Minutes from the Fourth Management Council Meeting of Fiscal Year 2007
1.

Date and Time:

Wednesday, December 12, 2007
1:10 p.m. – 1:55 p.m.

2.

The Large Conference Room, 3rd floor of the Administrative Complex

Location:

3. Attendance:
Present:
2 non-members:
9 Members:

Prefectural Advisor Hashimoto, Auditor Arima(from the University) Chairperson Tsunoyama of the Board of
Executives (served as chair for New Business item “A”),
Vice-Chairperson Mirenkov, Regent Kuroda, Regent Makita, Regent
Saito (served as chair for New Business item “B” and afterwards)(external members) Council Member Kanke, Council Member
Sakai, Council Member Minami, Council Member Sugihara

Administrative staff
4.

Signatories to the Minutes: Council Member Saito, Council Member Makita

5.

Proceedings(New Business)
A. FY 2008 Budget Planning
Regent Saito provided an explanation regarding the FY 2008 budget planning.
After the following exchange of opinions, the proposal was accepted as proposed.
(Opinions, etc.)○ There is a discrepancy between the budgetary cutback of 12% on the funds forordinary expenses proposed by the Prefectural Government and a cutback
percentage of 5% requested by the Corporation.

How will this discrepancy behandled?
・ The cutback percentage originally proposed in the mid-term goals was 1%, but adrastic cost cutback may lead to significant deterioration in operational managementof the Corporation. However, taking into account the tight financial conditions of theGovernment of Fukushima Prefecture, the Corporation accepted the decision torequest a cutback percentage of 5% which was considered as the highest cutback
percentage that the University could afford.

The details for reassessment ofexpenses employed to achieve the reduction of 5% follow the explanation given byRegent Saito.
(Opinions, etc.)○ Will the cost cuts have a negative impact on management of the Corporation from along-term perspective?
・ I am aware that the University of Aizu has made considerable achievements.
However, the University does not deal with urgent issues directly related to saving
lives of prefectural citizens, compared with Fukushima Medical University (in making
a request for subsidies from the Government of Fukushima Prefecture). I would liketo request members of the Council to consider approaches to the citizens ofFukushima Prefecture for their further support and assistance to the University ofAizu.
(Opinion, etc.)○ Review of replacement/renewal of computer systems is listed as one of the costeconomization measures.

Has the environment for research and education using

advanced equipment been maintained?
・ It is considered that the environment for research and education has been
maintained through replacement of computer systems once every three years.
(Opinion, etc.)○ Are there any reasons supporting the specific cutback percentages of 12%, 5%, and1%?
・ The cutback percentage of 1% is a streamlining coefficient, or a reduction in costaccompanying the reorganization of the University into a public corporation. Thecutback percentages of 12% and 5% are the target budgetary cutbacks requested tothe Corporation by the Government of Fukushima Prefecture based on thePrefecture’s financial situation, and the cutback percentage decided for the FY 2007
budget after consultation with the Prefectural Government regarding FY 2007 budget
making, respectively. However, it is difficult to say that there are specific reasonsfor these figures being designated.
B. Recommendation of a Candidate for the Chairperson of the Board of Executives
The Director of the General Affairs Group of the Administrative Office provided anexplanation on the system and schedule for selection of the Chairperson of the Board ofExecutives.

After it was explained that up to two candidates for the Chairperson of theBoard of Executives could be recommended by the Management Council, the Council
started deliberation on this issue.
Council Member Kuroda made the following proposal.

(Opinion)○ I would like to propose that the Management Council recommend Dr. Tsunoyama,
the present Chairperson of the Board of Executives, as a candidate for the next
Chairperson.
○ As deliberation on this issue with Chairperson Tsunoyama acting as chair of themeeting, whom I have proposed for recommendation as a candidate for the nextChairperson, may affect neutrality and impartiality in deliberation, I would like torequest Chairperson Tsunoyama to leave the meeting and to propose that
deliberation be made under the chairmanship of another council member.

(Assome members of the Management Council are also serving as members of theCommittee for Selection of the Chairperson of the Board of Executives,) I would also
like to propose to request Regent Saito, who is a member of the Management
Council but not a member of the Selection Committee, to serve as chair for theremainder of the meeting.
The proposal from Council Member Kuroda for deliberation on this business item
and thereafter under the chairmanship of Regent Saito was put to a vote by a show ofhands, and the proposal was approved unanimously by the Council.
Chairperson Tsunoyama left the meeting, and Regent Saito chaired the meeting forthe remainder of the meeting.
First, Regent Saito (Chair) asked members of the Council whether there were
proposals for recommendation of candidates other than Chairperson Tsunoyama for thenext Chairperson to be recommended by the Management Council.
There were no proposals for recommendation of candidates other than Chairperson
Tsunoyama, and it was decided to make deliberation on whether the Management
Council should recommend Chairperson Tsunoyama as a candidate for the next
Chairperson.

Council Member Kuroda provided the following explanations regarding

the reasons for the proposal (recommendation).
(Reasons for the Proposal)
Council Member Kuroda made the proposal taking into consideration the standpointof Chairperson Tsunoyama’s achievements and continuity of policies in administration of
the Corporation as described below.
○ Based on Chairperson Tsunoyama’s experience in smooth administration of theUniversity during the past two years as the first Chairperson of the Board of
Executives after the reorganization of the University into a public university
corporation, I believe that it is necessary to entrust Chairperson Tsunoyama with
future administration of the Corporation, at least for another four-year term.

(Chairperson Tsunoyama’s achievements in university administration)○ It has been just two years since the reorganization of the University into a public
university corporation, and I believe that it is necessary to have Chairperson
Tsunoyama continue serving as the Chairperson and carry out his duties, in order toensure further advancement of the Corporation and for continuity of policies inadministration of the Corporation. (Continuity of policies in administration of theCorporation)
After the proposals and opinions made/expressed by Council members described
below, the Council decided unanimously to recommend Chairperson Tsunoyama as acandidate for the Chairperson of the Board of Executive.
Regent Saito (Chair) proposed that, if Chairperson Tsunoyama consents to being
recommended as a candidate for the next Chairperson by the Management Council,
recommendation of Chairperson Tsunoyama to the Committee for Selection of theChairperson of the Board of Executives in writing and preparation of the relevant
documents be left to the discretion of Regent Saito.

The proposal was put to a vote bya show of hands, and the proposal was approved by the Council.
(Proposal and Opinion, etc.)○ With regard to the administration of the Junior College Division, Chairperson
Tsunoyama has also taken proactive approaches, including establishment of theCenter for Rejuvenation of Local Communities and the Career Support Center, etc.,
during the two years after the incorporation of the University.

I, as Dean of theJunior College Division, would like to recommend Chairperson Tsunoyama as acandidate for the next Chairperson.
(Proposal and Opinion, etc.)○ I agree to recommend Chairperson Tsunoyama as a candidate for the nextChairperson.

Just for confirmation, how many years will the term of office for theChairperson be?
・ According to the regulation, the term of office for the Chairperson shall be four years.
(Proposal and Opinion, etc.)○ I consider the situation, in which both the University of Aizu (the Dean of theUndergraduate School) and the Junior College Division (the Dean of the JuniorCollege Division), which are under the jurisdiction of the Corporation, recommend thesame person as a candidate, as preferable for the Corporation. I would like torecommend Chairperson Tsunoyama as a candidate for the next Chairperson.

(Proposal and Opinion, etc.)○ From the standpoint of an executive of the Chamber of Commerce, I expect thatforward-looking relationships with the University of Aizu will be maintained in thefuture.

As the Chamber of Commerce has developed good relations withChairperson Tsunoyama, I would like to recommend Chairperson Tsunoyama as acandidate for the next Chairperson.
(Proposal and Opinion, etc.)○ As a certain period of time is required for implementation of measures to nurture
venture businesses, I believe it is desirable to have Chairperson Tsunoyama
continue serving as the Chairperson for another four years.

I would like torecommend Chairperson Tsunoyama as a candidate for the next Chairperson.
(Proposal and Opinion, etc.)○ From the viewpoint of the auditor, I would like to request that careful attention be paid
to observance of relevant laws and the statute on the Corporation when selection
procedures are carried out, as this will be the first time the Corporation will be
conducting selection of the Chairperson of the Board of Executives after its
incorporation.

December XX, 2007

Signatory to the Minutes

Kazuyuki Saito

Seal

Signatory to the Minutes

Masahisa Makita

SealMinutes from the Fifth Management Council Meeting of Fiscal Year 2007
1.

Date and Time:

Wednesday, March 26, 2007
3:10 p.m. – 4:30 p.m.

2.

The Large Conference Room, 3rd floor of the Administrative Complex

Location:

3. Attendance:
Present:
Prefectural Advisor Hashimoto, Auditor Arima, and Auditor Kuriki
9 Members:<From the University)

Chairperson Tsunoyama of the Board of Executives,

Regent Kuroda, Regent Makita, Regent Saito<External members> Council Member Muto, Council Member Sakai, Council
Member Sakai, Council Member Sugihara
Administrative staff
4.

Signatories to the Minutes: Council Member Kuroda, Council Member Makita

5.

Proceedings<New Business>
A. Draft of the FY 2008 Annual Plan
The Chairperson of the Board of Executives provided an explanation on major
programs and activities of the University of Aizu included in the annual plan for FY 2008,and Regent Makita provided an explanation on major programs and activities of theJunior College Division included in the annual plan for FY 2008. After the following
exchange of opinions, etc., the annual plan was approved as proposed.
(Questions, etc.)○ Questions were made regarding review, etc. of the mid-term goals and mid-termplans, and Regent Saito provided explanations on relevant questions.
(Opinions, etc.)○ In order to further promote contribution by the University to local communities,
schemes, etc. for local contribution should be intensified.
・ The Council agreed to continue discussion on this issue at later meetings, as it wasnot possible to reach a conclusion at this meeting.

B. FY 2008 Budget Proposal
Regent Saito provided an explanation on the FY 2008 budget proposal. After an
exchange of opinions as to how efficiency and environmental awareness regarding thebudget system could be increased, the budget plan was approved as proposed.
C. Partial Revision of the University Regulations Related to Internal Organizations, Etc.
The Director of the General Affairs Group provided an explanation on partial revisionof the University regulations related to internal organizations, etc. The revision wasapproved as proposed.
D. Partial Revision of the University Office Regulations
The Director of the General Affairs Group provided an explanation on partial revisionof the University Office Regulations.

The revision was approved as proposed.

<Report>A. Partial Revision of the University Regulation Concerning Salaries for Personnel
The Director of the General Affairs Group reported the partial revision of theUniversity Regulation Concerning Salaries for Personnel.
6.

Other
The Chairperson of the Board of Executives thanked council members for theirservice as members for two years, as their term of office would expire on March 31,2008.