GLP-GEfIL Study Abroad Programs with Scholarships
Course Guidelines
1 December 2018

１．Overview
Study Abroad Programs are one of the key components of the GLP-GEfIL program. Students ofGLP-GEfIL will be offered to experience carefully selected abroad programs of top-class international
universities, other higher education institutions and/or internship opportunities in globalorganization. Participating students will be able to meet and collaborate with peers and researchers
from all over the world, establish their own international networks, and experience a piece ofstudent life at some of the most famous international universities/organizations. Students of GLPGEfIL will get this opportunity twice through the course; once in year 3 and the other, in year 4.
The majority of the selected programs*1 will require high level of English language proficiency, i.e.
minimum score of TOEFL iBT 100 or IELTS 7.0 and a demonstrated strong motivation in the specificsummer program(i.e. letter of motivation). It is the responsibility of GLP-GEfIL students to selectprograms carefully and with full understanding of the conditions required by the host university.
Thanks to the generous sponsorship of supporting companies, GLP-GEfIL students will receive
substantial scholarships towards the costs of their chosen abroad program.

*¹ For a list of the abroad programs/internships offered in CY2019, please see the document “2019 GEfIL
Abroad Programs List’.

２．Application Process and Schedule
DateStudents’ action, etc.

Dec 1

Announcement of 2019 Abroad Programs(Orientation

Check the application guidelines.

Day)・ If you do not yet meet the required TOEFL or IELTS score or your test
results have expired, take the necessary English proficiency test.
・ As for Client Data Form（取引先データ登録依頼書）, please complete andsubmit on Dec 8 (JK Phase-1)

Dec 8

Abroad Programs Information Session 1 for ALL GEfIL Students(JK Phase-1)

・ Check out the details of the summer/spring program you wish to apply
for (i.e. program websites, reports of past participants etc.)
・ Ascertain whether you can participate in a summer/spring program
by referring to your faculty’s class and examination schedule in 2019as well as your personal schedule.
・ Carefully read the application guidelines of your preferred destination.

Dec 14

Deadline for submitting your request and motivational statement forPhase 2 Fieldwork and Winter/Spring 2019 GEfIL Abroad Program inGeneva

Jan 16

Deadline for submitting your request onto the LPS

Jan 25Results and feedback from GLP Office about 2019 Abroad program
destination.

Feb-May・Apply for the program by directly contacting the host institution, where1

applicable.
・Take all the necessary measures that will enable you to participate in yourchosen summer school (e.g. apply for visa, etc.)
February

6Abroad Program Information Session 2・Host University Application Procedures; Insurance; GLP-GEfIL Procedures,etc. will be explained.

Soon afterSubmit the Travel Schedule Information Sheet to GLP Office in order toyou purchaseapply for the mandatory Travel Insurance.

flight ticket・Those who submit travel schedule will receive insurance payment slip sent
directly from the insurance agent.
・After the insurance agent confirms your payment, you will receive theCertificate of Insurance in exchange.
Contract with Overseas Students Safety Management Assistance(OSSMA). Year 2 GEfIL students going abroad for spring/winter program
must apply for OSSMA due to regulations of the Junior Division, Collegeof Arts and Sciences.
・ For

details,visit

theOSSMAwebsiteat

http://www.u-tokyo.ac.jp/res03/ossma.html and a relevant website of College of Arts
and Sciences at http://www.c.u-tokyo.ac.jp/zenki/voyage/index.html
Payment of OSSMA must be completed one month prior to you
departure. Proof of your OSSMA coverage must be send to the GLP Office,in order for your scholarship to be paid out to you.
After the・ Submit a document that certifies your participation in the abroad program

completion

as well as your report formof theAbroad Program.

programinto LPS within 2 weeks of completion of your・ Participate in the event/s for the sponsoring companies and present yourstudy achievements, etc.

３．Confirmation of UTokyo classes, examination and credits(1) In cases where you cannot attend classes at the University of Tokyo for a specified period,
the handling of such situations shall be determined by your faculty of affiliation. Pleasecheck with your faculty before applying to the abroad programs, as participation in the GLPGEfIL Project does not exempt you from your duties in your UTokyo major.

(2) If you already know who your supervisor will be during the term, in which you will be on theabroad program, you must obtain prior authorization from the supervisor. In cases where you do
not have a supervisor for that term, please consult with the relevant section of your faculty, withwhich you will be affiliated during the abroad program and obtain their approval.

(3) Credits or certificates will be issued after successful completion of the program by the hostinstitution. These credits will be counted as credits towards your GLP-GEfIL program. However,whether or not they are transferred as credits of the University of Tokyo is subject to the approvalof your faculty. If you want the credits or certificates transferred, please consult with your faculty
before submitting your application. Please also confirm the credit approval procedure with yourfaculty/department before applying.

2

４．Expenses and Scholarship(1) The amount of scholarship provided for use as a part of the tuition fee depends on the locationof the abroad program. Please check the amount, which varies between programs/courses, in the2019 GEfIL Abroad Programs List. The scholarship amount may vary or change depending on thenumber of days, etc. of the program you will join. Candidates must satisfy certain conditions toreceive a scholarship, but there might be cases, where a candidate may not be able to receive ascholarship see, for example, (4) and (5) below.

(2) As the tuition fee also varies between programs/courses, please check the 2019 GEfIL Abroad
ProgramsList or websites. You must pay all expenses exceeding the amount of the scholarship,
which may include tuition, accommodation, airfare, class materials, visa and insurance, etc.

(3)

In principle, the scholarship will be paid in the previous month to the start if your Abroad
Program. Please note that the scholarship (yen amount) is finally calculated on the basis of TODAI
exchange rate issued on the 1st day of the month prior to the start of your Abroad Program. (e.g.
if your Abroad Program is scheduled for the month of June, scholarship yen amount will becalculated at the TODAI exchange rate of May 1st .)(4) Please note that if you receive a scholarship from another organization or any other scholarshipinside UTokyo that does not allow recipients to receive other scholarships, the GLP-GEfIL program
cannot pay the scholarship amount to you.
(5) Recipients of the Japanese Government (MEXT) Scholarship are, in principle, not allowed toreceive other scholarships because of regulations of the Japanese Government (MEXT) Scholarship.
However, in case that the scholarship is strictly limited to use of tuition fee or airfare, you might
be able to receive the GEfIL scholarship as well. You must consult with the relevant section ofyour faculty and the GLP Office well in advance for details.

(6) Students applying to programs held at universities in the US (e.g. Harvard, Stanford) are strongly
advised to apply, in addition to the GLP-GEfIL Program, for the scholarship offered by the U.S.based NPO “Friends of UTokyo, Inc.” (FUTI). FUTI is a separate organization from the University ofTokyo and therefore, conducts its own selection process. Applicants who wish to receive a FUTI
scholarship should check the FUTI website (http://www.friendsofutokyo.org/). (The FUTI
application process will start around mid-January and close around mid-February).

(7) If you should have financial problems that might prevent you from attending GLP-GEfIL Abroad
Program, please let the GLP Office know as quickly as possible.

５．Internal Selection Process(1) The final deadline to submit Abroad program requests to LPS
Jan 16 , 2019

23:59

(2) Results and feedback regarding internal selection from the GLP Office
Jan 25, 2019

(3)

23:59

GEfIL students can go only once to one particular country and will have to choose adifferent country for their second abroad program. E.g. if you go for your first abroad program
to the US, you will have to choose a different country for your second abroad program.

(4)

If you need to withdraw your application before you are selected as a candidate due tounavoidable circumstances beyond your control, immediately contact the GLP Office.

3

６．Post-Internal Selection Requirements【Preparation of Program Application and Travel Abroad Documents】(1) In some cases, there is very little time between the end of the internal selection process and thedeadline of the host institution’s summer/spring program. You must, therefore, make sure thatyou are aware of the host program’s application deadline (see 2019 GEfIL Abroad ProgramsList)and prepare the necessary application documents even before you receive the result of theinternal selection. It is your responsibility to submit the required application documents to thehost institution by the deadline.

(2) It is the students’ responsibility to follow the instructions of the host institutions on participation
procedures, travel arrangements and visa application and to obtain the latest information fromthe host institution’s country embassy/consulate and other credible sources. Students areresponsible for all expenses incurred during the process. If they cannot participate in the program
due to insufficient documents, failure to check the deadline or other reasons, it is the students’
responsibility and the scholarship will not be paid to the students.
【Internal Preparation Process】(3) When the host institution has confirmed your place on its summer/spring program, you must
submit a copy of the document that clearly states the starting and ending dates of theacceptance period and the tuition fee, such as acceptance permission from the host institution
or a document (communication document, etc.) indicating the possibility of acceptance, after
completing the application for the program.

(4)

Confirm with the relevant office of your faculty to see if any study abroad procedures arenecessary (such procedures differ by faculty).

(5) Contact academic supervisors and other faculty members before departing to avoid unnecessary
trouble caused by participating in the program.

(6) Orientation and Info Session for all Abroad Program participants will be held on 6 February. All
students are required to participate unless there are unavoidable circumstances.

(7) Even students who passed the internal selection process will not receive a scholarship, if they
are not allowed to participate in the programs or they cannot participate in them due to procedural
failures.

(8) If you need to decline the scholarship offer for reasons beyond your control, immediately contact
the GLP Office by submitting a written request stating clearly the reasons for your withdrawal.

(9)

When a scholarship recipient is found not to satisfy the previously mentioned eligibility
criteria or found to be inappropriate as a recipient, he/she will be ordered to return thescholarship amount already received, in whole or in part. When a scholarship recipientsuspends study abroad or takes a leave of absence, he/she may be ordered to return thealready paid scholarship amount, in whole or in part.

【Travel Insurance】(10) When chosen as scholarship recipient in the internal selection and the host institution has
confirmed your place on its summer program, you will be obliged to join the “Personal Accident
Insurance for Students Pursuing Study Abroad” provided by Japan Educational Exchanges andServices (JEES). Joining this insurance scheme is prerequisite to your participation in thesummer program abroad. You will have to pay for the cost of the insurance. Details as to howto join the JEES insurance scheme will be given to successful candidates.
・See also the JEES website:

http://www.jees.or.jp/gakkensai/daigaku.htm

・If you want to extend your stay abroad beyond the period of your abroad program, make sure4

to include the entire period abroad in the JEES insurance scheme, so that you will be fully covered
for the entire period of your travel abroad.
【Information on Study Abroad and Risk Management】(11)

For general information on study abroad and risk management, see the Todai Go Global

website (http://www.u-tokyo.ac.jp/ja/administration/go-global/voyage/). Read the Overseas
Travel Risk Management Guidebookparticularly carefully.

Year 2 students going to spring programs are required to take out the “OSSMA”(Overseas StudentSafety Management Assistance) provided by Emergency Assistance Japan Co.,Ltd. at their own
expense. You must make payment according to the UTokyo website, and report your payment assoon as possible.

７．Program Participation Requirements(1) Fully comprehend the purpose of the summer program and strive to complete the courses withhigh academic achievements.

(2) Be conscious that as a selected student, you are a representative of the University of Tokyo. Abide
all laws, rules, regulations and manners of the host university and country.

８．Post-Program Reporting(1) Students must submit a report of their studies abroad (in a prescribed format) to LPS within two
weeks of completing your abroad program.

(2) Abroad program scholarship recipients must participate in presentation and information events
as well as in meetings with sponsoring companies. Students may also be asked to cooperate byadvising students who wish to study abroad, promoting study abroad programs, and answeringquestionnaire surveys. Unless there are unavoidable circumstances, students are expected toparticipate.

９．Contact/Inquiries(1) Inquiries about GLP-GEfIL Abroad Programs and scholarships:
Office of the Center for the Development of Global Leadership Education(GLP Office) : glp-gefil.adm@gs.mail.u-tokyo.ac.jp
Global Leadership Education Program (GLP-GEfIL) website:
http://www.glp.u-tokyo.ac.jp/(2) Inquiries about academic affairs, such as credit transfer, at the university:
Relevant office of your faculty with which you will be affiliated during the abroad program
List of offices of faculties/graduate schools:
https://www.u-tokyo.ac.jp/adm/go-global/ja/contact-department.html (3) Inquiries about program
details: Host institution of the programs (see theirwebsites)5