OFFICE(12)/10 
12-1173 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members 
offering the highest standards of comp etence, efficiency and integrity. 
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. 
__________________________________________________________________________________ 
 
Vacancy Notice No.:   EXT/F/12-04 Issued On:   29 February 2012 
 
Title:   Secretary Application Deadline (CET):   28 March 
2012  
Grade:   4 
 Division:   Accessions 
(554) 
Contract Type:   Fixed-term 
 
Starting Salary:   CHF 66,200 net per annum 
(approximate)  Duration:   Two years with the possibility of 
extension 
 
Other 
Conditions: In accordance with WTO Staff Regulations  and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an a ttractive compensation package including an 
annual net salary (subject to mandatory deductions for pension contributions and 
health insurance), dependency benefits, pension plan, health insurance scheme, 
separation grant, and 30 days annual leave.  Benefits for internationally recruited staff 
may include travel and removal expenses on appointment and separation, installation 
grant, education grant, rental subsidy, and home leave. Additional information on the compensation package is provided on the WTO website:  http://www.wto.org/english /thewto_e/vacan_e/comp_package_e.pdf.  
 
 
The Secretariat of the WTO is seeking to fill a po sition of Secretary in the Accessions Division.  
Serving staff members interested in the position are also invited to apply. 
 
 
General Functions  
 
Under the supervision of the Division's Administ rative Assistant, the incumbent will perform the 
following specific duties: 
 1. To provide logistical and administrative s upport in the organization of Accessions Working 
Party meetings and the Informal Group on Accessions,  including booking meeting rooms, preparation 
of documents, drafting correspondence and communica tions from written and verbal instructions in 
French and English.  
 2. To update the list of contacts a nd the calendar of Accessions Meetings. 
 3. To provide administrative support in the final Accession Package, including formatting 
documents, tables and charts, proof-reading and wher e necessary identifying th e need for editorial 
changes to reports and liaison with the internal document management system and in accordance with 
standard accession documentation practices. OFFICE(12)/10 
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4. To receive enquiries from Members and Acce ding Governments in French and English and 
direct these to the appropriate staff for reply.  5. To provide administrative support in the Arab Accessions. 
 
6. To design, provide support a nd update the Accessions website. 
 7. To prepare the Divisional work indicators for monitoring the productivity and output of the Accessions Division, while maintaining the list of documents produced and the filing system.  
 
8. To assist and replace the Administrative A ssistant when absent, including managing the 
Director's calendar and travel arrangements.  9. To assist in the general work of the Division and other assignments, as required. 
 
 
REQUIRED QUALIFICATIONS 
 
Education: 
 Completion of secondary education, supplemented by secretarial training.   
 
Knowledge and Skills: 
 
An excellent knowledge of MS Word and Excel w ith a high degree of accuracy.  Experience of 
administrative and secretarial processes.  Ability to take initiative and cooperate  with other colleagues 
in a diverse international setting.  
Work Experience: 
 
Three to four years of relevant experience with  demonstrated ability for competent delivery under 
pressure.  Experience of administrative and secretarial processes.   
 
Languages: 
 
Excellent knowledge of French and English.  Working knowledge of Arabic would be an asset.  
 
Additional Information: 
 
The position may be offered at a lower grade if th e selected candidate does not fully meet all the 
required qualifications.  
Only applications from nationals of WTO Members will be accepted. 
  OFFICE(12)/10 
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  __________________________________________________________________________________ 
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
__________________________________________________________________________________ 
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
__________________________________________________________________________________ 
Online applications are strongly encour aged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO's E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply on line as soon as possible after the vacancy has 
been posted and well before the closing date - Cent ral European Time (CET) - stated in the vacancy 
announcement. 
 
Offline applications should be sent to: 
 
Director, Human Resources Division WTO Centre William Rappard 154, rue de Lausanne 
CH-1211 Geneva 21 
Switzerland 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.