Chiba University
Graduate School of Science and Engineering
Master’s Program forJapanese Government/MEXT Scholarship
International Students Special Selection

Admission Guidelines
October 2024 Admission/2nd Selection
April 2025 Admission/1st Selection

Before applying, please contact directly a desired researchsupervisor in the education and research field that you wish tochoose to confirm your choice.

Graduate School of Science and Engineering
Chiba University

https://www.se.chiba-u.jp/en/index.html
https://www.chiba-u.ac.jp/e/index.html

The Graduate School of Science and Engineering invites applicants for its Master’s Program of Japanese
government/MEXT scholarship international students as outlined in the table below. An applicant may not submit two
or more applications at the same time, to the graduate school.
Before applying, please contact directly a supervisor in the education and research field that you wish to choose,and inquire about the content, etc. of the related education and research so as to confirm your choice.
You can view the Admission Policy of the Graduate School of Science and Engineering, and of Chiba University
Graduate Schools on the webpages.
(https://www.chiba-u.ac.jp/admissions/daigakuin/adpolicy.html)(https://www.se.chiba-u.jp/admission/index.html)
1.

Divisions, Departments and Number of Students to Be Admitted
Number of Students to Be Admitted
Department

Fields*Mathematics and Informatics

Division

Mathematics andInformatics

Earth and Environmental
Sciences

Advanced Sciences andEngineering

Creative Engineering

Fundamental
Engineering

October 2024
Admission
2nd Selection

April 2025
Admission
1st Selection

Sci.

A few

A few

Applied and Cognitive
Informatics

Eng.

A few

A few

Earth Sciences

Sci.

A few

A few

Environmental Remote Sensing

Eng.

A few

A few

Urban Environment Systems

Eng.

A few

A few

Physics

Sci.

A few

A few

Materials Science

Eng.

A few

A few

Chemistry

Sci.

A few

A few

Applied Chemistry andBiotechnology

Eng.

A few

A few

Biology

Sci.

A few

A few

Quantum Life Science

Sci.

A few

A few

Architecture

Eng.

A few

A few

Imaging Sciences

Eng.

A few

A few

Design

Eng.

A few

A few

Mechanical Engineering

Eng.

A few

A few

Medical Engineering

Eng.

A few

A few

Electrical and Electronic
Engineering

Eng.

A few

A few

*Sci.: Science fields, Eng.: Engineering fields

12. Qualifications for Admission Application
At the time of application, applicants should be receiving a Japanese government (Monbukagakusho/MEXT)
scholarship as international research students at the graduate level except an undergraduate university students, or havebeen selected as a Japanese government (Monbukagakusho/MEXT) scholarship international student, or be candidatesof MEXT scholarship international students (international research students at the graduate level). And besides they
are required to meet one of the following requirements, however it is not acceptable for those who graduated or expect
to graduate from college or university of Japan to apply for this selection.
*The asterisked deadline of March 2025 * in the following (1)-(6) concerns applicants who will enter the graduate
school in April 2025. For applicants proposing to enter from October 2024, the deadline is September 2024.
(1) They must have completed a 16-year program in the educational institutions in a foreign country, or expect tocomplete such a program by March 2025*.
(2) They must have completed a 16-year program in the educational institutions of a foreign country, or expect tocomplete such a program by March 2025*, after taking a correspondence program offered in Japan by a foreignschool.
(3) They must have completed, or are expected to complete a foreign university curriculum by March 2025*,
through which the applicant is certified as having completed 16 years of school education in the respective
foreign country, at an educational facility in Japan that has been accredited as having a curriculum approved
under the educational system of the respective foreign country and is so designated by the Minister of Education,
Culture, Sports, Science and Technology of Japan (hereinafter referred to as “the Minister of MEXT”) .
(4) They must have been awarded, or are expected to be awarded a degree equivalent to a bachelor’s degree by
March 2025*, by completing a three-year or longer program at a foreign university or other foreign educational
facility. The university or educational facility must have been accredited by the respective foreign government
or a person certified by the appropriate foreign governmental agency, or have been so designated by the Ministerof MEXT (This includes applicants who have completed an appropriate program offered by the respective
foreign educational facility through distance learning while residing in Japan, and applicants who havecompleted an appropriate foreign educational program at an educational program at an educational facility inJapan as specified in the previous category.).
(5) They must have completed a 15-year program in the educational institutions in a foreign country, or must havecompleted a 15-year program in the educational institutions of a foreign country after taking a correspondence
program offered in Japan by a foreign school, by March 2025* and have been recognized by this graduate
school as having obtained the prescribed number of credits with superior grades.
(6) They must have been recognized to have scholastic attainments that are at least the equivalent of those of
graduates of foreign universities, based on an examination, conducted by this graduate school, of the applicant’squalifications to enter this school, and be also 22 years of age or be going to turn 22 by March 2025*.
Applicants who would meet the Required Qualifications (5) or (6) above need another procedure in advance.
Please see “4. Request for Judging Applicant’s Qualification to Take the Entrance Examination” (p.5).
3.

Application Procedures(1) Application Period: Wed., June 12 – Thu., June 13, 2024 (without fail)(2) Application Method① If mailing your application in Japan, please send it by a simple registered mail, writing “Contents:
Application for Master’s Program for MEXT Scholarship International Students Special Selection” in red on
the envelope.
If mailing from outside Japan, send it by EMS (Express Mail Service).
Mailed applications must arrive before 5:00 p.m. by the same deadline as above.
Incomplete documents might be not accepted. When application is to be made directly from abroad,applicants are strongly advised to contact the department in charge of the admissions for the program for
confirmation of the applications well ahead of the application deadline. (See p. 4.)② If submitting your application in person, visit the department in charge between 9:00 a.m. and 5:00 p.m..

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(3) Application Materials
Those prescribed forms of Ａ1-a Ａ1-b Ｂ1-a Ｂ1-b Ａ2 Ｂ2 and Ｃ should be downloaded to use from theweb site of the graduate school.(https://www.se.chiba-u.jp/admission/first/mext.html)
Required Materials
Notes① Application Forms
Fill in the prescribed form as below.
➢ Ａ1-a Ａ1-b for April Admission➢ Ｂ1-a Ｂ1-b for October Admission②

Admission Ticket for
Examination andPhoto ID Card

③ Official Transcripts

Fill in the prescribed forms as below.
Do not separate these forms of Admission Ticket for Examination from Photo ID
Card.
➢ Ａ2 for April Admission➢ Ｂ2 for October Admission
Admission Ticket for Examination will be needed for administrative process for theStudent ID Card issuance after enrollment. Please keep it securely.
An official transcript prepared by the president or dean of the last attended university.

④ (Expected）Graduation
Certificate

An officially certified copy of the (expected) graduation certificate prepared by thepresident or dean of the last attended university or college is available.
However, the applicant who submits an expected graduation certificate, must submit
a graduation certificate following completion of his undergraduate program by thetime of the entrance procedures.
⑤ Examination Fee
No fee should be charged.
Current candidates of Japanese Government (Monbukagakusho/MEXT) scholarshipwill be, however, required to pay JPY30,000 as the examination fee, when they havenot been selected finally as a recipient of MEXT scholarship.
⑥ 3 Photographs
Paste 3 identical-frontal photographs from the waist up of yourself, without a hat,taken within the 3 months prior to application with a glue; one to the prescribed place
on Application Form Ａ 1-a or Ｂ 1-a and the others on Admission Ticket for
Examination and Photo ID Card Ａ2 or Ｂ2 . (photo size: 4 cm long x 3 cm wide)⑦ Official Certificate●Applicants residing in Japan
Certifying a Japanese
An official certificate certifying a Japanese government/MEXT scholarship
Government/MEXT
international student, prepared by the university in Japan enrolled as a research
Scholarship International student.
Student
A research student currently enrolled at Chiba University is not required to submit it.
●Applicants residing outside Japan➢ By embassy recommendation
A photocopy of a letter of notification of being selected as a successful recipient,prepared by a Japanese government/MEXT. Candidates of MEXT scholarshipinternational students (international research students at the graduate level) need tocontact the department in charge in advance.
➢ By university recommendation
It is not required.
⑧ Curriculum Vitae (CV)

Download and fill in the prescribed form Ｃ.

⑨ Certificate of Residence(Juminhyo-no-Utsushi)orPhotocopy of Passport●Applicants residing in Japan
This document must be obtained at the city, ward, town or village office in which theapplicant resides. Photocopy is not accepted. This must include information as
below.
1. Visa status (Zairyu-shikaku or Zairyu-kubun)
2. Authorized period of stay (Zairyu-kikan) in Japan
3. Nationality
However, we are not allowed to accept the one written the code of the Social Security
and Tax Number System (called “My Number” System).
●Applicants residing outside Japan
Please submit a photocopy of passport that indicates full name, date of birth, sex, andif applicable, a copy of Japanese visa page.

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(4) Points of Concern Regarding Application Submission① Incomplete applications may not be accepted.
② All official and original copies are required unless otherwise specified. Photocopies, faxes and unofficial
printouts cannot be accepted. Submitted documents for application will not be returned under any
circumstances. In case you wish to submit an original copy which cannot be reissued, be sure to consult the
department in charge of the admissions for the program in advance.
③ A word processing software may be used to fill in the forms prescribed by this school, that are to besubmitted.
④ Changing the contents of submitted documents will not be allowed once the application procedures arecompleted.
However, if you change your address after the application, please provide written notification to that effect.
(The form to be used is optional.)⑤ Entrance permission may be revoked at any time, even after enrollment, if the application documents arefound to be invalid or containing any false information.
⑥ Regarding the procedure of the visa, applicants residing abroad must make sure of it well in advance andfollow the procedure at the nearby Japanese Embassy or Consulate in their country on their own
responsibility.
⑦ In addition to being used for selecting applicants, personal information collected in the applicant selection
process may be used for such purposes as managerial and administrative activities, academic guidance
activities, and activities related to research and study on applicant selection methods.
⑧ Contact & Destination of Admission Application Submission
SCIENCE FIELDS
The department of: Mathematics and Informatics
Earth Sciences
Physics
Chemistry
Biology
Quantum Life Science

Department in charge of admissions: Student Affairs Unit for Faculty of Science
Student Affairs Division for Science and Engineering
Nishi-Chiba Area Administration Office
Chiba University
Address: 1-33 Yayoi-cho, Inage-ku, Chiba City, Chiba 263-8522 Japan
TEL: 043-290-2880
Email: rigaku-nyushi@chiba-u.jp
Location for submission of application in person: Faculty of Science Bldg. #1, 2nd floor
ENGINEERING FIELDS
The department of: Applied and Cognitive Informatics
Environmental Remote Sensing
Urban Environment Systems
Materials Science
Applied Chemistry and Biotechnology
Architecture
Imaging Sciences
DesignMechanical Engineering
Medical Engineering
Electrical and Electronic Engineering

Department in charge of admissions: Graduate Student Affairs Unit
Student Affairs Division for Science and Engineering
Nishi-Chiba Area Administration Office
Chiba University
Address: 1-33 Yayoi-cho, Inage-ku, Chiba City, Chiba 263-8522 Japan
TEL: 043-290-3885
Email: kougaku-daigakuin@office.chiba-u.jp
Location for submission of application in person: Faculty of Engineering Bldg. #11, 1st floor

44. Request for Judging Applicant’s Qualification to Take the Entrance Examination
Those who meet either Qualification (5) or (6) must follow this procedure so that the graduate school could judge
whether he/she is qualified to take the entrance examination.
Please contact the department in charge of the admissions for the program before applying. (See p.4.)(1) Required Materials
Submit the documents listed below with a ○ mark by the application deadline. Those prescribed forms of Ｃ
and Ｄ should be downloaded to use from the website of this graduate school.
(https://www.se.chiba-u.jp/admission/first/mext.html)

Required Materials

Notes

Qualification
(5)

(6)

Download and fill in the prescribed form Ｄ.

○○

Official Transcripts

An official transcript prepared by the president or dean of the lastattended university is available.

○○(Expected) Graduation
Certificate

An officially certified copy of the official (expected) graduation
certificate prepared by the president or dean of the last attended
university is available.

○○

Letter of Recommendation●Applicant of Qualification (5)Prepared by the president or dean of the last attended university.
The form to be used is optional.

○○●Applicants residing outside Japan➢ By embassy recommendation
A photocopy of a letter of notification of being selected as a
successful recipient, prepared by a Japanese government/MEXT.
Candidates of MEXT scholarship international students(international research students at the graduate level) need tocontact us, the department in charge of the admissions for the
program in advance.
➢ By university recommendation
It is not required.

○○

Curriculum ofUndergraduate Education

Subjects and the number of credits required for graduation must be
specified.

Curriculum Vitae (CV)

Download and fill in the prescribed form Ｃ.

○○○

Request for Judging
Applicant’s Qualification to
Apply for Master’s Program

Official Certificate
Certifying a Japanese
Government/MEXT
Scholarship International
Student●Applicants of Qualification (6)If the applicant is employed, a letter from the head or an individual
who is in a supervisory position at the workplace may be used.
Otherwise, a letter of self-recommendation is acceptable. The form
to be used is optional.
●Applicants residing in JapanAn official certificate certifying a Japanese government/MEXT
scholarship international student, prepared by the university inJapan enrolled as a research student.
A research student currently enrolled at Chiba University is not
required to submit it.

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Certificate of Residence(Juminhyo-no-Utsushi) or
Photocopy of Passport●Applicants residing in Japan
This document must be obtained at the city, ward, town or village
office in which the applicant resides. Photocopy is not accepted.
This must include information as below.
1. Visa status (Zairyu-shikaku or Zairyu-kubun)
2. Authorized period of stay (Zairyu-kikan) in Japan
3. Nationality
However, we are not allowed to accept the one written the code of
the Social Security and Tax Number System (called “My Number”
System).
●Applicants residing outside Japan
Please submit a photocopy of passport that indicates full name, dateof birth, sex, and if applicable, a copy of Japanese visa page.

Other

A writing sample or treatise which is useful for the judge.

○

○

○

(2) Submission Period: Wed., May 8 – Fri., May 10, 2024 (without fail)(3) Submission Method① If mailing your application in Japan, please send it by a simple registered mail, writing “Contents: Request
for Judging Applicant’s Qualification for Master’s Program for MEXT Scholarship Int’l Students Special
Selection” in red on the envelope.
If mailing from outside Japan, send it by EMS (Express Mail Service).
Mailed applications must arrive before 5:00 p.m. Japan time by the same deadline as above.
Incomplete documents might be not accepted. When application is to be made directly from abroad,applicants are strongly advised to contact the department in charge of the admissions for the program(See p. 4.) for confirmation of the applications well ahead of the application deadline.
② If submitting your application in person, visit the department in charge between 9:00 a.m. and 5:00 p.m..
(4) Notification of Results
Applicants will be notified of the decision whether to recognize their qualification by a simple registered mail or
EMS.
(5) Admission Application Procedures
The applicants who are approved that they are qualified to take the entrance examination by this graduate school,
still need to submit the rest of the admission application documents during the admission application period (See
Section 3 and 4.), though the documents already submitted in this recognition process are not necessary to be
resubmitted for that.
(6) Entrants Selection Process
The admission’s selection of the applicants approved in this recognition process is conducted in the same manner
as general applicants.
5. Entrants Selection Process(1) Selection Method
Applicants will be selected based on an examination (an oral interview) and academic transcripts.
(2) Examination
Oral interview: It will include a check in the basic scholastic ability and a research proposal and others.
(3) Examination Date and Time
Tue., August 6, 2024, 10:00 a.m.
*There is an advance examination system for those who cannot take the examination in person on theabove exam date for some reason. Please contact desired supervisor for more information or questions
before applying.
(4) Examination Location
It will be held on Nishi-Chiba Campus at Chiba University. Please confirm the notice posted on the bulletin board
for more details. (See section 6-(1) below.)66.

Precautions(1) Necessary information about the examination and assignment of examination rooms will be posted on the bulletinboard of the Faculty of Science Bldg. #1 for the applicants to the Science fields, and the one of the Faculty ofEngineering for those to the Engineering fields at 10:00 a.m. the day before the examination.
(2) Please be sure to carry the Admission Ticket for Examination with you on the entrance examination day.
(3) On the entrance examination day, there happen to be some traders concerned with soliciting for notice of the exam
results by telegram or the sales of goods at the nearby station or campus around. Those acts bear no relation to
Chiba University. You must be careful not to be in trouble by being charged unreasonably for them. Chiba
University will take no responsibility for it even if such an accident happens.

7.

Announcement of Examination Results
Successful applicants’ application codes will be posted on the Graduate School website as below.
Graduate School Website
Viewing PeriodMon., Sept. 2, 2:00 p.m. –https://www.chiba-u.ac.jp/en/admission/result.html
Fri., Sept. 6, 2024, 5:00 p.m.
For all applicants, the graduate school will promptly send, the letter of the examination results to the address written
on the prescribed form Ａ1-a or Ｂ1-a, by mail: Letter Pack Plus or EMS. For successful applicants who areaccepted, a Notification of Acceptance (Gokaku Tsuchisho) and the relative documents such as admission procedures
will be also sent.
Please note that they will NOT be allowed to enter Chiba University, if the current candidates of MEXT
Scholarship international students (international research students at the graduate level) would
unfortunately not be selected as a successful recipient of MEXT Scholarship.
Any questions concerning results by telephone or email are not available.

8.

Entrance Procedures(1) Period
Admission Type

Period ofOnline Entrance Procedures

Delivery of
Entrance Procedures Guidebook

October 2024
Admission

Mon., Sep. 2, 3:00 p.m. toFri., Sep. 13, 2024, 3:00 p.m.
(Japan time)

It will be sent to the successful applicants by
mail (EMS or Letter Pack) with theNotification of Acceptance.

April 2025
Admission

Mon., Mar. 3, 3:00 p.m. toFri., Mar. 14, 2025, 3:00 p.m.
(Japan time)

It will be sent to the successful applicants by
mail (EMS or Letter Pack) around by midFebruary 2025.

The Online Entrance Procedure System is introduced to Chiba University (CU) to improve usefulness for the
successful applicants.
You can complete the entrance procedures through the System without visiting the campus for submission inperson.
The successful applicants who have not been completed the entrance procedures within the prescribed entrance
procedures period mentioned above, will be regarded as enrollment declining.
(2) Expenses■ Admission/Tuition Fees: There are no fees to be charged.
■ All the international students are required to get both insurances of i and ii as below.
i) Insurance for Injuries from Accidents (called “Gakkensai”)
JPY1,750 (for 2 years), and besides,ii) Comprehensive Insurance for Students Lives Coupled with “Gakkensai” (called “Futai”)
JPY3,260 for Type A (for 2 years), or
JPY20,130 for Type B (for 2 years)
The new insurance premiums will go into effect as of the time of the revision if the insurance premiums havebeen revised.
Further details will be informed with the Entrance Procedures Guidebook.

https://www.chiba-u.ac.jp/for_school-life/support.html
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9. Completion Conditions
The standard residence period in the master’s program is two years. It is the necessary conditions to complete themaster’s program that you must be registered for two years or more, and also take thirty credits or more which areprovided by this graduate school, and besides, successfully pass inspection of the master’s thesis or the result of study
on a specific subject, and the final examination.
10. Early Completion
A student may complete the master’s program in more than a year and less than two years if the student has achieved
exceptional research results.

Based on “the Foreign Exchange and Foreign Trade Act”, Chiba University established “the Security Export
Control Regulations of National University Corporation Chiba University” and is conducting rigid examinations
before accepting students.
Desired research activities may be restricted when they are applicable to the regulations.

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