COMMISSION REGULATION (EC) No 669/2009  
of 24 July 2009  
implementing Regulation (EC) No 882/2004 of the European Parliament and of the Council as 
regards the increased level of official controls on imports of certain feed and food of non-animal 
origin and amending Decision 2006/504/EC  
(Text with EEA relevance)  
THE COMMISSION OF THE EUROPEAN COMMUNITIES,  
Having regard to the Treaty establishing the European 
Community,  
Having regard to Regulation (EC) No 882/2004 of the European 
Parliament and of the Council of 29 April 2004 on official 
controls performed to ensure the verification of compliance 
with feed and food law, animal health and animal welfare 
rules (  1 ), and in particular Article 15(5) and Article 63(1) 
thereof,  
Having regard to Regulation (EC) No 178/2002 of the European 
Parliament and of the Council of 28 January 2002 laying down 
the general principles and requirements of food law, establishing 
the European Food Safety Authority and laying down 
procedures in matters of food safety (  2 ), and in particular 
Article 53(1),  
Whereas:  
(1) Regulation (EC) No 882/2004 establishes a harmonised 
framework of general rules for the organisation of official 
controls at Community level, including official controls 
on the introduction of food and feed from third coun ­
tries. In addition, it provides for a list to be drawn up of 
feed and food of non-animal origin that is on the basis 
of a known or emerging risk to be subject to an 
increased level of official controls at the point of entry 
into the territories referred to in Annex I thereto (the 
list). Such an increased level of control should allow, 
on the one hand, the known or emerging risk to be 
countered more effectively, and, on the other hand, the 
collection of accurate monitoring data on the occurrence 
and prevalence of unfavourable results from laboratory 
analysis.  
(2) In order to draw up the list, certain criteria, which would 
allow the identification of a known or emerging risk 
linked to a specific feed or food of non-animal origin, 
should be taken into account.  
(3) Pending the adoption of a standardised methodology and 
criteria for the setting up of the list, data resulting from 
notifications received through the rapid alert system for 
food and feed (RASFF), as established by Regulation (EC) 
No 178/2002, reports by the Food and Veterinary Office, reports received from third countries, exchanges of 
information between the Commission, Member States, 
and the European Food Safety Authority and scientific 
assessments, should be considered for the purposes of 
drawing up and updating the list.  
(4) Regulation (EC) No 882/2004 provides that Member 
States are, for the organisation of the increased level of 
controls, to designate particular points of entry which 
have access to the appropriate control facilities for the 
different types of feed and food. Accordingly, it is appro ­
priate to set out in the present Regulation minimum 
requirements for designated points of entry in order to 
ensure a degree of uniformity in the effectiveness of the 
controls.  
(5) Regulation (EC) No 882/2004 provides that Member 
States are, for the organisation of the increased level of 
controls, to require feed and food business operators, 
responsible for consignments, to give prior notification 
of the arrival and nature of such consignments. Accord ­
ingly, a model form of common entry document (CED) 
should be laid down for imports of feed and food of 
non-animal origin covered by this Regulation, in order 
to ensure a uniform approach throughout the 
Community. The CED should be made available to the 
customs authorities when consignments are declared for 
the release for free circulation.  
(6) In addition, in order to ensure a certain level of 
uniformity at Community level with regard to the 
increased level of official controls, it is appropriate to 
lay down in this Regulation that those controls should 
cover documentary, identity and physical checks.  
(7) Adequate financial resources should be made available 
for organising the increased levels of official controls. 
Therefore, the Member States should collect the fees 
necessary to cover the costs occasioned by those 
controls. The calculation of those fees should be in 
accordance with the criteria laid down in Annex VI to 
Regulation (EC) No 882/2004.  
(8) Commission Decision 2005/402/EC of 23 May 2005 on 
emergency measures regarding chilli, chilli products, 
curcuma and palm oil (  3 ) provides that all consignments 
of such products are to be accompanied by an analytical 
report demonstrating that the product does not contain 
any of the following substances: Sudan I (CAS number 
842-07-9), Sudan II (CAS number 3118-97-6), SudanEN 25.7.2009 Official Journal of the European Union L 194/11  
( 1 ) OJ L 165, 30.4.2004, p. 1.  
( 2 ) OJ L 31, 1.2.2002, p. 1.  (  3 ) OJ L 135, 28.5.2005, p. 34.III (CAS number 85-86-9) or Sudan IV (85-83-6). Since 
the adoption of those measures, the frequency of the 
notifications to the RASFF has decreased, which 
indicates a significant improvement in the situation as 
regards the presence of Sudan dyes in relevant 
products. It is therefore appropriate to discontinue the 
requirement to provide the analytical report for each 
consignment of imported products laid down in 
Decision 2005/402/EC and to establish instead a 
uniform, increased level of controls on those 
consignments at the point of entry into the Community. 
Decision 2005/402/EC should therefore be repealed.  
(9) Commission Decision 2006/504/EC of 12 July 2006 on 
special conditions governing certain foodstuffs imported 
from certain third countries due to contamination risks 
of these products by aflatoxins (  1 ), provides for an 
increased frequency of controls (50 % of all consign ­
ments) to be carried for the presence of aflatoxins in 
peanuts originating from Brazil. Since the adoption of 
those measures, the frequency of the notifications to 
the RASFF in relation to aflatoxins in peanuts from 
Brazil has decreased. It is therefore appropriate to 
discontinue the measures provided for in Decision 
2006/504 as regards such commodities, which should 
instead be subject to a uniform, increased level of 
controls at the point of entry into the Community. 
Decision 2006/504/EC should be amended accordingly.  
(10) The application of the minimum requirements for 
designated points of entry may present practical 
difficulties for the Member States. Therefore, this Regu ­
lation should provide for a transitional period during 
which those requirements may be progressively imple ­
mented. Accordingly, the competent authorities in the 
Member States should be allowed, during that transi ­
tional period, to carry out the required identity and 
physical checks at control points other than the 
designated point of entry. In those cases, such control 
points should comply with the minimum requirements 
for designated points of entry set out in this Regulation.  
(11) The measures provided for in this Regulation are in 
accordance with the opinion of the Standing 
Committee on the Food Chain and Animal Health,  
HAS ADOPTED THIS REGULATION:  
Article 1  
Subject matter  
This Regulation lays down rules concerning the increased level 
of official controls to be carried out pursuant to Article 15(5) of 
Regulation (EC) No 882/2004 at the points of entry into the 
territories referred to Annex I thereto, on imports of the feed 
and food of non-animal origin listed in Annex I to this Regu ­
lation.  Article 2  
Updates to Annex I  
In order to set up and regularly amend the list in Annex I, at 
least the following sources of information shall be taken into 
account:  
(a) data resulting from notifications received through the 
RASFF;  
(b) reports and information resulting from the activities of the 
Food and Veterinary Office;  
(c) reports and information received from third countries;  
(d) information exchanged between the Commission and 
Member States, and the European Food Safety Authority;  
(e) scientific assessments, where appropriate.  
The list in Annex I shall be reviewed on a regular basis, and at 
least quarterly.  
Article 3  
Definitions  
For the purposes of this Regulation, the following definitions 
shall apply:  
(a) ‘common entry document (CED)’ means the document to be 
completed by the feed and food business operator or its 
representative as provided for in Article 6, a model of 
which is set out in Annex II, and by the competent 
authority confirming completion of official controls;  
(b) ‘designated point of entry (DPE)’ means the point of entry 
provided for in the first indent of Article 17(1) of Regu ­
lation (EC) No 882/2004, into one of the territories referred 
to in Annex I thereto; in cases of consignments arriving by 
sea, which are unloaded for the purposes of being loaded on 
another vessel for onwards transportation to a port in 
another Member State, the designated point of entry shall 
be the latter port;  
(c) ‘consignment’ means a quantity of any of the feed or food 
of non-animal origin listed in Annex I to this Regulation of 
the same class or description, covered by the same docu ­
ment(s), conveyed by the same means of transport and 
coming from the same third country or part of such 
country.  
Article 4  
Minimum requirements for designated points of entry  
Without prejudice to Article 19, the designated points of entry 
shall have at least the following available:  
(a) a sufficient number of suitably qualified and experienced 
staff to perform the prescribed checks on consignments;EN L 194/12 Official Journal of the European Union 25.7.2009  
( 1 ) OJ L 199, 21.7.2006, p. 21.(b) appropriate facilities for the competent authority to 
undertake the necessary checks;  
(c) detailed instructions regarding sampling for analysis and the 
sending of such samples for analysis to a laboratory 
designated pursuant to Article 12(1) of Regulation (EC) 
No 882/2004 (the designated laboratory);  
(d) facilities to store consignments (and containerised 
consignment) in appropriate conditions during the period 
of detention, where appropriate, awaiting the results of the 
analysis referred to in point (c), and a sufficient number of 
storage rooms, including cold stores, in cases where a 
controlled temperature is required due to the nature of 
the consignment;  
(e) unloading equipment and appropriate equipment for 
carrying out sampling for analysis;  
(f) the possibility to perform the unloading and the sampling 
for analysis in a sheltered place, where appropriate;  
(g) a designated laboratory which can perform the analysis 
referred to in point (c), situated at a place to which the 
samples can be transported within a short period of time.  
Article 5  
List of designated points of entry  
The Member States shall maintain and make publicly available 
on the Internet for each of the products listed in Annex I an up- 
to-date list of the designated points of entry. The Member States 
shall communicate the Internet addresses of these lists to the 
Commission.  
The Commission shall display the national links to those lists 
on the Commission’s website, for information purposes.  
Article 6  
Prior notification of consignments  
Feed and food business operators or their representatives shall 
give adequate prior notification of the estimated date and time 
of physical arrival of the consignment at the designated point of 
entry and of the nature of the consignment.  
For that purpose, they shall complete Part I of the common 
entry document and transmit that document to the competent 
authority at the designated point of entry, at least one working 
day prior to the physical arrival of the consignment.  
Article 7  
Language of common entry documents  
Common entry documents shall be drawn up in the official 
language, or in one of the official languages, of the Member 
State where the designated point of entry is located.  However, a Member State may consent to common entry 
documents being drawn up in another official language of the 
Community.  
Article 8  
Increased level of official controls at designated points of 
entry  
1. The competent authority at the designated point of entry 
shall carry out without undue delay:  
(a) documentary checks on all consignments within 2 working 
days from the time of arrival at the DPE, unless exceptional 
and unavoidable circumstances arise;  
(b) identity and physical checks, including laboratory analysis, 
at the frequencies set out in Annex I, and in such a way that 
it is not possible for feed and food business operators or 
their representatives to predict whether any particular 
consignment will be subjected to such checks; the results 
of physical checks must be available as soon as technically 
possible.  
2. After completion of the checks provided for in paragraph 
1, the competent authority shall:  
(a) complete the relevant part of Part II of the common entry 
document; and the responsible official of the competent 
authority shall stamp and sign the original of that 
document;  
(b) make and retain a copy of the signed and stamped common 
entry document.  
The original of the common entry document shall accompany 
the consignment on its onward transport until it reaches its 
destination as indicated in the CED.  
The competent authority at the DPE may authorise onward 
transportation of the consignment pending the results of the 
physical checks. Where authorisation is given, the competent 
authority at the DPE shall notify the competent authority at 
the point of destination and appropriate arrangements shall 
be put in place to ensure that the consignment remains under 
the continuous control of the competent authorities and cannot 
be tampered with in any manner pending the results of the 
physical checks.  
In cases where the consignment is transported pending the 
availability of results from the physical checks, a certified 
copy of the original CED shall be issued for that purpose.EN 25.7.2009 Official Journal of the European Union L 194/13Article 9  
Special circumstances  
1. On request of the Member State concerned, the 
Commission may authorise the competent authorities of 
certain designated points of entry operating under specific 
geographical constraints to carry out physical checks at the 
premises of a feed and food business operator, provided that 
the following conditions are met:  
(a) the efficiency of controls carried out at the DPE is not 
adversely affected;  
(b) the premises fulfil the requirements indicated in Article 4, as 
relevant, and are approved for that purpose by the Member 
State;  
(c) appropriate arrangements are in place to guarantee that the 
consignment remains under the continuous control of the 
competent authorities of the DPE as from the moment of its 
arrival at the DPE and cannot be tampered with in any 
manner throughout all checks.  
2. By derogation to Article 8(1), under exceptional circum ­
stances, the decision to list a new product in Annex I may 
provide that identity and physical checks on consignments of 
that product can be carried out by the competent authority of 
the place of destination as indicated in the CED, if appropriate 
at the premises of the feed and food business operator if the 
conditions laid down in paragraph 1 (b) and (c) are satisfied, 
provided that the following conditions are met:  
(a) the highly perishable nature of the product or the specific 
characteristics of the packaging are such that the 
performance of sampling operations at the DPE would 
inevitably result in a serious risk to food safety or in the 
product being damaged to an unacceptable extent;  
(b) appropriate cooperation arrangements are put in place by 
the competent authorities at the DPE and the competent 
authorities performing the physical checks to ensure that:  
(i) the consignment cannot be tampered with in any 
manner throughout all checks;  
(ii) the reporting requirements laid down in Article 15 are 
fully met.  
Article 10  
Release for free circulation  
The release for free circulation of consignments shall be subject 
to the presentation by the feed and food business operator or 
their representative to the custom authorities of a common entry document or its electronic equivalent duly completed by 
the competent authority once all controls required in 
accordance with Article 8(1) have been carried out and 
favourable results from physical checks, where such checks 
are required, are known.  
Article 11  
Obligations of feed and food business operators  
In cases where the special characteristics of the consignment so 
warrant, feed and food business operator or their representative 
shall make available to the competent authority:  
(a) sufficient human resources and logistics to unload the 
consignment, in order that the official controls may take 
place;  
(b) the appropriate equipment for sampling for analysis as 
regards special transport and/or specific packaging forms, 
insofar as such sampling cannot be representatively 
performed with standard sampling equipment.  
Article 12  
Splitting of consignments  
Consignments shall not be split until the increased level of 
official controls has been completed, and the common entry 
document has been completed by the competent authority as 
provided for in Article 8.  
In the case of subsequent splitting of the consignment, an auth ­
enticated copy of the common entry document shall 
accompany each part of the consignment until it is released 
for free circulation.  
Article 13  
Non-compliance  
If the official controls establish non-compliance, the responsible 
official of the competent authority shall complete Part III of the 
common entry document and action shall be taken pursuant to 
Articles 19, 20 and 21 of Regulation (EC) No 882/2004.  
Article 14  
Fees  
1. Member States shall ensure the collection of fees occa ­
sioned by the increased level of official controls provided for 
in this Regulation in accordance with Article 27(4) of Regu ­
lation (EC) No 882/2004, and the criteria laid down in Annex 
VI to Regulation (EC) No 882/2004.EN L 194/14 Official Journal of the European Union 25.7.20092. Feed and food business operators responsible for the 
consignment or their representatives shall pay the fees 
referred to in paragraph 1.  
Article 15  
Reporting to the Commission  
1. Member States shall submit to the Commission a report 
on consignments, for the purposes of a continuous assessment 
of the feed and food of non-animal origin listed in Annex I.  
That report shall be submitted quarterly by the end of the 
month following each quarter.  
2. The report shall include the following information:  
(a) details of each consignment, including:  
(i) the size in terms of net weight of the consignment;  
(ii) the country of origin of each consignment;  
(b) the number of consignments subjected to sampling for 
analysis;  
(c) the results of the checks as provided for in Article 8(1);  
3. The Commission shall compile the reports received 
pursuant to paragraph 2 and make them available to the 
Member States.  
Article 16  
Amendment to Decision 2006/504/EC  
Decision 2006/504/EC is amended as follows:  
1. in Article 1, point (a) (iii), (iv) and (v) are deleted,  2. in Article 5, paragraph 2 (a) is replaced by the following:  
‘(a) each consignment of foodstuffs from Brazil’,  
3. in Article 7, paragraph 3 is deleted.  
Article 17  
Repeal of Decision 2005/402/EC  
Commission Decision 2005/402/EC is repealed.  
Article 18  
Applicability  
This Regulation shall enter into force on the 20th day following 
its publication in the  Official Journal of the European Union . 
It shall apply from 25 January 2010.  
Article 19  
Transitional measures  
1. For a period of five years from the date of entry into force 
of this Regulation, where a designated point of entry is not 
equipped with the facilities required to carry out physical 
checks as provided for in Article 8(1)(b), those checks may be 
carried out at another point of control in the same Member 
State, authorised for that purpose by the competent authority, 
before the goods are declared for release for free circulation, 
provided that such control point complies with the minimum 
requirements laid down in Article 4.  
2. Member States shall make publicly available, by electronic 
publication on their website, a list of the control points auth ­
orised in accordance with the first paragraph.  
This Regulation shall be binding in its entirety and directly applicable in all Member States.  
Done at Brussels, 24 July 2009.  
For the Commission  
Androulla VASSILIOU  
Member of the CommissionEN 25.7.2009 Official Journal of the European Union L 194/15ANNEX I  
A. Feed and food of non-animal origin subject to an increased level of official controls at the designated point of 
entry  
Feed and food 
(intended use)  CN code  Country of origin  Hazard  Frequency of 
physical and 
identity 
checks (  1 ) 
(%) 
Groundnuts (peanuts) and derived 
products (feed and food)  1202 10 90; 
1202 20 00; 
2008 11;  Argentina  Aflatoxins  10  
Groundnuts (peanuts) and derived 
products (feed and food)  1202 10 90; 
1202 20 00; 
2008 11;  Brazil  Aflatoxins  50  
Trace elements (feed and food) (  2 ) ( 3 ) 2817 00 00; 2820; 
2821; 2825 50 00; 
2833 25 00; 
2833 29 20; 
2833 29 80; 
2836 99;  China  Cadmium and lead  50  
Groundnuts (peanuts) and derived 
products (feed and food), in 
particular peanut butter (food)  1202 10; 
1202 20 00; 
2008 11;  Ghana  Aflatoxins  50  
Spices (food): 
— Capsicum spp  (dried fruits 
thereof, whole or ground, 
including chillies, chilli powder, 
cayenne and paprika) 
— Myristica fragrans  (nutmeg) 
— Zingiber officinale  (ginger) 
— Curcuma longa  (turmeric)  0904 20; 
0908 10 00; 
0908 20 00; 
0910 10 00; 
0910 30 00;  India  Aflatoxins  50  
Groundnuts (peanuts) and derived 
products (feed and food)  1202 10 90; 
1202 20 00; 
2008 11  India  Aflatoxins  10  
Melon (egusi) seeds and derived 
products (  4 ) (food)  ex 1207 99  Nigeria  Aflatoxins  50  
Dried vine fruit (food)  0806 20  Uzbekistan  Ochratoxin A  50  
Chilli, chilli products, curcuma and 
palm oil (food)  0904 20 90; 
0910 99 60; 
0910 30 00; 
1511 10 90  All third 
countries  Sudan dyes  20  
Groundnuts (peanuts) and derived 
products (feed and food)  1202 10 90; 
1202 20 00; 
2008 11  Vietnam  Aflatoxins  10  
Basmati rice for direct human 
consumption (food)  ex 1006 30  Pakistan  Aflatoxins  50  
Basmati rice for direct human 
consumption (food)  ex 1006 30  India  Aflatoxins  10  
Mangos, yard long beans ( Vigna 
sesquipedalis ), melon bitter 
(Momordica charantia ), Lauki, 
(Lagenaria siceraria ), peppers and 
aubergines (food)  ex 0804 50 00; 
0708 20 00; 
0807 11 00; 
0707 00; 0709 60; 
0709 30 00  Dominican 
Republic  Pesticide residues 
analysed with Multi ­
residue methods based 
on CG-MS and 
LC-MS (*)  50EN L 194/16 Official Journal of the European Union 25.7.2009Feed and food 
(intended use)  CN code  Country of origin  Hazard  Frequency of 
physical and 
identity 
checks (  1 ) 
(%) 
Bananas  0803 00 11  Dominican 
Republic  Pesticide residues 
analysed with Multi ­
residue methods based 
on CG-MS and 
LC-MS (*)  10 
Vegetables, fresh, chilled or frozen 
(peppers, courgettes and tomatoes)  0709 60; 
0709 90 70; 
0702 00 00  Turkey  Pesticides: methomyl 
and oxamyl  10 
Pears  0808 20 10  Turkey  Pesticide: amitraz  10  
Vegetables, fresh, chilled or frozen 
(food) 
— yard long beans ( Vigna sesquipe ­
dalis ) 
— aubergines 
— Brassica  vegetables  0708 20 00; 
0709 30 00; 0704;  Thailand  Organo-phosphorus 
pesticide residues  50 
(*) In particular residues of: Amitraz, Acephate, Aldicarb, Benomyl, Carbendazim, Chlorfenapyr, Chlorpyrifos, CS2 (Dithiocarbam ates), 
Diafenthiuron, Diazinon, Dichlorvos, Dicofol, Dimethoate, Endosulfan, Fenamidone, Imidacloprid, Malathion, Methamidophos, 
Methiocarb, Methomyl, Monocrotophos, Omethoate, oxamyl, Profenofos, Propiconazole, thiabendazol, Thiacloprid. 
( 1 ) Where only certain products under any code are required to be examined and no specific subdivision under this code exists in the 
goods nomenclature, the code is marked ‘Ex’ (for example Ex 2007 99 97: only products containing hazelnuts should be included).  
( 2 ) The trace elements referred to in this entry are the trace elements belonging to the functional group of compounds of trace 
elements referred to in Annex I, 3 b) of Regulation (EC) No 1831/2003 of the European Parliament and of the Council (OJ L 268, 
18.10.2003, p. 29). 
( 3 ) The maximum levels established for lead and cadmium in additives belonging to the functional group of compounds of 
trace elements in Annex I of Directive 2002/32/EC of the European Parliament and of the Council (OJ L 140, 30.5.2002, p. 10) 
shall be the reference points for action. If the trace elemen ts are labelled as food supplements as defined in Article 2 of Dir ective 
2002/46/EC of the European Parliament and of the Council of 10 June 2002 on the approximation of the laws of the Member 
States relating to food supplements (OJ L 183, 12.7.2002, p. 51), the maximum levels set in Regulation (EC) No 1881/2006 shall 
apply. 
( 4 ) The maximum levels established for aflatoxins in groundnuts and derived products in the Annex to Regulation (EC) 1881/2006 
(OJ L 364, 20.12.2006, p. 5) shall be the reference points for action.  
B. Definitions  
For the purposes of this Annex, the following definitions shall apply:  
(a) ‘chilli’ means fruits of the genus  Capsicum  dried and crushed or ground falling within CN Code 0904 20 90, in 
whatever form, intended for human consumption;  
(b) ‘chilli products’ means curry powder falling within CN Code 0910 99 60, in whatever form, intended for human 
consumption;  
(c) ‘curcuma’, means curcuma dried and crushed or ground falling within CN Code 0910 30 00, in whatever form, 
intended for human consumption;  
(d) ‘palm oil’, means palm oil falling within CN Code 1511 10 90, intended for direct human consumption.  
(e) ‘Sudan dyes’ refers to the following chemical substances:  
(i) Sudan I (CAS Number 842-07-9);  
(ii) Sudan II (CAS Number 3118-97-6);  
(iii) Sudan III (CAS Number 85-86-9);  
(iv) Scarlet Red; or Sudan IV (CAS Number 85-83-6).EN 25.7.2009 Official Journal of the European Union L 194/17ANNEX II  
COMMON ENTRY DOCUMENT (CED)
EN L 194/18 Official Journal of the European Union 25.7.2009EN 25.7.2009 Official Journal of the European Union L 194/19Notes for guidance for the CED  
General: Complete the document in capital letters. Notes are shown against the relevant box number.  
Part I This section is to be completed by the feed and food business operator or their representative, unless otherwise 
indicated.  
Box I.1. Consignor: name and full address of the natural or legal person (feed and food business operator) dispatching the 
consignment. Information on telephone and fax numbers or e-mail address is recommended.  
Box I.2. This box is to be filled in by the authorities of the Designated Point of Entry (DPE) as defined in Article 2.  
Box I.3. Consignee: name and full address of the natural or legal person (feed and food business operator) to whom the 
consignment is destined. Information on telephone and fax numbers or e-mail address is recommended.  
Box I.4. Person responsible for the consignment (also agent, declarant or feed and food business operator): the person who is i n 
charge of the consignment when presented to the DPE and makes the necessary declarations to the competent authorities 
on behalf of the importer. Indicate name and full address. Information on telephone and fax numbers or e-mail address is 
recommended.  
Box I.5. Country of origin: this refers to the country where the commodity is originating from, grown, harvested or produced.  
Box I.6. Country from where consigned: this refers to the country where the consignment was placed aboard the means of final 
transport for the journey to the Community.  
Box I.7. Importer: name and full address. Information on telephone and fax numbers or e-mail address is recommended.  
Box I.8. Place of destination: delivery address in the Community. Information on telephone and fax numbers or e-mail address is  
recommended.  
Box I.9. Arrival at DPE: give the estimated date on which the consignment is expected to arrive at the DPE.  
Box I.10. Documents: indicate the date of issue and the number of official documents accompanying the consignment, as 
appropriate.  
Box I.11. Give full details of the means of arrival transport: for aircraft the flight number, for vessels the ship name, for r oad 
vehicles the registration number plate with trailer number if appropriate, for railways the train identity and wagon 
number. Documentary references: number of airway bill, bill of lading or commercial number for railway or truck.  
Box I.12. Description of the commodity: please provide a detailed description of the commodity (including for feed the type).  
Box I.13. Commodity or HS code of the Harmonized System of the World Customs Organization.  
Box I.14. Gross weight: overall weight in kg. This is defined as the aggregate mass of the products and of the immediate contai ners 
and all their packaging, but excluding transport containers and other transport equipment.  
Net weight: weight of actual product in kg, excluding packaging. This is defined as the mass of the products themselves 
without immediate containers or any packaging.  
Box I.15. Number of packages.  
Box I.16. Temperature: tick the appropriate mode of transport/storage temperature.  
Box I.17. Type of packaging: identify the type of packaging of products.  
Box I.18. Commodity intended for: tick the appropriate box depending on whether the commodity is destined for human 
consumption without prior sorting or other physical treatment (in this case tick ‘human consumption’) or is intended 
for human consumption after such treatment (tick ‘further process’ in this case), or is intended for use as ‘feedingstuff’ (in 
this case tick ‘feedingstuffs’).  
Box I.19. Give all seal and container identification numbers where relevant.  
Box I.20. Transfer to a control point: During the transitional period referred to in Art. 17, the DPE shall tick this box to al low 
onward transportation to another control point.  
Box I.21. Not applicable.  
Box I.22. For import: this box is to be ticked in case the consignment is intended for import (Article 8).  
Box I.23. Not applicable.  
Box I.24. Tick the appropriate means of transport.EN L 194/20 Official Journal of the European Union 25.7.2009Part II This section is to be completed by the competent authority.  
Box II.1. Use the same reference number as in Box I.2.  
Box II.2. For use by customs services if necessary.  
Box II.3. Documentary check: to be completed for all consignments.  
Box II.4. The DPE authority shall indicate whether the consignment is selected for physical checks, which during the transition al 
period referred to in Art. 17 can be performed by a different control point.  
Box II.5. The DPE authority shall indicate, during the transitional period referred to in Art. 17, following a satisfactory doc u­
mentary/identity check, to which control point the consignment can be transported for a physical check.  
Box II.6. Indicate clearly the action to be carried out in case of rejection of the consignment due to the unsatisfactory outco me of 
the documentary or identity checks. The address of the destination establishment in case of ‘Re-dispatching’, ‘Destruction’, 
‘Transformation’ and ‘Use for other purpose’ should be entered in Box II.7.  
Box II.7. Give as appropriate approval number and address (or ship name and port) for all destinations where further control of  
the consignment is required, for example for Box II.6, ‘Re-dispatching’, ‘Destruction’, ‘Transformation’ or ‘Use for other 
purpose’.  
Box II.8. Put here the official stamp of the DPE competent authority.  
Box II.9. Signature of the official responsible of the DPE competent authority.  
Box II.10. Not applicable.  
Box II.11. The DPE authority or, during the transitional period referred to in Article 17, the competent authority of the contr ol 
point, indicates here the results of the identity checks.  
Box II.12. The DPE authority or, during the transitional period referred to in Article 17, the competent authority of the contr ol 
point, indicates here the results of the physical checks.  
Box II.13. The DPE authority or, during the transitional period referred to in Article 17, the competent authority of the contr ol 
point, indicates here the results of the laboratory test. Complete this box with the category of substance or pathogen for 
which a laboratory test is carried out.  
Box II.14. This box is to be used for all consignments to be released for free circulation within the Community.  
Box II.15. Not applicable.  
Box II.16. Indicate clearly the action to be carried out in case of rejection of the consignment due to the unsatisfactory outc ome of 
the physical checks. The address of the destination establishment in case of ‘Re-dispatching’, ‘Destruction’, ‘Trans ­
formation’ and ‘Use for other purpose’ must be entered in Box II.18.  
Box II.17. Reasons for refusal: use as appropriate to add relevant information. Tick the appropriate box.  
Box II.18. Give as appropriate approval number and address (or ship name and port) for all destinations where further control o f 
the consignment is required, for example, for Box II.16, ‘Re-dispatching’, ‘Destruction’, ‘Transformation’ or ‘Use for other 
purpose’.  
Box II.19. Use this box when the original seal recorded on a consignment is destroyed on opening the container. A consolidated list 
of all seals that have been used for this purpose must be kept.  
Box II.20. Put here the official stamp of the DPE authority or, during the transitional period referred to in Article 17, of th e control 
point’s competent authority.  
Box II.21. Signature of the official responsible of the DPE authority or, during the transitional period referred to in Article  17, of the 
control point’s competent authority.  
Part III This section is to be completed by the competent authority.  
Box III.1. Details on re-dispatching: the DPE authority or, during the transitional period referred to in Article 17., the comp etent 
authority of the control point, indicates the means of transport used, its identification, the country of destination and the 
date of re-dispatching, as soon as they are known.  
Box III.2. Follow-up: indicate the local competent authority unit responsible, as appropriate, for the supervision in case of 
‘Destruction’, ‘Transformation’ or ‘Use for other purpose’ of the consignment. This competent authority shall report 
here the result of the arrival of the consignment and the correspondence.  
Box III.3. Signature of the official responsible for the DPE authority or, during the transitional period referred to in Articl e 17, the 
control point, in case of ‘Re-dispatching’. Signature of the official responsible for the local competent authority in case of 
‘Destruction’, ‘Transformation’ or ‘Use for other purpose’.EN 25.7.2009 Official Journal of the European Union L 194/21