Call for Proposals
Live interpreters
Date Extension
Announcement Date: January 28, 2022
Conservation International, has issued a Call for Live Interpreters for its Americas Field Division. As we areinterested to receive your application, we have extended the RFP deadline to February 4, 2022 – 5 PM(Eastern Time)CI Procurement

Call for Proposals
Live interpreters
Section I. Introductions, Scope of Work, and Deliverables
I.1. Introduction
For over thirty years, Conservation International has worked to spotlight and secure the critical benefits thatnature provides to humanity. Combining fieldwork with innovations in science, policy and finance, we’ve
helped protect more than 6 million square kilometers (2.3 million square miles) of land and sea across morethan 70 countries.
Today, with offices in more than two dozen countries and a worldwide network of thousands of partners,
our reach is truly global.
In order to support these global and regional efforts, CI invites firms to participate in this competitive
solicitation for Live Interpreters.
I.2. Scope of Work
Translators must have an excellent knowledge of their main tongue for which they are applying (English,Spanish, Portuguese, French or Dutch), as well as full command of the active languages regardless of thesubject matter, technicality and style of the texts or the speaker's discourse, in accordance with the following
combinations:
CATEGORY N° 1
English at mother tongue level with fluency in Spanish, Portuguese and French;
CATEGORY N° 2
Spanish at mother tongue level with fluency in English, Portuguese and French;
CATEGORY N° 3
Portuguese at mother tongue level with fluency in Spanish and English;
CATEGORY N° 4
French at mother tongue level with fluency in Spanish and English;
CATEGORY N° 5Dutch at mother tongue level with fluency in English:
Examples where live interpreters will be required:-Training sessions
WorkshopWebinars
Virtual meetings
Steering Committee for projects

Vendors should also consider:-Areas of Knowledge: Experience and knowledge in Environment and Conservation (desired)High command of grammar and spelling.

I.3. Timetable of Performance
The period of performance of any contract resulting from this solicitation is anticipated to be for 2 years.
Starting January 2022 through February 2024.
I.4. Location: In all the countries in the Americas where CI has an office (US, Suriname, Peru, Mexico,Guyana, Ecuador, Costa Rica, Colombia, Brazil and Bolivia.
I.5. Minimum Qualifications
CI requires an individual or team of individuals with senior-level qualifications to perform the work described
here. Individuals will have, at a minimum an academic degree from a university or institution of equivalent
language proficiency to the category for which they are applying.
The following certifications less than 2 years old will be considered.
- English: TOEFL- IBT (80 points); CAE (80 points); Cambridge (C2 Proficiency) or ATA- Spanish: Academic degree in linguistics or equivalent- Portuguese: DAPLE or DUPLE C1- French: DELF B2 (80/100)- Dutch: CNaVT B2 and C1
Minimum 2 years of Experience Working with past clients, nonprofits and/or international development
organizations.

Section II. Instruction for Proposal Submission
Proposals & Questions shall be submitted electronically to the following email address,
AmericasCallforProposals@conservation.org by the closing date in Section II.4. Offerors are responsible toensure their offers are received in accordance with the instructions stated herein. Late offers may not be
considered.
II.1.

Technical Proposal

The Technical Proposal must be submitted in English Language with the following information:a. Cover/Presentation letter describing qualifications, experience and capabilities of the firm/individualin providing translation services
b. Contact name, email address, and telephone number to facilitate communicationc. Please provide a list of three or more client references with similar needs to ours and their contact
informationd. Please provide certifications, Resumes or CVs of “key personnel” that wil be assigned

II.2.

Financial Informationa. Pricing structure for your services.
b. A budget in USD.
II.3. Schedule of Events
Evaluation and Basis for award
The evaluation of each response to this RFP will be based on the requirements set out in the solicitation.
Points will be assigned to the proposal based on the following criteria:
1. Experience and Certifications (Resumes, CVs and academic background of “key personnel”,certification, Experience with nonprofits and/or international development organizations (15%).
2. Quality Assurance and Technology.- CI will evaluate the vendor’s ability to deliver a quality
product, based on the vendor’s simultaneous interpretation system/equipments, project teamstructure. (10%).
3. Financial proposal. Cost among vendors will be compared on a per-word basis as well as fees for
additional services* (25%).
4. Interview/Evaluation: Vendor ability to demonstrate language proficiency in a live event of 20
minutes (40%).
5. Customer Service and Assistance.- Vendor ability to meet CI’s translation needs in a flexible manner,time of response, feedback mechanisms. (10%).
Criteria
Experience and Certifications
Quality Assurance and Technology
Financial proposal
Interview/Evaluation
Customer Service and Assistance
Total%
1510254010100*In the case of live interpreters, travel expenses will be covered by CI if needed.
II.4. Schedule of Events
The following calendar summarizes important dates in the process. Offerors must strictly follow thesedeadlines. The dates may be modified at the sole discretion of CI.
Open Call:
Deadline for Questions:Due Date:

01/10/2022
01/21/2022
02/04/2022, 5 PM Eastern Time (ET)ETHICS STANDARDS
Conservation International’s reputation derives from our commitment to our core values: Integrity,Respect, Courage, Optimism, and Passion and Teamwork. CI’s Code of Ethics (the “Code”)
provides guidance to CI employees, service providers, experts, interns, and volunteers in living CI’s
core values, and outlines minimum standards for ethical conduct which all parties must adhere to.
Any violations of the Code of Ethics should be reported to CI via its Ethics Hotline atwww.ci.ethicspoint.com.
CI relies on the personal integrity, good judgment and common sense of all third parties acting on
behalf, or providing services to the organization, to deal with issues not expressly addressed by theCode or as noted below.
Integrity:••••

Act in good faith, responsibly, with due care, competence and diligence and maintainthe highest professional standards at all times.
Comply with all contractual terms as well as all applicable laws, rules and regulations,domestic and international, in every country where Services are carried out.
Provide true representation of all Services performed.
Never engage in any of the following acts: falsification of business document orreceipts, theft, embezzlement, diversion of funds, bribery, or fraud.

Transparency:•Avoid conflicts of interest and not allow independent judgment to be compromised.
•Not accept gifts or favors from sub-contractors, suppliers or other 3rd parties that would
negatively impact the provision of Services to CI.
Accountability:•Disclose to CI, at the earliest opportunity, any information you have or become awareof, that may result in a real or perceived conflict of interest or impropriety.
•Implement activities, provide Services, and manage staff and operations in a
professionally sound manner, with knowledge and wisdom with the goal of a successful
outcome per the terms of this Agreement.
Confidentiality:•Not disclose confidential or sensitive information obtained during the course of yourwork with CI.
•Protect confidential relationships between CI and other 3rd parties.
Mutual Respect and Collaboration:
Engage with indigenous peoples and local communities in which CI works in a positive andconstructive manner that respects the culture, laws, and practices of those communities,
with due regard for the right of free, prior and informed consent.