07-0534 OFFICE(07)/11 
8 February 2007 
 
WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 603  
 
  The Secretariat of the WTO is seeking to fill the position of Administrative Assistant in the Information and Media Relations Division. Serving staff members interested in this  position are also invited 
to apply.  The WTO is an Equal Opportunities Employer. 
 TITLE AND GRADE: Administrative Assistant, Grade 7
1 
 STARTING SALARY: Approximately Swiss francs 91,000 net p.a. 
 
OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations.   
   A package of expatriate benefits  is available to staff recruited 
internationally. 
 
TYPE OF APPOINTMENT: Fixed-term contract fo r two years, with possibility of extension. 
 GENERAL FUNCTIONS: Under the supervision of the Director of the Division, the 
incumbent will perform the following duties: 
 (a) manage all administrative functions for the division 
including budget, personnel matters, leave schedules, staff rules and regulations, medical and absence records. This involves a major role in the preparation of the divisional budget, the monitoring of expenses in all areas of the budget, maintaining a travel plan, making the travel arrangements, 
monitoring the travel taken and seeing that all necessary 
forms are prepared and sent to the relevant departments; 
  (b) manage the agenda for the Director, including all 
appointments and travel;   
   
 (c) supervise lower-level support staff; organizing the work and 
determining priorities, providing guidance, giving instructions, controlling work  quality, arranging training, 
contributing to performance ev aluation reports and helping 
resolve performance-related problems; advise and participate 
in recruitment of subordinate staff; 
 
 
 
                                                     
 
1 The post may be offered at a lower grade if the sel ected candidate does not fully meet all of the required 
qualifications. OFFICE(07)/11 
Page 2  
 
 (d) maintain contact with journalists, delegations and 
international organizations, respond to telephone calls and 
receive visitors; to answer queries, schedule appointments, convene and service meetings and press briefings;  
 
 (e) maintain liaison with other divisions on administrative and 
other matters pertaining to the work of the division; 
  (f) deal with incoming and outgoing correspondence and 
information to ensure proper distribution, to organize, 
improve and maintain the office filing, develop office 
procedures based on changing needs of the division;  
  (g) prepare correspondences based  on verbal instructions, in 
English and French, issue press releases and daily bulletins;  
 
 (h) perform other duties as required.  REQUIRED  QUALIFICATIONS: Completion of secondary school and/or secretarial or commercial 
school equivalent, with specialized  training in the secretarial field and at least 15 years of relevant experience. 
 
 Excellent knowledge of administrative and secretarial procedures, 
a high level of computer literacy with an excellent knowledge of MS Word, Excel and Access and use of the Internet.  Knowledge of journalism would be an asset. 
 
 Strong sense of responsibility and organization.  Ability to work in 
harmony with other colleagues in a diverse international setting. 
 LANGUAGES: The work requires an excellent  knowledge of English and French.  
Spanish would be an asset. 
 
APPLICATIONS:
2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If you 
are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  A 
completed form may also be submitted to the following address: 
  Director, Human Resources Division 
  WTO   Centre William Rappard   154, rue de Lausanne   1211 Geneva 21 
  Switzerland 
  E-mail:  humanresources@wto.org
            Fax::  +41-22-739 5772 
  Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, previous employment  contracts, entire publications 
etc. 
                                                     
 
2 Only applications from nationals  of WTO Members will be accepted. 
256 OFFICE(07)/11 
Page 3 
 
 
  Candidates must  indicate clearly in section 15 of the application 
form the Vacancy Notice No. 603. 
  Applications will not be acknowledged.  Only applicants 
possessing the required qualifica tions will be taken into 
consideration.  Only the successful  candidate will be notified of the 
outcome of the competition. 
  Candidates are kindly requested to refrain from enquiring about 
progress of their application. 
 CLOSING DATE OF THIS  
VACANCY NOTICE:  8 March 2007 
   No applications will be considered after this date. 
 The WTO is a non smoking environment.