OFFICE( 20)/66 
20-5132 
 
 
The recruitment policy of the WTO is to seek to attract and retain staff members  
offering the highest standards of competence, efficiency and integrity.  
As an Equal Opportunities Employer, the WTO gives full regard to merit and diversity.  
______________________________________________________________________  
 
Vacancy Notice No. : EXT/F/20-43 
 Issued on : 24 July 2020 
 
Title: HR/Payroll Assistant       
 Application Deadline :  28 August 2020 
 
Grade : 4 
 Division : Human Resources  
 
Contract type : Fixed -term 
 
Starting Salary : CHF 65,729 net per annum  
(approximate)  Duration : Two years with the possibility of 
extension  
 
Other  
Conditions : In accordance with WTO Staff Regulations and Staff Rules and WTO Pension Plan 
Regulations.  
The World Trade Organization offers an attractive compensation package including 
an annual net salary (subject to mandatory deductions for pension contributions 
and health insurance), dependency benefits, pension plan, health insu rance 
scheme, separation grant, and 30 days annual leave . Benefits for internationally 
recruited staff may include travel and removal expenses on appointment and 
separation, installation grant, education grant, rental subsidy, and home leave.  
Additional in formation on the compensation package is provided on the 
WTO website : 
https://www.wto.org/ english /thewto_ e/vacan_ e/compensation_ e.htm. 
 
 
The Human Resources Division is looking for a grade 4 staff member to work as HR/Payroll 
Assistant in the Staff Admini stration Unit.  
 
 
General Functions  
 
Reporting to the Chief of HR Staff Services, the incumbent will undertake the following 
responsibilities:  
 
1. Process standard financial transactions related to the payroll in compliance with approved 
procedures and regulations.  
 
2. Process and perform financial controls and update repository/reference data as well as carry 
out straightforward analytical tasks.  
 
3. Provide a service -oriented assistance to divisions and employees on various financial and  
administrative aspects.   
 
4. Support other members in business process reviews and other projects engaged by the team.  
 
5. Prepare contracts and enter data into Oracle and generate "notices of personnel action" 
(NPAs); process a wide variety of confidential administrative actions throughout the career of staff 
members; prepare administrative documents, draft correspondence and manage employees' files 
and support audit reviews.  
 
OFFICE( 20)/66 
 
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  6. Assist in managing absences (annual leave, sick leave, home leave etc.); perform data input 
into the HR information systems to promote data integrity (job data changes, holiday, and leave of 
absence reports etc.)  
 
7. Contribute to the streamlining and improvement of HR administrative processes.  
 
 
REQUIRED QUALIFICATIONS  
 
Education:  
 
Completion of secondary school and/or equivalent technical or commercial school. 
Training/certification in accounting is highly desirable.   
 
Knowledge and Skills:  
 
Technical skills:  
 
Advanced accounting/financial management skills.  
Experience in using computing and office applications, especially advanced spreadsheet and word 
processing applications.  
ERP software skills; experience with Oracle EBS an advantage.  
Experience and familiar ity with administrative and financial procedures in international organizations 
or private sector would be an asset . 
 
 
Behavioural skills:  
 
Excellent organizational skills, attention to details and respect tight deadlines. Capability to work 
as a member o f a team, relating to others, while working independently to achieve his/her 
objectives; capability to relate to and build relationships with colleagues; capability to 
communicate information (including financial information) in a clear way and understand 
information; ability to persuade others to a point of view using facts.  
Ability to adhere rigorously to set rules of conduct ensuring confidentiality and an absence of conflicts 
of interest.  
 
Work Experience:  
 
Three to four years of relevant experience.  
 
Languages:  
 
Excellent knowledge of French and English, including capability to draft correspondence and 
documents. Knowledge of a third WTO working language (Spanish) would be an asset.  
 
Additional Information:  
 
Only applications from nationals of WTO Members will be accepted . 
 
The WTO may use various communication technologies such as video or teleconference for the 
assessment and evaluation of candidates . The recruitment process may also involve the use of 
various forms of testing, assessment centres, interviews and reference checks . 
 
Candidates not selected whose performance in the selection process nevertheless shows them to be 
suitable for a similar position may be kept on a roster for up to 12 months and  may subsequently 
be called upon as and when the need arises for additional resources . OFFICE( 20)/66 
 
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  ______________________________________________________________________  
APPLICANTS MAY BE REQUIRED TO SIT A WRITTEN EXAMINATION  
__________________________________________ ____________________________  
APPLICANTS WILL BE CONTACTED DIRECTLY IF SELECTED FOR AN INTERVIEW  
______________________________________________________________________  
Please note that all candidates must complete an online application form.  
To apply, please visit the WTO's E -Recruitment website at : https://erecruitment.wto.org . 
The system provides instructions for online application procedures . 
All applicants are encouraged to apply online as soon as possible after the vacancy has  
been posted and well before the closing date – Geneva (Switzerland) time – 
stated in the vacancy announcement . 
 
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE  
CLOSING DATE WILL NOT BE ACCEPTED  
 
The WTO is a non -smoking environment .