Spring Recruitment, 2024
FINANCIAL SUPPORT FOR STUDENTS ATTENDING DOMESTIC/INTERNATIONALCONFERENCE.

This is to inform you about the financial support for attending academic conferences. Please read thefollowing content and fill in the necessary information on your application form (i.e., Budget Plan) if you
are eligible.
When applying, you need to get approval from your Supervisor and including him/her as Cc in your email.
Call for financial support are made three times a year, in Spring, Summer and Winter. This recruitment(Spring)relates to conferences scheduled to be held until July. Summer recruitment relates to conferences
scheduled to be held between August to November, Winter recruitment is between December to March. If
you are planning to attend the conference in June, please submit all the necessary documents as soon aspossible. For conferences that are scheduled to be held outside the recruitment period, you can apply in theearly recruitment as long as all the information is made public on the conference organizer’s website.
Who can apply? -general rules
This recruitment aims to provide financial assistance for those who attend academic conferences in/outside
Japan and presenting their research orally, or by poster presentation.
Eligible student can submit one application in one fiscal year.

Meetings held in Fukuoka City are excluded.

Travel expenses for Fieldwork and Joint research are excluded.

Grant will not cover the cost of office supplies and laboratory expense.

Financial support is open for students who

Enrolled in Master Course (FR program)

Enrolled in an International Master’s Course

Are DC1 student enrolled in Graduate School of ScienceImportant points to know-who is not eligible?
①

JSPS research fellow②

Holdover or student on leave③

Students enrolled in Leading Graduate School programs④

Students who financed by the Fellowship program for Pioneering Human Resources Development⑤

Students who are supported by the Future Course (MIRAI) for Pioneering research initiated by thenext generation⑥

Students who are supported by the new scholarship program [K2-SPRING] and[K-BOOST]⑦

Recipients of other scholarships that do not allow for double entitlement.

How to apply?
①

Fill in the application form (Budget Plan)②

Show two or more types of estimated travel costs (This is not a requirement if you are travelling withJR only)③

Provide information about the conference participation fee, place of the meeting etc. (you can submit
copies of the website)
Dead line for submission: Friday,14th June, 2024 by noon
Please send the application form to the Office for FR&AS Programs in the Graduate School of Science
via email, and please include your supervisor as a Cc recipient.
Mail to: frasprog@sci.kyushu-u.ac.jp

1.The support granted for domestic conference- meetings in Japan①

This recruitment is for academic conferences scheduled to be held in 2024 fiscal year②

The support grant includes conference participation fees and travel expenses (transportation fee, costof accommodation, and daily allowance) ※Membership dues will NOT be supported.

③

For transportation fees, please take the cheapest yet safe option available. Please show us two or more
options and their estimation price④

Accommodation fees are 8,200yen per night (fixed rate). However, if the cost of the meal is includedin the conference participation fee, 850 yen will be deducted per meal⑤

The daily allowance is 1,700 yen per day This will be counted from the first day of travel⑥

When using a package trip, if the accommodation fee is included in the price, the accommodation fee
will not be paid separately⑦

Fees not permitted by the University’s Travel Expense Regulations will not be paid⑧

If the meeting is held online, only conference participation fee will be supported

1.The support granted for international conferences- meetings overseas①

This recruitment is for the academic conferences scheduled to be held in 2024 fiscal year②

As travel expenses, maximum amount of 250,000 yen will be granted and cost of accommodation feeand daily allowance are NOT included in this grant③

If your supervisor approves, expenditure of your daily allowance, cost of accommodation, conference
participation fee can be disbursed from laboratory budget if it is not specifying its use. Please describe
the source of budget in the application form if this applies to you④

For transportation fee, please take the cheapest yet safe option available. Please show us two or more
options and its estimation price⑤

Fees not permitted by the University’s Travel Expense Regulations will not be paid⑥

If the meeting is held online, only conference participation fee will be supported

Can I apply for both Domestic and International (one each) in the same fiscal year? – Yes!
It can happen that your both applications are accepted. But you have to make clear your priority in yourapplication in case only one application will be accepted due to budgetary constraints.

Selection process
We will select one student from each major per recruitment. It will go through selection process if there ismore than one application per major. Selection criteria is as follows.
①

Invited presentation will be prioritized②

Oral presentation is prioritized③

Priority is given to students who have less experience in presentation④

Priority is given to students who is in lower grades⑤

Content and the reason for the application will be considered

The selection result will be sent out to all applicants via email.