06-5744 OFFICE(06)/127 
29 November 2006 
 
WORLD TRADE ORGANIZATION  
 
WTO  
 
Geneva  
 
Vacancy Notice No. 594  
   The Secretariat of the WTO is seeking to fill the position of Conference Distribution Officer in the Documents Reproduction and Distribution Section of the Language Services and Documentation 
Division.  Serving staff members interested in this position are also invited to apply.  The WTO is an 
Equal Opportunities Employer.  TITLE AND GRADE: Conference Distribution Officer - Grade 4
1 
STARTING SALARY: Approximately Swiss francs 67,600 net p.a. 
OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules 
and WTO Pension Plan Regulations. 
A package of expatriate benefits is available to staff recruited 
internationally. 
TYPE OF APPOINTMENT: Fixed-term for two years with possibility of extension. GENERAL FUNCTIONS: In the Documents Distribution Unit of the Documents 
Reproduction and Distribution S ection, under the supervision 
of the Head of Unit, the incumb ent will perform all the tasks 
pertaining to document distribution for meetings, including the following: 
 (a) Planning document distribution for forthcoming 
meetings, in particular by:  obtaining and entering into 
the computer the programme of meetings for the day;  
determining the number of copies and versions of documents needed on the basis of forms prepared by the divisions responsible for the meetings and in consultation with staff in the section responsible for document processing and printing;  determining when 
to produce and/or reprint the required documentation, 
taking into account deadlines and the total print volume required; 
 (b) collecting the requisite documents from divisions or 
within the section, sorting them, preparing sets of 
documents and distributing the documents, in 
accordance with established access rights, either in the available pigeon holes or  directly to meeting 
participants; 
                                                     
 
1 The position may be offered at a lower grade if the selected candidate does not fully meet all the 
required qualifications. OFFICE(06)/127 
Page 2  
 
 (c) maintaining records comparing the numbers of 
documents consumed against the numbers produced for the meeting to ensure more efficient production for future meetings; 
 (d) responding to specific requests from divisions, 
delegations, meeting participants or representatives of organizations, in particular by identifying the document(s) needed using the Documents Online etc. 
search engines if necessary;  obtaining the 
document(s) from the section or producing them by digital printing or photocopying;  distributing the documents to the requesting parties; 
 (e) verifying, classifying and archiving, in accordance with 
established file references, copies of all WTO daily documents produced; 
 (f) maintaining the following up to date:  lists of 
documents in storage, forms showing document series and sub-series, and docu ment distribution lists; 
REQUIRED QUALIFICATIONS: Completed seconda ry education.  Knowledge of the 
"Documents Online" document search system and document processing software.  Knowledge of the document filing and 
archiving system.  Ability to operate a personal computer and 
digital printer.  A minimum of th ree to four year's experience 
that will have covered the learning of the standards and operating procedures and pro cesses pertaining to document 
reproduction and distribution, the on-line document search 
system and the document filing and archiving system, as well 
as the operation of scanners and digital printers. 
LANGUAGES: Good knowledge of French, English or Spanish; the ability to 
speak and write the other two la nguages at a standard allowing 
communication with delegates and the searching and filing of documents in all three languages. 
APPLICATIONS:
2 Please use the online application form which may be 
downloaded from the WTO website – www.wto.org  – under 
"vacancies".  If you are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  A completed form may also be 
submitted to the following address: 
                                                     
 
2 Only applications from nationals  of WTO Members will be accepted. 
493  OFFICE(06)/127 
 Page 3 
 
 
 Director, Human Resources Division 
WTO Centre William Rappard 154, rue de Lausanne 1211 Geneva 21 
Switzerland 
E-mail:  humanresources@wto.org
 
Fax:  +41-22-739 5772 
 Please do not send your application via multiple routes.  It is 
not necessary to follow your application up with copies of qualifications, previous employment contracts, entire publications, etc. 
 Candidates must  indicate clearly in section 15 of the 
application form the Vacancy Notice No. 594. 
 Applications will not be acknowledged.  Only applicants 
possessing the required qualifications will be taken into consideration.  Only the successful candidate will be notified of the outcome of the competition. 
 Candidates are kindly requested to refrain from enquiring 
about progress of their application. 
CLOSING DATE OF THIS 
VACANCY NOTICE: 10 January 2007 
No applications will be considered after this date. 
The WTO is a non-smoking environment.