WORLD TRADE  
ORGANIZATION  WT/CFMC/W/44 
14 October 2008 
 
 (08-4902) 
 Original:   French 
  
 
DIRECTOR-GENERAL'S CONSULTATIVE FRAMEWORK 
MECHANISM ON COTTON 
 
Cotton Projects
 
 
Communication from Benin 
 
  The following communication, dated 7 October 2008, is being circulated at the request of the 
delegation of Benin. 
 
_______________ 
 
 
STRENGTHENING THE SEED AND SEEDLING CONTROL AND 
CERTIFICATION SYSTEM TO FURTHER PROMOTE 
PLANT-BASED AGRICULTURAL SUBSECTORS 
 
 
I. DESCRIPTION 
1. The project to improve seed and seedling qua lity was launched to address an important yet 
often neglected field.  There are a fair number of projects on productivity and standards, but none has 
so far tackled the aspect of seed control and quality. 
2. The project's overall aim is to improve the economic and commercial performance of Benin's 
seed industry. 
3. It is specifically intended to: 
(a) Make the central and departmental services capable of efficiently certifying seeds and 
seedlings; 
(b) enable the National Seed and Seedling La boratory to analyse seeds in accordance 
with prescribed international methods; 
(c) train seed inspectors, controllers and analys ts in the techniques sampling, inspection 
and analysis; 
(d) create awareness amongst private players regarding the seed and seedling certification 
mechanism. 
4. The project's target groups are the specialized seed-related service providers, seed importers 
and exporters, seed users, in particular produ cers, professional seed and producer organizations, WT/CFMC/W/44 
Page 2  
 
  nurserymen, seed and seedling growers, agricultura l sector projects/programmes, and seed industry 
management bodies. 
5. Moreover, the project is based on diagnoses al ready carried out, together with validated 
documents and ascertained needs.  The project will reinforce the structures and procedures of the seed 
and seedling control system and help boost economic growth, raise the standard of living citizens, 
reduce poverty and improve the quality of agricultural production. 
II. ACRONYMS AND ABBREVIATIONS 
CILSS: Permanent Inter-State Committee on Drought Control in the Sahel 
CNSP: Comité National Semences et Plants  (National Seed and Seedlings 
Committee) 
DANIDA: Danish International Development Agency 
DPQC: Direction de la Promotion de la Qua lité et du Conditionnement des Produits 
Agricoles  (Farm Produce Quality Promotion and Packaging Department) 
ECOWAS: Economic Community of West African States FAO: United Nations Food and Agriculture Organization 
IAEA: International Atomic Energy Agency 
ISTA: International Seed Testing Association MAEP: Ministry of Agriculture, Livestock and Fisheries NGO: Non-Governmental Organization PADSA2: Programme d'Appui au Développeme nt du Secteur Agricole, phase 2  
(Agricultural Development Support Programme, phase 2) 
PRSC: Poverty Reduction Support Credit 
WAEMU:  West African Economic and Monetary Union WTO: World Trade Organization 
III. CONTEXT AND RATIONALE 
6. Improved productivity has been a constant focus of  Benin's agricultural policies, and the most 
recent strategy document entitled "Plan to revitali ze the agricultural sector" has yet again underscored 
its importance. 
7. There is no doubt that productivity can only be increased with good quality seeds. 
8. Indeed, the volume and the quality of harvests are determined not only by soil fertility or the 
improvement of varieties, but also by selecting well-suited varieties and using good quality seeds and 
seedlings.  WT/CFMC/W/44 
 Page 3 
 
 
  9. Many productivity-enhancing projects have focused specifically on some sensitive links in the 
production chain such as the improvement of varie ties, soil fertility enhancement, good agricultural 
practice, or seed production, but no project or progr amme has so far been dedicated to seed quality, 
and the quality-related projects in progress are not tackling this aspect. 
10. Here are some examples: 
(a) Phases 1 and 2 of the WAEMU Quality Progr amme in Benin covers accreditation, 
standardization, metrology and the follow -up of the WTO TBT and SPS Agreements;  
generally speaking, quality control is regarded as an ancillary dimension; 
(b) the "Standardization and Quality Control"  subcomponent of the PADSA2 Programme 
too addresses the same components, with quality control still being an ancillary 
aspect; 
(c) the IAEA "Mycotoxins" programme deals specifically with mycotoxins but could 
help set some seed-related sanitary parameters; 
(d) the programme to set up a National Tes ting Laboratory under the MAEP does not 
take seeds into consideration because of the sp ecificity of the seed industry.  Besides, 
the National Seed and Seedling Laboratory has existed since 1983. 
11. Like so many other projects, these are helping to improve productivity, raise producers' 
incomes and capture market share.  Yet Benin's ag riculture and economy will not be able to derive 
maximum benefit from all these endeavours without a policy on seeds accomp anied by the necessary 
regulatory and logistical measures to guarantee the quality and suitability of the primary agricultural 
input, namely seeds. 
12. To that end, Benin has carried out an organiza tional audit of its seed industry and drawn up a 
National Seed Action Plan designed to: 
(a) Improve the organization and f unctioning of the seed industry; 
(b) improve the industry's economic and commercial performance. 
13. This project is in line with the second objec tive and falls under the national seed policy, of 
which the strategic thrusts are to: 
• Develop a private/public partnership; 
• lay out a medium and long-term seed production plan; 
• gradually transfer non-exclusive competences and responsibilities to NGOs, whether 
private, individual or collective; 
• strengthen functions that are the Government's prerogative, with specific reference to 
the production of pre-basic, basic and certif ied seeds, control and certification, and to 
regulation; 
• to align national laws and re gulations with sub-regional and international treaties and 
agreements on the matter; 
• to boost the capacity of the various players; WT/CFMC/W/44 
Page 4  
 
  • to support the packaging and the marketing of improved seeds; 
• to make certified seeds available for sale at village and communal levels; 
• to increase the use of improved seeds by working through producers organizations, by 
involving private parties and by strengthening agricultural extension work. 
14. The project is therefore in line with the nati onal seed policy.  Benin's current agricultural 
policies and strategies attach great importance to th e seed industry in general and to seed quality in 
particular, and that explains the relevance of this project. 
IV. VISION, OPPORTUNITIES, VIABILITY AND OBSTACLES 
A. V
ISION  
15. Seeds are a central focus of Benin's agricultu ral policies.  Seed quality has often been 
overshadowed by the need for mass production, bu t both the National Seed Policy and the Plan to 
Revitalize the Agricultural Industry have put the emphasis on quality. 
16. As the competent authority in the quality control and certification of agricultural products of 
plant origin, the DPQC has a strategy document th at was drawn up with FAO technical assistance.  
The document describes the overall objective as follo ws:  "Benin is developing its agricultural 
production in accordance with safety and quality standards" and sets out the following specific 
objectives: 
(a) The official quality control and certification system is to be strengthened and made 
credible; 
(b) the quality of farm produce is improved with a view to securing national, regional and 
international market access. 
17. Yet increasing production and improving the output of products depends on seed quality, 
which in turn depends on the efficiency of th e monitoring and the reliability of materials and 
equipment. 
B. OPPORTUNITIES AND VIABILITY  
18. The present project on seed and seedling quality will benefit from the following opportunities: 
(a) The agricultural sector's strategy documents give priority to seed quality and entrust 
the Government with the responsibility of  guaranteeing product quality and safety; 
(b) seed growers are organized into professiona l bodies under an umbrella organization;  
This creates a harmonious framework for ac tion and for synergies between the public 
and private sectors; 
(c) the existence of an industry organized around the National Seed and Seedling 
Committee, which has a Regulatory and Control Commission.  The project is thus institutionally anchored, which fac ilitates guidance and coordination; 
(d) the FAO has conducted an organizational audit of the DPQC (the project's executing 
agency), as well as a quality audit;  there is a validated strategy document that covers the project's components.  WT/CFMC/W/44 
 Page 5 
 
 
  19. The project is in synergy with: 
(a) FAO technical assistance, including FAO funding for the project; 
(b) ongoing IAEA technical assistance:  the "Mycotoxins" programme will make it 
possible to solve the problems of setting sanitary benchmarks for seeds and seedlings; 
(c) the existence of inspectors and controller s and rooms for the use of the seed and 
seedling laboratory; 
(d) strong demand for seed testing, from both formal and informal structures, and from 
projects and programmes.  For example, the DPQC has the monopoly on seed testing analysis, in particular rice and cotton, a nd this represents a source of income given 
the existence of assured markets, and com es in addition to the activities planned by 
the DPQC; 
(e) the possibility of financial autonomy for the laboratory thanks to legal powers 
accorded to the DPQC. 
20. The international environment too is favourable, considering that: 
• The project will help improve the traceability of the seeds produced by or imported 
into Benin; 
• furthermore, the project will make for the application of common 
WAEMU/CILSS/ECOWAS technical rules on the production and marketing of seeds in West Africa. 
21. The concerns with the quality of agricultural pr oducts have been incorporated as priorities for 
Benin in PRSP2 and PRSC4;  consequently, the Go vernment is allocating some of its resources to 
refurbishing premises at both the central and departmental levels. 
22. The specificities of the seed industry and not ably those of the project on seed quality is 
generating synergies and rather than mere coor dination with of other projects and programmes. 
C. O
BSTACLES  
23. The interruption of the administrative reform s, which include steps to modernize State 
structures and raise moral standards. 
D. CONSTRAINTS  
24. Several areas could still be impr oved thanks to this project: 
(a) The existing regulatory texts have not yet been aligned with the new rules in the 
WAEMU/CILSS/ECOWAS area; 
(b) the insufficiency of material at the le vel of seed inspection services for achieving 
germination rates; 
(c) the under-equipped state of the national laboratory, which analyses only a limited 
range of parameters; 
(d) inadequate quality control procedures. WT/CFMC/W/44 
Page 6  
 
  V. ORGANIZATION OF BENIN'S SEED INDUSTRY 
25. Seed control and testing fall within the realm of functions that are the State's prerogative. 
26. The strategic guidelines set out below illustrate the importance of this function in the seed 
industry: 
(a) Strengthening of functions that are the State's prerogative, with specific reference to 
the production of pre-basic, basic and cer tified seeds on the one hand, and control, 
certification and regulation on the other; 
(b) aligning domestic laws and re gulations with sub-regional and international treaties 
and agreements. 
27. The structure of the seed industr y includes the following bodies: 
• The National Seed and Seedling Committee (CNSP)
:  this is the guiding body whose 
main aims are to foster dialogue amongst pl ayers in the seed industry, to encourage 
the use of seeds of good quality and to saf eguard the interests of the various 
categories of professionals; 
• the National Cataloguing Commission (CNC) :  it works in close conjunction with the 
CNSP and is responsible for examining app lications for inclusion in the National 
Catalogue of Species and Varieties, which it manages; 
• the National Regulatory, Control and Certification Commission :  it is responsible for 
monitoring the quality of the seeds produced, making crop declarations, and assisting the CNSP in regulatory and certification matters. 
28. With respect to "Seed quality", there is th e DPQC's National Seed and Seedling Testing 
Laboratory as the operational body. 
VI. ANALYSIS OF THE PROJECT'S LOGICAL FRAMEWORK 
29. The following are the objectives being pursued: 
A. O
VERALL OBJECTIVE  
30. Improve the economic and commercial perfo rmance of Benin's seed industry. 
B. SPECIFIC OBJECTIVES  
(a) Enable the seed inspection services to ef ficiently certify seeds and seedlings. 
(b) make the official national laboratory cap able of testing seeds and seedlings in 
conformity with both ISTA rules and the methods prescribed by the WAEMU, 
ECOWAS and CILSS. 
(c) train seed inspectors, controllers and analysts in the techniques of sampling, 
inspection and analysis. 
(d) raise awareness amongst private players as to the seed and seedling certification 
facilities.  WT/CFMC/W/44 
 Page 7 
 
 
  C. EXPECTED RESULTS1 
31. Below are the expected results, first, on the basis of the organizational audit of DPQC 
conducted by the FAO and the resulting strate gy of extending quality assurance procedures to 
agricultural industries;  second, based on the diag nosis of Benin's seed system and the Five-Year 
Action Plan (2006-2011): 
• R1) the central seed inspection service and th e six departmental services are capable 
of efficient seed and seedling certification; 
• R2) the National Seed and Seedling Testing Laboratory is capable of testing seeds 
and seedlings in accordance with ISTA in ternational methods.  This is the only 
laboratory of its kind in Benin.  Extension to the CeRPAs is envisaged for subsequent 
stages; 
• R3) A marking and traceability system for the various types of seed is in place and 
operational; 
• R4) Seed inspectors and controllers have been trained; 
• R5) Seed analysts have been trained; 
• R6) the good practice guides for high-quality seed production have been distributed. 
D. SYNOPTIC DESCRIPTION OF THE ACTIVITIES2 
32. Result No. 1  – The central and departmental seed inspection services are capable of efficient 
seed and seedling certification. 
• This mainly entails the acquiring of sam pling and inspection materials, measuring 
instruments, manual counters, portable moisture meters, magnifying glasses, clipboards and office supplies, lamps, waterproof garments and boots, kits, 
motorbikes, area maps, guides, variety data sheets, probes, stationary and portable 
weighing scales, assay balances, bags for samples, and medium capacity germinators for field use; 
• preparing variety and species data sheets; 
• preparing the National Catalogue of Species and Varieties; 
• training in the creation of area maps for the use of the inspection services; 
• training in the technical reference systems for seeds in the 
WAEMU/ECOWAS/CILSS zone. 
33. Result No. 2
 – The National Seeds and Seedling Testi ng Laboratory is capable of analysing 
seeds and seedlings in conformity with ISTA international methods. 
• The following requisite laboratory equipm ent has been acquired:  precision scales, 
funnels, sieves, INRA-type blow tanks or columns for separating sample fractions, 
                                                      
1 The results are fragmented owing to the involvem ent of the FAO and DANIDA in implementation. 
2 The breakdown of activities is given in the timetable. WT/CFMC/W/44 
Page 8  
 
  ordinary magnifying glasses, scalpels and spatulas, capsules (not plastic), tweezers, a 
diaphanoscope, sample preservation contai ners, reference collection of weeds, 
electric germination cabinets belonging to the National Seed and Seedling Testing Laboratory capable of analysing seeds in acco rdance with internationally prescribed 
methods, moisture meters, th ermometers, absorbent paper,  automatic seed counters, 
hand shellers, forceps, reference samp les, Petri dish, shelved cabinets. 
 34. This result also entails: 
• Installing the equipment; 
• training in the use of the equipment. 
35. Result No. 3
 – A marking and traceability system for the various types of seed is in place and 
operational. 
• The first batches and the corresponding labels will be sold to the seed growers so as 
to guarantee the basic investment by recycling them;  the merit of this approach is that it institutes an anti-fraud system and guarantees its endurance over time;  the cost 
of packaging may be added to the servi ces provided.  This result is based on a 
traceability system that has already been designed. 
36. Result No. 4
 – The seed inspectors and controllers have been trained. 
• One hundred (100) seed inspectors and controllers are trained in the techniques of 
seed and seed garden inspection (making area maps, field inspections, follow up, certification, etc.); 
• one hundred (100) inspectors and controllers are trained in quality control applied to 
seed production. 
37. Result No. 5
 – The seed analysts have been trained. 
• Preparing the quality manual for the seed and seedling testing laboratory; 
• training the laboratory personnel in analytical techniques. 
38. Result No. 6  – The inspection guides, follow-up record s, best practice guides for high-quality 
seed production and data sheets have been prepared. 
• With the various technical training materials that will be prepared, this result will 
make it possible to produce standardized documents and ensure the harmonious conduct of seed quality promotion activities. 
39. Result No. 7
 – The best practice guides for high-qua lity seed production are distributed. 
• Preparing the guides; 
• replicating the training courses for managers; 
• replicating the training courses for seed growers. 
E. IMPLEMENTATION STRATEGY  
40. This project aims to reinforce the seed and seedling certification system and involves 
two main players whose roles fall into two areas.  WT/CFMC/W/44 
 Page 9 
 
 
  (a) The first area entails physically reinforc ing the structures used  for inspection and 
analysis;  the activities will cover seeds and all the links in the seed production chain 
concerned.  Priority will be given to an in tegrated approach, which besides, will make 
for improved traceability of seeds and more  intensive controls and follow-up; 
(b) the second area concerns improving the tec hnical skills of personnel and preparing 
tools for training and awareness raising, as well as conducting pilot activities. 
F. TARGET GROUPS  
41. The specific nature of the seed industry can be  seen from the project's target groups, which 
are the following: 
(a) Central analysis and certification services; 
(b) departmental seed and seedling inspection services; 
(c) seed importers/exporters; 
(d) seed users, producers in particular; 
(e) specialized professional bodies and producer groups; 
(f) producers;  agricultural developers; 
(g) nurserymen; 
(h) seed and seedling growers; 
(i) agricultural sector projects/programmes; 
(j) researchers and research entities; 
(k) seed industry management bodies, specifically in the cotton industry.  The diversity 
of players and agricultural products favours the viability of investments in the system 
in general, and in the laboratory in particular. 
G. COMPLEMENTARITY WITH OTHER PROJECTS /PROGRAMMES  
42. The project will interface with many others, more specifically: 
(a) The Plan to Revitalize the Agricultural Sector; 
(b) the National Food Security Programme; 
(c) the Special Food Security Programme, the rice-growing projects; 
(d) Component A, and the Standardization and Quality Control subcomponent of 
PADSA2; 
(e) the International Atomic Energy Agency's "Mycotoxins" programme. WT/CFMC/W/44 
Page 10  
 
  43. At regional level: 
(a) The WAEMU Agricultural Programme; 
(b) the regional strategy for seed production a nd trading in West Africa, which has 
strongly recommended that each government should take the steps necessary to reinforce its seed control system. 
44. All these projects and programmes have retained the services of the national seed and 
seedling laboratory, but it is woefully under-equippe d and its operational capacity therefore limited. 
H. B
UDGET (CFAF MILLION ) 
• Purchase of inspection materials; 
• purchase of seed and seedling laboratory equipment; 
• identification of seed-producing areas and seed gardens; 
• preparation of the seed inspection guide; 
• preparation of the quality manual fo r the seed and seedling laboratory; 
• specific studies and surveys; 
• training programmes and replication of those programmes.  
   WT/CFMC/W/44
 Page 11ANNEX 1:  LOGICAL FRAMEWORK 
 
 DESCRIPTION RELATIONSHIP 
INDICATORS MEANS OF 
VERIFICATION ASSUMPTIONS/PRECONDITIONS 
 Overall objective  
Improve the economic and commercial performance of Benin's seed industry. The quality of seeds and certified 
seeds has risen by 80% in 2 years MAEP statistics Maintain the guidelines set out in the 
agricultural sector's strategy documents Continue extension work to promote the use of 
improved seeds. 
 Specific objectives  
1 - Make the central and departmental seed inspection services capable of efficiently certifying 
seeds and seedlings The services cover 72% of 
registered seed gardens Over 80% of seeds from registered 
seed growers inspected 
Number of services and posts following internationally prescribed 
inspection procedures Follow-up mission report 
DPQC Report: DPQC Report: 
Activity report 
Field inspection data sheets The government remains committed to 
implementing the seed policy. 
 2 - Enable the National Seed and Seedling Testing 
Laboratory to test seeds in accordance with internationally prescribed methods Number of analyses effected in 
accordance with ISTA testing methods 
Degree of conformity with quality 
manual Activity report 
 Report of the quality officer 
or of the national external 
auditor WAEMU, CILSS and ECOWAS have given up 
ISTA international methods for seed and seedling testing. 
 3 - Train seed inspectors, controllers and analysts in 
the techniques of sampling, inspection and analysis Number of inspectors and 
controllers trained 
Number of analysts trained Training report 
 
Training report  
 4 - Raise awareness amongst private players 
regarding the seed and seedling certification 
facilities Number of awareness-raising 
sessions 
Number of players attending CeRPA Report 
 
CeRPA Report  
 Result 1 :  The central seed inspection service and 
the six departmental services are capable of 
efficient seed and seedling certification. Delivery of materials and equipment Activity report  
 Result 2 :  The National Seed and Seedling Testing 
Laboratory is capable of testing seeds in accordance 
with ISTA international methods Delivery of materials and equipment
Report on the putting into service of 
the materials and equipment Activity report 
 
Activity report Adoption of ISTA standards is compulsory 
 
Subscription to ISTA is necessary 
 Result 3 :  A marking and traceability system for the 
various types of seed is  in place and functioning Registered seed areas, seed gardens 
and growers 
Introduction of markers and labels 
for pre-basic, basic and certified seeds  Register of seed growers 
Area maps 
Purchase invoice for bags  
Align the choice of bag colours with 
international requirements 
 Result 4 :  Seed inspectors and controllers have been 
trained Training dossiers 
100 inspectors and controllers 
trained Training report  
 Result 5 :  Seed analysts have been  trained Training dossiers 
10 analysts trained Training report   
  WT/CFMC/W/44 
Page 12  DESCRIPTION RELATIONSHIP 
INDICATORS MEANS OF 
VERIFICATION ASSUMPTIONS/PRECONDITIONS 
 Result 6 :  Inspection handbooks, follow-up records, 
best practice guides and data sheets have been 
prepared Brochures designed and printed  Input from INRAB researchers is required 
 Result 7 :  At least 1,000 guides printed Report on guide reproduction 
sessions   
1 ACTIVITIES / SUB-ACTIVITIES 
* Sub-results 1  
- Purchase of inspection materials 
1.2 - Receiving and in stalling the inspection 
materials 
1.3 - Training of controllers and inspectors in the use of the inspection materials 
1.4 - Support for the development of seed and 
seedling inspection activities    
2 * Sub-results 2 2.1 - Purchase of seed laboratory 
equipment 2.2 - Receiving an d installing the seed laboratory 
equipment 
2.3 - Support for the development of seed analysis 
activities    
3 * Sub-results 3  
3.1 - Identification of seed growers 
3.2 - Preparation of the regi ster of seed growers and 
other players in critical se gments of the seed chain 
3.3 - Preparing seed area maps    
 3.4 - Ordering the various types of bags and the 
corresponding labels 3.5 - Devising the system of traceability for the 
different types of seeds and seedlings    
 3.6 - Training of controllers, managerial staff and 
private players in the traceability of seeds and 
seedlings 
3.7 - Follow up of the traceability system     
   WT/CFMC/W/44
 Page 13 DESCRIPTION RELATIONSHIP 
INDICATORS MEANS OF 
VERIFICATION ASSUMPTIONS/PRECONDITIONS 
4 Sub-results 4  
4.1 - Purchase of seed-related technical materials 
4.2 - Preparation of the seed inspection guide 4.3 - Preparation of data  records on species and 
varieties and of follow-up cards 
4.4 - Validation of the documents 4.5 - Preparation of the training dossier 
4.6 - Training in the use of the equipment delivered    
5 Sub-results 5  
5.1 - Preparation of the laboratory's quality manual5.2 - Training in quality control 
5.3 - Training in the use of the equipment delivered    
6 Sub-results 6  
6.1 - Conduct of a technical seed quality diagnosis 6.2 - Preparation of the best practice guides for 
high-quality seed production    
7 Sub-results 7  
7.1 - Training of trainers in the use of the best 
practice guide 
7.2 - Replication of training programmes for seed 
industry players 7.3 - Distribution of the best practice guides for 
high-quality seed production    
  
  WT/CFMC/W/44 
Page 14 ANNEX 2:  BUDGET (x 1000 CFAF) 
 
 ACTIVITIES    PARTNER OBSTACLE 
1 Activities 
* Sub-results 1  
- Purchase of inspection materials (expenses and costs material and purchase) 
1.2 - Receiving an d installing the inspection materials 
1.3 - Training of controllers/inspectors in the use of the 
inspection materials (mobile missions) 
1.4 - Support for the development of seed and seedling inspection activities (field activities)  
 
 
1,000 
7,000 
 
 
5,000  
 
- 
35,000 
- 
- 
 
5000  
 
 
35,000 
1,000 
7,000 
 
10,000  
To be determined 
2 * Sub-results 2  
2.1 - Purchase of seed laboratory equipment 
2.2 - Receiving and installing seed labo ratory equipment 
(1 expert to install and calibrate) 2.3 - Support for the development of seed testing activities  
 
5,000 
 
10  
200,000 
 
 
10,000  
200,000 
5,000 
 
10,000 To be determined 
3 * Sub-results 3  
3.1 - Identification of seed areas and seed gardens 
(mission, survey) 3.2 - Identification of seed growers (surveys) 
3.3 - Preparing seed area maps 
3.4 - Preparing the register of seed growers and other players in critical segments of  the seed chain (1 national 
register and 6 departmental registers).  
10,000 
 
5,000 
 
10,000  
- 
 
- 
6,000 
10,000  
10,000 
 
5,000 
6,000 
10,000 To be determined 
 3.5 - Ordering the various types of bags and corresponding 
labels (different sizes and colours) 3.6 - Devising the system of  traceability for the different 
types of seed and seedling (validation study) 
3.7 - Training of controllers, managerial staff and private players in the traceability of seeds and seedlings (mobile 
training) 
3.8 - Follow up of the traceability system (evaluation mission, dealing with shortcomings) 10,000 
 
10,000 
 
  
 
5,000 10,000 
 
- 
 
10,000 
 
 
5,000 20,000 
 
10,000 
 
10,000 
 
 
10,000  
To be determined 
4 Sub-results 4  
4.1 - Preparation of the seed inspection guide (in-house 
workshop + resource person) 4.2 - Preparation of data reco rds on species and varieties 
and of follow-up re cords (researchers) 
4.3 - Validation of the documents 4.4 - Preparation of training dossier 
4.5 - Training in inspection techniques  
10,000 
 
10,000 
 
6,000 
- 
10,000  
- 
 
5 
 
- - 
-  
10,000 
 
15,000 
 
6,000 
- 
10,000    
   WT/CFMC/W/44
 Page 15 ACTIVITIES    PARTNER OBSTACLE 
5 Sub-results 5  
5.1 - Preparation of the quality manual for the seed and 
seedling laboratory (internally + 1 resource person) 
5.2 - Training in quality control  
3,000 
 
 
7,000  
- 
 
 
-  
3,000 
 
 
7,000   
6 Sub-results 6  
6.1 - Specific studies and surveys 
6.2 - Preparation of the best practice guides for high-quality seed production.  
5,000 
10,500  
- 
10,500  
5,000 
10,500  
To be determined 
7 Sub-results 7  
7.1 - Training of trainers in the use of the best practice 
guide for high-quality seed production. 7.2 - Replication of training programmes for seed industry 
players 
7.3 - Distribution of the best practice guides for high-quality seed production  
7,000 
  
20,000 
 
5,000  
- 
  
- 
 
-  
7,000 
  
20,000 
 
5,000   
TOTAL 439,500   
  
  WT/CFMC/W/44 
Page 16 ANNEX 3:  TIMETABLE 
 
 ACTIVITIES 1ST QUARTER 2ND QUARTER 3RD QUARTER PARTNERS 
1 Activities 
* Sub-results 1  
1.1 - Preparation of the ca ll for tenders and placing of orders for inspection 
materials 
1.2 - Receiving an d installing the inspection materials 
1.3 – Training of controllers/inspectors in the use of the materials 
1.4 – Support for the development of seed and seedling inspection activities    
2 * Sub-results 2  
2.1 – Preparation of the call for tenders and placing of orders for seed 
laboratory equipment 2.2 – Receiving and installing the seed laboratory equipment 
2.3 – Support for the development of seed testing activities     
3 * Sub-results 3  
3.1 - Identification of seed areas, seed gardens 
3.2 – Identification of seed growers 
3.3 – Preparing seed area maps 
3.4 - Preparation of the register of  seed growers and other players in 
critical segments of the seed chain     
 3.5 - Ordering the various types of bags and corresponding labels 
3.6 - Devising the system of traceability for the different types of seed and 
seedling 
3.7 - Training of controllers, manageri al staff and private players in the 
traceability of seeds and seedlings 
3.8 - Follow up of the traceability system     
4 Sub-results 4  
4.1 - Purchase of technical demonstration materials 4.2 - Preparation of the seed inspection guide 
4.3 – Preparation of data records on species and varieties, and of follow-up 
cards 4.4 – Validation of the documents 
4.5 - Preparation of the training dossier 
4.6 – Training in inspection techniques     
5 Sub-results 5  
5.1 – Preparation of the laboratory's quality manual 
5.2 - Training in quality control 
5.3 – Training in the use of the equipment delivered      
   WT/CFMC/W/44
 Page 17 ACTIVITIES 1ST QUARTER 2ND QUARTER 3RD QUARTER PARTNERS 
6 Sub-results 6  
Specific study and survey 
6.1 - Conduct of a technical seed quality diagnosis 
6.2 - Preparation of the best practice guide for high-quality production     
7 Sub-results 7  
7.1 – Training in the use of the best practice guide 
7.2 – Replication of training programmes for seed industry players 
7.3 – Distribution of the best practice guides for high-quality seed production
     
  
  WT/CFMC/W/44 
Page 18 ANNEX 4A:  LIST OF INSPECTION MATERIALS 
 
 
ITEMS QUANTITY OBSERVATIONS 
1 Measuring instrument (decametre s) 105 4 for the central service 
5,100 for the departmental services 
2 Manual counters 105 For each article 
3 Portable moisture meters (precision 0.5%), (all seeds) 105  
4 Clipboards 105  
5 Magnifying glasses (x4) 210 Two magnifying glasses per inspector or controller 
6 Miniature inspection lamps 105  
7 Waterproof garments 105  
8 Boots 105 pairs  
9 Resistant cases or bags 105  
10 Area maps 315 To be prepared and 105 copies made for the agents, 
105 for the departments and 105 for the management  
11 Sets of 2 probes each 105 pairs 6 for th e departments:  3 for the central service 
12 Stationary precision scales, (0.01 g. precision);  120 g.) 9  
13 Portable scales (0.01 g.;  4100 g. to 8100 g.) 105  
14 Knives with sharp ceramic blades  210 2 per controller 
15 Germinators for field use 210 Medium capacity 
16 Bags for samples (set of 100) per inspector/controller 10,500 
Sampling bags  
17 Digital callipers or thickness comparator s or micrometers as of 0.8 mm. 105  
18 Seed cutters 105  
19 Double-door cupboards with shelves for seed growers records 9 6 for the departments, 3 for the central service 
20 Portable light tables (5,000 K.  with 12 v. transformer and 3 spare tubes per table) 105  
21 Mould ovens 1  
22 Sampling scoops 5  
23 Stainless steel beakers 5  
24 Flat-bottom bowls/basins 5  
25 Weighing dishes 10  
26 Polypropylene basins (0.5l;  1.5l;  3l) 12 2 of each size 
27 Incubators 3  
28 Autoclaves 1  
29 Stereo microscopes 1  
30 Vehicles 1  
31 Portable magnifying glasses 20  
32 Petri dishes 2 boxes  
33 Filter paper 10 batches   
   WT/CFMC/W/44
 Page 19 
ITEMS QUANTITY OBSERVATIONS 
34 Various other consumables ND  
35 Hygrometers 1  
36 Motorcycles 30  
  
  WT/CFMC/W/44 
Page 20 ANNEX 4B:  SEED LABORATORY MATERIALS AND EQUIPMENT 
 
 
ITEM QUANTITY OBSERVATIONS 
1 Precision scales, (0.01 mg.);  100 to 60 g. 1  
2 Precision scales, (0.01 mg.);  100 to 800 g. 1  
3 Seed counting scales 1  
4 Moisture analysers (weighing capacity 1,000;  reading accuracy 0.1) 1  
5 Set of sieves with vibration system (coarse meshing) 1  
6 INRA blow tanks or columns 1  
7 Diaphanoscopes 1  
8 Ordinary magnifying glasses (x4) 5  
9 Cylindrical magnifying glasses 5  
10 Seed germination cabinets 4  
11 Hand shellers 2  
12 Tweezers with magnifying glass x 8 105  
13 Bottles for conservation 50  
14 Long-necked flasks with lids of different sizes for transporting samples 210  
15 Wide-necked flasks with lids of different sizes for transporting samples 210  
16 Scoops 105  
17 Stainless steel spatulas (large amounts) 105  
18 Sampling probes with compartments 105  
19 Straight-edged pans 105  
20 Shelved laboratory cabinets 4  
21 Laboratory stools 6  
22 Reference collection of weeds 10  
23 Solid-door incubator 1  
24 Petri dishes 4 boxes  
25 Stainless steel refrigeration cabi nets (for pre-refrigeration) 1  
26 Laboratory grinders 4  
27 Samplers-dividers 20  
28 Absorbent paper 1  
29 Automatic seed counters 2  
30 Potassium nitrate 3  
31 Absorbent paper 4 batches  
32 Automatic seed counters 2  
33 Potassium nitrate 10  
34 Nitric acid (0.1/V) 10  
35 Countertop AW metres (precision = 0.01) 1   
   WT/CFMC/W/44
 Page 21 
ITEM QUANTITY OBSERVATIONS 
36 Countertop moisture meters 1  
37 Stationary light table 1  
38 Medium capacity germinators for field use 200  
39 Dissection kit 2 Containing fo rceps, tweezers, and scissors 
40 Unbreakable funnels with handles allowing for smooth outflow, volume 45l 50  
 
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