Speaker’s Manual
The International Symposium on New Refrigerants andEnvironmental Technology 2021

JRAIA / KNT-CB CO., LTD.

INDEX
Preparation / Notice
Installing ZOOM apps / Participating zoom webinar

How to use ZOOM webinar

2Preparation / NoticePreparation / Notice

4Internet connection
Make sure your internet download / upload speed is more than 10MB.
Use a LAN cable is recommended due to a stable internet connection.

PC equipment
Make sure your PC has camera, speaker and microphone.
Prefer to use “HEADSET”.

ZOOM update
Please update the latest ZOOM apps. Current version is 5.8.0 (1780) as of 2021/10/3［Trouble shoot : when zoom cannot move ］
1. Con rm the network connection.
2. logout zoom and re-login.
3. Restart your device.

Emergency Contact
Secretariat（Kinki Nippon Tourist Co., Ltd.）
Mobile：+81- 80-2351-3063
JRAIA Symposium Registration Secretariat
TEL：+81-3-6891-9354

Notice：Please refrain from taking pictures and recording audio and video while watching webinar.

fiPlease see the “Guideline for Participants” link as below:
https://jraia-symposium.org/Kobe2021/en/manual.php

NotesZoom URLThere are three different ZOOM URL toparticipant Symposium or Meeting withInterpreter and zoom operator.
Please see right box which shows explanationof each URL and participating time. More detailare explained in each Manual.
【IMPORTANT】
Join the ZOOM webinar with URL③ before andafter your presentation.
Join with URL② during your presentation.

5①Zoom Meeting URL［Symposium Orientation/
・Meeting with interpreter］

・Information on the progress of Symposium webinar
and make nal con rmation with session leader.
・Meeting with interpreter and session leader.
Please join the ZOOM Meeting 30 minutes in advance.

②Zoom Webinar Panelist URL［For speaker only］
Please join the ZOOM Webinar 10 minutes in advance.

③Attendee URL［For attendant to Symposium］

fifi

Join our Symposium from “My Page” link except
during your presentation.

URL & System【ZOOM Webinar】［Session Leader (Chair) / Speaker / Attendee］
HOST

Co-HOST

MonitorTittleSlide

For ShareScreenswitcher［Share Screen］［Symposium Instruction Meeting /Interpreter Meeting］

・Issues same URL on Oct. 14,15.
・URL is distributed in URL list located at “My Page”.
・Please change your name by yourself.

②Zoom Webinar Panelist URL［For Speaker］

VIDEO①

audio
interfacemixer［InterpreterInterpreter①①Zoom Meeting URL

Interpreter②fi

モニター用スピーカー

HOST

・Issues speci c URL for each speaker.
・URL is distributed in URL list located at “My Page”.
・Your name is entered by secretariat.

［Meeting with zoom operator］③Attendee URL［For attendee to Symposium］［Meeting with Interpreter］

・Issues same URL on Oct. 14,15.
・URL is linked form “My Page” to participate Symposium.
・Please change your name by yourself.

［Attendee］
視聴用【ZOOM Meeting】［Meeting with zoom operator］［Meeting with interpreter］

videocapture

MonitorVIDEO②

6※each URL is distributed in URL list that located at“My Page”. You would need ID & Password to see
URL however there are not same as the ID & thePassword for “my page” to login.

Break out
Room①

Interpreter③

Break out
Room②

Interpreter④

Session Progress

7［Image: Session in progress］【Participating Symposium】［Image: Q & A］

Join ZOOM Webinar 10 min in advance［Notice］① Keep Microphone / Video OFF.
※Previous session is in progress when you join the webinar.
② Check your name.
※ Speaker’s name is entered by secretariat however pleaserename by yourself if it’s wrong. See P.17.
［Flow on the Screen］① Information slide loop →until 1min before session start.
② Next program slide →Fix for1min until session start.
③ Start session when stop sharing slide screen at on time.
［Session］① Progressing by Session leader (Chair).
② Presentation video is played by zoom operator.
③ Turn on your video at Q & A (Q & A is held in discussion time.)［Q & A］① Question is chosen by Session leader (Chair).
② Raise hand and oral questions only.
※ Not authorized to take question by chat in this symposium.
③ Please answer the questions by oral.

fffifi※The zoom operator will make nal con rmation at Symposium Instruction
Meeting including timing of mic / video turns on / o .

Session Leader

Speaker

Session Leader
Speaker［Image: Tittle slide sharing screen ］ ［Image: Presentation Video］【Notice】
How the your presentation looks isdepending on recording method, if you didnot use camera then your face would not toshow in your presentation.

Installing ZOOM apps /Participating zoom webinar

Installing ZOOM apps ［PC］
zoom URL：https://zoom.us

ScrollDown

9

Download URL： https://zoom.us/download

Clickbutton.

Please installing zoom apps in your computer.
【IMPORTANT】
Make sure the version is latest.
※Current version：Version 5.8.0（1780）
as of 2021/10/13

Installing ZOOM apps ［Smart Phone / Tablet］
iPhone / iPad

Android

Download the［ZOOM Cloud Meetings］@ Apple store

Download the［ZOOM Cloud Meetings］@ Google Play10Participating ZOOM Webinar

11

Access from the URL LIST of “My Page” to participate to the Symposium.
① Open the browser from the URL. (※ The display may differ depending on the type of browser. )［Example: Safari］［Supported Browsers］• Windows: IE 11+、 Edge 12+、Firefox 27+、 Chrome 30+• Mac: Safari 7+、 Firefox 27+、 Chrome 30+• Linux: Firefox 27+、 Chrome 30+［Supported Operating Systems］• macOS X with macOS 10.9 or later• Windows 10
Note: Devices running Windows 10 must run Windows 10 Home,Pro, or Enterprise. S Mode is not supported.

• CentOS 6.4 or higher• Fedora 21 or higher• OpenSUSE 13.2 or higher• ArchLinux（64 bit only） *• Windows 8 or 8.1• Windows 7• Ubuntu 12.04 or higher• Mint 17.1 or higher• Red Hat Enterprise Linux 6.4 or higher• Oracle Linux 6.4 or higher

When you have issue with Zoom app then you may
participate to zoom by browser. Please click [Cancel]
and click [Join from Your Browser].

Participating ZOOM Webinar② Please select the Audio.

Click【IMPORTANT】
Please turn ON/OFF microphone and video by yourself.
Keep turn OFF the microphone and the video whenprevious session is in progress.

12③ Open the Zoom Webinar.

Microphone ON/OFF

Sharing your Screen

Video ON/OFF

Not used this time

See Participants

Not used this time

Send chat toParticipants & everyone

Translation to Japaneseor English

How to use ZOOM webinar

How to change view in webinar

14［Speaker View］
Change view
発表者

Select the “Hide Non-video Participants” from［•••］icon.
※ Speaker name is entered by secretariat.
SpeakerSpeaker

Video Participants are remain on your view.

［Gallery View］※Please select the “Gallery View”.

［AUDIO Setting］［Panelist Window］

Chair15［Audio Setting Window］
SpeakerClickto check yourSpeakers are working.
If you may use headphone thendisplay would be changed as.
Clickto be able
check your Microphone isworking. Please talk something
to microphone while icon is, and check yourmicrophone is working while icon
is
. The Input level bar
should be green like image.
If you may use headphone thendisplay would be changed as.

SpeakerClick［Click］

This icon means yourmicrophone is muted therefore
you may click this icon toactivate your microphone.

This icon means your microphone is not connected
to zoom system therefore you may click this icon
and choose
your microphone.

to activate

［VIDEO Setting］

16［Panelist Window］［Video Setting Window］
Chair［Background & Filters Setting Window］

Speaker

SpeakerClick［］ClickThis icon means your video
camera is turned off therefore
you may click this icon toactivate your camera.

Please make surebox is checked.

If you would like to change your background thenchoose Virtual Background or “Blur” would be very
useful to hide your background.

［Rename］［Panelist Window］

Chair

17

［Rename］

SpeakerSpeaker

Place the Cursor
Click the ［Participants］

The names will be written in English in thefollowing order
Paper #：Name（Company Name）【i.e.】M111：T. Kinki（Kinki Nippon Tourist Co., Ltd.）

Click the［ ］
You may change your namefrombutton.

［Share Screen @ Q & A］
［Open the Presentation File.］

18［Panelist Window］【IMPORTANT】
When you would use yourpresentation slide at the Q & A
discussion. Please share screenby yourself and be prepared toopen your presentation le suchas PPT, Keynote or any otherapps.

ChairSpeakerSpeaker

You may choose a PPT or Keynote window (If you
open the keynote on your desktop then Keynote
window will be shown in above window to select.)and CLICK.
If your presentation has sound then make sure thebox is checked.

Clickfi

Sharing window will be popping up.

［Interpretation］

19［Panelist Window］

Chair

Speaker［English］

When you choose ［English］, The presentation in Japanese
will be translated to English.
【Note】
If you would like to change from English to Japanese during
the Q & A discussion, please mention that “日本語で話します"to the interpreter and the operation operator.

SpeakerClick the［Interpretation］［Japanese］

When you choose ［Japanese］, The presentation in English
will be translated to Japanese.

the original language will beplayed when you choose ［off］【Note】
If you would like to change from Japanese to English during
the Q & A discussion, please mention that "I will speak in
English now" to the interpreter and the operation operator.