INTERNATIONAL LIFE SAVING FEDERATION
Gemeenteplein 26 – 3010 Leuven – Belgium
Tel: +32/16896060 - Email: ils.hq@telenet.be - Web: www.ilsf.org

ILS POLICY – POL 04

NON-PERFORMING COMMISSION AND COMMITTEE MEMBERS
POLICY STATEMENTThe ILS lacks the financial resources to maintain an extensive paid staff to carry out its work and istherefore primarily dependent upon the efforts and contributions of volunteers to achieve key goals.
Upon accepting an assignment to a Commission or Committee, those nominated accept a responsibility
to work in accordance with the direction of the Commission Chair and/or Committee Chair in accordancewith the goals of the Commission and/or Committee. Those who accept appointment by the Board ofDirectors, but who do not actively contribute to the work and decision-making processes of Commissions
or Committees shall be removed from their positions and replaced.
PURPOSEThe purpose of this Policy is to ensure that Commissions and Committees are fully populated withindividuals who actively contribute to the development and execution of the specific responsibilities ofthe Commission or Committee, thus facilitating the achievement of assigned tasks.
POLICY
1.

Each Commission/Committee member is expected:• To undertake specific projects, activities and/or responsibilities that contribute to fulfillment of
the Commission/Committee’s specific responsibilities as identified in the tasks as identified inthe ILS Strategic Plan.
• To respond in a timely manner to requests for input and/or information.
• To inform the Commission/Committee Chair of periods of temporary absence beyond one
month and an estimate of the date on which they are likely to resume participation.
• To provide written reports to Commission/Committee and/or Commission/Committee Chair in
the format determined by the Commission/Committee Chair and/or the Board of Directors.
• To participate in conference calls and/or face to face meetings of the Commission/ Committee.

2.

Commission and Committee Chairs have a responsibility to monitor and report on member
performance at the end of each term of office in order to help inform Board of Director’s
appointments to Commissions and Committees for the next term of office.

3.

Commission and Committee Chairs
Commission/Committee members.

mayrecommend the removal ofnonperforming

4. Upon removal of a Commission or Committee Member, if it is desired that the position be filled, thevacant position shall be advertised and filled according to the ILS “Commission/ Committee
Nomination Procedure” given in ILS Policy 07.

International Life Saving FederationILS Policy - POL-04. Non performing Committee Members

Page 2PROCEDURES
1. It is the responsibility of each Commission and Committee Chair to ensure that
Commission/Committee members understand their expected contribution to the work and decisionmaking processes.
2. Commission and Committee Chairs who wish to recommend removal of a Commission/Committee
member must be able to provide documentation to substantiate any concerns with respect to nonperformance of the Member.
3. Upon identifying a concern regarding performance, the Commission or Committee Chair shalldiscuss the performance concern with the Commission or Committee Member. This discussion
shall result in:
3.1.

The Member determining that they do not have the interest, time and/or skills to actively
contribute and therefore tendering their resignation from the Commission or Committee.

3.2.

Agreement to become more actively involved in which case the specific expectations of thisinvolvement with timelines and deliverables will be agreed and documented. Should thisMember not fulfil the agreed upon expectations, the Committee Chair (in the case of aCommittee member) shall recommend removal to the Commission. Upon approval toremove the Commission Chair shall notify the Commission/Committee member, theMember Federation/Organisation, the ILS headquarters and the Board of Directors of theCommission/Committee member’s removal. In the case of a Member of the Commission(i.e., a Committee Chair), the Commission Chair shall consult, in camera, with the Board ofDirectors for a determination.

3.3.

If a previously strong contributor finds themselves in a situation that will temporarily detractfrom their ability to contribute, then a mutually agreed plan to advance the work assigned
to this individual (e.g. reassignment, recruitment of additional volunteer support, adjustmentof timelines) should be developed and documented with agreement to revisit the Member’s
capacity to participate in a designated period of time. If the Member continues to be unable
to contribute after the agreed upon time period it is hoped that the Member will recognisethat it is in the best interest of ILS to tender their resignation. Should a resignation not beforthcoming, the steps in 3.2. should be followed.

4. Where it is considered necessary by the Commission to fill vacant positions arising from outcomesof this policy, the positions shall be advertised and filled in accordance with ILS “Commission/Committee Nomination Procedure” given in ILS Policy 07.
FORMS
The below form is provided as a tool that may (but is not required) to be used by Commission/Committee
Chairs in tracking Commission/Committee Member participation.
Policy approved by the ILS Board of Directors on 19/09/2006, on 03/09/2016 and on 24/09/2022.

COMMISSION/COMMITTEE PARTICIPATION TRACKING FORM

Date

Item
(Meeting, ConferenceCall, E-mail re)

Committee
MemberMemberparticipation(Attendance /response date/ typeof input, feedback,participation

Comments / Followup required