WORLD TRADE  
ORGANIZATION  RESTRICTED 
WT/MIN(05)/INF/3 
25 February 2005 
 (05-0801) 
MINISTERIAL CONFERENCE 
Sixth Session Hong Kong, 13 - 18 December 2005  
 
 
WTO MINISTERIAL CONFERENCE 
 
BRIEFING ON ACCOMMODATION ARRANGEMENTS 
AND 
NOMINATION OF DELEGATION COORDINATORS 
 
  
Briefing on Accommodation Arrangements 
A briefing on the hotel accommodation arrangements for the Hong Kong Ministerial 
Conference will be held by the representativ es of the Hong Kong Ministerial Conference 
Coordination Office (MCO) in the CWR as follows : 
Date: Monday, 14 March 2005 Time: 10.00 – 12.00 Venue: Room W, Centre William Rappard 
The MCO representatives will brief delega tions on the details of accommodation 
arrangements for the Hong Kong Ministerial and, at  the same time, will answer questions from 
delegates. 
Delegations may also consult representatives of  MCO in Room 64 of Centre William Rappard 
in case of further enquiries at the following times : 
Date: Monday, 14 March 2005 
Time: 15.00 – 18.00  
Date: Tuesday, 15 March 2005 
Time: 09.00 – 13.00 
To facilitate arrangements for these sessions, inte rested delegations are requested to register 
with Ms Lindsey Hernandez of the Hong Kong Ec onomic and Trade Office by tel : (022) 730 1315 or 
email : lindsey_hernandez@hketogeneva .gov.hk  before 11 March 2005. 
 
    WT/MIN(05)/INF/3 
Page 2  
 
Nomination of Delegation Coordinator 
As at previous Ministerial Conferences, a nd with a view to facilitating communications 
between delegations and the MCO/WTO, it is essentia l that each delegation appoints a Coordinator to 
be responsible for all administrative matters relati ng to the Ministerial Conference.  The Delegation 
Coordinator will serve as the contact point for the MCO and WTO.  All enquiries from delegations 
relating to the Hong Kong Ministerial should thus be  channelled through the Delegation Coordinator.  
The Coordinator will also be responsible for hand ling registration matters and collecting accreditation 
badges in Hong Kong, details of whic h will be announced nearer the time of the Conference.  It would 
therefore be preferable to nominate as Dele gation Coordinator a person who will attend the 
Conference.   
Given the relative shortage of people proficie nt in French and Spanish in Hong Kong (as 
compared to English and Chinese which are offi cial languages of Hong Kong), the processing time 
for enquiries in French and Spanish is bound to be longer.  Accuracy will also be more difficult to 
ensure.  Delegations are recommended, as far as possible, to nominate an English-speaking 
Delegation Coordinator.  
 Permanent Representatives are invited to nomin ate Delegation Coordinators by filling out the 
attached form and returning it by 10 March 2005 to: 
Maureen Sheldon (Accreditation Officer) 
World Trade Organization 
Centre William Rappard 
Rue de Lausanne 154 
1211 Geneva 21 Switzerland E-mail: registration.hongkong@wto.org 
Delegations should inform the WTO Accreditati on Officer of any subsequent changes in 
Delegation Coordinator to avoid unnecessary de lay of communication with the delegation. 
 Delegations that have nominated their De legation Coordinators may collect the hotel 
information pack and their authorization code fo r hotel reservations directly after the briefing 
session on Monday 14 March.  Others should co ntact Ms Lindsey Hernandez, Hong Kong 
Economic and Trade Office, 5 Allée David Morse, 1202 Geneva.  Please note that the accommodation reservation exerci se will commence on 15 March 2005.  All reservation requests 
received on or before the deadline to be announced  at the briefing will be processed as one 
batch.  WT/MIN(05)/INF/3 
 Page 3 
 
 
 
 
WTO SIXTH MINISTERIAL CONFERENCE 
Hong Kong,  13-18 December 2005 
 
NOMINATION OF DELEGATION COORDINATORS 
 by  
 Please attach photo here  
WTO MEMBERS / OBSERVER GOVERNMENTS / OBSERVER 
INTERNATIONAL INTERGOVER NMENTAL ORGANIZATIONS 
 
Delegation:        ______________________________________________________________________  
 Name of the Delegation Coordinator  
Family Name:         _____________________  First (Given) Name:       _____________________  
 Title / Post:        ______________________________________________________________________  
 
Ministry / Department / Mission:        ____________________________________________________  
 Address:        ________________________________________________________________________  
   ________________________________________________________________________   
Passport Number:        ________________________________________________________________  
 Telephone:         ________________________  Mobile:        _______________________________  
 Fax:        ____________________________________________________________________________  
 
E-mail:        _________________________________________________________________________   Date:         _____________________________  Signature: ___________________________________   
Language: (tick only one box ) English   
 French    Spanish    
 
 
Permanent Representa tive:      __________________________________________________________  
  
 
 Date:       ______________________________  Signature:   __________________________________ 
 
 
Only valid when stamped and signed by the responsible authority 
World Trade Organization 
Centre William Rappard – Rue de Lausanne 154 – 1211 Geneva 21 – Switzerland 
E-mail : [registration.hongkong@wto.org ]