EN   EN 
 
 
 EUROPEAN  
COMMISSION   
Brussels, XXX   
[…](2021) XXX  draft 
ANNEX  
 
ANNEX  
to the  
COMMISSION DELEGATED REGULATION (EU) …/...  
supplementing Regulation (EU) 2018/848 of the European Parliament and of the 
Council with rules on the official controls in respect of consignments of organic products 
and in -conversion products intended for import into the Union and on the certificate of 
inspection   EN 1  EN ANNEX  
PART I  
CERTIFICATE  OF INSPECTION  
FOR  THE  IMPORT  OF ORGANIC  AND  IN-CONVERSION  PRODUCTS  
INTO  THE  EUROPEAN  UNION  
 
1. Issuing control authority or control body  
 2. Procedure pursuant to Regulation (EU) 2018/848 of the 
European Parliament and of the Council1: 
 Compliance (Article 46);  
 Equivalent third country (Article 48);  
 Equivalent control authority or control body 
(Article 57); or  
 Equivalence under a trade agreement (Article 
47). 
3. Certificate of inspection reference  number  
 4. Producer or processor of the product  
 
5. Exporter  
 6. Operator who buys or sells the product without storing or 
physically handling the product  
7. Control authorit y or control body  8. Country of origin  
9. Country of export  10. B order control post /point of release for free circulation  
11. Country of destination  12. Importer  
13. Description of products  
CN code               Trade name                     Category           Number of packages                     Lot number                      Net weight     
 
 
 
14. Container number  15. Seal number  16. Total gross weight  
 
                                                 
1 Regulation (EU) 2018/848 of the European Parliament and of the Council of 30 May 2018 on organic production and labelling of 
organic products and repealing Council Regulation (EC) No 834/2007 (OJ L 150, 14.6.2018, p. 1).  EN 2  EN 17. Means of transport  
Mode  
 
Identification  
 
International transport document  
18. Declaration of the control authority or control body  issuing the certificate referred to in box 1  
This is to certify that this certificate has been issued on the basis of the checks required under Commission Delegated Regulation (EU) 
2021/xxx2 for compliance (Article 46 of Regulation (EU) 2018/848) or Commission Delegated Regulation (EU) 2021/xxx3 for 
equivalence (Article 47, 48 or 57 of Regulation (EU) 2018/848) and that the products designated abo ve are in line with the 
requirements of Regulation (EU) 2018/848  
Date  
Name and signature of authorised person  /qualified electronic seal              Stamp of issuing control authority or control body  
 
19. Prior notification  
Date                     Time  
20. Special customs procedures    
 
Customs warehousing                                      Inward processing                        
 
 
Name and address of the operator responsible for the customs procedure(s) : 
 
Control authority or control body certifying the operator responsible for the customs procedure(s):  
 
 Verification of the consignment prior to the special customs procedure(s)  
Additional information : 
 
Authority and Member State:  
 
Date:  
 
Name and signature of authorised person  
 
Customs Dec laration Reference Number for the customs procedure (s) 
 
 
                                                 
2 Commission Delegated Regulation (EU) …/...of XXX supplementin g Regulation (EU) 2018/848 of the European Parliament and of 
the Council with procedural requirements for the recognition of control authorities and control bodies that are competent to carry out 
controls on operators certified organic and on organic produ cts in third countries and with rules on their supervision and the controls 
and other actions to be performed by those control authorities and control bodies (OJ L, p.).  
3 Commission Delegated Regulation (EU) …/...of XXX supplementing Regulation (EU) 2018/ 848 of the European Parliament and of 
the Council with rules on the information to be sent by third countries and by control authorities and control bodies for the  purpose of 
supervision of their recognition under Article 33(2) and (3) of Council Regulatio n (EC) No 834/2007 for imported organic products 
and the measures to be taken in the exercise of that supervision (OJ L, p.).  EN 3  EN 21. First co nsignee in the European Union  
22. Decision by the relevant competent authority  
 To be released as organic;  
 To be released as in -conversion;                      
 To be released as non -organic;  
 The consignment cannot be released for free circulation  or 
 Part of the consignment can be released for free circulation.  
Additional  information : 
 
Authority and Member State:  
 
 
 
 
Date:  
 
Name and signature of authorised person /qualified electronic seal   
 
23. Declaration of the first consignee  
This is to confirm that at the reception of the products, the packaging or container and, where relevant, the certificate of inspection 
are:  
 in accordance with point 6 of Annex I II to Regulation (EU) 2018/848; or  
 
 not in accordance with point 6 of Annex III to Regulation (EU) 2018/848.  
 
 
Name and signature of the authorised  person                                                                                  Date:  
 
 
 
  EN 4  EN PART II  
NOTES FOR THE COMPLET ION OF THE MODEL O F THE CERTIFICATE OF  
INSPECTION  
SECTION A: DETAILS OF THE DISPAT CHED CONSIGNMENT  
This part must be completed by the relevant control authority or control body in the third country  
Box 1:  Name, address and code of the control authority  or control body  recognised pursuant to Article 46 or 
referred to in Article  57 of Regulation (EU) 2018/848  or a control authority or control body designated 
by a competent authority of a third country referred to in Article 47  or 48 of that R egulation . This 
control authority or control body also completes boxes 2  to 18. 
Box 2:  This box indicates the provisions of Regulation (EU) 2018/848  that are relevant for the issue  and use of 
this certificate; indicate the relevant provision.  
Box 3: Number of the certificate automatically assigned by  the electronic Trade Con trol and Expert System 
(TRACES).  
Box 4: Name and address of the operator (s) who produced or processed the products  in the third country 
mentioned in box 9.  
Box 5: Name and ad dress of the operator exporting the products fro m the country mentioned in box 9 . The 
exporter is the operator performing the last operation for the purposes of preparation as defined in 
Article 3, point (44), of Regulation (EU) 2018/848  on the products mentioned in box 13  and sealing the 
products in appropriate packaging or containers, pursuant to point 6 of Annex III to Regulation (EU) 
2018/848.  
Box 6:  Where applicable, fill in name and address of  one or more operators who buy or sell the product witho ut 
storing or physically handling the product .  
Box 7 : Name and address of the control body (ies) or authority (ies) for monitoring compliance of the 
production or processing of the products  with the rules o n organic production in the country mentioned 
in bo x 9.  
Box 8 : Country of origin means the country (ies) where the product has been produced/ grown or processed.  
Box 9 : Country of export  means the country where the product has been subject to the last operation for the 
purpose of preparation as defined in Article 3, point (44), of Regulation (EU) 2018/848 and sealed in 
appropriate  packaging or containers.  
Box 10:   Indicate the name and the unique alphanumeric code assigned by TRACES to the border control post 
or to the designated point of release for free circulation into the European Union , as appropriate,  where 
official controls are performed in accordance with Article 6 (1) of Commission Delegated Regulation 
(EU) 2021/xxx  [DA COI]4.  
Box 1 1: Country of destination  means the country of the first consignee in the European Union.  
Box 1 2: Name, address and the Economic Operators Registration and Identification (EORI) number, as defined  
in Article 1, point (18),  of Commission Delegated Regulation (EU) 2015/24465, of the  importer who 
presents the consignment for release for free circulation either on its own, or through a representative . 
Box 13 : Description of the products , which  includes : 
– the Combined Nomenclature (CN) code as referred to in Council Regulation (EEC) No 
2658/876 for the products concerned (8 -digit level where possible);  
                                                 
4 Commission Delegated Regulation (EU) No 2021/xxxx of [date] supplementing Regulation (EU) 2018/848 of the European 
Parliament and of the Council with rules on the official controls in respect of consignments of organic products and in -conversion 
products intended for import into the Union and on the certificate of inspection (OJ L xxx, xxx, p. xxx).  
5 Commission Delegated Regulat ion (EU) 2015/2446 of 28 July 2015 supplementing Regulation (EU) No 952/2013 of the 
European Parliament and of the Council as regards detailed rules concerning certain provisions of the Union Customs Code (OJ L 
343, 29.12.2015, p. 1).  EN 5  EN – the trade name;  
– the category of the product;  
– the number of packages (number of boxes, cartons, bags, buckets, etc.);  
– the lot number; and  
– the net weight.   
Box 1 4: Container number : optional .  
Box 15:  Seal number: optional.  
Box 1 6: Total  gross weight expressed in appropriate units (kg, litre, etc .). 
Box 17: M eans of transport used from the country of origin until the  arrival of the product at the border control 
post or the point of re lease for free circulation for the verification of the consignment and endorsement 
of the certificate of inspection . 
 Mode of transport: aeroplane, vessel, railways, road vehicle, other.  
Identification of the means of transport: for aeroplane , the flight n umber, for vessels , the ship name(s), 
for railways , the train identity and wagon number, for road transport , the registration number plate with 
trailer number plate if appropriate.  
In the case of ferry, indicate vessel and road vehicle with the identification of the road vehicle and of 
the scheduled ferry.  
Box 18: Declaration of the control authority or the control body issuing the certificate. Choose the appropriate 
Commission Delegated Regulation . The h and signature of the authorised person  and the stamp  are 
required only in the case of certificates of inspection issue d on paper until 30 June 2022  in accordance 
with Article 11(1) of Delegated Regulation (EU) 2021/xxx  [DA COI].  
Box 1 9: In case of a consignment of products intended to be placed on the Union market as organic products or 
in-conversion products subject to official controls at border control posts pursuant to Article 45(5) of 
Regulation (EU) 2018/848, indicate the estimated arrival date and time at the border control post .  
In case of a consignment of products exempted from official controls at border control posts pursuant to 
Commission Delegated  Regulation (EU) 2021 /XXX7 (DA SANTE ), indicate the estimated arrival date 
and t ime at the point of release for free circulation designated in accordance with that Regulation.  
SECTION B: CUSTOMS WAREHOUSING A ND INWARD PROCESSING , FIRST 
CONSIGNEE , AND VERIFICATION AN D ENDORSEMENT OF THE  CERTIFICATE OF 
INSPECTION  
Box 20: This box must b e completed by the relevant  competent authority  and the importer . 
In case of products subject to official controls at border control posts, this box must be completed by the 
competent authority at the border control post.  
The ha nd signature of the authorised person is required in the case of c ertificates of inspection endorsed  
on paper until 30 June 2022 in accordance with Article  11(2) of Delegated Regulation (EU) 2021/xxx  
[DA COI] . 
Box 2 1: Name and address of the first consignee i n the European Union. This box must be completed by the 
importer.  
                                                                                                                                                         
6 Council Regulation (EEC) No 2658/87 of 23 July 1987 on the tariff and statistical nomenclature and on  the Common Customs 
Tariff (OJ L 256, 7.9.1987, p. 1).  
7 Commission Delegated Regulation (EU) 2021/XXX of [date] supplementing Regulation (EU) 2017/625 
of the European Parlia ment and of the Council with rules on the cases whe re and conditions under 
which organic products and in -conversion products are exempted from official controls at border 
control posts of first arrival into the Union, the place of official controls for suc h products and 
amending Commission Delegated Regulations (EU) 2019/2123 and (EU) 2019/2124  (OJ L xxx, xxx, p. 
xxx). [ full title to be checked ] EN 6  EN Box 2 2: This box must  be completed by the competent authority, after the preparation or splitting operation in 
the circumstances referred to in Article 7 of Delegated Regulation (EU) 2021/xx x [DA COI]  and at the 
verification of the consignment in accordance with Article 6 of that Regulation.  
 The competent authority must select the appropriate option adding, if necessary, any additional 
information considered relevant.  In particular, if the option “The consignment cannot be release d for 
free circulation” or “Part of the consignment can be release d for free circulation” has been selected , the 
relevant information must  be provided under “additional information”.  
In case of products subject to official controls at border control posts, this box must be completed by the 
competent authority at the border control post.  
The ha nd signature of the authorised person is required only in the case of c ertificates of inspecti on 
endorsed  on paper until 30 June 2022 in accordance with Article  11(2) of Delegated Regulation (EU) 
2021/xxx  [DA COI] . 
SECTION C: CONFIRMATION BY THE F IRST CONSIGNEE OF TH E RECEPTION OF THE 
CONSIGNMENT  
This section must be completed by the first consignee . 
Box 2 3: This box must   be completed  at the reception of the products  after the release for free circulation by 
selecting one option after carrying out the checks provided for in point 6 of Annex III to Regulation 
(EU) 2018/848 . 
 The hand signatu re of the first consignee is required for certificates of inspection endorsed on paper 
until 30 June 2022 in accordance with  Article 11( 2) of Delegated Regulation (EU) 2021/xxx[DA COI].