Impress Guide 7.3

Chapter 8,
Adding and Formatting Slides,
Notes, Comments, andHandouts

CopyrightThis document is Copyright © 2022 by the LibreOffice Documentation Team. Contributors arelisted below. This document maybe distributed and/or modified under the terms of either the GNU
General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative
Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
All trademarks within this guide belong to their legitimate owners.

Contributors
To this editionPeter Schofield

Kees Kriek

To previous editionsPeter Schofield
T. Elliot Turner

Samantha Hamilton
Jean Hollis Weber

Michele Zarri
Rachel Kartch

Feedback
Please direct any comments or suggestions about this document to the Documentation Team’s
mailing list: documentation@global.libreoffice.org

Note
Everything sent to a mailing list, including email addresses and any other personal
information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version
Published May 2022. Based on LibreOffice 7.3 Community.
Other versions of LibreOffice may differ in appearance and functionality.

Using LibreOffice on macOS
Some keystrokes and menu items are different on macOS from those used in Windows andLinux. The table below gives some common substitutions for the instructions in this document.
For a detailed list, see the application Help.
Windows or LinuxmacOS equivalent

EffectTools > Options on
Menu barLibreOffice > Preferenceson Menu bar

Access to setup options

Right-click

Ctrl+click and/or right-click
depending on computer setup

Opens a context menu

Ctrl or Control⌘ and/or Cmd or Command

Used with other keys

Alt

⌥ and/or Alt or Option

Used with other keys

F11

⌘+T

Open the Styles deck in the Sidebar

Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Copyright............................................................................................................................2
Contributors.............................................................................................................................. 2
Feedback.................................................................................................................................. 2
Publication date and software version.......................................................................................2
Using LibreOffice on macOS.....................................................................................................2

Working with slides...........................................................................................................4
Inserting new slides................................................................................................................... 4
Inserting slides from a file.........................................................................................................4
Copying and pasting between presentations.............................................................................5
Dragging and dropping between presentations.........................................................................6
Duplicating slides...................................................................................................................... 6
Renaming slides....................................................................................................................... 6
Expanding slides....................................................................................................................... 7
Creating summary slides...........................................................................................................7
Deleting slides........................................................................................................................... 8

Creating slides from an outline........................................................................................8
Using a Writer document...........................................................................................................8
Using AutoAbstract....................................................................................................................9
Copying and pasting an outline...............................................................................................10

Formatting slides.............................................................................................................10Slide setup.............................................................................................................................. 10
Slide Setup dialog.............................................................................................................. 10
Sidebar Slide section.......................................................................................................... 11
Selecting master slides........................................................................................................... 12
Changing master slides........................................................................................................... 13
Changing slide background.....................................................................................................15
Choosing slide layout.............................................................................................................. 15

Presentation notes..........................................................................................................16
Adding notes........................................................................................................................... 18
Formatting notes..................................................................................................................... 18
Adding text.............................................................................................................................. 18
Headers and Footers.............................................................................................................. 20
Printing notes.......................................................................................................................... 21
Linux or Windows............................................................................................................... 21
macOS............................................................................................................................... 21
Exporting notes as PDF.......................................................................................................... 21

Inserting comments........................................................................................................23
Printing handouts............................................................................................................24

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 3

Working with slides
Inserting new slides
A new slide is inserted into a presentation after the selected slide that is displayed in theWorkspace. If slide masters have been used in the presentation, the inserted slide uses themaster slide of the selected slide displayed in the Workspace.
1) Open the presentation where new slides are going to be added, or create a newpresentation.
2) Make sure Normal view is selected in the Workspace.
3) To insert a new slide between slides, select the slide in the presentation where a newslide is going to be inserted after the selected slide, then use one of the following
methods to insert a new slide:– Go to Slide > New Slide on the Menu bar.
– Right-click on the selected slide in the Slides pane and select New Slide from thecontext menu.
– Right-click on the selected slide in the Slide Sorter view and select New Slide fromthe context menu.
– Use the keyboard shortcut Ctrl+M (macOS ˄+M).
4) To insert a new slide at the end of a presentation make sure there are no slides selectedin the Slides pane, then use one of the following methods:– Go to Slide > New Slide on the Menu bar.
– Right-click in an empty area in the Slides pane and select New Slide from the context
menu.

Inserting slides from a file1) Open the presentation where new slides are going to be added, or create a newpresentation.
2) Make sure Normal view is selected in the Workspace.
3) Select the slide in the presentation where a new slide is to be inserted after the selected
slide. Alternatively, to insert a slide at the end of the presentation, make sure that there
are no slides selected in the Slides pane.
4) Go to Slide > Insert Slide from File on the Menu bar to open the Insert File dialog(Figure 1).
5) Navigate to the presentation file where the slide is located and click on Open to open theInsert Slides/Objects dialog (Figure 2).

Figure 1: Insert File dialog

4| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 2: Insert Slides/Objects dialog
6) Click on the triangle ▶ next to the filename in the Insert Slides/Objects dialog to expand
the list of slides.
7) Select the slides required for insertion into the presentation.
8) If required, select the Link option to embed the slide as an OLE object.
9) If required, select Delete unused backgrounds to remove any unreferenced backgroundslides and presentation layouts from the presentation.
10) Click OK to insert the slide into the presentation and close the dialog.

Note
When inserting a slide from a file, a slide can be optionally linked instead of copying.
This embeds the slide into a presentation using OLE. See Chapter 7, OLE,
Spreadsheets, Charts, and Other Objects for more information about OLE.

Tip
Figure 2 shows the importance of giving descriptive names to slides in apresentation to help with identification. Refer to “Renaming slides” on page 6 formore information.

Copying and pasting between presentations
1) Open the presentation that contains the required slide(s) for copying.
2) Make sure that the Slide Sorter view is open in the Workspace to easily locate theslide(s) for copying.
3) Select the required slide(s) and copy using one of the following methods:– Go to Edit > Copy on the Menu bar.
– Right-click and select Copy from the context menu.
– Click on Copy in the Standard toolbar.
– Use the keyboard shortcut Ctrl+C (macOS ⌘+C).
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 54) Open the presentation where the copied slide(s) is going to be pasted into.
5) Make sure that Slide Sorter view is open in the Workspace.
6) Select the slide at the point where the copied slide(s) are going to be pasted.
Alternatively, to paste a slide at the end of the presentation, make sure that there are noslides selected in the Slides pane.
7) Paste the copied slide(s) into the presentation using one of the following methods:– Go to Edit > Paste on the Menu bar.
– Right-click and select Paste from the context menu.
– Click on Paste in the Standard toolbar.
– Use the keyboard shortcut Ctrl+V (macOS ⌘+V).

Dragging and dropping between presentations
1) Open both presentations where slides are going to be moved or copied between.
2) Make sure that both presentations are open in Slide Sorter view in the Workspace.
3) In the target presentation, select the slide at the point where the copied slides are going
to be inserted. Alternatively, to insert slides at the end of the target presentation, makesure that there are no slides selected in the Slides pane.
4) In the source presentation, select the required slides that are being moved or copied.
5) To move the slides, click on the selected slides then drag and drop the selected slides
into the target presentation.
6) To copy the slides, click on the selected slides and hold down the Ctrl key (macOS ⌘)while dragging and dropping the slides into the target presentation.

Duplicating slides
Duplicating a slide is an easy method of adding slides to a presentation if the new slides are toinherit formatting, layout, and animations from a selected slide.
1) Open Normal or Slide Sorter views in the Workspace.
2) Select the slides for duplication in the Slide Sorter view or the Slides pane.
3) Go to Slide > Duplicate Slide on the Menu bar, or right click on the selected slides andselect Duplicate Slide from the context menu. The duplicated slides are inserted into thepresentation after the selected slides.

Tip
Duplicating a slide is a good way of preventing slides from being shown with toomuch information, which can make it difficult for an audience to understand. If a slide
becomes crowded with information, try duplicating the slide and splitting theinformation points over two or more slides. All the formatting, backgrounds, and soon are preserved in each duplicated slide.

Renaming slides1) Open Normal or Slide Sorter views in the Workspace.
2) Select a slide and open the Rename Slide dialog using one of the following methods:– Go to Slide > Rename Slide on the Menu bar.
– Right-click on the selected slide in the Slides pane and select Rename Slide from thecontext menu.

6| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

– Right-click on the selected slide in the Slide Sorter view and select Rename Slidefrom the context menu.
3) In the Rename Slide dialog, type a new name for the slide in the Name text box.
4) Click OK to save the change and close the Rename Slide dialog.

Expanding slides
Occasionally there may be a slide with too many points to fit in the space available. Instead of
reducing the font size or using other methods to squeeze more text onto the slide, it is better tosubdivide the contents of the slide into two or more slides.
1) Select the slide for expansion in the Slides pane.
2) Go to Slide > Expand Slide on the Menu bar. This creates new slides from the firstoutline level on the original slide. The first outline level becomes the title of each newslide. Outline levels below each first level on the original slide are moved up one outline
level in the new slides. An example of expanded slides is shown in Figure 3.
3) If necessary, rearrange the new slides in the presentation order.

Creating summary slides
Summary slides are useful for creating an agenda for a presentation.
1) Select the slide that will be the first slide to appear in the summary.
2) Go to Slide > Summary Slide on the Menu bar to create a summary slide at the end of
the presentation. Bullet points are created using the titles of the slides in the presentation.
An example summary slide is shown in Figure 4.

Figure 3: Example of expanding slides

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 7

Figure 4: Example of a summary slide3) If necessary, move the summary slide to the position where it is to appear in thepresentation.

Note
When expanding a slide or creating a summary slide, the selected slide must containan outline.

Deleting slides
Select a slide or slides in the Slides pane, Normal view, or Slide Sorter view in the Workspace,then use one of the following methods to delete slides:•

Go to Slide > Delete Slide on the Menu bar.

•

Right-click on a selected slide and select Delete Slide from the context menu.

•

Press the Delete or Backspace key.

Creating slides from an outline
When planning a presentation it may be useful to develop an outline from a LibreOffice Writer
file. Once the outline is created, one or more separate slides can be created for each of the top
level outline elements.

Using a Writer document
1) Open the file in Writer that is going to be used as a base to create a presentation outline.
2) Go to File > Send > Outline to Presentation on the Writer Menu bar. A new presentationis created and opens in Impress Outline view and the heading paragraph styles areconverted into the outline styles used in Impress. An example outline from a Writer
document is shown in Figure 5.
3) If necessary, duplicate or expand slides and manually change slide contents to create a
simpler presentation for better understanding by an audience. For more information, see“Duplicating slides” on page 6 and “Expanding slides” on page 7.

Note
To create a presentation from a Writer document, the Writer document must containheadings formatted using heading paragraph styles.

8| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 5: Example of outline from a Writer document

Figure 6: Create AutoAbstract dialog

Using AutoAbstract
1) Open the file in Writer that is going to be used as a base to create a presentation outline.
2) Go to File > Send > AutoAbstract to Presentation on the Writer Menu bar to open theCreate AutoAbstract dialog (Figure 6).
3) Select the number of outline levels to be created in the presentation in the Included
outline levels box. For example, if three levels are selected, all headings formatted with
Heading 1 to 3 styles are included as Outline levels 1 to 3.
4) Select the number of paragraphs for each outline level to be created in the presentationin the Paragraphs per level box. For example, if three paragraphs are selected, eachoutline level will contain three paragraphs.
5) Click OK to close the Create AutoAbstract dialog and create an outline in a new Impresspresentation.
6) Some outline levels may have too many points to fit on one slide. If necessary, duplicate
or expand slides and manually change slide contents to create a simpler presentation that
an audience will understand better. For more information, see “Duplicating slides” onpage 6 and “Expanding slides” on page 7.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 9

Figure 7: Outline toolbar
7) When the presentation is created, some hierarchical structure of the outline may be lost.
If necessary, use Promote or Demote tools on the Outline toolbar (Figure 7) to move theoutline points to the correct level.

Note
To create a presentation using AutoAbstract and send content from Writer to
Impress, the text must contain headings formatted with the heading paragraphstyles.

Copying and pasting an outline
1) Open the file in Writer containing the outline that is going to be used as a presentation
outline.
2) Highlight the outline and select Edit > Copy on the Menu bar, or right click on theselected outline and select Copy from the context menu.
3) Create a new presentation in Impress or create a new slide in an existing presentation.
4) Select the required layout for the slides. For more information, see Chapter 1, Introducing
Impress.
5) Paste the copied outline into the text area of the slide. Do not worry if the text does not fit
the space on the slide.
6) If the slide contains too much text, duplicate or expand slides and manually change slide
contents to create a simpler presentation that an audience can better understand. For
more information, see “Duplicating slides” on page 6 and “Expanding slides” on page 7.
7) When the presentation is created, some hierarchical structure of the outline may be lost.
If necessary, use Promote or Demote tools on the Outline toolbar to move the outline
points to the correct level.

Formatting slides
Use master slides in a presentation to create a professional look and avoid manually modifying
the formatting of each individual slide. Multiple master slides can be used in a single presentation
to provide the same look to groups of slides or individual slides. See Chapter 2, Master Slides,
Styles, and Templates for more information about using master slides.

Slide setup
Slide Setup dialog
1) Make sure that Normal view is selected in the Workspace.
2) Open the Slide Properties dialog (Figure 8) using one of the following methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the slide and select Slide Properties from the context
menu.

10| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 8: Slide Properties dialog - Slide page3) Use the various options available in the Slide, Background, and Transparency pages in
the Slide Setup dialog to setup the slide. See Chapter 2, Master Slides, Styles andTemplates for more information on the various options available in the Slide Properties
dialog.
4) Click OK to save the changes and close the Slide Setup dialog.

Sidebar Slide section
Options selected in the Slide panel (Figure 9) in the Properties deck on the Sidebar are applied
immediately to the slide.
1) Make sure that Normal view is selected in the Workspace.
2) Click on Properties in the Sidebar to open the Properties deck.
3) Click on Slide to open the Slide panel in the Properties deck.
4) Select the slide size to use from the predefined sizes in the Format drop-down list.
5) Select the slide orientation to use from the Orientation drop-down list.
6) Select the slide background to use from the Background drop-down list. The backgroundtype selected changes the options available. For more information on slide backgrounds,
see Chapter 2, Master Slides, Styles and Templates.
7) If necessary, select the master slide to use from the Master Slide drop-down list.
8) If necessary, select to use or deselect not to use Master Background or Master Objects
on the slide. Only available if a master slide has been used for the slide.
9) If necessary, click on Master View to check on how the master slide selected looks and if
it matches the presentation requirements.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 11

Figure 9: Slide panel in Properties deck on
sidebarFigure 10: Master Slides deck on Sidebar

Selecting master slides
A master slide can be applied to all the slides in a presentation or only to selected slides in apresentation. This allows the use of more than one master slide in a presentation. For more
information on master slides, see Chapter 2, Master Slides, Styles and Templates.
1) Make sure that Normal view is selected in the Workspace.
2) In the Sidebar, click on Master Slides to open the Master Slides deck (Figure 10) anddisplay the master slides available for use.

12| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts3) Select a master slide from the options available in the sections for Used in This
Presentation, Recently Used, or Available for Use.
4) Apply the selected master slide to slides using one of the following methods:– For all slides in the presentation, right-click on the selected master slide and selectApply to All Slides from the context menu.
– For selected slides only, right-click on the selected master slide and select Apply to
Selected Slides from the context menu.

Changing master slides
1) Make sure that Normal view is selected in the Workspace.
2) Select the slide in the Slides pane so that it appears in the Workspace.
3) Right-click in a blank area on the slide in the Workspace and select Change Slide
Master from the context menu to open the Available Master Slides dialog (Figure 11).
4) Navigate the master slides displayed in the Select a Slide Design preview box to locate
the required master slide. If the required master slide is not displayed, then click on Loadto open the Load Master Slide dialog (Figure 12).
a) Select the category of master slide required from the Categories list.
b) Select the template required from the Templates list and a preview of the templateappears in the Preview box.
c) Click OK to close the Load Master Slide dialog and the master slide templates appear
in the Select a Slide Design preview box in the Available Master Slides dialog.
5) Select the required master slide from the master slides displayed and click OK. The slidechanges to show the new master slide and the Available Master Slides dialog closes.

Figure 11: Available Master Slides dialog

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 13

Figure 12: Load Master Slide dialog

Figure 13: Slide Properties dialog - Background page

14| Chapter 8, Adding and Formatting Slides, Notes, Comments, and HandoutsChanging slide background
1) Make sure that Normal view is selected in the Workspace.
2) Select a slide in the presentation.
3) Open the Slide Properties dialog using one of the following methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the slide and select Slide Properties from the context
menu.
4) Click on Background to open the Background page (Figure 13) and select the type ofbackground required. For more information on background types, see Chapter 2, Master
Slides, Styles, and Templates, and Chapter 6, Formatting Graphic Objects.
5) Select from the various options offered by the different background types the backgroundeffect for the selected slide.
6) Click OK to save the changes to the background and close the Slide Properties dialog.

Note
Only the background for one slide in a presentation can be changed at a time. Tochange the background on more than one slide at a time, master slides have to be
used. For more information on slide backgrounds, see Chapter 2, Master Slides,
Styles and Templates.

Choosing slide layout
After creating a new slide, a layout is then selected to suit the slide contents and the presentation
requirements. Impress comes with predefined layouts that can be applied as a starting point for aslide and Figure 14 shows the predefined layouts that are available. If the layouts available in
Impress do not fit the presentation requirements, layout elements can be rearranged, duplicated,resized, or deleted as necessary.

Figure 14: Layouts panel in Properties deck on sidebar
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 15

1) Make sure that Normal or Slide Sorter view is selected in the Workspace.
2) Select a slide in the presentation.
3) Change the slide layout using one of the following methods:– Select a layout in the Layouts panel in the Properties deck on the Sidebar.
– Go to Slide > Layout on the Menu bar and select a layout from the options in thesubmenu.
– Right-click on the slide in the Slides pane and select Layout from the context menu,
then select a layout from the options in the context menu.
– Right-click on the slide in Slide Sorter view in the Workspace and select Layout fromthe context menu, then select a layout from the options in the context menu.
– Right-click in an empty area on the slide in Normal view in the Workspace and selectLayout from the context menu, then select a layout from the options in the context
menu.
4) When the slide layout has changed, make the necessary formatting, resizing, andrepositioning adjustments to the elements on the slide. For more information on
adjustments of slide elements, refer to the other chapters in this guide.

Note
If the layout is changed on a slide that already contains text and objects, Impress
does not delete these elements, but repositions the elements according to theselected layout. This may result in some elements overlapping or being out of
position.

Note
Custom defined layouts cannot be created and saved in Impress for use on several
slides. It is recommended to create a master slide or template that uses a custom
layout and can be used on several slides. For more information on master slides andtemplates, see Chapter 2, Master Slides, Styles, and Templates.

Note
Hovering the cursor over a layout in the Layouts panel in the Properties deck on the
Sidebar displays the layout type. These layout types match the layout list that isdisplayed in a context menu or submenu.

Presentation notes
Notes provide a convenient way to create reminders or add extra information to slides in apresentation. Notes are not displayed during a presentation. However, using dual displays, notes
can be displayed on a second display as a presentation cue.

Note
When using a second display, it is recommended to use the Presenter Console. The
Presenter Console allows the display on a second screen of presentation notes, thenext slide, and other useful information while a slide is shown on the display that theaudience sees. For more information on the Presenter Console, see Chapter 1,
Introducing Impress and Chapter 9, Slide Shows & Photo Albums.

16| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 15: Notes view in Workspace

Figure 16: Master Notes view in Workspace
Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 17

Adding notes
1) Select a slide to add notes to and open the Notes view (Figure 15) using one of thefollowing methods:– Click on Notes at the top of the Workspace.
– Go to View > Notes on the Menu bar.
– Click on Display Views and select Notes in Edit Modes on the Standard toolbar.
2) Click on Click to add notes below the slide then type or paste text or graphics asrequired into the notes box.
3) To add notes to another slide, repeat Steps 1 and 2.
4) When adding notes, is complete, return to Normal view in the Workspace.

Note
The notes text box and slide image can be moved and resized on the Notes page.
Also, more text boxes can be added to the Notes page. Refer to the other chaptersin this guide for more information.

Formatting notes
It is recommended to use Master Notes to format the appearance of notes, rather thanformatting notes individually for each slide.
1) Select a slide that has notes added.
2) Open Master Notes view (Figure 16) using one of the following methods:– Go to View > Master Notes on the Menu bar.
– Click on Master on the Standard toolbar, then click on Notes at the top of theWorkspace.
– Click on Display Views and select Master Notes in Master Modes on the Standard
toolbar.
3) Open the Slide Properties dialog for master notes (Figure 17) using one of the following
methods:– Go to Slide > Slide Properties on the Menu bar.
– Right-click in an empty area on the master note and select Slide Properties from thecontext menu.
4) Use the various options available in the Slide Properties dialog to setup the master note.
See Chapter 2, Master Slides, Styles and Templates for more information on the various
options available in the Slide Properties dialog.
5) Click OK save the formatting changes and close the Slide Properties dialog.

Adding text
When text is inserted in the Notes text box, it is automatically formatted using the predefined
Notes style that is in Presentation Styles in the Styles deck on the Sidebar. The Notes stylecannot be deleted, but can be modified to match the presentation requirements.
Text boxes can also be added to the notes page and then modified to suit the presentation
requirements. Also, text styles for any text in a text box can be created to suit the text
requirements. Any text styles created are placed in the Custom category. These custom styles
can be deleted when there is no further requirement for the custom style.

18| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 17: Slide Properties dialog in Notes view

Figure 18: Notes dialog

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 19

For more information on creating styles, adding text, and formatting text, see Chapter 2, Slide
Masters, Styles and Templates, or Chapter 3, Adding and Formatting Text.
1) Click on Styles on the Sidebar to open the Styles deck.
2) Click on Presentation Styles at the top of the Styles deck to open Presentation Styles.
3) Right click on Notes presentation style and select Modify from the context menu. This
opens the Notes dialog (Figure 18).
4) Use the various pages and options in the Notes dialog to modify the Notes presentationstyle to the presentation requirements.
5) Click OK to save the changes and close the Notes dialog.

Headers and Footers
In Notes, information can be entered into the header and footer areas on the notes page. The
header and footer areas are similar to the header and footer areas used in the master slides. The
header and footer areas are Header text; Date and time – fixed or variable; Footer text; Page
number.
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 18.
2) Open Master Notes view. See “Formatting notes” on page 18.
3) Go to Insert > Header and Footer on the Menu bar to open the Header and Footer
dialog (Figure 19).
4) Click on Notes and Handouts to open the Notes and Handouts page.
5) To add header text to the notes page, select Header and enter the text for the header inthe Header text text box.

Figure 19: Header and Footer dialog - Notes and Handouts page20| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts6) To add the date and time to the notes page, select Date and time and enter a fixed orvariable date and time as follows:– If the date and time is fixed, select Fixed and enter the date and time required in the
Fixed text box.
– If the date and time is variable, select Variable, then select the date and time format
from the Format drop-down list and select the language used from the Language
drop-down list. The language selected affects the available date and time formats.
7) To add footer text to the notes page, select Footer and enter the text for the footer in theFooter text text box.
8) To add page numbers to the notes page, select Page Number so that the page number
appears on each notes page in a presentation.
9) Click on Apply to All to save the changes and close the Header and Footer dialog.

Printing notes
For more information on printing slides and notes, see Chapter 10, Printing, E-mailing, Exporting,and Saving Slide Shows.

Linux or Windows
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 18.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P to open the Print
dialog (Figure 20).
3) Select the LibreOffice Impress tab to open the LibreOffice Impress page and access theoptions for printing notes.
4) In Document, select Notes from the Type drop-down list.
5) In Contents, Color, and Size, select any additional options that are required, for example
Slide name, Original colors, Original size.
6) Click OK to print and close the Print dialog.

macOS1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 18.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut macOS ⌘+P to open
the Print dialog (Figure 21).
3) Make sure that LibreOffice is selected from the drop-down list.
4) In LibreOffice Impress, select Notes from the Document drop-down list.
5) In Contents, Color, and Size, select any additional options that are required, for example
Slide name, Original colors, Original size.
6) Click OK to print and close the Print dialog.

Exporting notes as PDF
The PDF contains separate pages for the slides and the notes. For example, if the presentationhas 10 slides, the PDF contains 20 pages consisting of 10 pages of individual slides followed by
10 pages of notes formatted for the paper size selected.
1) Select a slide that has notes added and open the Notes view. See “Adding notes” onpage 18.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 21

Figure 20: Print dialog - LibreOffice Impress page for Linux or Windows

Figure 21: Print dialog - LibreOffice Impress page for macOS

22| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 22: PDF Options dialog - General page2) Go to File > Export As > Export as PDF on the Menu bar to open the PDF Options
dialog (Figure 22).
3) On the General page, select the option Export notes pages.
4) If necessary, select Export only notes pages to create a PDF file that only contains thepresentation notes.
5) If required, open the other pages in the PDF Options dialog and select the necessary
options to create a PDF file.
6) Click on Export to open a file browser window and navigate to the folder where the PDF
file is to be saved.
7) Enter a filename, click on Save to save the file in the designated folder and close the filebrowser window and PDF Options dialog.

Inserting comments
1) Select Tools > Options > LibreOffice > User Data to configure the name and initials
that appear in a comment. This is necessary so that user initials appear in comments andidentify the comment author.
2) In Normal view, go to Insert > Comment on the Menu bar or use the keyboard shortcut
Ctrl+Alt+C (macOS ⌥+⌘+C) to insert a comment (Figure 23).
– A small comment marker containing the user initials creating the comment appears in
the upper left-hand corner of the slide along with a larger comment box. Impress
automatically adds the user name and current date at the bottom of the comment box.
– If more than one user edits the document, each user is automatically allocated adifferent background color.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 23

Figure 23: Inserting comments3) Type or paste the text into the comment box.
4) If necessary, move the small comment marker anywhere to a different position on theslide. This is normally on or near an object being referred to in the comment.
5) To show or hide the comment markers, go to View > Comments on the Menu bar.

Printing handouts
Handouts are used to distribute a copy of the presentation slides to each member of an audienceand are printed using the printing options available in Impress. Figure 24 shows an example ofhandouts ready for printing.

Note
The printing of handouts depends on the printer, computer operating system, andcomputer setup. The following printing procedure for handouts is only an example of
how to print handouts.
1) If required, create headers and footers for the handouts as follows:a) Go to Insert > Header and Footer on the Menu bar to open the Header and Footer
dialog.
b) Click on Notes and Handouts to open the Notes and Handouts page.
c) Select the required header and footer options from the default options. See “Headersand Footers” on page 20 for more information.
d) Click on Apply to All to save the options for the handouts and close the Header andFooter dialog.
2) Go to File > Print on the Menu bar, or use the keyboard shortcut Ctrl+P (macOS ⌘+P) to
open the Print dialog.

24| Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts

Figure 24: Print dialog - LibreOffice Impress Handouts page3) For Linux or Windows – click on LibreOffice Impress to open the page for handout
printing and select the printing options from the Document drop–down lists as follows:– Type: – select Handouts from the drop down list.
– Slides per page: – select how many slides are printed on a sheet of paper.
– Order: – select the order in which the slides are printed on a sheet of paper.
4) For macOS – make sure LibreOffice is selected and select the printing options from the
LibreOffice Impress drop–down lists as follows:– Document: – select Handouts from the drop down list.
– Slides per page: – select how many slides are printed on a sheet of paper.
– Order: – select the order in which the slides are printed on a sheet of paper.
5) In Contents, select Slide name, Date and time, or Hidden pages if one or all of these
options are to be printed on the handouts.
6) In Color, select one option on how the handouts are printed.
7) In Size, select one option on how the handouts are printed.
8) Click on Print to print the handouts and close the Print dialog.

Chapter 8, Adding and Formatting Slides, Notes, Comments, and Handouts | 25