OFFICE(11)/12 
11-0817 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members 
offering the highest standards of comp etence, efficiency and integrity. 
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity. 
__________________________________________________________________________________ 
 
Vacancy Notice No.:   EXT/F/11-08 Issued On:   17 February 2011 
 
Title:   Conference Usher Application Deadline:   17 March 2011 
 
Grade:   3 
 
Contract Type:   Fixed-term 
 Division:   Council and Trade Negotiations 
Committee 
(264) 
Starting Salary:   CHF 62,800 net per annum 
(approximate)  Duration:   Two years with the possibility of 
extension 
 
Other Conditions: In accordance with WTO Staff Regulations  and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an a ttractive compensation package including an 
annual net salary (subject to mandatory deductions for pension contributions and 
health insurance), dependency benefits, pension plan, health insurance scheme, 
separation grant, and 30 days annual leave.  Benefits for internationally recruited staff 
may include travel and removal expenses on appointment and separation, installation 
grant, education grant, rental subsidy, and home leave. Additional information on the compensation package is provided on the WTO website:  http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
. 
 
 
The Secretariat of the WTO is seeking to fill th e position of Conference Usher in the Conference 
Office of the Council and Trade Negotiations Committee Division.  Serving staff members interested in the position are also invited to apply. 
 
 General Functions  
 
The incumbent will work under the supervision of  the Conference Officer and the Usher Team 
Leader.  His/her responsibilities will include the following:  
1. Carrying out instructions from the Conference Office staff and on the guidance of the Usher 
Team Leader, setting up meeting rooms with namepl ates for different types of meetings and seating 
arrangements for specific groups of countries.  Preparing temporary nameplates on request.  2. Verifying fixtures and essential equipment in  meeting rooms (e.g. luminosity, temperature, 
cleanliness, curtains, water jugs) and stocking n ecessary equipment (nameplates, gavels, earphones, 
speakers) and any other issues relative to the smooth running of meetings.  OFFICE(11)/12 
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  3. Coordinating with all services linked to th e organization of meetings: divisional staff 
responsible for meetings;  interpreters;  technical services;  documents reproduction;  security section;  
cleaners and cafeteria.  4. Filtering entrance to meeting rooms of delega tes, observers, organizations and press and to 
remain posted at rooms until meetings have adj ourned;  distributing and collecting forms of 
participation and calculating attendance in all mee ting rooms;  distributing documents;  responding 
and reacting to requests of a general nature from de legates and staff servicing meetings;  arranging for 
cleaning of rooms as soon as meetings have adjour ned and setting up rooms for meetings to follow. 
 
5. Providing assistance for PowerPoint presentations in meeting rooms. 
 6. Keeping electronic notice boards up-to-date.  7. Keeping abreast of new Members and Observe rs and changes of Chairpersons and updating 
the lists of Members, Regional Groups, and others. 
 8. Rearranging assignments and priorities due to changes in the schedule of meetings. 
 9. Being flexible to work irregular and exte nded hours, as well as at week-ends when necessary. 
 
 
REQUIRED QUALIFICATIONS 
 
Education: 
 Completion of secondary school and/or equi valent technical or commercial school. 
 
Knowledge: 
 
Good knowledge of Microsoft Office and familiarity with IT tools.  Motivation to work with new 
technology.  Developed sense of tact and discre tion and ability to work in an international 
environment.  Ability to work in a team spirit and under pressure.  Ability to exercise initiative and 
sense of priority.  
Work Experience: 
 At least two years of experience in Conference Services or a similar area is required.   
 
Languages: 
 
Proficiency in English and French as well as a good working knowledge of Spanish are required for 
the job.  
 
Additional Information: 
 
The position may be offered at a lower grade if the selected candidate does not fully meet the required qualifications.  
 
Only applications from nationals of WTO Members will be accepted.  The incumbent will be expected to undertake a First Aid Course.   OFFICE(11)/12 
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  __________________________________________________________________________________ 
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
__________________________________________________________________________________ 
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
__________________________________________________________________________________ 
Online applications are strongly encour aged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO's E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply on line as soon as possible after the vacancy has 
been posted and well before the closing da te stated in the vacancy announcement. 
 
Offline applications should be sent to: 
 
Director, Human Resources Division WTO Centre William Rappard 154, rue de Lausanne CH-1211 Geneva 21 
Switzerland 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.