OFFICE(09)/77 
09-6512 
 
 
The recruitment policy of the WTO shall be to seek  to attract and retain staff members offering 
the highest standards of competen ce, efficiency and integrity. 
The fullest regard shall be given to th e merit, qualifications and experience. 
The WTO is an Equal Opportunities Employer. 
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Vacancy Notice No.:   EXT/F/09-29  Issued on:   15 December 2009  
Title:   Archivist  Application deadline:   15 January 2010  
Grade:   7 
Contract type:   Fixed-term  Division:   Languages, Documentation and 
Information Management  (497)  
Starting Salary:   CHF 94,400 net per annum 
(approximate)  Duration:   Two years with the possibility of 
extension  
 
Other 
Conditions: In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations. The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pensi on contributions and 
health insurance), dependency benefits, pension plan, health insurance scheme, 
separation grant and 30 days annual vacation.   Benefits for internationally recruited 
staff may include travel and removal expenses on appointment and separation, 
installation grant, education grant,  rental subsidy and home leave. 
Additional information on the compensation package is provided on the WTO website:  http://www.wto.org/english/thewto_e/vacan_e/comp_package_e.pdf
. 
 
 
The Secretariat of the WTO is seeking to fill th e position of Archivist in the Information 
Management Service of the Languages, Documentation and Information Management Division.  Serving staff members interested in the position are also invited to apply. 
  
General Functions  
 
The post encompasses both records management (sem i-active materials) and archiving responsibilities 
(historical materials).  Its purpose is twofold: 
 
- To organize and preserve centrally the Organization' s materials of administrative, legal, political 
or historical importance (memoranda, internal doc uments, draft official documents, correspondence, 
etc).  - To ensure effective digital workflow pro cesses and online retrieval of these materials. 
 
Under the supervision of senior staff, the incumbent will perform the following duties: 
 1. Administer the Central Repository of semi-active materials.   
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  2. Arrange and describe materials according to est ablished international standards to permit 
efficient and effective organization and retrieval.  Evaluate material s for preservation, retention and 
destruction; liaise with WTO divisions in orde r to appraise the long-term value of records. 
 3. Define online record-keeping systems (appli cations) and workflow procedures for the 
submission, cataloguing, storage, retention, destruction and retrieval of materials. 
 4. Apply conservation techniques to damaged or dete riorating materials.  Implement a disaster 
recovery plan.  
5. Participate in the formulation of organization wide policies in the field of Records 
Management and Archiving.  6. Provide guidelines, procedures and training to Secretariat staff on the organization of the 
Central Repository and the management of record s; represent the Organization on missions or at 
meetings. 
 7. In coordination with the Informatics Division,  analyze and evaluate emerging technologies in 
records management and archiving and ma ke recommendations for implementation. 
 8. Undertake other tasks relating to the work of the Information Management Service as 
required. 
  
REQUIRED QUALIFICATIONS 
 
Education:  
 
In addition to a basic university degree in the in formation management field, theoretical knowledge 
and/or proven professional expertise equivalent to an advanced university degree in archival/records 
management is required.  Experience with record s management and archiving processes and systems 
is essential; a knowledge of hybrid records ma nagement/archiving systems would be an asset. 
 
Knowledge:  
 
Excellent skills in archives and records manageme nt, including an understanding of the concept of 
historical archives; experience in information sy stems methodologies and in the use and maintenance 
of electronic records/archives management syst ems; ability to research and analyse data and 
synthesize; discretion, initiative and sound judgeme nt; ability to take decisions, to assume and 
discharge responsibility; ability to work as a member  of a team and to work quickly under pressure 
and shifting priorities; good writte n and oral communication skills. 
 
Work Experience: 
 
A minimum of three years of relevant experience of which at least two in a large national or 
international institution.  
Languages:  
 
Excellent English or French with good knowledge  of the second language; a knowledge of Spanish 
would be an asset.  Demonstrated ability to draft accurately, concisely and clearly. 
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  Additional Information: 
 
The post may be offered at a lower grade if the selected candidate does not fully meet all of the 
required qualifications.  
Only applications from nationals of WTO Members will be accepted. 
 
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APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION 
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APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW 
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Online applications are strongly encour aged to enable the WTO to store 
your profile in a permanent database. 
 
Please visit the WTO's E-Recruitment website at:  www.wto.org. 
The system provides instructions for online application procedures. 
 
All applicants are encouraged to apply online as soon as possible after the v acancy has been posted 
and well before the closing date stated in the vacancy announcement. 
 
Off-line Applications should be sent to: 
 
Director, Human Resources Division 
WTO Centre William Rappard 154, rue de Lausanne CH-1211 Geneva 21 Switzerland 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE 
CLOSING DATE WILL NOT BE ACCEPTED 
 
The WTO is a non-smoking environment.