SPECIAL PROGRAMS - APPLICATION FORM
HOW TO APPLY: Please fill out this application form and send it with your itinerary written in English orJapanese to TCVB by email. The application should be submitted at least 1 month before arrival inTokyo and no later than FEB 28, 2025. Please note that the offer is not guaranteed until you havereceived confirmation from TCVB.

ACORPORATE EVENT INFORMATION
Corporate Event / Group
Event
Name Owner Company
Event Type☐ Corporate Meeting☐ IncentiveWebsite☐ Insurance

Company Industry / BusinessNature☐ Banking and Finance ☐ Electronics☐ Technology ☐ Food ☐ Direct Sales☐ Automotive☐ Medical and Pharmaceutical ☐ Beauty and Cosmetic☐ Other (Please specify:)

Country or Region
Number of Overseas Attendees
Arrival / Departure date (Japan)

Arrival//(Y/M/D) Departure//(Y/M/D) (Nights)

Arrival / Departure date (Tokyo)

Arrival//(Y/M/D) Departure//(Y/M/D) (Nights)

Candidate Hotel in Tokyo

B

Other Candidate Cities

In the process of selecting a destination, you should specify a candidate city(s) other than Tokyo. () ※Please let us know at least 1 city

Decision-making Date

When will the destination decision be made?
//(Y/M/D)APPLICANT / ORGANIZER INFORMATION
Role of Applicant☐ Event Owner ☐ Overseas Planner☐ Other (Please specify:NameTitle
Company

Contact Person

Country/Region
Phone
EmailWebsite

C

LAND OPERATOR INFORMATIONName of Land Operator
Name of Contact Person

PhoneEmail)D

GROUP CATEGORY
Guests x

Nights in Tokyo☐ 70 – 399 Visitor Nights(Choose A or B)☐ 400 – 999 Visitor Nights(Choose A or B)☐ More than 1000 Visitor Nights(Choose A or B)

E=Visitor Nights

A ☐ Giveaway + Airport Welcome + VIP Souvenir + One Choice from Section E (Fill out E, F & G)
B ☐ Giveaway + Airport Welcome + VIP Souvenir + Tokyo Souvenir (Fill out F & G)
A ☐ Giveaway + Airport Welcome + VIP Souvenir + One Choice from Section E (Fill out E, F&G)
B ☐ Giveaway + Airport Welcome + VIP Souvenir + Tokyo Souvenir (Fill out F&G)
A ☐ Giveaway + Airport Welcome + VIP Souvenir + Two Choices from Section E (Fill out E, F&G)
B ☐ Giveaway + Airport Welcome + VIP Souvenir + Tokyo Souvenir (Fill out F&G)

REGULAR PROGRAM CHOICES•••

70 – 399 Visitor Nights: Choose 1 from the following programs
400 – 999 Visitor Nights: Choose 1 from the following programs (*See below)
More than 1000 Visitor Nights: Choose 2 from the following programs

CULTURAL PROGRAMS -------------------------------------------Authentic-Food-☐☐☐

Authentic Tea Ceremony
Sushi Making
Tokyo Sake Lecture & Tasting-Team-Building-☐☐☐☐Team-Building Taiko Lesson
Tokyo Daredemo Bon DanceSamurai Training
MANGA Workshop-Sports activities-☐“Hokusai” Tokyo Yoga-Sustainable activities-☐☐☐☐☐

Tokyo Dyeing
Kintsugi Workshop ~Bringing the Edo period antique pottery to the current era by Kintsugi
method~Japanese Cooking with Tokyo Vegetables
The KonMari Method™ Workshop
Sustainable Gin Distillery Visit-Tour and Special visits-☐☐☐

Mt. Takao Eco-Walking Tour
~Share stories about how to coexist with nature in a sustainable world~*
Tokyo Cruise (Hotaluna/Himiko/Emeraldas) available from 7pm
OkuTama Forest Therapy Tour*PARTY ENTERTAINMENT -------------------------------------------(Approx.10-15min.)☐ ORIENTARHYTHM Workshop☐ “BLUETOKYO” Dance & Acrobatic Performance☐ Ninja Warriors☐ Tokyo “Awaodori” Dance Performance☐ Taiko Performance☐ Sumo Event☐ Japanese Calligraphy Performance with Live Music☐ “Kagamijishi” Performance – Lion Dance with Live Music☐ “Wotagei” Performance☐ “Ikebana” Flower Arrangement Performance☐ “SIRO-A” Performance ~Fusion of Tokyo~ *For 400 and more Visitor Nights Only.
☐ “Cha -No-Yu” Modernized Japanese Tea Performance☐ Robot Performance☐ “Sumi-e” Japanese Ink Wash Performance*Tama is located in western Tokyo. This area is Tokyo’s oasis, blessed with an abundance of nature.
(Note) Please inquire as to the size of the group for each offering.

F

ARRANGEMENT REQUEST•If you don’t want the Giveaway and/or Airport Welcome, please don’t check the box(es)☐ Giveaway

Address to Receive
Giveaway in Tokyo
Date of Welcome
No. of Attendees☐ Airport Welcome

Arrival Information//

Flight No.

(YYYY/MM/DD)
Arrival Airport

On-site Contact Name

Arrival Time

Phone

Choice 1
Date//(YYYY/MM/DD)//(YYYY/MM/DD)

Starting Time
Venue (in Tokyo)
Planned Date & Place forEntertainment or Program

Banquet RoomChoice 2DateStarting Time
Venue (in Tokyo)
Banquet Room

GENERAL TERMS AND CONDITIONS
1.
2.
3.
4.
5.

Applicants should submit the designated survey and final name list after the event. All applications are reviewed preliminarily.
Please provide a photo of your event in Tokyo with permission for usage. It will be used for our case studies and promotional purposes only.
Valid only for corporate meetings or incentive groups organized by private companies with a minimum of 70 visitor nights in Tokyo.
Only applicants who reside outside of Japan are eligible. Applicant must be either an event owner (a company) or a meeting planner.
The application must be submitted at least 1 month before arrival in Tokyo and no later than FEB 28, 2025, and the itinerary must haveevents held in Tokyo or at least half a day of sightseeing in Tokyo.
6. All offers are subject to availability and venue conditions. When the requested program is not available, TCVB will offer an alternative program.
7. A green room for performers should be provided by the applicant.
8. Giveaway, Tokyo Souvenir, and Special Souvenirs for VIPs are available while stocks last and are subject to change without prior notice.
Tokyo Souvenirs are pre-selected and are not subject to individual choice.
9. Your application must be reviewed to receive support from TCVB. After the support is granted, a cancellation fee will apply if cancellation ismade by the organizer/applicant. TCVB will inform you of the cancellation fees and other conditions.
10. All offers are valid until MAR 31, 2025, and subject to change without prior notice.
11. Applications will be processed on a first-come, first-served basis. In the case that the number of applications exceeds our budget, the offer will
be closed, and no subsequent applications will be considered.
12. TCVB is not a supplier of the value-added offers and shall not be held responsible for any liabilities in relation thereto.
13. The value-added offers are subject to trade partners’ confirmation and Terms and Conditions.
14. For verification of the group’s eligibility under this application, TCVB reserves the right to request further information about the group and to
conduct on-site spot checks to confirm eligibility for privileges offered during the event period.
15. TCVB disclaims any liability for the quality or fitness of purpose of third-party products or services, or for any errors or omissions.
16. Before Tokyo’s Special Programs can be provided, it is required that you fill out and submit the application form to us in full. We may be unable
to supply the Special Programs if there are errors in the form, so please take care when filling it out.
17. Should the incentive groups arrive on different days under the same group name, the total number of participants would be counted as one
group.
18. The applicant must announce that the eligible event is using Tokyo's Special Programs.
19. TCVB has the right to cancel the arrangement should there be any false declaration in the submitted application form.
For details, please contact TCVB.

GSIGNATURE

I understand and accept all conditions and procedures for Tokyo’s Special programs and that a surveyof the event organizers will be conducted after the conclusion of the event.

Signature of Applicant

Date

CONTACT: Business Events Team, Tokyo Convention & Visitors Bureau

businessevents@tcvb.or.jp