Distr.
GENERAL

INTERNATIONAL TROPICALTIMBER COUNCIL

ITTC(LIX)/Info.6
12 October 2023
Original: ENGLISH

FIFTY-NINTH SESSION
13 - 17 November 2023
Pattaya, Thailand

PROJECT CYCLE CALENDAR FOR SPRING 2024

THE DEADLINE FOR RECEIPT BY THE SECRETARIAT OF BOTH
NEW AND REVISED PROJECT AND PRE-PROJECT PROPOSALSFOR THIS PROJECT CYCLE IS:****** 4 December 2023 ******[pursuant to Decision 7(XXI)]The Secretariat wishes to give Members early details of the Project Cycle Calendar for Spring 2024.

MEMBERS ARE RESPECTFULLY REQUESTED TO NOTE THE FOLLOWING:
1)

Pursuant to Council Decision 5(XLIV), member countries are requested to submit new project andpre-project proposals exclusively based on the Third Edition of the ITTO Manual for Project
Formulation approved under this Decision which is available at:
http://www.itto.int/projectformulation/manuals/. Members should also refer to the ITTO Policy Guidelines
on Gender Equality and Empowering Women (GEEW) and Guidelines for Environmental and Social
Management (ESM).

2)

All pre-project and project proposals must be submitted directly by the "Official Contact Point" of anITTO Member [Decision 4(XXV), Annex A, Section III]. Any pre-project and/or project proposal notchanneled through the “ITTO Official Contact Point” will not be accepted. The official ITTO Contact Point
must be the person and/or institution designated by the Member country and registered by theSecretariat to handle ITTO matters. For further information please contact the Secretariat.

3)

In view of the limited number of project proposals that the Expert Panel for Technical Appraisal of Project
Proposals can appraise, the official contact point responsible for ITTO matters shall provide a list ofproject proposals in order of priority for consideration by the Expert Panel, if the Member is submitting
more than one (pre)project proposal [Decision 4(XXV), Annex A, Section III]. Official Contact points arealso kindly reminded of the recommendations made by the Expert Panel on Measures to Improve Project
Formulation and Appraisal [Document ITTC(XXXVI)/5], particularly with regard to the advice to set up a
“National Clearing House” mechanism for the screening of project or pre-project proposals taking into
account national priorities and relevance to ITTO goals, prior to submission.

4)

Members who decide to withdraw project proposals after submission are reminded that substantial
translation costs and handling time will already have been expended on these proposals. Please makea firm decision to support any proposal before submitting it, and kindly note that amendments will not
be accepted after the deadline, since proposals are immediately processed and sent to Expert Panelmembers.

ITTC(LIX)/Info.6
Page 25)

Large number of proposals, unduly lengthy proposals, and errors of spelling, syntax, and calculation
within proposals impose an unmanageable burden on ITTO's translators and on the Secretariat owing
to the time constraints of the project cycle. Project proposals should not exceed 33 single sided pages,
while pre-project proposals should not exceed 12 single sided pages (Reference: ITTO Manual for
Project Formulation 3rd Edition). Additional supporting information should be contained in Annexes.

6)

Members are kindly requested to dispatch electronic copies of their proposals in Microsoft Word format,
using papersize A4 and Arial 10 point font.

7)

All proposals should be sent to the following email addresses:
breulmann@itto.int and sugihara@itto.int8)

If an Expert Panel recommends a proposal to be revised, the submitting Member must highlight alladditions, deletions, or amendments in the revised version for the benefit of the relevant TechnicalCommittee, future Expert Panels and/or translators. Such highlighting may take the form of underlining,for example, or use of bold font. Highlighted sections should be clearly distinguishable from the original
text. Explanatory notes on the changes made should be attached to the proposal. Please note that
resubmitted project proposals whose revised sections are not highlighted will not be considered by theExpert Panel and/or Technical Committees.

ITTC(LIX)/Info.6Page 3

PROJECT CYCLE CALENDAR FOR SPRING 2024

4 December 2023

Deadline for receipt of new project and pre-project proposals.
Also deadline for receipt of all revised project and pre-project proposals being
submitted to the Expert Panel for a second or subsequent appraisal.

18 December 2023

All proposals sent to all Panel Members in the original language of submission.

15 January 2024

English translations of Spanish and French proposals sent to all Panel Members.

5 – 9 February 2024

Meeting of the Fifty-ninth Expert Panel for Technical Appraisal of Project
Proposals in Yokohama.

16 February 2024

Comments of the Fifty-ninth Expert Panel on each proposal sent to all submitting
Members in English.

8 March 2024

Last date for receipt of revised proposals recommended by the Fifty-ninth ExpertPanel.

1 April 2024

Revised Category 1 proposals and the Expert Panel's Report thereon posted on
the ITTO Homepage.

15 April 2024

Deadline for members to state objections to:(i) The Expert Panel ratings.
(ii) Approved projects/pre-projects requesting additional funding;(iii) Revised project proposals approved at earlier Sessions and pending
finance.
Members are reminded that, in the absence of objections, the following categoryof proposals will be considered approved and eligible for funding:(i) Projects rated by the Expert Panel as category 1 and revised according to
the recommendations of the Expert Panel;(ii) Projects/pre-projects requesting additional funding;(iii) Revised proposals approved at earlier Sessions and pending finance.
(Note: in the event of any project or pre-project receiving objection, it will bereferred to the Sixtieth Session of the Council and Associated Sessions of theCommittees for final decision.)

19 April 2024

List of all approved projects, pre-projects and activities requiring financing isposted on the ITTO website.

22 April 2024

Chairperson of the Council consults with donors regarding donors’ pledges on
financing of approved projects.

17 May 2024

Chairperson communicates to the Executive Director on projects, pre-projects
and activities funded.

20 May 2024

List of all approved projects, pre-projects and activities requiring financing,including the new and earlier approved and pending financing, is posted on the
ITTO website.

***