CopyrightThis document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors arelisted below. You may distribute it and/or modify it under the terms of either the GNU General
Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative
Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
All trademarks within this guide belong to their legitimate owners.
Book = 1

Contributors
To this editionPeter Schofield

Kees Kriek

To previous editionsPeter Schofield
Vasudev Narayanan
Dimona Delvere
Peter Hillier-Brook
Felipe Viggiano
Samantha Hamilton

Claire Wood
Rachel Kartch
Michele Zarri
Gary Schnabl
Regina Henschel
Dave Barton

Jean Hollis Weber
T. Elliot Turner
Hazel Russman
Linda Worthington
Low Song Chuan

Feedback
Please direct any comments or suggestions about this document to the Documentation Team’s
mailing list: documentation@global.libreoffice.org

Note
Everything sent to a mailing list, including email addresses and any other personal
information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version
Published May 2022. Based on LibreOffice 7.3 Community.
Other versions of LibreOffice may differ in appearance and functionality.

Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Copyright................................................................................................................................... 2

Preface................................................................................................................................7
Who is this user guide for?........................................................................................................8
What is in this user guide?........................................................................................................8
Minimum requirements for using LibreOffice.............................................................................8
How to get LibreOffice...............................................................................................................8
Installing LibreOffice..................................................................................................................8
Setting up and customizing LibreOffice.....................................................................................8
Extensions and add-ons............................................................................................................ 9
Where to get more help.............................................................................................................9
What you see may be different................................................................................................11
Using LibreOffice on macOS...................................................................................................12
Who wrote this user guide?.....................................................................................................13
Frequently asked questions....................................................................................................13
What is new in LibreOffice ?....................................................................................................14

Chapter 1, Introducing Impress.....................................................................................15
What is Impress?.................................................................................................................... 16
Starting Impress...................................................................................................................... 16
Main Impress window.............................................................................................................. 18
Workspace views.................................................................................................................... 25
Creating presentations............................................................................................................ 28
Running a presentation........................................................................................................... 35

Chapter 2, Master Slides, Styles, and Templates.........................................................37
Designing a presentation........................................................................................................ 38
What are master slides?......................................................................................................... 38
Working with master slides......................................................................................................39
Working with styles................................................................................................................. 56
Working with templates........................................................................................................... 60

Chapter 3, Adding and Formatting Text........................................................................69
Introduction............................................................................................................................. 70
Working with text boxes.......................................................................................................... 70
Inserting text........................................................................................................................... 83
Formatting text........................................................................................................................ 86
Creating lists........................................................................................................................... 91
Text callouts............................................................................................................................ 97
Using tables............................................................................................................................ 98
Using fields........................................................................................................................... 107
Using hyperlinks.................................................................................................................... 108

Chapter 4, Adding and Formatting Images.................................................................113
Introduction........................................................................................................................... 114
Inserting images.................................................................................................................... 114
Gallery themes...................................................................................................................... 116
LibreOffice 7.3 Impress Guide | 3

Formatting images.................................................................................................................119
Creating image maps............................................................................................................ 130

Chapter 5, Managing Graphic Objects........................................................................133
Introduction........................................................................................................................... 134
Drawing toolbar..................................................................................................................... 134
Creating lines and shapes.....................................................................................................139
Grouping objects................................................................................................................... 144
Positioning and resizing graphic objects...............................................................................146
Applying special effects.........................................................................................................150
Aligning objects..................................................................................................................... 155
Using grid or snap functions..................................................................................................155
Using Helplines..................................................................................................................... 160
Arranging objects..................................................................................................................161
Connectors and glue points...................................................................................................162
Working with 3D objects........................................................................................................168
Converting objects................................................................................................................169
Interaction with objects..........................................................................................................169
Fontwork............................................................................................................................... 171
Animations............................................................................................................................ 173

Chapter 6, Formatting Graphic Objects......................................................................180
Introduction........................................................................................................................... 181
Line formatting...................................................................................................................... 181
Area fill formatting................................................................................................................. 189
Working with area fills...........................................................................................................192
Working with shadows........................................................................................................... 207
Working with transparencies.................................................................................................209
Text in objects........................................................................................................................ 211
Formatting connectors.......................................................................................................... 214
Working with styles............................................................................................................... 215

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects......................................219
OLE objects.......................................................................................................................... 220
Spreadsheets........................................................................................................................ 222
Charts................................................................................................................................... 233
Audio and video.................................................................................................................... 240
Formulas............................................................................................................................... 241
Drawings, text files, HTML files and other objects.................................................................242

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts.......243
Working with slides............................................................................................................... 244
Creating slides from an outline..............................................................................................248
Formatting slides................................................................................................................... 250
Presentation notes................................................................................................................ 256
Inserting comments...............................................................................................................263
Printing handouts..................................................................................................................264

4| LibreOffice 7.3 Impress Guide

Chapter 9, Slide Shows and Photo Albums................................................................267
Introduction........................................................................................................................... 268
Creating slide shows............................................................................................................. 268
Slide transitions..................................................................................................................... 273
Animations............................................................................................................................ 276
Using interactions.................................................................................................................. 281
Slide shows........................................................................................................................... 282
Photo albums........................................................................................................................ 286

Chapter 10, Saving Slide Shows, Printing, Emailing, and Exporting......................291
Saving slide shows................................................................................................................ 292
Quick printing........................................................................................................................ 293
Default printer....................................................................................................................... 294
Controlled printing................................................................................................................. 295
Printing examples.................................................................................................................. 300
Emailing................................................................................................................................ 303
Exporting............................................................................................................................... 304

Chapter 11, Setting Up and Customizing Impress.....................................................309
Introduction........................................................................................................................... 310
LibreOffice options................................................................................................................ 310
Impress options..................................................................................................................... 315
Customizing user interface....................................................................................................319
Adding extensions................................................................................................................. 319

Chapter 12, User Interface Variants.............................................................................321
Introduction........................................................................................................................... 322
Selecting a user interface......................................................................................................322
Standard Toolbar UI.............................................................................................................. 323
Tabbed UI.............................................................................................................................. 323
Single Toolbar & Sidebar UI..................................................................................................334
Tabbed Compact UI.............................................................................................................. 334
Groupedbar Compact UI.......................................................................................................334
Contextual Single UI............................................................................................................. 335

Appendix A, Keyboard Shortcuts................................................................................337
Introduction........................................................................................................................... 338
macOS keyboard shortcuts...................................................................................................338
Impress keyboard shortcuts..................................................................................................339
Menu keyboard shortcuts......................................................................................................343
Toolbar keyboard shortcuts...................................................................................................348

Appendix B, Toolbars....................................................................................................353
Introduction........................................................................................................................... 354
Using toolbars....................................................................................................................... 354
Toolbars................................................................................................................................ 357

LibreOffice 7.3 Impress Guide | 5

Impress Guide

PrefaceWho is this user guide for?
Anyone who wants to quickly acquire knowledge on LibreOffice Impress and is new topresentation software, or may be familiar with another office suite, will find this user guide very
useful.
LibreOffice is an open-source office productivity software suite containing capabilities for word
processing, spreadsheets, presentations, graphics, databases, and formula editing. LibreOffice
Impress is used as a visual aid and is the presentations application for LibreOffice. It is
compatible with a wide range of formats like Microsoft PowerPoint (.ppt, .pptx). Presentations canbe exported in several file formats, for example, PDF, HTML, and numerous graphic formats.

What is in this user guide?
This user guide introduces the main features of Impress, the presentations (slide show)
component of LibreOffice. Impress slides can contain text, bulleted and numbered lists, tables,
charts, clip art, and other objects. Also, Impress comes with prepackaged styles, slide
backgrounds, and templates to help in creating presentations.

Minimum requirements for using LibreOffice
For a detailed list of requirements and operating systems supported, see the LibreOffice website,
https://www.libreoffice.org/get-help/system-requirements/

How to get LibreOffice
Versions of LibreOffice for Windows, Linux, and macOS are freely available and can be
downloaded from https://www.libreoffice.org/download. Linux users will also find LibreOfficeincluded free in many of the latest distributions.
Portable and other versions of LibreOffice are listed on the download page. Linux, Vanilla, andother versions may differ in a few features from the descriptions in this user guide.

Installing LibreOfficeInformation on installing and setting up LibreOffice on the various supported operating systems isgiven here: https://www.libreoffice.org/get-help/install-howto/

Setting up and customizing LibreOffice
To change the default settings (options) in LibreOffice to match the required preferences, go toTools > Options on the Menu bar (LibreOffice > Preferences in macOS).

Tip
Many settings are intended for power users and programmers. If it is difficult tounderstand what an option does, LibreOffice recommended leaving the option on its
default setting unless instructions in this user guide recommend changing thesetting.
Settings are described in LibreOffice Help and the Getting Started Guide. These two sources
provide information on how to customize menus, toolbars, and keyboard shortcuts in LibreOffice
Impress, add new menus and toolbars, and assign macros to events. Some settings of particularinterest to Impress users are also covered in Chapter 11, Setting Up and Customizing Impress.
8 | LibreOffice 7.3 Impress Guide

Extensions and add-ons
Functionality can be added to LibreOffice with extensions and add-ons. Several extensions are
installed with the program and other extensions from the official extensions repository,
https://extensions.libreoffice.org/ or from other sources. See the Getting Started Guide for more
information on installing extensions and add-ons.

Where to get more help
This user guide and other LibreOffice user guides, the built-in Help system, and user support
systems assume that users are familiar with computer and basic functions such as starting a
program, opening and saving files.

Help system
LibreOffice comes with an extensive Help system and this can be used as the first line of support.
Windows and Linux users can choose to download and install the offline Help for use when notconnected to the Internet. Offline Help is installed with the MacOS version of LibreOffice.
To display the LibreOffice Help, press F1 or go to Help > LibreOffice Help on the Menu bar. If
the offline help is not installed on a computer, but connected to the Internet, a dialog opens giving
the option to Read Help Online. Select this option and the default web browser opens at the
LibreOffice online help pages in the LibreOffice website.
The Help menu also includes links to other LibreOffice information and support facilities.
•

What's This? – for quick tips when a toolbar is visible, place the cursor over any of thetool icons to see a small tooltip box with a brief explanation of the tool function. Also
Extended Tips can be activated by going to Tools > Options > LibreOffice > Generalon the Menu bar. Extended Tips provide a brief description about tools and commands.
To display an extended tip, use the keyboard Shift+F1, then point to a tool or command.

•User Guides – opens the default browser at the Documentation page of the LibreOfficewebsite https://documentation.libreoffice.org/en/english-documentation/. This page gives
access to the LibreOffice User Guides and other useful information that can be opened in
the default browser. Also, the User Guides are available in PDF format as a freedownload or to buy as printed copies.

•

Show Tip of the Day – opens a small window with a random tip on how to use
LibreOffice.

•Search Commands – opens a window where typing a few letters, or the name of a
Menu bar command, for example, quickly finds where the command is located. Clicking
on a command in the resulting list may open a relevant dialog or have other effects.

•

Get Help Online – opens the default browser at the Ask LibreOffice forum of questions
and answers from the LibreOffice community, https://ask.libreoffice.org/en/questions/.

•

Send Feedback – opens the default browser at the Feedback page of the LibreOfficewebsite https://www.libreoffice.org/get-help/feedback/. From this page, bugs can bereported, new features suggested and communicated with other users in the LibreOfficecommunity.

•

Restart in Safe Mode – opens a dialog window giving options to restart LibreOffice andreset the software to its default settings. Restarting in safe mode also provides anopportunity to restore LibreOffice from a backup.

•

Get Involved – opens the default browser at the Get Involved page of the LibreOfficewebsite, https://www.libreoffice.org/community/get-involved/. Choose a topic of interest to
help improve the program.

Preface | 9

•Donate to LibreOffice – opens the default browser at the Donation page of the
LibreOffice website, https://donate.libreoffice.org/ providing an opportunity to make adonation to support LibreOffice.

•License Information – outlines the licenses under which LibreOffice is made available.

•

Check for Updates – opens a dialog and checks the LibreOffice website for updates toversion of the software. The dialog provides an opportunity to download and install any
updates to LibreOffice.

•

About LibreOffice – opens a dialog and displays information about the version of
LibreOffice and the operating system being used. This information is often requested if
the community is asked for help or assistance with the software (on macOS, this option isfound under LibreOffice on the Menu bar}.

Other free online support
The LibreOffice community not only develops software, but provides free, volunteer-based
support. See Table 1 and the web page https://www.libreoffice.org/get-help/. For comprehensive
online support from the community, look at mailing lists and the Ask LibreOffice website,
https://ask.libreoffice.org/en/questions/. Other user websites also offer free tips and tutorials.
Table 1: Free support for LibreOffice users
Free LibreOffice support
FAQs

Answers to frequently asked questions
https://wiki.documentfoundation.org/Faq

Mailing lists

Free community support is provided by a network of experiencedusers
https://www.libreoffice.org/get-help/mailing-lists/

Questions &Answers andKnowledge BaseFree community assistance is provided in a Question & Answer
formatted web service. Search similar topics or open a new one in
https://ask.libreoffice.org/en/questions
The service is available in several other languages; just replace/en/ with de, es, fr, ja, ko, nl, pt, tr, and many others in the web
address above.

Native language
supportThe LibreOffice website in various languages
https://www.libreoffice.org/community/nlc/
Mailing lists for native languages
https://wiki.documentfoundation.org/Local_Mailing_Lists
Information about social networking
https://wiki.documentfoundation.org/Website/Web_Sites_services

Accessibility
options

Information about available accessibility options.
https://www.libreoffice.org/get-help/accessibility/

OpenOffice Forum

Another forum that provides support for LibreOffice, among otheropen source office suites. https://forum.openoffice.org/en/forum/

Paid support and training
Support and training is available through service contracts from a vendor or consulting firm
specializing in LibreOffice. For information about certified professional support, see The
Document Foundation website: https://www.documentfoundation.org/gethelp/support/.

10 | LibreOffice 7.3 Impress Guide

What you see may be different
Illustrations
LibreOffice runs on Windows, Linux, and macOS operating systems, each of which has several
versions and can be customized by users (fonts, colors, themes, window managers). The
illustrations in this guide were taken from a variety of computers and operating systems.
Therefore, some illustrations will not look exactly like what is seen on a computer display.
Also, some of the dialogs may differ because of the settings selected in LibreOffice. Either use
dialogs from the computer system (default) or dialogs provided by LibreOffice. To change tousing LibreOffice dialogs:
1) On Linux and Windows operating systems, go to Tools > Options > LibreOffice >General on the Menu bar to open the dialog for general options.
2) On a Mac operating system, go to LibreOffice > Preferences > General on the Menu
bar to open the dialog for general options.
3) Select Use LibreOffice dialogs in Open/Save dialogs to display the LibreOffice dialogs
on a computer display, as shown in Figure 1.
4) Click OK to save the settings and close the dialog.

Icons
The LibreOffice community has created icons for several icon sets, including Breeze, Colibre,
Elementary, Sifr, and Tango. Each user can select a preferred set. The icons used to illustratesome of the many tools available in LibreOffice may differ from the ones used in this guide. The
icons in this user guide have been taken from a LibreOffice installation that has been set todisplay the Colibre set of icons.

Figure 1: Options LibreOffice General dialog

Preface | 11

Figure 2: Options LibreOffice View dialog
Change the icon set used in a LibreOffice installation as follows:
1) On Linux and Windows operating systems, go to Tools > Options > LibreOffice > View
on the Menu bar to open the dialog for view options.
2) On a Mac operating system, go to LibreOffice > Preferences > LibreOffice > View on
the Menu bar to open the dialog for view options.
3) In Icon Style select Colibre from the options available in the drop down list as shown in
Figure 2.
4) In Icon Size, select Small from the drop down lists for Toolbar, Notebookbar andSidebar, as shown in Figure 2.
5) Click OK to save the settings and close the dialog.

Note
Some Linux operating systems, for example Ubuntu, include LibreOffice as part ofthe installation and may not include the Colibre icon set. This icon set can be
downloaded from the software repository for the Linux operating system being used.

Using LibreOffice on macOS
Some keystrokes and menu items are different on macOS from those used in Windows andLinux. Table 2 below gives some common substitutions for the instructions in this user guide. For
more information on keyboard shortcuts, see LibreOffice help and Appendix A, Keyboard
Shortcuts in this user guide.
Table 2: Example of macOS keyboard shortcuts
Windows or LinuxmacOS equivalent

EffectTools > Options on
Menu barLibreOffice > Preferenceson Menu bar

Access to setup options

12 | LibreOffice 7.3 Impress Guide

Windows or LinuxmacOS equivalent

EffectRight-click

Ctrl+click and/or right-click
depending on computer
setup

Opens a context menu

Ctrl or Control⌘ and/or Cmd or
Command, depending on
keyboard

Used with other keys

Alt

⌥ and/or Alt or Option
depending on keyboard

Used with other keys

F11

⌘+T

Open the Styles deck in the
SidebarWho wrote this user guide?
This user guide was written by volunteers from the LibreOffice community. Profits from sales ofthe printed edition will be used to benefit the community.

Frequently asked questions
How is LibreOffice licensed?
LibreOffice is distributed under the Open Source Initiative (OSI) approved Mozilla Public
License (MPL). See https://www.libreoffice.org/about-us/licenses/
It is based on code from Apache OpenOffice made available under the Apache License 2.0,
but also includes software that differs from version to version under a variety of other Open
Source licenses. New code is available under LGPL 3.0 and MPL 2.0.
May I distribute LibreOffice to anyone?
Yes
May I sell it?
Yes
May I use it in my business?
Yes.
How many computers may I install it on?
As many as you like.
Is LibreOffice available in my language?
LibreOffice has been translated (localized) into over 40 languages, so your language
probably is supported. Additionally, there are over 70 spelling, hyphenation, and thesaurus
dictionaries available for languages, and dialects that do not have a localized programinterface. The dictionaries are available from the LibreOffice website at: www.libreoffice.org.
How can you make it for free?
LibreOffice is developed and maintained by volunteers and has the backing of several
organizations.
I am writing a software application. May I use programming code from LibreOffice in myprogram?
You may, within the parameters set in the MPL and/or LGPL. Read the licenses:
https://www.mozilla.org/MPL/2.0/.

Preface | 13

Why do I need Java to run LibreOffice? Is it written in Java?
LibreOffice is not written in Java; it is written in the C++ language. Java is one of several
languages that can be used to extend the software. The Java JDK/JRE is only required forsome features. The most notable one is the HSQLDB relational database engine.
Java is available at no cost. More information and download links to the appropriate edition
for your operating system can be found at: https://java.com/en/download/manual.jsp

Note
If the LibreOffice features that require Java are to be used, it is important that thecorrect 32-bit or 64-bit edition matches the installed version of LibreOffice. For more
information, see the Getting Started Guide. If Java is not to be used, nearly all of the
LibreOffice features can still be used.
How can I contribute to LibreOffice?
You can help with the development and user support of LibreOffice in many ways, and you
do not need to be a programmer. To start, check out this webpage:https://www.libreoffice.org/community/get-involved/
May I distribute the PDF of this user guide, or print and sell copies?
Yes, as long as requirements are met for one of the licenses in the copyright statement at
the beginning of this user guide. There is no need to request special permission.
LibreOffice request that you share with the project some of the profits you make from salesof user guides, in consideration of all the work we have put into producing them.
Donate to LibreOffice: https://www.libreoffice.org/donate/

What is new in LibreOffice ?
The LibreOffice 7.3 Release Notes are available at this link
https://wiki.documentfoundation.org/ReleaseNotes/7.3
Also at this link, the release notes for earlier versions of LibreOffice are located giving more
information on the features that are included in LibreOffice.

14 | LibreOffice 7.3 Impress Guide

Impress Guide

Chapter 1,
Introducing Impress
Presentations in LibreOfficeWhat is Impress?
Impress is the presentation (slide show) program included in LibreOffice. Impress createspresentations in the Open Document Presentation (ODP) format, which can be opened by otherpresentation software or can be exported in different presentation formats.
Slides can be created that contain many different elements, including text, bulleted andnumbered lists, tables, charts, and a wide range of graphic objects such as clipart, drawings andphotographs. Impress also includes a spelling checker, a thesaurus, text styles, and backgroundstyles.
This chapter introduces the Impress user interface. The remaining chapters in this user guide
explain all the features available in Impress that can be used to create more sophisticated slide
shows.
To use Impress for more than very simple presentations requires some knowledge of theelements which the slides contain. Slides containing text use styles to determine the appearanceof that text. Creating drawings in Impress is similar to the Draw module included in LibreOffice. It
is recommended to consult the Draw Guide for more details on how to use the drawing tools.

Starting Impress
Impress can be started in several ways:•

From the LibreOffice Start Center that opens when LibreOffice is opened and no other
LibreOffice module is open.
– Click on Impress Presentation to create a new presentation;– Click on Open File and navigate to the folder where there is an existing presentation.

•

From the system menu using the standard menu from which most applications arestarted. Details vary with the operating system. See the Getting Started Guide for more
information, some examples are listed below:– Start menu in Windows.
– Applications menu in Linux with a Gnome desktop.
– Applications menu in macOS.

•

From any open module of LibreOffice, go to File > New > Presentation on the Menu bar,or click on the triangle ▼ next to New on the Standard toolbar and select Presentationfrom the drop-down menu.

Note
When LibreOffice is installed on a computer, a menu entry for each component isnormally added to the system menu. The exact name and location of these menu
entries depend on the operating system and graphical user interface.

Note
The New icon displayed on the Standard toolbar depends on which LibreOfficemodule is open when creating a new presentation.

16 | LibreOffice 7.3 Impress Guide

Figure 3: Impress main window

Figure 4: Select a Template dialog
When starting Impress, the main Impress window (Figure 3) opens and, as default, with theSelect a Template dialog displayed (Figure 4). Templates included with Impress are designed to
fit the two standard sizes of presentation slides: 4:3 and 16:9 ratios. However, templates will
adapt to other sizes that are available and can be selected by going to Slide > Slide Properties> Paper Format on the Menu bar, or Format in the Slide panel in the Properties deck on the
Sidebar.

Chapter 1, Introducing Impress | 17

Tip
To start Impress without the Select a Template dialog opening, deselect Show this
dialog at startup in the lower left of the dialog.
In Windows or Linux, go to Tools > Options > LibreOffice Impress > General on
the Menu bar and deselect Start with Template Selection under New Document.
In macOS, go to LibreOffice > Preferences > LibreOffice Impress > General on
the Menu bar and deselect Start with Template Selection under New Document.

Main Impress window
The main Impress window (Figure 3) has three main sections: Slides pane, Workspace, andSidebar. At the top of the main window is the Menu bar and toolbars. Toolbars can be displayedor hidden during the creation of a presentation.

Tip
The Slides pane and/or Sidebar can be closed by clicking the X in the upper rightcorner of each pane, or go to View > Slides pane or View > Sidebar on the Menu
bar to deselect. To reopen a pane, select View > Slides pane or View > Sidebar on
the Menu bar.

Tip
To maximize the Workspace area click on the Hide/Show marker in the middle of thevertical separator line (highlighted in Figure 3). Using the Hide/Show marker hides,
but does not close, the Slides pane or Sidebar. To restore, click again on its
Hide/Show marker.

Menu bar
The Impress Menu bar, at the top of the main window, provides several menus common to all
LibreOffice modules. The commands may differ between each LibreOffice module for File, Edit,
View, Insert, Format, Tools, Window, and Help. Impress has two extra menus for Slide andSlide Show. When a menu is selected, a submenu drops down to show commands. The Menu
bar can be customized and for more information, see the Getting Started Guide.

Workspace
The Workspace (normally the center of the main window) opens in the Normal view. It has fourstandard views of Normal, Outline, Notes, and Slide Sorter (Figure 5). For more information
on workspace views, see “Workspace views” page 29.

Figure 5: Workspace view tabs

18 | LibreOffice 7.3 Impress GuideIf master slides are being used, then master views become available: Master Slide, Master
Notes and Master Handout. There are no tabs for master views and are selected by going toView on the Menu bar. For more information on master slides, see Chapter 2, Using Slide
Masters, Styles, and Templates.

Slides pane
The Slides pane contains thumbnail images of slides in a presentation in the order in which theslides are shown. The slide show order can be changed and is described in Chapter 9, Slide
Shows & Photo Albums. Clicking on a slide image in the Slides pane selects it and places theslide in the Workspace where changes are made to the displayed slide.
•

To display or close the Slides pane, go to View > Slides pane on the Menu bar.

•

To close the Slides pane, click on the X in the right top corner of the Slides pane.

•

To display or hide the Slides pane, use the Hide/Show marker on the left of theWorkspace.

Several additional operations can be carried out on one or more slides in the Slides pane. Also,these additional operations are available from a context menu when right-clicking on a slide in
the Slides pane.
•

Add new slides to a presentation.

•

Hide a slide so that it will not show in a presentation.

•

Delete a slide from a presentation.

•

Rename a slide.

•

Duplicate a slide.

•

Move a slide to another position in the slide order by dragging and dropping it to thedesired position.

•

The following operations can also be carried out, although there are more efficientmethods than using the Slides pane:– Change the slide transition following the selected slide or after each slide in a group.
– Change the sequence of slides in the presentation.
– Change the slide design.
– Change slide layout for a group of slides simultaneously.

SidebarThe Impress Sidebar, normally located on the right side of the Workspace, is similar to the
Sidebar in the other LibreOffice modules. It consists of eight decks, as described below. To open
a deck, use one of the following methods:•

Click on its icon on the right side of the Sidebar.

•

Click on Sidebar Settings at the top of the Sidebar and select a deck from thedrop-down list.

•

Go to View on the Menu bar and select the deck required from the submenu.

To display or hide the Sidebar, use one of the following methods:•

Go to View > Sidebar on the Menu bar.

•

Use the keyboard shortcut Ctrl+F5 (macOS ⌘+F5).

•

Use the Hide/Show marker on the right of the Workspace (Figure 3 on page 21).

•

To close the Sidebar, click on the X in the right top corner of the Sidebar.

Chapter 1, Introducing Impress | 19

•To display the Sidebar, click on one of the Sidebar icons to open a deck.

Properties
The Properties deck has ten panels, allowing the slide layout to be changed and the formatting of
any objects on a slide.
•

When a slide is selected and appears in the Workspace, the Properties deck opens with
the Slide and Layouts panels available.

•

When an object on a slide is selected, the Properties deck has the following panels
available: Character, Lists, Paragraph, Area, Shadow, Line, Position and Size,
Columns, Effect, and Image. Actual panels displayed depends on the type of object
selected.

StylesOn the Styles deck, drawing and presentation styles can be applied to a selected object, newstyles created for drawing and presentation, and both types of styles can be modified. Whensaving changes to a style, the changes are applied to all of the elements formatted with that stylein the presentation. For more information on styles, see Chapter 2, Using Slide Masters, Styles,
and Templates.

Gallery
On the Gallery deck, an object can be inserted into a presentation either as a copy or as a link. A
copy of an object is independent of the original object. Changes to the original object have noeffect on the copy. A link remains dependent on the original object. Changes to the original object
are also reflected in the link.

Navigator
The Navigator deck displays all objects contained in a presentation. It provides a convenient way
to move between slides in a presentation or select an object on a slide. It is recommended togive slides and objects in a presentation meaningful names for easy identification when using theNavigator. For more information, see “Navigator” on page 27.

ShapesThe Shapes deck provides panels for quick selection of most items that are available on the
Drawing toolbar: Lines and Arrows, Curves and Polygons, Connectors, Basic Shapes,
Symbol Shapes, Block Arrows, Flowchart, Callout Shapes, Stars and Banners, and 3D
Objects.

Slide transition
The Slide Transition deck provides a selection of slide transitions available in Impress. Also there
are controls to adjust transition speed, automatic or manual transition, and how long a selected
slide is shown (automatic transition only). For more information on transitions, see Chapter 9,
Slide Shows & Photo Albums.

Animation
The Animation deck provides an easy way to add, change, or remove animations for different
elements or objects on a slide and adjust how they appear during a slide show. For more
information on animation, see Chapter 9, Slide Shows & Photo Albums.

Master slides
Using the Master Slides deck, the slide design can be selected for a presentation. Impress
includes several designs of master slides. The default master slide is blank, but the remaining
master slides have backgrounds and styled text. For more information on master slides, see
Chapter 2, Using Slide Masters, Styles, and Templates.
20 | LibreOffice 7.3 Impress Guide

Rulers
Rulers are positioned on the upper and left-hand sides of the Workspace. If the rulers are notvisible, go to View > Rulers in the Menu bar. Rulers show the size of a selected object on theslide using double lines (highlighted in Figure 6). Also, rulers are used to manage object handles
and guide lines when positioning objects.
To change the measurement units of the rulers, right-click on a ruler and select the measurement
unit from the drop-down list, as shown in Figure 7 for the horizontal ruler. The horizontal andvertical rulers can be set to different measurement units.
The page margins in the drawing area are also represented on the rulers. The margins can bechanged directly on the rulers by dragging them with the cursor. The margin area is indicated byeither a grayed out area on the rulers or borders around the unused area of the ruler. This marginindication depends on computer setup and operating system.

Figure 6: Rulers showing object size

Figure 7: Changing ruler units

Note
The sizes are given in the current measurement unit and might not be the same as
the ruler units. The measurement unit on the Status bar is defined in Tools >Options > LibreOffice Impress > General.

Chapter 1, Introducing Impress | 21

Status bar
The Status Bar (Figure 8), located at the bottom of the Impress main window, contains
information that may be useful when working on a presentation. To hide the Status Bar, go to
View on the Menu bar and deselect Status Bar.

Figure 8: Status Bar
Slide number
The slide number currently displayed in the Workspace and the total number of slides in thepresentation.
Information area
This changes depending on the object selected on the slide. Examples of the information
displayed are shown in Table 3.
Table 3: Examples of information on Status Bar
Example selection
Examples of information shown
Text area

Text Edit: Paragraph x, Row y, Column z

Charts, spreadsheets

Embedded object (OLE) “ObjectName” selected

Graphics

Bitmap with transparency selected

Master slide
The master slide associated with the slide or notes page currently displayed in theWorkspace. Right-click to open a list of available master slides and select one to apply it to
the selected slide. Double-click to open the Available Master Slides dialog. For more
information on master slides, see Chapter 2, Using Slide Masters, Styles and Templates.
Cursor position/Object sizeShows different information depending on whether objects are selected or not.
– When no object is selected, the position numbers show the current position (X and Y
coordinates) of the cursor.
– When an object is selected and being resized with the cursor, the object size numbers
show the size of the object (width and height).
– If an object is selected, the position numbers shows X and Y coordinates of theupper-left corner and the object size number pair displays the size of the object.
These numbers do not relate to the object itself, but to the selection outline, which isthe smallest possible rectangle that can contain the visible part or parts of the object.
– When an object is selected, clicking in either of these areas opens the Position andSize dialog.
Unsaved changes
Indicates if there are any unsaved changes in the presentation. Clicking this icon saves the
document. If the presentation has not been saved before, the Save As dialog opens giving
the opportunity to save the presentation.
Digital signatures
Indicates if the presentation has a digital signature.
22 | LibreOffice 7.3 Impress Guide

Text language
Indicates the language used for any text on a presentation.
Fit slide
When this icon is clicked on, the slide in the Workspace zooms to fit in the Workspace.
Zoom slider
When moved, the slide changes its viewing zoom in the Workspace.
Zoom percentage
Indicates the zoom level of the slide displayed in the Workspace. Clicking on zoom
percentage opens the Zoom & View Layout dialog where the settings for zoom factor andview layout are adjusted.

Navigator
The Navigator displays all objects contained in a presentation. It provides another convenient
way to move around a presentation and find items in it.
To open the Navigator dialog (Figure 9) go to View > Navigator on the Menu bar, or use the
keyboard shortcut Ctrl+Shift+F5 (macOS ⌘+Shift+F5). Alternatively, click on Navigator in the
Sidebar to open the Navigator deck that is similar in appearance and function as the Navigatordialog.
The Navigator is more useful if slides and objects (pictures, spreadsheets, and so on) are given
meaningful names, instead of leaving them with default names, such as “Slide 1” and “Shape 1”
and so on (as shown in Figure 9). Using meaningful names allows for slides or objects to beeasily identified and located in a presentation.

Figure 9: Navigator dialog

Toolbars
Many toolbars can be used during slide creation. To display or hide the various toolbars in
Impress, go to View > Toolbars on the Menu bar and select the required toolbar from thesubmenu that appears. For example, Standard and Drawing toolbars are displayed by default,
but the Line and Filling, and Text Formatting toolbars are not displayed and have to be selected.

Chapter 1, Introducing Impress | 23

To change the tools available on any toolbar, right-click in an empty area on the toolbar andselect Visible Buttons from the context menu. Installed tools are indicated by a check mark next
to the tool name, or the tool icon is highlighted, depending on the computer operating system.
Click on a tool name to hide or show it in the toolbar. For more information, see Chapter 11,
Setting Up and Customizing Impress, Appendix B, Toolbars, and the Getting Started Guide.

Note
The appearance of the toolbar icons varies depending on the computer operating
system, and the selection of icon size and style in Tools > Options > LibreOffice >View. For more information about working with toolbars, see Appendix B, Toolbars
and the Getting Started Guide.
The following toolbars are widely used when creating a presentation:
Standard toolbar
The Standard toolbar (Figure 10) is the same for all LibreOffice modules and is notdescribed in detail in this user guide. By default, it is docked and located just under the
Menu bar at the top of the Workspace.

Figure 10: Standard toolbar
Drawing toolbar
The Drawing toolbar (Figure 11) contains all the necessary functions for drawing various
geometric and freehand shapes, and for organizing them in a slide. By default, it is docked
and located on the left of the Workspace. More information on the Drawing toolbar can befound in Chapter 5, Managing Graphic Objects.

Figure 11: Drawing toolbar
Line and Filling toolbar
The Line and Filling toolbar (Figure 12) provides the tools for modifying the properties of an
object, for example line color, line style, line width, fill color and style, and other propertiesof a selected object. If the selected object is a text frame, the Line and Filling toolbar is
automatically replaced by the Text Formatting toolbar (Figure 13).

Figure 12: Line and Filling toolbar

24 | LibreOffice 7.3 Impress Guide

Text Formatting toolbar
The Text Formatting toolbar (Figure 13) is similar to the Formatting toolbar in LibreOffice
Writer and only appears when a text object has been selected in a presentation,
automatically replacing the Line and Filling toolbar (Figure 12).

Figure 13: Text Formatting toolbar

Workspace views
The Impress workspace has four standard views selected using tabs: Normal, Outline, Notes,
and Slide Sorter. These tabs are normally displayed the top of the Workspace. If the tabs are
not displayed, then go to View > Views Tab Bar on the Menu bar. Also, different workspaceviews can be selected by going to View on the Menu bar and selecting a view from the submenu.
Each of the workspace views is designed to ease the completion of certain tasks.
Master views only become available in the Workspace when Master Slide, Master Notes or
Master Handout are selected. There are no tabs for master views and can only be selected bygoing to View on the Menu bar. For more information on master slides, see Chapter 2, Using
Slide Masters, Styles, and Templates.

Note
Each workspace view displays a different set of toolbars when selected. To
customize these toolbar sets, go to View > Toolbars on the Menu bar, then check or
uncheck the toolbars to add or remove.

Normal view
Normal view is the main standard view for creating individual slides in a presentation. In Normalview slides are designed, text or graphics added and formatted, and any animation effects added
to text or graphics.
To place a slide in Normal view of the Workspace, either click on the slide thumbnail in the Slides
pane or click on the slide name in the Navigator.

Figure 14: Example of Outline view in Workspace

Chapter 1, Introducing Impress | 25

Figure 15: Outline toolbar

Outline view
Outline view in the Workspace (Figure 14) contains all of the slides of a presentation in a
numbered sequence. It shows topic titles, bulleted lists, and numbered lists for each slide inoutline format. Only the text contained in the default text boxes in each slide is shown. If text
boxes or graphic objects have been added to the slides, then these objects are not displayed.
Slide names are not included.
Outline view can be used for the following:•

Making changes in the text of a slide.

•

Adding or deleting text in a slide as in Normal view.

•

Moving a paragraph in a slide up or down by using the movement arrows on the Outline
toolbar (Figure 15).

•

Changing the outline level of a paragraph in a slide using the left and right arrow buttons
on the Outline toolbar.

•

Comparing slides with an outline, if an outline has been prepared in advance. If anotherslide is required, it can be created directly in Outline view, or Normal view.

Notes view
Use Notes view in the Workspace (Figure 16) to add notes to a slide. These notes are not seen
when a presentation is shown to an audience using an external display connected to a computer.
1) Click on Notes in the Workspace to open Notes view.
2) Click a slide in the Slides pane so that the slide appears in the Workspace.
3) In the text box below the slide, click on the words Click to add notes and begin typing therequired notes for the selected slide.
The Click to add notes text box can be resized using the resizing handles which appear when theedge of the notes box is selected. Move or change the size of the box by clicking and dragging
on the box border.

26 | LibreOffice 7.3 Impress Guide

Figure 16: Example of Notes view in Workspace

Figure 17: Example of Slide Sorter view in Workspace
When text is inserted in the Click to add notes text box, it is automatically formatted using thepredefined Notes style in Presentation Styles in the Styles deck on the Sidebar. The Notes style
can be formatted to the presentation requirements. For more information, see Chapter 8, Adding
and Formatting Slides, and Notes.

Slide Sorter view
The Slide Sorter view in the Workspace (Figure 17) contains all the thumbnails of slides used ina presentation. Use this view to work with one slide or a group of slides.

Customizing Slide Sorter viewTo change the number of slides per row in Slide Sorter view:
1) Go to View > Toolbars > Slide View on the Menu bar to show the Slide View toolbar(Figure 18).
2) Adjust the number of slides in the Slides per Row box, up to a maximum of 15.

Chapter 1, Introducing Impress | 27

Figure 18: Slide View toolbar

Changing slide order
To change the slide order in a presentation of a single slide or a group of slides using Slide
Sorter view is as follows:
1) Select a slide or a group of slides.
2) Drag and drop the slide or group of slides at the new position in the presentation.

Selecting a group of slides
To select a group of slides in Slide Sorter view, use one of the following methods:•

Ctrl key – click on the first slide and, while holding the Ctrl key (macOS ⌘), select therequired slides. The selected slides do not have to be next to each other.

•

Shift key – click on the first slide, and while pressing the Shift key, select the final slide forthe group. This selects all of the slides between the first and the last slide selected.

•

Cursor – position the cursor slightly to one side and outside the first slide, then click andhold dragging the cursor until all of the slides required for the group are selected.

Working in Slide Sorter view
Working with slides in Slide Sorter view is similar to working with slides in the Slides pane. To
make changes, right-click on a slide in Slide Sorter view and choose one of the following fromthe context menu:•

Cut – removes the selected slide and saves it to the clipboard.

•

Copy – copies the selected slide to the clipboard without removing it.

•

Paste – inserts a slide from the clipboard after the selected slide.

•

New Slide – adds a new slide after the selected slide.

•

Duplicate Slide – creates a duplicate of the selected slide and places the new slide
immediately after the selected slide.

•

Rename Slide – renames the selected slide.

•

Hide Slide – any slides that are hidden are not shown in the presentation.

•

Delete Slide – deletes the selected slide.

•

Layout – allows changes to the layout of the selected slide.

•

Move – allows moving or repositioning of the slide in the presentation order.

Creating presentations
By default, Impress opens with the Select a Template dialog displayed to select a template for a
new presentation. To create a new presentation without a template, click on Cancel in the Selecta Template dialog and a blank slide opens in the Workspace and Slides pane.
To prevent the Select a Template dialog from opening, go to Tools > Options > LibreOffice
Impress > General on the Menu bar to open Options LibreOffice Impress General dialog(Figure 19) and deselect the option Start with Template Selection.

28 | LibreOffice 7.3 Impress Guide

Figure 19: Options LibreOffice Impress General dialog
For more information on creating presentations, slide show options, and presentation settings,
see Chapter 9, Slide Shows & Photo Albums and Chapter 11, Setting Up and Customizing
Impress.

Tip
The first thing to do is decide on the purpose of a presentation and plan accordingly.
Having an idea of the audience type, the structure, the content, and how thepresentation will be delivered, will save a lot of time from the start.

New presentation
When creating a new presentation, Impress shows only one slide in the Slides pane andWorkspace.

Inserting new slide
A new slide is inserted into a presentation using one of the following methods.
•

Go to Slide > New Slide on the Menu bar.

•

Right-click in the Slides pane and select New Slide from the context menu.

•

Use the keyboard shortcut Ctrl+M (macOS ⌘+M)•

Go to Slide Sorter view in the Workspace, right-click on a slide and select New Slidefrom the context menu.

•

Click on New Slide in the Presentation toolbar (Figure 20). If the Presentation toolbar is
not visible, go to View > Toolbars on the Menu bar and select Presentation from thedrop-down list.

Figure 20:
Presentation toolbar

Chapter 1, Introducing Impress | 29

Note
A new slide is inserted after the selected slide in the presentation. If a slide is notselected, then the new slide is inserted as the last slide in the presentation.

Duplicating slides
To duplicate a slide, select a slide for duplication in the Slides pane and use one of the following
methods. A duplicate slide is inserted after the selected slide in the presentation.
•

Right-click on a slide in the Slides pane and select Duplicate Slide from the context
menu.

•

Go to Slide Sorter view in the Workspace, right-click on a slide and select Duplicate
Slide from the context menu.

•

Go to Slide > Duplicate Slide on the Menu bar.

•

Click on Duplicate Slide on the Presentation toolbar.

Slide format
Click on Properties on the Sidebar and open the Slide panel (Figure 21) to display the format
options available for a presentation. The Slide panel allows for quick formatting of all slides
included in a presentation and selecting master slides for a presentation. For more information on
formatting slides and using master slides, see Chapter 2, Using Slide Masters, Styles, andTemplates and Chapter 8, Adding and Formatting Slides and Notes.

Figure 21: Slide and Layouts panels in
Properties deck on Sidebar

30 | LibreOffice 7.3 Impress Guide

Slide layout
By default in Impress, the Title Slide layout is used for the first slide when a new presentation iscreated. The layouts included in Impress range from a blank slide to a slide with six contents
boxes and a title. For more information on slide layouts, see Chapter 8, Adding and Formatting
Slides, and Notes.
The first slide in a presentation is normally a title slide. The layouts Title Slide, which also
contains a section for a subtitle, or Title Only are the most suitable layouts for the first slide in apresentation. For the remaining slides, select the most suitable layout to use for the slide
contents..
Impress does not have the functionality to create custom layouts. However, the different
elements in a slide layout can be resized and moved. For more information, see “Modifying slide
elements” on page 36.

Selecting slide layout
The available layouts are shown in the Layouts panel on the Properties deck on the Sidebar.
After selecting a slide, select the slide layout using one of the following methods:•

Go to the Properties deck on the Sidebar to open the Layouts panel (Figure 21).

•

Click on Slide Layout on the Presentation toolbar to open the Layouts panel on theProperties deck on the Sidebar.

•

Click on Slide > Layout on the Menu bar to open a drop-down list showing the layouts by
name.

•

Right-click on the selected slide and select Layouts in the context menu.

Changing slide layout
After selecting a slide in a presentation, change the slide layout using one of the following
methods:
1) Select a slide in the presentation.
2) Select a new layout for the slide using one of the methods described in “Selecting slide
layout” above.

Slide contents
Several layouts can contain one or more content boxes. Each of these content boxes can be
configured to contain the following elements:•

Slide title – click on Click to add Title and type a title in the text box. Impress enters text
editing mode and the Text Formatting toolbar automatically opens. For more information
on formatting text, see Chapter 3, Adding and Formatting Text.

•

Text – click on Click to add Text and type the contents into the text box. Impress enters
text editing mode and the Text Formatting toolbar automatically opens. For more
information on formatting text, see Chapter 3, Adding and Formatting Text.

•

Table – go to Insert > Table on the Menu bar and the Insert Table dialog opens. Enter
the number of columns and rows, then click OK. The dialog closes and a table is inserted
into the slide. Impress enters text editing mode and the Text Formatting toolbar
automatically opens. For more information on using tables, see Chapter 3, Adding andFormatting Text.

•

Chart – go to Insert > Chart on the Menu bar and the Impress default chart is placed in
the slide. The Chart Type panel opens in the Properties deck on the Sidebar allowing
editing of the chart to the presentation requirements. For more information on using
charts, see Chapter 7, OLE, Spreadsheets, Charts, and Other Objects.

Chapter 1, Introducing Impress | 31

•Image – go to Insert > Image on the Menu bar and a file browser opens. Navigate towhere the required image is located. Select the file and click on Open. The image isplaced into the slide and the file browser closes. The Image panel opens in theProperties deck on the Sidebar allowing editing of the image file. For more information on
using images, see Chapter 4, Adding and Formatting Images, and Chapter 7, OLE,
Spreadsheets, Charts, and Other Objects.

•

Audio or video – go to Insert > Audio or Video on the Menu bar and a file browser
opens. Navigate to where the required audio or video file is located. Select the file andclick on Open. The audio or video file is placed into the slide and the file browser closes.
The Media Playback toolbar opens allowing operation of the audio or video file. For more
information, see Chapter 7, OLE, Spreadsheets, Charts, and Other Objects.

Note
Text and graphic elements can be readjusted at any time during the preparation of apresentation. However, changing slide layout that already has contents can have adramatic effect. If the layout is changed after contents have been added, thecontents are not lost, but they may need to be reformatted.

Modifying slide elements
When a slide is inserted into a presentation, it contains elements that were included in theselected slide layout. However, it is unlikely that the predefined layouts will suit all requirements
for a presentation. Elements required maybe removed or objects inserted such as text and/orgraphics.
Although Impress does not have the functionality to create new layouts, it allows for the resizing
and moving of the slide elements. It is also possible to add slide elements without being limited tothe size and position of content boxes.

Note
It is recommended that changes to slide elements in the layouts included in Impress
are only made using Normal view, which is the default. Attempting any changes to aslide element when in Master view is possible, but may result in unpredictable
results and requires extra care as well as a certain amount of trial and error.

Moving contents box1) Click on the outer frame of the contents box so that the selection handles are displayed.
2) Place the cursor on the frame so that the cursor changes shape. This is normally aclenched hand, but depends on the computer setup and operating system.
3) Click and drag the contents box to its new position on the slide, then release.

Resizing contents box1) Click on the outer frame so that the selection handles are displayed.
2) Place the cursor on a selection handle the frame so that the cursor changes shape.
3) Click and drag the selection handle on the frame to resize the contents box, then release.
– Top and bottom selection handles change the height of a contents box.
– Left and right selection handles change the width of a contents box.
– Corner selection handles change width and height of a contents box.

32 | LibreOffice 7.3 Impress Guide

Removing elements
1) Click a contents box or an element to highlight it and the selection handles are displayed.
2) Press the Delete (macOS Ctrl+D) or Backspace key to remove the contents box orelement.

Adding text
There are two ways of adding text to a slide – contents box or text box. For more information ontext, see Chapter 3, Adding and Formatting Text.
•

Contents box – click Click to add Text in the contents box and type the text. Outline
styles are automatically applied to the text as it is inserted. If required, change the outline
level of each paragraph as well as its position within the contents box by using the arrow
buttons on the Outline toolbar and Workspace Outline view.

•

Text box – click on Insert Text Box on the Standard toolbar or Drawing toolbar to selecttext mode, then click on the slide. A text box is created and the Text Formatting toolbar
automatically opens. Type the text and click outside the text box to end text mode.

Adding images or objects
To add images or objects to a slide, for example a picture, clipart, drawing, photograph, or
spreadsheet, click on Insert on the Menu bar and select in the drop-down menu the image orobject type required. For more information on adding objects, see the following chapters:•

Chapter 4, Adding and Formatting Images•

Chapter 5, Managing Graphic Objects•

Chapter 6, Formatting Graphic Objects•

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects

Modifying slide appearance
To change the background and other characteristics of all slides in the presentation, the masterslide has to be modified or a different master slide selected.
A master slide has a specified set of characteristics that acts as a template and is used as thestarting point for creating other slides. These characteristics include slide background, objects inthe background, formatting of any text used, and any background graphics.
Impress has a range of master slides, found in the Master Slides deck on the Sidebar. Additional
master slides can be created or and saved, or added from other sources. See Chapter 2, Using
Slide Masters, Styles, and Templates for information on creating and modifying master slides.
For example, to change the background of an individual slide or a master slide:1) Right click on a slide or master slide and select Slide Properties from the context menu
to open the Slide Properties dialog (Figure 22).
2) Select Background and then select the type of background to use from None, Color,
Gradient, Bitmap, Pattern and Hatch.
3) Make a selection from the various properties available for each type of background.
4) Click OK to apply save the changes and close the dialog.

Note
Inserting and correctly formatting background is beyond the scope of this chapter.
For more information, see Chapter 6, Formatting Graphic Objects.

Chapter 1, Introducing Impress | 33

Figure 22: Slide Properties dialog - Background page

Modifying presentations
By default, a presentation displays all the slides in the same order as they appear in Slide Sorterview on the Workspace. It is recommended to review the entire presentation and answer somequestions. Run the presentation at least once (see “Running a presentation” on page 39), thenanswer the following questions. Also there maybe more questions after running a presentation for
the first time.
•

Are the slides in the correct order? If not, some of the slides have to be moved.

•

Is the information well spaced and visible to members of an audience at the back of alarge room? The audience may not be able to see information at the bottom of a slide, so
redesign the presentation to fit the top three-quarters of a screen.

•

Would an additional slide make a particular point clearer? If so, create another slide.

•

Are some of the slides unnecessary? Hide or delete the slides not required.

•

Would animations help some of the slides? This is considered an advanced technique.

•

Should some of the slides have a different slide transition than others? The transition of
those slides should be changed.

Once the questions have been answered, make the necessary changes. Making changes can be
carried out in Slide Sorter view on the Workspace.

Tip
If one or more slides seem to be unnecessary, hide the slide or slides, and view theslide show a few more times to make sure they are not required. To hide a slide,right-click the slide in the Slides pane and select Hide Slide from the context menu.
Do not delete a slide until this is done or the slide may have to be created again.

34 | LibreOffice 7.3 Impress Guide

Slide order
Change the slide order in a presentation using one of the following methods:•

In Slide Sorter view, click on the slide that has to be moved and drag it to its new
position in the presentation.

•

In the Slides pane, click on the slide that has to be moved and drag it to its new positionin the presentation.

Animations
If animations are going to be added to slides in a presentation, click on Animation on the
Sidebar to open the Animation deck giving access to the various animation options as follows:•

Animation category.

•Animation effect.

•

How the animation starts.

•

Animation direction, duration and delay.

•

Automatic preview.

Animation is an advanced technique and is beyond the scope of this chapter. For more
information on animation, see Chapter 9, Slide Shows & Photo Albums.

Slide transitions
To give a presentation a professional look, it is recommended to add transitions between eachslide in a presentation. Click on Slide Transition on the Sidebar to open the Slide Transition
deck giving access to the various transition options as follows:•

Transition type.

•

Modify the transition.

•

How the slide advances in the presentation.

•

Automatic preview

Adding slide transitions is an advanced technique and is beyond the scope of this chapter. For
more information on slide transitions, see Chapter 9, Slide Shows & Photo Albums.

Running a presentation
When a presentation is completed, it is recommended to test run the presentation and make surethat everything is correct before showing the presentation in front of an audience. To display apresentation in front of an audience, a Presenter Console is available in LibreOffice Impress.
However, the Presenter Console does require multiple displays to be connected to the computerfor it to function.
For more information and details about running a presentation and showing it to an audience,see Chapter 9, Slide Shows & Photo Albums.

Single displays
Running a slide show using a single display is as follows:
1) Start the slide using one of the following methods:– Go to Slide Show on the Menu bar and select Start from First Slide from thesubmenu or use the keyboard shortcut F5.
– Go to Slide Show on the Menu bar and select Start from Current Slide from thesubmenu or use the keyboard shortcut Shift+F5.
Chapter 1, Introducing Impress | 35

2) To display each slide in the presentation during the slide show, use one of the following
methods:– Press the spacebar to advance to the next slide in the presentation.
– Press the arrow keys to show the next or previous slide in the presentation.
– If the option Change slide by clicking on background has been selected in Slide Show
Settings, position the cursor on the slide and click to move to the next slide.
3) When the slide show has ended or to exit the slide show before it has finished, press theEsc key to close the slide show and return to Impress.

Multiple displays
When multiple displays are connected to a computer, the Presenter Console (Figure 23) inLibreOffice Impress becomes available providing extra control over a presentation as follows:•

On the multiple displays, the audience sees the current slide in the presentation.

•

The current slide, next slide in the presentation, any slide notes, and a presentation timer
are displayed on the computer display providing control of how the slide show ispresented to the audience.

•Starting a slide show using Presenter Console and multiple displays is similar to runninga slide show on a single display. For more information and details about using the
Presenter Console, see Chapter 9 Slide Shows & Photo Albums.

Figure 23: Presenter Console

36 | LibreOffice 7.3 Impress Guide

Impress Guide

Chapter 2,
Master Slides, Styles, andTemplates

Designing a presentation
In addition to careful planning of the content, as discussed in Chapter 1, Introducing Impress,
designing and planning of a presentation is important. Before this can be done, it isrecommended to create an outline to determine some of the requirements for the appearance ofthe slides. For example:•

What color combinations (background and text) will look good and also be easy for an
audience to read?

•

Would an image help an audience understand the contents better?

•

Is there any particular text and image that has to appear on all the slides? For example acompany name and logo.

•

Would an audience benefit from having the slides numbered so that they can quickly
refer to one of them?

•

Is a background graphic or gradient required? If so, select something that does notinterfere or clash with content such as the colors used in charts.

•

How many master slides are required?

•

Will one slide design suit all presentation content?

The appearance of slides can be changed as the presentation is developed, but planning ahead
saves time in the long run.

What are master slides?
A master slide is a slide that is used as the starting point for other slides. It is similar to a pagestyle in LibreOffice Writer as it controls the basic formatting of all slides based on it. A
presentation can have more than one master slide.

Note
LibreOffice uses three terms for one concept: master slide, slide master, and masterpage. All refer to a slide which is used to create other slides. This user guide uses
the term master slide, except when describing the user interface.
A master slide has a defined set of characteristics that are automatically placed onto a slide
being created for a presentation. This may include, for example, a background color, graphics, or
gradients. Also objects (for example, logos, decorative lines), headers and footers, placement
and size of text frames, and text formatting can all be included on a master slide.
All of the characteristics of master slides are controlled by styles. The styles of any new slide
created are inherited from the master slide from which it was created. In other words, the stylesof the master slide are available and applied to all slides created from that master slide.
Changing a style in a master slide results in changes to all the slides based on that master slide.
It is, however, possible to modify each individual slide without affecting the master slide.
Master slides have two types of styles associated with them: presentation styles and drawing
styles. The presentation styles can be modified, but new presentation styles cannot be created.
For drawing styles, the styles can be modified and new drawing styles can be created. For more
information, see “Working with styles” on page 64.

38 | LibreOffice 7.3 Impress Guide

Figure 24: Master Slides deck on Sidebar

Note
It is recommended to use the master slides whenever possible. However, there areoccasions where manual changes are needed for a particular slide. For example,
editing a slide to enlarge the chart area when the text and chart layout is used.

Working with master slides
Impress comes with a collection of master slides. These master slides are shown in the Master
Slides deck of the Sidebar (Figure 24). This deck has three panels: Used in This Presentation,
Recently Used, and Available for Use. Click the expand marker next to the name of a panel toexpand it and show master slide thumbnails, or click the collapse marker to collapse the panel tohide the thumbnails.
•

Used in This Presentation — displays the master slides from a presentation templatethat are being used in the presentation that is being created.

•

Recently Used — displays the master slides from presentation templates that have been
recently used in a presentation.

•

Available for Use — displays the master slides that from the default presentation
templates that were installed with LibreOffice, or installed from other sources. For
example, the presentation templates available on the LibreOffice website athttps://www.libreoffice.org/discover/templates-and-extensions/. For more information onpresentation templates, see “Working with templates” on page 68.

Chapter 2, Master Slides, Styles, and Templates | 39

Figure 25: Default master slide

Figure 26: Master
View toolbar
If a new presentation is being created without using one of the templates available then a default
master slide is available (see Chapter 1, Introducing Impress for more information). This default
master slide is a good starting point for creating master slides. An example of the default masterslide is shown in Figure 25.

Creating master slides
Creating a new master slide is carried out when Impress is in Master View.
1) Go to View > Master Slide on the Menu bar to open Master View in the Workspace. The
Master View toolbar also opens (Figure 26). If the Master View toolbar does not open, go
to View > Toolbars on the Menu bar and select Master View.
2) Create a new master slide using one of the following methods and a new master slide
appears in the Slides pane:– Click on New Master in the Master View toolbar.
– Right-click on a master slide in the Slides pane and select New Master from thecontext menu.
– Go to Slide > New Master on the Menu bar.
3) Rename the new master slide using one of the following methods and open the Rename
Slide dialog (Figure 27):
– Click on Rename Master in the Master View toolbar.
– Right-click on the new master slide in the Slides pane and select Rename Masterfrom the context menu.

40 | LibreOffice 7.3 Impress Guide

Figure 27: Rename Slide dialog
4) Enter a memorable name for the new master slide in the Name text box, then click on OK
to save the changes and close the dialog.
5) Make sure the new master slide is selected in the Slides pane and add all the text,
graphics and master elements that are required for the new master slide. The chapters inthis user guide give more information on adding, editing, formatting and managing thedifferent types of objects on a master slide.
6) When finished creating a new master slide, use one of the following methods to return toNormal View:– Click on Close Master View on the Master View toolbar.
– Go to View > Normal on the Menu bar.
7) Save the presentation file before continuing.

Applying master slides
To apply a master slide to all slides or selected slides in a presentation:
1) Click on Master Slides to open the Master Slides deck on the Sidebar.
2) Right-click on the master slide required in the Used in This Presentation section in the
Master Slides deck on the Sidebar.
3) Select Apply to All Slides or Apply to Selected Slides from the context menu.

Loading additional master slides
In a presentation, it maybe necessary to mix multiple master slides that belong to different
templates (for more information, see “Working with templates” on page 68). For example, use acompletely different layout for the first slide of the presentation, or add a slide from a different
presentation.
1) Select the slide or slides in the Slides pane where the master slide is to be changed.
2) Go to Slide > Change Slide Master on the Menu bar to open the Available Master Slides
dialog (Figure 28).
3) To add master slides, click on Load to open the Load Master Slide dialog (Figure 29).
4) In Categories, select the template category to use.
5) In Templates, select the template to use for master slides.
6) Click OK to close the Load Master Slide dialog and the master slides from the selected
template appear in the Available Master Slides dialog.
7) Select the master slide required in Select a Slide Design box.
8) To apply the selected master slide to all slides in a presentation, select Exchange
background page.
9) To apply the slide design to selected slides only, deselect Exchange background page.
10) Click OK to apply the template selection and close the Available Master Slides dialog.
Chapter 2, Master Slides, Styles, and Templates | 41

Figure 28: Available Master Slides dialog

Figure 29: Load Master Slide dialog

42 | LibreOffice 7.3 Impress Guide

Editing master slides
The following items can be changed on a master slide:•

Background (color, gradient, hatching, or bitmap). For more information, see “Selecting
and applying backgrounds” on page 53.

•

Background objects (for example, a logo or decorative graphics). For more information,
see “Adding images” on page 54; Chapter 4, Adding and Formatting Pictures; Chapter 5,
Managing Graphic Objects; and Chapter 6, Formatting Graphic Objects.

•

Text attributes for the main text area and notes. For more information, see “Adding text
and fields” on page 60 and Chapter 3, Adding and Formatting Text.

•

Size and placement of default frames for slide titles and content. For more information,
see “Default text areas” on page 55.

•

Size, placement, and contents of header and footer elements to appear on every slide.
For more information, see “Adding text and fields” on page 60 and Chapter 3, Adding andFormatting Text.

Editing
1) Select View > Master Slide on the Menu bar. This also opens the Master View toolbar.
2) Select a master slide for editing in the Slides pane so that it appears in the Workspace(Figure 30).
3) Go to Slide > Slide Properties on the Menu bar or right-click in the Workspace andselect Slide Properties from the context menu to open the Slide Setup dialog(Figure 31).
4) Use the various options in the Slide, Background and Transparency pages in the Slide
Setup dialog to make changes to the master slide format.
5) Click OK to save the changes and close the Slide Setup dialog.

Figure 30: Master slide view

Chapter 2, Master Slides, Styles, and Templates | 43

Figure 31: Slide Properties dialog – Slide page6) Select an object on the master slide, then right-click to open a context menu.
7) Select one of the options from the context menu to edit the object. Selecting an option
may open another context menu, a dialog, an application or file browser window to makethe necessary changes to a selected object.
8) Click on Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar to exit from editing master slides.
9) Save the presentation file before continuing.

Note
Any changes made to a master slide in Master Slide view appear on all slides using
the same master slide. Always make sure to close Master Slide view and return toNormal view before working on any of the presentation slides.

Direct formatting
Any changes made to any object on a slide in Normal view (for example, changes to bullet pointstyle, color of the title area, and so on) will not be overridden by subsequent changes made to
the master slide used for that slide. However, where it is desirable to revert the formatting of amanually formatted object on a slide to the style defined in the master slide, select the object on
the slide and use one of the following methods to change the formatting:•

Go to Format > Clear Direct Formatting on the Menu bar.

•

Right-click on an object and select Clear Direct Formatting from the context menu.

Note
The title and text boxes inherit the properties of a master slide, but if the position ofthese text boxes in the master slide has changed, the layout may appear corrupted.
Some of the layout elements may have to have the horizontal and/or verticalmanually repositioned on a slide.

44 | LibreOffice 7.3 Impress Guide

Figure 32: Slide Properties dialog - Background Color page

Selecting and applying backgrounds
Backgrounds can be applied to a number of elements in Impress (for example: slide, default text
area, image and so on). The procedure is similar when applying a background to a master slide,a slide, or an object on a slide.

Using slide setup
1) Select View > Master Slide on the Menu bar. This also opens the Master View toolbar.
2) Select a master slide in the Slides pane so that it appears in the Workspace.
3) Go to Slide > Slide Properties on the Menu bar or right-click in the Workspace andselect Slide Properties from the context menu to open the Slide Properties dialog.
4) Select the Background tab to open the Background page on the Slide Properties dialog(Figure 32).
5) Select the type of background required from Color, Gradient, Bitmap, Pattern and Hatch.
See Chapter 6, Formatting Graphic Objects for more information on how to use theoptions available for each type of background selected.
6) When satisfied with the slide background, click OK to save the changes and close the
Slide Properties dialog.

Using background style
1) Select View > Master Slide on the Menu bar. This also opens the Master View toolbar.
2) Select a master slide in the Slides pane so that it appears in the Workspace.
3) Click on Styles on the Sidebar to open the Styles deck.
4) Click on Presentation Styles on the Styles deck to open the Presentation Styles list
(Figure 33).
5) Right-click on Background style and select Modify from the context menu to open the
Background dialog. This dialog only has an Area tab and offers the same options as the
Background page in the Slide Properties dialog.
Chapter 2, Master Slides, Styles, and Templates | 45

Figure 33: Presentation Styles in Styles
deck on Sidebar
6) Select the type of background required from Color, Gradient, Bitmap, Pattern and Hatch.
See Chapter 6, Formatting Graphic Objects for more information on how to use theoptions available for each type of background selected.
7) When satisfied with the background, click OK to save the changes and close the
Background dialog.

Tip
Custom fills can be created for each type of background. See Chapter 6, Formatting
Graphic Objects for more information on creating custom fills for each type ofbackground.

Adding images
When the same image appears on every slide of a presentation, the easiest and quickest
solution is to use a master slide. This saves time creating a presentation and allows modification
or repositioning of the image on all slides. If the same image is added to each slide manually,
modification and repositioning has to be performed on each individual slide in a presentation,
which can produce errors. In addition to images, a number of other objects can be added to thebackground, for example decorative lines, text, shapes, and company logos.
LibreOffice supports a large number of image and graphic formats. For more information on
working with images, see Chapter 4, Adding and Formatting Pictures; Chapter 5, Managing
Graphic Objects; and Chapter 6, Formatting Graphic Objects.
For example, one of the most common actions in preparing a presentation is to add an image tothe master slide. To insert an image already available on the computer, follow these steps:
1) Select View > Master Slide on the Menu bar. This also opens the Master View toolbar.
2) Select the master slide where the image is to be added.
3) Select Insert > Image on the Menu bar to open the file browser.

46 | LibreOffice 7.3 Impress Guide

4) Navigate to the directory where the image is located and select it.
5) Click Open to close the file browser and the image is placed centrally into the masterslide.
6) If necessary, modify and/or reposition the image on the master slide.
7) Right-click on the image and select Arrange > Send to Back from the context menu.
This moves the image to the background so that any information added to the slide whencreating a presentation appears over the background image.

Note
LibreOffice offers the option to insert an image as a link to a file rather thanembedding it in a presentation. This is only useful when a presentation is notintended for distribution onto other computers and remains in the same directory
structure and computer. For example, a presentation could be created on a notebook
computer, which is used to give the presentation to a group of clients.
However, if the presentation file is to be distributed to other computers, the image
must be embedded to avoid the “missing image” syndrome when the presentation is
given using a different computer.

Default text areas
When a master slide is opened for editing, it contains five default text areas, as shown in
Figure 25 on page 48.
•

Title area for AutoLayouts.

•

Object area for AutoLayouts.

•

Date area.

•

Footer area.

•

Slide number area.

Quick positioning and resizing
Click in any of these areas to display the selection handles around the default text area. Usethese selection handles to modify the size and position of a default text area.
1) Select the default text area for repositioning so that the selection handles are visible.
2) Move the cursor toward the border of the default text area, not on a selection handle, andthe cursor changes shape. Normally this is a clenched hand, but the shape is dependent
on the computer setup and operating system.
3) Click and hold, then drag the default text area to the desired position. Release when the
text area is at the desired position.
4) Position the cursor over a left or right selection handle and the cursor changes shape.
5) Click and hold, then drag the left or right selection handle to change the width of thedefault text area. Release when the text area is at the desired width.
6) Position the cursor over a top or bottom selection handle and the cursor changes shape.
7) Click and hold, then drag the top or bottom selection handle to change the height of thedefault text area. Release when the text area is at the desired height.
8) Position the cursor over a corner selection handle and the cursor changes shape.
9) Click and hold, then drag the corner selection handle to change both the height and widthof the default text area at the same time. Release when the desired width and height arereached.
Chapter 2, Master Slides, Styles, and Templates | 47

Note
The shape of the cursor usually changes when positioned over a selection handle
giving a clear visual indication of how it will affect the shape of the default text area
when the selection handle is moved.

Tip
Keep the Shift key pressed while dragging a selection handle to maintain the ratio
between the width and height dimensions of the default text area.

Controlled positioning and resizing
To accurately control the shape, size and position of a default text area, it is recommended to use
the Position and Size dialog or the Position and Size panel in the Properties deck on the Sidebar.
1) Select the default text area by clicking on its border.
2) Use one of the following methods to access the position and size options for a default text
area:
– Go to Format > Object and Shape > Position and Size on the Menu bar to open the
Position and Size dialog (Figure 34).
– Use the keyboard shortcut F4 to open the Position and Size dialog.
– Right-click on the border of the default text area and select Position and Size fromthe context menu to open the Position and Size dialog.
– Click on Properties on the Sidebar to open the Properties deck, then open the
Position and Size panel (Figure 35).

Figure 34: Position and Size dialog

48 | LibreOffice 7.3 Impress Guide

Figure 35: Position and Size panel in Properties
deck on Sidebar
The Position and Size options are explained fully in the Draw Guide. Only short descriptions of
the most important functions are provided as follows:•

Position – specifies the X (horizontal) and Y (vertical) position of the default text area.
The values represent the distance of the selected base point and the default position is
the top left corner of the slide.

•

Size – specifies the width and height of the default text area.

•

Base point – available in the Position and Size dialog only. Allows selection of a point on
the rectangular area that does not move while resizing. The default setting of top left
corner means that the position of the top left corner of the area will not change after
resizing.

•

Rotation – rotates the default text area. For example, place the footer area on the side of
the slide by rotating each text area by 90 degrees obtain a more modern layout. In
general, it is preferable to use only horizontal or vertical orientation for ease of editing,although the program does not impose restrictions on the values that can be used.

•

Slant & Corner Radius – adds a corner radius to a text box border only, but if a visibleline style has been selected. Slant options are only available for images or shapes, nottext boxes.

Chapter 2, Master Slides, Styles, and Templates | 49

Figure 36: Area dialog - Area Color page

Figure 37: Area panel in Properties deck on
Sidebar

Background
Change the type of area fill used for backgrounds in a default text area using one of the following
methods. The options available depend on the type of area fill selected. See Chapter 6,
Formatting Graphic Objects for more information on changing backgrounds.
•

Go to Format > Object and Shape > Area on the Menu bar to open the Area dialog(Figure 36).

•

Right-click on the default text area and select Area from the context menu to open the
Area dialog.

•

Click on Properties on the Sidebar to open the Properties deck, then open the Area
panel (Figure 37).

50 | LibreOffice 7.3 Impress Guide

Figure 38: Line dialog - Line page

Figure 39: Line panel in Properties deck on
SidebarBorderChange the type of line used for borders in a default text area using one of the following
methods. The options available depend on the type of line selected. See Chapter 6, Formatting
Graphic Objects for more information on changing borders.
•

Go to Format > Object and Shape > Line on the Menu bar to open the Line dialog(Figure 38).

•

Right-click on the object and select Line from the context menu to open the Line dialog.

Chapter 2, Master Slides, Styles, and Templates | 51

•Click on Properties on the Sidebar to open the Properties deck, then open the Linepanel (Figure 39).

Alignment
Change the alignment of default text area in relation to its position on a master slide or thealignment between a default text area and other objects on a master slide using one of thefollowing methods. See Chapter 5, Managing Graphic Objects for more information on changingalignment of default text areas.
•

Go to Format > Align Objects on the Menu bar and select the type of alignment fromthe options available in the context menu.

•

Right-click on the object and select Align Objects from the context menu, then select thetype of alignment from the options available in the context menu.

•

Click on the triangle ▼ to the right of Align Objects on the Line and Filling toolbar andselect the type of alignment from the options available.

•

Select the required alignment tool in the Position and Size panel in the Properties deckon the Sidebar.

Arrangement
Arrange the position of an object on a slide in relation to other objects on a slide using one of thefollowing methods. See Chapter 5, Managing Graphic Objects for more information on changing
position of default text areas in relation to other objects.
•

Go to Format > Arrange on the Menu bar and select the type of arrangement from theoptions available in the context menu.

•

Right-click on the object and select Arrange from the context menu, then select the typeof arrangement from the options available in the context menu.

•

Click on the required arrangement tool on the left end of the Line and Filling toolbar.

•

Select the required arrangement tool in the Position and Size panel on the Properties
deck on the Sidebar.

Adding text and fields
Adding text and fields to a master slide allows placing of information that will appear on all theslides in a presentation. For example, presentation title, company name and logo, date, and slide
number. For more information on adding and formatting text and fields, see Chapter 3, Adding
and Formatting Text.

Text
Text objects can be placed anywhere on the master page to appear on every slide in apresentation. Text objects can also be placed in the footer if the default fields in the footer of apresentation are not going to be used.
1) Select View > Master Slide on the Menu bar to open the master slide view. This also
opens the Master View toolbar.
2) Select the master slide so that it appears in the Workspace.
3) Switch text editing mode on using one of the following methods. The Text Formatting
toolbar (Figure 40) automatically opens replacing the Line and Filling toolbar.
– Select Insert Text Box on the Standard or Drawing toolbar.
– Go to Insert > Text Box on the Menu bar.
– Use the keyboard shortcut F2.

52 | LibreOffice 7.3 Impress Guide

Figure 40: Text Formatting toolbar
4) Click once on the master slide so that a text box is created and there is a flashing cursor
inside the text box.
5) Type or paste the text into the text object, then format the text. See Chapter 3, Adding
and Formatting Text for more information.
6) Click outside the text object to close the Text Formatting toolbar and reopen the Line andFilling toolbar.
7) Click Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar when adding and formatting text to a master slide is completed.

Default footer sections
By default, the footer used in a slide consists of three sections with each section containing adefault field as follows:•

Left section – date and time, labelled Date Area. Field name is <date/time>.

•

Center section – footer text, labelled Footer Area. Field name is <footer>. This section
can be used for the presentation title, file name and so on.

•

Right section – slide number, labelled Slide Number Area. Field name is <number>.

Header and Footer dialog
The default footer fields are set up as follows using the Header and Footer dialog (Figure 41):
1) Select View > Master Slide on the Menu bar to open the master slide view. This also
opens the Master View toolbar.
2) Select the master slide so that it appears in the Workspace.
3) Go to Insert > Header and Footer on the Menu bar to open the Header and Footer
dialog.
4) Select Date and Time for the date and time to appear in the left section of the footer.
– For a fixed date and time in the left footer section, select Fixed and enter the date touse in the text box.
– For a variable date and time in the left footer section, select Variable, then select theformat and language to use from the Format and Language drop down lists. Using avariable date and time means that each time the presentation is opened, the date andtime are updated.
5) To place text in the footer center section, select Footer and then type or paste therequired text into the Footer text box.
6) To place the slide number in the right section of the footer, select Slide number.
7) If the footer is not going to appear on the first slide of a presentation, select Do not showon the first slide. The first slide is normally the title slide of a presentation.
8) Click Apply to save the changes and close the Header and Footer dialog.
9) To format the text used for the default footer fields, see Chapter 3, Adding and Formatting
Text for more information.
Chapter 2, Master Slides, Styles, and Templates | 53

Figure 41: Header and Footer dialog - Slides page10) Click Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar when setting up the default footer fields is completed.

Note
It is possible to format, resize, and reposition the default sections of a footer. See“Default text areas” on page 55 and Chapter 3, Adding and Formatting Text for more
information.

Custom footer sections
The default fields in a footer section can be replaced with text or manual fields as follows:
1) Select View > Master Slide on the Menu bar to open the master slide view. This also
opens the Master View toolbar.
2) Select the master slide so that it appears in the Workspace.
3) Highlight the default field in the footer section and press the Delete or Backspace key. A
flashing text cursor appears in the footer section and the Text Formatting toolbar
automatically opens replacing the Line and Filling toolbar.
4) Type in the text or insert a manual field into the footer section. For more information on
manual fields, see “Manual fields” below.
5) Format the text or manual field placed in the footer section. See Chapter 3, Adding andFormatting Text for more information.
6) Click outside the footer section to close the Text Formatting toolbar and reopen the Lineand Filling toolbar.
7) Click Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar when setting up a custom footer section is completed.

54 | LibreOffice 7.3 Impress Guide

Manual fields
Manual fields, for example date or slide number, can be added as text objects on a master slideor replace one of the default footer fields. The fields used in Impress are as follows:•

Date (fixed)•

Date (variable) – updates automatically each time the presentation is opened.

•

Time (fixed)•

Time (variable) – updates automatically each time the presentation is opened and eachtime a slide is opened more than once during a presentation.

•

Author – first and last names listed in the LibreOffice user data.

•

Slide number•

Slide Title•

Slide Count•

File Name

Inserting fields
Insert a field on a master slide as follows:
1) Select View > Master Slide on the Menu bar to open the master slide view. This also
opens the Master View toolbar.
2) Select the master slide so that it appears in the Workspace.
3) Click anywhere on the master slide without selecting an object.
4) Go to Insert > Field on the Menu bar and select the required field from the context menu.
By default, the field is placed in the center of the master slide.
5) Reposition the field text box to the desired position on the master slide. See “Default text
areas” on page 55 for more information.
6) Format the text placed in a field, see Chapter 3 Adding and Formatting Text for more
information.
7) Click Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar when inserting a field is completed.

Replacing default fields
Replace a default footer field on a master slide as follows:
1) Select View > Master Slide on the Menu bar to open the master slide view.
2) Select the master slide so that it appears in the Workspace.
3) Highlight all of the characters used in the default field being replaced in the footer.
4) Go to Insert > Field on the Menu bar and select the required field from the context menu.
5) Format the text placed in the field, see Chapter 3 Adding and Formatting Text for more
information.
6) Click Close Master View on the Master View toolbar or go to View > Normal on the
Menu bar when replacing the default footer fields is completed

Tip
To change the number format (1, 2, 3 or a, b, c or i, ii, iii, and so on) for the slide
number, go to Slide > Slide Properties on the Menu bar to open the Slide
Properties dialog. In Layout Settings, select the type of number format to use fromthe Slide numbers drop down list.
Chapter 2, Master Slides, Styles, and Templates | 55

Working with styles
A style is a set of formats that can be applied to selected elements such as slides, text, lists,
frames, borders, lines and area fills in a presentation to quickly set or change their appearance.
Applying a style means applying a group of formats at the same time providing a consistent look
to a presentation. For example, to manually change an attribute on the same object type on
every slide in a presentation is time consuming and prone to errors. Using styles reduces timeand provides greater accuracy.
Impress has two types of styles available for formatting text and graphic objects – presentationstyles and drawing styles.
•

For information on formatting text, see Chapter 3, Adding and Formatting Text.

•

For information on formatting graphic objects, see Chapter 6, Formatting Graphic Objects
and the Draw Guide.

•

More information on styles used in LibreOffice can be found in the Getting Started Guide.

Note
The presence of text and title styles both in the presentation and drawing styles may
seem confusing. This apparent duplication is because Impress uses special text
boxes (auto layout boxes) when adding structured text to slides where presentationstyles apply. The title and other text styles in drawing styles are used on any othertext boxes, or text associated with shapes or lines.

Presentation styles
Presentation styles in Impress are used when creating a presentation using one of the Impress
slide layouts. These presentation styles are divided into four categories.
•

Background and Background objects – are used to format objects on the default
master slide such as icons, decorative lines, and shapes.

•

Notes – formats the text used in presentation notes.

•

Outline 1 thru Outline 9 – are used for the different levels of the outline to which they
belong. For example, Outline 2 is used for the sub-points of Outline 1, Outline 3 is used
for the sub-points of Outline 2 and so on.

•

Subtitle and Title – formats the text used for any titles or subtitles used on slides.

Note
As with the Heading styles in Writer, the Outline styles in Impress are hierarchicallylinked. For example, changing an attribute in the Outline 1 style cascades through all
the other styles for Outline levels.
The default master slide and slide layouts in Impress use auto layout boxes. Presentation styles
can only be used within these auto layout boxes. An example of text using these presentationstyles is shown in Figure 25 on page 48.
Presentation styles cannot be created or deleted, but can be formatted, modified or updated tothe presentation requirements. Also, the presentation style used for an object cannot be changed
to another presentation style. For example, text with Outline 2 style cannot be changed to
Outline 3 style.

56 | LibreOffice 7.3 Impress GuideNoteChanging outline levels is done in normal view using the Tab key or Shift+Tab key
combination or the Promote and Demote tools on the Outline toolbar. See
Chapter 3, Adding and Formatting Text for more information.

Note
Any text added to a slide using the text tools available is automatically placed in astandard text box and allocated the Default Drawing Style from Drawing Styles. For
more information on formatting text, see Chapter 3, Adding and Formatting Text.

Drawing styles
Drawing styles in Impress define the characteristics of graphic and text objects placed on a slide.
These styles include attributes for line, area, shadowing, transparency, text, connectors anddimensioning.
For example, when creating organization charts in a presentation, it will probably be required tohave all of the objects with a consistent appearance, such as line style, font type, shadow, and soon. The easiest way to achieve this result with the minimum effort is to use a drawing style for theobjects and apply it to each object. The major benefit is that if there is a change, say, thebackground color of objects, all that is required is to modify the style rather than each individual
object.
Drawing styles included with Impress cannot be deleted, but can be formatted, modified, andupdated. New or custom drawing styles can be created, see “Custom styles” on page 67. Any
custom style created is only available in the presentation where it was created.

Accessing styles
Use one of the following methods to access styles available in Impress.
•

Use the keyboard shortcut F11 (Windows and Linux) or ⌘+T (macOS) and open the
Styles deck on the Sidebar.

•

Go to Format > Styles on the Menu bar and select an option from the submenu that
opens. This will open the Graphic Styles dialog for the selected style.

•

Click on Show the Styles Sidebar (F11) located on the Line and Filling toolbar and open
the Styles deck on the Sidebar.

•

Click on Styles on the Sidebar to open the Styles deck.

Editing styles
Formatting presentation and drawing styles can be carried out in either Normal or Master Slideview. Formatting options are available in dialogs for each style or using Format on the Menu bar.
For more information on formatting text and objects, see Chapter 3, Adding and Formatting Text
and Chapter 6, Formatting Graphic Objects.

Dialog formatting1) Select an object on a slide or master slide and its style is highlighted in the Styles deck on
the Sidebar.
2) Go to Format > Styles > Edit Style on the Menu bar or right-click on the highlighted stylein the Styles deck on the Sidebar to open the formatting dialog for the selected style. An
example dialog for the Title style is shown in Figure 42.

Chapter 2, Master Slides, Styles, and Templates | 57

Figure 42: Example dialog for modifying styles
3) Use the various options available in the tabbed pages of the dialog to format the style.
4) Click OK to save the formatting changes and close the dialog.

Note
Clicking on Reset before clicking OK removes all formatting changes made in thestyle formatting dialog.

Format menu
1) Open the Styles deck on the Sidebar. See “Accessing styles” on page 65 for more
information.
2) Click on Presentation Styles or Drawing Styles at the top left of the Styles deck andselect a style from the displayed list.
3) Go to Format on the Menu bar to open a submenu with various formatting options
available. Depending on the object selected, some formatting options will not be available
and are greyed out.
4) Select a formatting option from the submenu. Depending on the option selected, anothersubmenu may open giving further formatting options or a formatting dialog opens.

Modifying
1) Open the Styles deck on the Sidebar. See “Accessing styles” on page 65 for more
information.

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2) Click on Presentation Styles or Drawing Styles at the top left of the Styles deck andselect a style from the displayed list.
3) Right-click on the style selected and select Modify from the context menu to open theformatting dialog for the style selected. An example dialog for the Title style is shown in
Figure 42.
4) Make the necessary changes to the selected style using the various options available inthe dialog that has opened.
5) Click OK to save the changes and close the dialog.

Updating
Updating a presentation or drawing style is similar to modifying, but changes to the text or object
are made first. Updating styles can only be carried out in Normal view.
1) Select the text or object on a slide in Normal view.
2) Use the various tools on the Text Formatting toolbar, Line and Filling toolbar, or the
options in Format on the Menu bar to format the selected object.
3) Open the Styles deck on the Sidebar. See “Accessing styles” on page 65 for more
information.
4) Click on Presentation Styles or Drawing Styles at the top left of the Styles deck andselect a style from the displayed list. The style used for the selected object will behighlighted.
5) Click on Update Style at the top right of the Styles deck and the style is updated toinclude the formatting changes made to the selected object.

Custom styles
Custom presentation styles cannot be created in Impress, only custom drawing styles can becreated. These custom drawing styles are only available for the presentation being created.
1) Create or select an object on a slide to create a custom drawing style.

Figure 43: New Style from Selection
dialogChapter 2, Master Slides, Styles, and Templates | 59

2) Format the object to the presentation requirements using the various formatting options
available in the Text Formatting toolbar, Line and Filling toolbar, or the options in Format
on the Menu bar.
3) Open the Styles deck on the Sidebar. See “Accessing styles” on page 65 for more
information.
4) Click on Drawing Styles at the top left of the Styles deck to open the drawing styles list.
5) Click on New Style from Selection at the top right of the Styles deck and the New Style
from Selection dialog opens (Figure 43).
6) Enter a name for the custom drawing style in the Enter new style name text box.
7) Click OK to close the Create Style dialog. The custom drawing style is created andappears in the drawing styles list in the Styles deck on the Sidebar.

Direct formatting
Direct formatting overrides any formatting applied to an object when a style is used. Direct
formatting cannot be removed from an object by applying a style to it. To remove any direct
formatting, select the object so that the selection handles are visible, then use one of thefollowing methods to clear any direct formatting:•

Use the keyboard shortcut Ctrl+Shift+M (macOS Shift+M).

•

Go to Format > Clear Direct Formatting in the Menu bar.

•

If the object is a text object, highlight all of the text and then click on Clear Direct
Formatting on the Text Formatting toolbar.

•

If the object is a text object, highlight all of the text, right-click on the selected text andselect Clear Direct Formatting from the context menu.

Linked styles
Impress styles support linking or inheritance. This allows a style to be linked to another (parent)
style so that it inherits all the formatting settings of the parent, creating families of styles.
For example, if there are multiple boxes that differ in color, but are otherwise identicallyformatted, the best way to proceed is to define a style for the box including borders, area fill, font,and so on. Then create a number of styles that are hierarchically dependent, but differ only in thefill color attribute. For example, if the font size or the thickness of the border needs to bechanged, only change the parent style and all the other linked (child) styles change accordingly.

Assigning styles keyboard shortcuts
LibreOffice provides a set of predefined keyboard shortcuts which allow quick application ofstyles while working with a presentation. These shortcuts can be redefined or custom shortcuts
created. For more information, see Appendix A, Keyboard Shortcuts and the Getting Started
Guide.

Working with templates
A template is a special type of presentation that is used as a basis to create presentations. For
example, create a template for business presentations so that any new presentations have thecompany logo, name and information on the first slide and the remaining slides in thepresentation only show the company logo and name.
Templates can contain anything that presentations can contain, such as text, graphics, a set ofstyles, and user-specific setup information such as measurement units, language, the default
printer, and toolbar and menu customization.
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Figure 44: Select a Template dialog
All document types created using LibreOffice are based on templates. Specific templates can becreated for any document type (text, spreadsheet, drawing, presentation). If a template is not
specified when creating a new document, then the default template for that type of document isused. If a default template is not specified, LibreOffice uses the blank template for that type of
document that is installed with LibreOffice. This default template can be changed, see “Setting
default template” on page 71 for more information.
However, Impress is a little different from other LibreOffice components, in that it starts with theSelect a Template dialog (Figure 44), unless this option has been turned off for this dialog in
LibreOffice options. When creating a presentation and the template dialog is active, it opens
offering several choices for templates as a starting point for a presentation. If this Select a
Template dialog is turned off for creating a new presentation, LibreOffice uses the LibreOfficedefault template for presentations. If a default template has been defined, LibreOffice uses thisdefault template to create a presentation, see “Setting default template” on page 71 for more
information.
For more information on templates and how to use them, see the Getting Started Guide.

Templates supplied with LibreOffice
Impress comes with a set of predefined templates. These templates only contain backgrounds
and background objects, providing a starting point to create presentations or presentation
templates.
Any templates created are located in the My Templates folder after the template has been saved
as a presentation template. These templates appear in the LibreOffice startup window and the
Select a Template dialog the next time LibreOffice is started.

Chapter 2, Master Slides, Styles, and Templates | 61

Use one of the following methods to create a new presentation using a template:•

Click on the triangle ▼ on the right of Templates in LibreOffice start up window and thenselect Impress Templates from the context menu to display the available presentation
templates. Select a template and a new presentation opens.

•

Go to File > New > Templates on the Menu bar to open the Templates dialog (this dialog
is similar to the Select a Template dialog). Select Presentations from the Filter
drop-down list to display presentation templates. Select a presentation template and click
OK. The dialog closes and a new presentation opens.

•

Use the keyboard shortcut Ctrl+Shift+N (macOS ⌘+Shift+N) to open the Templates dialog(this dialog is similar to the Select a Template dialog). Select Presentations from theFilter drop-down list to display presentation templates. Select a presentation templateand click OK. The dialog closes and a new presentation opens.

Creating templates
Create a template and save it to a template folder as follows:
1) Open a presentation or presentation template as a starting point for a new template.
2) Add and format the content and styles as required for the new presentation template.
3) Go to File > Templates > Save As Template on the Menu bar to open the Save as
Template dialog (Figure 45).
4) Enter a name for the new template in the Enter Template Name text box.
5) Select a template category for the new template.
6) If required, select the option Set as default template to use as the default template thenext time LibreOffice is opened and no template is selected. See “Setting default
template” below for more information on setting default templates.

Figure 45: Save As Template dialog

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7) Click on Save to save the new template and close the Save as Template dialog. The
template appears in the LibreOffice startup window and the Select a Template dialog thenext time LibreOffice is started.

Note
When saving a new template, it is important to save the template in one of thecategories given in the Save as Template dialog. This allows LibreOffice to find the
new template and use it for creating a new presentation.

Setting default template
If a new presentation is being created and no template is selected, LibreOffice creates thepresentation from the default Impress template. This is normally a blank template. However, any
presentation template can be set as the default template, even a new template that has been
recently created. The template has to be located in a category displayed in the Save as Template
dialog so that LibreOffice can find it. The default template can always be reset to the original
LibreOffice default template.

Changing default template
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Select the template to use as the default LibreOffice presentation template.
3) Right-click on the selected template and select Set as Default from the context menu.
4) Click on Open and a new presentation opens using the new default template and sets thedefault presentation template in LibreOffice. The next time a new presentation is created
and a template is not selected, the presentation is created using the new default
presentation template.

Resetting default template
To reset the default presentation template back to the original LibreOffice default template forpresentations:
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Select the presentation template that is being used as the default presentation templatein the Select a Template dialog.
3) Right-click on the template and select Reset Default from the context menu.
4) Click on Close to close the Select a Template dialog. The next time that a newpresentation is created and a template is not selected, the presentation is created using
the default LibreOffice presentation template.

Editing templates
Template styles and content can be edited and reapplied to presentations that were created fromthat template.
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
Chapter 2, Master Slides, Styles, and Templates | 63

– Click on the triangle ▼ on the right of Templates in LibreOffice start up window andselect Impress Templates from the context menu.
2) Right-click on the template to be edited and select Edit from the context menu and thetemplate opens in Impress.
3) Edit and update the styles, text and/or objects on the selected template.
4) Go to File > Save on the Menu bar or use the keyboard shortcut Ctrl+S (macOS ⌘+S) tosave the changes.
5) Close the template or create a presentation using the edited template.

Note
Any presentation created from the template before editing can be updated to show
the changed template settings the next time the presentation is opened after
template editing. A confirmation dialog opens asking if the updated styles are to be
used or keep the old styles. If keep the old styles is selected, then the presentation
continues to use the old styles without any confirmation.

Organizing templates
LibreOffice can only use templates that are in LibreOffice template categories (template folders).
New LibreOffice template categories can be created and used to organize LibreOffice templates.
For example, separate template categories for different projects or clients. Templates can also be
imported and exported.

Tip
The location of folders used LibreOffice template categories varies with computer
operating systems. To learn where the template folders are stored on a computer, go
to Tools > Options > LibreOffice > Paths.

Creating custom categories
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Right-click on Tools in the bottom left of the Select a Template dialog and select New
Category from the context menu.
3) Enter a category name in Enter new category name box that has opened.
4) Click OK to save the new category and the category appears in the Filter drop-down list
for categories at the top of the Select a Template dialog.

Deleting custom categories
Template categories supplied with LibreOffice or installed using the Extension Manager cannot
be deleted. Only custom categories that have been created in Impress can be deleted.
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Right-click on Tools in the bottom left of the Select a Template dialog.
3) Select Delete Category from the context menu to open the Delete Category dialog(Figure 46).
4) Select the custom category for deletion.
64 | LibreOffice 7.3 Impress Guide

5) Click OK to delete the custom category and confirm the deletion.

Moving templates
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Select the template that is going to be moved.

Figure 46: Delete Category dialog

Figure 47: Select Category dialog

Chapter 2, Master Slides, Styles, and Templates | 65

3) Click on Move at the bottom of the Select a Template dialog to open the Select Category
dialog (Figure 47).
4) Select a category from the displayed list in Select from Existing Category, or selectCreate a New Category and create a new category for the template.
5) Click OK to move the template to its new category and close the Select Category dialog.

Deleting templates
Templates supplied with LibreOffice or installed using the Extension Manager cannot be deleted.
Only templates that have been created in Impress or imported from other sources can bedeleted.
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Right-click on the template being deleted and select Delete from the context menu.
3) Click on Yes to confirm the deletion.

Renaming templates
Templates supplied with LibreOffice or installed using the Extension Manager cannot berenamed. Only templates that have been created in Impress or imported from other sources canbe renamed.
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Right-click on the template being renamed and select Rename from the context menu.
3) Enter a new template name in the text box that has opened.
4) Click on OK to save the new template name.

Importing templates
If a template is in a different location on the computer, then the template must be imported into a
LibreOffice category for LibreOffice to recognize the template.
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.
2) Click on Import at the bottom of the Select a Template dialog to open the Select Category
dialog.
3) Select a category from the displayed list or select Create a New Category in the SelectCategory dialog.
4) In the file browser window that opens, navigate to the folder where the template is locatedon the computer.
5) Select the template and click Open. The file browser window closes and the templateappears in the selected category.

Exporting templates
1) Use one of the following methods to open the Select a Template dialog.
– Go to File > New > Templates on the Menu bar.
– Go to File > Templates > Manage Templates on the Menu bar.

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2) Select the template for export, then click on Export at the bottom of the Select a
Template dialog to open a file browser window.
3) Navigate to the folder where the template is to be exported to and click on OK. The
template is exported to the selected location and the file browser window closes.

Chapter 2, Master Slides, Styles, and Templates | 67

Impress Guide

Chapter 3,
Adding and Formatting Text

Introduction
Any text used in slides is contained in text boxes and this chapter describes the following:•

How to create, modify, use, and delete text boxes.

•

How to create, modify and format the various types of text that can be inserted.

•

How to insert special forms of text such as ordered (numbered) or unordered (bulleted)lists, tables, fields, hyperlinks, and text columns.

Working with text boxes
Adding text boxes to slides is carried out using one of the following methods:•

Use a predefined Impress layout which includes AutoLayout text boxes.

•

Create a text box using the Insert Text Box for a horizontally aligned text box on theStandard toolbar (Figure 48) or the Drawing toolbar (Figure 49).

•

Create a text box using the Insert Vertical Text for a vertically aligned text box on theStandard toolbar or the Drawing toolbar.

•

Use the keyboard shortcut F2 to create text boxes on a slide for horizontal text.

Figure 48: Standard toolbar

Figure 49: Drawing toolbar

Note
The Insert Vertical Text tool for creating a vertical text box and inserting vertical text
is only available when Asian and Complex text layout (CTL) options are enabled.
Go to Tools > Options > Language Settings > Languages on the Menu bar(macOS LibreOffice > Preferences > Language Settings > Languages) to selectthese options for vertical text to be available in Impress.

AutoLayout text boxes
AutoLayout text boxes are automatically created when one of the slide layouts available in
Impress is selected.
1) Make sure Normal view is selected in the Workspace.
2) Select a slide layout using one of the following methods:– Open the Layouts panel in the Properties deck on the Sidebar (Figure 50)– Go to Slide > Layout on the Menu bar to open a submenu listing the available slide
layouts.
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Figure 50: Layouts panel in Properties deck on Sidebar

Figure 51: Text Formatting toolbar
3) Click on Click to add Title or Click to add Text. This text automatically disappears and is
replaced by a flashing text cursor. The Text Formatting toolbar (Figure 51) automatically
opens replacing the Line and Filling toolbar.
4) Type or paste text into the AutoLayout text box and, if necessary, format the text to thepresentation requirements using the information in this chapter.
5) If necessary, copy, resize, and/or reposition the AutoLayout text box using the informationin this chapter.
6) Click outside the AutoLayout text box to deselect it.

Note
AutoLayout text boxes can be moved, resized and deleted in the same way as text
boxes. See “Moving text boxes with cursor” on page 86, “Text positioning” onpage 92, and “Deleting text boxes” on page 95 for more information.

Creating text boxes1) For horizontal text, click on Insert Text Box, or for vertical text, click on Insert Vertical
Text on the Standard toolbar or the Drawing toolbar. The Text Formatting toolbar
automatically opens, replacing the Line and Filling toolbar.
Chapter 3, Adding and Formatting Text | 71

2) Create a horizontal text box using one of the following methods:– Click on the slide and a text box is automatically created with the text cursor flashingin a single line text box. The text box increases in width as text is entered in a single
line and the text box height does not change. To create multiple lines and increase theheight, use the Enter key to create new single line paragraphs within the text box.
– For multiple line text boxes, click and drag the cursor on the slide to set the width of
the text box. As text is entered, the height of a text box automatically increases as text
wraps creating multiple lines in the text box.
3) Create a vertical text box using one of the following methods:– Click on the slide and a text box is automatically created with the text cursor flashingin a single line text box. The text box increases in height as text is entered in a single
line and the text box width does not change. To create multiple lines and increase thewidth, use the Enter key to create new single line paragraphs within the text box.
– For multiple line text boxes, click and drag the cursor on the slide to set the height of
the text box. As text is entered, the width of a text box automatically increases as text
wraps creating multiple lines in the text box.
4) Type or paste the text into the text box.
5) Click outside the text box to deselect it.

Text box borders
By default, when an AutoLayout text box or a text box is created, the borders of the text box are
only displayed when the text box is selected. Use one of the following methods to create a visible
border around the text box.

Note
When creating a text box border, if the properties of the line style selected arechanged, for example, in the Line dialog, then the properties are also changed in theLine and Filling toolbar, and the Line panel in the Properties deck on the Sidebar.

Line and Filling toolbar
1) Click on a text box to select it so that the border is displayed indicating that the text box isin edit mode.
2) In Line Style on the Line and Filling toolbar (Figure 52), select a line style from thedrop-down list to use as a text box border. If the Line and Filling toolbar is not visible, go
to View > Toolbars > Line and Filling on the Menu bar.
3) In Line Width on the Line and Filling toolbar, enter a width for the line style selected forthe text box border.
4) In Line Color on the Line and Filling toolbar, select a color from one of the available color
palettes, or create a custom color.
5) Click outside the text box to exit edit mode.

Figure 52: Line and Filling toolbar

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Figure 53: Line dialog - Line page for creating text box borderFigure 54: Example of a text box
border with rounded corners

Line dialog
1) Click on a text box to select it so that the border is displayed indicating that the text box isin edit mode.
2) Open the Line dialog (Figure 53) using one of the following methods:– Right-click on the text box border and select Line from the context menu.
– Go to Format > Object and Shape > Line on the Menu bar.
3) Click on Line to open the Line page.
4) In Style, select a line style from the drop-down list to use as a text box border.
5) In Color, select a color for the line style from one of the available color palettes, or createa custom color.
6) In Width, enter a width for the line style selected.
7) If necessary, in Transparency, enter a percentage value for the line style.
8) If necessary, in Corner Style, select the type of corner style from the options in thedrop-down list.
9) Click OK to save the changes and close the Line dialog.
10) Click outside the text box to exit edit mode.

Note
For a corner style to be clearly visible in a text box border, it is recommended to set
the line width at a thickness above 0.35cm, as shown by the example in Figure 54.

Line panel in Sidebar
1) Click on a text box to select it so that the border is displayed indicating that the text box isin edit mode.
2) Click on Properties to open the Properties deck in the Sidebar, then click on Line toopen the Line panel (Figure 55).
3) In Line, select a line style from the drop-down list to use as a text box border.
4) In Width, enter a width for the line style selected.

Chapter 3, Adding and Formatting Text | 73

Figure 55: Line panel in Properties deck on
Sidebar5) In Color, select a color for the line style from one of the available color palettes, or createa custom color.
6) If necessary, in Transparency, enter a percentage value for the line style.
7) Click outside the text box to exit edit mode.

Positioning and resizing text boxes
Moving text boxes with cursor
1) Click in the text box to select it so that the border is displayed indicating that the text box
is in edit mode.
2) Move the cursor over the border and the cursor changes shape to the move cursor for thecomputer operating system (for example, a hand).
3) Click, hold and drag on the border to move the text box. A dashed outline of the text box
shows where the text box will be placed as shown in Figure 56.
4) Release the button when the text box is in the required position.
5) Click outside the text box to exit edit mode.

Resizing text boxes with cursor
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Move the cursor over a selection handle and the cursor changes shape indicating thedirection the text box will be resized.

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Figure 56: Moving text boxes

Figure 57: Resizing text boxes3) Click, hold and drag on a selection handle to resize the text box. A dashed outline
appears indicating the new size of the text box as it is being resized, as shown in
Figure 57. The selection handles are used to resize the text box as follows:– Corner handles change the width and height of the text box simultaneously.
– Top and bottom selection handles change the height of the text box.
– Right and left selection handles change the width of the text box.
4) Release the button when the text box is at the required size.
5) Click outside the text box to exit edit mode.

Note
To maintain the proportions of a text box while resizing, press and hold the Shift key,then click and drag a selection handle. Make sure to release the button before
releasing the Shift key.
Chapter 3, Adding and Formatting Text | 75

Figure 58: Position and Size dialog

Position and Size dialog
For more accurate control over the size and position of an AutoLayout text box or text box, it isrecommended to use the Position and Size dialog (Figure 58).
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Open the Position and Size dialog using one of the following methods:– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the text box border and select Position and Size from the context
menu.
– Use the keyboard shortcut F4.
3) Click on Position and Size to open the Position and Size page.
4) Use the various options available on the Position and Size page to position the text box.
5) Click OK to save the changes and close the Position and Size dialog.
6) Click outside the text box to exit edit mode.
The options available on the Position and Size page are as follows:•

Position– Position X (horizontal) and Position Y (vertical) – specify position of the text box. The
position values of the text box represent the distance of the Base point to the top left
corner of the slide.
– Base point – position the text box by selecting one of the nine available positions. By
default, the Base point is the top left corner of the text box.

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•

Size
– Width and Height – specify size of the text box. To maintain the width/height ratio of
the text box, select Keep ratio. The size values represent the distance of the Basepoint relative to the top left corner of the slide.
– Base point – position the text box by selecting one of the nine available positions. By
default, the Base point is the top left corner of the text box.

•

Protect – prevent accidental modification of the position or size of the text box byselecting Position and/or Size options.

•

Adapt – allow the text box to adjust its height and/or width as text is entered by selecting
Fit width to text and/or Fit height to text.

Position and Size on Sidebar
For more accurate control over the size and position of a text box, the Position and Size panelin the Properties deck on the Sidebar (Figure 59) can also be used. However, there are fewer
options available in the Position and Size panel on the Sidebar than in the Position and Sizedialog.
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Click on Properties on the Sidebar to open the Properties deck, then click on Position
and Size to open the Position and Size panel.

Figure 59: Position and Size panel in
Properties on Sidebar

Chapter 3, Adding and Formatting Text | 77

Figure 60: Example of text box in rotationmode3) Specify measurement values in the Position X (horizontal) and Position Y (vertical) boxes
to position of the text box on the slide. The position values of the text box represent the
distance between the top left of text box to the top left corner of the slide.
4) Specify measurement values in the Width and Height boxes to adjust the size of the text
box. To maintain the width/height ratio of the text box, select Keep ratio.
5) When satisfied with the changes, click outside the text box to save the changes and exit
edit mode.

Rotating text boxes
Using the cursor
1) Click in the text box border to select it so that the selection handles are displayed
indicating that the text box is in edit mode.
2) Click again on the text box border and the selection handles change shape and color, as
shown by the example in Figure 60. A rotation center appears in the center of the textbox.
3) Move the cursor over a corner selection handle and the cursor changes shape to indicate
rotation.
4) Click, hold and drag the text to rotate it. A ghosted image of the text box appears as the
text box is being rotated.
5) Release the button when the text box has reached the desired rotation angle.
6) If necessary, click and drag the rotation center to a different position to change therotation angle. The rotation center can be positioned outside of the text box.
7) Click outside the text box to exit edit mode.

Position and Size dialog
For more accurate control over the size and position of an AutoLayout text box or text box, it isrecommended to use the options available on the Rotation page of the Position and Size dialog(Figure 61).
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.

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Figure 61: Position and Size dialog - Rotation page2) Open the Position and Size dialog using one of the following methods:– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the text box border and select Position and Size from the context
menu.
– Use the keyboard shortcut F4.
3) Click on Rotation to open the Rotation page.
4) If necessary, in Pivot Point, enter a measurement for Position X and Position Y to movethe position of the pivot point.
5) Alternatively, select a pivot point from one of the 9 positions in Default settings:.
6) In Rotation Angle, enter the number of degrees for rotation in the Angle text box.
7) Alternatively, in Default settings:, click on the rotation angle indicator and drag it to a new
angle. The angle of rotation is displayed in the Angle text box.
8) Click OK to save the changes and to close the Position and Size dialog.
9) Click outside the text box to exit edit mode.

Position and Size panel on Sidebar
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Click on Properties on the Sidebar to open the Properties deck, then click on Position
and Size to open the Position and Size panel (Figure 59 on page 89).
3) In Rotation, enter the number of degrees for rotation in the text box.
4) Alternatively, in Rotation, click on the rotation angle indicator and drag it to a new angle.
The angle of rotation is displayed in the text box.
5) Click outside the text box to exit edit mode.

Corner radius
The Corner Radius option in the Slant & Corner Radius page of the Position and Size dialog(Figure 62) is only available when a text box has a border. See “Text box borders” on page 84 formore information on creating text box borders.

Chapter 3, Adding and Formatting Text | 79

Figure 62: Position and Size dialog - Slant & Corner Radius pageNote
The options Slant, Corner Point 1, and Corner Point 2 on the Slant & Corner
Radius page of the Position and Size dialog are not available for text box borders.
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Make sure that the text box has a visible border.
3) Open the Position and Size dialog using one of the following methods:– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the text box border and select Position and Size from the context
menu.
– Use the keyboard shortcut F4.
4) Click on Slant & Corner Radius to open the Slant & Corner Radius page.
5) In Corner Radius, enter a measurement in the Radius text box to change the radius of
the corners on the text box.
6) Click OK to save the changes and to close the Position and Size dialog.
7) Click outside the text box to exit edit mode.

Text positioning
Text can be repositioned within an AutoLayout text box or a text box as follows:
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Right-click in the text box and select Text Attributes from the context menu to open the
Text dialog (Figure 63).
3) Use the various options on the Text page to position the text within the text box.
4) Click OK to save the changes and close the dialog.
5) Click outside the text box to deselect it.
The options available in the Text dialog are as follows:•

Drawing Object Text
– Fit width to text – width of the text box is automatically adjusted to the width of thetext.
– Fit height to text – height of the text box is automatically adjusted to the height of thetext.
– Fit to frame – the text width and height is adjusted to the width and height of the textbox.

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Figure 63: Text dialog - Text page•

Spacing to Borders – creates margins around the text within the text box.

•

Text Anchor – sets the anchor point for the text within the text box. When the Full width
option is selected, the text is automatically positioned in the center of the text box.

Text animation
Text within an AutoLayout text box or a text box can be animated using the options available in
the Text Animation page in the Text dialog. For more information on the text animation effects,
see Chapter 9, Slide Shows.

Text columns
Text within an AutoLayout text box or a text box can be placed into columns using the options
available in the Text Columns page in the Text dialog (Figure 64), or the Columns panel in
Properties deck on the Sidebar (Figure 65).
1) Click in the text box to select it so that the selection handles are displayed indicating thatthe text box is in edit mode.
2) Right-click in the text box and select Text Attributes from the context menu to open the
Text dialog.
3) Click on the Text Columns tab to open the Text Columns page in the Text dialog, or
click on Columns in Properties on the Sidebar to open the Columns panel.
4) Set the number of columns required in the Number of columns box and the required
spacing between the columns in the Spacing box. An example of columns in a text box isshown in Figure 66.

Chapter 3, Adding and Formatting Text | 81

Figure 64: Text dialog - Text Columns page

Figure 65: Columns panel in Properties deck on Sidebar

Figure 66: Example of columns in a text box5) Save the changes and deselect the text box using one of the following methods:– On the Text dialog, click OK to save the changes and close the dialog, then clickoutside the text box to deselect it.
– On the Columns panel in the Properties deck on the Sidebar, click outside the text
box to deselect it and save the changes.

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Deleting text boxes1) Click in the text box to select it so that the border and selection handles are displayed
indicating that the text box is in edit mode.
2) Press the Delete or Backspace key to delete the text box.

Tip
If there is more than one text box to delete, it is quicker to drag a selection marqueearound the text boxes and then press Delete or Backspace. Take care to avoid
selecting and accidentally deleting any text boxes or shapes still required.

Inserting text
Pasting text
Text can be inserted into an AutoLayout or normal text box by copying from another document
and pasting into Impress. However, the text will probably not match the formatting of thesurrounding text or that of the other slides in the presentation. This may be what is required onsome occasions. However, it is recommended, for a professional look, to make sure that thepresentation style is consistent and does not become a patchwork of different styles, font types,
bullet points, and so on.

Unformatted text
It is good practice to paste text without formatting and apply the formatting later, reducing the riskof errors in a presentation.
1) Highlight and copy the text in another document or slide.
2) Create a text box on a slide and make sure the text cursor is flashing in the text box. See“Starting Impress” on page 20 for more information.
3) Paste unformatted text at the cursor position in a text box using one of the following
methods.
– Go to Edit > Paste Special > Paste Unformatted Text on the Menu bar.
– Click on the triangle ▼to the right of Paste on the Standard toolbar and selectUnformatted text from the context menu.
– Use the keyboard shortcut Ctrl+Shift+V (macOS ⌘+Shift+V) and select Unformatted
text from the Paste Special dialog that opens.
– Use the keyboard shortcut Ctrl+Alt+Shift+V (macOS ⌥+⌘+Shift+V) and unformatted
text is pasted into a text box.
4) Format the text to the presentation requirements using the tools on the Text Formatting
toolbar or the options in Format on the Menu bar. Alternatively, and for text boxes only,
apply a Drawing Style to the text.

Note
A Presentation Style used in AutoLayout text boxes cannot be changed by selecting
another Presentation Style. Make sure the AutoLayout text box uses the
Presentation Style required. See Chapter 2, Master Slides, Styles and Templates formore information. Outline levels and outline styles are changed using the Tab key or
Shift+Tab key combination.

Chapter 3, Adding and Formatting Text | 83

Formatted text
Pasting formatted text into a text box or AutoLayout text box will overwrite any formatting andreplace the text box style.
1) Highlight and copy the text in another document or slide.
2) Create a text box on a slide and make sure the text cursor is flashing in the text box. See“Starting Impress” on page 20 for more information.
3) Paste formatted text into the text box. Text is pasted at the cursor position in the text box
and the text formatting of the pasted text overwrites any style formatting of the text box.
– Go to Edit > Paste on the Menu bar.
– Click on Paste on the Standard toolbar.
– Use the keyboard shortcut Ctrl+V (macOS ⌘+V).
4) If necessary, format the text to to the presentation requirements using the various tools on
the Text Formatting toolbar or the options available in Format on the Menu bar.
5) To clear any formatting of the pasted text and use the text box style, go to Format >Clear Direct Formatting on the Menu bar. See Chapter 2, Master Slides, Styles andTemplates for more information.

Note
Drawing Styles can be created in Impress. These Drawing Styles are only available
for the Impress presentation being created and saved. Also, templates can becreated to include any Drawing Styles allowing the template to be used forpresentations.

Figure 67: Special Characters dialog

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Inserting special characters
Special characters can be inserted into text, for example copyright, mathematical, geometric, ormonetary symbols.
1) Click at the position in the text where the special character is to be inserted.
2) Go to Insert > Special Character on the Menu bar to open the Special Characters dialog(Figure 67).
3) Select the font and character subset from the Font and Subset drop-down lists.
4) Locate and select the special character from the special characters available. The
selected special character appears in the preview box and its name is displayed below
the preview box.
5) Alternatively, select the special character from the display of Recent Characters or
Favorite Characters. The selected special character appears in the preview box and its
name is displayed below the preview box.
6) Click on Insert to close the dialog and insert the special character at the cursor position in
the text.
7) Alternatively, double-click on the selected special character to insert the special characterat the cursor position in the text. This also closes the dialog.
8) If the special character is frequently used, click on Add to Favorites and the special
character is added to the display of Favorite Characters.

Inserting formatting marks
Formatting marks are special characters that can be inserted into text to correct the formatting.
For example, it may not be desirable for words that are separated by a space or a hyphen to
span over two lines. The solution is to insert a non-breaking space or non-breaking hyphen.
1) Click at the position where the formatting mark is to be inserted into the text.
2) Go to Insert > Formatting Mark on the Menu bar to open a submenu.
3) Select the formatting mark required and it is inserted into the text at the cursor position.
The formatting marks that are available in Impress are as follows:•

Non-breaking space – inserts a space that keeps two adjacent words or characters
together on line breaks. Keyboard shortcut Ctrl+Shift+Space (macOS ⌘+Shift+Space).

•

Non-breaking hyphen – inserts a hyphen that keeps two adjacent characters together
on line breaks.

•

Soft hyphen – inserts an invisible hyphen within a word that will appear and create a line
break once it becomes the last character in a line.

•

Narrow no break space – inserts a narrow space that keeps two adjacent words orcharacters together on line breaks. A narrow space has a width that is about 70% of anormal space. It is used to represent the narrow space occurring around punctuation
characters and can also be used as a numeric group separator. Keyboard shortcut
Alt+Shift+Space (macOS ⌥+Shift+Space).

•

No-width optional break – inserts an invisible space within a word that will insert a line
break once it becomes the last character in a line. Keyboard shortcut Ctrl+/(macOS ⌘+/).

•

Word Joiner – inserts a special character preventing hyphenation of a word keeping theword together at the end of a line.

•

Left-to-right mark – inserts a text direction mark that affects the text direction of any text
following the mark. Only available when Complex text layout (CTL) is enabled.

Chapter 3, Adding and Formatting Text | 85

•Right-to-left mark – inserts a text direction mark that affects the text direction of any text
following the mark. Only available when Complex text layout (CTL) is enabled.

Formatting text
Text formatting can give a presentation a consistent and professional look without any distracting
elements. Understanding of an audience is enhanced by preventing any distracting elements in apresentation. Text formatting can be applied (for example color, alignment, bullet types) tocharacters, words, sentences, paragraphs, and lists.
Text formatting tools are available on the Text Formatting toolbar and drop-down menus in
Format on the Menu bar. For more information on text formatting, see the Writer Guide.

Quick font resizing
After selecting text, the font size can be quickly increased or decreased using the tools Increase
Font Size (Ctrl+]) (macOS ⌘+]) and Decrease Font Size (Ctrl+[) (macOS ⌘+[) on the Text
Formatting toolbar. The amount by which the font size changes depends on the standard sizes
available for the font in use.

Note
AutoLayout text boxes automatically adjust font size of text inserted into it. For
example, when a long piece of text is inserted into an AutoLayout text box, the fontsize may decrease in size to fit into the box.

Selecting text
Text must be selected before it can be formatted using one of the following methods. Any
formatting changes applies only to the selected text.
•

To format all the text in a text box, click once on the border of the text box to display theselection handles. Any formatting changes applies to all text in the text box.

•

To format only part of the text, select text using one of the following methods:– Click in the text and drag the cursor over the text to highlight the text.
– Double-click on text to select a complete word or triple click to select a wholeparagraph.
– Click in the text, then press and hold the Shift key and use the keyboard arrow keys toselect text.

Using styles
When text is entered, either in an AutoLayout text box or in a text box, it is formatted with a set ofpredefined attributes known as a style. The style used depends on the type of text box being
used. For more information on using, modifying and updating styles, see Chapter 2, Master
Slides, Styles and Templates.
Sometimes it is quicker and more efficient to apply manual or direct formatting. However, insituations where the same formatting is required in many different parts of a presentation, the useof styles is recommended. This creates a consistent look to a presentation and reduces thepossibility of any errors. Impress has two categories of styles – Presentation Styles and Drawing
Styles.

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Presentation Styles
Presentation styles are used in AutoLayout text boxes, master slide backgrounds, and masterslide background objects.
The style applied to the text depends on the type of AutoLayout text box. These styles cannot bedeleted, renamed or changed for another presentation style to change the formatting of the text.
For example, to change an outline style for another outline style, the outline level has to bechanged using the keyboard shortcuts Tab or Shift+Tab.
Presentation styles can be modified to change the text formatting or updated to change the styleafter formatting the text.

Note
Unlike LibreOffice Writer, where it is recommended to use styles whenever possible,
manual or direct formatting has to be used more often in LibreOffice Impress. The
reason is that Presentation Styles in Impress are restricted. For example, it is notpossible to have two different Outline 1 levels using different types of bullet points forthe same outline level. Also, the lack of support for character styles forces the use ofmanual or direct formatting to format sections of text when necessary.

Drawing Styles
Drawing styles are used for text in text boxes and any graphic object placed on a slide. For
information on formatting graphic objects, see Chapter 6, Formatting Graphic Objects.
When text is entered into a text box, the Default Drawing Style is applied to the text. This style
can be changed by selecting another style from the text group of Drawing Styles.
These styles cannot be deleted or renamed, but can be modified to change the text formatting or
updated to change the style after formatting the text. Also, custom drawing styles can be created,but are only available for the presentation being created.

Text formatting
Direct or manual text formatting can be applied directly to characters, words, sentences, andparagraphs. Direct formatting overrides any formatting that has been applied to text when using
styles.
1) Format text using one of the following methods. Any formatting applied to text is
immediate.
– Use the formatting tools on the Text Formatting toolbar.
– Go to Format on the Menu bar and select a formatting option from the drop-downmenu. Selecting a formatting option opens either a context menu or a dialog providing
further formatting options to apply to the selected text.
– Use the options available in the Paragraph and Character dialogs.
– Use the options available in the Paragraph and Character panels in the Properties
deck on the Sidebar.
2) Click outside the text box to deselect the text.

Paragraph dialog
The Paragraph dialog (Figure 68) is used to format paragraphs of text.
1) Select text in a paragraph or the whole paragraph. See “Selecting text” on page 98 formore information.

Chapter 3, Adding and Formatting Text | 87

Figure 68: Paragraph dialog - Indents & Spacing page2) Use one of the following methods and open the Paragraph dialog. Any formatting applied
to a paragraph is immediate.
– Right click on the selected text and select Paragraph from the context menu.
– Go to Format > Paragraph on the Menu bar.
3) Use the various options available on the tabbed pages of the Paragraph dialog to format
the text.
4) Click OK to save the changes and close the dialog.
5) Click outside the text box to deselect the text.

Note
For information on the various formatting options available for text in the pages of theParagraph dialog, refer to the Writer Guide.

Sidebar Paragraph panel
An alternative method of formatting paragraphs is to use the Paragraph panel (Figure 69) in theProperties deck on the Sidebar. The formatting options are limited, but are similar in use to theformatting options in the various pages of the Paragraph dialog. Any formatting applied to aparagraph using the Sidebar is immediate.
1) Select the text box so that the selection handles and border are displayed.
2) On the Sidebar, click on Properties to open the Properties deck.
3) Click on Paragraph to open the Paragraph panel.

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Figure 69: Paragraph panel in Properties deck on
Sidebar4) Format the text using the various tools available in the Paragraph panel. See “Paragraphdialog” on page 99 for more information on formatting options.
5) If necessary, click on More Options on the right of the title bar to open the Paragraphdialog to format text.

Note
For information on the various formatting options available for text in the Paragraphpanel on the Sidebar, refer to the Writer Guide.

Character formatting
Direct or manual character formatting can be applied directly to individual characters and words.
Direct character formatting overrides any formatting that has been applied using direct text
formatting and presentation or drawing styles.
1) Select the characters for formatting. See “Selecting text” on page 98 for more information.
2) Format characters using one of the following methods.
– Various formatting tools on the Text Formatting toolbar. Formatting applied tocharacter(s) is immediate.
– Go to Format on the Menu bar. Selecting a formatting option opens either a context
menu or dialog where further formatting options are selected.
– Use the options available in the Character dialog. Clicking OK on the dialog applies
the formatting changes.

Chapter 3, Adding and Formatting Text | 89

– Use the options available in the Character panel in the Properties deck on the
Sidebar. Formatting applied to character(s) is immediate.
3) Click outside the text box to deselect the text.

Character dialog
1) Open the Character dialog (Figure 70) using one of the following methods:– Right-click on the selected text box and select Character from the context menu.
– Go to Format > Character on the Menu bar.
2) Select the characters or words in the text box for formatting.
3) Use the various options available on the tabbed pages of the Character dialog to format
the selected characters.
4) Click OK to save the changes and close the dialog.
5) Click outside the text box to deselect it.

Note
For information on the various formatting options available for characters in thepages of the Character dialog, refer to the Writer Guide.

Figure 70: Character dialog - Fonts page90 | LibreOffice 7.3 Impress Guide

Figure 71: Character panel in Properties deck on
SidebarSidebar Character panel
An alternative method of formatting text is to use the Character panel (Figure 71) in theProperties deck on the Sidebar. The formatting options available in the Character panel are
limited, but are similar in use to the formatting options available in the various pages of the
Character dialog.
1) Select a text box so that the selection handles and border are displayed.
2) On the Sidebar, click on Properties to open the Properties deck.
3) Click on Character to open the Character panel.
4) Format the text using the various tools available in the Character panel. See “Character
dialog” on page 102 for more information on formatting options.
5) If necessary, click on More Options on the right of the title bar to open the Character
dialog to format text.

Note
For information on the various formatting options available for characters in the
Character panel on the Sidebar, refer to the Writer Guide.

Creating lists
The procedure to create an unordered (bulleted) or ordered (numbered) list varies depending on
the type of text box used. The tools to manage and format a list are the same.

Note
Creating unordered or ordered lists in Impress is similar to LibreOffice Writer. For
more information on unordered or ordered lists, see the Writer Guide.

Chapter 3, Adding and Formatting Text | 91

Note
In AutoLayout text boxes, promoting or demoting an item in a list changes thepresentation style to match the outline level. For example, second outline level
corresponds to Outline 2 style, third outline level to Outline 3 style, and so on. Thischange of outline level may change the formatting of the list point (for example fontsize, bullet type, and so on).

AutoLayout text boxes
In AutoLayout text boxes and, by default, the outline styles available are unordered lists. An
example of these outline styles is shown in Figure 72. These outline styles are presentationstyles and cannot be deleted, but can be modified or updated to the presentation requirements.
See Chapter 2, Master Slides, Styles and Templates for more information on styles.
By default, the list created in an AutoLayout text box is an unordered list. To customize the list
appearance or to change from unordered to ordered or ordered to unordered, see “Formatting
lists” on page 106 for more information.
1) Create a new presentation and go to View > Normal on the Menu bar.
2) Select a layout for the slide using one of the following methods:– Right-click in a blank area on the slide and select a layout type from the context menu
that opens.
– Go to Slide > Layout on the Menu bar and select a layout from the drop-down list.
– Select a layout from the layouts displayed in the Layouts panel in the Properties deckon the Sidebar.
3) Click on the text Click to add Text and start typing the first list item.
4) When the first list point is finished, click on Enter to create a new list point.
5) Use the keyboard combination Shift+Enter to start a new line without creating a new list
point. This new line has the same indentation as the text in the list point.

Figure 72: Example of outline unordered list

92 | LibreOffice 7.3 Impress Guide

Figure 73: Outline toolbar
6) To demote the outline level of a list point, use one of the following methods:– Click on the Tab key.
– Use the keyboard shortcut Alt+Shift+Right Arrow (macOS ⌥+Shift+Right Arrow).
– Click on Demote on the Outline toolbar (Figure 73).
– Click on Demote on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Demote from the submenu.
7) To promote the outline level of a list point, use one of the following methods:– Use the keyboard shortcut Shift+Tab.
– Use the keyboard shortcut Alt+Shift+Left Arrow (macOS ⌥+Shift+Left Arrow).
– Click on Promote on the Outline toolbar.
– Click on Promote on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Promote from the submenu.
8) To move a list point lower in the list order without changing the outline level, use one of
the following methods:– Click on Move Down on the Outline toolbar.
– Click on Move Down on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Move Down from the submenu.
– Use the keyboard shortcut Alt+Shift+Down Arrow (macOS ⌥+Shift+Down Arrow).
9) To move a list point higher in the list order without changing the outline level, use one of
the following methods:– Click on Move Up on the Outline toolbar.
– Click on Move Up on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Move Up from the submenu.
– Use the keyboard shortcut Alt+Shift+Up Arrow (macOS ⌥+Shift+Up Arrow).
10) To change the type and appearance of a list, see “Formatting lists” on page 106 for more
information.

Note
Do not change the outline style of a list point by selecting the list point and thenselecting another outline style. In Impress it is not possible to change presentationstyles used for outline levels in this way.

Text boxes
1) Create a text box on a slide and make sure the cursor is flashing in the text box. See“Starting Impress” on page 20 on how to create a text box.
2) Create a list using one of the following methods:– Click on Toggle Unordered List or Toggle Ordered List on the Text Formatting
toolbar.

Chapter 3, Adding and Formatting Text | 93

– Click on Toggle Unordered List or Toggle Ordered List in the Lists panel in theProperties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Unordered List or Ordered List
from the submenu.
3) When the first list point is finished, click on Enter to create a new list point.
4) Use the keyboard combination Shift+Enter to start a new line without creating a new list
point. This new line has the same indentation as the text in the list point.
5) To increase the indent level of a list point, use one of the following methods:– Click on the Tab key.
– Use the keyboard shortcut Alt+Shift+Right Arrow (macOS ⌥+Shift+Right Arrow).
– Click on Demote on the Outline toolbar.
– Click on Demote on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Demote from the submenu.
6) To decrease the indent level of a list point, use one of the following methods:– Use the keyboard shortcut Shift+Tab.
– Use the keyboard shortcut Alt+Shift+Left Arrow (macOS ⌥+Shift+Left Arrow).
– Click on Promote on the Outline toolbar.
– Click on Promote on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Promote from the submenu.
7) To move a list point lower in the list order without changing the indent level, use one of
the following methods:– Click on Move Down on the Outline toolbar.
– Click on Move Down on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Move Down from the submenu.
– Use the keyboard shortcut Alt+Shift+Down Arrow (macOS ⌥+Shift+Down Arrow).
8) To move a list point higher in the list order without changing the indent level, use one of
the following methods:– Click on Move Up on the Outline toolbar.
– Click on Move Up on the Lists panel in the Properties deck on the Sidebar.
– Go to Format > Lists on the Menu bar and select Move Up from the submenu.
– Use the keyboard shortcut Alt+Shift+Up Arrow (macOS ⌥+Shift+Up Arrow).
9) To change the type and appearance of a list, see “Formatting lists” below for more
information.

Formatting lists•

Change the list type, properties, size, position, and scope for the entire list or for a single
list point using the Bullets and Numbering dialog (Figure 74).

•

Change the list type, promote or demote a list point, or move a list point up or down in thelist order using the Lists panel in the Properties deck on the Sidebar (Figure 75).

•

Promote or demote a list point, or move a list point up or down in the list order using theOutline toolbar.

•

Change the list type using the tools on the Text Formatting toolbar.

•

Format the text used in the list. See “Formatting text” on page 98 for more information.

94 | LibreOffice 7.3 Impress Guide•Click on More Bullets or More Numbering after clicking on the triangle ▼ on the right ofToggle Unordered List or Toggle Ordered List on the Text Formatting toolbar or in the
Lists panel in the Properties deck on the Sidebar. This opens the More Bullets dialog(Figure 76) and the More Numbering dialog Figure 77).

Note
For more information on the options available in the Bullets and Numbering dialog for
unordered or ordered lists, see the Writer Guide.

Figure 74: Bullets and Numbering dialog

Figure 75: Lists panel in Properties deck on
Sidebar

Chapter 3, Adding and Formatting Text | 95

Figure 76: More bullet types

Figure 77: More numbering types

Figure 78: Example of using text
callouts

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Text callouts
A text callout is a short line of text connected by a line to highlight or point out a feature of anillustration or drawing, and give information about that feature as shown by the example in
Figure 78. Two types of text callouts are available –– Callouts for horizontal text and Vertical
Callouts for vertical text.
The text callouts are a legacy from the first versions of LibreOffice and are available on the Text
toolbar. They can also be installed on other toolbars, for example Standard or Line toolbar. For
more information on customizing toolbars, see Appendix B, Toolbars or the Getting Started
Guide.

Note
Newer custom shape callouts can be found by selecting Callout Shapes on the
Drawing toolbar, or the Callouts panel in the Shapes deck on the Sidebar. These
custom shape callouts have the same purpose as text callouts, but have different
options available.

Creating text callouts
1) Click on Callouts for horizontal text, or Vertical Callouts for vertical text on the Text
toolbar.
2) Click in the drawing and drag the cursor to create the callout.
3) Double click in the callout box to enter text mode.
4) Type the required text, then click in a blank space in the drawing. The callout box adjusts
its size horizontally and/or vertically to fit the text within the callout box.
5) Select the callout and click on the selection handle at the end of the connector line, thendrag the end of the connector line to the required position.
6) With the callout still selected, click on the callout box and drag it to the required position.
7) Click in a blank space in the drawing to deselect the text callout and save the changes.

Editing text callouts
1) Double click in the callout box to enter text mode and, if required, edit and format the text.
2) Click in a blank space in the drawing to save the changes to the text.

Figure 79: Position and Size dialog –– Callouts page
Chapter 3, Adding and Formatting Text | 97

3) Select the text callout so that the selection handles are displayed.
4) Right click on the selected text callout and select an option from the context menu tochange the attributes for position, size, line, and area of the text callout. For more
information, see Chapter 3, Working with Objects, and Chapter 4, Changing Object
Attributes.
5) Click on the selection handle at the end of the connector line and drag it to change theposition of the line end or the length of the connector line.
6) Select the text callout and open the Position and Size dialog (Figure 79) using one of thefollowing methods:– Right-click on the selected callout and select Position and Size from the context
menu.
– Go to Format > Position and Size on the Menu bar.
– Use the keyboard shortcut F4.

Note
The Callout page in the Position and Size dialog shown in Figure 79 is only
available when a text callout has been selected. It is not available for Callout
Shapes that are available on the Drawing toolbar, or in the Callouts panel in the
Shapes deck on the Sidebar7) Click on the Callout tab to open the formatting options available for text callouts.
8) In Callout Styles, select the style of text callout from Straight Line, Angled Line, orAngled Connector Line.
9) In Spacing, enter the amount of space required between the end of the callout line andthe callout box.
10) In Extension, select from the drop-down list how the callout line from extends the calloutbox.
11) In the By text box, enter a distance value to create a space between the start point of theconnector line and the callout box.
12) In Length, enter the length of the callout line segment that extends from the callout box
to the angle point of the connector line.

Note
The Length option is only available if Angled Connector Line is selected as callout
style and the Optimal check box is not selected.
13) In Optimal, select this option to display the angle point in a connector line at an optimal
distance from the callout box.
14) Click in a blank space in the drawing to deselect the text callout and save the changes.

Using tables
Tables are a powerful mechanism to convey structured information quickly when used in apresentation. Tables can be created directly in a presentation, eliminating the need to embed a
Calc spreadsheet or a Writer text table. However, in some circumstances, it makes sense toembed a table into a presentation, especially when greater functionality is required in the table.
The tables provided by Impress do have limited functionality.

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Several predefined table designs are available in the Table Design panel in the Properties deckon the Sidebar (Figure 80). The Table Design panel is only available when a table is selected ina slide.
When working with tables in Impress, the Table toolbar (Figure 81) automatically opens,providing tools for creating and formatting a table.

Figure 80: Table Design panel in Properties
deck on Sidebar

Figure 81: Table toolbar

Figure 82: Insert Table dialog
Chapter 3, Adding and Formatting Text | 99

Inserting tables
When inserting a table into a slide, it is useful to know the number of rows and columns required
as well as an approximate idea of how the table will look. The table can then be formatted after
creation should it be necessary.

Note
When a table is inserted into a slide, the table is created inside a text box at thecenter of the slide with the default style and settings already applied. The text box isthe same size as the rows and columns of the table. Currently the default settings
are hard coded into LibreOffice. A table can be formatted to the presentation
requirements using the tools and options available.

Insert Table dialog
1) Select the slide which will contain the table and, if necessary, modify the slide layout tocreate space for the table.
2) Go to Insert > Table on the Menu bar to open the Insert Table dialog (Figure 82).
3) Specify the Number of columns and Number of rows in the text boxes.
4) Click OK to insert the table in the slide and close the dialog.

Table graphic
1) Select the slide which will contain the table and, if necessary, modify the slide layout tocreate space for the table.
2) Click on Table on the Standard or Table toolbar to open the Table graphic (Figure 83).
3) Click, hold and drag the cursor across and down in the table graphic to create therequired number of rows and columns.
4) Release the cursor to insert the table in the slide and close the Table graphic.
5) Alternatively, click on More Options in the Table graphic to open the Insert Table dialog
and create the rows and columns required.

Figure 83: Table graphic

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Figure 84: Example table with banded rows and columns

Formatting tables
Sidebar Table Design panel
1) Insert a table into a slide or select a table in a slide.
2) Click on Table Design in the Properties deck on the Sidebar to open the Table Design
panel and display the available designs.
3) Select a design for the table and the types of rows and columns from the available
options.
The following options for rows and columns are available in the Table Design panel:•

Header row – selected by default. In a table, the first row is normally a header row and isdisplayed with a different background from the rest of the table.

•

Total row – if selected, it changes the background of the last row to make it stand out
from the other rows.

•

Banded rows – selected by default. Alternate rows have different backgrounds making iteasier to read data entered into the rows. An example of banded rows is shown in
Figure 84.

•

First column – when selected, highlights the first column of the table using a darker
background.

•

Last column – when selected, highlights the last column of the table using a darker
background.

•

Banded columns – when selected, alternate columns are highlighted with dark and lightcolors. An example of banded columns is shown in Figure 84.

Table toolbar
When a table is selected, the Table toolbar is displayed. If the Table toolbar is not displayed whena table is selected, go to View > Toolbars > Table on the Menu bar. The Table toolbar contains
the majority of the tools required to format a table.
•

Table – inserts a new table in the selected slide.

•

Border Style – opens a drop-down selection of available border styles. Select cells in atable, then apply a border style. If the required border style is not available, use theBorders page in the Table Properties dialog.

•

Border Color – select a color from the available color palettes for the borders that areused for selected cells. If the required border color is not available, use the Borders
page in the Table Properties dialog.

•

Borders – opens a drop-down menu where a predefined border configuration can beselected for cells. If the required border pattern is not available, use the Borders page in
the Table Properties dialog.
Chapter 3, Adding and Formatting Text | 101

Figure 85: Split Cells dialog•

Area Style/Filling – opens a drop-down menu to apply an area style fill to selected cells:
None, Color, Gradient, Hatching, Bitmap or Pattern. Depending on area style selected,
the second drop-down list shows the available fillings for the each area style selected.
Refer to Chapter 6, Formatting Graphic Objects for more information.

•

Merge Cells – merges the selected cells into one cell. The contents of merged cells arealso merged. Alternatively, right-click on selected cells and select Merge Cells from thecontext menu, or go to Format > Table > Merge Cells on the Menu bar.

•

Split Cells – splits a selected cell into multiple cells either horizontally, in equal
proportions, or vertically. Make sure that the cursor is positioned in the cell for splitting,then click on Split Cells to open the Split Cells dialog (Figure 85).
Alternatively, right-click on the selected cell and select Split Cells from the context menu,
or go to Format > Table > Split Cells on the Menu bar.
In the Split Cells dialog, select the number of cells required when splitting a cell andwhether to split the cell Horizontally or Vertically. When splitting horizontally, the selected
cells can be split using Into equal proportions to create cells of equal size. The contents ofthe split cell are kept in the original cell (left or top cell).

•Optimize – evenly distributes the selected rows and columns in a table either horizontallyor vertically. Selecting Optimize opens the Optimize toolbar (Figure 86) and contains thefollowing tools. Alternatively, right-click in selected cells and select the appropriate
Optimize tool from the context menu.
– Minimal Column Width – defines the minimal column width for selected columns anddepends on the shortest entry within a column.
– Minimal Row Height – determines the minimal row height for selected rows anddepends on the font size of the smallest character in the row.
– Optimal Column Width – defines the optimal column width for selected columns anddepends on the longest entry within a column.
– Optimal Row Height – determines the optimal row height for selected rows anddepends on the font size of the largest character in the row.
– Distribute Columns Evenly – adjusts the width of the selected columns to match thewidth of the widest column in the selection. The total width of the table cannot exceed
the width of the page.
– Distribute Rows Equally – adjusts the height of the selected rows to match the heightof the tallest row in the selection.

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Figure 86: Optimize
toolbar•Align Top, Center Vertically, Align Bottom – selects vertical alignment of text inselected cells.
Alternatively, right-click in selected cells and select Align from the context menu or go toFormat > Align Text on the Menu bar, then select the required alignment.

•

Insert Row Above, Insert Row Below, Insert Column Before, Insert Column After –select a row or column then click on one of these tool to insert a row or column.
Alternatively, right-click in a selected cell and select Insert from the context menu, thenselect one of the insert options from the second context menu.
Alternatively, go to Format > Table > Insert Rows or Insert Columns on the Menu bar toopen the Insert Row dialog (Figure 87) or Insert Column dialog (Figure 88). Selectnumber of rows or columns and the insertion position then click OK to insert.

Figure 87: Insert Rows dialog

Figure 88: Insert Columns dialog•

Delete Row, Delete Column, Delete Table – after selecting a cell, clicking on thesetools deletes a single row, a single column, or the complete table. To delete more than
one row or column, highlight cells across the number of rows or columns as required,
then click on Delete Row or Delete Column.
Alternatively, right-click in the selected cells and select Delete > Delete Row, Delete
Column, or Delete Table from the context menu.

Chapter 3, Adding and Formatting Text | 103

Alternatively, after selecting a cell, go to Format > Table on the Menu bar and selectDelete Row, Delete Column, or Delete Table from the submenu.
•

Select Table, Select Column, Select Rows – these tools select a complete table, orcolumns/rows where cells are selected.
By default these tools are not displayed on the Table toolbar. To display these tools,
right-click in a blank area on the toolbar and select Visible Buttons from the context
menu. Click on the tool required from the Visible Buttons list to add it to the toolbar.

•

Table Design – click on this tool to open the Table Design panel in the Properties deckon the Sidebar. See “Sidebar Table Design panel” on page 113 for more information.

•

Table Properties – click on this tool to open the Table Properties dialog.

Table Properties dialog
The Table Properties dialog (Figure 89) has five tabbed pages that provide formatting options for
Font, Font Effects, Borders, Background, and Shadow. The Table Properties dialog is opened
using one of the following methods:•

Right-click in a table and select Table Properties from the context menu.

•

Go to Format > Table > Properties on the Menu bar.

•

Click on Table Properties in the Table toolbar.

Figure 89: Table Properties dialog - Font page104 | LibreOffice 7.3 Impress Guide

The formatting options available on each dialog page are as follows:•

Font (Figure 89) – select Family, Typeface or Style (Italic, Bold, etc.), Size and Language
for text in the table. A sample of the font selected is displayed in the preview box.

•

Font Effects (Figure 90) – select the required Font Color, Text Decoration and Effects forthe text in the table. A sample of the font effects applied to the text is displayed in thepreview box.

•

Borders (Figure 91) – select a border configuration from the options available in Line
Arrangement, Line, and Padding. Refer to Chapter 6, Formatting Graphic Objects formore information.

•

Background (Figure 92) – select a background (area fill) from None, Color, Gradient,
Hatching, Bitmap or Pattern. The options available change to match the backgroundselected. This page provides the same functions as Area Style/Filling on the Table
toolbar. Refer to Chapter 6, Formatting Graphic Objects for more information.

•

Shadow (Figure 93) – shadows can be added to a table. The option Use shadow must
be selected before the other options can set. Refer to Chapter 6, Formatting Graphic
Objects for more information.

Figure 90: Table Properties dialog - Font Effects page

Chapter 3, Adding and Formatting Text | 105

Figure 91: Table Properties dialog - Borders page

Figure 92: Table Properties dialog - Background page106 | LibreOffice 7.3 Impress Guide

Figure 93: Table Properties dialog - Shadow page

Position and size
Tables are placed into text boxes when created and are treated just like any other graphic object
in an Impress presentation. However, only the Position and Size dialog (Figure 58 on page 88)
can be used for tables. See “Position and Size dialog” on page 88 for more information.
Open the Position and Size dialog using one of the following methods after selecting the table:•

Right-click on the table and select Position and Size from the context menu.

•

Go to Format > Object and Shape > Position and Size on the Menu bar.

•

Use the keyboard shortcut F4.

The position of the table text box can also be changed by clicking on the border and dragging tomove the table text box to a new position. Also, the table text box size can be changed byclicking and dragging on the selection handles. See “Starting Impress” on page 20 for more
information.

Note
When the size of a text box containing a table is changed, the table also increases ordecreases in size to keep the text box filled with the table.

Using fields
Fields allow the automatic insertion of text into a slide. Fields are commonly used when creating
templates and slide masters. For more information, see Chapter 2, Slide Masters, Styles, andTemplates.

Inserting fields
Insert a field into a slide as follows:
1) Select the slide so that it appears in the Workspace.
2) Go to Insert > Field on the Menu bar and select the type of field from the options in thesubmenu. The field is placed centrally on the selected slide in a text box.
3) If necessary, position and resize the field text box. See “Starting Impress” on page 20 for
more information.

Chapter 3, Adding and Formatting Text | 107

4) If necessary, format the text used for the field information. See “Formatting text” onpage 98 for more information.

Field types
The types of field available are as follows:•

Date (fixed) – inserts the current date into a slide as a fixed field. The date is not
automatically updated. Available date formats depends on the language setting in Tools> Options > Language Settings > Language. Right-click on the date field and selectthe required date format from the context menu.

•

Date (variable) – inserts the current date into a slide as a variable field. The date is
automatically updated each time the file is opened. Available date formats depends on
the language setting in Tools > Options > Language Settings > Language. Right-clickon the date field and select the required date format from the context menu.

•

Time (fixed) – inserts the current time into a slide as a fixed field. The time is not
automatically updated. Available time formats depends on the language setting in Tools> Options > Language Settings > Language. Right-click on the time field and selectthe required time format from the context menu.

•

Time (variable) – inserts the current time into a slide as a variable field. The time isautomatically updated each time the file is opened. Available time formats depends on
the language setting in Tools > Options > Language Settings > Language. Right-clickon the time field and select the required time format from the context menu.

•

Author – inserts the first and last names of the author of the presentation. This
information is taken from values entered in the LibreOffice user data. To modify thisinformation go to Tools > Options > LibreOffice > User Data.

•

Slide Number – inserts the slide number into the current slide. Alternatively, go toFormat > Slide Number on the Menu bar. To add a slide number to every slide, go to
View > Master Slide on the Menu bar and insert the slide number field on the masterslide.

•

Slide Title – inserts the slide title. The default slide name is Slide # if the slide has notbeen renamed.

•

Slide Count – inserts the total number of slides in the presentation.

•

File Name – inserts the name of the file used for the presentation. The file name only
appears after the file has been saved.

Using hyperlinks
When inserting text that can be used as a hyperlink, such as a website address or URL, Impress
formats it automatically, creating a hyperlink, and applying color and underlining. If default
settings are not being used in Impress, then the hyperlink has to be inserted manually.

Tip
To prevent automatically turning website addresses or URLs into hyperlinks, go toTools > AutoCorrect Options > Options and deselect URL Recognition.

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Tip
To change the color of hyperlinks, go to Tools > Options > LibreOffice >Application Colors, scroll to Unvisited links and/or Visited links. Select thecheckboxes, then select new colors from the color palettes for the links and click OK.
Note that this color change changes the color for all hyperlinks across allcomponents of LibreOffice.

Inserting hyperlinks
1) Select the slide where the hyperlink is going to be inserted.
2) Go to Insert > Hyperlinks on the Menu bar or use the keyboard shortcut Ctrl+K to open
the Hyperlink dialog (Figure 94).
3) On the left hand side, select the type of hyperlink for insertion. The top right part of the
dialog changes depending on the hyperlink type. A full description of all options, and theirinteractions, is beyond the scope of this chapter. A summary of the most common choices
used in a presentation is given below.
4) Create the hyperlink using the Hyperlink dialog, then click Apply to insert the hyperlink
into the slide. The hyperlink is inserted into a text box.
5) Click Close or OK to close the dialog.

Hyperlink types•

Internet (Figure 94) – select either Web or FTP protocol. Enter the required web addressin the URL text box and a name for the hyperlink in the Text text box.

•

Mail (Figure 95) – enter email details in Recipient and the subject of the link in Subject.

•Document (Figure 96) – creates a hyperlink to another document or to another place in adocument, commonly referred to as a bookmark. Enter the details in the Path text box, or
click on Open File to open a file browser. Leave this blank if the link is to a target in thesame presentation.
Optionally, specify a target, for example a specific slide. Click on Target in Document toopen a dialog where a target can be selected. If the name of the target is known, type it
into the Target text box.

•

New Document (Figure 97) – creates a hyperlink to a new document. Select Edit now toedit the newly created document immediately or Edit later to only create the hyperlink.
Choose the type of document to create from the File type drop-down list. Click on Selectpath to open a file browser so that a directory is selected for the new document.

•

Further Settings – this section in the Hyperlink dialog is common to all the hyperlink
types, although some choices are more relevant to some types of links.
– Frame – set the value to determine how the hyperlink opens. This applies todocuments that open in a web browser.
– Form – specifies if the link is to be presented as text or as a button.
– Text – specifies the text that will be visible to the user.
– Name – applicable to HTML documents. It specifies text that will be added as a NAME
attribute in the HTML code behind the hyperlink.

Chapter 3, Adding and Formatting Text | 109

Figure 94: Hyperlink dialog - Internet page

Figure 95: Hyperlink dialog - Mail page

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Figure 96: Hyperlink dialog - Document page

Figure 97: Hyperlink dialog – New Document page

Chapter 3, Adding and Formatting Text | 111

Formatting hyperlinks
A hyperlink is inserted in the center of the current slide. To edit the text, the size of a hyperlink
text box, or to reposition the hyperlink on the slide:1) Select the hyperlink by dragging a selection across the text to display the text box borderand selection handles. DO NOT click on the hyperlink because this will open thehyperlink.
2) Right-click on the selected hyperlink and select the type of formatting required from theoptions available in the context menu.
3) To reposition hyperlink, click and drag on the border to move the hyperlink on the slide.
4) Select Position and Size from the context menu or press the F4 key to open the Position
and Size dialog where options can be selected to move the hyperlink or resize the text
box. See “Starting Impress” on page 20 for more information.

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Impress Guide

Chapter 4,
Adding and Formatting
ImagesIntroduction
Images are often used in presentations as they can convey a large amount of information more
quickly than the written word. Images, such as a company logo for example, can give a
presentation a more professional look. Also, an Impress presentation can consist of only images,
such as a slideshow of holiday snapshots to share with friends.

Inserting images
This section describes several ways to insert an image from an external source into thepresentation. Once the image has been inserted, it can be formatted extensively.

Image files
Inserting image files
Inserting an image from a file is easy and the image can be formatted after it has been placed on
the slide.
1) Insert a new slide into the presentation or select a slide in the presentation. See
Chapter 1, Introducing Impress for more information.
2) If necessary, select a layout for the slide. See Chapter 1, Introducing Impress for more
information.
3) Go to Insert > Image on the Menu bar and the Insert Image file browser opens(Figure 98).
4) Navigate to the directory containing the required image and select the file. LibreOffice iscompatible with a large number of image formats.
5) If necessary, select Preview and a thumbnail of the selected file is displayed in thepreview pane on the right of the file browser.
6) Click on Open to place the image in the center of the selected slide and close the filebrowser window. The image is displayed with selection handles around the image border.

Figure 98: Example of Insert Image file browser

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7) Format the image to the presentation requirements. See “Formatting images” onpage 134 for more information.

Linking image files
To insert a linked image, select Insert as Link in the Insert Image file browser. The selected
image file is then inserted as a link to a file rather than embedding the image file into apresentation. However, it is preferable to embed images so that a presentation can be copied
and used on other computers. Sometimes, it makes sense to link an image file rather thanembed it and the reasons for linking could be as follows:•

When an image file is large, linking rather than embedding dramatically reduces the filesize of the presentation.

•

When the same image file is used in many presentations. For example, when using thesame background image for all the presentations created.

•

When the linked file is only available when the presentation is opened. For example, if
the presentation is a slide show of holiday photographs.

Inserting scanned images
Inserting an image from a scanner is normally a simple process if the following points are valid
for the computer being used:•

Scanner software driver has been installed on the computer.

•

Scanner is supported by the SANE system and the computer operating system is Linuxor other UNIX operating system.

•

Scanner is TWAIN compatible and the computer is operating Windows or macOS.

•

Scanner is configured on a computer with LibreOffice software installed.

The following scanning procedure is only an example to demonstrate how to insert an image
from a scanner. The actual procedure used depends on computer operating system, the type ofscanner being used, and the scanner driver software installed.
1) Prepare the image for the scanner and make sure that the scanner is switched on.
2) If the scanner and scanning software has not been used before, go to Insert > Media >Scan > Select Source on the Menu bar to open a scanner dialog.
3) If the scanner and scanning software is already installed on the computer, then go toInsert > Media > Scan > Request on the Menu bar to open a scanner dialog.
4) If there is more than one scanner connected to a computer, select the scanner from theSelect Source or Device Used drop-down list.
5) If available, click Create Preview or Preview to create a preview scan of the image andplace it in the preview area.
6) If necessary crop the scanned image to what is required and make any necessary
scanning adjustments.
7) Click Scan and the image is scanned. Impress then places the scanned image in thecenter of the selected slide.
8) Format the image to the presentation requirements. See “Formatting images” onpage 134 for more information.

Chapter 4, Adding and Formatting Images | 115

Figure 99: Gallery deck on Sidebar

Inserting Gallery images
The Gallery deck on the Sidebar contains a collection of images that can be used in apresentation. Images can also be added to the Gallery, making it an essential tool for creatingpresentations quickly and with a consistent look. The Gallery is available in all LibreOfficecomponents. For more information on the Gallery, see the Getting Started Guide.
1) Open the Gallery deck in the Sidebar (Figure 99) using one of the following methods:– Go to Insert > Media > Gallery on the Menu bar.
– Click on Gallery in the Sidebar.
2) Select a theme from the available themes and the images for that theme are displayed.
3) Scroll through the available images and select the required image.
4) Click and hold on the image and drag it onto the slide. Release the hold and the image isinserted centrally into the slide.
5) Format the image to the presentation requirements. See “Formatting images” onpage 134 for more information.

Gallery themes
Default themes
Images in the Gallery are grouped by themes, such as Arrows, Bullets, Diagrams and so on, andthese default themes are listed alphabetically in the box at the top of the Gallery deck on the
Sidebar (Figure 99). Click on a theme to see its images displayed in the Gallery deck.
The default themes in the Gallery are read-only. No images or graphics can be added to ordeleted from these themes. The default themes are easily identified by right-clicking on a themename and the only available option in the context menu is Properties.

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Figure 100: Properties of New Theme dialog – General page

Custom themes
When custom themes have been created, they are the only themes where images can be added.
Custom themes are listed alphabetically, along with the default themes, in the box at the top of
the Gallery deck on the Sidebar. Custom themes are easily identified by right-clicking on a themename and the options available in the context menu are Delete, Rename and Properties.

Creating themes
1) Open the Gallery deck in the Sidebar using one of the following methods:– Go to Insert > Media > Gallery on the Menu bar.
– Click on Gallery in the Sidebar.
2) Click New at the bottom of the Gallery deck and the Properties of New Theme dialog
opens (Figure 100).
3) Click on General and type a name for the new theme in the text box.
4) Click OK to save the new theme and close the dialog. The new theme is displayed in thelist of themes in the Gallery.

Note
The name of the Properties of New Theme dialog changes to show the name of the
newly created custom theme in the Gallery deck.

Adding theme images
1) Right-click on a custom theme name in the theme list on the Gallery deck and selectProperties from the context menu to open the Properties of New Theme dialog.
2) Click on Files (Figure 101) to open the Files page, then click on Find Files to open a
Select Path dialog.
3) Navigate to the folder that contains the images required and select the folder.
4) Click OK to close the Select Path dialog. The files contained in the folder appear in theProperties of New Theme dialog.
5) If necessary, select Preview and any image selected appears in the preview box.
6) Select the files required for the custom theme and click on Add. The added files
disappear from the file list and the images appear in the custom theme on the Gallery
deck.

Chapter 4, Adding and Formatting Images | 117

Figure 101: Properties of New Theme dialog - Files page7) To add all the files in the list, then click Add All. All the files disappear from the list andthe images appear in the custom them on the Gallery deck.
8) Click OK and close the Properties of New Theme dialog.

Deleting theme images
Custom themes are the only themes where images can be deleted.
1) Open the Gallery deck and select a new theme that has been created.
2) Right-click on the image being deleted and select Delete from the context menu.
3) Click Yes in the confirmation message to delete the image.

Note
Images in custom themes are linked files and are deleted from the Gallery only. The
original image files are not deleted.

Updating themes
All images in the Gallery are linked files. It is recommended that any custom themes are updated
on a regular basis to make sure that all the files are still available.
1) Open the Gallery deck and select a new theme that has been created.
2) Right-click on the name of a custom theme that contains at least one image.
3) Select Update from the context menu and the links to all the image files are updated

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Formatting images
Moving images
For more information on moving images, see Chapter 6, Formatting Graphic Objects.
1) Click on an image to select it and display the selection handles.
2) Move the cursor over the image until it changes shape. The cursor shape depends on thecomputer operating system, for example a clenched hand.
3) Click, hold and drag the picture to the desired position, then release the hold when theimage is in the desired position.

Resizing images
For more information on resizing images, see Chapter 6, Formatting Graphic Objects.
1) Click on an image to select it and display the selection handles.
2) Position the cursor over one of the selection handles. The cursor changes shape giving agraphical representation of the direction of the resizing.
3) Click, hold and drag the selection handle to resize the image, then release the hold when
the image is at the required size.

Note
The corner selection handles resize both the width and the height of the graphic
object simultaneously. The top and bottom selection handles resize the image height.
The left and right selection handles resize the image width.

Note
To retain the original proportions of the graphic as a selection handle is dragged,
Shift+Click and hold on a selection handle, then drag the selection handle. Make sure
to release the hold before releasing the Shift key.

Tip
Re-sizing a bitmapped (raster) image affects the image resolution causing somedegree of blurring. It is recommended to use a specialized graphics program tocorrectly scale the picture to the desired size before inserting it into a presentation.
LibreOffice recommends Gimp (https://www.gimp.org).

Rotating, slanting or skewing images
For more information on rotating, slanting or skewing images and objects, see Chapter 6,
Formatting Graphic Objects.
1) Click on an image to select it and display the selection handles.
2) Select rotation mode (Figure 102) using one of the following methods. The color andshape of the selection handles changes depending on the computer operating systemand setup.
– Click on Rotate on the Drawing toolbar (Figure 103).
– Click again on a selection handle.

Chapter 4, Adding and Formatting Images | 119

Figure 102: Examples of rotating, slanting and skewing images

Figure 103: Drawing toolbar
3) The central selection handle is the normal rotation point for the selected image. If
required, click, hold and drag this rotation point to another position (even outside of theimage) to change how the selected image is rotated.
4) Click, hold and drag a selection handle to rotate, slant or skew the image as follows. A
ghost image appears while dragging the cursor.
– Corner selection handles rotate the image.
– Left and right selection handles slant the image.
– Top and bottom selection handles skew the image.
5) Release the hold when the required rotation, slanting or skewing is reached.

Note
To restrict the rotation angles to multiples of 15 degrees, Shift+Click on a selection
handle and then drag to rotate, slant or skew. Make sure to release the mousebutton before releasing the Shift key.

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Figure 104: Image toolbar

Figure 105: Image Filter toolbar

Using Image Filters
Image Filter toolbar
When an image is selected, the Image toolbar (Figure 104) and the Image Filter toolbar(Figure 105) become available to format an image.
1) Select an image on a slide.
2) Go to View > Toolbars > Image on the Menu bar to open the Image toolbar. The Image
toolbar only opens when an image is selected.
3) Click on Filter to open the Image Filter toolbar. The Image Filter toolbar only opens when
an image is selected.
4) Select the required filter and it is applied immediately to the image. See “Image filters”
below for more information on filters.
5) Alternatively, go to Format > Image > Filter on the Menu bar and select a filter from thesubmenu. This applies the image filter at the filter default settings.
6) Click outside the image to deselect it and save the presentation.

Image filters
The effect each image filter has on an image is described below. The best way to judge if a filter
works is to try it. See the Draw Guide for more information on image filters and examples of thefilter effects.
•

Invert – inverts or reverses the color values of a color image (similar to a color negative),or the brightness values of a grayscale image. Apply the filter again to revert to theoriginal graphic.

•

Smooth – softens or blurs the image by applying a low pass filter reducing the contrast
between neighboring pixels and produces a slight lack of sharpness. Selecting this filter
opens the Smooth dialog to set and use the smooth radius parameter.

•

Sharpen – sharpens the image by applying a high pass filter, increasing the contrast
between neighboring pixels emphasizing the difference in brightness. This accentuates
the outlines and the effect is strengthened if the filter is applied several times.

•

Remove Noise – removes noise by applying a median filter comparing every pixel with
its neighbor creating an image that looks smoother. It replaces any pixel with extreme
values that deviate in color by a large amount from the mean value with a pixel that has amean color value. The amount of image information does not increase because there arefewer contrast changes.

Chapter 4, Adding and Formatting Images | 121

•Solarization – solarization is a phenomenon in photography where an image recorded
on a negative or on a photographic print is wholly or partially reversed in tone. Dark
areas appear light or light areas appear dark. Solarization was originally a photochemical
effect used during photographic film development and is now used in the digital world ofcomputing to create a change or reversal of color. Selecting this image filter opens the
Solarization dialog, where the Threshold value for solarization can be defined. Entering athreshold value above 70% reverses the color values. Selecting the Invert option causes
all the colors to be inverted.

•

Aging – aging creates a look that resembles photographs developed in the early days ofphotography. All pixels are set to their gray values. The green and blue color channels
are reduced by the amount specified in Aging degree in the Aging dialog. Red color
channel is not changed. Selecting this image filter opens the Aging dialog, where theAging degree can be defined creating an old look to an image.

•

Posterize – posterizing reduces the number of colors in an image making it look flatter.
When used on a photograph, posterizing can make the photograph look like a painting.
Selecting this image filter opens the Posterize dialog, where the number of poster colors
can be defined to produce the required effect.

•

Pop Art – select this image filter to change the colors of an image to a pop-art format.

•

Charcoal Sketch – selecting this image filter displays an image as a charcoal sketch.
The contours of the image are drawn in black and the original colors are suppressed.

•

Relief – this image filter calculates the edges of an image in relief as if the image isilluminated by a light source. Selecting this image filter opens the Emboss dialog where
the position of the Light source can be selected producing shadows that differ in direction
and magnitude.

•

Mosaic – this image filter joins groups of pixels and converts them into a rectangular tilein a single color creating an image that appears to be a mosaic. The larger the individual
rectangles created, the fewer details the mosaic graphic has. Selecting this image filter
opens the Mosaic dialog, where the number of pixels used can be set to create the Widthand Height of each tile created. Selecting Enhanced edges enhances the edges of eachtile to create a sharper definition.

Changing image mode
The Image Mode drop-down list on the Image toolbar provides options to change the color orimage mode of a selected image. The options for image mode are as follows and an example ofusing Image Mode is shown in Figure 106.
•

Default – image color is not changed.

•

Grayscale – the image is shown in grayscale. A color image becomes monochrome ingrayscale. Color sliders can be used to apply a uniform color to the monochrome graphic
object.

•Black and White – the image is shown in black and white. All brightness values below
50% appear black, all brightness values over 50% appear white.

•

Watermark – in an image, the brightness is raised and the contrast reduced to allow theimage to be used in the background as a watermark.

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Figure 106: Example of image modes

Figure 107: Example of adjusting color level

Chapter 4, Adding and Formatting Images | 123

Figure 108: Color toolbar

Color adjustment
The Color toolbar is used to adjust individual colors within the whole of the image (red, green,blue), as well as the brightness, contrast, and gamma of the image. Increasing the gamma valueof an image makes it more suitable to be used as a background or watermark as the image hasless interference with a dark text. An example of changing the percentage and levels for color,brightness, contrast, and gamma of an image is shown in Figure 107.
After selecting an image, open the Color toolbar (Figure 108) using one of the following methods
to change the values for color adjustment:•

Click on Color in the Image toolbar.

•

Go to Format > Image > Color on the Menu bar.

Replacing colors and transparent areas
The Color Replacer dialog (Figure 109) only allows a color to be replaced or changed inembedded images for another color or a color set as transparent. The embedded image must bea bitmap (for example BMP, GIF, JPG, or PNG) or a metafile (for example WMF).
Up to four colors can be replaced at once. Color Replacer only works on the same color in theentire image. Individual areas in an image cannot be selected for color replacement.
The colors available in the Replace with… drop-down lists are all contained in color palettes thatare part of the installation of LibreOffice. If any custom colors have been created, then thesecolors are available in the custom palette. For more information on creating custom colors, see
the Draw Guide.

Note
The Color Replacer can only be used on embedded images. If the Color Replacer isused on a linked image, the following error message appears “This image is linked toa document. Do you want to unlink the image in order to edit it?”.

Replacing colors
1) Select an embedded image to start using the Color Replacer.
2) Go to Tools > Color Replacer on the Menu bar to open the Color Replacer dialog.

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Figure 109: Color Replacer dialog

Figure 110: Example of color replacing3) Click on Pipette at the top of the Color Replacer dialog to activate the color selectionmode.
4) Move the cursor over the color being replaced in the selected image and click on thecolor. A check box is now marked and the selected color appears in Source color.
5) If necessary, select another three colors in the selected image. A maximum of four colors
can be selected.
6) Enter the amount of tolerance required for replacing the color in the Tolerance box. The
default selection is 10% tolerance.
7) Select a color from the color palettes available in the Replace with… drop-down list foreach color selected. Transparent is the default selection.
8) After selecting up to four colors for replacement, click Replace to replace the colors in theselected image. An example of replacing colors is shown in Figure 110.
9) There is no preview of the effect. If the result is not what is required, select Edit > Undo
in the Menu bar and repeat the color replacement.
Chapter 4, Adding and Formatting Images | 125Note
If the Replace button does not become active when replacing colors, then the fileformat of the image is not compatible with LibreOffice Impress.

Note
Using Color Replacer replaces all occurrences of the Source color in the selected
image.

Note
The default selection of Transparent in Replace with… removes the selected color
from the image and creates transparent areas in the image.

Replacing transparent areas
1) Select an embedded image to start using the Color Replacer.
2) Go to Tools > Color Replacer on the Menu bar to open the Color Replacer dialog.
3) Select Transparency in the Color Replacer dialog.
4) Select a color from the available color palettes in the drop-down list next to Transparency.
5) Click Replace to replace the transparent areas with the selected color.
6) There is no preview of the effect. If the result is not what is required, select Edit > Undo
in the Menu bar and repeat the transparency replacement.

Tolerance parameter
The Tolerance parameter is used to set how much of the source color in an embedded image isreplaced by another color.
•

Replacing colors that are similar to the color being replaced, enter a low value for thetolerance parameter.

•

Replacing a wider range of colors, enter a higher value for the tolerance parameter.

Figure 111: Example of changing transparency percentage

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Image transparency
Specifies the transparency in an image. A percentage value of 0% is a fully opaque image and apercentage value of 100% is a fully transparent image. As with the gamma value of an image,increasing the transparency makes the image blend more smoothly into the background making
any overlay text easier to read.
Click on Transparency on the Image toolbar and change the percentage value in the text box toadjust the image transparency. An example of adjusting the transparency percentage is shown in
Figure 111.

Adjusting shadow settings
Select an image, then click on Shadow on the Image toolbar to apply a shadow to the image.
The shadow applied uses the settings from the Shadow page of the Area dialog (Figure 112). If ashadow is already applied to the image, clicking on Shadow removes the shadow from theimage.
The preview box in the dialog shows how the shadow looks when the settings are adjusted andapplied as follows:
1) Go to Format > Object and Shape > Area on the Menu bar to open the Area dialog.
2) Click on Shadow to open the Shadow page.
3) Select the option Use shadow in Properties.
4) Select the shadow position from one of nine positions for casting the shadow from theimage.
5) Select a shadow color from the available color palettes in the Color drop-down list.
6) Enter a distance for the shadow to be offset from the image in the Distance box.
7) Enter a value in the Blur box to create a softer look for the shadow. The higher thesetting, the softer the shadow appears. Value of 0 (minimum), the shadow is sharp. The
value of 150 (maximum), the shadow is at its softest.
8) Enter a percentage in the Transparency box. The value of 0% (minimum), the shadow is
opaque. The value of 100% (maximum), the shadow is transparent.

Figure 112: Area dialog - Shadow page

Chapter 4, Adding and Formatting Images | 127

Figure 113: Image croppingmarks

Cropping images
In Impress, images can be cropped using a mouse or a dialog. Mouse cropping is easier, butdialog cropping provides more precise control.

Mouse cropping
1) Select an image and use one of the following methods to put the image into cropping
mode and crop marks appear around the image (Figure 113):– Click Crop Image on the Image toolbar.
– Go to Format > Image > Crop on the Menu bar.
– Right click on the image and select Crop from the context menu.
2) Place the cursor over any of the crop marks and the cursor changes shape. Click, holdand drag the crop mark to crop the image.
– Corner crop marks change width and height of an image.
– Left and right crop marks change the width of an image.
– Top and bottom crop marks change the height of an image.
3) Click outside the image to deactivate cropping mode.

Note
Press and hold the Shift key, then click, hold and drag a crop mark to proportionallyreduce width and height of the image at the same time. Release the hold before
releasing the Shift key.

Dialog cropping
1) Select an image and go to Format > Image > Crop Dialog on the Menu bar to open the
Crop dialog (Figure 114).
2) Crop the image using the options given in the Crop dialog. A preview of the selected
image and cropping results appear in the dialog.
3) Click OK to save the changes and close the dialog.

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Figure 114: Crop dialog

Figure 115: Example of cropping with Keep
scale

Figure 116: Example of cropping with Keep image size
The Crop dialog has the following options:•

Crop – adjusts the crop size and type of cropping for an image.
– Keep scale – maintains the original scale of the image when cropped. The size of theimage changes to the cropped size (Figure 115).
– Keep image size – maintains the original size of the image when cropped. The scaleof the image changes (Figure 116). To reduce the scale of the graphic, select thisoption and enter negative values in the cropping boxes. To increase the scale of thegraphic, enter positive values in the cropping boxes.
– Left – if Keep scale is selected, enter a positive amount to trim the left edge of theimage, or a negative amount to add white space to the left of the image. If Keep
image size is selected, enter a positive amount to increase the horizontal scale of theimage, or a negative amount to decrease the horizontal scale of the image.
Chapter 4, Adding and Formatting Images | 129

– Right – if Keep scale is selected, enter a positive amount to trim the right edge of theimage, or a negative amount to add white space to the right of the image. If Keep
image size is selected, enter a positive amount to increase the horizontal scale of theimage, or a negative amount to decrease the horizontal scale of the image.
– Top – if Keep scale is selected, enter a positive amount to trim the top of the image, ora negative amount to add white space above the image. If Keep image size isselected, enter a positive amount to increase the vertical scale of the image, or anegative amount to decrease the vertical scale of the image.
– Bottom – if Keep scale is selected, enter a positive amount to trim the bottom of theimage, or a negative amount to add white space below the image. If Keep image size
is selected, enter a positive amount to increase the vertical scale of the image, or anegative amount to decrease the vertical scale of the image.
•

Scale – changes the scale of the selected image.
– Width – enter the width for the selected image as a percentage.
– Height – enter the height of the selected image as a percentage.

•

Image Size – changes the size of the selected image.
– Width – enter a width for the selected image.
– Height – enter a height for the selected image.

•Original Size – returns the selected image to its original size.

Deleting images
Click on an image to display the selection handles and press the Delete or Backspace key.

Creating image maps
An image map defines areas of the image (called hotspots) associated with a URL (a web
address or a file on the computer). Hotspots are the graphic equivalent of text hyperlinks. In
Impress, clicking on a hotspot opens the linked page in the appropriate program (for example,
default browser for HTML pages; LibreOffice Writer for ODT files; PDF viewer for PDF files).
Hotspots can be created in various shapes, such as rectangles, ellipses, and polygons, andseveral hotspots can be included in the same image. When clicking on a hotspot, the URL opens
in a browser window or frame that has been specified. Also, text can be specified to appear when
the cursor hovers over a hotspot.
Use the ImageMap dialog (Figure 117) to create or edit a hotspot:
1) Select an image on a slide and go to Tools > ImageMap on the Menu bar and theImageMap dialog opens. The main part of the dialog shows the selected image where
hotspots will be defined.
2) Use the tools at the top of the dialog and the fields to define hotspots and their links.
3) Click on Apply to apply the settings.
4) When finished, click on Save to save the image map to a file and open a file browser.
5) Navigate to the folder where the image map is going to be saved and enter a name forthe image map.
6) Click on Save and the file browser closes.
7) Click on Close to close the ImageMap dialog.

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Figure 117: ImageMap dialog
The tools available in the ImageMap dialog are as follows:•

Apply – applies any changes made.

•Open – opens a file browser window for navigating to a folder where an image map has
been saved.

•

Save – opens a file browser window for navigating to a folder where the image map is tobe saved.

•

Close – closes the Image Map dialog. A confirmation window opens asking for
confirmation of what happens to any changes that have been made.

•Select – used to select a hotspot that has been created on an image.

•

Rectangle, Ellipse, Polygon and FreeForm Polygon – drawing tools for hotspot
shapes. These tools work in exactly the same way as the corresponding tools in the
Drawing toolbar. For more information see Chapter 5, Managing Graphic Objects.

•

Edit Points, Move Points, Insert Points, Delete Points – advanced editing tools tomanipulate the shape of a polygon hotspot. Select Edit Points first to activate the otherpoints tools.

•

Undo – reverses any previous action taken.

•

Redo – carries out any action that has been previously undone.

•

Active – toggles the status of the hotspot activating a selected hotspot or deactivating it if
active.

•Macro – associates a macro with the hotspot instead of a hyperlink.

•

Properties – sets the hyperlink properties and adds the Name attribute to the hyperlink.

Chapter 4, Adding and Formatting Images | 131

•Address – enter the URL address that points to a hyperlink, or to an anchor in adocument (for example a specific slide number). Using an anchor in a document, write
the address in this format: file:///<path>/document_name#anchor_name.

•

Text – enter the text that is displayed when the cursor is moved over the hotspot.

•

Frame – where the target of the hyperlink opens.
– _blank – opens in a new browser window.
– _self – default selection and opens in the current window.
– _top – file opens in the topmost frame in the hierarchy.
–_parent – file opens in the parent frame of the current frame. If there is no parent
frame, the current frame is used.

Tip
The value _self for the target frame works on the vast majority of occasions. It is notrecommended to use the other values, if available, unless absolutely necessary.

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Impress Guide

Chapter 5,
Managing Graphic Objects

Chapter 5, Managing Graphic Objects | 133

Introduction
This chapter describes how to rotate, distort, arrange, and position graphic objects on a slide
focussing on the shapes that can be created with the available tools in Impress. However, someof the techniques described in this chapter are also applicable to images imported into slides.

Drawing toolbar
The Drawing toolbar (Figure 118) contains the majority of the tools normally used to creategraphic objects. If this toolbar is not visible, select View > Toolbars > Drawing from the Menu
bar. By default, the Drawing toolbar is docked vertically at the left side of the Impress window.

Figure 118: Drawing toolbar

Note
The Drawing toolbar shown in Figure 118 may differ between different operating
systems and computer setup. Also, the Drawing toolbar displayed depends on how
many drawing tools have been placed on the toolbar. Right-click in an empty area of
the Drawing toolbar, then select Visible Buttons from the context menu to display
the available tools. Using Visible Buttons, tools can be installed and removed toand from the toolbar. See Appendix B, Toolbars for more information.

Drawing tools
From left to right, the drawing tools shown in Figure 118 are as follows:•

Select – selects objects. To select a group of objects, position the cursor above the top
left object, then click, hold and drag the cursor below the bottom right object of theintended selection. A rectangle identifying the selection area is displayed. Also, several
objects can be selected by holding down the Shift key while selecting the individual
objects.

•

Zoom & Pan – used to zoom out and pan the selected slide in the Workspace. Holddown the Ctrl key (macOS ⌘) and select the tool to zoom out and reduce the screen
display of a slide in LibreOffice. The current zoom factor is displayed as a percentage
value on the Status bar. Hold down the Shift key and select the tool to move thedisplayed slide without changing the zoom percentage.

•

Insert Text Box – creates a text box with text aligned horizontally. See Chapter 3, Adding
and Formatting Text for more information on working with text.

•

Insert Vertical Text – creates a text box with text aligned vertically. This tool is available
only when Asian language support has been enabled in Tools > Options > Language
Settings > Languages (macOS LibreOffice > Preferences > Language Settings >Languages). See Chapter 3, Adding and Formatting Text for more information on
working with text.

134 | LibreOffice 7.3 Impress Guide•Line Color – click on the triangle ▼ next to Line Color to open a color palette and selecta color for the line. More colors are available by selecting a different color palette fromthe drop-down list at the top of the color palette.

•

Fill Color – click on the triangle ▼ next to Fill Color to open a color palette and select acolor for the area fill. More colors are available by selecting a different color palette fromthe drop-down list at the top of the color palette.

•

Insert Line – draws a straight line from the point where the cursor is dragged to the point
where the cursor is released. Press the Shift key to restrict the angle of the line tomultiples of 45°. Press the Alt key (macOS ⌥) to draw a line from its center. Release thecursor before releasing the Shift or Alt (macOS ⌥) keys.

•

Rectangle – draws a rectangle when the cursor is dragged from the top left to the bottom
right corner. Press the Shift key to draw a square. Press the Alt key (macOS ⌥) to draw ashape from its center. Press the Shift + Alt keys (macOS ⌥+Shift) to draw a square fromthe center. Release the cursor before releasing the Shift or Alt (macOS ⌥) keys.

•

Ellipse – draws an ellipse. Press the Shift key to draw a circle. Press the Alt key(macOS ⌥) to draw a shape from its center. Press the Shift + Alt keys (macOS ⌥+Shift)
to draw a circle from the center. Release the cursor before releasing the Shift or Alt(macOS ⌥) keys.

•

Line and Arrows – draws a straight line ending with an arrowhead. The arrowhead isplaced at the end of the line where the cursor is released. Click the triangle ▼ next toLine and Arrows to show the available tools (Figure 119). The Shift and Alt (macOS ⌥)keys have the same effect as the Line tool. Actual icon shown on the toolbar depends on
the tool that had previously been selected.

Figure 119: Lines and Arrows sub-toolbar•

Curves and Polygons – draws a shape depending on the option that has been selected.
Click the triangle ▼ next to Curves and Polygons to show the available tools(Figure 120). Actual icon shown on the toolbar depends on the tool that had previously
been selected.

Figure 120: Curves and Polygons
sub-toolbar•

Connectors – draws a connector line between two figures. Click the triangle ▼ next toConnectors to show the available tools (Figure 121). Actual icon shown on the toolbar
depends on the tool that had previously been selected. For more information see“Connectors and glue points” on page 182.

Figure 121: Connectors sub-toolbar

Chapter 5, Managing Graphic Objects | 135

•Basic Shapes – click the triangle ▼ next to Basic Shapes to open a toolbar showing theavailable tools (Figure 122). The Shift and Alt (macOS ⌥) keys have the same effect as
the Rectangle tool. Actual icon shown on the toolbar depends on the tool that had
previously been selected.

Figure 122: Basic Shapes sub-toolbar•

Symbol Shapes – click the triangle ▼ next to Symbol Shapes to open a toolbar
showing the available tools (Figure 123). The Shift and Alt (macOS ⌥) keys have thesame effect as the Rectangle tool. Actual icon shown on the toolbar depends on the toolthat had previously been selected.

Figure 123: Symbol Shapes sub-toolbar•

Block Arrows – click the triangle ▼ next to Block Arrows to open a toolbar showing theavailable tools (Figure 124). The Shift and Alt (macOS ⌥) keys have the same effect as
the Rectangle tool. Actual icon shown on the toolbar depends on the tool that had
previously been selected.

Figure 124: Block Arrows sub-toolbar•

Flowchart – click the triangle ▼ next to Flowchart to open a toolbar showing theavailable tools (Figure 125). The Shift and Alt (macOS ⌥) keys have the same effect as
the Rectangle tool. Actual icon shown on the toolbar will depend on the tool that had
previously been selected.

Figure 125: Flowchart sub-toolbar•

Callouts – click the triangle ▼ next to Callout Shapes to open a toolbar showing theavailable tools (Figure 126). The Shift and Alt (macOS ⌥) keys have the same effect as
the Rectangle tool. Actual icon shown on the toolbar depends on the tool that had
previously been selected.

Figure 126: Callouts subtoolbar

136 | LibreOffice 7.3 Impress Guide•Stars and Banners – click the triangle ▼ next to Stars and Banners to open a toolbar
showing the available tools (Figure 127). The Shift and Alt (macOS ⌥) keys have thesame effect as the Rectangle tool. Actual icon shown on the toolbar depends on the toolthat had previously been selected.

Figure 127: Stars and Banners sub-toolbar•

3D-Objects – click the triangle ▼ next to 3D-Objects to open a toolbar showing theavailable tools (Figure 128). The Shift and Alt (macOS ⌥) keys have the same effect as
the Rectangle tool. Actual icon shown on the toolbar depends on the tool that had
previously been selected. For more information on 3D objects, see “Working with 3D
objects” on page 188.

Figure 128: 3D-Objects
sub-toolbar•

Rotate – select an object then click on this tool to switch the object in rotation mode. The
selection handles change color and pivot point appears in the center of the object.

•

Align Objects – click the triangle ▼ next to Align Objects to open the availablealignment tools (Figure 129) for two or more objects: See “Aligning objects” on page 175
for more information.
– Left, Centered, Right – determines the horizontal alignment of selected objects.
– Top, Center, Bottom – determines the vertical alignment of selected objects.

Figure 129: Align Objects
sub-toolbar•

Arrange – changes the stack level of an object. Click the triangle ▼ next to Arrange toopen the available arrange tools (Figure 130) for a selected object. See “Arranging
objects” on page 181 for more information.
– Bring to front – the selected object is moved in front of all other objects.
– Bring forward – the selected object is moved one level up in the stack.
– Send backwards – the selected object is moved one level down in the stack.
– Send to back – the selected object is moved behind all other objects.
– In front of object – moves the first selected object in front of the second selected
object.
– Behind object – moves the first selected object behind the second selected object.
– Reverse – swaps the stacking order of two selected objects.

Chapter 5, Managing Graphic Objects | 137

Figure 130: Position sub-toolbar(Arrange)•

Distribute Selection – changes the distribution between objects by using the horizontal
and vertical spacing between objects (Figure 131). A minimum of three objects have to
be selected for this tool to be active.

Figure 131: Distribute Selection
sub-toolbar•

Shadow – applies a shadow to a selected object using the shadow settings from theArea or Line dialog.

•

Crop Image – this tool only becomes active when an image is selected that can be
cropped.

•Filter – this tool only becomes active when an image is selected and opens the available
filter options (Figure 132) for application to an image. For more information on image
filters, see the Draw Guide.
– Invert – inverts the color values of a color image, or the brightness values of agrayscale image. Apply the filter again to reverse the effect.
– Smooth – softens or blurs the image by applying a low pass filter.
– Sharpen – sharpens the image by applying a high pass filter.
– Remove Noise – removes noise by applying a median filter.
– Solarization – opens a dialog for defining solarization. Solarization refers to an effectthat looks like what can happen when there is too much light during photodevelopment.
– Aging – all pixels are set to their gray values. The green and blue color channels arethen reduced by the amount you specify. The red color channel is not changed.
– Posterize – opens a dialog to determine the number of poster colors. This effect isbased on the reduction of the number of colors. It makes photos look like paintings.
– Pop Art – converts an image to a pop-art format.
– Charcoal Sketch – displays the image as a charcoal sketch. The contours of theimage are drawn in black, and the original colors are suppressed.
– Relief – displays a dialog for creating reliefs. You can choose the position of theimaginary light source that determines the type of shadow created, and how thegraphic image looks in relief.
– Mosaic – joins small groups of pixels into rectangular areas of the same color. The
larger the individual rectangles are, the fewer details the graphic image has.

Figure 132: Image Filter toolbar

138 | LibreOffice 7.3 Impress Guide•Points – select this tool and then select an object to edit the individual points in theobject. The object must be converted to a curve or polygon first before editing the object
points. Clicking on the keyboard shortcut F8 also selects this tool.

•Show Glue Points Functions – opens the Glue Points toolbar (Figure 133) for editing
the glue points of a graphic object. Glue points are the positions where connector lines
terminate or start. See “Glue points” on page 185 for more information.

Figure 133: Glue Points toolbar•

Toggle Extrusion – switches 3D effects on or off for the selected object. Clicking on thistool also opens the 3D-Settings toolbar (Figure 134). See “Working with 3D objects” onpage 188 for more information.

Figure 134: 3D-Settings toolbar

Creating lines and shapes
This section is an introduction to creating lines and shapes. For more information on working withlines and shapes, see the Draw Guide.

Drawing regular shapes
Regular shapes that are available on the Drawing toolbar are as follows:
Rectangle
Symbol Shapes
Callouts Shapes
EllipseBlock Arrows
Stars and Banners
Basic Shapes
Flowchart
3D Objects
Some icons for regular shapes have a triangle ▼ next to the icon that gives access to several
different types of regular shapes. Also, the icons for some of the regular shapes displayed on the
Drawing toolbar show the last tool used for each of these regular shapes.

Drawing a regular shape is as follows:
1) Select the required tool from the Drawing toolbar or from a sub-toolbar after selecting thetriangle ▼ next to the icon.
2) Place the cursor on the slide, then click and drag to define an enclosing rectangle.
3) Release the cursor and the selected shape is drawn on the slide.
4) Press and hold the Shift key when creating a shape to maintain equal height and width.
For example, using Rectangle or Ellipse to draw a square or a circle. Release the cursor
before releasing the Shift key.
5) Press and hold the Alt key (macOS ⌥) to draw a shape from its center. Release thecursor before releasing the Alt key (macOS ⌥).
6) Press and hold the Shift and Alt (macOS ⌥) keys when creating a shape to maintainequal height and width and draw the shape from the center. For example, when using
Rectangle or Ellipse tool to draw a square or a circle. Release the cusor before
releasing the Shift and Alt (macOS ⌥) keys.

Chapter 5, Managing Graphic Objects | 139

7) Press and hold the Ctrl key (macOS ⌘) when creating a shape to snap the top left cornerof the shape selection box to the nearest grid point.

Note
If the Snap to Grid option in Tools > Options > LibreOffice Impress > Grid
(macOS LibreOffice > Preferences > LibreOffice Impress > Grid) has been
selected, pressing and holding the Ctrl key (macOS ⌘) prevents the top left corner ofthe shape selection box snapping to the nearest grid point.

Regular shape adjustment
When creating shapes that are included in Impress, one or more dots maybe displayed in adifferent color to the selection handles. These dots perform a different function according to theshape they are applied to and are listed below.

Basic Shapes
The Basic Shapes with shape adjustment dots are as follows:•

Rectangle, Rounded – changes the radius of the curve used for corners on a roundedrectangle or square.

•

Square, Rounded – changes the radius of the curve used for corners on a roundedrectangle or square.

•

Parallelogram – changes the internal angles between the sides.

•

Trapezoid – changes the internal angles between the sides.

•

Circle Pie – changes the size of the filled sector.

•

Block Arc – changes both internal diameter and size of the filled area.

•

Isosceles Triangle – changes the shape and type of the triangle.

•

Hexagon – changes the internal angles between the sides.

•

Octagon – changes the internal angles between the sides.

•

Cylinder – changes the perspective.

•

Cube – changes the perspective.

•

Folded Corner – changes the size of the folded corner.

•

Cross – changes the thickness of the four arms of the cross.

•

Frame – changes the thickness of the frame.

•

Ring – changes the internal diameter of the ring.

Symbol Shapes
The Symbol Shapes with shape adjustment dots are as follows:•

Smiley Face – changes the smile on the face.

•

Sun – changes the shape of the symbol.

•

Moon – changes the shape of the symbol.

•

Prohibited – changes the thickness of the ring and the diagonal bar.

•

Square Bevel – changes the thickness of the bevel.

•

Octagon Bevel – changes the thickness of the bevel.

•

Diamond Bevel – changes the thickness of the bevel.

•

Double Bracket – changes the curvature of the bracket.

140 | LibreOffice 7.3 Impress Guide•Left Bracket – changes the curvature of the bracket.

•

Right Bracket – changes the curvature of the bracket.

•

Double Brace – changes the curvature of the bracket.

•

Left Brace – changes the curvature of the brace and the position of the point.

•

Right Brace – changes the curvature of the brace and the position of the point.

Block Arrows
The Block Arrows with shape adjustment dots are as follows:•

Right Arrow – changes the shape and thickness of the arrow.

•

Left Arrow – changes the shape and thickness of the arrow.

•

Down Arrow – changes the shape and thickness of the arrow.

•

Up Arrow – changes the shape and thickness of the arrow.

•

Left and Right Arrow – changes the shape and thickness of the arrow.

•

Up and Down Arrow – changes the shape and thickness of the arrow.

•

Circular Arrow – changes the shape and thickness of the arrow.

•

4-way Arrow – changes the shape and thickness of the arrow.

•Chevron – changes the angle between the sides and the shape.

•

Pentagon – changes the angle between the sides and the shape.

•

Striped Right Arrow – changes the shape and thickness of the arrow.

•

Up, Right and Down Arrow – changes the shape and thickness of the arrow.

•

Notched Right Arrow – changes the shape and thickness of the arrow.

•

Up and Right Arrow – changes the shape and thickness of the arrow.

•

Right Arrow Callout – changes the shape and thickness of the callout.

•

Left Arrow Callout – changes the shape and thickness of the callout.

•

Down Arrow Callout – changes the shape and thickness of the callout.

•

Up Arrow Callout – changes the shape and thickness of the callout.

•

Left and Right Arrow Callout – changes the shape and thickness of the callout.

•

Up and Down Arrow Callout – changes the shape and thickness of the callout.

•

4-way Arrow Callout – changes the shape and thickness of the callout.

•

Up and Right Arrow Callout – changes the shape and thickness of the callout.

Callout Shapes
All Callouts use shape adjustment dots to change the length, position and angle of the pointer.

Stars and Banners
The Stars and Banners with shape adjustment dots are as follows:•

4-Point Star – changes the thickness and shape of the star points.

•

8-Point Star – changes the thickness and shape of the star points.

•

24-Point Star – changes the thickness and shape of the star points.

•

Vertical Scroll – changes the width and shape of the scroll.

•

Horizontal Scroll – changes the width and shape of the scroll.

•

Doorplate – changes the inward curvature of the corners.

Chapter 5, Managing Graphic Objects | 141

Drawing curves, polygons and freeform lines
Curves, polygons and lines on the Drawing toolbar have a triangle ▼ next to the icon. Clicking on
this triangle ▼ opens a sub-toolbar giving access to several different types of curves, polygons
and lines. The icons on the Drawing toolbar show the last tool used for each of these curves,
polygons and lines. If a filled curve, filled polygon, or filled freeform line was selected, Impress
draws the line connecting the last point to the start point and fills the inside area with the default
fill color.

Curves1) Click the triangle ▼ next to Curves and Polygons on the Drawing toolbar to open theCurves and Polygons sub-toolbar.
2) Select either Curve or Curve Filled.
3) Place the cursor on the slide, then click and drag to create the starting point of a curve.
4) Release the cursor and drag the cursor to draw a curve on the slide, bending the line intoa curve.
5) Click to set the end point of the curve and fix the curve on the slide.
6) Drag the cursor to continue drawing a straight line. Each click sets a corner point andallows drawing of another straight line from the corner point.
7) Double-click to end the drawing of the curve. If Curve Filled was selected, Impress
automatically fills the curve with the default fill color.

Note
Holding down the Shift key when drawing lines with the curve or polygon tools
restricts the angles between lines to 45 or 90 degrees.

Polygons and Polygons 45°
1) Click the triangle ▼ next to Curves and Polygons on the Drawing toolbar to open theCurves and Polygons sub-toolbar.
2) Select either Polygon, Polygon Filled, Polygon (45°) or Polygon Filled (45°).
3) Place the cursor on the slide, then click and drag to draw the first line from the start point.
Release the cursor and a line between the first and second points is drawn.
4) Move the cursor to draw the next line. Each click sets a corner point and allows drawingof another line.
5) Double-click to end the drawing of a polygon. If Polygon Filled or Polygon Filled (45°)
was selected, Impress automatically fills the polygon with the default fill color.

Note
If Polygon (45°) or Polygon Filled (45°) were selected, the movement of the cursor
and the angles between lines is restricted to increments of 45°.

Freeform lines
Using Freeform Line or Freeform Line Filled tools is similar to drawing with a pencil on paper.
1) Click the triangle ▼ next to Curves and Polygons on the Drawing toolbar to open theCurves and Polygons sub-toolbar.
2) Select either Freeform Line or Freeform Line Filled.
3) Click and drag the cursor to the line shape required.

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4) When finished drawing a freeform line, release the cursor and the drawing is completed.
If Freeform Line Filled was selected, Impress automatically fills the drawing between thestart and end points with the default fill color.

Drawing lines and arrows
Straight lines
A straight line is the simplest element or object in Impress to create.
1) Use one of the following methods to draw a line:– Click Insert Line in the Drawing toolbar.
– Click the triangle ▼ on the right of Lines and Arrows on the Drawing toolbar andselect Insert Line from the Lines and Arrows sub-toolbar.
2) Click at the start position for the line and drag the cursor.
3) Release the cursor at the end position of the line. A selection handle appears at each endof the line. The selection handle at the starting point of the line is slightly larger than theend selection handle, as shown in Figure 135.
4) Keep the Ctrl key (macOS ⌘) pressed while drawing a line to enable the end of the line
to snap to the nearest grid point.
5) Keep the Shift key pressed while drawing a line to restrict the drawing angle of a line tomultiple of 45 degrees.
6) Keep the Alt key (macOS ⌥) pressed while drawing a line to cause the line to extend
outwards symmetrically in both directions from the start point. This draws lines by startingfrom the middle of the line.

Figure 135: Line starting
point

Note
If the Snap to Grid option in Tools > Options > LibreOffice Impress > Grid
(macOS LibreOffice > Preferences > LibreOffice Impress > Grid) has been
selected, pressing and holding the Ctrl key (macOS ⌘) prevents the line or arrowsnapping to the nearest grid point.

ArrowsArrows are drawn like lines and are classified as a subgroup of lines, that is lines witharrowheads. Hovering the cursor over each type of arrow that is available shows the type ofendings each tool will draw.

Chapter 5, Managing Graphic Objects | 143

1) Click the triangle ▼ on the right of Lines and Arrows on the Drawing toolbar and selectthe type of arrow from the Lines and Arrows sub-toolbar.
2) Click at the starting position for drawing the arrow, then drag the cursor. The
arrowhead(s) is drawn at the end of the line when the cursor is released.
3) Keep the Ctrl key (macOS ⌘) pressed while drawing an arrow to enable the end of thearrow to snap to the nearest grid point.
4) Keep the Shift key pressed while drawing an arrow to restrict the drawing angle of anarrow to multiple of 45 degrees.
5) Keep the Alt key (macOS ⌥) pressed while drawing an arrow to cause the arrow toextend outwards symmetrically in both directions from the start point. This draws arrows
by starting from the middle of the arrow.

Grouping objects
Grouping of objects is similar to putting objects into a container. Objects within a group are
moved together as one object and any changes made are applied globally to the objects within
the group. A group can always be undone and the objects that make up the group can always be
manipulated separately.
This section gives only a brief introduction to grouping of objects. An example of grouping two
objects together is shown in Figure 136. For more information on working with grouped objects,
see the Draw Guide.

Temporary grouping
Temporary grouping is when several objects are selected. Any changes to the objects are applied
to all of the objects within the temporary group. For example, a temporary group of objects canbe rotated in its entirety.
A temporary group is created using one of the following methods:•

Hold down the Shift key whilst clicking multiple objects on a slide.

•

Click and drag the cursor to create a marquee around multiple objects. Release thecursor and all the objects within the marquee are selected.

To cancel a temporary grouping of objects, simply click outside of the selection handles displayedaround the objects.

Figure 136: Example of grouping objects

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GroupingTo group objects together permanently:
1) Objects are grouped together using one of the following methods:– Hold down the Shift key whilst clicking multiple objects on a slide.
– Click and drag the cursor to create a marquee around multiple objects. Release thecursor and all the objects within the marquee are selected.
– To select all the objects on the slide, go to Edit > Select All on the Menu bar or use
the keyboard shortcut Ctrl+A (macOS ⌘+A).
2) With selection handles displayed, use one of the following methods to create a group of
selected objects:– Go to Format > Group > Group on the Menu bar.
– Use the keyboard shortcut Ctrl+Shift+G(macOS ⌘+Shift+G).
– Right-click on an object within the selected group and select Group from the context
menu.

Editing or formatting groups
1) Click on an object in the group to select the group. Any editing or formatting can then be
carried out on all the objects within the group or on individual objects within the group.
2) To edit an individual object within a group, enter the group using one of the following
methods:– Use the keyboard shortcut F3.
– Go to Format > Group > Enter Group on the Menu bar.
– Right-click and select Enter Group from the context menu.
3) Select individual objects within the group for editing or formatting. An example of editing
individual objects in a group is shown in Figure 137.
4) When editing or formatting is completed, use one of the following methods to exit thegroup and the whole group then becomes selected:– Use the keyboard shortcut Ctrl+F3 (macOS ⌘+F3).
– Go to Format > Group > Exit Group on the Menu bar.
– Right-click and select Exit Group from the context menu.

Figure 137: Example of editing inside a group
Chapter 5, Managing Graphic Objects | 145

Ungrouping
1) Click on any one of the objects in the group to select the group.
2) With selection handles displayed, use one of the following methods to ungroup a group of
objects:– Go to Format > Group > Ungroup on the Menu bar.
– Use the keyboard shortcut Ctrl+Alt+Shift+G (macOS ⌘+⌥+Shift+G).
– Right-click on the group and select Ungroup from the context menu.

Tip
If group and ungroup commands are regularly used, or any other command,commands can be added to a toolbar so that they are readily available. See Chapter
11, Setting Up and Customizing Impress and the Getting Started Guide for more
information on customizing the user interface.

Positioning and resizing graphic objects
Using the cursor
Positioning
For quick positioning of an object on a slide, use the cursor as follows:
1) Click on an object or a group of objects to display the selection handles.
2) Move the cursor over a selected graphic object until the cursor changes shape. The
cursor shape depends on the computer setup and the computer operating system.
3) Click and drag the object to the desired position. During movement, a ghost image of theobject appears to help with repositioning (Figure 138).
4) Release the cursor when the object is in the desired position.

Figure 138: Example of moving objects

Note
The arrow keys can also be used to quickly move a selected object or group to a
new position.

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Figure 139: Example of resizing objects

Resizing
For quick positioning of an object on a slide, use the cursor as follow:
1) Click on an object or a group of objects to display the selection handles.
2) Move the cursor over a selection handle.
3) Click and drag the selection handle to resize the graphic object. During resizing, a ghost
image of the object appears to help with resizing (Figure 139).
4) To maintain the width to height ratio, hold down the Shift key before clicking and dragging
on a selection handle. Remember to release the cursor before releasing the Shift key.
5) Release the cursor when the object is at the desired size.

Position and Size dialog
Positioning
For a more accurate placement of a graphic object on a slide, use the Position and Size dialog(Figure 140) as follows:
1) Select an object to display the selection handles, then open the Position and Size dialog
using one of the following methods:– Use the keyboard shortcut F4.
– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the selected object and select Position and Size from the context
menu.
– Click on More Options on the right of the title bar for the Position and Size panel in
the Properties deck on the Sidebar.
2) Click on the Position and Size tab to open the Position and Size page.
3) In the Position section, specify Position X (horizontal) and Position Y (vertical) position of
the object. The values represent the distance from the Base point selected on the righthand side of the dialog. The default selection for Base point is relative to the top left
corner of the slide.
4) If necessary, in the Protect section of the dialog, select the Position option to prevent theobject from being repositioned.
5) Click OK to save the changes and to close the dialog.
Chapter 5, Managing Graphic Objects | 147

Figure 140: Position and Size dialog - Position and Size pageNote
The units of measurement used in this dialog and other Impress dialogs are set inTools > Options > LibreOffice Impress > General (macOS LibreOffice >Preferences > LibreOffice Impress > General).

Resizing
1) Select an object to display the selection handles, then open the Position and Size dialog
using one of the following methods:– Use the keyboard shortcut F4.
– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the selected object and select Position and Size from the context
menu.
– Click on More Options on the right of the title bar for the Position and Size panel in
the Properties deck on the Sidebar.
2) Click on the Position and Size tab to open the Position and Size page.
3) In Size, select a Base point that to use as an anchor when resizing the object. The default
selection of top left corner means that the top left corner of the object will not change
position when resizing.
4) To maintain the proportions between width and height, in the Size section select the Keepratio option before changing the Width or Height. When Keep ratio is selected, changes to
one dimension results in an automatic change to the other dimension maintaining theratio between object width and height.
5) In the Size section, specify the Width and Height of the object.
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6) If necessary, in the Protect section of the dialog, select the Size option to prevent theobject from being resized.
7) Click OK to save the changes and to close the dialog.

Sidebar Position and Size panel
Positioning
Use the Position and Size panel in the Properties deck on the Sidebar (Figure 141) to position agraphic object as follows:
1) Select an object to display the selection handles.
2) Click on Properties in the Sidebar to open the Properties deck.
3) Click on Position and Size to open the panel.
4) Specify Position X (horizontal) and Position Y (vertical) position of the object. The values
represent the distance from the Base point that has been selected in the Position andSize dialog.
5) Press the Enter key to make the changes.

Figure 141: Position and Size panel in Properties
deck on Sidebar

Chapter 5, Managing Graphic Objects | 149

ResizingUse the Position and Size panel in the Properties deck on the Sidebar to resize an object asfollows:
1) Select an object to display the selection handles.
2) Click on Properties in the Sidebar to open the Properties deck.
3) Click on Position and Size to open the panel.
4) To maintain the proportions between width and height, select the Keep ratio option beforechanging the Width or Height. When Keep ratio is selected, changes to one dimension
results in an automatic change to the other maintaining the ratio between object widthand height.
5) Press the Enter key to make the changes.

Applying special effects
As well as the basic actions of moving and resizing an object, a number of special effects canalso be applied to objects in Impress. This section describes how to rotate, flip, and distort an
object.

Rotating graphic objects
Cursor rotation
1) Select an object to display the selection handles.
2) On the Line and Filling toolbar, click on the triangle ▼ next to Transformations then clickon Rotate on the Transformations sub-toolbar. The selection handles change shape andcolor as shown in Figure 142. A pivot point indicating the rotation center also appears in
the center of the object.
3) Move the cursor over one of the corner handles and the cursor changes shape indicating
the movement direction.
4) Click on a corner selection handle and move in the direction required to rotate the object.
Only the corner selection handles are active for rotation.
5) When satisfied with the rotation, release the cursor.
6) To change the rotation center of the object, click and drag the pivot point to the desired
position before rotating. The pivot point can be moved to any position on the slide, evenoutside of the object boundaries.

Figure 142: Example of rotating objects

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7) To restrict the rotation angles to multiples of 15 degrees, press and hold the Shift key
while rotating the object. This is useful for rotating pictures through a right angle, forexample from portrait to landscape. Remember to release the Shift key before releasing
the cursor.

Position and Size dialog rotation
Instead of rotating an object manually, use the Rotation page of the Position and Size dialog(Figure 143) to accurately rotate an object.
1) Select an object to display the selection handles, then open the Position and Size dialog
using one of the following methods:– Use the keyboard shortcut F4.
– Go to Format > Object and Shape > Position and Size on the Menu bar.
– Right-click on the selected object and select Position and Size from the context
menu.
– Click on More Options on the right of the title bar for the Position and Size panel in
the Properties deck on the Sidebar.
2) Click on the Rotation tab to open the Rotation page.
3) If necessary, in Pivot Point enter a measurement for Position X and Position Y to movethe position of the pivot point. The default position of the pivot point is the center of theobject. Alternatively, select a pivot point from one of the 9 positions in Default settings.
4) In Rotation Angle, enter the degree amount for rotation in the Angle text box.
Alternatively, in Default settings, click on the rotation angle indicator and drag it to a new
angle. The angle of rotation is displayed in the Angle text box.
5) Click OK to save the changes and to close the dialog.

Sidebar rotation
Use the Position and Size panel in the Properties deck on the Sidebar to rotate an object asfollows:
1) Select an object to display the selection handles.

Figure 143: Position and Size dialog - Rotation page
Chapter 5, Managing Graphic Objects | 151

2) Click on Properties in the Sidebar to open the Properties deck.
3) Click on Position and Size to open the panel.
4) In Rotation, enter the degree amount for rotation in the text box or click on the rotation
angle indicator and drag it to a new angle. The angle of rotation is displayed in the
Rotation text box.
5) Press the Enter key to make the changes.

Flipping objects
Quick flipping1) Click on an object to display the selection handles.
2) Quickly flip a selected object so it faces the other direction using one of the following
methods:– Right-click on the selected object and select Flip > Vertically or Horizontally fromthe context menu.
– Click on Vertically or Horizontally flip tool on the Standard toolbar.
– Go to Format > Flip > Vertically or Horizontally on the Menu bar.
– Click on Flip Vertically or Flip Horizontally in the Position and Size panel on theProperties deck of the Sidebar.

Flip tool
To change the position and angle that an object flips over, the Flip tool on the Transformations
toolbar (Figure 144) is used as shown by the example in Figure 145.
1) Click on an object to display the selection handles.
2) Go to View > Toolbars > Transformations to open the Transformations toolbar.
3) Click on Flip on the Transformations toolbar and a symmetry axis appears as a dashedline through the center of the object. The object is flipped about this axis of symmetry.

Figure 144: Transformations toolbar

Figure 145: Example of using the Flip tool

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4) Click and drag the symmetry axis to a new position, or position the cursor in one of thecircles at each end of the symmetry axis and drag with the cursor to change the angle.
5) Place the cursor over one of the selection handles for the object.
6) Click and drag the cursor across the symmetry axis to flip the object. The new position of
the object is shown faintly until the cursor is released.
7) Release the cursor and the object appears flipped over. Angle and position of the flip
depends on the angle and position of the symmetry axis.

Note
Press and hold the Shift key while moving the symmetry axis to rotate it in 45-degreeincrements.

Mirror copies
Impress does not include a mirror command. However, mirroring an object can be emulated byflipping the object:
1) Select the object to make a mirror copy and copy the object to the clipboard.
2) Flip the object using one of the methods in “Quick flipping” on page 172, then move theflipped object to one side.
3) Click in an empty area of the slide to deselect the object.
4) Paste the copied object from the clipboard into the slide.
5) Select both objects, then right-click and select Alignment from the context menu.
6) Select the type of alignment required. Top, Center, or Bottom if a horizontal mirror copy
is being created. Left, Centered, or Right if a vertical mirror copy is being created.

Distorting images
Three tools on the Transformations toolbar allow an object to be distorted.
•

Distort – distorts an object in perspective.

•

Set to circle (slant) and Set in Circle (perspective) – both create a pseudo 3D effect.

Note
When using these tools, an object has to be converted to a curve before distorting.
Converting an object into a curve cannot be reversed and can only be undone byusing the Undo function.

Distort tool
Examples of distorting an object with the Distort tool are shown in Figure 146.
1) Select an object and click on Distort on the Transformations toolbar.
2) Click Yes to convert the object to a curve. If the object is already a curve, this dialog does
not appear.
3) Click and drag a corner selection handle to distort the object using the opposite corner
selection handle as an anchor point for the distortion.
4) Click and drag the vertical selection handles to distort the object using the opposite
vertical side as an anchor point for the distortion.
5) Click and drag the horizontal selection handles to distort the object using the opposite
horizontal side as an anchor point for the distortion.

Chapter 5, Managing Graphic Objects | 153

Figure 146: Examples of object distortion

Figure 147: Example of using Set in Circle (perspective) distortion

Figure 148: Example of using Set to circle (slant) distortion

Set in Circle (perspective) tool
Examples of distorting an object with the Set in Circle (perspective) tool are shown in
Figure 147.
1) Select an object and click on the Set in Circle (perspective) in the Transformations
toolbar.
2) Click Yes to convert the object to a curve. If the object is already a curve, this dialog does
not appear.
3) Click and drag one of the selection handles to give a pseudo 3D perspective using the
opposite side as an anchor point. A ghosted image appears as the object is distorted togive an indication of how the resulting object will look.

Set to circle (slant) tool
Examples of distorting an object with the Set to circle (slant) tool are shown in Figure 148.
1) Select an object and click on the Set to circle (slant) in the Transformations toolbar.
2) Click Yes to convert the object to a curve. If the object is already a curve, this dialog does
not appear.
3) Click and drag one of the selection handles to give a pseudo 3D perspective using the
opposite side as an anchor point. A ghosted image appears as the object is distorted togive an indication of how the resulting object will look.
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Aligning objects
Use the alignment tools in LibreOffice to adjust the relative position of an object compared toanother object. These alignment tools are only active if two or more objects are selected. The
alignment options are as follows:•

Left, Centered, Right – determines the horizontal alignment of selected objects.

•

Top, Center, Bottom – determines the vertical alignment of selected objects.

Select the objects for alignment and use one of the following methods to access the alignoptions:•

Click on the triangle ▼ next to Align Objects on the Line and Filling toolbar. Select analignment option from the tools available. The Align Objects icon shown on the Line andFilling toolbar depends on the last tool used.

•

Go to View > Toolbars > Align Objects on the Menu bar to open the Align Objects
toolbar. Select an alignment option from the tools available.

•

Right-click on the group of selected objects and select Align Objects and then one of thealignment options from the context menu.

Using grid or snap functions
In Impress, objects can be positioned accurately and consistently using grid points, snap points
and lines, object frames, individual points on objects, or page edges. This function is known as
Snap. It allows positioning of an object in exactly the same place on multiple slides.
It is easier to use snap functions at the highest practical zoom value for a presentation. Two
different snap functions can be used at the same time. For example, snapping to a guide line andthe slide edge. It is recommended to activate only those snap functions that are really required.

Configuring grid and snap
To configure the grid and snap in a presentation, go to Tools > Options > LibreOffice Impress> Grid (macOS LibreOffice > Preferences > LibreOffice Impress > Grid) on the Menu bar todisplay the Grid dialog (Figure 149).
•

Grid – specifies the settings for the grid used in Impress. This grid helps to determine theexact position of objects. Also, the grid can be set in line with the snap grid. If the snap
grid is activated, to move or create individual objects without snapping to the grid, keep
the Shift key pressed to deactivate this function for as long as necessary.
– Snap to grid – specifies whether to move frames, drawing elements, and controls only
between grid points. To change the status of Snap to grid only for the current action,
drag an object while holding down the Ctrl key (macOS ⌘).
– Visible grid – specifies whether to display the grid.

•

Resolution– Horizontal – defines the unit of measure for the spacing between grid points on the
X-axis.
– Vertical – defines the grid points spacing in the desired unit of measurement on the
Y-axis.

•Subdivision– Horizontal – specify the number of intermediate spaces between grid points on the
X-axis.

Chapter 5, Managing Graphic Objects | 155

Figure 149: Options LibreOffice Impress Grid dialog

Figure 150: Options toolbar– Vertical – specify the number of intermediate spaces between grid points on the
Y-axis.
– Synchronize axes – specifies whether to change the current grid settings
symmetrically. The resolution and subdivision for the X and Y axes remain the same.
•

Snap– To snap lines – snaps the edge of a dragged object to the nearest snap line when the
cursor is released. Also, this setting can be defined by using Snap to Snap Guides
on the Options toolbar (Figure 150).
– To the page margins – specifies whether to align the contour of the graphic object tothe nearest page margin. The cursor or a contour line of the object must be in thesnap range. In a presentation, this function can also be accessed with Snap to page
Margins in the Options toolbar.
– To object frame – specifies whether to align the contour of the object to the border ofthe nearest object. The cursor or a contour line of the object must be in the snap
range. In a presentation, this function can also be accessed with Snap to Object
Border in the Options toolbar.
– To object points – specifies whether to align the contour of the object to the points of
the nearest object. This only applies if the cursor or a contour line of the object is in
the snap range. In a presentation, this function can also be accessed with Snap to
Object Points in the Options toolbar.
– Snap range – defines the snap distance between the cursor and the object contour.
Snaps to a snap point if the cursor is closer than the distance selected.

•

Constrain Objects– When creating or moving objects – specifies that objects are restricted vertically,horizontally or diagonally (45°) when creating or moving them. This setting can be
temporarily deactivated by pressing and holding the Shift key.

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– Extend edges – specifies that a square is created based on the longer side of arectangle when the Shift key is pressed before releasing the cursor. This also applies
to an ellipse (a circle will be created based on the longest diameter of the ellipse).
When Extend edges is not selected, a square or a circle is created based on the
shorter side or diameter.
– When rotating – specifies that objects can only be rotated within the rotation angle
that is selected. To rotate an object outside the defined angle, press the Shift key
when rotating. Release the Shift key when the desired rotation angle is reached.
– Point reduction – defines the angle for point reduction. When working with polygons,
this is useful in reducing the editing points.
The grid and snap functions can also be displayed and switched on or off using one of thefollowing methods:•

Go to Tools > Options > LibreOffice Impress > Grid (macOS LibreOffice >Preferences > LibreOffice Impress > Grid) on the Menu bar to display the Grid dialog.

•

Right-clicking on a slide and using the options in the context menu.

•

Using the tools in the Options toolbar.

Snap to gridUsing Snap to Grid
Use the Snap to Grid function to move an object exactly onto a grid point in a slide. This function
can be switched on and off using one of the following methods:•

Go to View > Snap Guides > Snap to Grid on the Menu bar.

•

Right-click on a slide and selecting Snap Guides > Snap to Grid from the context menu.

•

Click on Snap to Grid on the Options toolbar.

Displaying grid
To display or turn off the grid in a presentation using one of the following methods:•

Go to View > Grid and Helplines > Display Grid on the Menu bar.

•

Click on Display Grid on the Options toolbar.

•

Right-click on a slide and select Grid and Helplines > Display Grid from the context
menu.

•

Select Visible grid option in Tools > Options > LibreOffice Impress > Grid (macOS
LibreOffice > Preferences > LibreOffice Impress > Grid).

Changing color of grid points
By default and depending on the display and computer setup, the grid points are gray and are notalways easy to see. To change the color of the grid points, go to Tools > Options > LibreOffice> Application Colors (macOS LibreOffice > Preferences > LibreOffice > Application Colors)
to open the Options LibreOffice Application Colors dialog (Figure 151). In the
Drawing/Presentation section, select a more suitable color for the grid from the drop-down list to
make the grid points more prominent against the color scheme being used.

Snap points and lines
Unlike the grid, snap lines and snap points are inserted when positioning an object to a specificposition on a slide. Snap lines can either be horizontal or vertical and appear as dashed lines.
Snap points appear as small crosses with dashed lines. Snap points and snap lines do notappear in printed output.
Chapter 5, Managing Graphic Objects | 157

Figure 151: Options LibreOffice Application Colors dialog

Figure 152: New Snap Object dialog

Inserting snap points and lines
To insert a snap point or line use one of the following methods to open the New Snap Object
dialog (Figure 152):•

Go to Insert > Snap Guide on the Menu bar.

•

Right-click in an empty space on a slide and select Insert Snap Guide from the context
menu.

The options available in the New Snap Object dialog are as follows:•

Position – sets the position of a selected snap point or line relative to the top left cornerof the page.
– X: – enter the amount of space required between the snap point or line and the leftedge of the page.

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– Y: – enter the amount of space required between the snap point or line and the topedge of the page.
•Type – specifies the type of snap object required.
– Point – inserts a snap point. Both X and Y text boxes are active.
– Vertical – inserts a vertical snap line. Only X text box is active.
– Horizontal – inserts a horizontal snap line. Only Y text box is active.

Tip
When positioning snap lines, it is useful to display the rulers by selecting View >Rulers on the Menu bar. Click on the horizontal or vertical ruler and drag a snap line
onto the slide.

Displaying snap points and lines
Display or turn off snap points and lines in a presentation using one of the following methods:•

Go to View > Snap Guides > Display Snap Guides on the Menu bar.

•

Click on Display Snap Guides on the Options toolbar.

•

Right-click on a slide and select Snap Guides > Display Snap Guides from the context
menu.

Editing snap points
1) Right-click on a snap point and select Edit Snap Point from the context menu to open
the Edit Snap Point dialog (Figure 153).
2) Enter new X: and Y: coordinate settings for the snap point and click OK. Alternatively,
drag the snap point to a new position on the slide.

Figure 153: Edit Snap Point dialog

Figure 154: Edit Snap Line dialog

Chapter 5, Managing Graphic Objects | 159

Editing snap lines
1) Right-click on a snap line and select Edit Snap Line from the context menu to open the
Edit Snap Line dialog (Figure 154).
2) Enter a new X: coordinate setting for vertical snap lines or a new Y: coordinate setting forhorizontal snap lines and click OK. Alternatively, drag a snap line to a new position on theslide.

Deleting snap points and lines
1) Right-click on a snap point or line.
2) Select Delete Snap Point or Delete Snap Line from the context menu.

Note
Clicking on Delete in the Edit Snap Point or Edit Snap Line dialog also deletes asnap point or snap line.

Configuring snap range
To configure the snap range of when an object snaps to a position.
1) Go to Tools > Options > LibreOffice Impress > Grid (macOS LibreOffice >Preferences > LibreOffice Impress > Grid) on the Menu bar to open the Options
LibreOffice Impress Grid dialog.
2) Enter the number of pixels to set the proximity of when the object snaps into position in
the Snap range text box. The default setting is 5 pixels.
3) Click OK to set the new snap range and close the dialog.

Using Helplines
Helplines are a function in Impress to help position objects and can be displayed while an object
is being moved. They extend from the edges of the object to the rulers at the top and left side ofa workspace and do not have a snap function (Figure 155).

Figure 155: Example of using helplines

160 | LibreOffice 7.3 Impress Guide

Figure 156: Options LibreOffice Impress View dialog
Use one of the following methods to display helplines while moving an object:•

Go to Tools > Options > LibreOffice Impress > View (macOS LibreOffice >Preferences > LibreOffice Impress > View) to open the Options LibreOffice Impress
View dialog (Figure 156) on the Menu bar and select Helplines while moving.

•

Click on Helplines While Moving on the Options toolbar.

•

Right-click in an empty area on a slide and select Grid and Helplines > Helplines While
Moving from the context menu.

Arranging objects
Impress organizes objects in a stack so that the objects on the top level of the stack cover theobjects on lower levels, if any overlapping occurs. The stack level of each object can be changed
by arranging shapes on a slide. Select an object or objects and use one of the following methods
to change the stack level:•

Click on the required arrange tool on the Line and Filling toolbar.

•

Right-click on selected objects and select Arrange, then select the required arrange
option from the context menu.

•

Go to Format > Arrange on the Menu bar and select an option from the submenu.

The options available for arranging the object stack level on a slide are as follow:•

Bring to Front (Ctrl+Shift++) (macOS ⌘+Shift++) – the selected object is moved in frontof all other objects.

•

Bring Forward (Ctrl++) (macOS ⌘++) – the selected object is moved one level up in thestack.

•

Send Backward (Ctrl+–) (macOS ⌘+–) – the selected object is moved one level down inthe stack.

•Send to Back (Ctrl+Shift+–) (macOS ⌘+Shift+–) – the selected object is moved behindall other objects.

•

In Front of Object – moves the first selected object in front of the second selected
object. Select the first object, then click on the second object and the objects swap
position.
Chapter 5, Managing Graphic Objects | 161

•Behind Object – moves the first selected object behind the second selected object.
Select the first object, then click on the second object and the objects swap position.

•Reverse – swaps the stacking order of two selected objects.

Connectors and glue points
Connectors are lines that can be anchored to glue points and by default are positioned on theborder of an object. When an object with a connector attached is moved or resized, theconnector automatically adjusts to the change. When creating a flowchart, organization chart,
schematics, or diagrams, it is highly recommended to use connectors instead of simple lines.

Connectors
When a connector is drawn or selected, Impress displays selection handles that are different tothe selection handles for normal lines. The termination points of a connector are round at eachend of a connector. The square selection handles on a connector line are used to change therouting of a connector where applicable.
Impress offers a wide variety of predefined connectors, which differ in the termination shape(none, arrow, circle) and in the way the connector is drawn (straight, line, curved). A full list ofavailable connector types is shown below. The connector types that are installed on theConnectors sub-toolbar (Figure 157) are normally indicated by a check mark or highlighting,depending on the computer operating system and setup.

Figure 157: Connectors sub-toolbar
Available connector types numbered left to right
Connector Ends with Arrow
Curved Connector with Arrows
Straight Connector Ends withLine Connector with Arrows
Arrow
Connector Starts with Arrow
Curved Connector Ends with
Straight Connector Starts with
Arrow
Arrow
Line Connector Ends with
Curved Connector Starts with
Arrow
Arrow
Connector
Line Connector Starts with
Straight Connector
Arrow
Curved Connector
Connector Ends with Circle
Line Connector
Straight Connector Ends with
CircleConnector with Arrows
Straight Connector with Arrows Line Connector Ends with
CircleCurved Connector Ends with
CircleConnector Starts with Circle
Straight Connector Starts with
CircleLine Connector Starts with
CircleCurved Connector Starts with
CircleConnector with Circles
Straight Connector with Circles
Line Connector with Circles
Curved Connector with Circles

Drawing connectors
1) Click on the triangle ▼ next to Connectors on the Drawing toolbar to open theConnectors sub-toolbar (Figure 157). The Connectors icon shown on the Drawing
toolbar depends on the last connector that had been previously used.
2) Select the type of connector required from the Connectors sub-toolbar.
3) Move the cursor over one of the objects to be connected and small crosses appear
around the object edges, normally in the same position as selection handles. Thesecrosses are glue points to which a connector attaches, as shown in Figure 158.
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Figure 158: Example ofconnector glue points

Figure 159: Example of connectors between objects4) Click on the required glue point to attach one end of the connector, then click, hold anddrag the connector to another object.
5) When the cursor is over the glue point of the target object release the cursor and theconnector is drawn.
6) The selection handles that appear on the connector are used to adjust the path of theconnector so that the connector can be adjusted not to cover another object in its path, asshown by the example in Figure 159.

Connector types
The full range of predefined connectors can be accessed by clicking on the triangle ▼ on the title
bar of the Connectors sub-toolbar and selecting Visible Buttons.
Connectors fall into four type groups as follows:•Standard – connector name starts with Connector. Line segments run vertically andhorizontally creating a connector with one or more 90-degree angle bends.

•

Line – connector name starts with Line. Consists of a line segment with two smaller
segments at the ends and creates a connector that bends near a glue point. To adjust thelength of the line segment between a bend point and a glue point, click the connector anddrag the bend point.

Chapter 5, Managing Graphic Objects | 163

•Straight – connector name starts with Straight. Consists of a single line and draws astraight line connector.

•

Curved – connector name starts with Curved. Based on Bézier curves and curves
around objects, creating a curved line connector.

Formatting connectors
To detach or reposition a connector, click on a round selection handle at either end of theconnector and drag to a different location, as shown in Figure 159.
To change the connector route between objects avoiding any objects on the route, click on asquare control handle on the connector line and drag it to a new position, as shown in
Figure 159,
To change a connector type, right-click on the connector and select Connector from the context
menu to open the Connector dialog (Figure 160). Use this dialog to select a connector type andchange the connector properties.
•

Type – select the connector type from the drop-down list.

•

Line skew – defines the skew of the line and the dialog preview displays the result.

•Line spacing – sets the spacing for the connectors.
– Begin horizontal – amount of horizontal space required at the beginning of theconnector.
– Begin vertical – amount of vertical space required at the beginning of the connector.
– End horizontal – amount of horizontal space required at the end of the connector.
– End vertical – amount of vertical space required at the end of the connector.

•

Preview window – a left click zooms in on the preview and a right-click zooms out.

Figure 160: Connector dialog
164 | LibreOffice 7.3 Impress GuideNote
The ends of the connector cannot be swapped, that is start point cannot become theend point and the end point cannot become the start point. To swap the ends of aconnector, a new connector has to be created in the opposite direction.

Glue points
Glue points are not the same as the selection handles of an object. The selection handles are formoving or changing the shape of an object. Glue points are used to fix or glue a connector to an
object so that when the object moves, the connector stays fixed to that object.
All objects have glue points, which are not normally displayed and only become visible when
Connectors on the Drawing toolbar is selected. Note that the Connectors icon changes shapedepending on the last connector tool used.
To insert, customize or delete glue points on an object, open the Glue Points toolbar (Figure 161)
using one of the following methods:•

Go to View > Toolbars > Glue Points on the Menu bar.

•

Go to Edit > Glue Points on the Menu bar.

•

Click on Show Glue Point Functions on the Drawing toolbar.

Figure 161: Glue Points toolbar

Glue point types
When the Glue Points toolbar opens, only the six tools on the left of the toolbar are active. The
remaining six tools on the right of the toolbar only become active when Glue Point Relative isdeselected.
The six tools on the left of the Glue Points toolbar are as follows:•

Insert Glue Point – inserts a glue point when clicking twice on an object. See “Inserting
glue points” on page 186 for more information.

•

Exit Direction Left – connector attaches to the left edge of the selected glue point.

•

Exit Direction Top – connector attaches to the top edge of the selected glue point.

•

Exit Direction Right – connector attaches to the right edge of the selected glue point.

•

Exit Direction Bottom – connector attaches to the bottom edge of the selected glue
point.

•

Glue Point Relative – maintains the relative position of a selected glue point to an object
when that object is resized. This tool is selected by default when the Glue Point toolbar
opens.

The six tools on the right of the Glue Points toolbar only become active when Glue Point
Relative is deselected.
•

Glue Point Horizontal Left – when applied to a glue point in an object and the object isresized, the horizontal position of the glue point remains fixed at the same distance fromthe left edge of the object. The vertical position of the glue point changes with theresizing of the object.

Chapter 5, Managing Graphic Objects | 165

•Glue Point Horizontal Center – when applied to a glue point in an object and the object
is resized, the horizontal position of the glue point remains fixed at the same distancefrom the horizontal center of the object. The vertical position of the glue point changes
with the resizing of the object.

•

Glue Point Horizontal Right – when applied to a glue point in an object and the object isresized, the horizontal position of the glue point remains fixed at the same distance fromthe right edge of the object. The vertical position of the glue point changes with theresizing of the object.

•

Glue Point Vertical Top – when applied to a glue point in an object and the object isresized, the vertical position of the glue point remains fixed at the same distance from the
top edge of the object. The horizontal position of the glue point changes with the resizingof the object.

•

Glue Point Vertical Center – when applied to a glue point in an object and the object isresized, the vertical position of the glue point remains fixed at the same distance from thevertical center of the object. The horizontal position of the glue point changes with theresizing of the object.

•

Glue Point Vertical Bottom – when applied to a glue point in an object and the object isresized, the vertical position of the glue point remains fixed at the same distance from thebottom edge of the object. The horizontal position of the glue point changes with theresizing of the object.

Note
Glue points inserted into an object can only have one horizontal position and one
vertical position. Only one horizontal position and/or one vertical position can beselected on the Glue Points toolbar and used to customize a glue point.

Inserting glue points
By default, most objects normally have four glue points. Insert additional glue points into an
object as follows:
1) Make sure no objects are selected and use one of the following methods to open the
Glue Points toolbar:– Go to View > Toolbars > Glue Points on the Menu bar.
– Go to Edit > Glue Points on the Menu bar.
– Click on Show Glue Point Functions on the Drawing toolbar.
2) Select the object, then click on Insert Glue Point on the Glue Points toolbar.
Alternatively, right-click on a glue point previously inserted and select Insert Glue Point
from the context menu.
3) Move the cursor to a position where the glue point is to be inserted into an object andclick to insert the glue point.
4) To insert more glue points, move the cursor to a new position and click to insert anotherglue point.
5) With the glue point selected, select the type of glue point required from the options on the
Glue Points toolbar.
6) To move a glue point to another position, click on the glue point and drag it to its new
position.
7) When inserting glue points is complete, make sure Insert Glue Point on the Glue Points
toolbar is deselected.

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Tip
When inserting, moving or customizing glue points, it is recommended to use thezoom function to make it easier to work with glue points. Also, glue points snap to thegrid making it easier to position a glue point.

Note
Only glue points that have been inserted onto an object can be customized ordeleted. The default glue points included with an object cannot be customized ordeleted.

Customizing glue point exit direction
1) Make sure no objects are selected and use one of the following methods to open the
Glue Points toolbar:– Go to View > Toolbars > Glue Points on the Menu bar.
– Go to Edit > Glue Points on the Menu bar.
– Click on Show Glue Point Functions on the Drawing toolbar.
2) Double-click on a glue point that has been inserted to select the glue point forcustomization.
3) Select an exit direction for the connector from the options available on the Glue Points
toolbar, or right-click on the glue point and select the exit direction from the context menu.
4) When customizing exit direction is complete, make sure Insert Glue Point on the Glue
Points toolbar is deselected.

Customizing glue point position
1) Make sure no objects are selected and use one of the following methods to open the
Glue Points toolbar:– Go to View > Toolbars > Glue Points on the Menu bar.
– Go to Edit > Glue Points on the Menu bar.
– Click on Show Glue Point Functions on the Drawing toolbar.
2) Double-click on a glue point that has been inserted to select the glue point forcustomization.
3) Click on Glue Point Relative on the Glue Points toolbar to deselect this tool, or right-clickon the glue point and deselect Glue Point Relative from the context menu.
4) Select the horizontal and vertical positioning tools required for the glue point. Only one
horizontal positioning tool and one vertical positioning tool can be used on a glue point at
any one time.
5) When customizing glue point position is complete, make sure Insert Glue Point on the
Glue Points toolbar is deselected.

Deleting glue points
1) Make sure no objects are selected and use one of the following methods to open the
Glue Points toolbar:– Go to View > Toolbars > Glue Points on the Menu bar.
– Go to Edit > Glue Points on the Menu bar.
– Click on Show Glue Point Functions on the Drawing toolbar.
2) Select the glue point that has been previously inserted.
Chapter 5, Managing Graphic Objects | 167

3) Press the Delete key, or Backspace key, or go to Edit > Cut on the Menu bar.

Working with 3D objects
Although Impress offers advanced functions to manipulate 3D objects, this guide describes only
the 3D settings applicable to an object. For additional information on how to use advanced 3D
effects such as geometry and shading, refer to the Draw Guide.
3D objects can be created in Impress in any of the following ways:•

Click on the triangle ▼ next to 3D Objects on the Drawing toolbar and select a 3D object
from the drop-down list. After selection, draw a 3D object in exactly the same way as anyother object. The icon shown on the Drawing toolbar depends on the 3D object that had
been previously selected and used.

•

Go to View > Toolbars > 3D-Objects on the Menu bar to open the 3D-Objects toolbar(Figure 162). This toolbar is the same as the 3D-Objects sub-toolbar that is available on
the Drawing toolbar.

Figure 162: 3D Objects toolbar•

Right-click on an object already drawn on a slide and select Convert > To 3D or To 3D
Rotation Object from the context menu. To 3D adds thickness to the object to create a
3D object. To 3D Rotation Object creates a 3D object by rotating the object around an
axis.

•

Select an object and click on Toggle Extrusion on the Drawing toolbar to apply a basic
3D effect and open the 3D-Settings toolbar (Figure 163). Select one of the options on the
3D-Settings toolbar to apply a different 3D effect. The options available on the
3D-Settings toolbar are as follows:

Figure 163: 3D-Settings toolbar– Toggle Extrusion – adds thickness to an object and activates the 3D properties.
– Tilt Down – tilts the object downwards around a horizontal axis.
– Tilt Up – tilts the object up around a horizontal axis.
– Tilt Left – tilts the object left around a vertical axis.
– Tilt Right – tilts the object right around a vertical axis.
– Depth – determines the thickness of the shape. An extended toolbar opens wheresome default values are given. If none of the values are satisfactory, select Custom
and then enter the desired thickness.
– Direction – clicking on the triangle ▼ next to Direction opens a sub-toolbar to selectthe direction of the perspective as well as the type (parallel or perspective).
– Lighting – clicking on the triangle ▼ next to Lighting opens a sub-toolbar to specify
the direction and intensity of light.
– Surface – clicking on the triangle ▼ next to Surface opens a sub-toolbar to specify
the type of surface from Wire Frame (useful when manipulating the object), Matt,
Plastic, or Metal.
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– 3D–Color – clicking on the triangle ▼ next to 3D–Color opens a color palette to
select a color for object thickness when an object is extruded to 3D.

Note
Most of the Fontwork shapes (see “Fontwork” on page 191) have 3D properties andcan be manipulated with the 3D-Settings toolbar.

Converting objects
Objects are converted into different types using one of the following methods:•

Right-click on the object and select Convert from the context menu, then select aconversion option from the context menu.

•

Select an object and go to Format > Convert on the Menu bar and select a conversion
option from the context menu.

The conversion options are as follows:•

To Curve – converts the selected object to a Bézier curve. Click on Points on the
Drawing toolbar to edit the points after conversion to a Bézier curve.

•

To Polygon – converts the selected object to a polygon. Click on Points on the Drawing
toolbar to edit the object after conversion to a polygon. A polygon always consists ofstraight segments.

•

To Contour – for basic shapes and is equivalent to converting to polygon. For more
complex shapes (or for text objects) this conversion creates a group of polygons that canbe manipulated by entering the group.

•

To 3–D – converts the selected object to a 3D object.

•

To 3–D Rotation Object – creates a three-dimensional shape by rotating the selected
object around its vertical axis.

•

To Bitmap – converts the selected object to a bitmap.

•

To Metafile – converts the selected object to Windows Metafile Format (WMF),
containing both bitmap and vector graphic data.

Note
In most cases the conversion to a different type does not immediately produce visible
results.

Tip
To Curve, To Polygon, To 3–D, and To 3–D Rotation Object can be added to the
Drawing toolbar as additional tools by right-clicking in an empty area on the toolbar
and selecting Visible Buttons. See Appendix B, Toolbars for more information.

Interaction with objects
Associating an object to an action that is performed when the object is clicked is called aninteraction.

Chapter 5, Managing Graphic Objects | 169

Figure 164: Interaction dialog
1) Select an object for interaction and open the Interaction dialog (Figure 164) using one of
the following methods:– Click on Interaction on the Line and Filling toolbar.
– Right-click on the object and select Interaction from the context menu.
– Go to Format > Interaction on the Menu bar.
2) Select the interaction from the available options in Action at mouse click and any
parameters (if applicable) that maybe available. The Interaction dialog changes
depending on the type of interaction selected. The interactions and parameters are
explained in Table 4.
3) Click OK to save the changes and close the dialog.
4) To remove an interaction from an object follow Steps 1 and 2 and then select No action
as the interaction type at Step 3.
Table 4: Interaction types and parameters
Interaction
Parameters
No action

No parameters.

Go to previous slide

No parameters.

Go to next slide

No parameters.

Go to first slide

No parameters.

Go to last slide

No parameters.

Go to page or object

Specify the target from the list in the Target box. Search for a
specific target in the Slide/Object box at the bottom of thescreen.

Go to document

Select the document in the Document box. Use Browse toopen a file browser. If the document to be opened is in ODP
format, the target list is populated allowing selection of thespecific target.

Play soundSelect the file containing the sound to be played. Use Browse
to open a file browser.

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Interaction

Parameters

Run program

Select the program to execute. Use Browse to open a filebrowser.

Run macro

Select a macro that runs during the presentation. Use Browse
to open the Macro Selector dialog.

Exit presentation

When the cursor is clicked over the object, the presentation
terminates.

Fontwork
With Fontwork, graphical text art objects can be created to make a presentation more attractive.
There are many different settings for text art objects (line, area, position, size, and more) giving alarge selection of effects. For more information about Fontwork, see the Getting Started Guide.
Fontwork is also available with the Writer, Calc, and Draw modules of LibreOffice, but there aresmall differences in the way that each module displays it.

Creating Fontwork
1) Click on Fontwork on the Standard toolbar or go to Insert > Fontwork on the Menu bar
to open the Fontwork Gallery dialog (Figure 165).
2) Select a Fontwork style from the dialog and click OK. The selected Fontwork appears
centrally on the slide and the dialog closes.
3) Double-click on the Fontwork text graphic to switch on editing mode.
4) Type in the required text to replace the default text in the Fontwork graphic and the text
appears over the default text as shown by the example in Figure 166.
5) Press the Esc key or click outside the Fontwork graphic and the text replaces default text.

Figure 165: Fontwork Gallery dialog
Chapter 5, Managing Graphic Objects | 171

Figure 166: Example of creating
Fontwork

Figure 167: Fontwork toolbar

Figure 168: Fontwork Shape sub-toolbar

Fontwork toolbar
The Fontwork toolbar (Figure 167) becomes visible and active when a Fontwork object isselected. If the toolbar is not visible, go to View > Toolbars > Fontwork on the Menu bar. The
Fontwork toolbar contains the following tools:•

Insert Fontwork Text – opens the Fontwork Gallery dialog.

•

Fontwork Shape – changes the shape of the selected object. Clicking on the triangle ▼next to Fontwork Shape opens the Fontwork Shape sub-toolbar (Figure 168) allowing
selection of different Fontwork shapes.

•

Fontwork Same Letter Heights – changes the height of characters in the selected
Fontwork object. Toggles between normal height where the characters have different
heights to where all characters have the same height.

•

Fontwork Alignment – specifies the text alignment within the frame. Options available
are Left Align, Center, Right Align, Word Justify, and Stretch Justify. The effects of thetext alignment can only be seen if the text spans over two or more lines. In the Stretch
Justify mode, all lines are filled completely.

172 | LibreOffice 7.3 Impress Guide•Fontwork Character Spacing – selects the spacing between characters and whether
kerning pairs are used. Options available are Very Tight, Tight, Normal, Loose, Very
Loose and Custom Spacing. For Custom Spacing, input a percentage value: 100% isnormal character spacing, less than 100% character spacing is tighter, and more than
100% character spacing is looser.

•

Toggle Extrusion – converts the Fontwork object into a 3D shape using extrusion. See
the Draw Guide for more information.

Modifying Fontwork
It is possible to treat Fontwork text as an object and apply all the formatting that has been
described in this chapter. Assign line properties only to Fontwork which does not have a 3D
effect, otherwise the changes will not be visible. Also, modify some of the Fontwork shapes bymoving the dot that is displayed along with the selection handles. This is similar to modification of
the angles of trapezoid and parallelogram basic shapes.

Animations
Animated slide transitions can be added between slides to give presentations a more
professional look when changing to the next slide (see Chapter 9, Slide Shows for more
information on transitions). However, Impress also allows animations to be added onto the slides
to create more interest in a presentation.
An animation consists of a sequence of images or objects called frames that are displayed insuccession when the animation runs. Each frame may contain one or more objects. For example,
make bullet points appear one by one; make pictures, shapes or other objects appear singly or
as a group onto a slide. Animations can be controlled using the keyboard, a click, or
automatically in a timed sequence.

Note
Anything that can be placed onto a slide is an object. For example, an object can be
an image, clip art drawing, text, and so on.

Tip
Animations can look great in a presentation, but overuse of animations can make agood presentation into a poor presentation. Always use discretion when adding
animations to a presentation.

Creating an animation
1) Select an object on a slide and open the Animation deck on the Sidebar (Figure 169)
using one of the following methods:– Click on Animation on the Sidebar.
– Right-click on a selected object and select Animation from the context menu.
– Go to View > Animation on the Menu bar.
2) Click on Add Effect tool to add the selected object into the Animation preview box.
3) Select a category type from the options available in the Category drop-down list.
4) Select an animation effect from the options available in the Effects list.
5) Select how the animation starts from the options available in the Start drop-down list.

Chapter 5, Managing Graphic Objects | 173

Figure 169: Animation deck on Sidebar
6) Select how the animation appears from the options in the Direction drop-list. Available
options are specific to the effect selected in the Effects list.
7) Enter a time in seconds for how long the animation lasts in the Duration box.
8) Enter a timing delay in seconds for when the animated object appears in the presentationin the Delay box.
9) If necessary, click on Options to open the Effect Options dialog (Figure 170) to set any
effect options required for the animation, then click OK to close the Effect Options dialog.
10) If necessary, change the order of when the selected object appears in the animation
using Move Up or Move Down tools below the Animation preview box.
11) Click on Play to preview the animation effect.
12) If necessary, select Automatic Preview so that each time the animation is changed,
there is a preview of the effect.
13) When satisfied, run the slide show to check the presentation.

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Animation tools and options
The available tools and options on the Animation deck on the Sidebar allows control overanimation applied to an object on a slide.
•

Add Effect – adds a selected object to the Animation preview box and add animation
effects to the object.

•

Remove Effect – removes a selected object and its animated effects from the Animation
preview box.

•

Move Up – moves the selected object and its animation effect up the order of animation
effects that have been applied to an object.

•

Move Down – moves the selected animation effect down the order of animation effects
that have been applied to an object.

•

Category – select a category from the options available in the drop-down list.

•

Effect – select an animation effect from the options available in the list.

•

Start – select from the drop-down list how an animation effect starts when running an
animation:– On click – the animation stops at this effect until the next click.
– With previous – the animation runs immediately.
– After previous – the animation runs as soon as the previous animation ends.

•

Direction – select from the drop-down list how an animation effect appears on the slide.
The options available depend on the animation effect selected.

•

Options – opens the Effect Options dialog for adjusting and applying options to theanimation effect and timing.

•

Duration – select the duration, in seconds, of the selected animation effect.

•

Delay – select the delay, in seconds, of when the animation effect starts.

•

Automatic Preview – select this option to automatically preview an animation effectwhen it is applied to an object.

•

Play – test run the animation.

Effect Options dialog
Effect page
The Effect page (Figure 170) contains options that match the animation effect selected:•

Settings– Direction – specify the direction of the animation effect from the options available inthe drop-down list.

•

Enhancement– Sound – select a sound from the drop-down list that plays when the animation effect isrun.
– After animation – select from the drop-down list what happens after an animation
effect ends.
Don't dim – no after-effect runs.
Dim with color – after the animation a dim color fills the shape.
Hide after animation – hides the shape after the animation ends.
Hide on next animation – hides the shape on the next animation.

Chapter 5, Managing Graphic Objects | 175

Figure 170: Effect Options dialog - Effect page
– Dim color – select a dim color from the available color palettes.
– Text animation – select the animation mode for the text in an object:
All at once – animates the text all at once.
Word by word – animates the text word by word.
Letter by letter – animates the text letter by letter.
– Delay between characters – specifies the percentage of delay between animations ofwords or letters.

Timing page
The Timing page on the Effect Options dialog (Figure 171) contains the following options:•

Timing– Start – displays the start property of the selected animation effect.
On click – the animation stops at this effect until the next click.
With previous – the animation runs immediately.
After previous – the animation runs as soon as the previous animation ends.
– Delay – specifies a delay in seconds before the effect starts.
– Duration – specifies the duration in seconds of the effect.
– Repeat – specifies whether and how to repeat the current effect. Enter the number of
repeats, or select from the list:
none – the effect is not repeated.
Until next click – the animation is repeated until the next click.
Until end of slide – the animation repeats as long as the slide is displayed.
– Rewind when done playing – specifies whether to let the animated object returns to its
starting state after the animation ends.

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Figure 171: Effect Options dialog - Timing page

Figure 172: Effect Options dialog - Text Animation
page•

Trigger– Animate as part of click sequence – specifies whether to let the animation start in thenormal click sequence.
– Start effect on click of – specifies whether to let the animation start when a specified
shape is clicked. Select the shape by its name from the drop-down list.

Text Animation page
The Text Animation page on the Effect Options dialog (Figure 172) contains the following
options:•

Group text – specifies how the text is animated as follows:– As one object – the whole text object is animated.
– All paragraphs at once – all text paragraphs are animated.
Chapter 5, Managing Graphic Objects | 177

– By XX level paragraphs – text for the outline level selected is animated. The options
available depends on how many outline levels there are in the animated text.
•

Automatically after – specifies a delay in seconds before the text animation effect starts.

•

Animate attached shape – animates an object that contains text.

•

In reverse order – text paragraphs are animated in reverse order.

Animated images
Animation of drawing objects, text objects, and graphic objects (images) on slides can make apresentation more interesting. LibreOffice Impress provides a simple animation editor where
animation images (frames) can be created by assembling objects from a slide. The animation
effect is achieved by rotating through static frames that are created.

Creating animated image
The following is an example of how to create an animated image.
1) Select an object or group of objects for inclusion in an animation and go to Insert >Media > Animated Image to open the Animation dialog (Figure 173).
2) Add an object or objects using one of the following methods:– Click on Apply Object to add a single object or a group of objects to the current
animation frame.
– Click on Apply Objects Individually to create a separate animation frame for each of
the selected objects.

Figure 173: Animation dialog

178 | LibreOffice 7.3 Impress Guide

3) In Animation Group, select Bitmap object.
4) Enter the frame (image) number in the Image Number box to setup the image.
5) In Duration specify the duration time in seconds for displaying a frame.
6) Specify the number of times a frame is displayed in the animation sequence in Loop
Count. This is called looping.
7) Repeat Steps 4 thru 6 for each image or object used for the animated image.
8) Click on Create and the animated image appears centrally on the slide.

Note
If the image to be copied consists of several objects, each object can be treated as aseparate frame. In this case, click on Apply Objects Individually. Remember thateach object is centered in the animation.

Animation dialog controls•

First Image – jumps to the first image in the animation sequence.

•

Backwards – plays the animation backwards.

•

Stop – stops playing the animation.

•

Play – plays the animation.

•

Last Image – jumps to the last image in the animation sequence.

•

Image Number – indicates the position of the current image in the animation sequence.
To view another image, enter its number or click the up and down arrows.

•

Duration – enter the number of seconds to display the current image. This option is only
available if Bitmap object is selected in Animation group.

•

Loop Count – sets the number of times that animation will play. If the animation is to playcontinuously, select Max. This option is only available if Bitmap object is selected in
Animation group.

•

Apply Object – adds selected object or objects as a single image.

•

Apply Objects Individually – adds an image for each selected object. If a grouped
object is selected, an image is created for each object in the group.

•

Delete Current Image – deletes the current image from the animation sequence.

•

Delete All Images – deletes all images in the animation.

•

Number – total number of images in the animation.

•

Group object – assembles images into a single object so that they can be moved as agroup. Individual objects can still be edited by double-clicking the group in the slide.

•

Bitmap object – combines images into a single image.

•

Create – inserts the animation into the current slide.

Note
An animation, such as an animated GIF, can be selected. Click Apply Objects
Individually to open it for editing. When finished editing the animation, click Create
to insert a new animation into a slide.

Chapter 5, Managing Graphic Objects | 179

Impress Guide

Chapter 6,
Formatting Graphic Objects

180 | LibreOffice 7.3 Impress Guide

Introduction
The format of each graphic object, in addition to its size, rotation, and position on the slide, isdetermined by a number of attributes that define the line, text, and area fill of each object. These
attributes (among others) also contribute to a graphics style. Although this chapter discusses
mainly the manual formatting of objects, it concludes by showing how to create, apply, modify,
and delete graphics styles.

Note
When hovering the cursor over an icon or tool on a toolbar or in the Sidebar, pop-up
text indicates the purpose of the icon or tool.

Line formatting
In LibreOffice the term line indicates both a freestanding segment (line), the outer edge of ashape (border), or an arrow. In most cases, the properties of the line that can be modified arestyle (solid, dashed, invisible, and so on), width, color, and type of arrowhead.

Note
When adding color to a line or arrow, refer to “Color fills” on page 217 on how tochange color, create custom colors, modify colors, or delete colors.

Line and Filling toolbar
Format a line using the Line and Filling toolbar (Figure 174) as follows:
1) Make sure a line is selected on a slide.
2) Select a line style from the Line Style drop-down list.
3) Either type the line width in the Line Width text box, or use the up and down arrows tochange the line width.
4) Click on the triangle ▼ to the right of Line Color and select a color from one of the color
palettes that are available.
5) If necessary, select from the Arrow Style drop-down list the type of arrowhead for eachend of the line and change the line into an arrow. The left drop-down list adds an arrowhead to the beginning of the line. The right drop-down list adds an arrow head to the endof the line.
6) If necessary, click on Shadow to add a shadow to the line. The shadow applied uses thesettings set in the Line dialog (Figure 179 on page 210).
7) Deselect the line to save the changes to the line.

Figure 174: Line and Filling toolbar

Chapter 6, Formatting Graphic Objects | 181

Figure 175: Line panel in Properties deck on
SidebarSidebar
To format a line using the Line panel in the Properties deck on the Sidebar (Figure 175):
1) Make sure a line is selected on a slide.
2) Click on Properties on the Sidebar to open the Properties deck.
3) Click on Line to open the Line panel.
4) In Line when an arrow is being created, select from the Arrow Style drop-down list thetype of arrowhead for each end of the line and change the line into an arrow. The leftdrop-down list adds an arrow head to the beginning of the line. The right drop-down list
adds an arrow head to the end of the line.
5) In Line, select from the Line Style drop-down list the type of line from the options
available.
6) In Width, select a line width from the options in Select the width of the line drop-down
list or enter a width in the Custom Line Width text box.
7) In Color, select a line color from one of the color palettes that are available in the Line
Color drop-down list.
8) In Transparency, move the slider or enter a percentage in the text box to set the shadowtransparency.
9) In Corner style, select a corner style from the options available in the drop-down list.
10) In Cap style, select the style of the line end caps from the drop-down list. The cap style isadded to dashes also if dashes have been used in the line style.
11) Deselect the line to save the changes to the line.
12) If necessary, click on More Options on the right of the title bar and open the Line dialog
for more control over formatting lines.

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Figure 176: Line dialog - Line pageLine dialog
To fully change the appearance of a line, then the Line dialog is used. The line dialog consists offour pages: Line, Shadow, Line Styles and Arrow Styles, which are explained in the following
sections.
1) Make sure a line is selected on a slide.
2) Open the Line dialog (Figure 176) using one of the following methods:– Go to Format > Object and Shape > Line on the Menu bar.
– Right-click on the line and select Line from the context menu.
– Click on More Options on the right of the Line panel title bar in the Properties deckon the Sidebar.
3) When all changes have been made to the selected line, click OK to close the dialog andsave the changes. The preview box at the bottom of the dialog shows the effect of any
changes made to a line.

Line page
The Line page in the Line dialog (Figure 176) is where the basic parameters of a line are
selected and are as follows:•Line Properties – this section is used to set the following parameters:– Style – select a line style from the Style drop-down list.
– Color – select a predefined color from the available color palettes. To create a custom
color, see to “Color fills” on page 217 for more information.
– Width – specifies the thickness of the line.

Chapter 6, Formatting Graphic Objects | 183

Figure 177: Example of linetransparency (0%, 25%, 50%,
75% left to right)

Figure 178: Example of default (top) andcenter (bottom) arrow heads– Transparency – sets the transparency percentage of a line. Figure 177 is an exampleof the effect different transparency percentages have when lines placed over an
object.
•Arrow Styles – this section is only applicable to individual lines and is not used for linesthat form the borders of an object.
– Start Style – select the arrow style for the start of a line from the drop-down list.
– Width – specifies the thickness of the start arrow ending.
– End Style – select the arrow style for the end of a line from the drop-down list.
– Width – specifies the thickness of the end arrow ending.
– Center – moves the center of the arrow endings to the end point of the line.
Figure 178 is an example of the effects of selecting this option.
– Synchronize ends – makes the two line ends identical.

•

Corner and Cap Styles – determines how the connection between two segments of aline looks. To appreciate the difference between corner and cap styles, choose a thickline style and observe how the preview changes as each option is selected.
– Corner style – select the shape used at the corners of the line from the drop-down list.
For a small angle between lines, a mitered shape is replaced with a beveled shape.
– Cap style – select the style of the line end caps from the drop-down list. The caps areadded to inner dashes as well.

Line shadows
The Shadow page (Figure 179) of the Line dialog provides options to add and format a line
shadow. The shadow settings in this dialog are the same as the shadow settings in the Area
dialog (Figure 200 on page 232). However, shadow settings in the Line dialog can have different
values than the shadow settings in the Area dialog. For more information on shadow settings,
see “Working with shadows” on page 232.
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Figure 179: Line dialog - Shadow page
To quickly apply a shadow to a line, click on Shadow on the Line and Filling toolbar. Using the
Shadow tool creates a shadow using the settings from the Shadow page in the Line dialog.

Line styles
Line styles are useful in a drawing when adding several lines of similar types. This reduces theneed to format individual lines. LibreOffice provides standard line styles that can be used in a
drawing. Also, line styles can be created, saved, and deleted.
The Line Styles page in the Line dialog (Figure 180) provides the options to use predefined line
styles and to create or change line styles. An example of the line style selected or created isdisplayed at the bottom of the Line Styles page.

Creating line styles
1) Create a line in a drawing.
2) Open the Line dialog using one of the following methods:– Go to Format > Object and Shape > Line on the Menu bar.
– Right-click on the line and select Line from the context menu.
3) Click on Line Styles to open the Line Styles page.
4) Select from the Line style drop-down menu a predefined line style that is similar to theline style being created.
5) Click Add and type a name for the new line style in the Name dialog that opens, thenclick OK to close the dialog. The name of the new style appears in the Line style box.
6) In the Type drop-down lists, select Dots or Dash. For lines with only dots or dashes,
select the same type in both Type boxes.
7) In Number, specify the number of dots or dashes required. For different sized groups ofdots or dashes, set a different quantity number in each Number box.
8) In Length, specify the length percentage for dashes. Length is not available if Dots has
been selected for Type.
9) In Spacing, set a spacing percentage between the dots and/or dashes.
10) If necessary, select Fit to line width so that the new style fits the width of the selected line.

Chapter 6, Formatting Graphic Objects | 185

Figure 180: Line dialog - Line Styles page11) The new line style created is available only in the current document. To use the new line
style in other documents, click on Save Line Styles and type a unique filename in the
Save as dialog that opens. Saved line styles have the file extension of.sod.
12) To use a previously created line style, click on Load Line Styles, then select a style fromthe list of saved styles and click on Open to load the style into the document.
13) If necessary, click on Modify to change the name of the style and follow Steps 4 thru 11
to create and use a new line style.
14) Click OK to save any changes and close the Line dialog.

Note
When creating a line style, it is recommended to use a unique name for the line
style. This prevents one of the predefined line styles in LibreOffice from being
overwritten and causing formatting problems in other documents that use thepredefined line styles.

Deleting line styles
1) Open the Line dialog and click on Line Styles to open the Line Styles page.
2) Select the line style for deletion from the Line style drop-down list.
3) Click on Delete, then confirm the deletion by clicking on Yes in the confirmation dialog
that opens.
4) Click OK to save any changes and close the Line dialog.

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Note
When deleting line styles, make sure that the line style is not used in anotherdocument. It is recommended to only delete line styles that have been created andnot to delete one of the LibreOffice predefined line styles. This prevents any
formatting problems in other documents where the line style has been used.

Arrow styles
Creating arrow styles
Any shape can be used as an arrowhead, but the shape must be convertible to a curve. A curve
is something drawn without lifting a pencil. For example, a star can be converted to a curve, but asmiley face cannot.
1) Select a shape, or create a shape that can be converted to a curve for use as a newarrowhead. The part of the shape that is going to be point of the arrowhead must face
upward. An example of a new arrowhead is shown in Figure 181.
2) If necessary, select the shape, right-click and select Convert > To Curve from the context
menu. If the shape is already a curve, To Curve will not be available.
3) Make sure the arrowhead shape is selected.
4) Open the Line dialog and click on Arrow Styles to open the Arrow Styles page
(Figure 182).
5) Click on Add, type a name for the new arrow style in the dialog that opens, then click OK.
The new arrowhead style appears on the Arrow Styles page and at the bottom of theArrow style drop-down list.
6) The new arrow style created is available only in the current document. To use the createdarrow style in other documents, click on Save arrow styles and type a unique filename inthe dialog that opens. Saved arrow styles have the file extension of .soe.
7) To use a previously saved arrow styles, click on Load arrow styles to open a file browser
and select the style from the saved list of styles. Click Open to load the style into adocument.

Figure 181: Example of ashape being used for aarrowhead

Chapter 6, Formatting Graphic Objects | 187

Figure 182: Line dialog - Arrow Styles page8) If necessary, make changes to the arrow style and click on Modify, then enter a name inthe dialog to change the name of the arrow style.
9) Click OK to save any changes and close the Line dialog.

Deleting arrow styles
1) Open the Line dialog using one of the following methods:– Go to Format > Object and Shape > Line on the Menu bar.
– Right-click on the line and select Line from the context menu.
2) Click on Arrow Styles to open the Arrow Styles page.
3) Select the arrow style for deletion from the Arrow style drop-down list.
4) Click on Delete, then confirm the deletion by clicking on Yes in the confirmation dialog
that opens.
5) Click OK to save any changes and close the Line dialog.

Note
When deleting arrow styles, make sure that the arrow style is not used in anotherdocument. It is recommended to only delete arrow styles that have been created andnot to delete one of the LibreOffice predefined arrow styles. This prevents any
formatting problems in other documents where the arrow style has been used.

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Figure 183: Examples of area fill types

Area fill formatting
Area fill refers to the inside of an object that has an unbroken border, for example a rectangle,
circle, star, pentagon and so on. An area fill can be a uniform color, gradient, hatching pattern, or
bitmap, as shown by the examples in Figure 183. An area fill can also be made partly or whollytransparent and throw a shadow. For more information on area fills, see “Working with area fills”
on page 217.

Line and Filling toolbar
Tools on the Line and Filling toolbar provide a wide number of default fillings available to quickly
format graphic objects. If this toolbar is not showing, go to View > Toolbars > Line and Fillingon the Menu bar.
1) Select an object so that the selection handles are displayed.
2) From the Area Style/Filling drop-down list on the Line and Filling toolbar, select the typeof fill required.
– None – select this option if an area fill for an object is not required.
– Color (Figure 184) – select a color palette from the available options in the drop-down
list, then select a color by clicking on the color.
– Gradient (Figure 185) – select the required gradient from the drop-down list.
– Hatching (Figure 186) – select the required hatching from the drop-down list.
– Bitmap (Figure 187) – select the required bitmap from the drop-down list.
– Pattern (Figure 188) – select the required pattern from the drop-down list.
3) Deselect the object to save any changes.

Chapter 6, Formatting Graphic Objects | 189

Figure 184: Color area fills

Figure 185: Gradient area fills

Figure 186: Hatching area fills

Figure 187: Bitmap area fills

Figure 188: Pattern area fills

190 | LibreOffice 7.3 Impress Guide

Figure 189: Area panel in Properties deck on
SidebarSidebar
1) Select an object for editing.
2) Click on Properties on the Sidebar to open the Properties deck, then click on Area toopen the Area panel (Figure 189).
3) Use the various options in the Fill and Transparency drop-down lists to format the fill andtransparency of an object. For more information on area fills, see “Working with area fills”
on page 217.
4) Deselect the object to save any changes.
5) If necessary, click on More Options on the right of the Area title bar to open the Area
dialog giving more control over the appearance of the object fill.

Note
The area fills available in the Fill drop-down list are the same as the drop-down lists
available on the Line and Filling toolbar and shown in Figures 184 thru 188.

Note
If an area fill for an object is not required, select None from the Fill drop-down list in
the Area panel in the Properties deck on the Sidebar.

Area dialog
Use the Area dialog (Figure 190) to change existing area fills with greater control or create anarea fill.
1) Select an object for editing.
2) Open the Area dialog using one of the following methods:– Go to Format > Object and Shape > Area on the Menu bar.
– Right-click on the object and select Area from the context menu.
– Click on More Options on the right of the Area panel title on the Sidebar.
Chapter 6, Formatting Graphic Objects | 191

Figure 190: Area dialog - Area Color page3) Click on Area to open the Area page.
4) Select the type of area fill from the options available: None, Color, Bitmap, Gradient,
Pattern, or Hatch. For more information on area fills, see “Working with area fills” below.
5) Select the style of area fill from the options that become available. The number ofavailable options depends on the type of area fill selected.
6) Click OK to close the Area dialog and save the changes.

Note
If an area fill for an object is not required, select None from the options available
after opening the Area page in the Area dialog.

Working with area fills
Although the characteristics of an existing area fill can be changed and then modified by clicking
the Modify button, it is recommended that only custom area fills are modified rather thanmodifying the predefined area fills supplied with LibreOffice. Predefined area fills may be reset
when LibreOffice is updated

Color fills
Using color
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Color toopen the options available for a color fill (Figure 190).
3) In Palette, select the required color palette from the drop-down list and the required color
from the available colors shown. All color fills available are solid colors.
– Active – shows the present color fill of a selected object. After selecting a new color, apreview of the selected color appears in New.
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Figure 191: Pick a Color dialog– Alternatively, enter the RGB or Hex values of a color in the appropriate text box.
– Alternatively, click on Pick to open the Pick a Color dialog (Figure 191). Select a color
from the color box or enter the RGB, Hex, HSB or CMYK values for the color required.
– If a color has been used before, then select the required color from those available in
Recent Colors.
4) Click OK to close the dialog and save the changes. The area fill appears in the selected
object.

Creating custom colors with Area dialog
Custom colors can be created either as a combination of the three primary colors using RGB
notation of Red (R), Green (G), and Blue (B) or using CMYK percentages of Cyan (C), Magenta(M), Yellow (Y), and Black (K).
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Color toopen the options available for a color fill.
3) Specify the Red (R), Green (G), and Blue (B) values on a 0 to 255 scale to create a newcolor.
4) Click on Add in Custom Palette and enter a name in the Name dialog that opens.
5) Click OK to close the Name dialog and the color is added to the Custom palette.
6) Click OK to save the changes and close the Area dialog. The new color appears as a fillin the selected object.

Chapter 6, Formatting Graphic Objects | 193

Creating colors with Pick a Color dialog
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Color toopen the options available for a color fill.
3) Click on Pick to open the Pick a Color dialog (Figure 191).
4) Create a new color using one of the following methods. A preview of the color created isshown in the colored box below the original color on the left side of the dialog.
– Select a color range from the colored bar, then, using the cursor, move the target in
the colored box until the cursor is on the color required.
– Enter values for Red (R), Green (G), and Blue (B) in the RGB text boxes.
– Enter values for Cyan (C), Magenta (M), Yellow (Y), and Key (K) (black) in the CMYK
text boxes.
– Enter values for Hue (H), Saturation (S), and Brightness (B) in the HSB text boxes.
HSB values do not change the color, but how a color looks.
– If known, enter the Hex# number in the text box. For example, Hex numbers arenormally used when a specific color has been created, for example a company logo.

Note
Changing one set of color values automatically changes the values in the other setsof color values.
5) Click OK to close the Pick a Color dialog.
6) Click on Add in Custom Palette and enter a name for the color in the Name dialog that
opens.
7) Click OK to close the Name dialog and the color is added to the Custom palette.
8) Click OK to save the changes and close the Area dialog. The new color appears as a fillin the selected object.

Deleting custom colors
1) Select an object for editing and open the Area dialog.
2) Click on Area to open the Area page, then click on Color to open the options available
for a color fill.
3) Select Custom from the Palette drop-down list in Colors.
4) Select the color for deletion from those displayed and click on Delete. There is no
confirmation given when deleting a color.
5) Click OK to save the changes and close the Area dialog.

Note
Only colors that have been created and placed in the custom palette can be deleted.
Colors from any of the other color palettes available in LibreOffice cannot be deleted.

Adding color palettes
Color palettes that are compatible with LibreOffice can be added using Extensions: Color
Palettes as follows:
1) Select an object for editing and open the Area dialog.
2) Click on Area to open the Area page, then click on Color to open the options available
for a color fill.
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Figure 192: Extensions: Color Palette dialog
3) In Colors, click on Add color palettes via extension to open the Extensions: Color
Palette dialog (Figure 192).
4) Select a color palette from the list of available color palette extensions and click on Install
to install the extension into LibreOffice.
5) Click on Close to close the Extensions: Color Palette dialog and the color palette appears
in the Palette drop-down list ready for use.

Gradient fills
Using gradients
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Gradient(Figure 193) to open the options available for a gradient fill.
3) In Gradient, select the required gradient from the list of available gradients and it
appears in Preview.
4) To override the default gradient transition of a selection, deselect Automatic in Options
and then enter the values for Type, Increment, Angle, Border, From Color, and To Color in
the available boxes.
5) Click OK to close the dialog and save the changes. The area fill appears in the selected
object.
Chapter 6, Formatting Graphic Objects | 195

Figure 193: Area dialog - Area Gradient page

Creating custom gradients
Gradients can be modified or custom gradient can be created. Several types of gradients arepredefined in LibreOffice and changing the From Color and To Color settings could be sufficient
to obtain a satisfactory result.
1) Select the object where a custom gradient is going to be used.
2) Open the Area dialog and click on Area to open the Area page, then click on Gradient toopen the options available for a gradient fill.
3) Select one of the predefined gradients shown in the Gradient box and the gradientappears in Preview.
4) In Options, select a gradient type from the Type drop-down list: Linear, Axial, Radial,
Ellipsoid, or Square. Each gradient type changes the gradient displayed in Preview.
5) Adjust the settings in Options as necessary. The options used to create a gradient aresummarized in Table 5. Depending on the gradient type selected, some options will not
be available.
6) Click on Add and enter a name for the gradient in the Name dialog that opens.
7) Click OK to close the Name dialog and the gradient is added to the end of the gradientsdisplayed in the Gradient box.
8) Click OK to close the Area dialog and save the changes.

196 | LibreOffice 7.3 Impress GuideNote
It is recommended to only modify, rename or delete gradients that have beencreated. These custom gradients are always positioned at the bottom of thegradients displayed in the Gradient box. Modifying, renaming or deleting gradientsthat are installed with LibreOffice may cause problems in documents that use one ofthese gradients.
Table 5: Gradient options
Gradient property Description
Linear gradient

The color transitions from the starting color to the end color in astraight line.

Axial gradient

The color transitions from the starting color to the end color fromthe object center to the object edges in two opposite directions.

Radial gradient

The color transitions from the starting color to the end color in acircular pattern.

Ellipsoid gradient

The color transitions from the starting color to the end color in an
elliptical pattern.

Quadratic gradient

The color transitions from the starting color to the end color fromthe object edges to the object center in four directions.

Square gradient

The color transitions from the starting color to the end color fromthe object edges to the object center in a square pattern.

Increment

Enter the number of steps for blending the two colors of thegradient. By default this is set to Automatic.

Center X

For Radial, Ellipsoid, Square and Rectangular gradients, modify
these values to set the horizontal offset of the gradient center.

Center Y

For Radial, Ellipsoid, Square and Rectangular gradients, modify
these values to set the vertical offset of the gradient center.

Angle

For all gradient types, modifies the angle of the gradient axis.

BorderIncrease this value to make the gradient start further away from theborder of the shape.

From Color

The start color for the gradient. In the edit box enter the intensity of
the color: 0% corresponds to black, 100% to the full color.

To Color

The end color for the gradient. In the edit box enter the intensity of
the color: 0% corresponds to black, 100% to the full color.

Modifying gradients
1) Select the object where the gradient is going to be modified.
2) Open the Area dialog and click on Area to open the Area page, then click on Gradient toopen the options available for a gradient fill.
3) Select one of the predefined gradients shown in the Gradient box and the gradientappears in Preview.
4) Select a gradient previously created and added to the gradients displayed in the Gradientdialog.
5) Enter the new values for the gradient options that need to be changed. See Table 5 formore information on gradient options. Depending on the type of gradient selected, some
options may not be available.

Chapter 6, Formatting Graphic Objects | 197

6) Click Modify to save the changes. There is no confirmation given when modifying a
gradient.
7) Click OK to close the Area dialog and save the changes.

Renaming gradients
1) Select the object where the gradient is going to be renamed.
2) Open the Area dialog and click on Area to open the Area page, then click on Gradient toopen the options available for a gradient fill.
3) Right-click on the gradient and select Rename from the context menu.
4) Enter a name for the gradient in the Name dialog that opens.
5) Click OK save the change and close the Name dialog.
6) Click OK to save the changes and close the Area dialog.

Deleting gradients
1) Select the object where the gradient is going to be deleted.
2) Open the Area dialog and click on Area to open the Area page, then click on Gradient toopen the options available for a gradient fill.
3) Select a gradient that has been created and added to the gradients displayed in theGradient box.
4) Right-click on the gradient and select Delete from the pop-up menu. Click on Yes toconfirm the deletion.
5) Click OK to save the changes and close the Area dialog.

Advanced gradient controls
1) Select an object that contains a gradient as a fill.
2) Open the Area dialog and click on Area, then click on Gradient to open the Gradientpage.
3) Go to View > Toolbars > Transformations on the Menu bar or click on
Transformations on the Line and Filling toolbar to open the Transformations toolbar(Figure 194).
4) Click Interactive gradient tool in the Transformations toolbar. This displays a dashedline connecting two colored squares. The colors show the From Color and To Color thatare used for the selected gradient (Figure 195).
5) Select the type of gradient required for the object from the Type drop-down list in Options
on the Gradient page in the Area dialog. The gradient properties are adjusted dependingon the gradient type selected and these properties are explained below.
– Linear gradients – move the From Color square to change where the gradient starts(border value). Move the To Color square to change the orientation (angle value).
– Axial gradients – move the To Color square to change both the angle and borderproperties of the gradient. Only the To Color square can be moved.
– Radial gradients – move the From Color square to modify the border property to set
the width of the gradient circle. Move the To Color square to change the point where
the gradient ends (Center X and Center Y values).

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Figure 194: Transformations
toolbarFigure 195: Example of using Interactive
Gradient tool
– Ellipsoid gradients – move the From Color square to modify the border property to
set the size of the gradient ellipsoid. Move the To Color square to change the angle ofthe ellipsoid axis and the axis itself.
– Quadratic gradients – move the From Color square to modify the border to set thesize of the gradient square or rectangle and the angle of the gradient shape. Move theTo Color square to change the center of the gradient.
– Square gradients – move the From Color square to modify the border to set the sizeof the gradient square or rectangle and the angle of the gradient shape. Move the To
Color square to change the center of the gradient.
6) Click OK to save the changes and close the Area dialog.

Note
Moving the squares creates different effects depending on the type of gradient. For
example, for a linear gradient, the start and end squares of the gradient are always
situated either side of the center point of the object.

Image fills
Note
Image fills in the Area dialog are called bitmap fills in the drop-down lists on the Lineand Filling toolbar, and the Area panel in the Properties deck on the Sidebar.

Using images
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Image(Figure 196) to open the options available for an image fill.
3) In Image, select the required image from the list of available images and it appears inPreview. Alternatively, click on Add/Import to open a file browser window, then select afile to use as an image fill.

Chapter 6, Formatting Graphic Objects | 199

Figure 196: Area dialog - Area Image page4) To override the settings for the selected image, in Options, enter values for Style, Size,
Position, Tiling Position, and Tiling Offset. See Table 6 for information on Options.
5) Click OK to close the dialog and save the changes. The area fill appears in the selected
object.
Table 6: Image options
OptionPurposeStyle – Custom
position/size

When selected, the position of the image in the object andthe size of the image can be determined.

Style – Tiled

When selected, the image is tiled to fill the area. The size ofthe image used for the tiling is determined by the Sizesettings

Style – Stretched

When selected, an image is stretched to fill object area.

Size – Width

Sets the width of the image. For example, 100% means thatthe image original width is resized to occupy the whole fillarea width, 50% means that the image width is half that of
the fill area.

Size – Height

Sets the height of the image. For example, 100% meansthat the image original height is resized to occupy the whole
fill area height, 50% means that the image height is half thatof the fill area.

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OptionPurposeSize – Scale

When selected, image size is given as a percentage forWidth and Height. When deselected, the actual size of theimage is given for Width and Height.

Position

When selected, the anchoring point of the image isdetermined. Default position is Center.

Tiling Position – X offset

When Tile is selected, sets the offset for the image width inpercentage values. 50% offset means that Impress places
the middle part of the image at the anchor point and starts
tiling from there.

Tiling Position – Y offset

When Tile is selected, sets the offset for the image height inpercentage values. 50% offset means that Impress places
the middle part of the image at the anchor point and starts
tiling from there.

Tiling Offset – Row

When Tile is selected, offsets the rows of tiled images by
the entered percentage value so that each row is offset fromthe previous row.

Tiling Offset – Column

When Tile is selected, offsets the columns of tiled imagesby the entered percentage value so that each column isoffset from the previous column.

Figure 197: Example of using image fills

Editing images
1) Select an object for editing that contains an image as a fill, or insert an image into aselected object
2) Open the Area dialog and click on Area to open the Area page, then click on Image toopen the options available for an image fill.
3) Select an image from the options available in Image to use and edit as a fill. Note that
any imported images are also available.
4) In Options, select the properties for Style, Size, Position, Tiling Position and Tiling Offset.
See Table 6 for more information on bitmap properties. The best way to understandimage properties is to use them. Figure 197 shows examples of using image fills.
5) Click OK to save the changes and close the Area dialog.

Chapter 6, Formatting Graphic Objects | 201

Importing images
1) Select an object to import an image into the object.
2) Open the Area dialog and click on Area to open the Area page, then click on Image toopen the options available for an image fill.
3) Click on Add/Import and a file browser window opens.
4) Navigate to the directory containing the image file, then select it and click Open.
5) Enter a name for the new image in the Name dialog that opens, then click OK to close
the Name dialog. The imported image appears at the bottom of the Image preview box.
6) Select the imported image in the Image preview box.
7) Click OK to import the image into the selected object and close the Area dialog.

Renaming images
1) Select an object that uses an image.
2) Open the Area dialog and click on Area to open the Area page, then click on Image toopen the options available for an image fill.
3) Right-click on the image selected for renaming and select Rename from the context
menu.
4) Enter a new name for the image in the Name dialog that opens.
5) Click OK save the change and close the Name dialog.
6) Click OK to save the changes and close the Area dialog.

Note
It is recommended to only rename or delete images that have been created orimported. Renaming or deleting images that are installed with LibreOffice may cause
problems in documents that use one of these images.

Deleting images
1) Select an object that contains the image being deleted.
2) Open the Area dialog and click on Area to open the Area page, then click on Image toopen the options available for an image fill.
3) Right-click on the image that is going to be deleted in the Image preview box.
4) Select Delete from the context menu and click on Yes to confirm the deletion.
5) Click OK to save the changes and close the Area dialog.

Pattern fills
Using patterns
1) Select an object for editing.
2) Open the Area dialog and click on Area to open the Area page, then click on Pattern(Figure 198) to open the options available for a pattern fill.
3) In Pattern, select a pattern from the available patterns and it appears in Preview.
4) Click OK to save the changes and close the Area dialog. The pattern area fill appears inthe selected object.

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Figure 198: Area dialog - Area Pattern page

Creating patterns
1) Select an object that contains a pattern as a fill or insert a pattern into the selected object.
2) Open the Area dialog and click on Area to open the Area page, then click on Pattern toopen the options available for a pattern fill.
3) If necessary, select a pattern from the options available in the Pattern preview box. Notethat any imported patterns are also available. The selected pattern appears in Pattern
Editor.
4) In Options, select a color from the available color palettes for the Foreground Color andBackground Color.
5) In Pattern Editor, start creating the pattern by clicking in the squares (pixels) to change
color. Each click in a square swaps the color from Background Color to Foreground Coloror Foreground Color to Background Color. Check the pattern being created to see if thedesired effect is being achieved.
6) Click on Add to open a Name dialog.
7) Enter a name for the new pattern, then click OK to close the Name dialog. The newpattern appears at the bottom of the Pattern preview box.
8) Click OK to save the changes and close the Area dialog.

Chapter 6, Formatting Graphic Objects | 203

Note
It is recommended to only modify, rename or delete patterns that have been created.
Modifying, renaming or deleting patterns that were installed with LibreOffice may
cause problems in documents that use one of these patterns.

Modifying patterns
1) Select an object that contains a pattern or insert a pattern into the selected object.
2) Open the Area dialog and click on Area to open the Area page, then click on Pattern toopen the options available for a pattern fill.
3) If necessary, select a pattern from the options available in the Pattern preview box. Notethat any imported patterns are also available. The selected pattern appears in Pattern
Editor.
4) Enter new colors for the Foreground Color and Background Color from the available color
palettes.
5) In Pattern Editor, start modifying the pattern by clicking in the squares (pixels) to change
color. Each click in a square swaps the color from Background Color to Foreground Coloror Foreground Color to Background Color. Check the pattern being created to see if thedesired effect is being achieved.
6) Click on Modify to save the pattern changes. There is no confirmation given whenmodifying a pattern fill.
7) Click OK to close the Area dialog and save the changes.

Renaming patterns
1) Select an object that contains a pattern, or insert a pattern into the selected object.
2) Open the Area dialog and click on Area to open the Area page, then click on Pattern toopen the options available for a pattern fill. The selected pattern appears in Pattern
Editor.
3) Right-click on the pattern for renaming in the Preview box and select Rename from thecontext menu.
4) Enter a name for the pattern in the Name dialog that opens.
5) Click OK save the renaming and close the Name box.
6) Click OK to save the changes and close the Area dialog.

Deleting patterns
1) Select an object that contains a pattern, or insert a pattern into the selected object.
2) Open the Area dialog and click on Area to open the Area page, then click on Pattern toopen the options available for a pattern fill. The selected pattern appears in Pattern
Editor.
3) Right-click on the pattern for deletion in the Preview box and select Delete from thecontext menu.
4) Click on Yes to confirm the deletion.
5) Click OK to save the changes and close the Area dialog.

Hatch fills
Using hatch fills
1) Select an object for editing.

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Figure 199: Area dialog - Area Hatch page2) Open the Area dialog and click on Area to open the Area page, then click on Hatch toopen the options available for a hatch fill (Figure 199).
3) Select a hatch from the options shown in the Hatch box and the selected hatch appears
in the Preview box.
4) If necessary, to override the Options settings for the selected hatch fill, enter a newvalues for Spacing, Angle, Line type, Line color, and Background Color.
5) Click OK to save the changes and close the Area dialog. The hatch fill appears in theselected object.

Creating hatch fills
When creating new hatch fills or modifying an existing hatch fill, use the options available on the
Area Hatch page in the Area dialog. See Table 7 for an explanation of the options available for ahatch fill.

Note
It is recommended to create a new hatch fill rather than modify an existing hatch fill.
1) Select an object that contains a hatch fill, or insert a hatch fill into the selected object.
2) Open the Area dialog and click on Area to open the Area page, then click on Hatch toopen the options available for a hatch fill.
3) As a starting point, select a hatch fill similar to the one being created. The selected hatch
fill appears in the Preview box.
Chapter 6, Formatting Graphic Objects | 205

4) Change the values of the option settings for the hatch fill. The hatch fill displayed in thePreview box changes to reflect the changes in option values.
5) Click on Add to open the Name dialog and enter a name for the new hatch fill.
6) Click OK to close the Name dialog. The new hatch fill appears at the bottom of the hatch
fills displayed in the Hatch box.
7) Click OK to close the Area dialog and save the changes. The new hatch fill appears in theselected object.
Table 7: Hatch fill options
Hatch option

Meaning

Spacing

Determines the spacing between two lines of the hatching fill. As
the value is changed the Preview is updated.

Angle

Determines the angle used for the hatch lines. Either use theslider or enter a value in the box to change the angle.

Line typeSet single, double or triple line for the style of the hatching fill.

Line color

Select a color of the lines that form the hatching fill from thedrop-down list of available color palettes

Background color

Select a color for the background color behind the hatching lines
from the drop-down list of available color palettes

Note
It is recommended to only modify, rename or delete hatch fills that have beencreated. Modifying, renaming or deleting hatch fills that were installed with
LibreOffice may cause problems in documents that use one of these hatch fills.

Modifying hatch fills
1) Select the object that contains the hatch fill that is to be modified.
2) Open the Area dialog and click on Area to open the Area page, then click on Hatch toopen the options available for a hatch fill.
3) Enter new values for the option settings of the hatch fill. The hatch fill displayed in thePreview box changes to reflect the changes in option values. See Table 7 for informationon hatch options.
4) Click Modify to save the changes. There is no confirmation given when modifying a hatchfill.
5) Click OK to save the changes and close the Area dialog.

Renaming hatch fills
1) Select the object that contains the hatch fill that is to be renamed.
2) Open the Area dialog and click on Area to open the Area page, then click on Hatch toopen the options available for a hatch fill.
3) Right-click on the hatch fill displayed in the Hatch box and select Rename from thecontext menu.
4) Enter a name for the hatch fill in the Name dialog that opens.
5) Click OK to save the renaming and close the Name dialog.
6) Click OK to save the changes and close the Area dialog.

Deleting hatch fills
1) Select the object that contains the hatch fill that is to be deleted.
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2) Open the Area dialog and click on Area to open the Area page, then click on Hatch toopen the options available for a hatch fill.
3) Right-click on the hatch fill displayed in the Hatch box and select Delete from the context
menu.
4) Click on Yes to confirm the deletion.
5) Click OK to save the changes and close the Area dialog.

Working with shadows
Shadows can be applied to objects such as lines, shapes and text. The options available forshadows are as follows:•

Position grid – select one of nine points determining the direction in which the shadow iscast from the object. Only available in the Shadow page of the Area dialog (Figure 200).

•

Angle – determines the angle in which the shadow is cast from the object. Only available
in the Shadow panel in the Properties deck on the Sidebar.

•

Distance – determines the offset distance between the object and the shadow.

•

Color – sets the color used for the shadow.

•

Blur – sets how much the edges of a shadow are blurred or softened.

•

Transparency – determines the amount of transparency for the shadow: 0% opaqueshadow, 100% transparent shadow.

Area dialog
1) Select an object where a shadow is going to be applied.
2) Open the Area dialog and click on Shadow to open the Shadow page (Figure 200).
3) Select Use shadow in Properties and the shadow options become active.
4) Select from one of nine points the direction in which the shadow is going to be cast in
relation to the object.
5) In Color, select the color palette from the drop-down list of available palettes and thenselect the color required for the shadow.
6) In Distance, enter a distance to set spacing between the object and the shadow.

Figure 200: Area dialog – Shadow page
Chapter 6, Formatting Graphic Objects | 207

Figure 201: Shadow panel in Properties
deck on Sidebar7) In Blur, enter a value to soften the edges of the shadow.
8) In Transparency, enter the percentage in the text box for the shadow transparency.
9) Click OK to close the Area dialog and save the changes.

Sidebar
1) Select an object where a shadow is going to be applied.
2) Click on Properties to open the Properties deck on the Sidebar.
3) Click on Shadow to open the Shadow panel (Figure 201) in the Properties deck.
4) Select Enable and the shadow options become active.
5) In Angle, select from one of the options available from the drop-down list to set thedirection of where the shadow is going to be cast in relation to the object.
6) In Distance, enter a distance to set spacing between the object and the shadow.
7) In Color, select the color palette from the drop-down list of available palettes and thenselect the color required for the shadow.
8) In Blur, enter a value to soften the edges of the shadow.
9) In Transparency, move the slider or enter a percentage in the text box to set the shadowtransparency.
10) Deselect the object to save the changes made.

Line and Filling toolbar
1) Select an object where a shadow is going to be applied.
2) Click on Shadow on the Line and Filling toolbar. A shadow is created using the settingsfrom the Shadow page in the Area dialog.
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3) Deselect the object to save the changes made.

Working with transparencies
Transparencies can be applied to objects and to any shadow that has been applied to an object.
In Impress two types of transparencies can be applied to an object – uniform transparency andgradient transparency. For more information on gradient transparencies, including an example ofcombining a color gradient with a gradient transparency, see “Gradient fills” on page 220.

Using Area dialog
1) Select an object where a transparency is going to be applied.
2)

Open the Area dialog and click on Transparency to open the Transparency page
(Figure 202).

3) To create a uniform transparency, select Transparency and enter a percentage in the textbox.
4) To create a gradient transparency so that the area becomes gradually transparent, selectGradient and select the type of gradient transparency from the Type drop-down list:
Linear, Axial, Radial, Ellipsoid, Quadratic or Square.
5) If a gradient transparency has been selected, set the parameters for the type of thegradient transparency that has been selected. Refer to Table 8 for a description of theproperties. The available parameters depends on the type of gradient transparency.
6) Click OK to close the Area dialog and save the changes.

Figure 202: Area dialog - Transparency page
Table 8: Gradient transparency options
Gradient
transparency
Meaning
options
Center X

Used for Radial, Ellipsoid, Quadratic and Square gradients.
The values to set the horizontal offset of the gradient center.
Chapter 6, Formatting Graphic Objects | 209

Gradienttransparency
options

Meaning

Center Y

Used for Radial, Ellipsoid, Quadratic and Square gradients.
The values to set the vertical offset of the gradient center.

Angle

Used for Linear, Axial, Ellipsoid, Quadratic and Square
gradients. Specifies the angle of the gradient axis.

BorderIncrease this value to make the gradient start further away fromthe border of the object.

Start value

Value for the starting transparency gradient. 0% is fully opaque,
100% means fully transparent.

End value

Value for the ending transparency gradient. 0% is fully opaque,
100% means fully transparent.

Using Area panel on Sidebar
1) Select an object where a transparency is going to be applied.
2)

Open the Area panel in the Properties deck on the Sidebar (Figure 203).

3) Click on the Transparency option box to open a drop-down list of available options.
4) To create a uniform transparency, select Solid and use the slider or text box to change thetransparency percentage.
5) To create a gradient transparency so that the area becomes gradually transparent, selectfrom the Transparency drop-down list either Linear, Axial, Radial, Ellipsoid, Quadratic or
Square.
6) If a gradient transparency has been selected, set the parameters for the type of thegradient transparency that has been selected. Refer to Table 8 for a description of theproperties. The available parameters depends on the type of gradient transparency.
7) Click away from the object to deselect it and save the changes.

Figure 203: Area panel in Properties deckon Sidebar
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Text in objects
By default, an object is not dynamic when it is created and does not behave like a text box. If thetext exceeds the object borders, then the text has to be reduced in font size, or the object size
increased to accommodate the text.

Adding text1) Select the object where text is to be added.
2) Put the selected object into text mode using one of the following methods. The cursor
becomes a flashing text cursor centrally inside the object indicating text mode is active.
The Text Formatting toolbar automatically opens replacing the Line and Filling toolbar.
– Double-click on the object.
– Use the keyboard shortcut F2.
– Go to Insert > Text Box on the Menu bar.
– Click on Insert Text Box on the Standard or Drawing toolbar to insert horizontal text.
– Click on Insert Vertical Text n the Standard or Drawing toolbar to insert vertical text.

Note
If double-clicking does not work, go to View > Toolbars on the Menu bar to open the
Options toolbar, then select Double-click to edit Text.
3) Type the required text. Horizontal text is centrally aligned horizontal and vertically within
the boundaries of the object. Vertical text is centrally on the left side of the object.
4) Alternatively, copy and paste text into the selected object. It is recommended to paste text
into an object as unformatted text and then format the text to to the presentation
requirements.
5) When finished, click outside of the object or press Esc to cancel text mode. The Line andFilling toolbar automatically opens replacing the Text Formatting toolbar.

Note
Vertical text is only available if Asian and/or Complex text layout have been selectedin Tools > Options > Language Settings > Languages (macOS LibreOffice >Preferences > Language Settings > Languages).

Formatting text in objects
This section only covers formatting of how text appears inside an object. For more information on
formatting text attributes, see Chapter 3, Adding and Formatting Text.
1) Select the object which contains text and use one of the following methods to open the
Text dialog (Figure 204):– Go to Format > Object and Shape > Text Attributes on the Menu bar.
– Right-click on the text inside the object and select Text Attributes from the context
menu.
2) Click on Text to open the Text page.
3) Format and edit the text within an object using the available options. The options aredescribed in Table 9.
4) Click OK to close the Text dialog and save the changes to the text.

Chapter 6, Formatting Graphic Objects | 211

Figure 204: Text dialog
5) To format the text attributes (for example paragraph alignment or font type) use the tools
available on the Text Formatting toolbar, or go to Format > Text on the Menu bar and use
the options available in the drop-down menu. See Chapter 3, Adding and Formatting Text
for more information on formatting text attributes.
Table 9: Object text formatting options
Text options
Meaning
Word wrap text inshapeStarts a new line automatically when the border of the object isreached.

Resize shape to fit
text

Expands an object when the text inserted in the object is toolarge.

Spacing to borders

Specify the amount of space between the borders of the object
and the text.

Text anchor

Used to anchor the text to a particular point within the object.

Full width

Anchors the text in the center of the object and uses the full
width of the object before wrapping text.

Text animation
Text can be animated when it has been placed into an object and is a separate animation fromobject animation. For information on object animation, see Chapter 5, Managing Graphic Objects.
1) Select the object which contains text.
2) Open the Text dialog and click on Text Animation to open the Text Animation page
(Figure 205).
3) Select the type of animation required from the Effect drop-down list as follows:– No animation – default setting.
– Blink – the text blinks on the screen.

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Figure 205: Text dialog - Text Animation page
– Scroll through – the text moves into the object and then out following the selected
direction.
– Scroll back and forth – the text moves first in the selected direction, but bounces backat the object border.
– Scroll in – the text scrolls in towards the given direction starting from the edge of theobject and stops in the center.
4) Set the Direction of the animation using one of the four arrows to set the scroll direction
for the text.
5) Set the Properties for the animation using the following options:– Start inside – animation starts from inside the object.
– Text visible when editing – select to see the text while editing.
– Animation cycles – select Continuous and the text animates continuously or set a
specific number of cycles for the animation.
– Increment – sets the amount the animation moves in Pixels when selected or a
specific distance when Pixels is deselected. The units of measurement depends on
the settings in Tools > Options > LibreOffice Impress > General (macOS
LibreOffice > Preferences > LibreOffice Impress > General).
– Delay – starts the animation when Automatically is selected or after a specific lengthof time when Automatically is deselected.
6) Click OK to close the Text dialog and save the animation effect.

Text columns
When text columns are added to an object, the whole of the object is used for the text columns.
1) Select the object which contains text.
2) Open the Text dialog and click on Text Columns to open the Text Columns page
(Figure 206).
Chapter 6, Formatting Graphic Objects | 213

Figure 206: Text dialog - Text Columns page3) Enter the number of columns required in the Number of columns box.
4) Enter the spacing required between each column in the Spacing box. The units ofmeasurement depends on the settings in Tools > Options > LibreOffice Impress >General (macOS LibreOffice > Preferences > LibreOffice Impress > General).
5) Click OK to close the Text dialog and save the changes.

Formatting connectors
Connectors are lines that join two objects and always start from or finish at a glue point on an
object. See Chapter 5, Managing Graphic Objects for a description and use of the connectors.
1) Right-click on a connector and select Connector from the context menu to open theConnector dialog (Figure 207). The Connector dialog displays a preview of a connector
as changes are made.
2) Select the type of connector from the Type drop-down list.
3) Set the Line skew for the connector. Line skew is used to set the distance between
connectors where multiple connectors overlap.

Figure 207: Connector dialog
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4) Set the Line spacing for the connector. Line spacing is used to set the horizontal andvertical space between the connector and the object at each end of the connector.
5) Click OK to close the Connector dialog and save the changes.

Working with styles
To achieve consistency in slides, a presentation, or applying the same formatting to a large
number of objects, it is recommended to use styles. In Impress, styles used for objects are calleddrawing styles.
Drawing styles are similar to paragraph styles that are used for text. A drawing style groups all
formatting properties applicable to an object and associates this properties group with a name.
This allows the properties group to be used for other objects. If a drawing style is modified (forexample, changing area color), the changes are automatically applied to all objects that use thesame drawing style.
If Impress is used frequently, a library of well defined drawing styles is an invaluable tool for
speeding up the process of formatting objects to any requirements that have to be followed (forexample, company colors or fonts).
For more information on drawing styles in Impress, see Chapter 2, Slide Masters, Styles, andTemplates.

Linked drawing styles
Drawing styles support inheritance which allows a style to be linked to another (parent) style sothat it inherits all the formatting settings of the parent. This inheritance creates families of styles.
For example, if multiple boxes are required that only differ in color, but are otherwise identicallyformatted, it is recommended to define a style for the box including borders, area fill, font, and soon as the parent drawing style. A number of drawing styles are then created that are
hierarchically dependent to the parent style, but differing only in the fill color attribute. Thesedrawing styles are known as child styles. If it is necessary to change the font size or borderthickness, the parent style is changed and all the child styles change accordingly.

Figure 208: Drawing styles in Styles deck on
Sidebar
Chapter 6, Formatting Graphic Objects | 215

Default drawing style
In Impress, the drawing styles are located in the Styles deck on the Sidebar (Figure 208). Clickon Drawing Style to open the drawing styles that are available in the presentation. The Default
Drawing Style cannot be deleted and is automatically applied to any graphic object created on aslide. This style is the starting point for creating new drawing styles.

Note
The Default Drawing Style can be modified. However, a modified Default Drawing
Style only applies to the presentation where the style was modified.

Creating drawing styles
New style from Sidebar
1) Select an object or create a new object.
2) Open the Styles deck on the Sidebar using one of the following methods:– Click on Styles at the side of the Sidebar.
– Click on Show the Styles Sidebar on the Line and Filling toolbar.
– Use the keyboard shortcut F11.
3) Click on Drawing Styles on the left of the Styles title bar to open the Drawing Styles
panel.
4) Right-click on a drawing style that is selected in the list and select New from the context
menu to open the Graphic Styles dialog (Figure 209).
5) Click on Organizer to open the Organizer page.
6) Enter a name for the new drawing style in the Name text box.
7) In Inherit from text box, select None from the drop-down list if the new drawing style is
NOT going to be linked. When the object was created, it was allocated the Default
Drawing Style and this new drawing style linked by default to the Default Drawing Style.
8) Use the various pages in the Graphic Styles dialog to format the new style.
– Font, Font Effects, Indents & Spacing, Alignment, Tabs, Highlighting and Asian
Typography – provides options for formatting any text inserted into a graphic object.
– Dimensioning – provides options for formatting of dimension lines.
– Text, Text Animation, Connector, Line, Area, Shadowing, and Transparency –provides options for formatting of graphic objects.
– Click OK to close the Graphics Styles dialog and save the new drawing style.

Figure 209: Graphic Styles dialog - Organizer page216 | LibreOffice 7.3 Impress Guide

Figure 210: New Style from Selection
dialogNote
Any new drawing style created is automatically placed in the Custom Styles
category.

New style from selected object
1) Select an object to use for creating a new drawing style.
2) Carry out any formatting changes to the object using the various dialogs and menu
options available in Impress.
3) Open the Styles deck on the Sidebar and click on Drawing Styles on the left of the
Styles title bar to open the Drawing Styles panel.
4) Click on New Style from Selection on the right of the Styles deck title bar to open the
New Style from Selection dialog (Figure 210).
5) Enter a name for the new drawing style in the Enter new style name text box. A list isdisplayed of existing custom styles of that are available.
6) Click OK to save the new drawing style and close the New Style from Selection dialog.

Modifying drawing styles
1) Open the Styles deck on the Sidebar and click on Drawing Styles on the left of the
Styles title bar to open the Drawing Styles panel.
2) Right-click on the style that is to be modified and select Modify from the context menu to
open the Graphic Styles dialog.
3) Carry out any formatting changes to the drawing style using the options in the various
pages of the Graphic Styles dialog.
4) Click OK to save the changes and close the Graphic Styles dialog.

Chapter 6, Formatting Graphic Objects | 217

Updating drawing styles
1) Select an object or create a new object.
2) Carry out any formatting changes to the object using the various dialogs and menu
options available in Impress.
3) Open the Styles deck on the Sidebar and click on Drawing Styles on the left of the
Styles title bar to open the Drawing Styles panel.
4) Click on Update Style on the right of the Styles deck title bar to update the style. There isno confirmation that the style has been updated.

Applying drawing styles
1) Open the Styles deck on the Sidebar and click on Drawing Styles on the left of the
Styles title bar to open the Drawing Styles panel.
2) Select an object in the presentation to apply a drawing style.
3) Double-click on the drawing style name and apply the drawing style to the selected
object.

Deleting drawing styles
The predefined drawing styles in Impress cannot be deleted, even if the predefined drawing style
is not in use. Only custom (user defined) styles can be deleted.
1) Open the Styles deck on the Sidebar and click on Drawing Styles on the left of the
Styles title bar to open the Drawing Styles panel.
2) Right-click on a custom drawing style and click Delete on the context menu.
3) Click Yes to confirm the deletion of the custom drawing style.

Note
Before deleting a custom drawing style, make sure the style is not in use in thepresentation.

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Impress Guide

Chapter 7,
OLE, Spreadsheets, Charts,
and Other Objects

OLE objects
Object Linking and Embedding (OLE) is a software technology that allows linking and embeddingof the following types of files into an Impress presentation.
•

LibreOffice spreadsheets•

LibreOffice charts•

LibreOffice drawings•

LibreOffice formulas•

LibreOffice text

The major benefit of using OLE objects is that it provides a quick and easy method of editing an
object using tools from the software that created the object. These file types can all be createdusing LibreOffice and OLE objects can be created from new or from an existing file.

Inserting new OLE objects
When inserting a new OLE object, it is only available in the presentation it is being inserted into
and the OLE object can only be edited using Impress.
1) Select the slide in a presentation to insert an OLE object.
2) Go to Insert > Object > OLE Object on the Menu bar to open the Insert OLE Object
dialog (Figure 211).
3) Select Create new and then select the type of OLE object in Object Type.
4) Click OK and a new OLE object is inserted in the center of the slide in edit mode. The
toolbars displayed change providing the necessary tools to create a new OLE object.

Note
For computers using the Windows operating system, an additional option of Further
objects is available in the Object Type list. Clicking on Further objects opens an
Insert Object dialog (Figure 212) allowing an OLE object using other software that iscompatible with OLE and LibreOffice to be inserted. This option is available for new
OLE objects and OLE objects from a file.

Figure 211: Insert OLE Object dialog

220 | LibreOffice 7.3 Impress Guide

Figure 212: Insert OLE Objects dialog - Windows further objects
optionFigure 213: Insert OLE Object dialog- Create from file option

Inserting OLE objects from files
1) Select the slide in a presentation to insert an OLE object.
2) Go to Insert > Object > OLE Object on the Menu bar to open the Insert OLE Object
dialog.
3) Select Create from file and the dialog changes to a file search dialog (Figure 213).
4) Click on Search and a file browser window opens.
5) Navigate to where the file is located.
6) Select the file required and click Open. The filename appears in the File text box.
7) Insert the OLE object into the center of the slide in edit mode using one of the following
methods:– Click OK to insert the file as an OLE object.
– Select Link to file, then click OK to insert the OLE object with a link to the original file.
– Select Display as icon, then click OK to insert the OLE object as an icon. When theicon is clicked on, the OLE object opens in a new window.
Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 221

Note
By default, when inserting a file into a slide as an OLE object, any changes made to
the original file after insertion do not affect the copy of the file inserted into apresentation. Also, changes to the file copy in a presentation do not change theoriginal file. If any changes made to the file, either in the original or in thepresentation, are to appear in both versions the original file has to be linked with thepresentation when the file is inserted.

Editing OLE objects
1) Double-click on the OLE object to open it in edit mode. The toolbars in Impress change toprovide the necessary tools for editing an OLE object.
2) When editing the OLE object is complete, click anywhere outside the OLE object to exit
editing.
3) Save the presentation. Any changes made to the OLE object are also saved.

Resizing and moving OLE objects
Resizing and moving OLE objects is exactly the same as resizing and moving graphic objects in
Impress. For more information, see Chapter 5, Managing Graphic Objects.

Note
When resizing or moving a spreadsheet in slides, ignore any horizontal and vertical
scroll bars, and the first row and first column. The first row and first column are easily
recognizable because of their light background color. They are only used for
spreadsheet editing purposes and are not included in the spreadsheet that appears
as an OLE object on the slide.

Note
Do not double click on an OLE spreadsheet object when moving or resizing. Double
clicking opens the OLE object editing mode for spreadsheets.

Spreadsheets
To include a spreadsheet in an Impress presentation, either insert an existing spreadsheet file orinsert a new spreadsheet as an OLE object. For more information on spreadsheets, see the Calc
Guide and the Getting Started Guide.
Embedding a spreadsheet into Impress includes most of the functionality of a Calc spreadsheet.
Impress is capable of using Calc functions to carry out calculations and data analysis. However, if
complex data or formulas are going to be used, it is recommended to perform those operations ina separate Calc spreadsheet first, then embed the spreadsheet into Impress with the results.
It is tempting to use spreadsheets in Impress for creating tables or presenting data in a tabularformat. However, inserting a table into Impress is often more suitable and faster, depending on
the complexity of the data. See Chapter 3, Adding and Formatting Text for more information on
inserting and formatting tables.

222 | LibreOffice 7.3 Impress GuideNote
The entire spreadsheet is inserted into a slide as an OLE object. If the spreadsheet
contains more than one sheet and the one required is not visible, double-click the
spreadsheet and then select a different sheet from the sheet tab row at the bottom.
See “Editing OLE objects” on page 252 for more information on editing a
spreadsheet as an OLE object.

Editing spreadsheets
When a spreadsheet is inserted into a slide, it is in edit mode ready for inserting or modifying
data or modifying the format (Figure 214). The following also happens to provide tools andfunctions for spreadsheets:•

A Calc formatting toolbar opens at the top of the Workspace as shown by the example in
Figure 214. The following tools become available providing basic formatting for
spreadsheets:– Name Box – this gives the active cell reference or the name of a selected range ofcells.
– Function Wizard– Select Function– Formula.
– Input Line – this is an edit box for entering data or reviewing the displayed contentsof the active cell. If necessary, click on the triangle ▼ on the right to expand the edit
box and provide space for long functions requiring multiple lines.

•

The Formatting toolbar for spreadsheets (Figure 215) opens replacing the Line andFilling toolbar.

•

The Menu bar changes providing spreadsheet formatting options.

Figure 214: Example spreadsheet in Impress

Figure 215: Formatting toolbar for spreadsheets

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 223

Cell navigation
By default, when an embedded spreadsheet is opened, the active cell is A1. To move around the
spreadsheet to select a cell to make it active, use one of the following methods:•

Keyboard arrow keys.

•

Position the cursor in a cell and click.

•Press the Enter key to move one cell down and Shift+Enter combination to move one cellup.

•

Press the Tab key to move one cell to the right and Shift+Tab combination to move one
cell to the left.

Note
Other keyboard shortcuts are available to navigate around a spreadsheet. Refer toGetting Started Guide or the Calc Guide for more information.

Entering data
Data input into a cell can only be done when a cell is active. An active cell is easily identified by athickened and bolder border. The cell reference for the active cell is displayed in the Name Box
at the left hand end of the Calc editing toolbar.
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select a cell to make it active and start typing in the cell or in the Input Line. The data
input displayed in the Input Line makes the data entry easier to read.
3) Use the various tools and options on the Menu bar to enter data, formula, function, text,
or date into a cell.
4) To confirm data input into a cell use one of the following methods:– Select a different cell with the cursor.
– Press the Enter key, or the Shift+Enter key combination.
– Press the Tab key, or Shift+Tab key combination.
5) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Tip
Sometimes it is useful to treat numbers as text (for example, telephone numbers). To
prevent Impress from removing the leading zeros or right aligning numbers in a cell,
type a single quotation mark (') before entering a number as text.

Merging cells
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Highlight the required number of cells to be merged.
3) If there is no data in the cells being merged, use one of the following methods to merge
cells:– Go to Format > Merge and Unmerge Cells > Merge and Center Cells on the Menu
bar.
– Go to Format > Merge and Unmerge Cells > Merge Cells on the Menu bar.
– Right-click on the selected cells and select Merge Cells from the context menu.

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Figure 216: Merge Cells dialog
4) If the selected cells for merging contain data, the Merge Cells dialog (Figure 216)
automatically opens. Merge the selected cells as follows:a) Use one of the methods in Step 3 to merge cells and open the Merge Cells dialog.
b) Select an option in the Merge Cells dialog.
c) Click OK to merge the cells and close the Merge Cells dialog.
5) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Splitting cells
Only multiple cells that have been merged can be split into separate cells.
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select a cell that was merged from multiple cells.
3) Split the merged cell into separate cells using one of the following methods:– Go to Format > Merge Cells > Split Cells on the Menu bar.
– Right-click on the cell and select Split Cells from the context menu.
4) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Inserting cells
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the same number of cells on the embedded spreadsheet as are going to beinserted.
3) Insert cells using one of the following methods. Inserting cells opens the Insert Cells
dialog (Figure 217).
– Go to Sheet > Insert Cells on the Menu bar.
– Right-click on the selected cells and select Insert from the context menu.
– Use the keyboard shortcut Ctrl++ (macOS ⌘++)
4) Select an insert option for cells, then click OK to insert the cells and close the Insert Cells
dialog.
5) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 225

Figure 217: Insert Cells dialog

Inserting rows
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the same number of rows on the embedded spreadsheet as are going to beinserted.
3) Insert rows using one of the following methods:– Go to Sheet > Insert Rows > Rows Above or Sheet > Insert Rows > Rows Belowon the Menu bar.
– Right-click on the selected rows and select Insert Rows Above or Insert Rows
Below from the context menu.
– Open the Insert Cells dialog, as in “Inserting cells” above, and select Entire row toinsert rows above the selected rows.
4) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Inserting columns
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the same number of columns on the embedded spreadsheet as are going to beinserted.
3) Insert columns using one of the following methods:– Go to Sheet > Insert Columns > Columns Before or Sheet > Insert Columns >Columns After on the Menu bar.
– Right-click on the selected columns and select Insert Columns Before or Insert
Columns After from the context menu.
– Open the Insert Cells dialog, as in “Inserting cells” above, and select Entire column
to insert columns to the left of the selected columns.
4) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Deleting cells
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the cells for deletion on the embedded spreadsheet.
3) Delete the selected cells using one of the following methods. Deleting cells opens theDelete Cells dialog (Figure 218).
– Go to Sheet > Delete Cells on the Menu bar.
– Right-click on the selected cells and select Delete from the context menu.
226 | LibreOffice 7.3 Impress Guide

Figure 218: Delete Cells dialog
4) Select a delete option, then click OK to delete the cells and close the dialog.
5) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Deleting rows
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the rows for deletion on the embedded spreadsheet.
3) Delete the selected rows using one of the following methods:– Go to Sheet > Delete Rows on the Menu bar.
– Right-click on the selected rows and select Delete Rows from the context menu.
– Open the Delete Cells dialog, as in “Deleting cells” above, and select Delete entirerow(s).
4) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Deleting columns
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Select the columns for deletion on the embedded spreadsheet.
3) Delete the selected columns using one of the following methods:– Go to Sheet > Delete Columns on the Menu bar.
– Right-click on the selected columns and select Delete Columns from the context
menu.
– Open the Delete Cells dialog, as in “Deleting cells” above, and select Delete entire
column(s).
4) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Quickly inserting sheets
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Quickly insert a sheet using one of the following methods:– Click on the plus sign to the left of the sheet names and a new sheet is added to the
spreadsheet after the last sheet in the spreadsheet.
– Go to Sheet > Insert Sheet at End on the Menu bar and enter a name for the sheet
in the Append Sheet dialog that opens, then click OK. A new sheet is added to the
spreadsheet after the last sheet in the spreadsheet.
Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 227

3) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Note
If there are multiple sheets in an embedded spreadsheet, only the active sheet isshown on the slide after exiting edit mode.

Inserting sheets
For more control over inserting sheets into an embedded spreadsheet, the Insert Sheet dialog(Figure 219) is used as follows:
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Open the Insert Sheet dialog using one of the following methods:– Right-click on the sheet names and select Insert Sheet from the context menu.
– Go to Sheet > Insert Sheet on the Menu bar.
3) In Position select one of the following options:– Before current sheet – inserts sheets before the active sheet in the spreadsheet.
– After current sheet – inserts sheets after the active sheet in the spreadsheet.
4) In Sheet select New sheet and the No. of sheets required.
5) In the Name text box, enter a name for the new sheet. This option is not available if
inserting multiple sheets.
6) Click OK to insert the sheet and close the Insert Sheet dialog.

Figure 219: Insert Sheet dialog

228 | LibreOffice 7.3 Impress Guide

7) When finished editing an embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Insert sheet from file
When inserting a sheet from a file, the Insert Sheet dialog has to be used.
1) Double-click on the embedded spreadsheet to open in edit mode.
2) Open the Insert Sheet dialog using one of the following methods:– Right-click on the sheet names and select Insert Sheet from the context menu.
– Go to Sheet > Insert Sheet on the Menu bar.
3) In Position select one of the following options:– Before current sheet – inserts sheets before the active sheet in the spreadsheet.
– After current sheet – inserts sheets after the active sheet in the spreadsheet.
4) In Sheet, select From file and click on Browse to open an Insert browser window.
5) Navigate to the file location and select the file.
6) Click on Open and the sheet names contained in the file appear in the preview box.
7) If necessary, click on Link to create a link to the original file.
8) Select the sheet required for insertion in the preview box.
9) Click OK to insert the selected sheet into the embedded spreadsheet and close the Insert
Sheet dialog.
10) When finished editing an embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Renaming sheets
1) Double-click on the embedded spreadsheet to open it in edit mode.
2) Select the sheet for renaming to make it active.
3) Right-click on the sheet tab and select Rename Sheet from the context menu, or go to
Sheet > Rename Sheet on the Menu bar.
4) Enter a new name for the sheet in the Rename Sheet dialog that opens.
5) Click OK to save the name change and close the Rename Sheet dialog.
6) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Moving or copying sheets
1) Double-click on the embedded spreadsheet to open it in edit mode.
2) Select the sheet for moving or copying to make it active.
3) Right-click on the sheet tab and select Move or Copy Sheet from the context menu, or
go to Sheet > Move or Copy Sheet on the Menu bar to open the Move/Copy Sheetdialog (Figure 220).
4) Move or copy a sheet to another position within the embedded spreadsheet in the same
presentation as follows:a) In Action, select the Move option or Copy option.
b) In Location, select a destination from the options in the To document drop-down list.
In Impress, the presentation is named as Untitled 1 (current document).
c) In Insert before, select the position within the spreadsheet from the available list.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 229

Figure 220: Move/Copy Sheet dialogd) If necessary, enter a new name for the sheet in the New name text box.
e) Click OK to move or copy the sheet and close the Move/Copy sheet dialog.

Note
To move or copy a sheet from an embedded spreadsheet in an Impress presentation
into another document, then the target document must be a Calc spreadsheet or adocument that contains an embedded Calc spreadsheet.
5) Move or copy a sheet to another document containing a spreadsheet is as follows:a) Make sure the spreadsheet in the target document is selected.
b) In Action, select the Move option or Copy option.
c) In Location, select a destination from the options in the To document drop-down list.
In Impress, the presentation is named as Untitled 1 (current document). If the
document is a Calc spreadsheet, the filename of the Calc spreadsheet is displayed.
d) In Insert before, select the position within the spreadsheet from the available list.
e) If necessary, enter a new name for the sheet in the New name text box.
f) Click OK to move or copy the sheet and close the Move/Copy sheet dialog.
6) To move the sheet within the embedded spreadsheet using the cursor, click on the sheet
tab and drag the selected sheet to a new position.
7) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.
230 | LibreOffice 7.3 Impress Guide

Deleting sheets
1) Double-click on the embedded spreadsheet to open it in edit mode.
2) Select the sheet for deletion to make it active.
3) Right-click on the sheet tab and select Delete Sheet from the context menu, or go to
Sheet > Delete Sheet on the Menu bar.
4) Click Yes to confirm the deletion of the sheet.
5) When finished editing the embedded spreadsheet, click anywhere outside the border toexit edit mode and save the changes.

Formatting spreadsheets
For presentation purposes, it may be necessary to change the formatting of a spreadsheet tomatch the style used in the presentation.
When working on an embedded spreadsheet, any styles created in Calc are also available foruse. However, if styles are going to be used, it is recommended to create specific styles forembedded spreadsheets. Calc styles maybe unsuitable when working in Impress.

Figure 221: Format Cells dialog - Numbers page

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 231

Cell data formatting1) Select a cell or a range of cells in an embedded spreadsheet using one of the following
methods:– Click in a cell to select it.
– To select the whole sheet, click on the blank cell at the top left corner between the row
and column headers.
– To select the whole sheet, use the keyboard shortcut Ctrl+A (macOS ⌘+A).
– To select a column, click on the column header at the top of the spreadsheet.
– To select a row, click on the row header on the left hand side of the spreadsheet.
2) Open the Format Cells dialog (Figure 221) using one of the following methods:– Right-click on a cell and select Format Cells from the context menu.
– Go to Format > Cells on the Menu bar.
– Use the keyboard shortcut Ctrl+1 (macOS ⌘+1).
3) Use the various pages in the Format Cells dialog to format the cell data so that it matches
the style of the presentation.
4) Click OK to close the Format Cells dialog and save the formatting changes.
5) When finished formatting the embedded spreadsheet, click anywhere outside the border
to exit edit mode and save the changes.

Row formatting1) Select a row by clicking in the row header.
2) Adjust the row height using one of the following methods:– Right-click in the row header and select Row Height from the context menu to open
the Row Height dialog and set the row height in the Height text box.
– Right-click in the row header and select Row Height from the context menu to open
the Row Height dialog and select Default value for row height.
– Right-click in the row header and select Optimal Height from the context menu to
open the Optimal Height dialog. Enter an optimal height in the Add text box or selectDefault value. The optimal row height depends on the font size of the largest
character in a row.
– Hover the cursor over the bottom border in the row header until it changes shape,
then click and drag the border to increase or decrease the row height.
3) When finished formatting the embedded spreadsheet, click anywhere outside the border
to exit edit mode and save the changes.

Column formatting1) Select a column by clicking in the column header.
2) Adjust the column width using one of the following methods:– Right-click in the column header and select Column Width from the context menu to
open the Column Width dialog and set the column width in the Width text box.
– Right-click in the column header and select Column Width from the context menu to
open the Column Width dialog and select the Default value for column width.
– Right-click in the column header and select Optimal Width from the context menu to
open the Optimal Column Width dialog. Enter an optimal width in the Add text box or
select the Default value. The optimal column width depends on the longest entry
within a column.

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Figure 222: Calc Styles deck in
Sidebar– Hover the cursor over the left or right border in the column header until it changes
shape, then click and drag the border to increase or decrease the column width.
3) When finished formatting the embedded spreadsheet, click anywhere outside the border
to exit edit mode and save the changes.

Using formatting styles
When using styles in an embedded spreadsheet and the spreadsheet is in edit mode, Impress
displays the available styles for a spreadsheet in the Styles deck on the Sidebar (Figure 222).
Styles used in an embedded spreadsheet are similar to paragraph styles used in LibreOffice
Writer.
1) Select the data in a cell or cells in the embedded spreadsheet.
2) Click on Styles to open the Styles deck in the Sidebar.
3) Double-click on a style to apply that style to the cell data.
4) When finished formatting the embedded spreadsheet, click anywhere outside the border
to exit edit mode and save the changes.

Charts
A chart is a graphical interpretation of information that is contained in a spreadsheet. The
following information only provides basic information on charts. For more information about
creating charts and the use of charts, see the Calc Guide.

Inserting charts
1) Select a slide to insert a chart.
2) Use one of the following methods to insert a chart:– Go to Insert > Chart on the Menu bar and an example chart (Figure 223) is inserted
at the center of the selected slide in editing mode.
– Click on Insert Chart on the Standard toolbar and an example chart is inserted in thecenter of the slide in editing mode.
– Go to Insert > Object > OLE Object on the Menu bar to insert a chart as an OLE
object. See “Introduction” on page 82 for more information on inserting OLE objects.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 233

Figure 223: Example chart in editing mode

Figure 224: Formatting toolbar for charts3) If necessary, click outside the chart area to cancel editing mode.

Note
When an embedded chart is in editing mode, the Formatting toolbar (Figure 224) forcharts automatically opens replacing the Line and Filling and Standard toolbars.

Selecting chart types
Data can be presented using a variety of different chart types. Impress contains several
examples of chart types that will help to convey information to an audience. Select a chart typeusing the Chart Type dialog or the Chart Type panel in the Properties deck on the Sidebar.

Chart types
The following summary of available chart types to help selection of a chart type suitable for thedata being used to create the chart. Column, bar, pie and area charts are available as 2D or 3D
types. For more information on charts, see the Calc Guide.
•

Column – often used to display data that shows trends over time. This chart is thedefault chart type used when a chart is inserted into a slide. It is recommended to use
column charts where there is a relatively small number of data points. If the data is alarge time series, it is recommended to use a line chart.

•

Bar – give an immediate visual impact for data comparison where time is not important,for example comparing the popularity of products in a marketplace.

234 | LibreOffice 7.3 Impress Guide•

Pie – give a comparison of proportions. For example, when comparing what different
departments spent on different items or what different departments actually spent overall.
They work best with a small range of values, for example six or less. Using larger rangeof values, the visual impact of a pie chart begins to fade.

•

Area – are versions of line or column charts. They are useful when emphasis of volume
change is required. Area charts have a greater visual impact than a line chart, but thetype of data used does make a difference to the visual impact.

•

Line – are time series with progression. Ideal for raw data and useful for charts with data
showing trends or changes over time where an emphasis in continuity is required. Online charts, the X-axis is ideal for representing time series data. 3D lines confuse theviewer, so just using a thicker line gives a better visual impact.

•

XY (Scatter) – are typically used for showing and comparing numeric values, likescientific, statistical, and engineering data. It combines x and y values into single data
points and shows them in irregular intervals, or clusters. The X-axis usually plots theindependent variable or control parameter (often a time series).

•

Bubble – are used to represent three variables. Two variables identify the position of thecenter of a bubble on a Cartesian graph, while the third variable indicates the radius of
the bubble.

•

Net – are similar to polar or radar graphs and are useful for comparing data not in timeseries, but show different circumstances, such as variables in a scientific experiment.
The poles of the net chart are the Y-axes of other charts. Generally, between three andeight axes are best; any more and this type of chart becomes confusing.

•

Stock – are specialized column graphs specifically used for stocks and shares. choose
traditional lines, candlestick, and two-column charts. The data required for these charts is
specialized with a series for opening price, closing price, and high and low prices. The Xaxis represents a time series.

•

Column and line – are a combination of two other chart types. It is useful for combining
two distinct, but related data series, for example sales over time (column) and the profit
margin trends (line).

Figure 225: Chart Type dialog

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 235

Chart Type dialog
1) Make sure the chart is selected and is in editing mode. The chart has a border andselection handles when in editing mode.
2) Open the Chart Type dialog (Figure 225) using one of the following methods:– Click on Chart Type on the Formatting toolbar.
– Go to Format > Chart Type on the Menu bar.
– Right-click on the chart and select Chart Type from the context menu.
3) Select a chart type from the left-hand preview box and the chart examples on the rightchange. The available options for chart types also change to match the selected charttype.
4) Select a chart example from the right-hand preview box.
5) Select the options required for the chart type selected.
6) Click OK to close the Chart Type dialog and return to the edit window.
7) Continue to format the chart, add data to the chart, or click outside the chart to return tonormal view.

Sidebar Chart Type
1) Make sure the chart is selected and is in editing mode. The chart has a border andselection handles when in editing mode.
2) Click on Properties on the Sidebar to open the Properties deck.
3) Click on the Chart Type title bar to open the Chart Type panel (Figure 226).
4) Select the chart type from the Chart Type drop-down list.
5) Select a chart example from the preview box.

Figure 226: Chart Type panel in Properties
deck on Sidebar

236 | LibreOffice 7.3 Impress Guide

Figure 227: Elements panel in Properties deckon Sidebar
6) Select the chart elements required for the chart type from the Elements panel on the
Sidebar (Figure 227).
7) Continue to format the chart, add data to the chart, or click outside the chart to return tonormal view.

Formatting charts
Entering chart data
1) Make sure the chart is selected and is in editing mode. The chart has a border andselection handles when in editing mode.
2) Open the Data Table dialog (Figure 228) using one of the following methods:– Click on Data Table on the Formatting toolbar for charts.
– Go to View > Data Table on the Menu bar.
– Right-click on the chart and select Data Table from the context menu.
3) Type or paste information into the cells to enter data into the Data Table dialog.
4) Use the tools in the top of the Data Table dialog to insert, delete or reposition rows orcolumns.
5) Click on Close to save the changes and close the Data Table dialog.
6) Click outside the chart to return to normal view.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 237

Figure 228: Data Table dialog

Figure 229: Elements panel in Properties deckon Sidebar

Note
To insert, delete or reposition a column, use the tools Insert Series, Delete Series,
Move Series Left, and Move Series Right in the Data Table dialog.

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Adding or removing chart elements
1) Make sure the chart is selected and is in editing mode. The chart has a border andselection handles when in editing mode.
2) Add an element to the chart using one of the following methods:– Go to Insert on the Menu bar and select an element from the submenu.
– Right-click directly on the chart and select an element from the context menu.
– Right-click directly on the chart wall and select an element from the context menu.
– Open the Elements panel in the Properties deck on the Sidebar (Figure 229) andselect an element from the options available.

Note
The method selected to add an element changes the type of element that can be
added to the chart. Also, when adding some elements to the chart, a dialog may
open with more options to select for the element being added.
3) Remove an element from a chart using one of the following methods:– Right-click on the chart element and select the delete option from the context menu.
The type of element selected for removal changes the delete options in the context
menu.
– Select a chart element and press the Delete or Backspace key to remove the elementfrom the chart.
– Open the Elements panel in the Properties deck on the Sidebar and deselect theelement.
4) Click outside the chart to return to normal view.

Chart and chart elements formatting
For more information on formatting a chart, chart elements, and the formatting options available,
see the Calc Guide.
1) Make sure the chart is selected and is in editing mode. The chart has a border andselection handles when in editing mode.
2) Format an element on the chart using one of the following methods:– Go to Format on the Menu bar and select an element for formatting.
– Right-click on an element and select Format XXXX from the context menu. The
format options available depend on which chart element has been selected. For
example, select the chart wall and the format option is called Format Chart Wall.
– Use the various tools on the Formatting toolbar for charts to format a chart element.
3) Select an element and open a formatting dialog specific for the element selected.
4) Use the various options in the formatting dialog to format the element.

Resizing and moving charts
A chart and its chart elements can be resized and moved just like other objects on a slide. For
more information on resizing and moving a chart, see Chapter 5, Managing Graphic Objects andthe Calc Guide.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 239

Figure 230: Example of Insert Audio or Video file browser

Figure 231: Media Playback toolbar

Audio and video
Inserting audio or video
Using a file browser
1) Go to Insert > Audio or Video on the Menu bar and a file browser for Insert Audio orVideo opens (Figure 230).
2) Navigate to the folder where the audio or video file is located. Only the audio and video
files that are compatible with Impress will be available in the file browser.
3) Select a compatible audio or video file and click Open to embed the file in the center ofthe slide. The Media Playback toolbar (Figure 231) automatically opens.
4) Reposition and/or resize the audio or video file. See Chapter 5, Managing Graphic
Objects for more information.

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Using the Gallery
1) If the Gallery deck is not already open, use one of the following methods to open theGallery deck:– Go to View > Sidebar on the Menu bar to open the Sidebar and select Gallery fromthe options available.
– Use the keyboard shortcut Ctrl+F5 to open the Sidebar and select Gallery from theoptions available.
– Go to View > Gallery on the Menu bar.
2) Browse to a theme containing media files, for example Sounds.
3) Click on the audio or video option required and drag it onto the slide. The Media Playback
toolbar automatically opens.
4) Reposition and/or resize the audio or video file. See Chapter 5, Managing Graphic
Objects for more information.

Media playback
The Media Playback toolbar automatically opens when an audio or video file is selected. The
Media Playback toolbar contains the following tools from left to right:•

Insert Audio or Video – opens the Insert Audio or Video file browser where a media fileis selected for insertion into a slide.

•

Play – plays the media playback.

•

Pause – pauses the playing of the media.

•

Stop – stops the playing of media.

•

Repeat – if selected, repeats the playing of the media until the tool is deselected.

•

Position – selects the position of where to start playing from within the media file.

•

Mute – suppresses the volume of a media file.

•

Volume – adjusts the volume of the media file.

•

Media Path – indicates where the media file is stored on a computer.

Formulas
Go to Insert > Object > Formula Object on the Menu bar to create a formula in a slide. A
formula can also be inserted as an OLE object; see “Introduction” on page 82 for more
information.
When editing a formula, the Math menu becomes available allowing the creation or editing of aformula. For more information on how to create formulas, see the Math Guide or the Getting
Started Guide.
When creating formulas, care should be taken with font sizes to make sure formulas are similarin size to the font used in the presentation. To change font attributes of a formula, go to Format >Font Size on the Menu bar. To change font type, go to Format > Fonts on the Menu bar.

Note
Unlike formulas in Writer, a formula in Impress is treated as an object and is not
automatically aligned with the rest of the objects on the slide. The formula can be
moved around like other objects in Impress, but cannot be resized.

Chapter 7, OLE, Spreadsheets, Charts, and Other Objects | 241

Drawings, text files, HTML files and other objects
Drawings, text files, HTML files and other objects can be inserted into an Impress presentation,but only objects that are compatible with Impress can be inserted. Go to Insert > File on the
Menu bar to open a file selection dialog. Only files compatible with Impress are available forselection. Drawings, text files, HTML files and other objects can also be inserted as OLE objects;
see “Introduction” on page 82 for more information.

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Impress Guide

Chapter 8,
Adding and Formatting
Slides, Notes, Comments,and Handouts

Working with slides
Inserting new slides
A new slide is inserted into a presentation after the selected slide that is displayed in theWorkspace. If slide masters have been used in the presentation, the inserted slide uses themaster slide of the selected slide displayed in the Workspace.
1) Open the presentation where new slides are going to be added, or create a newpresentation.
2) Make sure Normal view is selected in the Workspace.
3) To insert a new slide between slides, select the slide in the presentation where a newslide is going to be inserted after the selected slide, then use one of the following
methods to insert a new slide:– Go to Slide > New Slide on the Menu bar.
– Right-click on the selected slide in the Slides pane and select New Slide from thecontext menu.
– Right-click on the selected slide in the Slide Sorter view and select New Slide fromthe context menu.
– Use the keyboard shortcut Ctrl+M (macOS ˄+M).
4) To insert a new slide at the end of a presentation make sure there are no slides selectedin the Slides pane, then use one of the following methods:– Go to Slide > New Slide on the Menu bar.
– Right-click in an empty area in the Slides pane and select New Slide from the context
menu.

Inserting slides from a file1) Open the presentation where new slides are going to be added, or create a newpresentation.
2) Make sure Normal view is selected in the Workspace.
3) Select the slide in the presentation where a new slide is to be inserted after the selected
slide. Alternatively, to insert a slide at the end of the presentation, make sure that there
are no slides selected in the Slides pane.
4) Go to Slide > Insert Slide from File on the Menu bar to open the Insert File dialog(Figure 232).
5) Navigate to the presentation file where the slide is located and click on Open to open theInsert Slides/Objects dialog (Figure 233).

Figure 232: Insert File dialog

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Figure 233: Insert Slides/Objects dialog
6) Click on the triangle ▶ next to the filename in the Insert Slides/Objects dialog to expand
the list of slides.
7) Select the slides required for insertion into the presentation.
8) If required, select the Link option to embed the slide as an OLE object.
9) If required, select Delete unused backgrounds to remove any unreferenced backgroundslides and presentation layouts from the presentation.
10) Click OK to insert the slide into the presentation and close the dialog.

Note
When inserting a slide from a file, a slide can be optionally linked instead of copying.
This embeds the slide into a presentation using OLE. See Chapter 7, OLE,
Spreadsheets, Charts, and Other Objects for more information about OLE.

Tip
Figure 233 shows the importance of giving descriptive names to slides in apresentation to help with identification. Refer to “Renaming slides” on page 279 formore information.

Copying and pasting between presentations
1) Open the presentation that contains the required slide(s) for copying.
2) Make sure that the Slide Sorter view is open in the Workspace to easily locate theslide(s) for copying.
3) Select the required slide(s) and copy using one of the following methods:– Go to Edit > Copy on the Menu bar.
– Right-click and select Copy from the context menu.
– Click on Copy in the Standard toolbar.
– Use the keyboard shortcut Ctrl+C (macOS ⌘+C).
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 245

4) Open the presentation where the copied slide(s) is going to be pasted into.
5) Make sure that Slide Sorter view is open in the Workspace.
6) Select the slide at the point where the copied slide(s) are going to be pasted.
Alternatively, to paste a slide at the end of the presentation, make sure that there are noslides selected in the Slides pane.
7) Paste the copied slide(s) into the presentation using one of the following methods:– Go to Edit > Paste on the Menu bar.
– Right-click and select Paste from the context menu.
– Click on Paste in the Standard toolbar.
– Use the keyboard shortcut Ctrl+V (macOS ⌘+V).

Dragging and dropping between presentations
1) Open both presentations where slides are going to be moved or copied between.
2) Make sure that both presentations are open in Slide Sorter view in the Workspace.
3) In the target presentation, select the slide at the point where the copied slides are going
to be inserted. Alternatively, to insert slides at the end of the target presentation, makesure that there are no slides selected in the Slides pane.
4) In the source presentation, select the required slides that are being moved or copied.
5) To move the slides, click on the selected slides then drag and drop the selected slides
into the target presentation.
6) To copy the slides, click on the selected slides and hold down the Ctrl key (macOS ⌘)while dragging and dropping the slides into the target presentation.

Duplicating slides
Duplicating a slide is an easy method of adding slides to a presentation if the new slides are toinherit formatting, layout, and animations from a selected slide.
1) Open Normal or Slide Sorter views in the Workspace.
2) Select the slides for duplication in the Slide Sorter view or the Slides pane.
3) Go to Slide > Duplicate Slide on the Menu bar, or right click on the selected slides andselect Duplicate Slide from the context menu. The duplicated slides are inserted into thepresentation after the selected slides.

Tip
Duplicating a slide is a good way of preventing slides from being shown with toomuch information, which can make it difficult for an audience to understand. If a slide
becomes crowded with information, try duplicating the slide and splitting theinformation points over two or more slides. All the formatting, backgrounds, and soon are preserved in each duplicated slide.

Renaming slides1) Open Normal or Slide Sorter views in the Workspace.
2) Select a slide and open the Rename Slide dialog using one of the following methods:– Go to Slide > Rename Slide on the Menu bar.
– Right-click on the selected slide in the Slides pane and select Rename Slide from thecontext menu.

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– Right-click on the selected slide in the Slide Sorter view and select Rename Slidefrom the context menu.
3) In the Rename Slide dialog, type a new name for the slide in the Name text box.
4) Click OK to save the change and close the Rename Slide dialog.

Expanding slides
Occasionally there may be a slide with too many points to fit in the space available. Instead of
reducing the font size or using other methods to squeeze more text onto the slide, it is better tosubdivide the contents of the slide into two or more slides.
1) Select the slide for expansion in the Slides pane.
2) Go to Slide > Expand Slide on the Menu bar. This creates new slides from the firstoutline level on the original slide. The first outline level becomes the title of each newslide. Outline levels below each first level on the original slide are moved up one outline
level in the new slides. An example of expanded slides is shown in Figure 234.
3) If necessary, rearrange the new slides in the presentation order.

Creating summary slides
Summary slides are useful for creating an agenda for a presentation.
1) Select the slide that will be the first slide to appear in the summary.
2) Go to Slide > Summary Slide on the Menu bar to create a summary slide at the end of
the presentation. Bullet points are created using the titles of the slides in the presentation.
An example summary slide is shown in Figure 235.

Figure 234: Example of expanding slides

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 247

Figure 235: Example of a summary slide3) If necessary, move the summary slide to the position where it is to appear in thepresentation.

Note
When expanding a slide or creating a summary slide, the selected slide must containan outline.

Deleting slides
Select a slide or slides in the Slides pane, Normal view, or Slide Sorter view in the Workspace,then use one of the following methods to delete slides:•

Go to Slide > Delete Slide on the Menu bar.

•

Right-click on a selected slide and select Delete Slide from the context menu.

•

Press the Delete or Backspace key.

Creating slides from an outline
When planning a presentation it may be useful to develop an outline from a LibreOffice Writer
file. Once the outline is created, one or more separate slides can be created for each of the top
level outline elements.

Using a Writer document
1) Open the file in Writer that is going to be used as a base to create a presentation outline.
2) Go to File > Send > Outline to Presentation on the Writer Menu bar. A new presentationis created and opens in Impress Outline view and the heading paragraph styles areconverted into the outline styles used in Impress. An example outline from a Writer
document is shown in Figure 236.
3) If necessary, duplicate or expand slides and manually change slide contents to create a
simpler presentation for better understanding by an audience. For more information, see“Duplicating slides” on page 279 and “Expanding slides” on page 280.

Note
To create a presentation from a Writer document, the Writer document must containheadings formatted using heading paragraph styles.

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Figure 236: Example of outline from a Writer document

Figure 237: Create AutoAbstract dialog

Using AutoAbstract
1) Open the file in Writer that is going to be used as a base to create a presentation outline.
2) Go to File > Send > AutoAbstract to Presentation on the Writer Menu bar to open theCreate AutoAbstract dialog (Figure 237).
3) Select the number of outline levels to be created in the presentation in the Included
outline levels box. For example, if three levels are selected, all headings formatted with
Heading 1 to 3 styles are included as Outline levels 1 to 3.
4) Select the number of paragraphs for each outline level to be created in the presentationin the Paragraphs per level box. For example, if three paragraphs are selected, eachoutline level will contain three paragraphs.
5) Click OK to close the Create AutoAbstract dialog and create an outline in a new Impresspresentation.
6) Some outline levels may have too many points to fit on one slide. If necessary, duplicate
or expand slides and manually change slide contents to create a simpler presentation that
an audience will understand better. For more information, see “Duplicating slides” onpage 279 and “Expanding slides” on page 280.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 249

Figure 238: Outline toolbar
7) When the presentation is created, some hierarchical structure of the outline may be lost.
If necessary, use Promote or Demote tools on the Outline toolbar (Figure 238) to movethe outline points to the correct level.

Note
To create a presentation using AutoAbstract and send content from Writer to
Impress, the text must contain headings formatted with the heading paragraphstyles.

Copying and pasting an outline
1) Open the file in Writer containing the outline that is going to be used as a presentation
outline.
2) Highlight the outline and select Edit > Copy on the Menu bar, or right click on theselected outline and select Copy from the context menu.
3) Create a new presentation in Impress or create a new slide in an existing presentation.
4) Select the required layout for the slides. For more information, see Chapter 1, Introducing
Impress.
5) Paste the copied outline into the text area of the slide. Do not worry if the text does not fit
the space on the slide.
6) If the slide contains too much text, duplicate or expand slides and manually change slide
contents to create a simpler presentation that an audience can better understand. For
more information, see “Duplicating slides” on page 279 and “Expanding slides” onpage 280.
7) When the presentation is created, some hierarchical structure of the outline may be lost.
If necessary, use Promote or Demote tools on the Outline toolbar to move the outline
points to the correct level.

Formatting slides
Use master slides in a presentation to create a professional look and avoid manually modifying
the formatting of each individual slide. Multiple master slides can be used in a single presentation
to provide the same look to groups of slides or individual slides. See Chapter 2, Master Slides,
Styles, and Templates for more information about using master slides.

Slide setup
Slide Setup dialog
1) Make sure that Normal view is selected in the Workspace.
2) Open the Slide Properties dialog (Figure 239) using one of the following methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the slide and select Slide Properties from the context
menu.

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Figure 239: Slide Properties dialog - Slide page3) Use the various options available in the Slide, Background, and Transparency pages in
the Slide Setup dialog to setup the slide. See Chapter 2, Master Slides, Styles andTemplates for more information on the various options available in the Slide Properties
dialog.
4) Click OK to save the changes and close the Slide Setup dialog.

Sidebar Slide section
Options selected in the Slide panel (Figure 240) in the Properties deck on the Sidebar are
applied immediately to the slide.
1) Make sure that Normal view is selected in the Workspace.
2) Click on Properties in the Sidebar to open the Properties deck.
3) Click on Slide to open the Slide panel in the Properties deck.
4) Select the slide size to use from the predefined sizes in the Format drop-down list.
5) Select the slide orientation to use from the Orientation drop-down list.
6) Select the slide background to use from the Background drop-down list. The backgroundtype selected changes the options available. For more information on slide backgrounds,
see Chapter 2, Master Slides, Styles and Templates.
7) If necessary, select the master slide to use from the Master Slide drop-down list.
8) If necessary, select to use or deselect not to use Master Background or Master Objects
on the slide. Only available if a master slide has been used for the slide.
9) If necessary, click on Master View to check on how the master slide selected looks and if
it matches the presentation requirements.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 251

Figure 240: Slide panel in Properties deck on
sidebarFigure 241: Master Slides deck on Sidebar

Selecting master slides
A master slide can be applied to all the slides in a presentation or only to selected slides in apresentation. This allows the use of more than one master slide in a presentation. For more
information on master slides, see Chapter 2, Master Slides, Styles and Templates.
1) Make sure that Normal view is selected in the Workspace.
2) In the Sidebar, click on Master Slides to open the Master Slides deck (Figure 241) anddisplay the master slides available for use.

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3) Select a master slide from the options available in the sections for Used in This
Presentation, Recently Used, or Available for Use.
4) Apply the selected master slide to slides using one of the following methods:– For all slides in the presentation, right-click on the selected master slide and selectApply to All Slides from the context menu.
– For selected slides only, right-click on the selected master slide and select Apply to
Selected Slides from the context menu.

Changing master slides
1) Make sure that Normal view is selected in the Workspace.
2) Select the slide in the Slides pane so that it appears in the Workspace.
3) Right-click in a blank area on the slide in the Workspace and select Change Slide
Master from the context menu to open the Available Master Slides dialog (Figure 242).
4) Navigate the master slides displayed in the Select a Slide Design preview box to locate
the required master slide. If the required master slide is not displayed, then click on Loadto open the Load Master Slide dialog (Figure 243).
a) Select the category of master slide required from the Categories list.
b) Select the template required from the Templates list and a preview of the templateappears in the Preview box.
c) Click OK to close the Load Master Slide dialog and the master slide templates appear
in the Select a Slide Design preview box in the Available Master Slides dialog.
5) Select the required master slide from the master slides displayed and click OK. The slidechanges to show the new master slide and the Available Master Slides dialog closes.

Figure 242: Available Master Slides dialog

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 253

Figure 243: Load Master Slide dialog

Figure 244: Slide Properties dialog - Background page254 | LibreOffice 7.3 Impress Guide

Changing slide background
1) Make sure that Normal view is selected in the Workspace.
2) Select a slide in the presentation.
3) Open the Slide Properties dialog using one of the following methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the slide and select Slide Properties from the context
menu.
4) Click on Background to open the Background page (Figure 244) and select the type ofbackground required. For more information on background types, see Chapter 2, Master
Slides, Styles, and Templates, and Chapter 6, Formatting Graphic Objects.
5) Select from the various options offered by the different background types the backgroundeffect for the selected slide.
6) Click OK to save the changes to the background and close the Slide Properties dialog.

Note
Only the background for one slide in a presentation can be changed at a time. Tochange the background on more than one slide at a time, master slides have to be
used. For more information on slide backgrounds, see Chapter 2, Master Slides,
Styles and Templates.

Choosing slide layout
After creating a new slide, a layout is then selected to suit the slide contents and the presentation
requirements. Impress comes with predefined layouts that can be applied as a starting point for aslide and Figure 245 shows the predefined layouts that are available. If the layouts available in
Impress do not fit the presentation requirements, layout elements can be rearranged, duplicated,resized, or deleted as necessary.

Figure 245: Layouts panel in Properties deck on sidebar
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 255

1) Make sure that Normal or Slide Sorter view is selected in the Workspace.
2) Select a slide in the presentation.
3) Change the slide layout using one of the following methods:– Select a layout in the Layouts panel in the Properties deck on the Sidebar.
– Go to Slide > Layout on the Menu bar and select a layout from the options in thesubmenu.
– Right-click on the slide in the Slides pane and select Layout from the context menu,
then select a layout from the options in the context menu.
– Right-click on the slide in Slide Sorter view in the Workspace and select Layout fromthe context menu, then select a layout from the options in the context menu.
– Right-click in an empty area on the slide in Normal view in the Workspace and selectLayout from the context menu, then select a layout from the options in the context
menu.
4) When the slide layout has changed, make the necessary formatting, resizing, andrepositioning adjustments to the elements on the slide. For more information on
adjustments of slide elements, refer to the other chapters in this guide.

Note
If the layout is changed on a slide that already contains text and objects, Impress
does not delete these elements, but repositions the elements according to theselected layout. This may result in some elements overlapping or being out of
position.

Note
Custom defined layouts cannot be created and saved in Impress for use on several
slides. It is recommended to create a master slide or template that uses a custom
layout and can be used on several slides. For more information on master slides andtemplates, see Chapter 2, Master Slides, Styles, and Templates.

Note
Hovering the cursor over a layout in the Layouts panel in the Properties deck on the
Sidebar displays the layout type. These layout types match the layout list that isdisplayed in a context menu or submenu.

Presentation notes
Notes provide a convenient way to create reminders or add extra information to slides in apresentation. Notes are not displayed during a presentation. However, using dual displays, notes
can be displayed on a second display as a presentation cue.

Note
When using a second display, it is recommended to use the Presenter Console. The
Presenter Console allows the display on a second screen of presentation notes, thenext slide, and other useful information while a slide is shown on the display that theaudience sees. For more information on the Presenter Console, see Chapter 1,
Introducing Impress and Chapter 9, Slide Shows & Photo Albums.

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Figure 246: Notes view in Workspace

Figure 247: Master Notes view in Workspace
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 257

Adding notes
1) Select a slide to add notes to and open the Notes view (Figure 246) using one of thefollowing methods:– Click on Notes at the top of the Workspace.
– Go to View > Notes on the Menu bar.
– Click on Display Views and select Notes in Edit Modes on the Standard toolbar.
2) Click on Click to add notes below the slide then type or paste text or graphics asrequired into the notes box.
3) To add notes to another slide, repeat Steps 1 and 2.
4) When adding notes, is complete, return to Normal view in the Workspace.

Note
The notes text box and slide image can be moved and resized on the Notes page.
Also, more text boxes can be added to the Notes page. Refer to the other chaptersin this guide for more information.

Formatting notes
It is recommended to use Master Notes to format the appearance of notes, rather thanformatting notes individually for each slide.
1) Select a slide that has notes added.
2) Open Master Notes view (Figure 247) using one of the following methods:– Go to View > Master Notes on the Menu bar.
– Click on Master on the Standard toolbar, then click on Notes at the top of theWorkspace.
– Click on Display Views and select Master Notes in Master Modes on the Standard
toolbar.
3) Open the Slide Properties dialog for master notes (Figure 248) using one of the following
methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the master note and select Slide Properties from thecontext menu.
4) Use the various options available in the Slide Properties dialog to setup the master note.
See Chapter 2, Master Slides, Styles and Templates for more information on the various
options available in the Slide Properties dialog.
5) Click OK save the formatting changes and close the Slide Properties dialog.

Adding text
When text is inserted in the Notes text box, it is automatically formatted using the predefined
Notes style that is in Presentation Styles in the Styles deck on the Sidebar. The Notes stylecannot be deleted, but can be modified to match the presentation requirements.
Text boxes can also be added to the notes page and then modified to suit the presentation
requirements. Also, text styles for any text in a text box can be created to suit the text
requirements. Any text styles created are placed in the Custom category. These custom styles
can be deleted when there is no further requirement for the custom style.

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Figure 248: Slide Properties dialog in Notes view

Figure 249: Notes dialog

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For more information on creating styles, adding text, and formatting text, see Chapter 2, Slide
Masters, Styles and Templates, or Chapter 3, Adding and Formatting Text.
1) Click on Styles on the Sidebar to open the Styles deck.
2) Click on Presentation Styles at the top of the Styles deck to open Presentation Styles.
3) Right click on Notes presentation style and select Modify from the context menu. This
opens the Notes dialog (Figure 249).
4) Use the various pages and options in the Notes dialog to modify the Notes presentationstyle to the presentation requirements.
5) Click OK to save the changes and close the Notes dialog.

Headers and Footers
In Notes, information can be entered into the header and footer areas on the notes page. The
header and footer areas are similar to the header and footer areas used in the master slides. The
header and footer areas are Header text; Date and time – fixed or variable; Footer text; Page
number.
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 291.
2) Open Master Notes view. See “Formatting notes” on page 291.
3) Go to Insert > Header and Footer on the Menu bar to open the Header and Footer
dialog (Figure 250).
4) Click on Notes and Handouts to open the Notes and Handouts page.
5) To add header text to the notes page, select Header and enter the text for the header inthe Header text text box.

Figure 250: Header and Footer dialog - Notes and Handouts page260 | LibreOffice 7.3 Impress Guide

6) To add the date and time to the notes page, select Date and time and enter a fixed orvariable date and time as follows:– If the date and time is fixed, select Fixed and enter the date and time required in the
Fixed text box.
– If the date and time is variable, select Variable, then select the date and time format
from the Format drop-down list and select the language used from the Language
drop-down list. The language selected affects the available date and time formats.
7) To add footer text to the notes page, select Footer and enter the text for the footer in theFooter text text box.
8) To add page numbers to the notes page, select Page Number so that the page number
appears on each notes page in a presentation.
9) Click on Apply to All to save the changes and close the Header and Footer dialog.

Printing notes
For more information on printing slides and notes, see Chapter 10, Printing, E-mailing, Exporting,and Saving Slide Shows.

Linux or Windows
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 291.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P to open the Print
dialog (Figure 251).
3) Select the LibreOffice Impress tab to open the LibreOffice Impress page and access theoptions for printing notes.
4) In Document, select Notes from the Type drop-down list.
5) In Contents, Color, and Size, select any additional options that are required, for example
Slide name, Original colors, Original size.
6) Click OK to print and close the Print dialog.

macOS1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 291.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut macOS ⌘+P to open
the Print dialog (Figure 252).
3) Make sure that LibreOffice is selected from the drop-down list.
4) In LibreOffice Impress, select Notes from the Document drop-down list.
5) In Contents, Color, and Size, select any additional options that are required, for example
Slide name, Original colors, Original size.
6) Click OK to print and close the Print dialog.

Exporting notes as PDF
The PDF contains separate pages for the slides and the notes. For example, if the presentationhas 10 slides, the PDF contains 20 pages consisting of 10 pages of individual slides followed by
10 pages of notes formatted for the paper size selected.
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 291.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 261

Figure 251: Print dialog - LibreOffice Impress page for Linux or Windows

Figure 252: Print dialog - LibreOffice Impress page for macOS262 | LibreOffice 7.3 Impress Guide

Figure 253: PDF Options dialog - General page2) Go to File > Export As > Export as PDF on the Menu bar to open the PDF Options
dialog (Figure 253).
3) On the General page, select the option Export notes pages.
4) If necessary, select Export only notes pages to create a PDF file that only contains thepresentation notes.
5) If required, open the other pages in the PDF Options dialog and select the necessary
options to create a PDF file.
6) Click on Export to open a file browser window and navigate to the folder where the PDF
file is to be saved.
7) Enter a filename, click on Save to save the file in the designated folder and close the filebrowser window and PDF Options dialog.

Inserting comments
1) Select Tools > Options > LibreOffice > User Data to configure the name and initials
that appear in a comment. This is necessary so that user initials appear in comments andidentify the comment author.
2) In Normal view, go to Insert > Comment on the Menu bar or use the keyboard shortcut
Ctrl+Alt+C (macOS ⌥+⌘+C) to insert a comment (Figure 254).
– A small comment marker containing the user initials creating the comment appears in
the upper left-hand corner of the slide along with a larger comment box. Impress
automatically adds the user name and current date at the bottom of the comment box.
– If more than one user edits the document, each user is automatically allocated adifferent background color.
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 263

Figure 254: Inserting comments3) Type or paste the text into the comment box.
4) If necessary, move the small comment marker anywhere to a different position on theslide. This is normally on or near an object being referred to in the comment.
5) To show or hide the comment markers, go to View > Comments on the Menu bar.

Printing handouts
Handouts are used to distribute a copy of the presentation slides to each member of an audienceand are printed using the printing options available in Impress. Figure 255 shows an example ofhandouts ready for printing.

Note
The printing of handouts depends on the printer, computer operating system, andcomputer setup. The following printing procedure for handouts is only an example of
how to print handouts.
1) If required, create headers and footers for the handouts as follows:a) Go to Insert > Header and Footer on the Menu bar to open the Header and Footer
dialog.
b) Click on Notes and Handouts to open the Notes and Handouts page.
c) Select the required header and footer options from the default options. See “Headersand Footers” on page 293 for more information.
d) Click on Apply to All to save the options for the handouts and close the Header andFooter dialog.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P (macOS ⌘+P) to
open the Print dialog.

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Figure 255: Print dialog - LibreOffice Impress Handouts page3) For Linux or Windows – click on LibreOffice Impress to open the page for handout
printing and select the printing options from the Document drop–down lists as follows:– Type: – select Handouts from the drop down list.
– Slides per page: – select how many slides are printed on a sheet of paper.
– Order: – select the order in which the slides are printed on a sheet of paper.
4) For macOS – make sure LibreOffice is selected and select the printing options from the
LibreOffice Impress drop–down lists as follows:– Document: – select Handouts from the drop down list.
– Slides per page: – select how many slides are printed on a sheet of paper.
– Order: – select the order in which the slides are printed on a sheet of paper.
5) In Contents, select Slide name, Date and time, or Hidden pages if one or all of these
options are to be printed on the handouts.
6) In Color, select one option on how the handouts are printed.
7) In Size, select one option on how the handouts are printed.
8) Click on Print to print the handouts and close the Print dialog.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 265

Impress Guide

Chapter 9,
Slide Shows and PhotoAlbumsIntroduction
LibreOffice Impress provides the tools to organize and display a slide show, including:•Which slides to show and in what sequence.

•

Whether to run the show automatically or manually.

•

Transitions between slides.

•

Animations on individual slides.

•

Interactions: what happens when clicking on a button or link.

•

A presenter console.

Creating slide shows
Basic settings
Most tasks associated with putting together a slide show are best done in Slide Sorter view
where all of the slides in the presentation appear in the Workspace.
1) Open the Slide Sorter view (Figure 256) using one of the following methods:– Go to View > Slide Sorter on the Menu bar.
– Click on the Slide Sorter tab at the top of the Workspace.
2) Go to Slide Show > Slide Show Settings on the Menu bar to open the Slide Show
Settings dialog (Figure 257).
3) Select the options required for the slide show.
4) Click OK to save the changes and close the Slide Show Settings dialog.

Figure 256: Slide Sorter view

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Figure 257: Slide Show Settings dialog

Slide Show options•

Range – select which slides to include in the slide show.
– All slides – includes all slides except for those slides marked Hidden (see “Hiding
slides” on page 305). Slides are shown in the sequence they occur in the file. Tochange the sequence, either rearrange the slides in Slide Sorter view or select thecustom slide show option.
– From – starts the show at the slide selected from the drop-down list. For example,
there maybe several slides at the beginning that describe the company, but whenpresenting this slide show to work colleagues, this introduction could be skipped.
– Custom slide show – shows the slides in a different sequence from the sequencepreviously setup. This setting is not available until a custom slide show has been
setup (see “Custom slide show” on page 306). Many different custom shows can be
setup as required from one set of slides and they appear in the drop-down list for thisoption.

•Presentation Mode – select how the slides are displayed.
– Full screen – shows the slides full screen without the LibreOffice program controls
visible and exits the show after the last slide.
– In a window – runs the slide show in the Impress window and exits the show after thelast slide.
– Loop and repeat after – restarts the slide show after the last slide has displayed andafter the specified time delay. Setting of this option allows the slide show toautomatically run continuously. A pause slide is displayed between the last slide andthe start slide. Press the Esc key at any time to stop the show. If zero is entered astime delay, the show restarts immediately without showing a pause slide.

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– Show logo – shows the LibreOffice logo on the pause slide when Loop and repeat
after option is selected.

Note
Before selecting the option Loop and repeat after, make sure that the option After isselected and that an interval time setting has been entered. The option After is in
Advance slide options located in the Slide Transitions deck on the Sidebar(Figure 262 on page 309). If there is no interval time setting for After, then the option
Loop and repeat after will not function.
•

Options – determine how the slide show runs as a presentation.
– Change slides manually – prevents slides from changing automatically even if anautomatic transition has been set up.
– Mouse pointer visible – shows the mouse pointer during a slide show. If a laser pointeror other device is being used to highlight items of interest during the show, this can be
useful.
– Mouse pointer as pen – enables writing or drawing on slides during the presentation.
Anything written with the pen is not saved when exiting the slide show. The color of
the pen cannot be changed.
– Animations allowed – displays all frames of animated GIF files during the slide show.
If this option is not selected, only the first frame of an animated GIF file is displayed.
This has nothing to do with the slide animations described in “Animations” onpage 311.
– Change slides by clicking on background – advances to the next slide when the slide
background is clicked. Also, pressing the spacebar advances to the next slide.
– Presentation always on top – prevents any other program window from appearing on
top of the presentation.

•

Multiple Displays – determines how the slide show is displayed.
– Presentation display – select from the drop-down list which display to use for fullscreen slide show mode. Only available if the computer being used for the slide show
is connected to more than one display monitor.

Note
The multiple displays setting is not an option saved with the presentation file, but isinstead saved as a local setting in the user configuration for the computer. Thismeans that if the presentation is opened on a different computer, the local settings
for that computer are applied.

Hiding slides
Some slides may not be required in a particular slide show. Either hide some of the slides or set
up a custom slide show to suit the requirements. For example, there maybe draft slides that are
not shown until they are finished, or there maybe some slides that contain information that is not
to be shown to an audience.

Hiding slides
1) In the Slides pane, or Slide Sorter view in the Workspace, select the slides that are to be
hidden.

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Figure 258: Slide 2 hidden

Figure 259: Slide View toolbar
2) Hidden slides are displayed greyed out indicating that it is hidden as shown in Figure 258.
The slide is not deleted and remains in the presentation file. Hide selected slides using
one of the following methods:– Click on Hide Slide in the Slide View toolbar (Figure 259).
– Right-click on the selected slide and select Hide Slide from the context menu.
– Go to Slide > Hide Slide on the Menu bar.

Showing hidden slides
1) In the Slides pane, or Slide Sorter view, select the hidden slides.
2) Show the selected slides using one of the following methods. Show Slide is only active
when there hidden slides are selected in a presentation.
– Click on Show Slide in the Slide View toolbar.
– Right-click on the selected slide and select Show Slide from the context menu.
– Go to Slide > Show Slide on the Menu bar.

Custom slide show
To show the slides in a different order, rearrange the slides in the Slides pane or Slide Sorterview in the Workspace, or create a custom slide show. In a custom slide show, select whichslides to include as well as the order in which they are shown.

Creating custom slide show
1) Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide
Shows dialog (Figure 260).
2) Click on New to open the Define Custom Slide Show dialog (Figure 261).
3) Type a name for the new custom slide show in the Name text box.

Chapter 9, Slide Shows and Photo Albums | 271

Figure 260: Custom Slide Shows dialog

Figure 261: Define Custom Slide Shows dialog
4) In the Existing slides box, select the slides using one of the following methods:– Click on an individual slide to select it.
– Hold down the Shift key and click the first and last slide to create a consecutive groupof slides.
– Hold down the Ctrl key (macOS ⌘) and click on individual slides to create a group ofslides.
5) Click on >> to include the slides in the Selected slides box.
6) If required, rearrange the slide order in the Selected slides box by clicking on a slidename and dragging it to a new position in the list.
7) Click OK to close the Define Custom Slide Shows dialog.
8) Click on Start to test the custom slide show as a presentation.
9) Click OK to save the custom slide show and close the Custom Slide Shows dialog.

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Using custom slide show
1) Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide
Shows dialog.
2) Select the required custom slide show and click on Start to run the selected custom slideshow.
3) When the presentation is over, click OK to close the Custom Slide Shows dialog.

Editing custom slide show
1) Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide
Shows dialog.
2) Select the name of the custom slide show for editing.
3) Click on Edit and the Define Custom Slide Show dialog opens.
4) Add slides, remove slides, change the slide order, or change the name of the custom
slide show in the Define Custom Slide Show dialog.
5) Click OK to save the custom slide show and close the Custom Slide Shows dialog.
6) Click OK to close the Custom Slide Shows dialog.

Copying custom slide show
1) Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide
Shows dialog.
2) Select the name of the custom slide show for copying and click on Copy. The name ofthe selected custom slide show is repeated with (Copy 1) added to the name.
3) Select the name of the copied custom slide show and click on Edit and the Define
Custom Slide Show dialog opens.
4) Change the name of the copied custom slide show in the Define Custom Slide Showdialog.
5) Click OK to save the copied custom slide show and close the Define Custom Showdialog.
6) Click OK to close the Custom Slide Shows dialog.

Deleting custom slide show
1) Go to Slide Show > Custom Slide Show on the Menu bar to open the Custom Slide
Shows dialog.
2) Select the name of the custom slide show for deletion and click on Delete. Deletion isimmediate and no confirmation message appears.
3) Click OK to close the Custom Slide Shows dialog.

Slide transitions
Slide transitions are effects and/or sounds that take place between slides when slides arechanged in a slide show. Transitions add a professional look to a slide show, smoothing thechange over between slides.

Adding transitions
1) Click on Slide Transition in the Sidebar to open the Slide Transition deck (Figure 262).
2) Open the presentation file to add slide transitions.
3) In the Slides pane or Slide Sorter view, select the slide to apply a slide transition.

Chapter 9, Slide Shows and Photo Albums | 273

Figure 262: Slide Transition deck on Sidebar4) Click on the required transition from the displayed list to apply it to the selected slide.
5) In Modify Transition, select from the available options as follows:– Variant – select an option from the drop-down list. The available options change
according to the transition that has been selected.
– Duration – enter a time for how long the transition lasts.
– Sound – select a sound from the drop-down list that is played when the transition
activates. If a sound is selected, the Loop until next sound option becomes active.
Select this option to play the sound repeatedly until another sound starts. If there areno subsequent sounds in a slide show, the selected sound plays continuously for theremainder of the show. Sounds can be played when None is selected for the transition
effect.
6) In Advance Slide, select one of the two following options on how the slides change in apresentation. Only one option can be selected as follows:– On mouse click – each time the mouse is clicked, the presentation advances to thenext slide.
– After – enter a time in the box to elapse before the next slide in the presentation
advances automatically into view.

Note
A time must be entered in After to automatically open the next slide and allow theoption Loop and repeat after in Presentation Mode to function when it is required fora slide show to automatically run continuously.

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7) If required and to apply the same transition to all slides in the presentation, click on ApplyTransition to All Slides option in Advance Slide.
8) To check how the transition looks, click on Play option in Advance Slide.
9) Alternatively, to automatically preview how the transition looks when it is applied to aslide, select Automatic Preview option in Advance Slide.

Tip
A single type of transition can be applied to all the slides in the slide show or adifferent transition to individual slides in the slide show. While using many different
transitions may look good, it may make the slide show look unprofessional.

Removing transitions
1) Click on Slide Transition in the Sidebar to open the Slide Transition deck.
2) In the Slides pane or Slide Sorter view, select the slide or slides to remove the slide
transition.
3) Select None at the top of the available transitions in the Slide Transition deck.

Note
Slides with transitions are indicated by a star in the bottom left corner of the slide
when viewed in the Slides pane or the Slide Sorter view.

Playing music
Music can be played during a slide show instead of a sound as a transition effect. When usingmusic in a slide show, make sure any musical copyright or licensing for the music is not being
infringed.
1) Click on Slide Transition in the Sidebar to open the Slide Transition deck.
2) Open the presentation file to add slide transitions.
3) In the Slides pane or Slide Sorter view, select the slide where music is going to be
added as part of the slide transition.
4) In Modify Transition, select Other sound from the Sound drop-down list.
5) In the file browser window that opens, navigate to where the music file is located andselect the music file required.
6) Click on Play to check if the music file is suitable.
7) If the music is suitable, click Open to add the music to the selected slide and close the filebrowser window.
8) To play a music file continuously in the slide show, select Loop until next sound in Modify
Transition. The music file restarts once it is finished until the next music file that isinserted in the slide show.

Note
Do not select the Apply Transition to All Slides option to prevent the selected music
file restarting as each slide opens in the presentation.

Chapter 9, Slide Shows and Photo Albums | 275

Note
The music file is linked to a slide show rather than embedded. If the slide show isgoing to be displayed on a different computer, the music file must be available on thecomputer where the slide show is going to be displayed and the link to the music file
must be established before starting the slide show.

Animations
Slide animations are similar to transitions, but are applied to individual elements in a single slide,such as title, chart, shape, or individual bullet point. Animations can make a presentation more
lively and memorable. However, as with transitions, heavy use of animations can be fun, but
distracting and even annoying for an audience expecting a professional presentation.
Animations are best applied using Normal view to make it easier to select individual objects on asingle slide.

Note
At present it is not possible to apply animations to elements in master slides. Thismeans that to display the items in a text box one by one and use the same animation
on more than one slide, the effects have to be applied to each slide. Alternatively,
copy the animated element from one slide to another.

Figure 263: Animation deck on Sidebar

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Applying animation
On a slide, an element such as a graphic or an entire text box has selection handles around it
when selected. If a portion of the text in a text box is selected, selection handles may not be
displayed.
The following procedure is an example of applying an animation to an object. The options
available for an animation depend on the Category, Effect and slide element that have been
selected to create an animation.
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
2) Select a slide in the Slides pane so that it appears in Normal view.
3) On the Sidebar, select Animation to open the Animation deck (Figure 263).
4) Select a slide element that is going to be animated on the slide that is displayed inNormal view.
5) Click on Add Effect (+ plus sign) to open the animation options and add the slide
element into the Animation box.
6) In Category, select a category from the options in the drop-down list.
7) In Effect, select an animation effect from the available options in the Effect list.
8) In Start, select how the animation starts from the options in the drop-down list.
9) In Direction, select the direction of the animation from the drop-down list.
10) In Duration, enter a time for the duration of the animation in the box.
11) In Delay, enter a time for the delay before the animation starts in the box.
12) If more animation options are required, see “Additional animation options” on page 313
for more information.
13) If required, select Automatic Preview so to automatically check how the animation looks
when it is applied to a slide element.
14) Click on Play to check how the animation looks when applied to a slide element.

Changing animation
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
2) On the Sidebar, select Animation to open the Animation deck.
3) Select a slide in the Slides pane so that it appears in Normal view.
4) Select the slide element in the Animation box that has the animation effect that is going
to be changed.
5) Use the procedure in “Applying animation” on page 312 to select a new animation effectfor the selected element.
6) Click on Play to check how the animation looks when applied to a slide element.

Removing animation
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
2) On the Sidebar, select Animation to open the Animation deck.
3) Select the slide and the animated element being removed.
4) Click on Remove Effect to remove the animation from the selected element.

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Figure 264: Effect Options dialog - Effect page

Additional animation options
Some animations have additional options that can be set or changed. Available options are
dependent on the animation selected.
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
2) On the Sidebar, select Animation to open the Animation deck.
3) Select the slide and element to apply additional animation options.
4) Click on Options to the right of the Direction drop-down list and open the Effect Options
dialog (Figure 264).
5) Select the options required for the animation effect. For more information on effectoptions, see “Effect options”, “Timing options” and “Text animation options” below.
6) Click OK to save the changes and close the Effect Options dialog.

Effect options
Specifies the settings and enhancements for the selected animation using the following options
on the Effect page in the Effect options dialog (Figure 264).
•

Direction – specifies the direction for the effect.

•

Sound – select a sound from the drop-down list or select one of the special entries asfollows:– (No sound) – no sound is played during animation of the effect.
– (Stop previous sound) – the sound of the previous effect is stopped as soon as thecurrent effect runs.
– Other sound – displays a file open dialog to select a sound or music file.

•

After animation – select what happens after animation.
– Don't dim – no after-effect runs.

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– Dim with color – after the animation a dim color fills the shape.
– Hide after animation – hides the shape after the animation ends.
– Hide on next animation – hides the shape on the next animation.
•

Dim color – select the dim color. Only available if Dim with color has been selected.

•

Text animation – select the animation mode for the text of the current shape:– All at once – animates the text all at once.
– Word by word – animates the text word by word.
– Letter by letter – animates the text letter by letter.

•

Delay between characters – specifies the percentage of delay between animations if
Word by word or Letter by letter has been selected for Text animation.

Timing options
Specifies the timing for the selected animation using the following options on the Timing page of
the Effects Options dialog (Figure 265).
•

Start – displays the start property of the selected animation effect.
– On click – the animation stops at this effect until the next mouse click.
– With previous – the animation runs immediately.
– After previous – the animation runs as soon as the previous animation ends.

•

Delay – specifies an additional delay in seconds until the effect starts.

•

Speed – specifies the duration of the effect in seconds.

Figure 265: Effect Options dialog - Timing page

Chapter 9, Slide Shows and Photo Albums | 279

•

Repeat – specifies when and how to repeat the current effect. Enter the number of
repeats, or select from the list:– none – the effect is not repeated.
– Until next click – the animation is repeated until the next mouse click.
– Until end of slide – the animation repeats as long as the slide is displayed.

•

Rewind when done playing – the animated shape returns to its starting state after the
animation ends.

•

Animate as part of click sequence – allows the animation start in a normal click
sequence.

•

Start effect on click of – allows the animation start when a specified shape is clicked.
Select the shape by its name from the drop-down list.

Text animation options
Specifies the text animation settings for the selected animation using the following options on the
Text Animation page of the Effects Options dialog (Figure 266).
•

Group text – specifies how multiple paragraphs are animated:– As one object – all paragraphs are animated as one object.
– All paragraphs at once – all paragraphs are animated at once, but paragraphs canhave different effects.
– By 1st level paragraphs – the first level paragraphs, including sub-level paragraphs,
are animated one after another.

•

Automatically after – if By 1st level paragraphs is selected for Group text, theparagraphs are animated one after the other. Enter an additional delay in seconds toanimate subsequent paragraphs.

•

Animate attached shape – deselect this box to animate only the text, not the shape.

•

In reverse order – animates the paragraphs in reverse order.

Figure 266: Effect Options dialog - Text Animation
page

Animation example
Creating animations on a slide takes practice to achieve the animation effect required. The
following steps explains how to setup the simple example animation shown in Figure 267 using
multiple animations. The example slide is taken from a LibreOffice presentation. It would be very
easy to create a similar slide and recreate this example.
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
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Figure 267: Animation example
2) Select a slide for animation.
3) On the Sidebar, select Animation to open the Animation deck.
4) Select the elements on the slide, then click on Add Effect (+ plus sign) to open the
animation options on the Animation deck. The selected elements appear in the box on the
Animation deck.
5) Select the first element (Shape 11) and select Entrance from the Category drop-down list
and select the following options for the animation:– Effect – Venetian Blinds– Start – On click– Direction – Vertical– Duration – 0.50 sec
6) Select the second element (Shape 3) and select Motion Paths from the Category
drop-down list and select the following options for the animation:– Effect – 5 Point Star
– Start – After previous– Duration – 10.00 sec
7) Go to Slide Show > Rehearse Timings on the Menu bar and check the animation ofthese two objects.

Using interactions
Interactions are where objects on a slide are used to create an event when clicked on with themouse cursor. These objects with interactions can be buttons, images, or text objects.
1) Go to View > Normal on the Menu bar to open Normal view in the Workspace.
2) Select a slide to add an interaction to an object on the slide.

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Figure 268: Interaction dialog
3) Select the object, then right-click on the object and select Interaction from the context
menu, or go to Format > Interaction on the Menu bar. to open the Interaction dialog(Figure 268).
4) Select an interaction from the Action at mouse click drop-down list. The options available
for further selection and to setup the interaction depend on the type of interaction that has
been selected.
5) Click OK to save the changes and close the Interaction dialog.

Slide shows
Running a slide show
1) Open a presentation and start the slide show using one of the following methods:– Use the keyboard shortcut F5 to start from the first slide or Shift+F5 to start from thecurrent slide.
– Go to Slide Show > Start from First Slide or Start from Current Slide on the Menu
bar.
– Click on Start from First Slide on the Slide Sorter toolbar.
2) If slide transition is set to Automatically after x sec, the slide show starts and runs after
the set time has elapsed.
3) If slide transition is set to On mouse click, use one of the following methods to advancethe slides:– Click the left mouse button.
– Press the down arrow key.
– Press the right arrow key.
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– Press the page down key.
– Press the spacebar.
4) To navigate backwards through a slide show one slide at a time, use one of the following
methods:– Press the up arrow key.
– Press the left arrow key.
– Press the page up key.
5) Right-click on a slide during a slide show to open a context menu with more navigation
options. For more information on these navigation options, see”Context menu navigationand options” below.
6) When the last slide has displayed, the message Click to exit presentation is displayed onscreen. Press the Esc key or click the mouse button to exit the slide show.
7) To exit the slide show and return to the Impress workspace at any time, press the Esc key
during the slide show.

Note
During the slide show, any animations on a slide are run in the configured order as
the slide is displayed.

Context menu navigation and options
If the slide show consists of more than one slide, right-clicking on the screen opens a context
menu displaying navigation options as follows:•

Next – moves to the next slide in the slide show.

•

Previous – moves to the previous slide in the slide show.

•

Go to Slide – displays a sub-context menu allowing selection and navigation to any slidein the slide show. The list of slides shows the need to name slides in a slide show rather
than using the default slide names of Slide 1, Slide 2, and so on. Naming slides makes it
easier to identify the required slide.

•

Mouse Pointer as Pen – allows the cursor to be used as a pen and draw on a slide toemphasize or explain a point.

•

Pen Width – opens a sub-context menu providing options to set the width of any lines
drawn on a slide when using the cursor as a pen.

•

Change Pen Color – opens a dialog allowing changes to the line color when using the
cursor as a pen.

•

Erase all ink on Slide – deletes all lines drawn after using the cursor as a pen.

•

Screen – opens a sub-context menu with a black or white color choice. This is useful if
the slide show is going to be paused for a break or to demonstrate something else.

•

End Show – ends the presentation and returns to the Impress workspace. This is thesame effect as pressing the Esc key.

Automatic slide show repeat
1) Select a slide in Normal and open the Slide Transition deck in the Sidebar.
2) In the Advance Slide panel, make sure the option After is selected and a time setting isentered in the box before the next slide is advanced. For more information on transitions,see “Slide transitions” on page 308.

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3) Go to Slide Show > Slide Show Settings on the Menu bar to open the Slide Show
Settings dialog.
4) In Presentation Mode, select the option Loop and repeat after and insert a time delay inthe box before the slide show is displayed again.
5) If necessary, select Show logo if a company logo is to be displayed during the pause
between slide shows.
6) Click OK to save the settings and close the Slide Show Settings dialog.

Slide show timing
Default timing
1) Click on Slide Transition in the Sidebar to open the Slide Transition deck.
2) Select None in Slide Transition as the transition effect.
3) Select the option After in Advance Slide and set a time in the box.
4) Click on Apply Transition to All Slides in Advance Slide to set the default timing for theslide show.
5) Go to Slide Show > Start from First Slide on the Menu bar to check how thepresentation runs.
6) If necessary, adjust the default timing until the slide show runs as required.

Variable timing
1) Select Slide Show > Rehearse Timings on the Menu bar. The slide show starts infullscreen mode and a timer appears in the lower left corner of the display.
2) When advancing to the next slide, click on the timer to set the time duration for the
displayed slide and advance to the next slide. To keep the default time duration for aslide, click the slide and not the timer.
3) Continue until the time duration is set for all slides in the slide show. Impress records thetime duration set for each slide.
4) To exit from rehearsal timing of the slide show, press the Esc key, or click on the slide.

Presenter Console
LibreOffice Impress normally includes the Presenter Console as part of the LibreOfficeinstallation. If the Presenter Console is not included, the extension can be downloaded from the
LibreOffice website and installed on a computer. For more information, see Chapter 11, Setting
up and Customizing Impress.
The Presenter Console (Figures 269, 270, and 271) provides extra control over slide shows
when using dual displays, such as a laptop for control and a large display or projector for an
audience. The view on the laptop display includes the current slide that can be seen by theaudience, the next slide in the presentation, any slide notes, and a presentation timer.

Note
The Presenter Console only works with operating systems that support two displays.
When two displays are being used, one display can be a laptop.
The Presenter Console provides the following views when making a presentation:•

Default view – displays the current slide, including any effects and the next slide in thepresentation (Figure 269). Click on the Previous and Next arrows to navigate apresentation.

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•Notes view – click on Notes to switch to display any notes that accompany each slide in
the presentation (Figure 270). Click on Notes again to return to the default view.

•

Slides view – click on Slides to switch to display the slide thumbnails that are being
used for the presentation (Figure 271). Click on Slides again to return to the default view.

•

Exchange – click on this icon to switch the Presentation Console between displays.

Figure 269: Presenter Console - default view

Figure 270: Presenter Console - Notes view

Chapter 9, Slide Shows and Photo Albums | 285

Figure 271: Presenter Console - Slides view

Photo albums
Impress can create a photo album from a set of images, usually with one photo per slide. This
photo album can be a slide show or multimedia show with graphics, images, or photographs.

Creating photo album
1) Create a new presentation or open an existing presentation.
2) Select the slide that is going to precede the photo album. In a new presentation, this is
the first slide.
3) Go to Insert > Media > Photo Album on the Menu bar to open the Create Photo Album
dialog (Figure 272).
4) Click on Add to open a file browser.
5) Navigate to the folder where the photographs are located.
6) Select the photographs and click on Open. This closes the file browser and the selected
files appear in the Create Photo Album dialog.
7) Select the number of images per slide in the Slide layout: drop-down list.
8) If required, select Add caption to each slide inserting a text box on each slide allowing acaption to be added to the photographs.
9) If required and there is only one image per slide, select Fill Screen for each photograph tofill the entire slide.
10) Create the required sequence of photographs by moving the files up or down in the list of
selected files.
11) When the sequence is ready, click Insert Slides to create the number of slides required
for the photo album. Impress creates a presentation with as many slides that are required
to contain the photographs. The sequence of slides can be changed if necessary.

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Figure 272: Create Photo Album dialog
12) If required, move photographs between slides and create frames for photographs. For
more information see “Editing photo albums” below.
13) If required, run the photo album as a slide show. See “Creating slide shows” on page 303
and “Slide shows” on page 317.

Editing photo albums
When a photo album is created, the full images of photographs are placed within the boundariesof the slides created for the photo album. Each of the photographs in the photo album can beedited just like any other object that can be placed on a slide. For more information on formatting
photographs, see the following chapters of the Impress Guide:
Chapter 4, Adding and Formatting Images
Chapter 5, Managing Graphic Objects
Chapter 6, Formatting Graphic Objects
However, to make the photo album look more attractive, frames can be added to eachphotograph in the photo album and the photographs enhanced using options available on the
Sidebar.
Experiment with different levels for each of the following options to create the right effect for eachphotograph in the photo album.
1) Select a photograph in the photo album to open the Image, Line and Effect panels in theProperties deck on the Sidebar (Figure 273).
2) In the Image panel, adjust the following options to enhance the photograph:– Color –– select the color mode from the drop-down list.
– Brightness –– select the brightness level as a percentage.
– Contrast –– select the contrast level as a percentage.
– Transparency –– select the transparency level as a percentage.

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Figure 273: Image, Line and Effect panels in
Properties deck on Sidebar

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Figure 274: Example photo using a line frame

Figure 275: Example photo using a soft frame3) In the Line panel, select the following options to create a frame around the photograph.
Figure 274 shows an example of a photo where a line frame has been added.
– Line –– select the line style from the drop-down list.
– Width –– select the line width from the drop-down list or enter a line width in the
Custom Line Width box.
– Color –– select a color from the available color palettes, or create a custom color forthe line frame.
– Transparency –– select the transparency level as a percentage for the line frame.
4) In the Effect panel, select the following options to create a soft frame around thephotograph. Figure 275 shows an example of a photo where a soft frame has been
added.
– Glow Radius –– adjust the radius value to apply a soft frame around the outside of
the photograph.
– Glow Color –– select a color for the soft frame from the available color palettes.
– Glow Transparency –– enter a transparency value to adjust the transparency of thesoft frame.
– Soft Edge Radius –– adjust the radius value to reduce the internal width of the soft
frame and make the photograph look smaller.

Chapter 9, Slide Shows and Photo Albums | 289

Impress Guide

Chapter 10,
Saving Slide Shows,Printing, Emailing, andExportingSaving slide shows
Slide shows created in Impress are, by default, saved in the Open Document Presentation (ODP)
format. However, Impress can open and save a slide show in other widely used and recognizedpresentation formats.

New slide show
1) Create a new slide show. For more information, see Chapter 1, Introducing Impress andChapter 9, Slide Shows and Photo Albums.
2) Save the new slide show using one of the following methods to open a file browser
window (Figure 276).
– Click on Save on the Standard toolbar.
– Go to File > Save on the Menu bar.
– Use the keyboard shortcut Ctrl+S (macOS ⌘+S).
3) Navigate to the folder where the slide show is to be saved.
4) Enter a filename in the File name, Name, or Save as text box, depending on computer
operating system.
5) Select a file format from the drop-down list at the bottom of the file browser window. By
default, the file format is ODF Presentation (.odp).
6) Click on Save to save the slide show and close the file browser window.

Figure 276: File browser for saving new slide show

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Figure 277: Confirm File Format dialog

Note
If the slide show is not being saved in the ODP presentation format, a Confirm File
Format dialog (Figure 277) opens asking confirmation of the file format selected.

ODP format
1) Open a slide show in Impress and make all the required changes. Impress opens slide
shows that have been saved in a presentation format that Impress recognizes.
2) Save the slide show in ODP format using one of the following methods:– Click on Save on the Standard toolbar.
– Go to File > Save on the Menu bar.
– Use the keyboard shortcut Ctrl+S (macOS ⌘+S).

Other presentation formats
1) Open a slide show in Impress and make all the required changes. Impress opens slide
shows that have been saved in a presentation format that Impress recognizes.
2) Save the slide show in a presentation format that Impress recognizes, use one of thefollowing methods:– Click the triangle ▼ to the right of Save on the Standard toolbar and select Save As
from the drop-down menu.
– Go to File > Save As on the Menu bar.
– Use the keyboard shortcut Ctrl+S (macOS ⌘+Shift+S).
3) In the file browser window that opens, navigate to the folder where the slide show is to be
saved.
4) Enter a filename in the Name text box.
5) Select a presentation file format from the drop-down list at the bottom of the file browser
window. By default, the file format is ODF Presentation (.odp).
6) Click on Save to save the slide show and close the file browser window.

Quick printing
To quickly print a document or presentation, click on Print Directly on the Standard toolbar(Figure 278) to send the entire document to the default printer that is defined for the computer.

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Figure 278: Standard toolbar with Print Directly installed
If Print Directly is not visible on the Standard toolbar, it can be added as follows:
1) Right-click in an empty area on the Standard toolbar and select Visible Buttons from thecontext menu.
2) Select Print Directly from the list of available tools and the Print Directly tool is added to
the Standard toolbar.

Note
The action of Print Directly can be changed by sending a document to the printerdefined for the document instead of the default printer defined for the computer. Go
to Tools > Options > Load/Save > General (macOS LibreOffice > Preferences >Load/Save > General) on the Menu bar and select the option Load printer settings
with the document.

Default printerTo specify the default printer, go to File > Printer Setup on the Menu bar to open the PrinterSetup dialog. An example of a Printer Setup dialog is shown in Figure 279.
1) Select the required printer from the printers listed in the Name drop-down list.
2) Click on Properties to open the Properties dialog for the selected printer and select therequired options from those available in the dialog. The options available in this dialog
depends on the type of printer connected to the computer and the computer operating
system being used.
3) Click OK to save the selected options and close the Properties dialog.
4) Click OK to save the printer selection and close the Printer Setup dialog.

Figure 279: Example of a Printer Setup dialog
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Controlled printing
For more control over printing, open and use the Print dialog using one of the following methods.
Due to different computer setups and operating systems, the print dialog that opens may differ
from the dialogs shown in this user guide. However, the printing options available for LibreOfficeremain the same.
•

Go to File > Print on the Menu bar.

•

Use the keyboard shortcut Ctrl+P (macOS ⌘+P).

•

Click on Print on the Standard toolbar.

Note
The options selected in the Print dialog only apply to the printing of the current
document that is open in Impress. To specify default print settings for LibreOffice, go
to Tools > Options > LibreOffice > Print (macOS LibreOffice > Preferences >LibreOffice > Print) on the Menu bar to open the Options LibreOffice Print dialog.

Note
Any print options selected with the Print dialog when printing from Impress overrides
the default printer settings that have been set using Tools > Options > LibreOffice> Print (macOS LibreOffice > Preferences > LibreOffice > Print) and Tools >Options > LibreOffice Impress > Print (macOS LibreOffice > Preferences >LibreOffice Impress > Print).

Note
Due to different computer setups and different operating systems, the print dialog
that opens may differ from the dialogs displayed in this chapter. However, the printing
options available for LibreOffice remain the same.

Linux or Windows printing
General options
The following general options are an example of what may be available on the General page of
the Print dialog (Figure 280).
•

Printer –– select the printer to use from the printers available in the drop-down list.

•

Properties –– click on this button to open the properties dialog for the printer being used.
The options available in this dialog depends on the type of printer connected to thecomputer and the computer operating system being used.

•

Range and Copies –– select from the following options:– All Slides –– prints all the slides in the presentation.
– Selection –– prints the slides selected in LibreOffice Impress.
– Slides –– select the page number(s) to print. For multiple pages, use the format 1, 3, 7
or 1 – 5, 7, 9 for page number selection.
– Include –– select from the drop-down list Odd and Even Pages, Odd Pages, or Even
Pages.
– More > Paper sides –– select from the drop-down list Print on one side (simplex),Print on both sides (duplex long edge), or Print on both sides (duplex short edge).

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Figure 280: Print dialog - General page
– More > Number of copies –– enter number of printed copies required for the
document.
– More > Collate –– collates multiple printed copies into separate documents.
– More > Order –– select from Create separate print jobs for collated output (onlyavailable when more than one copy is being printed) or Print in reverse order.
•

Page Layout –– select from the following options:– Paper size –– select the paper size to use from drop-down list
– Orientation –– select from the drop-down list Automatic, Portrait or Landscape.
– More > Pages per sheet –– select from the drop-down list how many pages are
printed on one sheet of paper.
– More > Order –– select from the drop-down list the printing order of multiple pages on
one sheet of paper.
– More > Draw a border around each page –– when multiple slides are printed on one
sheet of paper, a border is drawn around each slide.
– More > Brochure –– prints the document so the pages can be folded into a brochureor booklet.

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Figure 281: Print dialog - LibreOffice Impress page

LibreOffice Impress options
The following options are available on the LibreOffice Impress page of the Print dialog(Figure 281) where settings are defined specific to the current document type:•Contents – when selected prints Slide name, Date and time on the slides and any
Hidden pages in the presentation.

•

Color – prints the presentation in Original colors, Grayscale, or Black & white.

•

Size – print the presentation using one of the following options:– Original size –– prints the slide using its original size.
– Fit to printable page –– the presentation size is changed so that it fits on the paper
size used for printing.
– Distribute on multiple sheets of paper –– used if the slides are too large for the paper
size being used.
– Tile sheet of paper with repeated slides –– used to print several slides of apresentation on a sheet of paper.

macOS printing
LibreOffice Impress options
By default, when the Print dialog opens, the page for LibreOffice Impress printing options isalready selected, as shown in Figure 282.

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Figure 282: Print dialog – macOS - LibreOffice Impress options•

Printer –– select the printer to be used from the drop-down list. If the default printer isbeing used, then this printer will already be selected.

•

Presets –– select from the drop-down list a printing preset. The presets available dependon the type of printer connected to the computer. This also includes any custom presetsthat have been created.

•

Copies –– enter the number of copies to be printed.

•

Black & White –– select this option to print the presentation in monochrome if the printerselected is capable of color printing.

•

Two-Sided –– select this option to print the presentation double sided if the printerselected is capable of double sided printing.

•Pages > All –– prints all the pages in the document.

•

Pages > From: to: –– select the page number(s) to print. For multiple pages, use theformat 1, 3, 7 or 1 – 5, 7, 9 for page number selection.

•

Print selection only –– only prints the selected area(s) or object(s) in the current
drawing.

•Document –– select the type of document to print from the drop-down list: Slides;
Handouts; Notes; Outline.

•

Slides per page –– only available when Handouts is selected as the document type.
Select from the drop-down list either According to layout, or the number of slides per
page.

•

Order –– only available when Handouts is selected as the document type. Select fromthe drop-down list either Left to right, then down or Top to bottom, then right.

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Figure 283: Print dialog – macOS - LibreOffice Impress More options•

Contents –– when selected prints Slide name, Date and time on the slides and any
Hidden pages in the presentation.

•

Color – prints the presentation in Original colors, Grayscale, or Black & white.

To access more printing options in LibreOffice Impress, click on More to open the second pageof LibreOffice Impress options, as shown by the example in Figure 283.
•

Size –– print the presentation using one of the following options:– Original size –– prints the slides using the original size.
– Fit to printable page –– the slide size is changed so that it fits on the paper size used
for printing.
– Distribute on multiple sheets of paper –– used if the slides are too large for the paper
size being used.
– Tile sheet of paper with repeated slides –– used to print multiple copies of a slide on a
page.

•

Brochure –– when selected, prints the document so the pages can be folded into a
brochure or booklet.

•

Include — select which pages to print from the drop-down list: All pages; Frontsides/right pages; Back sides/left pages. Only available when Brochure is selected.
– Use only paper tray from printer preferences — when selected, the printer tray
selected on the printer overrides the selected tray in the printer properties on thecomputer.
– All Slides — all the slides in the slide show are printed.
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– Slides: — enter the slide number(s) in the text box that are to be printed. For multiple
slides, use the format 1, 3, 7 or 1 – 5, 7, 9 for slide number selection.
– Selection — prints the slides selected in LibreOffice Impress in the Slides pane.

General printing
Click on the LibreOffice drop-down list to select the general printing. The following options are an
example only.
•

Media & Quality– Feed from –– select from the drop-down list the paper tray to use if the printer has
more than one paper tray.
– Media Type –– select from the drop-down list the paper type that has been loaded into
the paper tray being used, for example Envelope, Photo, Plain Paper.
– Quality –– select the level of printing quality required.

•

Layout– Pages per sheet –– select from the drop-down list how many slides are printed on one
sheet of paper.
– Layout Direction –– select the printing order of multiple slides on one sheet of paper.
– Border –– when multiple slides are printed on one sheet of paper, a border is drawn
around each slide.
– Two-Sided –– select from the drop-down list how a multi-page document is going to
be bound: Off; Long-Edge binding; Short-Edge binding, Booklet.
– Reverse page orientation –– if LibreOffice prints the slides in the wrong order, selectthis option and print the document again.
– Flip horizontally –– if LibreOffice prints the pages in the wrong orientation, select thisoption and print the document again.

•

Paper Handling– Collate pages –– when selected collates multiple printed copies into separate
documents.
– Pages to Print –– select which slides in the document to print from the drop-down list:
All pages; Odd only; Even only.
– Page Order –– select the page printing order from the drop-down list: Automatic;
Normal; Reverse.
– Scale to fit paper size –– adjusts the printed slide to fit the paper size.
– Destination Paper Size –– select a paper size from the options available in thedrop-down list. Only available if Scale to fit paper size has been selected.

•

Cover Page –– provides options of when to print a cover page and the type of of cover
page.

•

Watermark –– provides options to print watermark text on the slides, for example
Confidential if the presentation is of a sensitive nature.

Printing examples
The following printing instructions are examples only. Actual method of printing may differ fromthese examples as this depends on computer operating system, computer setup, and the printerbeing used. For more information on printing, see the Writer Guide.

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Figure 284: Example dialog for printer properties

Printing slides
The following printing procedure is an example only. Actual printing procedure does depend on
computer operating system and how the computer has been setup.
1) Open the Print dialog using one of the following methods:– Go to File > Print on the Menu bar.
– Use the keyboard shortcut Ctrl+P (macOS ⌘+P).
– Click on Print on the Standard toolbar.
2) Click on General to open the page for general print options and, if necessary, select a
printer from the Printer drop-down list of printers available.
3) If necessary, in Printer click on Properties to display a properties dialog for the selected
printer and select the options required. Click OK to save the Properties selection andclose the dialog. Actual printer properties available depend on the printer selected andcomputer operating system being used. An example of a printer properties dialog isshown in Figure 284.
4) In Range and Copies, select which slides to print, odd or even pages, the paper sides toprint on (simplex or duplex), number of copies, collate multiple copies, and the print order.
5) In Page Layout, select the paper size, orientation, pages per sheet, and, if necessary,brochure printing.
6) Click on LibreOffice Impress to open the page for LibreOffice Impress print options.

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7) In Document, select the document type, slides per page and the printing order from thedrop-down lists.
8) In Contents, select whether to print slide name, date and time, and/or hidden pages.
9) In Color, select the type of color to print.
10) In Size, select the printed size, to fit on a printable page, to distribute on multiple sheetsof paper, or tile sheet of paper with repeated slides.
11) Click OK to print the slides and close the Print dialog.

Brochure printing
Slides can be printed so that, when printed, the slides are in the correct order to form a booklet or
brochure.
The printer procedures below are only examples. Actual printing procedure depends on thecomputer operating system and type of printer being used. It is best to experiment to find thecorrect method for brochure printing.

Single sided printing
The following procedure is an example of how to create a brochure or booklet using a printer thatis only capable of printing single sided.
1) Open the Print dialog using one of the following methods:– Go to File > Print on the Menu bar.
– Use the keyboard shortcut Ctrl+P (macOS ⌘+P).
– Click on Print on the Standard toolbar.
2) Click on General to open the page for general print options and, if necessary, select a
printer from the Printer drop-down list of printers available.
3) Click on Properties to open the printer properties dialog for the printer being used andcheck the printer is set to the same page orientation as specified for the page setup forthe slides. Usually page orientation does not matter, but it is important for brochures.
4) Click OK to close the properties dialog and return to the Print dialog.
5) In Range and Copies, select All Slides. A minimum of four slides is required to create abrochure.
6) In Range and Copies, select the Number of copies required to match the required
number of brochures.
7) In Layout, select Brochure.
8) In Range and Copies, select Even slides option in Include.
9) Click OK to print the even slides in the presentation.
10) Take the printed slides out of the printer and put them back into the printer in the correctorientation to print on the other side of the paper. It maybe necessary to experiment andfind out what the correct arrangement is for the printer being used.
11) In Range and Copies, select Odd slides option in Include.
12) In Range and Copies, select the same Number of copies used for printing the evenslides.
13) Click OK to print the odd slides in the presentation and close the Print dialog.
14) Assemble the brochures and bind them, if necessary.

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Double sided or duplex printing
Printing a brochure on a printer that is capable of double sided or duplex printing makes the taskof creating brochures a lot simpler.
1) Open the Print dialog using one of the following methods:– Go to File > Print on the Menu bar.
– Use the keyboard shortcut Ctrl+P (macOS ⌘+P).
– Click on Print on the Standard toolbar.
2) Click on General to open the page for general print options and, if necessary, select a
printer from the Printer drop-down list of printers available.
3) Click on Properties to open the printer properties dialog for the printer being used andcheck the printer is set to the same page orientation as specified for the page setup forthe slides. Usually page orientation does not matter, but it is important for brochures.
4) Click OK to close the properties dialog and return to the Print dialog.
5) In Range and Copies, select All Slides. A minimum of four slides is required to create abrochure.
6) In Range and Copies, select Print on both sides (duplex long edge) or Print on bothsides (duplex short edge) option. Normally, long edge binding is used for portrait printing
and short edge binding is used for landscape printing.
7) In Range and Copies, select the Number of copies required to match the required
number of brochures.
8) In Range and Copies, select the Collate option. This option is only active when printing
multiple copies of the same document.
9) In Layout, select Brochure.
10) Click OK to close to the Print dialog and print the required number of pages for thebrochures.
11) If necessary, bind the brochures to match either long edge or short edge binding.

Emailing
LibreOffice provides two methods of emailing an Impress slide show as an attachment in ODP
format or PDF format directly from the Impress module. For more information on emailing
LibreOffice documents, see the Getting Started Guide.

Note
There must be a default email program available for the LibreOffice emailing facility
to work correctly.

ODP format
1) Make sure the presentation file is open in Impress.
2) Go to File > Send > Email Document on the Menu bar and the default email program
opens with the presentation file already attached to the email.
3) Enter the name of the recipient, subject line, and message then send the email.

PDF format
1) Make sure the presentation file is open in Impress.

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Figure 285: PDF Options dialog
2) Go to Format > Send > Email as PDF on the Menu bar and the PDF Options dialog(Figure 285) opens.
3) If necessary, select the required PDF options to create a PDF version of the slide show.
Normally, the default options already selected are sufficient to create a PDF file that theemail recipient will be able to open.
4) Click on Send to close the PDF Options dialog and the default email program opens with
the PDF file already attached to the email.
5) Enter the name of the recipient, subject line, and message then send the email.

Exporting
Impress can export presentations in the PDF format as well as other file formats. The PDF format
is a standard file format for file viewing and is ideal for sending the file to someone who can only
view a slide show file using a PDF viewer.
For more information on exporting LibreOffice documents, see the Getting Started Guide.

Quick PDF export
1) Make sure the presentation file is open in Impress.
2) Use one of the following methods to export the file as a PDF file and open a file browser
window.
– Click on Export Directly as PDF on the Standard toolbar.
– Go to File > Export As > Export Directly as PDF on the Menu bar.
3) In the file browser window, navigate to the folder where the PDF file is to be saved.
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4) In the Name text box, enter a filename for the PDF file or use the filename that isdisplayed in this text box. The file format is fixed as PDF and cannot be changed.
5) Click on Save to save the slide show file as a PDF file and close the file browser window.

PDF export
For more control over the content and quality of a PDF file, it is recommended to use the PDF
Options dialog. For more information on the options available when exporting a slide show as a
PDF file, see the Getting Started Guide.
1) Make sure the slide show file is open in Impress.
2) Go to File > Export as PDF on the Menu bar to open the PDF Options dialog.
3) Using the various pages in the PDF Options dialog, select the options required for the
PDF file. For more information, see the Getting Started Guide.
4) Click on Export to open a file browser window.
5) In the file browser window, navigate to the folder where the PDF file is to be saved.
6) In the Name text box, enter a filename for the PDF file or use the filename that isdisplayed in this text box. The file format is fixed as PDF and cannot be changed.
7) Click on Export to save and export the file to the selected location.

Web pages (HTML) export
Presentations can be exported as a series of web pages (HTML format) that can be viewed inany browser.

Note
Exporting presentations as web pages (HTML) does not retain any animation effects
or slide transitions.
1) Make sure the presentation file is open in Impress.

Figure 286: HTML Export dialog – Assign Design page

Chapter 10, Saving Slide Shows, Printing, Emailing, and Exporting | 305

Figure 287: HTML Export dialog - Publication Type page2) Create a folder to contain the HTML pages that are generated and select the folder as thedestination for the HTML pages.
3) Go to File > Export on the menu bar to open a file browser window and navigate towhere the HTML version of the presentation is going to be saved.
4) Enter a name for the HTML file in the Name text box at the top of the file browser window.
5) At the bottom of the file browser window, select HTML Document (Impress) (.html; .htm)
format from the drop-down list.
6) Click on Save and the HTML Export dialog opens at the Assign Design page
(Figure 286).
7) Select a design for all of the HTML pages, either from an existing design or by creating a
new design. If there is no previously saved design available, the Existing Design option is
not available.
8) Click on Next to select the publication type to use for creating the web pages, as shownin Figure 287. The available options change depending on publication type selected.
– Standard HTML format – one page for each slide with navigation links to move fromslide to slide.
– Standard HTML with frames – one page with a navigation bar on the left-hand sideand uses slide title as navigation links. Click on links to display pages in right-handside.
– Single-document HTML – creates one HTML document from the slide show.
– Automatic – one page for each slide with each page set with the refresh meta tag so
a browser automatically cycles from one page to the next.
– WebCast – generates an ASP or Perl application to display the slides. Currently,
LibreOffice has no direct support for PHP.
9) Click on Next> to select the format for saving images (PNG, GIF or JPG) and the monitor
resolution used from the options available in Monitor Resolution, as shown in
Figure 288. When selecting a monitor resolution, consider what type of display users may
have. For example, if high resolution is selected, then users with a medium-resolution
display has to scroll sideways to see the entire slide.
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Figure 288: HTML Export dialog - Save Images As page

Figure 289: HTML Export dialog - Title page10) Click on Next> and enter the details for a title page (Figure 289), such as name of theauthor, e-mail address and home page, along with any additional information that maybe
required. This page does not display if the Create title page option was not selected whenselecting Publication Type.
11) Click on Next> to select the style of navigation buttons to use when moving from one
page to another from the options available in Select Button Style (Figure 290). If buttons
are not being used, make sure Text only is selected.
12) Click on Next> to select the color scheme for the web pages from the options available in
Select Color Scheme (Figure 291). Available schemes include the existing scheme forthe presentation, one based upon browser colors, and a user-defined scheme. A new
scheme can be saved so that it appears on the first page of the HTML export wizard.
13) Click on Create to generate the HTML files. If this is a new design, a dialog opens to savethe design for future use.

Chapter 10, Saving Slide Shows, Printing, Emailing, and Exporting | 307

Figure 290: HTML Export dialog - Select Button Style page

Figure 291: HTML Export dialog - Select Color Scheme page

Export in other formats
1) Make sure the presentation file is open in Impress.
2) Go to File > Export on the menu bar to open a file browser window and navigate towhere the HTML version of the slide show is going to be saved.
3) Enter a name for the exported file in the Name text box at the top of the file browser
window.
4) At the bottom of the file browser window, select the required format from the drop-down
list.
5) Click on Save to export the file to the selected location. Depending on the format
selected, an options dialog may open allowing further options to be selected for the fileformat selected.
6) Click on OK to save the exported file and close the options dialog. For more information
on exporting files, see the Getting Started Guide.

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Impress Guide

Chapter 11,
Setting Up and Customizing
Impress

Introduction
This chapter covers some of the settings in LibreOffice that apply when using Impress, but may
also apply to all the other modules in LibreOffice. The illustrations in this chapter have beentaken from LibreOffice Impress. For more information on setting up and customizing all themodules in LibreOffice, see the Getting Started Guide.

LibreOffice options
Note
Revert has the same effect on all pages in the Options LibreOffice dialog. It resets
the options to the values that were in place when LibreOffice was opened.

User Data options
Impress uses the first and last name stored in User Data for document properties, optional
author field used in slides, and the name associated with any comments that have been made.
1) Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open
the Options LibreOffice dialog (Figure 292). The list on the left-hand side varies
depending on which component of LibreOffice is open.
2) Click the expansion marker next to LibreOffice on the left-hand side and select User Data
to open the user data options page for LibreOffice.
3) Enter or edit details that are to be used for document properties.
4) Click OK to save the changes and close the Options LibreOffice dialog.

Figure 292: Options LibreOffice dialog - User Data page

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Figure 293: Options LibreOffice dialog - View page

View options
1) Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open
the Options LibreOffice dialog. The list on the left-hand side varies depending on which
component of LibreOffice is open.
2) Click the expansion marker next to LibreOffice on the left-hand side to open a list of
pages and select View to open the view options page for LibreOffice (Figure 293).
3) Enter or edit details that are to be used for viewing a file in LibreOffice.
4) Click OK to save the changes and close the Options LibreOffice dialog.
View options control how the user interface for LibreOffice appears when creating slides. For
more information on customizing the user interface, see the Getting Started Guide.
•

Icon style –– specifies the icon style for icons in toolbars and dialogs.

•

Icon size –– sets the icon size to Automatic, Small, Large or Extra Large.
– Toolbar –– specifies the display size of toolbar icons.
– Notebookbar –– specifies the display size of notebook bar icons.
– Sidebar –– specifies the display size of sidebar icons.

•

Visibility –– displays icons according to system settings and themes.
– Menu icons –– select from Automatic, Hide, or Show. Automatic.
– Shortcuts –– displays keyboard shortcuts next to the corresponding menu items.

•

Mouse ––defines how the cursor is positioned and the action of the middle button, if
used.
– Positioning –– specifies if and how the cursor is positioned in newly opened dialogs.
– Middle button –– defines the function of the middle mouse button. First function is forautomatic scrolling dragging while pressing the middle mouse button shifts the view.
The second function is to insert clipboard contents at the cursor position by pressing
the middle mouse button.

•

Graphics Output –– defines how graphics are displayed.

Chapter 11, Setting Up and Customizing Impress | 311

– Use hardware acceleration –– directly accesses hardware features of the graphicaldisplay adapter to improve the screen display. The support for hardware acceleration
is not available for all operating systems and platform distributions of LibreOffice.
– Use anti-aliasing –– when supported, enables and disables anti-aliasing of graphics.
With anti-aliasing enabled, the display of most graphical objects looks smoother andwith less artifacts.
– Use Skia for all rendering –– currently this option is disabled in LibreOffice.
•

Font Lists –– defines how the fonts are displayed.
– Show preview of fonts –– displays how a selected font will appear on the userinterface.
– Screen font antialiasing –– when selected, the display of fonts looks smoother andwith less artifacts.
– from: –– sets the minimum size of a font being used before Screen font antialiasing isapplied to smooth the font.

Print options
Print options can be selected and changed using the Print page of the Options LibreOffice dialog
or during the printing process. Available print options shown in the print dialog do depend on
operating system, computer setup, and the type of printer being used. An example of print
options available are shown in Figure 294. See Chapter 10, Saving Slide Shows, Printing,
Emailing, and Exporting for more information about the printing of slide shows.
1) Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open
the Options LibreOffice dialog.
2) Click the expansion marker next to LibreOffice on the left-hand side to open a list of
subsections and select Print to open the printing options page for LibreOffice(Figure 294).
3) Select the print settings that suit the selected printer and the most common printing
method.
4) Click OK to save the changes and close the Options LibreOffice dialog.

Figure 294: Options LibreOffice dialog - Print page
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Using the print options it is possible to reduce amount of data sent to the printer. This increases
the print speed because print files are smaller. It also makes it easier for printers with a smaller
memory to print. However, reducing print data can result in slightly lower print quality.
•

Settings for –– specifies whether the print settings apply to the printer or to a file.
– Printer –– define options for reducing data while printing directly to a printer.
– Print to file –– define options for reducing data while printing to a file.

•

Defaults– PDF as standard print job format –– specifies the use of PDF format when sending afile to the printer.
– Convert colors to grayscale –– specifies that all colors are printed only as grayscale.
– Include transparent objects –– when selected, any reduction in print quality also
applies to the transparent areas of objects.

•

Reduce bitmaps –– specifies that bitmaps are printed with reduced quality. The
resolution can only be reduced and not increased.
– Resolution –– specifies the maximum print quality in dpi.
– Normal print quality –– corresponds to a resolution of 200dpi.
– High print quality –– corresponds to a resolution of 300dpi.

•

Reduce transparency –– if selected, any transparent objects are printed as normal,
depending on the selection of the two following options.
– Automatically –– specifies that any transparencies are only printed if the transparent
areas covers less than a quarter of the entire page.
– No transparency –– when selected, transparencies are not printed.

NoteTransparencies cannot be sent directly to a printer. The document areas wheretransparencies are visible must always be calculated as bitmaps and sent to theprinter. Depending on the size of the bitmaps and the print resolution, a large amountof data may result.
•

Warnings –– defines which warnings appear before any printing starts.
– Paper size –– select this option if a certain paper size is required for printing a
document. If the paper size required is not available in the current printer, a warning isdisplayed.
– Paper orientation –– select this option if a specific page orientation is required for a
document. If the format is not available, a warning is displayed.
– Transparency –– select this option if a warning is required when transparencies arecontained in the document. A dialog appears allowing selection if the transparency is
to be printed.

•

Reduce gradient –– if selected, gradients are printed with reduced quality.
– Gradient stripes –– specifies the maximum number of gradient stripes for printing.
– Intermediate color –– specifies that gradients are only printed in a single intermediatecolor.

Chapter 11, Setting Up and Customizing Impress | 313

Figure 295: Options LibreOffice dialog - Application Colors page

Application Color options
Application colors specify which color is used to display various elements of the user interface inLibreOffice. The only option specific to Impress is the color of the grid points.
1) Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open
the Options LibreOffice dialog.
2) Click the expansion marker next to LibreOffice on the left-hand side to open a list of
sections and select Application Colors to open the color options page for the colors
used in LibreOffice (Figure 295).
3) In Custom Colors, scroll down to Drawing/Presentation.
4) Select from the list of color palettes a color to use for the Grid.
5) Click OK to save the changes and close the Options LibreOffice dialog.

Note
To save the color changes as a color scheme, click on Save and type a name in the
dialog that opens, then click OK.

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Figure 296: Options LibreOffice Impress dialog - General page

Figure 297: Options toolbar

Impress options
In the Options LibreOffice dialog, click the expansion marker on the left-hand side of LibreOffice
Impress to open a list of sections available for Impress.
1) Go to Tools > Options (macOS LibreOffice > Preferences) on the Menu bar to open
the Options LibreOffice dialog.
2) Click the expansion marker next to LibreOffice Impress on the left-hand side to open alist of sections.
3) Select an option section from the list of sections that are available (Figure 296), thenselect from the required options from the options available.
4) Click OK to save the changes and close the Options LibreOffice dialog.

General options
Select LibreOffice Impress > General to specify the general options for slide shows(Figure 296).
•

New document– Start with Template Selection –– if selected, the Select a Template dialog opens whencreating a new presentation.

•

Settings– Copy when moving –– if selected, a copy is created when an object is moved while
holding down the Ctrl key. The same applies for rotating and resizing an object. The
original object remains in its current position and size.
– Use background cache –– specifies whether to use the cache for displaying objects
on the master slide. This speeds up the display. Deselect this option to display
contents being changed on the master slide.

Chapter 11, Setting Up and Customizing Impress | 315

– Objects always moveable –– when selected, it allows moving an object with Rotate
enabled. If this option is not selected, Rotate can only be used to rotate an object.
– Unit of measurement –– determines the unit of measurement used in Impress.
– Tab stops –– defines the spacing between tab stops.
•

Compatibility –– these settings are valid for the current presentation only.
– Use printer metrics for document formatting –– specifies that printer metrics areapplied for printing and also for formatting the display on the screen. If this option is
not selected, a printer independent layout is used for screen display and printing. If
this option is set for the current document and the document is saved, for example, inan older binary format, this option is not saved. If the file is then opened from the older
format, this option is set by default.
– Add spacing between paragraphs and tables –– specifies that Impress calculates theparagraph spacing. Similar to Microsoft PowerPoint which adds the bottom spacing ofa paragraph to the top spacing of the next paragraph to calculate the total spacing
between both paragraphs. Impress utilizes only the larger of the two spacings.

•

Presentation– Enable remote control –– when selected, allows a remote control to be used forpresentations.
– Enable Presenter Console –– when selected, the Presenter Console opens forpresentations when using multiple displays.

•

Text objects– Allow quick editing –– if selected, text can be edited immediately after clicking a text
object. If deselected, double-click to edit text. This mode can be activated by clicking
on Allow Quick Editing in the Options toolbar (Figure 297).
– Only text area selectable –– specifies whether to select a text frame by clicking thetext. In the area of the text frame that is not filled with text, an object behind the text
frame can be selected. This mode can be activated by clicking on Select Text Area
Only in the Options toolbar.

View options
Select LibreOffice Impress > View (Figure 298) to specify the Display options for the available
display modes.
•

Rulers visible –– when selected, displays the rulers at the top and to the left of the work
area.

Figure 298: Options LibreOffice Impress dialog - View page316 | LibreOffice 7.3 Impress Guide•Helplines while moving –– when selected, displays guides when moving an object.
Impress creates dotted guides that extend beyond the box containing the selected object
and covering the entire Workspace to help in positioning of an object. This mode can also
be activated by clicking on Helplines While Moving on the Options toolbar.

•

All control points in Bézier editor –– displays the control points of all Bézier points if a
Bézier curve is selected. If this option is not selected, only the control points of theselected Bézier points are visible.

•

Contour of each individual object –– Impress displays the contour line of each individual
object when moving an object. When an objects is being moved, this option shows if
there is any conflict with other objects in the target position. If this option is not selected,
Impress displays only a square contour that includes all selected objects.

Grid options
Select LibreOffice Impress > Grid (Figure 299) to specify the grid settings for Impress. Using agrid helps in determining the exact position of objects. The grid can also be set to line up with thesnap grid.
•Grid– Snap to grid –– activates the snap function. If this option is selected and want to moveor create individual objects without snapping to the grid. This setting can be
temporarily deactivated by pressing the Shift key to deactivate Snap to grid whilst
moving the individual object. This mode can also be activated by clicking on Snap to
Grid on the Options toolbar.
– Visible grid –– displays grid points on the screen. These points will not display or print
as part of a presentation.

•

Resolution– Horizontal –– defines the measurement unit for the spacing between grid points on
the X-axis.
– Vertical –– defines the measurement unit for the spacing between grid points on the
Y-axis.
– Synchronize axes –– when selected, the measurement and spacing settings for Xand Y-axes are synchronized for Resolution and Subdivision.

Figure 299: Options LibreOffice Impress dialog - Grid page
Chapter 11, Setting Up and Customizing Impress | 317

•Subdivision– Horizontal –– specify the number of intermediate spaces between grid points on the
X-axis.
– Vertical –– specify the number of intermediate spaces between grid points on the
Y-axis.

•Snap– To snap lines –– snaps the edge of an object being dragged to the nearest snap line
when the mouse button is released. This mode can also be activated by clicking on
Snap to Snap Lines on the Options toolbar.
– To the page margins –– specifies whether to align the contour of the graphic object tothe nearest page margin. The cursor or a contour line of the graphics object must bein the snap range. This mode can also be activated by clicking on Snap to Page
Margins on the Options toolbar.
– To object frame –– specifies whether to align the contour of the graphic object to theborder of the nearest graphic object. The cursor or a contour line of the graphics
object must be in the snap range. This mode can also be activated by clicking on
Snap to Object Border on the Options toolbar.
– To object points –– specifies whether to align the contour of the graphic object to thepoints of the nearest graphic object. This only applies if the cursor or a contour line of
the graphics object is in the snap range. This mode can also be activated by clicking
on Snap to Object Points on the Options toolbar.
– Snap range –– defines the snap distance between the cursor and the object contour.
If the cursor is nearer than the distance specified, the cursor snaps to a snap point.

•

Constrain Objects– When creating or moving objects –– specifies that graphic objects are restrictedvertically, horizontally or diagonally (45°) when creating or moving them. This setting
can be temporarily deactivated by pressing and holding the Shift key.
– Extend edges –– specifies that a square is created based on the longer side of arectangle when the Shift key is pressed before releasing the mouse button. This also
applies to an ellipse where a circle is created based on the longest diameter of theellipse. When this option is NOT selected, a square or a circle is created based on the
shorter side or diameter.
– When rotating –– specifies that graphic objects can only be rotated within the rotation
angle that is selected. If an object is to be rotated outside the defined angle, press andhold the Shift key when rotating. Release the Shift key when the desired rotation angle
is reached.
– Point reduction –– defines the angle for point reduction. When working with polygons,
this is useful to reduce editing points.

Print options
Select LibreOffice Impress > Print (Figure 300) to specify print settings for a presentation. See
Chapter 10 Saving Slide Shows, Printing, E-mailing, and Exporting for more information about
printing and the options available.
•

Page Options– Default – pages are printed at the default setting for printing.
– Fit to page – a slide is resized to fit the printed page, while maintaining the relative
positions of the objects on the slide.

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Figure 300: Options LibreOffice Impress dialog - Print page
– Tile pages – specifies that pages are printed in tiled format. If the pages or slides are
smaller than the paper, several pages or slides are printed on one page of paper.
– Brochure – elect this option to print the document in brochure format. Select Front toprint from the front to the back of a brochure. Select Back to print from the back to thefront of a brochure.
– Paper tray from printer settings – when selected, the paper tray used is defined in theprinter setup.
•

Print– Page name – when selected, the page name is printed.
– Date – when selected, the current date is printed.
– Time – when selected, the current time is printed.
– Hidden pages – when selected, any hidden pages in the slide show are printed.

•

Quality– Default – when selected, the slides are printed in color.
– Grayscale – when selected, the slides are printed as grayscale.
– Black & white – when selected, the slides are printed in black and white.

Customizing user interface
Impress menus, toolbars, and keyboard shortcuts can be customized by adding, deleting, or
modifying items in the menus, toolbars, and keyboard shortcuts that are used when creating
slides and slide shows. For more information on customizing the user interface, see Chapter 12,
User Interface Variants; Appendix B, Toolbars; and the Getting Started Guide.

Adding extensions
An extension is a package that can be installed into LibreOffice Impress to add a new function.
Although individual extensions can be found in different places, the official LibreOffice extension
repository is at https://extensions.libreoffice.org/. Some extensions are free of charge, whilesome are available for a fee. Check the descriptions to see what licenses and fees apply to eachextension. For more information on extensions, see the Getting Started Guide.

Chapter 11, Setting Up and Customizing Impress | 319

Impress Guide

Chapter 12,
User Interface Variants

Introduction
By default, commands and tools used in LibreOffice Impress are grouped in a user interface
consisting of cascading menus and toolbars. The functions and use of these cascading menus
and toolbars are described in previous chapters of this user guide.
This chapter describes the user interface variants that are available for LibreOffice Impress. A
user then has the option to select the user interface that suits their requirements and methods ofcreating presentations in LibreOffice Impress.

Note
When changing the user interface, the variant can be applied only to LibreOffice
Impress, or applied to all the modules in LibreOffice.

Selecting a user interface
To select a user interface variant or switch between the user interface variants:
1) Go to View > User Interface on the Menu bar to open the Select Your Preferred User
Interface dialog (Figure 301).
2) In UI variants, select one of the variants. An example of the selected variant is shown in
the Preview box, along with a short description.
3) Click on Apply to Impress to apply the variant selection to LibreOffice Impress only, or
click on Apply to All to apply the user interface variant to all the LibreOffice modules. The
LibreOffice window changes to match the selected variant.
4) Click Close to close the dialog.

Figure 301: Select Your Preferred User Interface Variant dialog

Note
If the option Enable experimental features has been selected in the Tools >Options > Advanced dialog, several more variants appear in UI variants. Being
experimental, these variants are not described in this user guide.

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Figure 302: Standard Toolbar user interface in LibreOffice Impress

Note
In all the user interface variants, the Sidebar can be hidden or shown by clicking on
the Hide/Show button on the left of the Sidebar,

Standard Toolbar UIThe Standard Toolbar user interface is the default view when LibreOffice is installed and theWorkspace opened for the first time. Figure 302 shows an example of the default Workspaceview in LibreOffice Impress consisting of the following:•

Menu bar at the top of the Workspace.

•Standard toolbar positioned below the Menu bar.

•

Drawing toolbar positioned vertically on the left of the Workspace.

•

Sidebar on the right of the Workspace.

For more information on the Impress Workspace, see Chapter 1, Introducing Impress.

Tabbed UIThe Tabbed user interface provides a familiar interface for users coming from proprietary officesuites, for example, Microsoft Office. Every tab within this user interface consists of a set of tools
grouped by context. The context changes automatically depending on the LibreOffice moduleand the object selected.
It includes a Menu bar, a Tab bar, and tool icons grouped in context that would be normally usedin LibreOffice Impress. If the tool icons on a tab page do not fit into the width of the Impress
window, a double chevron >> appears at the right end of the row. Click the double chevron >> todisplay more commands.

Chapter 12, User Interface Variants | 323

Figure 303: Quick menu options

Figure 304: Icon bar

Figure 305: Customize dialog - Notebookbar page324 | LibreOffice 7.3 Impress GuideOn Windows and Linux operating systems, the Menu bar can be hidden or displayed by clicking
on Menubar at the left end of the Tab bar.
On the right of the Tab bar, a Quick menu (≡) (Figure 303) is available giving access to somecommonly used commands and links. Some of the Quick menu items have submenus, indicatedby a small triangle ► on the right. The Quick menu is the same for all tabs.
On the left of the Tab bar, an Icon bar (Figure 304) is available giving access to some commonlyused tools – Menubar; Open (Ctrl+O); Save (Ctrl+S);Undo (Ctrl+Z); Redo (Ctrl+Y); Start fromFirst Slide (F5).
The Tabbed user interface can be customized using the Notebookbar page of the Customize
dialog (Figure 305) to show or hide the individual tools on the various tabs. For more information
on customization of LibreOffice, see the Getting Started Guide and the Writer Guide.

Note
When using the Tabbed user interface, the Impress toolbars are no longer visible. If
necessary, it is possible to open toolbars by going to View > Toolbars on the Menu
bar or Quick menu > Toolbars.

Fixed tabs
The fixed tabs in the Tabbed user interface for Impress are described on the following pages.
The following figures show the left and right ends of the tabs separately so they are large enoughto more easily see the commands.

File tab
The File tab (Figure 306) is a fixed tab providing commands to create new documents; open,
save, print, and close documents; manage templates; export to PDF and EPUB; display
document properties; add a digital signature; and sign an existing PDF.
The File tab has two menus (Figures 307 and 308): File and Help. The File tab menu contains
the same commands as the tools available on the tab. The Help tab menu provides links to avariety of resources.

Figure 306: Tabbed user interface - File tab

Chapter 12, User Interface Variants | 325

Figure 307: File tab - File menu

Figure 308: File tab - Help
menuHome tab
The Home tab (Figure 309) is a fixed tab providing commands to cut, copy, paste, and format
text; insert common items (for example images, tables, charts); apply, update, and edit drawing
styles; and so on. The Home menu (Figure 310) at the right end of the Home tab bar provides
additional tools that are not on the tab.

Figure 309: Tabbed user interface - Home tab

Figure 310: Home tab Home menu

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Insert tab
The Insert tab (Figure 311) is a fixed tab providing tools to insert many commonly used items.
The Insert menu (Figure 312) at the right end of the Insert tab bar provides some of the same
tools.

Figure 311: Tabbed user interface - Insert tab

Figure 312: Insert tab Insert menu

Layout tab
The Layout tab (Figure 313) is a fixed tab providing tools to create a slide layout. The Layout
menu (Figure 314) at the right end of the Layout tab bar provides some of the same tools.

Figure 313: Tabbed user interface - Layout tab
Chapter 12, User Interface Variants | 327

Figure 314: Layout tab –Layout menu

Figure 315: Tabbed user interface - Slide Show tab

Figure 316: Slide Show tab Slide Show menu

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Slide Show tab
The Slide Show tab (Figure 315) is a fixed tab providing tools for creating a slide show. The
Slide Show menu (Figure 316) at the right end of the Slide Show tab bar provides some of thesame tools.

Review tab
The Review tab (Figure 317) is a fixed tab providing tools for reviewing a slide show. The
Review menu (Figure 318) provides additional text editing tools. Some of these tools appear only
if Asian or Complex Text Layout are selected in Tools > Options > Language Settings >Languages.

Figure 317: Tabbed user interface - Review tab

Figure 318: Review tab Review menu

View tab
The View tab (Figure 319) is a fixed tab providing tools to control the display of slides on ascreen. The View menu (Figure 320) provides additional tools relating to the display of slides ona screen.

Figure 319: Tabbed user interface - View tab

Chapter 12, User Interface Variants | 329

Figure 320: View tab View menu

Extension tab
The Extension tab (Figure 321) is a fixed tab containing only the tool to access the Extension
Manager allowing the installation of extensions that are compatible for use in LibreOffice.

Figure 321: Tabbed user interface Extension tab

Tools tab
The Tools tab (Figure 322) is a fixed tab providing several tools for macros; color replacer; media
player; and so on. The Tools menu (Figure 323) provides some of the same tools, plus extra
tools for organizing, for example, macros and dialogs; image map; data sources; and so on.

330 | LibreOffice 7.3 Impress Guide

Figure 322: Tabbed user interface - Tools tab

Figure 323: Tools tab - Tools
menu

Additional tabs
Additional tabs appear between the View and Extension tabs when an object in Impress isselected. The illustrations show the left and right ends of the tabs separately so they are large
enough to more easily see the commands.

Draw tab
The Draw tab (Figure 324) becomes available when a drawing object is selected in a slide. It
provides tools for editing, transforming, grouping, aligning, and distributing draw objects. The
Draw tab menu (Figure 325) provides some of the tools required for editing, transforming andconverting drawing objects.

Figure 324: Tabbed user interface - Draw tab

Chapter 12, User Interface Variants | 331

Figure 325: Draw tab Draw menu

Image tab
The Image tab (Figure 326) becomes available when an image is selected in a slide, for example
a photograph. It provides tools for working with images, such as cropping, borders, area styles,
colors, and so on. The Image tab menu (Figure 327) provides links to dialogs for working withimages.

Figure 326: Tabbed user interface - Image tab

Figure 327: Image tab Image menu

332 | LibreOffice 7.3 Impress Guide

Object tab
The Object tab (Figure 328) becomes available when an object, such as a chart, is selected. It
provides tools to position, resize, choose colors, and so on for the selected object. The Object
tab menu (Figure 329) provides extra tools matching the type of object selected.

Figure 328: Tabbed user interface - Object tab

Figure 329: Object
tab - Object menu

Table tab
The Table tab (Figure 330) becomes available when a table is selected in a slide. It provides
tools to format a table to the presentation requirements. The Table tab menu (Figure 331)
includes extra tools for editing a table.

Figure 330: Tabbed user interface - Table tab

Figure 331: Table tab - Table
menu

Chapter 12, User Interface Variants | 333

Media tab
The Media tab (Figure 332) only becomes available when a media object is selected in a slide. It
provides tools for positioning and running an audio or video file. The Media tab menu
(Figure 333) includes extra tools for editing a media object.

Figure 332: Tabbed user interface - Media tab

Figure 333: Mediatab - Media menu

Single Toolbar & Sidebar UIWhen selected, the Single Toolbar and Sidebar user interfaces only show the Menu bar with notoolbars. However, toolbars can be added to either of these user interfaces by going to View >Toolbars on the Menu bar and selecting the required toolbar from the options available. For
more information on toolbars, see Appendix B, Toolbars in this guide and the Getting Started
Guide.

Tabbed Compact UIThe Tabbed Compact user interface has the same tabs as the Tabbed user interface, but thetools on each tab are arranged as a single row of tools. Some of these tools have drop-downmenus with extra options. Figure 334 shows an example of the File tab in the Tabbed Compact
user interface.
The tab menu on the right of the Tabbed Compact user interface provides the same options as
the tab menus in the Tabbed user interface, see “Tabbed UI” on page 366 for more information.

Figure 334: Example of Tabbed Compact user interface showing File tabGroupedbar Compact UIThe Groupedbar Compact user interface is divided into groups that contain commands
organized as sets of tools and menus. The tools and menus that are available change to suit thetype of object selected. Clicking on the double chevron >> displays more tools for editing an
object. Figure 335 shows an example of Groupedbar Compact user interface when a basic
shape object is selected.
334 | LibreOffice 7.3 Impress Guide

The Groupedbar Compact menu (Figure 336) on the right-hand end of this interface provides
extra tools for working with LibreOffice Impress, including convenient ways to change the userinterface and access toolbars.

Figure 335: Example of Groupedbar Compact user interface with an object selected

Figure 336: Menu forGroupedbar Compact UIContextual Single UIThe Contextual Single user interface displays a single toolbar to suit the type of object that has
been selected. Clicking on the double chevron >> displays more tools for editing an object.
Figure 337 shows an example of a Contextual Single user interface when a basic shape object
is selected.

Figure 337: Example of Contextual Single user interface with a basic shape selected

Chapter 12, User Interface Variants | 335

Impress Guide

Appendix A,
Keyboard Shortcuts

Introduction
LibreOffice can be used without requiring a pointing device, such as a mouse or trackball, byusing the keyboard shortcuts that are available in Impress. Tasks as varied and complex as
docking and un-docking toolbars and windows, or changing the size or position of objects can all
be accomplished with using keyboard shortcuts. Although LibreOffice has an extensive set of
keyboard shortcuts, each LibreOffice module has keyboard shortcuts that are specific to thatmodule. For help with LibreOffice keyboard shortcuts, or using LibreOffice with a keyboard only,
search the LibreOffice Help using the “shortcut” or “accessibility” keywords.
In addition to using keyboard shortcuts that are listed in this appendix, keyboard shortcuts canalso be user defined. Assign keyboard shortcuts to standard Impress functions or macros andsave them for use with Impress only, or with the other modules in LibreOffice. To customize
keyboard shortcuts, see the Getting Started Guide for more information.

macOS keyboard shortcuts
Some keystrokes and menu items are different on a macOS computer from those used in
Windows or Linux computers. This due to the way the different operating systems work and thedifferent types of keyboards used. Also, the labelling on the keyboards may vary depending on
the age of the computer and style of keyboard being used. The following information shows themost common variations in keyboard shortcuts and keyboard labelling.

Shift, Control and Alt keys
Windows or LinuxmacOS

Control or Ctrl

⌘ or Cmd or CommandAlt⌥ or Option or Alt

Shift or ⇧Shift or ⇧Caps Lock⇪ or Caps LockControl or Ctrl

⌃ or Control or Ctrl

Home and End keys
Windows or Linux

macOS

Home

Fn + Left ArrowEnd

Fn + Right Arrow

Page Up and Page Down
Windows or LinuxmacOS

Screen Up

Fn + Up Arrow

Page Up⌥ or Option or Alt + Fn + Up Arrow

Screen Down

Fn + Down Arrow

Page Down⌥ or Option or Alt + Fn + Down Arrow

Note
Some keyboard shortcuts are not available for computers using macOS and are
indicated in the following tables by a blank cell.

338 | LibreOffice 7.3 Impress Guide

Impress keyboard shortcuts
Impress functions
Windows
Linux

macOS

EffectF2

F2

Switches to text edit mode and opens the
Text Formatting toolbar.

F3

F3Enter and edit a group of objects.

Ctrl + F3⌘ + F3

Exit a group of objects.

Shift + F3

Shift + F3

Opens the Duplicate dialog of a selected
object.

F4

F4Opens the Position and Size dialog of a
selected object.

Alt + Shift + F5

⌥ + Shift + F5

Opens Notes view and displays the first slidein the slide show.

Ctrl + Shift+F5⌘ + Shift + F5

Opens the Navigator.

F7

F7

Start spelling checker.

Shift + F7

Shift + F7

Switches on or off the automatic spell
checking.

Ctrl + F7⌘ + F7

Opens the Thesaurus dialog for the language
being used. Impress has to be in text editingmode to access the thesaurus.

F8

F8

When selected, opens the Edit Points
toolbar.

Ctrl + Shift + F8

⌘ + Shift + F8

Fit text to frame of a selected object.

F11

⌘+T

Open the Styles deck on the Sidebar.

Windows
Linux

macOS

EffectF5F5Starts a slide show.

Shift + F5

Shift + F5

Starts a slide show at the slide where theslide show was previously stopped at.

Left click

Left click

Shows the next slide, or plays the next
animation effect on a slide.

Right Arrow

Right Arrow

Shows the next slide, or plays the next
animation effect on a slide.

Page Down⌥ + Fn + Down
Arrow

Shows the next slide, or plays the next
animation effect on a slide.

Spacebar

SpacebarShows the next slide, or plays the next
animation effect on a slide.

Enter

Enter

Shows the next slide, or plays the next
animation effect on a slide.

Right click

Right click

Shows the previous slide, or plays theprevious animation effect on a slide.

Slide shows

Appendix A, Keyboard Shortcuts | 339

Windows
Linux

macOS

EffectLeft Arrow

Left Arrow

Shows the previous slide, or plays theprevious animation effect on a slide.

Up Arrow

Up Arrow

Shows the previous slide, or plays theprevious animation effect on a slide.

Page Up⌥ + Fn + Up
Arrow

Shows the previous slide, or plays theprevious animation effect on a slide.

Backspace

BackspaceShows the previous slide, or plays theprevious animation effect on a slide.

Home

Fn + Left Arrow

Go to first slide in the slide show.

End

Fn + Right Arrow

Go to the last slide in the slide show.

Alt + Page Up⌥ + Fn + Up
Arrow

Go to the previous slide without playing any
animation effects.

Alt + Page Down

⌥ + Fn + Down
Arrow

Go to next slide without playing any
animation effects.

B or . (period)

B or . (period)

Show black screen until next key or mousewheel event.

Esc or – (minus)

Esc or – (minus)

Stop and close the slide show.

[Number] Enter[Number] Enter

Type the number of a slide and press Enterto show the slide.

Impress shortcuts
Windows
Linux

macOS

EffectPlus (+)

Plus (+)

Zoom in.

Minus (-)

Minus (-)

Zoom out.

Times (×) on
number pad

Times (*) on
number pad

Fits the slide to fill the Workspace view.

Divide (÷) on
number pad

Divide (/) on
number pad

Zooms in on the selected object.

Ctrl + Shift + G⌘ + Shift + G

Group selected objects.

Shift + Ctrl + Alt+G⌘ + Shift + ⌥ +G

Ungroup selected group.

Ctrl + click⌘ + click

Enter a group to edit individual objects in thegroup. Click outside the group to return to normal
view.

Ctrl + Shift + G⌘ + Shift + G

Combine selected objects.

Ctrl + Shift + Alt+K⌘ + Shift + ⌥ +K

Split a selected object that has been combinedfrom a group of two or more objects.

Ctrl + +⌘++Bring to front.

Ctrl +Shift + +⌘ + Shift + +Bring forward.

Ctrl + -⌘+-Send backward.

Ctrl + Shift + -⌘ + Shift + -Send to back.

340 | LibreOffice 7.3 Impress Guide

Windows
Linux

macOS

Effect

Arrow

Arrow

Moves a selected object in the direction of theArrow. Also moves a slide within the Workspacewhen no objects are selected.

Shift + Click anddragShift + Click anddragHold down Shift then click and drag when resizing
an object to maintain the proportions of the object.

Shift + Click anddragShift + Click anddragConstrains movement of a selected object
horizontally or vertically when dragged.

Ctrl + Click anddrag⌘ + Click anddragHold down the Ctrl (⌘) key, then click and drag aselected object to create a copy of the object.

Alt + Click anddrag⌥ + Click anddragHold down the Alt (⌥) key and draw or resize an
object from the centre of the object.

Alt + Click⌥ + Click

Select an object that is behind the currently
selected object.

Alt+ Shift + Click⌥ + Shift +Click

Select an object that is in front of the currently
selected object.

Shift + Click

Shift + Click

Selects several adjacent objects or characters.
Click at the start of a selection, move to the end of
the selection, and then hold down Shift while you
click.

Tab

Tab

Select objects in the order in which they werecreated.

Shift + Tab

Shift + Tab

Select objects in the reverse order in which they
were created.

Esc

Esc

Exit current mode.

Page Up⌥ + Fn + Up
Arrow

Switch to the previous slide. No function on thefirst slide.

Page Down⌥ + Fn + Down
Arrow

Switch to the next slide. No function on the lastslide.

Enter

Enter

Activate a place-holder object in a newpresentation (only if the frame is selected).

⌘ + Enter

AutoLayouts in Impress use placeholders for slide
titles, text, and objects.
To select a placeholder, press Ctrl + Enter (⌘ +Enter). To move to the next placeholder, press Ctrl
+ Enter (⌘ + Enter) again.
Pressing Ctrl + Enter (⌘ + Enter) after reaching
the last placeholder in a slide, a new slide isinserted after the current slide using the samelayout.

Windows
Linux

macOS

EffectCtrl + -⌘+-Inserts a custom hyphen in text at the cursor
position. Also known as a soft hyphen.

Ctrl + Enter

Editing text

Appendix A, Keyboard Shortcuts | 341

Windows
Linux

macOS

EffectCtrl + Shift + -⌘ + Shift + -Inserts a non-breaking hyphen in text at the cursor
position. Also known as a hard hyphen.

Ctrl + Shift +Space⌘ + Shift +Space

Non-breaking spaces. Non-breaking spaces are
not used for hyphenation and are not expanded if
the text is justified.

Shift + Enter

Shift + EnterLine break without paragraph change.

Left Arrow

Left Arrow

Moves the cursor one character to the left.

Shift + Left
Arrow

Shift + Left
Arrow

Moves the cursor one character to the left andselects the character.

Ctrl + Left Arrow⌥ + Left Arrow

Moves the cursor to the beginning of the previous
word.

Ctrl + Shift +Left Arrow⌥ + Shift + Left
Arrow

Moves the cursor to the left and selects the wordon the left.

Right Arrow

Right Arrow

Moves the cursor one character to the right.

Shift + Right
Arrow

Shift + Right
Arrow

Moves the cursor one character to the right andselects the character.

Ctrl + Right
Arrow⌥ + Right Arrow

Moves the cursor to the beginning of the nextword.

Ctrl + Shift +Right Arrow⌥ + Shift +Right Arrow

Moves the cursor to the right and selects the wordon the right.

Up Arrow

Up Arrow

Moves the cursor up one line.

Shift + Up Arrow

Shift + Up Arrow

Moves the cursor up one line in the text andselects the lines of text.

Ctrl + Up Arrow⌥ + Up Arrow

Moves the cursor to the beginning of theparagraph.

Ctrl + Shift + Up
Arrow

⌥ + Shift + Up
Arrow

Moves the cursor to the beginning of theparagraph. Selects the text in the paragraph fromthe cursor position to the beginning of theparagraph.

Down Arrow

Down Arrow

Moves the cursor down one line.

Shift + Down
Arrow

Shift + Down
Arrow

Moves the cursor down one line in the text andselects the lines of text.

Ctrl + Down
Arrow

⌘ + Down
Arrow

Moves the cursor to the end of the paragraph.

Ctrl + Shift +Down Arrow⌥ + Shift +Down Arrow

Moves the cursor to the end of the paragraph.
Selects the text in the paragraph from the cursor
position to the end of the paragraph.

Home

Moves the cursor to the beginning of the line.

Shift + Home

Moves the cursor to the beginning of the line andselects the text from the cursor position.

Ctrl + Home

Moves the cursor to the beginning of the text blockon the slide.

End

Moves the cursor to the end of the line.

Shift + End

Moves the cursor to the end of the line and selects
the text from the cursor position.

342 | LibreOffice 7.3 Impress Guide

Windows
Linux

macOS

EffectCtrl + End

Moves the cursor to the end of the text block on
the slide.

Ctrl + Del

Delete the text from the cursor position to the endof the word.

Ctrl + Shift + Del

Delete the text from the cursor position to the endof the sentence.

Ctrl +
Backspace⌘ + Backspace

Delete the text from the cursor position to thebeginning of the word.

Ctrl + Shift +Backspace⌘ + Shift +Backspace

Delete the text from the cursor position to thebeginning of the sentence.

Slide Sorter and Slide Pane
Windows
Linux

macOS

Effect

Home

Home

Set the focus to the first slide.

End

End

Set the focus to the last slide.

Left Arrow

Left Arrow

Set the focus to the previous slide.

Right Arrow

Right Arrow

Set the focus to the next slide.

Ctrl + Shift +Down Arrow⌘ +Shift +Down Arrow

Move selected slides down one position in Slide
Sorter view. With multiple slides selected, theslides are moved together with the last selected
slide in the list.

Ctrl + Shift + Up
Arrow

⌘ + Shift + Up
Arrow

Move selected slides up one position in Slide
Sorter view. With multiple slides selected, theslides are moved together with the first selected
slide in the list.

Ctrl + Shift +End

Move selected slides to end of Slide Sorter list.

Ctrl + Shift +Home

Move selected slides to start of Slide Sorter list.

Enter

Enter

Change to Normal view with the active slide whenin Slide Sorter view. Add a new slide when in
Slide Pane.

Menu keyboard shortcuts
The keyboard shortcuts listed in the following tables are available in each menu category on the
Menu bar. The tables give the menu item or sub-item, operating system validity, and the effect or
purpose of the shortcut.

Note
The menus listed below are in the same order as displayed on the Menu bar from left
to right.

Appendix A, Keyboard Shortcuts | 343

File menu
Menu item or
sub-itemWindows
Linux

macOS

EffectNew >Presentation

Ctrl + N⌘+N

Opens a new presentation

New >Templates

Shift + Ctrl + N⌘ + Shift + N

Opens the Templates dialog

Open

Ctrl + O⌘+OOpens the Open file browser fornavigation to a folder and selecting a
document.

Save

Ctrl + S⌘+SSaves the open document.

Save As

Ctrl + Shift + S⌘ + Shift + S

Opens the Save as file browser tosave the open document as a new
document.

Print

Ctrl + P⌘+P

Opens the Print dialog to select how
the document is printed

Exit
LibreOfficeCtrl + Q⌘+P

Closes the open file and quits
LibreOfficeMenu item or
sub-itemWindows
Linux

macOS

EffectUndo

Ctrl + Z⌘+Z

Undoes the previous editing action.

Redo

Ctrl + Y⌘+YReverses the action of the last Undo
command.

Cut

Ctrl + X⌘+X

Deletes the selected object andplaces it on the clipboard.

Copy

Ctrl + C⌘+C

Copies the selected object to the
clipboard.

Paste

Ctrl + V⌘+V

Places the object on the clipboard
into the document.

Paste Special> PasteUnformatted
Text

Ctrl + Shift +Alt + V

⌘ + Shift + ⌥+V

Paste copied text at the cursor
position without any formatting.

Edit Menu

Paste Special> PasteSpecialCtrl + Shift + V⌘ + Shift + V

Opens the Paste Special dialog topaste the contents of the clipboard
at the cursor position in a format thatis specified.

Select All

Ctrl + A⌘+A

Selects all objects on a slide.

Find

Ctrl + F⌘+F

Opens the Find toolbar

Find andReplace

Ctrl + H⌥+⌘+F

Opens the Find and Replace dialog

F8

Opens the Edit Points toolbar if there
is an object on the slide that uses
editable points, for example afreeform line.

PointsF8344 | LibreOffice 7.3 Impress Guide

Menu item or
sub-itemWindows
Linux

macOS

EffectEdit Mode

Ctrl + Shift +M⌘ + Shift + M

Switches on or off the Impress edit
mode. When switched off, a slide
show is displayed in read only mode.

Menu item or
sub-itemWindows
Linux

macOS

EffectRulersCtrl + Shift +R⌘ + Shift + R

Switches the rulers off and on in theWorkspace.

SidebarCtrl + F5⌘ + F5

Opens or closes the Sidebar.

Styles

F11⌘+T

Opens or closes the Styles deck on
the Sidebar.

Navigator

Ctrl + Shift+F5⌘ + Shift + F5

Opens the Navigator.

Menu item or
sub-itemWindows
Linux

macOS

EffectObject >FormulaObjectCtrl + Alt + =⌥+⌘+=Inserts a formula into the slide

Text Box

F2

F2

Switches to text edit mode andopens the Text Formatting toolbar.

Comment

Ctrl + Alt + C⌘+⌥+CInserts a new comment box onto theselected slide.

Hyperlink

Ctrl + K⌘+K

Opens the Hyperlink dialog.

Formatting
Mark > Insert
non-breaking
space

Ctrl + Shift +Space⌘ + Shift +Space

Inserts a non-breaking space at the
cursor position.

Formatting
Mark > Insert
Narrow
No-breakSpace

Ctrl + Shift +F5⌥ + Shift +F5Inserts a no-breaking space at the
cursor position.

Formatting
Mark >
No-width
Optional Break

Ctrl + /⌘+/Inserts a no-width no optional breakat the cursor position.

Menu item or
sub-itemWindows
Linux

macOS

EffectText > Bold

Ctrl + B⌘+B

Applies Bold format to selected text.

Text > Italic

Ctrl + I⌘+I

Applies Italic format to selected text.

View menu

Insert menu

Format menu

Appendix A, Keyboard Shortcuts | 345

Menu item or
sub-itemWindows
Linux

macOS

EffectText >
Superscript

Ctrl + Shift + P⌘+⌥+CApplies superscript format toselected text.

Text >
Subscript

Ctrl + Shift + B⌘ + Shift + B

Applies subscript format to selected
text.

Text >
Increase Size

Ctrl + ]⌘+]Increases the point size of selected
text.

Text >
Decrease Size

Ctrl + [⌘+[Decreases the point size of selectedtext.

Spacing >Line Spacing 1

Ctrl + 1⌘+1

Sets the line spacing in a paragraphto a single line.

Spacing Line
Spacing 5

Ctrl + 5⌘+5

Sets the line spacing in a paragraphto one and half lines.

Spacing >Line Spacing 2

Ctrl + 2⌘+2

Sets the line spacing in a paragraphto two lines.

Align > Left

Ctrl + L⌘+L

Sets the paragraph alignment to leftaligned.

Align > Center

Ctrl + E⌘+E

Sets the paragraph alignment tocenter aligned.

Align > Right

Ctrl + R⌘+R

Sets the paragraph alignment toright aligned.

Align >
JustifiedCtrl + J⌘+J

Sets the paragraph alignment tojustified.

Lists >
DemoteShift + Alt +Right Arrow

Demotes a point to the next level
when Outline view.

Lists >
PromoteShift + Alt +Left Arrow

Promotes a point to the next level
when in Outline view.

Lists > Move
Down

Shift + Alt +Down Arrow

Shift + ⌥ +Down Arrow

Moves a point down the order whenin Outline view.

Lists > MoveUp

Shift + Alt +Up Arrow

Shift + ⌥ +Up Arrow

Moves a point up the order when in
Outline view.

Clear Direct
Formatting

Shift + Ctrl +M

˄ + Shift + M

Removes direct formatting from theselection. Direct formatting isformatting that is applied without
using styles.

Styles >Manage Styles

F11

⌘+T

Opens or closes the Styles deck on
the Sidebar.

Object andShape >
Position and
Size

F4

F4

Opens the Position and Size dialog
of a selected object.

Arrange >Bring to Front

Ctrl + Shift + +⌘ + Shift + +Moves a selected object to the frontof other objects.

Arrange >Bring Forward

Ctrl + +⌘++Moves a selected object in front of
the forward object.

346 | LibreOffice 7.3 Impress Guide

Menu item or
sub-itemWindows
Linux

macOS

EffectArrange >Send
Backward

Ctrl + -⌘+-Moves a selected object behind the
backward object.

Arrange >Send to Back

Ctrl + Shift + -⌘ + Shift + -Moves a selected object to the backof other objects.

Group >
Group

Ctrl + Shift + G⌘ + Shift + G

Group selected objects.

Group >
Ungroup

Ctrl + Alt +Shift + G⌘+ ⌥ + Shift+G

Ungroup selected group.

Group > Enter
Group

F3

F3

Enter and edit a group of objects.

Group > ExitGroup

Ctrl + F3⌘ + F3

Exit a group of objects.

Menu item or
sub-itemWindows
Linux

macOS

EffectNew Slide

Ctrl + M

˄+MInserts a new slide into the slideshow.

Jump to Last
Edited Slide

Alt + Shift +F5⌥ + Shift + F5

Opens the last slide edited in the
document.

Move > Slide
to Start

Ctrl + Shift +Home

Move > Slide
Up

Ctrl + Shift +Up⌘ + Shift +Up Arrow

Moves the selected slide above theprevious slide. No function on thefirst slide.

Move > Slide
Down

Ctrl + Shift +Down⌘ + Shift +Down Arrow

Moves the selected slide below thenext slide. No function on the lastslide.

Move > Slide
to EndCtrl + Shift +End

Navigate > To
Previous Slide

Page UpUp Arrow

Switch to the previous slide. No
function on the first slide.

Navigate > To
Next Slide

Page Down

Down Arrow

Switch to the next slide. No function
on the last slide.

Slide menu

Moves the selected slide to thebeginning of the slide show.

Moves the selected slide to the endof the slide show.

Slide Show menu
Menu item or
sub-itemWindows
Linux

macOS

EffectStart from First
Slide

F5

F5

Starts a slide show from the firstslide.

Start fromCurrent Slide

Shift + F5

Shift + F5

Starts a slide show at the slide
where the slide show was previously
stopped at.

Appendix A, Keyboard Shortcuts | 347

Tools menu
Menu item or
sub-itemWindows
Linux

macOS

EffectSpelling

F7⌘ + Shift + ;Start spelling checker.

Automatic
Spell
Checking

Shift + F7

Shift + F7

Switches on or off the automatic
spell checking.

Thesaurus

Ctrl + F7⌘ + F7

Opens the Thesaurus dialog for the
language being used. Impress has
to be in text editing mode to accessthe thesaurus.

Extension
Manager

Ctrl + Alt + E⌘+⌥+EOpens the Extension Manager
dialog.

Options

Alt + F12⌘+,

Opens the Options LibreOfficedialog.

Menu item or
sub-itemWindows
Linux

macOS

EffectClosesWindow

Ctrl + W⌘+W

Closes the active window. If there is
only one window, LibreOffice
Impress closes.

Menu item or
sub-itemWindows
Linux

macOS

EffectLibreOffice
Help

F1

F1

Opens the browser application at the
LibreOffice Help pages.

Windows menu

Help menu

Toolbar keyboard shortcuts
Impress provides several toolbars to help in creating slides and slide shows. Some of the toolson these Impress toolbars can be activated using a keyboard shortcut.

Note
The toolbars are listed in the same order that is displayed in the context menu that
opens when clicking on View > Toolbars on the Menu bar.

348 | LibreOffice 7.3 Impress Guide

Drawing
Tool nameWindows
Linux
macOS

EffectInsert Text Box

F2

Switches to text edit mode and opens the Text
Formatting toolbar.

Position and
Size

F4

Opens the Position and Size dialog of a selected
object.

Points

F8

Opens the Edit Points toolbar if there is an object on
the slide that uses editable points, for example afreeform line.

Tool nameWindows
Linux

macOS

EffectFind andReplace

Ctrl + H⌥+⌘+F

Opens the Find and Replace dialog

Tool nameWindows
Linux

macOS

EffectPosition and
Size

F4

F4

Opens the Position and Size dialog
of a selected object.

Bring to Front

Ctrl + Shift + +⌘ + Shift + +Moves a selected object to the frontof other objects.

Send to Back

Ctrl + Shift + -⌘ + Shift + -Moves a selected object to the backof other objects.

Group

Ctrl + Shift +G⌘ + Shift + G

Group selected objects.

Ungroup

Ctrl + Alt +Shift + G⌘+ ⌥ + Shift+G

Ungroup selected group.

Enter GroupF3F3Enter and edit a group of objects.

Exit Group

Ctrl + F3⌘ + F3

Exit a group of objects.

Tool nameWindows
Linux

macOS

EffectBring to Front

Ctrl + Shift + +⌘ + Shift + +Moves a selected object to the frontof other objects.

Bring Forward

Ctrl + +⌘++Moves a selected object in front of
the forward object.

Send
Backward

Ctrl + -⌘+-Moves a selected object behind the
backward object.

Send to Back

Ctrl + Shift + -⌘ + Shift + -Moves a selected object to the backof other objects.

Find

Form Design

Image

Appendix A, Keyboard Shortcuts | 349

Line and Filling
Tool nameWindows
Linux

macOS

EffectPosition and
Size

F4

F4

Opens the Position and Size dialog
of a selected object.

Bring to Front

Ctrl + Shift + +⌘ + Shift + +Moves a selected object to the frontof other objects.

Bring Forward

Ctrl + +⌘++Moves a selected object in front of
the forward object.

Send
Backward

Ctrl + -⌘+-Moves a selected object behind the
backward object.

Send to Back

Ctrl + Shift + -⌘ + Shift + -Moves a selected object to the backof other objects.

Show theStyles Sidebar

F11

⌘+T

Opens the Styles deck on the
Sidebar.

Tool nameWindows
Linux

macOS

EffectDemoteShift + Alt +Right Arrow

Demotes a point to the next level
when Outline view.

PromoteShift + Alt +Left Arrow

Promotes a point to the next level
when in Outline view.

Move Down

Shift + Alt +Down Arrow

Shift + ⌥ +Down Arrow

Moves a point down the order whenin Outline view.

Move Up

Shift + Alt +Up Arrow

Shift + ⌥ +Up Arrow

Moves a point up the order when in
Outline view.

Tool nameWindows
Linux

macOS

EffectStart from First
Slide

F5

F5

Starts a slide show from the firstslide

Tool nameWindows
Linux

macOS

EffectNew

Ctrl + N⌘+N

Opens a new presentation
document.

OutlineSlide Sorter

Standard

Templates

Ctrl + Shift + N⌘ + Shift + N

Opens the Templates dialog tocreate a new document using atemplate.

Open

Ctrl + O⌘+OOpens the Open file browser so you
can navigate to a folder and select adocument.

Save

Ctrl + S⌘+SSaves the open document.

350 | LibreOffice 7.3 Impress Guide

Tool nameWindows
Linux

macOS

EffectSave As

Ctrl + Shift + S⌘ + Shift + S

Opens the Save as file browser so
you can save the open document as
a new document.

Edit Mode

Ctrl + Shift +M⌘ + Shift + M

Switches on edit mode when adocument is in read only mode.

Print

Ctrl + P⌘+P

Opens the Print dialog to select how
the document is printed.

Cut

Ctrl + X⌘+X

Deletes the selected object andplaces it on the clipboard.

Copy

Ctrl + C⌘+C

Copies the selected object to the
clipboard.

Paste

Ctrl + V⌘+V

Places the object on the clipboard
into the document.

Clear Direct
Formatting

Ctrl + Shift +M⌘ + Shift + M

Removes direct formatting that has
been applied without using styles.

Undo

Ctrl + Z⌘+Z

Undoes the previous editing action.

Redo

Ctrl + Y⌘+YReverses the action of the last Undo
command.

Find andReplace

Ctrl + H⌘+⌥+F

Opens the Find and Replace dialog.

Spelling

F7

F7

Starts the spelling checker.

ToggleAutomatic
Spell

Shift + F7

Shift + F7

Switches on or off the automatic
spell checking.

Start from First
Slide

F5

F5

Starts a slide show.

Start fromCurrent Slide

Shift + F5

Shift + F5

Starts a slide show at the slide
where the slide show was previously
stopped at.

Insert Text Box

F2

F2

Switches to text edit mode andopens the Text Formatting toolbar.

InsertHyperlink

Ctrl + K⌘+K

Opens the Hyperlink dialog.

Standard (Single Mode)
Tool nameWindows
Linux

macOS

EffectNew

Ctrl + N⌘+N

Opens a new presentation
document.

Open

Ctrl + O⌘+OOpens the Open file browser fornavigation to a folder and select adocument.

Save

Ctrl + S⌘+SSaves the open document.

Print

Ctrl + P⌘+P

Opens the Print dialog to select how
the document is printed

Appendix A, Keyboard Shortcuts | 351

Tool nameWindows
Linux

macOS

EffectUndo

Ctrl + Z⌘+Z

Undoes the previous editing action.

Redo

Ctrl + Y⌘+YReverses the action of the last Undo
command.

Insert Text Box

F2

F2

Switches to text edit mode andopens the Text Formatting toolbar.

Position and
Size

F4

F4

Opens the Position and Size dialog
of a selected object.

Group

Ctrl + Shift + G⌘ + Shift + G

Group selected objects.

Ungroup

Ctrl + Alt +Shift + G⌘+ ⌥ + Shift+G

Ungroup selected group.

Enter GroupF3F3Enter and edit a group of objects.

Exit Group

Ctrl + F3⌘ + F3

Exit a group of objects.

Start from First
Slide

F5

F5

Starts a slide show from the firstslide.

Start fromCurrent Slide

Shift + F5

Shift + F5

Starts a slide show at the slide
where the slide show was previously
stopped at.

Standard (Viewing Mode)
Tool nameWindows
Linux

macOS

EffectSave As

Ctrl + Shift + S⌘ + Shift + S

Opens the Save as file browser tosave the open document as a new
document.

Edit Mode

Ctrl + Shift +M⌘ + Shift + M

Switches on edit mode when adocument is in read only mode.

Print

Ctrl + P⌘+P

Opens the Print dialog to select how
the document is printed.

Copy

Ctrl + C⌘+C

Copies the selected object to the
clipboard.

Find andReplace

Ctrl + H⌘+⌥+F

Opens the Find and Replace dialog.

Start from First
Slide

F5

F5

Starts a slide show from the firstslide.

Tool nameWindows
Linux

macOS

EffectInsert Text Box

F2

F2

Switches to text edit mode andopens the Text Formatting toolbar.

Text352 | LibreOffice 7.3 Impress Guide

Impress Guide

Appendix B,
Toolbars

Introduction
In Impress there are several toolbars available to help in creating a presentation. Each toolbar
has a default set of tools and the option to add additional tools to a toolbar.

Note
The icons displayed in the Impress toolbars illustrated in this appendix may differ
from what is displayed on a computer screen. Toolbar icons depend on the computer
operating system being used and how LibreOffice has been set up. For more
information on customizing LibreOffice and the toolbars, see the Getting Started
Guide.

Using toolbars
Displaying toolbars
To display and make a toolbar active, go to View > Toolbars on the Menu bar. A submenu openswith an alphabetical list of toolbars available for creating presentations in LibreOffice Impress.
Click on a toolbar name to display it and make it active. Active toolbars are indicated byhighlighting or a check mark next to the name.
Impress toolbars available
3D-Objects
3D-Settings
Align Objects
Comments
Distribute Selection
Drawing
Edit Points
Find
Fontwork
Form Controls
Form Design
Form Navigation

Glue Points
Image
InsertLegacy Circles and Ovals
Legacy Rectangles
Line and Filling
Master View
Media Playback
Options
OutlinePresentation
Slide Sorter

Slide View
Standard
Standard (Single Mode)
Standard (Viewing Mode)
Table
Text
Text Formatting
Transformations
TSCP Classification
Zoom

Note
Some toolbars, although selected in View > Toolbars on the Menu bar, will not
display until an object of the correct type is selected in a presentation. For example,
the Image toolbar only displays when an image is selected.

Closing toolbars
To close a toolbar, use one of the following methods:•

Go to View > Toolbars on the Menu bar and deselect the toolbar.

•

Right-click on an icon on a toolbar and select Close Toolbar from the context menu.

•

Click on the X in the right corner of the title bar of a floating toolbar.

354 | LibreOffice 7.3 Impress Guide

Moving toolbars
Docked toolbars
By default, some toolbars are docked into position in the Impress main window. For example, theStandard toolbar is docked at the top of the main window. Docked toolbars can be undocked andmoved to a new docked position on the main window or left as a floating toolbar.
1) Move the cursor over the small vertical handle at the left end of the toolbar, as shown in
Figure 338. The cursor changes to the moving cursor used for the computer system andsetup.
2) Click and drag the toolbar to a new location. This can be a new docked position or a
floating toolbar. A hashed border appears around the toolbar indicating the toolbar
position as it is dragged.
3) Release the cursor when the required position is reached.

Figure 338: Toolbar handles

Note
If the small vertical bar is not visible at the left end of a docked toolbar, then the
toolbar is locked into position. A docked toolbar must be unlocked before it can be
moved to a new position in the Impress main window. See “Locking toolbars” onpage 402 for more information.

Floating toolbars
To move a floating toolbar, click on its title bar and drag it to a new floating location. Release themouse button when the toolbar is in the required position. A floating toolbar does not have to bepositioned on the Impress main window for it to function.

Floating sub-toolbars
Some tools on a toolbar have a triangle ▼ to the right of the tool indicating that more tools areavailable on a sub-toolbar, for example Basic Shapes on the Drawing toolbar. Sub-toolbars canbe turned into floating toolbars and moved into a new position as follows:

Figure 339: Creating floating sub-toolbar

Appendix B, Toolbars | 355

1) Move the cursor over the horizontal handle at the top of the toolbar, as shown in
Figure 339. The cursor changes to the moving cursor used for the computer system andsetup.
2) Click and drag the toolbar to a new location to create a floating sub-toolbar.
3) Release the cursor when the required position is reached.
4) To close the floating sub-toolbar, right-click on the triangle ▼ in the sub-toolbar title bar
and select Close Toolbar from the context menu.

Docking toolbar
To dock a floating toolbar, use one of the following methods:•

Click on the title bar and drag it to the top, bottom, left side, or right side of the main
window. When the toolbar reaches a docking position, a hashed border appears at thedocked position. Release the cursor and the toolbar is docked.

•

Right-click on the toolbar and select Dock Toolbar from the context menu. The toolbar
moves into a docked position. If the position is not suitable, move the toolbar to a new
docked position.

•

To dock all floating toolbars that are active, right-click on the toolbar and select Dock All
Toolbars from the context menu.

Locking toolbars
Docked toolbars
When a toolbar has been docked into position on the Impress main window, the toolbar can also
be locked into position preventing the toolbar from becoming a floating toolbar.
•

To lock a toolbar into a docked position, right-click in a blank area on the toolbar andselect Lock Toolbar Position from the context menu. A check mark appears against thisoption indicating the toolbar is now locked.

•

To unlock a toolbar, right-click in a blank area on the toolbar and click on Lock Toolbar
Position in the context menu. The check mark next to this option disappears indicating
the toolbar is now unlocked. A small vertical or horizontal bar appears at the left end or
top of the toolbar indicating that the toolbar is unlocked. This bar is also is used to movethe toolbar.

Note
Some toolbars cannot be docked or locked into position. This is indicated by the
options Dock Toolbar and/or Lock Toolbar Position being grayed out, making theoptions unavailable.

Locking sub-toolbars
To prevent sub-toolbars from becoming floating sub-toolbars, sub-toolbars have to be locked asfollows:
1) Save the presentation that is open in Impress.
2) Go to View > Toolbars on the Menu bar and select Lock Toolbars from the context
menu.
3) Select Restart Now in the Restart LibreOffice dialog that opens to activate the Lock
Toolbars option.
4) To unlock sub-toolbars so they can become floating sub-toolbars, repeat Steps 1 thru 3.
The Lock Toolbars option is an on/off switch.

356 | LibreOffice 7.3 Impress GuideNoteUsing Lock Toolbars option affects all sub-toolbars available in LibreOffice modules.

Editing toolbars
When LibreOffice is installed on a computer, it includes a set of toolbars suitable for each
LibreOffice component. Each toolbar has a default set of visible tools. Tools can be added ordeleted, and toolbars can be customized.

Adding tools
1) Right-click in a blank area on a toolbar, or click on the triangle ▼ on the right of thetoolbar title bar.
2) Select Visible Buttons from the context menu to display a list of available tools.
3) Click on the tool required and the tool appears in the toolbar. The list of available tools
closes automatically. If there is a highlight or check mark next to the tool, then that tool isalready installed on the toolbar.

Note
When adding tools using Visible Buttons, the tool is added to the toolbar at thesame position as the tool appears in the Visible Buttons list. That is, the top tool in
Visible Buttons appears at the left end of the toolbar and the bottom tool appears at
the right end of the toolbar. Tool positions cannot be changed using Visible Buttons.

Deleting tools
1) Right-click in a blank area on a toolbar, or click on the triangle ▼ on the right of thetoolbar title bar.
2) Select Visible Buttons from the context menu to display a list of available tools.
3) Click on the tool no longer required and the tool is removed from the toolbar. The highlightor check mark next to the tool is also removed. The list of available tools closes
automatically.

Customizing toolbars
Extra tools and commands that are not available in Visible Buttons can be added to a toolbar
using customization. Customization also allows the creation of new toolbars if a specific set oftools are required for a specific task. For information on customizing toolbars, see the Getting
Started Guide.

Toolbars
Note
The available tools listed for each toolbar below are all available for installation on atoolbar when Visible Buttons is opened in the context menu for each toolbar. The
tools already installed on a toolbar are indicated in Visible Buttons either by the toolicon being highlighted or by a check mark. This install indication depends on
computer setup and computer operating system being used.

Note
On some toolbars, the icons have a triangle ▼ to the right of an icon. Click on thistriangle to open further options that are available for use.
Appendix B, Toolbars | 357

Note
Some of the tools in the toolbars also have the option of using a keyboard shortcut
instead of clicking on the tool. For a full list of keyboard shortcuts that are available in
Impress, see Appendix A, Keyboard Shortcuts.

3D-Objects
The 3D-Objects toolbar (Figure 340) provides tools to create 3D objects in a slide. It is activatedby going to View > Toolbars > 3D-Objects on the Menu bar. Alternatively, click on the small
triangle ▼ next to the 3D-Objects icon displayed on the Drawing toolbar to open a submenu
giving access to the available 3D objects.

Figure 340: 3D-Objects toolbar
Available tools from left to right
Cube
Cone
SpherePyramid
Cylinder
Torus

Shell
Half Sphere

3D-Settings
The 3D-Settings toolbar (Figure 341) and its tools only become active when an object has been
converted to 3D using the tool Toggle Extrusion and the converted object is selected.

Figure 341: 3D-Settings toolbar
Available tools from left to right
Toggle Extrusion
Tilt Right
Surface
Tilt Down
Depth
3D Color
Tilt Up
Direction
Tilt Left
Lighting
The following tools on the 3D-Settings toolbar have a triangle ▼ on the right of the icon. Click on
this triangle to open a drop-down menu giving access to various options as follows:•

Depth –– 3D extrusion depth – 0cm; 1cm; 2.5cm; 5cm; 10cm; Infinity; Custom. The
measurement unit depends on the ruler settings in Tools > Options > LibreOffice
Impress > General (macOS LibreOffice > Preferences > LibreOffice Impress >General).

•Direction –– 3D extrusion direction and type – Parallel; Perspective.

•

Lighting –– lighting direction and lighting level of 3D extrusion – Bright; Normal; Dim.

•

Surface –– surface type of 3D extrusion – Wire Frame; Matt; Plastic; Metal.

•

3D Color –– color of 3D extrusion. Select a color from one of the available color palettes.

358 | LibreOffice 7.3 Impress Guide

Align Objects
The Align Objects toolbar (Figure 342) provides tools for aligning several objects in a slide to
improve the visual impact of objects on a slide.

Figure 342: Align Objects
toolbarAvailable tools from left to right
Left
Right
CenteredTop

Center
BottomComments
The Comments toolbar (Figure 343) provides tools for adding, deletion, and navigation ofcomments in a presentation. To use comments, it is recommended to add the name and initials of
all users in Tools > Options > LibreOffice > User Data (macOS LibreOffice > Preferences >LibreOffice > User Data) so that comments can be easily identified.

Figure 343: Comments
toolbarAvailable tools from left to rightComment
Next Comment
Previous Comment
Delete Comment

Delete All Comments

Distribute Selection
The Distribute Selection toolbar (Figure 344) provides tools to distribute three or more selected
objects evenly along the horizontal axis or vertical axis. Also, the spacing between objects can beevenly distributed.

Figure 344: Distribute Selection
toolbarAvailable tools from left to right
Horizontally Left
Horizontally Right
Horizontally Center
Vertically Top
Horizontally Spacing
Vertically Center

Vertically Spacing
Vertically Bottom

Drawing
The Drawing toolbar (Figure 345) provides the majority of the tools normally used to creategraphic objects on slides in a presentation. By default, this toolbar is normally docked on the left
side of the Workspace.

Appendix B, Toolbars | 359

Figure 345: Drawing toolbar
Available tools from left to rightSelectBlock Arrows (Arrow Shapes in Shadow
Visible Buttons))
Zoom & Pan
Crop Image (Crop in Visible
Flowchart(Flowchart
Shapes
Buttons)
Zoom
in
VisibleButtons)
FilterText Box
Callouts(Callout
Shapesin
Points F8 (Edit Points in
Vertical Text
Visible Buttons)
Visible Buttons)
Insert Fontwork
Stars and Banners (StarShow Glue Points Function
Line Color
Shapes in Visible Buttons)(Glue Points in Visible Buttons)
Fill Color
3D Objects
To Curve
Line
Position and Size
To Polygon
Rectangle
RotateTo 3DEllipseFlip
T0 3D Rotation Object
Line Ends with Arrow
Align Objects
Toggle Extrusion
Lines and Arrows
Arrange
InsertCurves and Polygons
Select at least three objects toControls
Connectors
distribute (Distribution in visible
Basic Shapes
Buttons)
Symbol Shapes
Some tool shapes on the Drawing toolbar change depending on the last tool that was previously
selected and used.
•

Click on the triangle ▼ to the right of a tool to open a sub-toolbar. Select the required
shape to add to a drawing.

•

To create a sub-toolbar, click and drag at the top of the pop-up toolbar to an empty areaon the main window. The sub-toolbars for each object type and the various shapes
available are shown Figures 346 to 355.

Figure 346: Lines and Arrows sub-toolbar

Figure 347: Curves and Polygons
sub-toolbar

Figure 348: Connectors sub-toolbar

360 | LibreOffice 7.3 Impress Guide

Figure 349: Basic Shapes sub-toolbar

Figure 350: Symbol Shapes sub-toolbar

Figure 351: Block Arrows sub-toolbar

Figure 352: Flowchart sub-toolbar

Figure 353: Callouts subtoolbar

Figure 354: Stars and Banners sub-toolbar

Figure 355: 3D-Objects
sub-toolbar

Edit Points
The Edit Points toolbar (Figure 356) provides tools for editing the points of a curve or an object
that has been converted to a curve. The toolbar only becomes active when an object is selected
and one of the following methods is used to open the toolbar:•

Click on Edit Points on the Drawing or Standard toolbar.

•

Use the keyboard shortcut F8.

Figure 356: Edit Points toolbar

Appendix B, Toolbars | 361

Available tools from left to right
Edit Points
Convert to Curve
Move Points
Close BezierInsert Points
Split Curve
Delete Points
Corner Point

Smooth Transition
Symmetric Transition
Eliminate Points

Find
The Find toolbar (Figure 357) opens by default in the bottom left corner of the Impress main
window. This toolbar is normally docked at the bottom left of the Impress main window above theStatus bar. However, it can be undocked and made into a floating toolbar.

Figure 357: Find toolbar
Available tools from left to right
Close Find Bar
Find Next
Find Text
Find All
Find Previous
Match Case

Find and Replace

Fontwork
The Fontwork toolbar (Figure 358) is used to create graphical text objects in a slide and provide
the tools for editing the graphical text object. This toolbar only becomes active when a Fontwork
graphical text object in a slide has been selected.

Figure 358: Fontwork toolbar
Available tools from left to right
Insert Fontwork Text
Fontwork Same Letter Heights
Fontwork Character Spacing
Fontwork Shape
Fontwork Alignment
Toggle Extrusion
Some tools on the Fontwork toolbar have a triangle ▼ to the right of the tool. Click on the triangle
to open a pop-up toolbar or drop-down option list.
•

Fontwork Shape –– select the required shape for the Fontwork graphical text object
from the options available.

•

Fontwork Alignment –– select the paragraph alignment from the options available.

•

Fontwork Character Spacing –– select the required character spacing from the options
available.

Form Controls
The Form Controls toolbar (Figure 359) provides the tools required to create an interactive form.
This allows controls to be added to a form in a text, drawing, spreadsheet, presentation, or HTML
document (for example a button that opens another presentation or slide).

362 | LibreOffice 7.3 Impress Guide

Figure 359: Form Controls toolbar
Available tools from left to rightSelectOption Button
Design Mode
List Box
Toggle Form Control Wizards
Combo Box
Form Design
Push Button
Control Properties
Image Button
Form Properties
Formatted Field
Label
Date Field
Text Box
Numerical Field
Check BoxGroup BoxTime Field
Currency Field
Pattern Field
Table Control
Navigation Bar
Image Control
File Selection
Spin Button
Scrollbar

Form Design
The Form Design toolbar (Figure 360) opens a form in Design Mode so that it can be edited.
Controls of the form cannot be activated or its contents edited when in Design Mode. However,the position and size of the controls can be changed, other properties edited, and added ordeleted controls in Design Mode.

Figure 360: Form Design toolbar
Available tools from left to rightSelectAutomatic Control Focus
Control Properties
Bring to Front
Form Properties
Send to Back
Position and SizeGroup
Form Navigator
Ungroup
Activation OrderEnter Group
Add Field
Exit Group

Align Objects
Open in Design Mode
Display Grid
Snap to Grid
Helplines While Moving

Form Navigation
The Form Navigation toolbar (Figure 361) provides tools to edit a database table or control thedata view. The toolbar is normally displayed at the bottom of a document that contains fields thatare linked to a database. This toolbar is only active when forms are connected to a database; aninactivate toolbar is shown in Figure 361.
The Form Navigation toolbar also allows movement within records as well as inserting anddeleting records. If data is saved in a form, the changes are transferred to the database. This
toolbar also provides tools providing sort, filter, and search functions for data records.

Figure 361: Form Navigation toolbar

Appendix B, Toolbars | 363

Available tools from left to right
Find Record
Last Record
RecordNew Record
Absolute Record
Save Record
Text -> Record
Undo: Data entry
Total No. of Records
Delete Record
First Record
RefreshPrevious Record
Refresh Control
Next Record
Sort

Sort Ascending
Sort Descending
AutoFilter
Apply Filter
Form-Based Filters
Reset Filter/Sort
Data source as Table

Glue Points
The Glue Points toolbar (Figure 362) provides tools to insert a glue point or modify the propertiesof a glue point. A glue point is a point where a connector is attached to an object. By default,
LibreOffice automatically places a glue point at the center of each side of the bounding rectangle
for every object created.

Figure 362: Glue Points toolbar
Available tools from left to right
Insert Glue Point
Exit Direction Bottom
Exit Direction Left
Glue Point Relative
Exit Direction Top
Glue Point Horizontal Left
Exit Direction Right
Glue Point Horizontal Center

Glue Point Horizontal Right
Glue Point Vertical Top
Glue Point Vertical Center
Glue Point Vertical Bottom

Image
The Image toolbar (Figure 363) provides tools to edit, modify, align, reposition and resize images.
The toolbar only becomes active and available when an image is selected in a presentation. The
Image toolbar automatically replaces the Line and Filling toolbar when it becomes active.

Figure 363: Image toolbar
Available tools from left to rightPosition and Size
Bring Forward
Align Objects
Send Backward
Left
Send to Back
CenteredIn Front of Object
Right
Behind Object
Top
ReverseCenterLine Style
BottomLine Width
ArrangeLine Color
Bring to Front
Area Style/Filling
364 | LibreOffice 7.3 Impress Guide

Fill Color
Shadow
FilterImage Mode
Crop
Vertically
Horizontally
Transformations
Transparency
Color

Line
Area

Animation
Interaction

InsertThe Insert toolbar (Figure 364) provides tools to insert different types of objects into a slide.

Figure 364: Insert toolbar
Available tools from left to right
New Page
Table
Floating Frame
Image
Insert Page from File
Insert Audio or Video (Media in
Visible Buttons)

Formula Object
Chart
OLE Object

Legacy Circles and Ovals
The Legacy Circles and Ovals toolbar (Figure 365) provides tools to insert different types ofcircles and ovals into a drawing.

Figure 365: Legacy Circles and Ovals toolbar
Available tools from left to right
Insert Ellipse
Circle Segment
CircleEllipse, Unfilled
Ellipse Pie
Circle, Unfilled
Circle Pie
Ellipse Pie, Unfilled
Ellipse Segment
Circle Pie, Unfilled

Ellipse Segment, Unfilled
Circle Segment, Unfilled
Arc
Circle Arc

Legacy Rectangles
The Legacy Rectangles toolbar (Figure 366) provides tools to insert different types of rectangles
and squares into a slide.

Figure 366: Legacy Rectangles
toolbarAvailable tools from left to right
Insert Rectangle
Rounded Square
SquareRectangle, Unfilled
Rectangle, Rounded
Square, Unfilled

Rounded Rectangle, Unfilled
Rounded Square, Unfilled

Appendix B, Toolbars | 365

Line and Filling
The Line and Filling toolbar (Figure 367) provides tools and drop-down lists for editing lines,
arrows, and object borders. The tools available vary depending on the type of object selected forediting.

Figure 367: Line and Filling toolbar
Available tools from left to rightPosition and Size
Send to Back
Align Objects
In Front of Object
Left
Behind Object
CenteredReverseRight
Line Style
Top
Line Width
CenterLine Color
BottomArea Style/Filling
Arrange
Fill Color
Bring to Front
Shadow
Bring Forward
Arrow Style
Send Backward
Vertically

Horizontally
Transformations
Line
Area
3D Effects
Image Map
Animation
Interaction
Show the Styles Sidebar
Display Grid
Helplines While Moving

Master View
The Master View toolbar (Figure 368) provides tools to create a new master slide, rename amaster slide, delete a master slide, and close master view. This toolbar is only active when
Impress is in master view.

Figure 368: Master
View toolbar
Available tools from left to right
New Master
Rename Master

366 | LibreOffice 7.3 Impress Guide

Delete Master
Close Master View

Media Playback
The Media Playback toolbar (Figure 369) provides the tools required to insert, view, play, andlisten to audio and video files. The toolbar only becomes active when an audio or video file isselected. Impress supports many different media formats depending on the computer operating
system being used.

Figure 369: Media Playback toolbar
Available tools from left to right
Insert Audio or Video
Stop
Play
RepeatPause
Position

Mute
VolumeView

Options
The Options toolbar (Figure 370) provides tools for editing various settings for newly createdpresentations, for example how objects snap to the grid when being moved or resized.

Figure 370: Options toolbar
Available tools from left to right
Rotation Mode after Clicking
Snap to Grid
ObjectSnap to Snap Guides
Display Grid
Snap to Page Margins
Display Snap Guides
Snap to Object Borders
Helplines While Moving
Snap to Object Points

Allow Quick Editing
Select Text Area Only
Double-click to edit Text
Modify Object with Attributes
Exit All Groups

OutlineThe Outline toolbar (Figure 371) provides tools for working with outlines.

Figure 371: Outline toolbar
Available tools from left to right
DemoteShow Formatting
PromoteBlack & White View
Move Down
Show Only First Level
Move UpShow All Levels

Hide Subpoints
Show Subpoints

Appendix B, Toolbars | 367

Presentation
The Presentation toolbar (Figure 372) provides tools for working with presentations.

Figure 372:
Presentation toolbar
Available tools from left to right
New Slide
Change Slide Master
Duplicate Slide
Expand Slide
Rename Slide
Go to First Slide
Delete Slide
Go to Previous Slide
Slide Layout
Go to Next Slide

Go to Last Slide
Move Slide to Start
Move Slide Up
Move Slide Down
Move Slide to End

Slide Sorter
The Slide Sorter toolbar (Figure 373) allows selection of slides in the current presentation andstart a presentation from the first slide.

Figure373: Slide
SortertoolbarAvailable tools from left to rightSelectStart from First Slide

Slide View
The Slide View toolbar (Figure 374) opens with the Slide Sorter view and provides tools torehearse timings of a slide show; hide and show slides, and change the number of slides
displayed in Slide Sorter view.

Figure 374: Slide View toolbar
Available tools from left to rightRehearse Timings
Show Slide368 | LibreOffice 7.3 Impress Guide

Hide Slide
Slides per Row

Standard
The Standard toolbar (Figure 375) is common to all LibreOffice modules and provides tools forcreating and editing documents using LibreOffice. The Standard toolbar differs between different
LO modules to allow for different toolsets used in creating the different types of documents.

Figure 375: Standard toolbar
Available tools from left to right
Load URL
Undo
New
Redo
Templates
Find and Replace
Open
Spelling)
Open Remote
Auto Spellcheck
Save
Zoom & Pan
Save As
Zoom
Email
Display Grid (Grid in Visible
Buttons)
Edit Mode
Helplines While Moving
Export Directly as PDF
Display Views
Print Directly
Views Tab Bar
Print
Format Slide
Cut
Master Slide
Copy
Start from First Slide
Paste
Start from Current Slide
Clone Formatting (Clone in
Visible Buttons)
Table
Clear

Insert Image (Image in Visible
Buttons)
Insert Audio or Video (Media invisible Buttons)
Insert Chart (Chart in Visible
Buttons)
Text Box
Insert Special Characters(Symbol in Visible Buttons)
Vertical Text
Insert Fontwork Text
Insert Hyperlink (Hyperlink in
Visible Buttons)
Show Draw Functions (Draw
Functions in Visible Buttons)
Interaction
LibreOffice Help
What’s That

Standard (Single Mode)
The Standard (Single Mode) toolbar (Figure 376) can be used instead of the Standard toolbar ifnecessary. The Standard (Single Mode) toolbar is normally used when the user interface isswitched to single mode. For more information on selecting and using user interface variants, see
Chapter 12, User Interface Variants.

Figure 376: Standard (Single Mode) toolbar

Appendix B, Toolbars | 369

Available tools from left to rightNew
Insert Image (Image in Visible
Buttons)
Open
Insert Audio or Video (Media inSave
visible Buttons)
Export Directly as PDF
Insert Chart (Chart in Visible
Print
Buttons)
Print Preview
Table
Undo
Insert Fontwork
Redo
Insert Line (Line in visible
Find and Replace
Buttons)
Clone Formatting (Clone in
Rectangle
Visible Buttons)
EllipseSpelling
Lines and Arrows
Entire Page
Curves and Polygons
New Slide
Connectors
Duplicate Slide
Basic Shapes
Rename Slide
Symbol Shapes
Delete Slide
Block Arrows (Arrow Shapes in
Slide Layout
Visible Buttons)
Display Views
Flowchart (Flowchart Shapes
Text Boxin Visible Buttons)
Vertical Text
Callouts (Callout Shapes in
Visible Buttons)

Stars and Banners (StarShapes in Visible Buttons
3D Objects
Position and Size
RotateFlip
Align Objects
Arrange
Select at least three objects todistribute (Distribution in
Visible Buttons)
Group
UngroupEnter Group
Exit Group
SelectEntire Page
Zoom & Pan
Zoom
Start from First Slide
Start from Current Slide

Standard (Viewing Mode)
The Standard (Viewing Mode) toolbar (Figure 377) provides tools to save, edit and distribute a
document.

Figure 377: Standard (Viewing Mode)
toolbarAvailable tools from left to right
Save As
Export Directly as PDF
Edit Mode
EPUB
Read Only Mode
Print Directly
Attach to Email (Email in
Print
Visible Buttons)

370 | LibreOffice 7.3 Impress Guide

Copy
Find and Replace
Zoom
Start from First SlideTableThe Table toolbar (Figure 378) provides tools and options to edit and format a table placed on aslide. This toolbar only becomes active when a table is selected.

Figure 378: Table toolbar
Available tools from left to right
Table
Align Top (Top in Visible
Buttons)
Border Style
Center Vertically (Center in
Border Color
Visible Buttons)
Borders (Shift to overwrite)
Align Bottom (Bottom in Visible
Area Style/Filling
Buttons)
Fill Color
Insert Row Above
Merge Cells
Insert Row Below
Split Cells
Insert Column Before
Optimize

Insert Column After
Delete Row
Delete Column
Delete Table
Select Table
Select Column
Select Row
Table Design
Table Properties

Text
The Text toolbar (Figure 379) provides tools to insert text boxes and callouts into a slide

Figure 379: Text toolbar
Available tools from left to right
Insert Text Box (Text Box in
Callouts
Visible Buttons)
Insert Vertical Text (Vertical
Fit Text in Textbox Size
Text in Visible Buttons)

Fit Vertical Text to Frame
Vertical Callouts

Text Formatting
The Text Formatting toolbar (Figure 380) provides tools for formatting text and alignmentcommands. This toolbar becomes active when text in a text box or graphic object has been
selected and it automatically replaces the Line and Filling toolbar.

Appendix B, Toolbars | 371

Figure 380: Text Formatting toolbar
Available tools from left to right
Font Name
Clear Direct Formatting (Clear
in Visible Buttons)
Font Sizelowercase
Increase Font Size (Increasein Visible Buttons)
UPPERCASE
Decrease Font Size (Decrease SMALL CAPITALS
in Visible Buttons)
Font Color
Bold
Character Highlighting Color
ItalicToggle Unordered List
Underline(Unordered List in Visible
Buttons)
Double Underline
Toggle Ordered List (Ordered
StrikethroughList in Visible Buttons)
Overline
Outline Format
Superscript
Align Left (Left in Visible
Subscript
Buttons)
Toggle Shadow (Shadow in
Align Center (Center in Visible
Visible Buttons)
Buttons)
Apply outline attribute to font
Align Right (Right in Visible(Outline Font Effect in Visible
Buttons)
Buttons)
Justified

Align Top (Top in Visible
Buttons)
Center Vertically (Center in
Visible Buttons)
Align Bottom (Bottom in Visible
Buttons)
Set Line Spacing (LineSpacing in Visible Buttons)
Character Spacing
Increase Paragraph Spacing(Increase in Visible Buttons)
Decrease Paragraph Spacing(Decrease in Visible Buttons)
Text direction from left to right
Text direction from top tobottomLeft-To-Right
Right-To-Left
Select All
Character
Paragraph

Transformations
The Transformations toolbar (Figure 381) provides tools to modify the shape, orientation, or fill of
selected objects.

Figure 381: Transformations
toolbarAvailable tools from left to right
RotateSet to circle (slant)
Flip
Distort
In 3D Rotation Object
Interactive transparency tool
(Transparency tool in Visible
Set in Circle (perspective)
Buttons)

372 | LibreOffice 7.3 Impress Guide

Interactive gradient tool
(Gradient tool in Visible
Buttons)

TSCP Classification
The TSCP Classification toolbar (Figure 382) provides tools to help in selecting the security of adocument. LibreOffice adds custom fields in the document properties (File > Properties >Custom Properties) to store the classification policy as document metadata. TSCP stands forTransglobal Secure Collaboration Participation.

Figure 382: TSCP Classification toolbar
Available tools from left to right
Apply document classification (Level)

Manage Document Classification

Zoom
The Zoom toolbar (Figure 383) provides tools to reduce or enlarge the screen display of thecurrent presentation.

Figure 383: Zoom toolbar
Available tools from left to right
Zoom In
Zoom Next
Zoom Out
Entire Page
100%
Page Width
Zoom Previous
Optimal View (Optimal in
Visible Buttons)

Object Zoom
Zoom & Pan
Shift

Appendix B, Toolbars | 373

Impress Guide
Working With Presentations
About this book:
This book is for beginners to advanced users and covers the main features of Impress, thepresentations component of LibreOffice. Using Impress, slides containing text, unordered andordered lists, tables, charts, clip art, and other objects can be created. Impress comes withpredefined text styles and slide backgrounds, but text styles and slide backgrounds can becreated to match the presentation requirements.
Impress is fully integrated into LibreOffice simplifying the exchanging of text, graphics and datawith Writer, Calc, and Draw.

About the authors:
This book was written by volunteers from the LibreOffice community. Profits from the sales of theprinted edition are used to benefit the community.
A PDF version of this book can be downloaded free from:https://documentation.libreoffice.org/en/

About LibreOffice:LibreOffice is the free, libre, and open source personal productivity suite from The
Documentation Foundation. It runs on Windows, macOS, and GNU/Linux. Support anddocumentation is free from a large, dedicated community of users, contributors, and developers.
Get involved as a volunteer and work in many areas: development, quality assurance,
documentation, translation, user support, and more.
Download LibreOffice for free fromhttps://libreoffice.org/downloads/

For commercial use:
Work with certified LibreOffice professionals for any business needs, from deployment orconversion from other office suits, staff training, or custom development needs.
For information on professional support services, go tohttps://www.libreoffice.org/get-help/professional-support/