WORLD TRADE  
ORGANIZATION  WT/INF/91 
17 May 2005 
 (05-1984) 
  
  
 
ORGANIZATION OF RECEPTIONS AT THE WTO 
 
Note from the Secretariat
 
  
 The Secretariat wishes to draw the attention of  Members to the procedure for the organization 
of receptions at the WTO.   Rooms
 
 
 The Salles des pas perdus  and the lobby of the Room CR  are available to Members for 
holding official receptions on WTO work days be tween 6 p.m. and 8.30 p.m.  Each room has a 
capacity for a maximum of 250 persons.   All requests should be addressed to the Procurem ent, Transport and Insurance Section of the 
WTO (e-mail:  Receptions@wto.org;  fax:  022 7 39 5388;  tel.:  022 739 5024), and should include 
the annexed form, duly completed. 
  Since the setting up of the rooms will require  the employment of temporary staff (manual 
work, security, cleaning), the WTO is obliged to request a lump-sum contribution of SwF 800 from 
the Member organizing the event, who will be b illed additional charges if the reception extends 
beyond 8.30 p.m. 
  Music is not allowed during receptions.   The Member is free to make arrangements for a catering service, provided that the caterer observes WTO safety regulations: 
 
 - Cooking is prohibited on WTO premises;  - the WTO is not equipped to provide el ectrical appliances for servicing the reception. 
  The following information must be submitted to  the WTO Security and Safety Section three 
working days before the reception (e-mail:  bai@wto. org;  fax:  022 739 6111;  tel.:  022 739 5958): 
  - A full list and exact number of guests;  - contact details of the catering service (inc luding the registration numbers of vehicles 
used by the caterers). 
 
 All persons participating in the reception, incl uding catering staff (with the exception of those 
who already have a WTO badge) will have to pr oduce valid official identification (passport, 
identification card, or WTO badge).   Since it is the WTO that bears the cost of recruiting the security and manual staff, the 
organizers must notify the WTO at least two worki ng days before the reception if the event is 
cancelled or postponed, failing which the Member organizing the event will be billed SwF 400. WT/INF/91 
Page 2  
 
  
 If any of these instructions is not observed,  the WTO will not be able to provide a room. 
  Any requests from sources other than the Perman ent Missions will be examined by the WTO;  
if they are accepted, special conditions will apply. 
  WT/INF/91 
 Page 3 
 
 
 ANNEX  
 
 Organizer  ______________________________________________________________________  
Permanent Mission  
Contact ________________________________________________________________________  
Contact details of the person organizing the reception:  name, telephone, fax  
______________________________________________________________________________  
 Date of re ception ________________________________________________________________  
 Number of persons  expected _______________________________________________________  
 
Catering service __________________________________________________________________  
______________________________________________________________________________  
 
Billing address __________________________________________________________________  
 
______________________________________________________________________________  
 
______________________________________________________________________________  
 
 
 I accept the conditions set forth in document WTO/INF/91.   
 
     
 
    
Signature Seal of the Mission 
   
TO BE SENT BY E-MAIL TO
 
RECEPTIONS@WTO.ORG  
OR BY FAX (004122 739 5388)  
 
__________