RESTRICTED  WORLD TRADE  
ORGANIZATION  WT/MIN(05)/INF/10 
21 October 2005 
 (05-4861) 
MINISTERIAL CONFERENCE 
Sixth Session 
Hong Kong, 13 - 18 December 2005  
 
 
 
WTO SIXTH MINISTERIAL CONFERENCE 
 
Accreditation of Vehicles and Drivers  
 
 
1. During the Hong Kong Ministerial Conference ( HKMC), various transport arrangements will 
be provided to facilitate delegates to attend th e Conference.  Such arrangements would include: 
 (a) A chauffeur-driven car for each Head of Delegation  (HoDs) of Member and Observer 
Government delegations and the Executive Heads of Observer International Inter-
governmental Organizations for official use throughout their stay in Hong Kong from 
10 to 20 December 2005.  No action is required on the part of delegations in 
accrediting such vehicles and drivers.  Th e Host Government will liaise with the 
Delegation Coordinator of individual de legations on the detailed arrangements; 
 
 (b) complimentary shuttle bus service for delegates, the press and NGO representatives 
between the airport and selected hotel s on arrival and departure;  and 
  (c) complimentary shuttle bus service for delegates between selected hotels and HKCEC 
during the Conference period. 
  Furthermore, complimentary shuttle bus service will also be provided for accredited members 
of the press and NGOs between a pick up point in Central and HKCEC. 
  Details for the various shuttle servi ces will be announced in due course. 
 
2. We are aware that apart from the above, delegati ons may be interested to provide their own 
vehicles for their ministers as well as run their own shuttle service during HKMC.  This paper aims to 
provide further details on these aspects. 
Setting up of closed area
 
 
3. For security and traffic control purposes, the Host Government will set up a Closed Area in 
the vicinity of HKCEC from 18:00 on 12 December 2005 to 05:00 on 19 December 2005 under the provisions of the Public Order Ordinance (Cap. 245) .  During this period, only persons and vehicles 
accredited and issued with a personalized accreditatio n badge or a special vehicle permit respectively 
may be allowed to enter the Closed Area.  The cove rage of the Closed Area is shown in the attached 
map at Annex I
.  The Order will be subject to the pro cess of negative vetting of the Hong Kong 
Legislative Council. WT/MIN(05)/INF/10 
Page 2 
 
 
 Arrangements for the issue of vehicle permits for delegations  
 4. To enable delegations to arrange their own ve hicles as well as run their own shuttle service, 
we have worked out the arrangements as detailed in para graphs 5 and 6. 
5. Two types of vehicle permits will be made av ailable for Member and Observer Government 
delegations.  These special vehicle permits woul d only be issued to accredited vehicles and the 
permits are not transferable.  The arrangements are summarized as follows: 
Types of Vehicle Permit
 
Types 
of 
vehicle 
permit Types of 
vehicle Entitlement of each 
delegation Access to 
HKCEC 
Harbour 
Road 
entrance Access to 
HKCEC 
Expo Drive 
entrance 
(security 
check 
required)  Remarks 
A Vehicles of 
seating capacity not more than 
17 persons 
including the driver One (1) for every two (2) 
non-HoD ministers Yes Yes To cater for the 
ministers, the vehicles can be 
saloon cars or 
bigger cars subject to the delegations’ 
preference 
B Single-deck 
vehicles of 
seating capacity 
not more than 
60 persons 
including the 
driver Delegation 
size* No of 
permits 
< 100 1 
101 – 200 2 
201 – 300 3 
301 – 400 4 
401 – 500 5  Yes No The vehicles can 
be used for 
delegations’ own 
shuttle service.  The service could 
be scheduled to 
complement Host Government’s 
shuttle service. 
 * In accordance with information provided in Attendance Sheets submitted on or before 15 November . 
 A simplified location map of entrances of the HKCEC is at Annex II . 
 
6. Vehicles seeking accreditation to HKMC should be licensed for use in Hong Kong in 
accordance with the provisions of Road Traffic (R egistration and Licensing of Vehicles) Regulations 
(Cap 374E), and covered by a valid policy of insurance in respect of third party risks as required by 
the Motor Vehicles Insurance (Third Party Risks) Ordinance (Cap. 272). 
7. The Host Government appreciates that there is an aspiration for more vehicle permits to be 
issued to the delegations.  However, taking into account the traffic capacity inside the Closed Area 
and the approaching roads, issuing of additional vehicle permits would aggravate the anticipated 
traffic management problems around the HKCEC .  Our recommendations present a balanced 
approach in offering convenience to delegations  on one hand and ensuring reasonable traffic 
conditions within and around the Closed Area on the other.   WT/MIN(05)/INF/10 
 Page 3 
 
 
 Arrangements for the accreditation of drivers  
 
8. In line with the overall security arrangements of HKMC, all drivers of accredited vehicles 
will be required to undergo an accreditation pro cess to obtain a personalized accreditation badge.  
Drivers so accredited will be allo wed access into the Closed Area but NOT the premises of HKCEC.  
No parking will be allowed within the Closed Ar ea for vehicles with vehicle permits Types A and B 
and the drivers will also be expected not to leave the vehicles while in the Area. 
9. A maximum of two drivers may be accredite d for each vehicle accredited under the 
arrangements mentioned in paragr aph 5 above.  The driver to be accredited should possess a valid 
driving licence or permit which enables him/her to  drive the vehicle concerned in Hong Kong in 
accordance with the provisions of  the Road Traffic (Driving Licences) Regulations (Cap 374B).   
10. For visiting drivers holding domestic driving li cence who wish to drive in Hong Kong, they 
may contact the Transport Department of the H ong Kong Special Administrative Region Government 
at (852) 2804 2600 (24-hour Customer Service Hotline ) or <tdenq@td.gov.hk>, or visit the Transport 
Department’s website <http://www.td.gov.hk/> for detaile d information.  In the light of the very busy 
traffic situation in the urban areas of Hong Kong,  it is strongly recommended that local drivers be 
recruited for driving the accredited vehicles. 
11. For those who are not familiar with driving in Hong Kong, road safety information such as 
driver’s alcohol level limit, ban on the use of ha nd-held communication devices, etc. can also be 
found on the website of the Trans port Department of Hong Kong.  
Way forward  
12. The Delegation Coordinators should apply for accr editation of vehicles and related drivers by 
returning the duly completed forms at Annexes III(a) and (b ) to MC6 Coordination Office (MCO) by 
fax or email on or before 15 November 2005 .   
13. As the accreditation arrangements will require much coordination locally in Hong Kong, the 
Delegation Coordinator of each delegation can, if  he/she wishes, nominate a Contact Person by 
completing and returning the attached authorization form at Annex IV  to MCO together with the 
application forms for accreditation of vehicles and drivers. 
14. All the above forms are available for download at the website of the Host Government at 
<http://www.wtomc6.gov.hk/eng/news/news.html>, or on request made to the MCO (E-mail: 
<vehiclepermit@wtomc6.gov.hk> / Fax : (852) 3426 3571). 
15. The special vehicle permits together with de tailed driving instructions, maps and other 
relevant information will be provided to the Delegation Coordinator or the Contact Person as 
nominated in Annex IV  in early December 2005.  Samples of the special vehicle permits are also 
shown in Annex V  but the design is subject to finalization.  
Other points to note  
16. To facilitate the management of traffic flow entering the Closed Area, the vehicle permit 
should be displayed on the wide-scree n and be clearly visible from the front of the vehicle at all times. 
17. All persons on vehicles entering the Closed  Area must possess a personalized accreditation 
badge to be issued by the MCO.  
 WT/MIN(05)/INF/10 
Page 4 Annex I  
  
Hong Kong Ministerial Conference 
Proposed Closed Area 
 
 
 WT/MIN(05)/INF/10 
 Page 5 
 
 
 Annex II  
 
 
Entrances of the Hong Kong Co nvention & Exhibition Centre  
 
 
 
 Area subject to special arrangements 
 
  
 Note:
 
 
Expo Drive Entrance – Entrance for delegates only Harbour Road Entrance – Entrance for all pa rticipants:  delegates, press and NGOs 
 
 WT/MIN(05)/INF/10 
Page 6 Annex III(a ) 
World Trade Organization Hong  Kong Ministerial Conference 
Accreditation Form for Vehicles for Delegations 
 Please return the completed form by fax or e-mail or mail on or before 15 November 2005 (Tuesday)
 to: 
WTO Hong Kong Ministerial Conference Coordination Office Room 401-407 Harcourt House, 39 Gloucester Road, Wanc hai, Hong Kong  Fax:  (852) 3426 3571 E-mail:  vehiclepermit@wtomc6.gov.hk
 
 
A. Delegation details 
Delegation:  WTO Membership: Member/Observer * 
Name of Delegation Coordinator: (Mr/Ms)  
Name of Contact Person:  (Mr/Ms)  Organization:  Title/Post:  
Correspondence Address:  
Telephone No.:  Fax:  E-mail:  
 (country code)  (area code)  number  (country code)  (area code)  number  
* Please delete as appropriate 
 
B. Particulars of vehicles (please use a separate sheet if necessary)  
 
Vehicle type  Vehicular  
registration No.  
of vehicle concerned Make and model Seating capacity  
(excluding driver) Type of vehicle permit applied 
(i.e. A or B.  Please refer to  
para 5 of the pamphlet) 
     
     
     
     
     
 
 
  WT/MIN(05)/INF/10
 Page 7Annex III(b ) 
World Trade Organization Hong  Kong Ministerial Conference 
Accreditation Form for Drivers for Delegations 
 Please return the completed form by fax or e-mail or mail on or before 15 November 2005 (Tuesday)
 to: 
WTO Hong Kong Ministerial Conference Coordination Office Room 401-407 Harcourt House, 39 Gloucester Road, Wanc hai, Hong Kong  Fax:  (852) 3426 3571 E-mail:  vehiclepermit@wtomc6.gov.hk
 
 
Particulars of drivers  (please use a separate sheet if necessary) 
 
Vehicular 
reg. No. of 
vehicle 
concerned Surname/ 
family name First name 
and other 
name (if 
applicable)  HK ID No./ 
Passport No. Citizenship CCC Code 
(if applicable)  Sex Date of birth 
(YYYY/MM/DD)  Driving licence No. 
and issuing authority Photo 
filename 
e.g.  AA 0001 Driver 1 
          
 Reserved 
Driver 
          
e.g. 
AA 0002 Driver 2 
 
         
 Reserved 
Driver 
          
 
Note (1) Accreditation of a maximum of two (2) drivers (one driv er and one reserved driver per accredited vehicle as shown in t he example) will be processed 
for each vehicle issued with an access permit.  A driver can be  the reserved driver for more than one accredited vehicle.  
Note (2) Please provide a digital photo image of each of the pers ons/drivers above seeking accreditation.  The name should be p ut down side by side the 
image file.  The photos should have a dimens ion ratio of 4:3 for height to width, in jpeg/jpg format with a file size between 3 0 to 50KB.  The photo 
should preferably have a plain background, should clearly show  the face without hat, and a full body shot is not acceptable. 
 
 WT/MIN(05)/INF/10 
Page 8  
 
 
Personal information collection statement  
 
(1) Any personal data provided in th is registration and accreditation form are to be made on a voluntary basis.  The information pr ovided will be used by the 
Hong Kong Special Administrative Region Gove rnment and the World Trade Organization for accreditation and registration purposes  in relation to the 
Hong Kong Ministerial Conference.  If the information required in  this registration and accreditation form is inaccurate or inc omplete, your accreditation 
request may not be processed further. 
(2) The personal data collected in this regist ration and accreditation form will be kept in  confidence.  The data will be disclosed  to the relevant departments of 
the Hong Kong Special Administrative Region Government and re lated organizations for verification and accreditation purposes an d other purposes relating 
to the Hong Kong Ministerial Conference. 
(3) Data subjects have the right to request access to or correction of personal data provided in this form.  Enquiries concerning t he collection of personal data 
by means of this form, including the making of  access and correction, should be addressed to: 
Mr Thomas CHAN Senior Manager (E)2 
  WTO 6th Ministerial Conference Coordination Office 
  Room 401-407 Harcourt House, 39 Gloucester Road, Wanchai, HONG KONG 
Fax : (852) 3426 3571 
E-mail : vehiclepermit@wtomc6.gov.hk
 
 
_______________ 
 
 
 
 WT/MIN(05)/INF/10 
 Page 9 
 
 
  
Annex IV  
 
World Trade Organization Hong Kong Ministerial Conference 
Nomination of Contact Persons by Delegations 
 
 Please return the completed form by fax or e-mail or mail on or before 15 November 2005 
(Tuesday ) to:  WTO Hong Kong Ministerial Conference Coordination Office,  
Room 401-407 Harcourt House, 39 Gloucest er Road, Wanchai, Hong Kong   
Fax:  (852) 3426 3571 E-mail:  vehiclepermit@wtomc6.gov.hk  
 
 
 
I wish to nominate the following Contact Person in Hong Kong to represent our delegation in 
handling matters relating to accreditation of vehicles and drivers : 
 
 
 
 
Delegation:   
WTO Membership: 
(* please delete as appropriate)   Member/Observer* 
Name of Delegation Coordinator:  
Signature:   
Date:  
 Name of contact person (Mr/Ms):  
Organization:   
Title/Post:  
Correspondence address:  
  
Tel No.:  Fax No.:  
 (country code) (area code) number 
 (country code) (area code) number 
E-mail address:  
WT/MIN(05)/INF/10 
Page 10 
 
 
  
Annex V  
Sample Vehicle Permit (Subject to Final Design* ) 
 
AABB  11223344  
  
EEFF  55667788  
  
Type A permit Type B permit 
 
 * Colours shown are for illustrative purpose in differ entiating the two types of  permits, and are subject 
to the final designs. 
 
 
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