06-2624  . /.  OFFICE(06)/77 
 31 May 2006 
 
WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 575  
  The Secretariat of WTO is seeking to fill the position of Administrative Assistant in the C ouncil 
and TNC Division. Serving staff members interested in this position are also invited to apply.  The WTO is 
an Equal Opportunities Employer. 
 
TITLE AND GRADE: Administrative Assistant – Grade 6
1 
 STARTING SALARY: Approximately Swiss francs 81,000 net p.a. 
 
OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations. 
  A package of expatriate benefits  is available to staff recruited 
internationally. 
 
TYPE OF APPOINTMENT: Fixed-term contract fo r two years, with possibility of extension. 
 GENERAL FUNCTIONS: Under the supervision of the Director of the Division, the 
incumbent will perform the following duties: 
 (a) Assist in preparation of TNC meetings;  service and manage 
formal and informal meetings at the ambassador and senior 
capital-based official levels, handling delegations' statements, Chairnotes and other documentation and providing support to interprete rs; coordinate and lead 
secretarial support services for meetings;  coordinate and monitor documents translation, reproduction and 
distribution. 
  (b) Liaison with delegations in  Geneva and in capitals;  liaison 
with WTO Divisions. 
 
 (c) Maintaining and monitoring divisional administrative 
systems; participate in the preparation of, and monitor expenditure and procurement under the division's budget. 
  (d) Establishing and maintaining filing system, on files and on 
the computer system; type general correspondence, 
documents and internal communications; maintain 
absence/leave records of divisional staff. 
  (e) Organizing agenda of the Director and assisting in the 
general work of the Division as required. 
 
                                                     
 
1 The post may be offered at a lower grade if the sel ected candidate does not fully meet all of the required 
qualifications. OFFICE(06)/77 
Page 2  
 
REQUIRED  QUALIFICATIONS: Completion of secondary school and/or secretarial or commercial 
school equivalent;  specialized  trai ning in the secretarial field or 
proven secretarial expertise. 
 
 Excellent knowledge of administrative and secretarial processes, 
including documentation and servicing meetings; appreciation of managerial processes and priorities. 
  Excellent knowledge of appli cable word processing and other 
software packages and secretarial support techniques; Excellent 
knowledge of scanning procedures. 
  At least 8 years of relevant experience.  
 Ability to cooperate with other co lleagues in a diverse international 
setting. 
 LANGUAGES: Excellent knowledge is required in at least two of the 
organization's working languages.  Proficiency in the third working language is highly desirable. 
 
APPLICATIONS:
2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If you 
are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  A 
completed form may also be submitted to the following address: 
  Director, Human Resources Division 
  WTO   Centre William Rappard   154, rue de Lausanne   1211 Geneva 21 
  Switzerland 
  E-mail:  humanresources@wto.org
            Fax::  +41-22-739 5772 
  Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, previous employment  contracts, entire publications 
etc. 
  Candidates must  indicate clearly in section 15 of the application 
form the Vacancy Notice No. 575. 
  Applications will not be acknowledged.  Only applicants 
possessing the required qualifica tions will be taken into 
consideration.  Only the successful  candidate will be notified of the 
outcome of the competition. 
  Candidates are kindly requested to refrain from enquiring about 
progress of their application. 
 CLOSING DATE OF THIS  12 July 2006  
VACANCY NOTICE:  No applications will be considered after this date. 
 The WTO is a non smoking environment 
                                                     
 
2 Only applications from nationals  of WTO Members will be accepted. 
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