Impress Guide 7.2

Chapter 11
Setting Up and Customizing
Impress

CopyrightThis document is Copyright © 2021 by the LibreOffice Documentation Team. Contributors arelisted below. This document maybe distributed and/or modified under the terms of either the GNU
General Public License (https://www.gnu.org/licenses/gpl.html), version 3 or later, or the Creative
Commons Attribution License (https://creativecommons.org/licenses/by/4.0/), version 4.0 or later.
All trademarks within this guide belong to their legitimate owners.

Contributors
To this editionPeter Schofield

Vasudev Narayanan

Rachel Kartch

Michele Zarri
Olivier Hallot

Jean Hollis WeberTo previous editionsPeter Schofield
Elliot Turner

Feedback
Please direct any comments or suggestions about this document to the Documentation Team’s
mailing list: documentation@global.libreoffice.org

Note
Everything sent to a mailing list, including email addresses and any other personal
information that is written in the message, is publicly archived and cannot be deleted.

Publication date and software version
Published November 2021. Based on LibreOffice 7.2.

Using LibreOffice on macOS
Some keystrokes and menu items are different on macOS from those used in Windows andLinux. The table below gives some common substitutions for the instructions in this document.
For a detailed list, see the application Help.
Windows or LinuxmacOS equivalent

EffectTools > Options
menu selection

LibreOffice > Preferences

Access setup options

Right-click

Control+click or right-click
depending on computer setup

Open a context menu

Ctrl (Control)⌘ (Command)

Used with other keys

F11

⌘+T

Open the Styles deck in the Sidebar

Documentation for LibreOffice is available at https://documentation.libreoffice.org/en/Contents
Copyright............................................................................................................................2
Contributors.............................................................................................................................. 2
Feedback.................................................................................................................................. 2
Publication date and software version.......................................................................................2
Using LibreOffice on macOS.....................................................................................................2

Introduction........................................................................................................................4
LibreOffice options............................................................................................................4
User Data options..................................................................................................................... 4
Print options.............................................................................................................................. 5
View options.............................................................................................................................. 6
Application Color options..........................................................................................................7

Impress options.................................................................................................................8
General options......................................................................................................................... 8
View options............................................................................................................................ 10
Grid options............................................................................................................................. 10
Print options............................................................................................................................ 12

Customizing user interface............................................................................................13
Adding extensions..........................................................................................................13

Chapter 11, Setting Up and Customizing Impress | 3

Introduction
This chapter covers some of the settings in LibreOffice that apply when using Impress, but may
also apply to all the other modules in LibreOffice. The illustrations in this chapter have beentaken from LibreOffice Impress. For more information on setting up and customizing all themodules in LibreOffice, see the Getting Started Guide.

LibreOffice options
Note
Revert has the same effect on all pages in the Options LibreOffice dialog. It resets
the options to the values that were in place when LibreOffice was opened.

User Data options
Impress uses the first and last name stored in User Data for document properties, optional
author field used in slides, and the name associated with any comments that have been made.
1) Go to Tools > Options on the Menu bar to open the Options LibreOffice dialog(Figure 1). The list on the left-hand side varies depending on which component ofLibreOffice is open.
2) Click the expansion marker next to LibreOffice on the left-hand side and select User Data
to open the user data options page for LibreOffice. Enter or edit details that are to be
used for document properties.
3) Click OK to save the changes and close the Options LibreOffice dialog.

Figure 1: Options LibreOffice dialog - User Data page4| Chapter 11, Setting Up and Customizing ImpressFigure 2: Options LibreOffice dialog - Print page

Print options
Print options can be selected and changed using the Print page of the Options LibreOffice dialog
or during the printing process. Available print options shown in the print dialog do depend on
operating system, computer setup, and the type of printer being used. An example of print
options available are shown in Figure 2. See Chapter 10, Saving Slide Shows, Printing, Emailing,
and Exporting for more information about the printing of slide shows.
1) Go to Tools > Options on the Menu bar to open the Options LibreOffice dialog.
2) Click the expansion marker next to LibreOffice on the left-hand side to open a list of
subsections and select Print to open the printing options page for LibreOffice (Figure 2).
3) Select the print settings that suit the selected printer and the most common printing
method.
4) Click OK to save the changes and close the Options LibreOffice dialog.
The amount of data sent to the printer can be reduced. This increases the print speed because
the print files are smaller. It also makes it easier for printers with a smaller memory to print.
However, reducing print data can result in slightly lower print quality.
•

Settings for – specifies whether the print settings apply to the printer or to a file.
– Printer – define options for reducing data while printing directly to a printer.
– Print to file – define options for reducing data while printing to a file.

•

Defaults– PDF as standard print job format – specifies the use of PDF format when sending afile to the printer.
– Convert colors to grayscale – specifies that all colors are printed only as grayscale.
– Include transparent objects – when selected, any reduction in print quality also applies
to the transparent areas of objects.

•

Reduce bitmaps – specifies that bitmaps are printed with reduced quality. The resolution
can only be reduced and not increased.
– Resolution – specifies the maximum print quality in dpi.
Chapter 11, Setting Up and Customizing Impress | 5

– Normal print quality – corresponds to a resolution of 200dpi.
– High print quality – corresponds to a resolution of 300dpi.
•

Reduce transparency – if selected, any transparent objects are printed as normal,
depending on the selection of the two following options.
– Automatically – specifies that any transparencies are only printed if the transparent
areas covers less than a quarter of the entire page.
– No transparency – when selected, transparencies are not printed.

NoteTransparencies cannot be sent directly to a printer. The document areas wheretransparencies are visible must always be calculated as bitmaps and sent to theprinter. Depending on the size of the bitmaps and the print resolution, a large amountof data may result.
•

Warnings – defines which warnings appear before any printing starts.
– Paper size – select this option if a certain paper size is required for printing a
document. If the paper size required is not available in the current printer, a warning isdisplayed.
– Paper orientation – select this option if a specific page orientation is required for a
document. If the format is not available, a warning is displayed.
– Transparency – select this option if a warning is required when transparencies arecontained in the document. A dialog appears allowing selection if the transparency is
to be printed.

•

Reduce gradient – if selected, gradients are printed with reduced quality.
– Gradient stripes – specifies the maximum number of gradient stripes for printing.
– Intermediate color – specifies that gradients are only printed in a single intermediatecolor.

View options
View options (Figure 3) control how the user interface for LibreOffice appears when creating slide
shows. For more information on customizing the user interface, see the Getting Started Guide.
•

Icon style – specifies the icon style for icons in toolbars and dialogs.

•

Icon size – sets the icon size to Automatic, Small, Large or Extra Large.
– Toolbar – specifies the display size of toolbar icons.
– Notebookbar – specifies the display size of notebook bar icons.
– Sidebar – specifies the display size of sidebar icons.

•

Visibility - select from Automatic, Hide, or Show. Automatic displays icons according tosystem settings and themes.
– Shortcuts – displays keyboard shortcuts next to the corresponding menu items.

6| Chapter 11, Setting Up and Customizing ImpressFigure 3: Options LibreOffice dialog - View page•

Mouse – defines how the cursor is positioned and the action of the middle button, if
used.
– Positioning – specifies if and how the cursor is positioned in newly opened dialogs.
– Middle button – defines the function of the middle mouse button. First function is forautomatic scrolling dragging while pressing the middle mouse button shifts the view.
The second function is to insert clipboard contents at the cursor position by pressing
the middle mouse button.

•

Graphics Output – defines how graphics are displayed.
– Use hardware acceleration – directly accesses hardware features of the graphicaldisplay adapter to improve the screen display. The support for hardware acceleration
is not available for all operating systems and platform distributions of LibreOffice.
– Use anti-aliasing – when supported, enables and disables anti-aliasing of graphics.
With anti-aliasing enabled, the display of most graphical objects looks smoother andwith less artefacts.

•

Font Lists – defines how the fonts are displayed.
– Show preview of fonts – displays how a selected font will appear on the user interface.
– Screen font antialiasing – when selected, the display of fonts looks smoother and withless artifacts.
– from: – sets the minimum size of a font being used before Screen font antialiasing isapplied to smooth the font.

Application Color options
Application colors specify which color is used to display various elements of the user interface inLibreOffice. The only option specific to Impress is the color of the grid points.
1) Go to Tools > Options on the Menu bar to open the Options LibreOffice dialog.
2) Click the expansion marker next to LibreOffice on the left-hand side to open a list of
sections and select Application Colors to open the color options page for the colors
used in LibreOffice (Figure 4).
Chapter 11, Setting Up and Customizing Impress | 7

Figure 4: Options LibreOffice dialog - Application Colors page3) In Custom Colors, scroll down to Drawing/Presentation.
4) Select from the list of color palettes a color to use for the Grid.
5) Click OK to save the changes and close the Options LibreOffice dialog.

Note
To save the color changes as a color scheme, click on Save and type a name in the
dialog that opens, then click OK.

Impress options
In the Options LibreOffice dialog, click the expansion marker on the left-hand side of LibreOffice
Impress to open a list of sections available for Impress.

General options
Select LibreOffice Impress > General to specify the general options for slide shows (Figure 5).
•

New document– Start with Template Selection – if selected, the Select a Template dialog opens whencreating a new presentation.

8| Chapter 11, Setting Up and Customizing ImpressFigure 5: Options LibreOffice Impress dialog - General page

Figure 6: Options toolbar•

Text objects– Allow quick editing – if selected, text can be edited immediately after clicking a text
object. If deselected, double-click to edit text. This mode can be activated by clicking
on Allow Quick Editing in the Options toolbar (Figure 6).
– Only text area selectable – specifies whether to select a text frame by clicking the text.
In the area of the text frame that is not filled with text, an object behind the text frame
can be selected. This mode can be activated by clicking on Select Text Area Only in
the Options toolbar.

•

Settings– Copy when moving – if selected, a copy is created when an object is moved while
holding down the Ctrl key. The same applies for rotating and resizing an object. The
original object remains in its current position and size.
– Use background cache – specifies whether to use the cache for displaying objects on
the master slide. This speeds up the display. Deselect this option to display contents
being changed on the master slide.
– Objects always moveable – when selected, it allows moving an object with Rotate
enabled. If this option is not selected, Rotate can only be used to rotate an object.
– Unit of measurement – determines the unit of measurement used in Impress.
– Tab stops – defines the spacing between tab stops.

•

Presentation– Enable Presenter Console – when selected, the Presenter Console opens forpresentations when using multiple displays.

•

Compatibility – these settings are valid for the current presentation only.
– Add spacing between paragraphs and tables – specifies that Impress calculates theparagraph spacing. Similar to Microsoft PowerPoint which adds the bottom spacing ofa paragraph to the top spacing of the next paragraph to calculate the total spacing
between both paragraphs. Impress utilizes only the larger of the two spacings.
Chapter 11, Setting Up and Customizing Impress | 9

– Use printer metrics for document formatting – specifies that printer metrics are applied
for printing and also for formatting the display on the screen. If this option is notselected, a printer independent layout is used for screen display and printing. If thisoption is set for the current document and the document is saved, for example, in anolder binary format, this option is not saved. If the file is then opened from the older
format, this option is set by default.

View options
Select LibreOffice Impress > View (Figure 7) to specify the Display options for the available
display modes.
•

Rulers visible – when selected, displays the rulers at the top and to the left of the work
area.

•

Helplines while moving – when selected, displays guides when moving an object.
Impress creates dotted guides that extend beyond the box containing the selected object
and covering the entire Workspace to help in positioning of an object. This mode can also
be activated by clicking on Helplines While Moving in the Options toolbar.

•

All control points in Bézier editor – displays the control points of all Bézier points if a
Bézier curve is selected. If this option is not selected, only the control points of theselected Bézier points are visible.

•

Contour of each individual object – Impress displays the contour line of each individual
object when moving an object. When an objects is being moved, this option shows if
there is any conflict with other objects in the target position. If this option is not selected,
Impress displays only a square contour that includes all selected objects.

Figure 7: Options LibreOffice Impress dialog - View page

Grid options
Select LibreOffice Impress > Grid (Figure 8) to specify the grid settings for Impress. Using agrid helps in determining the exact position of objects. The grid can also be set to line up with thesnap grid.
•Grid– Snap to grid – activates the snap function. If this option is selected and want to moveor create individual objects without snapping to the grid. This setting can be
temporarily deactivated by pressing the Shift key to deactivate Snap to grid whilst
moving the individual object. This mode can also be activated by clicking on Snap to
Grid on the Options toolbar.
– Visible grid – displays grid points on the screen. These points will not display or print
as part of a presentation.

10| Chapter 11, Setting Up and Customizing ImpressFigure 8: Options LibreOffice Impress dialog - Grid page•

Resolution– Horizontal – defines the measurement unit for the spacing between grid points on the
X-axis.
– Vertical – defines the measurement unit for the spacing between grid points on the
Y-axis.
– Synchronize axes – when selected, the measurement and spacing settings for X- andY-axes are synchronized for Resolution and Subdivision.

•

Subdivision– Horizontal – specify the number of intermediate spaces between grid points on the
X-axis.
– Vertical – specify the number of intermediate spaces between grid points on the
Y-axis.

•Snap– To snap lines – snaps the edge of an object being dragged to the nearest snap line
when the mouse button is released. This mode can also be activated by clicking on
Snap to Snap Lines on the Options toolbar.
– To the page margins – specifies whether to align the contour of the graphic object tothe nearest page margin. The cursor or a contour line of the graphics object must bein the snap range. This mode can also be activated by clicking on Snap to Page
Margins on the Options toolbar.
– To object frame – specifies whether to align the contour of the graphic object to theborder of the nearest graphic object. The cursor or a contour line of the graphics
object must be in the snap range. This mode can also be activated by clicking on
Snap to Object Border on the Options toolbar.
– To object points – specifies whether to align the contour of the graphic object to thepoints of the nearest graphic object. This only applies if the cursor or a contour line of
the graphics object is in the snap range. This mode can also be activated by clicking
on Snap to Object Points on the Options toolbar.
– Snap range – defines the snap distance between the cursor and the object contour. If
the cursor is nearer than the distance specified, the cursor snaps to a snap point.
Chapter 11, Setting Up and Customizing Impress | 11•Constrain Objects– When creating or moving objects – specifies that graphic objects are restrictedvertically, horizontally or diagonally (45°) when creating or moving them. This setting
can be temporarily deactivated by pressing and holding the Shift key.
– Extend edges – specifies that a square is created based on the longer side of arectangle when the Shift key is pressed before releasing the mouse button. This also
applies to an ellipse where a circle is created based on the longest diameter of theellipse. When this option is NOT selected, a square or a circle is created based on the
shorter side or diameter.
– When rotating – specifies that graphic objects can only be rotated within the rotation
angle that is selected. If an object is to be rotated outside the defined angle, press andhold the Shift key when rotating. Release the Shift key when the desired rotation angle
is reached.
– Point reduction – defines the angle for point reduction. When working with polygons,
this is useful to reduce editing points.

Print options
Select LibreOffice Impress > Print (Figure 9) to specify print settings for a presentation. See
Chapter 10 Saving Slide Shows, Printing, E-mailing, and Exporting for more information about
printing and the options available.
•

Page Options– Default – pages are printed at the default setting for printing.
– Fit to page – a slide is resized to fit the printed page, while maintaining the relative
positions of the objects on the slide.
– Tile pages – specifies that pages are printed in tiled format. If the pages or slides are
smaller than the paper, several pages or slides are printed on one page of paper.
– Brochure – elect this option to print the document in brochure format. Select Front toprint from the front to the back of a brochure. Select Back to print from the back to thefront of a brochure.
– Paper tray from printer settings – when selected, the paper tray used is defined in theprinter setup.

Figure 9: Options LibreOffice Impress dialog - Print page•

Print
– Page name – when selected, the page name is printed.

12| Chapter 11, Setting Up and Customizing Impress

– Date – when selected, the current date is printed.
– Time – when selected, the current time is printed.
– Hidden pages – when selected, any hidden pages in the slide show are printed.
•

Quality– Default – when selected, the slides are printed in color.
– Grayscale – when selected, the slides are printed as grayscale.
– Black & white – when selected, the slides are printed in black and white.

Customizing user interface
Impress menus, toolbars, and keyboard shortcuts can be customized by adding, deleting, or
modifying items in the menus, toolbars, and keyboard shortcuts that are used when creating
slides and slide shows. For more information on customizing the user interface, see the Getting
Started Guide.

Adding extensions
An extension is a package that can be installed into LibreOffice Impress to add a new function.
Although individual extensions can be found in different places, the official LibreOffice extension
repository is at https://extensions.libreoffice.org/. Some extensions are free of charge, whilesome are available for a fee. Check the descriptions to see what licenses and fees apply to eachextension. For more information on extensions, see the Getting Started Guide.

Chapter 11, Setting Up and Customizing Impress | 13