Checklists for 2025 Application for Japanese Government (MEXT) Scholarship(Research Students)

Before submitting your application documents, please check your documents against thischecklist and prepare your documents according to the list.
If any of the application documents are incomplete, your application will not be accepted.
a) 2025 Application Form for Japanese Government (MEXT) Scholarship (research students)
The Graduate University for Advanced Studies, SOKENDAI Application Form for Admissions
in October 2025
□Both application forms are attached.

□No columns are left blank or unfilled. You signed the application form.

b) Field of study and Research Planc) Photograph or digital images (Attached application form)d) Proof of Nationality (A copy of your passport is preferred.)―

For Those who submit a photocopy of their passports□

The photocopy should be prepared on A4 size paper and clearly show the passport
holder’s name, date of birth, nationality, gender, photograph and passport number.

―

For Those who submit other documents instead of a photocopy of their passports□The document shows your name, gender, date of birth and nationality.

□If it is not written in English, the official English translation must be attached.

e) Certified academic records□The academic records show all the grades for all the academic years you have attended.

□The grading scales adopted by the university are attached if the transcripts don’t explain
the grading scales.

f)

Diploma or degree certificate□

The certificate shows the year, month of your (expected) graduation, date of conferral,and academic degree you have received or will receive.

g) Proof of applicant’s academic level□

Your academic performance is objectively evaluated based on the criteria such as GPAor ranking system in the university.

*If your academic transcripts include a GPA or academic ranking, you are exempt fromsubmitting the document.

h) A recommendation letter from the applicant’s home institution, addressed to the President ofSOKENDAI□Recommendation letter should be written on letterhead of the affiliation.

□The recommender must be the head (e.g. Dean, Chair) of a school / college / faculty inyour university or the university you have attended. The position and affiliation of therecommender must be clearly stated in the letter.

□The recommendation letter must be addressed to the President of SOKENDAI. It ispreferred that the letter starts with ‘Dear President of SOKENDAI’ or ‘Dear Dr. Nagata
Takashi’ instead of ‘Dear Sir/Madam’ or ‘To whom it may concern’.

□ Please attach a document indicating the position of the person who wrote therecommendation letter.
i)

Abstracts of thesis/ summary of current research projectj)

Certificate of English proficiency□For those who don’t submit a certificate of English proficiency because they havecompleted a bachelor’s or master’s course in English as main language, please submit
the proof of document issued by the university.

k) Proof of the applicant’s specific knowledge and capability in his/her field, such as acommendation for research achievement
If you have any questions or concerns, please contact the Student Affairs Section, SOKENDAI atgakusei@ml.soken.ac.jp . When you make inquiries, please make sure to cc an email to yourprospective academic advisor.