16th Feb. 2021

Presenter's Manual for 55th Annual meeting-online, JSWE(for oral presentation)
Organizing Committee for 55th Annual meeting-online, JSWE
1. Overview
This document is compiled for reference by presenters when holding online using the teleconferencing
system Zoom.
For those who make presentations and chairs, please also refer to the "Chair's Manual".
All oral presentations will be presented at Microsoft PowerPoint, etc. The oral presentation is scheduled
to take 15 minutes (10 minutes for presentations and 5 minutes for Q&A) per presentation. Connect atleast 10 minutes before the session starts.
2. Items to be confirmed in advancea. Install Zoom
Install the latest version of the Zoom video conferencing system application.
●Download https://zoom.us/download

Click Download at
Zoom Client for Meetings1b. Operation and device check
Check your system by using Zoom's test service, and make sure that your system is correctly worked.
●

Zoom's test service https://zoom.us/test

Click Join

Click Open Zoom Meetings

Click this ∧ and select Audio Settings, then you can test your speakers and microphones.

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c. Microphone
Participants must mute the microphone during short oral presentation.
Keep it muted during discussions in the breakout room, except when you ask a question.
It is recommended that you check with other people to see if you can send and receive audio beforehand.
d. Video ON / OFFParticipants should turn off the video during short oral presentation.
Keep it turned off during discussions in the breakout room, except when you ask a question.

When there is a red diagonal line, it is muted.
You can change mute / unmute by clicking here.
When there is a red diagonal line, the video is off.
You can turn the video on and off by clicking here.

33. How to attend the session
a. Entering the session
Please connect to the URL of the session you are attending from the "WEB conference room
information for each session" posted on the proceeding download site and enter the meeting password(passcode).
You shall not leak the entry information to others for any reason.
b. How to display your name
You shall display your name as follows.
The display name can be changed even after entering the room (see the figure below).
If your display name is inappropriate, you may be forced to leave the room.
Chair:

Chair_SessionName_FamilyName_Affiliation

Speaker:

Lecture number_FamilyName_Affiliation

Participant:

FamilyName_Affiliation

Right click in your self view and select Rename,then you can change your display name.

c. Prohibition of recording
Recording (including screen capture) and redistributing presentation materials is prohibited unless
you have permission from all parties in advance.
d. Multiple uses in the same room
If multiple participants in the same room connect to a video conference room respectively, if
microphones and speakers are enabled on each device, it will cause echo and howling, so limit the main
device that handles audio to one, and be sure to mute the microphone speaker on other devices. We
also recommend using a headset.

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e. Screen display
When the presenter shares the screen, it may be displayed in full screen.
Double-click on the screen to switch between full screen display and standard display.

Double-click on the screen,and screen display switch between
full screen and standard.

Depending on the display mode, the screen display status will be as follows.
Screen display status by display modeStandardSide by sideStandard

Full screen

5f.

How to ask a question
Do not turn on the microphone without the permission of the chair except at the time of yourpresentation. If the chairman or the meeting staff deems it necessary, the microphone may be forcibly
muted.
Use the "Chat" or "Raise Your Hand" function to communicate your intention to speak, get permission
from the chair to speak, confirm unmute, and name your affiliation before speaking. Don't forget tomute it immediately after you finish speaking. Also, when speaking, keep in mind that you don't haveto interrupt because you hear noise or other people's conversations, or when you get a phone call.
After you speak, please click “take your hand down”.

g. How to leave the session
When you leave a session, press “Leave” and leave the meeting. If you want to join another session,please enter again with the URL and passcode (meeting password) of the session.
4. Presentation method and precautionsa.

Securing a place
Ensure a stable and good network connectivity to avoid any trouble during the announcement. Inaddition, please secure a place where there is no problem even if you hear noise or other people'sconversations, there is no interruption due to telephone calls, there is no problem even if you speak
clearly in a relatively loud voice, and people and backgrounds that are not related to the camera are notreflected. We recommend that you use a headset.

b.

Microphone ON/OFF
Be sure to mute the microphone when it is not your presentation. When you make your own
announcement, be sure to check unmute before you start the announcement. During the Q&A session,
it is desirable to mute as much as possible when you are not speaking, but be sure to check unmute
when answering.

c.

Video ON/OFF
Please turn on the video in principle in order to accurately convey to the participants what you aredoing when you make your own presentation and question it. Otherwise, as a general rule, turn off thevideo.

d.

Screen sharing at the time of presentation
Zoom allows you to share your PC's screen with other participants at the time of presentation. Launch
the app you want to use before you start sharing. Be careful not to send extra information when sharing
your screen, and it's a good idea to check with other locations before you know how it's shared.
Don't share your screen until your presentation starts, and stop sharing as soon as you're done. Keepin mind that if you share a PPT, the presenter tool may be used to share the presenter tool screen withthe presenter instead of the slide itself, depending on the zoom version.
65. Othersa. Control by Organizer
If a problem occurs during the session, a communication from the monitoring person may be displayedin the chat. If it is determined that there is a problem in the session operation due to the influx of unneededvoice or connection from an unstable network, the monitoring person will mute or force the person to leave
the room.
b. Unexpected happening
If the Zoom meeting room becomes unavailable due to any disturbance, etc., the organizer will terminate
the corresponding meeting room. For the URL and passcode of the meeting room in an alternative to thesession, all registered participants will be contacted by e-mail from the e-mail address of the Japan Societyof Water Environment, with the resumption in 5 minutes.
c. Security measures
Please do not leak the login ID and PW to enter the page containing the lecture collection and online
participation information because it will only be available to registered participants who have paid theparticipation fee. In addition, please do not leak the "WEB conference room information (URL andpasscode) of each session" posted. In addition, you must not infringe copyright. As long as you use an open
tool called Zoom, please understand that accidents and troubles that we cannot imagine do not always occur,
participate with due care, and act in a way that does not violate public order and morals.

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