1. Contract formation and cancellation
Contract will be made official at the time the Secretariat receives theapplication form. Cancellations after August 1, 2024 are only possible in thecases mentioned under no.14 of this contract and are subject to the statedcancellation fees.
2. Items included in the exhibition fee- Exhibit booth space- Wall between adjacent booths- Exhibitor information page on the official website- Personal information that have agreed to provide information of view files orvideos uploaded on the forms "Exhibitor Information for Official Website".
- Business Matching System- Production costs for invitations, guidebooks and other printing materials by
the organizer.
- Venue rental fees, lighting, air conditioning, and construction costs forcommon areas- Promotion by the organizer- Operating expenses for the secretariat, safety management, security, etc.
Any items not listed above are not included. For example, exhibitor'sdecoration costs, booth packages, tables and furniture, transportation costs,construction and usage fees for electricity, gas and water, internet, etc.
Exhibitors are responsible for arranging and bearing these costs.
All exhibitors will be notified of any additional services to be added by theorganizer.
3. Prohibited transfer of booths
The exhibitor cannot lend out, sell, exchange, or transfer usage rights of its
own booth without the permission of the organizer.
4. Co-exhibitors
If two or more applicants exhibit jointly, one of them must submit theapplication as the representative and notify the organizer of the company
names, etc., of co-exhibitor(s).
5. Installation and removal of exhibits
The exhibitor shall decorate and move-in/ move-out all exhibits and displays
within the period stipulated by the organizer.
If the exhibitor needs to move in and out or transfer the exhibits during theopen period, the exhibitor shall conduct such an operation after obtaining theapproval of the organizer.
6. Use of the exhibition space
Advertisement and sales activities shall be conducted within the booth space.
Each exhibitor shall be responsible for avoiding congestion due toadvertisement activities at the passage near the booth.
Decoration and other articles shall not exceed the border of the allocatedspace. The organizer shall have the authority to prohibit or remove any
conduct against the purpose of the exhibition such as decorations and exhibit
items that are regarded to be a problem arising from any sound, operatingmanners, materials or other reasons.
If the abovementioned prohibition or removal is exerted, the organizer shallnot bear the burden for any repayment or any other related expenses to theexhibitor.
7. Exhibition management and waiving of responsibility
The organizer will do its best to efficiently manage and secure the exhibition
as a whole including items displayed by engaging security guards. However,
the organizer shall not be held liable to compensate for losses and/or
damages resulting from any reasons.
8. Copyright and Guaranty(1) The exhibitor allow the organizer to publish on the official website andvarious printed materials, advertisements, e-mail magazines, media for thepurpose of PR of the exhibition.
(2) Exhibitors shall guarantee the organizer that the exhibits, the related
printed matters or other media do not infringe any third party's trademark
rights, design rights, patent, utility model rights, copyrights, portrait rights orother intellectual property rights.
9. Exhibitor's Obligations(1) If any third-party asserts to the organizer that an exhibitor's acts related toits exhibition at infringes on such party's trademark right, design right, patent,utility model right or other intellectual property right, the exhibitor shallassume the obligation to settle such dispute with such third-party on its own
responsibility and not to hinder the normal and smooth proceedings ofexhibition.
(2) The person responsible in the case of a Group Exhibition shall assume
similar obligations as specified in the preceding paragraph for any claim
concerning the infringement of intellectual property rights from any third-party
against the exhibitor who is a member of the said group.
10. Compensation for damage:(1) The exhibitor shall be responsible for any damage to exhibition facilities,building structures or injury accidents owing to negligence or other reasons of
the exhibitor or its agent.
(2) Exhibitors shall agree to assume the obligation to compensate theorganizer for legal costs, debts (including attorney's fee), necessaryexpenses, and other damages arising from a lawsuit based on the claims in
the following cases:(a) A lawsuit is filed against the organizer based on the assertion that anexhibitor's acts related to its exhibition infringe such party's trademark right,
design right, patent, utility model right or other intellectual property right(including the case where the organizer becomes the accused together withthe exhibitor).
(b) The organizer assumes the obligation of compensating damages as aresult of court judgment, or reconciliation whether judicial or non-judicial, withrespect to the lawsuit as specified in (a) above. (In case of reconciliation, theorganizer shall not be bound by the exhibitor's intention.)

12. Cancellation, Suspension or Changes to the Exhibition(1) The organizer may cancel, suspend, shorten the period of, or change theschedule or venue of the exhibition if the organizer deems it impossible ordifficult to hold and continue the exhibition in the event that:(a) the land or building used for the venue becomes unavailable, and theorganizer deems the land or building inappropriate for use;(b) the organizer deems it not appropriate to hold the exhibition following arequest or order for, or a request for consideration of, self-restraint orcancellation of events by the government, administration or any publicagency:(c) it becomes impossible to hold the exhibition on the occurrence of any
event of force majeure, or the organizer deems it not appropriate to hold theexhibition.
(2) The force majeure events described in the preceding paragraph shallmean acts of God, including typhoons, heavy rain, tempests, floods andearthquakes, epidemics, public health risk, delay or suspension of service of
public transportation systems, war, civil war, terrorist attacks, strikes andother causes not attributable to the organizer.
(3) In no event shall the exhibitor claim compensation against the organizer
for any damages caused to the exhibitor resulting from any decision made by
the organizer, nor shall the organizer be liable for any damages, increased
expenses or other unfavorable circumstances caused to the exhibitor as aresult of any such decision.
(4) If the organizer decides to cancel or suspend or abbreviate the exhibition
prior to or after the start of the exhibition period, the organizer shall refund theexhibition fee to the exhibitor after subtracting any expenses incurred up tothat point.
However, if cancellation or suspension or abbreviation is due to force
majeure, the organizer will not refund or compensate for any lostopportunities.
If it is not possible to provide any online services due to system failures, etc.,
the organizers may extend the period of use.
(5) In regards to (4), in case the exhibition fee has already been paid by theexhibitor, the organizer shall refund the exhibition fee to the exhibitor after
deduction of expenses incurred until such decision on cancellation orsuspension of the exhibition. If the exhibition fee has not been paid yet, theexhibitor is requested to destroy the exhibition fee invoice, and the organizer
will issue a separate invoice for expenses incurred until such decision.
Payment for the invoice shall be made by the exhibitor by the specified date.
13. Payment
Exhibitors are to make payment by the date as stipulated on the invoice.
Payment is to be made by bank transfer, in Japanese yen with the transfer
charges being paid by the exhibitor. Promissory notes and person/company
checks are not accepted.
(1)Exhibitors who apply for 4 or more booths by July 31, 2024
-Please pay 50% of the total exhibition fee and related optional fees as adeposit by the due date stated on the invoice issued by the organizer; if
payment is not made by the due date, the exhibition will be cancelled.
-An invoice for the remaining balance minus the deposit will be requested
after the deposit is received.
(2)Exhibitors who apply for 4 or more booths after August 1, 2024
-Please pay the total exhibition fee and related optional fees by the dateindicated on the invoice.
14. Cancellation charges
In principle, cancellations will not be accepted after Aug 1, 2023.
Only when the Secretariat deems it unavoidable will cancellations beaccepted, and in such cases the following penalties will be incurred based on
the date when written notice of cancellation is received.
Until July 31, 2024
From Aug 1 to Sep.30, 2024
From Oct. 1, 2024

0% of the invoiced amount (including taxes).
50% of the invoiced amount (including taxes).
100% of the invoiced amount (including taxes).

15. Obtaining the visa
If an overseas exhibitor needs to obtain a visa, the exhibitor shall takeresponsibility to create, or follow the procedures for obtaining, the necessary
documents.
In principal, the organizer shall not issue, an invitation letter and a letter ofguarantee according to the format designated by the Ministry of Foreign
Affairs of Japan for any exhibitors.
Exhibitors who cannot exhibit due the inability to obtain a visa (ie. Refusal by
Japanese authorities, insufficient process time) shall not have the right toclaim against the organizer compensation for damages arising therein.
16. Observance of regulations
The exhibitor hereby agrees to observe the regulations set by the organizer
as part of this contract and to abide by them. In addition, the exhibitor shallinterpret all the regulations set by the organizer as aiming to preserve thebenefits of this exhibition and agrees to cooperate in the execution of said
regulations.
17. Changes and additions for the terms
Exhibitors agree to obey the decision of the organizer about the any matter
not provided in these rules. The organizer reserves the right to change or add
rules by notification to exhibitors when they judge it is necessary for the aimof exhibition.
18. Governing Law
The exhibition contract shall be governed by, and construed and interpretedin accordance with the laws of Japan.
19. Jurisdiction
In case any disputes arise out of or in connection with the exhibition contract,
the Tokyo District Court in Japan shall have the sole and exclusive
jurisdiction.

11. Booth AllocationTo reserve a booth space, you must submit an application for exhibitor space.
It is on first-come-first-served basis.
(Valid from Jan.17 2024)