JCM_MV_PCP_ver01.002.0

Joint Crediting Mechanism Project Cycle Procedure
CONTENTS
1.

GENERAL PROCEDURES ................................................................................................. 3
1.1.

Objectives ...................................................................................................................... 3

1.2.

Scope and applicability .................................................................................................. 3

1.3.

Terms and definitions ..................................................................................................... 3

1.4.

Approval of methodologies............................................................................................ 3

1.4.1.

Submission of a proposed methodology................................................................. 3

1.4.2.

Completeness check ............................................................................................... 4

1.4.3.

Public inputs ........................................................................................................... 4

1.4.4.

Consideration of a proposed methodology ............................................................. 4

1.5.

Implementation of project .............................................................................................. 5

1.6.

Pre-registration activities ............................................................................................... 6

1.6.1.

1.6.1.1.

Submission of project design document ......................................................... 6

1.6.1.2.

Submission and treatment of public inputs ..................................................... 7

1.6.2.

Modalities of communication ................................................................................. 7

1.6.3.

Validation of a proposed JCM project .................................................................... 8

1.7.

Registration of project.................................................................................................... 8

1.7.1.

1.8.

Request for registration .......................................................................................... 8

1.7.1.1.

Submission of request for registration ............................................................ 8

1.7.1.2.

Processing request for registration .................................................................. 8

1.7.1.3.

Finalizing request for registration ............................................................... 998

Pre-issuance activities .................................................................................................... 9

1.8.1.

Preparation of monitoring report ............................................................................ 9

1.8.2.

Verification of emission reductions or removals .................................................... 9

1.9.

Issuance of credits .......................................................................................................... 91.9.1.

2.

Publication of project design document ................................................................. 6

Request for issuance ............................................................................................... 91.9.1.1.

Submission of request for issuance ................................................................. 91.9.1.2.

Processing request for issuance ...................................................................... 91.9.1.3.

Finalizing request for issuance ..................................................................... 10

SPECIFIC PROCEDURES ................................................................................................. 11
2.1.

Approval of methodologies.......................................................................................... 11

2.1.1.

Revision of an approved methodology ................................................................. 11

2.1.2.

Putting on hold of an approved methodology ...................................................... 121

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2.2.

Pre-registration activities ............................................................................................. 122.2.1.
2.3.

Registration of project.................................................................................................. 13

2.3.1.

2.4.

Processing request for registration ................................................................ 13

2.3.1.2.

Rejecting request for registration .................................................................. 13

Post-registration activities ............................................................................................ 14
Changes to registered JCM project....................................................................... 14

2.4.1.1.

Submission of request for approval of changes ............................................ 14

2.4.1.2.

Processing request for approval of changes .................................................. 14

2.4.2.

Changes to registered modalities of communication............................................ 16

2.4.2.1.

General requirements .................................................................................... 16

2.4.2.2.

Changes to focal point .................................................................................. 16

2.4.2.3.

Changes to project participants ..................................................................... 17

Issuance of credits ........................................................................................................ 17

2.5.1.

2.6.

Request for registration ........................................................................................ 13

2.3.1.1.

2.4.1.

2.5.

Conditions resulting in the revision of project design document ......................... 12

Request for issuance ............................................................................................. 17

2.5.1.1.

Processing request for issuance .................................................................... 17

2.5.1.2.

Rejecting request for issuance ...................................................................... 17

Withdrawal ................................................................................................................... 18

2.6.1.

Submission of request for withdrawal .................................................................. 18

2.6.2.

Processing request for withdrawal........................................................................ 182

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1. GENERAL PROCEDURES
1.1. Objectives
1.

The objectives of the “Joint Crediting Mechanism Project Cycle Procedure” (hereinafterreferred to as “this Procedure”) are to:(a) Improve the consistency and clarity in processing of the submissions of documents
relating to the approval of a methodology, the registration of a proposed Joint
Crediting Mechanism (hereinafter referred to as “JCM”) project and issuance ofcredits by the Joint Committee, its secretariat (hereinafter referred to as the“secretariat”), the Japanese side and the Maldivian side (hereinafter referred to as“both sides”);(b) Enhance the overall efficiency and integrity of the JCM.

1.2. Scope and applicability
2.

This Procedure describes the administrative steps to follow for project participants,
third-party entities (hereinafter referred to as the “TPEs”), other stakeholders, the Joint
Committee, the secretariat and both sides for approval of a methodology, registration of a
JCM project, issuance of credits and related actions.

1.3. Terms and definitions
3.

This Procedure describes standards which are requirements to be met except thoseparagraphs which include terms “should” and “may” as defined in paragraph 4 below.

4.

The following terms apply in this Procedure:(a) “Should” is used to indicate that among several possibilities, one course of action isrecommended as particularly suitable;(b) “May” is used to indicate what is permitted.

5.

Terms in this Procedure are defined in the “Joint Crediting Mechanism Glossary of Terms”
available on the JCM website.

1.4. Approval of methodologies
1.4.1. Submission of a proposed methodology
6.

The Japanese side, the Maldivian side or project participants (hereinafter referred to as“methodology proponents”) may prepare a proposed methodology and submits it to the
Joint Committee for its approval by electronic means.

7.

The proposed methodology consists of the completed “JCM Proposed Methodology Form”
and “JCM Proposed Methodology Spreadsheet Form”, containing the Input Sheet andCalculation Process Sheet, which are developed in line with the “Joint Crediting
Mechanism Guidelines for Developing Proposed Methodology” (hereinafter referred to as3

JCM_MV_PCP_ver01.002.0“Methodology Guidelines”). The submission may be accompanied by additional
documents which help explain the methodology. The Joint Committee may request themethodology proponents to submit additional documents including a draft project design
document (hereinafter referred to as “PDD”) to which the proposed methodology isapplied.
8.

The secretariat notifies the receipt of the submission to the methodology proponents byelectronic means.

9.

Methodologies may also be developed under the initiative of the Joint Committee.

1.4.2. Completeness check10. The secretariat checks whether the proposed methodology is complete and communicatesthe result to the methodology proponents within seven (7) calendar days after the receiptof the submission.
11. If the submission is deemed incomplete, the secretariat notifies the methodology
proponents of the reason.
12. This process is not required for proposed methodologies developed under the initiative of
the Joint Committee.
1.4.3. Public inputs
13. After the secretariat deems that the submitted proposed methodology satisfies thecompleteness check, the secretariat promptly makes the methodology publicly available
for public inputs through the JCM website.
14. The duration of call for public inputs is fifteen (15) calendar days.
15. The secretariat makes all received inputs publicly available through the JCM website.
16. For methodologies developed under the initiative of the Joint Committee, they are also
subjected to this process.
1.4.4. Consideration of a proposed methodology
17. The Joint Committee assesses the proposed methodology based on, but not limited to, thematerials submitted by the methodology proponents and the submitted public inputs inline with Methodology Guidelines.
18. The Joint Committee may interact with the methodology proponents on specific issues
regarding the proposed methodology.
19. The Joint Committee may delegate part of the work of assessment to external experts
and/or a panel independent from methodology proponents, as appropriate.
20. The outcome of the consideration is as follows:(a) Approval of the proposed methodology;4

JCM_MV_PCP_ver01.002.0(b) Approval of the proposed methodology with revisions;(c) Non-approval of the proposed methodology.
21. The Joint Committee should conclude the consideration within sixty (60) calendar days
from the closing of public inputs. If this is deemed not possible due to matters such as
ongoing clarifications, then the secretariat notifies the methodology proponents of thestatus of discussion within sixty (60) calendar days from the closing of public inputs, andthe Joint Committee should conclude the consideration no later than ninety (90) calendar
days from the closing of public inputs.
22. Upon conclusion of consideration, the secretariat notifies the outcome of consideration to
the methodology proponents, with its reasons.
23. The secretariat makes publicly available the outcome of the consideration, as well as
relevant information on the approved methodology, which consists of approved
methodology document and Monitoring Spreadsheet, through the JCM website within
five (5) calendar days from the date of decision by the Joint Committee. Monitoring
Spreadsheet consists of Monitoring Plan Sheet, Monitoring Structure Sheet andMonitoring Report Sheet1.
24. The methodology proponents may resubmit any proposed methodology that has beenassessed as incomplete by the secretariat or has not been approved by the Joint
Committee. Such submission addresses the reasons for incompleteness stated by thesecretariat and non-approval stated by the Joint Committee.

1.5. Implementation of project
25. Project participants operate a project in line with the JCM rules and guidelines.
26. After the registration of the project, the project participants operate the project and conduct
monitoring of its activity in line with the registered PDD. The project participants may
submit the request for registration after the start date of operation.
27. Credits are only issued to emission reductions or removals that are calculated by the project
participants and verified by the TPE based on the results of monitoring in line with theregistered PDD, after the start date of operation.
28. A project which started operation on or after 1 January 2013 is eligible for consideration as
the JCM project.

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Monitoring Plan Sheet and Monitoring Report Sheet are prepared by the secretariat based on a
Proposed Methodology Spreadsheet made by the methodology proponent after its approval.
Monitoring Structure Sheet is added by the secretariat.
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1.6. Pre-registration activities
1.6.1. Publication of project design document
1.6.1.1. Submission of project design document
29. The project participants of a proposed JCM project prepare a draft PDD, which consistsof a completed “JCM Project Design Document Form” and monitoring plan, in line withthe “Joint Crediting Mechanism Guidelines for Developing Project Design Document andMonitoring Report” (hereinafter referred to as “PDD and Monitoring Guidelines”), andsubmit them together with a modalities of communication statement (hereinafter referred
to as “MoC”) and supporting documentation, as appropriate, to the TPE contracted by the
project participants to perform validation of the project and to the Joint Committee forpublic inputs.
30. The secretariat issues a unique reference number to the JCM project submitted to the
Joint Committee for public inputs.
31. The secretariat notifies the receipt of the submission and the unique reference number tothe project participant who has submitted the draft PDD and MoC.
32. Upon notifying the receipt of the submission, the secretariat makes the draft PDD
publicly available through the JCM website for public inputs. The duration of call for
public inputs on the draft PDD is thirty (30) calendar days subsequent to the publicationof the draft PDD. The secretariat informs the project participants and the TPE of thelocation of the draft PDD on the JCM website and the opening and closing dates of theduration of call for public inputs.
33. In addition to the draft PDD, the secretariat, through the JCM website, also makes thefollowing information publicly available:(a) The name of the proposed JCM project;(b) The location of the proposed JCM project including coordinates;(c) The names of the all project participants listed in the draft PDD of the proposed
JCM project;(d) The name of the TPE which conducts validation (and verification) for the proposed
JCM project;(e) The estimated annual greenhouse gas (GHG) emission reductions or removals
indicated in the draft PDD;(f)

The approved methodology(ies) being applied to the proposed JCM project;(g) The proposed start date and length of the expected operation period.
34. Validation and verification can be conducted either simultaneously or separately. Whenthe project participants apply for validation and verification simultaneously, all sectionsof the draft PDD and the draft monitoring report are completed prior to submission.

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1.6.1.2. Submission and treatment of public inputs
35. All stakeholders may submit inputs, in English, on the proposed JCM project to theproject participants and the TPE through electronic means specified on the JCM website.
The submitters of the inputs provide the name and contact details of the individual ororganization on whose behalf the inputs are submitted. The TPE checks the authenticity
and relevance of this information in case of doubt.
36. The secretariat makes the inputs publicly available through the JCM website where thedraft PDD is displayed, and removes those that the TPE has determined to be unauthentic
in line with paragraph 35 above.
1.6.2. Modalities of communication
37. The project participants of a JCM project designate one focal point entity (hereinafterreferred to as the “focal point”) from the project participants to communicate on theirbehalf with the Joint Committee and the secretariat in line with scopes of authority
referred to in paragraph 40 below and include this information in an MoC.
38. After the submission of an MoC of a proposed JCM project, all official communication
between the project participants and the Joint Committee, the secretariat, or each side forthe specific project is conducted through the focal point.
39. The project participants submit an MoC to the Joint Committee and the TPE, at the timeof submitting the draft PDD to the TPE for validation and the Joint Committee for public
inputs, using the latest version of the “JCM Modalities of Communication Statement
Form”. The contact details of the focal point and other project participants are included in
the “JCM Modalities of Communication Statement Form”.
40. The project participants grant the focal point the authority to:(a) Communicate in relation to requests for issuance of credits to respective accounts;(b) Communicate in relation to requests for addition and/or voluntary withdrawal of
project participants and changes to the focal point, as well as changes to company
names, legal status, contact details and specimen signatures; and(c) Communicate on all other project-related matters not covered by subparagraphs (a)and (b) above.
41. The project participants and the focal point designate one primary authorized signatory
and one alternate authorized signatory. The signature of either the primary or alternate
authorized signatory suffices for authenticating the project participant’s or the focal
point’s consent or instruction(s).
42. The project participants do not include or refer to private contractual arrangements in an
MoC.
43. The secretariat publishes the “JCM Modalities of Communication Statement Form” on
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the JCM website following the registration of the project. The MoC is shared only among
the project participants, the Joint Committee, the secretariat and the TPE involved in the
JCM project. The secretariat makes sections 1 to 4 of the MoC without specimen
signatures publicly available.The secretariat does not make publicly available specimen
signatures, contact details and other personal information to anyone other than membersof the Joint Committee, the project participants, the focal point and the TPE involved in
the JCM project.
1.6.3. Validation of a proposed JCM project
44. The TPE, in line with the “Joint Crediting Mechanism Guidelines for Validation andVerification” (hereinafter referred to as “Validation and Verification Guidelines”),
validates the MoC and the proposed JCM project as described in the draft PDD, preparesa validation report using the “JCM Validation Report Form” and sends the report to theproject participants.
45. Validation can be conducted simultaneously with verification.

1.7. Registration of project1.7.1. Request for registration
1.7.1.1. Submission of request for registration
46. The project participants, after receiving a positive validation opinion by the TPE, may
request for registration of the proposed JCM project. When requesting for registration, theproject participants submit the completed “JCM Project Registration Request Form”, thevalidated PDD and MoC, validation report and other supporting documents, as
appropriate, by electronic means.
1.7.1.2. Processing request for registration
47. The secretariat maintains a publicly available list of all submitted requests for registration
through the JCM website.
48. The secretariat notifies the receipt of the request for registration to the project participantsby electronic means.
49. Upon receiving the request for registration, the secretariat conducts within seven (7)calendar days a completeness check to determine whether the request for registration
submission is complete.
50. Upon conclusion of the completeness check, the secretariat notifies the project
participants and the TPE of the conclusion of the completeness check.

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1.7.1.3. Finalizing request for registration
51. Upon positive conclusion of the completeness check, the Joint Committee decides onwhether to register the proposed JCM project.
52. When the Joint Committee decides to register the proposed JCM project, the secretariat
notifies each side, the project participants and the TPE of the registration and makes
publicly available the relevant information on the JCM project through the JCM website.

1.8. Pre-issuance activities
1.8.1. Preparation of monitoring report
53. The project participants prepare a draft monitoring report in line with the applied
methodology and the PDD and Monitoring Guidelines, and submit it together withsupporting documentation to the TPE contracted by the project participants to perform
verification of the monitored GHG emission reductions or removals.
1.8.2. Verification of emission reductions or removals
54. The TPE, in line with the Validation and Verification Guidelines, verifies the amounts of
GHG emission reductions or removals on the basis of the monitoring report submitted by
the project participants, prepares a verification report using the “JCM Verification ReportForm” and sends the report to the project participants which requested verification.
55. Verification can be conducted simultaneously with validation.

1.9. Issuance of credits
1.9.1. Request for issuance
1.9.1.1. Submission of request for issuance
56. The project participants who wish to have credits issued open an account in the registry of
the Japanese side and/or the Maldivian side before requesting issuance of credits.
57. The project participants may request the Joint Committee to notify each side to issue
credits to their respective accounts in the registry, only after the TPE verifies the amountof GHG emission reductions or removals. When requesting to notify each side to issue
credits, the project participants submit the completed “JCM Credits Issuance Request
Form”, including information on the allocation of credits among the project participants
on a pro-rata basis, the verified monitoring report and the verification report by electronicmeans.
1.9.1.2. Processing request for issuance
58. The secretariat notifies the receipt of the request for issuance to the project participants byelectronic means.
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59. The secretariat conducts within seven (7) calendar days a completeness check todetermine whether the request for issuance, including allocation of the credits among the
project participants on a pro-rata basis, is complete.
60. Upon positive conclusion of the completeness check, the Joint Committee decides onwhether to notify each side of the amount of credits to be issued.
61. Upon decision by the Joint Committee, the secretariat notifies each side, the project
participants and the TPEs of the result.
1.9.1.3. Finalizing request for issuance
62. Upon notification by the secretariat, each side issues the amount of credits specified in the
notification to respective accounts of project participants in the registry.
63. Each side notifies the issuance of credits to the Joint Committee through the secretariat.
64. The secretariat archives all the data of issuance of credits and makes them publicly
available through the JCM website.

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2. SPECIFIC PROCEDURES
2.1. Approval of methodologies
2.1.1. Revision of an approved methodology
65. Methodology proponents may request the Joint Committee to revise an approved
methodology by submitting the completed “JCM Approved Methodology Revision
Request Form” and the proposed revised methodology highlighting all proposed changes.
66. The submission may be accompanied by additional documents which helps explain the
proposed revision. The Joint Committee may request the methodology proponents tosubmit additional documents including a draft PDD to which the proposed revised
methodology is applied.
67. The secretariat notifies the receipt of the submission to the methodology proponents byelectronic means.
68. Methodologies may also be revised under the initiative of the Joint Committee.
69. The secretariat conducts a completeness check of the submission in the same procedure as
described in section 1.4.2.
70. In parallel with the completeness check, the secretariat also assesses the nature andcomplexity of the proposed revision and classify them as follows:(a) Substantive revision proposal: Substantive changes to the approved methodology
including changes in eligibility criteria, calculation and monitoring methods andparameters; or(b) Editorial revision proposal: Correction of misstatements and editorial revisions toimprove the clarity of the approved methodology.
71. Upon conclusion of the completeness check and the assessment of the proposed revision by
the secretariat, all substantive revision proposals referred to in paragraph 70(a), including
those under the initiative of the Joint Committee, are subject to public inputs procedure as
described in section 1.4.3.
72. Consideration of the substantive revision proposals is conducted in the same procedure as
described in paragraphs 17 to 22.
73. The secretariat makes publicly available all approved revised methodologies through theJCM website within five (5) calendar days from the date of decision by the Joint
Committee.
74. Project participants may apply the approved revised methodology in projects seeking
validation after the date on which the revised version is approved.
75. Upon conclusion of the completeness check and the assessment of the proposed revision by
the secretariat, all editorial revision proposals referred to in paragraph 70(b), including
those under the initiative of the Joint Committee, are reflected as appropriate by thesecretariat after approval by the Joint Committee. The secretariat makes the revised11

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methodology publicly available through the JCM website.
76. The revision of an approved methodology has no effect on projects which have started the
public inputs for draft PDDs applying the previous version of the revised methodology.
2.1.2. Putting on hold of an approved methodology
77. In case new or better comprehension of scientific evidence indicates that emission
reductions may be overestimated based on the approved methodology, or there are
identified inconsistencies, errors and/or ambiguities in the approved methodology, the Joint
Committee may put on hold an approved methodology at any time. In this case, the Joint
Committee decides to either:(a) Put on hold the approved methodology with immediate effect. In this case, project
participants do not submit any draft PDD for public inputs or any request forregistration of a project applying the methodology, from the day following the dateof publication of the Joint Committee’s decision through the JCM website; or(b) Put on hold the approved methodology with a grace period of twenty-eight (28)calendar days. In this case, project participants do not submit any request forregistration of a project applying the methodology any more than twenty-eight (28)calendar days following the date of publication of the Joint Committee’s decision
through the JCM website.

2.2. Pre-registration activities
2.2.1. Conditions resulting in the revision of project design document
78. The project participants may submit a draft PDD to request for registration applying theprevious version of an approved methodology within the grace period of eight (8) months
from the date of publication of revised version except when the methodology is revised
following the process described in paragraph 77 above. If the project participants havesubmitted a draft PDD applying the previous version of an approved methodology to the
TPE for validation and to the Joint Committee for public inputs but do not submit request
for registration within the grace period, they revise the draft PDD applying the new versionof the methodology and submit it to the TPE for validation and to the Joint Committee forpublic inputs, notifying the reference number which has already been issued to the
proposed JCM project.
79. If the project participants wish to change the approved methodology applied in the draft
PDD that has already been published for public inputs, they revise the draft PDD andsubmit the revised draft PDD to the TPE for validation and to the Joint Committee forpublic inputs, notifying the reference number which has already been issued to the
proposed JCM project.
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80. Project participants may submit the PDD to the Joint Committee to request for registration
using the previous version of the “JCM Project Design Document Form” within the grace
period of six (6) months from the date of publication of a new version. The Joint
Committee does not accept the PDD using the previous version of the “JCM Project Design
Document Form” after the grace period of six (6) months.

2.3. Registration of project2.3.1. Request for registration
2.3.1.1. Processing request for registration
81. If the secretariat, during the completeness check, identifies issues of an editorial nature, it
requests project participants by electronic means, copying the TPE, to submit the missing
or revised documents and/or information. In this case, project participants submit therequested documents and/or information within seven (7) calendar days of receipt of therequest. If project participants do not submit the requested documents and/or informationby this deadline, the secretariat concludes that the request for registration is incomplete.
The secretariat conducts completeness check within seven (7) calendar days from the dateof the receipt of the requested documents and/or information.
82. If the request for registration does not meet the requirements of the completeness check, thesecretariat communicates the underlying reasons to the project participants and the TPE,
and makes them publicly available through the JCM website. In this case, the project
participants may re-submit the request for registration with revised documentation as
described in paragraph 46 above.
83. If the secretariat notifies the project participants that the request for registration isincomplete, in line with paragraph 82 above, more than forty-five (45) calendar days after
the submission of the request for registration, and the request for registration was submitted
more than forty-five (45) calendar days prior to the expiry of the grace period of theprevious version of a methodology, then for re-submission purposes, the project
participants are granted an extension of the validity of the methodology by the number ofcalendar days in excess of the forty-five (45) calendar days elapsed before the notification
on incompleteness is made.
2.3.1.2. Rejecting request for registration
84. If the Joint Committee decides to reject the request for registration, the secretariat notifies
each side, the project participants and the TPE of the rejection and its reasons and makes
publicly available the decision with its reasons through the JCM website.
85. In the case of paragraph 84 above, the project participants may re-submit the request forregistration with revised documentation in line with section 1.7.1 if the reasons for the13

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rejection can be addressed by means of a validation report revised by the TPE, based on arevised PDD as appropriate. In this case, the project participants justify that there-submission falls under such case.

2.4. Post-registration activities
2.4.1. Changes to registered JCM project
86. When the project has been changed from the registered PDD and/or methodology, thosechanges are classified into the followings:(a) Changes determined by the TPE that do not prevent the use of the applied
methodology;(b) Changes identified by the project participants prior to verification or by the TPE
during verification that would prevent the use of the applied methodology; or(c) Changes identified by the project participants or determined by the TPE thatprevent the use of the applied methodology.
87. If changes are classified into paragraph 86(a), the project participants revise the PDD andsubmit it for the first issuance request subsequent to the revision.
88. If changes are classified into paragraph 86(b), the project participants proceed with theprocess described in sections 2.4.1.1 and 2.4.1.2 below.
89. If changes are classified into paragraph 86(c), the project participants withdraw the projectin line with section 2.6. The project participants may re-submit a request for registration for
the withdrawn project in line with section 1.6.1.
2.4.1.1. Submission of request for approval of changes
90. The project participants obtain approval of changes by the Joint Committee prior to thesubmission of the request for issuance of credits in cases described in paragraph 86(b).
91. To obtain approval from the Joint Committee for the changes, the project participants
submit a completed “JCM Post-Registration Changes Request Form” and a revised PDD to
the secretariat by electronic means.
2.4.1.2. Processing request for approval of changes
92. The secretariat prepares and maintains a publicly available list of all submitted requests forapproval of changes through the JCM website.
93. Upon receipt of the request for approval of changes, the secretariat conducts within seven(7) calendar days the completeness check to determine whether the request for approval ofchanges is complete.
94. Upon positive conclusion of the completeness check of the request for approval of changes,
the secretariat, within fourteen (14) calendar days, prepares and sends to the Co-Chairs a14

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summary note on the request with a recommendation on the course of action, or with anotification that the case will be considered by the Joint Committee.
95. If the secretariat, during the preparation of the summary note, identifies issues that requireclarifications from project participants, it requests the project participants to submit revised
documents and/or information to clarify the issues within fourteen (14) calendar days of thenotification of the request by the secretariat. In this case, the secretariat, notwithstanding
the provision in paragraph 94 above, finalizes the summary note and sends it to the
Co-Chairs within fourteen (14) calendar days of receipt of the requested documents and/or
information from the project participants. If the project participants do not submit therequested documents and/or information by this deadline, the secretariat suspends theprocess for the request for approval of changes.
96. If the secretariat, during the preparation of the summary note, identifies issues that require
inputs from a relevant expert, it seeks guidance from the expert. In this case, the secretariat,
notwithstanding the provisions in paragraphs 94 and 95 above, finalizes the summary noteand sends it to the Co-Chairs within fourteen (14) calendar days of receipt of the inputs
from the expert.
97. Upon confirmation of the summary note by the Co-Chairs, the summary note is distributed
to the Joint Committee, and the Joint Committee decides whether to approve the request.
98. Once a decision has been made by the Joint Committee, the secretariat informs the project
participants of the decision and any guidance provided by the Joint Committee asapplicable, and makes the decision and guidance publicly available through the JCM
website.
99. If the request for approval of changes is approved with guidance which requests further
revision of the revised PDD by the Joint Committee, the project participants revise the
PDD in line with the guidance and submit to the Joint Committee the revised PDD
reflecting the guidance. The secretariat makes the revised PDD publicly available throughthe JCM website as the registered PDD. This version of the registered PDD is applied for
future requests for issuance of credits.
100. If the request for approval of changes is approved without guidance, the secretariat makes
the revised PDD publicly available through the JCM website as the registered PDD. Thisversion of the registered PDD is applied for future requests for issuance of credits.
101. If the request for approval of changes is not approved, the project participants withdraw the
project in line with section 2.6 or revise the PDD and submit a revised draft PDD to the
TPE for validation and to the Joint Committee for public inputs, notifying the reference
number which has already been issued to the registered JCM project.

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2.4.2. Changes to registered modalities of communication
2.4.2.1. General requirements
102. The focal point of the JCM project requests changes to the contents of the registered MoC
to the secretariat as soon as possible after the changes become effective.
103. The authorized signatories or the legal representatives of the project participants may
directly notify the secretariat on any issues regarding the contents of the registered MoC byelectronic means.
104. The secretariat requests a new submission of a “JCM Modalities of Communication
Statement Form” whenever the secretariat identifies inconsistencies or inaccuracies in a
submitted MoC.
105. Focal point uses the latest version of the “JCM Modalities of Communication Statement
Form” to request changes to the MoC and submits it to the secretariat by electronic means.
Project participants may submit the “JCM Modalities of Communication Statement Form”
by electronic means in line with paragraph 110(b) below.
106. Focal point or project participants who submit the “JCM Modalities of Communication
Statement Form” in line with paragraph 110(b) below ensures that:(a) Supporting documentation, including powers of attorney, or extracts from board
meeting minutes or company association documentation, or extracts/certificatesfrom national company registries that cannot be verified online, is dated ornotarized within two (2) years from the time of submission of a request for change
to established modalities of communication. This time limitation does not apply tocopies of national personal identity documents;(b) To the extent possible, changes applicable to more than one JCM project or
multiple changes affecting the same JCM project are consolidated in a single form.
107. Legal representatives signing on behalf of entities provide written evidence that they areauthorized to sign on behalf of the respective entities.
108. The secretariat may request additional clarification and/or documentation if submissions do
not clearly provide evidence.
109. The secretariat displays the updated MoC including its annex 1 as necessary and theireffective dates on the JCM website in line with paragraph 43.
2.4.2.2. Changes to focal point
110. The project participants for a registered JCM project may change the designation of the
focal point for any reason and at any time by submitting a new “JCM Modalities ofCommunication Statement Form” signed by all project participants, either through:(a) The focal point; or(b) Any of the project participants directly.
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111. The legal representative of a focal point may submit the “JCM Modalities ofCommunication Statement Form” in line with paragraph 110 above if the primary andalternate authorized signatories of the focal point concerned are no longer available.
2.4.2.3. Changes to project participants
112. If the project participants of a registered JCM project have changed after the registration of
the project, the focal point submits annex 1 of the “JCM Modalities of Communication
Statement Form” for each of the following changes:(a) Addition of a project participant;(b) Changes related to entity names/legal status;(c) Withdrawal of a project participant. If a project participant has ceased operations
due to bankruptcy or other reasons and is unable to sign the “JCM Modalities ofCommunication Statement Form”, the submission is accompanied by documented
evidence of the cessation;(d) Changes related only to contact details and specimen signatures.
113. A project participant added to a registered JCM project accepts the existing MoC unless a
new MoC is submitted simultaneously.

2.5. Issuance of credits
2.5.1. Request for issuance
2.5.1.1. Processing request for issuance
114. If the secretariat, during the completeness check, identifies issues of an editorial nature, it
requests project participants by electronic means, copying the TPE, to submit the missing
or revised documents and/or information. In this case, project participants submit therequested documents and/or information within seven (7) calendar days of receipt of therequest. If project participants do not submit the requested documents and/or informationby this deadline, the secretariat concludes that the request for issuance is incomplete. The
secretariat conducts completeness check within seven (7) calendar days from the date of thereceipt the requested documents and/or information.
115. If the request for issuance does not meet the requirements of the completeness check, thesecretariat communicates its conclusion and the underlying reasons to the project
participants and the TPE, and makes them publicly available through the JCM website. In
this case, the project participants may re-submit the request for issuance with revised
documentation.
2.5.1.2. Rejecting request for issuance116. If the Joint Committee decides to reject the request for issuance, the secretariat notifies the17

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project participants and the TPE of the rejection and updates the information accordingly
on the JCM website immediately after the decision-making.
117. The Joint Committee makes the reasons for the rejection publicly available through theJCM website.
118. In the case of paragraph 116 above, the project participants may re-submit the request forissuance with revised documentation in line with section 1.9.1 if the reasons for therejection can be addressed by means of a verification report revised by the TPE, based on arevised monitoring report as appropriate. In this case, the project participants justify thatthe re-submission falls under such case.

2.6. Withdrawal
2.6.1. Submission of request for withdrawal
119. The project participants may voluntarily withdraw a proposed or registered JCM project at
any time. In such case, the project participants submit a completed “JCM Project
Withdrawal Request Form” to the Joint Committee by electronic means.
120. For the following cases, the project participants submit a completed “JCM Registration
Request Withdrawal Form” to the Joint Committee by electronic means:(a) The project participants voluntarily wish to withdraw a request for registration;(b) The TPE has revised its validation opinion based on new insights or informationand has notified it to the project participants.
121. For the following cases, the project participants submit a completed “JCM Issuance
Request Withdrawal Form” to the Joint Committee by electronic means:(a) The project participants voluntarily wish to withdraw a request for issuance for the
specified monitoring period;(b) The TPE has revised its verification report based on new insights and has notified it
to the project participants.
2.6.2. Processing request for withdrawal
122. Upon receipt of the request for withdrawal, the secretariat confirms the documents
submitted.
123. Upon confirmation by the secretariat:(a) For a withdrawal of a project, the project is marked as “withdrawn” on the JCM
website;(b) For a withdrawal of a request for registration, the request for registration is marked
as “withdrawn” on the JCM website;(c) For a withdrawal of a request for issuance, the request for issuance for the specified
monitoring period is marked as “withdrawn” on the JCM website.
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