07-0961 OFFICE(07)/15 
8 March 2007 
 
WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 608  
 
  The Secretariat of the WTO is seeking to fill the position of Notifications Assistant/Secretary in the 
Rules Division.  Serving staff members interested in th is position are also invited to apply.  The WTO is an 
Equal Opportunities Employer. 
 TITLE AND GRADE: Notifications Assistant/Secretary, Grade 6
1 
 STARTING SALARY: Approximately Swiss francs 81,392 net p.a. 
 
OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and WTO 
Pension Plan Regulations.   
   A package of expatriate benefits  is available to staff recruited 
internationally. 
 
TYPE OF APPOINTMENT: Fixed-term contract fo r two years, with possibility of extension. 
 GENERAL FUNCTIONS: The incumbent will perform the following duties: 
(a) Under the guidance of professional staff, manage the receipt, 
processing and distribution of a ll notifications under the anti-
dumping, subsidies and countervailing measures, and safeguards agreements, as well as state-trading notifications, including organizing and maintaining filing systems for such notifications.  In the case of anti-dumping and countervailing measure notifications, maintain filing systems  accessible to Members and 
Secretariat staff  and  arrange c onsultations of files as requested. 
 (b) Under the guidance of professional staff, maintain Divisional 
databases on anti-dumping, countervailing measure and safeguard actions and subsidy notifications, inputting data from 
notifications submitted by Memb ers and preparing, on demand, 
reports for Secretariat staff, management, and Members.  Identify matters requiring clarification, discrepancies and errors in the data reported, based on cross-checking with previously entered data.  The work requires speed, accuracy, and consistency in data input, and will entail learning the operation 
of the database systems and developing a good understanding of 
the different notification formats under the relevant Rules area agreements as well as the Harmonized Tariff System and Harmonized Commodity Description and Coding System. 
 
                                                     
 
1 The post may be offered at a lower grade if the sel ected candidate does not fully meet all of the required 
qualifications. OFFICE(07)/15 
Page 2  
 
  (c) Under the supervision of the Administrative Assistant, undertake 
all normal secretarial and administrative tasks of the division, including such matters as scre ening requests for access to 
Director and professional staff and requests for information, processing Member notifications, general mail, creating, 
evaluating, and improving filing systems, preparing special files 
as needed, assisting professional staff in the planning and preparation of meetings, providing secretarial support services including assisting professional staff in preparation, formatting and circulation of panel re ports, document reproduction, 
creating, editing, and producing texts, tables, correspondence or 
reports, drafting administrative correspondence, making travel arrangements, monitoring travel undertaken and preparing related reports.   
 
(d) Substitute for the Administrative Assistant in her absence, 
undertaking all her duties, and routinely assist with the full range of those duties as needed. 
 (e) supervise lower-level support staff; organizing the work and 
determining priorities, providing guidance, giving instructions, 
controlling work quality, arrangi ng training, contributing to 
performance evaluation reports and helping resolve performance-related problems; advise and participate in 
recruitment of subordinate staff; 
 
(f) perform other duties as required.  
 REQUIRED  QUALIFICATIONS: Completion of secondary school  and/or secretarial or commercial school 
equivalent, with specialized  training in the secretarial field and at least eight years of secretarial experience, of which preferably five with the 
organization. 
  Excellent knowledge of administrative and secretarial procedures, a high 
level of computer literacy with an excellent knowledge of MS Word, Excel and Access and use of the Internet.  Understanding of the Rules area 
agreements (anti-dumping, subsidi es and countervailing measures, and 
safeguards) would be an asset. 
  Strong sense of responsibility and organization.  Ability to work in 
harmony with other colleagues in a diverse international setting. 
 
LANGUAGES: The work requires an excellent knowledge of English and proficiency in 
either French or Spanish.   
 
APPLICATIONS:
2 Please use the online application form which may be downloaded from the 
WTO website – www.wto.org  - under "vacancies".  If you are unable to 
download the application form, please send an e-mail or fax to the Human 
                                                      
2 Only applications from nationals  of WTO Members will be accepted. 
366  OFFICE(07)/15 
 Page 3 
 
 
  Resources Division requesting the form.  A completed form may also be 
submitted to the following address: 
  Director, Human Resources Division 
  WTO 
  Centre William Rappard 
  154, rue de Lausanne 
  1211 Geneva 21   Switzerland 
  E-mail:  humanresources@wto.org
            Fax::  +41-22-739 5772 
  Please do not send your application via multiple routes.  It is not necessary 
to follow your application up with copies of qualifications, previous 
employment contracts, entire publications etc. 
  Candidates must  indicate clearly in section 15 of the application form the 
Vacancy Notice No. 608. 
  Applications will not be acknowledged.  Only applicants possessing the 
required qualifications will be taken into consideration.  Only the 
successful candidate will be notified of the outcome of the competition. 
  Candidates are kindly requested to refrain from enquiring about progress of 
their application. 
 CLOSING DATE OF THIS  
VACANCY NOTICE:  5 April 2007 
   No applications will be considered after this date. 
 The WTO is a non smoking environment.