HEALTH & SAFETYHANDBOOK

4-8-8 Higashishinagawa, Shinkan Bldg. 3rd fl.
Shinagawa-ku, Tokyo 140-0002 JAPAN
Tel: 03-6433-1531・Fax: 03-6433-1532
shinagawa@sistokyo.jp www.sistokyo.jp

Table of Contents

Health and Safety at SIS ...................................................................................................................................... 2
Health and Safety of School Facilities.............................................................................................................. 2
Roles and Responsibilities .................................................................................................................................. 2
Health Services ...................................................................................................................................................... 4
Health and Medical Requirements for SIS Employees ................................................................................ 4
Health Requirements for Students ................................................................................................................... 5Student Medical Records and Reports ............................................................................................................ 5
Health Education and Training........................................................................................................................... 6
Dealing-with Sick Students................................................................................................................................. 7
Dealing with Injuries ............................................................................................................................................. 8
School Plan for Disasters .................................................................................................................................... 11
Fire Alarm Procedure ........................................................................................................................................... 14
Earthquake Procedure ......................................................................................................................................... 18
Appendix ................................................................................................................................................................ 21
Emergency Exists ..................................................................................................................................... 21

1

Health and Safety at SIS
It is the philosophy of SIS that each student and employee of the School has the right to study and work in
an environment that is free of health and safety hazards and is protected as far as possible against the risksof contagious diseases or conditions. However, the School cannot take on the role of being or choosing a
primary health-care or public health provider for students, employees, or parents.
The School Board charges the Administration with the task of ensuring that adequate facilities, supplies,
procedures, inspections, and screening routines are in place to protect the health and safety of the schoolcommunity. In addition, the Principal shall ensure that the School establishes procedures and guidelines for
dealing with emergencies or incidents (such as fire, earthquake, or intrusion by suspicious individuals).
SIS believes that out-of-classroom experience is an important part of the education provided by the School.
The Principal shall ensure that adequate procedures are in place to protect students’ and employees’
health and safety, as far as possible, while on any school-sponsored trips, and to deal with any emergency
or incident that may occur. The school reserves the right to require students or staff with allergies or other
health concerns stay in school campus.
SIS also believes that every individual has an important role to play in safeguarding their own health (e.g.,
staying home when sick, etc.) and that of others. To this end, the School will provide age-appropriate
health education to students in Preschool through grade 6 as an integral part of the curriculum and will
provide training to its employees as appropriate.

Health and Safety of School Facilities
To maintain a high standard of health, safety, and security, the Administration shall ensure that procedures
are in place to regularly check and inspect all school buildings, grounds, facilities, and equipment. The
Principal shall engage the services of appropriate outside medical, safety, and security consultants to fulfill
this duty. The Principal shall report on an annual basis to the School Board the findings and any
recommendations following such inspections.
The Principal shall establish a procedure for reporting any health or safety hazard and shall identify
personnel responsible for ensuring that corrective work is carried out speedily.

Roles and Responsibilities
To comply with the policies and requirements set by this handbook, each party has the following roles andresponsibilities;2

Principal:
 Ensure that adequate facilities, supplies, procedures, inspections, and screening routines are in place
to protect the health and safety of the school community.
Ensure that procedures and guidelines for dealing with emergencies or incidents are established.

Ensure that procedures are in place to regularly check and inspect all school buildings, grounds,
facilities, and equipment.

Report on an annual basis to the School Board the findings and any recommendations following suchinspections.



Incorporate a health component as a part of the orientation for all staff at the start of each academic
year.



Ensure that CPR and first-aid training is provided to all faculty members.



Staff emergency handbook given within first week with procedures outlined in detail

School Office: Conduct inspections of SIS facilities to ensure they are healthy and hazard free.
 Provide medical supplies and first aid kits for off-campus travel and emergency preparedness.









Coordinate health screening of SIS employees as required by policy.
Order and maintain medical supplies and equipment.
Maintain an updated list of medical facilities (and their specialties) for referral.
Coordinate first aid training of faculty and other staff as appropriate.
Develop alert lists for classroom teachers and for off-campus travel.
Conduct testing of school water supply to ensure it is safe for consumption.
The maintaining of up-to-date medical records for each student.
Protect the confidentiality of the health information maintained for each student.

Provide a confidential Alert List to each teacher within the first month of each School Year, giving
details of students in their class with a medical condition.

Retain medical records for a period of 5 years after a student has left SIS before being destroyed.

Employees:
 To be responsible for their own health and safety.
 Submit a comprehensive health examination record when first employed.
Attend the health examinations coordinated by the School Office at the beginning of each academic
year.




Take the required action depending on the results of the health examinations.
Learn the steps to be taken in case of injuries and sicknesses



Learn how to deal with blood-related incidents, and prevention of infection, as appropriate.

Learn how to use the protective equipment or clothing.
Attend emergency drills and learn how to take action during emergency situations

Parents/Students:
 Inform the school of any medical conditions of their children such as allergies, chronic conditions, andcongenital abnormalities.


Undergo relevant health examinations when required by the School.
Take the required action depending on the results of the health examinations.

Provide the school with the completed health forms and information when required.
3

Health Services
SIS will maintain and supply the School Office with the necessary training, information and supplies for
coordinating the health services of the School.
The responsible staff will provide care for students when required, including first aid treatment for students
who become ill or are injured at school or while engaged in a school activity. The students and employees
may be referred to physicians or other health care providers, as required. However, in the case of students,
their parents shall be responsible for making the final decision. Medication will only be administered to a
student at the School Office if a medication permission form has been completed by his/her parent(s).
To best protect the health of the student population, the School’s staff may exclude a student from school
if s/he is diagnosed or suspected to be suffering from a contagious disease or condition (such as chicken
pox, impetigo, lice or conjunctivitis) until the student has recovered or is no longer contagious.

Health and Medical Requirements for SIS Employees
To ensure that the health of students and employees of SIS is protected, as far as possible, SIS has adopted
health requirements, screening, and other procedures to protect individual employees and the schoolcommunity.
1.

New employeesa) All new employees shall submit a comprehensive health examination record completed by a physician
or health clinic approved by the School confirming that the employee is fit for work, immune tovaccine-preventable diseases, and free from contagious diseases. The health information therein shallbe kept on file in the SIS Health Office for use in a health emergency.
b) Overseas hired professional staff shall be required to submit their health examination record prior totheir arrival to Japan. If the a new staff member is employed before the beginning of a new school
year, he/she should undergo the health check arranged by the school together with the continuing
employees.

The cost of the initial medical examination, including any necessary tests and X-rays, shall be borne by theemployee.
2. Continuing employees
All employees are required to undergo a comprehensive health examination through a school approved
physician/health clinic before the start of every academic year. The cost of these medical examinations
shall be borne by the School. Other health and medical requirements may be implemented by the Principal
as circumstances warrant.
3. Medical Fitness for continued employment
When an employee is found to be suffering from a communicable disease or serious illness, he/she will be
required to go on medical leave. Depending on the nature of the disease or illness the Principal may allow
the employee to use leave without pay up to one year including all accrued leave days.
4

Health Requirements for Students
To ensure that the health of the students and employees of SIS is protected as far as possible, SIS has
adopted health requirements, screening, and other procedures to protect individuals and the schoolcommunity. Parents shall inform the school of any medical conditions of their children such as allergies,
chronic conditions, and congenital abnormalities. Failure to disclose any medical condition will release theschool from any liability that it might otherwise have.
1. New students
To attend SIS, a new student must comply with the following health requirements within 30 days of thefirst day of attendance.
a) Health Form: Provide the school with the completed health forms including;Health Record Form
Food Restrictions

 Inhalant Medication Self-Administration Release (optional)b) Health Examination: Submit a comprehensive health examination record completed by a physician orhealth clinic (Preschool, PreK and Kindergarten students)
2. Continuing students
Students continuing at SIS must comply with the following health requirements within 15 days from thefirst day of the current School Year.
a) Health Form: Provide the school with the completed health forms including;Health Record Form (if changed)
Food Restrictions (if changed)

 Inhalant Medication Self-Administration Release (optional)b) Health Examination Record (if requested by the School)
Student Medical Records and Reports
The School Office is responsible for maintaining up-to-date medical records for each student currently
enrolled at the School. SIS recognizes that the health information maintained for each student isconfidential. However, to protect student health and to assist with potential learning problems, a limited
number of professional and teaching staff members may be given information about a student’s healthproblem. The confidentiality of medical information will be maintained by all such school personnel.
The School Office shall provide a confidential Alert List to each teacher within the first month of each
School Year, giving details of students in their class with a medical condition that may require treatment or
preventive action being taken while the student is under the teacher’s supervision. The School Office will
maintain a database of health information of students. In addition, information may be given directly to aclassroom or specialist teacher regarding an individual student’s health, where appropriate.
Medical records shall be retained by the School for a period of 5 years after a student has left SIS before
being destroyed. A copy of the records held by the School Office may be provided to a parent on request.

5

Health Education and Training
SIS believes that every person has an essential role to play in maintaining their own health and insafeguarding the health of others. For this reason SIS encourages each student to take responsibility for
his/her own health and for ensuring that his/her behavior will not endanger the health or well-being ofothers.
To assist staff to in maintaining a safe and healthy school environment and to also be able to deal withemergencies that may arise, a health component will be incorporated as a part of the orientation for all
staff at the start of each academic year. This shall include, among others, a review of steps to be taken incase of injuries and sicknesses, use of protective equipment or clothing, dealing with blood-related
incidents, and prevention of infection, as appropriate.
SIS shall provide CPR and first-aid training to all fulltime faculty members.

6

Dealing-with Sick Students

If the student doesn’t feel so sick he/she may stay in the classroom and have a rest on his/herchair.

If the student continues to feel sick, the teacher sends him/her to the office.

The school secretary informs the parents and asks them to come and pick up the student.

If the parents are able to come andIf the parents are not able to come,pick up the student, the student
stays in health room until parents

the student stays in health room
until dismissed as usual.

come arrive.

When the parents come, theWhen the student feels better,secretary takes the sick student fromthe health room and hands themover to the parents.

he/she may go back to theclassroom.

7

Dealing with Injuries
When a student gets injured when he/she is under your supervision

Be aware of the situation

When

Who to

Where

How

Who

What

Major Injuries
Minor Injuries

Inform the school nurse, secretary, and
the Principal

Take the student to the school nurse to
apply first aid.

Call the ambulance at 119

 Return the student to the class or send
them to health care room for a rest.

 Get the student ready to be picked up
immediately when the ambulancearrives.

 Inform the Principal.
 Inform the classroom teacher.
 Inform the parent.

 Inform the parent through theiremergency contact number.

 When the ambulance arrives, get thestudent picked up.

All head injuries should be treatedseriously even for minor injuries.

 Inform the parent about the hospital
the ambulance will be heading to.

Parents should be informed about the Write an incident report and submit itto the Principal.

injury and asked to take the student toa hospital for check up.
 A staff member should accompany thestudent in the ambulance.

Please do not hesitate to call theambulance because you can’t judge if
you really need it, since there is no
penalty in doing so. Failure to call an
ambulance on time when needed so
may have more serious consequences.
8

School Plan for Disasters
1. AimThis plan is to prepare the school for disasters such as fire, and earthquake. It also includes the protectionof the school building and important documents.
2. Prevention equipment
Equipment to be provided by school;-Fire hydrants-Fire extinguishers-Alarm-Radio-Helmets for staff-Emergency food (and water)-Blanket-First aid kits
-Emergency contact list
Equipment to be provided by students;-Evacuation hood
-Handkerchief
3. Prevention dutiesa) The principal and staff will be responsible for different duties.
b) The duties are:
 Planning of prevention and drills
 Improving the equipment and providing regular safety checks
 Planning disaster countermeasures

Educating students about disaster prevention

4. Prevention countermeasuresa) The staff will have different responsibilities regarding specific areas.
b) Check facilities and equipmentc) Emergency Evacuation Maps, emergency contact list, and attendance sheets.

Emergency Evacuation Maps: Maps should be placed in each room somewhere close to the exit.
Attendance list: Attendance is taken every day and lists are kept in the office.
Emergency Contacts File: An emergency contacts file is kept in the office including phone numbers andaddresses of parents for each student.
d) Educating about disaster prevention

5. Fire countermeasures
If a fire occurs, the following announcement is to be made throughout the school immediately.
There is a fire in/at ………… All students please listen to your teachers’ directions and gooutside immediately. Do not push, run, talk or try to return to school.
9

Ring the emergency bell and let the neighbors know about the fire and also contact the fire station. The
emergency bell will be rung to let our neighbors know about the fire- as well as reporting the incident to
the fire station.
Leading the evacuation – Fire
 Close all windows and turn off any sources of ignition which are in use.
 Students are to wear their emergency hood and keep away from smoke and flames.
 Go outside as quickly as possible and stay in a safe area.
 The member of staff who is teaching at the time of the fire will lead the evacuation. Other staff should

follow evacuation plan directions as appointed.
 After the evacuation, check the number of students and their physical condition, then report to theprincipal.
 The staff should follow the principal’s directions based on the designated staff duties.

6. Earthquake countermeasuresa) A school emergency announcement is to be made at the time of the earthquake.
A large earthquake has occurred. Stay under the desk until it stops shaking. (Repeat a few
times until the earthquake stops shaking)It has stopped shaking. Students please evacuate and listen to the teacher’s directions.
Remember, do not push, run, talk or return to the school and move immediately to a safe
area.

Leading the evacuation – Earthquake Open the class door
 During the earthquake students should get under their desks and protect their heads with theiremergency hood and the staff should put their helmets on.
 (After the earthquake) Open classroom windows, doors, and make the hall way clear.
 Turn off any sources of ignition in use.
 Lead students outside and check the number of students and report to the principal.
 All staff should follow their designated duties until the principal’s directions for any further action.

Notifying others
 The principal will contact the fire station.
 The school will endeavor to contact parents either directly by email or through school website. This will

be notified to you that there has been an emergency situation at the school and that we will be ending
the school day early. The school will ensure that the children can get home safely.
 If it is decided that the school building is not safe for us to return to or that we are evacuated out of theschool premises entirely we will try to communicate where we have been evacuated to parents soparents may come to collect their children.
 If parents are able to get to the school, we will ask them to collect their children as soon as possible.
Also if parents are able to get in touch with the school in any way (telephone, email, school website or
twitter), parents should inform us of when they expect to be at the school so the school is aware ofwhich parents are on their way.
10 If parents are intending to collect their child but are experiencing difficulties getting to the school,

parents should stay in contact with us with their location.
 If parents believe they will be unable to reach the school for a long period of time, use a ‘hosting system’

with a fellow family where your children can stay with them for a period of time. If parents choose to do
this, they need to make sure to contact the school to confirm which family will be collecting their child.
*Immediately after an emergency situation our staff have designated roles in maintaining communicationand the safety of the children. There will be staff monitoring school website/Twitter awaiting word fromparents as well as continuing to update you on the situation at the school. However, please note that we
can only begin updating these websites once we have been allowed to return to the school building. When
it is safe to re-enter the building we will begin to process of notifying parents as soon as possible.
School bus riders
 The school will ask parents whether they wish to have their child take the school bus home or havethem stay at the school. If the school is unable to contact parents and confirm their decision, the childwill not travel on the school bus and will remain at school for parents to collect personally. As the school
will have many families to contact, parents can help the process by communicating with the school via
the internet through Facebook/Twitter/Skype or e-mail and informing the school of parents’ decisionthat way.
 If the school bus driver is unable to get the bus to the school due to unsafe roads or any other problems

due to the emergency situation the school bus will not be running. Naturally the school will inform allfamilies in this eventuality.
 During an emergency situation the school will be sending extra staff on the school bus to ensure thatchildren are directly placed back into the care of the person collecting them.
 If when the school reaches a scheduled bus stop there is no one to collect your child they will be

returning with the bus back to school. It will then be necessary for parents to come to the school tocollect your child.
Injuries In the unfortunate occurrence of any of our students receiving an injury during an emergency situation
the school will be treating the situation according to our health and safety procedures.
 The school will also intend to make use of the NTT 171 Disaster Emergency message board to leave arecorded message containing information on the situation at the school.
The service is in Japanese so please refer to the English explanation which can be found here:

https://www.ntt-east.co.jp/en/saigai/voice171/b) When an earthquake occurs on the way to or from the school
 Students and parents should be informed what actions should be taken beforehand.
 Students should protect their heads with objects that they have.
 Students should move to a safe area and go back to either home or school, whichever is closest.

11

An emergency situation during the bus ride
 In the event of an emergency situation arising while the school bus is either travelling to or from school
we will again try to communicate with families with the children on board. Our bus driver and onboard
staff will contact the authorities to determine whether the route is safe, and if it is, the school bus willcomplete its journey.
 Emergency provisions and equipment are kept on the school bus in case of this type of situation
 If the road is not safe or blocked and we are unable to move, children will be evacuating with onboard
staff to a safe area.
c)

When a student is at home

 Parents should act on their own evacuation plans, and students should stay home if necessary.
 School will contact students’ homes by e-mail and school website/Twitter.

Communication
 During an emergency situation such as an earthquake communication becomes difficult over cellular
networks. However, it should be easier to communicate with each other using online services such as
Skype, e-mail, school website, Facebook and Twitter.
 Our Twitter account is designed for relaying messages during an emergency please refer to our Twitter

page for frequent updates should an emergency situation arise. The school also recommends that
Twitter is an excellent way to communicate with the school if the phones are busy/not working. Ifparents become a follower of the school’s Twitter feed you can post messages/communicate with theschool, and the feed will be monitored by our staff during an emergency situation.
 The school will also be using school website to relay emergency information too.
*Because of this we strongly recommend that all families take the time to link to the school Twitter,
Facebook and school website. The school also has a Skype account too; this is another optional method ofcommunication in an emergency situation.
7. Heavy rain, typhoon and heavy snow countermeasures
1)
When the school can predict weather, such as a typhoon, which may cause trouble, we will informyou what will/may happen during the following day(s).
2)
If the school definitely decides to close the school that day at 7 am, we will contact you
immediately by email or announce on school website.
3)
If we cannot make a definite decision by 7 am, please check the following sources and make yourown decision whether your child should come to school or not.
A: Media information:
 7 am NHK news [Both English and Japanese depending on the function of your TV]
 Japan Meteorological Agency (www.jma.go.jp) [English and Japanese] Japan Weather Association (www.jwa.or.jp) [English and Japanese]

B: When an official warning announcement (Tokyo area) is made, the following action should be taken:i) Both storm and flood----no school
Storm----no school
Heavy snow-----

no school12ii) Heavy rain
Flood
Other warnings---------

parents’ decisionparents’ decision-----parents’ decisioniii) If transportation is blocked due to these circumstances at the time of 7am and your child may be/is
affected by them, he/she should stay home.
C: While students are at school
If the weather changes suddenly and the students are unable to return home, the parents should arrange
to pick up their children from school.
8. Making a emergency contact list
 Be aware of how students come to school and go home
 In the Emergency Contact List include; student’s name, home, work and mobile phone numbers ofparents, languages parents speak.
9. Leaving school with parents/guardiansa) Depending on the disaster situation, students should stay at school until their parents pick them up.
The school will contact the parents.
It is an emergency. We would like you to come to ………………. to pick up your child.
b) Procedures for taking a child from the school
 Only a parent can pick up a child from school. The teachers should also check who is supposed to comein case of an emergency.
 If the parent wants someone else to be responsible for picking their child up, they should notify theschool in writing.
 If a child is left for a long time, the school will continue to contact the family.
 The school is responsible for students’ safety when they are at school.
10. Othersa) The school supplies staff with helmets.
b) Always consider students’ safety when they are on the way to and from school.
c)

Aim to provide a bus service if this is required.

13

Fire Alarm Procedure

Students
Inside the school

Teachers
Inside the school

Administrator in Charge
Inside the school Immediately and quietly line up
single file (no one may stop forany personal property).

 Take the class roster.

 Take all class rosters,
attendance sheets and theEmergency Contacts binder.

 Follow the teacher’s directions.
 No talking.
 Remain in single file.
 Walk. Do not run.
*******
 Students not with a classshould go to the hallway andjoin any class, or if necessary,leave the building and report tothe administrator in charge.
They must not return to theirclassrooms.

 Open the door and determine
the route to be taken. (If the
primary exit route is blocked,
quickly choose an alternate
route).
 Hold the door for students,
assigning them a spot to wait
for their teacher.

 Take a cell phone.
 Make every effort to ensurethat no students remain in theschool. Check the bathrooms,
teachers’ room, playroom, andcomputer room.

 Make sure everyone is out of
the room.
 Lead the students quickly andquietly out of the building.
*******
 The teacher with the students
at the time of the alarm is totake action. Do not wait for theclass teacher.
 Teachers without students intheir care when the alarmsounds are responsible forchecking all the restrooms. If
this is a class teacher, he/she is
to take over responsibility for
his their class once outside thebuilding.
 Teachers must have on filespecial evacuation plans forindividuals with disabilities.

Outside the school

Outside the school

Outside the school

 Follow the teacher’s directions.
 No talking.

 Quickly check attendance.
 Report attendance to theadministrator in charge, noting

 Check teachers’ attendance as
they leave the building.

 Remain in a single line until told
to do otherwise by the teacher.
 When the teacher tells you,quickly form pairs.

any additional students orabsent students.
 Quickly get students in pairs.
14

 Make every effort to ensurethat no students remain in theschool.

Students
Walk to the evacuation area (ifTeachers
Walk to the evacuation area (ifAdministrator in Charge
Walk to the evacuation area (ifdesignated)designated)designated) Follow the teacher’s directions.
 Speak only in quiet voices.
 Walk. Do not run.
 Remain to the side of the road.

 Lead the class to the park.
 If a car approaches, loudly
inform the students, “Stop!” Designate someone to remain
at the school for the fire
personnel.

 Inform the students when it isclear to continue walking.

 If possible, one administrator
should lead the way to the parkand another administrator

 Remain in pairs.
 When any teacher says, “Stop!”
do so immediately. Do not
move until the teacher permits.

should be at the rear. If this is
not possible, the administrator
in charge should be at the rear.

At the evacuation area (ifAt the evacuation area (ifAt the evacuation area (ifdesignated)designated)designated) Follow the teacher’s directions.

 Designate a spot for yourstudents to form a paired line.

 Check teachers’ attendance.

 Remain in pairs.
 Remain in your designatedlocation. This is not a time toplay.

 Check attendance.
 Report attendance to theadministrator in charge.
 Do not leave your students
unless another staff member
has been placed in charge.

 Keep all staff and students at
the evacuation area until an “allclear” call has been received.
 Decisions regarding dismissal orother actions will be made by
the administrator in charge.

 Keep your class in thedesignated location until
dismissed by the administrator
in charge.
Return to the school

Return to the school

Return to the school

 Follow the teacher’s directions.
 Speak only in quiet voices.
 Walk. Do not run.
 Remain to the side of the road.

 Lead the class to the school.
 If a car approaches, loudly
inform the students, “Stop!” If possible, one administrator
should lead the way to theschool and another Inform the students when it isclear to continue walking.

administrator should be at the Remain in pairs.
 When any teacher says, “Stop!”
do so immediately. Do not

rear. If this is not possible, theadministrator in charge must
lead the way to the school.

move until the teacher permits.
Upon return to the school

Upon return to the school

Upon return to the school

 Follow the teacher’s directions.

 Check attendance.
 Immediately notify theadministrator in charge if there
are any discrepancies.

 Check each classroom toensure there are no attendance
discrepancies.

THIS PROCEDURE CANNOT ANTICIPATE EVERY CONTINGENCY.
THROUGHOUT AN EVACUATION, COMMON SENSE MUST PREVAIL.
15

Earthquake Procedure“Drop, Cover, and Hold!”
Students

Teachers

Administrator in Charge

Inside the school – during thequake

Inside the school – during thequake

Inside the school – during thequake DROP under a desk or table.
Face away from windows.

 Open the class door

 Open the entrance doors

 DROP under a desk or table.
Face away from windows.

 DROP under a desk or table.
Face away from windows.

 COVER your head with the
emergency helmet and/or clasp

 COVER your head with the
emergency helmet and/or clasp

your hands on the back of your

your hands on the back of your

neck.

neck.

 COVER your head with the
emergency hood and/or clasp
your hands on the back of yourneck.
 HOLD on to one leg of the deskor table.
 Do not move until theevacuation announcement has
been made.

 HOLD on to one leg of the deskor table.

 HOLD on to one leg of the deskor table.

 Do not move until theevacuation announcement has
been made.

 Once the earthquake has
stopped, make the evacuation
announcement: “Theearthquake has stopped. The
building is to be evacuated.
Students, follow your teacher’s
directions.”

Inside the school – after thequake

Inside the school – after thequake

Inside the school – after thequake If your emergency hood is notalready on, put it on.

 Turn off any sources of fire.
 Take the class roster.
 Open the door and determine
the route to be taken. (If the
primary exit route is blocked,

 Take all class rosters and theEmergency Contacts binder.

 Immediately and quietly line up
single file (no one may stop forany personal property).
 Follow the teacher’s directions.
 No talking.
 Remain in a single file line.
 Walk. Do not run.

quickly choose an alternate
route).
 Hold the door for the students,
assigning them a spot to wait
for the teacher.

*******
 Students not with a classshould take cover wherever

 Make sure everyone is out of
the room.
 Leave the door open.

they are. Once the evacuation
announcement has been made,they are to join any class, or if Lead the students quickly andquietly out of the building.

necessary, leave the building*******

and report to the administrator
in charge. They must not
return to their classrooms.

 The teacher with the students
at the time of the quake is totake action.
 Teachers without students in16

 Take a cell phone.
 Make every effort to ensurethat no students remain in theschool. Check the bathrooms,
teachers’ workroom, library,
and multi-media center.

Students

Teachers
their care are responsible for

Administrator in Charge

checking all the restrooms after
the quake. If this is a classteacher, he is to take over
responsibility for his class once
outside the building.
 Teachers must have on filespecial evacuation plans forindividuals with disabilities.
Outside the school

Outside the school

Outside the school

 Follow the teacher’s directions.

 Quickly complete a thoroughattendance check.

 Check teachers’ attendance as
they leave the building.

 Report attendance to theadministrator in charge, noting
any additional students or Make every effort to ensurethat no students remain in theschool.

 No talking.
 Remain in a single line until told
to do otherwise by the teacher.
 When the teacher tells you,quickly form pairs.

absent students.
 Quickly get students in pairs.

Walk to the evacuation area (ifdesignated)

Walk to the evacuation area (ifdesignated) Follow the teacher’s directions.
 Speak only in quiet voices.
 Walk. Do not run.

 Lead the class to the evacuation  If possible, one administrator
area.
should lead the way to theevacuation area and another If a car approaches, loudly
inform the students, “Stop!”administrator should be at the Remain to the side of the road.

Walk to the evacuation area (ifdesignated) Remain in pairs.
 When any teacher says, “Stop!”
do so immediately. Do not
move until the teacher permits.

 Inform the students when it isclear to continue walking.

At the evacuation area

At the evacuation area

At the evacuation area

 Follow the teacher’s directions.
 Remain in pairs.

 Designate a spot for yourstudents to form a paired line.

 Remain in your designatedlocation. This is not a time toplay.

 Check attendance.

 Check teachers’ attendance.
 Keep all staff and students at
the evacuation area until an “all

 Report attendance to theadministrator in charge.
 Do not leave your students
unless another staff member
has been placed in charge.
 Keep your class in thedesignated location until
dismissed by the administrator
in charge.

17

rear. If this is not possible, theadministrator in charge mustbe at the rear.

clear” call has been received.
 Decisions regarding dismissal orother actions will be made by
the administrator in charge.

Students
Return to the school

Teachers
Return to the school

Administrator in Charge
Return to the school

 Follow the teacher’s directions.

 Lead the class to the school.

 Speak only in quiet voices.
 Walk. Do not run.
 Remain to the side of the road.
 Remain in pairs.

 If a car approaches, loudly
inform the students, “Stop!” If possible, one administrator
should lead the way to the Inform the students when it isclear to continue walking.

 When any teacher says, “Stop!”
do so immediately. Do notschool and anotheradministrator should be at therear. If this is not possible, theadministrator in charge leadmust lead the way to themove until the teacher permits.

school.

Upon return to the school

Upon return to the school

Upon return to the school

 Follow the teacher’s directions.

 Check attendance.

 Check each classroom toensure there are no attendance Immediately notify theadministrator in charge if there

discrepancies.

are any discrepancies.

THIS PROCEDURE CANNOT ANTICIPATE EVERY CONTINGENCY.
THROUGHOUT AN EVACUATION, COMMON SENSE MUST PREVAIL.

18

Appendix
Shinagawa Seaside Campus (ELC & Primary Schol)
Emergency Exits

19

Oimachi Campus(Middle School)

Emergency Exits

20