Operation Manual for SOKENDAI CampusPlan(For teachers)
Ver. 2024.2【Attention】
CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where yourprogram is located), and the network outside of the university.
If you cannot access CampusPlan for some reason, please refer the following instructions.
*Syllabus Editing:
Please download the “Syllabus Editing Format (Excel)” from SOKENDAI website(https://www.soken.ac.jp/en/campuslife/campusplan/), fill it out, and submit it to the Program Office via email.
*Grade Registration:
Please ask the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) to send you the scorecard (Excel).

1Contents
1. Login to the portal site (p.3)

7. Edit online syllabus (p.11)

2. Change email address and password (p.6)

8. *2Refer to the student’s course registration (p.15)

3. Notice from university (p.7)

9. Refer to the participants of your course (p.17)

4. *1*2Notice to students (p.8)

10. Register your course grades (p.18)

5. *1*2Distribution history (p.9)
6. *2Questionnaire and Data Cabinet (p.10)

11. *2Refer to the student’s grades (p.21)
12. FAQ (p.22)*1 Japanese version only.
*2 Course lecturers, part-time lecturers, visiting lecturers, etc. cannot use these functions.

If you have any questions or problems with CampusPlan, please contact the Educational Affairs Section(campusplan[at]ml.soken.ac.jp).
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1. Login to the portal site
Visit to https://cplan-web.soken.ac.jp/portal/Account/Login and log in.
【Attention】*If you have forgotten your password, click on “Click here if you forgot password“ and reset your password.
*If you make five consecutive password mistakes, your account will be locked and you will not be able to log in for 15 minutes.
* You will be automatically logged out after 20 minutes of inactivity.

Login IDPassword3

(1) Login

Enter your login ID and the password on the login screen, then click on “Login.”
After the click on “Login”, it moves to the following screen.
＊A verification code is valid for 6 minutes. Please log in by entering thecode on Two-factor authentication screen within 6 minutes.
If you could not log in within 6 minutes, close Two-factor authentication
screen and visit the login screen again. Enter your login ID and thepassword, and click on “Login.”

When you receive the following email to the registered email address,
confirm the verification code and enter it on the Two-factor
authentication screen. Click “Login” after entering the code.

＊If you check the box “Simple login from the next time”, you will be able
to skip entering a verification code for the day you log in, with the samebrowser on the same device.
Since the browser's cache is referenced, if you delete the cache, it will be
required to enter a verification code again even if it is on the same day.

4(2) If you forgot the password;

Access the URL in the email as follows which has delivered to your registered email address.

Click on “Click here if you forgot your password.”

Enter a new password (free setting)and click on “Update.”

When the following screen is displayed, enter your login
ID and the password, then click on “Send.”

When the message on the left isdisplayed, the setting for a newpassword is done. After click on “OK”,
the login screen will be displayed.

Login ID
Password

When the login screen is displayed, enter
your login ID and a new password, thenclick on “Login.”*Please see “(1) Login” in theprevious page for the following steps.

52. Change email address and password(2) You can change your registered email address.
*Please be sure to enter (two, if possible) email addresses as these will be
used for important notice from SOKENDAI.
*There is no restriction on the type of address (both for PC and mobile).

(1) Click on your name.

*Please be sure to check both boxes.

(3) You can change login password.
*Please change your password periodically.

【My links】
If you register URLs of the websites, you use frequently
in "My Links", the links are displayed on the top page.

【Attention】
By default, Two-factor
authentication code will
be sent to your PC email
address.
You can change here if
you prefer to receiveTwo-factor
authentication code atyour mobile email
address.

(4) You can change Two-factor authentication code reception setting.

63. Notice from university(2) Displays a list of the notices from staff.
New notices will also be displayed on the top page.

(1) Click on “お知らせ Notice” > “受信一覧 Received notices”.

(4) Click on the title to see the contents of the notice.

(3) You can narrow down your search by sender.
If you want to narrow down by the university headquarters, add a checkbox for “大学 SOKENDAI".
By default, all available notifications will be displayed.
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4. Notice to students (Japanese version only)(1) Click on “お知らせ Notice” > “学生へ配信 To notify students”(2) Enter the title, body, and destination, and then click "Send".
(3) The “notice” will be sent to the student's portal site.

Notice cannot be sent during the night (20:00 - 8:00). If
you work at night, please set the delivery date and timeafter 8:00am for the next day.

Create a new notice for students
Title

Settings
SenderCategory

Body

Importance
Delivery date and time

Select the students to be delivered from among “all regular students”, “students enrolled inyour courses” or “students you are supervising”.
Recipients

Send it immediately
Display deadline
No deadline
Forward email
Attached files

Save temporarilySend

Back to previous page

If you check “する“ to click “配信する”, an email with the same contents as the notice will be
automatically sent to the registered email address.
* Please note that attached files will not included to the automatic email.
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5. Distribution history (Japanese version only)(1) Click on “お知らせ Notice” > “配信一覧 Sent Notices”(2) A list of the notifications you have sent will be displayed.

(3) Click on the title to see the contents of the notice.

Title
Delivery date

Title

Sender Category StatusBody
Recipients

CancelCopy

Back to previous page9

6. Questionnaire and Data Cabinet

You can answer the questionnaire from the university.

You can download electronic files (such as instructions and application forms) uploaded by the university.

107. Edit online syllabus(1) Click on “Course Work”.

(3) Click on “Web Syllabus.”(4) Click on “Course List in charge”.

(2) Select “English.”(5) A list of the courses you are designated as the “instructor” are displayed and you
can select the course to edit.

11(6) Edit your syllabus.
*Items in red are required.

You can check the online view.

XXXXXXXXXXXXXX

Do notedit ”Program/
Department.”

Select “Items.”

XXXXX

・You may enter the information in Japanese in both the“jpn" and “eng" fields, or you may enter the information
in English in both the “jpn" and “eng" fields.
*The Japanese version of the web syllabus will be
published with the information entered in the “jpn" field,
and the English version will be published with theinformation entered in the “eng" field.

You can copy the syllabus from previous years.
Please see the next page.
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*Syllabus quotation(7) Check “Input completed” and “Done” boxes and click on "Register.”
Please be sure to check "Input Completed” (Japanese and English) and “Done"and click on "Register" before the deadline.
*If you need to save temporarily, uncheck “Input completed” and “Done” boxes
and click on "Register."

Search by setting conditions.

Click on “Select” to copy thedata to the current syllabus.

Click on "refer" to view the syllabus.

(8) Syllabuses can be updated at any time after completion or online publication.

Click on “Done” to proceed to the syllabus editing again.
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[Important]〇CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where your program is located) and thenetwork outside of the university.
If you are unable to access CampusPlan during the web syllabus editing period, please download the “Syllabus Editing Format (Excel)” from SOKENDAI
website (https://www.soken.ac.jp/en/campuslife/campusplan/), fill it out, and submit it to the Program Office via e-mail.
〇Differences between “Main Instructor”, “Instructor” and “Lecturer”- Instructor can edit the web syllabus.
- Instructor marked with * on the syllabus is called as a main instructor.
- Main Instructor can register the course grade.
*If you want to change the Main Instructor, please contact the Program Office.
- “Lecturers” is one of the items in the syllabus. Please fill out instructors who will actually conduct the class in this field. You can also fill out “each chiefsupervisor” etc. in the field. Please use the field “Lecture Plan” to fill out more information since the word limit for the field “Lecturers” is 50 characters.
〇 If you want to change the “Term”, ”The main day” and “The main period”, please contact the Program Office.

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8. Refer to the student’s course registration(1) After the course registration is completed, the student will sendthe "Course Registration List" to his/her supervisor.
Please check it and instruct him/her to revise if necessary.
*You can not revise directly.

(2) You can also check it on CampusPlan.
Click on “Course Work” > “Web Timetable Reference” > “Timetable – forStudent”.

*Courses with undetermined day and periods are all classified as intensive courses.
*[Course unregistered error]: This is an error message that appears when no courses are registered.

15(3) Search by setting conditions and select the student.

(4) You can see the course registration of the student.

*Courses with undetermined day and periods are all classified as intensive courses.
*If you want to check the status of the past credit acquisition, please use the Web Student Chart.

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9. Refer to the participants of your course(1) Click on “Course Work” > “Web result registration”(3) A list of the courses you are designated as the “main instructor” and the “instructor”
are displayed and you can select the course to see.

(4) See the list of participants.
(2) Click on “Course Participant Confirmation“.

You can also export the list of participants to CSV format.

1710. Register your course grades(3) A list of the courses you are designated as the main instructor are displayed andyou can select the course to register.

(1) Click on “Course Work” > “Web result registration.”(4) Select “Evaluation.”(2) Click on “Courses in Charge (Grade Registration)”

Not for use.

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*Evaluation Standard is below.
Raw score

Evaluation

Credit100～80

A

79～70

B

69～60

C

59～0

D

FailedP

Creditted

F

Failed(6) If you need to confirm the grades after completing registration,please check the “Display everything" and click on "Check”.

Creditted(5) Entering all evaluations, click on “Input completed”.

Click onto download the “Grade list (PDF)”.

*Do not complete the input remain as “00:**” in “Evaluation.”*Once click on “Input completed”, no modifications will be allowed.
Be sure to complete to input the evaluations for all students.
*If you want to save temporarily, click on “Temporary save.”*If you have accidentally completed, contact the Educational Affairs Section (campusplan[at]ml.soken.ac.jp)

19[Important]〇CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where your program is located), and the network
outside of the university.
If you are unable to access CampusPlan during the result registration period, please contact the Educational Affairs Section (campusplan[at]ml.soken.ac.jp).
↓You will receive a scorecard (Excel) from the Educational Affairs Section via email. Please fill out the scorecard and return to the Educational Affairs Section(campusplan[at]ml.soken.ac.jp).
↓The Educational Affairs Section will register the grades into CampusPlan on your behalf, and send the Grade List to you.

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11. Refer to the student’s grades(3) You can check the student’s grades by clicking on “Results info”.

(1) Click on “Course Work” > “Web Student Chart.”(2) Search by setting conditions and select the student.

2112. FAQ
Q1. Unable to access the portal site.
A1. CampusPlan is accessible from Hayama campus, parent institutes (each inter-university research institute where your program islocated), and the network outside of the university.
If you cannot access CampusPlan for some reason, please refer the following instructions.
*Syllabus Editing:
Please download the “Syllabus Editing Format (Excel)” from SOKENDAI website (https://www.soken.ac.jp/en/campuslife/campusplan/),fill out and submit it to the Program Office via email.
*Grade Registration:
Please ask the Educational Affairs Section (campusplan[at]ml.soken.ac.jp) to send you a scorecard (Excel).
Q2. I forgot my login ID.
A2. Please contact the Educational Affairs Section (campusplan[at]ml.soken.ac.jp).
Q3. I forgot my password.
A3. Please click on “Click here if you forgot your password” in the login screen.
Q4. How to cite the syllabus data from the past?
A4. Refer to the “Syllabus quotation” (P13).
Q5. How to change “Term” “The main day” or “The main period” in the syllabus?
A5. Please contact the Program Office.
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