07-4485 OFFICE(07)/69 
17 October 2007 
 
WORLD TRADE ORGANIZATION 
 
WTO  
 
Geneva  
 
Vacancy Notice No. 619  
 
  The Secretariat of the WTO is seeking to fill th e position of Conference Di stribution Officer in the 
Documents Reproduction and Distribution Section of th e Language Services and Do cumentation Division.  
Serving staff members interested in this position are also invited to apply.  The WTO is an Equal 
Opportunities Employer.  TITLE AND GRADE: Conference Distribution Officer - Grade 3
1 
 
STARTING SALARY: Approximately Swiss francs 62,200 net p.a. 
 OTHER CONDITIONS: In accordance with WTO Staff Regulations and Staff Rules and 
WTO Pension Plan Regulations.   
   A package of expatriate benefits  is available to staff recruited 
internationally. 
 TYPE OF APPOINTMENT: Fixed-term contract fo r two years, with possibility of extension. 
 GENERAL FUNCTIONS: In the Documents Distribution Unit of the Documents 
Reproduction and Distribution Sec tion, under the supervision of 
the Head of Unit, the incumb ent will perform all the tasks 
pertaining to document distribution for meetings, including the following: 
 (a) Planning document distribution for forthcoming meetings, in 
particular by:  obtaining and entering into the computer the 
programme of meetings for the day;  determining the 
number of copies and versions of documents needed on the basis of forms prepared by the divisions responsible for the meetings and in consultation with staff in the section responsible for document processing and printing;  
determining when to produce and/or reprint the required 
documentation, taking into account deadlines and the total print volume required; 
  (b) collecting the requisite documents from divisions or within 
the section, sorting them, preparing sets of documents and 
distributing the documents, in accordance with established 
access rights, either in the available pigeon holes or directly to meeting participants;   
   
                                                     
 
1 The position may be offered at a lower grade if the se lected candidate does not fully meet all the required 
qualifications. OFFICE(07)/69 
Page 2  
 
 (c) helping to maintaining records comparing the numbers of 
documents consumed against the numbers produced for the meeting to ensure more efficient production for future meetings; 
 (d) responding to specific requests from divisions, delegations, 
meeting participants or represen tatives of organizations, in 
particular by identifying the document(s) needed using the 
Documents Online etc. search engines if necessary; obtaining the document(s) from the section or producing them by digital printing or photocopying; distributing the 
documents to the requesting parties;  
  (e) verifying, classifying and archiving, in accordance with 
established file references, copies of all WTO daily documents produced; 
 
 (f) maintaining the following up to date: lists of documents in 
storage, forms showing document series and sub-series, and document distribution lists;  
  REQUIRED  
QUALIFICATIONS: Completed secondary educa tion.  Knowledge of the "Documents 
Online" document search system and document processing software.  Knowledge of the document filing and archiving system.  Ability to operate a personal computer and digital printer.  A minimum of two year's experience that will have covered the 
learning of the standards and operating procedures and processes 
pertaining to document reproduction and distribution, the on-line document search system and the document filing and archiving system, as well as the operation of scanners and digital printers. 
 LANGUAGES: Good knowledge of one of WTO's working languages (French, 
English or Spanish); and a basic knowledge of the other two at a 
standard allowing communication w ith delegates and the searching 
and filing of documents in all three languages. 
 
APPLICATIONS:
2 Please use the online application form which may be downloaded 
from the WTO website – www.wto.org  - under "vacancies".  If you 
are unable to download the application form, please send an e-mail or fax to the Human Resources Division requesting the form.  A completed form may also be submitted to the following address: 
  Director, Human Resources Division 
  WTO 
  Centre William Rappard 
  154, rue de Lausanne   1211 Geneva 21   Switzerland 
  E-mail:  humanresources@wto.org
            Fax::  +41-22-739 5772 
                                                      
2 Only applications from nationals  of WTO Members will be accepted. 
499 OFFICE(07)/69 
Page 3 
 
 
  Please do not send your application via multiple routes.  It is not 
necessary to follow your application up with copies of qualifications, previous employment  contracts, entire publications 
etc. 
  Candidates must  indicate clearly in section 15 of the application 
form the Vacancy Notice No. 619. 
  Applications will not be acknowledged.  Only applicants 
possessing the required qualifica tions will be taken into 
consideration.  Only the successful  candidate will be notified of the 
outcome of the competition. 
  Candidates are kindly requested to refrain from enquiring about 
progress of their application. 
 CLOSING DATE OF THIS  VACANCY NOTICE:  14 November 2007 
 
  No applications will be considered after this date. 
 The WTO is a non smoking environment.