2014/10/12

JCIAwards Entry

2014 Jci World Congress
Unite Local Organizations to impact the world.
JCI JAPAN
Best Inter-organization Collaboration Project

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

1/15

2014/10/12

JCI
Page 1

Entry InformationAward
2014 JCI World Congress
Program:Category: Best Inter-organization Collaboration Project

NOM Information
National Organization: JCI JAPAN

National President:

Kazuya Suzuki
E-mail: japan@jci.cc

LOM Information
Local Organization: JCI Fukuyama
President: Yusuke Kitamura
President Email: yusuke@maruka-trans.co.jp

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

2/15

2014/10/12

JCI
Page 2

Basic Information
Duration : July 25th ,2014~July 29th, 2014
Staff : 123 member
Host family : 32 families (160 people)
Sponsors : Volunteer Staff : 40 people
Elementary School students
Budget : 35,500 dollar
Profit / Loss : 0
In which UN MDG bestfit (if apply): ?:Who is benefited ?: 72 billion people who live in the world
Objective : ■Back Ground
With the development of transportation network, globalization of theeconomy, the spread of IT technology, international exchange has cometo be common even at the local level.
It is necessary to develop human resources who can play an active rolein the Global stage and to build partnership among community thattranscends the nation, When we consider about the development of theregion for the future.
JCI Fukuyama and JCI Elite(Malaysia),JCI Boai(Taiwan),JCI Phnom
Penh(Cambodia),JCI Ulan Bator(Mongolia) were carried out
international exchange programs for the purpose of that:■Object-Global
To develop human resources who contribute to the peace and prosperityof the world, build a Global friendship and mutual understanding
among children to understand the importance of Global partnerships.
■Object-Local
To provide opportunities for international exchange to many citizens,
including children that empower citizens of Fukuyama to build global
partnership to create the future of Fukuyama City that can respond to
the international community.
Overview : As we have held the 26th JCI Academy in Fukuyama, JCI Fukuyama
strongly feels the importance of opportunities for international exchange inthe local community, building the global partnership for thedevelopment of the future of Fukuyama.
JCI Fukuyama and JCI Elite (Malaysia), JCI Boai (Taiwan), JCI Phnom
Penh (Cambodia), JCI Ulan Bator (Mongolia) have built global
partnership to planned and implemented this project together.
■summary of the project
From 5 countries in Asia (Malaysia, Taiwan, Mongolia, Cambodia,
Indonesia), We invited 32 people (22 children as delegates and 10
people as escort staffs) to Fukuyama as the delegation of this project.
During the Period, we planned and implemented a variety of programs topromote international exchanges with Japanese children and children fromoverseas.
Ⅰ．Programs during the period
・7/25
Immigration
・7/26-27
Camp program
Historical and cultural experience program
Mayor courtesy visit
・7/27-28
Home stay Program
・7/28
School visit program
・7/29
Departure
The project was held in the schedule of 5 days programs.
Ⅱ．All children who participated in this project-Learned a spirit of mutual understanding and mutual assistance by
accepting each other the difference of the other country.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

3/15

2014/10/12

JCI-Have developed an awareness of the importance of Global partnerships
by building international friendship.
-Came to like Fukuyama and Japan more than before, by touching thehistory and culture of Fukuyama and Japan.
Ⅲ． We have involved many citizens of Fukuyama as volunteer stuff todevelop an awareness of citizens of Fukuyama.
Ⅳ． In order to make this project sustainably, all of JCI members fromeach country cooperated together to build Global partnerships.
Results : Ⅰ．Verification of the achievement of the objective
We have conducted a questionnaire to children, parents, teachers ofelementary school, escort staff (JC members) after finish the projects.
a.Questionnaire to children
・I was able to build friendship with children of different language (90%)
・It is important to accept the differences of country each other andConsider the things standing in the position of the other party (87%)
・We could achieve the world peace, if each country cooperate together(85%)
・I would like to participate in this project again (97%)<Impressions from Children>
・I was able to learn a lot about cultural differences
・At the sight of Japanese to act out of any respect for each other, I alsobegan to do so.
・I found that everyone is not the same, and deepen mutual understandingis important.
・It was a great program! I was able to make a lot of foreign friends, and I
experienced cultural differences. I would like to participate again!!
b.Feedback from Parents-Q：Is there any change on your child after participating the project?
・Independence heart sprout, behavior has changed.
・communication skills of her seems like has developed.
・I became interested in that of Japan and Japanese.
・It seems he have shocked that children of the same age can speak
English. It makes him to became interested in English.
・He became interested in the culture of various countries.
・she became person with independence, and began to see things in aninternational perspective more.
・She was quiet child ,but she told me a lot of things about her experiencethrough the project. I can see that her communication skill has improved.
c.Feedback from elementary school teachers in Fukuyama－Q：Is there any change on your child after participating the project?
・Japanese Children were surprised that most of children from overseas ofthe same generation can speak mother language and English. Some ofJapanese children have been motivated to study English by thisinternational exchange.
・Japanese children seems to be interested in the actual story about othercountries from the oversea children of the same generation which they
only learned from textbook.
・Even now, some children are interacting in the Facebook or e-mail. I
think it was a great experience to broaden the field of view for children.
d.Feedback from Escort staff (JCI members)
・It was a great opportunity to stimulate the curiosity of children. They
were surprised at the difference of each country and increase the interestin Japan ,and deepened the friendship between the children of eachcountry.
・In school visit Program, it seems get stimulated from the difference ofschool situation in their country to see disciplined school student\'s action
and school equipments.
・All the Delegates had spent whole times in Camp program with \"Buddy\"
to help each other and to play together. It was great pleasure to haveprecious friend in other country for all delegates. It was great pleasure for
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

4/15

2014/10/12

JCI

all delegates to have precious friend in other country.
・This project made great impact to all delegates and their families. I thinkthat we learned what the world needs for creating a peaceful society which
is helping each other, solving the problems with the mutual understandingof each country.
Ⅱ. Create Positive change to Citizens
・JCI Fukuyama recruited 40 people as international exchange
volunteers. We provided them the opportunity of international exchange
throughout this project.
・In The home stay program 32 families ,160 people gave us cooperation
as host family. It was a great opportunity to learn each other\'s culture ofeach country, to built the friendship each other for host families.
・With the cooperation of two elementary schools in Fukuyama city, we
held a school visit program. All students and teachers in each school
cooperated together to plan and prepare welcome ceremony or class room
program in order to welcome the overseas delegates. As the result, about1000 people involved in this program ,and they built a global friendshipand mutual understanding.
・We were carried out \"The history and cultural experience program\" withthe cooperation of local citizens. As the result, we provided an
opportunity to 100 local citizens that promote local culture and charms tooverseas.
a. Questionnaire to Volunteer staff- I found a rewarding sense of satisfaction with the planning andimplementing for this project.(83%)- I would like to engage in community activities more active than ever.
(72%)- I would like to participate the project as a volunteer next year. (89%)
b.Questionnaire to Host family-I was able to interact the mutual understanding with oversea delegates.
(54%)*Most of them have felt language barrier and importance of speaking
English.
- I was able to accept the differences of values and culture with overseasdelegates.(100%)- I was able to cultivate an international sensibility through the Home stayprogram.(82%)
Ⅲ. Unite Local Organizations to make sustainable impact!
【preparation step】
・We took advantage of email and SMS to keep in touch closely.
・Each Local organization carried out Participant briefings, PR activities
and Recruitment activities in each country.
・Each Local Organization conducted study sessions for delegates in eachcountry.
・Each LOM and JCI Fukuyama conducted brief meeting in ASPAC.
【During the term of the project】
・JCI Fukuyama reported every single scene of each program throughHomepage and Facebook, in order to make parents of oversea delegates
reassurance.
・In order to make sustainable Impact, we held a joint meeting of JCI
Fukuyama and each Local Organizations to discuss about budget and thetiming, intentions of participation of next year project and problems of thecurrent year.
・We held a joint social gathering with escort staff(JCI members) andmembers of JCI Fukuyama to deepen friendship.
【After finish the project】
・We have already started to contact each country to discuss towards the
project of next year.
・We plan to conduct joint meeting of each countries at the World
Congress in Leipzig.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

5/15

2014/10/12

JCI

As the Results of the questionnaire and feedback from related parties
above Object of the project.
a.Build a Global friendship and mutual understanding amongchildren to understand the importance of Global partnerships.
b.To provide opportunities for international exchange to many citizens,
including children that empower citizens of Fukuyama to built global
partnership to create the future of Fukuyama City.
were Achieved
Actions Taken : Action of 2013
August-November : Planning Overview planning
Action of 2014
January-May : Overseas Recruitment
January-July : each program construction
April 9 : media briefing of the project (15 participants media professionals)
June : Grants application and consent to Fukuyama City and International
Association of Fukuyama City.
June 6th : ASPAC at Yamagata tournament, meeting with overseas
participantsJune - July : Pre-briefing in school visits program cooperation schools(4times)
April-August : Briefing Recruitment of participants in each country
April-June : Host Family Recruitment
・May 2nd and 12th : Recruitment Briefing for host family
・Jul 8th and 14th : Final briefing host family
Volunteer Recruitment and meeting : April-May
・May 21st : Recruitment Briefing
・June 14th and 22nd : Volunteer Association meeting
・July 15th : Final Briefing for Volunteer
June 2: Plenary Session of JCI Fukuyama
June 25: 1st Executive Committee
July 16th : 2nd Executive Committee
1st JCI Asian Youth international exchange programs in Fukuyama
Immigration : July 25
July 26th to 27th : Camp program
July 26th : The joint meeting / Members of each Local Organizations
July 27 to 29: Home stay Program
July 27 : Mayor courtesy visit
July 28: school visits program
July 29: Departure
Recommendations : We have provided precious opportunities for international exchange tomany citizens including the children.This project has created talented
Active Citizens who have international sense.
We conducted various programs to facilitate international exchange forparticipants and Citizens.
As a result of that
Ⅰ．All children who participated in this project-Learned a spirit of mutual understanding and mutual
assistance(OMOIYARI)-Have developed an awareness of the importance of Global
partnerships. -Came to like Fukuyama and Japan more than before. Ⅱ．
We have involved many citizens of Fukuyama as volunteer stuff todevelop an awareness of citizens of Fukuyama.
Ⅲ．All of JCI members from each country cooperated together to build
Global partnerships.
However, there were also some improvements.
The improvements should be modified to make this project sustainably.
[There were three items of the following as the main improvements]
Ⅰ. Improvements to schedule of programs which is fit for thechildren.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

6/15

2014/10/12

JCI

Ⅱ. Strengthening of cooperation between the Local Organizations.
Ⅲ. Budget cuts

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

7/15

2014/10/12

JCI
Page 3

Award Category criteria

1

Objectives, Planning, Finance and Execution

What were the ■Object-Global
objectives of this To develop human resources who contribute to theprogram? peace and prosperity of the world, built a Global

friendship and mutual understanding amongchildren to understand the importance of Global
partnerships.
■Object-Local
To provide opportunities for international exchange
to many citizens, including children that empower
citizens of Fukuyama to built global partnership tocreate the future of Fukuyama City that can
respond to the international community.
How does this We believe that This Projectprogram align to made sustainable impact to children to motivate to
the JCI Plan of become human resources who contributed to the
Action? future of region and global development. And also,

The project connected JCI Fukuyama members to
Active Citizens and JCI members from various
countries. We have cooperated together to carry out
the project.
Therefore, we are confident that the project exactlyaligns to the POA of JCI.

Was the budget an -The project cost seems high, but we enforced theeffective guide for budget for the future of Children and to make thethe financial project sustainable. By clarifying the rationale of the
management of the budget and estimating the cost-effectiveness, theproject? project was highly efficient.

- As a grant from Fukuyama, 5,500 dollar has been
paid for this project.
- The majority of the budget has been accounted as
the invitation cost.
As improvement for the project of next year, Travel
cost better to be self-burden of the participants,
and it will make this project sustainable.
How does this JCI Mission
project advance We provided following development opportunity to
the JCI Mission make positive change
and Vision? -Provide the opportunity of international exchange

to the children, and create positive change todevelop human resources that children who can play
an active role in the international community of the
future.
-Provided opportunity to run the project andopportunities of international exchange to the peopleof the region to develop human resources who canplay a role as Active Citizens in Fukuyama.
JCI Vision-As leading network of young active citizens, JCI
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

8/15

2014/10/12

JCI

Fukuyama took advantage of a global network of JCI,and provided the opportunity of international tochildren and local community for the development of
future of Fukuyama.
-JCI Fukuyama and JCI Elite(Malaysia),JCI
Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
Bator(Mongolia) conducted the project incooperation by establishing a Global Partnership topromote JCI Vision.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

9/15

2014/10/12

JCI
Page 4

Award Category criteria

2

Cooperation between the Local Organizations

How did the two JCI Fukuyama and JCI Elite,JCI Boai,JCI Phnom
organizations work Penh,JCI Ulan Bator united together to achieve thetogether? project.

【preparation step】
・Each Local organization carried out Participant
briefings, PR activities and Recruitment activities
in each country.
・Each Local Organization conducted study sessions
for delegates in each country.
・Each LOM and JCI Fukuyama conducted brief
meeting in ASPAC.
【During the term of the project】
・In order to make sustainable Impact, we held ajoint meeting of JCI Fukuyama and each Local
Organizations to discuss about budget and thetiming, intentions of participation of next year
project and problems of the current year.
Describe how the JCI Fukuyama and other Local Organization divided
tasks and planning the task and planning of the project.
of the project weredivided between Roles of JCI Fukuyama
the organizations. ・Planning and preparation of all programs

・Recruitment of domestic participants
・Pre-training to domestic participants
Roles JCI Elite, JCI Boai, JCI Phnom Penh, of JCI
Ulan Bator
・Recruitment of overseas delegates・Screening of participants in each country
・Pre- training to overseas Delegates・Responding to family of overseas Delegates・Escort delegates of each country to Japan・Care to overseas delegates during the period

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

10/15

2014/10/12

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

JCI

11/15

2014/10/12

JCI
Page 5

Award Category criteria

3

Impact on Members and Contribution to the JCI Vision

How did the Through running this project members of JCI
members of the Fukuyama
Local -have united more strongly and energy of theOrganizations organization has been improved.
benefit from -have built many precious international friendship.
running this-have built many connections with citizens ofproject?

Fukuyama as collaborator.
-have developed ourselves to interact with peopleof various countries and touch various values.

How did the -As leading network of young active citizens, JCI
program advance Fukuyama took advantage of a global network of JCI,
the JCI Vision? and provided the opportunity of international tochildren and local community for the development of
future of Fukuyama.
-JCI Fukuyama and JCI Elite(Malaysia),JCI
Boai(Taiwan),JCI Phnom Penh(Cambodia),JCI Ulan
Bator(Mongolia) conducted the project incooperation by establishing a Global Partnership toadvance JCI Vision

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

12/15

2014/10/12

JCI
Page 6

Award Category criteria

4

Community Impact

How did the Local We measure community impact to listen to theOrganizations voices of Participants and persons involved.
measurecommunity Conducted a questionnaire to the children of Japan
impact? Conducted a questionnaire to the children ofoverseas
Conducted a questionnaire to parents of children
overseas
Conducted a questionnaire to the host family
Conducted a questionnaire to the teachers ofelementary school
Conducted a questionnaire to volunteer management
Conducted a questionnaire to escort staff (JCmembers)
Describe the actual
community impact
produced by thisproject.

Created Positive change to Citizens of Fukuyama
・JCI Fukuyama recruited 40 people as international
exchange volunteers.
・In The home stay program 32 families ,160 people
gave us cooperation as host family.
・With the cooperation of two elementary schools inFukuyama city, we held a school visit program. About
1000 people involved in this program.
・We were carried out "The history and culturalexperience program and about 100 local citizens
involved in this program.
As the result of questionnaire, many citizens of
Fukuyama was impacted by this project.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

13/15

2014/10/12

JCI
Page 7

Award Category criteria

5Long-term Impact of the Program

What is the We provided an opportunity of international exchange
expected long-term and mutual understanding to children of 6 Asian
impact of this countries (including Japan), and created positive
project? change in consciousness of children.

In the future,
We believe that the children will play active role as
Active Citizens who contributed to development oflocal community and the peace and prosperity of theworld.
We believe that we can make sustainable impact toLocal community, not only to Fukuyama also to
local community of every participating country. To
Achieve that, We will conduct the projectcontinuously in next year.
We believe that the Improvement of the quality ofthe each program and increasing of the participating
countries makes expand the Global partnership andlead to the development of regional and world
peace.
What changes Ⅰ.Improvement about schedule of the eachwould you make to program
improve the resultsof this project? -The contents of the program were too much andschedule was so tight.
That constricted the exchange among children, andalso caused tiredness and homesick of children.
-Host family complained because of the homestay
period was too short.
● How to improve →• We will increase the amount of time to have leeway
in the schedule of the program, so that children caninteract freely.
• The extended day period of the program, toincrease the time of the Home stay Program.
Ⅱ. Strengthening of cooperation between the LOM-This time, JCI Fukuyama member worked
proactively in the planning and preparation of mostof the program.Because that, the burden of JCI
Fukuyama members was pretty heavy.
● how to improve →It is necessary to strengthening system ofcooperation and clarified the roles of each country.
Ⅲ. Improvement about budget-This year, Burden of JCI Fukuyama was too muchon the budget Because JCI Fukuyama borne travel
expenses of overseas delegates.
http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

14/15

2014/10/12

JCI

We need to improve the issue to make the projectsustainably.
● how to improve →Travel expenses will be borne by each participant on
next year.
We will solicit sponsors in Fukuyama and eachcountry.

http://www.jci.cc/eawards2n/print.php?lang_id=1&u=41617

15/15