Site COVID-19 Risk Assessment
Organisation name: Servomex
Date of original assessment: 15th May 2020
Updated: 27th January 2022
Scope of risk assessment: UKTC
Hazardcategoryand hazard

Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Exposure fromothersresulting in
spread andcontraction of
Covid-19
Coronavirus
on siteStaff

Anyone else, whophysically comes incontact with the business.

How?
a). By coming into directcontact with respiratory
droplets generated bycoughing and sneezing,
and/or through contact
with contaminatedsurfaces. These are
identified as the
predominant modes oftransmission of COVID19.

Work from home instruction for all staff
that can perform their role from home.
Supported with IT equipment whererequired to reduce volume of staff in theoffice at any one time.

Distribute HSE DSE guidelines –incorporate in home working policy.

Complete

Global HSE
Manager/HR

Issue refresher on home working
policy and office equipment.

CompleteHR

Monitoring the wellbeing of people who
are working from home. Managers
keeping in touch and helping them tostay connected with colleagues. Regularreminders on mental health support
available – MHFAs, EAP, links to mental
health resources.

E-learning module launched
December 2020 and DSE form
updated to include home working
requirements.

Complete

Global HSE
Manager

E-learning DSE training to berelaunched in January, including
MSK disorders.

Complete

Global HSE
ManagerHybrid working policy now developed
and communicated. Application
forms and full policy to be distributed
16th July.

Complete

HRD

Spilt shift system deployed to reduce
number of staff on site at any-one timeenabling social distancing measures(2m 6.5ft).
Staff to remain on fixed shift team to
reduce social interaction and limit the

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Hazardcategoryand hazard

Who might be harmed
and how?

What are you already doing?

b). By coming into close
contact (within 2 metresfor 15 minutes or more)with a confirmed case of
COVID-19.

number of people each person has
contact with – fixed teams.

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)b). Being advised by apublic health agency that
contact with a diagnosed
case has occurred.

Limited face to face interactions – side
by side and where necessary additional
screens deployed between workstationsin the clean room.
Time gap between shifts to enablesocial distancing during changeover.
No visitor clean room coats – individual
coats issued.
Cleaner contract maintained withadditional clean down of work area
between shifts and additional instancesof removal of waste/rubbish from toilets.
Cleaning and disinfecting objects andsurfaces that are touched regularly
particularly in areas of high use such as
door handles, reception area using
appropriate cleaning products andmethods.
Social distancing to be maintained
during break times in rest room, nocongregation of staff in rest areas. Staff
requested to respect social distancing
measures. Breaks being staggered.

Home working risk assessment
completed and to be issued withhybrid working policy.

Complete

Global HSE
Manager

HSE committee team to complete
review of COVID-19 risk assessmentand effectiveness of controls,
including recommendations for
improvement.

Complete

Global HSE
Manager / HSE
committee team

Implemented recommendations fromHSE committee review: ordered foot
operated bins in the toilets, produced
absence memo including
isolation/stay at home requirements
and issued.

Complete

Global HSE
Manager/HRD

HSE committee to be asked toreview RA and updated staying
COVID secure presentation.

Complete

Global HSE
Manager

Infectious disease policy developed
and to be rolled out to employees.

Complete

HRD

Building resilience workshops to bereviewed and rolled out again to
managers and employees.

CompleteHR

Enhance clean down process
between shifts – contract cleaner
now on site 2 hours/day cleaninghigh traffic surfaces.

Complete

Site Leader/Global
HSE Manager

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Hazardcategoryand hazard

Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Social distancing to be maintained insmoking shelter.
Encouragement of handwashing/use ofsanitiser at start and end of shifts andbreak times for 20 seconds or more.
Use of handtowels to dry hands,
preferable over air dryers. Advice notes
already circulated.
https://www.nhs.uk/live-well/healthy-body/bestway-to-wash-your-hands/
https://www.nursingtimes.net/news/research-andinnovation/paper-towels-much-more-effective-atremoving-viruses-than-hand-dryers-17-04-2020/

Local areas away from washrooms
supported with hand sanitisers
throughout business.
Staff to respect social distancing
requirements when entering and exiting
the building and when travelling to work.
Advised to avoid public transport.
Staff reminded not to attend work if they
are unwell or if any other member of thehousehold is self-isolating. Guidance on
self-referral for COVID-19 testing
issued.
Face mask PPE available if requested(surgical type only).

Individuals to complete clean downof work area at start and end ofshift/working day across the site:
•
•
•
•
•
•
•
•

Clean room
Analysers
Good in/out
Meeting rooms
CanteenGround floor desksFirst floor desks
Laboratories

More cleaning wipes hand sanitisers
etc. to be made available in canteenarea. Advice notes on handwashingand hygiene to be displayed aroundthe building.
Stand up review to be completed on
use of alcohol based wipes/sanitiser
and the use of oxygen. Change to
non-alcohol wipes/sanitiser in gas
use areas.
Deploy non-alcohol based
sanitiser/wipes where gases are inuse (labs/production calibration
rooms, clean room, production lines)

Complete

Global HSE
Manager

In place
In place
In place
In place
In place
In place
In place
In place

Complete

Global HSE
ManagerComplete

Global HSE
ManagerComplete

Global HSE
Manager

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What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Not seen necessary for mandatory
wearing of PPE as it is deemed that therole of PPE in providing additional
protection is extremely limited and workat Servomex does not constitute aclinical setting.
IR temperature scanning equipment
available to monitor staff as required.
Regular updates to staff on current
advice.
Weekly local area inspections including
consideration for COVID-19 control.

One-way system for movement tocanteen area and also for movementout of canteen area. Consider knockon effect in other areas and mitigate– consider up/down priority
stairwells. Signage/floor markings to
be added.

Complete

Global HSE
Manager/Site
LeaderReminders issued during October toreinforce requirements for one way
system in and out of canteen area.

Complete

Site Leader

Review options to improveseparation between vending
machines – completed, 2m gap now
createdComplete

Global HSE
Manager/Site
LeaderEncourage outside seating area tobe used during break times to reducepressure in canteen area. Cover inpresentation.

Complete

Global HSE
Manager/Site
LeaderDistancing signage to be added tosmoking shelter.

Complete

Global HSE
Manager/Site
LeaderPicnic tables to be moved further
apart where reasonably practical.

Complete

Global HSE
Manager

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and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Define meeting room restrictions
regarding maximum number of
persons at any one time and label
meeting room accordingly. Remove
excess chairs.

Complete

Global HSE
Manager

Deploy ambient air monitors toassess CO2 levels throughout the
UKTC. Once data available use it to
inform decisions on ventilation
improvements (if applicable) andmaximum capacity occupation in
specific areas.

Monitors
deployed andinitial statistics
confirm
maximum
capacities set atappropriate
level. Keepunder review.

Global HSE
Manager/Site
LeaderDesignate car park areas in line withshift system. Suggest lower car parkfor first shift and top car park forsecond shift. Confirm with
communication/presentation. No
longer required.

Complete

Global HSE
Manager/Site
LeaderReview first floor desk arrangements
in line with maintaining 2m distance,
move people further apart where
needed, consider feasibility of backto back and/or side to side working. If
2m cannot be maintained implement
screens/barriers between
desks/working areas. Consider
based on current and potential futureoccupancy levels to avoid future

Review complete

Site Leader/Site
Services

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and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

redesign and identify maximum
capacity on first floor.
2m distancing not possible toachieve in all areas on first floor,
additional screening to be ordered
and fitted where needed on the firstfloor.

Complete

Site Leader/Site
Services

Decision now taken to implement
screening across all of the desk
areas on the ground and first floor as
an additional precaution regardlessof occupancy levels.

Complete

Global HSE
Manager

Enhance the screening implemented
as necessity dictates or occupancy
increases. Continue to review otherareas where 2m distancing cannot
be achieved and manage occupancy.

Ongoing

Site Leader/Site
Services

Full face visors purchased for use fortraining new employees in the clean
room.

Complete

Site Leader/Site
Services

Order protective screen for reception
area and fit.

Complete

Global HSE
Manager/Site
LeaderSignage to be added to reception
limiting number of people inreception area to one at a time.

Complete

Site Leader/Site
Services

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Floor markings also to be added toindicate 2m distance from reception.

Complete

Site Leader/Site
Services

Pool car and van use to be limited toSite Services and PG only, unlessapproved by Site Leader.

Complete

Site Leader/Site
Services

Ensure pool car / van COVID-19
clean down at end of each working
day when have been in use. Focus
on high traffic surfaces including,steering wheel, touch screens, gear
knob, door handles, door levers.

Ongoing

Site Leader/Site
Services

Cycle to work scheme to berelaunched to offer those who wantto take it up an alternative means oftravel to and from the site.

Complete

Site Leader/Site
Services

Communicate no more hot desking
once 2m distancing in place acrossthe site – include in presentation tostaff.

Complete

HRD

Review hot desking arrangements.

Complete

Global HSE
Manager/HRD

For individuals attending the site who
are usually remote employees,
requirement to wipe down desk area
before and after use. Communication
required by 18th October.

Complete

HRD

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Ongoing review of shift times andconfiguration of shifts (i.e. based on
product line) in production.

OngoingGlobal HSE
Manager/Site
LeaderIntroduce weekly COVID-19 Gemba
walk to ensure standards
implemented are being maintained
and adhered to.

Ongoing

Site Leader/Global
HSE Manager

Gemba walk checklist to be created.

Complete

Site Leader/Global
HSE Manager

Specific/high density areas to have
two metre floor markings added.

Complete

Global HSE
Manager

Further detailed assessment to becompleted on whether temperaturescreening should be mademandatory for all employees/workers
attending the site. Agreed to
implement and system now available
at all entrance points.

Complete

Global HSE
ManagerTemperature screening for visitors

Complete

Global HSE
Manager/Site
LeaderTemperature screening for
employees: Guidance to be issued
once equipment is installed on site.

Complete

Global HSE
Manager

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Employees who are required toattend appointments at a hospital to
avoid attendance at site and workfrom home where possible and/or
maintain strict 2m social distancing
for the 7 day period following theappointment.

Ongoing

Managers/Team
Leaders/Line
Leaders

In order to open shower facilities inthe site AP is to be appointed theshower room owner. He will establish
a clean down protocol, withaccompanying sign-off sheet. Any
persons wishing to use the shower
need to be approved by either AP,
NB or PG.

Complete

AP/SiteLeader/Global HSE
Manager

Hand sanitisation to be mandated
after each staircase use so thatholding the hand rail is still practiced
to prevent slip/trip hazard when using
stairs.

Complete

HRD

Implement clean desk and workplaceorganisation for enhanced safety –initial engagement with managers
followed by communication toemployees. Monitor adherence
through Gemba walks.

Complete

Site Leader

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Additional personnel identified tocomplete regular checks on andreplenish stocks of sanitiser andwipes around the site.

Complete

Site Leader

Additional signage required forreception area – meeting room,
drinks dispenser and umbrellas.
Additional wipes also in place.

Complete

Receptionist

Additional signage required on
maximum capacity for lift.

Complete

Receptionist

Additional signage required on
maximum capacity for service area
and ground floor laboratories.

Complete

Global HSE
Manager

Shared pens to be removed fromvisual management boards.
Individuals to be issued pens for
personal use only – order required.

Complete

Site Leader

Additional sanitiser to be deployed in
all production and lab areas.
Employees required to use sanitiser
before entering in order to stop any
risks from tool sharing.

Complete

Global HSE
Manager/Site
LeaderAdditional wipes/sanitiser to be
deployed at photocopiers for wiping
down before/after use.

Complete

Global HSE
Manager/Site
Services

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Sanitiser stations to be introduced inanalysers in place of sanitiser at theend of each line. Consider otherareas.

Complete

Global HSE
Manager

General review of screening in clean
room to assess and update
temporary screening and any gaps inclean room.

Complete but
keep underreview pending
any linemoves/changes

Site Leader

Screens to be added in Chroma test
1, before any additional capacity
added.

Complete

Global HSE
Manager

Some tables in canteen area andmeeting rooms/offices still needmaximum capacity numbers added.

Complete

Global HSE
Manager

Any employees who have beenabsent for greater than 10 calendar
days to complete return to work
meeting with their manager to review
any changes to work area and/or
working practices. HR to monitor andflag to managers.

CompleteHR

Complete review of government
guidelines and presentation for any
updates required.

Complete

HRD

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Consider fire evacuation procedure,in particular return of employees tothe site after the all clear has been
given to ensure social distancing
requirements are maintained andobserved. Phased return to the office
to be used in all future occurrences –starting with production (assembly
point 7) through to assembly point 1
in descending order. Guidance to beissued on re-entry points to prevent
congestion.

Complete but
ongoing review

Global HSE
Manager

Reviewing wipe supplier options inline with availability and enhancing
as required.

Complete

Site Services/Site
LeaderTrialling automatic dispensers forpaper towels in the toilet facilities. If
successful will deploy to all toilet
facilities. Trial unsuccessful, but as aresult have changed paper towel size
which is now working well.

Complete

Site Services/Site
LeaderReissue guidance to employees toimprove understanding of isolation
requirements.

Complete

HRD

Changeover of shifts to be modified
in the clean room so that end of shift
to finishes 5 minutes earlier, toenable staff to clear building before
next shift enters the clean room.

Complete

M&L Manager/
Team Leaders/Line
Leaders

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Extend lunchtime contract cleaning
to include high touch points in cleanroom, needs to be confirmed withcleaning contracts manager.

Complete

Global HSE
Manager/Site
Services

Extend floor markings within clean
room to reinforce social distancing.

Complete

Global HSE
Manager

Restrict access to clean room cellsby other departments – examples ofEngineers wandering into cells
potentially compromising social
distancing. More local area
management, enhanced signage andfurther communication required.

Complete butmonitoring
ongoing

M&L Manager/Team Leaders/Line Leaders

Current positioning of some of thenotice boards is resulting in atendency to break social distancing
measures. Where applicable, visual
management/notice boards to be
moved to enable free access.

Complete

M&L Manager/Team Leaders/Line Leaders

Zr cell found to be cramped anddifficult to move within. Site services
have reviewed and cell is to be
widened by 300mm. Move will
require modification to gas lines.
Review availability with contractor
and complete at night to minimise
impact to production.

Complete

Site Services/
external contractor

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and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Additional screens required for new
Spirig cell. Additional screens to beordered.

Complete

Site Services

Enhance cleaning stations in clean
room and move to centralised
approach, with clear visibility.

Complete

Global HSE
ManagerComplete

HRD

Isolation rules flowchart updated totake account of temporary change relateral flow testing and displayedaround building.

Complete

HRD/Global HSE
Manager

Update isolation flowchart to takeaccount of Government guidelinesthat do not require double vaccinatedpeople to isolate. Committee
decision that will instead apply ‘stayat home’ rules during working time.

Complete – andguidance issued

Coronavirus
Steering Committee

Reviewed self isolation guidelines inlight of Government advice on
Omicron variant. No changes
required as already require full 10
day isolation for contact withconfirmed case.

Complete

HRD/Global HSE
Manager

Issue revised guidance to employees
based on changes to Government
advice on isolation requirements.

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Clarify returning from holiday
arrangements as it relates toGovernment requirements for PCR
and company requirements for
isolation – do not apply unless
symptoms develop/close
contact/confirmed positive PCR
result.

CompleteCoronavirus
Steering
Committee/HRD

Reissue communication re PCR
testing following Government
guidance for Omicron variant.

Complete

HRD

COVID Steering committee agreed tochange isolation period for thosetesting negative to return to work on
day 6. Updated flowchart produced
and issued to all employees.
Maintaining 10 day isolation following
contact with a confirmed case.

CompleteCoronavirus
Steering Committee

Absence line recorded message to
be updated with the criticalinformation employees are required
to leave when reporting an absence,in accordance with the memo alreadyissued.

Complete

Site Leader

Registered interest to learn moreregarding workplace and home
based lateral flow testing forasymptomatic employees. To be
discussed at steering committee

CompleteCoronavirus
Steering Committee

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Hazardcategoryand hazard

Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

meeting once more information isavailable.
Determined that we were unable toaccommodate workplace testing at
the site due to infrastructure
required. Now registering interest forhome based testing.

Complete

HRD

Home based testing not being
adopted due to availability of local
testing. Guidance to be issued onwhere and how to order tests.

Complete

HRD

Continue to offer wellbeing/mental
health information and run sessions
for employees to give continued
support for anyone suffering from theeffects of long term lockdown/homeworking.

Ongoing

HR department

Launch right to disconnect policy inorder to further support employee
heath and wellbeing.

Complete

HRD

Develop further outdoor wellbeing
area, in consultation with employee
engagement committee. CAPEX
approval now required.

Long term
initiative
2021/2022/2023

Global HSE
Manager

Review EAP service to ensure fit for
purpose.

Complete

HRD

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What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

New EAP (Health Assured) selected
and launched.

Complete

HRD

Issue communications to encourage
take up of vaccinations when people
offered these under the COVID-19
vaccination programme – global
forum and email.

Complete

President/HRD

Complete review of Working safely
during coronavirus (COVID-19):
guidance from step 4.

Complete

Global HSE
Manager/HRD

Review staying COVID-19 Secure
presentation for new starters.

Complete

Global HSE
Manager/HRD

Decision taken by Coronavirus
Steering Committee Meeting on 28th
October 21 to reinstate working fromhome requirement for those notneeding to be in the office and an
additional measure relating to masks.
Masks/face shields are now required
when moving around the office andwhen attending meetings/gatheringson site. Also required when
undertaking tasks where 2m distancecannot be achieved. In place until
31st December and then to bereviewed. Employees also
encouraged to complete LFTs before
attending site.

Due for review
prior to 31
December.
Decision also
required on
triggers forreviewingmeasures inplace.

Coronavirus
Steering Committee

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What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Given new Omicron variant, decision
taken by Coronavirus Steering
Committee to extend working fromhome to 14th January with further
review at that time. To becommunicated to all employees.

Complete

HRD

Decision taken on 26th January 2022
by COVID Steering committee toadopt revised Government isolation
guidelines including early release
testing for positive cases and for
instances of exposure for vaccinatedemployees. Home working to remainin place. Masks to be maintained
whilst in motion around the site andin meeting rooms, except for when
only 2 persons are present. Nochanges to isolation period forunvaccinated.

CompleteCoronavirus
Steering Committee

Reiterate employees should notattend site if unwell.

Complete

HRD

Remind employees that they are
required to communicate any LFT
and PCR test results including whenworking from home – for all routes as
set out in the self isolation checklist,
last updated 21st October 2021.
Reiterate January 2022.

Complete

HRD

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are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Exposure fromothersresulting in
spread andcontraction of
Covid-19
Coronavirus
Vulnerable
groupsVulnerable groups:• Elderly• Pregnant/nursing
workers• Workers with existingor underlying medical
conditions
How?
a). Any of the above
coming into close contact(within 2 metres for 15
minutes or more) with aconfirmed case of COVID19.
b). Being advised by apublic health agency that
contact with a diagnosed
case has occurred.

Confirmed expectant mothers now
isolated at home and working fromhome only if reasonably practicable,consider on a case by case basis
through this risk assessment any notable to work from home.
Staff identified with existing or
underlying medical condition to remain
at home and work only if reasonably
practicable.
Examples of existing medical conditions
include undergoing cancer treatment,
immunotherapy treatments, COPD,
severe asthma.
Staff who have been identified as being
in a vulnerable group or who are livingwith a vulnerable, or self-isolating groupto have the option to stay at home andwork only if reasonably practicable.

To set up a dedicated email addressfor communicating COVID related
messages – i.e. LFT and PCR test
results, suspected cases etc.
Communicate to employees once setup.

Complete

HRD

Deployed self-isolation requirements
to all desktops for easy access byemployees/managers.

Complete

HRD/IT

Review homeworking arrangementsfor vulnerable staff – only desk based
employees to work from home andrequired to follow new policy.

Complete

Global HSE
Manager/HR

If any requests received fromvulnerable employees capable ofworking from home to return to work,
medical advice to be sought andindividual risk assessment to be
carried out prior to making any
determination on whether employee
can return to work.

As needed

Global HSE
Manager/HR

All requests to be considered in lightof the Staying COVID-19 Secure in2020 guidelines and current
Government recommendations i.e.
not recommending car sharing.

As needed

Global HSE
Manager/HR

HR to complete initial assessment of
all shielding employees who may

Complete

HR/managers

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are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)
https://www.gov.uk/government/publications/covid19-guidance-on-social-distancing-and-forvulnerable-people

wish to return to work on 1st August2020 in line with current Government
advice. HR to work with managers tocomplete individual risk assessments
as required.
Template risk assessments to beprepared for office and production
areas which can then be completedwith specifics for the assessment of
any returning employees.

Complete

HRD

In light of lockdown commencing 5th
November complete review of risk
assessments and clinicallyvulnerable/extremely clinicallyvulnerable and advise on working
from home/office requirement if
cannot work from home.

Complete

Global HSE
Manager/HRContinue monitoring arrangements
and risk assessments for clinicallyvulnerable employees.

OngoingGlobal HSE
Manager/HR

Following change to Governmentshielding requirements (31st March
2021) all risk assessments reviewed
and updated and communications
sent to all vulnerable employees tocontinue to work from home where
possible.

Complete but
keep underongoing review

Global HSE
Manager/HR

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Who might be harmed
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What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Exposure fromothersresulting in
spread andcontraction of
Covid-19
Coronavirus
Visitors /contractors

Visitors
Cleaners
Contractors
Delivery drivers
How?
a). Any of the above
coming into close contact(within 2 metres for 15
minutes or more) with aconfirmed case of COVID19.
b). Being advised by apublic health agency that
contact with a diagnosed
case has occurred.

Only key contractors to have access tosite including cleaners and thoserequired to maintain safe working
operation.
All contractor access to be approved byPresident.
Visitors requiring access to site mustsign to agree to COVID-19 site controls
and have IR temperature scan taken.
Delivery drivers to have limited accessto site. IR temperature scanningequipment available with material
controllers.

In light of move to step 4 out oflockdown complete additional review
of vulnerable employees anddetermine frequency for ongoing
reviews.

Complete and to
be reviewed
monthly

Global HSE
Manager/HR

Initiate daily check for cleaners toverify they are COVID-19 symptom
free and consent to temperaturecheck. Further work to be completed
on logistics of temperature checking.

Complete

Site Leader/Site
Services

Review visitor signing in process to
avoid pen sharing and consent totemperature check. Further work to
be completed on logistics oftemperature checking. Ensure visitor
documentation
completedandprovided prior to attendance at site.
Receptionist to complete sign inprocess. Post box to be used todeposit visitor passes.

Complete

Site Leader/Site
Services/Global
HSE Manager

Complete

Global HSE
Manager

Initial review w/c
4th May 2021
Review
completed. Still
awaiting quotes
for options

Global HSE
Manager/Site
ServicesHygiene guidance displayed inreception at other entry points andacross the site.
Reviewing reception layout including
ergonomics and COVID-19 controls.

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Hazardcategoryand hazard

Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

identified.
CAPEX being
produced for
2022.
Reviewing general site security.

Review
completed,
quote nowavailable, now
assessingproposal in linewith budget
options and
CAPEX to beraised for 2022.

Global HSE
Manager/Site
Services

Reviewed relevance of deploying QR
Code system at UKTC. Determinedcurrent visitor and employee controls
sufficient and proven to be effective.
Not implementing.

Complete

Global HSE
Manager/HRD

Effective 28th October 2021, visitors tosite limited to safety and businesscritical only. Additional requirement
for visitors to wear masks.

Complete

Global HSE
Manager/HRD

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Exposure fromothersresulting in
spread andcontraction of
Covid-19
Coronavirus
Travel air andvehicleStaff required to travel tofulfill job role (including
visiting customer sites)How?
a). Any of the above
coming into close contact(within 2 metres for 15
minutes or more) with aconfirmed case of COVID19.

Overseas travel bans in place, in linewith national directives.

b). Being advised by apublic health agency that
contact with a diagnosed
case has occurred.

Field service staff have individual issued
vehicles.

Only critical field service work to be
conducted.
Field Service staff to adopt national andlocal site controls.
Social distancing to remain in force andoption to not attend site available,
through final risk assessment check.

PPE available to field service. Surgicalmasks for UK field service, for othernational areas, PPE dependant on
availability.

Update field service final risk
assessment check list to include
COVID-19 assessment. Also updatethe ‘Field Service Guide’ to include
new risk assessments and method
statements.

Complete

Global HSE
Manager/Global
Head of Service

Review minimum requirements forfield service PPE.

Complete

Global HSE
Manager/Global
Head of Service

Order and implement PPE required
for field service and also make PPE
a requirement for sales.

Complete

Global HSE
Manager/Global
Head ofService/Global
Sales Director

Encourage contactless refuelling.

Complete

Global HSE
Manager/Global
Head of Service

Limit access to passengers in service
vehicles and any company vehicles –no car sharing.

Complete

Global HSE
Manager/Global
Head of Service

Also applies to personal vehicles
whilst Government recommendation
to not ‘car share’ remains in place.

Complete

HRD/Global HSE
Manager

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What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Suspected
COVID-19
case during
work time

Staff working on same
shift.

Staff suspected of having COVID-19 or
feeling unwell, to go home immediately.

First aiders who may becalled to attend sickmember of staff.

First aid room available for quarantining
sick staff if required.

How?
a). Any of the above
coming into close contact(within 2 metres for 15
minutes or more) with aconfirmed case of COVID19.

First aiders have access to full faceshield, surgical masks, gloves, aprons
and disinfection wipes.
Limit to a single first aider providing coreaid – others to support from distance.
Verify symptoms by using the NHS111
COVID-19 virus symptom checker.
https://111.nhs.uk/service/COVID-19/

Try and ascertain who the member ofstaff has been in contact with.
Inform line manager / site lead / HR/HSE.

For someone who is not able to travelback home as too unwell use
emergency services.

As necessary

Global HSE
Manager/HRD

Staff issued self-referral guidance forcoronavirus testing.

Complete

HRD

Initiate clean down following any
instances of illness on site, if caseconfirmed to be COVID-19 follow
PHE advice for full clean down.

As necessary

Site Leader

For confirmed cases of COVID-19
advise close contacts of therequirement to isolate for 10 full days.

As necessary

Site
Leader/HR/Global
HSE Manager

Monitoring local transmission rates tohelp guide measures required at site.

Ongoing

HRD

Review use of first floor labs,
additional controls required to ensure
buddy system in place when working
in labs outside of normal working
hours/potential for lone working.

Communication
to Engineering
Managers
complete. Needongoing
monitoring to

Global HSE
Manager/Lab
owners/Engineering
Managers

Infected staff member must isolate forminimum of 10 days and/or as directedby NHS Track and Trace.
Phone 999 in an emergency.
Lone working

Staff working on site
during COVID-19 shift
pattern.

Maintaining surveillance in previously
identified lone working areas (shot blastroom).
Maintaining first aid cover during both
am/pm shift patterns.

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Who might be harmed
and how?

What are you already doing?

What further controls/actions
are required?

Timescales
for further
actions to becompletedResponsible
person’s job title(within …)

Chance of failure to raise
alarm in case of
emergency due to lone
working as a result oflimited communication
capability, illness or
accident. Particularly
relevant to remote areas(cabins) and first floor
labs.

ensure buddy
system is being
followed.
Further review underway of lone
working arrangements in first floorlabs and to make recommendations.

Complete

Hummingbird BU
Director/Global
HSE Manager

Final details from recommendations
to be agreed and CAPEX completed
after demos and proof of systemeffectiveness have been completed.

In progress but
not complete on
first floor (groundfloor complete
for key lone
workeroperations).

Hummingbird BU
Director/Global
HSE Manager

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