10/7/2022

Study-Aid Subsidy for Academic Conference Presentations(or Attendance in some cases) by Doctor-course Students 2022
(Second Announcement)This subsidy may be used to cover the following cases of presentations in Japan andpresentations overseas.

Presentations in Japan:

Members of The Association of Yokohama International Social Science Studies (hereafterAYISSS) may be granted a subsidy on one of following conditions:1) The student of the Doctor's Course makes a presentation at a conference that meetsthe criteria listed below.
2) The student of the Doctor's Course (International and Business Law) makes a posterrepresentation or gives a workshop report at a conference that meets the criteria listedbelow.
3) The student of the Doctor's Course (International and Business Law) attends aconference described below on the premise that he/she publishes his/her research workin a refereed journal while a student.
The amount paid is up to ¥30,000 per person per annual year as travel expenses, hotelexpenses, and/or the entry fee for a conference. Conferences covered by the subsidy are as
follows:
1) The conference is held by an academic society registered in Science Council of Japan(Nihon Gakujutsu Kaigi).
2) It is an international conference of an overseas academic society that is held in Japan.
These conferences must be held in the same academic year that the application is madeand be located over 100 km away from JR Yokohama Station.

Overseas Presentation:
Members of the AYISSS who will make a presentation at a conference organized by anacademic society that meets the criteria listed below may be granted a subsidy.
1) The academic society exists on an on-going basis and can provide an official program ofthe conference.
2) The conference is held in the same academic year in which the application is made.
The amount paid is as follows:

Area A: China, Taiwan, South and North Korea, Mongolia, Guam, Hawaii, and Saipan－¥60,000

Area B: All Asian areas other than the ones listed above, the USA (except for Guam,Hawaii, and Saipan), and Canada－¥100,000

Area C: Middle East, Africa, Oceania, Central and South America, Mexico, Europe
including New Independent States (except for areas listed above)－¥130,000

Online Presentation

Members of the AYISSS who make a presentation remotely at any of afore-mentioned
conferences (when it is held online) may also be granted a subsidy. The amount will be equal
to the entry fee for the conference. The amount paid is up to ¥50,000.
Application Procedures
The applicant must submit the designated application form and itinerary (the ‘document toexplain your research’ should be submitted in addition to the documents above, if you are
applying for overseas presentation subsidy) to the office of AYISSS during the application
period before the applicant makes his/her conference presentation or attendance. The
applicant is required to submit a photocopy of official document/program as soon as it becomes
available. Other necessary documents (presentation handout, boarding pass, receipt,
photocopy of passport pages) are to be submitted along with the designated report within amonth after the conference.

(Second Announcement)
The application deadline for the Second Announcement is 3:00 PM on October 31, 2022．

Presentations in Japan:

1) Prescribed application form (including the form for receiving a bank transfer)2) Itinerary3) Receipts for which is applied
4) Official documents on which the applicant's name and presentation title are listed
5) Stub of boarding pass (or other documents proving your actual riding on the plane, suchas a boarding certificate) if travelled by airplane6) A printout of the result page from an internet travel engine (e.g. “JORUDAN”,
http://www.jorudan.co.jp/english/)7) Copy of registration of submission to a refereed journal (needed only in case you attend
a conference to publish your research work in a refereed journal)

Overseas Presentation:

1) Prescribed application form (including the form for receiving a bank transfer)

2) Document to explain your research, for use in evaluating your application for financial
support to make a presentation overseas
3) Itinerary4) Official documents on which the applicant’s name and presentation title are listed
5) A copy of your presentation handout or similar such items
6) Stub of boarding pass (or other documents proving your actual riding on the plane, suchas a boarding certificate)7) Receipt of your airfare payment
8) Copies of passport pages which have your name and departure and entry stamps, andother documents to prove your travel overseas

Online Presentation
1) Prescribed application form (Please write ‘Online Conference’ in the column for venue.)
2) Document to explain your research, for use in evaluating your application for financial
support to make a presentation overseas (when you are applying for overseas
presentation subsidy)3) Official documents on which the applicant’s name and presentation title are listed
4) A copy of your presentation handout or similar such items (when you are applying foroverseas presentation subsidy)5) Receipt of entry fee for a conference
The result of the screening will be announced by the staff of AYISSS.
An applicant must submit a report in the prescribed form within a month after the conference.
An applicant whose report is submitted late will not be selected as an aid recipient, except incases where there are extraordinary circumstances. The subsidy is provided through banktransfer after the report mentioned above has been submitted to the office of AYISSS.
An applicant can receive a subsidy for only one presentation in the relevant academic year
regardless of the venue (domestic, overseas, or online). In the case of students who enroll fromthe autumn semester, the relevant academic year starts on the first of October and ends at theend of September.
Report and itinerary by applicant shall be minutely checked, and when it is judged thatactivities and stays irrelevant to the research/presentation are included, the applicant may
not be granted subsidy.
An applicant who received a subsidy from a source other than AYISSS will not be selected as
an aid recipient. In the case a selected applicant also received a subsidy from a source otherthan AYISSS, AYISSS can demand a return of the subsidy from AYISSS.
As for overseas presentation, applicants will be screened in consideration of whether or notthe applicant has applied for the YNU International Academic Exchange Scholarship, the sizeof the conference, and the degree to which the academic society operates on an on-going basis.
All requests from applicants may not be met due to budget limitations.
No signature or seal is required on the forms if they are sent from your primary academic
adviser to AYISSS by e-mail.