Admission Forms

Office of International Education

KUMAMOTO GAKUEN UNIVERSITY
2-5-1 Oe, Chuo-ku, Kumamoto
862-8680 Japan
Phone: +81-96-366-3230
Fax:+81-96-372-4112
http://www.kumagaku.ac.jp/international/

This set contains:
1. KGU Application Form
2. Letter of Recommendation (Sample Form)
3. Japanese Course Questionnaire

Admission & Visa Procedures
I. Application
Students must submit the following required application forms and documents to theOffice of International Education at Kumamoto Gakuen University through theappropriate office or personnel of your home institution. Please make sure to printor type when you fill out the forms. Also please note the deadlines.
a) Necessary Documents to submit
1. Completed International Exchange Application Form
2. One Letter of recommendation or reference (You could use any forms.)
3. Completed Japanese Course Questionnaire
4. Official home college/university transcript
5. Short essay (about 300 words) stating your reasons for wishing to participate inthe exchange
6. Four ID photographs (4cm x 3.5cm or 1.6 inches x 1.4 inches) including the one
photograph you attach to the International Exchange Application Form
These photos should have been taken recently and should have the applicant’s
full name written on the reverse side. Please make sure they are COLOR
PHOTOS of yourself with PLAIN LIGHT-COLORED BACKGROUND.
Please make sure they are the size indicated above. Snapshot photos, digital
photo printings and color copies are NOT acceptable.
7. A copy of your passport, if currently possessed
Please make a copy of the page with your photo, name and nationality.
b) Application Deadline
Application forms must be submitted to the Office of International Education atKumamoto Gakuen University by the following deadline
For those who are applying for enrollment in April, please submit application
forms by the end of October.
For those who are applying for enrollment in September, please submit
application forms by the end of March.

Acceptance Form (入学許可書)
After examining your applications, we will hold a meeting of KGU International
Exchange Program Committee to prepare the documents for your admission into ouruniversity as an exchange student in order to obtain the approval at the FacultyCouncil in the following month. The Acceptance Form, which is one of thenecessary documents to apply for the Certificate of Eligibility (COE), shall be issued
only after we obtained the approval at the Faculty Council of the concerned Faculty.
II. Certificate of Eligibility (COE)
Upon receipt of the above-mentioned Acceptance Form, we will apply toJapanese Ministry of Justice for your COE, which will enable you to obtain a student
visa. Please note that a COE is only valid for 3 months, and it shall cease to be valid
if you won’t land into Japan within 3 months from the date of issue.
Thus, for those who are applying for enrollment in April, we will apply for the
COE to be issued after the middle of January, and you can expect to receive it by theend of February.
For those who are applying for enrollment in September, we will apply for theCOE to be issued after the middle of June, and you can expect to receive it by theend of July.
In the meantime, we will send the Letter of Acceptance, after the issuance ofthe Acceptance Form.
III.

Visa ProceduresUpon receipt of your COE, you can begin visa application procedures by taking
it to the Japanese Consulate nearest your home or home institution. You may apply
for a visa directly by appearing in person at the consulate, or you may select to go
through the procedure by mail. In either case, please contact the nearest Japanese
Consulate for the further information in advance, even prior to the receipt of yourCOE from us.

This information regarding Admission &Visa Procedures is very important for you
to know, therefore please retain this paper foryour files.

Check List
□ 1. Submit the Applications.
□ 2. Receive the Information Pack and the COE.
□ 3. Return the completed Arrival Information Sheet.

Important Dates
There will be some orientations after you arrive. We will inform your institution’s
appropriate office or person as soon as they’re determined.