How To Join Zoom Talk Sessions at ECVP 2021
Talk sessions at ECVP 2021 will be run as ZOOM webinars. Joining any session as anattendee is very simple, and can be achieved in 5 easy steps:
1) Navigate to the online programme. You can reach the ECVP 2021 online programmeusing the “Programme” tab on the main ecvp2021.org webpage

Or by navigating to it directly at https://ecvp2021.org/programme/
The “outline” page of the programme gives you a visual overview of the entire week.

2) Find the session you’re interested in joining. Clicking on the talk session name willtake you to the detailed table for that session.

Alternatively, you can navigate to specific days of the week, by clicking on either thegray “Mon…Tues…Weds…” tabs in the upper menu, or the floating day labels
specified as “Monday 23rd, Tuesday 24th3) An example talk session table is shown below. Notice the large ZOOM icon at theupper right. Click on this link.

4) You will be prompted for password in the form of the “ECVP word of the day”.

This will be emailed to you via Eventbrite on the morning of each conference day.
Enter the password.

5) If you enter the password correctly, you will be taken to ZOOM, either via yourbrowser or via your ZOOM app, depending on how you usually interact with ZOOM.
If the meeting hasn’t started yet, you’ll see a screen like thisAfter you arrive as an attendee!!
Once you follow the above steps, you will arrive at the session as an attendee in Zoom’s
Webinar mode.
Your microphone and camera will be switched off throughout. You can attract the session
chair’s attention (to indicate you have a question, for example) by using the “Raise Hand”

function within the Reactions dialogue box. If time permits, the chairs of the session will
unmute and call on you, in the order in which hands were raised. Please try to be concise inyour questions, as time will be very limited. You can also ask questions directly via the Q&Achannel, the chat channel and via the session slack channel (see next).
Discussing talk sessions on SlackWe have also set up Slack channels for each of the talk sessions, including Keynotes andspecial sessions. You can find links to these channels by clicking on the “Discuss thissession via Slack” which follows the name of the session chairs (see above). We areencouraging all speakers to go to these channels at the end of their session, to answer anyquestions that they didn’t have time for during the session. You might also want to use themduring sessions to discuss or clarify points with other audience members, or share links torelevant work.
Code of conduct
Messages on all channels are visible to everyone at ECVP. Please be professional, friendly,and respectful in all interactions. This will be many people’s first experience of ECVP, andour registration cohort is larger and more diverse than in any previous year. We hope that thediscussions on Slack will create a welcoming environment and a sense of community despite
us not being able to meet face-to-face this year. Anyone making inappropriate comments
either on public channels, or via direct messages, will be removed from the platform. If you
feel uncomfortable with anyone’s comments or behaviour on Zoom or Slack, please get intouch with us at talks@ecvp2021.org or slack@ecvp2021.org.
Keeping Zoom up-to-date!
The developers of Zoom are regularly making improvements to the platform, which may
improve your experience as an attendee. Before the meeting, it may be a good idea to checkyou are using the latest version of Zoom. From within the Zoom app, you can click on yourprofile icon (upper right) and select the “Check for updates” option.
Support and questions
We hope you enjoy your experience with Zoom during the ECVP 2021 conference. If you
have any questions, please see the contacts page on the main website. Also, during ECVP,
you can ask questions within the “ecvp-chat” channel on Slack.
ECVP Team
Tiziano Agostini, Marco Bertamini, Claus-Christian Carbon, Cristina de la Malla, DraženDomijan, Mark Greenlee, Michael Herzog, Brian Rogers, Katherine Storrs, Ian Thornton &Sunčica Zdravković