PTA HANDBOOK

4-8-8 Higashishinagawa, Shinkan Bldg. 3rd fl.
Shinagawa-ku 140-0002 Tokyo/JAPAN
Tel: 03-6433-1531・Fax: 03-6433-1532
shinagawa@sistokyo.jp・www.sistokyo.jp

About PTA【Objective】
The primary objective of Parent Teacher Association (PTA) is to help the school build an enjoyable andfruitful educational environment by facilitating a cooperative relationship between the parents andthe school. As the school grows and the number of student increases, the PTA plays an important rolein ensuring better communication, cooperation and coordination between parents and teachers in theraising and educating of students.
Parent involvement is not compulsory at SIS; nonetheless, we encourage our parents to participate inas many activities as they can because there is a lot to do for our students.
【Primary Activities】
The PTA contributes to the school through various volunteer activities. The PTA mainly focuses on
helping the school with extracurricular activities such as school events, field trips, etc. The PTA also
holds some fund-raising events to develop the school library and donates school supplies based on theschool and the parents' requests.
【Members】
The PTA is consisted of all SIS parents and teachers. All PTA members are asked to contribute to thePTA activities as well as support the school.
【Board】
To operate the PTA activities and manage administrative works effectively, the PTA Board is formed tohave seven primary functions as listed below. Members of the PTA Board are nominated in an openelection process. Each member serves a one-year term.
-President-

Vice President-

Secretary-

Health Coordinator-Accountant-

School Lunch Coordinator-School Representatives (from SIS staff)The PTA board members hold a monthly general meeting to plan and discuss those activities. They
brainstorm about what can be done and decide on the main points and the outline of the activity plan.

School Events Requiring PTA Support

EventPTA Election

DateTime
PTA Meeting
PTA’s role
1) Introduce PTA positions and each duty-President-Vice President-Secretary-Health Coordinator-Accountant-School Lunch Coordinator-School Representative (from SIS staff)
2) Carry on the duties into new members
3) The new president writes an introduction letter by email and sends it to the school office within aweek.
The contents should include:-introduction-new members-PTA contact information-request for PTA annual fee (10,000 yen) (set the due date)*The email will be forwarded to all parents through the school office as the parents’ email address cannot be disclosed.

4) The accountant is in charge to collect the PTA annual fee from all parents.
(check the PTA box by the school office sometimes)

EventDateTime
PTA Meeting
PTA’s role

Family Picnic1) Decide the following thing at the PTA meeting-Place (the Yoyogi Park)
Materials to be prepared (food, drink, picnic sheets, play tools etc)
Games2）Assign tasks for PTA and the school

EventWorld Teachers’ DayTeachers are honored for their dedication by parents and children

DateOctober 5Time

15:00~15:30

PTA Meeting

September (Multi-Media Room)

PTA’s role
1) Choose gifts for teachers2) Prepare the gift with the PTA budget
3) Prepare a thank you card for each staff (ask children to make the cards)
4) Organize the event on the day in the playroom

EventFamily Fun Day
Parents come to school and play various games with students and each others. It
may be combined with Halloween Event.Students dress up as all manner ofdifferent monstrosities. There are different themed games and activities on offer
for the students along with some trick or treating. The celebration takes around
two teaching sessions. PTA organizes some food for students, teachers andparents.

DateTime
PTA Meeting
PTA’s role
【Preparation】
1) Ask all parents for treat donation for the Family Fun Day Event (refreshment in the hallway).
Check the ingredient with the school secretary.
2) Prepare candies and snack for trick or treat activity. Check the ingredient with the school secretary.
3) Decorate the hallway for Halloween the day before【On the day】
1) Face Painting
Help children get face painting.
2) Set up the refreshment corner in the hallway and do a server.

EventOpen House
These are days for prospective families to come to the school and get information
about the school, its programs and facilities. Students and parents do not attend(No School Day).

DateNovember 13 / March 20 / June 8Time

10:00~13:00 (PTA’s part is 10:00~10:30 only)

PTA Meeting

N/APTA’s role
PTA member (basically the president) comes to present positive examples of the children’s school life
and answers questions from the prospective families.

Event

Winter PerformanceStudents perform songs, dances, plays and a lot more at the end of Term 1.

Date

December 13Time

14:00~16:00

PTA Meeting

November

PTA’s role
1) Help the staff make back-drops and ornaments for the stage.
2) Help children get face painting on the day

EventInternational Children’s Day

Date

November 20

Time

11:00~14:00 (Bake Sale: 12:00~14:00)
March

PTA Meeting
PTA’s role

1) Ask all parents for volunteer for the day (bake sale staff, face painting staff)
2) Ask all parents for treat donation for the bake sale3) Offer a face painting activity on the day4) Organize bake sale on the dayEventJapanese Culture Day

DateFebruary 10Time

14:00~16:00

PTA Meeting(Library)

PTA’s role
PTA help might be requested by the school.
Ex: helping out the cooking corner, helping out the children dressed in Japanese Summer Kimono

EventNumeracy & Science Week
Activities that promote numeracy & science skills and love of math and science
are held. Parents may come to see the displays/exhibition.

DateApril 25-29

Time

depending on the day

PTA Meeting

N/APTA’s role
PTA help might be requested by the school.

EventLiteracy Week
Activities that promote reading and writing are held such as book fairs, costume
parades, and story dramatizations. Parents may come to classes to read stories inEnglish or in their own language and their involvement in other activities is also
welcome.

DateOctober 11-15

Time

depending on the day

PTA Meeting

February (Library)

PTA’s role
Donation for book fair
PTA help might be requested by the school.
Ex: casher for book fairEventDate

Year-end PerformanceStudents perform songs, dances, plays and a lot more at the end of the schoolyear.
June 17Time

14:00~16:00

PTA Meeting

MayPTA’s role
1) Help the staff make back-drops and ornaments for the stage.
2) Help children get face painting on the day

DateYear Book
SIS provides year book for parents at the end of the year.
June 27

Time-PTA Meeting

April~June

Event

PTA’s role
1) Have a meeting for Year Book with the principal
2) Find sponsors for the year book to make the cost lower

EventDate

Field Trips
SIS provides field trips for all grades. (once a term for each grade)throughout the yearTime

as appropriate

PTA Meeting

N/A

PTA’s role
PTA help might be requested to accompany the field trip as assistants.

EventFund-Raise Activities
Raising fund to develop the school circumstances is one of the main objectives forDate

PTA. PTA needs to hold the fund-raise activity a couple of times a year to achieve
the year’s objections.
throughout the year

Timeas appropriate

PTA Meeting

as appropriate

PTA’s role
1) Think of Fund-Raise Activities
2) Prepare for the activities
3) Report the result to the school representative

Event
Date

Donation Activities
When disasters happened in the world, donation activities might need to be held.
as appropriateTime

as appropriate

PTA Meeting

as appropriate

PTA’s role
1) Think of Donation Activities which are involving the whole students and staff.
2) Find a reliable organization that gather donation for the disaster.
3) Report the total to the school4) Send the donation to the organization on behalf of the whole school.