Impress Guide

9

Chapter
Slide Shows
Transitions, animations, and more

This PDF is designed to be read onscreen, two pages at atime. If you want to print a copy, your PDF viewer shouldhave an option for printing two pages on one sheet ofpaper, but you may need to start with page 2 to get it toprint facing pages correctly. (Print this cover page
separately.)CopyrightThis document is Copyright © 2007–2010 by its contributors as listed
in the section titled Authors. You may distribute it and/or modify it
under the terms of either the GNU General Public License, version 3 orlater, or the Creative Commons Attribution License, version 3.0 or
later.
All trademarks within this guide belong to their legitimate owners.

Authors
Peter Hillier-Brook
Rachel Kartch
Jean Hollis Weber
Claire Wood
Michele Zarri

Feedback
Please direct any comments or suggestions about this document to:authors@documentation.openoffice.org

Publication date and software version
Published 2 November 2010. Based on OpenOffice.org 3.2.1.

You can download
an editable version of this document fromhttp://oooauthors.org/english/userguide3/published/

Contents
Copyright............................................................................................... 2
Putting together a slide show................................................................4
Choosing basic settings for a slide show.............................................4
Hiding slides....................................................................................... 6
Showing slides in a different order.....................................................7
Setting up a custom slide show.......................................................7
Editing, deleting, or copying a custom slide show...........................9
Using slide transitions.........................................................................10
Setting the timing of automatic slide changes..................................11
Playing a sound throughout the presentation...................................11
Removing a transition effect.............................................................12
Using slide animation effects...............................................................12
Applying an animation effect............................................................12Starting an animation effect.............................................................14
Choosing additional properties of an animation effect.....................15
Example: Using multiple animation effects...................................15
Example: Setting up a motion path................................................19
Advanced animation effects..............................................................20
Removing animation effects..............................................................22
Using interactions................................................................................ 22
Running a slide show...........................................................................23
Navigating using the right-click menu..............................................24

Slide Shows

3

Putting together a slide show
OpenOffice.org Impress gives you the tools to organize and display aslide show, including:• Which slides to show and in what sequence• Whether to run the show automatically or manually• Transitions between slides• Animations on individual slides• Interactions: what happens when you click a button or link
Most tasks associated with putting together a slide show are best
done in Slide Sorter view. Choose View > Slide Sorter from the menu
bar or click the Slide Sorter tab at the top of the workspace. All of yourslides appear in the workspace; you may need to scroll to see them all.

Choosing basic settings for a slide show
Basic settings for a slide show include which slide to start from, theway you advance the slides, the type of presentation, and pointeroptions.
Choose Slide Show > Slide Show Settings. The Slide Show dialog
box appears.

Figure 1: Choosing slide show settings

4

Slide Shows

In the Range section, choose which slides to include in the slide show:• All slides includes all of the slides except for those marked
Hidden (see “Hiding slides” on page 6). Slides are shown in thesequence they occur in the file. To change the sequence, either
rearrange the slides in the slide sorter or choose a custom slide
show (see “Showing slides in a different order” on page 7).
• From: starts the show at a slide other than the first. For example,
you might have several slides at the beginning that describe you
and your company, but when you present this show to your workcolleagues, you want to skip that introduction.
• Custom Slide Show shows the slides in a different sequence thatyou have previously set up. This choice is not available until after
you set up a custom slide show (see “Showing slides in a different
order” on page 7). You can set up as many different custom shows
as you wish from one set of slides; they will appear in the dropdown list under this choice.
In the Type section, choose how the slides will be displayed:• Default shows the slides full screen, without the OpenOffice.org
program controls visible, and exits the show after the last slide.
• Window runs the slide show in the OpenOffice.org program
window and exits the show after the last slide.
• Auto restarts the slide show after the last slide. A pause slide isdisplayed between the last slide and the start slide. Press the Esc
key to stop the show.
In the box under this choice, specify the length of time before theshow restarts. If you enter zero, the show restarts immediately
without showing a pause slide.
Note

In version 3.2 of Impress, the Show Logo option, which isintended to show the OpenOffice.org logo on the pause slide, has
no effect. This is a bug.

In the Options section:• Change slides manually prevents slides from changing
automatically even if an automatic transition has been set up.
• Mouse pointer visible shows the mouse pointer during a slide
show. If you do not have a laser pointer or other device tohighlight items of interest during the show, this can be quite
useful.
• Mouse pointer as pen enables you to write or draw on slides
during the presentation. Anything you write with the pen is not
Putting together a slide show

5

•

•

•

•

saved when you exit the slide show. The color of the pen cannot
be changed.
Navigator visible displays the Navigator during the slide show.
For more about the Navigator, see Chapter 1 (Introducing
Impress).
Animations allowed displays all frames of animated GIF files
during the slide show. If this option is not selected, only the first
frame of an animated GIF file is displayed. (This has nothing to
do with the slide animations described in “Using slide animation
effects” on page 12.)
Change slides by clicking on background advances to thenext slide when you click on the background of a slide. (Other
ways of advancing to the next slide include pressing the spacebaron the keyboard.)
Presentation always on top prevents any other program
window from appearing on top of the presentation.

In the Multiple displays section, you can choose which display to use
for full screen slide show mode, if the current desktop is displayed on
more than one monitor. If the current desktop spans only one monitor,
or if the multiple-display feature is not supported on the current
system, you cannot select another display. By default the primary
display is used for slide show mode.

Note

This multiple displays setting is not a property saved in the
document, but is instead saved as a local setting in the user
configuration. This means that if you open the presentation on adifferent computer the local settings are applied.

Hiding slides
You may not want to show all of the slides in a particular show. You caneither hide some of the slides or set up a custom slide show; which
method is best depends on your needs. For example, you may havedraft slides that you don't want to show until they are finished, or you
may have some slides that contain information for yourself, but notyour audience.
To hide a slide:1) In the Slides pane, or in Slide Sorter view, select the slides thatyou want to hide.
2) Click the Show/Hide Slide icon on the Slide View toolbar, rightclick and select Hide Slide from the context menu, or choose
6

Slide Shows

Slide Show > Show/Hide Slide. The slide number is now in abox with a diagonal line through it, to indicate that it is hidden.
The slide remains in the file.

Figure 2: Slide 2 is hidden
To show a hidden slide:1) In the Slides pane, or in Slide Sorter view, select the hidden slides
that you want to show.
2) Click the Show/Hide Slide icon on the Slide View toolbar, rightclick and select Show Slide from the context menu, or choose
Slide Show > Show/Hide Slide.

Showing slides in a different order
To show the slides in a different order, you can either rearrange themin the slide sorter, or set up a custom slide show. You can define as
many custom slide shows as you need from one set of slides. In acustom slide show, you can choose which slides to include as well as
the order in which they are shown. Any slides marked Hidden will notappear in a custom show.

Setting up a custom slide show
To set up a new custom slide show:
1) Choose Slide Show > Custom Slide Show from the menu bar.
2) On the Custom Slide Shows dialog box, click New.

Putting together a slide show

7

Figure 3: Start here to define or change acustom slide show3) On the Define Custom Slide Show dialog box, type a name for the
new custom show. Then, in the Existing slides list, select theslides to include in the show, in the order you want to show
them. Click the >> button to include the slides in the Selected
slides list. In Figure 4, Title Slide and Slide 4 have been included;
Slide 2 has been selected but not yet included.
You can select and include several slides at the same time. Holddown the Shift key and click the first and last slide in a group to
select that group (for example, slides 3 through 7), or hold down
the Control key and click on individual slides to select them (forexample, slides 3, 5, and 9).

Figure 4: Defining a custom slide show
4) When you are done arranging the order of the slides, click OK tosave this custom show and return to the Custom Slide Shows
dialog box. To activate your custom show, select the Use Custom
Slide Show option at the bottom.
8

Slide Shows

Note

If you include several slides at the same time, they are added to
the Selected slides list in numerical order regardless of theorder in which you selected them. In other words, if you click onslides 3, 9, and 5 in that order and add them all at the sametime, they will be included in the Selected slides list in thisorder: 3, 5, 9. To put them in a different order, either select andinclude them one at a time or select and drag them up or down
the list. You can also use the Slide Sorter view to rearrange theorder of slides.

Tip

Slides are added to the Selected slides list after whichever slide
is currently highlighted in that list. The last slide added ishighlighted unless you select a different one. For example, you
may have added slides 1, 2, 3 and 9, in that order. Slide 9 will behighlighted. If you now want to add slide 15 between slides 2
and 3, select slide 2 in the Selected slides list, then select slide
15 in the Existing slides list and click >>.
You can also add slide 15 at the end of the Selected slides list
and then drag it up to where you want it in the sequence.

Editing, deleting, or copying a custom slide show
To edit a custom slide show (add, remove, or change the order ofslides, or change the name of the show), select it in the Custom Slide
Shows dialog box (Figure 3) and click Edit.
To delete a custom slide show, select it in the Custom Slide Shows
dialog box and click Delete. Deletion is immediate; no confirmation
message appears.
To create a copy of a slide show, select it in the Custom Slide Shows
dialog box and click Copy. You can now edit the copy to rename it andadd, remove, or change the order of slides in it.
You can run a custom slide show (for example, to test it) from theCustom Slide Shows dialog box, if the Use Custom Slide Show
checkbox is selected. Select the slide show from the list and click
Start.
When you have finished working with custom slide shows, click Closeto save all changes and close the Custom Slide Shows dialog box.

Putting together a slide show

9

Using slide transitions
Slide transitions are the effects that take place when one slide gives
way to the next one in the presentation, like Roll down from top or Fly
in from left. They add dynamic flair to a slideshow, smoothing thetransition between slides.
In the Tasks pane, choose Slide Transition.
In the Slides pane or Slide Sorter view,
select the slides to which you want toapply the transition. If you want thetransition to apply to all slides, you do notneed to select them first.
In the Apply to selected slides list,
select a transition.
Modify the selected transition by changing
the speed or adding a sound, in the Modify
transition area. If you choose to play asound, select it in the Sound list. The
Loop until next sound option now
becomes active. Select this option to play
the sound repeatedly until another soundstarts. If you select this option and there
are no subsequent sounds in your slide
show, the sound will play continuously forthe remainder of the show.
Choose next how to advance to the next
slide: manually (on mouse click) or
automatically. If you choose automatically,
you can specify how long the slide remains
visible before it automatically advances tothe next slide.
Figure 5: Slide Transition
If you want the transition to apply to allslides, click the Apply to All Slides
button.

drawer of Tasks pane

To start the slide show from the current slide (so you can see all thetransitions), click the Slide Show button.
If the Automatic preview checkbox is marked, the effect of a selectedtransition is immediately displayed in the work area. You can replay
the effect at any time by pressing the Play button.

10

Slide Shows

You can apply a single type of transition to all slides in the presentation
or apply a different transition to any single slide, even having a
different transition for every slide in the show. While using manydifferent transitions may be fun to do, it may not give your show aprofessional appearance.

Tip

If you want most of the slides to have the same transition, but a
few to be different, you may find it easier to apply one transition
to all slides and then change only the ones you want to bedifferent.

Setting the timing of automatic slide changes
You can set up a slide show to run automatically, either unattended orwhile you speak. To set the default time for slides to be displayed
before changing to the next slide, go to the Slide Transition drawer of
the Tasks pane (Figure 5), leave the transition effect set to No
Transition, choose Automatically after in the Advance slide section,
set a time, and click the Apply to All Slides button.
To vary the timing for some slides, choose Slide Show > Rehearse
Timings from the menu bar, or click the Rehearse Timings icon on
the Slide Show toolbar. The slide show begins in full-screen mode, anda timer appears in the lower left-hand corner of the screen.
When you want to advance to the next slide, click the timer. To keep
the default setting for this slide, click the slide, not the timer. Continue
for all slides in your presentation. Impress records the display time foreach slide. When you next look at the time set under Automaticallyafter, you will see that the times have changed to match what you set
when rehearsing.
If you want the whole presentation to auto-repeat, open the menu
Slide Show > Slide Show Settings. Click Auto and OK.

Playing a sound throughout the presentation
You can use the Slide Transition pane to set up Impress so that a soundor a song is played throughout the presentation. To do that:
1) Select the slide where you want the sound to start and go to the
Slide Transition pane.
2) In the Modify transition section, select the entry Other soundfrom the Sound drop-down menu.

Using slide transitions113) Select the Loop until next sound checkbox if you want thesound to restart once it is finished.
CautionNote

Do not click the Apply to all button; otherwise your selectedsound will restart at every slide.
The sound file is linked to the presentation rather thanembedded; therefore if you plan to display the presentation on adifferent machine, remember that you also have to make thesound file available on the machine where the presentation will
be played, and re-establish the link to the local sound file before
starting the slideshow.

Removing a transition effect1) Select the desired slides.
2) Choose No Transition in the list on the Slide Transition page of
the Tasks pane.

Using slide animation effects
Slide animations are similar to transitions, but they are applied toindividual elements on a single slide—a title, chart, shape, or individualbullet point. Animations can make a presentation more lively andmemorable. Just as with transitions, heavy use of animations can be
fun, but distracting and even annoying for an audience expecting aprofessional presentation.
Animation effects need to be applied from Normal view so that you canselect individual objects on a single slide.

Note

At present it is not possible to apply animation effects to theslide master elements. This means that if you want to display theitems in a text box one by one, you need to apply the effects toeach text box, or alternatively copy the text box from one slide to
the other.

Applying an animation effect
In Normal view, display the desired slide. Select the text or object you
want to animate. An object such as a graphic or an entire text box will

12

Slide Shows

have green handles around it when selected. If you choose only aportion of the text in a text box, you may not see any green handles.
In the Tasks pane, choose Custom Animation (Figure 6).
Click Add. The Custom Animation dialog
box (Figure 7) appears. Choose an effectfrom one of the pages of this dialog box,
and choose the speed or duration of that
effect. See the example on page 15 forsome hints on how to combine multiple
effects.
To choose the animation to be applied when
the object is placed on the screen, use aneffect from the Entrance page, for example,
Fly In or Dissolve In.
Use the Emphasis page to apply a basic
effect, such as changing the font color, orto add special effects such as blinking text.
To choose the effect to be applied when theobject is leaving the screen, use the Exit
page.
If you want the object to move along a lineor curve, select an animation from the
Motion Paths page. An example of this typeof animation is provided in “Example:
Setting up a motion path” on page 19.
Click OK to save the effect and return to
the Custom Animation page on the Task
pane. Here you can choose how to start the
animation, change the speed, and apply
some additional properties to the selected
effect.

Using slide animation effects

Figure 6: Task pane,showing Custom
Animation page13

Figure 7: Custom Animation dialog box. Choices mayvary depending on the selected object; for example,
pictures and text have different Emphasis choices.

Starting an animation effect
You have three choices for starting an animation effect:
On click —the animation does not start until you click the mouse.
With previous—the animation runs at the same time as the previous
animation.
After previous—the animation runs as soon as the previous
animation ends.

14

Slide Shows

Choosing additional properties of an animation
effectMany animations have a set of properties that you can set or change.
For example, if you choose the Change Font Color effect on theEmphasis page, you can specify the font color. If you choose Fly In on
the Entrance page, you can specify the direction from which the object
flies in.
The label on the properties box changes depending on the choices
available for each effect. For example, a Fly In effect has a box labelled
Direction and a Change Font Color effect has a box labelled Font color.

Example: Using multiple animation effects
To illustrate how you can set up multiple effects, let’s look at acommon animation: list items fly in one at a time from the bottom of
the slide, and as each new item appears, the previous items change toa different color. Here is how to create these effects:
Step 1. Apply the “fly in” effect to individual list items.
1) Display the Custom Animation page of the Task pane.
2) Create a slide with several items in a bullet list. Our example slide(Figure 8) has four.

Figure 8: Example slide for multiple animations
3) Select all four items. Click Add on the Custom Animation pane.
4) On the Entrance page of the Custom Animation dialog box (Figure9), select Fly In, optionally change the Speed to Medium, andclick OK.
Using slide animation effects

155) The four effects you have just set up are listed in the animations
list on the Custom Animation page, as shown in Figure 10.

Figure 9: Choosing an entrance effectFigure 10: Animation list, showing four items

16

Slide Shows

Step 2. Apply the “change font color” effect to some list items.
Now we want to set each of the first three list items to change color
when the following item appears on the slide. To do this:1) Select the first three items on the slide (not the animations list)
and click Add in the Custom Animation pane. This time we go to
the Emphasis page of the Custom Animation dialog box andchoose Change Font Color, as shown in Figure 11. Click OK tosave this effect.

Figure 11: Choosing an emphasis effect2) Notice that the three new animations are listed at the bottom of
the animations list, and the “type of effect” icon for these threeeffects (in the second column) is different from the icon for the
first four effects (see Figure 12).

Figure 12: Animation list
after adding a second setof animations
3) You could, if you wish, select any of the last three items andchoose a different color from the Font color list on the Custom
Animation pane.

Using slide animation effects

174) Use the Change order: up-arrow button to move each of the last
three items up the list to just under the other item with the same
name. The animation list will now look like Figure 13.

Figure 13: Animation list
after moving items into
required sequence
Step 3. Change the timing for some list items from Withprevious to On click
Notice that all of the items on the animations list (except for the two“Point one” items) are set to start at the same time as the previous
item. However, it is best if when you click to make the next point
appear the previous point is dimmed. We will therefore set the color
change of the previous point and the entrance of the new point to run
on mouse click simultaneously.
1) Select the color change animations and choose On click from theStart list, then select the entrance animations (except the first)
and choose With Previous from the Start list. The animation list
now looks like Figure 14.
2) Test this set of animations by clicking the Slide Show button.

Figure 14: Final list ofanimations

18

Slide ShowsExample: Setting up a motion path
The Motion path effect moves an object along a path consisting of a
combination of straight and curved lines. Several pre-packaged paths
are provided in OOo, but it is not difficult to create your own custom
path. Start by selecting the object you want to animate and selecting a
pre-packaged motion path animation that is similar to the effect you
want to obtain. Alternatively use the Polygon or Curve animation tocreate a new path.
Select the object to show the animation path, which will be displayed
as a thin gray line with a triangle showing the starting point andanother indicating the end point. Click on any point on the line so thatblue handles are displayed around it. When the blue handles aroundthe path are shown, you can move or resize the path the same way
you would perform these operations on a graphic object.
Note

When moving a path, remember to also move the object on that
path; otherwise the animation will start with a jump. Currently it
is not possible to rotate a path.

If instead you want to modify the individual points on the line, selectthe Points toolfrom the Drawing toolbar while the path isselected. The Edit Points toolbar of Figure 15 should be displayed; if
not, select it from View > Toolbars > Edit Points.

Figure 15: The Edit Points toolbar
Once a point is selected, you can add an additional point, delete it,
move it and so on. For a detailed explanation on how to manipulate thepoints on a curve, see the Draw Guide. Once you are satisfied with theshape of the curve and its speed, click anywhere on the screen todeselect the object and continue normal editing.
Figure 16 shows a polygon motion path with a curved section.
You can combine a motion with other effects such as spinning orchanging of size or colors to create dramatic effects.
Using slide animation effects

19

Figure 16: Object set to move along a polygon and curve path

Advanced animation effects
Click the Effect Options button [...] next to the Properties drop-down
list to display the Effect Options dialog box.

Note

What you see on the Effect Options dialog box depends on theselected animation object. For example, the dialog box has three
pages for text objects but only two pages for picture objects (theText Animation page does not appear). The Settings section on
the Effect page also varies. Figure 17 shows the Effect page for a
Direction effect, and Figure 18 shows the Settings section for a
Font Color effect. For picture objects, the Text animation box on
the Effect page is unavailable.

On the Effect page of the Effect Options dialog box (Figures 17 and18), you can choose a sound to play, whether to dim or hide the object
after animation, and (in the case of text objects) whether to animate
the text all at once or word by word or letter by letter.

20

Slide Shows

Figure 17: Effect options settings for a direction effectFigure 18: Effect options settings for a font color effectOn the Text Animation page of the Effect Options dialog box (Figure19), you can group text in other ways: as one object, all paragraphs at
once, or by first-level paragraphs (that is, one list item together with
its sub-items, if any).

Figure 19: Text Animation effect options
The choices on the Timing page of the Effect Options dialog box,
shown in Figure 20, allow you to change the speed, delay, and otheraspects of the effect's timing.

Using slide animation effects

21

Figure 20: Timing page of Effect Options dialog box

Removing animation effects
1) On the Custom Animation page of the Task pane, select thedesired object.
2) Click the Remove button.

Using interactions
Interactions are things that happen when you click on an object in aslide. They are typically used with buttons or images, but text objects
can also have interactions. Possible interactions include: go to previous
slide, go to next slide, go to first slide, go to last slide, go to page orobject (that is, a specific slide or named object in a slide), go to
document, play sound, or run a macro.
To apply an interaction to an object (or change an interaction applied
to an object), right-click on the object and choose Interaction fromthe pop-up menu. The Interaction dialog box (Figure 21) appears.
Select an interaction from the Action at mouse click drop-down list.
With some interactions, after you select one, the dialog box changes tooffer more choices. For example, Figure 22 shows the Interaction
dialog box after choosing Go to page or object.
Tip

22

A sound interaction can be also applied using the Effect Options
dialog box (Figure 17).

Slide Shows

Figure 21: Dialog box before choosing an interaction

Figure 22: Dialog box after choosing the “Go to page or object”
interaction, showing choices for the target slide or object

Running a slide show
To run the slide show, do one of the following:• Press F5 or F9.
• Click Slide Show > Slide Show on the main menu bar.
• Click the Slide Show button on the Presentation toolbar or the

Slide Sorter toolbar.
If the slide transition is Automatically after x seconds, let the slide
show run by itself.
If the slide transition is On mouse click, do one of the following toadvance from one slide to the next.
• Press the down arrow key, the right arrow key, or the Page Down
key on the keyboard.
• Click the left mouse button.
• Press the Spacebar.

Running a slide show23

To go backwards through the show one slide at a time, press the up
arrow key, the left arrow key, or the Page Up key. For more complex
navigation, use the right-click menu (see below).
Custom animations on a slide are run in the specified order when
performing one of the above actions.
When you advance past the last slide, the message Click to exit
presentation... appears. Click the left mouse button or press any key
to exit the presentation.
To exit the slide show and return to the Impress workspace at any
time, including at the end, press the Esc key.

Navigating using the right-click menu
If your presentation consists of more than one slide, right-clicking
anywhere on the screen brings up a menu. The choices are:
Next: Moves to the next slide in the defined sequence.
Previous: Move to the previous slide in the defined sequence.
Go to Slide: Displays a submenu allowing to quickly navigate
through the presentation. Choices on the submenu include First
slide, Last Slide, or any slide in the show. You can see why giving
the slides meaningful names—instead of leaving them at the default
Slide 1, Slide 2, and so on—can be very helpful.
Screen: Displays a submenu with two choices. Each choice blanks
the screen, showing it as either all black or all white. This can be
useful if you want to pause the show for awhile (perhaps during a
break or to demonstrate something on another computer).
End Show: Ends the presentation and returns you to the Impress
workspace. This is the same effect as pressing the Esc key.

24

Slide Shows