GLP-GEfIL Study Abroad Programs with Scholarships
Course Guidelines
6 January 2022

１．Overview
Study Abroad Programs is one of the key components of the GLP-GEfIL program. Students of GLPGEfIL will be offered to experience carefully selected abroad programs of top-class overseas
universities, other higher education institutions and/or internship opportunities in globalorganizations. Participating students will be able to meet and collaborate with peers andresearchers from all over the world, establish their own international networks, and experience apiece of student life at some of the most prestigious universities/organizations. Students of GLPGEfIL will get this opportunity twice through the course; once in year 3 and the other, in year 4.
The majority of the selected programs*1 will require high level of English language proficiency, i.e.
minimum score of TOEFL iBT 100 or IELTS 7.0 and a demonstrated strong motivation in the specificprogram (i.e. a motivational statement). It is the responsibility of GLP-GEfIL students to selectprograms carefully and with full understanding of the conditions required by the host university.
Thanks to the generous sponsorship of supporting companies, GLP-GEfIL students will receive
substantial scholarships towards the costs of their chosen abroad program.

*¹ For a list of the abroad programs offered in 2022, please see the document “2022 GEfIL Abroad Programs
List’.

２．Application Process and Schedule
Date
Nov 27, 2021

Students’ action, etc.
Announcement of 2022 Abroad Programs
Check the application guidelines.
・ Read the Student Handbook to know all the regulations about theAbroad Programs.
・ If you do not yet meet the required TOEFL or IELTS score or your test
results have expired, take the necessary English proficiency test.
・ For PHASE1 students, please complete and submit a Client Data Form
（取引先データ登録依頼書）by Dec 3.

Dec 11

Abroad Programs Information Session 1 for ALL GEfIL Students
・ Check out the details of the programs you wish to apply for (i.e. programwebsites, reports of past participants, etc.)
・ Ascertain whether you can participate in a program by referring to
your faculty’s class and examination schedule in 2022 as well as yourpersonal schedule.
・ Carefully read the application guidelines of your preferred destination.

Jan 21,

Deadline for submitting your requests and motivational statements for2022

the programFeb 4Results and feedback from GLP Office about 2022 Abroad program
destination.

Feb-May・Apply for the program, approved by the GLP Office, by directly contacting

1the host institution, where applicable.
・Take all the necessary measures that will enable you to participate in yourchosen summer school (e.g. apply for visa, etc.)
March 9Abroad Program Information Session 2・Host University Application Procedures; Insurance; GLP-GEfIL Procedures,etc. will be further explained.

Soon afterSubmit the Travel Schedule Information Sheet to GLP Office in order toyou purchaseapply for the MANDATORY Travel Insurance.

flight ticket・Those who submit travel schedule will receive insurance payment slip sent
directly from the insurance agent.
・After the insurance agent confirms your payment, you will receive theCertificate of Insurance in exchange.

After the・ Submit a document that certifies your participation in the abroad program

completion

as well as your report form into LPS within 2 weeks of completion of yourof theAbroad Program.

program・ Participate in the event/s for the sponsoring companies and present yourstudy achievements, etc.

３．Confirmation of UTokyo classes, examination and credits(1) In cases where you cannot attend classes at the University of Tokyo for a specified period,
the handling of such situations shall be determined by your faculty of affiliation. Pleasecheck with your faculty before applying to the abroad programs, as participation in the GLP-GEfIL
does not exempt you from your duties in your UTokyo major.

(2) If you already know who your supervisor will be in your faculty during the term, in which you will
be on the abroad program, you must obtain prior authorization from the supervisor. In cases
where you do not have a supervisor for that term, please consult with the relevant section of yourfaculty, with which you will be affiliated during the abroad program and obtain their approval.

(3) Credits or certificates will be issued after successful completion of the program by the hostinstitution. These credits will be counted as credits towards your GLP-GEfIL program. However,whether or not they are transferred as credits of the University of Tokyo is subject to the approvalof your faculty. If you want the credits or certificates transferred, please consult with your faculty
before submitting your application. Please also confirm the credit approval procedure with yourfaculty/department before applying.

４．Expenses and Scholarship(1) The amount of scholarship provided for use as a part of the tuition fee depends on the locationof the abroad program. Please check the amount, which varies between programs/courses, in the2022 GEfIL Abroad Programs List. The scholarship amount may vary or change depending on thenumber of days, etc. of the program you will join. Candidates must satisfy certain conditions toreceive a scholarship, but there might be cases, where a candidate may not be able to receive ascholarship see, for example, (4) and (5) below.

(2) As the tuition fee also varies between programs/courses, please check the 2022 GEfIL Abroad
Programs List or websites. You must pay all expenses exceeding the amount of thescholarship, which may include tuition, accommodation, airfare, class materials, visa and2

insurance, etc.

(3) In principle, the scholarship will be paid in the previous month prior to the start of your abroad
program. Please note that the scholarship (yen amount) is finally calculated on the basis of theTODAI exchange rate issued on the 1st day of the month prior to the start of your abroad program.
(e.g. if your abroad program is scheduled for the month of June, scholarship yen amount will becalculated at the TODAI exchange rate of May 1st .)(4) Please note that if you receive a scholarship from another organization or any other scholarshipinside UTokyo that does not allow recipients to receive other scholarships, the GLP-GEfIL program
cannot pay the scholarship amount to you.
(5) Recipients of the Japanese Government (MEXT) Scholarship are, in principle, not allowed to receive
other scholarships because of regulations of the Japanese Government (MEXT) Scholarship.
However, in case that the GEfIL scholarship is strictly limited to the use of tuition fee or airfare,
you might be able to receive the GEfIL scholarship as well. You must consult with the relevant
section of your faculty and the GLP Office well in advance for details.

(6) Students applying to programs held at universities in the US (e.g. Harvard, Stanford) are strongly
advised to apply, in addition to the GLP-GEfIL Program, for the scholarship offered by the U.S.based NPO “Friends of UTokyo, Inc.” (FUTI). FUTI is a separate organization from the University ofTokyo and therefore, conducts its own selection process. Applicants who wish to receive a FUTI
scholarship should check the FUTI website (http://www.friendsofutokyo.org/). (The FUTI
application process covers the period of January and February of 2022). Students are required toinform the GLP Office when applying for a FUTI scholarship.

(7)

If you should have financial problems that might prevent you from attending GLP-GEfIL AbroadPrograms, please let the GLP Office know as quickly as possible.

５．Internal Selection Process(1) The final deadline to submit abroad program requests to LPS
Jan 21 , 2022 23:59(2) Results and feedback regarding internal selection from the GLP OfficeFeb 4, 2022

23:59

(3) GEfIL students can go only once to one particular country and will have to choose a different
country for their second abroad program, e.g. if you go for your first abroad program to theUS, you will have to choose a different country for your second abroad program.

(4) If you need to withdraw your application before you are selected as a candidate due to unavoidable
circumstances beyond your control, immediately contact the GLP Office.

６．Post-Internal Selection Requirements【Preparation of Program Application and Travel Abroad Documents】(1) In some cases, there is very little time between the end of the internal selection process and thedeadline of the host institution’s summer program. You must, therefore, make sure that you areaware of the host program’s application deadline (see 2022 GEfIL Abroad Programs List) andprepare the necessary application documents even before you receive the result of the internalselection.

It is your responsibility to submit the required application documents to the hostinstitution by the deadline.

(2) It is the students’ responsibility to follow the instructions of the host institutions on participation
procedures, travel arrangements and visa application, and to obtain the latest information from3the host institution’s country embassy/consulate and other credible sources. Students areresponsible for all expenses incurred during this process. If they cannot participate in the programdue to insufficient documents, failure to check the deadline or other reasons, it is the students’
responsibility and the scholarship will not be paid to the students.
【Internal Preparation Process】(3) When the host institution has confirmed your place on its program, you must submit a copy ofthe document that clearly states the starting and ending dates of the acceptance period andthe tuition fee, such as acceptance permission from the host institution or a document(communication document, etc.) indicating the possibility of acceptance, after completing theapplication for the program.

(4) Confirm with the relevant office of your faculty to see if any study abroad procedures are necessary(such procedures differ by faculty).

(5) Contact academic supervisors and other faculty members before departing to avoid unnecessary
trouble in your faculty caused by participating in the program.

(6) Orientation and Info Session for all Abroad Program participants will be held on 9 March. All
students are required to participate unless there are unavoidable circumstances.

(7) Even students who passed the internal selection process will not receive a scholarship, if they arenot allowed to participate in the programs or they cannot participate in them due to procedural
failures.

(8) If you need to decline the scholarship offer for reasons beyond your control, immediately contact
the GLP Office by submitting a written request stating clearly the reasons for your withdrawal.

(9) When a scholarship recipient is found not to satisfy the previously mentioned eligibility
criteria or found to be inappropriate as a recipient, he/she will be ordered to return thescholarship amount already received, in whole or in part. When a scholarship recipientsuspends study abroad or takes a leave of absence, he/she may be ordered to return thealready paid scholarship amount, in whole or in part.
【Travel Insurance】(10) When chosen as scholarship recipient in the internal selection and the host institution has
confirmed your place on its summer program, you will be obliged to join the “Personal Accident
Insurance for Students Pursuing Study Abroad” provided by Japan Educational Exchanges andServices (JEES). Joining this insurance scheme is prerequisite to your participation in the summer
program abroad. You will have to pay for the cost of the insurance. Details as to how to join theJEES insurance scheme will be given to successful candidates.
・See also the JEES website:

http://www.jees.or.jp/gakkensai/daigaku.htm

・If you want to extend your stay abroad beyond the period of your abroad program, make sure
to include the entire period abroad in the JEES insurance scheme, so that you will be fully covered
for the entire period of your travel abroad.
【Information on Study Abroad and Risk Management】(11) For general information on study abroad and risk management, see the Todai Go Global website(https://www.u-tokyo.ac.jp/adm/go-global/ja/voyage-prep.html). Read the Overseas Travel Risk
Management Guidebook particularly carefully.
Due to regulations of the Junior Division, College of Arts and Science, Year 2 students going tospring/winter programs are required to take out the “OSSMA” (Overseas Student Safety ManagementAssistance) provided by Emergency Assistance Japan Co., Ltd. at their own expense. You must makepayment according to the UTokyo website, and report your payment as soon as possible. For details,4visit the OSSMA website at http://www.u-tokyo.ac.jp/res03/ossma.html and a relevant website of College of Arts
and Sciences at http://www.c.u-tokyo.ac.jp/zenki/voyage/index.html

Payment of OSSMA must be completed

one month prior to you departure. Proof of your OSSMA coverage must be send to the GLP Office, in order foryour scholarship to be paid out to you.

７．Program Participation Requirements(1) Fully comprehend the purpose of the summer program and strive to complete the courses withhigh academic achievements.

(2) Be conscious that as a selected student, you are a representative of the University of Tokyo. Abide
all laws, rules, regulations and manners of the host university and the country.

８．Post-Program Reporting(1) Students must submit a report of their studies abroad (in a prescribed format) to LPS within two
weeks of completing their abroad program.

(2) Abroad program scholarship recipients must participate in presentation and information events
as well as in meetings with sponsoring companies. Students may also be asked to cooperate byadvising students who wish to study abroad, promoting study abroad programs, and answering
questionnaire surveys. Unless there are unavoidable circumstances, all students are expected toparticipate.

９．Contact/Inquiries(1) Inquiries about GLP-GEfIL Abroad Programs and scholarships:
Office of the Center for the Development of Global Leadership Education(GLP Office) : glp-gefil.adm@gs.mail.u-tokyo.ac.jp
Global Leadership Education Program (GLP-GEfIL) website:
http://www.glp.u-tokyo.ac.jp/(2) Inquiries about academic affairs, such as credit transfer, at the university:
Relevant office of your faculty with which you will be affiliated during the abroad program
List of offices of faculties/graduate schools:
https://www.u-tokyo.ac.jp/adm/go-global/ja/contact-department.html(3) Inquiries about program details: Host institution of the programs (see their websites)5