Guidelines for Implementing Dual Degree (Cotutelle) Program

28 March 2023
Approved by the Educational Committee of SOKENDAI
These guidelines set out the requirements and procedures to be followed when implementing a
Dual Degree (Cotutelle) Program.
Cotutelle is a program in which one graduate student is enrolled in both SOKENDAI and an
overseas university at the same time, and receives joint research guidance from two faculty
members who belong to each university. Dissertation research is conducted under thesupervision of two official supervisors based on a framework agreement and an individual
agreement between the universities. Students who have fulfilled the completion requirements inadvance based on the agreement of both universities will be jointly reviewed for one dissertation
and awarded one degree (two diploma).

1.

Approval for program establishment and implementation

The department that intend to implement the Cotutelle program shall consult with the partner
university, and conclude a framework agreement. Procedures for concluding frameworkagreements are the same as those for general academic exchange agreement. With theconclusion of the framework agreement, SOKENDAI authorizes the establishment of the
Cotutelle program.
The framework agreement should include requirements for implementing Cotutelle program,
admission requirements for the students of the partner university, degree requirements,
arrangements for academic fees and financial support, and matters related to the conduct of
research, such as publication of research results, intellectual property and compliance. For moredetails, please refer to the framework agreement template.
Prior to the implementing the program, the student and the supervisors should discuss theresearch and teaching plan, and then an individual agreement that stipulates the details ofprogram implementation shall be concluded for each student. At SOKENDAI, the individual
agreement is reviewed by the department committee and approved by the executive director for
education, who authorizes the implementation of the Cotutelle program.
The individual agreement should include the subject of research, the period of research activities
at each university, the language used in writing the dissertation, the procedures for thesis
defense, the method and organization of thesis defense. In principle, an individual agreement will
be prepared by the semester in which the program begins, and will be signed by the heads of therelevant departments of both universities, the supervisors, and the student. For more details,
please refer to the individual agreement template.
2.

Program operation and implementation

Hereinafter, the university where the student originally enrolled will be referred to as the “homeuniversity”, and the partner university where joint research guidance will be implemented will bereferred to as the “host university”. The home university is responsible for the main operation of
the program based on cooperation with the host university. At SOKENDAI, the department towhich the student belongs is mainly responsible for the management and implementation of the
program.

3.

Acceptance and Dispatch of Students

In principle, students who wish to implement the Cotutelle Program must obtain the consent of
their supervisors at both universities before applying to their home university. If the home
university considers the application to be appropriate, the student will be recommended to thehost university. Students participating in the Cotutelle Program must meet the admission
requirements of the host university, and the host university may refuse admission if the student
does not meet the requirements.
When accepting students from the partner university to SOKENDAI, the admission requirements
for SOKENDAI must meet the following i and ii.
i.

In principle, students must be enrolled in a doctoral program at the host university during the
program period.

ii.

Students must meet the qualifications to apply for the doctoral program of SOKENDAI andhave to pass SOKENDAI`s entrance examination (General Admission or Special admissions
for applicants residing from overseas). It is possible to carry out a special selection of
applicants for Cotutelle program based on the special selection for privately-financed
international students applying from overseas.

The number of students (by grade and total number) that can be accepted and dispatched shallbe determined in a framework agreement so that the number is as balanced as possible.

4

Joint Research Guidance

One supervisor who jointly supervise the coursework and research guidance will be appointed
from each university per one student. Both supervisors confirm the research subject, the periodof research activities at the host university, the language used in writing the dissertation, etc. in
an individual agreement in advance.
Appointment of supervisors will be done in accordance with individual circumstance such as
academic exchanges and joint research between faculty members. Both universities shall jointly
take responsibility for the education and research guidance.

5

Program Duration

In principle, the duration of the Cotutelle Program shall be at least three years. SOKENDAI
students must include the latter three years of a five-year doctoral program or third-year doctoral
program in the program period. The program duration can be extended with reasonable grounds.
The procedures and maximum limits for extension shall be stipulated in advance in theframework agreement.
In principle, students shall conduct research at SOKENDAI for at least one year during the
program period. However, it does not have to be a continuous period of one year, and may be
the total of multiple periods. The supervisors shall arrange the best research plan for the student
and define the duration of research at each university in an individual agreement. However, If,
due to unavoidable circumstances, the period of dispatch from SOKENDAI to the partner
university is less than one year, it may be approved by agreement between both universities.

6

Status and Period of Enrollment at Host University

Students must be enrolled in the doctoral program of both universities as regular(degree-seeking) students throughout the program period. For SOKENDAI students, the period
of dispatch to the partner university can be included in the period of enrollment required forcompletion at SOKENDAI.
However, at SOKENDAI, students may not be enrolled for more than eight years in the case of
the five-year doctoral program and five or six years (depending on their department) in the caseof the three-year doctoral program.

7

Credits

Credit earned by SOKENDAI students at the partner university can be transferred toward
SOKENDAI`s completion requirements in accordance with SOKENDAI`s regulations. Whether
the credits earned at SOKENDAI can be transferred to the partner university depends on theregulations of the partner university and shall be stipulated in the framework agreement.

8

Thesis Defense

Students must meet the degree application requirements of both universities and submit one
dissertation to the joint thesis defense committee by the end of the program period.
Thesis defense will be conducted by the joint thesis defense committee composed of faculty
members from the both universities, and in principle, will be conducted at the home university. In
that case, it should be noted that the composition of the joint thesis committee satisfy (or not
conflict with) the relevant regulations of both universities. In case that faculty members of thepartner university are appointed as members of the joint thesis defense committee, they shall beconsidered as external members under the SOKENDAI degree regulations.
If necessary, the framework agreement shall stipulate the sharing of travel expenses andhonorariums for the joint thesis defense committee members belonging to the partner university.

9

Degree Conferment

Students who have fulfilled the completion requirements in advance based on the agreement will
be jointly reviewed for one dissertation and awarded one degree. Under the Coutelle system
implemented by SOKENDAI, two diplomas are issued from each institution (1 degree and 2
diplomas system).
The diploma shall include the name, title of the degree, the title of the dissertation, and thedoctoral program completed, as well as a statement that the degree was conferred as a result ofcompletion of a cotutelle program with the partner university.
The description shall be as follows.
“The doctoral research project leading to this degree was conducted under the dual doctoral
degree agreement between SOKENDAI and [partner institution]”
For research CV, please refer the example written below.

Doctor of Philosophy, The Graduate University for Advanced Studies, SOKENDAI, JAPAN(20XX)
Jointly supervised with XXXX University in (Nation) under the dual doctoral degree agreement
Dissertation title: “XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX

10 Tuition fee, Admission (Entrance) fee, Examination fee, Scholarships and other expenses
In principle, students pay tuition fee to the home university and tuition fee at the host university
shall be exempted during the program period. However, depending on the provisions of theframework agreement, the tuition fee for the term of stay at the host university may need to be
paid to the host university. In such cases, with regard to SOKENDAI students, tuition fee for thesemester corresponding to the period of stay at the partner university may be exempted or
covered by some kind of scholarship. In other words, in the Cotutelle Program, the home
university and the host university do not collect tuition fee at the same time in general. In addition,
students who are exempted from tuition fee for other reasons (e.g. financial reason) at
SOKENDAI are considered to be paying tuition fee to SOKENDAI.
Also, on the basis of reciprocity, the examination and admission (entrance) fees may be mutuallyexempted.
In principle, the travel expenses and living expenses related to the dispatch to the partner
university shall be borne by the student. However, SOKENDAI students can apply for andreceive support from SOKENDAI Research Dispatch Program when participating in the Cotutelle
Program. Please note that some universities require students to obtain scholarships or financial
support in order to offer Cotutelle Program.
The framework agreement shall clearly state the arrangements regarding travel fees, living fees
and insurance in addition to tuition fee, examination fee, admission (entrance) fee andscholarships as necessary.
In principle, expenses related to activities of the supervisors, such as travel expenses andadditional allowances shall be borne by the university to which the supervisor belongs. However,this shall not apply if otherwise stipulated in the framework agreement.

11 Modification
Students may withdraw from the Cotutelle Program in accordance with the procedures stipulated
in the framework agreement before submitting their thesis. In that case, the student may
continue the doctoral program at the home university, but may not continue the program at thehost university.
If both universities deem it necessary for research guidance or if there are other reasonablegrounds, they may change the supervisor or research topic.

12 Other
Handling of intellectual property, disclosure of research results, compliance, confidentiality
obligation, handling of personal information, procedures for program extension and cancellation,and procedures for amending and suspending framework agreements should also be stipulated
in advance in the framework agreement.

If a project that falls under the control of sensitive technologies for security export is included, it
must be stipulated in advance in the agreement and should be checked by the department incharge of each university.
When handling personal data of persons in the European Economic Area during this program, in
addition to complying with domestic laws and regulations, both universities must comply with
GDPR (the EU General Data Protection Regulation).
※This guidelines will be enforced from April 2023
[Notes]・This English translation is for reference purposes only.
In the event of any differences in meaning between the original Japanese version and thisEnglish translation, the original Japanese version takes precedence.
・In these guidelines, programs that are internal organizations of SOKENDAI (e.g., Molecular
Science Program) are referred to as "departments" for convenience.

【Attachment 1】Cotutelle Program Framework Agreement Template
DUAL DOCTORAL DEGREE (COTUTELLE) PROGRAM
FRAMEWORK AGREEMENT
Between
THE GRADUATE UNIVERSITY FOR ADVANCED STUDIES, SOKENDAI
Located at Shonan Village, Hayama, Kanagawa 240-0193 Japan
Represented by its President, Dr.
Hereinafter referred to as “SOKENDAI” on one hand,And(________________ (NAME OF PARTNER INSTITUTION))
Located at
Represented by its
Hereinafter referred to as “____________” on the other hand,
Hereinafter jointly referred to as the “Institutions” and singularly as the “Institution,”
Having regard to:
For SOKENDAI
School Education Act (Act No. 26 of March 31, 1947, Japan);Standards for Establishment of Graduate Schools (Ordinance of the Ministry of Education,
Science and Culture, No.28 of June 20, 1974, Japan);
Degree Regulations (Ordinance of the Ministry of Education, Science and Culture, No.9 ofApril 1, 1953, Japan);School Regulations of SOKENDAI (April 1, 2004); and,
Degree Regulations of SOKENDAI (April 1, 1989)
For ____________________________________________________________;_________________________________________________;_________________________________________________;_________________________________________________; and,_________________________________________________
This agreement is agreed upon the two institutions to set forth the terms and conditions for the
implementation of the Dual Degree (Cotutelle) Program. The agreement settles the general rulesof the program and such rules should be respected in all cases falling under this agreement. All
matters not regulated by this agreement fall under the MoU between SOKENDAI and___________, or the appropriate rules of each institution.
ARTICLE I. OBJECTIVE
The purpose of this agreement is to specify the general terms and conditions under which a
doctoral student from SOKENDAI studying at ___________ or the one from ___________
studying at SOKENDAI may be awarded, upon successful fulfillment of all requirements forgraduation at each institution, with a single doctoral degree, by the two institutions and certified
with two diplomas, one from each institution.
ARTICLE II. PROGRAM OUTLINE
The institution where students are originally enrolled is considered as their “home institution.”
Each student must start at the home institution at the beginning of their doctoral study.
Subsequently, the student enrolls in the "host institution" as a regular student that provides themwith joint supervision under the program.
2-1. Joint Supervision
The field of study for the student must be one for which both the home and host institutions canappoint a qualified research supervisor. Each institution must appoint one supervisor for each
student. The student’s research is meant to be guided in collaboration by the supervisors of thetwo institutions.
2-2. Program Duration
The research related to the doctoral thesis will be carried out in both institutions, in alternate
periods of similar length spent, at least one year in each institution as a general rule (this can be
cumulative). The total duration of the program is for three years. Such a duration can beextended by ___ year(s), but cannot exceed ___ years, in accordance with the rules in force atboth institutions. The exact mobility period (the schedule for the student’s research activities)
will be specified in the individual agreement.
2-3. Credit Exchange
Each institution can accept transfer of credits obtained by a student from the other institution,with no fee involved, in the accordance with the rules of each institution.
ARTICLE III. ADMISSIONS AND ENROLLMENT
Both institutions affirm and agree that a student participating in the program will be entitled tothe same rights and privileges and subject to the same rules, policies and discipline as otherenrolled students at the home and host institutions.
3-1. Number
The number of the program to whom this agreement is applied is no more than ___ students per
year, and no more than ___ students in total at the same time. The two institutions will admit abalanced number of students through this agreement.
3-2. Admissions
A student wishing to participate in the program under this agreement shall be selected by both
institutions. The student must comply with concrete admissions requirements.
The home institution will select candidates for the program first, among the students who havebeen admitted to or passed the entrance examination for the doctoral program of the homeinstitution. The candidates then will be screened by the host institution in accordance with its
admission requirements and regulations. The host institution reserves the right to denyadmissions to a student who does not meet the requirements.

The student must possess sufficient English language proficiency.
3-3. Status of the Students
The students, participating in the program, shall be admitted as a degree (regular) student at
SOKENDAI, and as a (regular student) at ___________. They should register each academic(semester/year) at both institutions until the (semester/year) in which they hold their defense.
3-4. Individual Agreement
For each student, before starting the program, a specific joint supervision agreement (Individual
Agreement for Dual Doctoral Degree (Cotutelle) Program will be determined in consultation
with research supervisors of both institutions. It will then jointly be signed by the authorized
representatives of each institution, the representative of each graduate school, the supervisors,
and the student.
Such an agreement will specify:
Name of the student
Names of the two supervisors, one from each institution
Subject of the research project
Provisional title of the doctoral thesis
Time framework (the schedule for the student’s research activities), including
appropriate duration of the periods the student spends in each institution
Criteria for the composition of the thesis defense committee
Degree to be awarded, upon successful completion of all the requirements, by each
institution
A template for such agreement is proposed in the Appendix.
ARTICLE IV. GRANTING A DEGREE
A student must follow the two institutions’ degree conferment requirements respectively inorder to be granted the Ph.D. (Doctor of Philosophy) degree by the two institutions and certified
with two diplomas, one from each institution (as described in Article I). The student’s academic
performance shall be evaluated according to the rules of both home and host institutions.
4-1. Doctoral Thesis
Each student shall complete a single doctoral thesis, together with its abstract, both written in
English, and submit it to a joint thesis defense committee (jury) to be examined.
4-2. Thesis Defense
A single joint thesis defense will be organized and held at the home institution, acknowledgedby as well as in accordance with the regulations of both institutions. The students will be given
an authorization to defend their thesis by the relevant authority of both institutions after they
complete the procedures described at Article__________ of the Individual Agreement for Dual
Doctoral Degree (Cotutelle) Program.
The thesis defense committee will be appointed by both institutions, shall be composed of______________, and shall comprise minimum/maximum (number) members, ensuring thebalanced representation of both institutions.

After the defense, the committee will complete and sign a report concerning the result of thethesis defense, written in English. The final grade of the defense is pass or fail.
In principle, the committee members’ travel and other expenses shall be borne by the student’s
home institution/by their own institution. The travel and other expenses for the external
members of the committee will be in charge of the institution where the defense takes place. An
online or TV conference and other similar systems may be used in defense as needed.
4-3. Diploma
After the thesis defense and on a positive assessment of the thesis defense committee, both
institutions deliver the single degree, in accordance with the regulations in force, with two
diplomas. Each diploma will bear the name of the student, the thesis title and the completed
doctoral program.
The diplomas shall explicitly mention that the doctoral degree has been awarded incollaboration with the other institution. The following statement will appear in a diploma,
SOKENDAI:
A diploma shall include the words, “The doctoral research project leading to this degree wasconcluded under the dual doctoral degree agreement between SOKENDAI and __________(host institution)”__________:A diploma shall include the words, “”ARTICLE V. FINANCIAL ARRANGEMENT AND FEES
5-1. Fees and Scholarship
Regardless of the place of study, the home institution shall hold the right to charge the students
for the entrance examination, admissions, and tuition fees. The host institution shall not collect
the above fees for the students.
In principle, the student shall cover the following expenses by themselves:
Visa application and travel expenses
Accommodations and other living expenses
Health insurance and medical expenses
Personal expenses such as books, printing/copying, and communication
Both institutions shall make efforts to financially support the program students by a scholarshipor grant, including the ones from a third party.
5-2. Student’s Insurance
The student will be required to show a proof of health insurance before attending the hostinstitution.
The host institution instructs the student to have: an insurance against any physical injuries thatthey may suffer when they are carrying out their research activities at the host institution; and, aliability insurance the covers legal responsibility of the student, as a policy holder, when thestudent damages to the property belonging to a third party or causes a third party’s injuries.
SOKENDAI:
A student is required to take out the Personal Accident Insurance for Students Pursuing
Education and Research (Gakkensai).
___________:
A student is required to take out ____________________________________.
ARTICLE VI. OTHER PROVISIONS
6-1. Intellectual Property
The titles of knowledge, inventions and discoveries belong to and generated solely by each
institution resulting from the research performed hereunder is and remains its property. The
agreement does not give to the other institution any right on the intellectual property.
The institution remains the owner of knowledge, inventions and discoveries that could be
resulted from the research in its laboratory during the stay of a student at the other institution.
The titles of knowledge, inventions and discoveries generated jointly by the two institutions
resulting from the research performed hereunder shall be discussed on a case-by-case basis.
The titles of knowledge, inventions and discoveries generated by the program student under the
research activities will belong to the student and shall be available for further development anddissemination. Students’ research results shall be protected according to national laws in force ineach country. Both institutions can stipulate a specific agreement for its protection, development,
and dissemination.
6-2. Confidentiality and Publication
Each institution undertakes not to disclose to any third party any information, data, knowledge,
documents or other materials disclosed each other under this agreement, which has been statedin writing to be confidential. The obligation shall remain in force for a period of (number) years.
Both institutions agree to collect, process, use, disclose and otherwise manage personal
information of the students only for the purposes of fulfilling their obligations under thisagreement.
Both institutions recognize that the copyright of the doctoral thesis belongs to the student. The
thesis shall be released to the public in the accordance with the rules of each institution. The
institutions also inform each other about the deliverables of the research projects (such as
written publication, oral communication and reports) undertaken during the stay of a student at
the other institution.
6-3. Conflict Resolution
Both institutions will amicably consult with each other and attempt to resolve conflicts, disputes
or misunderstandings that arise in the administration of this agreement or any subsequent
associated agreements.

6-4. Duration, Extension, Termination and Amendment
This agreement will remain effective for a period of five years starting the later date of thesigning indicated below by the institutions hereto. Its period of validity may be extended bymutual agreement.
Either institution may, by giving six months written notice to the other institution, terminate thisagreement during its period of validity.
The provisions of this agreement may be amended at any time with the mutual consent of theinstitutions in writing.
The termination, expiration and amendment of this agreement will not affect the terms ofactivities ongoing at the time of notification of termination, expiration and amendment unlessotherwise agreed between the institutions.
6-5. Language and Number of Copies
This agreement is executed in duplicate in English (two signed identical copies), both of whichshall be deemed as originals. Each institution will retain one copy.
______________________________________________________________Dr.
President,
The Graduate University
for Advanced Studies, SOKENDAI

Dr.

Date:

Date:

President,

【Attachment 2】Cotutelle program Individual Agreement Template
INDIVIDUAL AGREEMENT FOR
DUAL DOCTORAL DEGREE (COTUTELLE) PROGRAM
BetweenGRADUATE INSTITUTE FOR ADVANCED STUDIES,THE GRADUATE UNIVERSITY FOR ADVANCED STUDIES, SOKENDAI
Located at Shonan Village, Hayama, Kanagawa 240-0193 Japan
Represented by its President,
Hereinafter referred to as “SOKENDAI” on one hand,
And
SCHOOL OF(________________ (NAME OF PARTNER INSTITUTION))
Located at
Represented by its
Hereinafter referred to as “____________” on the other hand,
Hereinafter jointly referred to as the “Institutions” and singularly as the “Institution,”
Concerning[Mr/Ms] [full name of the student], born on [date, month, year] at/in [birth place, country],[citizenship] citizenship.
-

School of ____________, SOKENDAI and School of ____________, ______________
have entered into the Dual Doctoral Degree (Cotutelle) Program Framework Agreement,
signed on (date).
This individual agreement is exchanged under the Framework Agreement and thestipulation shall follow the regulations detailed in the agreement.
Both institutions share an ongoing commitment to cooperative research collaboration.
The student under the Dual Doctoral Degree (Cotutelle) Program fromSOKENDAI/____________ desires to undertake a doctoral degree jointly supervised by
SOKENDAI and _________________.
The institutions have agreed to enter into a program arrangement for the student on theterms set out in this agreement.

Article 1. Details of the Program(1) Provisional title of the doctoral thesis proposed at the start of the program:(2) The student will be jointly supervised by the following faculty members:
SOKENDAI:(Name, Title)
Graduate Institute for Advanced Studies
Email address:__________________:

(Name, Title)
School of _________________
Email address:(3) The subject(s) of the student’s research project to be carried out in both institutions is/are:_____________________________________________________________________
Article 2. Research Period
The total duration of the program is for three years. Such a duration can be extended by ___year(s), but cannot exceed ___ years, in accordance with the rules in force at both institutions.
The periods of study at each institution are:1st Year:
From (month/year) to (month/year) at SOKENDAI/____________
From (month/year) to (month/year) at ____________/SOKENDAI
2nd Year:
From (month/year) to (month/year) at SOKENDAI/____________
From (month/year) to (month/year) at ____________/SOKENDAI
3rd Year:
From (month/year) to (month/year) at SOKENDAI/____________
From (month/year) to (month/year) at ____________/SOKENDAIArticle 3. Registrations, Student Status and Fees
As of (date), the student is registered as a regular/degree student for the doctoral program at
SOKENDAI. As of (date), the student is registered as a regular/degree student for the doctoral
program at ____________.
The student pays fees for the entrance examination, admissions and tuition only to
SOKENDAI/____________ (the home institution).
Article 4. Program Requirements
SOKENDAI:
Completing at least eight credits from Special Subjects of the Department of____________, and Common Specialized Subjects of the School of ____________. Theseeight credits may include up to four credits from other Departments’ subjects, the subjectsof the Interdepartmental Program except Freshman Course, and other universities’courses/subjects.
Completing two credits of Freshman Course in the Interdepartmental Program.
____________:
Article 5. Thesis Defense(1) Writing of the Thesis
The student will complete a single doctoral thesis, together with its abstract, both written inEnglish.
(2) Preliminary Thesis Review
Before the defense, the supervisors of both institutions shall cooperate in reviewing a thesis.
(3) Defense Committee Members/Juries
The thesis defense committee will be appointed by both institutions, shall be composed of______________, and shall comprise minimum/maximum (number) members, ensuring thebalanced representation of both institutions.
The committee includes (number) external members not belonging to either institution.
The committee will nominate a chairman who must be a professor or equivalent.
(Number) of the members must belong to SOKENDAI. The student’s supervisor listed at Article
1 cannot be a chairman.
(Number) of the members must belong to ____________. The student’s supervisor listed at
Article 1 cannot be a chairman. / The supervisor(s) shall participate in the discussion but not in
the evaluation in the committee.
(4) Defense
A single thesis defense will be organized and held at SOKENDAI/____________ (the homeinstitution). The defense will be held in English. A public presentation of the thesis must be held
as part of the thesis defense.
After the defense, the chairman will prepare the proceedings and defense report concerning theresult of the thesis defense, written in English, and cosigned by all the defense committee
members. The proceedings must be sent to (the other institution). The final grade of the defense
is pass or fail.
(5) Deposit of the Thesis
SOKENDAI:The thesis abstract and the defense report must be published at the SOKENDAI Repository
within three months from the conferment of degree.
The thesis must be published at the SOKENDAI Repository within one year from theconferment of degree; however, the publication may be an abridged version instead of thefull version only if the School/Department approves it for an unavoidable reason.
____________:
Article 6. Degree and Diploma
In accordance with the regulations in force in each institution and country and on the basis of
the report on the single defense, the student will be awarded the Doctor in/of ____________ by____________, and a degree of Doctor of Philosophy by SOKENDAI.
The diplomas shall explicitly mention that the doctoral degree has been awarded incollaboration with the other institution. The following statement will appear in a diploma,
SOKENDAI:“The doctoral research project leading to this degree was concluded under the Dual Doctoral
Degree agreement between SOKENDAI and __________ (host institution)”__________:“______________________________________________________________________________________”
Article 7. Financial and Other Arrangements(1) Student’s Scholarship and Expenses
During the stay at SOKENDAI, the student will be partially financed by ___________________.
SOKENDAI and its affiliated institution will assist the student in applying for research assistant,scholarships, grants and/or other funds to support the student’s study and living, as the student
will make reasonable efforts to secure the fund to support research and education. The student
will take out the Personal Accident Insurance for Students Pursuing Education and Research(Gakkensai), and if the stay will be longer than three months, National Health Insurance.
During the stay at ____________, will be financed by ___________________. The student will
receive funding in the monthly ______________ (EURO/USD), the whole time throughout thestay in ____________. The student will be given (Insurance/Social Security, etc.).
Travel expenses and accommodation is at the student’s expenses, though as the student’s
doctoral work will take place at both institutions, the respective periods of residence will becoordinated with the supervisors from both institutions.
(2) Travel Expenses for the Thesis Defense
Travel expenses of the external members of the thesis defense committee will be covered by_______________.
Travel expenses of the members of the thesis defense committee from SOKENDAI will becovered by ______________.
Travel expenses of the members of the thesis defense committee from ____________ will becovered by ______________.
Article 8. Amendment and Termination of the Agreement(1) Any amendment or modification of this agreement must be set forth in writing and needs
prior approval from both institutions. It will complement this agreement as an addendum.
(2) If the student wants to withdraw from the program, the student must request it in a writtenfrom to both institutions. After the request is accepted by both institutions, this agreement will
be terminated.
(3) If the student does not register to either of the institutions, for the period of _____
semester(s)/academic year(s), this agreement will be terminated. In such cases, the institutions
undertake to inform each other in writing as soon as possible (e.g. non-registration of thestudent).
(4) Either institution can terminate this agreement, if the student violates any rules orregulations of either institution; or if the student fails to make satisfactory academic progress
and the institutions’ reasonable efforts dealing with the issues have not been effective.

(5) After the agreement is terminated, the student can continue their doctoral studies at the homeinstitution, but the degree awarded by the home institution should not mention the fact of thedual doctoral degree (cotutelle) in the diploma.
Home institution

Host institution______________________________________________________________Dr.
President
The Graduate University
for Advanced Studies, SOKENDAIDr.
President

Date:

Date:

______________________________________________________________

Dr.
Dean,
Graduate Institute for Advanced Studies
The Graduate University
for Advanced Studies, SOKENDAI

Dr.
Dean,

Date:

Date:

School of______________________________________________________________Dr.
Supervisor,
Graduate Institute for Advanced Studies
The Graduate University
for Advanced Studies, SOKENDAIDr.
Supervisor,
School of

Date:

Date:

_______________________________
Mr./Ms. (Student)
Graduate Institute for Advanced Studies
The Graduate University
for Advanced Studies, SOKENDAI
Date: