OFFICE( 19)/102 
19-8303 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No.:   EXT/F/1 9-72 
 Issued on:  2 December  2019 
Title:   Documents and Information Services 
Assistant  Application Deadline : 6 January  2020 
 
 
Grade:   3 
  
Division:   Language s, Documentation and 
Information Management   
  Contract Type:   Fixed -term 
 
Starting Salary:   CH 60,253 net per annum  
(approximate)  
 Duration:   Two years with the possibility of 
extension  
 
Other 
Conditions:  In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contributions 
and hea lth insurance), dependency benefits, pension plan, health insurance 
scheme, separation grant, and 30 days annual leave.  Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, installation grant,  education grant, rental subsidy, and home leave.  
Additional information on the compensation package is provided on the 
WTO website:  
http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf .  
 
 
The Languages, Documentation and Information Management Division is looking for a 
Grade 3 staff member to work as Documents and Information Services  Assistant in the 
Graphic Design, Printing and Documents Distribution Section.   
 
General Functions  
 
Under the supervision of the Unit Coordinator, the incumbent will perform all tasks pertaining to the 
preparation of do cuments for meetings and the provision of general information. Responsibilities 
include:  
 
1. Act as the first point of contact at the Information Desk , assisting delegates, Secretariat staff 
and other authorized individuals with matters relating to WTO documentation and providing 
them with other general information.  
 
2. Prepar e documents for meetings in accordance with established access rights .  
 
3. Verify and classif y all WTO daily documents in the three languages, in accordance with 
established procedures . 
 
4. Distribut e materials from delegations via the pigeon holes and apply necessary procedures and 
checks when handling sensitive documents .  
 
5. Maintain up -to-date stat istics on documents  and sets of documents, requested and processed.  
 
  
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REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondary education.  
 
Knowledge and Skills:  
 
Technical skills:  
 
Familiar ity in the use of document search engines to respond to specific requests from  foreign 
government officials, staff members and visitors.  
Expertise in using Excel and Acrobat.  
Proficiency in the use of computers and digital printer s would be an advantage.  
 
Behavioural skills:  
 
Excellent communication and interpersonal skills; ability to work as part of a team; ability to 
prioritize, adhere to strict deadlines and multitask; ability to work harmoniously in a multi -cultural 
environm ent and to show tact and discretion.   
 
Work Experience:  
 
Minimum three  years' relevant experience.  
 
Languages:  
 
Fluency  speaking and writing skills in English, French and Spanish  (at a level corresponding or 
equivalent to a minimum of C1 according to the Common European Framework of Reference for 
Languages (CEFR)) .  
 
Shortlisted candidates will be asked to provide proof of their language skills under a recognized 
framework (e.g. CEFR, IELTS, etc.) unless the language in question is their m other tongue. The 
language skills of shortlisted candidates who are unable to provide proof of their language proficiency 
will be assessed as part of the selection process.  
 
Additional Information:  
 
Only applications from nationals of WTO Members will be a ccepted.  
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates. The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks.  
 
Candidates not selected whose performance in the selection process nevertheless shows them to be 
suitable for a similar position may be kept on a roster for up to 12 months, and may subsequently 
be called upon as and when the need arises for additional resources.  
______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
______________________________________________________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an o nline application  form.  
To apply, please visit the WTO's E -Recruitment website at: https://erecruitment.wto.org . 
The system provides instructions for online application procedures.  
 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time  –  
stated in the vacancy announcement.  
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PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment.