. /. RESTRICTED   WORLD TRADE  
ORGANIZATION  WT/MIN(05)/INF/8 
6 July 2005 
 (05-2952) 
MINISTERIAL CONFERENCE 
Sixth Session 
Hong Kong, 13 - 18 December 2005  
 
 
WTO SIXTH MINISTERIAL CONFERENCE 
 
INFORMATION MEETING HELD ON 22 JUNE 2005 
 
 
I. PRESENTATION STRUCTURE 
1. The Hong Kong, China Ministerial Conference Organizing Committee made its 
2nd presentation on administrative and logistical arrangements to be provided during the 6th WTO 
Ministerial Conference.  This presentation was he ld at the WTO on 22 June 2005.  Mr. Bob Luther, 
Director of the Administration and General Servic es Division chaired the meeting.  The HKMOC was 
represented by Ms Janet Wong and Ms Petty Lai, Head and Deputy Head, World Trade Organization 
Sixth Ministerial Conference, respectively, as well as by other staff from the Hong Kong, China 
Permanent Mission in Geneva. 
2. Ms Janet Wong introduced a five-minute video followed by a 30-minute detailed PowerPoint 
presentation on: a) basic elements on Hong  Kong geographical overview; b) the 6th WTO Ministerial 
Conference official logo; c) the Hong Kong Conv ention and Exhibition Centre by floor and by 
distribution facility; d) accommodation arrangements fo r participants; e) the current state regarding 
reservation procedures; f) reservation deadlines; g) current situation with respect to  registration 
procedures; h) the accreditation centre in Hong Kong; and i) ground transportation for heads of 
delegation as well as for delegates from and to the airport and from and to the hotels to the HKCEC; 
j) security issues during the Conference. 
3. Before the meeting, a trilingual box file was di stributed by the HKMOC to all delegations.  
This box file contains a large number of info rmation documents, including a CD-ROM, to allow 
Delegations to become more familiar with the pl ace and its surrounding city areas as well as with the 
HKCEC.  The box file complements the documentati on already distributed to the delegations on 
14 March 2005 during the 1st HKMOC presentation.  The hotel brochure distributed in March 
provides detailed information on: a) hotel reservation guidelines; b) hotel reservation form; c) list of hotels, including names and their websites for contac t purposes, star rating, room types, room rates, 
amenities as well as practical information on distance and time from the recommended hotels to the 
Hong Kong Convention and Exhibition Centre. 
II. QUESTIONS FROM THE FLOOR 
4. The following sixteen speakers requested th e floor after the video and PowerPoint 
presentation: Costa Rica; Germany; Senegal; Pa raguay; Côte d’Ivoire; Switzerland; Russian 
Federation; Chinese Taipei; Panama; Tanzania; Guin ea; Pakistan; Spain; New Zealand; Korea;  
Croatia.  Four speakers (Russian Federation; Cost a Rica; Switzerland; Côte d’Ivoire) requested the 
floor again to clarify some specific points concerning accreditation arrangements, security, the  next 
HKMOC presentation and arrangements for private flights.  All the delegates concerned  expressed 
their thanks to the Hong Kong Ministerial C onference Committee for the accurate and useful 
presentation as well as for the clarifications provided during the meeting. WT/MIN(05)/INF/8 
Page 2 
 
 5. The questions fell into the following five main groups: 
 5.1. Accommodation
, of which: a) credit cards to secure the room reservations; b) other 
possible arrangements to be given to delegates to secure their rooms when credit cards cannot 
be provided; c) flexibility to be given for hotel accommodation advance deposits; 
d) maximum number of rooms that are authori zed to be booked per delegation; e) flexibility 
to be given to delegations in connection w ith the total number of rooms to be booked; 
f) flexibility to be given to delegations regardi ng the submission of the final list of delegates 
who will confirm their attendance; g) preferen tial hotel rates for delegates from developing 
countries as well as from the Least Developed Countries; h) possible flexibility to be given 
for eventual room cancellations; i) special arrangements for meeting room reservations in the 
hotels; j) flexibility to be given by host country authorities with respect to the 31 July cut-off  
date as listed in the briefing brochure distribut ed to Members on 14 March 2005; and k) hotel 
accommodation for LDC sponsored and non-sponsored delegations. 
  5.2. Ground transportation
, of which: a) chauffeur-driven cars for heads of delegation; b) bus 
service for delegates from and to the airport; c) bus service from and to the hotels to the 
HKCEC; d) ground transportation frequency duri ng the Conference; e) possible arrangements 
for car rental and related accreditation of rented  vehicles; and f) type of authorization for 
rented vehicles to accede to the HKCEC and parking facilities. 
  5.3. Visa issues
, of which:  a) recommended arrival dates in Hong Kong to allow delegates to 
sort out their visas accordingly; b) visas for diplomatic passport holders; c) visa requirements 
for accompanying persons; and d) official authority to be contacted to make visa 
arrangements in countries where there is no di plomatic representation of Hong Kong, China. 
 
 5.4. Accreditation , of which:  a) deadlines for accredita tion of delegates; b) flexibility on 
accreditation deadlines; c) possible arrangements wh en a given accreditation is to be changed 
late in the year; and d) accreditation of  rented vehicles and related staff. 
 
 5.5. Security , of which: a) security arrangements to be provided to heads of delegation; 
b) security perimeter in Hong Kong and at the HKC EC; c) security in the hotels;  d) special 
arrangements at the Hong Kong airport for priv ate flights; and e) liaison officers to be 
provided to delegations. 
  
III. ANSWERS AND CLARIFICATION GIVEN BY THE HKMOC 
6. Ms Janet Wong and Ms Petty Lai, Head a nd Deputy Head respectively, World Trade 
Organization Sixth Ministerial Conference, provided a dditional information in response to each of the 
questions raised by the sixteen speakers.  Ms Ja net Wong confirmed that a third HKMOC presentation 
meeting will be held between Sept ember and October 2005 in order to  provide more information on 
relevant issues as well as on other particular Minist erial Conference matters.  Ms J. Wong pointed out 
that the final dates for the third meeting would be communicated through the WTO Secretariat in due 
course. 
IV. GENERAL CONCLUSION 
7. Members expressed their appreciation for the vi deo and PowerPoint presentation made by the 
HKMOC, as well as for the responses and clarifica tions provided by the representatives from the 
Organizing Committee.  The meeting lasted approximately 2½ hours. 
 
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