06-2026           O F F I C E ( 0 6 ) / 6 8  
          2 8  A p r i l  2 0 0 6   
WORLD TRADE ORGANIZATION 
 
WTO
 
 
Geneva  
 
Vacancy Notice No. 570  
 
The Secretariat of the WTO is seeking to fill a position of Secretary in the Security and Safety 
Section, Administration and General Services Divisi on.  Serving staff members interested in this 
position are also invited to apply.  The WTO is an Equal Opportunities Employer. 
 
TITLE AND GRADE: Secretary – Grade 41 
 
STARTING SALARY:  
OTHER CONDITIONS: 
    TYPE OF APPOINTMENT: 
 
GENERAL FUNCTIONS: Approximately Swiss Francs 67,600 net p.a. 
 
In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations. A package of expatriate benefits is available to staff recruited 
internationally.  Fixed-term contract for two years, with possibility of extension. 
 
Under the supervision of the Chief of the Security and Safety Section, the incumbent will be assigned the following duties: 
 (a)  Receive, record and distribute incoming mail and 
correspondence;  identify complex or sensitive 
correspondence;  receive e nquiries, telephone calls and 
visitors;  maintain contact w ith other divisions on matters 
relating to security and safety in the WTO. 
 (b)  Assist in the planning and preparation of meetings and 
attend these as required; provide administrative support for security arrangements; confirm or rearrange schedules as 
required;  keep abreast of security and safety procedures in 
the WTO and, if necessary, assist to the various contingency plans. 
 (c)  Maintain presence/absence reco rds and work schedules of 
Section staff; remind staff of follow-up dates and deadlines; follow-up on administrative procedures;  draft and submit purchase requests for safety and security 
equipment according to section needs. 
 (d)  Create, update and maintain filing systems, maintain 
databases and special briefing files;  use personal 
computers to create, edit and produce texts, tables, slides, correspondence or reports in  two languages;  consult 
electronic databases. 
                                                           
 1 The position may be offered at a lo wer grade if the selected candidate does not fully meet all the required 
qualifications. OFFICE(06)/68 
Page 2  
 
 (e)  Draft administrative correspondence, notes and documents 
from verbal instructions or brief notes in two languages; provide informal translation of correspondence in another 
official language;  pre-edit official documents according to 
approved format and editorial practice;  keep abreast of 
new or revised text processing methods and other software packages. 
 (f) Maintain contacts with outside security firms/contractors, 
police departments, the safety and security services of other international organizati ons, missions and the Swiss 
authorities to exchange inform ation relating to safety and 
security in the WTO. 
  
REQUIRED 
QUALIFICATIONS: Completion of secondary school and/or secretarial or equivalent 
commercial school.  At least three to four years of relevant 
secretarial experience  
 High level of discretion and tact, confidentiality and diplomacy; 
ability to work with flexibility and under minimal supervision; 
ability to take initiatives when required;   
LANGUAGES: An excellent knowledge of Fr ench or English with a very good 
knowledge of the other. Knowle dge of Spanish would be an 
advantage. 
 
APPLICATIONS
1: Please use the online application form which may be downloaded 
from the WTO website –  www.wto.org  – under "vacancies".  If 
you are unable to download the application form, please send an 
e-mail or fax to the Human Resources Division requesting the 
form.  A completed form may also be submitted to the following address: 
 
 Director  Human Resources Division 
 WTO 
 Centre William Rappard  154, rue de Lausanne  1211 Geneva 21  Switzerland 
 
 E-mail:  humanresources@wto.org
 Fax:  +41-22-739 5772 
 Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, previous employment contracts, entire publications, etc. 
 Candidates must  indicate clearly in section 15 of the application 
form the Vacancy Notice No. 570. 
  
                                                           
1 Only applications from nationals of WTO Members will be accepted. 
324 OFFICE(06)/68 
Page 3 
 
 
 Applications will not be acknowledged.  Only applicants 
possessing the required qualifications will be taken into consideration.  Only the successful  candidate will be notified of the 
outcome of the competition. 
 
 Candidates are kindly requested to refrain from enquiring about 
progress of their application.
 
 CLOSING DATE OF THIS 29 May 2006 
VACANCY NOTICE:   No applications will be considered after this date. 
   
   The WTO is a non smoking environment