RESTRICTED  
  
WT/MIN(17)/INF/5  
8 June 2017 
(17-3084) Page: 1/3 
Ministerial Conference  
Eleventh Session  
Buenos Aires, 10 -13 December 2017  Original:  Spanish  
 
  
NOTE TO DELEGATIONS  
INFORMATION CONCERNI NG SECURITY, FIREARM S, RADIO AND FLIGHT CLEARANCE  
Please find below a communication from the Argentine Task Force for the Eleventh Ministerial 
Conference . 
 
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This note provides information regarding the general security plan, the procedure for carrying 
firearms, using radio frequency and obtaining flight clearance for special aircraft during the 
Eleventh Ministerial Conference . 
 
1  SECURITY ARRANGEMENTS  
1.1.  The Argent ine Government considers as high priority  matters relating to the security of 
delegations participating in the Eleventh Ministerial Conference to be held in Buenos Aires from 10 
to 13 December  2017. 
1.2.  The Argentine authorities'  security plan will cover a ll official Conference venues, as well as 
border entry points , airports and routes used for official transportation.  
1.3.  Security procedures will be in place for the periods leading up to delegations' arrival  and for 
delegations' arrival, attendance and  departure.  
2  SECURITY FOCAL POINT  
Adriana La Forgia – General  Coordinator  – Ministry of National Security  
Contact information : 
Telephone : 0054911 48091665 Mobile : 005491167022557  
Email : adriana.laforgia@minseg.gob.ar  
 
3  PHYSICAL SECURITY (BARRIERS AND GUARDS)  
3.1.  The highest security standards will be ensured  for all delegations participating in the Eleventh 
Ministerial Conference and for loca l personnel . 
3.2.  Properly  trained and equipped security personnel will be deployed to the airports affected by 
the Eleventh Ministerial Conference . 
3.3.  High security standards will be implemented  in official Conference venues  (Buenos Aires 
Convention Centre, Hilton Hotel  and CCK Cultural Centre ). Security precautions will also be in 
place for the special event following the opening  ceremony at the Teatro Colón  on 10 December . 
Security measures will extend to  the vicinity of official venues , accreditation centr es, adjacent 
buildings, designated hotels for delegates, parking areas and any other areas affected by the 
Conference, in accordance with security perimeters.  WT/MIN(17)/INF/5  
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  3.4.  Security areas will be established in the areas adjacent to official venues . Access to official 
Conference sites will involve passage through metal detectors, inspection of packages and bags 
and scanning of vehicles. The Arge ntine Task Force asks for delegations' comprehension and 
cooperation in this endeavour.  
4  VERY IMPORTANT PERSONS (VIPS)  
4.1.  VIPs and H eads of Delegation will be accorded VIP protection . 
4.2.  In the event that VIPS attending the Eleventh Ministerial Conference have their own security 
guards,  such persons will work in close cooperation with the  security  personnel assigned to them 
by the Argenti ne Government.  
5  TRANSPORT ATION  
5.1.  Security and traffic -flow arrangements will be made in Buenos Aires to ensure that delegates 
and VIPS are able to access the official venues of the Eleventh Ministerial Conference and their 
accommodation  with ease . 
6  CONTINGENCY  AND EMERGENCY RESPONSE  
6.1.  The Argentine Government has drawn up procedures to be followed in the event of an 
emergency situation or a medical or health emergency.  
7  FIREARMS CLEARANCE  
7.1.  Armed security  personnel must apply for arms clearance . In order to apply , each delegation 
must send, in a note verbale to the Ministry of Foreign Affairs and Worship of the Argentine 
Republic, National Ceremonial Directorate, information on the personnel's name, date of arrival in 
and departure from  Argentina,  passport number, type of arms and its serial number , quantity and 
calibre of ammunition  and type of body armour  (model, expiration date and protection level).  
8  RADIO CLEARANCE  
8.1.  In light of the  basic needs of security services  accompanying delegations attend ing the 
Eleventh Ministerial Conference, the entry and  use of radios is permit ted. R adio operating 
frequencies will be assigned, upon request, by the Secretariat  of Communications . 
8.2.  Requests must be made in a note verbale addressed to the Ministry of Foreign Affairs and 
Worship of the Argentine Republic, National Ceremonial Directorate . 
8.3.  Requests must include  information on  the quantity and serial number  of equipment , type of 
frequency  and frequency number, and the personnel's name , passport number  and date of arrival 
in and departure from  Argentina . 
9  FLIGHT CLEARANCE  
9.1.  Overflight and landing clearance  formalities will depend on the type of aircraft used by each 
delegation.  
9.2.  For all domestic flights, both civil and military, overflight clearance  must be sought from the 
Argentine Air Force . A form, which is included in  the Annex of th e present  information sheet  (in 
English) , must be submitted to obtain such clearance . 
9.3.  The form must be completed by the military a ttaché  office of the mission of the country 
requesting the overflight and sent to the Attaché  Departmen t of the Directorate -General for 
Intelligence  of the Argentine Air Force. In the absence of a military a ttaché  office, the form may 
completed and sent by the country's embassy  in Argentina or in the corresponding  country.  WT/MIN(17)/INF/5  
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  9.4.  In the event of urgent overflights, requests must be submitted to the Air Navigation Services 
Rotation. Its contact information is as follows: asm_faa@faa.mil.ar  (emai l) and  0054911 - 
68045691  (telephone) . 
9.5.  For a private flight, the company operating the flight is responsible for  apply ing for the 
relevant clearances . A "handler" company should be used in order to facilitate  the permit  and 
provide services to aircrafts . 
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