasing 0.4 ％for the latest technologies.

Others4％

30％

To see the Start up fes

7％

Manufacturing

1.6％

Business matching7％

To see the presentations

13％

To see the FOODTECH EXPO

14％

15％

2％
Design 2％

Planning/Marketing

18％

SE

To see the exhibitors

Research andDevelopment

10 ％

14 ％

Management/Administration

03

Sponsorship Plans
Global Premium Supporter〈 Sponsorship Fee〉 More than

3,300,000 JPY(tax included)

Plan Details■ Access to supporter room

■ Publishing company name or logo (special size) on

publicity materials■ Exhibition space at the event (4 regular booth spaces)■ Invitation to the reception (free invitation for up to 10 people)■ Priority assignment of reservations for the commemorative
lecture, etc(Global premium/platinum supporter lounge)■ Able to provide business seminars at the event■ Invitations to the Exhibitors networking event(up to 8 free invitations)

Platinum Supporter

Gold Supporter

Silver Supporter〈 Sponsorship Fee〉

〈 Sponsorship Fee〉

〈 Sponsorship Fee〉

3,000,000 JPY(tax included)

1,000,000 JPY

500,000 JPY(tax included)

Plan Details(tax included)

Plan Details■ Publishing company name or logo

■ Publishing company name or logo

(extra large size) on publicity materials■ Exhibition space at the event(3 regular booth spaces)■ Invitation to the reception(free invitation for up to 10 people)■ Assignment of commemorative lecture
time slots■ Access to supporter room
(Global premium/platinum supporterlounge)■ Able to provide business seminars at
the event■ Invitations to the Exhibitors networking
event (up to 6 free invitations)(large size) on publicity materials■ Exhibition space at the event(2 regular booth spaces)■ Invitation to the reception(free invitation for up to 3 people)■ Assignment of seminar time slots※Seminar time slots are limited and will beallocated on a first-come, first-served basis.

Plan Details■ Publishing company name or logo

(medium size) on publicity materials■ Exhibition space at the event(1 regular booth space)■ Invitation to the reception(free invitation for 1 person)■ Invitations to the Exhibitors networking

event (up to 2 free invitations)■ Able to provide business seminars at

the event■ Invitations to the Exhibitors networking

event (up to 4 free invitations)Co-creation Partners

We are looking for co-creation partners to join us in
Keihanna Science City in conjunction with
Kyoto Smart City Expo and Keihanna Expo 2025!
For further information about co-creation partners

Kansai Science City Promotion Division, Kyoto Prefecture
Tel: 075-414-5194

Mail: bunkaga@pref.kyoto.lg.jp
Please see page 07 about sponsorship applications

04

Exhibition Plans
Exhibitor
Requirements

Corporations, organizations, etc. that operate business or projects related to smart cities, or groups/individuals related

Exhibition Fee

165,000 JPY(tax included) per booth space

to such. The organizer may decline an exhibition if its content is deemed to not to match the purposes of the event.

Basic Booth/
Basic Facilities
Wall: system panel
Pole・Octanorm System Panel (Can be custom-decorated freely)・Basic facilities involve system panels for partitioning sideand rear walls installed by the organizer. The panels are
system of plywood with white vinyl coating and cutting,nailing, drilling,mounting objects, or other panel
alterations are not permitted.
・Exhibits on the wall like panels etc. must be attached withspecialized chain (charge-free). *Double-sided tape may bealso used.
*Up to 10 velcro bands and 4 specialized chains per boothspace. Extra will be charged.

2,700mm

1 Booth Space (about 3x3m) specifications

2,970mm・Poles (Booth framework)
・System panel (booth wall) x7
・about 3m Parapet

2,970mm

Available charged booth options
Electrical set (2 LED arm spotlights, 1 outlet (2 plugs), electrical main line installation), desk, chair, display, punch carpet, etc.

Booth Space
Layout・[Regular booth space] Width - about 3m, Depth - about 3m, Height - 2.7m
・Can be set up in a row (up to 4 booth spaces), or in a block together (4 or 6 booth spaces)

Boothsin a Row

Booth
Arrangement

Panel
Customization

1 Space

2 Spaces

3 Spaces

4 Spaces

4 Spaces

6 Spaces

Boothsin a Block

The organizer will determine the location of booths that are considered advantageous for traffic flow and notify exhibitors
on a first-come, first-served basis.
However, please note that the organizer may not be able to meet your request due to the number of booths or the venue.

・Exhibitors will be responsible for customization/decoration within the booth.
・Cutting, nailing, drilling, or other alterations to the basic booth itself including the panel boards, poles, beams, etc.
are not permitted.
・Please notify the administrative office beforehand about exhibition items exceeding a height of 2.7m.
・Other details regarding regulations will be provided in the Exhibitor Manual distributed at the Exhibitor Briefing Session.

05

KYOTO FOODTECH EXPO 2024
The exhibition aims to integrate Kyoto's food culture, ingredients categorized as Kyoto vegetables, andcutting-edge technologies related to food. The exhibition will also provide a venue for encounters that will leadto the creation of foodtech, only possible in Kyoto thanks to its food processing technology, which has been
nurtured through its long history, and cutting-edge technologies related to food from Japan and abroad.

Sponsorship Plans for KYOTO FOODTECH EXPO
Premium plan

Standard plan

Basic plan

〈 Sponsorship Fee 〉〈 Sponsorship Fee 〉〈 Sponsorship Fee 〉

300,000 JPY(tax included)

150,000 JPY

50,000 JPY(tax included)

Plan Details(tax included)

Plan Details■ Publishing company name or logo

(special size) on publicity materials

Plan Details■ Publishing company name or logo

■ Publishing company name or logo

(large size) on publicity materials(mid-size) on publicity materials■ 1 large booth space at the event (about 3x3m)■ 1 standard booth space at the event (about 3x1.5m)■ 30min presentation time

■ 15min presentation time

■ Invitation to the Exhibitors networking event■ Invitation to the Exhibitors networking event(free invitation for up to 2 people)(free invitation for up to 1 person)
Exhibit examples■ Food processing: Kyoto traditional foods, food culture, highly functional foods, alternative foods, new ingredients, cutting-edge processing

technologies such as freezing, milling, 3D printers, etc.

■ Agri-tech: smart agriculture technology, environmental load reduction, environmentally friendly agriculture technology, etc.

Exhibition Fee

Booth and Facilities
Wall: system panel

Pole

Basic booth: about 3x1.5m 82,000JPY (tax included)

Large booth: about 3x3m 165,000JPY (tax included)★Benefit: 15min presentation time at the seminar venue

Number of Available Booth Spaces:

30 (Including booth spaces provided for sponsors)

2,700mm

1,485mm2,970mm・Octanorm System Panel (Can be custom-decorated freely)・Basic facilities involve system panels for partitioning side and rearwalls installed by the organizer. The panels are system of plywood
with white vinyl coating and cutting, nailing, drilling, mounting
objects, or other panel alterations are not permitted.
・Exhibits on the wall like panels etc. must be attached with specialized
chain (charge-free). *Double-sided tape may be also used.
*Up to 10 velcro bands and 4 specialized chains per booth space.
Extra will be charged.

1Basic Booth Space (about 3x1.5m) Layout

・1 Company Name Board ・System panels ・Poles

Available charged booth options

Electrical set (2 LED arm spotlights, 1 outlet (2 plugs), electrical main line installation), desk, chair, display, punch carpet, etc.

Booth
Arrangement
Panel
Customization

Booth allocation will be determined by the organizer and notified to exhibitors in consideration of the order ofapplication, size of exhibits, and contents of exhibits.
■ Exhibitors will be responsible for customization/decoration within the booth.
■ Cutting, nailing, drilling, or other alterations to the basic booth itself including the panel boards, poles,
beams, etc. are not permitted.
■ Please notify the administrative office beforehand about exhibition items exceeding a height of 2.7m.

(1) Cooking with fire is not allowed inside the venue.

【Idea】Corporate version of Furusato Nozei(hometown tax) (Donation plan)■ How your donation will be used

〈 Donation amount〉■ What you get in return

500,000 〜 JPY

06(2) The use of fire is permitted outside the venue in kitchen cars, etc., but prior application is required.

Initiatives to solve issues and promote food-related industries in the prefecture by integrating Kyoto's food culture and foodprocessing technologies, which have been cultivated over a long history, with cutting-edge food-related technologies.
In addition to having your company's name listed on the Kyoto Prefecture website, depending on the amount of your donation,
you will receive a letter of appreciation at the venue on the day of the expo, and you will be able to display your company's
products in a free space.

Application Procedure for Sponsors and Exhibitors
All applications should be submitted via the dedicated Website.
URL for sponsor/exhibitor ▶
https://miceform.jp/ksc-expo2024/
applications

Application Procedure
All potential sponsors andexhibitors should register via
the dedicated Website above.
Applicants will receive an email
confirming their registration.
*The Administrative Office is available to answer any
inquiries related to exhibits.
*The Organizing Committee will send sponsors andexhibitors an invoice for relevant fees.
*If applicants do not receive a confirmation email after
completing registration, it may indicate a system error.
In such cases, please contact the Administrative Office.

Contact information
Kyoto Smart City Expo 2023 Administrative Secretariat (Sakura International Inc.)

E-mail: ksce2024@sakurain.co.jp
Tel: +81 50-5804-1338

Business hours: 10am-12pm, 1pm-5pm (not available on weekends and national holidays)

Booth locations will be offered on a first-come, first-served basis for sponsorship and exhibitor applications.

Basic Schedule For Exhibition

7/ 26［Fri］

Mid-August

9/13［Fri］

Application
deadline

Exhibitor
explanatory meeting(online)

Exhibition fee
payment deadline

9/ 30［Mon］
10/ 2［Wed］
Setup of booths

10/3［Thu］
10/4［ F r i ］
Event dates

10/4［Fri］
Clearance ofbooths■ The date and meeting access URL will be communicated later.
■ Details about exhibitions will be explained in the "Exhibition Guidelines", which lists information about carrying in/out ofexhibitions, fire/disaster prevention, construction, and other exhibition matters/regulations and report/application forms.

07

CAUTIONS FOR EXHIBITION
About Cancellation of the event Due to Unpredicted Reasons, etc.

■ The organizer may alter the period of the event or cancel the event due to natural disasters or other unpredicted events or unavoidable reasons. In such cases,
the organizer shall not be liable for any damages arising from such cancellation. Additionally, the exhibitors shall bear costs necessitated up to that point basedon the number of booth spaces applied for.
■ The period or opening time of the event could be altered due to unpredicted reasons. Exhibitors shall not cancel exhibitions or exhibition applications on the
ground of such alterations. Additionally, the organizer shall not be liable for any damages occurring from such alterations.

Limitations and Prohibited Matters■ Booth spaces shall not be transferred, sublet, or exchanged.
■ Exhibition items/decorations shall not be sold during the event for any reason whatsoever.
■ Actions that cause large numbers of attendees to gather and congest the pathways around booths are prohibited.
■ Exhibitors are not allowed to invite attendees, conduct surveys or lottery, distribute pamphlets or gifts, or conduct similar such actions outside their own booths.
■ Please ensure that lighting, volume levels, and sound quality will not disturb other exhibitors.
■ Audiovisual equipment may be used within the booth for the purposes of explanations and presentations, while audio speakers can not be installed to faceoutside of your booth. Please install speakers to face the inside of your booth.

Protection/Management of Exhibition Items■ The organizer shall be responsible for general maintenance/management of the venue.
■ Exhibitors shall constantly put their staff at their own booths during preparation and exhibitions, and shall be responsible for the protection and maintenance of exhibition materials.
■ The organizer shall not bear any responsibilities for incidents such as damage due to natural disasters or other unavoidable events, loss, fires, or theft.
Accordingly, in protecting exhibition items, exhibitors are recommended to take measures such as covering insurance policies, etc.

Ensuring Safety■ Exhibitors shall take measures to prevent accidents during carrying in/out, construction/preparation, presentation, and all other aspects of the exhibition, as indicated in
the Exhibitor manual.
■ In the event of any accidents caused by an exhibitor's actions, such exhibitor(s) shall be responsible for resolving the matter.
■ The cost of modifications to exhibition decorations for the purpose of ensuring safety based on the Fire Services Act or other laws/ ordinances shall be borne by the exhibitor.

Nara-Seika-sen

Keihanna Open Innovation Center@Kyoto (KICK)

Yamadagawa
ICShin-Hosono Sta.
Kintetsu Kyoto Line
Kizugawadai Sta.

Yawatekizu-sen
Hosono Sta.

SeikaGakken
IC

Yamadagawa Sta.

Seika-odori[From the Nearest Station]

JR Gakkentoshi Line

way
ress
Exp
awa
Kein
Keihanna
CommemorativePark

Yamate-kansen

Access Public transportations are convenient.

From Kintetsu "Shin-Hosono" station (30 min. from Kyoto station by
express train), take the Nara Kotsu Bus number 36 or 56 and alightat "Koenhigashi-dori" stop.
On the Kintetsu Keihanna Line, alight at "Gakken Nara-tomigaoka"
Station. Take the Nara Kotsu Bus number 56 and alight at"Koenhigashi-dori" stop.
A free shuttle bus will be available from the nearest station on event days

Contact information

Kyoto Smart City Expo 2024 Administrative Secretariat(Sakura International Inc.)

E-Mail: E-Mail : ksce2024@sakurain.co.jp
Tel: +81 50-5804-1338
Business hours: 10am-12pm, 1pm-5pm (not available on weekends and national holidays)

https://smartcity.kyoto/expo2024/en/