ZOOM Meeting Manual
Interpreter / Instruction Meeting
The International Symposium on New Refrigerants andEnvironmental Technology 2021

JRAIA / KNT-CB CO., LTD.

INDEX
Preparation / Notice
Installing ZOOM apps
Participating ZOOM Meeting
How to use ZOOM Meeting2

3Preparation / NoticePreparation / Notice

4Internet connection
Make sure your internet download / upload speed is more than 10MB.
Use a LAN cable is recommended due to a stable internet connection.

PC equipment
Make sure your PC has camera, speaker and microphone.
Prefer to use “HEADSET”.

ZOOM update
Please update the latest ZOOM apps. Current version is 5.8.0 (1780) as of 2021/10/3［Trouble shoot : when zoom cannot move ］
1. Con rm the network connection.
2. logout zoom and re-login.
3. Restart your device.

Emergency ContactSecretariat（Kinki Nippon Tourist Co., Ltd.）
Mobile：+81- 80-2351-3063
JRAIA Symposium Registration Secretariat
TEL：+81-3-6891-9354

Notice：Please refrain from taking pictures and recording audio and video while watching webinar.

fiPlease see the “Guideline for Participants” link as below:
https://jraia-symposium.org/Kobe2021/en/manual.php

5Installing ZOOM apps

Installing ZOOM apps ［PC］
zoom URL：https://zoom.us

ScrollDown

6Download URL： https://zoom.us/download

Clickbutton.

Please installing zoom apps in your computer.
【IMPORTANT】
Make sure the version is latest.
※Current version：Version 5.8.0（1780）
as of 2021/10/13

Installing ZOOM apps ［Smart Phone / Tablet］
iPhone / iPad

Android

Download the［ZOOM Cloud Meetings］@ Apple store

Download the［ZOOM Cloud Meetings］@ Google Play7

8Participating ZOOM MeetingParticipating ZOOM Webinar

9

Access from the URL LIST of “My Page” to participate to the Symposium.
① Open the browser from the URL. (※ The display may differ depending on the type of browser. )［Example: Safari］［Supported Browsers］• Windows: IE 11+、 Edge 12+、Firefox 27+、 Chrome 30+• Mac: Safari 7+、 Firefox 27+、 Chrome 30+• Linux: Firefox 27+、 Chrome 30+［Supported Operating Systems］• macOS X with macOS 10.9 or later• Windows 10
Note: Devices running Windows 10 must run Windows 10 Home,
Pro, or Enterprise. S Mode is not supported.

• CentOS 6.4 or higher• Fedora 21 or higher• OpenSUSE 13.2 or higher• ArchLinux（64 bit only） *• Windows 8 or 8.1• Windows 7• Ubuntu 12.04 or higher• Mint 17.1 or higher• Red Hat Enterprise Linux 6.4 or higher• Oracle Linux 6.4 or higher

When you have issue with Zoom app then you may
participate to zoom by browser. Please click [Cancel]
and click [Join from Your Browser].

How to Join ZOOM Meeting② Open the ZOOM Meeting

Operator

10③ Please change your name.

Place the cursor and click

SpeakerZoom operator is standing by when you join the ZOOM Meeting.
※ If you do not see the operator, then the operator might be in the
breakout room for Symposium Instruction Meeting. Please wait fora moment until the operator comes back.

Click［Video ON/OFF
See Participants
Send chat］

Place the cursor.
Click

Microphone ON/OFF.

.

Sharing your Screen
Not used this time
Breakout Room
See P. 11
Not used this time

The name need to be written in English in the following order.

Name（Company Name）【i.e.】T. Kinki（Kinki Nippon Tourist Co., Ltd.）【NOTE】Do not need registration # or Paper # in your name at this ZOOM
Meeting. Its for main Symposium Webinar. If you have zoom
account, your zoom registered name will be shown automatically.

How to Join Breakout Room
④ ZOOM operator will be taking you to the each Breakout Room.
There are several breakout room as right window
box.The operator will be taking you to the［Symposium Instruction Meeting］or ［Interpreter Meeting］

Please con rm which room you would need to moveto have meeting.

OperatorSpeakerfi

Join the Symposium
Instruction Meeting

11［Breakout Room（Day 1 : 10/14）］

How to move between Breakout Rooms［Meeting Window］

12

Go to Room
［Interpreter A Ms. E.Okada］

Click ［Join］and ［Yes］

OperatorSpeaker

How to Leave
Breakout Room
Click the［End］Button then below
window will be shown.

Click ［Leave Breakout Roo to go
back to the Main Room.

Click ［Join］and ［Yes］

Go to Room
［09:40〜10:40 M12 Environment１］【NOTE】
If you choose ［Leave Meeting］toleave this whole meeting.

Breakout Room［Instruction/Interpreter Meeting］［Symposium Instruction Meeting］

13［Image : Interpreter Meeting］ ［Image : Instruction Meeting］

20 min : From 30 min before the session starts.
① Explanation of online symposium instruction and nalcon rmation from the zoom operator.
・Microphone / Video OFF when you join the Symposium.
・The role for Chairs.
・Q & A for Speakers
・How to share the screen or etc…
・Any question from Chairs and Speakers.
② Information for main Symposium.
・Where the Panelist URL is.

Chair

Interpreter

Speaker［Image : Information Slide］

Chair

Speaker

Operator

Speaker［Image : Presentation］③ Leaving this ZOOM Meeting and move to main Symposium
ZOOM Webinar 10 minutes in advance.
［Interpreter Meeting］

fififififi① Con rm your presentation.
Chair will be attending together therefore if you need explain
your presentation with le, then you would need to prepare
your presentation data and share screen by yourself.
② Questions from Interpreter
Speci c word or technical word…

【Notice】
How the your presentation looks isdepending on recording method, if you did
not use camera then your face would not toshow in your presentation.

14

How to use ZOOM Meeting［AUDIO Setting］

15［Audio Setting Window］［Meeting Window］

Click
to check yourSpeakers are working.
If you may use headphone thendisplay would be changed as.

Click［ClickClickto be able
check your Microphone isworking. Please talk something
to microphone while icon is, and check yourmicrophone is working while iconis. The Input level bar
should be green like image.
If you may use headphone thendisplay would be changed as.

］

This icon means yourmicrophone is muted therefore
you may click this icon toactivate your microphone.

This icon means your microphone is not connected
to zoom system therefore you may click this icon
and choose
your microphone.

to activate

［VIDEO Setting］［Meeting Window］

Click［16［Video Setting Window］［Background & Filters Setting Window］

］

Click
This icon means your video
camera is turned off therefore
you may click this icon toactivate your camera.

Please make surebox is checked.

If you would like to change your background thenchoose Virtual Background or “Blur” would be very
useful to hide your background.

［Chat］

17［Meeting Window］［Chat］【Send Chat】①
1. In the To: drop-down menu, select Everyone
2. Enter your message in the chat window
3. Press Enter to send your message.

②
1. In the To: drop-down menu, select theparticipant you want to chat with directly
2. Enter your message in the chat window
3. Press Enter to send your private message

Click the［Chat］

fifi.

.

.

.

fifi

【NOTE】The in-meeting Zoom chat feature allows you to send instant messages to other users within a meeting or a private
message to an individual participant.
If le transfer is enabled by the host, you can send les in chat. When entering your message in the chat window,
click File to choose the le source and send the le.

［Share Screen @ Q & A］
［Open the Presentation File.］18［Panelist Window］【IMPORTANT】
When you would use yourpresentation slide at the Q & A
discussion. Please share screenby yourself and be prepared toopen your presentation le suchas PPT, Keynote or any otherapps.

You may choose a PPT or Keynote window (If you
open the keynote on your desktop then Keynote
window will be shown in above window to select.)and CLICK.
If your presentation has sound then make sure thebox is checked.

Clickfi

Sharing window will be popping up.