OFFICE(10)/75 
10-6837 
 
 
The recruitment policy of the WTO shall be to  seek to attract and retain staff members 
offering the highest standards of comp etence, efficiency and integrity. 
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. 
__________________________________________________________________________________ 
 
Vacancy Notice No.:   EXT/F/11-02 Issued On:   5 January 2011 
 
Title:   Unit Coordinator Application Deadline:   2 February 2011 
 
Grade:   6 
 
Contract Type:   Fixed-term 
 Division:   Languages, Documentation and 
Information Management 
(452) 
Starting Salary:   CHF 82,200 net per annum 
(approximate)  Duration:   Two years with the possibility of 
extension 
 
Other Conditions: In accordance with WTO Staff Regulations  and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an a ttractive compensation package including an 
annual net salary (subject to mandatory deductions for pension contributions and 
health insurance), dependency benefits, pension plan, health insurance scheme, 
separation grant, and 30 days annual leave.  Benefits for internationally recruited staff 
may include travel and removal expenses on appointment and separation, installation 
grant, education grant, rental subsidy, and home leave. Additional information on the compensation package is provided on the WTO website:  http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
. 
 
 
The Secretariat of the WTO is seeking to fill the position of Unit Coordinator in the Languages, 
Documentation and Information Management Division.  Serving staff members interested in the position are also invited to apply. 
 
 General Functions  
The incumbent will work under the supervision of  the Chief of the Text Processing Section and 
his/her responsibilities will include, but not be limited to, the following:  1. Receiving work from translators, Translations Operations and Documents Control and 
establishing priorities in agreem ent with Documents Control. 
 2. Distributing work, including organizing docum ent regrouping, taking into consideration 
agreed priorities, difficulty, size,  work already in process and ava ilability and capabilities of staff.  
Providing instructions on the requirements of each  job and identifying work to be completed off 
premises. 
 3. Rearranging assignments and priorities as required due to changes in the schedule of 
meetings, arrival of more urgent work and other factors.  OFFICE(10)/75  
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  4. Monitoring the production of work to ensure the delivery of high quality documents, within 
established deadlines, and approving the dispatch of finished documents to Documents Control. 
 5. Operating the Section's Document Management System to maintain records of operations and 
track the status of work. 
 
6. Managing contributions to the WTO on line ed itorial manual on text processing rules and 
standards.  Proposing modifications in methods of work, equipment and text processing rules and 
standards and keeping abreast of new or revised  text processing methods and software packages. 
 
7. Providing administrative oversight, including cer tifying overtime taken and maintaining leave 
and overtime records, establishing the performance eval uation reports and providing guidance to staff.  
  8. Interviewing, testing and advising on the suita bility and participating in recruitment of 
candidates for temporary, fixed term and regular positi ons by preparing intention to recruit request for 
temporary posts and participating in the prep aration of panel reports for regular positions. 
 9. Keeping abreast of new or revised text pro cessing methods and software packages and, in 
collaboration with the Technical Assistants, adapti ng the Text processing Operator I tests to ensure 
they remain both relevant to the needs of th e section and document produc tion activities throughout 
the organization as well as reciprocally acceptable to cooperating organizations. 
 
10. Coordinating the introduction, evaluation and wh ere appropriate expande d use of and support 
for the Document Standardisation ToolKit by liais ing with the Sections' Documentation Technologies 
team to: 
a. Provide feedback on and suggestions for the Toolkit. 
b. Help create tailor made courses aimed at improving document production skills both 
within the section and in client divisions. 
  
REQUIRED QUALIFICATIONS 
 
Education: 
Completion of secondary school and/or secret arial or equivalent commercial school.  
 
Knowledge: 
 Specialized training and proven expertise in docum ent formatting, regrouping and quality control.  
Excellent knowledge of Microsoft WORD.  
Work Experience: 
 
A minimum of eight years of experience at increasi ng levels of responsibility in a relevant area.  
Demonstrated ability to work successfully in a larg e team of people, ability to work under minimum 
supervision.  A good knowledge of documen t systems would be an advantage. 
 
Languages: 
 The work requires an excellent knowledge of French  and English.  Knowledge  of Spanish would be 
an advantage.  OFFICE(10)/75 
 Page 3 
 
 
  Additional Information: 
 
The position may be offered at a lower grade if th e selected candidate does not fully meet all the 
required qualifications.  
Only applications from nationals of WTO Members will be accepted. 
 
__________________________________________________________________________________ 
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
__________________________________________________________________________________ 
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
__________________________________________________________________________________ 
Online applications are strongly encour aged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO's E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply on line as soon as possible after the vacancy has 
been posted and well before the closing da te stated in the vacancy announcement. 
 
Offline applications should be sent to: 
 
Director, Human Resources Division WTO Centre William Rappard 
154, rue de Lausanne 
CH-1211 Geneva 21 Switzerland 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.