Getting Started GuideAAppendix
Keyboard Shortcuts

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Authors
Peter Hillier-Brook
Jean Hollis WeberFeedback
Please direct any comments or suggestions about this document to:authors@user-faq.openoffice.org

Publication date and software version
Published 5 January 2010. Based on OpenOffice.org 3.2.

You can download
an editable version of this document fromhttp://oooauthors.org/english/userguide3/published/

Contents
Copyright............................................................................................... 2Introduction........................................................................................... 4Choosing menu items using the keyboard..........................................4
Using shortcut keys in dialogs............................................................4Interrupting macros............................................................................ 5
Function key shortcuts........................................................................... 5General shortcut keys for OpenOffice.org..............................................5

Keyboard Shortcuts

3Introduction
You can use OpenOffice.org (OOo) without requiring a pointing device,
such as a mouse or trackball, by using its built-in keyboard shortcuts.
Tasks as varied and complex as docking and un-docking toolbars andwindows, or changing the size or position of objects, can all beaccomplished with only a keyboard.
OOo has a general set of keyboard shortcuts, available in allcomponents, and a component-specific set directly related to the workof that component (Writer, Calc, Impress, Draw, and Base). Thisappendix lists some of the most common general shortcuts. For
component-specific shortcuts, see the relevant component guide orthe OOo Help.
For help with OOo’s keyboard shortcuts, or using OOo with a keyboard
only, search the OOo Help using the “shortcut” or “accessibility”
keywords.
In addition to using the built-in keyboard shortcuts listed in thisAppendix, you can define your own. See Chapter 14 (CustomizingOpenOffice.org) for instructions.

Note

Some of the shortcut keys may be assigned to your desktopsystem. Keys that are assigned to the desktop system are notavailable to OOo. Try to assign different keys either for OOo(described in Chapter 14), or for your desktop system (see yoursystem’s documentation).

Choosing menu items using the keyboard
Some of the characters shown on the menu bar are underlined. Youcan open the menus by pressing the underlined character together
with the Alt key. Once the menu is opened, you can access menu items
by pressing the underlined character key.

Using shortcut keys in dialogs
When you open any dialog, one element (such as a button, an option
field, an entry in a list box, or a checkbox) is highlighted or indicatedby a dotted box around the field or button name. This element is said
to have the focus on it.
If the focal point is a button, pressing Enter runs it as if you had
clicked it with the mouse. A checkbox is toggled on or off by pressing
the spacebar. If an option field has the focus, use the arrow keys to4

Keyboard Shortcuts

change the activated option field in that area. Press the Tab key to gofrom one element or area to the next one, or press Shift+Tab to go in
the reverse direction.
Press Esc to close the dialog without saving changes or activating any
commands.

Interrupting macros
To terminate a macro that is currently running, press Shift+Ctrl+Q.

Function key shortcuts
Shortcut Keys
F1

ResultStarts the OpenOffice.org Help.
In the OpenOffice.org Help: jumps to main help page.

Shift+F1

Activates What’s This? (extended tip) help for themouse pointer, which turns into a question mark.
Move the pointer over an item (command, icon orcontrol) to view the extended tip.

Shift+F2

Displays an extended tip for the item (command, iconor control) currently selected by using the keyboard.

Ctrl+F4 or Alt+F4

Closes the current document. Closes OpenOffice.org
when the last open document is closed.

F5Opens the Navigator window.

F6

Sets focus in next subwindow.

Shift+F6

Sets focus in previous subwindow.

F10

Activates the first menu (File menu).

Shift+F10

Opens the context (pop-up) menu.

F11

Opens the Styles and Formatting window.

General shortcut keys for OpenOffice.org
Shortcut Keys

ResultEnter

Activates the focused button in a dialog.

Esc

Terminates the action or dialog. If in OpenOffice.org
Help: goes up one level.

Spacebar

Toggles the focused checkbox in a dialog.

Arrow keys

Changes the active control field in an option sectionof a dialog.

General shortcut keys for OpenOffice.org

5Shortcut Keys

ResultTab

Advances focus to the next section or element in adialog.

Shift+Tab

Moves the focus to the previous section or element
in a dialog.

Alt+Down Arrow

Opens the list of the control field currently selected
in a dialog. This shortcut applies to combo boxes
and to icon buttons with pop-up menus. Close an
opened list by pressing the Esc key.

Del

Deletes the selected items into the recycle bin.

Shift+Del

Deletes the selected items without putting them in
the recycle bin.

Backspace

When a folder is shown: goes up one level (goesback).

Ctrl+M

Removes direct formatting from selected text orobjects (as in Format > Default Formatting).

Ctrl+Alt+Shift+V

Pastes unformatted text from the clipboard. The
text takes on the format that exists at the insertion
point.

Enter (if an OLE
object is selected)

Activates the selected OLE object.

Enter (if a drawingobject or text object isselected)

Activates text input mode.

Ctrl+O

Opens a document.

Ctrl+S

Saves the current document.

Ctrl+N

Creates a new document.

Shift+Ctrl+NOpens the Templates and Documents dialog.

Ctrl+P

Prints the document.

Ctrl+Q

Exits the application.

Ctrl+X

Cuts the selected items.

Ctrl+C

Copies the selected items.

Ctrl+V

Pastes from the clipboard.

Ctrl+Shift+V

Opens the Paste Special dialog.

Ctrl+A

Selects all.

Ctrl+Z

Undoes last action.

Ctrl+Y

Redoes last action.

Ctrl+Shift+Y

Repeats last command.

Ctrl+F

Calls the Find & Replace dialog.

6

Keyboard Shortcuts

Shortcut Keys

ResultCtrl+Shift+F

Searches for the last entered search term.

Ctrl+Shift+J

Toggles the view between fullscreen mode andnormal mode in Writer or Calc.

Ctrl+Shift+R

Refreshes (redraws) the document view.

Ctrl+Shift+I

Enables or disables the selection cursor in read-onlytext.

Ctrl+I

Applies the Italic attribute to the selected area or
the word in which the cursor is positioned.

Ctrl+B

Applies the Bold attribute.

Ctrl+U

Applies the Underlined attribute.

General shortcut keys for OpenOffice.org

7