MEMORANDUM ON PERMISSION TO USE
NTCIR TASK PARTICIPANT TEST COLLECTION(FOR NTCIR WORKSHOP PARTICIPANTS)

This Memorandum is made and entered into this [] day [], year [] between the MedNLP Laboratory, a division of Design
School Kyoto University (hereinafter “MedNLP”) and _______________________________________________________________________________________________________________________________________________ (hereinafter “USER/USER’S RESEARCHGROUP”) with regard to the NTCIR-12 Medical Natural Language Processing for Clinical Document Task Participant Test Collection which
MedNLP provides at the NTCIR-12 Workshop .

Article 1. Description of Data
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Task Data is defined as data which appears in Section 1 of the Appendix attached herein.
Raw Submission Data is defined as data that the results which were submitted by task participants of the NTCIR-12 workshop that MedNLP joined.
Evaluation Data is data obtained by using the basic evaluation tools defined by MedNLP against “Raw Submission Data”.
Test Collection consists of the Document Data, Task Data., Raw Submission Data and Evaluation Data.

Article 2. Retention of Rights
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The copyright holders of Task Data are defined in Section 2 of the Appendix attached herein.
USER/USER’S RESEARCH GROUP retains all intellectual property rights relating to the technology and systems developed by USER/USER’S RESEARCHGROUP using the Test Collection.
MedNLP retains all intellectual property rights relating to analytical results obtained by MedNLP and improvements on the Test Collection and such made by
MedNLP based on data submitted by USER/USER’S RESEARCH GROUP.

Article 3. Permission for Use
MedNLP hereby permits USER/USER’S RESEARCH GROUP to use the Test Collection.

Article 4. Scope of Authorized Use
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USER/USER’S RESEARCH GROUP shall use Test Collection solely for the purpose of accomplishing tasks set out in the NTCIR Workshop and for the purposeof research related to the tasks until and inclusive of the last day of March 2017, the end of the term of NTCIR-12 Workshop.
USER/USER’S RESEARCH GROUP shall restrict uses of DATA are done only by the following Research Representative (hereinafter referred to as“Representative”) and by those who belong to the organization (regardless of its name, such as “laboratory”, “group” or “project”) that Representative is a memberof, and do research jointly with Representative or are graduate students and the like Representative supervises (hereinafter referred to as “Group”).
Research Representative:
Name:
Title:
Affiliation:

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USER/USER’S RESEARCH GROUP shall not sell, lend, publish, distribute, or make transmittable to a third party the Test Collection, copies of the Test Collection,or processed data which would enable a third party to reproduce the Test Collection.
USER/USER’S RESEARCH GROUP shall maintain a list of users and make this list available to MedNLP without delay upon request from MedNLP.

Article 5. Method of Provision
MedNLP will provide the Test Collection to USER/USER’S RESEARCH GROUP using a technologically appropriate method

Article 6. Presentation of Knowledge
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USER/USER’S RESEARCH GROUP may present research findings concerning knowledge obtained using the Test Collection provided that the aforementioned
presentation is within the limits of this Memorandum.
USER/USER’S RESEARCH GROUP may quote in part data included in the Test Collection if and only if the aforementioned data is required to describe
USER/USER’S RESEARCH GROUP’s own research. In such cases, USER/USER’S RESEARCH GROUP shall not violate the rights of the authors, publishers
and others protected by copyright.
When USER/USER’S RESEARCH GROUP shall present research findings concerning knowledge obtained using the Raw Submission Data and Evaluation
Data, USER/USER’S RESEARCH GROUP shall clearly mention USER/USER’S RESEARCH GROUP’s use of the data and clearly state the experimental
nature of the data and the data collection procedure of the data.
USER/USER’S RESEARCH GROUP shall always reference the NTCIR-12 workshop proceedings and clearly state in the paper, thesis or other presentation that
USER/USER’S RESEARCH GROUP presents: (a) USER/USER’S RESEARCH GROUP’s use of the Document Data and (b) USER/USER’S RESEARCHGROUP’s use of the Test Collection.
USER/USER’S RESEARCH GROUP shall submit to MedNLP: (a) a publication report including bibliographic information of the publication (the titles of thepublication, volume, pages, publishers’ names and dates), and (b) one (1) offprint or one (1) copy of the publication each time when USER/USER’S RESEARCHGROUP publishes the research results using the Test Collection or part of the Test Collection.
Before making public any information data developed using the Test Collection, USER/USER’S RESEARCH GROUP should receive consent in writing fromMedNLP in advance.
USER/USER’S RESEARCH GROUP shall not use evaluation results obtained through use of the Test Collection for profitable purposes including advertising,and/or defamatory or slanderous purposes.

Article 7. Duration of Memorandum
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This Memorandum shall be in effect from the date first above written until and inclusive of the last day of March 2017.
After expiration of effective term of this Memorandum, USER/USER’S RESEARCH GROUP shall promptly delete the Test Collection from any computer ormedia onto which it has been copied. USER/USER’S RESEARCH GROUP shall submit a document attesting to deletion of the data to MedNLP.
If the organizational structure of USER/USER’S RESEARCH GROUP or the affiliation of USER/USER’S RESEARCH GROUP is changed, USER/USER’SRESEARCH GROUP shall report the change to MedNLP without delay and, if necessary, shall sign another Memorandum.

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Article 8. Termination of Data Use
Notwithstanding the provisions of paragraph 1 of the preceding article, if there is a request to discontinue the use of data from MedNLP or the copyright holder of theTest Collection, or the use of data is deemed to be in violation of this Memorandum by USER/USER’S RESEARCH GROUP, USER/USER’S RESEARCHGROUP shall, upon instructions from MedNLP, immediately discontinue use of the Test Collection and promptly delete the Test Collection and all data obtained byprocessing the Test Collection from any computer or media onto which it has been copied. USER/USER’S RESEARCH GROUP shall submit a document attesting todeletion of the data to MedNLP.

Article 9. Submission of Reports
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USER/USER’S RESEARCH GROUP shall submit to MedNLP a report on research outcomes in accordance with procedures specified at the NTCIR-12Workshop.
USER/USER’S RESEARCH GROUP shall submit to MedNLP a report concerning research activities conducted by USER/USER’S RESEARCH GROUP
during the duration of this Memorandum using the Test Collection more than one month before the expiration date of effective term of this Memorandum.

Article 10. Exemption from Liability
MedNLP and the copyright holder of the Test Collection shall not for any reason whatsoever be responsible for losses arising from USER/USER’S RESEARCHGROUP’s use of the Test Collection.

Article 11. Undefined Issues
Should any issues undefined in this Memorandum arise, both parties shall confer in good faith and resolve such issues.

Article 12. Jurisdiction
All disputes relevant to this Memorandum shall be subject to the exclusive jurisdiction of the Tokyo District Court of Japan as court of first instance. The validity,construction and performance of this Memorandum shall be governed by, and interpreted in accordance with, the law of Japan.

Both parties hereto have caused this Agreement in duplicate to be executed by their duly authorized officers as of the date first above written.
Signed for and on behalf of

MedNLP:

Signature:
Name (in print):
Title:
Division:
Notice address:

MedNLP Laboratory
Social Computing Lab, Nara Institute of Science Technology___________________________________________________
Associate Professor Eiji Aramaki
Associate Professor
Social Computing Lab. The Graduate School of Information Science, Nara Institute ofScience Technology
8916-5 Takayama, Ikoma, NaraJAPAN
630-0192

Signed for and on behalf of

USER/USER’SRESEARCHGROUP:
Signature:___________________________________________________Name (in print):
Title:
Division:
Notice address:_____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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APPENDIX- NTCIR-12 Medical Natural Language Processing for Clinical Document
TASK PARTICIPANT TEST COLLECTION(FOR NTCIR WORKSHOP 12 PARTICIPANTS)

Section 1. A formal name is called NTCIR-12Medical Natural Language Processing for Clinical Document Test Data with, and the term of "Task Data", is defined asdata consists of dummy medical text data.
Section 2. MedNLP ,Igakushoin Co., Ltd. and Professor Katsuko Toba retains all rights under the Copyright Law relating to Task Data.

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