Instructions for Oral/Poster Presentation at Annual Conference of Japan
Society on Water Environment (JSWE)
1. General Information(1) We notify presentation date and time, by sending ane-mail to registered address at the end of December. The
presentation time schedule will also be available on theJSWE web site after late December.
(https://www.jswe.or.jp/eng/event/lectures/2022en.html)(2) Please clarify the following points in thepresentation:a Necessity of the studyb Review of the studied area and originalities of thepresentationc Illustration of important resultsd Interesting views
e Values of the provided viewsf Outlook for the future(3) The presenters should consider the degree ofspecialty of the attendees. Please prepare a presentationthat is easy to understand and avoid becoming redundant.
(4) Regardless of whether on-site participation ispossible or not, all speakers (including representative
presenters of poster presentations) are required toregister as participants.

2. Oral Presentation(1) As a general rule, oral presentations will be made at
the on-site venue and will be delivered online (via web
conferencing system by Zoom) in real time.
Presenters are encouraged to participate on-site as muchas possible to have meaningful discussions at the venue.
If oral presenters cannot make presentation on-site,
online presentations will be accepted. In that case,presenters should inform to JSWE secretariat(nenkai@jswe.or.jp) their presentation number, name ofspeaker, presentation title and reason for not being able
to participate on-site, in advance.
Presentation time for general oral presentation is 15
minutes. Please keep time, 10 minutes for presentationand 5 minutes for discussion.
(2) Presentation would be made using PPT file. PDF fileconverted from PPT also could be used.

Presentation files should be prepared in Microsoft
PowerPoint (PPT) and presented on a PC forpresentation (Windows 10, Office 365) provided at eachpresentation room.
PPT files should be no larger than 30 MB in size, named"Presentation Number_ Name of Speaker" andsubmitted by March 13 via the pre-submission form
(URL for this form will be notified by early March).
PPT files submitted in advance will be transferred by the
Annual Conference staff on the PC for presentation.
If you are unable to submit the PPT file in advance,
please bring a USB memory and copy the PPT file to thePC for presentation by yourself.
To prevent viruses from infecting the PC, please checkyour media for viruses in advance using security
software with the latest virus definition data.
Except in case of emergency, personal PCs will not be
accepted as they will interfere with the progress of theconference.
(3) The presenter should be in the presentation room atleast 10 minutes prior to the presentation.
The operation check of presentation files is not available
at the presentation room. If you need to check theoperation of animations, etc., please go to the "Preview
Room" in advance.
(4) For on-site presentations, please open your own PPT
file saved on the PC for presentation and start the slideshow.
The Annual Conference staff will handle the online
delivery operation via Zoom, so presenters do not needto share their PPTs to Zoom.
For online presentations, please install the latest versionof Zoom in advance, join the Zoom meeting of thesession you are presenting, and share your own PPT file.
(5) The presentation file should be prepared withconsideration of the following points:
a. Explanatory time for each page may beapproximately 1 minute.
b. Each slide should deal with one theme, and pleaseavoid too much content.
c. Simple graphs and illustrations are preferredrather than tables and formulas.

d. The first slide should show the presentation title.
e. Itemized conclusions in the last slide help theattendees to understand the points of thepresentation.
f. It is desirable to mark page numbers clearly.
(6) The PPT file saved on the pre-submission form andwas the presentation PC will be deleted after the AnnualConference. The Annual Conference staff will be
responsible for deleting the files.
(7) If a presenter who is scheduled to make an on-sitepresentation is unable to participate on-site because of
infectious disease etc., please contact JSWE secretariat(nenkai@jswe.or.jp), as soon as possible (preferably by
the day before the presentation), indicating thepresentation number, name of speaker, title ofpresentation, and reason for not being able to participate
on-site.
In cases where it is possible, the presentation will beswitched to an online presentation.
This switch may not be possible depending on thetiming of the notification and the judgment of theAnnual Conference Committee.
3. Poster Presentation(1) Poster presentations will be consisted of web
viewing of the pre-submitted poster and the on-site coretime presentation on the day. There will be no online
distribution on the day of the event.
(2) PDF files (mandatory) and audio files (optional)
should be submitted by March 2 JST 13:00 via email to
Conference committee (acposter@jswe.or.jp).
From March 9 to the end of the Annual Conference,
participants can view the posters, and comments andresponses for the posters can be posted on the web.
Presenters of posters with comments listed are requested
to list their responses.
(3) PDF files for web posting (mandatory) must be 5
MB or less, and audio files (optional) must be in MP3
format, 3 minutes or less, and 3 MB or less, one file each.
No format is specified, but the presentation number,name of presenter, and presentation title must be clearlyindicated.
(4) Posters should be within 175cm height x 85 cm
width. The shape, number of sheets and the size of each

sheet is no object as long as the posters are within thissize. However, please be sure not to let posters fall downor block a passage. The committee will provide thenecessary equipment for attaching posters.
(5) Designated Day and Time.
a. General poster session
The poster session will be held in the first day andthe second day. For the presenters designated for1st day(Classification J-Q), posters should be set up
by 13:00 on the 1st day and should be taken off
before 17:30 on the same day. The core time is from13:30 to 15:00.
For the presenters designated for 2ndday(Classification A-I), posters should be set up
from 8:00 to 10:00 on the 2nd day and should betaken off before 15:30 on the same day. The core timeis from 10:45 to 12:15.
b. Kurita award
The poster session for JSWE-KURITA Best
Presentation Award (applicants who passed
preliminary selection only) is on the 2nd day. Posters
should be set up from 8:00 to 10:00 on the 2nd day
and should be taken off before 15:30 on the same day.
The core time is from 10:45 to 12:15.
c. Lion award
The poster session for JSWE-LION Best Student
Poster Presentation Award is on the 1st day.
Posters should be set up by 13:00 on the 1st day andshould be taken off before 17:30 on the same day.
The core time is from 13:30 to 15:00.
d. Please make sure to be in front of your poster during
the core time for the presentation and discussion.
e. The awardees can repost their posters in designatedplace for commemorative photography etc., in themorning of 3rd day.
(6) For poster presentations, if on-site participation is
not possible, only web viewing and comments of presubmitted files will be available.
Please use the comments section of the web viewing
system for questions and answers.