Minutes of the AsCA Council Meeting 2016
Date and time:

Monday, December 6th, 2016

12:30 – 13:15

Location:

Room 702, Ta Quang Buu Library,Hanoi University of Science and Technology, Hanoi, Vietnam

IN ATTENDANCE
Executive Council Members
Pinak Chakrabarti (President), India
Jenny Martin (Vice-President), Australia
Se Won Suh, (Past-President) Korea
Jagadese J Vittal (Secretary/Treasurer)
Councillors
Bostjan Kobe (Australia)
Xiao-Dong Su (China)
Ian D. Williams (China)
Shie-Ming Peng (Taipei China)
Chwan-Deng Hsiao, David (Taipei China)
Eiji Nishibori (Japan)
Shin-ichi Adachi (Japan)
Myoung Soo Lah (Korea)
Siti Nadiah Abdul Halim (Malaysia)
Chris Squire (New Zealand)
Kurt L. Krause (New Zealand)
Stefan Adams (Singapore)
Duong Ngoc Huyen (Vietnam)
Takashi Kamiyama (Japan),
Proxies for councilors
Mitchell Guss (Australia, for Shenna McGowan)
Michael Parker (Australia, for Stuart Batten)
Richard Garrett (Australia, for Neeraj Sharma)
Jin-Seng Liu (China, for Jianping Ding)
Malla Reddy (India, for Dinakar M. Salunke)
Rahul Banerjee (India, for Ashwini Nangia)
Maki Okube (Japan, for Genji Kurisu)
Kyeong Kyu Kim (Korea, for for Eunice Kim)
Apinpus Rujiwatra (Thailand, for ThammaratAree)
Special Invitees
Alice Vrielink (Australia)

pinak@jcbose.ac.injlm@griffith.edu.ausewonsuh@snu.ac.kr
chmjjv@nus.edu.sg

b.kobe@uq.edu.au
xdsu@pku.edu.cn
ianduncanw@gmail.com
smpeng@ntu.edu.tw
hsiao@gate.sinica.edu.tw
nishibori.eiji.ga@u.tsukuba.ac.jp
shinichi.adachi@kek.jp
mslah@unist.ac.kr
nadiahhalim@um.edu.myc.squire@auckland.ac.nz
kurt.krause@otago.ac.nz
mseasn@nus.edu.sg
huyen.duongngoc@hust.edu.vn
takashi.kamiyama@kek.jp
Mitchell.Guss@gmail.com
mwp@unimelb.edu.au
Garrett@ansto.gov.au
liujinseng@gibh.ac.cn
cmallareddy@gmail.com
r.banerjee@ncl.res.inmakisan@imr.tohoku.ac.jp
kyeongkyu@skku.edu
Apinpus.rujwatra@cmu.ac.th

Alice.Virielink@uwa.edu.au1Minutes of the AsCA Council Meeting 2016
Edward R.T. Tiekink (Malaysia, nominated for
Secretary-Treasurer)
Xiao-Dong Su (China, nominated Vice-President)
Ted Baker IPC Chair, AsCA2018
Masaki Kawano, IPC Chair, AsCA 2016
Guests, observers and supporters
Kittipong Chainok (Thailand)
Ashraf Mashrai (Yeman)
Lee See Mun (Malaysia)
Mohd Rizal Razali (Malaysia)
Tan Yee Seng (Malaysia)
Yeo Chien Ing (Malaysia)
Tam Sang Loon, Alan (Malaysia)

Edward.tiekink@gmail.com
xdsu@pku.edu.cn
Ted.baker@aukland.ac.nz
mkawano@chem.titech.ac.jp
kc@tu.ac.th
Ashraf.yemen7@gmail.com
annilee@sunway.edu.my
mohdirizel@sunway.edu.myyeeseng@sunway.edu.myallyy@sunway.edu.myalant@sunway.edu.myApologies
Sheena McGowan (Australia), Stuart Batten (Australia), Neeraj Sharma (Australia), Altaf
Hussain (Bangladesh), Jianping Ding (China), Zhi-Jie Liu (China), Dinakar M. Salunke(India), Ashwini Nangia (India), Dhananjai Pandey (India), N. Gautham (India), Yessi
Permana (Indonesia), Genji Kurisu (Japan), Eunice Eun Kyoung Kim (Korea), Maqsood
Ahmed (Pakistan), Neil Andrew David Bascos (Philippines), Thammarat Aree (Thailand),Deleg Sangaa (Mongolia), Champika Vithana (Sri Lanka)
1. WELCOME AND INTRODUCTIONS
The meeting commenced at 12:30 pm. JJ Vittal welcomed all to the meeting and all of theguests introduced themselves. The minutes were taken by Pinak.
2. MINUTES OF THE PREVIOUS MEETINGThe minutes of the previous meeting held on Thursday, December 6, 2015, 12:30 – 13:30,
Board Room, Science City, Kolkata, India and circulated by e-mail on 26 May, 2016 by theSecretary/Treasurer, J J Vittal, were approved. The approval was proposed by Jenny Martinand seconded by Pinak Chakrabarti.
3. AsCA FINANCIAL REPORTThe statement of finances was prepared by Mark Spackman on behalf of the AsCA trustees.
The bank accounts have been maintained in an Australian bank and hence maintained by
the AsCA trustees since the inception of AsCA. The trustees are Professors Mark Spackman,
Alice Vrielink and Charlie Bond, all at the University of Western Australia.
4. UPDATE ON THE CURRENT AsCA 2016 (14th AsCA CONFERENCE, HANOI)

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Minutes of the AsCA Council Meeting 2016
Masaki Kawano (IPC Chair of AsCA 2016) in his brief report mentioned that there were atotal of about 450 attending this conference from 38 countries. Of these, the majority camefrom Japan. The members expressed their happiness and approval by applause.
5. PROGRESS REPORT FOR AsCA 2018 (15TH AsCA CONFERENCE, AUCKLAND, NEWZEALAND)
Kurt Krause updated the progress of AsCA 2018, to be held during December 2-5th, 2018 atthe University of Auckland. A website for the Conference should be ready soon. More details
will be disseminated during the next council meeting at Hyderabad during IUCr 2017.
6. Progress Report for AsCA 2019 (16th AsCA Conference, Singapore)
JJ Vittal, the Local Chair of AsCA 2019 to be held in Singapore mentioned that he will submit
the details in the next council meeting at Hyderabad during IUCr 2017.
7. PROPOSAL/INTEREST FOR ORGANIZING AsCA 2021
Siti Nadiah Abdul Halim of Malaysia presented a proposal to host the 17th AsCA Conference,
perhaps to be held at Sunway University, Petaling Jaya, Malaysia. Details of the proposed
location, including convenience to a full range of amenities and proximity to other sites ofinterest were outlined. The conference would be held in December, 2021, with the exact date
to be fixed later, in consultation with relevant parties.
8. Election of new President, Vice-President and Secretary/Treasurer
JJ Vittal briefed the meeting that nominations were called for the Vice-President andSecretary/Treasurer positions via email on October 26, 2016.
One nomination was received for the position of Vice-President. Prof. Xiao-Dong Su, Schoolof Life Sciences, Peking University 100871 Beijing, China, E-mail: xdsu@pku.edu.cn andPhone: +86-10-62759743. He was nominated by China National Committee for
Crystallography, and Professor Song Gao, the President of Chinese Crystallographic Society.
In the absence of other nominations, Prof. Xiao-Dong Su was unanimously elected as VicePresident for 2016-2019. Xiao-Dong Su is likely to continue to serve the AsCA Executive
Committee as President in 2019-2022 and as the immediate past-President in the Executive
Committee in 2022-2025.
One nomination was received for the position of Secretary/Treasurer. Prof. Edward R.T.
Tiekink of Research Centre for Crystalline Materials, Sunway University, 5, Jalan Universiti,
BandarSunway,47500
SubangJaya,Selangor,Malaysia,
E-mail:edwardt@sunway.edu.my/edward.tiekink@gmail.com and Phone: +60(3) 7491 8622 Extn:7173. He was nominated by JJ Vittal, the outgoing Secretary/Treasurer of AsCA. In theabsence of other nominations, Prof. Edward R.T. Tiekink was unanimously elected as
Secretary/Treasurer for 2016-2019.
9. ANY OTHER BUSINESS
Pinak Chakrabarti mentioned that Singapore is now a full member of IUCr and Bangladesh
has applied for a similar status. As such we can include other countries (such as Cambodiaand Sri Lanka) in the Regional Committee (AsCA) of IUCr in place of these two countries.
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Minutes of the AsCA Council Meeting 2016
JJ Vittal requested all the members to pay their dues on time. Further once they have paid,
are requested to send the proof of payment to the Secretary/Treasurer and ask for areceipt. Currently, it is very difficult to find out this information from the amount deposited
shown in the bank balance.
The next Council meeting will be held during IUCr 2017 Congress at Hyderabad in 21-28,
August 2017.
The outgoing committee President Pinak Chakrabarti and others congratulated the new
executive committee members.
New AsCA Executive Committee
Jenny Martin (President), Australia
Xiao-Dong Su (Vice-President), China
Pinak Chakrabarti (Past-President), India
Edward R.T. Tiekink (Secretary/Treasurer),
Malaysia

j.martin@imb.uq.edu.au
xdsu@pku.edu.cn
pinak@jcbose.ac.in
Edward.Tiekink@gmail.com

The meeting adjourned at 13:15.
Minutes prepared by JJ Vittal and vetted by Pinak Chakrabarti and Edward R.T. Tiekink4