Privacy NoticeFoundation Nagoya Mathematical Journal (we, us, our) are committed to protecting and respecting
your privacy.
This privacy notice sets out the basis on which any personal data we collect from you, or that you
provide to us, will be processed by us. Please read the following carefully to understand our views andpractices regarding your personal data and how we will treat it. By visiting the online peer review
system (OPRS) provided by Clarivate (the Site) you are accepting and consenting to the practices
described in this notice. Clarivate may also provide their own privacy notice, which you should alsoread.
1. Important information and who we areController
For the purposes of the Data Protection Act 2018, and the General Data Protection Regulation ((EU)
2016/679), the data controller is Foundation Nagoya Mathematical Journal, 1 Furo-cho, Chikusa-ku,
464-8602 Nagoya, Japan.
We do not sell, share, or transfer personal information except as set out in this privacy notice.
Contact details
Questions, comments, and requests regarding this privacy notice are welcomed and should be sent tothe foundation’s board by email to secretary@foundation-nagoya-mathematical-journal.org.
Changes to the privacy notice and your duty to inform us of changes
Any changes we may make to our privacy notice in the future will be posted on this page and, whereappropriate, notified to you by e-mail. Please check back for updates or changes to our privacy notice.
It is important that the personal information we hold about you is accurate and current. Please keep
us informed if your personal information changes during your relationship with us.
Third-party links
The Site may, from time to time, contain links to and from the websites of our partner networks, andaffiliates. If you follow a link to any of these websites, please note that these websites have their own
privacy notices and that we do not accept any responsibility or liability for these notices. Please checkthese notices before you submit any personal information to these websites.
2. The data we collect about you
Personal data, or personal information, means any information about an individual from which that
person can be identified. It does not include data where the identity has been removed (anonymousdata).
You will need to register as a user on the Site in order to submit, review or edit content. The types ofdata we may collect includes:
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Identity Data includes first name, last name, username or similar identifier, title, and gender.
Contact Data includes email address and telephone numbers.
Profile Data includes your username and password.
Usage Data includes information about how you use the site.
Marketing and Communications Data includes your preferences in receiving marketing and1•communications from us and our third parties.
Performance Data includes user ratings and user metrics that we collect to report on the peer
review process.

We do not collect any Special Categories of Personal Data about you (this includes details about yourrace or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, tradeunion membership, information about your health and genetic and biometric data), nor do we collectany information about criminal convictions and offences.
If you fail to provide personal data
You will need to register for an account on the Site and provide some basic personal information (suchas name and email address) in order to submit a manuscript or to perform a review.
3. How is your personal data collected?
We collect data from and about you when you use or interact with the Site or create an account on theSite. We may also collect personal data when you correspond with us by post, phone, email, orotherwise.
4. How we use your personal data
We will only use your personal data when the law allows us to do so. Most commonly, we will use
your personal data:••••

To process your manuscript through to publication and/or to invite you to act as a reviewer.
To notify you about changes to our service.
Where it is necessary for our legitimate interests (or those of a third party) and your interestsand fundamental rights do not override those interests.
Where we need to comply with a legal or regulatory obligation.

Purposes for which we will use your personal data
Purpose/Activity
To register you as a new user.
To manage our relationship withyou which will include:• Notifying you aboutchanges to our privacy
notice;• Asking you to review
the Site or take a survey.
To administer and protect ourbusiness and this Site (includingtroubleshooting, data analysis,testing, system maintenance,support, reporting and hosting ofdata).

Type of data(a) Identity(b) Contact(a) Identity(b) Contact(c) Profile(d) Marketing andCommunications

Lawful basis for processing(i) Performance of a contract with you(a) Identity(b) Contact(c) Technical(i) Necessary for our legitimate interests(for running our business, provision ofadministration and IT services, network
security, to prevent fraud and in thecontext of a business reorganisation orgroup restructuring exercise)(ii) Necessary to comply with a legal
obligation(i) Performance of a contract with you(ii) Necessary to comply with a legalobligation(iii) Necessary for our legitimate interests(to keep our records updated and to study
how users interact with the Site).

Contacting you
We will use your contact details for academic purposes, for example to request that you review abook/article, to confirm successful submission of content, or to solicit new content.
2Marketing
You have the right to ask us not to process your personal information for marketing purposes. We willusually inform you (before collecting your data) if we intend to use your data for such purposes or if
we intend to disclose your information to any third party for such purposes.
By opting in to marketing communications you will receive information by email regarding {thejournal} content, including free trials, special issues and highlighted papers, as well as related material.
Opting out
You have the right to request to be removed from our database or to stop receiving communications
by selecting the relevant options or following the account removal links accessible via your useraccount. This will remove your details from the Site. However, if you have also signed up to receive
communications from either Foundation Nagoya Mathematical Journal or Cambridge University Presson any other platform you may continue to receive communications and will need to contact them
directly through email to secretary@foundation-nagoya-mathematical-journal.org.
Change of purpose
We will only use your personal information for the purpose for which we collected it, unless wereasonably consider that we need to use it for another reason and that reason is compatible with theoriginal purpose. If you wish to get an explanation as to how the processing for the new purpose iscompatible with the original purpose, please contact us.
If we need to use your personal information for an unrelated purpose, we will notify you and we will
explain the legal basis which allows us to do so.
Please note that we may process your personal information without your knowledge or consent, incompliance with the above rules, where this is required or permitted by law.
5. Partnership with Cambridge University Press
We may share your personal information with Cambridge University Press with whom we partner topublish Nagoya Mathematical Journal. In order to fulfil our journal publishing service, some information
will be shared with selected third parties, including business partners, suppliers and sub-contractors, inorder to publish accepted manuscripts and enhance the author experience.
In the event that the journal changes publishers, your information may be transferred to the newpublisher.
6. Disclosures of your personal data
Outside of our publishing relationship with Cambridge University Press, we may disclose your personal
information to third parties in order to comply with any legal obligation.
7. International transfers
The data that we collect from you may be transferred to, and stored at, a location outside theEuropean Economic Area (EEA). It may also be processed by staff operating outside the EEA who workfor us or one of our suppliers. By submitting your personal information, you agree to this transfer,storing or processing. We will take all steps reasonably necessary to ensure that your data is treatedsecurely and in accordance with this privacy notice.
All information you provide to us is stored on our secure servers or those of our service providers.
3Where we have given you (or where you have chosen) a password which enables you to access certainparts of the Site, you are responsible for keeping this password confidential. We ask you not to shareyour password with anyone.
8. Data security
We have put in place appropriate security measures to prevent your personal information from being
accidentally lost, used or accessed in an unauthorized way, altered or disclosed. In addition, we limit
access to your personal information to those employees, agents, contractors and other third parties
who have a business need to know. They will only process your personal information on ourinstructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you
and any applicable regulator of a breach where we are legally required to do so.
9. Data retention
We will retain your personal information indefinitely as this forms the record of peer review for thejournal.
10. Your legal rights
You have the right to ask us to correct any incorrect personal information we store about you, todelete personal information, or otherwise restrict our processing, or to receive an electronic copy ofthe personal information you provided to us.
To ask for a copy of the information we hold, or to ask us to correct or otherwise alter our current
processing, please email us at secretary@foundation-nagoya-mathematical-journal.org.
11. Complaints
If you are not happy with the way your information is being handled, or with the response received
from us, you have the right to lodge a complaint with the relevant supervisory authority, which in theUK is the Information Commissioner's Office (www.ico.org.uk) at Wycliffe House, Water Lane,
Wilmslow, SK9 5AF.
Last Updated: August 20184