FOSSGIS e.V.
German Local Chapter of the OpenStreetMap Foundation
English activity and financial report for the OSMF, as per the local chapter agreement signed
between our organisations, comprising:
1. a translation of the yearly report we prepared for our members
2. a report about the activities of the subgroup OpenStreetMap Deutschland at FOSSGIS wepresented our members at 2019 AGM
3. a translation of the financial report we prepared for our members
4. abbreviated English minutes of the 2019 AGM on 14 March 2019
Prepared on 20 March, 2019.

1. FOSSGIS e.V. Yearly ReportReporting period: 03/2018 – 03/2019
Prepared by: Dominik Helle, chairman of the board of directors
Translation: Frederik Ramm
Dear members, contributors, and supporters,
the past year has shown once again that running the conference binds many of those active in ourassociation. While this does have a positive side, it also carries with it the danger that ourassociation is being reduced to the conference only – also with respect to public perception.
The new board should therefore use the next year to improve and further professionalise ourstructure. This will ensure that we can serve as a compass and are not just the organiser of asuccessful conference.
But this is not meant to sour our review of last year’s activities – just as an additional motivation for
the future. Therefore we, as the board of directors, wish to expressly thank the members that keep
the association alive and full of ideas.

Board matters
The board meets about once a month in a Mumble call. Sessions are usually chaired by thechairman. The date of the next meeting is agreed at the end of each meeting and made public on themembers mailing list.
The option to participate in board meetings as a guest has been taken up regularly. The board
expressly welcomes this active participation and will try to publish meeting dates with a longer leadtime in the future.
The topics discussed are minuted and published on our Wiki. The secretary is responsible forcreating the minutes.

Association matters
In this reporting year, we again gained a few new members. We currently have 239 members, ofwhich 211 are natural persons and 28 legal entities.

GDPR
The first half of 2018 was mostly taken up by the new GDPR. We have intensively discussed thetopic and done our best to make all necessary adjustments.

FOSSGIS conference
The FOSSGIS conference was held in Bonn in 2018. We had a large number of participants andparticipants wholly described the conference as a success. Organising the conference wentsmoothly. This year we are holding the conference in Dresden.

OpenStreetMap
The association is the official point of contact for OpenStreetMap in Germany, and local chapter of
the OSMF. This allows the organisation to send a representative to the respective bodies of OSMF.
The organisation meanwhile runs seven servers dedicated to OSM at Hetzner, also replacing anending server donation from Strato.

Community
In 2018 we held two hack weekends at the Linuxhotel in Essen. Both were well attended and werewelcomed by the membership. The board suggests to continue this successful format. The next
hacking event is already planned for 14-16 June.

GrantsIn the reporting period we accepted 4 grant proposals for the following projects:•JOSM server•

German umap instance•server for OSM data exports•

server for historic.place 2018 (with conditions attached)

Further details can be found on the respective wiki pages. The board wishes to stress that you do nothave to be a member to submit a grant proposal, and asks all members to publicise the FOSSGIS
grant programme.

Public relations
In the past year, the association once again ran the OSGeo park at the Intergeo trade fair inFrankfurt/Main. From 16 to 18 October 2018 we had a schedule of talks and the opportunity to testdrive the OSGeoLive DVD, introducing guests to free software and open geodata.

In general, FOSGISS’ public relations work leaves much to be desired. Especially our pressrelations have been insufficient for many years.

Signed by the outgoing board of directors:
Dominik Helle (chairman)
Till Adams (vice chairman)
Arne Schubert (secretary)Frederik Ramm (treasurer)

2. Report about the activity of the sub-group “OSMDeutschland”
Prepared by Michael Reichert
A working group for OpenStreetMap related matters had existed within FOSSGIS years ago whenleading members of the German OSM community decided to join FOSSGIS and use it as their defacto local chapter. However, the working group had fallen asleep for the last few years.
In September 2018, OSM Deutschland protested against the EU Copyright Directive by replacing
every 7th map tile delivered by our own tile server tile.openstreetmap.de with a black tile bearing apolitical message.
In autumn 2018, FOSSGIS e.V. got full access permission to the Facebook page "OpenStreetMap
Deutschland" after sending two friendly letters by mail to the operators because the Facebook page
bears the impression to be an official one. Up to now, we still lack access to the Twitter page andwill come back to the Foundation's Licensing Working Group for legal support.

3. Financial report for the 2018 business year
Prepared and translated by Frederik Ramm
TL;DR The 2018 conference in Bonn was once again very successful, and has brought us a surplusof almost EUR 38,000. Income from donations and membership fees, as well as various expenses,
are as usual. In all, we had a surplus of about EUR 40,000 in 2018.

Numbers in Comparison to 2017
Own capital at start of year
(thereof, reserves)
IncomeMembership fees
Donations
Conference and sponsoring
ExpenseConference
Community Projects
Board
Public relations
IT infrastructure
Tax consultancy
TaxotherYear result
Own capital at end of year

2017

2018

€ 112.350€ 35.000€ 114.350€ 35.000€ 6.600€ 14.900€ 43.500€ 65.000€ 7.700€ 14.300€ 88.400€ 110.400-€ 35.800-€ 10.600-€ 100-€ 1.700-€ 12.300-€ 1.600-€ 600-€ 300-€ 63.000-€ 50.700-€ 4.600€0-€ 800-€ 13.900€0€0-€ 500-€ 70.500€ 2.000€ 39.900€ 114.350€ 154.250

Explanations
In our accounting, membership fees are not assigned to the years they are for. Theoretically weshould have around EUR 8,300 in membership income, but since we only reminded people to payin December 2018, some only did so in January 2019.
Of roughly EUR 14,300 EUR in donations, 8,200 EUR were earmarked by donors forOpenStreetMap; this means a slight increase of OSM-earmarked donations while the total volumeof donations was about the same.
The FOSSGIS conference in Bonn has made almost EUR 38,000 of surplus, which is an aboveaverage result, especially compared to the conferences in Passau and Salzburg in the years before.
Expenditure for community projects is much less than last year; firstly we only had one weekend at
the Linux Hotel, and secondly we also supported a large QGIS event in 2017. But…
The cost of our IT infrastructure consists of EUR 8,400 for servers, EUR 200 for domains, and EUR
5,300 for paid admin work. Of the server cost, EUR 6,750 is for OpenStreetMap, EUR 550 for
deegree, and the rest is for various association servers. Therefore we have every right to say that wehave invested not just EUR 4,600 in community projects, but rather EUR 11,900.
There are three weaknesses not visible from the numbers but which have to be mentioned:•The special FOSS4G account was closed in 2018 and we expect around EUR 10,000 of
surplus from that conference but the finances have not yet properly been resolved.

•We have not submitted our tax returns for 2016 and 2017. We do not expect to pay any tax
for these years but this become urgent now.

•There are two unpaid invoices to conference sponsores from 2017 with a total amount of
EUR 2,000 which the treasurer still needs to hunt down.

4. Draft Minutes of the 2019 AGM
Minutes prepared by Arne Schubert (secretary)
Full German version: https://www.fossgis.de/wiki/Protokoll_Mitgliederversammlung/2019
Abbreviated translation by Frederik Ramm
The 2019 AGM was held during the FOSSGIS conference in Dresden, on Thursday 14 March 2019.
There were 51 members in attendance. The AGM started at 18:17h.
The members accept the agenda and the minutes from the last AGM.
The board presents their yearly report.
The actions of the board for the 2017 business year are formally approved in secret ballot with 36
yes votes, 7 no votes, three invalid votes, and 5 abstentions.
The following persons are elected to be the new board:•Dominik Helle (chairman)•

Michael Reichert (vice chairman)•Arne Schubert (secretary)•Jochen Topf (treasurer)

The following persons are elected to be independent auditors:•Volker Grescho (independent auditor)•

Hartmut Holzgräfe (vice independent auditor)

Resolutions of the AGM:
•The AGM asks the board to prepare a concept paper on professionalising the organisation,particularly public relations.

•The AGM asks the board to create a working group to explore ways to get younger andmore diverse people to join the organisation and attend the conference.

•The AGM decides that the office of the representative for OSM issues and the office of thedelegate to the OSMF advisory board shall be subject to yearly election. The followingpeople are elected:◦ Michael Reichert (representative for OSM issues)◦ Christoph Hormann (delegate to the OSMF advisory board)

The AGM ends at 20:14. The chairman of the meeting thanks the members for their participation.