WORLD TRADE  
ORGANIZATION  WT/BFA/W/189 
23 October 2009 
 
 (09-5276) 
Committee on Budget, Finance and Administration  
  
 
 
2010-2011 BUDGET PROPOSALS 
   
 
Table of contents
 
Page  
 
 
I. INTRODUCTION  BY THE  DIRECTOR-GENERAL...............................................................2  
II. BUDGET  PROPOSALS.............................................................................................................5  
2010-2011 PROPOSED BUDGET FOR THE WTO SECRETARIAT .....................................7  
2010-2011 PROPOSED BUDGET FOR  THE APPELLATE BODY AND ITS 
SECRETARIAT ............................................................................................................8  
DRAFT SCALE OF CONTRIBUTIONS FOR 2010...............................................................10  
III. BUDGET  PROPOSALS  BY KEY  BUDGETARY  VARIATIONS.........................................13  
IV. BUDGET  PROPOSALS  BY KEY  PROJECTS  AND  ACTIVITIES .......................................18  
V. BUDGET  PROPOSALS  BY SECTION  AND  LINE ...............................................................23  
VI. BUDGETING  PRACTICES,  POLICIES,  EFFICIENCY,  ECONOMY  AND  
ENVIRONMENTAL  MEASURES..........................................................................................42  
VII. KEY  ORGANIZATIONAL  EVOLUTION  SINCE  1995.........................................................45  
VIII. WORKLOAD  INDICATORS ..................................................................................................50  
IX. 2009  PROJECTED  BUDGET  PERFORMANCE ....................................................................53  
  WT/BFA/W/189 
Page 2  
 
  I. INTRODUCTION BY THE DIRECTOR-GENERAL 
1. In the last two years, we have faced a global financial crisis that has had a major impact on  
world trade and the global economy.  The WTO and th e Doha Development age nda have become part 
of the solution to this crisis.  In its conclusi ons, the last G20 Summit in Pittsburgh called for an 
ambitious and balanced conclusion of the negotia tions of the Round in 2010.  In addition, it 
highlighted the importance of monitoring and surv eillance of trade and trade-related measures as a 
mean to fight against protectionism and prevent the raising of barriers to investment or trade in goods and services.  In parallel, the crisis has had seri ous consequences for WTO Members' public finances.  
Tax revenues have declined while major publicly-fi nanced economic stimulus packages have been 
introduced.  
2. In this context, the preparation of the Organization’s biennial budget is a challenging task.  
The demands and expectations placed on the WTO ar e increasing.  At the same time, publicly funded 
bodies have to maintain a high level of financia l rigour to limit any significant growth in their 
budgets.  Adding to the complexity of the b udget exercise, the WT O is a Member-driven 
Organization.  Members determine the pace of nego tiations and the level of disputes, both of which 
can impact the budget of the organization.  The Secretariat seeks to provide its best estimates of the 
resources needed to finance the activities of the Organization when preparing its budget proposal.  
3. While the WTO's crucial role in monitoring a nd restoring the conditions of global trade has 
been renewed, I am fully aware of Members' financial constraints and propose a modest increase in the WTO budget.  My proposals would result in an overall budget increase of 3.37 per cent for 
2010 and 3.16 per cent for 2011 .  They include the proposal for the International Trade Centre's 
(ITC) regular budget, jointly and equally funded by the WTO and UNCTAD, and presented in a 
separate document by its Executive Director.  Th e ITC budget proposal provides for an increase of 
8.21 per cent for 2010 and 5.86 per cent for 2011.  Excluding the ITC budget proposal, the WTO 
budget increase would amount to 2.90 p er cent in 2010 and 2.88 per cent in 2011 . 
2010-2011 BUDGET ESTIMATES 
(in Million Swiss Francs) 
 
Expenses 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff  
2010 Diff 
2011 
WTO 172.4  5.0  177.4  5.1  182.5  2.90% 2.88% 
International Trade Centre 16.9  
1.4  18.2  1.1 19.3 8.21% 5.86% 
Grand Total 189.3  6.4  195.6  6.2 201.8 3.37% 3.16% 
 
4. In the next biennium, the conclusion of the Round will remain the number one priority.  The 
budgetary impact resulting from a conclusion of the Round as well as any significant change in the 
Dispute Settlement activity level would form the subject of a revised budget proposal at the 
appropriate time.  Meanwhile, the following four key areas of activity are identified in the present 
budget proposal.  
5. Improving Monitoring and Surveillance / Trade Intelligence .  The WTO should place 
greater focus on improving the implementation of existing agreements.  There is a striking contrast 
between the complexity of the negotiations, the so lidity of the Dispute Settlement Mechanism and the 
weaker capacity in terms of surveillance and transp arency, which are nevertheless one of the pillars of 
the multilateral trading system.  The mandates for no tifications and peer review are there, but not 
enough attention and resources are devoted to their im plementation.  A lack of overall vision and of 
analytical capacity handicap the surveillance function of the WTO.  The Secretariat cannot do its work better without significantly strengthening its research, analytical and dissemination capacity.  WT/BFA/W/189 
Page 3 
 
 
  We also need to further develop our databases, in terms of accessibility and interoperability.  Simply 
producing and publishing data is not enough.  We need  to be able to better analyse and share it.  The 
WTO must become a stronger reference on tr ade knowledge, moving from data production to 
interpretation, from raw numbers to trade intelligen ce.  I therefore propose that the next biennium 
budget reflects the need to significantly reinforce the Secretariat's capacity in this area, both in terms 
of staff and of information technology resources.  
6. A greener WTO .  Climate change is one of the greatest challenges facing the international 
community in the coming years.  Environment will be a key topic on the trade radar screen.  Trade and environment is already part of the negotiations  under the Doha Development Agenda.  The links 
between trade and climate change are receiving increased  international attention and need to be better 
understood and analyzed.  The WTO should reinforce its presence in the international debate by 
providing more expertise and resources to Members.  At  the same time, we have to work to make the 
Secretariat a greener organization.  A commitment to  climate neutrality will require the Secretariat to 
take the following steps:  (i) assess its greenhouse gas (GHG) emissions; (ii) identify measures to 
reduce its climate footprint;  and (iii) purchase o ffsets to compensate for the remaining emissions.  
The Secretariat has already completed the first two steps.  The Secretariat has conducted an inventory 
of GHG emissions relating to its operations in 2008  by following the approach defined by the UN-
wide coordinating agency on climate neutrality.  This  assessment covered air travel (all travel paid for 
by WTO, including staff travel and travel of par ticipants at WTO events) and non-travel emissions 
(including on-site energy use, electricity purchased , fleet vehicles, air conditioning and refrigerants, 
etc).  A number of measures that can be undertaken  in the short term to reduce the Organization's 
climate footprint have been identified.  Based on preliminary estimates, WTO's total greenhouse gas 
emissions are essentially divided between air travel (84 per cent) and non-travel related emissions 
(16 per cent).  Our building renovation project and the new building will reduce our local emissions 
through better insulation and ventilation.  We also  need to work together to develop additional 
strategies for reducing our environmental impact.  Th e further use of technologies such as e-learning, 
videoconferencing and the electronic handling of documents will reduce travel requirements as well 
as the paper flow within the Secretariat and to delegations.  I intend to pursue the objective of 
achieving a paperless Secretariat by 2012.  This will require investments in our information 
technology but should also lead to future savings.  As a first step toward CO
2 neutrality for the WTO 
Secretariat, I propose to gradually build the financial CO 2 offset into the budget over the next two 
biennia. 
7. Strengthening Outreach .  This is one area where, despite our efforts, much work remains to 
be done.  There continues to be a disproportion between the activities we have amongst ourselves - 
over seven thousand meetings taking place in the Centre William Rappard every year - and the 
intensity of interaction with our environment a nd the public.  The classic asymmetry in the politics of 
trade  - the many who benefit are silent, the few w ho suffer are vocal - means that the burden of proof 
is on us.  It is for us to make the case for open markets and better regulation.  The success of our 
recent Open Day, where Geneva locals and others had the opportunity to find out more about the 
nature of WTO activities has highlighted the need fo r further efforts to increase our outreach activities 
not only in Geneva, but across the globe.  We also need to have better coverage of media reporting on 
the WTO.  Public perceptions continue to be too dot ted, especially in the non- English speaking world.  
There is a need for further engagement with nati onal and regional media.  The WTO Secretariat can 
never achieve this task alone and will need the active support of its Members.  I propose to i) 
reinforce our ability to communicate with media es pecially for the Asian and Middle East regions, 
where we are not currently sufficiently active, and ii) further develop the use of the technologically 
effective and economical communication channels provided by the internet. 
8. An even more efficient Secretariat .  The Secretariat is a small but efficient operation.  Its 
lean size allows the Secretariat to adapt readily to rapid changes in prio rities and in workload.  
Nevertheless, the Secretariat must continue to enha nce its ability to support efficiently its Members in WT/BFA/W/189 
Page 4  
 
  achieving their objectives.  I intend to continue mode rnising the Secretariat, while at the same time 
ensuring the economic use of resources.  The changes resulting from Secretariat Version.3 are increasing productivity, and I intend to continue ma king adjustments to the allocation of resources 
within the Secretariat in order to make more e ffective use of the human capital at our disposal.  
9. In order to implement the above priorities, I propose to create 24 new posts in core content 
operating divisions over the next biennium.  I w ill seek to fund three quarters of these new posts 
(18 posts or 75 per cent) through an internal post reallocation exercise and through internal mobility.  
The objective is to shift resources gradually from s upport to core content operating divisions, by a 
combination of staff turnover, efficiency and tec hnological gains.  As part of this reallocation 
exercise,  regular or core activities not related to te chnical assistance, that are currently financed by 
extra-budgetary resources, will be progressively ab sorbed in the regular budget.  I am seeking 
additional funds for the remaining one quarter of th e total requirement, resulting in an increase of six 
in the total number of posts or an annual increase of less than 0.5 per cent.  Th is would also reduce the 
need for the Doha Development Global Trust F und to finance posts that are not directly and 
exclusively related to technical assistance. 
10. In the recruitment of essentially junior professiona ls at grade 6, I will continue to adhere to 
the principles of expertise, merit and diversity.  In the last four years and even within the very limited 
overall staff turnover, we have increased the number of nationalities of our staff.  The recruitment at 
the junior professional level has proven to be a ve ry successful way to increase diversity within the 
Secretariat.  I propose to present annually a report on the efforts we have engaged in this area. 
11. Finally, the building project will move into top gear during the next biennium.  The 
renovation works have almost been completed in th e first half of the South wing of the Centre 
William Rappard.  The entire building and renovation wo rk is planned to be completed in the Autumn 
of 2012.  Despite the challenges, we are determined to keep the renovation costs within the agreed 
overall envelope.  We have reduced  our budget requirements related to  the building during the next 
biennium.  Major costs will be generated by the equipping of the new build ing and renovated areas 
and  the moving of staff during the renovation works.   These costs are presented in this document but 
have been excluded from the budget proposal.  Instea d, a separate request will be presented to use the 
Members' Transition Operating Fund established in 2008.  
12. The budget proposals would be financed by Me mbers' contributions and miscellaneous 
income.  In order to reduce Members' contributions in 2010, I propose to refund CHF 2.8 million of 
the surplus  available at the end of 2008.  In the last three years, I have proposed the refund of 
CHF 12.3 million essentially generated through a caref ul management of the expenditure of the 
Secretariat.  I am committed to maintain a strict budgetary discipline in the next biennium.  
   
 
 
 Pascal Lamy 
 Director-General 
 WT/BFA/W/189 
Page 5 
 
 
  II. BUDGET PROPOSALS 
13. The Director-General hereby submits his budget estimates for the expenses and income of the 
World Trade Organization (WTO) for the years 2010-2011.  
14. The presentation of the budget proposals for the biennium 2010-2011 respects the approach 
outlined in WTO Financial Regulation 5.1  The biennium consists of two consecutive financial periods 
covering each year of the biennium.   
15. The proposals reflect needs based on the actual le vel of activity in the WTO and assume that 
this level will be maintained over the period of th e next biennium.  Incre ases for general inflation 
have been absorbed.  The proposals segregate in creases relating to approved procedures, such as 
revision to salary scales, from increases in staff and other increases and decreases. 
16. The above-mentioned adjustments, increases/decr eases and the staged implementation of new 
initiatives lead to overall increases of 3.37 per cen t and 3.16 per cent for the years 2010 and 2011, 
respectively. 
2010-2011 BUDGET ESTIMATES 
(in Swiss Francs) 
 
Expenses 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
WTO Secretariat 183,744,100  6,388,200 190,132,300 6,000,800 196,133,100  3.48% 3.16%
Appellate Body 5,513,500  (3,600) 5,509,900 181,100 5,691,000  -0.07% 3.29%
Total 189,257,600  6,384,600 195,642,200 6,181,900 201,824,100  3.37% 3.16%
 
Income 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff 
2010 Diff 
2011 
Utilization of 
Surplus 4,000,000 (1,200,000) 2,800,000 (2,800,000) 0 -30.00% -100%
Contributions from  
WTO Members 183,700,000 7,400,000 191,100,000 8,880,000 199,980,000 4.03% 4.65%
Miscellaneous 
Income 1,557,600 184,600 1,742,200 101,900 1,844,100 11.85% 5.85%
Total 189,257,600 6,384,600 195,642,200 6,181,900 201,824,100 3.37% 3.16%
 
17. For the year 2010, it is proposed to finance the amount of CHF 195,642,200 as follows: 
a) through contributions from Members in the amount of CHF 191,100,000; and 
b) by the use of CHF 2,800,000  from the Surplus available at 31 December 2008; and 
c) by miscellaneous income estimated at CHF 1,742,200. 
 
18. For the year 2011, it is proposed to finance the amount of CHF 201,824,100 as follows: 
a) through contributions from Members in the amount of CHF 199,980,000;  and 
b) with  miscellaneous income estimated at CHF 1,844,100. 
 
19. Members' contributions are assessed based on annu ally up-dated trade statistics as foreseen in  
Financial Regulation 12.3(b).2  Contributions from Members are considered due and payable in full 
on 1 January of the respective budget year. 
                                                      
1 WT/L/156/Rev.2. 
2 WT/L/156/Rev.2. WT/BFA/W/189 
Page 6  
 
  2010-2011 PROPOSED CONSOLIDATED  WTO BUDGET 
(in Swiss Francs) 
 Part 
Section Line 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.  
2011 
 A Sect  1 Work Years  .       
  (a) Salary 86,811,900 2,322,600 89,134,500 3,272,200 92,406,700  2.68% 3.67% 
  (b) Pension 17,639,300 1,391,200 19,030,500 589,200 19,619,700  7.89% 3.10% 
  (c) Common Staff Costs 16,986,000 1,438,200 18,424,200 461,400 18,885,600  8.47% 2.50% 
  Sect  2 Temporary Assistance 14,975,500 1,107,100 16,082,600 365,100 16,447,700  7.39% 2.27% 
B Sect  3 Communications         
  (a) Telecommunications 506,500 (20,000) 486,500 20,000 506,500  -3.95% 4.11% 
  (b) Postal Charges 1,305,000 (5,000) 1,300,000 (20,000) 1,280,000  -0.38% -1.54% 
  Sect  4 Building Facilities         
  (a)  Rental 609,000 11,000 620,000 5,000 625,000  1.81% 0.81% 
  (b) Utilities 1,876,000 38,000 1,914,000 15,000 1,929,000  2.03% 0.78% 
  (c) Maintenance and Insurance 1,211,000 98,000 1,309,000 3,000 1,312,000  8.09% 0.23% 
  Sect  5 Permanent Equipment         
  (a)  Permanent Equipment 1,266,000 (263,000) 1,003,000 22,000 1,025,000  -20.77% 2.19% 
  (b) Permanent Equipment Lease 932,000 (589,000) 343,000 (63,000) 280,000  -63.20% -18.37% 
  Sect  6 Expendable Supplies 1,305,000 (114,000) 1,191,000 90,000 1,281,000  -8.74% 7.56% 
  Sect  7 Contractual Services         
  (a) Reproduction 1,425,000 (20,000) 1,405,000 300,000 1,705,000  -1.40% 21.35% 
  (b) Office Automation 3,756,000 35,000 3,791,000 (426,000) 3,365,000  0.93% -11.24% 
  (c) Other 282,000 (63,000) 219,000 19,000 238,000  -22.34% 8.68% 
  (d) Security Outsourcing 3,787,000 96,000 3,883,000 130,000 4,013,000  2.53% 3.35% 
 C Sect  8 Staff Overheads         
  (a) Training 1,775,000 (250,000) 1,525,000 0 1,525,000  -14.08% 0.00% 
  (b) Insurance 2,622,500 185,500 2,808,000 203,000 3,011,000  7.07% 7.23% 
  (c) Joint Services 204,000 51,000 255,000 0 255,000  25.00% 0.00% 
  (d) Miscellaneous 32,000 4,000 36,000 0 36,000  12.50% 0.00% 
  Sect  9 Missions         
  (a) Missions Official 1,533,000 0 1,533,000 0 1,533,000  0.00% 0.00% 
  (b) Missions Technical 1,406,000 0 1,406,000 0 1,406,000  0.00% 0.00% 
  Sect 10 Trade Policy Courses 3,823,600 (508,600) 3,315,000 0 3,315,000  -13.30% 0.00% 
  Sect 11 Various         
  (a) Representation and Hospitality 299,000 0 299,000 0 299,000  0.00% 0.00% 
  (b) Dispute Settlement Panels 1,247,000 (260,000) 987,000 0 987,000  -20.85% 0.00% 
  (c) Experts 50,000 0 50,000 0 50,000  0.00% 0.00% 
  (d) Appellate Body Members 789,700 7,600 797,300 7,600 804,900  0.96% 0.95% 
  (e) Library 700,000 0 700,000 0 700,000  0.00% 0.00% 
  (f) Publications 790,000 13,000 803,000 0 803,000  1.65% 0.00% 
  (g) Public Information Activities 270,000 110,000 380,000 0 380,000  40.74% 0.00% 
  (h) External Auditors 40,000 10,000 50,000 0 50,000  25.00% 0.00% 
  (i) Ministerial Operating Fund 0 600,000 600,000 0 600,000   0.00% 
  (j) ISO 57,000 0 57,000 0 57,000  0.00% 0.00% 
  (k) Other 80,000 50,000 130,000 0 130,000  62.50% 0.00% 
  (l) Appellate Body Operating Fund 1,575,700 (75,700) 1,500,000 100,000 1,600,000  -4.80% 6.67% 
  (m) Security Enhancement 
      Programme 330,000 (330,000) 0 0 0  -100.00%  
  Sect 12 Unforeseen / CO 2 Offset 100,000 (70,000) 30,000 20,000 50,000  -70.00% 66.67% 
D Sect 13 ITC 16,859,900 1,384,700 18,244,600 1,068,400 19,313,000 8.21% 5.86% 
Grand Total 189,257,600  6,384,600 195,642,200 6,181,900 201,824,100  3.37% 3.16% WT/BFA/W/189 
Page 7 
 
 
  2010-2011 PROPOSED BUDGET FOR 
THE WTO SECRETARIAT  
(in Swiss Francs) 
 Part 
Section Line 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff  
2010 Diff  
2011 
 A Sect  1 Work Years         
  (a) Salary 84,732,900 2,312,100 87,045,000 3,213,700 90,258,700  2.73% 3.69% 
  (b) Pension 17,216,300 1,368,700 18,585,000 578,700 19,163,700  7.95% 3.11% 
  (c) Common Staff Costs 16,587,000 1,406,700 17,993,700 456,900 18,450,600  8.48% 2.54% 
  Sect  2 Temporary Assistance 14,909,900 1,107,100 16,017,000 365,100 16,382,100  7.43% 2.28% 
 B Sect  3 Communications         
  (a) Telecommunications 500,000 (20,000) 480,000 20,000 500,000  -4.00% 4.17% 
  (b) Postal Charges 1,305,000 (5,000) 1,300,000 (20,000) 1,280,000  -0.38% -1.54% 
  Sect  4 Building Facilities         
  (a) Rental 609,000 11,000 620,000 5,000 625,000  1.81% 0.81% 
  (b) Utilities 1,863,000 38,000 1,901,000 15,000 1,916,000  2.04% 0.79% 
  (c) Maintenance and Insurance 1,206,000 98,000 1,304,000 3,000 1,307,000  8.13% 0.23% 
  Sect  5 Permanent Equipment         
  (a) Permanent Equipment 1,241,000 (263,000) 978,000 22,000 1,000,000  -21.19% 2.25% 
  (b) Permanent Equipment Lease 932,000 (589,000) 343,000 (63,000) 280,000  -63.20% -18.37% 
  Sect  6 Expendable Supplies 1,285,000 (114,000) 1,171,000 90,000 1,261,000  -8.87% 7.69% 
  Sect  7 Contractual Services         
  (a) Reproduction 1,410,000 (20,000) 1,390,000 300,000 1,690,000  -1.42% 21.58% 
  (b) Office Automation 3,746,000 35,000 3,781,000 (426,000) 3,355,000  0.93% -11.27% 
  (c) Other 282,000 (63,000) 219,000 19,000 238,000  -22.34% 8.68% 
  (d) Security Outsourcing 3,787,000 96,000 3,883,000 130,000 4,013,000  2.53% 3.35% 
 C Sect  8 Staff Overheads         
  (a) Training 1,750,000 (250,000) 1,500,000 0 1,500,000  -14.29% 0.00% 
  (b) Insurance 2,610,500 185,500 2,796,000 203,000 2,999,000  7.11% 7.26% 
  (c) Joint Services 204,000 51,000 255,000 0 255,000  25.00% 0.00% 
  (d) Miscellaneous 30,000 4,000 34,000 0 34,000  13.33% 0.00% 
  Sect  9 Missions         
  (a) Missions Official 1,496,000 0 1,496,000 0 1,496,000  0.00% 0.00% 
  (b) Missions Technical 1,406,000 0 1,406,000 0 1,406,000  0.00% 0.00% 
  Sect 10 Trade Policy Courses 3,823,600 (508,600) 3,315,000 0 3,315,000  -13.30% 0.00% 
  Sect 11 Various         
  (a) Representation and Hospitality 298,000 0 298,000 0 298,000  0.00% 0.00% 
  (b) Dispute Settlement Panels 1,247,000 (260,000) 987,000 0 987,000  -20.85% 0.00% 
  (c) Experts 50,000 0 50,000 0 50,000  0.00% 0.00% 
  (e) Library 690,000 0 690,000 0 690,000  0.00% 0.00% 
  (f) Publications 790,000 13,000 803,000 0 803,000  1.65% 0.00% 
  (g) Public Information Activities 270,000 110,000 380,000 0 380,000  40.74% 0.00% 
  (h) External Auditors 40,000 10,000 50,000 0 50,000  25.00% 0.00% 
  (i) Ministerial Operating Fund 0 600,000 600,000 0 600,000   0.00% 
  (j) ISO 57,000 0 57,000 0 57,000  0.00% 0.00% 
  (k) Other 80,000 50,000 130,000 0 130,000  62.50% 0.00% 
  (m) Security Enhancement 
Programme 330,000 (330,000) 0 0 0  -100.00%  
  Sect 12 Unforeseen / CO 2 Offset 100,000 (70,000) 30,000 20,000 50,000  -70.00% 66.67% 
 D Sect 13 ITC 16,859,900 1,384,700 18,244,600 1,068,400 19,313,000 8.21% 5.86% 
Grand Total  183,744,100 6,388,200 190,132,300 6,000,800 196,133,100  3.48% 3.16% 
 WT/BFA/W/189 
Page 8  
 
 2010-2011 PROPOSED BUDGET FOR  
THE APPELLATE BODY AND ITS SECRETARIAT 
(in Swiss Francs) 
 Part 
Section Line 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
 A Sect  1 Work Years         
   (a) Salary 2,079,000 10,500 2,089,500 58,500 2,148,000  0.51% 2.80% 
   (b) Pension 423,000 22,500 445,500 10,500 456,000  5.32% 2.36% 
   (c) Common Staff Costs 399,000 31,500 430,500 4,500 435,000  7.89% 1.05% 
  Sect  2 Temporary Assistance 65,600 0 65,600 0 65,600  0.00% 0.00% 
 B Sect  3 Communications         
   (a) Telecommunications 6,500 0 6,500 0 6,500  0.00% 0.00% 
  Sect  4 Building Facilities         
   (b) Utilities 13,000 0 13,000 0 13,000  0.00% 0.00% 
   (c) Maintenance and Insurance 5,000 0 5,000 0 5,000  0.00% 0.00% 
  Sect  5 Permanent Equipment         
   (a)Permanent Equipment 25,000 0 25,000 0 25,000  0.00% 0.00% 
  Sect  6 Expendable Supplies 20,000 0 20,000 0 20,000  0.00% 0.00% 
  Sect  7 Contractual Services         
   (a) Reproduction 15,000 0 15,000 0 15,000  0.00% 0.00% 
   (b) Office Automation 10,000 0 10,000 0 10,000  0.00% 0.00% 
 C Sect  8 Staff Overheads         
   (a) Training 25,000 0 25,000 0 25,000  0.00% 0.00% 
   (b) Insurance 12,000 0 12,000 0 12,000  0.00% 0.00% 
   (d) Miscellaneous 2,000 0 2,000 0 2,000  0.00% 0.00% 
  Sect  9 Missions         
   (a) Missions Official 37,000 0 37,000 0 37,000  0.00% 0.00% 
  Sect 11 Various         
   (a) Representation and Hospitality 1,000 0 1,000 0 1,000  0.00% 0.00% 
   (d) Appellate Body Members 789,700 7,600 797,300 7,600 804,900  0.96% 0.95% 
   (e) Library 10,000 0 10,000 0 10,000  0.00% 0.00% 
   (l) Appellate Body Operating  
Fund 1,575,700 (75,700) 1,500,000 100,000 1,600,000  -4.80% 6.67% 
Grand Total 5,513,500 (3,600) 5,509,900 181,100 5,691,000  -0.07% 3.29% 
 WT/BFA/W/189 
Page 9 
 
 
 2010-2011 BUDGET ESTIMATES MISCELLANEOUS INCOME  
(in Swiss Francs) 
 
 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
Sale of Publicati ons & Royalties 500,000 (100,000) 400,000 - 400,000  -20.0% 0.0%
Profit or (loss) on exchange   - - - -     
Savings on previous year's outstanding 
obligations 120,000 27,200 147,200 52,800 200,000  22.7% 35.9%
Rental of meeting room s & office space  88,000 52,000 140,000 - 140,000  59.1% -
Contributions of Observer Countries 650,000 130,000 780,000 - 780,000  20.0% -
Interest on Current Account 60,000 (45,000) 15,000 5,000 20,000  -75.0% 33.3%
Trust Fund contributions 120,000 110,000 230,000 - 230,000  91.7% -
Other 19,600 10,400 30,000 44,100 74,100  53.1% 147.0%
TOTAL 1,557,600 184,600 1,742,200 101,900 1,844,100  11.9% 5.8%
 
20. Miscellaneous income has been adjusted in 2010 to take into account the rental of offices by 
the Secretariat of the Enhanced Integrated Framewor k at the Chemin des Mines premises.  The receipt 
of contributions from Observers has also been incr eased as a higher payment rate than experienced 
during previous years has been observed.  The inte rest on current account has been decreased due to 
the drop in interest rates.  Sale of publications and contributions from Trust Fund to the budget have 
been adjusted to the 2009 actual income.  
21. The proposed assessed contributions from Members amount to CHF 191,100,000 in 2010.  
The following draft scale of contributions has b een prepared based on a minimum contribution of 
0.015 per cent for Members whose share in the total tr ade of all Members is less than 0.015 per cent.  
The draft scale also takes into account the amounts to  be deducted from the rele vant contributions for 
2010 under the terms of the Early Payment Encour agement Scheme and the proposed utilization of 
the 2008 Surplus.  The 2011 assessment will be based  on up-dated trade statistics in 2010 as foreseen 
in Financial Regulation 12.3(b).3  
                                                      
3 See also WT/BFA/W/105/Rev.1, paragraph 3(d). WT/BFA/W/189 
Page 10  
 
 DRAFT SCALE OF CONTRIBUTIONS FOR 2010 
(in Swiss Francs and a minimum contribution of 0.015%) 
 
MEMBER 2009 
Contributions 
after 
Redistribution 
Surplus 2010 
Contributio
n before 
Surplus Redistribution 
Surplus 20084 2010 
Contribution
% Interest5 
earned in 
2008 for 
2010 2010 net 
Contribution 
Albania 40,414 42,658 (616) 0.0220% (321) 41,721
Angola 246,158 310,240 (4,480) 0.1600% (1,470) 304,290
Antigua and Barbuda 27,555 29, 085 (420) 0.0150% (248) 28,417
Argentina 578,655 649,565 (9,380) 0.3350% (3,469) 636,716
Armenia 27,555 29,085 (420) 0.0150% (179) 28,486
Australia 2,103,365 2,245,362 (32, 424) 1.1580% (16,858) 2,196,080
Austria 2,509,342 2,485,798 (35, 896) 1.2820% (22,665) 2,427,237
Bahrain 148,797 176,449 (2,548) 0.0910% (709) 173,192
Bangladesh 185,537 195,839 (2,828) 0.1010% (930) 192,081
Barbados 27,555 29,085 (420) 0.0150% (89) 28,576
Belgium 4,708,231 4,911,487 (70, 924) 2.5330% (35,658) 4,804,905
Belize 27,555 29,085 (420) 0.0150% (94) 28,571
Benin 27,555 29,085 (420) 0.0150% (28) 28,637
Bolivia 44,088 48,475 (700) 0.0250% (8) 47,767
Botswana 62,458 65,926 (952) 0.0340% (362) 64,612
Brazil 1,647,789 1,830,416 (26,432)  0.9440% (12,023) 1,791,961
Brunei Darussalam 71,643 63,987 (924) 0.0330% (621) 62,442
Bulgaria 260,854 304,423 (4,396) 0.1570% (2,053) 297,974
Burkina Faso 27,555 29,085 (420) 0.0150% (7) 28,658
Burundi 27,555 29,085 (420) 0.0150% 0  28,665
Cambodia 62,458 67,865 (980) 0.0350% (207) 66,678
Cameroon 51,436 65,926 (952) 0.0340% (203) 64,771
Canada 6,174,157 6,230,007 (89, 964) 3.2130% (55,438) 6,084,605
Cape Verde 27,555 29,085 (420) 0.0150% 0  28,665
Central African Republic 27, 555 29,085 (420) 0.0150% 0  28,665
Chad 27,555 42,658 (616) 0.0220% 0  42,042
Chile 611,721 694,162 (10,024) 0.3580% (2,374) 681,764
China, People's Republic of 10,834,626 12,514,306 (180,712) 6.4540% (16,208) 12,317,386
Colombia 356,378 391,678 (5,656) 0.2020% (2,544) 383,478
Congo 44,088 63,987 (924) 0.0330% 0  63,063
Costa Rica 157,982 164,815 (2,380) 0.0850% (742) 161,693
Côte d'Ivoire 113,894 116,340 (1,680) 0.0600% 0  114,660
Croatia 306,779 327,691 (4,732) 0.1690% (2,242) 320,717
Cuba 113,894 131,852 (1,904) 0.0680% (650) 129,298
Cyprus 121,242 127,974 (1,848) 0.0660% (1,040) 125,086
Czech Republic 1,276,715 1,446,494 ( 20,888) 0.7460% (8,817) 1,416,789
Democratic Republic of 
 the Congo 27,555 29,085 (420) 0.0150% 0  28,665
Denmark 1,807,608 1,900,220 (27, 440) 0.9800% (13,601) 1,859,179
Djibouti 27,555 29,085 (420) 0.0150% 0  28,665
Dominica 27,555 29,085 (420) 0.0150% 0  28,665
Dominican Republic 170,841 170, 632 (2,464) 0.0880% (898) 167,270
Ecuador 167,167 180,327 (2,604) 0.0930% (438) 177,285
Egypt 455,576 509,957 (7,364) 0.2630% (1,994) 500,599
El Salvador 99,198 98,889 (1,428) 0.0510% (5) 97,456
Estonia 161,656 182,266 (2,632) 0.0940% (1,282) 178,352
European Communities 0 0 0 0.0000% 0  0
Fiji 27,555 29,085 (420) 0.0150% (183) 28,482
Finland 1,173,843 1,252,594 (18, 088) 0.6460% (10,212) 1,224,294
                                                      
4 The 2008 Surplus is distributed on the same basis as the Members' assessed contributions for 2010. 
5 Interest earned in 2008 under the Early Payment Encouragement Scheme (L/6384) to be deducted 
from the 2010 contributions. WT/BFA/W/189 
Page 11 
 
 
 MEMBER 2009 
Contributions 
after 
Redistribution 
Surplus 2010 
Contributio
n before 
Surplus Redistribution 
Surplus 20084 2010 
Contribution
% Interest5 
earned in 
2008 for 
2010 2010 net 
Contribution 
Former Yugoslav Republic 
of Macedonia 44,088 50,414 (728) 0.0260% (388) 49,298
France 8,663,292 8,969,814 (129,528)  4.6260% (70,478) 8,769,808
Gabon 44,088 44,597 (644) 0.0230% 0  43,953
Gambia 27,555 29,085 (420) 0.0150% 0  28,665
Georgia 36,740 44,597 (644) 0.0230% (245) 43,708
Germany 16,169,274 17,321,087 (250, 124) 8.9330% (137,433) 16,933,530
Ghana 77,154 85,316 (1,232) 0.0440% (41) 84,043
Greece 887,271 961,744 (13,888) 0.4960% (5,145) 942,711
Grenada 27,555 29,085 (420) 0.0150% 0  28,665
Guatemala 123,079 137,669 (1,988) 0.0710% (850) 134,831
Guinea 27,555 29,085 (420) 0.0150% 0  28,665
Guinea-Bissau 27,555 29,085 (420) 0.0150% 0  28,665
Guyana 27,555 29,085 (420) 0.0150% (104) 28,561
Haiti 27,555 29,085 (420) 0.0150% (146) 28,519
Honduras 64,295 100,828 (1,456) 0.0520% 0  99,372
Hong Kong, China 5,228,102 5,336,128 (77,056) 2.7520% (48,305) 5,210,767
Hungary 1,115,059 1,225,448 (17, 696) 0.6320% (9,796) 1,197,956
Iceland 84,502 93,072 (1,344) 0.0480% (629) 91,099
India 2,283,391 2,084,425 (30,100)  1.0750% (3,277) 2,051,048
Indonesia 1,363,054 1,432,921 (20, 692) 0.7390% (9,868) 1,402,361
Ireland 2,301,761 2,375,275 (34,300)  1.2250% (15,878) 2,325,097
Israel 878,086 897,757 (12,964) 0.4630% (7,609) 877,184
Italy 7,101,842 7,449,638 (107,576)  3.8420% (117,838) 7,224,224
Jamaica 80,828 81,438 (1,176) 0.0420% (353) 79,909
Japan 9,734,263 9,910,229 (143,108)  5.1110% (63,786) 9,703,335
Jordan 130,427 141,547 (2,044) 0.0730% (779) 138,724
Kenya 82,665 89,194 (1,288) 0.0460% (76) 87,830
Korea, Republic of 4,755,993 5,117, 021 (73,892) 2.6390% (31,183) 5,011,946
Kuwait 475,783 550,676 (7,952) 0.2840% 0  542,724
Kyrgyz Republic 27,555 29,085 (420) 0.0150% (15) 28,650
Latvia 124,916 145,425 (2,100) 0.0750% (979) 142,346
Lesotho 27,555 29,085 (420) 0.0150% 0  28,665
Liechtenstein 44,088 46,536 (672) 0.0240% (409) 45,455
Lithuania 224,114 254,009 (3, 668) 0.1310% (1,559) 248,782
Luxembourg 718,267 798,868 (11, 536) 0.4120% (5,720) 781,612
Macao, China 137,775 151,242 (2,184) 0.0780% (1,080) 147,978
Madagascar 27,555 29,085 (420) 0.0150% (122) 28,543
Malawi 27,555 29,085 (420) 0.0150% 0  28,665
Malaysia 2,208,074 2,286,081 (33, 012) 1.1790% (17,906) 2,235,163
Maldives 27,555 29,085 (420) 0.0150% (162) 28,503
Mali 27,555 29,085 (420) 0.0150% 0  28,665
Malta 77,154 79,499 (1,148) 0.0410% (669) 77,682
Mauritania 27,555 29,085 (420) 0.0150% 0  28,665
Mauritius 60,621 62,048 (896) 0.0320% (534) 60,618
Mexico 3,686,859 3,732,575 (53, 900) 1.9250% (17,273) 3,661,402
Moldova 29,392 32,963 (476) 0.0170% (215) 32,272
Mongolia 27,555 29,085 (420) 0.0150% (22) 28,643
Morocco 299,431 329,630 (4,760) 0.1700% (1,729) 323,141
Mozambique 36,740 38,780 (560) 0.0200% (292) 37,928
Myanmar, Union of 51,436 46,536 (672) 0.0240% (38) 45,826
Namibia 38,577 42,658 (616) 0.0220% (236) 41,806
Nepal 29,392 29,085 (420) 0.0150% 0  28,665
Netherlands 6,036,382 6,348,286 ( 91,672) 3.2740% (50,769) 6,205,845
New Zealand 459,250 471,177 (6, 804) 0.2430% (3,981) 460,392
Nicaragua 38,577 42,658 (616) 0.0220% 0  42,042WT/BFA/W/189 
Page 12  
 
 MEMBER 2009 
Contributions 
after 
Redistribution 
Surplus 2010 
Contributio
n before 
Surplus Redistribution 
Surplus 20084 2010 
Contribution
% Interest5 
earned in 
2008 for 
2010 2010 net 
Contribution 
Niger 27,555 29,085 (420) 0.0150% 0  28,665
Nigeria 433,532 511,896 (7,392)  0.2640% (1,535) 502,969
Norway 1,589,005 1,702,442 (24, 584) 0.8780% (12,861) 1,664,997
Oman 224,114 246,253 (3,556) 0.1270% (835) 241,862
Pakistan 323,312 347,081 (5, 012) 0.1790% (1,575) 340,494
Panama 159,819 166,754 (2,408)  0.0860% (1,175) 163,171
Papua New Guinea 38,577 36,841 (532) 0.0190% (20) 36,289
Paraguay 62,458 67,865 (980) 0.0350% 0  66,885
Peru 249,832 285,033 (4,116) 0.1470% 0  280,917
Philippines 806,443 800,807 (11, 564) 0.4130% (3,987) 785,256
Poland 1,662,485 1,888,586 (27,272)  0.9740% (13,816) 1,847,498
Portugal 951,566 998,585 (14,420)  0.5150% (1,563) 982,602
Qatar 288,409 350,959 (5,068) 0.1810% (437) 345,454
Romania 523,545 622,419 (8,988) 0.3210% (33) 613,398
Rwanda 27,555 29,085 (420) 0.0150% (204) 28,461
Saint Kitts and Nevis 27,555 29,085 (420) 0.0150% (159) 28,506
Saint Lucia 27,555 29,085 (420) 0.0150% (93) 28,572
Saint Vincent and the 
Grenadines 27,555 29,085 (420) 0.0150% (133) 28,532
Saudi Arabia, Kingdom of 1,702,899 1, 929,305 (27,860) 0.9950% (12,060) 1,889,385
Senegal 33,066 46,536 (672) 0.0240% 0  45,864
Sierra Leone 27,555 29,085 (420) 0.0150% 0  28,665
Singapore 3,962,409 4,209,569 (60, 788) 2.1710% (34,463) 4,114,318
Slovak Republic 551,100 647,626 (9 ,352) 0.3340% (2,853) 635,421
Slovenia 328,823 364,532 (5,264)  0.1880% (2,643) 356,625
Solomon Islands 27,555 29,085 (420) 0.0150% (117) 28,548
South Africa 971,773 1,070,328 (15, 456) 0.5520% (6,402) 1,048,470
Spain 4,812,940 5,136,411 (74,172)  2.6490% (28,779) 5,033,460
Sri Lanka 139,612 141,547 (2,044) 0.0730% (153) 139,350
Suriname 27,555 29,085 (420) 0.0150% 0  28,665
Swaziland 33,066 32,963 (476) 0.0170% (134) 32,353
Sweden 2,432,188 2,588,565 (37, 380) 1.3350% (20,406) 2,530,779
Switzerland 2,533,223 2,652,552 (38, 304) 1.3680% (22,110) 2,592,138
Chinese Taipei 3,313,948 3,383,555 (48,860) 1.7450% (808) 3,333,887
Tanzania 51,436 56,231 (812) 0.0290% (177) 55,242
Thailand 1,903,132 2,032,072 (29, 344) 1.0480% (16,516) 1,986,212
Togo 27,555 29,085 (420) 0.0150% 0  28,665
Tonga 27,555 29,085 (420) 0.0150% (17) 28,648
Trinidad and Tobago 97,361 129,913 (1,876) 0.0670% (709) 127,328
Tunisia 222,277 236,558 (3,416)  0.1220% (1,447) 231,695
Turkey 1,544,917 1,748,978 (25, 256) 0.9020% (4,319) 1,719,403
Uganda 29,392 32,963 (476) 0.0170% (29) 32,458
Ukraine 626,417 711,613 (10,276) 0.3670% (959) 700,378
United Arab Emirates 1,489,807 1,735, 405 (25,060) 0.8950% (10,395) 1,699,950
United Kingdom 9,721,404 9,898,595 ( 142,940) 5.1050% (258,175) 9,497,480
United States 24,773,782 25,133,318 ( 362,936) 12.9620% (14,545) 24,755,837
Uruguay 67,969 75,621 (1,092) 0.0390% (150) 74,379
Venezuela 580,492 651,504 (9,408) 0.3360% (1,949) 640,147
Viet Nam 453,739 628,236 (9, 072) 0.3240% (3,753) 615,411
Zambia 36,740 44,597 (644) 0.0230% (139) 43,814
Zimbabwe 31,229 29,085 (420) 0.0150% 0  28,665
TOTAL 183,700,000 193,900,000 (2,800,000)  100.000% (1,327,420) 189,772,580
 
  
 WT/BFA/W/189 
Page 13 
 
 
 III. BUDGET PROPOSALS BY KEY BUDGETARY VARIATIONS 
22. This part of the budget proposals provides the e xplanation of the key budgetary variations 
between the approved 2009 budget and the propo sed 2010 budget, and between the proposed 2010 
and 2011 budgets.  Variations are provided on a consolidated basis and by budget sections.  
Budgetary variations are further divided into th ree categories:  (i) statutory increases related to 
approved methodologies, such as revision to salary scales;  (ii) staff resources variations related to the 
creation of new staff positions or changes in the re quirements for temporary assistance; and  (iii) other 
variations, including the ITC budget proposals.  On a consolidated basis, statutory adjustments 
account for 62 per cent and 46 per cent of the propos ed increases in each of th e respective years.   
CONSOLIDATED BUDGETARY VARIATIONS 2010 
(in Swiss Francs) 
 
 Part Section Statutory Staff 
Inc/Dec Other  
Inc/Dec Sub-total % 
 A Sect  1 Work Years 4,758,900 177,100 216,000  5,152,000  4.24% 
  Sect  2 Temporary Assistance 0 1,075,100 32,000  1,107,100  7.39% 
 B Sect  3 Communications 0 0 (25,000) (25,000) -1.38% 
  Sect  4 Building Facilities 0 0 147,000  147,000  3.98% 
  Sect  5 Permanent Equipment 0 0 (852,000) (852,000) -38.76% 
  Sect  6 Expendable Supplies 0 0 (114,000) (114,000) -8.74% 
  Sect  7 Contractual Services 0 0 48,000  48,000  0.52% 
 C Sect  8 Staff Overheads 0 0 (9,500) (9,500) -0.21% 
  Sect  9 Missions 0 0 0  0  0.00% 
  Sect 10 Trade Policy Courses 0 0 (508,600) (508,600) -13.30% 
  Sect 11 Various 7,600 0 117,300  124,900  2.01% 
  Sect 12 Unforeseen /  CO 2 Offset 0 0 (70,000) (70,000) -70.00% 
 D Sect 13 ITC 0 0 1,384,700  1,384,700 8.21% 
Grand Total 4,766,500 1,252,200 365,900  6,384,600  3.37% 
 % increase 2.52% 0.66% 0.19% 3.37% 
  WT/BFA/W/189 
Page 14  
 
 CONSOLIDATED BUDGETARY VARIATIONS 2011 
(in Swiss Francs) 
 
Part Section Statutory Staff Inc/DecOther 
 Inc/Dec Sub-total % 
 A Sect  1 Work Years 3,099,900 1,006,900 216,000 4,322,800  3.41% 
  Sect  2 Temporary Assistance 0 365,100 0 365,100  2.27% 
 B Sect  3 Communications 0 0 0 0  0.00% 
  Sect  4 Building Facilities 0 0 23,000 23,000  0.60% 
  Sect  5 Permanent Equipment 0 0 (41,000) (41,000) -3.05% 
  Sect  6 Expendable Supplies 0 0 90,000 90,000  7.56% 
  Sect  7 Contractual Services 0 0 23,000 23,000  0.25% 
 C Sect  8 Staff Overheads 0 0 203,000 203,000  4.39% 
  Sect  9 Missions 0 0 0 0  0.00% 
  Sect 10 Trade Policy Courses 0 0 0 0  0.00% 
  Sect 11 Various 7,600 0 100,000 107,600  1.69% 
  Sect 12 Unforeseen / CO 2 Offset 0 0 20,000 20,000  66.67% 
 D Sect 13 ITC 0 0 1,068,400 1,068,400  5.86% 
Grand Total 3,107,500 1,372,000 1,702,400 6,181,900  3.16% 
% increase 1.58% 0.70% 0.87% 3.16%  
Inflation  
 23. WTO expenditures are mainly incurred in Sw itzerland where inflation is estimated at 
1 per cent for 2009.  The impact of inflation has been  included in the proposal and is expected to be 
absorbed as an economy measure for both years of th e biennium.  An unexpected rise in inflation in 
2010 could lead to a revision of the budget proposals as part of the Mid-Term Review.  
Statutory Increases  
 
 
24. Statutory increases provide for (i) an anticipate d adjustment of 1 per cent to the WTO salary 
scales in accordance to the established methodology6,  (ii) a provision for a 5 per cent increase in 
medical insurance premiums for 2010 and 2011, (iii) an  adjustment to the WTO staff profile to reflect 
changes in staff benefit entitlements, offset by  over/under-estimation of statutory entitlements 
pertaining to the previous exercise,  and (iv) a revaluation of the vacancy factor7, reflecting the impact 
of the indexation of the salary scales.  These are the primary elements that contribute to the statutory 
increase presented.  A detailed analysis of all elemen ts that have been taken into account in deriving 
the WTO Standard Costs for 2010 and 2011 is provid ed in the section on the Evolution of Overall 
Staff Costs on paragraphs 44-47.  
Staff Resources  
 
25. The budget proposals foresee the creation of 24 staff positions.  As a continuation of the 
restructuring exercise conducted in the current biennium, it is proposed to re-deploy existing 
resources to fill the requirements for 18 of the 24 positions to be created.  Therefore, the funding of 
six new staff posts would be requested over th e next biennium.  The budget proposals contain 
provision for the creation of two new posts in 201 0, funded for three months, and four fully funded 
                                                      
6 WT/BFA/64. 
7 Representing the time lag from the announcement of the vacancy notice for a post and the actual 
recruitment. WT/BFA/W/189 
Page 15 
 
 
 posts in 2011.  The provision does not include any amount for standard office furniture or computers 
as existing resources will be utilized.  
26. The posts to be created will be essentially to improve monitoring and surveillance, for trade 
intelligence (ten posts), to work on trade & enviro nment issues (three posts), to strengthen outreach 
(three posts) and trade & development (four posts), to  maintain an effective dispute settlement process 
(two posts) and to support two core content operating divisions (two posts).  This would also ensure 
that regular WTO activities are covered by the regular budget, reducing the dependency to extra-
budgetary financing of regular activity.  All these post s, except one (a statistical assistant), would be 
at the professional level.  They would be essentia lly open to junior professionals at the entry level 
grade 6 (16 posts).  
27. Furthermore, it is proposed to increase the allocation for temporary assistance, under 
Section 2, by CHF 1,081,100 and CHF 365,100 for 2010 and 2011, respectively.  The additional 
temporary assistance is required to hire consultants for IT projects including the paperless Secretariat 
initiative, the major job classification exercise, the introduction of International Public Sector Accounting Standards (IPSAS), security and other c onsultants, where specialised knowledge is not 
available within the Secretariat.  The Medical Unit has been outsourced. 
28. The following two tables provide a summary of the various elements pertaining to the 
increase in staff resources. 
STAFF RESOURCES VARIATIONS 2010 
(in Swiss Francs) 
 
Part Line Item Sect  1 Work 
Years Sect  2 
Temporary 
Assistance Grand Total 
A (a) Salary  70,800    70,800  
  (b) Pension   15,900    15,900  
  (c) Common Staff Costs  90,400   90,400  
  (a) Temporary Assistance (a) Support   310,400  585,100  
    (b) Translators   0  0  
    (c) Interpreters   6,000  6,000  
    (d) Consultants   350,000  350,000  
    (e) EDP Consultants   414,700  140,000  
    (f) Replacements   0  0  
    (g) Internships   0  0  
    (h) Overtime   0  0  
Grand Total   177,100  1,081,100  1,258,200  
 WT/BFA/W/189 
Page 16  
 
 STAFF RESOURCES VARIATIONS 2011 
(in Swiss Francs) 
 
Part Line Item Sect  1 Work 
Years Sect  2 
Temporary 
Assistance Grand Total 
A (a) Salary   568,800   568,800 
  (b) Pension   120,800   120,800 
  (c) Common Staff Costs   317,300   317,300 
  (a) Temporary Assistance (a) Support   (144,400) (144,400)
    (d) Consultants   4,600  4,600 
    (e) EDP Consultants   414,000  414,000 
    (g) Internships   90,900  90,900 
Grand Total   1,006,900 365,100  1,372,000 
 
Other increases /decreases   
 
29. Other variations, not related to statutory adjustments or staff resources, are detailed in the 
following table.  Excluding the ITC budget increase, other variations would result in a decrease of 
CHF 1,018,800 for 2010 and an increase of CHF 634,0 00 for 2011.  The increase under Section 1,  
Work Years, represents the cost related to the r eclassification of 5 per cent of the established posts.  WT/BFA/W/189 
Page 17 
 
 
 OTHER VARIATIONS – 2009 TO 2010 AND 2010 TO 2011 
(in Swiss Francs) 
 
Part Section Line Other 
 2010 Other 
 2011 
A Sect  1 Work Years (a) Salary 179,400  179,400 
    (b) Pension 36,600  36,600 
    (c) Common Staff Costs 0  0 
  Sect  2 Temporary Assistance 32,000  0 
B Sect  3 Communications (a) Telecommunications (20,000) 20,000 
    (b) Postal Charges (5,000) (20,000) 
  Sect  4 Building Facilities (a) Rental 11,000  5,000 
    (b) Utilities 38,000  15,000 
    (c) Maintenance and Insurance 98,000  3,000 
  Sect  5 Permanent Equipment (a) Permanent Equipment (263,000) 22,000 
    (b)Permanent Equipment Lease (589,000) (63,000) 
  Sect  6 Expendable (a) Expendable Supplies (114,000) 90,000 
  Sect  7 Contractual Services (a) Reproduction (20,000) 300,000 
    (b) Office Automation 35,000  (426,000) 
    (c) Other (63,000) 19,000 
    (d) Security Outsourcing 96,000  130,000 
C Sect  8 Staff Overheads (a) Training (250,000) 0 
    (b) Insurance 185,500  203,000 
    (c) Joint Services 51,000  0 
    (d) Miscellaneous 4,000  0 
  Sect  9 Missions (a) Missions Official 0  0 
    (b) Missions Technical 0  0 
  Sect 10 Trade Policy Courses  (508,600) 0 
  Sect 11 Various (a) Representation and Hospitality 0  0 
    (b) Dispute Settlement Panels (260,000) 0 
    (c) Experts 0  0 
    (d) Appellate Body Members 0  0 
    (e) Library 0  0 
    (f) Publications 13,000  0 
    (g) Public Information Activities 110,000  0 
    (h) External Auditors 10,000  0 
    (i) Ministerial Operating Fund 600,000  0 
    (j) ISO 0  0 
    (k) Other 50,000  0 
    (l) Appellate Body Operating Fund (75,700) 100,000 
    (m) Security Enhancement Programme (330,000) 0 
  Sect 12 Unforeseen / CO 2 Offset  (70,000) 20,000 
D Sect 13 ITC   1,384,700  1,068,400 
Grand Total   365,900  1,702,400 
 
 WT/BFA/W/189 
Page 18  
 
 IV.  BUDGET PROPOSALS BY KEY PROJECTS AND ACTIVITIES 
30. This part provides the explanation of the budget pr oposals by key projects and activities.  It is 
planned that the next biennial  budget proposals will be primarily presented by the projects and 
activities that compose the WTO, rather than by the current sections describing the type of 
expenditure. 
2010-2011 BUDGET ESTIMATES 
(in Swiss Francs) 
 
 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff.
2011 
WTO 166,884,200 5,003,500 171,887,700 4,932,400 176,820,100 3.00% 2.87%
Appellate Body 5,513,500 (3,600) 5,509,900 181,100 5,691,000 -0.07% 3.29%
Sub-total 172,397,700 4,999,900 177,397,600 5,113,500 182,511,100 2.90% 2.88%
International Trade Centre 16,859,900 1,384,700 18,244,600 1,068,400 19,313,000 8.21% 5.86%
Grand Total 189,257,600 6,384,600 195,642,200 6,181,900 201,824,100 3.37% 3.16%
 
31. The Appellate Body and its Secretariat  accounts for CHF 5.5 million and CHF 5.7 million of 
the proposed budget allocations for 2010 and 2011,  respectively.  The net decrease in 2010 of 
CHF 3,600 is comprised of a statutory increase of CHF 72,100 for elements pertaining to established 
posts and the indexation of the retainer fees pe rtaining to its Members and a reduction of the 
allocation needed to replenish the Appellate Body Operating Fund (ABOF) by CHF 75,700. 
32. The International Trade Centre (ITC)  budget is shared equally between the WTO and 
UNCTAD.  The ITC budget proposals represent 9.3 and 9.6 per cent of the proposed overall budget 
allocations for the year 2010 and 2011, respectively. 
33. The Security Enhancement Project  is to be completed at the end of 2009.  Since 2004, the 
Committee on Budget, Finance and Administration has been regularly updated on the five-year 
Enhanced Security Project.  This project is c oncluding at the end of 2009 and the related lease 
arrangement has been terminated, representing a d ecrease of CHF 330,000 in the appropriations under 
Section 11-Various, in 2010.  The overall decrease of CHF 424,000, presented in the table below, in 
security expenditure is offset by an increase in  2011 for the indexation costs of the outsourcing 
contract and CHF 80,000 regarding supplies for the new access badge system.  WT/BFA/W/189 
Page 19 
 
 
 2010-2011 SECURITY BUDGET 
(in Swiss Francs) 
 Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
A Sect  2 Temporary Assistance 110,000 (45,000) 65,000 5,000 70,000  -40.91% 7.69%
B
  Sect  4 Building Facilities        
  (c) Maintenance and 
Insurance 30,000 60,000 90,000 0 90,000  200.00% 0.00%
  Sect  5 Permanent Equipment        
  (a)Permanent Equipment 114,000 (64,000) 50,000 0 50,000  -56.14% 0.00%
  Sect  6 Expendable Supplies 165,000 (125,000) 40,000 80,000 120,000  -75.76% 200.00%
  Sect  7 Contractual Services        
  (d) Security Outsourcing 3,770,000 80,000 3,850,000 130,000 3,980,000  2.12% 3.38%
C Sect 11 Various        
  (m) Security Enhancement 
Programme 330,000 (330,000) 0 0 0  -
100.00% 
Grand Total  4,519,000 (424,000) 4,095,000 215,000 4,310,000  -9.38% 5.25%
 
34. Training  of staff has been a key priority and w as subject to significant budget increase when 
initiated as part of the Human Resources Reform Proj ect launched in 2006.  For 2010, it is proposed 
to reduce this budgetary allocation by CHF 250,000 to better reflect the current budget requirements 
in terms of training and the additional use of internal trainers.  
2010-2011 TRAINING BUDGET 
(in Swiss Francs) 
 
Part Section Line 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.
2011 
C Sect  8 Staff Overheads (a) Training 1,775,000 (250,000) 1,525,000 0 1,525,000  -14.08 0.00 
 
35. Outreach activities  took on a more significant role in the aftermath of the WTO Ministerial 
Conference in Seattle in 1999.  The public debate  on the WTO and the multilateral trading system 
pointed to the need to stimulate a transparent and more  balanced public debate.   Since its inception in 
2001, the WTO Public Forum has been recognized as th e most relevant international platform for in-
depth dialogue and reflections on past, present and future developments and ideas that determine the 
shape and direction of the multilateral trading system.  It is the WTO's biggest and most important 
outreach event, each year attracting more than 1, 000 participants from around the world, representing 
WTO Members and Observers, parliamentarians, n on-governmental organizations, academics, media 
and the business community.  WTO Members recogni sed the importance of the event and approved 
its stable funding from the regular budget in 2008.  The event was extended from two to three days in 
2009, and another outreach event, the Open Day, focusing on the local community in Geneva, was 
introduced.  It is, therefore, proposed to increase the allocation for outreach activities by 
CHF 178,000, in line with current levels of e xpenditure.  The proposed 2010 appropriations are 
maintained in 2011 (see table below). WT/BFA/W/189 
Page 20  
 
 2010-2011 OUTREACH BUDGET 
(in Swiss Francs) 
 
Part 
Section Line 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
A Sect  2 Temporary Assistance 94,000 6,000 100,000 0 100,000 6.38% 0.0%
B Sect  4 Building Facilities       
  (a) Rental 0 18,000 18,000 0 18,000  0.0%
  (b) Utilities 0 2,000 2,000 0 2,000  0.0%
  (c) Maintenance and 
Insurance 0 8,000 8,000 0 8,000  0.0%
 Sect  6 Expendable Supplies 20,000 31,000 51,000 0 51,000 155.00% 0.0%
 Sect  7 Contractual Services       
  (c) Other 5,000 (5,000) 0 0 0 -100.00% 0.0%
  (d) Security Outsourcing 17,000 16,000 33,000 0 33,000 94.12% 0.0%
C Sect 10 Trade Policy Courses  103,000 7,000 110,000 0 110,000 6.80% 0.0%
 Sect 11 Various       
  (a) Representation and 
Hospitality 15,000 5,000 20,000 0 20,000 33.33% 0.0%
  (f) Publications 0 30,000 30,000 0 30,000  0.0%
  (g) Public Information 
Activities 0 60,000 60,000 0 60,000  0.0%
Grand Total 254,000 178,000 432,000 0 432,000 70.08% 0.0%
 
36. Informatics  disclose a budget increase of CHF 633,700 in 2010 that relates primarily to 
consultants to finalize the new IT environmen t commenced in 2009 and to launch the paperless 
initiative project.  It also comprises several pr ojects to modernize or improve the analytical 
capabilities of core operating divisions and automate  administrative and human resources processes 
that are still manual. A few projects worth mentioning are the automation of the Performance Evaluation Report, the second phase of the Regional Trade Agreements Information System, the Preferential Trade Arrangements Information Sy stem, digitalization of the Dispute Settlement 
Registry, the integration of the Members and P ublic Web sites, availability to Members of 
Agriculture-related notified information and the on line submission of Agriculture notifications by 
Members.   
37. The allocation includes consultants, hardware, software licences and maintenance costs. In 
2011, the new IT environment will be in place, however the other objectives are identical. 
2010-2011 INFORMATICS BUDGET 
(in Swiss Francs) 
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
A Sect  2 Temporary Assistance 1,986,500 414,700 2,401,200 414,000 2,815,200  20.88% 17.24% 
B Sect  5 Permanent Equipment 674,000 134,000 808,000 12,000 820,000  19.88% 1.49% 
  Sect  6 Expendable 220,000 50,000 270,000 0 270,000  22.73% 0.00% 
  Sect  7 Contractual Services 3,746,000 35,000 3,781,000 (426,000) 3,355,000  0.93% -11.27% 
Grand Total  6,626,500 633,700 7,260,200 0 7,260,200  9.56% 0.00% 
 WT/BFA/W/189 
Page 21 
 
 
 38. Training and Technical Co-operation Training Courses  funded through the regular budget of 
the WTO will undergo some changes in 2010.  In 2009, two of the four three-month Trade Policy 
Training Courses (TPTC) could not be conducted as training rooms became unavailable due to the 
refurbishment of the WTO premises at the Centre William Rappard.  This will remain the case in the 
next biennium.  At the same time, the content of these courses was revised to target more specifically 
the needs of the participants.  Courses were ta ilored to segregate the needs of specialists from 
generalists.  It is, therefore, proposed to incr ease the number of specialized courses from three to 
seven, offering new topics such as Technical Barrier s to Trade, Regionalism, Agriculture, Rules and 
TRIPS of a duration of one to two weeks versus the three months of the TPTC.  The ITTC will reconsider re-establishing the four TPTC and the Sa nitary and Phytosanitary (SPS) Measures Courses 
in the following biennium. 
2010-2011 TECHNICAL ASSISTANCE TRAINING COURSES AND ACTIVITIES BUDGET 
(in Swiss Francs) 
 
Course/Activity 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
1TPTC 565,250  5,050 570,300 0 570,300 0.89% 0.00%
2TPTC 565,250  5,050 570,300 0 570,300 0.89% 0.00%
3TPTC 565,250  (565,250) 0 0 0 -100.00% -
4TPTC 565,250  (565,250) 0 0 0 -100.00% -
DL1 73,500  0 73,500 0 73,500 0.00% 0.0%
DSC1 65,500  3,000 68,500 0 68,500 4.58% 0.0%
DSC2 65,500  3,000 68,500 0 68,500 4.58% 0.0%
DSC3 65,500  3,000 68,500 0 68,500 4.58% 0.0%
LDC1 211,800  (19,700) 192,100 0 192,100 -9.30% 0.0%
LDC2 211,800  (19,700) 192,100 0 192,100 -9.30% 0.0%
OPDOOR 10,000  0 10,000 0 10,000 0.00% 0.0%
SPEC1 168,400  (15,100) 153,300 0 153,300 -8.97% 0.0%
SPEC2 168,400  (15,100) 153,300 0 153,300 -8.97% 0.0%
SPEC3 167,400  (14,100) 153,300 0 153,300 -8.42% 0.0%
SPEC4 0  153,300 153,300 0 153,300 - 0.0%
SPEC5 0  153,300 153,300 0 153,300 - 0.0%
SPEC6 0  207,100 207,100 0 207,100 - 0.0%
SPEC7 0  207,100 207,100 0 207,100 - 0.0%
UNIPROG 250,000  0 250,000 0 250,000 0.00% 0.0%
Grand Total 3,718,800  (474,300) 3,244,500 0 3,244,500 -12.75% 0.0%
 
Legend:  
 
TPTC Trade Policy Training 
Course UNIPROG University 
Program OPDOOR Open Door 
Event DSC Dispute Settlement 
Course 
LDC Least Developed 
Countries DL Distance 
Learning Course SPEC Specialised 
Course   
 
39. Documents reproduction and distribution services :  It is proposed to increase this budget for 
by  CHF 33,000 in 2010, comprising CHF 63,000 fo r the leasing of a binding and strapping machine 
and one large format cutting machine for backdrops.  The increased cost is offset through a reduction 
of copy charges resulting from a further extens ion of the existing document reproduction machine 
rental agreement and through the impl ementation of the paperless initiative. WT/BFA/W/189 
Page 22  
 
 2010-2011 DOCUMENTS REPRODUCTION AND DISTRIBUTION BUDGET 
(in Swiss Francs) 
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
A Sect  2 Temporary Assistance 200,000 0 200,000 0 200,000  0.00% 0.00%
B Sect  5 Permanent Equipment        
  (b)Perm Equipment Lease 0 63,000 63,000 (63,000) 0  - -100.00%
  Sect  6 Expendable 430,000 0 430,000 0 430,000  0.00% 0.00%
  Sect  7 Contractual Services        
  (a) Reproduction 1,365,000 (30,000) 1,335,000 0 1,335,000  -2.20% 0.00%
  (b) Office Automation 0 0 0 0 0  - -
Grand Total 1,995,000 33,000 2,028,000 (63,000) 1,965,000  1.65% -3.11%
 
40. Building Project :  This project will give rise to some  additional expenditure for the WTO over 
the next four years.  The budget proposals do not contain any allocation with respect to the building 
project.  It is estimated that some CHF 6.4 million will be required in the course of the next biennium 
to purchase office furniture, interpretation equipment and furniture for the three conference rooms to 
be built in the South Wing courtyard, to obtain le gal and technical assistance in managing the project 
and to provide for the expenditure connected to th e internal move of staff during each phase of the 
project.  In the absence of any bud getary surplus in the next bie nnium, it is envisaged to seek the 
utilization of the Members' Transition Operating Fu nd (MTOF) to cover the cost of these purchases.   
41. Other :  The remaining changes have been segregated by year to which detailed analysis can 
be found under the section/line analysis of th e budget.  In summary the overall decrease of 
CHF 322,200, for 2010, is comprised primarily of:  (i) decreases in the allocations for permanent 
equipment of CHF 333,000 and CHF 589,000 due to  the replacement of the miscellaneous 
interpretation equipment being postponed;  (ii) a decrease of CHF 260,000 in the allocation for 
dispute settlement panels to align it to current e xpenditure levels; offset by (iii) an increase of 
CHF 600,000 to reinstate the provision for the replenishment of the Ministerial Operating Fund, not funded in 2009. 
42. In 2011, the increase of CHF 622,000 is mainly due to (i) an increase of CHF 300,000 to 
replace existing photocopiers that ha ve been acquired in March 2002 by  newer models as part of the 
paperless Secretariat initiative;  (ii) an increase of CHF 203,000 for the medical insurance cover for 
retirees;  and (iii) an increase of CHF 100,000 of th e provision for the replenishment of the Appellate 
Body Operating Fund.  WT/BFA/W/189 
Page 23 
 
 
 2010-2011 OTHER BUDGET 
(in Swiss Francs) 
 
Part Section Line Other 
2010 Other 
2011 
A Sect  2 Temporary Assistance 26,000  0 
B Sect  3 Communications (a) Telecommunications (20,000) 20,000 
    (b) Postal Charges (5,000) (20,000)
  Sect  4 Building Facilities (a) Rental 11,000  5,000 
    (b) Utilities 38,000  15,000 
    (c) Maintenance and Insurance 38,000  3,000 
  Sect  5 Permanent Equipment (a) Permanent Equipment (333,000) 10,000 
    (b) Permanent Equipment Lease (589,000) (63,000)
  Sect  6 Expendable (a) Expendable Supplies (39,000) 10,000 
  Sect  7 Contractual Services (a) Reproduction (20,000) 300,000 
    (c) Other (63,000) 19,000 
    (d) Security Outsourcing 16,000  0 
C Sect  8 Staff Overheads (b) Insurance 185,500  203,000 
    (c) Joint Services 51,000  0 
    (d) Miscellaneous 4,000  0 
   Sect 11 Various (b) Dispute Settlement Panels (260,000) 0 
    (f) Publications 13,000  0 
    (g) Public Information Activities 110,000  0 
    (h) External Auditors 10,000  0 
    (i) Ministerial Operating Fund 600,000  0 
    (k) Other 50,000  0 
    (l) Appellate Body Operating Fund (75,700) 100,000 
  Sect 12 Unforeseen / CO 2 Offset (70,000) 20,000 
Grand Total  (322,200) 622,000 
 
V. BUDGET PROPOSALS BY SECTION AND LINE 
43. This part provides the analysis of the budget proposals by budget section and line, segregating 
the WTO Secretariat from the Appellate Body and its Secretariat. 
A. WTO  SECRETARIAT8 
Part A - Staff  
 
Part A of the budget proposals covers all salary, pension and common staff costs for those staff in 
regular positions and those hired un der temporary assistance.  For regular staff, standard costing has 
been used.  Standard costs are composed of a number of elements under Salaries and Common Staff 
Costs.  These can vary from year to year with ch anges in the cost of living, conditions of service, 
places of recruitment, number of expected retirem ents and home leave entitlements (authorized every 
second year).  Since 1 January 1999, the WTO Conditi ons of Service are applied.  These conditions of 
service include, inter alia , the provision that "Salaries … shall be on a single scale covering all levels 
of functions …"9  
 
                                                      
8 Not including the Appellate Body and its Secretariat. 
9 WT/L/282, Annex 2, Compensation Philosophy, paragraph 10. WT/BFA/W/189 
Page 24  
 
 44. The following table shows the evolution of staff standard costs from the 2009 budget to the 
proposals for 2011, with details in paragraphs 45-46. 
2010-2011 EVOLUTION OF STANDARD COSTS 
(in Swiss Francs) 
 
   
Standard Costs for WTO staff 2009 
Budget 2010 
Budget 
Proposals 2011 
Budget 
Proposals 
(a) Salary   136,100 139,300 143,200  
(b) Contribution to WTO Pension Plan 27,700 29,700 30,400  
(c) Common Staff Costs       
(a) Health Insurance   7,100 7,600 8,000  
(b) Travel & removal 800 900 900  
(c) Separation 1,500 1,400 1,400  
(d) Family Allowances 7,600 8,200 8,200  
(e) Education 5,000 5,000 5,000  
(f) Installation 600 700 700  
(g) Repatriation 1,000 1,400 1,400  
(h) Home leave 2,200 2,700 2,600  
(j) Rental Subsidy 400 400 400  
(k) Language Allowance 400 400 400  
Total  190,400 197,700 202,600  
(nearest CHF 100) 
 
45. In accordance with the decision on 15 May 20 03 (WT/GC/M/80), the General Council, acting 
on a recommendation of the Committee on Budget, Finance and Administration (WT/BFA/64), approved the methodology for future salary adjustment s in the WTO.  In addition, as called for in 
Staff Regulation 6.4, the General Council had prev iously approved the Performance Award System on 
8 February 2001 (document WT/GC/M/63). 
46. All projections for statutory increases are based  on the application of the above-mentioned 
established methodology.  An annual increase in the cost of medical insurance premiums of five per cent is anticipated,  The balance is made up of move ments with respect to changes in elements and/or 
new posts.  For more details please refer to each of the respective items of Section 1- Work years. WT/BFA/W/189 
Page 25 
 
 
 EVOLUTION OF OVERALL STAFF COSTS 
2009 – 2011 
(in Swiss Francs) 
 
 
      (a) Salary (b) Pension (c) Common 
Staff Costs Grand Total 
Budget 2009   84,732,900 17,216,300 16,587,000  118,536,200 
            
2009 Over provision in salary adjustment (580,600) (118,200)   (698,800)
  Under provision in Health Insurance Premiums     42,500  42,500 
            
   Salary adjustment methodology 858,500 175,700   1,034,200 
   Performance Appraisal System (2% net of 
bonus) 1,357,900 351,400   1,709,300 
   Health Insurance Premiums     224,500  224,500 
   Pension Plan Actuarial Adjustment   953,800   953,800 
   Dependency Allowance adjustment     75,400  75,400 
   Vacancy factor revaluation (2 0,000) (22,300)   (42,300)
   Re-funding of two posts 459,700 103,900 36,400  600,000 
   Staff profile (see below) (13,600) (128,100) 937,500  795,800 
            
  Subtotal Statutory 2,061,900 1,316,200 1,316,300  4,694,400 
            
  New Posts 70,800 15,900 90,400  177,100 
            
  Other - Regradings 179,400 36,600   216,000 
            
Budget 2010  87,045,000 18,585,000 17,993,700  123,623,700 
            
 2010  Fully funding of 2010 new posts 212,400 47,600 600  260,600 
   Salary adjustment methodology 1% 885,300 191,600   1,076,900 
   Performance Appraisal System (2% net of 
bonus) 1,411,500 191,600   1,603,100 
   Health Insurance Premiums 5%     239,000  239,000 
   Vacancy factor revaluation (43, 700) (9,500) (100 ,000) (153,200)
            
  Subtotal Statutory 2,465,500 421,300 139,600  3,026,400 
            
  New Posts 568,800 120,800 317,300  1,006,900 
            
  Other - Regradings 179,400 36,600   216,000 
            
Budget 2011  90,258,700 19,163,700 18,450,600  127,873,000 
 
 
 
 WT/BFA/W/189 
Page 26  
 
 47. The profile adjustment mentioned in the above ta ble is used to adjust the appropriations for 
variations in staff entitlements.  Anticipated retirem ents give rise to entitlements in specific years and 
similar adjustments are made with respect to thei r replacements.  Other entitlements are payable every 
second year, such as home leave.  The profile adju stment regarding family allowances encompasses 
increases in the rates payable for a dependent fam ily member as well as an increase in the population 
by way of births, marriages and spouse unemploym ent leading to dependency entitlements.  The 
amount also contains adjustments to refine budgetary projections from past exercises.  
ELEMENTS OF PROFILE ADJUSTMENT 
(in Swiss Francs) 
 
Line Sub-Item Amount 
(a) Salary  (13,600) 
(b) Pension  (128,100) 
(c) Common Staff Costs (a) Health Insurance 31,500  
  (b) Travel & removal 83,000  
  (c) Separation (50,000) 
  (d) Family Allowances 275,200  
  (e) Education   
  (f) Installation 60,000  
  (g) Repatriation 253,000  
  (h) Home leave 300,000  
  (j) Rental Subsidy (2,200) 
  (k) Language Allowance (10,700) 
  (l) NRA (2,300) 
 Sub-total 937,500 
 Grand Total    795,800  
 
Section 1 - Work/Years  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff.
2011 
A Sect  1 Work Years         
  84,732,900  2,312,100 87,045,000 3,213,700 90,258,700  2.73% 3.69%
  17,216,300  1,368,700 18,585,000 578,700 19,163,700  7.95% 3.11%
  (a) Salary 
(b) Pension 
(c) Common Staff 
Costs 16,587,000  1,406,700 17,993,700 456,900 18,450,600  8.48% 2.54%
Grand Total 118,536,200  5,087,500 123,623,700 4,249,300 127,873,000  4.29% 3.44%
 
Extended Analysis by Variation Category  
 
Year 2009/2010 Statutory Staff 
Inc/Dec Other Sub-total 
Inc/Dec 2010/2011 
2010 118,536,200  4,694,400 177,100 216,000 5,087,500  123,623,700 
2011 123,623,700  3,026,400 1,006,900 216,000 4,249,300  127,873,000 
 WT/BFA/W/189 
Page 27 
 
 
 (a) Salary  
 
48. The salary scale of the WTO staff and its annual adjustment is based on WTO Staff 
Regulation 6.2.  The 2009 estimates represent the costs of salary for 624.5 work/years for the WTO 
Secretariat in 2010 and 2011.  The overall proposed net increase of CHF 2,061,900 is comprised of 
the following statutory increases:  (i) provision for the anticipated adjustment to future WTO salary 
scales in accordance to the established methodology of CHF 858,500 (WT/GC/M/63);  (ii) provisions for the application of the Performance Appraisal System of CHF 1,717,000 (WT/GC/M/80), adjusted by a reduction of CHF 359,100 representing the am ount paid in 2008 for bonuses;  and the (iii) 
financing of two unfunded established posts.  The increases were offset by statutory decreases:  (iv) a 
decrease of CHF 580,600 representing the over provision with respect to salary adjustments in 2009;  
(v) a decrease of CHF 20,000 resulting from the revalu ation of a vacancy factor of ten vacant posts;  
and vi) a staff profile adjustment decrease of CHF 13,600 reflecting changes in anticipated versus actual entitlements of staff.  At the request of the Committee on Budget, Finance and Administration, 
the provision for re-gradings of CHF 179,400 is i ndicated separately under the category 'Other'.  This 
provision provides for the regrading of five per cent of the regular posts. 
49. The provisions for 2011 have been established on the same principles as in 2010.  The 2011 
Performance Appraisal System (PAS) has been de creased by CHF 359,100 to represent the estimated 
'bonus'  element of the PAS accounted for in 2010.  For details with respect to the specific elements, 
kindly refer to the table in paragraph 46 on the Evolution of Overall Staff Costs. 
(b) Contribution to the WTO Pension Plan
 
 50. The contributions to the WTO Pension Plan are based on the Regulations of the WTO 
Pension Plan, Article 20.  On 17 July 2009 , the General Council of the WTO approved the 
recommendation of the Management Board on the ways  and means to correct the actuarial deficit of 
the Plan.  These corrective measures included amendm ents to the WTO Pension Plan Regulations as 
set out in document WT/GC/W/606.  With effect from 1 January 2010, the contributions of the 
participants and of the WTO will increase from 7.5 per cent to 7.9 per cent and from 15.0 per cent to 
15.8 per cent of personable remuneration, respec tively.  This accounts for CHF 953,800 of the 
CHF 1,368,700 increase  in 2010, with  the balance being made up of statutory adjustments directly 
linked to the evolution of salaries, new posts, staff profile and re-gradings.  A detailed explanation is 
provided in the table in paragraph 46. 
(c) Other Common Staff Costs
 
51. The estimates for Common Staff Costs include provisions for sickness insurance, dependency 
allowances, language allowance, education grant, tr avel on home leave, installation grant, travel and 
removal and other common staff costs such as repatr iation grant and rental subsidy.  These costs have 
been calculated in accordance w ith the entitlements under the WTO Staff Regulations.  They are 
based on the actual situation with regard to the st aff, including projected retirements and turnover.  
52. The 2010 common staff costs show a net overall increase of CHF 1,406,700 compared to the 
2009 budget, and its components are:  (i) Medical Insurance Premiums - the 2009 medical premiums 
increased by 6.0 per cent whereas the budget provi ded for a 5 per cent increase, corresponding to 
CHF 42,500.  Provision is made in 2010 and 2011 for a 5 per cent increase in medical insurance premiums, amounting to CHF 224,500;  and (ii)  a 2010 staff profile increase of CHF 937,500, 
representing the changes in the composition and en titlements of the WTO staff population (please 
refer to paragraph 47). WT/BFA/W/189 
Page 28  
 
 53. The 2011 common staff costs show an overall incr ease of CHF 456,900, primarily due to the 
anticipated increase of 5 per cent in the cost of staff medical insurance premiums and an additional 
provision of CHF 317,300 to meet the costs associated with the creation of four new posts. 
54. For 2010, provision has been made for the m ovement of the allowances payable for a 
dependent child, a spouse and a secondary dependan t in line with the adjustment of comparable 
allowances in Switzerland. 
Section 2 - Temporary Assistance
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
A Sect  2 Temporary 
Assistance 14,909,900 1,107,100 16,017,000 365,100 16,382,100 7.43% 2.28%
Grand Total 14,909,900 1,107,100 16,017,000 365,100 16,382,100 7.43% 2.28%
 
55. The allocation for temporary assistance (TA) cove rs freelance interpreters and translators, 
consultants, secretaries, clerks, typists and other temporary staff.  It also covers the replacement of staff on long sick or maternity leave.  The standard table on temporary assistance has been updated to 
reflect variances without having to refer to the su mmary tables and an attempt has been made to 
segregate the temporary assistance specific to certa in projects, i.e. the Public Forum where it is 
proposed that this activity be funded through the regular budget and TA costs associated with the 
regular budget.  Trade Policy Courses have been anal ysed and specific appropriations earmarked for 
those courses which have since become a regular activity, namely the Specialized Training Courses. 
56. In 2010, it is proposed to increase the allocati on for temporary assistance by CHF 1,107,100.  
This is comprised of:  (i) CHF 310,400 in the support category primarily to deploy a new version of 'Documents-on-line' application – completely trilingual requiring over 100, 000 documents to be 
reviewed inclusive of the adoption of the PDF format.  The support will be needed to check 
hyperlinks in all three languages.  The current da tabase contains only part of the GATT documents.  
This investment will require the completion of metadata for some 80,000 records and verify the 
associated links.  Secondly, a virtual Library will assi st Members and students in their research.  The 
coincidental approach of this project with the removal project means that reference material will 
continue to be available despite physical constrai nts;  (ii) CHF 6,000 is the increase needed for  
interpreters for the Public Forum, to match the e xpenditure levels;  (iii) CHF 359,000 for consultants 
is primarily destined for the Human Resources Divi sion to fund the new outsourced medical service, 
from consultancy funding, freeing two posts for re -deployment and reducing costs, the remainder 
being required for the 180 degree performance feedback system as well as the absenteeism 
management project and finally,  (iv) In 201 0, the budget for IT consultants is increased by 
CHF 414,700 to develop software applications a nd acquire additional expertise to support new 
projects,  the implementation of International P ublic Sector Accounting Standards (IPSAS) and the 
Activity Based Budget projects, to support the pape rless office initiatives and to upgrade systems to 
meet the new IT environment needs. Over the y ears, there has been a growing need for more 
informatics expertise to provide support for  appli cations and to meet the requests to design various 
new databases.  In today's environment, virtua lly all projects require assistance from Informatics 
Division.  In 2011, there is a further increase of CHF 414,000 to take into account the development of 
a Records management Application, the co re application of the paperless strategy. WT/BFA/W/189 
Page 29 
 
 
 SCHEDULE OF TEMPORARY ASSISTANCE 
(in Swiss Francs) 
 
Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
(a)Temporary Assistance       
(a) Support 1,034,900 310,400 1,345,300 (144,400) 1,200,900 29.99% -10.73%
(b) Translators 6,719,000  0 6,719,000 0 6,719,000  0.00% 0.00%
(c) Interpreters  1,930,000  6,000 1,936,000 0 1,936,000  0.31% 0.00%
(d) Consult     1,092,700  359,000 1,451,700 4,600 1,456,300  32.85% 0.32%
(e) EDP Consult 2,060,000  414,700 2,474,700 414,000 2,888,700  20.13% 16.73%
(f) Replacements 940,000  0 940,000 0 940,000  0.00% 0.00%
(g) Internships 322,500  0 322,500 90,900 413,400  0.00% 28.19%
(h) Overtime 346,000  0 346,000 0 346,000  0.00% 0.00%
(b)TA Common Staff Costs 464,800  17,000 481,800 0 481,800  3.66% 0.00%
 Grand total   14,909,900  1,107,100 16,017,000 365,100 16,382,100  7.43% 2.28%
 
Part B - Administrative Costs  
 
Administrative costs include the maintenance and in surance of the building and associated facilities, 
permanent and expendable equipment, communication costs, costs related to the reproduction of 
documents and those for informatics/office automation. 
 
Part 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.
2011 
B – Administrative Costs 18,166,000  (796,000) 17,370,000 95,000 17,465,000  -4.38% 0.55%
 
Section 3 – Communications  
 
P
a
r
t Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
B Sect  3 Communications         
  (a) Telecommunications 500,000  (20,000) 480,000 20,000 500,000  -4.00% 4.17%
  (b) Postal Charges 1,305,000  (5,000) 1,300,000 (20,000) 1,280,000  -0.38% -1.54%
Grand Total  1,805,000  (25,000) 1,780,000 0 1,780,000  -1.39% 0.00%
 
(a) Telecommunications  
 
57. The estimate of CHF 480,000 provides for all te lecommunication charges as well as for the 
rental of telephone lines.  The decrease of CHF 20, 000 over the 2009 budget is primarily the result of 
continuous review and adjustment to the WTO te lephone policy that takes advantage of alternative 
providers, limits access to certain zones and de-res tricts access to others.   The provision for 2011 is 
maintained at the 2010 level though re-distribution. 
(b) Postal charges  
 
58. The estimate provides for the cost of posta ge, pouch services (through the United Nations) 
and for freight and cartage.  The 2009 anticipated expe nditure is estimated at CHF 1.2 million.  The 
budgetary allocation is, however, maintained at CHF 1.3 million to fund the new outsourcing of 
removals project to an established firm, conseque ntly reducing temporary assistance needs in this WT/BFA/W/189 
Page 30  
 
 area.  This allocation does not contain any provision for the removal costs associated with the 
completion of the various stages of the building refu rbishment.  These costs may be charged to this 
section, should overall budget savings permit. 
Section 4 - Building Facilities
 
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.
2011 
 B Sect  4 Building Facilities         
  (a) Rental 609,000 11,000 620,000 5,000 625,000  1.81% 0.81%
  (b) Utilities 1,863,000 38,000 1,901,000 15,000 1,916,000  2.04% 0.79%
  (c) Maintenance and Insurance 1,206,000 98,000 1,304,000 3,000 1,307,000  8.13% 0.23%
Grand Total  3,678,000 147,000 3,825,000 23,000 3,848,000  4.00% 0.60%
 
(a) Rental of premises  
 59. This estimate provides for the rental of conference rooms, storage and parking spaces.  The 
increase in this allocation primarily concerns cost of the indexation clause of the rental agreement for 
the additional premises at Chemin des Mines (CDM), over and above those provided rent-free by the Swiss authorities. 
(b) Utilities
 
 60. The estimate covers the cost of electricity, wate r and heating as well as the cost of contractual 
cleaning for the whole of the CWR.  The ne t increase of CHF 38,000 over the 2009 budget is 
primarily attributable to the service charges incu rred for the premises at CDM of CHF 165,000, offset 
by savings from the cleaning contract which w as negotiated after the approval of the last budget 
amounting to a budgetary saving of CHF 140,000.  Further savings are expected as electricity supply 
becomes de-regulated. 
(c) Maintenance and Insurance
 
61. This provision covers the maintenance of the building, fire equipment, snow removal, 
building insurance, sanitary equipment as well as  security measures.  Under the terms of the 
Headquarters Agreement, the Swiss authorities pr ovide for basic maintena nce while the WTO is 
responsible for the day-to-day maintenance work in  the Centre William Rappard (CWR).  The latter 
includes miscellaneous renovation and alteration work required in the CWR and CDM buildings 
(masonry, painting, floor covering replacement, elect rical and telephone work).  In anticipation of the 
general refurbishment of the CWR, this alloca tion was reduced over the previous biennium.  
However, an increase of CHF 98,000 is proposed in 2010 to retain a contingency with respect to the 
security surveillance contract of CHF 50,000 and CH F 20,000 to install and maintain paper dispensers 
for the drying of hands.  The amount of CHF 18,000 is intended to cover the maintenance charge for 
the additional fire extinguishers.    WT/BFA/W/189 
Page 31 
 
 
 Section 5 - Permanent Equipment  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
B Sect  5 Permanent Equipment         
  (a) Permanent Equipment 1,241,000 (263,000) 978,000 22,000 1,000,000  -21.19% 2.25%
  (b) Permanent  Equipment  
     Lease 932,000 (589,000) 343,000 (63,000) 280,000  -63.20% -18.37%
Grand Total 2,173,000 (852,000) 1,321,000 (41,000) 1,280,000  -39.21% -3.10%
 
62. This section covers the cost of permanent equi pment items valued at over CHF 5,000 and/or 
an expected life-span over five years.  It comprises both purchase and lease costs.   
BUDGET PERMANENT EQUIPMENT 2007-2009 
(in Swiss Francs) 
 
Item Type 2009 2010 2011 
(a)Permanent Equipment 1,241,000 978,000  1,000,000 
 Audio Visual 30,000 30,000  30,000 
 Communications 53,000 20,000  20,000 
 Computing Hardware 674,000 808,000  820,000 
 Office Furniture & Equipment 280,000 60,000  60,000 
 Other inclunding Vehicles etc 90,000 10,000  20,000 
 Security 114,000 50,000  50,000 
(b)Permanent Equipment Lease 932,000 343,000 280,000
 Audio Visual 650,000 0  0 
 Communication 240,000 240,000  240,000 
 Office Furniture & Equipment 2,000 0  0 
 Other including Vehicles etc 40,000 40,000  40,000 
 Reproduction 0 63,000  0 
Grand Total    2,173,000 1,321,000  1,280,000 
63. It will be noted that the allocation for new permanent equipment has been decreased by 
CHF 852,000 in 2010 and a further CHF 41,000 in 2 011.  Considering the major renovation works at 
the CWR headquarters, it was deemed prudent to postpone the replacement of the miscellaneous 
interpretation equipment until the end of these works.  The provision for this equipment is, therefore, 
not renewed in this biennium.  The provision for offi ce furniture has also been  reduced to reflect the 
charging of the cost of new furniture to th e Members’ Transition Operating Fund (MTOF), 
established in 2008 instead of the regular budget.  However, subject to the availability of budgetary 
savings, it may be envisaged to charge the expenditure  under this line and thus preserve the balance of 
the MTOF for the later part of the construction project. 
64. The increase in the budget for equipment covers PC s, servers, server virtualisation equipment, 
storage and backup equipment, IT Security equi pment as well as various other network equipment. 
 WT/BFA/W/189 
Page 32  
 
 Section 6 - Expendable Equipment
 Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff.
2011 
B  Sect  6 Expendable Supplies 1,285,000 (114,000) 1,171,000 90,000  1,261,000  -8.87% 7.69% 
 
65. The estimate for expendable equipment covers sta tionery and other general office supplies, IT 
supplies (toner for printers, spare parts), pape r and other supplies for reproduction equipment, 
electrical and other tools/supplies for the main tenance of the building, uniforms for guards, 
conference room supplies and medical supplies.  The proposed decrease of CHF 114,000 primarily 
pertains to the supplies required for the new iden tity badge system now to be introduced in 2011.  
Further decreases are planned under the sub-categor ies of office supplies and reproduction to reflect 
savings derived from the new paperless initiative.  
66. The proposed allocation can be summarized as follows:   
Section Item 2009 2010 2011 
Sect  6 Expendable Supplies     
Building 120,000 107,000 107,000  
Computing 220,000 270,000 270,000  
Office 225,000 148,000 158,000  
Other 245,000 132,000 212,000  
Reproduction 475,000 514,000 514,000    
  
Total  1,285,000 1,171,000 1,261,000  
 
Section 7 - Contractual Services  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
B Sect  7 Contractual Services         
  (a) Reproduction 1,410,000 (20,000) 1,390,000 300,000 1,690,000  -1.42% 21.58%
  (b) Office Automation 3,746,000 35,000 3,781,000 (426,000) 3,355,000  0.93% -11.27%
  (c) Other  282,000 (63,000) 219,000 19,000 238,000  -22.34% 8.68%
  (d) Security Outsourcing 3,787,000 96,000 3,883,000 130,000 4,013,000  2.53% 3.35%
Grand Total  9,225,000 48,000 9,273,000 23,000 9,296,000  0.52% 0.25%
 
(a) Reproduction  
 
67. The estimate for reproduction includes costs rela ted to the rental of reproduction machines, 
maintenance of equipment and the cost of c opies on these machines in the Documents Reproduction 
and Distribution Section.  The 2010 budget has been redistributed and adjusted in line with current 
expenditure levels.  The increase of CHF 20,000 re lates to expected increases in volume, resulting 
from previous budgetary estimates being set low.  The increase in the allocation for 2011 primarily 
concerns the replacement of all corridor photocopiers.   The details of this allocation are as follows:  WT/BFA/W/189 
Page 33 
 
 
 Item 2009 2010 2011 
(a) Reproduction 1,410,000 1,390,000 1,690,000  
 Copies 140,000 130,000 430,000  
 Maintenance 120,000 90,000 90,000  
 Rental of equipment 1,150,000 1,170,000 1,170,000  
 
(b) Office Automation/Informatics  
 
68. The 2010 estimates include:  (i) costs related to computer use at the International Computing 
Centre (ICC) (site maintenance, data storage, lin e charges and maintenance, data computer centre, 
data encryption servers and licences, etc.) amounting to CHF 1,600,000;  (ii) IT insurance amounting 
to CHF 21,000;  and (iii) costs for IT maintena nce, up-grades, purchase of software and cost of 
licences amounting to CHF 2,160,000. 
69. The 2011 estimates show an overall decrease of CHF 428,000.  The overall estimates include:  
(i) CHF 1,600,000 for the ICC,  (ii) IT insurance of  CHF 23,000,  and (iii) the cost of IT maintenance 
of CHF 1,732,000. 
Item 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
 2011 
Computing software /  
Maintenance / Licences 2,323,000  (163,000) 2,160,000 (428,000) 1,732,000  -7.02% -19.81%
Electronic Equipment Insurance 23,000  (2,000) 21,000 2,000 23,000  -8.70% 9.52%
ICC support costs 1,400,000  200,000 1,600,000 0 1,600,000  14.29% 0.00%
 Total 3,746,000  35,000 3,781,000 (426,000) 3,355,000  0.93% -11.27%
 
(c) Other  
 70. This estimate covers the maintenance and repair costs of conference rooms, official vehicles, 
petrol, oil and related insurance costs, as well as maintenance costs for office equipment and 
telephones.  The 2009 appropriation is reduced by CHF 63,000.  The amount of CHF 45,000 pertains 
to the over-estimation of the cost of the switchboard  contract and savings relating to lower costs of 
running the vehicle fleet.  As the new Annex at CDM is within walking di stance from CWR, savings 
were realized on the milage, consequently fewer r uns have been necessary.  The proposed increase in 
2009 relates to additional maintenanc e contracts as various surveilla nce and other electronic facilities 
require cover. 
(d) Security Outsourcing
 
 
71. This provision provides for the outsourcing contract for security at the WTO premises as well 
as a provision for replacement guards during training periods.  The proposed increase of CHF 96,000 
is primarily for the indexation costs under the c ontract and additional surge capacity for special 
events.  The additional amount of CHF 130,000 in 2 011 is intended to cover the additional needs at 
the South Wing and Visitor entrances of the CWR as they become re-usable.   WT/BFA/W/189 
Page 34  
 
 Part C - Other Costs
 
Other costs cover staff overhead costs (training, insu rance and costs related to shared common services), 
Missions, Hospitality, Dispute Settlement Panels, the Permanent Group of Experts, Trade Policy 
Training Courses, public information activities, external  auditors, contribution to the International Trade 
Centre, and unforeseen expenditure.  
 
Part 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
C – Other Costs 15,272,100  (395,100) 14,877,000  223,000 15,100,000  -2.59% 1.50%
 
Section 8 - Staff Overhead Costs  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
C Sect  8 Staff Overheads         
  (a) Training 1,750,000 (250,000) 1,500,000 0 1,500,000  -14.29% 0.00%
  (b) Insurance 2,610,500 185,500 2,796,000 203,000 2,999,000  7.11% 7.26%
  (c) Joint Services 204,000 51,000 255,000 0 255,000  25.00% 0.00%
  (d) Miscellaneous 30,000 4,000 34,000 0 34,000  13.33% 0.00%
Grand Total  4,594,500 (9,500) 4,585,000 203,000 4,788,000  -0.21% 4.43%
 
(a) Training  
 
72. The proposed provision for training includes the costs of language training courses organized 
by the United Nations, informatics training and manage ment training for WTO staff.  It is proposed to 
decrease the 2010 allocation by CHF 250,000, pursua nt to the recommendation of the external 
auditors, whilst a medium-term training strategy is  developed.  The aim of the programme is to 
increase training opportunities for staff and enhance th eir mobility within the Organization by refining 
and updating their skills, increasing motivation and j ob satisfaction and preparing certain staff for 
progression to managerial positions. 
73. The 2011 appropriation is maintained at the 2010 level.  
(b) Insurance  
 
74. This provision covers the costs of third part y insurance, insurance of the Organization's 
permanent equipment and insurance provided under St aff Rule 110.5 in respect of compensation for 
service-incurred illness, injury or death of Secretaria t staff.  In addition, this provision includes the 
cost of the WTO contribution to the medical insura nce premium for retirees, which is expected to 
increase, as is the number of staff  reaching retirement age.  
75. The increase proposed in 2010 of CHF 185,500 is pr imarily comprised of an increase in the 
number of retirees, resulting in an increase in the amount needed for the Organization's contribution 
towards the cost of retiree medical insurance prem iums, offset by some savings on the premiums 
payable under other insurance policies.  The provision for 2011 is adjusted accordingly.  
(c) Joint Services  
 
76. This estimate provides for the WTO's share in the running costs of the Administrative 
Tribunal of the International Labour Organizati on, the Inter-Organization Secretariat of the WT/BFA/W/189 
Page 35 
 
 
 Co-ordinated Organisations and the Joint Purchasing Unit.  It also c overs the costs related to medical 
analyses for the WTO Occupational Health Service.   The net increase in 2010 of CHF 51,000 relates 
to an increase of CHF 65,000 with respect to the reim bursement of national income taxes to staff that 
are US residents.  It is offset by decreases in the cost of medical tests under the new Occupational Health Service.  
77. The provision for 2011 remains at the same level as for 2010. 
(d) Miscellaneous
 
 
78. This provision covers administrative costs such as those related to the issuance of 
laissez-passer , various fees as well as the advertising of vacancy notices.  The proposed budget 
allocation is increased in 2010 by CHF 4,00 0 and maintained at this level in 2011. 
Section 9 – Missions  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
 C Sect  9 Missions         
  (a) Missions Official 1,496,000 0 1,496,000 0 1,496,000  0.00% 0.00%
  (b) Missions Technical 1,406,000 0 1,406,000 0 1,406,000  0.00% 0.00%
Grand Total  2,902,000 0 2,902,000 0 2,902,000  0.00% 0.00%
 
79. It should be mentioned that the overall demand for missions, (whether they be to undertake 
consultations with Governments, a ttend meetings of other internat ional organizations (World Bank, 
International Monetary Fund, OECD, etc.) underta ke consultations with, or provide technical 
co-operation assistance to, developing countries) con tinues to increase.  Technical cooperation with 
least developed and developing countries is covered from two sources:  (i) the annual WTO budget,  
and (ii) trust fund.  These estimates cover the paymen t of travel expenses, subsistence allowances and 
other incidental expenses.  It is proposed to mainta in the levels of current appropriations in 2010 and 
2011.  
Section 10 - Trade Policy Training Courses  
 
80. The training courses under this section have been reviewed and adjusted to accommodate the 
physical constraints imposed on this activity dur ing the renovation of the premises at the Centre 
William Rappard.  The opportunity was seized to adju st the content and the number of shorter courses 
to meet the expectations of their particip ants, i.e. generalists versus specialists.  
81. These estimates provide for two Regular Trad e Policy Training Courses in 2010 and 2011 in 
Geneva.  The courses are open to officials from all developing countries, which have, or may have in 
the future, responsibilities in the formulation and conduct of foreign trade policy.  The number of 
participants in each training course is set at 27.  It is proposed that the three special courses be 
increased to seven for the reasons mentioned above , whilst maintaining the two introductory courses 
for LDCs, and three courses for Dispute Settlement.  A Geneva Week is also planned for 2010 and 
2011.  In addition, this section includes those elemen ts of the funding of the 'Public Forum’ which 
have been increased by CHF 7,000. 
82. The proposed budgetary provisions and movements are summarized in the table below.  An 
overall decrease of CHF 508,600 is proposed for 2010,  with appropriations maintained at their 2010 
level in 2011. WT/BFA/W/189 
Page 36  
 
 Part Activity/Course 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
 2011 
C Sect 10 Trade Policy Courses        
 509,600 (34,600) 475,000 0 475,000  -6.79% 0.00% 
  Geneva Week 
 Trade Policy Training Courses (2) 2,130,000 (1,040,000) 1,090,000 0 1,090,000  -48.83% 0.00% 
   Dispute Settlement Courses (3) 186,000 9,000 195,000 0 195,000  4.84% 0.00% 
   LDC courses (2) 418,000 (38,000) 380,000 0 380,000  -9.09% 0.00% 
   Specialised Courses (7) 477,000 588,000 1,065,000 0 1,065,000  123.27% 0.00% 
   Public Forum 103,000 7,000 110,000 0 110,000  6.80% 0.00% 
Grand Total  3,823,600 (508,600) 3,315,000 0 3,315,000  -13.30% 0.00% 
 
Section 11 – Various  
 Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
C Sect 11 Various         
  (a) Representation and Hospitality 298,000 0 298,000 0 298,000  0.00% 0.00%
  (b) Dispute Settlem ent Panels 1,247,000 (260,000) 987,000 0 987,000  -20.85% 0.00%
  (c) Experts 50,000 0 50,000 0 50,000  0.00% 0.00%
  (e) Library 690,000 0 690,000 0 690,000  0.00% 0.00%
  (f) Publications 790,000 13,000 803,000 0 803,000  1.65% 0.00%
  (g) Public Information Activities 270,000 110,000 380,000 0 380,000  40.74% 0.00%
  (h) External Auditors 40,000 10,000 50,000 0 50,000  25.00% 0.00%
  (i) Ministerial Operating Fund 0 600,000 600,000 0 600,000   0.00%
  (j) ISO 57,000 0 57,000 0 57,000  0.00% 0.00%
  (k) Other 80,000 50,000 130,000 0 130,000  62.50% 0.00%
  (m) Security Enhancement  
Programme 330,000 (330,000) 0 0 0  -100.00% 0.00%
Grand Total  3,852,000 193,000 4,045,000 0 4,045,000 5.01% 0.00%
 
(a) Representation and Hospitality  
 
83. The allocation provides for representation allo wances for the Director-General, and the 
Deputy Directors-General.  Hospitality expenditure , mainly for working lunches and dinners, is 
authorized in advance in each case by, or on behalf  of, the Director-General and reimbursement is 
made in accordance with WTO rules and procedures.  The appropriations are maintained at the 2009 
level for the biennium. 
(b) Dispute Settlement Panels  
 
84. The provision covers the travel fees, per diem  allowances and honoraria of panelists serving 
on Dispute Settlement Panels.  Based on the present level of activity, it is proposed to decrease  
the 2010 allocation by CHF 260,000.  The 2011 allocati on is maintained at the same level as in 2010. 
(c) Permanent Group of Experts/Arbitration under GATS  
85. In recent years, there has been increased rec ourse to arbitration under Article 21.3(c) of the 
Dispute Settlement Mechanism.  It is proposed to  maintain the provision of CHF 50,000 for 2010 and 
2011. WT/BFA/W/189 
Page 37 
 
 
 (d) Appellate Body  
 
86. The permanent costs of the Appellate Body and its  Secretariat can be found in paragraphs 99 
to 112. 
(e) Library  
 
87. The estimate provides for the purchase of books, subscriptions to periodicals, newspapers, 
documentation on diskettes and CD-ROMS as well as fo r the binding costs of reference publications.  
The increase in the 2009 allocation is  maintained for the biennium. 
(f) Publications  
 
88. The estimate provides for the production costs of publications.  The proposed increase of 
CHF 13,000 pertains to the creation of additional tr ade policy training courses.  Since 1999, the costs 
charged to this budget line have primarily con cerned publications provided free-of-charge to 
delegations.  These costs include printing and artw ork as well as the cost of priced publications 
distributed free-of-charge to WTO divisions in  the course of their official activities.   
(g) Public Information Activities  
 
89. The estimate covers the cost of all WTO promotional activities, including the production of a 
video presentation on the Doha De velopment Agenda Round and the co sts related to making copies of 
existing videos.  It also covers photo costs relate d to public information activities, information and 
subscription costs for news services, the printing co sts of information press material, participation at 
international book fairs and othe r miscellaneous costs.  The proposed increase of CHF 110,000 in 
2010 is in parallel with the strengthening of staff in the Media and Training Facility.  The increase 
will be used to enhance the WTO's capacity to reach  the public in a timely, modern and cost-effective 
way, as defined in WTO's global public relations st rategy.  The project involves video production as 
well as tracking of video material.  It is proposed  to increase the 2009 provision by CHF 110,000 and 
maintain it at this level in 2011. 
(h) External Auditors  
 
90. The estimate provides for the travel costs and subs istence allowances in respect of the team of 
auditors.  The provision is increased by CHF 10,000 to reflect current expenditure.  The appropriation 
in 2011 is maintained at the 2010 level. 
(i) Ministerial Conference  
 
91. The 2009 Mid – Year review proposed that the replenishment of the Ministerial Operating 
Fund be foregone in 2009, given the balance of the f und.  In the light of the forthcoming Ministerial 
Conference in 2009, it is proposed that the amount of CHF 600,000, as the annual replenishment of 
the fund, be re-instated. 
92.  It will be recalled that funds for previous WTO Ministerial Conferences have been provided 
through both the regular budget as well as from extra- budgetary sources.  In 1997, the report of the 
Committee on Budget, Finance and Administration (WT/BFA/32, paragraph 9) indicated that "the Committee might consider [the] financing [ inter alia  of the conferences] through the regular 
budget …  However, the financing should be done in a way that would avoid important budgetary 
fluctuations." This lead to the creation of the Ministerial Operating Fund where the cost of such 
conferences is charged.  It will be recalled that , in the 2005 approved bu dget, this provision was WT/BFA/W/189 
Page 38  
 
 increased by CHF 200,000.  With the exception of 2009, the provision has since remained unchanged 
at CHF 600,000. 
(j) International Organization for Standardization (ISO
) 
 
93. It will be recalled that the Ministerial Deci sion adopted by the Trade Negotiations Committee 
on 15 December 1993 stipulated that the WTO shoul d reach an understanding with ISO to establish 
an information system with regard to notificati on by standardizing bodies accepting the Code of Good 
Practice.  The provision of CHF 57,000 re presents the support costs of publishing the 
ISO/WTO Directory of Standardizing Bodies Accepting the WTO Code of Good Practice,  information 
on standardizing bodies accepting the WTO Code in the ISO Bulletin,  and other administrative costs. 
(k) Other  
 
94. The provision under this line covers bank charg es and other incidental charges and fees for 
the Global Trade Analysis Project consortium, as well as sponsoring of individual specialists to spend 
one or two days at the WTO.  The proposed increase of CHF 50,000 is primarily a transfer from other 
lines to permit the University Outreach Programme to  fund seminars of academics in other areas of 
the world.  The allocation in 2011 is maintained at the 2010 level. 
(m) Security Enhancement Project  
 
95. In accordance with the estimates provided under document CRP(04)22, WT/BFA/75 on the 
security enhancement project, the provision of CH F 330,000 was established to reimburse instalments 
for the lease on capital equipment.  As this project  has reached its end date in 2009, this specific 
allocation is no longer needed. 
Section 12 - Unforeseen Expenditure/ CO 2 Offset  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff. 
2011 
 C Sect 12 Unforeseen / 
CO 2 Offset 100,000  (70,000) 30,000 20,000 50,000  -70.00% 66.67%
 
96. The unforeseen has never been used  in the past.  It is proposed to replace this section by the 
CO 2 offset provision as of 2010.  Considering the globa l awareness of climate change and efforts to 
reduce the carbon footprint, the Secretariat will prop ose its strategy to become a greener organization 
in 2010.  The plan will include the gradual implementation of CO 2 financial offsets over a five year 
period.  In anticipation, it is already proposed to set aside CHF 30,000 in 2010 and CHF 50,000 in 
2011.  The Secretariat will follow a similar offse tting approach as other international organizations 
that have already engaged in this process. 
Section 13 - Contribution to the ITC  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff. 
2011 
D Sect 13 ITC 16,859,900  1,384,700 18,244,600 1,068,400 19,313,000  8.21% 5.86%
 
97. The provision made under this section covers the contribution to the International Trade 
Centre UNCTAD/WTO which was established in accordance with a decision taken by the 
CONTRACTING PARTIES on 22 November 1967 (SR. 24/14) and Resolution 2297 (XXII) adopted 
by the United Nations General Assembly on 12 D ecember 1967, effective 1 January 1968, to the WT/BFA/W/189 
Page 39 
 
 
 effect that the ITC would be operated jointly by UNCTAD and GATT on a continuing basis and in 
equal partnership.  The WTO has since assumed the responsibilities of the GATT in this respect 
(WT/GC/M/3, item 6).  New administrative arrange ments, based on a decision of the WTO General 
Council in 1995 (WT/GC/M/3), have now been implemented.  The ITC budget is subject to the same preparation and reporting procedures as the WTO budget itself. 
98. Details of the ITC budget proposal for 2010 a nd 2011 will be examined separately by the 
Committee on Budget, Finance and Administration. 
B. A
PPELLATE BODY AND ITS SECRETARIAT  
99. The presentation of the budget proposals for the pe rmanent costs of the Appellate Body and 
its Secretariat follows the same outline in terms of parts and sections as for the WTO Secretariat.  In 
certain instances, however, there is no identified co st.  Therefore, mention is made of only those 
sections under which costs have been identified 
Part A - Staff  
 
100. Part A of the budget proposals cover all salary, pension and common staff costs for those staff 
in regular positions and those hire d under temporary assistance.  For regular staff, standard costing 
has been used.  Standard costs are composed of a number of elements under Salaries and Common 
Staff Costs;   they can vary from year to year with  changes in the cost of living, conditions of service, 
places of recruitment, number of expected retirem ents and home leave entitlements (authorized every 
second year).  Since 1 January 1999, the WTO Cond itions of Service have been applied.  These 
conditions of service include, inter alia , the provision that "Salaries … shall be on a single scale 
covering all levels of functions …".10 
101. The 2010-2011budget proposals for Part A are summarized in the table below: 
Section 1 - Work/Years  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff.
2011 
A Sect  1 Work Years         
  (a) Salary 2,079,000 10,500 2,089,500 58,500 2,148,000  0.51% 2.80%
  (b) Pension 423,000 22,500 445,500 10,500 456,000  5.32% 2.36%
  (c) Common Staff Costs 399,000 31,500 430,500 4,500 435,000  7.89% 1.05%
Grand Total 2,901,000 64,500 2,965,500 73,500 3,039,000  2.22% 2.48%
 
(a) Salary  
 102. The amount foreseen for 2010 shows an increase of CHF 10,500 compared to 2009.  This 
increase is mainly due to the same factors as for the WTO Secretariat and is to be considered as   
statutory.  The provision for 2011 shows an increase of CHF 58,500 over the provision for 2010 and is again statutory in nature.  There are no new pos ts proposed under the Appellate Body Secretariat. 
                                                     
 
10 WT/L/282, Annex 2, Compensation Philosophy, paragraph 10. WT/BFA/W/189 
Page 40  
 
 (b) Contribution to the WTO Pension Plan
 
 
103. The amount foreseen for 2010 shows an increase of CHF 22,500 over that for 2009, which is 
mainly due to statutory factors and to the increase in the rate of pension contributions.  For 2011, an 
additional increase of CHF 10,500 is requested in  view of the expected level of salaries. 
(c) Common Staff Costs  
104. The above estimates represent the costs for the 15  regular positions currently in the Appellate 
Body Secretariat.  In comparison with 2009, the overall cost shows a net increase of CHF 31,500.  
The elements are the same as for the WTO Secretariat (see paragraph 51 above. 
Section 2 - Temporary Assistance  
 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff.  
2010 Diff.
2011 
 A Sect  2 Temporary Assistance 65,600 0 65,600 0 65,600  0% 0%
 
105. It is proposed to keep the provisions for te mporary assistance in 2010 and 2011 at the same 
level as in 2009. 
Part B - Administrative Costs  
Administrative costs include the maintenance and in surance of the building and associated facilities, 
permanent and expendable equipment, communicati on costs, costs related to the reproduction of 
documents and those for informatics/office automation. 
 106. The 2010 - 2011budget proposals for Part B are summarised in the table below: 
Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.
2011
 B Sect  3 Communications         
  (a) Telecommunications 6,500  0  6,500  0  6,500  0% 0% 
  (b) Postal Charges 0  0  0  0  0    
  Sect  4 Building Facilities         
  (b) Utilities 13,000  0  13,000  0  13,000  0% 0% 
  (c) Maintenance and Insurance 5,000  0  5,000  0  5,000  0% 0% 
  Sect  5 Permanent Equipment         
  (a)Permanent Equipment 25,000  0  25,000  0  25,000  0% 0% 
  Sect  6 Expendable Supplies 20,000  0  20,000  0  20,000  0% 0% 
  Sect  7 Contractual Services         
  (a) Reproduction 15,000  0  15,000  0  15,000  0% 0% 
  (b) Office Automation 10,000  0  10,000  0  10,000  0% 0% 
Grand Total 94,500  0  94,500  0  94,500  0% 0% 
 
107. With respect to Part B – Administrative Costs,  it is proposed to keep all appropriations for 
Sections 3 to 7 at the same level as in 2009. WT/BFA/W/189 
Page 41 
 
 
 Part C - Other Costs  
 
Other costs cover staff overhead cost s (training, insurance and costs re lated to shared common services), 
Missions, Hospitality, public information activities,   contribution to the Appellate Body  Operating 
Fund, and unforeseen expenditure. 
 
108. The 2010-2011budget proposals for Part C are summarised in the table below: Part Section 2009 Inc/Dec 
2010 2010 Inc/Dec 
2011 2011 Diff. 
2010 Diff.
2011 
C  Sect  8 Staff Overheads         
  (a) Training 25,000 0 25,000 0 25,000  0.00% 0.00%
  (b) Insurance 12,000 0 12,000 0 12,000  0.00% 0.00%
  (d) Miscellaneous 2,000 0 2,000 0 2,000  0.00% 0.00%
  Sect  9 Missions        
  (a)Missions Official 37,000 0 37,000 0 37,000  0.00% 0.00%
  Sect 11 Various        
  (a) Representation and Hospitality 1,000 0 1,000 0 1,000  0.00% 0.00%
  (d) Appellate Body Members 789,700 7,600 797,300 7,600 804,900  0.96% 0.95%
  (e) Library 10,000 0 10,000 0 10,000  0.00% 0.00%
  (g) Public Information Activities 0 0 0 0 0   
  (l) Appellate Body  
Operating Fund 1,575,700 (75,700) 1,500,000 100,000 1,600,000  -4.80% 6.67%
Grand Total 2,452,400 (68,100) 2,384,300 107,600 2,491,900  -2.78% 4.51%
 
Section 8 - Staff Overhead Costs  
 
109. The provision regarding Training, Insurance and Miscellaneous for 2010 and 2011 is 
maintained at the 2009 level. 
Section 9 – Missions  
 
110. It is proposed to keep the provision for missions at the 2009 level. 
Section 11 – Various  
 (d) Appellate Body Members
 
 
111. The general conditions of service for Appellate Body Members are set out in the decision of 
the Dispute Settlement Body on the Establishment of  the Appellate Body (WT/DSB/1) as well as in 
the Appellate Body Members' c ontracts.  In 2004, the General Council endorsed the recommendations 
of the CBFA (Document WT/BFA/75, 7 December 2004) and revised the rem uneration of Appellate 
Body Members, effective 1 January 2005.  In vi ew of the growing importance of the appellate 
procedure in the overall Dispute Settlement area, a nd in order to address to a certain extent the 
disparities with other international judicial bodies, the monthly retainer and daily fees11 were 
increased by 10 per cent in 2008 and by 5 per cent in 2009.  As at January 2010, the principle of an 
                                                      
11 The daily fee is considered a variable cost of an appeal and therefore funded by the Appellate Body 
Operating Fund. WT/BFA/W/189 
Page 42  
 
 annual adjustment according to the Geneva Consumer  Price Index for the previous twelve months has 
been approved (WT/BFA/101).  The increases of CHF 7,600 for 2010 and 2011 represent this adjustment. 
(l) Appellate Body Operating Fund
 
 
112. Extrapolating current expenditure to the end of 2 009, it is anticipated that the balance of this 
fund would stand at some CHF 300,000.  It is, therefore, proposed that the 2010 allocation to 
replenish the fund be reduced by CHF 75,700.  Fo r 2011, it is proposed to increase the allocation by 
CHF 100,000.  This will restore the fund to the leve l required to meet the anticipated expenditure in 
2011. 
VI. BUDGETING PRACTICES, POLICIES , EFFICIENCY, ECONOMY AND 
ENVIRONMENTAL MEASURES 
113. WTO budget proposals are established using a zero-based budgeting technique.  All 
organizational functions and needs are reviewed co mprehensively and all anticipated expenditures for 
the forthcoming exercise are evaluated on their own merits. 
114. In addition, the following measures, practices  and policies are being pursued in order to 
increase  efficiency and thus generate cost savi ngs and reduce WTO's impact on the environment.  
115. The 2010 budget will be the first occasion on wh ich it is proposed to gradually establish a 
provision to partly offset GHG emissions as part of the WTO carbon footprint.  
116. Electricity and Heating :  The WTO's premises, once renovated, will become more energy 
efficient in terms of heating and lighting, Moveme nt sensors are being installed to trigger lights, 
thereby reducing costs of fuel and electricity. 
117. Inflation :  All non-salary elements are valued at 2009 prices.  The anticipated increase in 
general prices of 1 per cent for 2010 and 2011 is to be absorbed as projections have been made at 
current prices. 
118. Vehicles :  With the occupation of the temporary premises nearer to the Centre William 
Rappard, the fleet of official vehicles has been re duced as well as the number of runs to the Annex. 
Maintaining a relatively new fleet of vehicles reduces maintenance, and this has been reflected in the 
budget proposals for 2010.  
119. Documentation :  The Secretariat regularly verifies the mailing lists from missions and other 
bodies.  Recipients are encouraged to use electr onic means as much as possible.  The ratio of 
documents mailed to those produced  (number of documents divided by number of addresses) has 
continuously decreased in recent years and is currently at 0.53.  Unique among international 
organizations, the WTO provides Members with a choice regarding the series and number of documents received, resulting in savings in doc umentation reproduction and mailing costs.  In 
addition, due to high-speed photocopiers, documen ts are produced on demand, thus reducing the 
number of copies held in stock which may eventually not be used.  
120. Printing
:  The secretariat is engaging more and more  in the in-house printing of documents 
and other publications, making fuller use of the ca pital investment made in the reproduction unit and 
eliminating the element of profit included in quot es provided by printing firms.  Furthermore, all 
official documents are printed on both sides of a page, thereby significantly reducing paper 
consumption.  Photocopiers have been conf igured to print recto verso by default.  WT/BFA/W/189 
Page 43 
 
 
 121. Printing methods :  The transfer of text and images from computer to offset plates is currently 
being performed by a chemical process.  These chemi cals are expensive and not ecologically friendly.  
Manufacturers have recently developed new machines in  which this chemical process is replaced by a 
thermal system.  These machines are not only more en vironmentally friendly, but also able to perform 
identical jobs at a lower cost.  Once the building pr oject has been completed, it is planned to replace 
the old machines by this more efficient equipment. 
122. Airline Tickets :  The Secretariat is implementing procedures whereby travel requests are 
required to be made well in advance in order to benefit as much as possible from lower fares.  E-travel 
modules have been introduced to reduce the overh ead on travel.  Visa applications have been 
outsourced to the travel agent, t hus liberating in-house resources.  
123. Travel Agency Implant :  The WTO has negotiated a contract whereby receipts of fees and 
commissions which exceed the agency's budget are retu rned to the WTO.   In addition, in order to 
ensure greater efficiency and to keep the agency's  budget in line with the workload, quarterly reviews 
of the situation are held with the Account Manager in  order to adapt agency staff levels to operational 
needs. 
124. Banking :  95 per cent of the WTO's bank transactions are processed via electronic banking, 
thus reducing bank charges.  A new investment m odule permits electronic fund investment operations. 
125. Tenders:   In accordance with Chapter X, Procuremen t, of the Financial Rules of the WTO, all 
contracts for the purchase of goods and services in the WTO for a value of CHF 50,000 or more are 
subject to a process of competitive tenders.  A senio r procurement officer was recruited in 2008 in 
order to lead an in-depth modernization of pr ocurement practices.  A ne w procurement policy was 
adopted in 2009 and staff advised of their obligati ons.  This process encourages price competition and 
ensures that the Organization benefits from the lowest possible prices. 
126. Medical Insurance:   A campaign was initiated in 2009 to raise staff awareness of medical 
costs and personal care.  Staff were reminded that they could reduce costs and influence the level of 
the premiums by making the right choices.  This should encourage efficiencies and generate fund 
saving without jeopardising health.  
127. Telephone :  The WTO telephone policy has been rationalized with the restriction of access to 
certain zones and prohibition of access to others.  In  addition, the introduction of cell phones with e-
mail capabilities has encourag ed staff to use the e-mail service rather than make a telephone call. 
Savings have been realised as the price of text messages is significantly lower than that of voice 
messages. 
128. On-line purchases :  Stationery is now purchased on-line, and divisional requests are collated 
by the supplier and delivered as and when needed.  Stock levels are reduced to a minimum and the 
prices offered are in most cases the same. 
129. Mailing costs :  Preferential rates have been negotiate d with the Swiss Post Office and with 
various air courier services, leading to cost savings for certain destinations of as much as 50 to 60 per 
cent compared to public prices for air and courier pos tage, respectively.  In addition, special customs 
clearance arrangements have been negotiated for freight with certain couriers, thereby reducing 
delivery time at no extra cost. 
130. Office Space :  The availability of office space has beco me a major problem as the numbers of 
staff as well as interns have increased.  Since 2005  the Secretariat instituted a new policy whereby 
staff up to grade 8 (middle professional grade) are obliged  to share offices.  WT/BFA/W/189 
Page 44  
 
 131. Outsourcing of translation
:  The WTO has sought to meet the increased demand for 
translation in a cost-efficient way, through mo re sophisticated equipment and new computer 
applications, and also by expandi ng its various types of translation resources:  temporary in-house 
translators, outsourced translators on a special contract arrangement and external contractual translators.  Savings are estimated at some 40 to 50 per cent in comparison with costs for a regular 
staff position for a translator or shor t-term translator coming to Geneva. 
132. Temporary Assistance
:  Subsequent to the consolidation of  temporary assistance positions in 
2006, temporary assistance for support divisions has been strictly limited and used to replace only those staff whose duties must be maintained.  
133. Website
:  Document distribution and mail costs as well as advertising charges are being 
reduced as the WTO website is increasingly used  for document downloads, consulting vacancies and 
for applying for posts through e-recruitment.   
 WT/BFA/W/189 
Page 45 
 
 
 VII. KEY ORGANIZATIONAL EVOLUTION SINCE 1995 
BUDGETARY EVOLUTION SINCE 1995 
 
Year Budget in CHF Total %  
Budget 
Increase Swiss 
Inflation 
Rate Net 
percentage 
increase 
 WTO Appellate Body CHF    
1995 105,389,500 0 105,389,500    
1996 115,693,503 0 115,693,503 9.78% 0.8% 9.0%
1997 114,111,750 1,581,000 115,692,750 0.00% 0.5% -0.5%
1998 114,399,250 1,579,600 115,978,850 0.25% 0.0% 0.2%
1999 120,204,500 1,990,950 122,195,450 5.36% 0.8% 4.6%
2000 125,386,460 2,310,550 127,697,010 4.50% 1.5% 3.0%
2001 131,305,610 2,778,000 134,083,610 5.00% 1.0% 4.0%
2002 140,313,850 2,816,000 143,129,850 6.75% 0.7% 6.0%
2003 151,983,150 2,971,200 154,954,350 8.26% 0.6% 7.7%
2004 157,060,700 4,715,800 161,776,500 4.40% 0.8% 3.6%
2005 164,131,000 4,572,400 168,703,400 4.28% 1.2% 3.1%
2006 170,274,150 4,726,000 175,000,150 3.73% 1.1% 2.6%
2007 176,865,250 5,111,200 181,976,450 3.99% 0.7% 3.3%
2008 180,483,300 4,408,200 184,891,500 1.60% 2.4% -0.8%
2009 183,744,100 5,513,500 189,257,600 2.36%  
2010 190,132,300 5,509,900 195,642,200 3.37%  
2011 196,133,100 5,691,000 201,824,100 3.16%  
 
 
 
BUDGET INCREASE SINCE 1995 
 
9.78%
0.00%0.25%5.36%
4.50%5.00%6.75%8.26%
4.40% 4.28%
3.73%3.99%
1.60%2.36%3.37%3.16%
0%2%4%6%8%10%12%
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
 
 WT/BFA/W/189 
Page 46  
 
 EVOLUTION OF CONTRIBUTIONS SINCE 1995 
 
Year Contributions  in CHF % Increase 
1995 104,400,000   
1996 113,300,000 8.52% 
1997 114,200,000 0.79% 
1998 114,400,000 0.18% 
1999 121,100,000 5.86% 
2000 126,600,000 4.54% 
2001 132,900,000 4.98% 
2002 142,100,000 6.92% 
2003 153,800,000 8.23% 
2004 160,560,000 4.40% 
2005 167,400,000 4.26% 
2006 173,700,000 3.76% 
2007 180,500,000 3.91% 
2008 177,900,000 -1.44% 
2009 183,700,000 3.26% 
2010 191,100,000 4.03% 
2011 199,980,000 4.65% 
 
 
INCREASE IN CONTRIBUTIONS 1995-2011 
 
8.52%
0.79%
0.18%5.86%
4.54%4.98%6.92%8.23%
4.40% 4.26%
3.76% 3.91%
-1.44%3.26%4.03%4.65%
-2%0%2%4%6%8%10%
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011
 
 
  WT/BFA/W/189 
Page 47 
 
 
 STAFF EVOLUTION SINCE 1995 
 
Number of Regular Staff New Staff Consolidations Year 
 WTO Appellate Body WTO AB  Total 
Number of Staff 
1995 445.0 0 0   445.0 
1996 513.0 0 68   513.0 
1997 507.0 6 0   513.0 
1998 507.0 6 0   513.0 
1999 524.0 9 17 3  533.0 
2000 530.0 9 6 0  539.0 
2001 539.0 13 9 4  552.0 
2002 547.0 13 8 0  560.0 
2003 577.0 13 6 0 24 590.0 
2004 594.0 14 1 1 16 608.0 
2005 593.5 15 -5.512 1 5 608.5 
2006 620.5 15 313 0 24 635.5 
2007 622.5 15 2   637.5 
2008 624.5 15 2   639.5 
2009 624.5 15 0   639.5 
2010 626.5 15 2   641.5 
2011 630.5 15 4   645.5 
 
TABLE OF 2009 REGULAR STAFF POSITIONS 
(in work-years) - (as at 1st October 2009) 
 
Secretariat Division Grades 
1-10 Grades 
11-12 Senior 
Management Grand  
Total 
WTO Office of the Dir ector-General 12 3 1 16 
  Office of the Deputy Directors-General  5.3  4 9.3 
  Accessions Division 7.8 1  8.8 
  Administration and General Services Division 78.7 1  79.7 
  Agriculture & Commodities Division 14.6 1  15.6 
  Council and TNC Division 18.3 1  19.3 
  Development Division 13 1  14 
  Economic Research and Statistics Division 41.3 2  43.3 
  Human Resources Division 22.1 1  23.1 
  Informatics Division 38 1  39 
  Information & External Relations Division 25.6 1  26.6 
  Institute for Training and Technical Co-operation 32.5 1  33.5 
  Intellectual Property Division 11.8 1  12.8 
  Languages, Documentation and Information  
Management Division 161.2 1  162.2 
  Legal Affairs Division 13 2  15 
  Market Access Division 10.8 1  11.8 
  Office of Internal Audit   1 1  2 
  Rules Division 20 1  21 
  Technical Cooperation Audit 2.8   2.8 
  Trade & Environment Division 7.8 1  8.8 
  Trade in Services Division 15.8 1  16.8 
  Trade Policies Review Division 41.1 2  43.1 
Sub-total 594.5 25 5 624.5 
Appellate Body 14 1   15 
Grand Total 608.5 26 5 639.5 
                                                      
12 Adjusted by seven unfunded security posts. 
13 Conversion of three Director posts to 5.5 support posts. WT/BFA/W/189 
Page 48  
 
 REGULAR STAFF BY GENDER 2009  
(headcount) 
(as at 1st October 2009 
 
01020304050607080
02 03 04 05 06 07 08 09 10 11 12 DDG DGMale Female
 
 
 
 WT/BFA/W/189 
Page 49 
 
 
 REGULAR STAFF BY NATIONALITY IN 2009 
(headcount) 
 
 
 
Nationality Total 
American 29
Argentine 7
Australian 10
Austrian 5
Belgian 5
Beninese 1
Bolivian 3
Brazilian 8
British 66
Bulgaria 2
Canadian 23
Chilean 5
Chinese 6
Colombian 8
Congolese, RDC 1
Costa Rican 2
Danish 2
Dutch 5
Ecuadorian 1
Egyptian 5
Estonia 1
Finnish 5
French 176
German 17
Ghanaian 1
Greek 5
Guatemalan 1
Honduran 1
Hong Kong Chinese 1
Hungarian 1
Indian 14
Irish 11
Italian 13
Ivorian 1
Japanese 3Nationality Total 
Lesothan 1
Malawian 1
Malaysian 3
Mauritian 2
Mexican 5
Moroccan 2
New Zealand 5
Nigerian 1
Norwegian 2
Pakistani 1
Peruvian 5
Philippine 9
Polish 4
Portuguese 1
Republic of Korea 4
Romanian 2
Rwandan 1
Saint Lucian 1
South African 1
Spanish 44
Sri Lankan 3
Swedish 4
Swiss 47
Tanzanian 1
Thai 1
Trinidad and Tobago 1
Tunisian 6
Turkish 3
Ugandan 2
Uruguayan 6
Venezuelan 4
Zimbabwean 1
TOTAL 619
 
 WT/BFA/W/189 
Page 50  
 
 VIII.  WORKLOAD INDICATORS 
134. The graphs on the following pages indicate the e volution of workload in several key areas of 
WTO activity financed under the regular budget.  Th e indicators on the period January to August with 
respect to meetings and to the hiring of freelance in terpreters show a decrease of some 30 per cent.  
Translation and Documentation on the period January  to August as well as the expenditure on the 
2009 projected period regarding Dispute Settlement Panels show a slight increase of 4 per cent. 
Translation and Documentation
 
  
TRANSLATION AND DOCUMENTATION:   
NUMBER OF WORDS IN ORIGINAL LANGUAGE FOR TRANSLATION 
(in thousands) 
 
02,0004,0006,0008,00010,00012,00014,00016,00018,00020,000
Number of words
(in thousands) 8,556  9,451  14,170  14,992  14,457  16,320  17,687  17,943  17,767  16,403  17,390  14,858  15,493 
% change 10.5% 49.9% 5.8% (3.6%) 12.9% 8.4% 1.4% (1.0%) (7.7%) 6.0% (14.6%) 4.3%1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009(January-August)
 
 
 
 
   WT/BFA/W/189 
Page 51 
 
 
 Meetings  
 
MEETINGS**  
(January–August) 
 
01,0002,0003,0004,0005,0006,000
Meetings 1,340 1,710 1,701 2,186 2,402 2,966 2,941 4,207 3,653 4,589 4,677  4,701  5,752  4,099 
% change 17.6% 27.6% (0.5%) 28.5% 9.9% 23.5% (0.8%) 43.0% (13.2%) 25.6% 1.9% 0.5% 22.4% (28.74%)1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
 
 
** Formal, informal and private 
 
 
MEETINGS:  DAYS OF  FREELANCE INTERPRETERS 
 (January–August) 
 
05001,0001,5002,0002,500
Number of days of 
freelance interpreters 725  806  1,017  1,353  1,157  1,812  2,047  2,268  1,758  2,157  2,232  1,661  1,782  1,177 
% change 18.1% 11.2% 26.2% 33.0% (14.5%) 56.6% 13.0% 10.8% (22.5%) 22.7% 3.5% (25.6%) 7.3% (34.0%)1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009
 WT/BFA/W/189 
Page 52  
 
 Dispute Settlement Panels
 
 
 
DISPUTE SETTLEMENT PANELS:  EXPENDITURE 
 
0200,000400,000600,000800,0001,000,0001,200,0001,400,000
CHF 292,700 475,800 880,800 1,195,300 972,662 910,325 1,169,586 987,522 1,275,147 1,154,960 655,592 1,147,651 793,921  830,000 
% change 62.6% 85.1% 35.7% (18.6%) (6.4%) 28.5% (15.6%) 29.1% (9.4%) (43.2%) 75.1% (30.8%) 4.5%1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009*
 
 
* Extrapolated from actual expenditure on 30/09/2009 to 31/12/2009. 
 
  
DISPUTE SETTLEMENT PANELS:   
AVERAGE EXPENDITURE PER MONTH 
 
020,00040,00060,00080,000100,000120,000
CHF 24,392 39,650 73,400 99,600 81,055 75,860 99,429 82,294 106,26 96,247 54,633 95,638  66,160  69,16 7
% change 62.6% 85.1% 35.7% (18.6% (6.4%) 31.0% (17.2% 29.1% (9.4%) (43.2% 75.1% (30.8% 4.5%1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009*
 
 
* Extrapolated from actual expenditure on 30/09/2009 to 31/12/2009. 
 WT/BFA/W/189 
Page 53 
 
 
 IX. 2009 PROJECTED BUDGET PERFORMANCE 
CONSOLIDATED  PERFORMANCE AGAINST BUDGET 30 SEPTEMBER 2009 
P 
A 
R 
T SECTION 2009 
Budget Estimated 
Expenditure
to 
31 December Projected 
Balance Projected 
expenditure 
to total 
appropriation 
A Sect  1 Work Years        
   (a) Salary 86,811,900 84,346,970 2,464,930 97.16%
   (b) Pension 17,639,300 16,534,350 1,104,950 93.74%
   (c) Common Staff Costs 16,986,000 17,062,790 (76,790) 100.45%
  Sect  2 Temporary Assistance        
   (a) Temporary Assistance 14,510,700 14,575,360 (64,660) 100.45%
   (b) TA Common Staff Costs 464,800 1,003,930 (539,130) 215.99%
B Sect  3 Communications        
   (a) Telecommunications 506,500 432,370 74,130 85.36%
   (b) Postal Charges 1,305,000 1,198,760 106,240 91.86%
  Sect  4 Building Facilities        
   (a) Rental 609,000 610,190 (1,190) 100.20%
   (b) Utilities 1,876,000 1,903,340 (27,340) 101.46%
   (c) Maintenance and Insurance 1,211,000 1,496,860 (285,860) 123.61%
  Sect  5 Permanent Equipment        
   (a) Permanent Equipment 1,266,000 2,355,120 (1,089,120) 186.03%
   (b) Permanent Equipment Lease 932,000 744,430 187,570 79.87%
  Sect  6 Expendable Supplies 1,305,000 1,240,160 64,840 95.03%
  Sect  7 Contractual Services        
   (a) Reproduction 1,425,000 1,307,100 117,900 91.73%
   (b) Office Automation 3,756,000 3,719,900 36,100 99.04%
   (c) Other 282,000 211,570 70,430 75.02%
   (d) Security Outsourcing 3,787,000 3,845,080 (58,080) 101.53%
C Sect  8 Staff Overheads        
   (a) Training 1,775,000 1,672,340 102,660 94.22%
   (b) Insurance 2,622,500 2,827,770 (205,270) 107.83%
   (c) Joint Services 204,000 248,820 (44,820) 121.97%
   (d) Miscellaneous 32,000 72,050 (40,050) 225.16%
  Sect  9 Missions        
   (a) Missions Official 1,533,000 1,463,110 69,890 95.44%
   (b) Missions Technical 1,406,000 1,406,000   100.00%
  Sect 10 Trade Policy Courses 3,823,600 2,479,290 1,344,310 64.84%
  Sect 11 Various        
   (a) Representation and Hospitality 299,000 298,630 370 99.88%
   (b) Dispute Settlement Panels 1,247,000 693,410 553,590 55.61%
   (c) Experts 50,000 107,930 (57,930) 215.86%
   (e) Library 700,000 694,030 5,970 99.15%
   (f) Publications 790,000 993,220 (203,220) 125.72%
   (g) Public Information Activities 270,000 228,410 41,590 84.60%
   (h) External Auditors 40,000 60,410 (20,410) 151.03%
   (i) Ministerial Operating Fund   300,000 (300,000)  
   (j) ISO 57,000 57,080 (80) 100.14%
   (k) Other 80,000 61,720 18,280 77.15%
   (d) Appellate Body Members 789,700 747,640 42,060 94.67%
   (l) Appellate Body Operating Fund 1,575,700 1,575,700   100.00%
   (m) Security Enhancement Programme 330,000 330,000   100.00%
  Sect 12 Unforeseen  100,000   100,000 0.00%
D Sect 13 ITC 16,859,900 16,859,900   100.00%
    TOTAL 189,257,600 185,765,740 3,491,860 98.15%WT/BFA/W/189 
Page 54  
 
 WTO  PERFORMANCE AGAINST BUDGET 30 SEPTEMBER 2009 
 
P 
A 
R 
T SECTION 2009 
Budget Estimated 
Expenditure 
to 
31 December Projected 
Balance Projected 
expenditure
to total 
appropriation
A Sect  1 Work Years         
   (a) Salary 84,732,900 82,289,330 2,443,570 97.12%
   (b) Pension 17,216,300 16,130,990 1,085,310 93.70%
   (c) Common Staff Costs 16,587,000 16,719,510 (132,510) 100.80%
  Sect  2 Temporary Assistance        
   (a) Temporary Assistance 14,445,100 14,509,710 (64,610) 100.45%
    (b) TA Common Staff Costs 464,800 979,100 (514,300) 210.65%
B Sect  3 Communications        
   (a) Telecommunications 500,000 427,160 72,840 85.43%
   (b) Postal Charges 1,305,000 1,198,760 106,240 91.86%
  Sect  4 Building Facilities        
   (a) Rental 609,000 610,190 (1,190) 100.20%
   (b) Utilities 1,863,000 1,890,340 (27,340) 101.47%
   (c) Maintenance and Insurance 1,206,000 1,496,860 (290,860) 124.12%
  Sect  5 Permanent Equipment        
   (a)Permanent Equipment 1,241,000 2,335,120 (1,094,120) 188.16%
   (b)Permanent Equipment Lease 932,000 744,430 187,570 79.87%
  Sect  6 Expendable        
   (a) Expendable Supplies 1,285,000 1,226,680 58,320 95.46%
  Sect  7 Contractual Services        
   (a) Reproduction 1,410,000 1,296,510 113,490 91.95%
   (b) Office Automation 3,746,000 3,714,700 31,300 99.16%
   (c) Other 282,000 211,570 70,430 75.02%
    (d) Security Outsourcing 3,787,000 3,845,080 (58,080) 101.53%
C Sect  8 Staff Overheads        
   (a) Training 1,750,000 1,649,940 100,060 94.28%
   (b) Insurance 2,610,500 2,815,770 (205,270) 107.86%
   (c) Joint Services 204,000 248,820 (44,820) 121.97%
   (d) Miscellaneous 30,000 70,930 (40,930) 236.43%
  Sect  9 Missions        
   (a) Missions Official 1,496,000 1,445,440 50,560 96.62%
   (b) Missions Technical 1,406,000 1,406,000   100.00%
  Sect 10 Trade Policy Courses 3,823,600 2,479,290 1,344,310 64.84%
  Sect 11 Various        
   (a) Representation and Hospitality 298,000 297,570 430 99.86%
   (b) Dispute Settlement Panels 1,247,000 693,410 553,590 55.61%
   (c) Experts 50,000 107,930 (57,930) 215.86%
   (e) Library 690,000 684,720 5,280 99.23%
   (f) Publications 790,000 978,320 (188,320) 123.84%
   (g) Public Information Activities 270,000 228,410 41,590 84.60%
   (h) External Auditors 40,000 60,410 (20,410) 151.03%
   (i) Ministerial Operating Fund   300,000 (300,000)  
   (j) ISO 57,000 57,080 (80) 100.14%
   (k) Other 80,000 61,720 18,280 77.15%
   (m) Security Enhancement Programme 330,000 330,000   100.00%
  Sect 12 Unforeseen 100,000   100,000 0.00%
D Sect 13 ITC 16,859,900 16,859,900   100.00%
    TOTAL 183,744,100 180,401,700 3,342,400 98.18%WT/BFA/W/189 
Page 55 
 
 
 APPELLATE BODY  PERFORMANCE AGAINST BUDGET 30 SEPTEMBER 2009 
 
P 
A 
R 
T SECTION 2009 
Budget Estimated 
Expenditure 
to 
31 December Projected 
Balance Projected 
expenditure 
to total 
appropriation 
A Sect  1 Work Years         
   (a) Salary 2,079,000 2,057,640 21,360 98.97%
   (b) Pension 423,000 403,360 19,640 95.36%
   (c) Common Staff Costs 399,000 343,280 55,720 86.04%
  Sect  2 Temporary Assistance        
   (a) Temporary Assistance 65,600 65,650 (50) 100.08%
    (b) TA Common Staff Costs   24,840 (24,840)  
B Sect  3 Communications        
   (a) Telecommunications 6,500 5,210 1,290 80.15%
   (b) Postal Charges        
  Sect  4 Building Facilities        
   (a) Rental        
   (b) Utilities 13,000 13,000   100.00%
   (c) Maintenance and Insurance 5,000   5,000 0.00%
  Sect  5 Permanent Equipment        
   (a) Permanent Equipment 25,000 20,000 5,000 80.00%
  Sect  6 Expendable        
   (a) Expendable Supplies 20,000 13,490 6,510 67.45%
  Sect  7 Contractual Services        
   (a) Reproduction 15,000 10,590 4,410 70.60%
    (b) Office Automation 10,000 5,200 4,800 52.00%
C Sect  8 Staff Overheads        
   (a) Training 25,000 22,400 2,600 89.60%
   (b) Insurance 12,000 12,000   100.00%
   (c) Joint Services        
   (d) Miscellaneous 2,000 1,130 870 56.50%
  Sect  9 Missions        
   (a) Missions Official 37,000 17,670 19,330 47.76%
  Sect 11 Various        
   (a) Representation and Hospitality 1,000 1,060 (60) 106.00%
   (e) Library 10,000 9,310 690 93.10%
   (f) Publications   14,890 (14,890)  
   (g) Public Information Activities        
   (d) Appellate Body Members 789,700 747,640 42,060 94.67%
    (l) Appellate Body Operating Fund 1,575,700 1,575,700   100.00%
    TOTAL 5,513,500 5,364,060 149,440 97.29%
 
2009 Performance against Budget Review  
 
135. On recommendation of the Committee on Budge t, Finance and Administration (CBFA) 
(Document WT/BFA/101) Members of the WTO approved the third WTO biennial budget in 
appropriating CHF 184,891,500 and CHF 190,780,000 for the years 2008 and 2009 respectively, (Document WT/GC/M/112).  In 2008, the budget for 2009 was revised to the amount of CHF 189,257,600 (Document WT/GC/M/117). 
136. For 2009, the appropriation is comprised of CHF 183,744,100 for the WTO Secretariat and 
CHF 5,513,500 for the regular expenditure of the Appellate Body and its Secretariat.  
137. Expenditure for the WTO Secretariat and the A ppellate Body and its Secretariat for 2009 is 
estimated at CHF 185,765,740, equivalent to an a ggregate budgetary surplus of CHF 3,491,860.  This WT/BFA/W/189 
Page 56  
 
 anticipated budgetary surplus is comprised of  budgetary surpluses of CHF 3,342,400 and 
CHF 149,440 for the Secretariats of the WTO and A ppellate Body, respectively.  The three tables, 
reflecting the 2009 anticipated budgetary pos ition as foreseen on 30 September 2009, are:  
(a) Consolidated Performance against Budget 2009 – combining the anticipated budget 
positions of the Secretariat of the WTO and the Appellate Body. 
(b) WTO Performance against Budget 2009, and 
(c) Appellate Body Performance against Budget 2009. 
138. The detailed explanations that follow are based on the consolidated position for 2009. 
139. In preparing the initial budget in 2007, the ques tion of the new premises of the WTO was still 
unresolved.  By October 2008, the WTO Secretariat co mmenced its transfer of staff into the newly 
renovated interim Annex.  The premises at Rue Roth schild were closed, whilst the running costs at the 
new building remained unknown.  In fact, the Mid-Y ear review budgetary exercise contained so many 
unknown factors that management decided to maintain  the budgetary allocations at the 2008 levels, 
with the exception of statutory entitlements for 2009.  The unknown factors were not only of a financial nature.  The renovation of the Centre William Rappard significantly disrupted the regular 
work of the Organization.  Two regular 3-month Tr ade Policy Courses could not be held for the lack 
of training rooms.  Little was known of the running costs of the interim Annex at Chemin des Mines 
(CDM).  A meeting room at CDM had to be re-d esigned and air circulation improved to accommodate 
training courses.  In the CWR, staff were regularly  required to move offices as the renovation of the 
CWR entered different stages.  This inevitably le d to certain budgetary allocations remaining under-
utilized.  Management has envisaged using these r esources to meet certain expenditures that could 
otherwise have required the use of the Members' Transition Operating Fund or the presentation of a 
new budget for new building related costs.  These opportunities are presented under the relevant Parts 
of the budget.  
Part A  Staff Costs
 
 140. Part A of the budget covers all expenditure w ith respect to salaries, pensions and common 
staff costs for staff in regular positions (Sectio n 1) and those hired under temporary assistance 
(Section 2).  The aggregate budget position fo r Part A anticipates a budgetary saving of 
CHF 2,889,300 for 2009. 
141. The major contributing factors that support our forecast are that: (i) expenditure patterns for 
the first nine months are below average;  (ii) the initial 2009 budget revision was not implemented, 
and Senior Management opted to present a budget th at contained only statutory increases;  (iii) the 
salary adjustment of 2.0 per cent anticipated in the 2009 budget finally turned out to be 1.3 per cent;  
(iv) the anticipated adjustment of 5.0 per cent in medical insurance premiums was finally 6.0 per cent. 
142. In reviewing accounting practices in anticipation of the change to IPSAS standards, it has 
been noted that education grant expenditure were fu lly recorded at the end of the school year usually 
taking place in June.  A specific adjustment will be  recorded to better reflect the actual education 
grant expenditure at the end of th e financial year in December.  
143. The intra muros and extra muros parts of the bu ilding project will require the appointment of 
an expert to oversee the work since the WTO does not  have staff with the necessary expertise.  The 
anticipated saving under temporary assistance will be  used to cover the appointment of such an 
expert. WT/BFA/W/189 
Page 57 
 
 
 144. Finally, the anticipated level of expenditure  under Temporary Assistance contains provisions 
relating to a contract for the scanning of the re maining GATT documents.  This project was initially 
planned for 2010, and it is  intended to commit and commence the work in 2009. 
Part B Administrative Costs  
 145. Administrative costs include the maintenance and insurance of the building and associated 
facilities, permanent and expendable equipment,  communication costs, costs related to the 
reproduction of documents and those for informatics/ office automation.  A budgetary over-spending is 
anticipated for Part B amounting to a total of CHF 804,380.  In 2009, all divisional office furniture 
budgetary allocations were re-deployed to accommod ate furniture requirement s as the first phase of 
refurbishment of the CWR was completed.  In  addition, as the planned acquisition of new 
simultaneous interpretation equipmen t and photocopiers was postponed to  a future date, it is intended 
to utilise this uncommitted balance to meet re placement furniture costs as the second phase nears 
completion.  The anticipated fu ture expenditure levels contain provision for this furniture. 
Part C  Other Costs 
 
 
146. Other Costs cover staff overhead costs (trainin g, insurance and costs related to shared 
common services), missions, hospitality, Dispute Se ttlement Panels, Trade Policy Training Courses, 
public information activities, external auditors, c ontribution to the International Trade Centre, and 
unforeseen expenditure.  The net consolidated b udgetary saving amounted to CHF 1,406,940.  As 
stated earlier, the primary area where savings were realized was under Section 10 – Trade Policy 
Training Courses where two three-month courses where postponed.  This saving was utilized to offset 
the anticipated over-spending under the sub-heading "I nsurance" relating to the cost of subsidizing  
medical insurance premiums for pensioners.  Ov er-spending is also expected in the case of the 
Ministerial Conference in December.  Since this Confer ence is held in Geneva, it is expected that the 
Organization will have to incur higher security costs.   The above position contains provision for this 
future overspending under the Ministerial Opera ting Fund.  There was no budgetary allocation in 
2009 for the Ministerial Operating Fund. 
147. Finally, under the Appellate Body Operating Fund, the entire budget allocation was deployed 
to replenish the fund. 
148. In overall terms, the rate of implementation of the WTO budget in 2009 is anticipated to reach 
98.15 per cent after re-prioritizing certain items of expenditure, thereby retaining the MTOF for future 
needs and re-deploying free funds to meet current expenditures. 
 
__________