E-109-V01

Operational Manual for Reviewing
Employment Permit Application of Foreign
Sports Coaches and Athletes

Published in March 2020

Contents

1. Items of Job ...........................................................................2

2. Qualifications ......................................................................2

3. Documents for Application ...................................................4

4. Other Regulations ..............................................................10

Manual Instructions:This operational manual was published to make information public and improve thetransparency of reviewing operation. It is compiled in accordance with relevant
Laws and Regulations, but the reviewing criteria are still subject to the recent Laws
and Regulations. In order to flexibly response various categories of application, it
will be continuously added and revised then announced for any incomplete issue.

1Category E (Sports coach and athlete)
1. Items of Job(1) Sports coach (code 01)(2) Athlete (code 02)

2. Qualifications
SerialItem
No.
1
Qualificationsof foreign
sports coach2

Qualificationsof foreign
athleteRelevant Regulations

Examination Principles

According to Article 43 of
Review Standard, sports coachshall have one of the following
qualifications:
1. Holding a national sport coachcertificate issued by the
National Sport Association.
2. Being sports coach more than
2 years and recommended bynational (international) single
sports association (federation).
3. Holding a Teacher Certificate
for Coaching issued by theInternational Sports Federation
and recommended by thefederation.
4. Has demonstrated coachingability, and is recommended
by the International Sports
Federation (National Sports
Association)
5. Specializing in a certain sport,
or been recognized by thecentral competent authority inconsultation with the central
relevant sports authorities
agency as a special case forpromoting national sports
development or due to special
circumstances.
According to Article 44 of
Review Standard, athlete shallhave one of the following
qualifications:
1. Holding participation
certificate of international or
national sports events.
2. Being athlete more than 1
year and recommended bynational (international)

1. The job of coach shall meet the sports
item on the coach certificate. His/her
main job is to train athletes toparticipate events. As for fitness, yoga
and dance coaches who teach the publicin the fitness center or classroom, theyshall not be in the scope of sports
coach.
2. The national sports coach certificate is
not limited to be issued by our country
only. The sports coach certificate issued
by international single sports
association (federation) may berecognized as well.
3. The domestic single sports association(federation) shall be the institution
registered under Sports Administration,
Ministry of Education. For thoseinternational single sports associations(federation), we will verify online andwill invite the central competentauthority with jurisdiction for comment
if they don't exist or there is any doubt.

2

1. The actual working experiences ofathlete shall meet the sports item thathe/she applied. For basketball orbaseball athletes with working
experiences available at relevant
websites (e.g.: Major League Baseball,MLB), the document of the working
experiences may be recognized.
2. The national single sports association(federation) for recommendation ofSerial
No.

3

Item

Employerqualifications

Relevant Regulations

Examination Principles

single sports association
athletes is not limited to be registered(federation).
in our country only.
3. Specializing in a certain sport, 3. The domestic single sports association
or been recognized by the(federation) shall be the institution
central competent authority inregistered under Sports
consultation with the central
Administration, Ministry of
relevant sports authorities’
Education. For those international
agency as a special case forsingle sports associations, we will
promoting national sports
verify online and will invite the central
development or due to special
competent authority with jurisdiction
circumstances.
for comment if they don't exist or
there is any doubt.
According to Article 45 of
1. The school includes each public or
Review Standard, the employer
private elementary school, junior highshall have one of the following
school, high school, college, university
qualifications:and above.
1. School.
2. The government agency refers to
2. Government agency.
county (city) government or
3. Public welfare sports group.
administrative corporation.
4. The company with business3. The public welfare sports group refers
items relevant to sports.
to the non-profit groups that were
5. The institution or company
established by law to promoteparticipates sports events
recreational or competitional sports
held by national single sports 4. The business items in the company orfederation or association, andbusiness registration are relevant toprovides document of proof.
sports training, show and competition.
5. According to Article 21 of the Sports
Industry Development Act, an
individual of foreign nationality whoworks in the sports industry who comesto Taiwan to engage in short-termcommercial activities, give technicalcoaching, or give professional
performances and who has not been
employed by any employer in Taiwan
may do so on a visitor visa for up to
fourteen days, without being required
to apply for a work permit. Therefore,
those who are employed to engage insports shows or competitions in Taiwan
shall still apply for work permits inaccordance with the regulations.

33. Documents for Application
SerialDocuments
No.
1
Original receipt ofreviewing fee

Review Principles
1. The reviewing fee receipt may be
exempted since relevant info ofreviewing fee receipt should be
filled in the application form.
However, it shall be subject tothe case and the employer may
be asked to attach it. (According
to Announcement No.
10405118501 issued by Ministryof Labor on 23 September 2015)
2. Reviewing fee is NTD$500.

Notices
1.

2.

3.

4.

5.

6.

2

Application form

1. In the application form, required
fields include specify unit
(employer) name, unit seal(chop), case information (e.g.
work category, work content,

4

1.
2.

The reviewing fee for
employment of foreign
professionals is calculated byunit other than number ofapplicant. The application fromthe same company (work permit
application for more than 2
foreign workers) is required to
pay the reviewing fee $500
only.
The new employment andextension shall not be treated as
one application. Applicant shallapply separately and pay the
supplementary reviewing fee.
Those who apply for
information change do not needto pay reviewing fee. Those
who withdraw application will
not be refunded.
Those who overpay or underpay
reviewing fee or do not pay it atpost office will be asked to
repay it and attach original
receipt in accordance withregulations.
The refund method for overpaid(mistakenly paid) reviewing
fee: Employers shall fill out arefund application and attach
the original receipt of theoverpaid (mistakenly paid)
reviewing fee and the statementof cause to apply for a refund.
According to Announcement
No.0930450078 issued by
Ministry of Finance on
February 11th, 2004, profitseeking enterprises orprofessional practitioners who
pay for the reviewing fee for
applying work permit forforeign workers with postal
GIRO deposit slips may use thereceipt as expenses.
The application form of new
employment and extension shallbe separate.
The field of positive benefits offoreign professional

SerialNo.

Documents

Review Principles

2.
3.

3

Name list of
employed foreign
workers

1.

2.
3.
4.
5.
4

5

application type, payment
information, and mailingaddress), employer information(e.g. unit name, unified business
number, owner, unit seal (chop)and owner’s seal (chop),
employer qualifications, andcontacts), specific employment
reason, and positive benefits offoreign worker employment(extension application
excluded).
The name of application unit
shall be consistent with the sealof unit.
For those who entrust private
employment service agency for
applying, the name, registration
number, professionals, seals of
the agency and the owner andcontact phone number shall befilled in.
The required fields in the namelist include name of application
unit, unified business number,
English name, gender,
nationality (or area), date ofbirth, passport number,
employment period, education,monthly salary, title, work
content, and work address.
The personal information shallbe correctly filled in based on
passport.
The period of work and monthly
payroll shall be consistent withthat of list and contract.
The work address shall be theactual work address in Taiwan.
The seal of unit shall be affixed.
A photocopy of the owner’s ID
card, passport or alien
residence certificate shall be
attached.

Photocopy ofowner’s ID card,
passport or alien
residencecertificate

1.

Company
registration

1. Government agency and publicschool may not attach it.

2.

The owner’s ID card,
passport or alien residence
certificate shall be valid
during application.

5

Notices
employment shall be
specifically entered and relevantto the work. The extension
application is excluded.
3. The employer will be asked tocomplete the application if therequired fields are notcompletely entered.

1.
2.

1.

The field, “occupationalclassification code,” may not
be entered.
“Monthly salary” shall beentered with the actual amountspecified in an employment
contract signed between theemployer and the employedforeign worker or “as specified
in the contract.”

The owner shall be the sameowner specified in theemployer registration form (orinstitution establishment
certificate).
2. If the employer makes anapplication as a civil
association, the valid certificate
of elective owner shall be
attached separately.
For those employers such as banks,
insurers and others in accordanceSerialNo.

Documents(businessregistration) or
institution
registration
certificate

6Photocopy of
passport or ARC(Alien Resident
Certificate) of theemployed foreign
worker.

7

Photocopy of
employment
contract

Review Principles

Notices

2. The company shall attach
company establishment,
company change or businessregistration and operation items
shall meet Article 45 of Review
Standard (see employer
qualifications in thequalifications for details).
3. Non-profit sports associations
shall submit the establishment
certificate or registration
certificate. For first-time
applicants, the unified business
number notice shall be
submitted for verification.
1. The passport or ARC shall bevalid at the commencement dateof employment.
2. The personal information pageand shall be complete, clear andidentifiable.
3. It is not admitted for the resident
of mainland China to work in
Taiwan except those from Hong
Kong and Macau.

with relevant laws who are unable toregister sports as operation item,
they may issue statement as
replacement.

1. The name, work, employment
period and payroll of employedforeign worker shall be specified
in the employment contract withsignature of employer andemployee.
2. The work shall meet with thenature of athlete or sports coach.
3. Employment period:(1) The work period shall bewithin the employment period.
In case of any discrepancy, thework period shall apply.

(2) The attached employment
contract shall specify thestart date of employment, orthe effective date of theemployment contract shall6

1. Principally, the passport withwords such as travel document,
identify certificate or not
passport shall not be recognized.
2. The British passport withoverseas mark is for resident inHong Kong.
3. The empty page of passport orprevious passport may not be
attached.
4. If the passport number waschanged after issuance ofapproval letter, the application of
information change shall bemade separately.
The labor contract shall meet
regulations of R.O.C. Any labor
contract against them shall be
invalid.

SerialNo.

Documents

Review Principles

Notices

be upon the issuance of
employment permit inaccordance with the Civil
Code ( however, the list of
employed foreign workers
shall specify the start date of
employment).
8

Training program
during work in
TaiwanIt shall be attached for application ofsports coach.

9

Certificate ofsports coach

1. National sports coach certificate.
2. Certificate of being sports coachmore than 2 years and reference
letter by national (international)
single sports association.
3. Holding a Teacher Certificate
for Coaching issued by theInternational Sports Federation
and a recommendation letter by
the federation.

7

The training program shall include
name of foreign worker, training
object, intended competitions, time,location and courses, and shall meetthe nature of applied work.
1. Acceptable certificates of work
experience are as follows:(1) Certificates of work experienceissued by companies ororganizations (institutions) or
documents sufficient to prove
employment (including
personal profile, work content,
work period, name of company
or organization (institution),and seal of company ororganization (institution), witha director’s signature or seal
affixed).
(2) Competitions announced on theorganizers’ official websites(e.g. Major League Baseballand National Basketball
Association).
2. For foreign who had a work
permit, when applying for new
employment in the same work
category / work type and thesame sport category by a new
employer or apply for new
employment by the same
employer because of theinterruption of employment,
the documents listed on the left
can be exempted.
3.
Single case consultation(referring to Subparagraph 5,
Article 43 of Review
Standards) means employers
need not to submit proof
documents 1-4 after being
approved in consultation.

SerialDocuments
No.
10
Certificate ofathlete11

Original
employment
approval letter

12

Legal

Review Principles
1. Participation certificate ofinternational or national sports
events.
2. Certificate of being athlete morethan 1 year and reference letterby national (international) single
sports association (federation).
3. Specializing in a certain sport, or
been recognized by the centralcompetent authority inconsultation with the central
relevant sports authorities
agency as a special case forpromoting national sports
development or due to special
circumstances.

Notices

1. Acceptable certificates of work
experience are as follows:(1) Certificates of work experienceissued by companies ororganizations (institutions) or
documents sufficient to prove
employment (including
personal profile, work content,
work period, name of company
or organization (institution),and seal of company ororganization (institution), witha director’s signature or seal
affixed).
(2) Competitions announced on theorganizers’ official websites(e.g. Major League Baseballand National Basketball
Association).
2. For foreign who had a work
permit, when applying for new
employment in the same work
category / work type and thesame sport category by a new
employer or apply for new
employment by the same
employer because of theinterruption of employment, thedocuments listed on the left canbe exempted.
3. Case consultation (Subparagraph
3, Article 44 of the review
standards) means employers shallapply for each case and need not
submit proof documents in
Paragraphs 1 and 2 on the left if
approved in consultation.
1. The extension application shall
The extension application, according
be in continuous with theto Article 8, “Regulations on thepreviously approved
Permission and Administration of
employment period.
the Employment of Foreign
2. For extension application or info Workers”， requests, shall bechange application, originalsubmitted within 4 months before
employment approval letter shall the expiration of employment
be attached.
approval letter. For employment
period of less than 6 months, theemployer shall submit theapplication after 2/3 of theemployment period passed. Any
application submitted earlier will be
returned.
For a foreign worker under 20 years 1. The calculation of under 20

8SerialNo.

Documents

Review Principles

representative
consent andphotocopy of legal
representative’s
passportold, legal representative consent anda photocopy of legal representative’s
passport shall be attached.

Notices2.

3.

9years old is made from thecommencement date of
employment other thanapplication date. For a foreign
worker under 20 years old, thedocuments specified in thisparagraph shall be attached.
Legal representative consent
shall specify the name of
employer, work content offoreign worker, and date ofconsent (or employment
period).
If the legal representative isunable to attach his/her
passport, other documents suchas local ID card or driving
license which is enough toproof his/her identity may besubmitted instead.

4. Other Regulations
SerialItem
No.
1
Validity period of
the work permit

Relevant Regulations and
Description
According to Article 52 of
Employment Service Act, the longest
validity period of work permit is 3
years. The validity of work permit
shall be approved based on the above
regulation, application by theemployer and the signed contract.
For those would like to pick up in
person, please fill out and submit
your declaration of picking up in
person at the counter in the Ministryof Labor. Registered mail is not
accepted.

2

Declaration ofpicking up in
person3

Principle ofaffixing with seal

The seals of application unit andowner shall be affixed to each pageof an application. For photocopies
attached to the application, the words
of “in conformity with the original”
shall be noted.

4Document for
employmenttransfer

5

Chinesetranslation

According to Article 53 of
Employment Service Act, newemployer will be required to ensure
whether the foreign worker replaces
employer if he/she was employed byother employers during employment
application:
1. Yes: please provide termination
certificate between the foreign
worker and original employer or
ask original employer havetermination treatment.
2. No: it will be regarded as parttime work and documents may be
exempted.
Chinese translations of documents
submitted by the employer shall be
attached if the documents are notmade in Chinese. (Order No.
10705009021 issued by the Ministry10

NoticeMinistry of Labor may decide it on
the basis of the application of
employer and circumstance of thecase as well as visit or activate
consultation mechanism whennecessary.
Principally, the document attached by
the employer shall be affixed withthe seal of application unit andowner. However, except that theapplication and list shall be affixedwith official seal, the seal for otherdocuments in the application fromgovernment agency or school may bereplaced by the seal of unit or
department.
In principle, documents attached by
the employer shall be affixed withthe seals of application unit andowner. The application and list shallbe affixed with an official seal of agovernment agency or school, andthe seal of employer’s unit or
department may be affixed to otherdocuments.

For all required documents that are
made in foreign languages, abridgedtranslations may be submitted,
provided that the scope of abridgedtranslations shall include theSerial
No.

Item

6

Verification ofDocuments

7

The Principle ofHandling Late
Extension

Relevant Regulations and
Descriptionof Labor on February 9, 2018)

Noticenecessary content related to thequalifications specified in theregulations (e.g. name of employer,
name of foreign worker, work
content and title, employment period,and salary), and the issuer or signerof document, signer’s name and title,and date of signing (foreign name ofsigner shall be specified in the
Chinese translation). The abridgedtranslations shall not be contrary to
the facts contained in the original
documents.

1. If the attached documents are
made in Afghanistan, Algeria,
Bangladesh, Bhutan, Myanmar,
Cambodia, Cameroon, Cuba,
Ghana, Iran, Iraq, Laos, Nepal,
Niger, Nigeria, Pakistan, Senegal,
Somalia, Sri Lanka, Syria,
Philippines, Thailand, Vietnam,
Malaysia, or Indonesia, they shallbe certified by the representative
office of R.O.C. in thesecountries. (Order No.
10805088081 issued by the
Ministry of Labor on July 17,
2019)
2. If the attached documents are
made in the Mainland area, theyshall be authenticated by theinstitution set up or designated, orby the private organization
entrusted by the Executive Yuanin accordance with Article 7 of
the “Act Governing Relations
between the People of the Taiwan
Area and the Mainland Area.”
3. Attached documents other than
the above shall be handled inaccordance with Paragraph 3,
Article 7 of the Regulations on
the Permission and
Administration of the
Employment of Foreign Workers.
In case of any doubts, employers
may be asked to certify as
needed.
Please refer to Article 46-1,
1. In principle, the extension
Regulations on the Permission andapplication submitted after the
Administration of the Employment oforiginal employment period
Foreign Workers

11Serial
No.

8

Item

Review Days

Relevant Regulations and
Description

Days required to review theapplications for the employment offoreign workers are as follows(Announcement No. 1040516707
issued by the Ministry of Labor on
January 29, 2016):
1. Online application: If application
documents are complete, and boththe employer and the foreign
worker meet the stipulated
qualifications and conditions, theMinistry of Labor shall review theapplications within 7 working days
from the next day of receipt.
2. Written application: If application
documents are complete, and boththe employer and the foreign worker
meet the stipulated qualifications
and conditions, the Ministry ofLabor shall review the applications
within 12 working days from thenext day of receipt.

12

Noticeexpires shall be proceed as new
application.
2. Exception: the employer reapplies within 15 days from theprevious employment period
expiry (a letter of explanation
shall be attached and it is limited
to once only) in accordance to
Article 46-1 of Regulations on
the Permission and
Administration of the
Employment of Foreign Workers,
such application shall beapproved and the employment
period shall be traced (Notes
should be left on the system sothat such re-application won't be
accepted again.)
1. According to Article 43 of the
Employment Service Act, no
foreign worker may engage in workwithin the Republic of China
should his/her employer have notyet obtained a permit via
application therefore. The Ministryof Labor will grant the permit after
reviewing the employer’s
application, and the period of
employment permit starts from theemployment application date on orafter the issue date.
2. To avoid any violation of theaforesaid regulation, employers
shall apply early in consideration of
the review days required by
Ministry of Labor.