○Ordinance about the Registration system of the Karuizawa Town Volunteer Interpreters and Translators(Public notice No. 30 on August 20, 2012)○Ordinance about the Registration system of the Karuizawa Town Volunteer Interpreters andtranslators(Public notice No. 30 on August 20, 2012)

Ordinance about the Registration system of the Karuizawa Town Volunteer Interpreters andtranslators（Purpose）
Article 1 The purpose of this ordinance is, through the registration and arrangement of the volunteer
interpreters and translators (hereinafter referred to as "the volunteers"), to support residents and visitorsfrom foreign countries and enhance the exchange between Japanese residents and them.
（Content of activities）
Article 2(1)

The activities of the volunteers shall be as listed in the following items.

Interpretation, translation and proof reading of translated documents requested by the Town and theKaruizawa Board of Education(2)

Interpretation for foreign residents at the time of administrative procedures, etc in the Town

(3)

Interpretation and translation when completing paperwork at reception desks, etc, when foreign
residents consult a doctor at a medical clinic in the Town.

(4)Acting as a tour guide when foreign guests visit the Town.

(5)Interpretation, translation and proof reading of translated documents when disasters happen in theTown.

(6)

Other interpretation, translation and proof reading of translated documents that are deemed necessary
by the Mayor of the Town.

(Contents of activities)
Article 3 Those who seek to be registered as a volunteer shall submit the Application documents for theKaruizawa Town Volunteer Interpreters and Translators (Form 1) to the Mayor and do volunteer activities
after being registered by the Town.
ⅱRequirements for the volunteer registration shall be as follows.
(1) Those who are registered as a resident to Karuizawa Town and are eighteen years old and over.

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(2) Those who have the ability to interpret or translate between Japanese and a foreign language in theactivities indicated in the former article.
(3) Those who are eager to cooperate in international exchange.
（Joining to the volunteer insurance）
Article 4 The Town shall make those who seek to register as a volunteer to join the Volunteer Insurance
Systemⅱ The Mayor of Karuizawa Town shall not be liable for any events that are not registered for the Volunteer
Insurance described in the preceding article,（Changing the registered contents）
Article 5 Those who are registered as a volunteer referred to in Article 3, paragraph (1) (hereinafter referred
to as "registered volunteer") shall promptly submit the Written Notification of Change for the Karuizawa
Town Volunteer Interpreters and Translators (Form 2) to the Mayor where the contents written on theApplication document at the time of registration change.

（Requesting volunteer help）
Article 6

Those who intend to request volunteer help (hereinafter referred to as "the client") shall submit

the Volunteer Request Form (the Written Notification of Change ) for the Karuizawa Town Volunteer
Interpreters and Translators (Form 3) to the Mayor 14 days before volunteer activities are required;provided however, this shall not apply to cases where the Mayor finds there is an urgent necessity.
ⅱ The Town shall not accept volunteer requests when its aim is related to commercial activities, specificpolitical or religious activities and judicial matters.
ⅲ The client shall promptly submit the Volunteer Request Form (the Written Notification of Change ) for
the Karuizawa Town Volunteer Interpreters and Translators (Form 3) to the Mayor when the contents
written on the Volunteer Request Form change.
（Placement of registered volunteers）
Article 7 The Town shall examine the content of the Volunteer Request Form when it receives the request
referred to in the preceding Article, paragraph (1) and then make inquiries to registered volunteers.
ⅱ The Town shall let the name and phone number of said volunteer known to the client with consent ofvolunteer.
ⅲ The client, once matched with a registered volunteer by the Town, must take responsibility to contact thevolunteer themselves and outline their requirements.

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ⅳ Registered volunteer shall make contact with the Town when they find they are not able to do volunteer
activities that have been accepted.
（Incurring costs）
Article 8 Registered volunteer shall, in principle, do volunteer activities without any remuneration.
ⅱ

Registered volunteer shall incur transportation costs that is needed to the meeting place from his or herhouse, provided however, the client shall incur any costs including transportation fee, materials or raw
materials fee, entrance fees of facilities and so on that are needed for the guided tour in a foreign language.
（Responsibility）

Article 9 The Mayor shall not be liable if the volunteer help is not available when the client requests, norregistered volunteer is not able to do volunteer activities due to emergency or irregular events.
ⅱ The Mayor shall not be liable for any trouble that occur between the client and registered volunteer andsettlement shall be reached between the Parties.
ⅲ The Mayor shall not be liable for any compensation for the third party that occur in interpreting,translating and proof reading of translated documents（Written report of volunteer activity）
Article 10

Registered volunteers shall submit the Written Report of the Karuizawa Town Volunteer

Interpreters and Translators (Form 4) to the Mayor when he or she completes his or her volunteer activity.
（Confidentiality Obligation）
Article 11

Registered volunteers shall not divulge any information he or she comes to know in volunteer

activities.
（Rescinding registration）
Article 12 When registered volunteers intend to rescind their volunteer registration, he or she shall submit
the Written Notification for Rescinding registration of the Karuizawa Town Volunteer Interpreters andTranslators (Form 5) to the Mayor.
ⅱ The Town shall be able to rescind registration of volunteers where registered volunteers fall under any of
the cases listed in the following items.
(1) Where registered volunteers submit the written notification of rescission referred to in the preceding
paragraph.
(2) Where registered volunteers are no longer registered by Town residents.
(3) Where contact between registered volunteers and the Town is impossible to make.

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(4) Where the Mayor finds the disqualification of registered volunteers.
（Mandates）
Article 13
In addition to what is provided for in this ordinance, any other necessary matters shall be specified
by the Mayor.

Supplementary Provisions
This Ordinance shall come into force as from April 1, 2022.
Form 1（Related to Article 3）
Form 2（Related to Article 5）
Form 3 （Related to Article 6）
Form 4（Related to Article 10）
Form 5（Related to Article 12）

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