05-0567    OFFICE(05)/14 
 10 February 2005 
 
WORLD TRADE ORGANIZATION 
 
WTO  
Geneva  
 
Vacancy Notice No. 538  
 The Secretariat of the WTO is seeking to fill the position of Administrative Assistant in the 
Accessions Division.  Applications from men a nd women are equally welcome.  Serving staff 
members interested in this position are also invited to apply. 
 
TITLE AND GRADE: Administrative Assistant - Grade 61 
 
STARTING SALARY: Approximately Swiss francs 79,790 net p.a. 
 OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations. 
  
 A package of expatriate benefits  is available to staff recruited 
internationally. 
 
TYPE OF APPOINTMENT: Fixed-term for tw o years with possibility of extension. 
 
GENERAL FUNCTIONS: Under the supervision of the Director the incumbent will act as 
Administrative Assistant to the Di rector with overall responsibility 
of the administrative management of the Accessions Division. Responsibilities will include the following: 
(a) to perform a full range of secretarial duties and to assist the 
Director of the Division with administrative matters by 
monitoring and prioritizing work of concern to the Director and requests for access to the Director; 
(b) to supervise and monitor the full range of support work in the 
Division, including the editing and processing of documents for which the Division is responsible and the preparation of 
Working Party meetings, keeping staff informed on 
background and deadlines; assist planning and pr eparation of 
meetings; coordinate and lead secretarial support services for meetings; coordinate and monitor document reproduction and liaise with delegates; 
(c) to propose and monitor deadlines for a series of inputs 
required to prepare a final product; establish work priorities; supervise and coordinate work of lower-level support staff in the division; ensure equitable workloads for other secretarial 
support staff and review comple ted work; contribute to the 
performance evaluation reports;  
                                                     
 
1The position may be offered at a lower grade if the se lected candidate does not fully meet all the required 
qualifications. OFFICE(05)/14 
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(d) to develop and manage th e implementation of office 
procedures and improve as ne cessary dependent upon the 
changing needs of the Division, maintain databases; prepare special briefing files; 
(e) participate in the preparat ion of, and monitor expenditure 
under the division's budget; maintain divisional travel plan, 
make travel arrangements, monitor travel undertaken and prepare related reports; maintain presence/absence records of divisional staff; 
(f) to prepare correspondence from verbal or brief notes and to 
draft general and administrative correspondence and to 
analyse and assign incoming correspondence and information to ensure proper distribution within the Division; 
(g) to perform other duties as required.  
 
REQUIRED: Completion of secondary school and secretarial or commercial 
QUALIFICATIONS: school equivalent.  Speciali zed training or proven expertise in the 
secretarial/administrative field.  At least eight years of relevant experience at increasing levels of responsibility.  Demonstrated ability to work successfully in a large team of people, good team leadership skills, ability to work under minimum supervision and 
high level of discretion and diplom acy.  Good knowledge in using 
standard WTO software applicati ons (text processing, spreadsheet 
and data base applications) and the Internet.  A good knowledge of 
WTO document systems would be an advantage. 
LANGUAGES: An excellent knowledge of Eng lish as well as proficiency in either 
French or Spanish.  A good knowle dge of a third language would 
be an asset. 
APPLICATIONS:
 2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If 
you are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  
A completed form may also be submitted to the following address: 
Director, Human Resources Division 
WTO Centre William Rappard 154, rue de Lausanne 
1211 Geneva 21 
Switzerland 
E-mail:  humanresources@wto.org      Fax: +41-22-739 5772 
 
Please do not send your application via multiple routes.  It is not necessary to follow your application up with copies of 
qualifications, previous employment contracts, entire publications, 
etc. 
                                                     
 
2Only applications from nationals of WTO Members will be accepted. 
   OFFICE(05)/14 
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418  Candidates must indicate clearly in section 15 of the application form the Vacancy Notice No. 538.  Applications will not be acknow ledged.  Only applicants 
possessing the required qualifications will be taken into 
consideration.  Only the successful candidate will be notified of 
the outcome of the competition.  Candidates are kindly requested to refrain from enquiring about progress of their application. 
 
CLOSING DATE OF THIS 7 April 2005  
VACANCY NOTICE: No applications will be considered after this date.