Writer GuideAAppendix
Keyboard Shortcuts
Using Writer without a mouse
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Authors
Magnus Adielsson
Peter Hillier-Brook
Peter Kupfer
Jean Hollis Weber
Michele Zarri

Feedback
Please direct any comments or suggestions about this document to:authors@documentation.openoffice.org

Publication date and software version
Published 25 March 2010. Based on OpenOffice.org 3.2.

You can download
an editable version of this document fromhttp://oooauthors.org/english/userguide3/published/

Contents
Copyright............................................................................................... 2Introduction........................................................................................... 4Choosing menu items using the keyboard..........................................4Using shortcut keys in dialogs............................................................4Interrupting macros............................................................................ 5Function keys for Writer........................................................................5
Shortcut keys for Writer........................................................................6
Shortcut keys for tables in Writer..........................................................8
Shortcut keys for paragraphs and heading levels..................................9
Shortcut keys for moving and resizing frames, graphics and objects. .10

Keyboard Shortcuts

3Introduction
You can use OpenOffice.org (OOo) without requiring a pointing device,
such as a mouse or trackball, by using its built-in keyboard shortcuts.
Tasks as varied and complex as docking and un-docking toolbars andwindows, or changing the size or position of objects, can all beaccomplished with only a keyboard.
OOo has a general set of keyboard shortcuts, available in allcomponents, and a component-specific set directly related to the workof that component. This appendix lists the the default set for Writer.
For general shortcuts, see Appendix A of the Getting Started guide.
For help with OOo’s keyboard shortcuts, or using OOo with a keyboard
only, search the OOo Help using the “shortcut” or “accessibility”
keywords.
In addition to using the built-in keyboard shortcuts listed in thisAppendix, you can define your own. See Chapter 17 (CustomizingWriter) for instructions.

NoteSome of the shortcut keys may be assigned to your desktopsystem. Keys that are assigned to the desktop system are notavailable to OOo. Try to assign different keys either for OOo(described in Chapter 17), or for your desktop system (see yoursystem’s documentation).

Choosing menu items using the keyboard
Some of the characters shown on the menu bar are underlined. Youcan open the menus by pressing the underlined character together
with the Alt key. Once the menu is opened, you can access menu items
by pressing the underlined character key.

Using shortcut keys in dialogs
When you open any dialog, one element (such as a button, an option
field, an entry in a list box, or a checkbox) is highlighted or indicatedby a dotted box around the field or button name. This element is said
to have the focus on it.
If the focal point is a button, pressing Enter runs it as if you had
clicked it with the mouse. A checkbox is toggled on or off by pressing
the spacebar. If an option field has the focus, use the arrow keys tochange the activated option field in that area. Press the Tab key to go4

Keyboard Shortcuts

from one element or area to the next one, or press Shift+Tab to go inthe reverse direction.
Press Esc to close the dialog without saving changes or activating anycommands.

Interrupting macros
To terminate a macro that is currently running, press Shift+Ctrl+Q.

Function keys for Writer
Shortcut keys
F2Effect
Opens or closes the Formula Bar.

Ctrl+F2

Opens the Fields dialog box.

F3

Inserts the AutoText entry corresponding to thetyped shortcut.

Ctrl+F3

Opens the AutoText dialog box, where you can edit
an AutoText entry or create a new entry from theselected text.

F4

Opens or closes the View Data Sources window.

Shift+F4

Selects the next frame.

F5Opens or closes the Navigator.

Ctrl+Shift+F5Opens the Navigator with cursor in page numberfield.

F7Starts the spelling and grammar checker.

Ctrl+F7

Opens the Thesaurus.

F8Turns Extension Selection mode on or off.

Ctrl+F8

Turns field shadings on or off.

Shift+F8

Turns Multiple Selection mode on or off.

Ctrl+Shift+F8

Turns Block Selection mode on or off.

F9

Updates fields.

Ctrl+F9Shows or hides field names.

Shift+F9

Calculates Table.

Ctrl+Shift+F9Opens a dialog box for editing input fields and lists.

Ctrl+F10

Displays or hides nonprinting characters.

F11Opens or closes theStyles and Formatting window.

Shift+F11

Creates a new style from a selection.

Ctrl+Shift+F11

Updates a style.

Function keys for Writer

5Shortcut keys
F12Effect
Turns paragraph numbering on or off.

Ctrl+F12

Inserst or edits a table.

Shift+F12

Turns bullets on or off.

Ctrl+Shift+F12

Turns numbering/bullets off.

Shortcut keys for Writer
Shortcut Keys
Ctrl+A

EffectSelects all content in a document, unless thecursor is in a table (see “Shortcut keys for tablesin Writer” on page 8).

Ctrl+D

Double underlines selected text or text typed
afterwards. Press again to turn off.

Ctrl+E

Centers the paragraph.

Ctrl+F

Opens the Find and Replace dialog box.

Ctrl+J

Justifies the paragraph.

Ctrl+L

Aligns the paragraph to the left.

Ctrl+R

Align the paragraph to the right.

Ctrl+M

Applies default formatting to the selection.

Ctrl+Shift+B

Subscripts selected text or text typed afterwards.
Press again to turn off.

Ctrl+Shift+P

Superscripts selected text or text typed
afterwards. Press again to turn off.

Ctrl+Y

Redoes last action.

Ctrl+5

Applies 1.5 line spacing to paragraph.

Ctrl+Plus Key(+)

Calculates the selected text and copies the result
to the clipboard.

Ctrl+Hyphen(-)

Inserts a conditional hyphen.

Ctrl+Shift+minus sign(-)

Inserts a non-breaking hyphen (not used forhyphenation).

Ctrl+Shift+X

Removes direct character formats from selectedtext.

Ctrl+/ (slash)Inserts a no-width optional line break.

Ctrl+multiplication sign
* (only on number pad)

Runs macro field.

Ctrl+Shift+Space

Inserts a non-breaking space (not used forhyphenation and not expanded if text is justified).

Shift+Enter

Inserts a line break without paragraph change.

6

Keyboard Shortcuts

Shortcut Keys
Ctrl+Enter

EffectInserts a page break.

Ctrl+Shift+Enter

Inserts a column break in multi-column texts.

Alt+Enter

Inserts a new paragraph without numbering.

Alt+Enter

Inserts a new paragraph directly before or after asection or a table.

Arrow Left

Moves cursor to left.

Shift+Arrow Left

Moves cursor with selection to the left.

Ctrl+Arrow LeftGoes to beginning of word.

Ctrl+Shift+Arrow Left

Selects to the left word by word.

Arrow Right

Moves cursor to right.

Shift+Arrow Right

Moves cursor with selection to the right.

Ctrl+Arrow Right

Goes to end of word.

Ctrl+Shift+Arrow Right

Selects to the right word by word.

Arrow Up

Moves up one line.

Shift+Arrow Up

Selects lines in an upwards direction.

Arrow Down

Moves cursor down one line.

Shift+Arrow Down

Selects lines in a downward direction.

Home

Goes to beginning of line.

Shift+Home

Goes and selects to the beginning of a line.

EndGoes to end of line.

Shift+End

Goes and selects to end of line.

Ctrl+Home

Goes to start of document.

Ctrl+Shift+Home

Goes and selects text to start of document.

Ctrl+End

Goes to end of document.

Ctrl+Shift+End

Goes and selects text to end of document.

Ctrl+PageUp

Switches cursor between text and header.

Ctrl+PageDown

Switches cursor between text and footer.

InsertTurns Insert mode on or off.

PageUpMoves up one screen page.

Shift+PageUp

Moves up one screen page with selection.

PageDown

Moves down one screen page.

Shift+PageDownMoves down one screen page with selection.

Ctrl+Del

Deletes text to end of word.

Ctrl+Backspace

Deletes text to beginning of word.

Ctrl+Shift+Del

Deletes text to end of sentence.

Shortcut keys for Writer

7

Shortcut Keys
Ctrl+Shift+Backspace

EffectDeletes text to beginning of sentence.

Ctrl+Tab

Uses next suggestion with automatic word
completion.

Ctrl+Shift+Tab

Use previous suggestion with automatic word
completion.

Alt+W

In the spelling checker dialog box: Calls back theoriginal unknown word into the text box.

Ctrl+double-click orCtrl+Shift+F10

Docks or un-docks the Navigator, Styles andFormatting window, or other windows.

Shortcut keys for tables in Writer
Shortcut Keys
Ctrl+AEffectIf the active cell is empty, Ctrl+A selects thewhole table; otherwise, it selects the contents ofthe active cell. Press Ctrl+A a second time toselect the entire table.

Ctrl+Home

If the active cell is empty, Ctrl+Home moves thecursor to the beginning of the table. Press
Ctrl+Home again to move the cursor to thebeginning of document.
If the active cell is not empty, Ctrl+Home moves
the cursor to the beginning of the active cell. Asecond press of Ctrl+Home moves the cursor tothe beginning of the current table. A third press
moves the cursor to the beginning of thedocument.

Ctrl+EndIf the active cell is empty, Ctrl+End moves thecursor to the end of the table. Press Ctrl+End
again to move the cursor to the end of document.
If the active cell is not empty, Ctrl+End moves thecursor to the end of the active cell. A secondpress of Ctrl+End moves the cursor to the end of
the current table. A third press moves the cursor
to the end of the document.

Ctrl+TabInserts a tab stop (only in tables). Depending on
the Window Manager in use, Alt+Tab may be
used instead.

Ctrl+Shift+Arrow Up

Jumps to start of table.

Ctrl+Shift+ArrowDown

Jumps to end of table.

8

Keyboard Shortcuts

Shortcut Keys
Alt+Arrow Keys

EffectIncreases or decreases the size of the column or
row on the right or bottom cell edge.

Alt+Shift+Arrow Keys

Increases or decreases the size of the column orrow on the left or top cell edge.

Ctrl+Alt+Shift+Arrow
Keys

Like Alt, but modifies only the active cell.

Alt+Insert

Provides 3 seconds in Insert mode, during whichtime pressing an arrow key inserts a row orcolumn, or Ctrl+Arrow Key inserts a cell.

Alt+DelProvides 3 seconds in Delete mode, during whichtime pressing an arrow key deletes a row orcolumn, or Ctrl+Arrow Key merges the active cellwith the neighboring cell.

Ctrl+Shift+T

Removes cell protection from all selected tables.
If no table is selected, then cell protection isremoved from all of the tables in the document.

Ctrl+Shift+Del

If nothing is selected, the contents of the next cellare deleted. If cells are selected, the whole row(s)of the selection are deleted. If all rows are
selected completely or partially, the entire table isdeleted.

Shortcut keys for paragraphs and headinglevelsShortcut Keys
Ctrl+0 (zero)

EffectApplies Text Body paragraph style.

Ctrl+1

Applies Heading 1 paragraph style.

Ctrl+2

Applies Heading 2 paragraph style.

Ctrl+3

Applies Heading 3 paragraph style.

Ctrl+4

Applies Heading 4 paragraph style.

Ctrl+5Applies Heading 5 paragraph style.

Ctrl+Alt+Up Arrow
or Ctrl+Up Arrow

Moves the active paragraph or selectedparagraphs up one paragraph.

Ctrl+Alt+Down Arrow
or Ctrl+Down Arrow

Moves the active paragraph or selectedparagraphs down one paragraph.

Tab

When the cursor is at the beginning of theheading text, moves a heading in format Heading
X (X = 1–9) down one level in the outline. Does
not affect the applied paragraph style.

Shortcut keys for paragraphs and heading levels

9Shortcut Keys
Shift+TabEffectWhen the cursor is at the beginning of theheading text, moves a heading in format Heading
X (X = 2–10) up one level in the outline. Does notaffect the applied paragraph style.

Ctrl+TabAt the start of a heading: Inserts a tab stop.
Depending on the Window Manager in use,
Alt+Tab may be used instead.

Shortcut keys for moving and resizing
frames, graphics and objects
Shortcut Keys
Esc

EffectCursor is inside a text frame and no text is selected:
Esc selects the text frame.
Text frame is selected: Esc clears the cursor from thetext frame.

F2 or Enteror any key that
produces acharacter on screen

If a text frame is selected: positions the cursor to theend of the text in the text frame. If you press any key
that produces a character on screen, and the
document is in edit mode, the character is appended
to the text.

Alt+Arrow Keys

Moves the selected object.

Alt+Ctrl+ArrowKeys

Resizes an object by moving the lower right corner.

Alt+Ctrl+Shift+
Arrow Keys

Resizes an object by moving the top left corner.

Ctrl+Tab

Selects the anchor of an object (in Edit Points mode).

10

Keyboard Shortcuts