OFFICE(09)/68/Rev.1 
09-6255 
 
 
The recruitment policy of the WTO shall be to seek  to attract and retain staff members offering 
the highest standards of competen ce, efficiency and integrity. 
The fullest regard shall be given to th e merit, qualifications and experience. 
The WTO is an Equal Opportunities Employer. 
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Vacancy Notice No.:   EXT/F/09-28  Issued on:   3 December 2009  
Title:   Database clerk  Application deadline:   8 January 2010  
Grade:   3 
Contract type:   Fixed-term  Division:   Languages, Documentation 
and Information Management (583)  
Starting Salary:   CHF 62,800 net per annum 
(approximate)  Duration:   Two years with the possibility of 
extension  
 
Other 
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pensi on contributions and 
health insurance), dependency benefits, pension plan, health insurance scheme, 
separation grant and 30 days annual vacation.   Benefits for internationally recruited 
staff may include travel and removal expenses on appointment and separation, 
installation grant, education grant,  rental subsidy and home leave. 
Additional information on the compensation package is provided on the WTO website:  http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
. 
 
 
The Secretariat of the WTO is seeking to fill th e position of Database Clerk in the Documents 
Reproduction and Distribution Section of th e Languages, Documentation and Information 
Management Division.  Serving staff members in terested in the position are also invited to 
apply. 
 
 
General Functions  
 
In the Documents Distribution Unit of the Documents Reproduction and Distribution Section the 
incumbent will perform, under the supervision of senio r staff, all the tasks pertaining to database 
management and maintenance, including the following: 
 
1. Reception of worksheets for the day's work  and preparation on the DDS (Documents 
Distribution System) of distributions to be carried out by the Distribution and Packaging Unit, taking 
account of the dates and priorities to be respected. 
2. Preparation of addresses for the delivery of sp ecial documents (airgrams, letters, confidential 
documents, etc.) and publications, according to the format and packaging involved. OFFICE(09)/68/Rev.1 
Page 2  
 
  3. Preparation and filing of lists of the docum ents distributed during the day, including any 
important criteria for statistics and/or assistance  in information retrieval, and updating of all 
distribution lists and corresponding access rights.  4. Participation in the manageme nt and maintenance of the DDS database, which has more than 
13,000 subscribers with very specific rights of access to documentation. 
 5. In collaboration with the persons in charge, m onitoring of the different daily distributions and 
the production of CD/DVDs.  
6. Dealing with requests for information con cerning document distribution and rights of access 
to documentation from divisions, delegati ons and international organizations. 
 7. Participation in the develo pment of new document distributi on methods and close cooperation 
with senior staff on the optimization of the DDS database. 
 
8. Shift work, including night shifts, if required.  9. Any other duties, as required by the Chief of Section.   REQUIRED QUALIFICATIONS 
 
Education:  
 
Completed secondary education.  Training in specialized software for document systems and 
databases. 
 
Knowledge:  
 
Good knowledge of document systems and acce ss rights.  Knowledge of CD/DVD production 
software. 
 
Work Experience: 
 
A minimum of two years' relevant experience.  Ab ility to work under pressure and to tight deadlines; 
ability to work with minimal supervision. 
 
Languages:  
 
Good French or English and knowledge of the othe r language.  Knowledge of  Spanish would be an 
advantage. 
 
Additional Information: 
 
The post may be offered at a lower grade if the selected candidate does not have all the requisite 
qualifications. 
 Only applications from nationals of WTO Members will be accepted.    OFFICE(09)/68/Rev.1 
Page 3 
 
 
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APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
__________________________________________________________________________________ 
 
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
__________________________________________________________________________________ 
 
Online applications are strongly encour aged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO's E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply online as soon as possible after the v acancy has been posted 
and well before the closing date stated in the vacancy announcement. 
 
Off-line Applications should be sent to: 
 
Director, Human Resources Division WTO 
Centre William Rappard 
154, rue de Lausanne CH-1211 Geneva 21 Switzerland 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.